HomeMy WebLinkAbout03-30-2021 Council agenda packet -study sessionSaratoga City Council Agenda – March 30, 2021 – Page 1 of 2
SARATOGA CITY COUNCIL
SPECIAL MEETING
MARCH 30, 2021
Teleconference/Public Participation Information to Mitigate the Spread of COVID‐19
This meeting will be entirely by teleconference. All Council members and staff will only
participate via the Zoom platform using the process described below. The meeting is being
conducted in compliance with the Governor’s Executive Order N‐29‐20 suspending certain
teleconference rules required by the Ralph M. Brown Act. The purpose of this order was to provide
the safest environment for the public, elected officials, and staff while allowing for continued
operation of the government and public participation during the COVID‐19 pandemic.
Members of the public can view and participate in the Study Session by:
1. Using the Zoom website https://us02web.zoom.us/j/81865032464 or App (Webinar ID
818 6503 2464) and raising their hand when directed by the Mayor to speak on an agenda
item; OR
2. Calling 1.408.638.0968 or 1.669.900.6833, entering the Webinar ID (818 6503 2464),
and pressing *9 to raise their hand to speak on an agenda item when directed by the
Mayor.
6:00 PM COMMISSION WORK PLAN STUDY SESSION
ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS
Any member of the public will be allowed to address the City Council for up to three (3) minutes
on matters not on this Agenda. The law generally prohibits the Council from discussing or taking
action on such items. However, the Council may instruct Staff accordingly.
Times below are approximate. Items may be heard earlier or later than estimated.
6:00 PM Heritage Preservation Commission Work Plan
Recommended Action:
Meet with Commission; discuss Commission priorities; and provide direction
to Commission on 2021 Work Plan.
6:30 PM
Library and Community Engagement Commission Work Plan
Recommended Action:
Meet with Commission; discuss Commission priorities; and provide direction
to Commission on 2021 Work Plan.
Saratoga City Council Agenda – March 30, 2021 – Page 2 of 2
7:00 PM Break
7:15 PM Parks and Recreation Commission Work Plan
Recommended Action:
Meet with Commission; discuss Commission priorities; and provide direction
to Commission on 2021 Work Plan.
7:45 PM
Traffic Safety Commission Work Plan
Recommended Action:
Meet with Commission; discuss Commission priorities; and provide direction
to Commission on 2021 Work Plan.
8:15 PM ADJOURNMENT
CERTIFICATE OF POSTING OF THE AGENDA, DISTRIBUTION OF THE AGENDA
PACKET, COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT
I, Debbie Bretschneider, City Clerk for the City of Saratoga, declare that the foregoing agenda
for the meeting of the City Council was posted and available for review on March 25, 2021 at
the City of Saratoga, 13777 Fruitvale Avenue, Saratoga, CA 95070 and on the City's website at
www.saratoga.ca.us.
Signed this 25th day of March 2021 at Saratoga, California.
Debbie Bretschneider
City Clerk
In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials
provided to the City Council by City staff in connection with this agenda are available at the
office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, CA 95070. Note that copies of
materials distributed to the City Council concurrently with the posting of the agenda are also
available on the City Website at www.saratoga.ca.us. Any materials distributed by staff after the
posting of the agenda are made available for public review at the office of the City Clerk at the
time they are distributed to the City Council. These materials are also posted on the City website.
In Compliance with the Americans with Disabilities Act, if you need assistance to participate in
this meeting, please contact the City Clerk at 408/868-1269. Notification 24 hours prior to the
meeting will enable the City to make reasonable arrangements to ensure accessibility to this
meeting. [28 CFR 35.102-35.104 ADA title II]
CITY OF SARATOGA
Memorandum
To:Mayor Zhao & Members of the Saratoga City Council
From:Nicole Johnson, Senior Planner
Date:March 30,2021
Subject:Heritage Preservation Commission Work Plan
On March 9, 2021, the Heritage Preservation Commission (HPC) held their regularly scheduled
meeting and discussed their upcoming 2021/22 fiscal year (FY) work plan.
