HomeMy WebLinkAbout03-17-2021 Council Agenda PacketSaratoga City Council Agenda – March 17, 2021 – Page 1 of 7
SARATOGA
CITY COUNCIL REGULAR MEETING
MARCH 17, 2021
Teleconference/Public Participation Information to Mitigate the Spread of COVID‐19
This meeting will be entirely by teleconference. All Council members and staff will only
participate via the Zoom platform using the process described below. The meeting is being
conducted in compliance with the Governor’s Executive Order N‐29‐20 suspending certain
teleconference rules required by the Ralph M. Brown Act. The purpose of this order was to provide
the safest environment for the public, elected officials, and staff while allowing for continued
operation of the government and public participation during the COVID‐19 pandemic.
Members of the public can view and participate in the Study Session by:
1. Using the Zoom website https://us02web.zoom.us/j/88677244604 or App (Webinar ID
886 7724 4604) and raising their hand when directed by the Mayor to speak on an agenda
item; OR
2. Calling 1.408.638.0968 or 1.669.900.6833, entering the Webinar ID (886 7724 4604),
and pressing *9 to raise their hand to speak on an agenda item when directed by the
Mayor.
Members of the public can view and participate in the Joint Meeting by:
1. Using the Zoom website https://us02web.zoom.us/j/83287254485 or App (Webinar ID
832 8725 4485) and raising their hand when directed by the Mayor to speak on an agenda
item; OR
2. Calling 1.408.638.0968 or 1.669.900.6833, entering the Webinar ID (832 8725 4485),
and pressing *9 to raise their hand to speak on an agenda item when directed by the
Mayor.
Members of the public can view and participate in the Regular Session of the meeting by:
1. Using the Zoom website https://us02web.zoom.us/j/88648009286 or App (Webinar ID
886 4800 9286) and raising their hand when directed by the Mayor to speak on an agenda
item; OR
2. Calling 1.408.638.0968 or 1.669.900.6833, entering the Webinar ID (886 4800 9286),
and pressing *9 to raise their hand to speak on an agenda item when directed by the
Mayor; OR
3. Viewing the meeting on Saratoga Community Access Television Channel 15 (Comcast
Channel 15, AT&T UVerse Channel 99), calling 1.669.900.6833 or 1.408.638.0968,
entering the Webinar ID (886 4800 9286 and pressing *9 to raise their hand to speak on
an agenda item when directed by the Mayor; OR
4. Viewing online at http://saratoga.granicus.com/MediaPlayer.php?publish_id=2 and
calling 1.408.638.0968 or 1.669.900.6833, entering the Webinar ID (886 4800 9286),
Saratoga City Council Agenda – March 17, 2021 – Page 2 of 7
and pressing *9 to raise their hand to speak on an agenda item when directed by the
Mayor. Please mute your computer or television before giving public comment.
The public will not be able to participate in the meeting in person.
As always, members of the public can send written comments to the Council prior to the meeting
by commenting online at www.saratoga.ca.us/comment prior to the start of the meeting. These
emails will be provided to the members of the Council and will become part of the official record
of the meeting.
During the meeting the Mayor will explain the process for members of the public to be recognized
to offer public comment.
In accordance with the Americans with Disabilities Act and the Governor’s Executive Order, if
you need assistance to participate in this meeting due to a disability, please contact the City Clerk
at debbieb@saratoga.ca.us or calling 408.868.1216 as soon as possible before the meeting. The
City will use its best efforts to provide reasonable accommodations to provide as much
accessibility as possible while also maintaining public safety.
5:00 P.M. STUDY SESSION
Members of the public can view and participate in the Study Session by:
1. Using the Zoom website https://us02web.zoom.us/j/88677244604 or App (Webinar ID
886 7724 4604) and raising their hand when directed by the Mayor to speak on an agenda
item; OR
2. Calling 1.408.638.0968 or 1.669.900.6833, entering the Webinar ID (886 7724 4604),
and pressing *9 to raise their hand to speak on an agenda item when directed by the
Mayor.
FY 2021/22 Capital Improvement Plan (CIP)
Recommended Action:
Receive report on FY 2021/22 Capital Improvement Plan (CIP) project funding and direct staff
accordingly.
6:00 P.M. JOINT MEETING
Members of the public can view and participate in the Joint Meeting by:
1. Using the Zoom website https://us02web.zoom.us/j/83287254485 or App (Webinar ID
832 8725 4485) and raising their hand when directed by the Mayor to speak on an agenda
item; OR
2. Calling 1.408.638.0968 or 1.669.900.6833, entering the Webinar ID (832 8725 4485),
and pressing *9 to raise their hand to speak on an agenda item when directed by the
Mayor.
Joint Meeting with Saratoga Chamber of Commerce
Saratoga City Council Agenda – March 17, 2021 – Page 3 of 7
7:00 P.M. REGULAR SESSION
Members of the public can view and participate in the Regular Session of the meeting by:
1. Using the Zoom website https://us02web.zoom.us/j/88648009286 or App (Webinar ID
886 4800 9286) and raising their hand when directed by the Mayor to speak on an agenda
item; OR
2. Calling 1.408.638.0968 or 1.669.900.6833, entering the Webinar ID (886 4800 9286),
and pressing *9 to raise their hand to speak on an agenda item when directed by the
Mayor; OR
3. Viewing the meeting on Saratoga Community Access Television Channel 15 (Comcast
Channel 15, AT&T UVerse Channel 99), calling 1.669.900.6833 or 1.408.638.0968,
entering the Webinar ID (886 4800 9286 and pressing *9 to raise their hand to speak on
an agenda item when directed by the Mayor; OR
4. Viewing online at http://saratoga.granicus.com/MediaPlayer.php?publish_id=2 and
calling 1.408.638.0968 or 1.669.900.6833, entering the Webinar ID (886 4800 9286),
and pressing *9 to raise their hand to speak on an agenda item when directed by the
Mayor. Please mute your computer or television before giving public comment.
ROLL CALL
REPORT ON POSTING OF THE AGENDA
The agenda for this meeting was properly posted on March 12, 2021
REPORT FROM STUDY SESSION
REPORT FROM JOINT MEETING
ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS
Any member of the public may address the City Council for up to three (3) minutes on matters
not on the Agenda. The law generally prohibits the City Council from discussing or taking action
on such items. However, the Council may instruct staff accordingly.
ANNOUNCEMENTS
CEREMONIAL ITEMS
Appointment of Planning Commissioners
Recommended Action:
Approve the resolution appointing 3 members to the Planning Commission and direct the City
Clerk to administer the Oath of Office.
Commendations for Tina Walia and Kookie Fitzsimmons
Recommended Action:
Commend Tina Walia and Kookie Fitzsimmons for their service on the Saratoga Planning
Commission.
Saratoga City Council Agenda – March 17, 2021 – Page 4 of 7
Proclamation Recognizing March 2021 as American Red Cross Month
Recommended Action:
Present a proclamation recognizing March 2021 as American Red Cross Month to a
representative of the American Red Cross, Silicon Valley Chapter.
Proclamation Declaring March 2021 as Youth Arts Month
Recommended Action:
Present the proclamation declaring March 2021 as Youth Arts Month.
SPECIAL PRESENTATIONS
SB1383 Informational Presentation
Recommended Action:
Accept the SB1383 Informational Presentation from the West Valley Solid Waste Management
Authority Executive Director regarding organics recycling.
1. CONSENT CALENDAR
The Consent Calendar contains routine items of business. Items in this section will be acted
on in one motion, unless removed by the Mayor or a Council Member. Any member of the
public may speak on an item on the Consent Calendar at this time, or request that the
Mayor remove an item from the Consent Calendar for discussion. Public Speakers are
limited to three (3) minutes.
1.1. City Council Meeting Minutes
Recommended Action:
Approve the City Council minutes for the Regular City Council Meeting on March 3, 2021.
1.2. Review of Accounts Payable Check Registers
Recommended Action:
Review and accept check registers for the following accounts payable payment cycles:
03/02/21 Period 9; 03/09/21 Period 9:
1.3. Electronic Claims Filing Policy
Recommended Action:
Adopt the attached resolution establishing the City’s Electronic Claims Filing Policy.
1.4. Resolution Denouncing Violence Against Asian American Community Members
Recommended Action:
Adopt resolution denouncing violence against Asian American community members.
2. PUBLIC HEARING
None
3. GENERAL BUSINESS
3.1. Saratoga Business Renewal/Beautification Proposal
Recommended Action:
Review the Saratoga Business Renewal/Beautification proposal and direct staff accordingly.
Saratoga City Council Agenda – March 17, 2021 – Page 5 of 7
3.2. City Council Term Limits
Recommended Action:
Staff recommends that the City Council:
1.Adopt the attached resolution supporting voluntary compliance with the 1992 City of
Saratoga Term Limits Advisory Measure; and
2.Review the attached draft ballot measure for the November, 2022 election and provide
direction to staff.
COUNCIL ASSIGNMENTS
Mayor Yan Zhao
Association of Bay Area Governments
Cities Association of Santa Clara County-City Selection Committee
Cities Association of Santa Clara County-Legislative Action Committee
Cities Association of Santa Clara County
Council Finance Committee
Valley Transportation Authority (VTA) Policy Advisory Committee
VTA State Route 85 Corridor Policy Advisory Board
West Valley Mayors & Managers
West Valley Sanitation District
Vice Mayor Tina Walia
Council Finance Committee
KSAR Community Access TV Board
Saratoga Area Senior Coordinating Council (SASCC)
Silicon Valley Clean Energy Authority Board of Directors
Saratoga Ministerial Association
Council Member Rishi Kumar
Santa Clara County Library Joint Powers Authority
Santa Clara Valley Water District Commission
West Valley Clean Water Program Authority
West Valley Solid Waste Management Joint Powers Authority
Council Member Kookie Fitzsimmons
Chamber of Commerce
Hakone Foundation Board
Santa Clara County Housing and Community Development (HCD) Council Committee
Saratoga Public Art Committee
Sister City Organization
Council Member Mary-Lynne Bernald
Hakone Foundation Board & Executive Committee
Santa Clara/Santa Cruz Airport/Community Roundtable
Saratoga Public Art Committee
Saratoga Historical Foundation
CITY COUNCIL ITEMS
COUNCIL COMMUNICATIONS
Saratoga City Council Agenda – March 17, 2021 – Page 6 of 7
CITY MANAGER'S REPORT
ADJOURNMENT
CERTIFICATE OF POSTING OF THE AGENDA, DISTRIBUTION OF THE AGENDA
PACKET, COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT
I, Debbie Bretschneider, CMC, City Clerk, for the City of Saratoga, declare that the foregoing
agenda for the meeting of the City Council was posted and available for review on March 12, 2021
at the City of Saratoga, 13777 Fruitvale Avenue, Saratoga, California and on the City's website
at www.saratoga.ca.us.
Signed this 12th day of March 2021 at Saratoga, California.
Debbie Bretschneider, CMC, City Clerk
In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials
provided to the City Council by City staff in connection with this agenda, copies of materials
distributed to the City Council concurrently with the posting of the agenda, and materials
distributed to the City Council by staff after the posting of the agenda are available on the City
Website at www.saratoga.ca.us. Following removal of State and local shelter in place orders
these materials will be available for review in the office of the City Clerk at 13777 Fruitvale
Avenue, Saratoga, California.
In Compliance with the Americans with Disabilities Act, if you need assistance to participate in
this meeting, please contact the City Clerk at debbieb@saratoga.ca.us or calling 408.868.1216 as
soon as possible before the meeting. The City will use its best efforts to provide reasonable
accommodations to provide as much accessibility as possible while also maintaining public safety.
[28 CFR 35.102-35.104 ADA title II]
03/17
5:00 p.m. Study Session on CIP Budget | 6:00 p.m. Joint Meeting with Chamber of Commerce |
7:00 p.m. Regular Session
03/30
03/31
6:00 p.m. Commission Work Plan Study Session with Heritage Preservation, Planning, Library,
Traffic Safety, and Parks & Recreation Commissions in Senior Center.
6:00 p.m. Study Session on CIP Budget
04/07 6:00 p.m. Study Session on Mayoral Rotation Policy | 7:00 p.m. Regular Session
04/21
04/27
5:00 p.m. Commission Interviews | 6:00 p.m. Joint Meeting with Planning Commission | 7:00 p.m.
Regular Session
6:00 p.m. Study Session on Fiscal Year 2021/22 Budget
05/04 5:00 p.m. Commission Interviews – Youth Commission (time tentative)
05/05 6:00 p.m. Joint Meeting with Montalvo Arts | 7:00 p.m. Regular Session
05/19 6:00 p.m. Joint Meeting with Board of Supervisor Joe Simitian | 7:00 p.m. Regular Session
CITY OF SARATOGA
CITY COUNCIL MEETING CALENDAR 2021
Saratoga City Council Agenda – March 17, 2021 – Page 7 of 7
06/02 4:30 p.m. Commission Interviews | 5:30 p.m. Joint Meeting with Saratoga Neighborhoods &
Neighborhood Watch, Joan Pisani Community Center, Multipurpose Room | 7:00 p.m. Regular
Session
06/16 5:00 p.m. Joint Meeting with Santa Clara County Fire | 6:00 p.m. Joint Meeting with Silicon Valley
Leadership Group | 7:00 p.m. Regular Session
07/07 5:00 p.m. Closed Session | 6:00 p.m. Study Session on E-Communications Policy | 7:00 p.m. Regular
Session
07/21
5:00 p.m. Closed Session | 6:00 p.m. Joint Meeting with Hakone Board | 7:00 p.m. Regular Session
08/04 Tentative -No Meeting - Recess
08/18 Tentative -No Meeting - Recess
09/01 5:00 p.m. Commission Interviews – Library& Community Engagement Commission & Parks &
Recreation Commission | 6:00 p.m. Joint Meeting with Historical Foundation | 7:00 p.m. Regular
Session
09/15 5:00 p.m. Study Session on Rules of Parliamentary Procedure | 6:00 p.m. Joint Meeting with Youth
Commission | 7:00 p.m. Regular Session
10/06
5:00 p.m. Joint Meeting with Mountain Winery | 6:00 p.m. Joint Meeting with Sheriff’s Office | 7:00
p.m. Regular Session
10/20 6:00 p.m. Joint Meeting with West Valley – Mission Community College District Board of Trustees |
7:00 p.m. Regular Session
11/03 5:30 p.m. Joint Meeting with Saratoga Schools | 7:00 p.m. Regular Session
11/17 5:00 p.m. Joint Meeting with Los Gatos Saratoga Recreation | 6:00 p.m. Joint Meeting with State
Senator Dave Cortese | 7:00 p.m. Regular Session
12/01 5:00 p.m. Commission Interviews – Heritage Preservation Commission & Traffic Safety Commission
| 6:00 p.m. Joint Meeting with Assembly Member Low | 7:00 p.m. City Council Reorganization |
Regular Session
12/15 6:00 p.m. Study Session on City Council Norms | 7:00 p.m. Regular Session
SARATOGA CITY COUNCIL
MEETING DATE:March 17, 2021
DEPARTMENT:Finance & Administrative Services
PREPARED BY:Dennis Jaw, Finance Manager
SUBJECT:FY 2021/22 Capital Improvement Plan (CIP)
RECOMMENDED ACTION:
Receive report on FY 2021/22 Capital Improvement Plan (CIP)project funding and direct staff accordingly.
BACKGROUND:
As part of the process to adopt the FY 2021/22 Capital Improvement Plan, staff prepares a package of
project recommendations based on recognized needs identified by the City Council and City Departments.
An overview of available CIP funding is presented in Attachment A. The projected balance of the CIP
reserve which will be available to fund projects in Fiscal Year 2021/22 is anticipated to be $1,082,283,
which is a significant decline from the previous years and reflects the economic conditions caused by the
COVID-19 pandemic. Funding the Annual CIP Priority Projects totaling $700,000 results in $382,283
remaining in the CIP Reserve.
Additionally, other sources of funds are available:
1.Staff has also identified projects which were completed during FY 2020/21 under budget, resulting
in additional available funds totaling $436,532 (Attachment B).
2.Parks-in-Lieu fees collected from development projects in the amount of $135,079 which can be
used for park-related projects.
3.Staff received instruction from Council to set aside the proceeds from the sale of Rule 20A credits
in the amount was $1,208,330 to fund CIP in Fiscal Year 2021/22.
When all sources of funding are considered, there is a total of $2,027,145 available for Council to allocate
for CIP Projects, in addition to $135,079 for park-related projects.
Project narratives for the Unfunded Projects list as of the FY 2020/21 Adopted budget are available as
Attachment C. Of these projects staff has identified projects which are candidates for funding (light blue),
eligible for Parks-in-Lieu funding (light green) and recommended for removal from the list (pink).
Project narratives for projects recommended for CIP Funding consideration are included in Attachment D.
These projects are grouped as follows:
-Additional Funding for Existing Projects
-Funding for Projects from Unfunded list
-Funding for New Projects
-Projects Eligible for Park-in-Lieu Funds.
6
Attachment E includes narratives for projects with proposed changes in scope, while Attachment F provides
a list of all current projects with no recommended changes.
The background and reasoning for the nominated projects and additional funding requests are presented
through the narratives. During this meeting, staff will provide funding scenarios for the FY 2021/22 CIP.
ATTACHMENTS:
Attachment A – FY 2021/22 CIP Funding Overview
Attachment B – Narratives for Completed Projects
Attachment C – Narratives for Unfunded Projects List
Attachment D – Narratives for Candidate Projects for CIP Funding for FY 2021/22
Attachment E – Narratives for Projects with Proposed Changes in Scope
Attachment F – List of Current Projects with No Recommended Changes
7
3/17/2021
CIP - Reserve Park In-lieu
1,082,283 135,079
Infastructure Maintenance & Repairs (250,000)
Retaining Wall Maintenance & Repairs (200,000)
Parks, Trails, Grounds & Medians Replacement (125,000)
Roadway Safety and Traffic Calming (75,000)
Public Art Infrastructure (25,000)
Hakone Improvements (25,000)
(700,000) ‐
382,283 135,079
Proceeds from Sale of Rule 20A Credits 1,208,330
Unused funds from Completed Projects
Fruitvale/Allendale Interesection Improvements 115,000
McFarland Curb & Gutter Replacement 30,796
Village Sidewalk Pedestrian Improvements Phase II 31,813
El Camino Grande Storm Drain 1,000
Kevin Moran Park ADA Parking 14,444
Senior Center Entrance Remodel 18,479
Saratoga‐to‐the‐Sea Trail 225,000
436,532 ‐
2,027,145 135,079 Discretionary CIP Funding Available for Prioritization
Discretionary CIP Funding After Priority Projects
CIP FUNDING OVERVIEW
FY 2021/2022
Projected Balance as of 6/30/2021
Less: Annual CIP Priority Projects
Total CIP Priority Requests
Total from Completed Projects
FY 2021/22 CIP Funding
Attachment A
8
CITY OF SARATOGA
CAPITAL PROGRAM – COMPLETED PROJECTS
1
NARRATIVES FOR
COMPLETED PROJECTS
Attachment B
9
CITY OF SARATOGA
CAPITAL PROGRAM – COMPLETED PROJECTS
2
Page #
Project
Title
Estimated
Funds
Remaining
3 Citywide Signal Upgrade Project Phase II -
4 Fruitvale/Allendale Ave. Intersection Impr. 115,000
5 McFarland Ave. Curb & Gutter Replacement 30,796
6 Village Sidewalk & Pedestrian Impr. - Phase II 31,813
7 Big Basin Way Sidewalk Repairs -
8 El Camino Grande Storm Drain Pump 1,000
9 Continental Circle Landslide Stabilization -
10 Kevin Moran Park Accessible Parking 14,444
11 Saratoga-to-the-Sea Trail 225,000
12 Preschool Turf Conversion -
13 Senior Center Entrance Remodel 18,479
14 Community Development Lobby Remodel -
Total Remaining Funds 436,532
COMPLETED PROJECTS
10
CITY OF SARATOGA
CAPITAL PROGRAM – COMPLETED PROJECTS
3
CITYWIDE SIGNAL UPGRADE PROJECT – PHASE II
Project Name Citywide Signal Upgrade Project - Phase II Project Number 9122-007
Department Public Works Project Manager Macedonio Nunez
Description This project continues the development of a citywide smart signal upgrade project.
Location This is a Citywide project.
Project
Background
This project continues City efforts to develop an interconnected traffic signal system that allows real-
time monitoring and control of all traffic signals in the City from a cloud-based system. In the first phase,
funded through a Regional Signal Timing Program (RSTP) grant from VTA, the City developed updated
signal coordination plans during the morning, afternoon, and evening periods for the signalized
intersections in the City of Saratoga, and installed updated signal hardware and software.
The second phase will include improvements to all 15 signalized intersections managed by the City that
will allow the City to monitor the intersections via cloud-based software in real time. The system will
also immediately notify the City when issues are detected, such as an outage. Currently, errors are only
detected when observed and reported by the public or staff in the field. Consequently, the notification
system will enable more proactive maintenance repairs.
The second phase will also include a traffic signal adaptive system for the 6 signalized intersections on
Saratoga Avenue, the City’s most traveled street. This system will allow the signals on Saratoga Avenue
to adapt to traffic conditions and adjust signal phasing in real time to improve traffic flow.
While this project will only be implemented at signals that are managed by the City, the project will
allow for future integration with other signals in the area that are managed by other agencies, such as the
signals at the State Route 85 and Saratoga Avenue intersection managed by Caltrans.
A $400,000 VTA grant and a $100,000 transfer from other CIP projects fund this project. The City
Council approved an additional $100,000 to be allocated from the CIP Reserve Fund in Fiscal Year
2019/20.
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CITY OF SARATOGA
CAPITAL PROGRAM – COMPLETED PROJECTS
4
FRUITVALE & ALLENDALE AVENUE INTERSECTION IMPROVEMENTS
Project Name Fruitvale Avenue & Allendale Avenue
Intersection Improvements
Project Number 9122-010
Department Public Works Project Manager Macedonio Nunez
Description This project will make improvements to the intersections at Fruitvale Avenue and Allendale Avenue.
Location This project is located at the intersections of Fruitvale Avenue and Allendale Avenue.
Project
Background
Fruitvale Avenue is one of several major collector streets within the City carrying high volumes of
vehicle traffic. The intersection of Fruitvale Avenue and Allendale Avenue serves as the primary access
to West Valley College, Redwood Middle School, the Post Office, and Saratoga City Hall. As a result,
the intersection frequently becomes congested with pedestrian and vehicle traffic on weekdays,
particularly during school commute hours.
This project will remove the right-turn slip lane at the intersection. Right-turn slip lanes have a small
island between the intersection and the right turn lane. While these lanes are typically installed to allow
vehicles to make right turns without entering the intersection and to increase traffic flow, they can also
make crossing the street more challenging for pedestrians. It is particularly problematic in areas near
schools were students may congregate on the right-turn slip area. Removing the right-turn slip lanes is
expected to increase pedestrian visibility and slow vehicle speeds. Removal of the slip lane will also
require striping changes and relocation of traffic signals.
In FY 2019/20, the City Council allocated an additional $125,000 contribution from the City’s General
Fund to complete an updated design of the project.
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CITY OF SARATOGA
CAPITAL PROGRAM – COMPLETED PROJECTS
5
MCFARLAND AVENUE CURB & GUTTER REPLACEMENT
Project Name McFarland Avenue Curb & Gutter
Replacement
Project Number 9141-006
Department Public Works Department Project Manager Rick Torres
Description This project will remove and replace approximately 2,400 linear feet of curb and gutter.
Location The project is located on McFarland Avenue.
Project
Background
The Quito area is one of the few remaining areas in the City that uses rolled curb and gutter. Over
time, age and tree root damage have deteriorated the condition of the existing rolled curb and gutter,
impeding storm water flow. Replacement of the rolled curb and gutter with vertical curb and gutter
allows for better flow of storm water which also helps to minimize stormwater damage to the
roadway.
In 2015, Phase 1 of the McFarland Avenue Curb and Gutter Rehabilitation Project was completed.
In Phase 1, approximately half the rolled curbs and gutter along McFarland between Paseo Presada
and Devon were replaced. This second phase will replace the remaining rolled curb and gutter
section on McFarland Avenue with new vertical curb and gutter.
This Project will include removal of approximately 2400 linear feet of rolled curb and replacement
with vertical curb & gutter. Project will also include approximately 3600 sq. ft. of driveway which
will conform to the new gutters.
13
CITY OF SARATOGA
CAPITAL PROGRAM – COMPLETED PROJECTS
6
VILLAGE SIDEWALK & PEDESTRIAN ENHANCEMENTS PHASE II
Project Name Village Sidewalk & Pedestrian
Enhancements Phase II - Construction
Project Number 9142-011
Department Public Works Project Manager Macedonio Nunez
Description This project funds the second phase of sidewalk and pedestrian safety improvement construction in the
Village.
Location This project is located in Saratoga Village at Big Basin Way and Highway 9 at Blaney Plaza; Big Basin
Way and 5th Street; Big Basin Way and 6th Street; and Big Basin Way past Highway 9.
Project
Background
The Village is the historical downtown center of Saratoga and is the main corridor for local retail and
professional offices. Businesses found along this road include fine restaurants, salons, galleries, home
furniture show rooms, bakeries, coffee shops, banks, and delicatessens. As a shopping and dining
destination, there is a good deal of pedestrian traffic as shoppers and diners enjoy the Village’s
ambiance.
In 2008, the City entered into a contract with Gates and Associates to design improvements to the Village
that would increase pedestrian safety and the beauty of the City’s downtown area. The design included
pedestrian bulb-outs and enhanced crosswalks that make pedestrians more visible to drivers. Plans also
included additional landscaping, benches, and bike racks.
Following the award of contract with Gates and Associates for design work, the City held two
community meetings to explain the purpose of the project and seek public input on the design of the
sidewalk and pedestrian improvements. A conceptual design was presented to the City Council in April
2009.
Phase I of construction began in June 2010. Phase II focused on the area near Blaney Plaza. The
renovation of Blaney Plaza included, enhanced crosswalks, sidewalk and safety improvements, and
additional parking. Improvements to the sidewalk on Spur Road across from Blaney Plaza are being
considered. The improved enhancements to pedestrian safety and appearance of the Saratoga Village
may make it a more popular retail and dining destination.
A $776,000 Federal Congestion Mitigation and Air Quality (CMAQ) grant and $345,115 from other
CIP projects funded this project. Additionally, the City Council approved an additional $50,000 from
the CIP Reserve Fund for additional landscaping.
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CITY OF SARATOGA
CAPITAL PROGRAM – COMPLETED PROJECTS
7
BIG BASIN WAY SIDEWALK REPAIRS
Project Name Big Basin Way Sidewalk Repairs Project Number 9142-014
Department Public Works Project Manager Macedonio Nunez
Description This project will repair and replace sidewalk, curb, and gutter along Big Basin Way, on an as needed
basis, to reduce tripping hazards and beautify the village.
Location This project is located on Big Basin Way between 6th Street and Saratoga-Sunnyvale Road.
Project
Background
The Village is the historical downtown center of Saratoga and is the main corridor for local retail and
professional offices. Businesses found along this thoroughfare road include restaurants, salons, galleries,
wine tasting rooms, coffee shops, an eclectic mix of retailers, offices, and more. As a shopping and
dining destination, there is a good deal of pedestrian traffic as shoppers and diners enjoy the Village’s
ambiance.
This project will improve safety along this active corridor and enhance Saratoga’s pedestrian-friendly
environment through ensuring a safe and convenient walking experience. This project provides funding
for rehabilitation of any sidewalk, curb, and gutter along the Saratoga Village that is deteriorating or
considered a potential tripping hazard.
A $163,000 STP OBAG grant and gas tax revenues of $20,990 fund this project.
15
CITY OF SARATOGA
CAPITAL PROGRAM – COMPLETED PROJECTS
8
EL CAMINO GRANDE STORM DRAIN PUMPS
Project Name El Camino Grande Storm Drain Pump Project Number 9142-015
Department Public Works Project Manager Poh Yee
Description This project will install a storm drain system at El Camino Grande.
Location This project is located on El Camino Grande, Saratoga-Los Gatos Road, Austin Way and Bountiful Acres
Way.
Project
Background
This is the second part of the Monte Vista Drive/El Camino Grande area storm drain improvements. This
section of the roadway receives a large amount of storm water runoff from Monte Vista Drive and El
Camino Grande. In the initial development of the area, no storm drain system was constructed. The
increase in home construction led to a decrease in surface area that could absorb water runoff. Without
a proper storm drain system in place, flooding may occur during rain storms, resulting in erosion and
possible street failure.
The drainage issues were partially resolved with the installation of a storm drain pump at Monte Vista
Drive. A second pump is needed at El Camino Grande to draw water across Highway 9 to the closest
storm drain located near Bountiful Acres Way.
A $400,000 allocation from the CIP Reserve funds this project.
