HomeMy WebLinkAbout09-16-2020 City Council MinutesSaratoga City Council Minutes ~ September 2, 2020 ~ Page 1 of 8
MINUTES
WEDNESDAY, SEPTEMBER 16, 2020
SARATOGA CITY COUNCIL REGULAR MEETING
At 6:00 p.m., the City Council held a Joint Meeting with the Saratoga Youth Commission via
teleconferencing through Zoom.
Mayor Miller called the virtual Regular Session to order at 7:02 p.m. via teleconferencing
through Zoom.
Prior to Roll Call, the Mayor and City Clerk explained that the City Council meeting was conducted
pursuant to provisions of the Brown Act and a recent Executive Order issued by the Governor to
facilitate teleconferencing to reduce the risk of COVID-19 transmission at public meetings. Ordinarily
the Brown Act sets strict rules for teleconferencing. The Governor’s Executive Order has suspended
those rules. The Executive Order does require that public agencies continue to notice meetings in
advance and provide members of the public an opportunity to observe the meeting and offer public
comment. The City Council met all of the applicable notice requirements and the public is welcome to
participate in this meeting. Information on how the public can observe the meeting and provide public
comment was also shared. Additionally, the Mayor explained that votes would be taken through roll call.
ROLL CALL
PRESENT: Mayor Howard A. Miller, Vice Mayor Mary-Lynne Bernald,
Council Members Yan Zhao, Rishi Kumar
(All Council Members appearing via teleconference)
ABSENT: None
ALSO PRESENT: James Lindsay, City Manager
Richard Taylor, City Attorney
Crystal Bothelio, Assistant City Manager
Debbie Bretschneider, City Clerk
Mary Fury, Administrative Services Director
John Cherbone, Public Works Director
Debbie Pedro, Community Development Director
Kayla Nakamoto, Administrative Analyst
(All staff members appearing via teleconference)
City Clerk Debbie Bretschneider confirmed all City Council members could hear the meeting
proceedings and no doubts were expressed regarding the identities of the individuals representing
themselves as City Council Members.
REPORT ON POSTING OF THE AGENDA
City Clerk Debbie Bretschneider reported that the agenda for this meeting was properly posted
on September 11, 2020.
Saratoga City Council Minutes ~ September 2, 2020 ~ Page 2 of 8
REPORT ON CLOSED SESSION
Mayor Miller announced that on September 2, 2020, the City Council held a Closed Session and
that there was nothing to report.
REPORT FROM JOINT MEETING
Youth Commissioners Alex Zhai and Michelle Liu reported on the discussions in the Joint
Meeting, including their workplan for the year.
ANNOUNCEMENTS
Mayor Miller shared information about COVID-19, the Homemade Scarecrow Competition, and
Living Room Conversations.
ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS
None
CEREMONIAL ITEMS
Appointment of Commissioners
Recommended Action:
Approve the resolution appointing 1 (one) member to the Library & Community
Engagement Commission and 1 (one) member to the Parks & Recreation Commission and
direct the City Clerk to administer the Oath of Office.
RESOLUTION 20-062
BERNALD/ZHAO MOVED TO APPROVE THE RESOLUTION APPOINTING 1
(ONE) MEMBER TO THE LIBRARY & COMMUNITY ENGAGEMENT
COMMISSION AND 1 (ONE) MEMBER TO THE PARKS & RECREATION
COMMISSION AND DIRECT THE CITY CLERK TO ADMINISTER THE OATH
OF OFFICE. MOTION PASSED BY VERBAL ROLL CALL. AYES: MILLER,
BERNALD, ZHAO, KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE.
Commendation for Terence (Terry) Ward
Recommended Action:
Commend Terry Ward for his service on the Saratoga Parks & Recreation Commission.
Mayor Miller and the City Council commended Terry Ward for his service on the Saratoga
Parks & Recreation Commission.
Commendation for 100th Anniversary of Scouting in Saratoga
Recommended Action:
Commend the Saratoga Scout BSA Troops during the 100th anniversary of Scouts in
Saratoga.
Mayor Miller and the City Council commended the Saratoga Scout BSA Troops.
Saratoga City Council Minutes ~ September 2, 2020 ~ Page 3 of 8
1. CONSENT CALENDAR
1.1. City Council Meeting Minutes
Recommended Action:
Approve the City Council minutes for the Regular City Council Meeting on September 2,
2020.
