HomeMy WebLinkAbout08-18-2020 Public Art Committee Agenda PacketSaratoga Public Art Committee Agenda - Page 1 of 3
SARATOGA CITY COUNCIL
PUBLIC ART COMMITTEE
August 18, 2020
4:00 P.M. REGULAR MEETING
Teleconference/Public Participation Information to Mitigate the Spread of COVID‐19
This meeting will be entirely by teleconference. All Council/Commission members, staff, and
public will only participate via the Zoom platform using the process described below. The
meeting is being conducted in compliance with the Governor’s Executive Order N ‐29‐20
suspending certain teleconference rules required by the Ralph M. Brown Act. The purpose
of this order was to provide the safest environment for the public, elected officials, and staff
while allowing for continued operation of the government and public participation during
the COVID‐19 pandemic.
Members of the public can observe and participate in the meeting by:
1. Using the Zoom website at https://us02web.zoom.us/j/85412579224 or through the
Zoom App (Webinar ID 854 1257 9224) and using the tool to raise their hand in the
Zoom platform when prompted to speak on an agenda item; OR
2. Calling 1.408.638.0968 or 1.669.900.6833, entering the Webinar ID 854 1257 9224,
and pressing *9 when prompted to raise their hand to speak on an agenda item.
The public will not be able to participate in the meeting in person. During the meeting, the
process for members of the public to be recognized to offer public comment will be
explained.
As always, members of the public can send written comments to the Committee prior to the
meeting by commenting online at www.saratoga.ca.us/publicart prior to the start of the
meeting. These emails will be provided to the members of the Council/Commission and will
become part of the official record of the meeting.
In accordance with the Americans with Disabilities Act and the Governor’s Executive Order,
if you need assistance to participate in this meeting due to a disability, please contact the
City Clerk at debbieb@saratoga.ca.us or calling 408.868.1216 as soon as possible before the
meeting. The City will use its best efforts to provide reasonable accommodations to provide
as much accessibility as possible while also maintaining public safety.
Saratoga Public Art Committee Agenda - Page 2 of 3
ROLL CALL
ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS
Any member of the public may address the Public Art Committee for up to three (3) minutes
on matters not on the Agenda. The law generally prohibits the Public Art Committee from
discussing or taking action on such items. However, the Public Art Committee may schedule
the item for discussion at a future meeting.
AGENDA ITEMS:
1. Public Art Committee Minutes
Recommended Action:
Review and approve the Public Art Committee minutes from June 30, 2020.
2. Gateway Sculpture
Recommended Action:
Discuss opportunities for a sculpture at Saratoga Gateway.
3. Library Commission Recommended Scope and Work Plan Changes
Recommended Action:
Receive status update on the Library Commission’s recommended scope and work
plan changes.
4. Public Art Budget
Recommended Action:
Receive status update on the Public Art Fiscal Year 2020/21 budget.
5. Updates on Existing Projects
Recommended Action:
Receive updates on existing projects and programs.
6. Future Meetings
Recommended Action:
Discuss agenda topics and scheduling of future meetings.
ADJOURNMENT
CERTIFICATE OF POSTING OF THE AGENDA, DISTRIBUTION OF AGENDA PACKET, &
COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT
I, Crystal Bothelio, Assistant City Manager for the City of Saratoga, declare that the foregoing
agenda for the meeting of the Public Art Committee was posted and available for review on
August 14, 2020 at the City of Saratoga, 13777 Fruitvale Avenue, Saratoga, CA 95070 and on
the City's website at www.saratoga.ca.us
Signed the 14th day of August 2020 at Saratoga, California.
Saratoga Public Art Committee Agenda - Page 3 of 3
Crystal Bothelio, Assistant City Manager
In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials
provided to the Public Art Committee by City staff in connection with this agenda are
available at the office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, CA 95070. Any
materials distributed by staff after the posting of the agenda are made available for public
review at the office of the City Clerk at the time they are distributed to the Public Art
Committee.
In compliance with the Americans with Disabilities Act, if you need assistance to participate
in this meeting, please contact the City Clerk at debbieb@saratoga.ca.us or by calling
408.868.1216 as soon as possible before the meeting. [28 CFR 5.102-35.104 ADA title II]
Saratoga Public Art Committee Minutes - Page 1 of 2
MINUTES
JUNE 30, 2020
PUBLIC ART COMMITTEE
REGULAR MEETING
The Public Art Committee meeting was called to order virtually using Zoom at 4:03 p.m.
