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Home My WebLink About02-09-2021 Heritage Preservation Commission Agenda PacketPage 1 of 3 HERITAGE PRESERVATION COMMISSION REGULAR MEETING February 9, 2021 8:30 AM REGULAR MEETING Participation Information: This hearing will be entirely by teleconference. All Heritage Preservation Commissioners and staff will participate via teleconference in compliance with the Governor’s Executive Order N‐29‐20 suspending certain teleconference rules required by the Ralph M. Brown Act. The purpose of this order was to provide the safest environment for the public, elected officials, and staff while allowing for continued operation of the government and public participation during the COVID‐19 pandemic. Members of the public can view and participate in Meeting by: 1. Using the Zoom website https://us02web.zoom.us/j/84427579888 or App (Webinar ID 844 2757 9888) and using the tool to raise their hand in the Zoom platform when directed by the Mayor to speak on an agenda item; OR 2. Calling 1.408.638.0968 or 1.669.900.6833, entering the Webinar ID 844 2757 9888 )and pressing *9 to raise their hand to speak on an agenda item when directed by the Chair. The public will not be able to participate in the meeting in person. Methods of viewing the meeting will be listed on the meeting agenda. The meeting is being conducted in compliance with the Governor’s Executive Order N‐29‐20 suspending certain teleconference rules required by the Ralph M. Brown Act. The purpose of this order was to provide the safest environment for the public, elected officials, and staff while allowing for continued operation of the government and public participation during the COVID‐19 pandemic. The public will not be able to participate in the meeting in person. In accordance with the Americans with Disabilities Act and the Governor’s Executive Order, if you need assistance to participate in this meeting due to a disability, please contact the City Clerk at debbieb@saratoga.ca.us or calling 408.868.1216 as soon as possible before the meeting. The City will use its best efforts to provide reasonable accommodations to provide as much accessibility as possible while also maintaining public safety. Page 2 of 3 1. Site Visit(s) a. None 2. Call to Order 3. Roll Call- Marie Lopresto, Annette Stransky, and Rina Shah 4. Oral Communications Any member of the public may address the Commission about any matter not on the agenda for this meeting for up to three minutes. Commissioners may not comment on the matter but may choose to place the topic on a future agenda. 5. Approval of the December 8, 2020 minutes 6. New Business a. Election of Chair and Vice Chair b. 2021/2022 HPC Workplan 7. Staff Comments 8. Old Business a. 2021 Point of Interest (POI) Markers status b. Project Status Update 9. Commission Items 10. Adjournment In compliance with the Americans with Disabilities Act, if you are a disabled person and you need a disability-related modification or accommodation to participate in this meeting, please contact the City Clerk’s Office at (408) 868-1216 or dbretschneider@saratoga.ca.us. Requests must be made as early as possible and at least one full business day before the start of the meeting. Any recommendation made by the Heritage Preservation Commission may be appealed to the Planning Commission within ten (10) days of the date of the decision. The appeal shall be taken by filing with the Secretary of the Heritage Preservation Commission a written notice and filing fee within ten (10) days of the date of the decision. In accordance with the Ralph M. Brown Act, copies of the staff report, and other materials provided to the Heritage Preservation Commission by City staff in connection with this agenda are available at the office of the Community Development Department Director Page 3 of 3 at 13777 Fruitvale Avenue, Saratoga, California 95070. Any materials distributed by staff after the posting of the agenda are made available for public review at the office of the Director at the time they are distributed to the Heritage Preservation Commission. CERTIFICATE OF POSTING OF AGENDA I, Nicole Johnson, Senior Planner, for the City of Saratoga, declare that the foregoing agenda for the meeting of the Heritage Preservation Commission was posted and available for public review on February 4, 2021 at the City of Saratoga, 13777 Fruitvale Avenue, Saratoga, CA 95070 and on the City’s website at www.saratoga.ca.us. Page 1 of 2 HERITAGE PRESERVATION COMMISSION REGULAR MEETING MINUTES December 8, 2020 8:30 AM REGULAR MEETING 1. Site Visit(s): a. None 2. Call to Order: Chair Nugent called the meeting to order at 8:30 AM 3. Roll Call : Present: Chair Alexandra Nugent, Vice Chair Rina Shah, Annette Stransky, and Dr. Jo Rodgers Absent: None Staff: Nicole Johnson, Senior Planner & Debbie Pedro, Community Development Director 4. Oral Communications None 5. Approval of the October 27, 2020 and November 10, 2020 minutes SHAH/STRANSKY MOVED TO APPROVE THE MINUTES FOR THE OCTOBER 27 and NOVEMBER 10, 2020 MEETING. MOTION PASSED. AYES: NUGENT, SHAH, STRANSKY, RODGERS. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE 6. New Business a. None 7. Staff Comments a. Heritage Orchard Master Plan Nicole Johnson informed the HPC that the City Council had adopted the Heritage Orchard Master Plan at their meeting on December 2, 2020. b. Commendation of Alexandra Nugent and Jo Rodgers Staff and fellow commissioners thanked Commissioners Nugent and Rodgers for their service to the HPC. 3 Page 2 of 2 8. Old Business a. Historical Park (HRI) STRANSKY /SHAH/ MOVED TO ADD HISTORICAL PARK TO THE HERITAGE RESROUCE INVENTORY. MOTION PASSED. AYES: NUGENT, SHAH, STRANSKY, RODGERS. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE b. Project Status Update None 9. Commission Items: The HPC discussed “press” about the recent installation of the four POI markers. 10. Adjournment: Chair Nugent adjourned the meeting at 8:55am. Minutes respectfully submitted: Nicole Johnson, Senior Planner City of Saratoga 4 Page 1 of 1 MEMORANDUM MEETING DATE: February 9, 2021 TO: Heritage Preservation Commission (HPC) FROM: Nicole Johnson, Senior Planner SUBJECT: Item 6b-2021/22 Workplan The 2021/2022 Commission Work Plan Study Session will be held on March 30, 2021, starting at 6:00 p.m. HPC is schduled to meet with Council at 6:15 p.m, however, this time may change a regular agenda will be sent out the week before the meeting. Each Commission will be given 30 minutes with the City Council. It is not required to attend the entire evening, although you are welcome to do so. Attachment: 2020/2021 HPC workplan 5 CITY OF SARATOGA Memorandum To: Mayor Miller & Members of the Saratoga City Council From: Nicole Johnson, Planner II Date: May 6, 2020 Subject: Heritage Preservation Commission Work Plan – FY 20/21 On February 11, 2020, the Heritage Preservation Commission (HPC) held their regularly scheduled meeting and discussed their upcoming 2020/2021 work plan. Heritage Orchard Master Plan. Continue to review and revise the 2001 Heritage Orchard Master Plan to update accordingly and work on the long-term management of the orchard. Heritage Resource Inventory . Continue their duty as commissioners to recommend and work with property owners to add eligible properties to the Heritage Resource Inventory. This fiscal year, the HPC has so far added seven (7) sites to the Heritage Resource Inventory. There are currently 21 sites for consideration to be included on the Inventory. Public Outreach. Continue to participate in City events such as the Blossom Festival, Arbor Day, Historic Preservation Month, the State of the City, and provide information about the Commission at these events. Collaborate with the City’s Public Information Officer in utilizing social media platforms and add helpful links and documents to the HPC webpage. Such items would include, but not limited to, advantages of putting structures and trees on the Inventory, the Mills Act program, and pride in our historic community. Plaques/Point of Interest Markers. To properly recognize heritage resources and properties of special interest in our City, the HPC would like to continue recommending to Council special sites that warrant Point of Interest Markers (POI). The HPC has reviewed and approved language for four (4) POI markers and are preparing to present to Council. The HPC is requesting funding for four markers for the 20/21 FY. Continuing Education – The City of Saratoga is a Certified Local Government (CLG) recognized by the State of California Office of Preservation (OHP). The CLG requires that all commissioners receive annual training in Historic Preservation. Village Inventory – Review, update, video and inventory the properties within the expanded Village boundary (per Village Design Guidelines 2019) for their historical significance. Research videography services available at KSAR, West Valley College or other local sources. 