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CITY OF SARATOGA
CAPITAL PROGRAM – COMPLETED PROJECTS
9
CONTINENTAL CIRCLE LANDSLIDE STABILIZATION
Project Name Continental Circle Landslide
Stabilization
Project Number 9153-006
Department Public Works Project Manager Emma Burkhalter
Description This project will repair and replace the existing infrastructure on Continental Circle that was damaged
due to recent ground movement.
Location This project is located on Continental Circle.
Project
Background
The City is responsible for retaining walls throughout the City. These retaining walls help prevent soil
erosion, provide stability for hillsides, and prevent surface runoff from obstructing roadways.
In 2018, Cotton Shires and Associates (CSA) installed slope inclinometers at Continental Circle to
determine the cause of the distressed road and erosional gully forming at the base of the retaining wall
on the downslope side of the road. CSA used the data collected from the inclinometers to design a
replacement retaining wall. CSA has also prepared construction plans to stabilize the roadway by
removing and replacing the poorly compacted fill and the failing retaining wall. In the process of
replacing the retaining wall, the broken catch basin adjacent to the wall will be repaired or replaced and
the roadway will be resurfaced.
A transfer of $325,000 from the Hillside Stability Reserve in the General Fund is the funding source for
this project, as well as a $75,000 transfer from the Mt. Eden Erosion Repair project.
17
CITY OF SARATOGA
CAPITAL PROGRAM – COMPLETED PROJECTS
10
KEVIN MORAN PARK ACCESSIBLE PARKING
Project Name Kevin Moran Park Accessible Parking Project Number 9237-002
Department Public Works Department Project Manager Macedonio Nunez
Description This project will add accessible parking spaces along the front of Kevin Moran Park.
Location The project is located at Kevin Moran Park, 12415 Scully Avenue.
Project
Background
Kevin Moran Park is just over 10 acres in size and features tennis courts, a par course, bocce ball
courts, a basketball court, picnic areas, play equipment for children, and more. The park is a popular
destination for residents and visitors alike. This project will add two accessible parking spaces along
the frontage of the park. Currently, the park does not have a parking lot and has no accessible parking
spaces.
Funding for this project totals $95,000, which includes $10,000 for the design and $85,000 for the
construction of the two spaces.
18
CITY OF SARATOGA
CAPITAL PROGRAM – COMPLETED PROJECTS
11
SARATOGA TO THE SEA TRAIL
Project Name Saratoga-to-the-Sea Trail Project Number 9278-001
Department Public Works Project Manager John Cherbone
Description This project funds the design, environmental review and construction of a trail connecting Quarry Park
to Sanborn Park and the Skyline-to-the-Sea Trail including improvements to the 0.5-mile-long trail
segment in Quarry Park that will connect to the future Saratoga-to-the-Sea Trail.
Location This project begins at the southern property line of Quarry Park and ends at Sanborn Park.
Project
Background
Quarry Park opened on October 31, 2015 through the dedicated efforts of the City, Mid-Peninsula
Regional Open Space District, Santa Clara County Board of Supervisors, and County of Santa Clara
Parks and Recreation Department. For many years, there has been an effort to connect Saratoga to the
Pacific Ocean via a hiking trail, referred to as the Saratoga-to-the-Sea Trail.
As a condition of the Quarry Park Purchasing Agreement, the City agreed to pursue a trail crossing San
Jose Water Company property adjacent to Quarry Park to serve as the starting point of the trail. In
October 2018, the City completed the process to obtain an easement to allow the City to move forward
with the Saratoga-to-the-Sea Trail. When developed, the 3.2-mile long trail connecting Quarry Park to
Sanborn Park will increase recreational hiking opportunities for Saratoga residents and visitors.
Funding has been allocated for the design and environmental review of the trail. The City will work in
cooperation with the Mid-Peninsula Regional Open Space District. Work will also include trail surface
work, removal of bush, weed, and dead trees, and installment of signage and safety fences on a 0.5 trail
segment within Quarry Park.
The Saratoga-to-the-Sea Trail development is part of the City’s General Plan and will enhance the
region’s options for recreational activity.
Prior year funding sources included a $350,000 allocation from the CIP Reserve and a $265,000 grant
from the Mid-Peninsula Open Space District fund this project. In FY 2018/19, the Mid-Peninsula
Regional Open Space District approved additional funding in the amount of $1,130,000. City Council
consequently approved a matching allocation of the same amount from the CIP Reserve to fund the
City’s portion.
19
CITY OF SARATOGA
CAPITAL PROGRAM – COMPLETED PROJECTS
12
PRESCHOOL TURF CONVERSION
Project Name Preschool Turf Conversion Project Number 9331-011
Department Public Works Project Manager Kevin Meek
Description This project will replace existing turf at the Saratoga Community Preschool with artificial turf.
Location The project is located at the Saratoga Community Preschool at 19655 Allendale Avenue.
Project
Background
Currently, the Saratoga Community Preschool has a small turf area in the play area located behind
the preschool. Grass has proven difficult to grow in the area due to the amount of traffic the lawn
receives, as well as the shaded location. Additionally, wildlife in the area regularly burrow and tunnel
in the lawn area and disrupt growth of the grass.
This project would convert the existing grass area to artificial turf. The conversion would reduce
maintenance costs.
This project is funded by a transfer from the CIP Reserve Fund.
20
CITY OF SARATOGA
CAPITAL PROGRAM – COMPLETED PROJECTS
13
SENIOR CENTER ENTRANCES REMODEL
Project Name Senior Center Entrances Remodel Project Number 9333-007
Department Public Works Project Manager John Cherbone
Description
This project will renovate the exterior entrance and walkways to the Saratoga Senior Center
Location The project is located at the Saratoga Senior Center.
Project
Background
The Saratoga Senior Center, operated by the Saratoga Area Senior Coordinating Council (SASCC),
is attached to the Joan Pisani Community Center. SASCC leases the Senior Center space and
provides services to older adults in the community via contract with the City. The Senior Center
offers a variety of classes and programs that keep the City’s older adults active, social, and happy.
Additionally, SASCC operates the Adult Care Center that serves less independent older adults. The
Adult Care Center is open to individuals who are 50 years or older, need assistance with activities of
daily living and are not able to participate in other active senior programs.
The Senior Center has two dedicated entrances, one that brings visitors to the Senior Center Lobby
and another to the Adult Care Center. Currently, the entrances to the Senior Center include two ramps
and sparse landscaping. This project would contribute to the remodel of the entrance, which could
include façade improvements, landscaping changes, new signage, or walkway enhancements.
The City Council approved $200,000 in Fiscal Year 2018/19 for the project to cover costs associated
with construction.
21
CITY OF SARATOGA
CAPITAL PROGRAM – COMPLETED PROJECTS
14
COMMUNITY DEVELOPMENT LOBBY REMODEL
Project Name Community Development Lobby Remodel Project Number 9321-016
Department Community Development Project Manager Thomas Scott
Description This project funds the remodel on the lobby area in the Community Development Department
Location This project is located at City Hall.
Project
Background
This project will renovate the appearance of the lobby to the Community Development Department, as
well as the Public Works Engineer Division. Improvements will include a refresh to the appearance of
the lobby, including reconfiguring the counters to make them fully accessible. Additionally, the project
will expand the lobby area, which gets very crowded during peak hours. The added space will also allow
installation of a self-help station to allow visitors to access public information and submit applications
for routine permits, such as water heaters.
The City Council approved a an additional $165,000 in FY 2019/20 to complete the project.
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CITY OF SARATOGA
CAPITAL PROGRAM - UNFUNDED PROJECTS
1
NARRATIVES FOR
UNFUNDED CIP PROJECTS
Attachment C
23
CITY OF SARATOGA
CAPITAL PROGRAM - UNFUNDED PROJECTS
2
Page #
Project
Title
Estimated
Project
Cost
3 State Route 85/Saratoga Avenue Beautification 250,000
4 Saratoga Avenue at Herriman Traffic Signal Installation 375,000
5 Automatic License Plate Reader 350,000
6 Guava Court Curb & Gutter Replacement 280,000
7 Saratoga Avenue at Highway 85 Traffic Signal Adaptiv e 150,000
8 Quito Road Sidewalk Gap Closure - Phase 1 Allendale to Marshall Lane 325,000
9 Saratoga Village Crosswalk & Sidewalk Rehab ilitation - Design 45,000
10 Saratoga Heights Landslide Repair 1,950,000
TOTAL STREETS UNFUNDED PROJECTS 3,725,000$
11 Saratoga Village Creek Trail - Construction 3,000,000
12 Norton/Villa Montalvo Emergency Route 2,000,000
13 Joe's Trail at Saratoga De Anza - Phase II 750,000
14 Quarry Park Trail Improvements 250,000
15 Park & Trails Master Plan 100,000
16 ADA All-Inclusive Playground 200,000
17 Magical Bridges Playground 4,000,000
18 Via Regina Trail 100,000
19 Quarry Park ADA A ccess to Upper Terrace 250,000
20 Big Basin Way/Blaney Trashcan Replacement 75,000
21 Congress Springs Park Safety Netting 65,000
22 Hakone Gardens Neighbor Wood Fence Replacement 40,000
23 Orchard Irrigation and Tree Replacement 100,000
24 Quarry Park Maintenance Building Ut ility Project 25,000
25 Quarry Park Upper Loop Trail 25,000
TOTAL PARKS AND TRAILS UNFUNDED PROJECTS 10,980,000$
26 Theater Improvements - Civic Theater Master Plan 19,000,000
27 Restroom & Shower Trailer 60,000
28 Fire Protection Systems Update 3,110,000
29 City Hall Courtyard Accessibility Improvements 280,000
30 Saratoga Parking Districts 1-4 ADA Rehab ilitation Plan 2,000,000
TOTAL FACILITY UNFUNDED PROJECTS 24,450,000$
32 Storm Drain Master Plan 300,000
33 Citywide Master Plan Project 50,000
34 Wildwood Park Master Plan 90,000
TOTAL ADMINISTRATIVE & TECHNOLOGY UNFUNDED
PROJECTS 440,000$
TOTALS 39,595,000$
Recommend for Parks-in-Lieu Funding
STREET IMPROVEMENT PROJECTS
PARK & TRAIL IMPROVEMENT PROJECTS
FACILITY IMPROVEMENT PROJECTS
ADMINISTRATIVE & TECHNOLOGY PROJECTS
Recommend Removal
Recommend to be Considered for Funding
24
CITY OF SARATOGA
CAPITAL PROGRAM - UNFUNDED PROJECTS
3
STATE ROUTE 85/SARATOGA AVENUE BEAUTIFICATION
Project Name State Route 85/Saratoga Avenue
Beautification
Project Number
Department Public Works Project Manager John Cherbone
Description This project would beautify the entry and exit to State Route 85 at Saratoga Avenue.
Location This project is located at State Route 85 and Saratoga Avenue.
Priority Factors This project applies to the Business or Community Support Priority Factor.
Project
Background
Currently, the California Department of Transportation (Caltrans) maintains the entry and exit to
State Route 85 at Saratoga Avenue. This location is the only access to State Route 85 within the city
limits of Saratoga and serves as the primary gateway to the community for residents and visitors.
The landscaping at this location is somewhat sparse and includes a few small trees that line the on
and off-ramps. This project would include installation of a new irrigation system and enhancement
of landscaping within the Caltrans right-of-way to make the area more attractive and consistent with
landscaping maintained by the City. Upon completion, regular, on-going litter removal will be
required.
This project was added to the Unfunded Capital Improvement Project list as part of the Fiscal Year
2017/18 budget.
Estimated Cost $250,000
Recommend No Change
25
CITY OF SARATOGA
CAPITAL PROGRAM - UNFUNDED PROJECTS
4
SARATOGA AVENUE AT HERRIMAN TRAFFIC SIGNAL INSTALLATION
Project Name Saratoga Avenue at Herriman Traffic
Signal Installation
Project Number
Department Public Works Project Manager John Cherbone
Description This project would install a three-way traffic signal at the intersection of Saratoga and Herriman
Avenues.
Location The project is located at the intersection of Saratoga Avenue and Herriman Avenue.
Priority Factors This project applies to the Health and Safety Issues and Business or Community Support Priority
Factors.
Project
Background
The Traffic Safety Commission (TSC) recommended installation of a traffic light at the intersection
of Saratoga Avenue and Herriman Avenue. The TSC made their recommendation on the basis that
a traffic signal at this location would allow vehicles a smoother transition onto Saratoga Avenue
while alleviating traffic congestion on Herriman Avenue, especially during Saratoga High School’s
peak morning and afternoon commuting periods.
Traffic queues on westbound Herriman, due to vehicles attempting a left turn onto Saratoga Avenue,
consistently spill back to the bridge and beyond. Because of this backup, drivers seek alternative
routes through surrounding neighborhood streets to bypass this intersection. Data showed vehicles
traveling from Herriman Avenue to Beaumont, then to Glen Brae heading either to Cox Avenue or
Scotland Drive to access Saratoga Avenue via the signal at that intersection. Installing a traffic signal
at Saratoga Avenue and Herriman Avenue would allow for better traffic flow at this intersection and
reduce the impact of through traffic on the surrounding residential streets.
This project was added to the Unfunded Capital Improvement Projects list as part of the Fiscal Year
2017/18 budget.
Estimated Cost $375,000
Recommend No Change
26
CITY OF SARATOGA
CAPITAL PROGRAM - UNFUNDED PROJECTS
5
AUTOMATIC LICENSE PLATE READER
Project Name Automatic License Plate Reader Project Number
Department Public Works Department Project Manager John Cherbone
Description This project would fund installation of an automated license plate reader at State Route 85 and
Saratoga Avenue.
Location The project is located at the intersection of State Route 85 and Saratoga Avenue.
Priority Factors This project applies to the Business or Community Support Priority Factor.
Project
Background
State Route 85 runs roughly through the middle of the City of Saratoga, with one on-ramp and off-
ramp located in City limits on Saratoga Avenue. This project would install an automated license
plate reader (ALPR) at the intersection of State Route 85 and Saratoga Avenue.
Fixed location ALPRs are camera systems that are typically mounted on a street pole and
automatically capture all license plates that come into the camera’s view. The license plate, vehicle
location, date, time, and sometimes driver and passenger images are all captured by the system and
stored on a server. The system alerts local law enforcement in real time if a vehicle that passes
through the ALPR’s range has been reported as stolen or is connected with a crime.
The ALPR system at State Route 85 and Saratoga Avenue would be configured to capture the license
plates of vehicles entering and exiting State Route 85.
Estimated Cost $350,000
Recommend No Change
27
CITY OF SARATOGA
CAPITAL PROGRAM - UNFUNDED PROJECTS
6
GUAVA COURT CURB AND GUTTER REPLACEMENT
Project Name Guava Court Curb and Gutter Replacement
Project Number
Department Public Works Project Manager Rick Torres
Description This project will replace the curb and cutter on Guava Court.
Location This project is located on Guava Court.
Priority Factors This project applies to the Health and Safety Issues, Short-Term Cost of Repair vs. Long-Term Cost
of Replacement and Business or Community Support Priority Factors.
Project
Background
This project would remove and replace approximately 630 linear feet of vertical curb on Guava
Court. The project also includes removing approximately 5025 square feet of roadway and replacing
it with a landscape strip for beautification.
Estimated Cost $280,000
Recommend to be Considered for Funding
28
CITY OF SARATOGA
CAPITAL PROGRAM - UNFUNDED PROJECTS
7
SARATOGA AVENUE AT HIGHWAY 85 TRAFFIC SIGNAL ADAPTIVE
Project Name Saratoga Avenue at Highway 85 Traffic
Signal Adaptive
Project Number
Department Public Works Project Manager John Cherbone
Description This project would add equipment to the Saratoga Avenue and State Route 85 interchange.
Location This project is located at State Route 85 and Saratoga Avenue.
Priority Factors This project applies to the Efficiencies and Business or Community Support Priority Factors.
Project
Background
This project would add traffic cameras, new controllers and conflict monitors with software to
coordinate the signalized interchange timing to be more efficient. This would be similar to the
systems recently installed at other intersections along Saratoga Avenue from Cox Avenue to
Fruitvale Avenue.
Estimated Cost $150,000
Recommend No Change
29
CITY OF SARATOGA
CAPITAL PROGRAM - UNFUNDED PROJECTS
8
QUITO ROAD SIDEWALK GAP CLOSURE – PHASE 1 ALLENDALE TO MARSHALL LANE
Project Name Quito Road Sidewalk Gap closure Project Number
Department Public Works Department Project Manager Emma Burkhalter
Description This project would fund the design and construction of a new pathway/sidewalk from Allendale to
Marshall Lane.
Location The project is located on Quito Road between Allendale and Marshall Lane.
Priority Factors This project applies to the Health and Safety Issues, Short-term Cost of Repair vs. Long-Term Cost
of Replacement and Business or Community Support Priority Factors.
Project
Background
This project would fund the design and construction of a new 6 ft walkway. The project also includes
upgrading existing walkways and will fill in gaps on both sides of Quito Road, from Allendale
Avenue to Marshall Lane, to facilitate pedestrians and students walking to Marshall Lane Elementary
School.
Estimated Cost $325,000
Recommend to be Considered for Funding
30
CITY OF SARATOGA
CAPITAL PROGRAM - UNFUNDED PROJECTS
9
SARATOGA VILLAGE CROSSWALK & SIDEWALK REHABILITATION - DESIGN
Project Name Saratoga Village Crosswalk & Sidewalk
Rehabilitation - Design
Project Number
Department Public Works Project Manager Macedonio Nunez
Description This project will improve crosswalks and sidewalks in Saratoga Village.
Location This project is located on Big Basin Way between 5th Street and 6th Street.
Priority Factors This project applies to the Health and Safety Issues and Efficiencies Priority Factors.
Project
Background
The Village, Saratoga’s historical downtown, offers shops, restaurants, salons, and office space. The
City has been making a series of improvements to the Village to make it a more walkable destination.
These improvements included installation of pedestrian bulb-outs and enhanced crosswalks to make
pedestrians more visible, as well as installation of benches, bike racks, aesthetic improvements, and a
renovation of Blaney Plaza to make the Village a more desirable place to gather.
An additional $45,000 for local match for OBAG grand would be required to re-design the North/West
corner of Big Basin Way and 6th Street. The adjacent parking lot driveway entrance and sidewalk is not
in compliance. Also, the existing current plans will be updated.
Estimated Cost $45,000
Recommend Removal
31
CITY OF SARATOGA
CAPITAL PROGRAM - UNFUNDED PROJECTS
10
SARATOGA HEIGHTS LANDSLIDE REPAIR
Project Name Saratoga Heights Landslide Repair Project Number
Department Public Works Department Project Manager Emma Burkhalter
Description This project would fund stabilization of Saratoga Heights Drive to prevent further damage from
landslides.
Location The project is located on Saratoga Heights Drive.
Priority Factors This project applies to the Health and Safety Issues, Imminent Failure of Structure/System, Short-
term Cost of Repair vs. Long-Term Cost of Replacement, Business or Community Support, and
Impacts if Project is Not Completed Priority Factors.
Project
Background
The City is responsible for retaining walls throughout the City. These retaining walls help prevent
soil erosion, provide stability for hillsides, and prevent surface runoff from obstructing roadways.
In 2014, Cotton Shires and Associates (CSA) installed three slope inclinometers along the
southwestern side of Saratoga Heights Road due to road distress where localized movement was
indicated. After three and a half years of monitoring and observing the inclinometers, CSA was able
to confirm the presence of an active landslide. In 2019, a shear pin and tieback design was used to
stabilize the road from the cross-slope slide.
Stabilization of Saratoga Heights Drive is needed to prevent further damage to the road from an
active landside.
Estimated Cost $1,950,000
Recommend No Change
32
CITY OF SARATOGA
CAPITAL PROGRAM - UNFUNDED PROJECTS
11
SARATOGA VILLAGE CREEK TRAIL - CONSTRUCTION
Project Name Saratoga Village Creek Trail - Construction Project Number
Department Public Works Project Manager John Cherbone
Description This project would fund the construction of a trail starting at Saratoga-Sunnyvale Rd. along Saratoga
Creek to Wildwood Park and connecting to the Saratoga Village to Quarry Park Trail.
Location The project is located along Saratoga Creek running the length of Saratoga Village.
Priority Factors This project applies to the Availability of External or Dedicated Funding and Business or Community
Support Priority Factors.
Project
Background
The Saratoga Village Creek Trail will pass through Saratoga Village parallel to Big Basin Way. The
trail is part of the City’s General Plan and has received widespread support from the community.
Trail supporters believe it will enhance and enliven Saratoga Village as the proposed trail would help
bring foot traffic to the Village, create recreational opportunities for residents and visitors, restore
the riparian habitat, and protect native flora and fauna in the Saratoga Creek area.
The trail will serve as a critical starting point for the Saratoga-to-the-Sea Trail that is part of the Santa
Clara County Trail Master Plan. Upon completion, the Saratoga-to-the-Sea Trail will connect
Saratoga Village to the Sanborn-Skyline Trail system through Hakone Gardens and Quarry Park,
and over to the Pacific Ocean.
The creek trail is anticipated to be 4 to 5 feet wide and .25 miles long with a pedestrian bridge. The
project will include replacement of non-native invasive plant species with native plants and the
removal of creek blockages that interfere with the natural migration of fish in the creek.
Funding for this project could come from the CIP Reserve, Park In-Lieu fees, and/or grant
opportunities, if available.
Estimated Cost $3,000,000
Recommend Removal
33
CITY OF SARATOGA
CAPITAL PROGRAM - UNFUNDED PROJECTS
12
NORTON/VILLA MONTALVO EMERGENCY ROUTE
Project Name Norton/Villa Montalvo Emergency Route Project Number
Department Public Works Project Manager John Cherbone
Description This project would fund the design and construction of an emergency access road connecting the
Montalvo Arts Center parking lots with Norton Road.
Location The project is located at between Norton Road and Piedmont Road.
Priority Factors This project applies to the Health and Safety Issues and Business or Community Support Priority
Factors.
Project
Background
In February 2013, the City Council approved the Safety Element for the City of Saratoga. As part
of the Safety Element, the City Council approved a specific measure to improve an evacuation route
through Villa Montalvo from Norton to Piedmont Road.
City staff will work with the Santa Clara County Fire Department and Santa Clara County Office of
Emergency Services on the identification and provision of funding sources to construct this
evacuation route in the future.
Estimated Cost $2,000,000
Recommend Removal
34
CITY OF SARATOGA
CAPITAL PROGRAM - UNFUNDED PROJECTS
13
JOE’S TRAIL AT SARATOGA DE ANZA – PHASE II
Project Name Joe’s Trail at Saratoga De Anza- Phase II Project Number
Department Public Works Project Manager Macedonio Nunez
Description This project would fund the design and construction of an extension of Joe’s Trail from Saratoga-
Sunnyvale Road to Arroyo De Arguello.
Location The project is located along the existing PG&E right-of-way corridor positioned parallel and adjacent
to the Union Pacific Railroad line between Saratoga-Sunnyvale Road and Arroyo De Arguello.
Priority Factors This project applies to the Availability of External or Dedicated Funding and Business or Community
Support Priority Factors.
Project
Background
In June 2010, the City completed the first phase of Joe’s Trail at Saratoga De Anza. The 1.3-mile
paved bicycle and walking trail travels parallel to the Union Pacific Railroad line between Saratoga
Avenue and Saratoga-Sunnyvale Road. This phase of the project would continue the trail from
Saratoga-Sunnyvale Avenue to Arroyo de Arguello.
For many years, the open area next to the Union Pacific Railroad has been used informally by
residents for walking and bicycle riding. The trail will be surfaced with decomposed granite, creating
a smoother and safer surface by removing rocks and weeds in the pathway.
Funding for this project could come from Park In-Lieu fees and/or grant opportunities, if available.
Estimated Cost $750,000
Recommend No Change
35
CITY OF SARATOGA
CAPITAL PROGRAM - UNFUNDED PROJECTS
14
QUARRY PARK TRAIL IMPROVEMENTS
Project Name Quarry Park Trail Improvements Project Number
Department Public Works Project Manager Emma Burkhalter
Description This project would fund the design, environmental review, and construction of additional trail
improvements in Quarry Park.
Location The project is located at Quarry Park.
Priority Factors This project applies to the Availability of External or Dedicated Funding and Business or Community
Support Priority Factors.
Project
Background
The 64-acre Quarry Park officially opened on October 31, 2015. Before the park opened, the Quarry
Park Master Plan was created to help guide improvements to the park and to create a local and
regional open space destination. The Master Plan calls for development of several trails throughout
the park. This project would focus on improving the existing trail system that will eventually connect
to the future Saratoga-to-the-Sea Trail.
Funding for this project could come from either the CIP reserve, Park In-Lieu fees and/or grant
opportunities, if available.
Estimated Cost $250,000
Recommend Removal
36
CITY OF SARATOGA
CAPITAL PROGRAM - UNFUNDED PROJECTS
15
PARK & TRAILS MASTER PLAN
Project Name Parks & Trail Master Plan Project Number
Department Public Works Department Project Manager John Cherbone
Description This project would fund an update to the City of Saratoga Park and Trail Master Plan.
Location The project is a citywide project that would encompass all City parks and trails.
Priority Factors This project applies to the Efficiencies and Business or Community Support Priority Factors.
Project
Background
The City’s Parks and Trail Master Plan was adopted in November 1991. The plan provided a
framework for park and trail related actions for a 10-year period. This included various capital
improvements, as well as maintenance requirements and anticipated acquisitions.
Since the adoption of the plan, much has changed with the City’s parks and trails. For example, at
the time that the plan was adopted Azule Park was unimproved and State Route 85 had yet to be
constructed. Additionally, new parks and trails have been developed since creation of the existing
plan, including the opening of Quarry Park.
This project would fund an update to the City’s existing Parks and Trail Master Plan. This would
include incorporation of new parks and trails that have been constructed or are envisioned for the
future, review of the existing City parks and trails, and development of a long-term plan for parks
and trails in the City.
Estimated Cost $100,000
Recommend Removal
37
CITY OF SARATOGA
CAPITAL PROGRAM - UNFUNDED PROJECTS
16
ADA ALL-INCLUSIVE PLAYGROUND
Project Name ADA All-inclusive Playground Project Number
Department Public Works - Parks Project Manager Kevin Meek
Description This project would fund the addition of all-inclusive playground equipment in a City park
playground.
Location The project location is to be determined.
Priority Factors This project applies to the Availability of External or Dedicated Funding and Business or Community
Support Priority Factors.
Project
Background
This project was recommended by the Youth Commission. This project would add all-inclusive
playground equipment to an existing playground to make the playground accessible to children of
all abilities. Since a playground is a social space, it is important to give children of all abilities similar
experiences and the opportunity to play side by side.
Estimated Cost $200,000
Recommend No Change
38
CITY OF SARATOGA
CAPITAL PROGRAM - UNFUNDED PROJECTS
17
“MAGICAL BRIDGES” PLAYGROUND
Project Name “Magical Bridges” Playground Project Number 9211-009
Department Public Works Project Manager Kevin Meek
Description This project would fund the local match to a grant for construction of an all-inclusive playground
structure.
Location This project is located at El Quito Park.
Priority Factors This project applies to the Availability of External or Dedicated Funding and Business or Community
Support Priority Factors.
Project
Background
The Magical Bridges Foundation is a Silicon Valley non-profit with a mission that advocates for truly
inclusive and innovative playgrounds for people of all abilities. The foundation began in 2008 and
opened their first playground in Palo Alto in April 2015. Collaborating with the Magical Bridges
Foundation would give the City access to years of research, fundraising development, design, and
construction strategies.
Based on the already existing playground in Palo Alto, the estimated cost for this project is $4,000,000.
Funding could come from a community fundraising effort, a grant, the City’s Park-in-lieu fees, or CIP
reserve. The estimated cost of the project shown below reflects the City’s estimated local match
requirement for potential grant opportunities that may develop in the future.
Estimated Cost $4,000,000
Recommend No Change
39
CITY OF SARATOGA
CAPITAL PROGRAM - UNFUNDED PROJECTS
18
VIA REGINA TRAIL
Project Name Via Regina Trail Project Number
Department Public Works Project Manager John Cherbone
Description
This project would fund the construction of a pedestrian-equestrian trail connecting Via Regina and
Villa Oaks Lane.
Location The project is located between Via Regina and Villa Oaks Lane.
Priority Factors This project applies to the Availability of External or Dedicated Funding and Business or Community
Support Priority Factors.
Project
Background
This project is supported by the Pedestrian, Equestrian, Bicycle, and Trails Advisory Committee and is
on the City’s Trail Master Plan. The trail connection is a gap closure that benefits pedestrians and
equestrians.
Funding for this project could come from Park-in-Lieu fees.
Estimated Cost $100,000
Recommend Removal
40
CITY OF SARATOGA
CAPITAL PROGRAM - UNFUNDED PROJECTS
19
QUARRY PARK ADA ACCESS TO UPPER TERRACE PARKING LOT AND POND
Project Name Quarry Park ADA Access to Upper Terrace
Parking Lot and Pond
Project Number
Department Public Works Project Manager John Cherbone
Description This project will fund the design, construction and environmental review of ADA improvements and
access to the upper terrace parking lot.
Location The project is located at Quarry Park.
