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HomeMy WebLinkAbout10-27-2020 Youth Commission AgendaSaratoga Youth Commission Agenda – Page 1 of 3 SARATOGA YOUTH COMMISSION REGULAR MEETING OCTOBER 27, 2020 Teleconference/Public Participation Information to Mitigate the Spread of COVID‐19 This meeting will be entirely by teleconference. All Commission members, staff, and public will only participate via the Zoom platform using the process described below. The meeting is being conducted in compliance with the Governor’s Executive Order N‐29‐20 suspending certain teleconference rules required by the Ralph M. Brown Act. The purpose of this order was to provide the safest environment for the public, elected officials, and staff while allowing for continued operation of the government and public participation during the COVID‐19 pandemic. Members of the public view and participate in the meeting by using the Zoom website https://us02web.zoom.us/j/88293813349 or App (Webinar ID 882 9381 3349) and using the tool to raise their hand in the Zoom platform when directed by the Chair to speak on an agenda item. The public will not be able to participate in the meeting in person. As always, members of the public can send written comments to the Commission prior to the meeting by commenting online at www.saratoga.ca.us/yc prior to the start of the meeting. These emails will be provided to the members of the Commission and will become part of the official record of the meeting. During the meeting the Chair will explain the process for members of the public to be recognized to offer public comment. In accordance with the Americans with Disabilities Act and the Governor’s Executive Order, if you need assistance to participate in this meeting due to a disability, please contact the City Clerk at debbieb@saratoga.ca.us or calling 408.868.1216 as soon as possible before the meeting. The City will use its best efforts to provide reasonable accommodations to provide as much accessibility as possible while also maintaining public safety. 7:00 PM YOUTH COMMISSION REGULAR MEETING ROLL CALL ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS Any member of the public may address the Youth Commission for up to three (3) minutes on matters not on the Agenda. The law generally prohibits the Youth Commission from discussing or taking action on such items. However, the Youth Commission can schedule the item for discussion at a future meeting. Saratoga Youth Commission Agenda – Page 2 of 3 AGENDA ITEMS: 1. Youth Commission Minutes Recommended Action: Review and approve the minutes from the October 13, 2020 meeting. 2. YAC Social Recommended Action: Receive update from staff about the YAC Social 2020. 3. SED Talk Recommended Action: Receive status update on the event scheduled for Saturday, December 5, 2020 at 3:00 p.m. 4. Inclusive Playground Equipment Fundraising Goal Recommended Action: Identify a piece of inclusive playground equipment that the Youth Commission could set a fundraising goal to be met by the end of the 2020-2021 school year. Determine a fundraising goal for 2020-2021. 5. Youth Commission Subcommittees Recommended Action: Discuss option to assign subcommittees for upcoming Youth Commission initiatives. 6. Holiday Community Engagement Recommended Action: Receive update from staff about the status of the traditional Saratoga Tree Lighting Ceremony. Discuss opportunity to collaborate with the City’s food drive that is tentatively scheduled for early December 2020. Determine the holiday cookbook program and assign roles. 7. Program for Individuals with Disabilities Recommended Action: Discuss a virtual activity that can temporarily replace the dances for individuals with disabilities. 8. YouTube Series Recommended Action: Discuss format, discussion topics, and schedule for the YouTube Series to help engage youth advocacy. 9. Future Agenda Items Recommended Action: Consider agenda items for upcoming meetings. The next Youth Commission meeting is scheduled for November 10, 2020. ADJOURNMENT CERTIFICATE OF POSTING OF THE AGENDA, DISTRIBUTION OF THE AGENDA PACKET, COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT Saratoga Youth Commission Agenda – Page 3 of 3 I, Kayla Nakamoto, Analyst for the City of Saratoga, declare that the foregoing agenda for the meeting of the Youth Commission was posted and available for review on October 22, 2020 at the City of Saratoga, 13777 Fruitvale Avenue, Saratoga, California and on the City's website at www.saratoga.ca.us. Signed this 22nd day of October 2020 at Saratoga, California. Kayla Nakamoto, Administrative Analyst In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the Youth Commission by City staff in connection with this agenda, copies of materials distributed to the Youth Commission concurrently with the posting of the agenda, and