KUMAR/ZHAO MOVED TO APPROVE THE CITY COUNCIL MINUTES FOR
THE REGULAR CITY COUNCIL MEETING ON SEPTEMBER 2, 2020. MOTION
PASSED BY VERBAL ROLL CALL. AYES: MILLER, BERNALD, ZHAO, KUMAR.
NOES: NONE. ABSTAIN: NONE. ABSENT: NONE.
1.2. Review of Accounts Payable Check Registers
Recommended Action:
Review and accept check registers for the following accounts payable payment cycles:
9/2/2020 Period 3; 9/10/2020 Period 3.
KUMAR/ZHAO MOVED TO ACCEPT CHECK REGISTERS FOR THE
FOLLOWING ACCOUNTS PAYABLE PAYMENT CYCLES: 9/2/2020 PERIOD 3;
9/10/2020 PERIOD 3.
MOTION PASSED BY VERBAL ROLL CALL. AYES: MILLER, BERNALD, ZHAO,
KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE.
1.3. Ordinance Banning the Sale of Electronic Smoking Products
Recommended Action:
Waive the second reading and adopt the attached ordinance that would prohibit the sale of
electronic smoking products in the City of Saratoga through amendments to Article 4.90 of
the City Code effective January 1, 2021.
ORDINANCE 375
KUMAR/ZHAO MOVED TO ADOPT THE ORDINANCE IN THE SUPPLEMENTAL
ATTACHMENT THAT WOULD PROHIBIT THE SALE OF ELECTRONIC
SMOKING PRODUCTS IN THE CITY OF SARATOGA THROUGH
AMENDMENTS TO ARTICLE 4.90 OF THE CITY CODE EFFECTIVE JANUARY
1, 2021. MOTION PASSED BY VERBAL ROLL CALL. AYES: MILLER, BERNALD,
ZHAO, KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE.
1.4. Funding Agreement Santa Clara Valley Transportation Authority (VTA) for the 2016
Measure B Bicycle & Pedestrian Education and Encouragement Program
Recommended Action:
1. Authorize the City Manager to execute a Funding Agreement Santa Clara Valley
Transportation Authority (VTA) for the 2016 Measure B Bicycle & Pedestrian Education
and Encouragement Program.
2.Approve the Budget Resolution amending FY20/21 Budget to increase the revenues and
expenditures in the amount of $96,000.
RESOLUTION 20-063
Saratoga City Council Minutes ~ September 2, 2020 ~ Page 4 of 8
KUMAR/ZHAO MOVED TO AUTHORIZE THE CITY MANAGER TO EXECUTE A
FUNDING AGREEMENT WITH SANTA CLARA VALLEY TRANSPORTATION
AUTHORITY (VTA) FOR THE 2016 MEASURE B BICYCLE & PEDESTRIAN
EDUCATION AND ENCOURAGEMENT PROGRAM AND TO APPROVE THE
BUDGET RESOLUTION AMENDING FY20/21 BUDGET TO INCREASE THE
REVENUES AND EXPENDITURES IN THE AMOUNT OF $96,000. MOTION
PASSED BY VERBAL ROLL CALL. AYES: MILLER, BERNALD, ZHAO, KUMAR.
NOES: NONE. ABSTAIN: NONE. ABSENT: NONE.
1.5. Safe Routes to School Master Plan
Recommended Action:
1. Authorize the City Manager to enter into a Professional Service Agreement with Fehr and
Peers in the amount of $65,948.
2.Authorize City Manager to execute a change order up to $6,500.
KUMAR/ZHAO MOVED TO AUTHORIZE THE CITY MANAGER TO ENTER
INTO A PROFESSIONAL SERVICE AGREEMENT FOR THE SAFE ROUTES TO
SCHOOL MASTER PLAN WITH FEHR AND PEERS IN THE AMOUNT OF
$65,948 AND TO AUTHORIZE CITY MANAGER TO EXECUTE A CHANGE
ORDER UP TO $6,500. MOTION PASSED BY VERBAL ROLL CALL. AYES:
MILLER, BERNALD, ZHAO, KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT:
NONE.