Priority Factors This project applies to the Availability of External or Dedicated Funding and Business or Community
Support Priority Factors.
Project
Background
Quarry Park officially opened on October 31,2015. Before the park opened, the Quarry Park Master
Plan was developed to help guide improvements to the park and to create a local and regional open
space destination. All phase 1 improvements in the Master Plan were completed by opening day. Later
phases of the Master Plan call for accessibility improvements in the Upper Terrance Parking Lot area
and around the seasonal pond in the park. This project would fu nd the construction of the Upper Terrace
Parking Lot, as well as accessibility improvements to the pond. Improvements would include widening
of the access road to the upper parking lot, accessible parking, and accessible trails.
In Fiscal Year 2016/17, City staff initiated preliminary work and obtained proposals for design work.
Estimated Cost $250,000
Recommend No Change
41
CITY OF SARATOGA
CAPITAL PROGRAM - UNFUNDED PROJECTS
20
BIG BASIN WAY/BLANEY TRASH CAN REPLACEMENT
Project Name Big Basin Way/Blaney Trash Can
Replacement
Project Number 9226-003
Department Public Works Project Manager John Cherbone
Description This project will replace the trash cans on Big Basin Way and Blaney Avenue.
Location The project is located at Big Basin Way and Blaney Avenue.
Priority Factors This project applies to the Efficiencies and Business or Community Support Priority Factors.
Project
Background
This project would replace existing DuMor steel trash cans (35) and DuMor recycling cans (16) that are
in poor condition due to rust and deterioration.
Estimated Cost $75,000
Recommend to be Considered for Funding
42
CITY OF SARATOGA
CAPITAL PROGRAM - UNFUNDED PROJECTS
21
CONGRESS SPRINGS PARK SAFETY NETTING
Project Name Congress Springs Park Safety Netting
Project Number
Department Public Works Project Manager John Cherbone
Description This project will fund the replacement of Safety Netting by Congress Springs Park.
Location This project is located at Congress Springs Park.
Priority Factors This project applies to the Health and Safety Issues, Imminent Failure of Structure/System, Short-
term Cost of Repair vs. Long-Term Cost of Replacement, Availability of External or Dedicated
Funding, and Business or Community Support Priority Factors.
Project
Background
This project was completed during fiscal year 2020/21 as part of the Parks, Trails Grounds & Medians
Replacement project and is recommended to be removed from the Unfunded Projects list.
Recommend Removal
43
CITY OF SARATOGA
CAPITAL PROGRAM - UNFUNDED PROJECTS
22
HAKONE GARDENS NEIGHBOR WOOD FENCE REPLACEMENT
Project Name Hakone Gardens Neighbor Wood Fence
Replacement
Project Number
Department Public Works Project Manager John Cherbone
Description This project will fund the replacement of the Hakone Gardens Neighboring Wood Fence.
Location This project is located at Hakone Gardens along and beyond the parking lot retaining wall.
Priority Factors This project applies to the Short-term Cost of Repair vs. Long-Term Cost of Replacement,
Availability of External or Dedicated Funding, and Business or Community Support Priority Factors.
Project
Background
Hakone Gardens, a city-owned eighteen-acre park nestled in the foothills just outside of Saratoga
Village, is maintained and operated by the Hakone Foundation, a non-profit organization that seeks
to promote a deeper understanding of Japanese and general Asian culture through the preservation
of the oldest Japanese-style residential garden in the Western Hemisphere.
This project will replace the existing wooden fence, which currently has multiple rotting posts. Over
the past several years, the fence has required frequent repairs due to the failing posts. The new fence
would eliminate these sporadic costly repairs and provide a safe, secure fence along the parking lot
retaining wall.
Estimated Cost $40,000
Recommend for Parks-in-Lieu Funding
44
CITY OF SARATOGA
CAPITAL PROGRAM - UNFUNDED PROJECTS
23
ORCHARD IRRIGATION AND TREE REPLACEMENT
Project Name Orchard Irrigation and Tree Replacement Project Number
Department Public Works Project Manager John Cherbone
Description This project will fund the irrigation and tree replacement at the Orchard.
Location This project is located at the City Orchard on Fruitvale Avenue.
Priority Factors This project applies to the Short-term Cost of Repair vs. Long-Term Cost of Replacement,
Availability of External or Dedicated Funding, and Business or Community Support Priority Factors.
Project
Background
The project, if approved, will replace above ground components of the Orchard’s fixed irrigation
system, primarily, the surface tubing and micro spray heads. Existing dirt mounds, which have built
up on the rows along the irrigation lines, will be levelled allowing the Orchard trees to receive
sufficient water. In addition, trees will be replaced, based on the City’s Orchard Master Plan.
Estimated Cost
$100,000
Recommend for Parks-in-Lieu Funding
45
CITY OF SARATOGA
CAPITAL PROGRAM - UNFUNDED PROJECTS
24
QUARRY PARK MAINTENANCE BUILDING UTILITY PROJECT
Project Name Quarry Park Maintenance Building Utility
Project
Project Number
Department Public Works Project Manager John Cherbone
Description This project will fund the installation of electricity and water to the quarry shed from existing sub-
outs.
Location This project is located at Quarry Park.
Priority Factors This project applies to the Availability of External or Dedicated Funding and Efficiencies Priority
Factors.
Project
Background
Quarry Park officially opened on October 31, 2015. This project will provide electrical and water
utilities to the quarry shed from sub-outs that are already in existence. Installing these utilities will
provide for additional operational services as well as the lighting component for extra security for
the quarry shed.
Estimated Cost $25,000
Recommend for Parks-in-Lieu Funding
46
CITY OF SARATOGA
CAPITAL PROGRAM - UNFUNDED PROJECTS
25
QUARRY PARK UPPER LOOP TRAIL
Project Name Quarry Park Upper Loop Trail
Project Number
Department Public Works Project Manager John Cherbone
Description This project would expand the trail system within Quarry Park.
Location This project is located at Quarry Park.
Priority Factors This project applies to the Availability of External or Dedicated Funding and Business or Community
Support Priority Factors.
Project
Background
This project would construct a loop trail to connect the lower to upper terraces at Quarry Park.
Estimated Cost $25,000
Recommend Removal
47
CITY OF SARATOGA
CAPITAL PROGRAM - UNFUNDED PROJECTS
26
THEATER IMPROVEMENTS
Project Name Theater Improvements Project Number
Department Recreation & Facilities Project Manager Thomas Scott
Description
This project would fund the design and construction of improvements identified in the Civic Theater
Master Plan.
Location This project is located at the Civic Theater.
Priority Factors This project applies to the Efficiencies Priority Factor.
Project
Background
The Civic Theater was built in 1964 at a cost of $168,000. The 7,436-square-foot building seats 298
people and is used on alternating Wednesdays for City Council and Planning Commission meetings.
The primary users of the facility are the South Bay Musical Theater Company and West Valley Light
Opera, two theater performance groups that rent the facility approximately 160 days per year for
rehearsals and weekend performances.
Recognizing that piece-by-piece facility improvements cannot address the building’s overall
functional limitations and condition, the City contracted with Anderson Brule Architects in June
2013 to complete a Master Plan for the Civic Theater. The plan they presented addressed expansion
of the restrooms, installation of a ticket/concession area, relocation of the control booth, backstage
dressing rooms, and replacement of the boiler and plumbing.
In December 2013, the Council initially directed staff to come back with a modified five-year
improvement plan and to complete some of the smaller improvements with the Annual Facility CIP
Funds. Subsequently, some of the lower cost improvements, including installation of an HD
projector and screen, an expanded orchestra area, and construction of an awning between the portable
dressing room and theater building, were completed. This project would fund the remaining
improvements outlined in the Master Plan.
Estimated Cost $19,000,000
Recommend No Change
48
CITY OF SARATOGA
CAPITAL PROGRAM - UNFUNDED PROJECTS
27
RESTROOM & SHOWER TRAILER
Project Name Restroom & Shower Trailer Project Number
Department Recreation & Facilities Project Manager Thomas Scott
Description This project would purchase a fully accessible portable restroom trailer, including a shower.
Location The trailer would be located at City Hall and equipped to be relocated to different locations as
needed.
Priority Factors This project applies to the Health and Safety Issues, Efficiencies and Business or Community
Support Priority Factors.
Project
Background
In the event of a disaster, running water and sewer infrastructure may not be operational. This project
would allow for the purchase of a portable restroom/shower trailer that could be used if City
infrastructure is impacted by an emergency or for other purposes, such as City events. The trailer
would include two restroom units, one that would include a fully accessible shower and toilet.
The trailer would have storage tanks for fresh water and waste water. Additionally, the trailer would
be fully weather-proofed to sustain continued exposure to the elements, such as rain, wind, and sun
exposure, to reduce ongoing maintenance costs. The trailer also includes storage for restroom
supplies and other miscellaneous items.
Funding for this project could come from the CIP Reserve. There may also be future grant
opportunities to fund the full or part of the project cost.
Estimated Cost $60,000
Recommend No Change
49
CITY OF SARATOGA
CAPITAL PROGRAM - UNFUNDED PROJECTS
28
FIRE PROTECTION SYSTEMS UPDATE
Project Name Fire Protection Systems Upgrade Project Number
Department Recreation & Facilities Project Manager Thomas Scott
Description This project would fund installation of fire protection systems that meet current Fire Code
requirements in all City facilities.
Location The project is located throughout Saratoga at all City facilities.
Priority Factors This project applies to the Health and Safety Issues, Efficiencies and Business or Community
Support Priority Factors.
Project
Background
The Building Standards Code or Title 24 sets forth requirements for the structural, plumbing, electrical
and mechanical systems, and for the fire and life safety, energy conservation, green design, and
accessibility and about buildings. The Building Standards Code is divided into 12 parts based on
subject, including the California Fire Code. Every three years, the State of California publishes
updated Building Standards Code requirements that are then adopted and enforced by local agencies.
The current Building Standards Code became effective January 2016 and the State is working on an
update that became effective January 2020.
When new buildings are constructed, they are required to meet provisions of Title 24. Unless there is
major reconstruction, existing buildings are not required to maintain compliance with the Building
Standards Code after it has been updated. As a result, many of the City’s facilities do not meet the
current standards for fire protection systems in new construction.
This project would bring the fire protection systems in all City facilities into compliance with current
California Fire Code requirements.
Estimated Cost $3,110,000
Recommend Removal
50
CITY OF SARATOGA
CAPITAL PROGRAM - UNFUNDED PROJECTS
29
CITY HALL COURTYARD ACCESSIBILITY IMPROVEMENTS
Project Name City Hall Courtyard Accessibility
Improvements
Project Number
Department Public Works Department Project Manager John Cherbone
Description This project would fund accessibility improvements to the courtyard area of City Hall by removing
uneven surfaces.
Location The project is located at City Hall, 13777 Fruitvale Avenue.
Priority Factors This project applies to the Health and Safety Issues, Short-term Cost of Repair vs. Long-term Cost
of Replacement and Business or Community Support Priority Factors.
Project
Background
The surface area of the City Hall courtyard is concrete with exposed aggregate. Over time, the
exposed aggregate concrete has developed cracks from the roots of nearby trees, and other
environmental conditions have pushed the concrete up forcing a change in elevation between the
concrete surface and the wood board insets thereby creating a tripping hazard.
This project would consist of removing and replacing approximately 10,000 square feet of existing
exposed aggregate with decorative concrete and removing and replacing approximately 3,500 square
feet of existing pavers with new pavers. Accessible improvements would include adding or
refinishing ramps as necessary.
Staff will ensure that the chosen materials will not become slippery when wet, will accommodate
wheelchair and walker accessibility, and will include an artistic component.
The project was incorporated into the unfunded capital budget in FY 2017/18.
Estimated Cost $280,000
Recommend No Change
51
CITY OF SARATOGA
CAPITAL PROGRAM - UNFUNDED PROJECTS
30
PARKING DISTRICTS #1-4 ADA IMPROVEMENTS AND REHABILITATION
Project Name Parking Districts #1-4 ADA Improvements
and Rehabilitation
Project Number
Department Public Works Project Manager John Cherbone
Description This project will fund the rehabilitation, ADA improvements and solid waste containment
improvements at Parking Districts #1-4.
Location This project is located at Parking Districts in the Saratoga Village.
Priority Factors This project applies to the Health and Safety Issues, Efficiencies and Business or Community
Support Priority Factors.
Project
Background
At the February 28, 2020 City Council Retreat, Council received a report about infrastructure
improvements required throughout the 4.5 acres of City-owned land within the City’s four parking
districts. The necessary infrastructure improvements, described in detail below, include projects to
improve parking compliance with the American Disabilities Act (ADA) and modifications to the
trash, recycling, and organics enclosures to comply with recent state laws.
The City retained BKF Engineers to provide a citywide ADA accessibility assessment. As part of
this assessment, the four Village parking districts were evaluated. The evaluation identified
deficiencies in accessible routes, east of access, and necessary improvements of infrastructure to
meet current ADA standards.
In 2014, the State approved Assembly Bill (AB) 1826, which requires businesses to recycle their
organic waste beginning in 2016. In 2016, the State approved Senate Bill (SB) 1383, which requires
jurisdictions to provide organics recycling service to nearly all residents and businesses. The first
phase of SB 1383 goes into effect on January 1, 2022. CalRecycle has provided guidelines for
jurisdictions to follow to comply with the laws. Guidelines include information on enclosures sizes,
solid waste enclosure standards, enclosure gates and doors, fat grease containment, bin location and
fire code requirements, enclosure access and approach, height clearance, storm water runoff, and
plumbing. The City must upgrade its existing enclosures in the parking districts to accommodate
garbage, mixed recycling and organic carts or bins to be in compliance with state laws and standards.
52
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31
BKF Engineers designed a conceptual plan that incorporates infrastructure improvements that the
City must accomplish. The plan will use Parking District 4 as the example parking district and will
consider the following:
Relocation of accessible spaces, re-striping, centralized trash locations with roofs and
sanitary sewer connections, as well as options for pavement rehabilitation and storm water
treatment options.
Estimated Cost $2,000,000
Recommend to be Considered for Funding
53
CITY OF SARATOGA
CAPITAL PROGRAM - UNFUNDED PROJECTS
32
STORM DRAIN MASTER PLAN
Project Name Storm Drain Master Plan Project Number
Department Public Works Project Manager John Cherbone
Description This project will update the City’s Storm Drain Master Plan.
Location This project is citywide.
Priority Factors This project applies to the Health and Safety Issues, Short-term Cost of Repair vs. Long-term Cost
of Replacement and Efficiencies Priority Factors.
Project
Background
Storm drains are located throughout the City. Assessments of existing storm drain facilities and the
creation of an updated map is essential to provide information to staff for infrastructure maintenance.
This project will update the City Storm Drain Master Plan by determining the condition, age, type,
and accurate location of all storm drains, drain inlets, outfalls, and other storm drain facilities
operated and maintained by the City. The majority of the City’s storm drain system is between 50
and 100 years old. To plan infrastructure needs, it is desirable to have accurate information regarding
the system’s operational integrity.
Estimated Cost $300,000
Recommend to be Considered for Funding
54
CITY OF SARATOGA
CAPITAL PROGRAM - UNFUNDED PROJECTS
33
CITYWIDE MASTER PLAN
Project Name Citywide Master Plan Project Number
Department Project Manager
Description This project would fund various City master plans.
Location This project is citywide.
Priority Factors This project applies to the Health and Safety Issues and Efficiencies Priority Factors.
Project
Background
This project would establish a priority project to accumulate funds to fund various master plans
needed by the City.
Estimated Cost $50,000
Recommend Removal
55
CITY OF SARATOGA
CAPITAL PROGRAM - UNFUNDED PROJECTS
34
WILDWOOD PARK MASTER PLAN
Project Name Wildwood Park Master Plan Project Number
Department Public Works Department Project Manager Kevin Meek
Description This project would develop a master plan for Wildwood Park - including park redesign,
equipment/play structure upgrades, and development of required environmental and construction
documents.
Location The project is related to Wildwood Park but would be conducted in City Hall.
Priority Factors This project applies to the Health and Safety Issues, Efficiencies and Business and Community
Support Priority Factors.
Project
Background
Wildwood Park is a 4.1-acre park that was acquired by the City in 1968. In 1972, three of the acres
were developed including a stage, restroom (renovated in 1999), play area and equipment, paved
pathways, picnic/BBQ area and an open turf area. Later development added a group picnic area,
volleyball court, horseshoe pits, and the construction of a footbridge. This year the rope on the play
equipment (installed in 2003) is scheduled to be replaced.
The Parks and Recreation Commission (PRC) met on November 14, 2019 and discussed creating a
masterplan project for the upgrade and improvement to Wildwood Park. The Commission goal is to
increase usage in the downtown area. They feel that if the park was more of a focal point for
downtown, it would attract residents and visitors to the downtown area and businesses. The current
equipment needs upgrading and some of the park features are no longer being utilized. The PRC
supports the creation of a Masterplan for the park that could be implemented as funds become
available.
The creation of a masterplan would include a conceptual plan for the park redesign, upgrades to
equipment and play structures, accessibility improvements, and development of the required
environmental documents. The project time frame is approximately one year.
Estimated Cost $90,000
Recommend No Change
56
CITY OF SARATOGA
CAPITAL PROGRAM – PROJECTS FOR CIP FUNDING CONSIDERATION
1
NARRATIVES FOR
CANDIDATE PROJECTS
FOR CIP FUNDING
Attachment D
57
CITY OF SARATOGA
CAPITAL PROGRAM – PROJECTS FOR CIP FUNDING CONSIDERATION
2
Page #
Project
Title
Funding
Request
Amount
3 Roadway Safety and Traffic Calming 75,000
4 Parks, Trails, Grounds & Medians Replacement 125,000
5 Saratoga Village Crosswalk & Sidewalk 45,000
6 Saratoga Village to Quarry Walkway TBD
7 Mt. Eden Erosion Repair 125,000
8 Guava Court Curb and Gutter Replacement 280,000
9 Big Basin Way/Blaney Trash Can Replacement 75,000
10 Parking District ADA Improvements and Rehabilitation - Phase 1 250,000
12 Quito Rd Sidewalk Rehabilitation and Gap Closure - Ph ase 1 Allendale
Ahll
325,000
13 Storm Drain Master Plan 300,000
14 ADA Self-Assessment & Transition Plan 150,000
15 Portable Radar Feedback Signs 40,000
16 Local Roadway Safety Plan 20,000
17 Open Work Space / Office Conversion Feasibility & Des ign 80,000
18 Mendelsohn Lane Pathway Rehab Project 110,000
19 Trail Pet Stations 25,000
20 Orchard Irrigation and Tree Planting 100,000
21 Hakone Gardens Neighbor Wood Fence Rehab 40,000
22 Beauchamps Park Playground Rehab 185,000
23 Quarry Park Maintenance Building Utility Project (power, water,
i)
25,000
FUNDING FOR EXISTING PROJECTS
FUNDING FOR PROJECTS FROM UNFUNDED LIST
FUNDING FOR NEW PROJECTS
PROJECTS ELIGIBLE FOR PARK-IN-LIEU FUNDS
58
CITY OF SARATOGA
CAPITAL PROGRAM – EXISTING PROJECTS
3
ROADWAY SAFETY & TRAFFIC CALMING
Project Name Roadway Safety & Traffic Calming Project Number 9121-001
Department Public Works Project Manager Mainini Cabute
Description In conjunction with the Traffic Safety Commission (TSC), this project funds safety and traffic calming
improvements.
Location This is a Citywide project.
Priority Factors This project applies to the Health and Safety Issues, Efficiencies and Business or Community
Support Priority Factors
Project
Background
This project is one of several priority projects identified by the City Council that receives an annual
transfer of $75,000 of City funds to make roads safer and address traffic concerns. The Traffic Safety
Commission (TSC) and staff meet on a bi-monthly basis to review and assess traffic safety matters
throughout the City. As part of this review, the TSC periodically recommends improvements to enhance
safety and/or calm traffic.
Most improvements are small and fall within the scope of the operating budget. Occasionally, more
costly remediation is warranted, and Roadway Safety and Traffic Calming funds are used. Examples
include speed humps, radar signs, median chokers, bulb-outs, and enhanced crosswalks. Additionally,
the TSC reviews the Unfunded CIP traffic projects each year and prioritizes according to safety and
proximity to schools.
Projects completed in Fiscal Year 2019/20 include roadway markings on Montrose Street at Afton
Avenue, Springer Avenue, Myren Drive, Saint Charles Street, Carniel Avenue, Miller Avenue,
Cumberland Drive, Quito Road, Glen Brae Drive, Big Basin Way, Allendale Avenue, Shadow Oaks
Way, and Sobey Road. Additionally, a rapid flashing beacon crosswalk was installed at Fruitvale Avenue
at Douglass Lane, and radar feedback signs were installed at Pierce Road and Quito Road at Austin Way.
Additional
Request Amount
$75,000
59
CITY OF SARATOGA
CAPITAL PROGRAM – EXISTING PROJECTS
4
PARKS, TRAILS, GROUNDS & MEDIANS REPAIRS & REPLACEMENTS
Project Name Park, Trails, Grounds, & Medians Repair &
Replacement
Project Number 9211-001
Department Public Works Project Manager Kevin Meek
Description This project annually funds infrastructure maintenance and replacement related to parks, trails, grounds,
and medians.
Location This is a citywide project.
Priority Factors This project applies to the Short-term Cost of Repair vs. Long-term Cost of Replacement and
Business or Community Support Priority Factors.
Project
Background
Annual maintenance and replacement of infrastructure related to parks, trails, grounds, and medians
helps to keep them beautiful and functioning properly for the enjoyment of Saratoga residents. This
project is one of the priority projects identified by the City Council and receives an annual transfer of
$125,000 from the CIP Reserve, as funding permits.
Parks: Infrastructure at parks includes, but is not limited to, playground equipment, restroom and
concessions buildings, fencing, tennis and basketball courts, playfields, drinking fountains, pathways,
and parking lots.
Trails: Trail infrastructure includes pathways, signage, irrigation systems, ramps, and parking lots.
Grounds: Grounds infrastructure is located at properties including the Civic Center, Saratoga-Prospect
Center, Library, and Blaney Plaza.
Medians: Median infrastructure includes irrigation systems located at medians throughout the City.
Additional
Request Amount
$125,000
60
CITY OF SARATOGA
CAPITAL PROGRAM – EXISTING PROJECTS
5
SARATOGA VILLAGE CROSSWALK & SIDEWALK REHABILITATION
Project Name Saratoga Village Crosswalk & Sidewalk
Rehabilitation
Project Number 9142-019
Department Public Works Project Manager Macedonio Nunez
Description This project will improve crosswalks and sidewalks in Saratoga Village.
Location This project is located on Big Basin Way between 5th Street and 6th Street.
Priority Factors This project applies to the Health and Safety Issues and Business or Community Support Priority
Factors
Project
Background
The Village, Saratoga’s historical downtown, offers shops, restaurants, salons, and office space. The
City has been making a series of improvements to the Village to make it a more walkable destination.
These improvements included installation of pedestrian bulb-outs and enhanced crosswalks to make
pedestrians more visible, as well as installation of benches, bike racks, aesthetic improvements, and a
renovation of Blaney Plaza to make the Village a more desirable place to gather.
An OBAG grant of $338,000 and City matching funds from the CIP Reserve of $44,000 fund this project.
This project has been delayed due to scheduling by Cal-Trans for the project to be obligated through the
grant.
The additional requested amount would fund the local match for OBAG grant to re-design the
North/West corner of Big Basin Way and 6th Street. The Adjacent parking lot driveway entrance and
sidewalk is not in compliance. Also, the existing current plans will be updated.
Additional
Request Amount
$45,000
61
CITY OF SARATOGA
CAPITAL PROGRAM – EXISTING PROJECTS
6
SARATOGA VILLAGE TO QUARRY PARK WALKWAY
Project Name Saratoga Village to Quarry Park Walkway Project Number 9277-004
Department Public Works Project Manager John Cherbone
Description This project will fund the design, environmental review, and construction of a walkway from Saratoga
Village to Hakone Gardens and Quarry Park.
Location This project is located on Big Basin Way/Congress Springs Road between the Village and Hakone
Gardens.
Priority Factors This project applies to the Health and Safety Issues and Business or Community Support Priority
Factors.
Project
Background
When complete, this project will result in construction of a walkway from Saratoga Village, past Hakone
Gardens, to Quarry Park. The project will be implemented over several phases. Phase I of the project
will begin with a pathway between the Village and Hakone Gardens, phase II will extend the walkway
to the Quarry Park East Entrance, and the third and final stage will continue the trail to the Quarry Park
Main Entrance. Currently, only the design of phase 1 is funded.
Developing a pedestrian connection from the Village to Hakone Gardens and Quarry Park will enhance
and enliven Saratoga Village, as the project would help to bring foot traffic to the Village, Hakone
Gardens and Quarry Park. Additionally, the project will provide a safer path of travel for pedestrians
who are currently walking along the highway when the parking lot at Hakone Gardens is full.
The path will also serve as a critical starting point for the Saratoga-to-Sea Trail that is part of the Santa
Clara County Trail Master Plan. The Saratoga-to-Sea Trail is to begin in Saratoga Village, travel up to
Hakone Gardens and Quarry Park, through the existing Sanborn-Skyline and Skyline-to-the-Sea trail
systems to the Pacific Ocean.
In Fiscal Year 2016/17, $50,000 was allocated from the CIP reserve and Fiscal Year 2017/18 Council
authorized an additional allocation of $100,000 from Park Development fees to fund the design of phase
I of this project. Construction costs for phase I are estimated at $1.4M. The City Council allocated
$175,000 in FY 2019/20 and $25,000 in FY 2020/21 from the CIP reserve towards construction to serve
as the City’s matching contribution, should grant funding become available.
Additional
Request Amount
TBD
62
CITY OF SARATOGA
CAPITAL PROGRAM – EXISTING PROJECTS
7
MT. EDEN EROSION REPAIR
Project Name Mt. Eden Erosion Repair Project Number 9153-005
Department Public Works Project Manager Emma Burkhalter
Description This project will repair the erosion on the Mt. Eden Road retaining walls.
Location This project is located on Mt. Eden road at the Calabasas Creek
Priority Factors This project applies to the Health and Safety Issues, Imminent Failure of Structure/System, Short-
term Cost of Repair vs. Long-term Cost of Replacement, Business or Community Support and
Impacts if Project is Not Completed Priority Factors.
Project
Background
This project will stabilize the portion of the Mt. Eden Rd shoulder where it has been eroded by Calabazas
Creek. An external consultant has evaluated the erosion and prepared a design to stabilize the roadway.
The construction will require the City to obtain some State permits, as it takes place along the edge of
the creek. Assuming a standard permit application process timeline, construction is anticipated to begin
in April 2021.
A transfer of $175,000 from the Hillside Stability Reserve in the General Fund is the funding source for
this project.
During FY 2020/21, Council transferred $75,000 of the funds allocated to this project to complete the
Continental Circle Landslide Stabilization project.
Additional
Request Amount
$125,000
63
CITY OF SARATOGA
CAPITAL PROGRAM – PROJECTS FROM UNFUNDED LIST
8
GUAVA COURT CURB AND GUTTER REPLACEMENT
Project Name Guava Court Curb and Gutter Replacement
Project Number
Department Public Works Project Manager Rick Torres
Description This project will replace the curb and cutter on Guava Court.
Location This project is located on Guava Court.
Priority Factors This project applies to the Health and Safety Issues, Short-term Cost of Repair vs. Long-Term Cost
of Replacement and Business or Community Support Priority Factors.
Project
Background
This project would remove and replace approximately 630 linear feet of vertical curb. The project
also includes removing approximately 5025 square feet of roadway and replacing it with a landscape
strip for beautification.
Estimated Cost $280,000
64
CITY OF SARATOGA
CAPITAL PROGRAM – PROJECTS FROM UNFUNDED LIST
9
BIG BASIN WAY/BLANEY TRASH CAN REPLACEMENT
Project Name Big Basin Way/Blaney Trash Can
Replacement
Project Number 9226-003
Department Public Works Project Manager John Cherbone
Description This project will replace the trash cans on Big Basin Way and Blaney Avenue.
Location The project is located at Big Basin Way and Blaney Avenue.
Priority Factors This project applies to the Efficiencies and Business or Community Support Priority Factors.
Project
Background
This project would replace existing DuMor steel trash cans (35) and DuMor recycling cans (16) that are
in poor condition due to rust and deterioration.
Estimated Cost $75,000
65
CITY OF SARATOGA
CAPITAL PROGRAM – PROJECTS FROM UNFUNDED LIST
10
PARKING DISTRICTS #4 ADA IMPROVEMENTS AND REHABILITATION
Project Name Parking Districts #4 ADA Improvements
and Rehabilitation
Project Number
Department Public Works Project Manager Mainini Cabute
Description This project will fund the rehabilitation, ADA improvements and solid waste containment
improvements at Parking Districts #1-4.
Location This project is located at Parking Districts in the Saratoga Village.
Priority Factors This project applies to the Health and Safety Issues, Efficiencies and Business or Community
Support Priority Factors.