materials distributed to the Youth Commission by staff after the posting of the agenda are available on the City Website at www.saratoga.ca.us. Following removal of State and local shelter in place orders these materials will be available for review in the office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, California. In Compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting, please contact the City Clerk at debbieb@saratoga.ca.us or calling 408.868.1216 as soon as possible before the meeting. The City will use its best efforts to provide reasonable accommodations to provide as much accessibility as possible while also maintaining public safety. [28 CFR 35.102-35.104 ADA title II] SARATOGA YOUTH COMMISSION REGULAR MEETING OCTOBER 13, 2020 Teleconference/Public Participation Information to Mitigate the Spread of COVID‐19 This meeting will be entirely by teleconference. All Commission members, staff, and public will only participate via the Zoom platform using the process described below. The meeting is being conducted in compliance with the Governor’s Executive Order N‐29‐20 suspending certain teleconference rules required by the Ralph M. Brown Act. The purpose of this order was to provide the safest environment for the public, elected officials, and staff while allowing for continued operation of the government and public participation during the COVID‐19 pandemic. Members of the public view and participate in the meeting by using the Zoom website https://us02web.zoom.us/j/86586715277 or App (Webinar ID 865 8671 5277) and using the tool to raise their hand in the Zoom platform when directed by the Chair to speak on an agenda item. The public will not be able to participate in the meeting in person. As always, members of the public can send written comments to the Commission prior to the meeting by commenting online at www.saratoga.ca.us/yc prior to the start of the meeting. These emails will be provided to the members of the Commission and will become part of the official record of the meeting. During the meeting the Chair will explain the process for members of the public to be recognized to offer public comment. In accordance with the Americans with Disabilities Act and the Governor’s Executive Order, if you need assistance to participate in this meeting due to a disability, please contact the City Clerk at debbieb@saratoga.ca.us or calling 408.868.1216 as soon as possible before the meeting. The City will use its best efforts to provide reasonable accommodations to provide as much accessibility as possible while also maintaining public safety. 7:00 PM YOUTH COMMISSION REGULAR MEETING ROLL CALL ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS Any member of the public may address the Youth Commission for up to three (3) minutes on matters not on the Agenda. The law generally prohibits the Youth Commission from discussing or taking action on such items. However, the Youth Commission can schedule the item for discussion at a future meeting. Saratoga Youth Commission Agenda – Page 1 of 3 AGENDA ITEMS: 7:02 p.m. ROLL CALL: Bradley, Hicks, Huang, Jain, Leung, Liu, Lu, Madhan, Raamkumar, Wang, Zhai. 1. Youth Commission Minutes Recommended Action: Review and approve the minutes from the September 21, 2020 and September 22, 2020 meeting. 2020_09_21 Draft Minutes 2020_09_22 Draft Minutes Wang motioned to approve the minutes. Leung seconded the motion. AYES: Huang, Jain, Leung, Liu, Lu, Madhan, Raamkumar, Wang, Zhai. NOES: none. ABSTAIN: none. PASSED 11-0. 2. Recap of the Events Recommended Action: Share a recap of both the Joint Meeting with City Council Movie Night and State of the City message on October 3, 2020 and the Pizza & Politics event on October 9, 2020. What went well: ● Members prepared for the rehearsal beforehand and drafted a good script and schedule What could have been better: ● Resolve and be prepared for internet connectivity issues 3. YAC Social Recommended Action: Discuss opportunities for teens to socialize during the pandemic. Receive update from staff about the YAC Social 2020. Games ● Kahoot, Among Us, Two Truths and a Lie, Skribbl.io, online Bingo, Agar.io, Codenames Ideas to Discuss ● How other commissions are engaging with their community ● How other commissions are structuring and organizing their events ● Issues and obstacles other commissions are facing and how they’re planning to overcome them ● How other commissions are planning to carry over previous events ● How other commissions engage with their members 4. Youth Commission Fundraising Plan Recommended Action: Discuss fundraising initiatives for 2020-2021. ● Think of slogans to put on giveaway apparel because we can’t put the official SYC logo on them ● Canned food drive partners: Second Harvest West Valley Community Services, Saratoga City’s Food Drive ● Coat