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AGENDA
REGULAR MEETING
SARATOGA CITY COUNCIL
Wednesday, March 7, 2007
REGULAR MEETING - 07:00 P.M. - CIVIC THEATRE/COUNCIL CHAMBERS
AT 13777 FRUITVALE AVENUE.
REGULAR MEETING - 7:00 P.M. - CIVIC THEATER/COUNCIL CHAMBERS AT 13777
FRUITVALE AVENUE:
PLEDGE OF ALLEGIANCE :
ROLL CALL :
REPORT OF CITY CLERK ON POSTING OF AGENDA :
Recommended action:
Pursuant to Gov’t. Code 54954.2, the agenda for this meeting was properly posted on March 1, 2007
COMMUNICATIONS FROM COMMISSIONS & PUBLIC :
Recommended action:
Oral Communications on Non-Agendized Items
Any member of the public will be allowed to address the City Council for up to three (3) minutes on
matters not on this agenda. The law generally prohibits the council from discussing or taking action on
such items. However, the Council may instruct staff accordingly regarding Oral Communications under
Council Direction to Staff.
Oral Communications - Council Direction to Staff
Instruction to Staff regarding actions on current Oral Communications.
Communications from Boards and Commissions
Report from the Saratoga Ministerial Assocaiton.
Council Direction to Staff
Instruction to Staff regarding actions on current Communications from Boards & Commissions.
ANNOUNCEMENTS :
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Recommended action:
None
CEREMONIAL ITEMS :
Proclamation Declaring the Week of March 18-26, 2007 as "Jade Ribbon Week" in the City of
Saratoga
Recommended action:
Present proclamation.
Proclamation Declaring the Week of March 12-17, 2007 as "Science Fair Week"
Recommended action:
Present proclamation.
Proclamation Declaring the Month of March as "Colon Cancer Awareness Month" and Declaring
the City of Saratoga a "Colon Cancer Free Zone"
Recommended action:
Present proclamation.
SPECIAL PRESENTATIONS :
Recommended action:
None
CONSENT CALENDAR :
Recommended action:
The Consent Calendar contains routine items of business. Items in this section will be acted in one
motion, unless removed by the Mayor or a Council member. Any member of the public may speak to an
item on the Consent Calendar at this time, or request the Mayor remove an item from the Consent
Calendar for discussion. Public Speakers are limited to three (3) minutes.
Check Register for February 20, 2007
Recommended action:
Accept check register.
Document: Check Register
Annual Publishing of the State Controller Report
Recommended action:
Accept report.
Document: Controllers Report
Purchasing Ordinance Update
Recommended action:
Adopt ordinance.
Document: Purchasing Policy
Landscaping & Lighting Assessment District LLA-1; Resolution Initiating Renewal of the District
for FY 2007/2008
Adopt resolution describing improvements and directing preparation of the Engineer’s report.
Adopt resolution appointing the Attorney’s for the District.
Document: LLA-1
Document: LLA-1 Reso
Landscaping & Lighting Assessment District Annexation No. 1- Zone No. 33 (Carnelian Glen) -
Preliminary Approval of Engineer’s Rport and Adoption of Resolution of Intention for Fiscal Year
2007/2008
Adopt resolution granting preliminary approval of Engineer’s Report for the City of Saratoga
Landscaping & Lighting Assessment District LLA-1, Annexation No. 1 (Zone No. 33) for FY
2007/2008
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Adopt Resolution of Intention to order the levy and collection of assessments for the City of
Saratoga Landscaping and Lighting District LLA-1, Annexation No. 1 (Zone No. 33) for FY
2007/2008.
Request to Change West Valley Sanitation District Boundaries
Recommended action:
Approve changes to West Valley Sanitation District Boundaries to include APN’s 510-60-005, 510-25-
030, 510-23-033, and 510-025-034.
Document: WVSD Boundry Change
Donation of $2,000 from the Charitable Foundation of the Saratoga Lions Club for Purchase of
Plaques to Identify Historic Structures in the City
Recommended action:
Accept donation.
Document: Historic Plaques
West Valley Playfield Vertical Bypass Drainage Project - Award of Construction Contract
Move to declare Colony Landscape & Maintenance, Inc. to be the lowest responsible bidder on the
project.
Move to award construction contract to Colony Landscape & Maintenance Inc. in the amount of
$180,000.
Move to authorize staff to execute change orders to the contract up to $15,000.
Document: Bid Award
Approval to Purchase Irrigation Equipment for Civic Center Landscape Upgrades
Recommended action:
Approve purchase of irrigation equipment from John Deer Landscapes in the amount of $17,510 for Civic
Center landscape upgrades.
PUBLIC HEARINGS :
Recommended action:
None
OLD BUSINESS :
Removal of Trees at the City’s Historic Park Located at 20450 Saratoga-Los Gatos Road
Recommended action:
Accept report and direct staff accordingly.
