HomeMy WebLinkAbout10-7-2020 Council agendaSaratoga City Council Agenda – October 7, 2020 – Page 1 of 6
SARATOGA CITY COUNCIL
REGULAR MEETING
OCTOBER 7, 2020
Teleconference/Public Participation Information to Mitigate the Spread of COVID‐19
This meeting will be entirely by teleconference. All Council members and staff will only
participate via the Zoom platform using the process described below. The meeting is being
conducted in compliance with the Governor’s Executive Order N‐29‐20 suspending certain
teleconference rules required by the Ralph M. Brown Act. The purpose of this order was to provide
the safest environment for the public, elected officials, and staff while allowing for continued
operation of the government and public participation during the COVID‐19 pandemic.
Members of the public can view and participate in the 5:00 p.m. Joint Meeting with West Valley
Mission Community College District by:
1. Using the Zoom website https://us02web.zoom.us/j/82938783091 or App (Webinar ID
829 3878 3091) and raising their hand when directed by the Mayor to speak on an agenda
item; OR
2. Calling 1.408.638.0968 or 1.669.900.6833, entering the Webinar ID (829 3878 3091),
and pressing *9 to raise their hand to speak on an agenda item when directed by the
Mayor.
Members of the public can view and participate in the 6:00 p.m. Joint Meeting by:
1. Using the Zoom website https://us02web.zoom.us/j/83537842950 or App (Webinar ID
835 3784 2950) and raising their hand when directed by the Mayor to speak on an agenda
item; OR
2. Calling 1.408.638.0968 or 1.669.900.6833, entering the Webinar ID (835 3784 2950) and
pressing *9 to raise their hand to speak on an agenda item when directed by the Mayor.
Members of the public can view and participate in the 7:00 p.m. Regular Session of the meeting
by:
1. Using the Zoom website https://us02web.zoom.us/j/84813700188
or App (Webinar ID 848 1370 0188) and raising their hand when directed by the Mayor
to speak on an agenda item; OR
2. Calling 1.408.638.0968 or 1.669.900.6833, entering the Webinar ID (848 1370 0188),
and pressing *9 to raise their hand to speak on an agenda item when directed by the
Mayor; OR
3. Viewing the meeting on Saratoga Community Access Television Channel 15 (Comcast
Channel 15, AT&T UVerse Channel 99), calling 1.669.900.6833 or 1.408.638.0968,
entering the Webinar ID (848 1370 0188), and pressing *9 to raise their hand to speak on
an agenda item when directed by the Mayor; OR
Saratoga City Council Agenda – October 7, 2020 – Page 2 of 6
4. Viewing online at http://saratoga.granicus.com/MediaPlayer.php?publish_id=2, calling
1.408.638.0968 or 1.669.900.6833, entering the Webinar ID (848 1370 0188), and
pressing *9 to raise their hand to speak on an agenda item when directed by the Mayor.
Please mute your computer or television before giving public comment.
The public will not be able to participate in the meeting in person.
As always, members of the public can send written comments to the Council prior to the meeting
by commenting online at www.saratoga.ca.us/comment prior to the start of the meeting. These
emails will be provided to the members of the Council and will become part of the official record
of the meeting.
During the meeting the Mayor will explain the process for members of the public to be recognized
to offer public comment.
In accordance with the Americans with Disabilities Act and the Governor’s Executive Order, if
you need assistance to participate in this meeting due to a disability, please contact the City Clerk
at debbieb@saratoga.ca.us or calling 408.868.1216 as soon as possible before the meeting. The
City will use its best efforts to provide reasonable accommodations to provide as much
accessibility as possible while also maintaining public safety.
5:00 P.M. JOINT MEETING
Members of the public can view and participate in the Joint Meeting by:
1. Using the Zoom website https://us02web.zoom.us/j/82938783091 or App (Webinar ID
829 3878 3091) and raising their hand when directed by the Mayor to speak on an agenda
item; OR
2. Calling 1.408.638.0968 or 1.669.900.6833, entering the Webinar ID (829 3878 3091),
and pressing *9 to raise their hand to speak on an agenda item when directed by the
Mayor.
6:00 P.M. JOINT MEETING
Members of the public can view and participate in the Joint Meeting by:
1. Using the Zoom website https://us02web.zoom.us/j/83537842950 or App (Webinar ID
835 3784 2950) and raising their hand when directed by the Mayor to speak on an agenda
item; OR
2. Calling 1.408.638.0968 or 1.669.900.6833, entering the Webinar ID (835 3784 2950) and
pressing *9 to raise their hand to speak on an agenda item when directed by the Mayor.