ROLL CALL
PRESENT: Council Members Mary-Lynne Bernald, Yan Zhao
ABSENT: None
ALSO PRESENT: Crystal Bothelio, Assistant City Manager
Kayla Nakamoto, Community Engagement Coordinator
Angela McConnell, Montalvo Arts Center Executive Director
Kelly Hudson, Montalvo Arts Center Managing Director
ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS
None
AGENDA ITEMS:
1. Gateway Sculpture
Recommended Action:
Discuss opportunities for a sculpture at Saratoga Gateway with representatives of
Montalvo Arts Center.
Crystal Bothelio, Assistant City Manager, introduced the item.
Angela McConnell, Montalvo Arts Center Executive Director, discussed some of the
factors to be considered as part of a sculpture installation or program.
The Public Art Committee discussed some of their limitations and desired outcomes.
The Public Art Committee, Montalvo Arts Center Executive Director Angela McConnell,
and Montalvo Arts Center Managing Director Kelly Hudson brainstormed sculpture
opportunities at the Saratoga Gateway, including the option to loan artwork to be
displayed for limited period, involving the community in the process and use of a
focus group, and how the artwork can be used to reflect Saratoga values.
The Committee expressed a desire to continue working with Montalvo Arts Center
and to learn more about local artists recommended by Montalvo Arts Center that may
want to loan artwork to the City to be displayed at the Gateway for a limited period.
The Committee asked staff to reach out to several local artists recommended by
Montalvo Arts Center to see if the artists are interested in displaying a sculpture at
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Saratoga Public Art Committee Minutes - Page 2 of 2
the Gateway and have any existing artwork that they feel may be compatible with the
location and community values. The Committee also requested additional
information about the Rock Paper Scissors sculpture by Kevin Box.
2. Public Art Committee Minutes
Recommended Action:
Review and approve the Public Art Committee minutes from June 8, 2020.
ZHAO/BERNALD MOVED TO APPROVE THE PUBLIC ART COMMITTEE MINUTES
FROM JUNE 8, 2020. MOTION PASSED. AYES: BERNALD, ZHAO. NOES: NONE.
ABSTAIN: NONE. ABSENT: NONE.
3. Public Art Budget
Recommended Action:
Receive status update on the Public Art Fiscal Year 2019/20 and Fiscal Year 2020/21
budget.
Kayla Nakamoto, Community Engagement Coordinator, provided an update on the
budget.
4. Updates on Existing Projects
Recommended Action:
Receive updates on existing programs, including Paint the City, Chalk-full of HeART,
and Silly Walk Signage.
Kayla Nakamoto, Community Engagement Coordinator, provided updates on existing
programs.
5. Future Meetings
Recommended Action:
Discuss agenda topics and scheduling of future meetings.
The Committee agreed to meet again on August 18, 2020 at 4:00 p.m. and requested
discussion of a sculpture at the Gateway as well as a status update on the Library
Commission’s review of the Commission’s scope and work plan.
ADJOURNMENT
The meeting was adjourned at 5:13 p.m.
Minutes respectfully submitted:
Crystal Bothelio, Assistant City Manager
City of Saratoga
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CITY OF SARATOGA
Memorandum
To: Public Art Committee
From: Crystal Bothelio, Assistant City Manager
Date: August 18, 2020
Subject: Gateway Sculpture
In recent months, the Public Art Committee has been discussing options for a
sculpture program. This has started with consideration of a program modeled on the
Los Altos Public Outdoor Sculpture Loan program and evolved into temporary
placement of artwork at the Saratoga Gateway.
The Saratoga Gateway is located at the corner of Saratoga -Sunnyvale Road and
Prospect Road. Original plans for the space called for a raised pedestal, roughly 1.5
feet tall and 3 feet wide. The City could install a pedestal for roughly $5,000 or mount
a sculpture to the ground at this location.
At the June 30 meeting, the Committee met with Montalvo Arts Center Executive
Director Angela McConnel and Montalvo Arts Center Managing Director Kelly Hudson
to brainstorm sculpture opportunities for the Gateway location. During the
conversation, interest in a short-term loan of artwork was expressed. Additionally,
the representatives of Montalvo Arts Center provided the names of a few artists that
may want to loan or sell artwork to the City for placement at the Saratoga Gateway.
