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Home My WebLink About1-20-2021 City Council agendaSaratoga City Council Agenda – January 20, 2021 – Page 1 of 8 SARATOGA CITY COUNCIL REGULAR MEETING JANUARY 20, 2021 Teleconference/Public Participation Information to Mitigate the Spread of COVID‐19 This meeting will be entirely by teleconference. All Council members and staff will only participate via the Zoom platform using the process described below. The meeting is being conducted in compliance with the Governor’s Executive Order N‐29‐20 suspending certain teleconference rules required by the Ralph M. Brown Act. The purpose of this order was to provide the safest environment for the public, elected officials, and staff while allowing for continued operation of the government and public participation during the COVID‐19 pandemic. Members of the public can view and participate in the Closed Session by: 1. Using the Zoom website https://us02web.zoom.us/j/88978613983 or App (Webinar ID 889 7861 3983) and using the tool to raise their hand in the Zoom platform when directed by the Mayor to speak on an agenda item; OR 2. Calling 1.408.638.0968 or 1.669.900.6833, entering the Webinar ID (889 7861 3983), and pressing *9 to raise their hand to speak on an agenda item when directed by the Mayor. Members of the public can view and participate in the Study Session by: 1. Using the Zoom website https://us02web.zoom.us/j/83032780814 or App (Webinar ID 830 3278 0814) and raising their hand when directed by the Mayor to speak on an agenda item; OR 2. Calling 1.408.638.0968 or 1.669.900.6833, entering the Webinar ID (830 3278 0814), and pressing *9 to raise their hand to speak on an agenda item when directed by the Mayor. Members of the public can view and participate in the Regular Session of the meeting by: 1. Using the Zoom website https://us02web.zoom.us/j/83932496944 or App (Webinar ID 839 3249 6944) and raising their hand when directed by the Mayor to speak on an agenda item; OR 2. Calling 1.408.638.0968 or 1.669.900.6833, entering the Webinar ID (839 3249 6944), and pressing *9 to raise their hand to speak on an agenda item when directed by the Mayor; OR 3. Viewing the meeting on Saratoga Community Access Television Channel 15 (Comcast Channel 15, AT&T UVerse Channel 99), calling 1.669.900.6833 or 1.408.638.0968, entering the Webinar ID (839 3249 6944), and pressing *9 to raise their hand to speak on an agenda item when directed by the Mayor; OR 4. Viewing online at http://saratoga.granicus.com/MediaPlayer.php?publish_id=2 and calling 1.408.638.0968 or 1.669.900.6833, entering the Webinar ID 839 3249 6944), and pressing *9 to raise their hand to speak on an agenda item when directed by the Mayor. Please mute your computer or television before giving public comment. Saratoga City Council Agenda – January 20, 2021 – Page 2 of 8 The public will not be able to participate in the meeting in person. As always, members of the public can send written comments to the Council prior to the meeting by commenting online at www.saratoga.ca.us/comment prior to the start of the meeting. These emails will be provided to the members of the Council and will become part of the official record of the meeting. During the meeting the Mayor will explain the process for members of the public to be recognized to offer public comment. In accordance with the Americans with Disabilities Act and the Governor’s Executive Order, if you need assistance to participate in this meeting due to a disability, please contact the City Clerk at debbieb@saratoga.ca.us or calling 408.868.1216 as soon as possible before the meeting. The City will use its best efforts to provide reasonable accommodations to provide as much accessibility as possible while also maintaining public safety. 