7:00 P.M. REGULAR SESSION
Members of the public can view and participate in the Regular Session of the meeting by:
1. Using the Zoom website https://us02web.zoom.us/j/84813700188
Saratoga City Council Agenda – October 7, 2020 – Page 3 of 6
or App (Webinar ID 848 1370 0188) and raising their hand when directed by the Mayor
to speak on an agenda item; OR
2. Calling 1.408.638.0968 or 1.669.900.6833, entering the Webinar ID (848 1370 0188),
and pressing *9 to raise their hand to speak on an agenda item when directed by the
Mayor; OR
3. Viewing the meeting on Saratoga Community Access Television Channel 15 (Comcast
Channel 15, AT&T UVerse Channel 99), calling 1.669.900.6833 or 1.408.638.0968,
entering the Webinar ID (848 1370 0188), and pressing *9 to raise their hand to speak on
an agenda item when directed by the Mayor; OR
4. Viewing online at http://saratoga.granicus.com/MediaPlayer.php?publish_id=2, calling
1.408.638.0968 or 1.669.900.6833, entering the Webinar ID (848 1370 0188), and
pressing *9 to raise their hand to speak on an agenda item when directed by the Mayor.
Please mute your computer or television before giving public comment.
ROLL CALL
REPORT ON POSTING OF THE AGENDA
The agenda for this meeting was properly posted on October 1, 2020.
REPORT FROM JOINT MEETINGS
ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS
Any member of the public may address the City Council for up to three (3) minutes on matters
not on the Agenda. The law generally prohibits the City Council from discussing or taking action
on such items. However, the Council may instruct staff accordingly.
ANNOUNCEMENTS
1. CONSENT CALENDAR
The Consent Calendar contains routine items of business. Items in this section will be acted
on in one motion, unless removed by the Mayor or a Council Member. Any member of the
public may speak on an item on the Consent Calendar at this time, or request that the
Mayor remove an item from the Consent Calendar for discussion. Public Speakers are
limited to three (3) minutes.
1.1. City Council Meeting Minutes
Recommended Action:
Approve the City Council minutes for the Regular City Council Meeting on September 16,
2020.
1.2. Review of Accounts Payable Check Registers
Recommended Action:
Review and accept check registers for the following accounts payable payment cycles:
9/16/2020 Period 3; 9/24/2020 Period 3; 9/30/2020 Period 3.
1.3. Treasurer’s Report for the Month Ended August 31, 2020
Recommended Action:
Review and accept the Treasurer’s Report for the month ended August 31, 2020.
Saratoga City Council Agenda – October 7, 2020 – Page 4 of 6
1.4. Maintenance Agreement Renewal with CentralSquare for TRAKiT Software
Recommended Action:
Authorize the City Manager to execute a two-year renewal of the maintenance agreement
with CentralSquare Technologies for TRAKiT permit software.
1.5. ClearGov Three Year Contract
Recommended Action:
Authorize the City Manager to enter into a three-year contract with ClearGov.
1.6. Authorize a 10% Contingency on the Contract with Trafficware-Cubic
Recommended Action:
Authorize a 10% Contingency in the amount of $19,935.00 on the contract with Trafficware
– Cubic.
1.7. Council Policy for Community Funded Infrastructure Projects
Recommended Action:
Receive report and approve attached Council Policy for Community Funded Infrastructure
Projects.
1.8. Quito Road Speed Limit Update
Recommended Action:
Accept Report on the Quito Road Speed Limit Update.
2. PUBLIC HEARING
Items placed under this section of the Agenda are those defined by law as requiring a
special notice and/or a public hearing or those called by the City Council on its own
volition. Members of the public may comment on any item for up to three (3) minutes. The
amount of time for public comment may be reduced by the Mayor or by action of the City
Council. Items requested for continuance are subject to the City Council's approval at the
Council Meeting.
2.1. Amendment to Accessory Dwelling Unit Ordinance
Recommended Action:
1. Conduct a public hearing.
2. Introduce and waive the first reading of the attached ordinance adopting and modifying
Article 15-56 (Accessory Dwelling Units) to incorporate changes required by State housing
law.
3. Direct staff to place the ordinance on the consent calendar for adoption on October 21,
2020.