Project
Background
At the February 28, 2020 City Council Retreat, Council received a report about infrastructure
improvements required throughout the 4.5 acres of City-owned land within the City’s four parking
districts. The necessary infrastructure improvements, described in detail below, include projects to
improve parking compliance with the American Disabilities Act (ADA) and modifications to the
trash, recycling, and organics enclosures to comply with recent state laws.
The City retained BKF Engineers to provide a citywide ADA accessibility assessment. As part of
this assessment, the four Village parking districts were evaluated. The evaluation identified
deficiencies in accessible routes, east of access, and necessary improvements of infrastructure to
meet current ADA standards.
In 2014, the State approved Assembly Bill (AB) 1826, which requires businesses to recycle their
organic waste beginning in 2016. In 2016, the State approved Senate Bill (SB) 1383, which requires
jurisdictions to provide organics recycling service to nearly all residents and businesses. The first
phase of SB 1383 goes into effect on January 1, 2022. CalRecycle has provided guidelines for
jurisdictions to follow to comply with the laws. Guidelines include information on enclosures sizes,
solid waste enclosure standards, enclosure gates and doors, fat grease containment, bin location and
fire code requirements, enclosure access and approach, height clearance, storm water runoff, and
plumbing. The City must upgrade its existing enclosures in the parking districts to accommodate
garbage, mixed recycling and organic carts or bins to be in compliance with state laws and standards.
66
CITY OF SARATOGA
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11
BKF Engineers designed a conceptual plan that incorporates infrastructure improvements that the
City must accomplish. The plan will use Parking District 4 as the example parking district and will
consider the following:
Relocation of accessible spaces, re-striping, centralized trash locations with roofs and
sanitary sewer connections, as well as options for pavement rehabilitation and storm water
treatment options.
Estimated Cost $250,000
67
CITY OF SARATOGA
CAPITAL PROGRAM – PROJECTS FROM UNFUNDED LIST
12
QUITO ROAD SIDEWALK GAP CLOSURE – PHASE 1 ALLENDALE TO MARSHALL LANE
Project Name Quito Road Sidewalk Gap Closure Project Number
Department Public Works Department Project Manager Emma Burkhalter
Description This project would fund the design and construction of a new pathway/sidewalk from Allendale to
Marshall Lane.
Location The project is located on Quito Road between Allendale and Marshall Lane.
Priority Factors This project applies to the Health and Safety Issues, Short-term Cost of Repair vs. Long-Term Cost
of Replacement and Business or Community Support Priority Factors.
Project
Background
This project would fund the design and construction of a new 6 ft walkway. The project also includes
upgrading existing walkways and will fill in gaps on both sides of Quito Road, from Allendale
Avenue to Marshall Lane, to facilitate pedestrians and students walking to Marshall Lane Elementary
School.
Estimated Cost $325,000
68
CITY OF SARATOGA
CAPITAL PROGRAM – PROJECTS FROM UNFUNDED LIST
13
STORM DRAIN MASTER PLAN
Project Name Storm Drain Master Plan Project Number
Department Public Works Project Manager John Cherbone
Description This project will update the City’s Storm Drain Master Plan.
Location This project is citywide.
Priority Factors This project applies to the Health and Safety Issues, Short-term Cost of Repair vs. Long-term Cost
of Replacement and Efficiencies Priority Factors.
Project
Background
Storm drains are located throughout the City. Assessments of existing storm drain facilities and the
creation of an updated map is essential to provide information to staff for infrastructure maintenance.
This project will update the City Storm Drain Master Plan by determining the condition, age, type,
and accurate location of all storm drains, drain inlets, outfalls, and other storm drain facilities
operated and maintained by the City. The majority of the City’s storm drain system is between 50
and 100 years old. To plan infrastructure needs, it is desirable to have accurate information regarding
the system’s operational integrity.
Estimated Cost $300,000
69
CITY OF SARATOGA
CAPITAL PROGRAM – NEW PROJECTS
14
ADA SELF-ASSESSMENT & TRANSITION PLAN
Project Name ADA Self-Assessment & Transition Plan Project Number
Department City Manager’s Office Project Manager Crystal Bothelio
Description This project would provide funding for a consultant to prepare and update the ADA Self-Evaluation
and Transition Plan for the City.
Location This project is citywide.
Priority Factors This project applies to the Health and Safety Issues, Short-term Cost of Repair vs. Long-term Cost
of Replacement, Federal or State Mandates and Business or Community Support Priority Factors.
Project
Background
Under the 1990 Americans with Disabilities Act, all public entities subject to Title II must conduct
a self-evaluation to identify accessibility barriers, and entities with 50 or more employees must also
have a transition plan in place to address structural changes necessary to achieve program and service
accessibility. The vehicle to implement this compliance is called an ADA Self-Evaluation and
Transition Plan. The City prepared its first ADA Self-Evaluation and Transition Plan in 1993. An
update was prepared in 2010. In 2019, a citywide accessibility assessment was started as a first step
towards developing an updated ADA Self-Evaluation and Transition Plan.
If approved, this project would allow the City to hire a consultant to prepare an updated ADA Self-
Evaluation and Transition Plan. The Plan will identify barriers to accessibility, ways to improve
access, establish costs and a timeline for how to remove these barriers. The ADA Self-Evaluation
and Transition Plan will provide a strategic approach and tools for continued access improvements
as the City implements its ADA Self-Evaluation and Transition Plan in the coming years.
Estimated Cost $150,000
70
CITY OF SARATOGA
CAPITAL PROGRAM – NEW PROJECTS
15
PORTABLE RADAR FEEDBACK SIGNS
Project Name Portable Radar Feedback Signs
Project Number
Department Public Works Project Manager John Cherbone
Description This project will allow for the purchase of two new portable radar feedback trailers.
Location This project would be used Citywide.
Priority Factors This project applies to the Health and Safety Issues, Efficiencies and Business or Community
Support Priority Factors
Project
Background
The Traffic Safety Commission (TSC) and staff meet on a bi-monthly basis to review and assess
traffic concerns throughout the City. Concerned residents may also attend these meetings to provide
input and request improvements. Most TSC recommended improvements are small and fall within
the scope of the operating budget. Occasionally, more costly remediation is warranted, and roadway
safety and traffic calming funds are used.
In the past, two radar signs have been purchased to assist in traffic calming improvements and have
proven to be effective. This project will fund two more portable radar feedback trailers that will
collect speed and volume data for City staff to assist in traffic patterns on certain streets.
Estimated Cost $40,000
71
CITY OF SARATOGA
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16
LOCAL ROADWAY SAFETY PLAN
Project Name Portable Radar Feedback Signs
Project Number
Department Public Works Project Manager John Cherbone
Description This project will develop a Local Roadway Safety Plan (LRSP).
Location This project would be Citywide.
Priority Factors This project applies to the Health and Safety Issues, Efficiencies and Business or Community
Support Priority Factors.
Project
Background
The City of Saratoga's goal is to develop a Local Roadway Safety Plan (LRSP) to improve the safety
conditions of its roadways for all modes of transportation. Given the City's suburban context and its
unique roadway characteristics such as wide and winding residential roads with lack of adequate
continuous sidewalks and biking facilities, it is important to develop a safety plan to enhance the
safety conditions for all road users. To achieve this goal, the City will consider a safe system
approach, prioritizing high collision areas. This proactive approach will identify the most critical
safety risks based on the patterns in these areas and will highlight other areas of high risk that may
not have yet experienced a high volume of collisions.
City Staff and a consultant will undertake the following tasks in developing the Local Roadway
Safety Plan. A comprehensive safety analysis on public roads in the City of Saratoga will be
conducted to produce a Local Roadway Safety Plan consistent with Caltrans requirements and to
position the City to be strategic and competitive for HSIP and other funding sources.
Tasks include safety data analysis, selection of emphasis areas, community engagement, and drafting
the LRSP Document. The $20,000 funding request will be used as a local match for a State planning
grant which was awarded to the City.
It should be noted that the City is currently undertaking a Safe Route To School project with the goal
to make it safer for students and families to walk and bike to school. This effort will be a building
block project that provides a baseline for the existing conditions and the Local Roadway Safety Plan
will expand from it.
Estimated Cost $20,000
72
CITY OF SARATOGA
CAPITAL PROGRAM – NEW PROJECTS
17
OPEN WORK SPACE/OFFICE CONVERSION FEASIBILITY & DESIGN
Project Name Open Work Space/Office Conversion
Feasibility & Design
Project Number
Department Community Development Project Manager Thomas Scott
Description This project would convert cubicles to offices at City Hall.
Location This project is located at City Hall.
Priority Factors This project applies to the Health and Safety Issues, Efficiencies and Business or Community
Support Priority Factors.
Project
Background
Staff offices line the perimeters of the City Hall buildings leaving the areas in the middle of each
building open. Cubicles have been constructed to help eliminate noise and provide suitable
workstations for employees working in those areas. At times, impromptu meetings occur in the
center of the room to collaborate on various projects making it difficult for others not included in the
meeting to talk to residents on the phone or concentrate on other assignments.
Individual offices will allow staff to work independently on projects and converse with residents
over the phone or talk to staff, while still having a small open area for impromptu group discussions.
Estimated Cost $80,000
73
CITY OF SARATOGA
CAPITAL PROGRAM – NEW PROJECTS
18
MENDELSOHN LANE PATHWAY REHAB PROJECT
Project Name Mendelsohn Lane Pathway Rehab Project
Project Number
Department Public Works Project Manager Macedonio Nunez
Description This project will remove and replace various segments of deteriorating asphalt concrete (AC)
pathway along the northbound side of Mendelsohn Lane.
Location This project is located along the northbound side of Mendelsohn Lane between Highway 9 to Rancho
Bella Vista.
Priority Factors This project applies to the Health and Safety Issues and Business or Community Support Priority
Factors.
Project
Background
The existing segment of pathway needs rehabilitation due to the various tripping hazards it presents.
This project also includes replacing the existing non-compliant AC ramps at the crosswalk at Rancho
Bella Vista with concrete ramps.
Estimated Cost $110,000
74
CITY OF SARATOGA
CAPITAL PROGRAM – PROJECTS UTILIZING PARKS-IN-LIEU FUNDS
19
TRAIL PET STATIONS
Project Name Trail Pet Stations Project Number
Department Public Works Project Manager Kevin Meek
Description This project will fund the installation of additional pet stations along City trails.
Location This project is located at City parks and trails.
Priority Factors This project applies to the Health and Safety Issues, Availability of External or Dedicated Funding
and Business or Community Support Priority Factors.
Project
Background
Several years ago, the City installed pet stations to provide residents with a convenient option for
cleaning up after their pets when visiting the City’s parks and trails. As residents spend more time
enjoying these outdoor amenities with their pets, there has been an increase in requests from residents
to have access to additional pet stations throughout the community parks and trails.
Pet stations placed strategically in heavily traveled areas provide residents with the ability to easily
keep the open areas clean.
Estimated Cost $25,000
75
CITY OF SARATOGA
CAPITAL PROGRAM – PROJECTS UTILIZING PARKS-IN-LIEU FUNDS
20
ORCHARD IRRIGATION AND TREE REPLACEMENT
Project Name Orchard Irrigation and Tree Replacement Project Number
Department Public Works Project Manager Kevin Meek
Description This project will fund the irrigation and tree replacement at the Orchard.
Location This project is located at the City Orchard on Fruitvale Avenue.
Priority Factors This project applies to the Short-term Cost of Repair vs. Long-Term Cost of Replacement,
Availability of External or Dedicated Funding, and Business or Community Support Priority Factors.
Project
Background
The project, if approved, will replace above ground components of the Orchard’s fixed irrigation
system, primarily, the surface tubing and micro spray heads. Existing dirt mounds, which have built
up on the rows along the irrigation lines, will be levelled allowing the Orchard trees to receive
sufficient water. In addition, trees will be replaced, based on the City’s Orchard Master Plan.
Estimated Cost $100,000
76
CITY OF SARATOGA
CAPITAL PROGRAM – PROJECTS UTILIZING PARKS-IN-LIEU FUNDS
21
HAKONE GARDENS NEIGHBOR WOOD FENCE REPLACEMENT
Project Name Hakone Gardens Neighbor Wood Fence
Replacement
Project Number
Department Public Works Project Manager John Cherbone
Description This project will fund the replacement of the Hakone Gardens Neighboring Wood Fence.
Location This project is located at Hakone Gardens along and beyond the parking lot retaining wall.
Priority Factors This project applies to the Short-term Cost of Repair vs. Long-Term Cost of Replacement,
Availability of External or Dedicated Funding, and Business or Community Support Priority Factors.
Project
Background
Hakone Gardens, a city-owned eighteen-acre park nestled in the foothills just outside of Saratoga
Village, is maintained and operated by the Hakone Foundation, a non-profit organization that seeks
to promote a deeper understanding of Japanese and general Asian culture through the preservation
of the oldest Japanese-style residential garden in the Western Hemisphere.
This project will replace the existing wooden fence, which currently has multiple rotting posts. Over
the past several years, the fence has required frequent repairs due to the failing posts. The new fence
would eliminate these sporadic costly repairs and provide a safe, secure fence along the parking lot
retaining wall.
Estimated Cost $40,000
77
CITY OF SARATOGA
CAPITAL PROGRAM – PROJECTS UTILIZING PARKS-IN-LIEU FUNDS
22
BEAUCHAMPS PARK PLAYGROUND REPLACEMENT
Project Name Beauchamps Park Playground
Replacement
Project Number
Department Public Works Project Manager Kevin Meek
Description This project will fund the replacement of the playground equipment and resurfacing of the tennis
court and basketball court at Beauchamps Park.
Location This project is located at Beauchamps Park.
Priority Factors This project applies to the Health and Safety Issues, Short-term Cost of Repair vs. Long-Term Cost
of Replacement and Availability of External or Dedicated Funding Priority Factors.
Project
Background
The City parks are attractive, well-maintained, open space areas for all residents to enjoy. In the
playground areas, sand surfaces have been converted to engineered wood fiber material which
complies with the mandated “Fall Zone/Impact Attenuation Guidelines.” Parks with playground
equipment are monitored to ensure safety and structural integrity. Playground equipment is replaced
based on the City’s replacement schedule with guidelines that include monitoring the equipment for
major equipment wear and tear and changes in safety regulations on outdated structures.
This project funds the replacement of the existing playground structures incorporating ADA
upgrades, where necessary, and resurfacing of the Tennis Court and Basketball Court at Beauchamps
Park.
Estimated Cost $185,000
78
CITY OF SARATOGA
CAPITAL PROGRAM – PROJECTS UTILIZING PARKS-IN-LIEU FUNDS
23
QUARRY PARK MAINTENANCE BUILDING UTILITY PROJECT
Project Name Quarry Park Maintenance Building Utility
Project
Project Number
Department Public Works Project Manager John Cherbone
Description This project will fund the installation of electricity and water to the quarry shed from existing sub-
outs.
Location This project is located at Quarry Park.
Priority Factors This project applies to the Availability of External or Dedicated Funding and Efficiencies Priority
Factors.
Project
Background
Quarry Park officially opened on October 31, 2015. This project will provide electrical and water
utilities to the quarry shed from sub-outs that are already in existence. Installing these utilities will
provide for additional operational services as well as the lighting component for extra security for
the quarry shed.
Estimated Cost $25,000
79
CITY OF SARATOGA
CAPITAL PROGRAM – PROJECTS WITH CHANGES IN SCOPE
1
NARRATIVES FOR
PROJECTS WITH CHANGES IN SCOPE
Attachment E
80
CITY OF SARATOGA
CAPITAL PROGRAM – PROJECTS WITH CHANGES IN SCOPE
2
Project #
Project
Title
FY 2020/21
Budget
9121-004 Traffic Signal Battery Backup - Citywide 150,000
9132-006 Village Clock 46,542
STREET IMPROVEMENT PROJECTS
81
CITY OF SARATOGA
CAPITAL PROGRAM – PROJECTS WITH CHANGES IN SCOPE
3
TRAFFIC SIGNAL BATTERY BACKUP
Project Name Traffic Signal Battery Backup-Citywide Project Number 9121-004
Department Public Works Department Project Manager Macedonio Nunez
Description This project will install emergency traffic signal power battery backup in case of a power outage.
Location The project is Citywide.
Priority Factors This project applies to the Efficiencies and Business or Community Support Priority Factors.
Project
Background
The Traffic Signal Battery Backup System (BBS) allows the traffic signals to continue operations in
the event of an emergency that results in a power shut-off. The BBS would also enable the existing
traffic signals to change and adapt based on actual traffic demand. This is important because during
an emergency that requires evacuation, the traffic adapted system would allow the City to control
the traffic lights and maximize the safest and most efficient flow of traffic to evacuate the city.
In FY2020/21, the City Council appropriated a $150,000 contribution from the General Fund to
purchase and install approximately 8 units within the City.
Recently, City staff learned that the Traffic Signal BBS project is eligible for the Silicon Valley
Clean Energy Community Resilience Program Grant funds, that has $139,444 total funding
allocated for Saratoga. City staff plans on using the grant funds to purchase and install an
additional 7 BBS units, which would provide a BBS system for all 15 traffic signals in Saratoga.
82
CITY OF SARATOGA
CAPITAL PROGRAM – PROJECTS WITH CHANGES IN SCOPE
4
VILLAGE CLOCK
Project Name Village Clock Project Number 9132-006
Department Public Works Department Project Manager John Cherbone
Description This project will add a clock in Saratoga Village.
Location The project is located in Saratoga Village.
Priority Factors This project applies to the Availability of Dedicated Funding and Business or Community Support
Priority Factors.
Project
Background
The Village, Saratoga’s historic downtown, is located on Big Basin Way off Saratoga-Los Gatos
Road. The Village is a destination for those looking for unique shops, fine dining, wine tasting, spa
experiences and more. The lovely downtown atmosphere with hanging flower baskets, floral displays
meticulously maintained by volunteers, and the iconic Memorial Arch helped make Saratoga a top
contender in the 2015, 2016, and 2017 America in Bloom competitions.
This project added a clock in the Village near its entry at Saratoga-Los Gatos Road and Big Basin
Way. The clock serves to further enhance the aesthetics of Saratoga’s Village.
Fundraising for this project was an enormous success, resulting in approximately $9,500 in
remaining funds after completion of the project. Staff is recommending that this project be
repurposed so that the funds can be used for other small beautification projects within
Saratoga Village.
83
Project #
Project
Title
FY 2020/21
Budget
9111-003 Annual Roadway Improvements 2,514,738
9122-006 Prospect Road Improvements 1,444,184
9141-005 Annual Infrastructure Maintenance & Repairs 250,000
9142-005 Saratoga Avenue Sidewalks 93,986
9142-019 Saratoga Village Crosswalk & Sidewalk Rehab.381,166
9142-020 Quito Road Sidewalk Improvements 43,370
9142-021 Saratoga/Sunnyvale Sidewalks 92,158
9142-022 Saratoga Sunnyvale Rd. Pathway Rehab Cox to RRX 125,000
9152-001 4th Street Bridge 584,501
9152-002 Quito Road Bridges - Project Engineering 194,687
9152-004 Quito Road Bridges - ROW Acquisition 325,283
9153-003 Annual Retaining Wall Maintenance and Repairs 321,113
9211-002 Citywide Tree Replanting 51,643
9212-001 Tree Dedication Program 24,125
9222-004 Hakone Gardens Infrastructure Improvements 130,065
9222-008 Hakone Pond Reconstruction 300,000
9274-002 Guava Ct/Fredericksburg Entrance 330,262
9322-001 Theater Improvements 109,175
9322-013 PEG Funded Projects 440,384
9333-008 Community Center Improvement Program 130,380
9333-009 Community Center Generator & EV Stations 500,000
9372-001 Library Building Exterior Maintenance 15,000
9413-002 City Website/Intranet Redesign 16,949
9415-001 Development Technology Management 113,354
9415-003 SB2 CDD Software/ADA Grant 41,022
9415-004 Software Technology Management 25,000
9442-001 Citywide LLD Initiation Match Program 25,000
9442-002 Horseshoe LLD Beautification 19,250
9443-002 Citywide Accessibility Assessment 55,966
9443-003 Public Art Infrastructure 31,169
9443-004 Safe Routes to School Needs Assessment 60,000
9443-005 El Quito Neighborhood Improvements 150,000
9451-002 General Plan Update - CIP 271,025
9461-002 Wildfire Mitigation Program 50,000
9491-001 Risk Management Mitigation Project 88,891
FACILITY IMPROVEMENT PROJECTS
ADMINISTRATIVE PROJECTS
Current Projects with No Recommended Changes
FY 2021/2022
STREET IMPROVEMENT PROJECTS
PARK & TRAIL IMPROVEMENT PROJECTS
Attachment F
84
CITY OF SARATOGA
Memorandum
To: Mayor Zhao & Members of the Saratoga City Council
From: Debbie Bretschneider, CMC, City Clerk
Date: March 17, 2021
Subject: Written Communications on FY 2021/22 Capital Improvement Plan
Following publication of the March 17, 2021 City Council Meeting agenda packet, the
City received the attached written communications on the FY 2021/22 Capital
Improvement Plan (CIP) Study Session.
85
From:noreply@civicplus.com
To:Mary-Lynne Bernald; Yan Zhao; Rishi Kumar; Tina Walia; Kookie Fitzsimmons; James Lindsay; Debbie Bretschneider;
Crystal Bothelio
Subject:Online Form Submittal: Council Comments Form
Date:Friday, March 12, 2021 9:18:50 PM
CAUTION: This email originated from outside your organization. Exercise caution when opening attachments
or clicking links, especially from unknown senders.
Council Comments Form
Your Name Pragati Grover
Phone Number
Email Address
Subject Supporting Saratoga Village to Quarry Park Walkway
Comments Dear Members of City Council,
Thank you for all you do to keep our city safe.
Developing a pedestrian connection from the Village to Hakone
(and ultimately Quarry Park)will enhance and enliven Saratoga
Village (which has taken a major financial hit as a result of
COVID closures). Visitors and residents alike will be able to park
in the Village, walk up to our glorious hillside treasures, stroll
backdown, and then enjoy all that our Village has to offer. This
will provide a tremendous financial boost to our Village and
merchants. Additionally, and of great importance, this project will
provide a safe path of travel forthe many pedestrians who are
currently walking along the highway, whether theyare attending
popular events at Hakone, or walking for exercise. This is a
particularly dangerous stretch ofBBW/Highway 9 with a curving
road and speeding cars and bicyclists. This walkway will provide
the necessary safety measures to address these issues.
As a 20+ year resident of Saratoga, one of the many reasons I
love this city is neighborhood walks and I think this is a very
important walkway. I would like to see this walkway built for
safety of all residents.
Thank you!
Pragati Grover
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86
From:noreply@civicplus.com
To:Mary-Lynne Bernald; Yan Zhao; Rishi Kumar; Tina Walia; Kookie Fitzsimmons; James Lindsay; Debbie Bretschneider;
Crystal Bothelio
Subject:Online Form Submittal: Council Comments Form
Date:Saturday, March 13, 2021 7:39:15 AM
CAUTION: This email originated from outside your organization. Exercise caution when opening attachments
or clicking links, especially from unknown senders.
Council Comments Form
Your Name Suchitha Chetia
Phone Number
Email Address
Subject Saratoga Village to Quarry Park Walkway
Comments Dear Members of City Council,
Thank you for the services you provide to the City of Saratoga
and its's residents. Much appreciated!
I am writing in support of the Saratoga Village to Quarry Park
Walkway. As a resident of Saratoga, I enjoy the various trails and
places to hike in and around Saratoga. This has been even more
critical during the past pandemic year. Having the ability to get
out daily and enjoy the glorious trails and nature in Saratoga has
been a blessing. The proposed walkway would provide safe
walking trail to Hakone gardens and hopefully help the
businesses in Saratoga downtown by drawing more people to
enjoy the walkway.
I would like to see this walkway project approved.
Thank you,
Suchitha
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87
From:noreply@civicplus.com
To:Mary-Lynne Bernald; Yan Zhao; Rishi Kumar; Tina Walia; Kookie Fitzsimmons; James Lindsay; Debbie Bretschneider;
Crystal Bothelio
Subject:Online Form Submittal: Council Comments Form
Date:Sunday, March 14, 2021 1:52:18 PM
CAUTION: This email originated from outside your organization. Exercise caution when opening attachments
or clicking links, especially from unknown senders.
Council Comments Form
Your Name Patricia R Workman
Phone Number
Email Address
Subject support for pathway from Village to Hakone
Comments Saratoga City Council,
I’m writing in support of a pedestrian connection from the Village
to Hakone. I think it would be a lovely addition to our city. As an
avid walker, I often comment that one of the best perks of living
in Saratoga are the beautiful walks we can freely enjoy all around
the town. Creating an easier and safer access to Hakone(and
eventually Quarry Park) would be a nice welcome to our hidden
gems. Given the limited parking at Hakone, this could be a lovely
family stroll for our citizens.
Hakone Gardens recently received TripAdvisor’s Traveler’s
Choice Award which is a draw for more visitors to the gardens.
With this walkway, it would also encourage visitors to our
beautiful downtown merchants and restaurants. This would give
a significant boost to the Village economy after the devastating
shut downs necessitated by the pandemic.
As both a longtime resident of Saratoga and member of the
Board of Hakone Estate and Gardens, I heartily endorse using
our precious city funds for this walkway to support and promote
our downtown businesses and Hakone and also to bring another
beautiful pathway for our safety and enjoyment.
Thank you for all you do for our great city. Patti Workman
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88
From:Yan Zhao
To:
Cc:Mary-Lynne Bernald; Yan Zhao; Rishi Kumar; Tina Walia; Kookie Fitzsimmons; James Lindsay; Debbie
Bretschneider; Crystal Bothelio
Subject:Re: Online Form Submittal: Council Comments Form
Date:Sunday, March 14, 2021 6:17:13 PM
Dear Suchitha,
Thank you for your email and thoughts on the Walkway project. Your email message will be included
as part of the public record for the City Council’s study session on March 17 at 5:00 p.m. on the
Fiscal Year 2021/22 Capital Budget. I also invite you to join us for this meeting. You can find the
agenda and access instructions at www.saratoga.ca.us/agenda
Sincerely,
Yan Zhao, Mayor
City of Saratoga
From: noreply@civicplus.com <noreply@civicplus.com>
Sent: Saturday, March 13, 2021 7:39 AM
To: Mary-Lynne Bernald <mlbernald@saratoga.ca.us>; Yan Zhao <yzhao@saratoga.ca.us>; Rishi
Kumar <rkumar@saratoga.ca.us>; Tina Walia <twalia@saratoga.ca.us>; Kookie Fitzsimmons
<kookie@saratoga.ca.us>; James Lindsay <jlindsay@saratoga.ca.us>; Debbie Bretschneider
<debbieb@saratoga.ca.us>; Crystal Bothelio <cbothelio@saratoga.ca.us>
Subject: Online Form Submittal: Council Comments Form
CAUTION: This email originated from outside your organization. Exercise caution when
opening attachments or clicking links, especially from unknown senders.
Council Comments Form
Your Name Suchitha Chetia
Phone Number
Email Address
Subject Saratoga Village to Quarry Park Walkway
Comments Dear Members of City Council,
Thank you for the services you provide to the City of Saratoga
and its's residents. Much appreciated!
I am writing in support of the Saratoga Village to Quarry Park
Walkway. As a resident of Saratoga, I enjoy the various trails and
places to hike in and around Saratoga. This has been even more
critical during the past pandemic year. Having the ability to get
89
out daily and enjoy the glorious trails and nature in Saratoga has
been a blessing. The proposed walkway would provide safe
walking trail to Hakone gardens and hopefully help the
businesses in Saratoga downtown by drawing more people to
enjoy the walkway.
I would like to see this walkway project approved.
Thank you,
Suchitha
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90
From:noreply@civicplus.com
To:Mary-Lynne Bernald; Yan Zhao; Rishi Kumar; Tina Walia; Kookie Fitzsimmons; James Lindsay; Debbie Bretschneider;
Crystal Bothelio
Subject:Online Form Submittal: Council Comments Form
Date:Monday, March 15, 2021 9:47:05 AM
CAUTION: This email originated from outside your organization. Exercise caution when opening attachments
or clicking links, especially from unknown senders.
Council Comments Form
Your Name Ted Oliverio
Phone Number Field not completed.
Email Address
Subject Support for the Village to Quarry Walkway
Comments Just a quick note to voice my support for the Village to Quarry
walkway. As a village business owner, I think this would be a
wonderful upgrade to the downtown area, benefiting both the
citizenry, the local businesses and the city, itself.
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91
From:noreply@civicplus.com
To:Mary-Lynne Bernald; Yan Zhao; Rishi Kumar; Tina Walia; Kookie Fitzsimmons; James Lindsay; Debbie Bretschneider;
Crystal Bothelio
Subject:Online Form Submittal: Council Comments Form
Date:Monday, March 15, 2021 10:46:10 AM
CAUTION: This email originated from outside your organization. Exercise caution when opening attachments
or clicking links, especially from unknown senders.