5:00 P.M. CLOSED SESSION Members of the public can view and participate in the Closed Session by: 1. Using the Zoom website https://us02web.zoom.us/j/88978613983 or App (Webinar ID 889 7861 3983) and using the tool to raise their hand in the Zoom platform when directed by the Mayor to speak on an agenda item; OR 2. Calling 1.408.638.0968 or 1.669.900.6833, entering the Webinar ID (889 7861 3983), and pressing *9 to raise their hand to speak on an agenda item when directed by the Mayor. CONFERENCE WITH LEGAL COUNSEL—EXISTING LITIGATION (Pursuant to Government Code Section 54956.9(d)(1) ) Shevertalova v. Monte Sereno et. al. (Santa Clara County Case No. 19CV348222) Claim of Ruentien Lu Claim of Timothy Hurley 6:00 P.M. STUDY SESSION Members of the public can view and participate in the Study Session by: 1. Using the Zoom website https://us02web.zoom.us/j/83032780814 or App (Webinar ID 830 3278 0814) and raising their hand when directed by the Mayor to speak on an agenda item; OR 2. Calling 1.408.638.0968 or 1.669.900.6833, entering the Webinar ID (830 3278 0814), and pressing *9 to raise their hand to speak on an agenda item when directed by the Mayor. Saratoga City Council Agenda – January 20, 2021 – Page 3 of 8 Review of Mission Statement & Statement of Values Recommended Action: Review the Mission Statement and Statement of Values; and direct staff accordingly. Review of City Council’s Strategic Goals Recommended Action: Review the City Council’s Strategic Goals document and direct staff accordingly. 7:00 P.M. REGULAR SESSION Members of the public can view and participate in the Regular Session of the meeting by: 1. Using the Zoom website https://us02web.zoom.us/j/83932496944 or App (Webinar ID 839 3249 6944) and raising their hand when directed by the Mayor to speak on an agenda item; OR 2. Calling 1.408.638.0968 or 1.669.900.6833, entering the Webinar ID (839 3249 6944), and pressing *9 to raise their hand to speak on an agenda item when directed by the Mayor; OR 3. Viewing the meeting on Saratoga Community Access Television Channel 15 (Comcast Channel 15, AT&T UVerse Channel 99), calling 1.669.900.6833 or 1.408.638.0968, entering the Webinar ID (839 3249 6944), and pressing *9 to raise their hand to speak on an agenda item when directed by the Mayor; OR 4. Viewing online at http://saratoga.granicus.com/MediaPlayer.php?publish_id=2 and calling 1.408.638.0968 or 1.669.900.6833, entering the Webinar ID 839 3249 6944), and pressing *9 to raise their hand to speak on an agenda item when directed by the Mayor. Please mute your computer or television before giving public comment. ROLL CALL REPORT ON POSTING OF THE AGENDA The agenda for this meeting was properly posted on January 15, 2021. REPORT FROM CLOSED SESSION REPORT FROM STUDY SESSION ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS Any member of the public may address the City Council for up to three (3) minutes on matters not on the Agenda. The law generally prohibits the City Council from discussing or taking action on such items. However, the Council may instruct staff accordingly. ANNOUNCEMENTS CEREMONIAL ITEMS Appointment of Heritage Preservation Commissioner Recommended Action: Approve the resolution appointing 1 member to the Heritage Preservation Commission and direct the City Clerk to administer the Oath of Office. Saratoga City Council Agenda – January 20, 2021 – Page 4 of 8 1. CONSENT CALENDAR The Consent Calendar contains routine items of business. Items in this section will be acted on in one motion, unless removed by the Mayor or a Council Member. Any member of the public may speak on an item on the Consent Calendar at this time, or request that the Mayor remove an item from the Consent Calendar for discussion. Public Speakers are limited to three (3) minutes. 1.1. City Council Meeting Minutes Recommended Action: Approve the City Council minutes for the Special City Council Meeting on December 15, 2020 and the Regular City Council Meeting on December 16, 2020. 1.2. Review of Accounts Payable Check Registers Recommended Action: Review and accept check registers for the following accounts payable payment cycles: 12/16/2020 Period 6; 01/06/21 Period 7; and 01/12/21 Period 7: 1.3. Treasurer’s Report for the Month Ended November 30, 2020 Recommended Action: Review and accept the Treasurer’s Report for the month ended November 30, 2020. 