1.6. Amendment to the Agreement for Maintenance of State Highway in the City of
Saratoga
Recommended Action:
1. Adopt resolution amending the Cooperative Agreement between the State of California
Department of Transportation (Caltrans)
2.Authorize the City Manager to execute Amendment No.1, Agreement for Maintenance of
State Highway in the City of Saratoga that assigns and expands the maintenance
responsibilities of shared roadway bicycle markings on Big Basin Way.
RESOLUTION 20-064
KUMAR/ZHAO MOVED TO ADOPT THE RESOLUTION AMENDING THE
COOPERATIVE AGREEMENT BETWEEN THE STATE OF CALIFORNIA
DEPARTMENT OF TRANSPORTATION (CALTRANS) AND TO AUTHORIZE
THE CITY MANAGER TO EXECUTE AMENDMENT NO.1, AGREEMENT FOR
MAINTENANCE OF STATE HIGHWAY IN THE CITY OF SARATOGA THAT
ASSIGNS AND EXPANDS THE MAINTENANCE RESPONSIBILITIES OF
SHARED ROADWAY BICYCLE MARKINGS ON BIG BASIN WAY. MOTION
PASSED BY VERBAL ROLL CALL. AYES: MILLER, BERNALD, ZHAO, KUMAR.
NOES: NONE. ABSTAIN: NONE. ABSENT: NONE.
Saratoga City Council Minutes ~ September 2, 2020 ~ Page 5 of 8
1.7. Agreement Authorizing Use of Saratoga Library as Public Safety Power Shutoff
Resource Center
Recommended Action:
Authorize the City Manager to execute the Saratoga Library Use Authorization Agreement,
allowing the Saratoga Library to be used as a Public Safety Power Shutoff (PSPS) resource
center.
KUMAR/ZHAO MOVED TO AUTHORIZE THE CITY MANAGER TO EXECUTE
THE SARATOGA LIBRARY USE AUTHORIZATION AGREEMENT,
ALLOWING THE SARATOGA LIBRARY TO BE USED AS A PUBLIC SAFETY
POWER SHUTOFF (PSPS) RESOURCE CENTER. MOTION PASSED BY VERBAL
ROLL CALL. AYES: MILLER, BERNALD, ZHAO, KUMAR. NOES: NONE. ABSTAIN:
NONE. ABSENT: NONE.
Vice Mayor Bernald spoke on all of the Consent items.
2. PUBLIC HEARING
None
3. GENERAL BUSINESS
3.1. Business License Renewal Extension Program
Recommended Action:
City Council to review and provide direction on a proposed Business License Renewal
Extension Program.
Mary Furey, Finance & Administrative Services Director, presented the staff report.
Mayor Miller invited public comment on the item.
The following people requested to speak:
Chuck Page
No one else requested to speak.
BERNALD/KUMAR MOVED TO APPROVE THE PROPOSED BUSINESS
LICENSE RENEWAL EXTENSION PROGRAM WITH THESE CONDITIONS: 1)
THE BUSINESS IS A PERSONAL SERVICE BUSINESS THAT WAS ORDERED
TO STOP PROVIDING SERVICES FOR AT LEAST 8 WEEKS UNDER THE
SANTA CLARA COUNTY HEALTH ORDER; 2) MAXIMUM GROSS SALES OF
BUSINESS DO NOT EXCEED $1,000,000 PER YEAR; 3) THE BUSINESS SIGNS A
SIMPLE AFFIDAVIT WITH CITY; 4) DEFER PAYMENTS FOR 6 MONTHS AND
THEN BRING BACK TO COUNCIL FOR FUTURE CONSIDERATION. MOTION
PASSED BY VERBAL ROLL CALL. AYES: MILLER, BERNALD, ZHAO, KUMAR.
NOES: NONE. ABSTAIN: NONE. ABSENT: NONE.
Saratoga City Council Minutes ~ September 2, 2020 ~ Page 6 of 8
3.2. Letter Regarding State Route 85 Transit Lane
Recommended Action:
Approve the attached letter to the Board of the Valley Transportation Agency (VTA)
supporting the recommendation of the VTA State Route 85 Policy Advisory Board.
Richard Taylor, City Attorney, presented the staff report.
Mayor Miller invited public comment on the item.
The following people requested to speak:
Jeffrey Schwartz spoke
No one else requested to speak.