6 Saratoga Avenue (Heritage Lane) Inventory –- Review, update, video and inventory of all the homes, fences and trees along the portion of Saratoga Avenue that is designated as Heritage Lane, for the potential addition to the City’s Heritage Resource Inventory. This project may require a professional videographer. Notable Accomplishments in fiscal year 2019/2020 During fiscal year 2019/2020, in addition to placing seven properties on the Heritage Resource inventory and one landmark property, the HPC reviewed three building applications for work to be performed upon a heritage resource. The HPC also submitted a request to include Saratoga’s Memorial Arch, located at the east corner of Saratoga-Los Gatos Road and Big Basin Way, to be included to the World War I Memorial Inventory Project. In addition, several HPC members attended an Eichler Homes Tour in San Jose. In honor of Preservation Month ( May of 2019), the HPC hosted editor to CA Modern Magazine, Dave Weinstein’s presentation on “Eichler Homes: Birth, Death, Rebirth”. Budget Request The Heritage Preservation Commission would like to request a budget allocation of $11,600 for the FY 20/21. Request Requested Allocation Four new point of interest markers (plaque, redwood posts and installation) $8,600 Training & Membership (California Preservation Foundation) $2,500 Preservation Month activities in May: (poster, speaker, photo display-note photo display can be used year-after-year, etc.) $500 Total $11,600 Current Commission Membership: Name Term Ending Eligible for Reappointment Alexandra Nugent (Chair) 12/31/2020 No Annette Stransky 12/31/2021 No Jo Rainie Rodgers 12/31/2020 Yes Rina Shah (Vice Chair) 12/31/2022 No Vacant - - Heritage Preservation Commission Powers and Duties: (CITY CODE SECTION 13-10.040) The Heritage Commission shall be advisory only to the City Council, the Planning Commission and the agencies and departments of the City and shall establish liaison and work in conjunction with such authorities to implement the purposes of this Chapter. The Heritage Commission shall have the following powers and duties: 7 a) Conduct, or cause to be conducted, a comprehensive survey of properties within the boundaries of the City for the purpose of establishing the Heritage Resource Inventory. To qualify for inclusion in the Heritage Resource Inventory, a property must satisfy any one or more of the criteria listed in Section 13-15.010 of this Chapter. The Inventory shall be publicized and periodically updated, and a copy thereof shall be kept on file in the Planning Department. b) Recommend to the City Council specific proposals for designation as a historic landmark, heritage lane or historic district. c) Recommend to the appropriate City agencies or departments projects and action programs for the recognition, conservation, enhancement and use of the City's heritage resources, including standards to be followed with respect to any applications for permits to construct, change, alter, remodel, remove or otherwise affect such resources. d) Review and comment upon existing or proposed ordinances, plans or policies of the City as they relate to heritage resources. e) Review and comment upon all applications for building, demolition, grading or tree removal permits involving work to be performed upon or within a designated historic landmark, heritage lane or historic district, and all applications for tentative map approval, rezoning, building site approval, use permit, variance approval, design review or other approval pertaining to or significantly affecting any heritage resource. The Commission’s comments shall be forwarded to the City agency or department processing the application within thirty days after receiving the request for such comments. f) Investigate and report to the City Council on the availability of federal, state, county, local or private funding sources or programs for the rehabilitation and preservation of heritage resources. g) Cooperate with county, state and federal governments and with private organizations in the pursuit of the objectives of heritage conservation. h) Upon the request of a property owner or occupant and at the discretion of the Heritage Commission, render advice and guidance on the conservation, rehabilitation, alteration, decoration, landscaping or maintenance of any heritage resource; such voluntary advice and guidance shall not impose any regulation or control over any property. i) Participate in, promote and conduct public information and educational programs pertaining to heritage resources. j) Perform such other functions as may be delegated to it by resolution or motion of the City Council. 