Document: Historic Park
Document: Historic Park
NEW BUSINESS :
Request for Direction from the Saratoga Area Senior Coordinating Council
(SASCC) City Council Adhoc Committee
Recommended action:
Accept report and direct AdHoc accordingly.
Document: SASCC
ADHOC & AGENCY ASSIGNMENT REPORTS :
Recommended action:
Mayor Aileen Kao
Association of Bay Area Government
Hakone Foundation
Santa Clara County Valley Water Commission
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West Valley Mayors and Managers Association
City School AdHoc
Highway 9 Safety Project Committee
Vice Mayor Ann Waltonsmith
Hakone Foundation
Northern Central Flood Control Zone Advisory Board
KSAR
SASCC
Sister City Liaison
Highway 9 Safety Project Committee
Prospect Road AdHoc
Councilmember Chuck Page
Chamber of Commerce
Santa Clara County Cities Association-Joint Economic Development Policy Committee (JEDPC)
West Valley Sanitation District
West Valley Solid Waste Joint Powers Association
Village AdHoc
Councilmember Kathleen King
County Cities Association Legislative Task Force
Peninsula Division, League of California Cities
Santa Clara County Cities Association
Valley Transportation Authority PAC
City School AdHoc
Prospect Road AdHoc
Councilmember Jill Hunter
County HCD Policy Committee
Historic Foundation
Library Joint Powers Association
Santa Clara County Emergency Council
Village AdHoc
CITY COUNCIL ITEMS :
Recommended action:
OTHER
CITY MANAGER’S REPORT
ADJOURN TO CLOSED SESSION- ADMINISTRATIVE CONFERENCE ROOM, 13777 FRUITVALE
AVENUE
CALL MEETING TO ORDER
ANNOUNCEMENT OF CLOSED SESSION ITEMS :
Recommended action:
Conference With Legal Counsel - Existing Litigation (1 case) (Government Code section 54956.9(a)):
Suto v. Saratoga et al. (Santa Clara County Superior Court Case No.107CV078657
ADJOURNMENT :
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Recommended action:
In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to
participate in this meeting, please contact the City Clerk at (408) 868-1269. Notification 48 hours prior to
the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting
(28 CFR 35.102-35.104 ADA Title II)
Certificate of Posting of Agenda:
I, Cathleen Boyer, City Clerk for the City of Saratoga, declare that the foregoing agenda for the meeting of
the City Council of the City of Saratoga was posted on March 1, 2007, of the City of Saratoga, 13777
Fruitvale Ave., Saratoga, CA 95070 and was available for public review at that location. The agenda is
also available on the City’s website at www.saratoga.ca.us
Signed this 1st day of March 2007at Saratoga, California.
Cathleen Boyer, CMC
City Clerk
3/21 Regular Meeting - Joint Meeting with Hakone Foundation
4/4 Regular Meeting - Joint meeting with Library Commission and Friends of the Saratoga Libraries
4/18 Regular Meeting - Youth Commission
5/2 Regular Meeting - Joint meeting with Villa Montalvo and Mt. Winery
5/16 Regular Meeting - Joint Meeting with Traffic Safety Commission
6/6 Regular Meeting - Joint Meeting with Planning Commission
6/20 Regular Meeting
7/4 Holiday - Meeting Cancelled
7/18 Regular Meeting
8/1 Regular Meeting
8/15 Summer Recess
9/5 Regular Meeting
9/19 Regular Meeting
10/3 Regular Meeting
10/17 Regular Meeting
11/7 Regular Meeting
11/21 Regular Meeting
12/5 Regular Meeting - Reorganization
12/19 Regular Meeting
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In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the
City Council by City staff in connection with this agenda are available at the office of the City Clerk at
13777 Fruitvale Avenue, Saratoga, CA 95070. Note that copies of materials distributed to the City
Council concurrently with the posting of the agenda are also available on the City Website at
www.saratoga.ca.us. Any materials distributed by staff after the posting of the agenda are made available
for public review at the office of the City Clerk at the time they are distributed to the City Council.
In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to
participate in this meeting, please contact the City Clerk at (408) 868-1269.
Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure
accessibility to this meeting (28 CFR 35.102-35.104 ADA Title II)
Certificate of Posting of Agenda:
I, Ann Sullivan, City Clerk for the City of Saratoga, declare that the foregoing agenda for the meeting of
the City Council of the City of Saratoga was posted on , City of Saratoga, 13777 Fruitvale Ave., Saratoga,
CA 95070 and was available for public review at that location. The agenda is also available on the City’s
website at www.saratoga.ca.us
Signed at Saratoga, California.
Ann Sullivan, CMC
City Clerk
Note to the public:
Please provide the City clerk with seven (7) copies of any written document that you would like to submit
to the City Council in order for it to become part of the public record.
If you would like to receive the Agendas via e-mail, please send your e-mail address to
ctclerk@saratoga.ca.us
NOTE: To view Previous City Council meetings anytime, go to the City Video Archives at
www.saratoga.ca.us