Council Comments Form
Your Name Robert L LoPresto
Phone Number
Email Address
Subject Sidewalk/Pathway From the Village to Quarry Park
Comments As a resident and Board member for Saratoga Oaks, I am very
much in favor of the important project from Saratoga Village to
Quarry Park walkway. I am also our Neighborhood Watch Safety
Captain for Saratoga Oaks and a former Reserve Deputy for the
Santa Clara Sheriff's Department that is one of the finest in the
state. The project will provide a safe path of travel for the many
pedestrians who currently walk along the highway. This is a
particularly dangerous stretch of Highway 9 with a curving road
with speeding cars and cyclists. This walkway will provide the
important safety measure to address these issues. I am also very
pleased that the path will also extend to Quarry Park and
eventually the Sea Trail System to the Pacific Ocean.
Congratulations to the City on approving this very important
project.
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92
From:
Debbie Bretschneider
Subject:Saratoga Village To Quarry Park Walkway
Date:Tuesday, March 16, 2021 9:06:24 AM
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Dear Members Of The Saratoga City Council,
I am writing to you in support of the Saratoga Village To Quarry Park
Walkway Phrase 1 (Saratoga Village to Hakone Gardens). I believe this is
a significant project with great merit.
A constructed walkway from our delightful village to beautiful Hakone
Gardens would draw Saratoga residents and visitors to the village to enjoy
this lovely opportunity. Residents/visitors would walk to Hakone, stroll Hakone
return to the village to shop and dine. Saratoga village like all business districts
have suffered financially with the Covid 19 Shelter In Place. The walkway
would generate more foot traffic in the village, a boon to our shops and
restaurants.
The Saratoga experience would not stop with the walk to Hakone.
The residents/visitors would be motivated to return to the village in the future
to savor all our village has to offer. Believe me, one can not partake in
all the village has to offer on one visit. Residents/visitors would be inspired
to return to the village for more experiences.
The walkway would offer a safe venue for pedestrians to use walking from
the village to Hakone. Currently I do not think it is safe to walk from the village
to Hakone. Residents/visitors would be intrigued by the concept of a
Walkway to Hakone This would generate more visitation for Hakone.
Let's not overlook how the walk from the village to Hakone would contribute
to the quality of life for those who experience this adventure. Everyone walking
to Hakone and enjoying their return to the village will cherish their memories.
Families will talk of this special day for years.
I encourage you to consider the Saratoga Village To Quarry Park Walkway
(Phrase 1) as a high priority. The walkway would generate more foot traffic
in the village and more visitation to Hakone. The Walkway would provide pedestrian
safety. The walkway would enhance quality of life for all who
experience these unique destinations in Saratoga.
I deeply appreciate your devoted service to our extraordinary city!
Laurel B. Perusa
93
From:noreply@civicplus.com
To:Mary-Lynne Bernald; Yan Zhao; Rishi Kumar; Tina Walia; Kookie Fitzsimmons; James Lindsay; Debbie Bretschneider;
Crystal Bothelio
Subject:Online Form Submittal: Council Comments Form
Date:Tuesday, March 16, 2021 2:47:12 PM
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or clicking links, especially from unknown senders.
Council Comments Form
Your Name Michael Fleming
Phone Number
Email Address
Subject SIDEWALK / PATHWAY FROM SARATOGA VILLAGE to
HAKONE GARDENS and BEYOND
Comments Thanks to my neighbor Ann Waltonsmith, I learned that the City
is again considering a walkway of some nature from the Village
to Hakone Gardens and beyond. Excellent and I hope that after
due consideration, such an action is approved by City Council
and funded / completed by the City. YES - we support this
excellent use of tax dollars for the safety of many. As a resident
of Saratoga since 1983, I have observed the dramatic volume
increase of cars/motorcycles (and bicycles more recently) driving
through the village. I, and many others, have also reported to
Traffic Safety, etc. the abundance of reckless drivers exiting the
west side of the village (through the S curve) at excessive rates
of speed and passing the entrances to Saratoga Oaks and
Hakone regularly at speeds beyond 60mph. Anything that City
Council can do to improve pedestrian and bicycle safety in this
increasingly dangerous area (and ticket the speeding scofflaws)
is GREATLY APPRECIATED. Thank you for your time and
consideration.
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94
From:Yan Zhao
To:
Cc:Mary-Lynne Bernald; Yan Zhao; Rishi Kumar; Tina Walia; Kookie Fitzsimmons; James Lindsay; Debbie
Bretschneider; Crystal Bothelio
Subject:Re: Online Form Submittal: Council Comments Form
Date:Tuesday, March 16, 2021 7:59:58 PM
Dear Ted,
Thank you for your email and thoughts on the Walkway project. Your email message will be included
as part of the public record for the City Council’s study session on March 17 at 5:00 p.m. on the
Fiscal Year 2021/22 Capital Budget. I also invite you to join us for this meeting. You can find the
agenda and access instructions at www.saratoga.ca.us/agenda
Sincerely,
Yan Zhao, Mayor
City of Saratoga
From: noreply@civicplus.com <noreply@civicplus.com>
Sent: Monday, March 15, 2021 9:46 AM
To: Mary-Lynne Bernald <mlbernald@saratoga.ca.us>; Yan Zhao <yzhao@saratoga.ca.us>; Rishi
Kumar <rkumar@saratoga.ca.us>; Tina Walia <twalia@saratoga.ca.us>; Kookie Fitzsimmons
<kookie@saratoga.ca.us>; James Lindsay <jlindsay@saratoga.ca.us>; Debbie Bretschneider
<debbieb@saratoga.ca.us>; Crystal Bothelio <cbothelio@saratoga.ca.us>
Subject: Online Form Submittal: Council Comments Form
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opening attachments or clicking links, especially from unknown senders.
Council Comments Form
Your Name Ted Oliverio
Phone Number Field not completed.
Email Address
Subject Support for the Village to Quarry Walkway
Comments Just a quick note to voice my support for the Village to Quarry
walkway. As a village business owner, I think this would be a
wonderful upgrade to the downtown area, benefiting both the
citizenry, the local businesses and the city, itself.
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95
From:Yan Zhao
To:
Cc:Mary-Lynne Bernald; Yan Zhao; Rishi Kumar; Tina Walia; Kookie Fitzsimmons; James Lindsay; Debbie
Bretschneider; Crystal Bothelio
Subject:Re: Online Form Submittal: Council Comments Form
Date:Tuesday, March 16, 2021 8:01:22 PM
Dear Robert,
Thank you for your email and thoughts on the Walkway project. Your email message will be included
as part of the public record for the City Council’s study session on March 17 at 5:00 p.m. on the
Fiscal Year 2021/22 Capital Budget. I also invite you to join us for this meeting. You can find the
agenda and access instructions at www.saratoga.ca.us/agenda
Sincerely,
Yan Zhao, Mayor
City of Saratoga
From: noreply@civicplus.com <noreply@civicplus.com>
Sent: Monday, March 15, 2021 10:46 AM
To: Mary-Lynne Bernald <mlbernald@saratoga.ca.us>; Yan Zhao <yzhao@saratoga.ca.us>; Rishi
Kumar <rkumar@saratoga.ca.us>; Tina Walia <twalia@saratoga.ca.us>; Kookie Fitzsimmons
<kookie@saratoga.ca.us>; James Lindsay <jlindsay@saratoga.ca.us>; Debbie Bretschneider
<debbieb@saratoga.ca.us>; Crystal Bothelio <cbothelio@saratoga.ca.us>
Subject: Online Form Submittal: Council Comments Form
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Council Comments Form
Your Name Robert L LoPresto
Phone Number
Address
Sidewalk/Pathway From the Village to Quarry Park
Comments As a resident and Board member for Saratoga Oaks, I am very
much in favor of the important project from Saratoga Village to
Quarry Park walkway. I am also our Neighborhood Watch Safety
Captain for Saratoga Oaks and a former Reserve Deputy for the
Santa Clara Sheriff's Department that is one of the finest in the
state. The project will provide a safe path of travel for the many
pedestrians who currently walk along the highway. This is a
96
particularly dangerous stretch of Highway 9 with a curving road
with speeding cars and cyclists. This walkway will provide the
important safety measure to address these issues. I am also very
pleased that the path will also extend to Quarry Park and
eventually the Sea Trail System to the Pacific Ocean.
Congratulations to the City on approving this very important
project.
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97
From:noreply@civicplus.com
To:Mary-Lynne Bernald; Yan Zhao; Rishi Kumar; Tina Walia; Kookie Fitzsimmons; James Lindsay; Debbie Bretschneider;
Crystal Bothelio
Subject:Online Form Submittal: Council Comments Form
Date:Wednesday, March 17, 2021 12:36:23 PM
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or clicking links, especially from unknown senders.
Council Comments Form
Your Name Rachana Jain
Phone Number Field not completed.
Email Address
Subject Pedestrian walkway
Comments Dear Members of City Council,
Thank you for all you do to keep our city safe.
Developing a pedestrian connection from the Village to Hakone
(and ultimately Quarry Park)will enhance and enliven Saratoga
Village (which has taken a major financial hit as a result of
COVID closures). Visitors and residents alike will be able to park
in the Village, walk up to our glorious hillside treasures, stroll
back down, and then enjoy all that our Village has to offer. This
will provide a tremendous financial boost to our Village and
merchants.
Additionally, and of great importance, this project will provide a
safe path of travel for the many pedestrians who are currently
walking along the highway, whether they are attending popular
events at Hakone, or walking for exercise. This is a particularly
dangerous stretch of BBW/Highway 9 with a curving road and
speeding cars and bicyclists. This walkway will provide the
necessary safety measures to address these issues.
As a 10+ year resident of Saratoga, one of the many reasons I
love this city is neighborhood walks and I think this is a very
important walkway. I would like to see this walkway built for the
safety of all residents.
Thank you!
Rachana Jain
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98
From: Johnson Chen <j
Sent: Monday, March 8, 2021 9:19 AM
To: Yan Zhao <yzhao@saratoga.ca.us>
Cc: James Lindsay <jlindsay@saratoga.ca.us>; Crystal Bothelio <cbothelio@saratoga.ca.us>; Kookie
Fitzsimmons <kookie@saratoga.ca.us>; Mary-Lynne Bernald <mlbernald@saratoga.ca.us>; Rishi Kumar
<rkumar@saratoga.ca.us>; Tina Walia <twalia@saratoga.ca.us>
Subject: Re: Please fund the camera CIP in Saratoga
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Hi Mayor Zhao,
Thanks for the reply.
Since we moved to Saratoga in 2015, 3 of our neighbors within 200 ft radius have been
burglarized. I have personally scared off a few suspicious drivers who staking in front of or near
our house. Our immediate neighbors did much more. We never had this insecure and
suspending feeling to our home before we moved here. We feel like we are constantly being
assaulted in and away. We have upgraded our home security systems a few times. But the
attacks and attempts never stopped and seem more sophisticated and bolder. They would cut
your power before moving in or snatch and run in a short period, all I read in the sheriff's reports
or heard from neighbors.
While it looks as individual residents we are losing this battle, with the blessing from certain
state propositions, we now have the camera CIP. When I researched my home security system,
I studied carefully and extensively at security cameras and license plate reading functions. If the
license plate readers can (and have been in many bay cities) hook up with real time database of
stolen or fake plates, this can be a powerful DETERRENT weapon against the criminals. The
CIP in city-level is a much more effective approach than individual home security system or
neighborhood video watch (now everyone can wear a mask or bandana and thus render video
recording almost useless). CIP is not faultless but it obviously is able to deter most of the
criminals. What's more, the cost to install CIP has dropped and now the city has the funding
window to implement it.
To sum it up, the camera CIP to be installed in Saratoga will let us individual residents have
more room to breath freely. Its ROI will be fantastic. Ms Mayor, and council members, please
don't miss this window of great opportunity to help fellow Saratoga residents pragmatically.
We appreciate your time and great work done to the Saratoga community! Please keep it up to
approve the CIP funding.
Best regards,
Hao (Johnson) Chen
P.S. thanks for the meeting invite, I will try to attend.
On Thursday, March 4, 2021, 11:47:37 AM PST, Yan Zhao <yzhao@saratoga.ca.us> wrote:
99
Dear Hao Family,
Thank you for writing to the City Council. Automated License Plate Readers have been discussed by the
City Council several times now. I would be interested to hear more about your thoughts on this topic
and share what the City Council has discussed so far. I also invite you to join the City Council for a study
session on the capital budget process on March 17, 2021 at 5:00 p.m. Information about how to
participate in the meeting will be on the agenda for the meeting, which will be posted on March 12 on
the City website at www.saratoga.ca.us/agenda, You can sign up to receive City Council agenda
notifications at www.saratoga.ca.us/subscribe
Sincerely,
Yan Zhao, Mayor
City of Saratoga
From: Johnson Chen <
Sent: Monday, March 1, 2021 4:42 PM
To: Yan Zhao <yzhao@saratoga.ca.us>
Subject: Please fund the camera CIP in Saratoga
CAUTION: This email originated from outside your organization. Exercise caution when opening
attachments or clicking links, especially from unknown senders.
Dear Mayor of Saratoga,
Please fund the camera CIP.
My name is Hao (Johnson) Chen. My family has been living in Crestbrook Dr. since 2015.
2020 Saratoga Crime Annual Totals:
Stolen cars up 75%, up 4X in 4 years @ 3/mo
Grand Theft up 39%, doubled in 4 years @ 4/mo.
Home burglaries are back to pre-Covid levels now.
The camera system used by cities to prevent attacks ties into the National Stolen Car dragnet and also,
apparently, a State of California database.
Attackers use stolen cars - not their own.
Being on the lookout for stolen cars has the following benefits:
1. Getting notifications of stolen cars is really no different than law enforcement being notified that a
home alarm system is triggered.
2. Reading plates is not profiling - the cameras do not show vehicle occupants and are tuned to read
plates only.
3. Reading plates is what is already done on Bay Area freeways and Bridges.
4. Notifying law enforcement of a stolen car entering the city is a demonstrated way to eliminate most
home attacks as seen in the crime stats for cities using these cameras.
5. Cameras work 24X7 which is especially needed now with more than 75% of home attacks happening
at night.
Some of our neighbors believe that with swapped out plates, cars used before reported stolen, using cars
that aren't stolen, infrequent misread plates, cars not having a license plate, and inability to locate a car
100
once it has been detected, and the catch and release system of justice we have here in Santa Clara
County, that there is no point to having cameras. There is also a book about the meteoric rise of an idea
that became NetFlix with the title That Will Never Work.
However, it is plain to see in the outcomes for those cities that employ cameras, they enjoy the safety and
security that we used to take for granted here in Saratoga. Currently, Saratoga has the welcome mat out
for perps attacking our homes - now mostly at night - and it is high time that Saratoga takes itself off of
the destination priority list for these perps. Yes, they will still be out there destroying property, stealing
more in a month than any camera system - even city wide - would cost. But they will be doing it
somewhere else, not Saratoga.
And, when you factor in the manpower and expense of law enforcement responding to our homes being
attacked, along with the disruption and reputation now of helicopter searches lasting up to an hour
seemingly every other week, you can see that the time for funding the Camera CIP has
arrived. Neighborhoods, individually, putting up cameras that can read license plates can not alert police
of a stolen car intrusion - only official channels can do this. Failure to act is resulting in a Saratoga we no
longer recognize - where people are afraid to leave their homes or to select Saratoga as a safe
community to raise their families.
Thank you.
Hao's family
101
Roadway Conditions & Pavement
Management Program (PMP)
City of Saratoga Public Works Department
102
•City’s pavement system:
•141 miles long or approximately 1 square mile
•Replacement value of $167 million
•Pavement conditions are tracked by:
•Visual Inspection
•Computer program titled MTC Pavement Management System (PMS)
•PMS provides the following:
•Pavement network inventory, current network conditions, and maintenance
recommendations
•PMS combined with engineering judgment and available budget determine the
annual priorities of streets to be paved
Pavement Management Program
103
Current Funding Sources
Gas Tax Fund: $1.29M
Measure B Sales Tax: $0.58M
Road Refuse Impact Fee: $0.35M
Total: $2.22M
Annual Roadway Improvements
104
•Grading system used to determine pavement’s condition
is a numerical scale from zero to 100 (0-100)
•Zero (0) = completely failed
•One hundred (100) = new street
•Scale is known as the Pavement Condition Index (PCI)
Pavement Grading System
105
•Pavements which have
little or no distress
•Pavements in this category
may be described as
“excellent” or “very good”
Pavement Grading System
100-70
106
•Pavements which have a
significant level of distress
•Pavements in this category
may be described as
“good” or “fair”
Pavement Grading System
70-50
107
•Pavements which have a
major distress
•Pavements in this category
may be described as “fair”
or “poor”
Pavement Grading System
50-25
108
•Pavements which have
extensive amounts of
distress
•Pavements in this category
may be described as “very
poor” or “failed”
Pavement Grading System
25-0
109
Pavement Condition IndexDeterioration Curve
110
PCI Average by Street Classification
83
67 67 7174
65 65 67
0
10
20
30
40
50
60
70
80
90
Arterial
(21% of Network)
Collector
(15.5% of Network)
Residential
(63.5% of Network)
Total/Average
2016 2019
111
Pavement Condition –Centerline Miles
4.5 11.8 8.3
22.9 15.6 20.3
33.0 29.8 40.1
80.7 84.0 73.2
0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
100%
2013 2016 2019
Very Good (70<PCI)
Good(50<PCI<=70)
Poor(25<PCI<=50)
Very Poor (PCI<=25)
112
PMS Funding Scenarios -PCI
72
6767
62
55
60
65
70
75
80
2010 2013 2016 2019 2020 2021 2022 2023 2024Pavement Condition Index (PCI)FY
Increase Current PCI by 5 Points
($7.1M/year)
Maintain Current PCI ($4.27M/year)
Current Funding Levels ($2M/year)
113
PMS Funding Scenarios -Backlog
24.73
36.6432.4
43.51
$0
$5
$10
$15
$20
$25
$30
$35
$40
$45
$50
2010 2013 2016 2019 2020 2021 2022 2023 2024Backlog (in $M)FY
Increase Current PCI by 5 Points
($7.1M/year)
Maintain Current PCI ($4.27M/year)
Current Funding Levels ($2M/year)
114
Conclusions
•Current goal is to maintain Saratoga city streets at an
average 70 PCI rating.
•Current funding levels are insufficient to meet goal
•Additional revenue sources should be identified to meet or
exceed goal
115
116
117
118
119
FY 2021/22 Capital Improvement
Plan Overview
120
Overview
•Available CIP Funding
•Unfunded CIP List
•Candidate Projects for Funding
•Projects with Proposed Changes in Scope
•Questions for Staff
•Public Comment
•Funding Scenarios
121
FY 2021/22
Available
CIP Funding
CIP - Reserve Park In-lieu
1,082,283 135,079
Infastructure Maintenance & Repairs (250,000)
Retaining Wall Maintenance & Repairs (200,000)
Parks, Trails, Grounds & Medians Replacement (125,000)
Roadway Safety and Traffic Calming (75,000)
Public Art Infrastructure (25,000)
Hakone Improvements (25,000)
(700,000) -
382,283 135,079
Proceeds from Sale of Rule 20A Credits 1,208,330
Unused funds from Completed Projects
Fruitvale/Allendale Interesection Improvements 115,000
McFarland Curb & Gutter Replacement 30,796
Village Sidewalk Pedestrian Improvements Phase II 31,813
El Camino Grande Storm Drain 1,000
Kevin Moran Park ADA Parking 14,444
Senior Center Entrance Remodel 18,479
Saratoga-to-the-Sea Trail 225,000
436,532 -
2,027,145 135,079 Discretionary CIP Funding Available for Prioritization
Discretionary CIP Funding After Priority Projects
Projected Balance as of 6/30/2021
Less: Annual CIP Priority Projects
Total CIP Priority Requests
Total from Completed Projects
FY 2021/22 CIP Funding
122
Current
Unfunded
List
Page #
Project
Title
Estimated
Project
Cost
3 State Route 85/Saratoga Avenue Beautification 250,000
4 Saratoga Avenue at Herriman Traffic Signal Installation 375,000
5 Automatic License Plate Reader 350,000
6 Guava Court Curb & Gutter Replacement 280,000
7 Saratoga Avenue at Highway 85 Traffic Signal Adaptive 150,000
8 Quito Road Sidewalk Gap Closure - Phase 1 Allendale to Marshall Lane 325,000
9 Saratoga Village Crosswalk & Sidewalk Rehabilitation - Design 45,000
10 Saratoga Heights Landslide Repair 1,950,000
TOTAL STREETS UNFUNDED PROJECTS 3,725,000$
11 Saratoga Village Creek Trail - Construction 3,000,000
12 Norton/Villa Montalvo Emergency Route 2,000,000
13 Joe's Trail at Saratoga De Anza - Phase II 750,000
14 Quarry Park Trail Improvements 250,000
15 Park & Trails Master Plan 100,000
16 ADA All-Inclusive Playground 200,000
17 Magical Bridges Playground 4,000,000
18 Via Regina Trail 100,000
19 Quarry Park ADA Access to Upper Terrace 250,000
20 Big Basin Way/Blaney Trashcan Replacement 75,000
21 Congress Springs Park Safety Netting 65,000
22 Hakone Gardens Neighbor Wood Fence Replacement 40,000
23 Orchard Irrigation and Tree Replacement 100,000
24 Quarry Park Maintenance Building Utility Project 25,000
25 Quarry Park Upper Loop Trail 25,000
TOTAL PARKS AND TRAILS UNFUNDED PROJECTS 10,980,000$
26 Theater Improvements - Civic Theater Master Plan 19,000,000
27 Restroom & Shower Trailer 60,000
28 Fire Protection Systems Update 3,110,000
29 City Hall Courtyard Accessibility Improvements 280,000
30 Saratoga Parking Districts 1-4 ADA Rehabilitation Plan 2,000,000
TOTAL FACILITY UNFUNDED PROJECTS 24,450,000$
32 Storm Drain Master Plan 300,000
33 Citywide Master Plan Project 50,000
34 Wildwood Park Master Plan 90,000
TOTAL ADMINISTRATIVE & TECHNOLOGY UNFUNDED
PROJECTS 440,000$
TOTALS 39,595,000$
Recommend for Parks-in-Lieu Funding
STREET IMPROVEMENT PROJECTS
PARK & TRAIL IMPROVEMENT PROJECTS
FACILITY IMPROVEMENT PROJECTS
ADMINISTRATIVE & TECHNOLOGY PROJECTS
Recommend Removal
Recommend to be Considered for Funding
123
Current
Unfunded
List –
Recommend
Removal
Attch. C
Page #
Project
Title
Estimated
Project
Cost
9 Saratoga Village Crosswalk & Sidewalk Rehabilitation - Design
(Covered by funded project)
45,000
11 Saratoga Village Creek Trail - Construction 3,000,000
12 Norton/Villa Montalvo Emergency Route 2,000,000
14 Quarry Park Trail Improvements 250,000
15 Park & Trails Master Plan 100,000
18 Via Regina Trail 100,000
21 Congress Springs Park Safety Netting (Completed) 65,000
25 Quarry Park Upper Loop Trail 25,000
28 Fire Protection Systems Update 3,110,000
33 Citywide Master Plan Project 50,000
124
Current
Unfunded List –
Recommend to
be Considered
for Funding
Attch. C
Page #
Project
Title
Estimated
Project
Cost
6 Guava Court Curb & Gutter Replacement 280,000
8 Quito Road Sidewalk Gap Closure - Phase 1 Allendale to Marshall Lane 325,000
20 Big Basin Way/Blaney Trashcan Replacement 75,000
30 Saratoga Parking Districts 1-4 ADA Rehabilitation Plan 2,000,000
32 Storm Drain Master Plan 300,000
125
Current
Unfunded List
–Recommend
for Parks-in-
Lieu Funding
Attch. C
Page #
Project
Title
Estimated
Project
Cost
22 Hakone Gardens Neighbor Wood Fence Replacement 40,000
23 Orchard Irrigation and Tree Replacement 100,000
24 Quarry Park Maintenance Building Utility Project 25,000
126
Current
Unfunded
List –
Recommend
No Change
Attch. C
Page #
Project
Title
Estimated
Project
Cost
3 State Route 85/Saratoga Avenue Beautification 250,000
4 Saratoga Avenue at Herriman Traffic Signal Installation 375,000
5 Automatic License Plate Reader 350,000
7 Saratoga Avenue at Highway 85 Traffic Signal Adaptive 150,000
10 Saratoga Heights Landslide Repair 1,950,000
13 Joe's Trail at Saratoga De Anza - Phase II 750,000
16 ADA All-Inclusive Playground 200,000
17 Magical Bridges Playground 4,000,000
19 Quarry Park ADA Access to Upper Terrace 250,000
26 Theater Improvements - Civic Theater Master Plan 19,000,000
27 Restroom & Shower Trailer 60,000
29 City Hall Courtyard Accessibility Improvements 280,000
34 Wildwood Park Master Plan 90,000
127
Candidate Projects for Funding –Existing Projects
Attch. D
Page #
Project
Title
Funding
Request
Amount
Current
Priority
Funding
Amount
Total FY
2021/22
Funding
3 Roadway Safety and Traffic Calming 75,000 75,000 150,000
4 Parks, Trails, Grounds & Medians Replacement 125,000 125,000 250,000
Attch. D
Page #
Project
Title
Funding
Request
Amount
Total Prior
City Funding
Total Funded
(including
2021/22 and
Grants)
5 Saratoga Village Crosswalk & Sidewalk 45,000 44,000 427,000
6 Saratoga Village to Quarry Walkway - Phase I TBD 350,000 TBD
7 Mt. Eden Erosion Repair * 125,000 100,000 225,000
FUNDING FOR EXISTING PRIORITY PROJECTS
FUNDING FOR EXISTING OTHER PROJECTS
* Originally $175,000 was funded in FY 19/20, but $75,000 was transferred to Continental Circle project in FY 20/21.
128
Candidate Projects for Funding –From Unfunded List
Attch. D
Page #
Project
Title
Funding
Request
Amount
8 Guava Court Curb and Gutter Replacement 280,000
9 Big Basin Way/Blaney Trash Can Replacement 75,000
10 Parking District ADA Improvements and Rehabilitation - Phase 1 250,000
12 Quito Rd Sidewalk Rehabilitation and Gap Closure - Phase 1 Allendale
Avenue to Marshall Lane
325,000
13 Storm Drain Master Plan 300,000
TOTAL FUNDING FOR PROJECTS FROM UNFUNDED LIST 1,230,000$
FUNDING FOR PROJECTS FROM UNFUNDED LIST
129
Candidate Projects for Funding –New Projects
Attch. D
Page #
Project
Title
Funding
Request
Amount
14 ADA Self-Assessment & Transition Plan 150,000
15 Portable Radar Feedback Signs 40,000
16 Local Roadway Safety Plan 20,000
17 Open Work Space / Office Conversion Feasibility & Design 80,000
18 Mendelsohn Lane Pathway Rehab Project 110,000
TOTAL FUNDING FOR NEW PROJECTS 400,000$
FUNDING FOR NEW PROJECTS
130
Candidate Projects for Funding –Park -in-Lieu Funds
Attch. D
Page #Park In-lieu
135,079
Recommended Fiscal Year 2021/22 Parks-in-Lieu Funding
Trail Pet Stations 19 (25,000)
Orchard Irrigation & Tree Planting 20 (100,000)
(125,000)
10,079
Council to Establish Priority of Additional Park In-Lieu Funds as they are received
Hakone Gardens Neighbor Wood Fence Rehab 21 (40,000)
Beauchamps Park Playground Rehab 22 (185,000)
Quarry Park Maintenance Building Utility Project (power, water, security)23 (25,000)
Total FY 2021/22 Parks-in-Lieu Funding
Remaining Funds
FY 2021/22 CIP Funding
Projected Balance as of 6/30/2021
131
Projects with
Proposed
Changes in
Scope
Project #
Project
Title Change in Scope
9121-004 Traffic Signal Battery Backup - Citywide Recently, City staff learned that the Traffic
Signal BBS project is eligible for the Silicon
Valley Clean Energy Community Resilience
Program Grant funds, that has $139,444 total
funding allocated for Saratoga. City staff plans
on using the grant funds to purchase and
install an additional 7 BBS units, which would
provide a BBS system for all 15 traffic signals
in Saratoga.
9132-006 Village Clock Fundraising for this project was an enormous
success, resulting in approximately $9,500 in
remaining funds after completion of the
project. Staff is recommending that this
project be repurposed so that the funds can be
used for other small beautification projects
within Saratoga Village.