8 Project Status Worksheet Potenital Heritage Resource Inventory Candidates Staff/Commissioner Assigned Status 14625 Big Basin Way Stransky 14285 Saratoga Av TBD 18495 Montpere Way TBD 13650 Saratoga Av (Library)Stransky Hold 13716 Saratoga Av Sacred Heart TBD 19246 DeHavilland TBD 19222 DeHavilland TBD 19223 DeHavilland TBD 20520 Marion Rd Shah 20602 Marion Rd Shah 20996-21398 Congress Springs Rd (Quarry)TBD Loading Structure 18530 Montpere Way TBD 14301 Saratoga Av TBD 14321 Lutheria Way Stransky 20290 Orchard Road Stransky 14104 Oak St Stransky 14791 Oak St TBD 20318 Saratoga-Los Gatos Road Stransky 14404 Quito Rd Stransky 14900 Montalvo Road Stransky 20295 La Paloma Ave Stransky Stransky is working with the owner to conduct property research. Other 14120 Shadow Oaks - Tree Stransky 14250 Douglas Stransky Historic Landmarks Point of Interest Markers (POI)Location 1850S Hannah & Martin McCarty's Home Big Basin Way near the Buy and Save Market 1860s Chinese Laundry Big Basin Way where Bank of America is located-the parking lot is where the laundry was located 1882 El Quito Olive Oil Quito Road 1883 Glen Una Ranch Saratoga-Los Gatos Road 1940s Saratoga Theatre (Vitaphone)Big Basin Way and Third St Heritage Plaques/Signage Memorial Park Madronia Cemetery Heritage Orchard Events Blossom Festival 2021 State of the City 2021 Arbor Day 2021 Preservation Month 2021 May 2021 Budget Page 1 of 3 2/3/2021 9 Project Status Worksheet Approved 11,600.00 Balance 11,600.00 Other General Plan Update Recommendations In progress Saratoga Ave Heritage Lane Inventory Village Inventory Heritage Lane Ord. Amendment Johnson Staff is working with City Attorney to prepare amendments per CC direction Heritage Resource Inventory Ord. Amendment Johnson Staff is working with City Attorney to prepare amendments per CC direction Grover House Development Update Staff Ongoing Community Outreach via Social Media Ongoing Training Ongoing Page 2 of 3 2/3/2021 10 Historic Resource Inventory Year/Fiscal Year Notes Added 18500 Montpere Way 2015 19277 Shubert Dr 2017-2018 Lutheria Way Entrance Posts 14200 & 14221 Lutheria Way 2018-2019 13601 Saratoga Av St Andrew's 2018-2019 19461 DeHavilland Drive 2019-2020 Entrance Planter 19152 DeHavilland Drive 2019-2020 Entrance Planter 20390 Park Place 2019-2020 Saratoga Federated Church Bell 19201 Shubert Drive 2019-2020 Entrance Planter 19401 Shubert Drive 2019-2020 Entrance Planter 18485 Montpere Way 2019-2020 Home 20331 Orchard Road 2019-2020 Peck House 20450 Saratoga-Los Gatos Road 2020-2021 Interurban Stop Discontinued 19365 Allendale 2017 Owner did not want house on Inventory 20328 Orchard Road 2019 (Stransky)Letter sent for 45 day comment period. Period up on January 14th. On January 2, 2019, staff was informed that the property 20350 Orchard Road 2019 (Stransky)Letter sent for 45 day comment period. Period up on January 14th. Owner has contacted City and is hesitant about being put 14220 Elva Ave - Russian Church 2019 (Stransky)Letter sent for 45 day comment period. Period up on January 14th. Church responded that they do not want to be included Landmarks Added 15320 Peach Hill Road 2020-2021 Landmark and Mills Act Carey House 20331 Orchard Road 2019-2020 Landmark and Mills Act Peck House 19277 Shubert Dr 2020-2021 Landmark and Mills Act Kenji Matsuda House Discontinued 20021 Bella Vista 2014 Lack of owner consent 14501-14503 Big Basin Way 2014 Lack of owner consent plus not eligible as it lacks sufficient integrity to its original design 14251 Fruitvale 2014 Lack of owner consent 14519 Big Basin Way 2014 Lack of owner consent 14413-14415 Big Basin Way (20640 Third St)2014 Lack of owner consent plus not eligible as it lacks sufficient integrity to its original design 14495 Big Basin Way 2014 Lack of owner consent plus not eligible as it lacks sufficient integrity to its original design 14754 Pierce Rd 2014 Lack of owner consent Old Grandview Ranch 2015 Owner did not want house as a landmark Heritage Tree Inventory Added Palm Trees - Yerba Santa Court 2017-2018 Point of Interest Markers Installed Theater of the Glade Site Point of Interest Marker 2017-2018 Saratoga Ave/Saratoga-Los Gatos Road Blossom Festival Point of Interest Marker 2017-2018 Saratoga Ave/Saratoga-Los Gatos Road Approved Ohlone Indians 2019/2020 Wildwood Park Saloons 2019/2020 within the road right of way adjacent to 14535 Big Basin Way Saratoga Paper Mill 2019/2020 within the road right of way adjacent to 14650 Big Basin Way Caledonia Pasteboard Mill 2019/2020 Wildwood Park Other Village Design Guidelines 2019 City Council meeting scheduled Approved by CC 8/21/19 Memorial Arch 2019/2020 Completed February 2020 Completed Feb 2020 Heritage Orchard Master Plan Update 2020/2021 City Council Approved by CC 12/02/20 Publications Heritage Tree Guidebook 2017 FAQ's Historic Preservation 2017 FAQ's Heritage Trees 2017 FAQ's Mills Act 2017-2018 FAQ's Landmarks 2017-2018 Training Federal Fiscal Year Webinar CA Modern Architecture 2017/2018 Webinar Identifying and Treating Historic Wood 2018/2019 Webinar Examples in Sourcing and Repairing California's Historic 2018/2019 Deep Dive into the Secretory of Interior Standards 2019/2020 2/20/2020-Shah, Nugent & Johnson Eichler Home Tour 2019/2020 11