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Home My WebLink About2020-12-16 City Council Agenda printSaratoga City Council Agenda – December 16, 2020 – Page 1 of 7 SARATOGA CITY COUNCIL REGULAR MEETING DECEMBER 16, 2020 Teleconference/Public Participation Information to Mitigate the Spread of COVID‐19 This meeting will be entirely by teleconference. All Council members and staff will only participate via the Zoom platform using the process described below. The meeting is being conducted in compliance with the Governor’s Executive Order N‐29‐20 suspending certain teleconference rules required by the Ralph M. Brown Act. The purpose of this order was to provide the safest environment for the public, elected officials, and staff while allowing for continued operation of the government and public participation during the COVID‐19 pandemic. Members of the public can view and participate in the Commission Interviews by: 1. Using the Zoom website https://us02web.zoom.us/j/86099655618 or App (Webinar ID 860 9965 5618) and using the tool to raise their hand in the Zoom platform when directed by the Mayor to speak on an agenda item; OR 2. Calling 1.408.638.0968 or 1.669.900.6833, entering the Webinar ID (860 9965 5618), and pressing *9 to raise their hand to speak on an agenda item when directed by the Mayor. Members of the public can view and participate in the Study Session by: 1. Using the Zoom website https://us02web.zoom.us/j/87699929920 or App (Webinar ID 876 9992 9920) and raising their hand when directed by the Mayor to speak on an agenda item; OR 2. Calling 1.408.638.0968 or 1.669.900.6833, entering the Webinar ID (876 9992 9920), and pressing *9 to raise their hand to speak on an agenda item when directed by the Mayor. Members of the public can view and participate in the Regular Session of the meeting by: 1. Using the Zoom website https://us02web.zoom.us/j/88240971868 or App (Webinar ID 882 4097 1868) and raising their hand when directed by the Mayor to speak on an agenda item; OR 2. Calling 1.408.638.0968 or 1.669.900.6833, entering the Webinar ID (882 4097 1868), and pressing *9 to raise their hand to speak on an agenda item when directed by the Mayor; OR 3. Viewing the meeting on Saratoga Community Access Television Channel 15 (Comcast Channel 15, AT&T UVerse Channel 99), calling 1.669.900.6833 or 1.408.638.0968, entering the Webinar ID (882 4097 1868), and pressing *9 to raise their hand to speak on an agenda item when directed by the Mayor; OR 4. Viewing online at http://saratoga.granicus.com/MediaPlayer.php?publish_id=2 and calling 1.408.638.0968 or 1.669.900.6833, entering the Webinar ID 882 4097 1868), and Saratoga City Council Agenda – December 16, 2020 – Page 2 of 7 pressing *9 to raise their hand to speak on an agenda item when directed by the Mayor. Please mute your computer or television before giving public comment. The public will not be able to participate in the meeting in person. As always, members of the public can send written comments to the Council prior to the meeting by commenting online at www.saratoga.ca.us/comment prior to the start of the meeting. These emails will be provided to the members of the Council and will become part of the official record of the meeting. During the meeting the Mayor will explain the process for members of the public to be recognized to offer public comment. In accordance with the Americans with Disabilities Act and the Governor’s Executive Order, if you need assistance to participate in this meeting due to a disability, please contact the City Clerk at debbieb@saratoga.ca.us or calling 408.868.1216 as soon as possible before the meeting. The City will use its best efforts to provide reasonable accommodations to provide as much accessibility as possible while also maintaining public safety. 