MILLER/BERNALD MOVED TO APPROVE THE LETTER TO THE BOARD OF
THE VALLEY TRANSPORTATION AGENCY (VTA) SUPPORTING THE
RECOMMENDATION OF THE VTA STATE ROUTE 85 POLICY ADVISORY
BOARD. MOTION PASSED BY VERBAL ROLL CALL. AYES: MILLER, BERNALD,
ZHAO, KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE.
3.3. Resolution Amending the City of Saratoga Conflict of Interest Code
Recommended Action:
Approve the resolution amending the City of Saratoga Conflict of Interest Code.
Debbie Bretschneider, City Clerk, presented the staff report.
Mayor Miller invited public comment on the item.
The following people requested to speak:
Chuck Page spoke
No one else requested to speak.
RESOLUTION 20-065
BERNALD/MILLER MOVED TO APPROVE THE RESOLUTION AMENDING THE
CITY OF SARATOGA CONFLICT OF INTEREST CODE. MOTION PASSED BY
VERBAL ROLL CALL. AYES: MILLER, BERNALD, ZHAO, KUMAR. NOES: NONE.
ABSTAIN: NONE. ABSENT: NONE.
3.4. City Manager's Annual Salary for Fiscal Year 2020/21
Recommended Action:
Approve City Manager’s annual salary of $265,000 effective July 1, 2020.
Mary Furey, Finance & Administrative Services Director, presented the staff report.
Mayor Miller invited public comment on the item.
Saratoga City Council Minutes ~ September 2, 2020 ~ Page 7 of 8
No one requested to speak.
ZHAO/BERNALD MOVED TO APPROVE CITY MANAGER’S ANNUAL SALARY
OF $265,000 EFFECTIVE JULY 1, 2020. MOTION PASSED BY VERBAL ROLL
CALL. AYES: MILLER, BERNALD, ZHAO, KUMAR. NOES: NONE. ABSTAIN:
NONE. ABSENT: NONE.
COUNCIL ASSIGNMENTS
Mayor Howard Miller
Council Finance Committee – the Committee reviewed the Business License Renewal Extension
and reviewed the City’s EV charging stations policies.
Silicon Valley Clean Energy Authority Board of Directors – the Directors approved the annual
budget, announced the Cal EV program, which allows Cities to apply for grants for fast-charging
stations, and the Strategic Plan was updated.
Valley Transportation Authority (VTA) Policy Advisory Committee – the Committee received a
report on transit ridership, which is in a decline.
Vice Mayor Mary-Lynne Bernald
Cities Association of Santa Clara County Board of Directors – the Directors received reports on
Measure’s RR, S, and T, also on Silicon Valley Bikes, and the State Route 85 update.
Council Finance Committee – Mayor Miller reported
Hakone Foundation Board & Executive Committee – the Executive Committee is setting up a
Master Plan fundraising committee.
Public Art Committee – the Committee reviewed plans for a 2021 cycle of Paint the city, Rainy
Day Poetry, a wall mural at Mint Leaf, and a potential artist for Gateway sculpture.
Santa Clara/Santa Cruz Airport/Community Roundtable – the Roundtable is setting up an ad hoc
committee to explore ways to become independent from the Cities Association.
Saratoga Historical Foundation – the Foundation Board discussed their goals.
Council Member Yan Zhao
Public Art Committee – the Committee discussed the sculpture program and a new artist,
accepted the budget for the Committee and is excited to work with Library & Community
Engagement Commission.
Saratoga Chamber of Commerce & Destination – attended the Chamber meeting but have
nothing to report.
West Valley Sanitation District– the district held a Closed Session and there is nothing to report.
nothing to report
Council Member Rishi Kumar
Nothing to report.
CITY COUNCIL ITEMS
None
Saratoga City Council Minutes ~ September 2, 2020 ~ Page 8 of 8
COUNCIL COMMUNICATIONS
None
CITY MANAGER'S REPORT
None
ADJOURNMENT
ZHAO/BERNALD MOVED TO ADJOURN THE MEETING AT 8:48 P.M. MOTION
PASSED BY VERBAL ROLL CALL. AYES: MILLER, BERNALD, ZHAO, KUMAR..
NOES: NONE. ABSTAIN: NONE. ABSENT: NONE.
Minutes respectfully submitted:
Debbie Bretschneider, City Clerk
City of Saratoga