HomeMy WebLinkAbout12-02-2020 City Council AgendaSaratoga City Council Agenda – December 2, 2020 – Page 1 of 7
SARATOGA CITY COUNCIL
REGULAR MEETING
DECEMBER 2, 2020
Teleconference/Public Participation Information to Mitigate the Spread of COVID‐19
This meeting will be entirely by teleconference. All Council members and staff will only
participate via the Zoom platform using the process described below. The meeting is being
conducted in compliance with the Governor’s Executive Order N‐29‐20 suspending certain
teleconference rules required by the Ralph M. Brown Act. The purpose of this order was to provide
the safest environment for the public, elected officials, and staff while allowing for continued
operation of the government and public participation during the COVID‐19 pandemic.
Members of the public can view and participate in the Commission Interviews by:
1. Using the Zoom website https://us02web.zoom.us/j/88041715832 or App (Webinar ID
880 4171 5832) and using the tool to raise their hand in the Zoom platform when directed
by the Mayor to speak on an agenda item; OR
2. Calling 1.408.638.0968 or 1.669.900.6833, entering the Webinar ID (880 4171 5832),
and pressing *9 to raise their hand to speak on an agenda item when directed by the
Mayor.
Members of the public can view and participate in the Joint Meeting by:
1. Using the Zoom website https://us02web.zoom.us/j/82796631885 or App (Webinar ID
827 9663 1885) and raising their hand when directed by the Mayor to speak on an agenda
item; OR
2. Calling 1.408.638.0968 or 1.669.900.6833, entering the Webinar ID (827 9663 1885),
and pressing *9 to raise their hand to speak on an agenda item when directed by the
Mayor.
Members of the public can view and participate in the Regular Session of the meeting by:
1. Using the Zoom website https://us02web.zoom.us/j/89276826053 or App (Webinar ID
892 7682 6053) and raising their hand when directed by the Mayor to speak on an agenda
item; OR
2. Calling 1.408.638.0968 or 1.669.900.6833, entering the Webinar ID (892 7682 6053),
and pressing *9 to raise their hand to speak on an agenda item when directed by the
Mayor; OR
3. Viewing the meeting on Saratoga Community Access Television Channel 15 (Comcast
Channel 15, AT&T UVerse Channel 99), calling 1.669.900.6833 or 1.408.638.0968,
entering the Webinar ID (892 7682 6053), and pressing *9 to raise their hand to speak on
an agenda item when directed by the Mayor; OR
4. Viewing online at http://saratoga.granicus.com/MediaPlayer.php?publish_id=2 and
calling 1.408.638.0968 or 1.669.900.6833, entering the Webinar ID (892 7682 6053),
Saratoga City Council Agenda – December 2, 2020 – Page 2 of 7
and pressing *9 to raise their hand to speak on an agenda item when directed by the
Mayor. Please mute your computer or television before giving public comment.
The public will not be able to participate in the meeting in person.
As always, members of the public can send written comments to the Council prior to the meeting
by commenting online at www.saratoga.ca.us/comment prior to the start of the meeting. These
emails will be provided to the members of the Council and will become part of the official record
of the meeting.
During the meeting the Mayor will explain the process for members of the public to be recognized
to offer public comment.
In accordance with the Americans with Disabilities Act and the Governor’s Executive Order, if
you need assistance to participate in this meeting due to a disability, please contact the City Clerk
at debbieb@saratoga.ca.us or calling 408.868.1216 as soon as possible before the meeting. The
City will use its best efforts to provide reasonable accommodations to provide as much
accessibility as possible while also maintaining public safety.
5:15 P.M. COMMISSION INTERVIEWS
Members of the public can view and participate in the Commission Interviews by:
1. Using the Zoom website https://us02web.zoom.us/j/88041715832 or App (Webinar ID
880 4171 5832) and using the tool to raise their hand in the Zoom platform when directed
by the Mayor to speak on an agenda item; OR
2. Calling 1.408.638.0968 or 1.669.900.6833, entering the Webinar ID (880 4171 5832),
and pressing *9 to raise their hand to speak on an agenda item when directed by the
Mayor.
INTERVIEWS:
6:00 P.M. JOINT MEETING
Members of the public can view and participate in the Joint Meeting by:
1. Using the Zoom website https://us02web.zoom.us/j/82796631885 or App (Webinar ID
827 9663 1885) and raising their hand when directed by the Mayor to speak on an agenda
item; OR
2. Calling 1.408.638.0968 or 1.669.900.6833, entering the Webinar ID (827 9663 1885),
and pressing *9 to raise their hand to speak on an agenda item when directed by the
Mayor.