5:00 P.M. COMMISSION INTERVIEWS Members of the public can view and participate in the Commission Interviews by: 1. Using the Zoom website https://us02web.zoom.us/j/86099655618 or App (Webinar ID 860 9965 5618) and using the tool to raise their hand in the Zoom platform when directed by the Mayor to speak on an agenda item; OR 2. Calling 1.408.638.0968 or 1.669.900.6833, entering the Webinar ID (860 9965 5618), and pressing *9 to raise their hand to speak on an agenda item when directed by the Mayor. INTERVIEWS: Time Name Commission Vacancies Incumbent 5:10 p.m. Priya Shastri Heritage Preservation 2 Terms (1/1/2021- 12/31/2024) 1 partial term (1/1/2021-12/31/2023) No 5:15 p.m. Huelling Su Heritage Preservation 2 Terms (1/1/2021- 12/31/2024) 1 partial term (1/1/2021-12/31/2023) No 5:20 p.m. Marie Lopresto Heritage Preservation 2 Terms (1/1/2021- 12/31/2024) 1 partial term (1/1/2021-12/31/2023) No Saratoga City Council Agenda – December 16, 2020 – Page 3 of 7 6:00 P.M. STUDY SESSION Members of the public can view and participate in the Study Session of the meeting by: 1. Using the Zoom website https://us02web.zoom.us/j/87699929920 or App (Webinar ID 876 9992 9920) and raising their hand when directed by the Mayor to speak on an agenda item; OR 2. Calling 1.408.638.0968 or 1.669.900.6833, entering the Webinar ID (876 9992 9920), and pressing *9 to raise their hand to speak on an agenda item when directed by the Mayor. City Council Operational Policies Study Session Recommended Action: Review and discuss the policies that guide City Council operations. 7:00 P.M. REGULAR SESSION Members of the public can view and participate in the Regular Session of the meeting by: 1. Using the Zoom website https://us02web.zoom.us/j/88240971868 or App (Webinar ID 882 4097 1868) and raising their hand when directed by the Mayor to speak on an agenda item; OR 2. Calling 1.408.638.0968 or 1.669.900.6833, entering the Webinar ID (882 4097 1868), and pressing *9 to raise their hand to speak on an agenda item when directed by the Mayor; OR 3. Viewing the meeting on Saratoga Community Access Television Channel 15 (Comcast Channel 15, AT&T UVerse Channel 99), calling 1.669.900.6833 or 1.408.638.0968, entering the Webinar ID (882 4097 1868), and pressing *9 to raise their hand to speak on an agenda item when directed by the Mayor; OR 4. Viewing online at http://saratoga.granicus.com/MediaPlayer.php?publish_id=2 and calling 1.408.638.0968 or 1.669.900.6833, entering the Webinar ID 882 4097 1868), and pressing *9 to raise their hand to speak on an agenda item when directed by the Mayor. Please mute your computer or television before giving public comment. ROLL CALL REPORT ON POSTING OF THE AGENDA The agenda for this meeting was properly posted on December 10, 2020. REPORT FROM STUDY SESSION ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS Any member of the public may address the City Council for up to three (3) minutes on matters not on the Agenda. The law generally prohibits the City Council from discussing or taking action on such items. However, the Council may instruct staff accordingly. ANNOUNCEMENTS Saratoga City Council Agenda – December 16, 2020 – Page 4 of 7 CEREMONIAL ITEMS Commendation for Outgoing Commissioners Recommended Action: Commend Alexandra Nugent and Dr. Jo Rainie Rodgers for their service on the Saratoga Heritage Preservation Commission and David McIntyre for his service on the Saratoga Traffic Safety Commission. 1. CONSENT CALENDAR The Consent Calendar contains routine items of business. Items in this section will be acted on in one motion, unless removed by the Mayor or a Council Member. Any member of the public may speak on an item on the Consent Calendar at this time, or request that the Mayor remove an item from the Consent Calendar for discussion. Public Speakers are limited to three (3) minutes. 1.1. City Council Meeting Minutes Recommended Action: Approve the City Council minutes for the Regular City Council Meeting on December 2, 2020. 1.2. Review of Accounts Payable Check Registers Recommended Action: Review and accept check registers for the following accounts payable payment cycles: 12/01/2020 Period 6; 12/09/20 Period 6 1.3. Landmark Designation for 19277 Shubert Drive – Application No. LNDMRK20-0002 Recommended Action: Waive the second reading and adopt the attached ordinance designating the property at 19277 Shubert Drive as a historic landmark. 1.4. Resolution Re-Affirming the City of Saratoga’s Commitment to Stand in Solidarity with the Black Community and Black Lives Matter Movement Recommended Action: Approve the resolution re-affirming the City of Saratoga’s commitment to stand in solidarity with the Black community. 1.5. Extension of Agreement for Countywide Isolation and Quarantine Support Program Recommended Action: Authorize the City Manager to execute an extension to the agreement with the County of Santa Clara for the Countywide Isolation and Quarantine Support Program through June 30, 2021. 2. PUBLIC HEARING None Saratoga City Council Agenda – December 16, 2020 – Page 5 of 7 3. GENERAL BUSINESS 3.1. Proposal by Omniscent Recommended Action: Consider the proposal by Omniscent and direct staff accordingly. 