Following the meeting, Vice Mayor Bernald also shared information about the City of
Lake Oswego Gallery Without Walls, an outdoor exhibit with 80 permanent and
loaned sculptures that are on exhibit year round. Of the 80 sculptures, 30 are on loan
from artists for a period of 2 years and available for purchase. Gallery Without Walls
is administered by the Arts Council of Lake Oswego, which is a non-profit arts
organization.
Staff reached out to the artists recommended by the Montalvo Arts Center and
received two responses. Local artist Colleen Wilcox shared information about a series
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of busts inspired by Rodin that could be temporarily placed at the Saratoga Gateway.
Photos and descriptions of the artwork are attached. Box Studio also shared
information about several pieces available for purchase. Additional details are
included in the attachments.
Attachments:
- Artwork from Colleen Wilcox
- Artwork from Box Studio
- Photos and Plans for Saratoga Gateway
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Artwork from Colleen Wilcox
Series of Five female Busts - Colleen B Wilcox
The series of female busts were inspired by Rodin’s Burghers of Calais. He was
commissioned to memorialize the town’s leaders who in the 1300s during the 100
Year War with England, agreed to be imprisoned in exchange for protecting the Town
of Calais from the ravages of the war. Rodin’s sculptures reflect the various emotions
the prisoners were feeling upon their release. Whether it was forgiveness or
resignation, their expressions represent a range of human emotions that are easily
identified by the observer.
I was inspired to sculpt women whose facial expressions represent a range of
emotions inspired by life’s travails and joys.
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A Kiss Goodbye represents African American women who by all accounts have had
to say goodbye more frequently than most others. Whether through being taken
from their homeland, families being split up on the auction block, or sending their
husbands and sons to war, goodbyes are far too common for African American
women.
8
Keeping Watch represents women’s sense of responsibility for keeping children safe
- their own and others. Constantly mindful of the needs of others while engaged in a
myriad of other tasks. That ever-present protective eye on the needs of others
around them.
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Seen So Much attempts to portray women’s deep resolve in the face of life’s
devastations, human cruelty, loss, heartache and injustice.
10
Grace suggests that feeling of deep gratitude when having witnessed human
goodness, the beauty of the world or tenderness toward others when we become
acutely aware of our interdependence.
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Electra represents those times when we are faced with indecision. It’s the choosing
between alternatives which have profound ramifications for ourselves and others.
It’s the time before we move forward in one direction or the other.
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Artwork from Box Studios
Rock Paper Scissors - $69,000
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Rising Cranes Jumbo - $90,000 - $105,000
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Rising Cranes Monument: $25,000 - $30,000
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Conversation Peace Monument $55,000
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Hero’s Horse monument: $75,000
Pegasus dims - 74” x 108”
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Saratoga Gateway Photos & Plans
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CITY OF SARATOGA
Memorandum
To: Public Art Committee
From: Crystal Bothelio, Assistant City Manager
Date: August 18, 2020
Subject: Library Commission Recommended Scope and Work Plan Changes
At the Commission Work Plan Study Session on March 9, 2020, the Saratoga Library
Commission was asked by the Council to consider broadening the Commission’s
scope to include citywide community engagement in addition to current Library-
related responsibilities. The Commission reviewed its current responsibilities and
recommended changes to broaden the Commission’s scope on June 23, 2020. The
Commission also recommended changes to the 2020 Work Plan. Both the proposed
changes to the Commission’s responsibilities and work plan are scheduled for City
Council consideration on August 19, 2020. Copies of the draft proposals are attached.
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CITY OF SARATOGA LIBRARY AND COMMUNITY ENGAGEMENT
COMMISSION AUTHORITIES, RESPONSIBILITIES, AND DUTIES
PROPOSED CHANGES
STRUCTURE
Membership. The Library & Community Engagement Commission of the City of Saratoga
shall consist of five members appointed by the City Council. At least four of the Commission's
members shall reside in the City or in the adjacent unincorporated areas within the Librar y’s
service district. Because of the support and usage of the Library by citizens of Monte Sereno,
the City of Monte Sereno shall be invited to nominate a candidate to serve as a member of
the Commission and to nominate replacements for this member as may be needed.
Term of Office, Vacancies and Removal, Officers. The term of office, vacancies and removals,
and officers of members of the Commission shall be as set forth in the City Code.
ADMINISTRATION
Meetings. The Saratoga Library & Community Engagement Commission shall hold regular
meetings every other month. The date and time of regular meetings shall be approved by
resolution of the Commission.