Joint Meeting with Saratoga Historical Foundation
Time Name Commission Vacancies Incumbent
5:25 p.m. John Fitzpatrick Parks &
Recreation
1 Partial Term (ending
September 30, 2022)
No
Saratoga City Council Agenda – December 2, 2020 – Page 3 of 7
7:00 P.M. REGULAR SESSION
Members of the public can view and participate in the Regular Session of the meeting by:
1. Using the Zoom website https://us02web.zoom.us/j/89276826053 or App (Webinar ID
892 7682 6053) and raising their hand when directed by the Mayor to speak on an agenda
item; OR
2. Calling 1.408.638.0968 or 1.669.900.6833, entering the Webinar ID (892 7682 6053),
and pressing *9 to raise their hand to speak on an agenda item when directed by the
Mayor; OR
3. Viewing the meeting on Saratoga Community Access Television Channel 15 (Comcast
Channel 15, AT&T UVerse Channel 99), calling 1.669.900.6833 or 1.408.638.0968,
entering the Webinar ID (892 7682 6053), and pressing *9 to raise their hand to speak on
an agenda item when directed by the Mayor; OR
4. Viewing online at http://saratoga.granicus.com/MediaPlayer.php?publish_id=2 and
calling 1.408.638.0968 or 1.669.900.6833, entering the Webinar ID (892 7682 6053),
and pressing *9 to raise their hand to speak on an agenda item when directed by the
Mayor. Please mute your computer or television before giving public comment.
ROLL CALL
REPORT ON POSTING OF THE AGENDA
The agenda for this meeting was properly posted on November 25, 2020.
REPORT FROM JOINT MEETING
ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS
Any member of the public may address the City Council for up to three (3) minutes on matters
not on the Agenda. The law generally prohibits the City Council from discussing or taking action
on such items. However, the Council may instruct staff accordingly.
ANNOUNCEMENTS
CEREMONIAL ITEMS
Proclamation Declaring December 3, 2020 as People with Disabilities Day
Recommended Action:
Proclaim December 3, 2020 as People with Disabilities Day in the City of Saratoga.
Saratoga City Council Agenda – December 2, 2020 – Page 4 of 7
1. CONSENT CALENDAR
The Consent Calendar contains routine items of business. Items in this section will be acted
on in one motion, unless removed by the Mayor or a Council Member. Any member of the
public may speak on an item on the Consent Calendar at this time, or request that the
Mayor remove an item from the Consent Calendar for discussion. Public Speakers are
limited to three (3) minutes.
1.1. City Council Meeting Minutes
Recommended Action:
Approve the City Council minutes for the Regular City Council Meeting on November 18,
2020.
1.2. Review of Accounts Payable Check Registers
Recommended Action:
Review and accept check registers for the following accounts payable payment cycles:
11/20/2020 Period 5.
1.3. Treasurer’s Report for the Month Ended October 31, 2020
Recommended Action:
Review and accept the Treasurer’s Report for the month ended October 31, 2020.
1.4. Building Inspection Services Contract with 4Leaf, Inc. and Budget Adjustment
Recommended Action:
1. Adopt the attached resolution to increase the budget for contract inspection services in the
amount of $45,000 for FY2020-2021; and
2. Authorize the City Manager to execute a contract with 4Leaf, Inc. for as-needed building
inspection services in the amount of $75,000.00 for FY 2020-2021.
1.5. Landscaping & Lighting Assessment District LLA-1; Resolutions initiating renewal of
the District for FY 21-22
Recommended Action:
1. Move to adopt the Resolution describing improvements and directing preparation of the
Engineer’s Report.
2. Move to adopt the Resolution appointing the attorneys for the District.
1.6. Resolution Authorizing Hakone Gardens Application for County Historical Heritage
Grant for Mon Roof Replacement
Recommended Action:
Approve the resolution authorizing the Hakone Foundation to submit a County of Santa
Clara Historical Heritage Grant Program application for the Mon roof replacement project.
1.7. Saratoga Historical Foundation Lease & Additions to the Heritage Resource Inventory
Recommended Action:
Authorize the City Manager to execute a new lease agreement with the Saratoga Historical
Foundation; authorize the Saratoga Historical Foundation to construct the blacksmith shop
building; and, authorize placement of the Interurban Stop and Saratoga Historical Park to
the City of Saratoga Heritage Resource Inventory.
Saratoga City Council Agenda – December 2, 2020 – Page 5 of 7
2. PUBLIC HEARING
Items placed under this section of the Agenda are those defined by law as requiring a
special notice and/or a public hearing or those called by the City Council on its own
volition. Members of the public may comment on any item for up to three (3) minutes. The
amount of time for public comment may be reduced by the Mayor or by action of the City
Council. Items requested for continuance are subject to the City Council's approval at the
Council Meeting.
2.1. Landmark Designation & Mills Act Agreement for 19277 Shubert Drive Application
No. MIL20-0002 & LNDMRK20-0002
Recommended Action:
The Heritage Preservation Commission recommends that the City Council:
1.Conduct a public hearing on the proposal to designate the subject property as a historic
landmark and enter into a Mills Act Agreement.
2.Introduce and waive first reading of the attached ordinance designating the property as a
historic landmark.
3.Direct staff to place the ordinance on the Consent Calendar for adoption at the next
regular meeting of the City Council.