1.4. Annual SB 165 Special Tax & Bond Accountability Annual Report Recommended Action: City Council to receive and file the annual report on the Arrowhead Community Facility District (CFD) bond debt, in compliance with the Local Agency Special Tax and Bond Accountability Act. 1.5. Resolution Authorizing Final Disposition of Certain City Records Recommended Action: Adopt resolution authorizing final disposition of certain city records. 2. PUBLIC HEARING None 3. GENERAL BUSINESS 3.1. AB1600 Development Impact Fee Report Recommended Action: Review and accept the annual AB1600 Development Impact Fee report for the fiscal year ended June 30, 2020. 3.2. Village Parking District 4 Conceptual Improvement Plan Recommended Action: 1.Authorize the City Manager to execute a contract with BKF Engineers in the amount of $27,358. 2.Authorize City Manager to execute a change order up to $2,735.80. Saratoga City Council Agenda – January 20, 2021 – Page 5 of 8 3.3. Amended Contract with Fehr and Peers Transportation Consultants for the Safe Routes to School Master Plan Project Recommended Action: 1.Authorize the City Manager to execute an amended contract with Fehr and Peers for development of a Safe Routes to School Master Plan to expand the agreement scope to include community engagement and feedback and increase the contract amount by $22,568 for a total contract amount of $88,516. 2.Authorize a contingency for change orders to the contract up to $8,800. 3.4. Acceptance of Local Early Action Planning (LEAP) Grant Award and Budget Amendment Recommended Action: Approve the attached resolution for budget adjustments to the FY 2020/21 Capital Budgets in the amount of awarded Grant Funds. 3.5. City Council 2021 Meeting Schedule Recommended Action: Provide direction to staff regarding the City Council’s 2021 meeting schedule; and authorize the City Manager to reinstate any cancelled meeting with 72 hours’ notice if any urgent items arise. COUNCIL ASSIGNMENTS Mayor Yan Zhao Association of Bay Area Governments Cities Association of Santa Clara County-City Selection Committee Cities Association of Santa Clara County-Legislative Action Committee Cities Association of Santa Clara County Council Finance Committee Valley Transportation Authority (VTA) Policy Advisory Committee VTA State Route 85 Corridor Policy Advisory Board West Valley Mayors & Managers West Valley Sanitation District Vice Mayor Tina Walia Council Finance Committee KSAR Community Access TV Board Saratoga Area Senior Coordinating Council (SASCC) Silicon Valley Clean Energy Authority Board of Directors Saratoga Ministerial Association Council Member Rishi Kumar Santa Clara County Library Joint Powers Authority Santa Clara Valley Water District Commission West Valley Clean Water Program Authority West Valley Solid Waste Management Joint Powers Authority Council Member Kookie Fitzsimmons Chamber of Commerce Hakone Foundation Board Saratoga City Council Agenda – January 20, 2021 – Page 6 of 8 Santa Clara County Housing and Community Development (HCD) Council Committee Saratoga Public Art Committee Council Member Mary-Lynne Bernald Hakone Foundation Board & Executive Committee Santa Clara/Santa Cruz Airport/Community Roundtable Saratoga Public Art Committee Saratoga Historical Foundation CITY COUNCIL ITEMS COUNCIL COMMUNICATIONS CITY MANAGER'S REPORT ADJOURNMENT CERTIFICATE OF POSTING OF THE AGENDA, DISTRIBUTION OF THE AGENDA PACKET, COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT I, Debbie Bretschneider, CMC, City Clerk, for the City of Saratoga, declare that the foregoing agenda for the meeting of the City Council was posted and available for review on January 15, 2021 at the City of Saratoga, 13777 Fruitvale Avenue, Saratoga, California and on the City's website at www.saratoga.ca.us. Signed this 15th day of January 2021 at Saratoga, California. Debbie Bretschneider, CMC, City Clerk In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the City Council by City staff in connection with this agenda, copies of materials distributed to the