3.2. Funding Request for Rotating Safe Car Park Recommended Action: Approve the funding reallocation of $13,000 to support the request of the Rotating Safe Car Park shower needs. 3.3. Implementation Plan for the Community Wildfire Protection Plan and Consideration of Wildfire Public Safety Task Force Recommendations Recommended Action: 1.Authorize implementation of the Community Wildfire Protection Plan (CWPP) future efforts and Task Force recommendations related to Firewise Communities, dead tree removal rebate program, communications, and funding for fuel reduction. 2.Consider the Task Force recommendation to reinstate the Wildfire Public Safety Task Force. 3.4. Community Event and Street Closure Grant Program for Fiscal Year 2021/22 Recommended Action: Provide direction on the proposed allocations for Fiscal Year 2021/22 Community Event and Street Closure Grant Secured Funding recipients and allocations; and, suspend the competitive Community Event Grant Program and competitive Street Closure Grant Program. 3.5. Valley Transportation Authority’s 2016 Measure B 10-Year Outlook Base Scenario Recommended Action: Adopt Resolution supporting the opposition of Valley Transportation Authority’s (VTA) 2016 Measure B 10-Year Outlook Base Scenario. 3.6. Commission Local Appointments List and Terms Expiring in 2021 Recommended Action: Adopt the Local Appointments List for terms expiring in the 2021 calendar year and give staff direction on the recruitment of a Planning Commissioner vacancy for a 5 year or 1 year term. 3.7. 2021 City Council Assignments Recommended Action: Adopt the resolution approving the 2021 City Council assignments. COUNCIL ASSIGNMENTS Vice Mayor Mary-Lynne Bernald Association of Bay Area Governments Cities Association of Santa Clara County Board of Directors Cities Association of Santa Clara County-City Selection Committee Cities Association of Santa Clara County-Legislative Action Committee Council Finance Committee Saratoga City Council Agenda – December 16, 2020 – Page 6 of 7 Hakone Foundation Board & Executive Committee Public Art Committee Santa Clara County Housing and Community Development (HCD) Council Committee Santa Clara/Santa Cruz Airport/Community Roundtable Saratoga Historical Foundation Council Member Yan Zhao Hakone Foundation Board KSAR Community Access TV Board Public Art Committee Santa Clara County-Comprehensive County Expressway Planning Study Policy Advisory Board Saratoga Area Senior Coordinating Council (SASCC) Saratoga Chamber of Commerce & Destination Saratoga West Valley Sanitation District Council Member Rishi Kumar Santa Clara County Library Joint Powers Authority Santa Clara Valley Water District Commission West Valley Clean Water Program Authority West Valley Solid Waste Management Joint Powers Authority CITY COUNCIL ITEMS COUNCIL COMMUNICATIONS CITY MANAGER'S REPORT ADJOURNMENT CERTIFICATE OF POSTING OF THE AGENDA, DISTRIBUTION OF THE AGENDA PACKET, COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT I, Debbie Bretschneider, CMC, City Clerk, for the City of Saratoga, declare that the foregoing agenda for the meeting of the City Council was posted and available for review on December 10, 2020 at the City of Saratoga, 13777 Fruitvale Avenue, Saratoga, California and on the City's website at www.saratoga.ca.us. Signed this 10th day of December 2020 at Saratoga, California. Debbie Bretschneider, CMC, City Clerk In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the City Council by City staff in connection with this agenda, copies of materials distributed to the City Council concurrently with the posting of the agenda, and materials distributed to the City Council by staff after the posting of the agenda are available on the City Website at www.saratoga.ca.us. Following removal of State and local shelter in place orders these materials will be available for review in the office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, California. In Compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting, please contact the City Clerk at debbieb@saratoga.ca.us or calling 408.868.1216 as Saratoga City Council Agenda – December 16, 2020 – Page 7 of 7 soon as possible before the meeting. The City will use its best efforts to provide reasonable accommodations to provide as much accessibility as possible while also maintaining public safety. [28 CFR 35.102-35.104 ADA title II]