3. GENERAL BUSINESS
3.1. Playground Replacement Process
Recommended Action:
Accept report and provide direction to staff.
3.2. Quarterly Infrastructure Project Update
Saratoga City Council Agenda – October 7, 2020 – Page 5 of 6
Recommended Action:
Receive Report.
3.3. Amendment of City Council Assignments
Recommended Action:
Approve the resolution adopting the change in 2020 City Council assignments.
COUNCIL ASSIGNMENTS
Mayor Howard Miller
Council Finance Committee
Saratoga Ministerial Association
Saratoga Sister City Organization
Silicon Valley Clean Energy Authority Board of Directors
Valley Transportation Authority (VTA) Policy Advisory Committee
VTA State Route 85 Corridor Policy Advisory Board
West Valley Mayors & Managers
Vice Mayor Mary-Lynne Bernald
Association of Bay Area Governments
Cities Association of Santa Clara County Board of Directors
Cities Association of Santa Clara County-City Selection Committee
Cities Association of Santa Clara County-Legislative Action Committee
Council Finance Committee
Hakone Foundation Board & Executive Committee
Public Art Committee
Santa Clara County Housing and Community Development (HCD) Council Committee
Santa Clara/Santa Cruz Airport/Community Roundtable
Saratoga Historical Foundation
Council Member Yan Zhao
Hakone Foundation Board
KSAR Community Access TV Board
Public Art Committee
Santa Clara County-Comprehensive County Expressway Planning Study Policy Advisory Board
Saratoga Area Senior Coordinating Council (SASCC)
Saratoga Chamber of Commerce & Destination Saratoga
West Valley Sanitation District
Council Member Rishi Kumar
Santa Clara County Library Joint Powers Authority
Santa Clara Valley Water District Commission
West Valley Clean Water Program Authority
West Valley Solid Waste Management Joint Powers Authority
CITY COUNCIL ITEMS
COUNCIL COMMUNICATIONS
Saratoga City Council Agenda – October 7, 2020 – Page 6 of 6
CITY MANAGER'S REPORT
ADJOURNMENT
CERTIFICATE OF POSTING OF THE AGENDA, DISTRIBUTION OF THE AGENDA
PACKET, COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT
I, Debbie Bretschneider, CMC, City Clerk, for the City of Saratoga, declare that the foregoing
agenda for the meeting of the City Council was posted and available for review on October 1,
2020 at the City of Saratoga, 13777 Fruitvale Avenue, Saratoga, California and on the City's
website at www.saratoga.ca.us.
Signed this 1st day of October 2020 at Saratoga, California.
Debbie Bretschneider, CMC, City Clerk
In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials
provided to the City Council by City staff in connection with this agenda, copies of materials
distributed to the City Council concurrently with the posting of the agenda, and materials
distributed to the City Council by staff after the posting of the agenda are available on the City
Website at www.saratoga.ca.us. Following removal of State and local shelter in place orders
these materials will be available for review in the office of the City Clerk at 13777 Fruitvale
Avenue, Saratoga, California.
In Compliance with the Americans with Disabilities Act, if you need assistance to participate in
this meeting, please contact the City Clerk at debbieb@saratoga.ca.us or calling 408.868.1216 as
soon as possible before the meeting. The City will use its best efforts to provide reasonable
accommodations to provide as much accessibility as possible while also maintaining public safety.
[28 CFR 35.102-35.104 ADA title II]
10/07
5:00 p.m. Joint Meeting with West Valley – Mission Community College Board of Trustees | 6:00
p.m. Joint Meeting - Saratoga Schools and Boards at West Valley College | 7:00 p.m. Regular
10/21 6:00 p.m. Joint Meeting with Sheriff’s Office | 7:00 p.m. Regular Session
11/04 6:00 p.m. Joint Meeting with KSAR | 7:00 p.m. Regular Session
11/18 6:00 p.m. Joint Meeting with Los Gatos-Saratoga Recreation | 7:00 p.m. Regular Session
12/02 5:00 p.m. Commission Interviews for HPC & TSC | 6:00 p.m. Joint Meeting with Historical
Foundation | 7:00 p.m. Regular Session
12/15 7:00 p.m. Council Reorganization
12/16 6:00 p.m. Study Session – Council Norms | 7:00 p.m. Regular Session
CITY OF SARATOGA
CITY COUNCIL MEETING CALENDAR 2020