City Council concurrently with the posting of the agenda, and materials distributed to the City Council by staff after the posting of the agenda are available on the City Website at www.saratoga.ca.us. Following removal of State and local shelter in place orders these materials will be available for review in the office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, California. In Compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting, please contact the City Clerk at debbieb@saratoga.ca.us or calling 408.868.1216 as soon as possible before the meeting. The City will use its best efforts to provide reasonable accommodations to provide as much accessibility as possible while also maintaining public safety. [28 CFR 35.102-35.104 ADA title II] Saratoga City Council Agenda – January 20, 2021 – Page 7 of 8 01/20 6:00 p.m. Retreat Study Session on Strategic Goals, Mission, and Value Statements | 7:00 p.m. Regular Session 01/25 6:00 p.m. Special Meeting – Retreat Study Session on the General Plan Housing Element and Legislative Updates 02/03 5:00 p.m. Traffic Safety Commission interviews | 6:00 p.m. Joint Meeting with Saratoga Ministerial Association | 7:00 p.m. Regular Session 02/17 6:00 p.m. Joint Meeting with SASCC | 7:00 p.m. Regular Session 03/03 03/17 5:00 p.m. Commission Interviews – Planning Commission & Heritage Preservation Commission | 6:00 p.m. Retreat Study Session on Capital Improvement Plan (CIP) Budget Prioritization Process Review | 7:00 p.m. Regular Meeting 6:00 p.m. Joint Meeting with Chamber of Commerce | 7:00 p.m. Regular Session 03/30 6:00 p.m. Commission Work Plan Study Session with Heritage Preservation, Planning, Library, Traffic Safety, and Parks & Recreation Commissions in Senior Center. 04/07 6:00 p.m. Study Session on Mayoral Rotation Policy | 7:00 p.m. Regular Session 04/21 04/27 6:00 p.m. Joint Meeting with Planning Commission | 7:00 p.m. Regular Session 6:00 p.m. Special Meeting – Study Session on Fiscal Year 2021/22 Budget 05/04 5:00 p.m. Special Meeting – Commission Interviews – Youth Commission (time tentative) 05/05 6:00 p.m. Joint Meeting with Montalvo Arts | 7:00 p.m. Regular Session 05/19 6:00 p.m. Joint Meeting with Board of Supervisor Joe Simitian | 7:00 p.m. Regular Session 06/02 5:30 p.m. Joint Meeting with Saratoga Neighborhoods & Neighborhood Watch, Joan Pisani Community Center, Multipurpose Room | 7:00 p.m. Regular Session 06/16 5:00 p.m. Joint Meeting with Santa Clara County Fire | 6:00 p.m. Joint Meeting with Silicon Valley Leadership Group | 7:00 p.m. Regular Session 07/07 5:00 p.m. Closed Session | 6:00 p.m. Study Session on E-Communications Policy | 7:00 p.m. Regular Session 07/21 Tentative -No Meeting - Recess 08/04 Tentative -No Meeting - Recess 08/18 5:00 p.m. Closed Session | 6:00 p.m. Joint Meeting with Hakone Board | 7:00 p.m. Regular Session 09/01 5:00 p.m. Commission Interviews – Library& Community Engagement Commission & Parks & Recreation Commission | 6:00 p.m. Joint Meeting with Historical Foundation | 7:00 p.m. Regular Session 09/15 5:00 p.m. Study Session on Rules of Parliamentary Procedure | 6:00 p.m. Joint Meeting with Youth Commission | 7:00 p.m. Regular Session 10/06 5:00 p.m. Joint Meeting with Mountain Winery | 6:00 p.m. Joint Meeting with Sheriff’s Office | 7:00 p.m. Regular Session 10/20 6:00 p.m. Joint Meeting with West Valley – Mission Community College District Board of Trustees | 7:00 p.m. Regular Session 11/03 5:30 p.m. Joint Meeting with Saratoga Schools | 7:00 p.m. Regular Session 11/17 5:00 p.m. Joint Meeting with Los Gatos Saratoga Recreation | 6:00 p.m. Joint Meeting with State Senator Dave Cortese | 7:00 p.m. Regular Session CITY OF SARATOGA CITY COUNCIL MEETING CALENDAR 2021 Saratoga City Council Agenda – January 20, 2021 – Page 8 of 8 12/01 5:00 p.m. Commission Interviews – Heritage Preservation Commission & Traffic Safety Commission | 6:00 p.m. Joint Meeting with Assembly Member Low | 7:00 p.m. City Council Reorganization | Regular Session 12/15 6:00 p.m. Study Session on City Council Norms | 7:00 p.m. Regular Session