Rules of Procedure. The Commission shall in all respects comply with the requirements for
City Commissions as set forth in the City Code and City Council policies adopted from time
to time.
Compensation. Members of the Commission shall serve without compensation. When
in accord with current City policy and when arranged in advance with the City Manager,
actual and necessary expenses incurred by Library Commission members acting in their
official capacity shall be reimbursed by the City.
Records. The staff liaison of the Library & Community Engagement Commission shall keep
a record of all proceedings, deliberations, findings, determinations, and recommendations
of the Commission. These records shall be available to the public, and copies shall be filed
with the City Clerk.
Staff Services. Staff services required by the Commission shall be provided by the C ity
Manager, consistent with City budget authorizations.
BASIC RESPONSIBILITIES
The Library & Community Engagement Commission shall serve as an senior advisory and
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liaison body. Its basic responsibilities shall include the following:
1. Provide counsel and recommendations on Library policies, budgets, plans and
procedures to the Saratoga City Council, the City staff, and the Santa Clara County
Library. staff and Saratoga Community Librarian. Identify and bring to the
attention of the City Council, the City staff, and the Santa Clara County Library
staff (as appropriate) current and prospective issues and questions relating to
Library policies and activities.
2. Provide counsel and recommendations to the Saratoga City Council on
increasing public engagement in City government, supporting cultural and
artistic programs in the community, and fostering a stronger, more inclusive
community.
3. As directed by the City Council, evaluate and assess community concerns,
support City engagement programs, and perform such other activities as may be
directed by the Saratoga City Council.
2. Identify and bring to the attention of the City Council, the City staff, and the Santa Clara
County Library staff (as appropriate) current and prospective issues and questions
relating to Library operation.
3. Participate, along with other appropriate governmental units, in explaining and
interpreting matters pertaining to Library operation to Library users, Library support
groups, and the general public.
DUTIES
In carrying out its basic responsibilities, the Library & Community Engagement Commission
shall perform the following duties:
1. Hold formal meetings as required (see preceding Section on "Administration”).
2. Maintain communications with the City Council, City staff, Santa Clara County Library
staff, and the Saratoga Community Librarian on matters related to Library services.
3. Serve in an advisory capacity on major engagement initiatives or policies to
help create a more inclusive and engaged community, including providing
support in identifying and connecting with to different groups in the community
(such as other governmental, educational, and non-profit organizations). to
inform them of library services and to receive suggestions on improving Library
operation.
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4. Maintain within the Commission a continuity of knowledge of Library, its operations
and its problems, and City community engagement policies and strategies.
5. Keep generally informed on technical developments that could have a bearing on the
Library's policies or strategies. operation.
6. Provide support and/or advice on events related to the Library and City.
7. Work with and engage "Friends of the Saratoga Libraries", the Saratoga Teen
Advisory Board, and other support groups as may be desirable concerning the
Library. in the planning of their activities.
8. Engage the Saratoga Teen Advisory Board in matters concerning use of the Library
and programs.
RELATIONSHIPS
1. The Library & Community Engagement Commission shall report to and be
responsible to the Saratoga City Council. The City Manager is authorized to appoint a
City staff member to serve as a liaison representative between the Council, staff and
the Library & Community Engagement Commission on administrative matters.
2. The Library & Community Engagement Commission shall have no administrative
authority over Library or City operations, activities, or staff. the Librarys
operation, or activities of City staff.
3. The Library Commission & Community Engagement shall have authority to call
meetings, conduct hearings, perform analysis, and make contacts with various
interested parties in carrying out its basic responsibilities.
4. The Library Commission may act on its own initiative, based on its own assessment
of needs, or upon request from other interested parties such as the City Council, the
City staff, and the Santa Clara County Library staff.
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2020 DRAFT WORK PLAN REVISIONS
KEY POINTS OF WORK PLAN
1. Support and promote Library events and programs; engage in information sharing
with and between the Library and the public.
2. Identify continuing opportunities and recommend strategies to help foster a stronger,
more inclusive community, including the following activities:
a. Partner with other local events and organizations, including West Valley College.
b. Increase public engagement in City government.
c. Assess community concerns as directed by the City Council.
d. Support Library and City engagement programs.