132
Questions
133
Public Comment
134
Village to Quarry Park
Walkway –Phase 1
5 -6 foot walkway along Highway 9
from 6th Street to Hakone’s driveway
(800 feet / 0.15 mile)
Total Estimated Cost 1,696,011$
Funding to Date 350,000
Expenditures/
Encumbrances to
Date 121,011
Available Balance 228,989
135
Fully Fund
Saratoga Village
to Quarry Park
Walkway –Phase I
Attch. D
Page #CIP - Reserve
2,027,145
Saratoga Village to Quarry Park Walkway - Phase I 6 (1,346,011)
681,134
Additional Funding for Existing Projects
Parks, Trails, Grounds & Medians Replacement (Priority Project)4 (100,000)
Saratoga Village Crosswalk & Sidewalk 5 (45,000)
Mt. Eden Erosion Repair 7 (125,000)
Funding for Projects from Unfunded List
Storm Drain Master Plan 13 (250,000)
Funding for New Projects
ADA Self-Assessment & Transition Plan 14 (120,000)
Portable Radar Feedback Sign 15 (40,000)
(680,000)
1,134
Total Other Project Funding
Remaining Funds
Available Funding after Walkway Project
Discretionary CIP Funding Available for Prioritization
FY 2021/22 CIP Funding
136
Alternate Funding
Scenario
Attch. D
Page #CIP - Reserve
2,027,145
Additional Funding for Existing Projects
Roadway Safety & Traffic Calming (Priority Project)3 (75,000)
Parks, Trails, Grounds & Medians Replacement (Priority Project)4 (125,000)
Saratoga Village Crosswalk & Sidewalk 5 (45,000)
Mt. Eden Erosion Repair 7 (125,000)
Funding for Projects from Unfunded List
Guava Court Curb and Gutter Replacement 8 (280,000)
Big Basin Way/Blaney Trash Can Replacement 9 (75,000)
Parking District ADA Improvements and Rehabilitation - Phase 1 10 (325,000)
Quito Rd Sidewalk Rehabilitation and Gap Closure -
Phase 1 Allendale Avenue to Marshall Lane 12 (250,000)
Storm Drain Master Plan 13 (300,000)
Funding for New Projects
ADA Self-Assessment & Transition Plan 14 (150,000)
Portable Radar Feedback Sign 15 (40,000)
Local Roadway Safety Plan 16 (20,000)
Open Work Space/Office Conversion Feasibility & Design 17 (80,000)
Mendelsohn Lane Pathway Rehabilitation Project 18 (110,000)
(2,000,000)
27,145
Total Project Funding
Remaining Funds
Discretionary CIP Funding Available for Prioritization
FY 2021/22 CIP Funding
137
City Council
Joint Meeting
The City Council Regular Session begins at 7:00 p.m. as a Virtual Meeting.
View access information on the agenda at www.saratoga.ca.us/agendacenter
JOINT MEETING WITH
SARATOGA CHAMBER OF COMMERCE
March 17, 2021
6:00 p.m. –6:45 p.m.
Virtual Meeting
General Public Zoom Access:
https://us02web.zoom.us/j/83287254485
Webinar ID: 832 8725 4485
Or Dial:1.408.638.0968 or 1.669.900.6833 and enter Webinar ID
(City Council, Chamber of Commerce Board Officers, and staff will receive separate
access information)
Discussion Topics
Introductions
Updates
Other Remarks & Wrap Up
138
Joint Meeting with City of Saratoga
Chuck Page | President
March 17, 2021 139
Mission Statement
Advance the business interests of Chamber members and contribute to the economic and social vitality of the community.
Invigorate the business environment and enhance the quality of life in our community.
140
Board of Directors President –Chuck Page
Vice President –Carla Vandermate Capek
Secretary –Elva Maciel-Harris
Treasurer –Vicki Seelig
Past President –Ketan Jashapara
President-Elect –Markus Breitbach
Erin Delacroix
Petra Jakobskrueger
Jamie Price
Maria Rees
Fabrice Rockich
Kristina Rust
Gary Smith
Tiger Teerlink
Honorary Marilyn White
Ambassadors 4 appointed: Lucy, William, Annelliese & Keong
Office Manager Kelly Medrano
Other Numerous volunteers for individual events; PT bookkeeper
141
New business Ribbon cuttings
All business Monthly emails; Sponsorship opportunities at Chamber events. Special regular COVID-19 updates
Print Media Advertisements for various events; articles in Saratoga News; partnership with Saratoga Source & Saratoga Spotlight (several articles)
Digital Media Mercury News email promotions; Social Media promotions (FB).
Website Main and special event websitesincluding COVID-19 updates –Restaurants, …
Collaboration Joint relationship with Saratoga Rotary for presence at each other’s flagship events –Art Show & Car Show
142
New business Ribbon cuttings, Social Media posts
All business Monthly emails; Special regular COVID-19
updates
Print Media Advertisements for various events; articles in
Saratoga News; partnership with Saratoga Source
& Saratoga Spotlight (several articles)
Digital Media Social Media promotions (FB, Insta, Twitter, Web).
Website Main and special event websites
including COVID-19 updates –Restaurants, …
On-Line Visitors Center –Restaurants, Things to
do, Places to see
143
Parklets in Village
Brought new life to the Village
Helped restaurants survive
Bi-Weekly and Monthly Newsletters
COVID-19 Updates
City Activities, items of interest
Personal Engagement
Office may be closed to the public, but needs haven’t diminished
Respond to questions from prospective Saratoga Business Owners
Inquiries related to City codes, staff
144
Every third Wednesday, 5-7pm. Chamber Business Social
Mixers, including Joint mixers with other Chambers.
Zoom meetings in 2020 & 2021
NEW Saratoga Power Lunch
–On hold due to COVID restrictions –
Lunch & Learn at Local Venues
Lunch & Learn (Social Media, Leadership, Design, etc.)
145
Bi-monthly Silicon Valley Chamber Coalition.
Represented by Chuck & Gary.
18 Local Chambers sharing information, ideas and
lobbying efforts. During COVID-19 restrictions:
Reduction of Delivery Service Fees for restaurants
Support County re: State-wide vaccine distribution
SBDC/SBA Business support & guidance –Exec. Board
Age Friendly Business & Dementia Friendly Commission
Business Programs (Currently on hold) -Ketan
146
2019: 5-year contract renewed with City of Saratoga
Full-time Service. Receive local, national and international
visitors. Detailed quarterly report provided to City
Manager. Stock marketing materials –flyers, brochures,
maps & provide a one-to-one personalized service to all
visitors. Topics range from what to see, where to eat,
wineries, events, Santa Cruz county.
NEW: WEB PRESENCE & UPDATED VISITORS CENTER
147
148
New Paint
Fresh, Clean Look
More Inviting
149
2019: 5-year contract renewed with City of Saratoga
Full-time Service. Receive local, national and international
visitors. Detailed quarterly report provided to City
Manager. Stock marketing materials –flyers, brochures,
maps & provide a one-to-one personalized service to all
visitors. Topics range from what to see, where to eat,
wineries, events, Santa Cruz county.
NEW: WEB PRESENCE & UPDATED VISITORS CENTER
NEW: Saratoga-themed retail items
150
Custom Map of Saratoga with
points of interest
•Hand Towels
•Aprons
•Prints
•Coasters
•More to come…
151
2020
ALL EVENTS CANCELLED due to COVID-19 restrictions
Business Gala
Spring Wine Stroll
Saratoga Cool & Classic Car Show
Fall Concert
Holiday Wine Stroll
City-wide Halloween Decorating Contest w/SASCC
City-wide Holiday Lighting & Decorating Contest w/SASCC & Rotary
Holiday Gift Basket Sales & Auction
152
2021
COMMUNITY EVENTS
Feb –Lunar New Year
Valentines Day Basket Sale & Auction
May –Spring wine stroll –cancelled
July –Car Show –most likely changed in scope
Smaller car related events in late summer/fall
Ferrari Night in the Village
Muscle Cars at Argonaut / Gateway
Aug –Summer Wine Stroll potential
Oct –Business Gala hopeful
Oct –Halloween Decorating Contest
Nov –Holiday Wine Stroll
Dec –Holiday Lighting Contest 153
Retail Sales –Saratoga-map themed items:
Aprons, Prints, Hand Towels, Coasters
Looking into cross selling with Hakone & other organizations
Web sales coming soon
Building a plan for Post-COVID-19 Events and Safety
Revamped Car Show Events
Summer Concert Series
Bollywood in the Park
Celebrate Saratoga -Seeking solution/optimal format for
reintroducing contemporary version of this event.
Overwhelming support from several community members.
154
155
156
Visitor Center Meet & Greet, Information resource, Calendars
Saratoga-Themed items for retail sale
State of the City Business Person of the Year
Promotion Saratoga Source
Saratoga Senior Center
Other Website, Print, Social Media, Nextdoor
157
CITY OF SARATOGA
Memorandum
To: Mayor Zhao & Members of the Saratoga City Council
From: Debbie Bretschneider, CMC, City Clerk
Date: March 17, 2021
Subject: Agenda Item:
These Written Communications from the public were received after the March 17,
2021 Council agenda was published.
158
From:noreply@civicplus.com
To:Mary-Lynne Bernald; Yan Zhao; Rishi Kumar; Tina Walia; Kookie Fitzsimmons; James Lindsay; Debbie Bretschneider;
Crystal Bothelio
Subject:Online Form Submittal: Council Comments Form
Date:Tuesday, March 16, 2021 5:25:10 PM
CAUTION: This email originated from outside your organization. Exercise caution when opening attachments
or clicking links, especially from unknown senders.
Council Comments Form
Your Name Glenda Aune
Phone Number
Email Address
Subject Stop the approval of the Conditional Use Permit for the House
Family Winery
Comments Hi. My name is Glenda Aune. I have lived on Pierce Road in
Saratoga for over thirty-five (35) years. I love our beautiful
hillsides and am thankful every day that I have the privilege of
living here surrounding by nature. And I want to preserve our
hillsides.
The House Family Winery has applied for a conditional use
permit for their current business operations that include a tasting
room and events. I am asking the City Council to stop the
approval of this permit and remove “events” from the definition of
a winery for all future permits. There are many wineries that do
not offer tasting rooms and many, many more that do not offer
events.
Today, the City – I mean the City Council, not the Planning
Commission – faces a very difficult decision – will the City
support a conditional use permit for the House Family Winery or
will the City support the residents who do not want more noise,
traffic, and evacuation risks created by these business
operations.
The House Family Winery has been operating a tasting room for
several years – since about 2012 – without a use permit from the
City. Sure, sometimes people forget to obtain necessary permits
before starting a project. And I understand that the City supports
a business that is trying to become compliant. But, the City has
known about this for over four (4) years since the Winery began
discussing the use permit with the City in August 2016. And,
during these past four (4) years, the House Family Winery has
continued to operate and expand their business operations
159
including events while communicating with the City regarding the
permit and investing dollars to meet permit requirements
including engineering studies for and the construction of an
emergency fire access road. They are expecting this permit to be
approved.
And in December of 2018, while the Winery was working to meet
the permit requirements, the City expanded the definition of
“winery” for conditional use permits to include “events.” Why did
the City do this? I understand that the City asked residents for
input on this change, but how many local residents directly
impacted by this change knew about the hearings and gave
input? I didn’t because I don’t monitor the agendas. This change
should never have been made, and it paved the way for House
Family Winery to get approval for a conditional use permit for all
of their operations. Was this change made to cover current
wineries or was it necessary to support the House Family Winery
application that the City was expecting to be submitted?
While all of this was happening, local residents who live close to
the House Family Winery have become more more and more
frustrated with the increases in noise and traffic generated by the
winery tasting room and events. People make a lot of noise just
laughing and talking and slamming car doors while going to and
from a tasting room or an event. Just imagine this happening
near door to your house throughout the day and evenings as
patrons of the winery come and go. And, then there is the noise
from the tasting room and the events.
And all of this happened before local residents were made aware
of the House Family Winery’s permit application in July 2020,
right after the Mountain Winery decision was made.
The residents have voted for low density residential development
in our hillsides. We do not want more noise and traffic and higher
evacuation risks. This is a high fire area and an earthquake area,
and the risk of an emergency evacuation is increasing every
year. Traffic is a nuisance throughout the year and potentially
creates a life and death situation during a fire or other emergency
evacuation. We don’t need to add more cars from business
operations – 25, 50, or 100 more cars – on our rural roads that
were never designed for high traffic. And, we don’t want to listen
to loud noise and music throughout the day and especially in the
evenings when we just want to relax and go to bed. The noise
from events that end at 10:00 PM can continue for an hour or
more as people get in their cars and drive away.
What a mess we are in! Does the City approve the conditional
use permit because the House Family Winery has spent a lot of
money to meet permit requirements and expects approval for
their application because they have been working with the City
160
on the permit for over four years? Or does the City support the
residents who have bought their dream homes in these hills and
do not want more traffic, noise, and evacuation risks?
I am not asking for the winery to be closed. And, perhaps there
are some conditions for a tasting room to minimize traffic and
noise and evacuation risks if these can be monitored to ensure
compliance. But, I see no way to support the events that create
noise, traffic, and evacuation risks in our hillsides.
We need to do what is right for Saratoga and preserve our
hillsides. I am asking City Council to stop the approval of the
conditional use permit for House Family Winery and remove
“events” from the definition of a winery for all future permits.
Thank you.
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161
SARATOGA CITY COUNCIL
MEETING DATE:March 17, 2021
DEPARTMENT:City Manager’s Department
PREPARED BY:Debbie Bretschneider, CMC, City Clerk
SUBJECT:Appointment of Planning Commissioners
RECOMMENDED ACTION:
Approve the resolution appointing 3 members to the Planning Commission and direct the City
Clerk to administer the Oath of Office.
BACKGROUND:
In January 2021, the City opened a recruitment for one partial term on the Planning Commission
for term ending on March 31, 2022 and for two full terms on the Planning Commission for terms
ending on March 31, 2025. A total of 14 applicants were interviewed on March 3, 2021.
The City Council selected the following applicants to serve on the Commissions:
Name Commission Term
Cheriel Jensen Planning Commission April 1, 2021 to March 31, 2022
Razi Mohiuddin Planning Commission April 1, 2021 to March 31, 2025
Jonathan “Jojo”Choi Planning Commission April 1, 2021 to March 31, 2025
ATTACHMENTS:
Attachment A –Resolution of Appointment
Attachment B –Oath of Office
162
RESOLUTION NO. 21-___
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA
APPOINTING THREE MEMBERS TO THE SARATOGA PLANNING COMMISSION
WHEREAS, two full term vacancies were created on the Planning Commission from the election
of Tina Walia to the City Council and subsequent term ending of that vacant position as well as from the
end to the term of Razi Mohiuddin, who was eligible to be reappointed;
WHEREAS, one partial term vacancy was created on the Planning Commission from election of
Kookie Fitzsimmons to the City Council;
WHEREAS, the City announced the vacancies for Planning Commission in January 2021,
accepted applications until February 16, 2021, and the City Council conducted interviews on March 3,
2021;
NOW, THEREFORE,the City Council of the City of Saratoga hereby resolves that the following
individuals are appointed to the following terms:
Name Commission Term
Cheriel Jensen Planning Commission April 1, 2021 to March 31, 2022
Razi Mohiuddin Planning Commission April 1, 2021 to March 31, 2025
Jonathan “Jojo” Choi Planning Commission April 1, 2021 to March 31, 2025
The above and foregoing resolution was passed and adopted at a regular meeting of the Saratoga City
Council held on the 17
th day of March 2021 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Yan Zhao, Mayor
Attest:
Debbie Bretschneider, CMC, City Clerk
163
STATE OF CALIFORNIA
COUNTY OF SANTA CLARA
I, Cheriel Jensen, do solemnly swear (or affirm) that I will support and defend the
Constitution of the United States and the Constitution of the State of California
against all enemies, foreign and domestic; that I will bear true faith and allegiance
to the Constitution of the United States and the Constitution of the State of
California; that I take this obligation freely, without any mental reservation or
purpose of evasion; and that I will well and faithfully discharge the duties upon
which I am about to enter.
Cheriel Jensen, Member
Planning Commission
Subscribed and sworn to before me on
this 17th day of March 2021.
Debbie Bretschneider, CMC
City Clerk of Saratoga
164
STATE OF CALIFORNIA
COUNTY OF SANTA CLARA
I, Razi Mohiuddin, do solemnly swear (or affirm) that I will support and defend the
Constitution of the United States and the Constitution of the State of California
against all enemies, foreign and domestic; that I will bear true faith and allegiance
to the Constitution of the United States and the Constitution of the State of
California; that I take this obligation freely, without any mental reservation or
purpose of evasion; and that I will well and faithfully discharge the duties upon
which I am about to enter.
Razi Mohiuddin, Member
Planning Commission
Subscribed and sworn to before me on
this 17th day of March 2021.
Debbie Bretschneider, CMC
City Clerk of Saratoga
165
STATE OF CALIFORNIA
COUNTY OF SANTA CLARA
I, Jonathan “Jojo” Choi, do solemnly swear (or affirm) that I will support and
defend the Constitution of the United States and the Constitution of the State of
California against all enemies, foreign and domestic; that I will bear true faith and
allegiance to the Constitution of the United States and the Constitution of the State
of California; that I take this obligation freely, without any mental reservation or
purpose of evasion; and that I will well and faithfully discharge the duties upon
which I am about to enter.
Jonathan “Jojo” Choi, Member
Planning Commission
Subscribed and sworn to before me on
this 17th day of March 2021.
Debbie Bretschneider, CMC
City Clerk of Saratoga
166
SARATOGA CITY COUNCIL
MEETING DATE:March 17, 2021
DEPARTMENT:City Manager’s Department
PREPARED BY:Debbie Bretschneider, CMC, City Clerk
SUBJECT:Commendations for Tina Walia and Kookie Fitzsimmons
RECOMMENDED ACTION:
Commend Tina Walia and Kookie Fitzsimmons for their service on the Saratoga Planning
Commission.
BACKGROUND:
Tina Walia served on the Planning Commission from July 2010 to December 15, 2020 prior to
being elected to the City Council in November 2020. Kookie Fitzsimmons served on the Planning
Commission from April 2014 to December 15, 2020 prior to her election to the City Council in
November 2020.
ATTACHMENTS:
Attachment A –Commendation for Tina Walia
Attachment B –Commendation for Kookie Fitzsimmons
167
COMMENDATION OF THE CITY COUNCIL
OF THE CITY OF SARATOGA HONORING
TINA WALIA
WHEREAS, Tina Walia was appointed to the City of Saratoga Planning Commission for a partial term on
July 20, 2010 and for a full term on April 1, 2013 and again on April 1, 2017, and in November 2020 was elected to
the City Council; and
WHEREAS,during Tina’s service as a Planning Commissioner, she and the other Planning
Commissioners participated in the review of over 300 development applications, including design review such as
renovations at Congregation Beth David, variances, subdivisions, and use permits such as the Palm Villas
Residential Care Facility for the Elderly, annexations such as the Garrod Ranch Annexation, and development
projects that preserved the City’s historic resources like the Grover House, and the John Henry House; and
WHEREAS, Tina contributed significantly to the development of the City’s General Plan as a member of
the Planning Commission, which hosted meetings for the community, studied various issues in Study Sessions, and
made recommendations to the City Council on all the six Elements, the Land Use, Circulation, Open Space,
Conservation, Noise, Safety, and Housing Elements; and
WHEREAS,Tina and the other Planning Commissioners worked with City staff on creation of a new
Residential Design Review Handbook, which serves as a guide to designing single-family homes, and the Saratoga
Village Design Guidelines, which establishes land use policy and development standards for the Village; and
WHEREAS, Tina and the Planning Commission also worked on many ordinances to bring to the City
Council, including Water Efficient Landscape Ordinance (WELO), Accessory Dwelling Unit (ADU), Tree
regulations, overhaul of the Sign Ordinance, new design review criteria for Wireless Telecommunications
Facilities, and the Village Parking Ordinance; and
WHEREAS, Tina served as the Chair of the Planning Commission from April 2012 to March 2013 and
from April 2017 to March 2018, she also served as Vice Chair from April 2011 to March 2012 and from April 2016
to March 2017; and
WHEREAS,it is apparent to all who have worked with Tina that she is a dedicated and
hardworking member of the community and her service and contributions are greatly appreciated by the
City Council, Planning Commission, and City staff.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Saratoga does hereby recognize
Tina Walia for her many years of service and dedication to the City of Saratoga.
WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA this 17th day of March 2021.
Yan Zhao, Mayor
City of Saratoga
168
COMMENDATION OF THE CITY COUNCIL
OF THE CITY OF SARATOGA HONORING
KOOKIE FITZSIMMONS
WHEREAS, Kookie Fitzsimmons was appointed to the City of Saratoga Planning Commission
for a full term on April 1, 2014 and again on April 1, 2018, and in November 2020 was elected to the City
Council; and
WHEREAS,during Kookie’s term as a Planning Commissioner, she and the other Planning
Commissioners participated in the review of over 150 development applications, including design review
such as renovations at Congregation Beth David,variances, subdivisions, and use permits such as the Palm
Villas Residential Care Facility for the Elderly, and development projects that preserved the City’s
historic resources like the John Henry House; and
WHEREAS, Kookie contributed significantly to the development of the City’s General Plan as a
member of the Planning Commission, which hosted meetings for the community, studied various issues in
Study Sessions, and made recommendations to the City Council on the Land Use, Circulation, and
Conservation, Open Space, and Housing Elements; and
WHEREAS,Kookie and the other Planning Commissioners worked with City staff on updating
the Saratoga Village Design Guidelines, which establishes land use policy and development standards for
the Village; and
WHEREAS, Kookie and the Planning Commission also worked on many ordinances to bring to
the City Council, including Water Efficient Landscape Ordinance (WELO), Accessory Dwelling Unit
(ADU), Temporary Signs, Tree regulations, Wireless Telecommunications Facilities, and the Village
Parking Ordinance; and
WHEREAS, Kookie served as Vice Chair from April 2018 to March 2019; and
WHEREAS,it is apparent to all who have worked with Kookie that she is a dedicated and
hardworking member of the community and her service and contributions are greatly appreciated
by the City Council, Planning Commission, and City staff.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Saratoga does hereby
recognize Kookie Fitzsimmons for her many years of service and dedication to the City of Saratoga.
WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA this 17th day of March
2021.
Yan Zhao, Mayor
City of Saratoga
169
170
SARATOGA CITY COUNCIL
MEETING DATE:March 17, 2021
DEPARTMENT:City Manager’s Department
PREPARED BY:Debbie Bretschneider, City Clerk
SUBJECT:Proclamation Recognizing March 2021 as American Red Cross Month
RECOMMENDED ACTION:
Present a proclamation recognizing March 2021 as American Red Cross Month to a
representative of the American Red Cross, Silicon Valley Chapter.
BACKGROUND:
The American Red Cross was established in Washington D.C. Every year the American Red Cross
responds to more than 62,000 disasters across the country and collects nearly 40 percent of the
nation’s blood supply. American Red Cross, Silicon Valley Chapter, responded to the 2020
wildfires with 120 volunteers and provided food, shelter, and comfort to individuals and families
in need.
ATTACHMENTS:
Attachment A:Proclamation Recognizing March 2021 as American Red Cross Month
171
PROCLAMATION OF THE CITY COUNCIL
OF THE CITY OF SARATOGA
DECLARING MARCH AS
AMERICAN RED CROSS MONTH 2021
WHEREAS, the American Red Cross was established in 1881 in Washington D.C by Clara
Barton and is now one of the largest humanitarian organizations in the world; and
WHEREAS, the American Red Cross, through its strong network of volunteers, donors, and
partners is always there in times of need by alleviating human suffering; and
WHEREAS, every year the American Red Cross responds to an average of more than
62,000 disasters across the country, including mudslides in California, a volcano in Hawaii,
destructive hurricanes in Florida and the Carolinas, and wildfires in Colorado and California;
WHEREAS, the American Red Cross collects nearly 40 percent of the nation’s blood
supply, provides 24-hour support to military members, veterans and their families, teaches millions
lifesaving skills, such as lifeguarding and CPR, provides international humanitarian aid, and shelters,
feeds, and provides emotional support to victims of disasters; and
WHEREAS, the American Red Cross would like to remember the volunteers, donors, and
heroes in the City of Saratoga who work tirelessly to assist their neighbors in times of need and to
support the American Red Cross, Silicon Valley Chapter; and
WHEREAS, since the August 2020 wildfires occurred, the American Red Cross, Silicon
Valley Chapter, has responded by using nearly 120 volunteers and provided food, shelter, and
comfort to individuals and families in need; and
WHEREAS, March 2021 is American Red Cross Month and is dedicated to all of those who
support the American Red Cross and its mission to prevent and alleviate human suffering in the face
of emergencies.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Saratoga does
hereby recognize March 2021 as America Red Cross Month and encourage all Saratoga residents to
support this organization and its noble humanitarian mission.
WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA this 17th day of
March 2021.
___________________________
Yan Zhao, Mayor
City of Saratoga
172
SARATOGA CITY COUNCIL
MEETING DATE:March 17, 2021
DEPARTMENT:City Manager’s Department
PREPARED BY:Debbie Bretschneider, CMC, City Clerk
SUBJECT:Proclamation Declaring March 2021 as Youth Arts Month
RECOMMENDED ACTION:
Present the proclamation declaring March 2021 as Youth Arts Month.
BACKGROUND:
Youth Art Month is celebrated each year in March to emphasize the value of art education and to
encourage support for excellent school art programs. Youth Art Month provides a forum for
acknowledging skills that are fostered through experience in art education programs.
ATTACHMENTS:
Attachment A –Proclamation Declaring March 2021 as Youth Arts Month
173
PROCLAMATION OF THE CITY COUNCIL
OF THE CITY OF SARATOGA DECLARING
MARCH 2021 AS YOUTH ARTS MONTH
WHEREAS, Youth Art Month is an annual celebration in March supported through
the Council for Art Education and is recognized by cities, counties, and states across the
United States; and
WHEREAS, the 2020/2021 theme of Youth Art Month is “Art Connects Us”; and
WHEREAS, arts education helps students develop creative problem-solving and
critical thinking abilities, as well as provides students with a deeper understanding of
multicultural values and beliefs; and
WHEREAS, the Santa Clara County Office of Education is committed to supporting
the arts to inspire and prepare students for success in the 21
st century by using arts education
to reinforce the skills students will need to become productive, contributing members of a
strong community; and
WHEREAS, art education brings creativity and innovation to the classroom through
collaborative strategies developed by a team of administrators, teachers, parents, students,
artists, and community leaders; and
WHEREAS, arts-learning strategies and arts integration help students build critical
thinking skills, curiosity, flexibility, communication, innovation, and collaboration, which
are key traits for success in post-secondary and are the traits required for post-secondary
education and the workplace; and
WHEREAS, the Saratoga City Council is dedicated to bringing art to the City of
Saratoga through the Public Art Committee’s projects.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Saratoga
does hereby proclaim March 2021 as Youth Arts Month and encourages Saratoga residents
to support the arts in schools.
WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA this 17th day
of March 2021.
___________________________
Yan Zhao, Mayor
City of Saratoga
174
SARATOGA CITY COUNCIL
MEETING DATE:March 17, 2021
DEPARTMENT:Public Works Department
PREPARED BY:Mainini Cabute, Environmental Programs Manager
SUBJECT:SB1383 Informational Presentation
RECOMMENDED ACTION:
Accept the SB1383 Informational Presentation from West Valley Solid Waste Management
Authority Executive Director regarding organics.
BACKGROUND:
Research data shows that in California, food waste accounts for approximately 17-18 percent of
total landfill disposal, and that organic materials, such as those that can be readily prevented,
recycled, or composted, account for a significant portion of the overall waste product.The
decomposition of organic waste in landfills produce methane,and scientists and climate change
experts have identified methane as a significant source of greenhouse gas emissions (GHG)
contributing to global climate change.
To address this issue, the State of California passed Assembly Bill 1826 (AB1826),which requires
businesses to recycle their organic waste beginning in 2016. In September 2019, the State passed
Senate Bill 1383 (SB1383), which set aggressive targets for reducing the amount of organic waste
that can be sent to landfills generated by all sources, including residents.
SB1383 establishes a target of 50 percent reduction in the level of statewide organic waste disposal
from the 2014 level by 2020 and increases this reduction requirement to 75 percent of the 2014
level for 2025. The law mandates that all organic waste generators, such as businesses and
residents, must actively participate in organic material collection programs.Additionally, the law
establishes an additional target stating that not less than 20 percent of the edible food that is
estimated to be disposed is recovered for human consumption by 2025.
SB1383 requires jurisdictions to provide organics recycling service to nearly all residents and
businesses.Jurisdictions must also develop or expand existing organic collection systems in all
sectors and plan for adequate organic processing. Additionally, jurisdictions must implement other
requirements, such as contamination monitoring, record keeping, and reporting. The following are
the program components that jurisdictions must have in place by January 2022.Enforcement of
penalties for noncompliance will begin on January 1, 2024.
175
SB1383 Program Components
Prescribed organics collection service for all residents and businesses.
Edible food recovery program.
Education and outreach program for generators.
Procurement of recycled and recovered organic products.
Adequate capacity for recycling of organic waste and edible food recovery.
Enforcement mechanism (ordinance change, franchise agreement, policy or permit).