drives: commission can partner up with local nonprofits or businesses ● Can only use packaged boba kits for assembling kits Initiatives: ● Inclusive playground equipment Commented [1]: Can we add in a section under "roll call" when you see members of the public? I think you could put "Members of the Public" or "Audience" and then put their Zoom names down? It would be super helpful for me but also anyone who applies in the Spring to have it reflected on the minutes. :) Commented [2]: Hi Nicole! Great job on the minutes. I think we can bold the notes you take and then bold & underline the motions. I was just thinking it may be easier on the eyes. I know I had said underline everything before, but now that we are starting to get into more discussions (aka more notes), I think let's try it this new way for a bit. :) ● Specific issues related to COVID-19 Plans for fundraising: ● Charging at virtual events ● Printing out a physical cookbook ● Sharing the GoFundMe on various social media platforms ● Arcade games (socially-distanced) ● Reaching out to local businesses to fundraise boba kits (ie. TeaLyfe) or partner up with chain retailers (Chipotle, ModPizza) that have fundraising partnership programs ● SWAG apparel ● Reach out to school newsletters or media programs to advertise GoFundMe ● Combine SWAG apparel with SEDTalks goody-bags ● Hiking for a cause; having hikers pay a certain amount in exchange for hiking essentials and to walk (work with city council and Parks and Rec Commission to implement the Saratoga to the Sea trail) Lu motioned to have Madhan take the fundraising plan to city council. Leung seconded the motion. AYES: Huang, Jain, Leung, Liu, Lu, Madhan, Raamkumar, Wang, Zhai. NOES: none. ABSTAIN: none. PASSED 11-0. 5. Program for Individuals with Disabilities Recommended Action: Discuss ideas for a virtual activity that can temporarily replace the dances for individuals with disabilities. ● Saratoga City planning on hosting a thankful virtual crafts session using mason jars for Thanksgiving or Christmas ● Snowman gems, ValentineGrams, origami, paper stars ● Talent show planned for late January or early February Bradley motioned to have the Youth Commission support the virtual crafts session with the city and tentatively schedule the talent show in late January to early February. Jain seconded the motion. AYES: Huang, Jain, Leung, Liu, Lu, Madhan, Raamkumar, Wang, Zhai. NOES: none. ABSTAIN: none. PASSED 11-0. 6. SED Talk Recommended Action: Receive report from the Youth Commission liaisons to the Teen Advisory Board to begin discussion and collaboration for the event. ● Subcommittee plans on reaching out to professors and students experienced in mental health ● SED Talks scheduled for December 5, 3 p.m.-4:30 p.m. ● Two events: one focused on mental health, the other for entrepreneurship ● Planning to have 3 speakers at each event with 15 minutes each ● Could charge entry fees for SED Talks on entrepreneurship 7. Future Agenda Items Recommended Action: Consider agenda items for upcoming meetings. The next Youth Commission meeting is scheduled for October 27, 2020. ● Discuss YouTube podcast, plan out dates to organize and create content ● Go over tree lighting and decorating the village plans ● Plan out holiday cookbook ideas ADJOURNMENT 9:01 p.m. CERTIFICATE OF POSTING OF THE AGENDA, DISTRIBUTION OF THE AGENDA PACKET, COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT I, Kayla Nakamoto, Analyst for the City of Saratoga, declare that the foregoing agenda for the meeting of the Youth Commission was posted and available for review on October 7, 2020 at the City of Saratoga, 13777 Fruitvale Avenue, Saratoga, California and on the City's website at www.saratoga.ca.us. Signed this 7th day of October 2020 at Saratoga, California. Kayla Nakamoto, Analyst Saratoga Youth Commission Agenda – Page 2 of 3 In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the Youth Commission by City staff in connection with this agenda, copies of materials distributed to the Youth Commission concurrently with the posting of the agenda, and materials distributed to the Youth Commission by staff after the posting of the agenda are available on the City Website at www.saratoga.ca.us. Following removal of State and local shelter in place orders these materials will be available for review in the office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, California. In Compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting, please contact the City Clerk at debbieb@saratoga.ca.us or calling 408.868.1216 as soon as possible before the meeting. The City will use its best efforts to provide reasonable accommodations to provide as much accessibility as possible while also maintaining public safety. [28 CFR 35.102-35.104 ADA title II] Saratoga Youth Commission Agenda – Page 3 of 3