4.Adopt the attached Resolution authorizing the City Manager to enter into a Mills Act
Agreement for the property located at 19277 Shubert Drive upon the effective date of the
landmark ordinance.
3. GENERAL BUSINESS
3.1. Heritage Orchard Master Plan Update
Recommended Action:
Adopt the attached resolution approving the update to the City’s Heritage Orchard Master
Plan.
3.2. General Plan 2040 and Housing Element Update Schedule
Recommended Action:
Accept the revised General Plan 2040 Update schedule so it is aligned with the Housing
Element Update as recommended by the Planning Commission.
3.3. Saratoga Climate Action Plan 2030
Recommended Action:
Adopt the resolution establishing the City’s Climate Action Plan.
3.4. Electric Vehicle Charging Station Policy
Recommended Action:
Adopt the resolution establishing the City’s Electric Vehicle Charging Station Policy.
3.5. Annual Audit Reports
Recommended Action:
Review and accept the following annual audit reports for Fiscal Year 2019/20;
A. Comprehensive Annual Financial Report (CAFR)
B. Transportation Development Act Audit Report (MTC Grants)
C. Appropriation Limit Report (Gann, Fiscal Year 2020/21)
D. SAS 114 Report
Saratoga City Council Agenda – December 2, 2020 – Page 6 of 7
E. SAS 112 Report
F. State Controller’s Office Financial Transaction Report Summary
`
3.6. Review of City Council Assignments
Recommended Action:
Review the list of City Council assignments and provide direction on changes to items
included in the assignments.
COUNCIL ASSIGNMENTS
Mayor Howard Miller
Council Finance Committee
Saratoga Ministerial Association
Saratoga Sister City Organization
Silicon Valley Clean Energy Authority Board of Directors
Valley Transportation Authority (VTA) Policy Advisory Committee
VTA State Route 85 Corridor Policy Advisory Board
West Valley Mayors & Managers
Vice Mayor Mary-Lynne Bernald
Association of Bay Area Governments
Cities Association of Santa Clara County Board of Directors
Cities Association of Santa Clara County-City Selection Committee
Cities Association of Santa Clara County-Legislative Action Committee
Council Finance Committee
Hakone Foundation Board & Executive Committee
Public Art Committee
Santa Clara County Housing and Community Development (HCD) Council Committee
Santa Clara/Santa Cruz Airport/Community Roundtable
Saratoga Historical Foundation
Council Member Yan Zhao
Hakone Foundation Board
KSAR Community Access TV Board
Public Art Committee
Santa Clara County-Comprehensive County Expressway Planning Study Policy Advisory Board
Saratoga Area Senior Coordinating Council (SASCC)
Saratoga Chamber of Commerce & Destination Saratoga
West Valley Sanitation District
Council Member Rishi Kumar
Santa Clara County Library Joint Powers Authority
Santa Clara Valley Water District Commission
West Valley Clean Water Program Authority
West Valley Solid Waste Management Joint Powers Authority
CITY COUNCIL ITEMS
COUNCIL COMMUNICATIONS
Saratoga City Council Agenda – December 2, 2020 – Page 7 of 7
CITY MANAGER'S REPORT
ADJOURNMENT
CERTIFICATE OF POSTING OF THE AGENDA, DISTRIBUTION OF THE AGENDA
PACKET, COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT
I, Debbie Bretschneider, CMC, City Clerk, for the City of Saratoga, declare that the foregoing
agenda for the meeting of the City Council was posted and available for review on November 25,
2020 at the City of Saratoga, 13777 Fruitvale Avenue, Saratoga, California and on the City's
website at www.saratoga.ca.us.
Signed this 25th day of November 2020 at Saratoga, California.
Debbie Bretschneider, CMC, City Clerk
In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials
provided to the City Council by City staff in connection with this agenda, copies of materials
distributed to the City Council concurrently with the posting of the agenda, and materials
distributed to the City Council by staff after the posting of the agenda are available on the City
Website at www.saratoga.ca.us. Following removal of State and local shelter in place orders
these materials will be available for review in the office of the City Clerk at 13777 Fruitvale
Avenue, Saratoga, California.
In Compliance with the Americans with Disabilities Act, if you need assistance to participate in
this meeting, please contact the City Clerk at debbieb@saratoga.ca.us or calling 408.868.1216 as
soon as possible before the meeting. The City will use its best efforts to provide reasonable
accommodations to provide as much accessibility as possible while also maintaining public safety.
[28 CFR 35.102-35.104 ADA title II]
12/02 5:00 p.m. Commission Interviews for HPC & TSC | 6:00 p.m. Joint Meeting with Historical
Foundation | 7:00 p.m. Regular Session
12/15 7:00 p.m. Council Reorganization
12/16 6:00 p.m. Study Session – Council Norms | 7:00 p.m. Regular Session
CITY OF SARATOGA
CITY COUNCIL MEETING CALENDAR 2020