3. Help increase the number of residents with library cards.
2. Promote library events and programs; engage in information sharing with library and
public
4. Provide a recommendation to City Council on expanding the scope of the Library
Commission to include community engagement
TOPICS IN DETAIL
1. Support and promote library events and programs; engage in information sharing
with and between the Library and the public.
a) Attend library events as Commissioners and/or participants (e.g. Silicon Valley
Reads programs, trivia events, etc.).
b) Volunteer to assist library staff at library events (for example, Junior
Achievement).
c) Volunteer at outreach programs (e.g. Saturday Farmers Market, Movie Nights,
Blossom Festival) to increase number of card holders.
d) Invite the City Council to attend and share information with the City Council
about Library and Library Commission programs, events, and activities.
e) Spread awareness of Library events and offerings via Commissioner
personal networks and encourage attendance (for example, post in
Nextdoor Saratoga, post on Facebook page, inform Book Clubs, etc.).
f) Brainstorm with Director of County Library Communication and Marketing
on ways to promote Library events and programs.
g) Write an article for Saratoga Source (monthly e-newsletter) or Saratoga
News to feature library program(s).
h) Provide recommendations to library staff at Commission meetings. This
would include current trends in the community, ideas for programs that
our community may be interested in (e.g. 3D printing), and upcoming
community events where outreach might occur.
i) Attend annual Friends and Commissioner forum.
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j) Interact with other County Library Commissions and JPA, when
appropriate.
k) Work with Friends of the Saratoga Libraries to promote and cross-promote
events and activities.
2. Identify continuing opportunities and recommend strategies to help foster a stronger,
more inclusive community, including the following activities.
a) Support collaborative programs or activities between local organizations, such
as West Valley College, and the Library and/or the City.
b) Advise the City Council on matters of interest to the Saratoga community, as
directed by the City Council.
c) Support and provide recommendations to the City Council on City engagement
programs and policies, including Community Event Grant Program allocations.
d) Meet with the City of Saratoga Public Art Committee to determine how the
Commission can support public art programs sponsored by the City’s Public
Art Committee.
e) Recommend programs and policies that will help create a stronger, more
inclusive community.
3. Help increase the number of residents with library cards
a) Volunteer at outreach programs.
b) Target Monte Sereno residents.
2. Promote library events and programs; engage in Information sharing with the library
and the public
a) Spread awareness via our networks of library events and offerings and
encourage attendance (for example, post in Nextdoor Saratoga, post on
Facebook page, tell our Book Clubs, etc.)
b) Brainstorm with Director of County Library Communication and Marketing on
ways to promote Library events and programs
c) Write an article for Saratoga Source (monthly e-newsletter) or Saratoga
Newspaper to feature library program(s)
d) Provide recommendations to library staff at Commission meetings. This would
include ideas for programs that our community is interested in (eg, 3D printing);
new trends, and upcoming community events where outreach might occur
e) Attend annual Friends and Commissioner forum
f) Interact with other County Library Commissions and JPA, when appropriate
g) Work with Friends of the Saratoga Libraries to promote and cross promote
events and activities
4. Provide a recommendation to City Council on expanding scope of the Library
Commission to include community engagement
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CITY OF SARATOGA
Memorandum
To:Public Art Committee
From:Kayla Nakamoto, Analyst
Date:August 18, 2020
Subject:Public Art Budget
This item has been placed on the Committee’s meeting agenda to provide regular budget
updates as a standing item on the Public Art Committee meeting agendas. For the
2020/21 Fiscal Year, public art funding includes:
Capital Improvement Project: $31,000
Operating Budget: $6,600
PLACE Lease: $1,500
The table below shows the estimated amounts that are projected to be spent on each
project and the actual expenditures. The bottom of the table shows the remaining
balances in the CIP, Lease and operating funds.
The Committee discussed some of the possible public art costs for Fiscal Year 2020/21.
The budget below reflects the programs and activities that the Committee agreed to
consider for Fiscal Year 2020/21 so far. Expenses can be adjusted based on Public Art
Committee priorities. Additionally, many of the costs can be scaled.
Fiscal Year 2020/21 Budget
Public Art Programs
CIP
(est.)
CIP
(act.)
Lease
(est.)
Lease
(act.)
Operating
(est.)
Operating
(act.)
Saratoga ROCKS $600
Rainy Day Poetry *$1,750
Chalk-full of HeART $1,500
Sculpture Program *$15,700
Shadow Art *$10,000
PLACE Lease $1,500 $1,500
Current Balance $31,000 $1,500 $6,600
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