To achieve the SB1383 goals, jurisdictions, such as the City of Saratoga, must develop
mechanisms to help residents and commercial generators comply with the new regulations. Such
mechanisms include working with garbage haulers to contractually develop the capacity and
infrastructure needed to collect and recycle organics. Jurisdictions must also update and adopt
enforceable ordinances that apply penalties for non-compliance to regulate, and to hold organic
generators accountable. These program changes will result in higher costs to the local
jurisdictions.
While SB1383 does not provide funding reimbursements to local agencies for the costs
associated with implementing the state-mandated programs, the legislation specifically
authorizes local jurisdictions to charge and collect fees to recover costs incurred by complying
with the regulations.
Garbage and recycling in the City of Saratoga are overseen by the West Valley Solid Waste
Management Authority. This Joint Powers Authority (JPA) was formed in October 1997
between the Cities of Saratoga, Campbell, Monte Sereno, and the Town of Los Gatos. The
Authority is governed by a four-member Board of Directors who are current council members of
their respective agencies.
The JPA has the authority to advise the Member Agencies on issues related to solid waste
handling and disposal and related rates and charges. The JPA also regulates and sets rates of
solid waste collection and disposal, transfer stations, resource recovery facilities, recycling
facilities, household hazardous waste facilities and landfills. In 1998, the JPA retained HF&H to
perform executive director, program management and accounting duties for the JPA.
HF&H has been informing the JPA Board Members and Member Agencies staff of SB1383
requirements over the past two years. HF&H has also been in constant communication with the
garbage and recycling haulers to discuss SB1383 regulations, necessary contract amendments,
and possible rate changes.
At the November 2020 JPA Board meeting, HF&H presented the table below which shows
potential low and high estimates for one-time implementation costs and ongoing program costs
for the Member Agencies to execute SB1383. These cost estimates were based on information
through public information, industry benchmarks, and other jurisdictions currently in the
processes of establishing baseline cost estimates. The low and high cost range varies due to labor
and staffing requirements and organic material costs.
176
The following table shows the estimated monthly rate impact to a residential customer with a 35-
gallon solid waste service. The rate impact is solely from the estimated SB1383 costs as shown
in the table above. The estimated impact does not reflect annual contractual rate adjustments for
the JPA’s contractors nor any JPA/Member Agency cost recovery changes. The rate increases
will be rolled out in two partial increases, one effective on July 1, 2021 and another increase
effective on July 1, 2022.
The JPA executive director, Marva Sheehan, will present SB1383 program requirements
information at the March 17, 2021 Saratoga City Council Meeting. Over the next few months,
the JPA will continue discussing strategies to implement the various components and to recover
costs as a result of the state mandates.City staff will work closely with the JPA to ensure that
appropriate outreach and communication are conducted with community members throughout
the process.
ATTACHMENT:
Attachment A –SB1383 Informational Presentation
177
SB 1383 Regulations
Funding Options
Marva Sheehan
msheehan@hfh-consultants.com
(925) 977-6961
West Valley Solid Waste Management Authority
Saratoga
Penalties
Next
Steps
SB 1383
Highlights
Jurisdiction
Compliance
March 17, 2021 178
SB 1383 Highlights
Organic Waste is the Largest
Waste Stream in California
2
Paper 18%Other Organics
19%
Non-Organic
Waste
33%Lumber
12%
Food 18%
CALIFORNIA DISPOSED
OF APPROXIMATELY
27 MILLION TONS OF
ORGANIC WASTE IN
2017
IN CALIFORNIA, MILLIONS ARE
FOOD INSECURE
1 IN 8 CALIFORNIANS
1 IN 5 CHILDREN
CALIFORNIA THROWS AWAY
MORE THAN 6 MILLION TONS
OF FOOD WASTE EVERY YEAR!
California’s Waste Stream
179
SB 1383 Highlights
2030 Statewide Goals
50%
40%
40%
Black
Carbon
Methane
HFC Gasses
Targets Short
Lived Climate
Pollutants
(SLCP)
3
CLIMATE CHANGE
NEGATIVELY IMPACTS
CALIFORNIA
180
Statewide Methane Emissions Reduction Goals
50%
75%
Edible Food
Recovery
Reduction of
Organic
Waste to
Landfill
Reduction of
Organic
Waste to
Landfill
2020
20%2025
4181
Implement Ordinances
and Polices, Monitor
Compliance,
Conduct Enforcement,
and Report to CalRecycle
Secure Access to Recycling
and Edible Food Recovery
Capacity
Procure Recyclable and
Recovered Organic
Products
Conduct Education and
Outreach to Community
Establish Edible Food
Recovery Program
Provide Organics Collection
Services to All Residents and
Businesses
Jurisdiction Compliance Requirements
EFFECTIVE JANUARY 1, 2022 5182
Containers & Collection
3-Container Collection System
6
Mandatory Colors for each Material TypeRecyclingOrganicsGarbage/LandfillResidential Carts –Organics & Recycling OK -Garbage will need to be changed
Commercial Bins–Garbage and Organics OK –Recycling will need to
change lids to blue
Color Change -Phase
in Period to 2036
Container or Lids to
meet color
requirements
Food scraps now in the Organics Cart!!!!!
183
Inspections & Enforcement
On or before January 2022, and annually thereafter
•Compliance reviews of commercial
solid waste accounts
•Quarterly route reviews (check for prohibited
contaminants)
•Inspection of edible food generators and
food recovery organizations
•Investigation of complaints
After January 1, 2024
•Notice of Violation (NOVs)
and fines issued to
non-compliant generators
by the jurisdiction
7
WVSWMA
184
3 8
Edible Food Generator Requirements
1.Recover edible food that would otherwise be
disposed through food recovery
services/organizations for human consumption
2.Maintain Records of:
•Food recovery services/organizations
used
•Copies of related contracts
•Details regarding types of food, frequency
of collection and quantities
8
2 Tiers
Tier 1 –(1/1/22)
Supermarkets,
large grocery
stores, etc
Tier 2 -(1/1/25)
Smaller
generators
185
3
8
Jurisdiction Edible Food Recovery Requirements
Implement Edible Food Recovery Program
•Educate Tier 1 and 2 commercial edible food generators
•Increase access to food recovery programs/services
•Increase edible food recovery capacity,if needed
•Monitor compliance of food generators, food recovery
services, and food recovery organizations
9186
Education & Outreach
Information to be Provided by Jurisdictions*
*February 2022, annually
Source separation requirements
Methods for reducing organic waste
Benefits of reducing methane through
organics recycling
If 5% of households are “limited English”
speakers, must provide information in
languages that are understood
Edible food programs (Who? What? Where?)
10187
3
Jurisdiction Procurement Requirements
Beginning January 1, 2022
1.Jurisdiction must procure a quantity of organic waste
products (either compost or renewable natural gas)
based on population
2.At least 75% of annual purchases of paper products and
printing/writing paper must be recycled content paper
11188
3
8
By January 1, 2022
1.Recycling/organics ordinance for all generators
2.Self-haul/back-haul reporting ordinance
3.Edible food recovery ordinance
4.CalGreen building standards ordinance
5.Enforcement ordinance
6.Hauler regulation ordinance
7.Procurement policies for organic waste products
8.Potential amendment of existing ordinances, policies, or
procedures to remove restrictions prohibited by SB 1383 for
some organics-related locally-adopted standards and
policies
Required Ordinances and Policies
12189
Reporting & Recordkeeping
13
Initial Compliance Report (Due 2/1/2022)
Annual report (Due 8/1/2022, and annually thereafter)
•Collection system
•Contamination monitoring
•Waivers
•Education & outreach
•Hauler oversight
•Edible food recovery
•Organic waste recycling
capacity
Implementation Record (Ongoing)
WVSWMA
190
Penalties for Noncompliance
11 Base Tables
(Prescribe Penalties)
1 table for jurisdictions; 10 tables for CalRecycle
Penalties target jurisdictions (primarily), facilities,
haulers, organic waste generators, property
owners, and edible food generators
Fines for generators and jurisdictions range from
$50/violation (level 1)to $10,000/day (Level 6)
Generator compliance initiated with Notice of
Violation (NOV), not fine
14191
Funding Options
Increase rates, charge for organics
Restructure trash, recycling, & organics rates
Implement new SB 1383 fee
Adjust or implement C&D admin fee
15
UNFUNDED
STATE
MANDATE!
192
Next Steps
WVSWMA is currently negotiating an
amendment with WVC&R
Modify ordinances
Plan/negotiate/procure services
Analyze funding and set rates
Begin outreach via Social Media, etc.
16193
Questions
17
Marva M. Sheehan
Executive Director
WVSMWA
msheehan@hfh-consultants.com
194
SARATOGA CITY COUNCIL
MEETING DATE:March 17, 2021
DEPARTMENT:City Manager’s Department
PREPARED BY:Debbie Bretschneider, CMC, City Clerk
SUBJECT:City Council Meeting Minutes
RECOMMENDED ACTION:
Approve the City Council minutes for the Regular City Council Meeting on March 3, 2021.
BACKGROUND:
Draft City Council minutes for each Council Meeting are taken to the City Council to be
reviewed for accuracy and approval. Following City Council approval, minutes are retained for
legislative history and posted on the City of Saratoga website. The draft minutes are attached to
this report for Council review and approval.
FOLLOW UP ACTION:
Minutes will be retained for legislative history and posted on the City of Saratoga website.
ATTACHMENTS:
Attachment A –Minutes for the Regular City Council Meeting on March 3, 2021
195
Saratoga City Council Minutes ~ March 3, 2021 ~ Page 1 of 6
MINUTES
WEDNESDAY, MARCH 3, 2021
SARATOGA CITY COUNCIL REGULAR MEETING
At 3:30 p.m., the City Council held interviews for Planning Commissioner openings via
teleconferencing through Zoom.
FITZSIMMONS/WALIA MOVED TO CONTINUE THE DELIBERATION ON THE
SELECTION OF PLANNING COMMISSIONERS UNTIL AFTER THE END OF THE
REGULAR SESSION.MOTION PASSED BY VERBAL ROLL CALL. AYES: ZHAO,
WALIA, KUMAR, FITZSIMMONS, BERNALD. NOES: NONE. ABSTAIN: NONE.
ABSENT: NONE.
Mayor Zhao called the virtual Regular Session to order at 7:01 p.m. via teleconferencing through
Zoom.
Prior to Roll Call, the Mayor and City Clerk explained that the City Council meeting was conducted
pursuant to provisions of the Brown Act and a recent Executive Order issued by the Governor to
facilitate teleconferencing to reduce the risk of COVID-19 transmission at public meetings. Ordinarily
the Brown Act sets strict rules for teleconferencing. The Governor’s Executive Order has suspended
those rules. The Executive Order does require that public agencies continue to notice meetings in
advance and provide members of the public an opportunity to observe the meeting and offer public
comment. The City Council met all of the applicable notice requirements and the public is welcome to
participate in this meeting. Information on how the public can observe the meeting and provide public
comment was also shared. Additionally, the Mayor explained that votes would be taken through roll call.
ROLL CALL
PRESENT:Mayor Yan Zhao, Vice Mayor Tina Walia, Council Members Rishi
Kumar, Kookie Fitzsimmons, Mary-Lynne Bernald
(All Council Members appearing via teleconference)
ABSENT:None
ALSO PRESENT:James Lindsay, City Manager
Richard Taylor, City Attorney
Crystal Bothelio, Assistant City Manager
Debbie Bretschneider, City Clerk
Mary Fury, Administrative Services Director
Debbie Pedro, Community Development Director
John Cherbone, Public Works Director
Lauren Pettipiece, Public Information Officer
(All staff members appearing via teleconference)
City Clerk Debbie Bretschneider confirmed all City Council members could hear the meeting
proceedings and no doubts were expressed regarding the identities of the individuals representing
themselves as City Council Members.
REPORT ON POSTING OF THE AGENDA
City Clerk Debbie Bretschneider reported that the agenda for this meeting was properly posted
on February 26, 2021.
196
Saratoga City Council Minutes ~ March 3, 2021 ~ Page 2 of 6
ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS
None
ANNOUNCEMENTS
Mayor Zhao shared information about COVID-19 updates, the new weekly Saratoga Source,
voting on Paint the City artwork, and the Youth Commission recruitment.
CEREMONIAL ITEMS
Proclamation Declaring March 8, 2021 as International Women’s Day
Recommended Action:
Present the proclamation Declaring March 8, 2021 as International Women’s Day to the Saratoga
Foothill Club.
Mayor Zhao and the Council Members presented the proclamation declaring March 8, 2021 as
International Women’s Day to the Saratoga Foothill Club President Paula Kraule and the Inner
Wheel of Saratoga President Janice LeFevre.
1.CONSENT CALENDAR
1.1. City Council Meeting Minutes
Recommended Action:
Approve the City Council minutes for the Regular City Council Meeting on February 17,
2021.
WALIA/FITZSIMMONS MOVED TO APPROVE THE CITY COUNCIL MINUTES
FOR THE REGULAR CITY COUNCIL MEETING ON FEBRUARY 17, 2021.
MOTION PASSED BY VERBAL ROLL CALL. AYES: ZHAO, WALIA, KUMAR,
FITZSIMMONS, BERNALD. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE.
1.2. Review of Accounts Payable Check Registers
Recommended Action:
Review and accept check registers for the following accounts payable payment cycles:
02/17/21 Period 8; 2/23/21 Period 8:
WALIA/FITZSIMMONS MOVED TO ACCEPT CHECK REGISTERS FOR THE
FOLLOWING ACCOUNTS PAYABLE PAYMENT CYCLES: 02/17/21 PERIOD 8;
2/23/21 PERIOD 8.MOTION PASSED BY VERBAL ROLL CALL. AYES: ZHAO,
WALIA, KUMAR, FITZSIMMONS, BERNALD. NOES: NONE. ABSTAIN: NONE.
ABSENT: NONE.
1.3. Treasurer’s Report for the Month Ended January 31, 2021
Recommended Action:
Review and accept the Treasurer’s Report for the month ended January 31, 2021.
WALIA/FITZSIMMONS MOVED TO ACCEPT THE TREASURER’S REPORT FOR
THE MONTH ENDED JANUARY 31, 2021. MOTION PASSED BY VERBAL ROLL
197
Saratoga City Council Minutes ~ March 3, 2021 ~ Page 3 of 6
CALL. AYES: ZHAO, WALIA, KUMAR, FITZSIMMONS, BERNALD. NOES: NONE.
ABSTAIN: NONE. ABSENT: NONE.
1.4. Final Map Approval for Two Lots Located At 13939 Quito Road-(397-43-017)
Owners: GHRT Quito Road, LLC., A California Limited Liability Company
Recommended Action:
Move to adopt resolution granting final map approval of tentative map application No. SUB
19-0001 for two lots located at 13939 Quito Road (APN 397-43-017).
RESOLUTION 21-008
WALIA/FITZSIMMONS MOVED TO ADOPT THE RESOLUTION GRANTING
FINAL MAP APPROVAL OF TENTATIVE MAP APPLICATION NO. SUB 19-0001
FOR TWO LOTS LOCATED AT 13939 QUITO ROAD (APN 397-43-017). MOTION
PASSED BY VERBAL ROLL CALL. AYES: ZHAO, WALIA, KUMAR,
FITZSIMMONS, BERNALD. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE.
Vice Mayor Walia commented on this item.
2.PUBLIC HEARING
None
3.GENERAL BUSINESS
3.1. Housing Element Engagement Strategy
Recommended Action:
Receive report and provide staff with feedback on outreach and engagement strategy.
Lauren Pettipiece, Public Information Officer, presented the staff report.
Mayor Zhao invited public comment on the item.
No one requested to speak.
WALIA/FITZSIMMONS MOVED TO RECEIVE THE REPORT AND DIRECTED
STAFF TO PROVIDE THE CITY COUNCIL WITH A SUMMARY AFTER
COMMUNITY AND SMALL GROUP MEETINGS AND TO TRAIN AND ENGAGE
THE PLANNING COMMISSION ON THE HOUSING ELEMENT UPDATE.
MOTION PASSED BY VERBAL ROLL CALL. AYES: ZHAO, WALIA, KUMAR,
FITZSIMMONS, BERNALD. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE.
3.2. City Council Position on Senate Bill 9
Recommended Action:
Approve the resolution in opposition to Senate Bill 9 and authorize submittal of a letter from
the City Council expressing its opposition.
Crystal Bothelio, Assistant City Manager, presented the staff report.
Mayor Zhao invited public comment on the item.
198
Saratoga City Council Minutes ~ March 3, 2021 ~ Page 4 of 6
No one requested to speak.
RESOLUTION 21-009
BERNALD/FITZSIMMONS MOVED TO APPROVE THE RESOLUTION IN
OPPOSITION TO SENATE BILL 9 AND AUTHORIZE SUBMITTAL OF A
LETTER FROM THE CITY COUNCIL EXPRESSING ITS OPPOSITION.MOTION
PASSED BY VERBAL ROLL CALL. AYES: ZHAO, WALIA, KUMAR,
FITZSIMMONS, BERNALD. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE.
During City Council Items, the City Council returned to agenda item 3.2.
Mayor Zhao invited public comment on the reopened item.
No one requested to speak.
KUMAR/BERNALD MOVED TO REOPEN ITEM 3.2. CITY COUNCIL POSITION
ON SENATE BILL 9 AND AUTHORIZE SUBMITTAL OF A LETTER TO
SENATOR DAVE CORTESE FROM THE CITY COUNCIL EXPRESSING ITS
OPPOSITION TO SB 9. MOTION PASSED BY VERBAL ROLL CALL. AYES: ZHAO,
WALIA, KUMAR, FITZSIMMONS, BERNALD. NOES: NONE. ABSTAIN: NONE.
ABSENT: NONE.
3.3. Amendment to Public Art Policy
Recommended Action:
Approve the resolution amending the Public Art Policy to allow the Public Art Committee
to authorize placement of artwork that is valued at $25,000 or less and meets other criteria
outlined in the policy.
Crystal Bothelio, Assistant City Manager, presented the staff report.
Mayor Zhao invited public comment on the item.
No one requested to speak.
RESOLUTION 21-010
BERNALD/FITZSIMMONS MOVED TO APPROVE THE RESOLUTION
AMENDING THE PUBLIC ART POLICY TO ALLOW THE PUBLIC ART
COMMITTEE TO AUTHORIZE PLACEMENT OF ARTWORK THAT IS
VALUED AT $25,000 OR LESS AND MEETS OTHER CRITERIA OUTLINED IN
THE POLICY. MOTION PASSED BY VERBAL ROLL CALL. AYES: ZHAO,
WALIA, KUMAR, FITZSIMMONS, BERNALD. NOES: NONE. ABSTAIN: NONE.
ABSENT: NONE.
BERNALD /FITZSIMMONS MOVED TO DIRECT THE PUBLIC ART
COMMITTEE TO CONSIDER AMENDMENTS TO THE PUBLIC ART POLICY
RELATED TO ART PURCHASES AND LEASES AND PRESENT THE
COMMITTEE’S RECOMMENDATIONS TO THE CITY COUNCIL AT A FUTURE
199
Saratoga City Council Minutes ~ March 3, 2021 ~ Page 5 of 6
MEETING.MOTION PASSED BY VERBAL ROLL CALL. AYES: ZHAO, WALIA,
KUMAR, FITZSIMMONS, BERNALD. NOES: NONE. ABSTAIN: NONE. ABSENT:
NONE.
COUNCIL ASSIGNMENTS
Mayor Yan Zhao
Council Finance Committee – the committee received an overview of the CIP Budget process.
West Valley Mayors & Managers – the members received reports from two guest speakers,
including Santa Clara County Fire Chief Bolden on wildfire prevention and Saratoga Council
Member Kumar spoke on the potential San Jose Water increase in rates.
Vice Mayor Tina Walia
Council Finance Committee – the committee received an overview of the City’s budget process.
Saratoga Ministerial Association – the members discussed the importance of the Housing
Element and would like City staff to attend a meeting a Ministerial Association meeting to
discuss it. The members also discussed the next Living Room Conversations and that all
members of the Ministerial Association invite all residents to their houses of worship.
Council Member Rishi Kumar
Nothing to report.
Council Member Kookie Fitzsimmons
Chamber of Commerce – the Board spoke about the upcoming Joint Meeting with Council and
the Council discussion of Village Beautification.
Council Member Mary-Lynne Bernald
Hakone Foundation Board & Executive Committee – Board thanks the City for the $5000 in
operating expenses. The Board received a report on the Gift shop expansion on website and the
fundraising activities.
Saratoga Historical Foundation – the Board discussed the need for new Board Members,
received a review of Blacksmith shop project, and the Los Altos Museum presented.
CITY COUNCIL ITEMS
Council Member Kumar proposed reopening agenda item 3.2 to authorize a letter to State
Senator Cortese from the Saratoga City Council expressing opposition to SB 9.
Mayor Zhao, with support from Council Member Fitzsimmons, requested that the Council
consider a proposal to buy reflective vests for Neighborhood Watch groups.
COUNCIL COMMUNICATIONS
None
CITY MANAGER'S REPORT
None
Mayor Zhao requested a break at 8:32 p.m. and to resume the meeting at 8:50 p.m. for the City
Council to discuss the appointment of new Planning Commissioners.
200
Saratoga City Council Minutes ~ March 3, 2021 ~ Page 6 of 6
BERNALD/FITZSIMMONS MOVED TO ACCEPT RAZI MOHIUDDIN AND
JONATHAN CHOI AS THE TWO FULL TERM ENDING MARCH 31, 2025 AS
PLANNING COMMISSIONERS.
KUMAR/WALIA MOVED TO ACCEPT RAZI MOHIUDDIN AND JONATHAN CHOI
FOR FULL TERMS ENDING MARCH 31, 2025 AS PLANNING COMMISSIONERS
AND CHERIEL JENSEN FOR THE PARTIAL TERM ENDING MARCH 31, 2022 AS A
PLANNING COMMISSIONER.
ZHAO/WALIA MOVED TO SUBSTITUTE THE PRIOR TWO MOTIONS AND VOTE
INDIVIDUALLY ON SELECTIONS FOR THE THREE PLANNING COMMISSION
VACANCIES.MOTION PASSED BY VERBAL ROLL CALL. AYES: ZHAO, WALIA,
KUMAR, FITZSIMMONS, BERNALD. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE.
BERNALD/FITZSIMMONS MOVED TO SELECT RAZI MOHIUDDIN FOR A FULL-
TERM ENDING MARCH 31, 2025 ON THE PLANNING COMMISSION.MOTION
PASSED BY VERBAL ROLL CALL. AYES: ZHAO, WALIA, KUMAR, FITZSIMMONS,
BERNALD. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE.
FITZSIMMONS/WALIA MOVED TO SELECT JONATHAN CHOI FOR A FULL-TERM
ENDING MARCH 31, 2025 ON THE PLANNING COMMISSION.MOTION PASSED BY
VERBAL ROLL CALL. AYES: ZHAO, WALIA, KUMAR, FITZSIMMONS, BERNALD.
NOES: NONE. ABSTAIN: NONE. ABSENT: NONE.
FITZSIMMONS/WALIA MOVED TO SELECT CHERIEL JENSEN FOR A PARTIAL-
TERM ENDING MARCH 31, 2022 ON THE PLANNING COMMISSION.MOTION
PASSED BY VERBAL ROLL CALL. AYES: ZHAO, WALIA, KUMAR, FITZSIMMONS.
NOES: BERNALD. ABSTAIN: NONE. ABSENT: NONE.
ADJOURNMENT
BERNALD/ FITZSIMMONS MOVED TO ADJOURN THE MEETING AT 9:41 P.M.
MOTION PASSED BY VERBAL ROLL CALL. AYES: ZHAO, WALIA, KUMAR,
FITZSIMMONS, BERNALD. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE.
Minutes respectfully submitted:
Debbie Bretschneider, City Clerk
City of Saratoga
201
Rene Rivera, Accounting Technician
SUBJECT: Review of Accounts Payable Check Registers
RECOMMENDED ACTION:
Review and accept check registers for the following accounts payable payment cycles:
BACKGROUND:
The information listed below provides detail for City check runs. Checks issued for $20,000 or greater are listed separately as well as
any checks that were voided during the time period. Fund information, by check run, is also provided in this report.
REPORT SUMMARY:
Attached are Check Registers for:
Date Ending
3/2/2021 142793 142822 30 145,854.19 3/9/2021 2/23/2021 142792
Accounts Payable 3/9/2021 142823 142870 48 717,608.76 3/9/2021 3/2/2021 142822
*The March 2, 2021 check run was released on March 9, 2021 due to technical issues.
Accounts Payable checks issued for $20,000 or greater:
Date Check #Dept.Amount
3/9/2021 142793 4Leaf, Inc General Fund CDD Plan Rev & Nov-Jan Bldg Insp 61,623.73
3/9/2021 142810 Manish & Anjali Gupta General Fund CDD Ref Tree Deposit & Bond 39,503.00
3/9/2021 142834 Evans West Valley Spray General Fund PW Weed Spray 21,090.00
3/9/2021 142835 Fehr & Peers General Fund PW/CDD Traffic & Engineering Svcs 31,751.07
3/9/2021 142845 Off of Sheriff Fiscal Svc General Fund ADM Mar 21 Law Enforcement 534,079.83
3/9/2021 142862 Villalobos & Associates CIP Projects Fund PW Various Repairs 30,265.00
Accounts Payable checks voided during this time period:
AP Date Check #Amount
ATTACHMENTS:
Check Registers in the 'A/P Checks By Period and Year' report format
Fund Purpose
StatusReason Issued to
Issued to
Prior Check RegisterChecks
ReleasedTotal Checks Amount
Accounts Payable *
SARATOGA CITY COUNCIL
MEETING DATE:March 17, 2021
DEPARTMENT:Finance & Administrative Services
03/02/21 Period 9; 03/09/21 Period 9:
PREPARED BY:
Ending Check
#
Starting
Check #Type of Checks Date
202
203
204
205
206
207
208
209
210
211
1
SARATOGA CITY COUNCIL
MEETING DATE:March 17, 2021
DEPARTMENT:City Attorney
PREPARED BY:Richard Taylor, City Attorney
SUBJECT:Electronic Claims Filing Policy
RECOMMENDED ACTION:
Adopt the attached resolution establishing the City’s Electronic Claims Filing Policy.
BACKGROUND:
As part of its efforts to make City services available online,staff has prepared the attached
resolution authorizing claims to be filed electronically in accordance with recent changes to State
law. The Government Claims Act (“Act”) provides that prior to bringing a lawsuit for damages
against a public entity, a claimant must submit a written claim to the entity. In 2020 the
legislature approved Senate Bill (SB) 1473 to authorize electronic claim submissions if the local
public entity expressly authorizes electronic submissions by ordinance or resolution. The bill
also provided that, for claims submitted electronically, the local public entity may send any
notices required under the Act to the electronic address from which the claim was received, or to
an alternative electronic address if requested.These measures will simplify the process for
claimants and the City alike. State law continues to require that the City process claims
manually if claimants prefer.
The attached resolution provides the required authorization for the City to accept electronically
filed claims. The policy attached to the resolution spells out the nature of the information needed
for these claims. The policy will help claimants understand what information the City requires in
order to properly investigate claims. The policy also allows the City to handle claims
correspondence electronically for those who have filed e-claims.
ATTACHMENTS
Attachment 1 –Resolution Establishing the City of Saratoga Electronic Claims Filing Policy
1341147.1
212
RESOLUTION NO. 21-____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA
ESTABLISHING THE CITY OF SARATOGA ELECTRONIC CLAIMS FILING
POLICY
WHEREAS, the Government Claims Act, pursuant to California Government Code
section 945.4, requires a claimant to present the City with a written claim prior to commencing a
lawsuit against the City for damages; and
WHEREAS, California Government Code section 915(a)(3) authorizes a claimant to
present a claim to the City electronically if the City adopts an ordinance or resolution that
establishes requirements for electronic claim submissions; and
WHEREAS, California Government Code section 915.4(a)(3) authorizes the City to
send notices related to electronic claim submissions to the email address associated with the
claim, or an alternative email address if the claimant so requests; and
WHEREAS, in the modern workplace, the use of electronic records has become routine
in the regular course of business, with employees of public and private entities increasingly using
various electronic forms of communication; and
WHEREAS, the use of electronic records and communication has drastically increased
in the past year due to the ongoing COVID-19 pandemic; and
WHEREAS, obtaining claims and other documents electronically reduces staff time and
material waste compared to mailing and handling hard copy claims; and
WHEREAS, this Electronic Claims Filing Policy outlines the means by which the City
will accept electronic claims, the information required for each claim, the consequences for not
providing all required information, and the method of sending notices regarding such claims.
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NOW, THEREFORE BE IT RESOLVED,that the City Council of the City of Saratoga
hereby adopts the attached City of Saratoga Electronic Claims Filing Policy.
The above and foregoing resolution was passed and adopted at a regular meeting of the Saratoga
City Council held on the 17th day of March 2021 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Yan Zhao, Mayor
ATTEST:
DATE:
Debbie Bretschneider, City Clerk
214
City of Saratoga Electronic
Claims Filing Policy 1 Adopted March 17, 2021
Via Resolution 21-___
CITY OF SARATOGA ELECTRONIC CLAIMS FILING POLICY
Adopted March 17, 2021 by Resolution No. 21-__
I.Purpose
A.This policy establishes the process by which persons may submit claims
electronically to the City of Saratoga (“City”).
B.The Government Claims Act (“Act”) provides that prior to bringing a lawsuit for
damages against a public entity, a claimant must submit a written claim to the
entity. Recent amendments to the Act provide for electronic processing of claims
by cities where authorized by ordinance or resolution.
C.This policy, adopted by the Resolution noted above, authorizes electronic
processing of claims, outlines the information required by the City for each claim,
indicates the consequences of not providing all required information, and
describes the means by which the City will send claimants notices regarding
electronically submitted claims.
D.Nothing in this policy requires claims to be filed electronically. Claims may
continue to be filed by other than electronic means in accordance with applicable
law.
II.Electronic Claim Submission Procedures
A.Submitting electronic claims: Persons may submit electronic claims to the City
solely using the electronic claims portal located on the City’s website and in
accordance with this policy.
B.Required information: Claimants must provide the following information with
each claim:
1.Information regarding the claimant:
(a)The name of the claimant.
(b)An email address for the claimant.
(c)A postal address of the claimant.
(d)A phone number by which the City may reach the claimant during
daytime business hours.
2.Information regarding the incident on which the claim is based:
(a)The date of the incident.
(b)The place of the incident.
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City of Saratoga Electronic
Claims Filing Policy 2 Adopted March 17, 2021
Via Resolution 21-___
(c)The circumstances that led to the incident. Claimants must provide
sufficient information for the City to properly investigate and
consider the claim.
(d)The reason(s) why the claimant believes the City is responsible for
the claimant’s damages. If the claimant relies on more than one
theory of recovery, the claim should state the basic facts to support
all potential theories of recovery.
3.A description of the injury, damage, indebtedness, obligation, or loss
incurred (collectively “losses”), as far as known when the claimant
submits the claim.
4.The amount claimed:
(a)If the amount claimed is less than $10,000, the full amount
claimed.
(b)If the amount claimed is more than $10,000, the claimant need not
specify the amount, but the claimant must specify whether superior
court jurisdiction over the claim is limited (up to $25,000) or
unlimited (over $25,000).
5.The claimant’s electronic signature or the electronic signature of another
person authorized to file the claim on the claimant’s behalf evidenced by
completion of the Electronic Signature Agreement portion on the claims
portal and checking the “I agree” box. The claimant agrees, by signing
electronically or by authorizing a third-party to sign electronically on the
claimant’s behalf, that:
(a)the electronic signature will bind the claimant to the same extent as
a handwritten signature;
(b)the claim will not be signed with a handwritten signature; and
(c)the City may ask the claimant to provide a handwritten signature in
the future.
C.Required information, if known: Claimants must provide the following
information with each claim, if known to them:
1.The name of the public employee(s) who may have caused the claimant’s
losses.
2.The time of the incident.
3.The names, addresses, phone numbers, and email addresses of any
witnesses to the incident.
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City of Saratoga Electronic
Claims Filing Policy 3 Adopted March 17, 2021
Via Resolution 21-___
4.If the claim concerns the claimant’s vehicle, the vehicle license plate
number; the vehicle make, model, and year; the vehicle’s mileage at the
time of the incident; and the claimant’s driver’s license number.
D.Optional information: Claimants optionally may provide an alternative contact to
receive official notices and correspondence regarding the claim. Alternative
contact information includes:
1.The name of the alternative contact.
2.The alternative email address.
3.The alternative postal address.
4.The phone number by which the City may reach the alternative contact
during daytime business hours.
E.Consequences for failure to provide required information:
1.Failure to provide all required information to support the claim may delay
processing of the claim, result in rejection of the claim, or preclude the
claimant from later bringing a lawsuit against a public employee as an
individual defendant.
2.Failure to provide a valid email address for the claimant or an alternative
contact absolves the City of its duty to send notices of defects regarding
the claim.
F.Notices regarding electronically submitted claims: By submitting a claim
electronically, the claimant agrees that the City may send notices and all other
correspondence regarding the claim exclusively to the email address associated
with the claim or to the alternative email address as specified.
1331382.5
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SARATOGA CITY COUNCIL
MEETING DATE:March 17, 2021
DEPARTMENT:City Manager’s Department
PREPARED BY:Debbie Bretschneider, CMC, City Clerk
SUBJECT:Resolution Denouncing Violence Against Asian American Community
Members
RECOMMENDED ACTION:
Adopt resolution denouncing violence against Asian American community members.
BACKGROUND:
At the request of Mayor Zhao, this item has been added to the March 17, 2021 City Council
agenda.In response to recent incidents of hate crimes against Asian Americans in the San
Francisco Bay Area, the Cities Association of Santa Clara County has urged cities in the County
to adopt a resolution affirming their commitment to the well-being and safety of the Asian
American community. Santa Clara County was one of the first counties in the nation to become a
minority-majority county and Asians currently make up 37 percent of the County’s population.
ATTACHMENTS:
Attachment A –Resolution Denouncing Violence Against Asian American Community
Members
218
RESOLUTION NO. 21-___
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA
DENOUNCING ONGOING ANTI-ASIAN SENTIMENT AND VIOLENCE AGAINST
ASIAN AMERCIAN COMMUNITY MEMBERS
WHEREAS, the Saratoga City Council wishes to affirm its commitment to the well-being and
safety of Asian American community members and ensure they know they are not alone and that they can
speak out to help stop the spread of bigotry; and
WHEREAS, a United Nations report released in August 2020 correlated a documented rise in
attacks against Asian Americans due to rhetoric referring to COVID-19 publicly as the “Chinese Virus”;
and
WHEREAS,incidents of hate crimes against Asian Americans have continued, including a recent
surge in the San Francisco Bay Area, some notable for their violence and cruelty; and
WHEREAS, the recent rise of violence against Asian Americans is part of a larger history of
violence against communities of color and we must work together to create community-centered solutions
that stop the violence in all communities; and
WHEREAS,in Santa Clara County, one of the first minority-majority counties in the nation,
Asians have been the largest racial group since 2014, and currently, Asians make up 37 percent of the
county’s population; and
NOW, THEREFORE,the City Council of the City of Saratoga hereby resolves to stand with the Asian
American and Pacific Islander community and calls on all residents and leaders to join us in condemning
racist attacks.
The above and foregoing resolution was passed and adopted at a regular meeting of the Saratoga City
Council held on the 17
th day of March 2021 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Yan Zhao, Mayor
Attest:
Debbie Bretschneider, CMC, City Clerk DATE
219
SARATOGA CITY COUNCIL
MEETING DATE:March 17, 2021
DEPARTMENT:Community Development Department
PREPARED BY:Debbie Pedro, Community Development Director
SUBJECT:Saratoga Business Renewal/Beautification Proposal
RECOMMENDED ACTION:
Review the Saratoga Business Renewal/Beautification proposal and direct staff accordingly.
BACKGROUND:
The item has been placed on the agenda as a City Council item at the request of Council Member
Fitzsimmons and Mayor Zhao from the February 17, 2021 meeting. For over a year now, local
businesses have been hugely impacted by COVID-19. While many have found new ways to
pivot and persevere through the pandemic, some businesses have struggled and a few have gone
out of business as evidenced by multiple empty storefronts. As Santa Clara County moves
towards reopening, it is anticipated that business activities in the City will eventually resume to
pre-COVID levels. In February, Councilmember Fitzsimmons met with Board Members from
the Chamber of Commerce to discuss how the City can help local businesses through these
challenging times. Their ideas to renew/beautify Saratoga businesses with aesthetic
enhancements are included in Attachment A.
DISCUSSION:
In 2004, the City launched a similar initiative called the Village Façade Improvement Grant
Program to encourage private investment in the Village. Property or business owners received
reimbursement of 50% of a project’s cost, up to a maximum of $5,000, which were related to
façade improvements. Eligible projects included those that made exterior improvements to
storefronts visible from Big Basin Way and included items such as new paint, signage, awnings,
or landscaping. The program ended in 2016. A detailed description of the former Village Façade
Improvement Program is included in Attachment B.
If the Council wishes to move forward with the Saratoga Business Renewal/Beautification
proposal, a new City-wide program could be developed and modeled after the 2004 Village
Façade Improvement Grant Program with updates and modifications.
ATTACHMENTS:
Attachment A – Saratoga Business Renewal/Beautification Proposal
Attachment B – 2004 Village Façade Improvement Grant Program
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Page 1 of 1
Saratoga Business Renewal/Beautification Preliminary Notes
March 8, 2021
From: Kookie Fitzsimmons, Chuck Page, Jamie Price
Concept:
As the COVID vaccine is reaching the public, we expect more people will be out and carrying on
their lives as they did prior to the COVID pandemic.
Our hopes are that:
People make their way back to Saratoga to do business.
We make Saratoga more enticing to potential businesses.
We retain existing businesses.
In this spirit, with support from the City, we would like to renew/beautify Saratoga businesses
with aesthetic enhancements.
We would like to:
Incorporate unifying elements that draw attention to the businesses.
Encourage building owner engagement and implementation of ideas.
Involve community volunteer organizations.
Possible Actions:
Power wash (i.e.: awnings, sidewalk, etc.)
Flower pots on parklets (i.e.: on the railings)
Roof line lights
o Concept: Emphasis on horizontal lines, judicious placement (unifying design
element)
Engage volunteer organizations (i.e.: Village Gardeners, High School groups, Public Art
Committee, Rotary, etc.).
Matching Grant program: fair, reasonable, flexible, clear guidelines
Messaging: Emphasis on inspiration, opportunity, solutions. No judgement, no criticism.
Manage expectations, clarity in project scope.
Attachment A
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1
City of Saratoga
Village Façade Improvement Program
Program Description:
In 2004, the City of Saratoga began the Village Façade Improvement Program to revitalize the
downtown area and encourage private investment in the Village Commercial District along Big Basin
Way. Property owners or business owners (with property owner consent) can receive up to a 50%
reimbursement of total project costs for façade improvements. The maximum award for an approved
façade improvement to a storefront visible from Big Basin Way is $5,000. For example, a program
participant would receive $3,000 for a project that totaled $6,000. However, $5,000 is the most a
program participant can be reimbursed for a project that costs $10,000 or more.
Exterior improvements to storefronts in the Village Commercial District that are visible from Big Basin
Way are eligible for the program. Projects range from new paint, installation of an awning, to
landscaping.
To receive grant money, participants must submit an application and project proposal to the City. If
the project meets necessary requirements and funding is available, then the project will be approved
by the City Council Finance Committee and staff will notify the applicant if any permits or approvals
need to be obtained. Façade improvements must be completed within 1 year of project approval and
original receipts for all project expenses (labor, materials, etc.) are required for reimbursement.
Village Façade Improvement Program funds are distributed on a first-come-first-serve basis.
Program Criteria:
-Exterior improvements, visible from Big Basin Way, will bring improved area into compliance
with City building codes, ordinances, statutes, or requirements, or those of any other entities
that may have jurisdiction over the property (i.e. fire safety codes)
-Painting, signage, lighting, and exterior repair projects that follow Village Design Guidelines
-Addition of shade feature to storefronts, particularly awnings
-Landscaping that beautifies Big Basin Way streetscape
-Façade improvements that enhance design elements and architectural features, such as inlaid
tile, brick, decorative cornices, enhanced doors or window treatments
Examples of Approved Projects:
-New exterior paint
-Installation or replacement of canvas awning
-Improvements to sidewalk seating areas, including landscaping
-New signage or improvements to existing signage
-Enhancements to doors and windows, including new trim
-Installation of exterior planter boxes
Proposals for the following are not eligible:
-Improvements that are outside of the Village Commercial District or not visible from Big Basin
Way
-Upgrades to electrical, gas, heating, or telecommunications
-Interior improvements, including carpet, tile, and partition walls
Attachment B
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2
Program Requirements:
- Submission of a completed Façade Improvement Application, including estimates, timeline,
photographs, and property owner permission, to the City of Saratoga Façade Improvement
Program
- Applicants other than the property owner (i.e. current business owner) must provide property
owner consent
- Up to 50% of project costs can be reimbursed through the Village Façade Improvement
Program
- Grants are not awarded in amounts greater than $5,000
- Project must be completed within 1 year of project approval
- After application approval, program participants may still be required to obtain approvals or
permits from City of Saratoga
- To receive reimbursements after project completion, program participant must submit original
receipts for all project expenses (labor, materials, etc.), photos of finished project, and review
of project goals listed in application
How to Apply:
- Submit one (1) original and two (2) copies of the completed application, along with photos of
the proposed project location and property owner consent (if necessary)
- If grant money is available, the application will be reviewed to determine if the project is
eligible for the Village Façade Improvement Program
- Once eligibility is established, projects will be considered and approved by the City Council
Finance Committee
- Upon approval, staff will inform the applicant if permits, site plan, or any other documents are
required and a Façade Improvement Program Agreement will be executed between the City of
Saratoga, business owner, and property owner—if applicant is separate from the property
owner
- Project must receive all appropriate and necessary permits or permissions
- To receive grant money, the project must be completed within 1 year of project approval as
stated in the Program Agreement
- Funds are available on a first-come-first serve basis
o First priority will be given to proposed projects that bring building into compliance with
City codes
o Second priority will be given to projects with an emphasis on enhancing the Big Basin
streetscape
No single parcel with multiple tenants may take up more than 33% of the total available Façade
Improvement Funds for any given fiscal year. Individual property owners and/or business owners
may apply for the Façade Improvement Program for consecutive years, as long as program
requirements are met.
For more information, please contact:
Christopher Riordan
City of Saratoga Community Development Department
13777 Fruitvale Avenue
Saratoga, CA 95070
Phone: (408) 868-1235
Email: criordan@saratoga.ca.us
223
Questions for Council
1.Does the Council want to create a Business Renewal/Beautification program?
If so:
2.What is the funding amount for the program?
3.What is the maximum amount of the matching grant?
4. What are the eligibility and selection criteria?
5. Convene committee to review and approve the applications?
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1
SARATOGA CITY COUNCIL
MEETING DATE:March 17, 2021
DEPARTMENT:City Attorney
PREPARED BY:Richard Taylor, City Attorney
SUBJECT:City Council Term Limits
RECOMMENDED ACTION:
Staff recommends that the City Council:
1.Adopt the attached resolution supporting voluntary compliance with the 1992 City of
Saratoga Term Limits Advisory Measure; and
2.Review the attached draft ballot measure for the November, 2022 election and provide
direction to staff.
BACKGROUND:
At its February 17 meeting,the City Council directed staff to bring forward a resolution
supporting voluntary compliance with the 1992 City of Saratoga Term Limits Advisory Measure
together with a draft measure for the November 2022 election to establish binding term limits in
Saratoga.
The resolution included as Attachment A is based on the resolution adopted by the City Council
on July 1, 2020. It declares the City Council’s support for voluntary compliance with the terms
of the 1992 advisory measure.
Attachment B is a draft ballot measure. Consistent with Council direction on the 17th it would
establish a limit of two terms. It further provides that a “term” includes a partial term of 2 years
or more. For clarity, it also provides that a partial term be ginning with election at a general
municipal election is considered a term subject to term limits (this is discussed further in the
section below on filling Council vacancies). Attachment C is the staff report from the February
17 meeting for reference to its discussion of the various legal and policy issues associated with
term limit measures.
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2
The remainder of this report provides background information on filling City Council vacancies,
the process to place the term limits measure on the ballot, and estimated cost of placing the
measure on the ballot.
Process for Filling City Council Vacancies
To assist in its discussion of when a partial term should be considered a “term” for the purposes
of term limits, Council asked for information on the process of filling vacancies on the City
Council. The process is set forth in Government Code section 36512(b). There are many
variables depending on the timing of the vacancy and the dates of elections, but the general
approach can be summarized as follows:
1.If a vacancy occurs in the first 19 months (see note below) of a Council Member’s term,
the vacancy must be filled at the City’s next municipal election or at an earlier special
election. The Council may appoint someone to serve until the date a new member is
elected. The person elected serves out the remainder of the term of the vacant seat. The
person elected would serve roughly 2 years depending on the dates that election results
are declared by the City Council or, if elected at a special election, more than 2 years.
2.If a vacancy occurs after the first 19 months of a Council Member’s term, the City
Council has the option of appointing someone to fill out the term or calling a special
election. An appointee under this circumstance could serve approximately 28 months at
most.
(The references to nineteen months above are an approximation. Specifically, the process in
paragraph 1 applies when the vacancy occurs in the first half of a Council member’s term AND
at least 130 days before the City’s next regular election. For example, in 2022, 130 days before
the November election is July 1, 2022. So if there was a vacancy before July 1, 2022 in a
Council seat elected in 2020, that vacancy would be filled at the November, 2022 election or at
an earlier special election. If the vacancy occurred after July 1, 2022, however, the process in
paragraph 2 would apply, even if the vacancy occurred in the first half of the Council member’s
term. This is because there would be fewer than 130 days between the vacancy and the
November election.)
Note that under option 1 a person elected to fill a vacancy at a general municipal election could
serve just under 2 years depending on the dates that the election results are declared. The
attached draft of term limits ordinance would consider that service to be a “term” for the
purposes of term limits even if it were just under 2 years. Of course the City Council has the
discretion to change that wording in the proposed measure.
Process to Place the Term Limits Measure on the Ballot
In order to place a term limits measure on the ballot, the City Council must adopt a resolution.
In addition to including the text of the ballot measure, the resolution must indicate the question
that will appear on the ballot. The question is limited to 75 words. Staff is proposing the
following question, which can be revised and refined as directed by the City Council:
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3
Shall the City of Saratoga adopt an ordinance establishing term limits for members of the
Saratoga City Council, limiting individuals to serving two terms and specifying the
duration of various types of partial terms that are considered a term for the purposes of
term limits?
In addition, either in the resolution placing the measure on the ballot or at a later time, the
Council must determine: 1) whether the full text of the measure will appear in the printed voter
information materials or omitted and made available on the City website or by request; 2)
whether it wishes to file arguments for or against the measure or authorize individual Council
members to file such arguments, and; 3) whether it wishes to allow rebuttal arguments to be
filed.
Typically, the City includes an impartial analysis of the measure prepared by the City Attorney
although this is not legally required. The impartial analysis would include an internet link to the
full text of the measure if it is not included in the voter information materials. Ballot arguments
for and against a measure and rebuttals to those arguments are also included in voter information
materials. The arguments for or against the measure may be written by the City Council, any
member or members of the City Council, any voter, a bona fide association of citizens, or any
combination of voters and associations. The Council must decide if it would like to file
arguments for or against the measure on its own or authorize one or more Council Members to
file arguments. In addition, the Council has the option to remove the current authorization for
rebuttal arguments and include only arguments for and against in the voter information materials.
In summary, if the City Council wishes to proceed with the Term Limits Ballot Measure staff
requires direction on the following:
1) Any revisions to the wording of the draft ballot measure included as Attachment B;
2) Any revisions to the proposed ballot question presented above;
3) Whether the following matters should be addressed in the resolution placing the measure
on the ballot or in a later resolution adopted in connection with other election
administration matters in 2022:
a. Placement of full text of the measure in the printed voter information materials;
b. Filing of arguments for or against the measure; and
c. Allowing rebuttal arguments to be filed
Fiscal Impact
The Registrar of Voters has provided a rough estimate of 2022 ballot costs indicating that the
cost of placing the measure on the ballot would be roughly $53,000.
ATTACHMENTS
Attachment A – Resolution Supporting Voluntary Compliance with 1992 Advisory Measure
Attachment B – Draft Term Limits Ballot Measure
Attachment C – Staff Report from February 17, 2021
1346648.1
227
1
RESOLUTION 21-__
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA
REGARDING VOLUNTARY COMPLIANCE WITH THE TERM LIMITS DESCRIBED
IN THE 1992 CITY OF SARATOGA TERM LIMITS ADVISORY MEASURE
WHEREAS, in 1992 the voters of the City of Saratoga approved a non-binding advisory
measure providing:
No person is eligible for election to the office of City
Councilmember more than twice in succession. A member of the
City Council who has served seven (7) consecutive years or longer
on the Council is ineligible for election to, or appointment to, such
office for a period of three (3) years following the end of his or her
last service.
WHEREAS, if the 1992 advisory measure were a binding measure, following expiration
of their terms Council members Bernald and Kumar would not be eligible to run for City Council
for a period of three years. Council members Fitzsimmons, Walia, and Zhao would be eligible to
run for re-election and if re-elected would not be eligible to run again for a period of three years.
WHEREAS,the City Council is considering placing a measure on the November 2022
ballot to adopt a term limits ordinance that would establish binding term limits applicable to
terms served following its adoption.
WHEREAS, state law does not allow the term limits ordinance to apply to terms that
have been or are currently being served.
WHEREAS, the proposed November ballot measure includes the following finding:
D. Under limits imposed by State law, this measure applies only
to those terms of office which commence on or after November
8, 2022. However, this measure does not repeal the 1992
advisory measure and the voters urge existing members of the
City Council to voluntarily comply with that measure.
WHEREAS, the City Council wishes to express its agreement with the above-referenced
finding.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Saratoga,
that the City Council declares that it agrees that existing members of the City Council should
voluntarily comply with the 1992 advisory measure with respect to future elections.
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2
The above and foregoing resolution was passed and adopted at a regular meeting of the Saratoga
City Council held on the 17th day of March, 2021 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Yan Zhao, Mayor
ATTEST:
DATE:
Debbie Bretschneider, CMC, City Clerk
1346649.1
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1
Draft Term Limits Ballot Measure
March 17, 2021
Term Limits for Saratoga City Council Members
Section 1. Purpose and Findings
A. The purpose of this measure is to establish legally binding term limits for the
Saratoga City Council.
B. In 1992, the voters of Saratoga adopted a non-binding advisory measure
which reflected the desire of the voters that Saratoga City Council Members
limit themselves to two consecutive full terms and not run for reelection
until three years had elapsed.
C. This measure would limit individuals to serving two terms on the City
Council. After serving two terms an individual would not be eligible to serve
again on the City Council.
D. Under limits imposed by State law, this measure applies only to those terms
of office which commence on or after November 8, 2022. However, this
measure does not repeal the 1992 advisory measure and the voters urge
existing members of the City Council to voluntarily comply with that
measure.
Section 2. Amendment to Saratoga Municipal Code
In accordance with California Government Code 36502(b), Section 2-10.200 is
added to the Saratoga Municipal Code to read:
2-10.200 Term Limits.
(a) No person may serve more than two terms on the Saratoga City Council.
(b) For purposes of this section:
(1) any person who is removed or has resigned from office shall be
deemed to have served a full term regardless of the amount of
time in office;
(2) any person who has been elected at a general municipal election
to fill the unexpired term of a vacant seat on the City Council shall
be deemed to have served a full term; and
(3) any person who has been appointed or elected at a special
election to fill the unexpired term of a vacant seat on the City
Council and served two or more years in that capacity shall be
deemed to have served a full term.
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2
(c) This section was adopted by the voters of the City of Saratoga at the
November 8, 2022 election and shall not be repealed or amended except by a
measure approved by a majority of the voters voting on the issue at an
election legally called for that purpose.
Section 3. Implementation.
A. This ordinance shall take effect only if approved by a majority of voters of the
City of Saratoga at the November 8, 2022 election.
B. In accordance with State law, the Saratoga Municipal Code provisions of this
ordinance shall apply prospectively only, to those terms of office which
commence on or after November 8, 2022.
C. If any section, subsection, paragraph, subparagraph, sentence, clause, phrase,
part, or portion of this measure is held to be invalid or unconstitutional by a
final judgment of a court of competent jurisdiction, such decision shall not
affect the validity of the remaining portions of this measure. The voters
hereby declare that this measure, and each section, subsection, paragraph,
subparagraph, sentence, clause, phrase, part, or portion thereof would have
been adopted or passed even if one or more sections, subsections,
paragraphs, subparagraphs, sentences, clauses, phrases, parts, or portions
are declared invalid or unconstitutional. If any provision of this measure is
held invalid as applied to any person or circumstance, such invalidity shall
not affect any application of this measure that can be given effect without the
invalid application.
1250762.7
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SARATOGA CITY COUNCIL
MEETING DATE:February 17, 2021
DEPARTMENT:City Attorney
PREPARED BY:Richard Taylor, City Attorney
SUBJECT: City Council Term Limits
RECOMMENDED ACTION:
Staff recommends that the City Council receive this report and provide direction to staff.
BACKGROUND:
The Mayor requested that the City Council be provided with information on terms limits.
Saratoga voters adopted an advisory measure concerning term limits in 1992. Because it is an
advisory measure it is not binding. (A copy of the measure is included as Attachment A.) This
report describes the legal requirements applicable to setting binding term limits for City Council
members and includes a summary of the term limits in place in other Santa Clara County
jurisdictions in Attachment B. In 2020 the City Council considered placing a term limits
measure on the ballot but did not do so. As part of that process the Council adopted a resolution
stating that it agreed that existing members of the City Council should voluntarily comply with
the 1992 advisory measure with respect to future elections. The staff reports are included as
background information as Attachments C and D and the adopted resolution .is included as
Attachment E.
Legal Requirements
When the advisory measure was adopted in 1992, state law did not permit general law cities to
enact term limits for Council Members. Since then, the law has changed such that cities may
adopt term limits. A term limit measure must (1) be approved by the voters of the city at a
regularly scheduled election and (2) apply prospectively only. (See Government Code section
36502(b).)
The “prospectively” provision has been interpreted to mean that a term limit ordinance may
apply only to terms beginning on or after the election date when the ordinance is approved by the
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voters. The law does not allow cities to adopt term limit measures that make current or prior
terms subject to the term limits. Therefore, while the City has the authority to adopt term limits
applicable to terms served after adoption of the term limit ordinance, it does not have the ability
to adopt a measure that would apply to the terms of current or past Council members.
Practically speaking, this means that if the voters approved a term limits measure at the
November 2022 election, those requirements would apply starting with the terms of Council
members elected or re-elected at that election.
A term limits ordinance must specify the number of terms that may be served. If a Council
member may run for additional terms after a break in service the ordinance should specify the
duration of the break that is required. The 1992 Advisory Measure set forth a limit of two
successive terms and called for a three year break in service before running for re-election.
Among the Santa Clara County cities with term limits one has lifetime limit of two terms, 7
require a break of two years, 3 require more than two years and one requires 22 months.
(Attachment B summarizes the approach used in Santa Clara County cities.) The ordinance
should also specify when a partial term is counted as a term that is subject to the term limits. In
most jurisdictions that is set at two years. The 1992 Advisory Measure set three or more years of
service in a partial term as counting as a term subject to term limits.
In order to place a term limits measure on the ballot the City Council would need to direct
preparation of a ballot measure and adopt a resolution placing that measure on the ballot and
making various other determinations no later than 88 days before the election (e.g., August 12,
2022 for measures to be on the November 2022 ballot). The June 17, 2020 staff report illustrates
the nature of the materials to be adopted.
ATTACHMENTS
Attachment A - 1992 Advisory Measure
Attachment B – Summary of Santa Clara County City Term Limits
Attachment C – Staff Report from June 17, 2020
Attachment D – Staff Report from July 1, 2020
Attachment E – Resolution 20-052 adopted July 1, 2020
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Attachment B
Term Limits Adopted by Cities In Santa Clara County
City Term Limits
Campbell Two consecutive terms.
22 month break in service before running again.
Applies to partial terms of 2 years or more.
Cupertino Two consecutive terms.
Four year break in service before running again.
Applies to partial term of more than 2 years and 354 days.
Gilroy No term limits per 2020 Candidate Guide.
Los Altos Two consecutive terms.
Two year break in service before running again.
Does not apply to any partial term.
Los Altos Hills Two consecutive terms.
Two year break in service before running again.
Does not address partial terms.
Los Gatos Two consecutive terms.
Four year break in service before running again.
Applies to partial terms of 2 years or more.
Milpitas Three consecutive terms as Mayor or Council
member; four consecutive terms if Mayor is elected Council
member (or vice-versa).
Two year break in service before running again.
Applies to partial terms of 2 years or more.
Monte Sereno Two consecutive terms.
Two year break in service before running again.
Applies to partial terms of 2 years or more.
Morgan Hill None per 2020 Candidate Guide.
Mountain View Two consecutive terms.
Two year break in service before running again.
Applies to partial terms of 2 years or more.
Palo Alto Two consecutive terms.
Two year break in service before running again.
Applies to partial terms of 2 years or more.
San Jose Two consecutive terms.
Two year break in service before running again.
Applies to partial terms of 2 years or more.
Santa Clara Two terms total.
Applies to partial terms of 2 years or more.
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Sunnyvale Three consecutive four-year terms as Mayor or Council member,
of which no more than two terms can be as Mayor and no more
than two terms can be as a member of the Council. Anyone who
has served three consecutive terms as a council member and
mayor must wait four years before serving again.
Any person who serves a four-year elective term and is either not re-
elected or does not run for election for a second or third successive term
is eligible to serve after two years have passed since that person last held
office as Mayor or Councilmember.
Applies to partial terms of 2 years or more.
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