Heritage Resource Inventory.Continue their duty as commissioners to recommend and work with
property owners to add eligible properties to the Heritage Resource Inventory. This fiscal year, the
HPC has so far added two (2) sites to the Heritage Resource Inventory. There are currently 16 sites
for consideration to be included on the Inventory.
Continuing Education. The City of Saratoga is a Certified Local Government (CLG) recognized by the
State of California Office of Preservation (OHP). The CLG requires that all commissioners receive
annual training in Historic Preservation.
Saratoga Avenue (Heritage Lane) Inventory. Review, update, video documentation and inventory
of all the homes, fences and trees along the portion of Saratoga Avenue that is designated as
Heritage Lane, for the potential addition to the City’s Heritage Resource Inventory.
Public Outreach. Continue to participate in City events such as the Blossom Festival, Arbor Day,
Historic Preservation Month, the State of the City, and provide information about the City’s historic
preservation efforts at these events. Collaborate with the City’s Public Information Officer in utilizing
social media platforms and add helpful links and documents and informational videos to the HPC
webpage. Such items would include, but not limited to, advantages of putting structures and trees
on the Inventory,reaching out to property owners on the Heritage Resource Inventory about
applying for Landmark status,the Mills Act program,informational signage for the Heritage Orchard,
and pride in our historic community.
Plaques/Point of Interest Markers. To properly recognize heritage resources and properties of
special interest in our City, the HPC would like to continue recommending to Council special sites
that warrant Point of Interest Markers (POI). The City, at the recommendation of the HPC, has
installed four (4) POI markers in 2019 and are currently working on the language for the 2020/21
POI’s to present to the Council in the upcoming months.The HPC is requesting funding for five
markers for the 2021/22 FY.
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Notable Accomplishments
During fiscal year 2020/2021, the HPC worked with Orchardist Matthew Sutton to finalize the
Heritage Orchard Master Plan that was approved by City Council in December 2020. In addition to
placing two properties on the Heritage Resource inventory and establishing two landmark
properties, the HPC reviewed five development applications for work to be performed upon a
heritage resource. In addition, HPC members attended several online webinars focusing on historic
preservation.
Budget Request
The Heritage Preservation Commission would like to request a budget allocation of $10,930 for
2021/22.
Request Requested Allocation
Five new point of interest markers (wall mounted plaques, plaques
on redwood posts/boulders and installation)
$7,930
Training & Membership (California Preservation Foundation)$2,500
Preservation Month activities in May: (poster, speaker, photo
display-note photo display can be used year-after-year, etc.)
$500
Total $10,930
Commission Membership:
Name Term Ending Eligible for
Reappointment
Rina Shah (Chair)12/31/2022 No
Annette Stransky (Vice Chair)12/31/2021 No
Marie Lopresto 12/31/2024 Yes
Vacant --
Vacant --
Roles & Responsibilities - City Code Section 13-10.040:
The Heritage Commission shall be advisory only to the City Council, the Planning Commission and the
agencies and departments of the City and shall establish liaison and work in conjunction with such
authorities to implement the purposes of this Chapter. The Heritage Commission shall have the
following powers and duties:
a) Conduct, or cause to be conducted, a comprehensive survey of properties within the
boundaries of the City for the purpose of establishing the Heritage Resource Inventory. To
qualify for inclusion in the Heritage Resource Inventory, a property must satisfy any one or
more of the criteria listed in Section 13-15.010 of this Chapter. The Inventory shall be
publicized and periodically updated, and a copy thereof shall be kept on file in the Planning
Department.
b) Recommend to the City Council specific proposals for designation as a historic landmark,
heritage lane or historic district.
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c) Recommend to the appropriate City agencies or departments projects and action programs
for the recognition, conservation, enhancement and use of the City's heritage resources,
including standards to be followed with respect to any applications for permits to construct,
change, alter, remodel, remove or otherwise affect such resources.
d) Review and comment upon existing or proposed ordinances, plans or policies of the City as
they relate to heritage resources.
e) Review and comment upon all applications for building, demolition, grading or tree removal
permits involving work to be performed upon or within a designated historic landmark,
heritage lane or historic district, and all applications for tentative map approval, rezoning,
building site approval, use permit, variance approval, design review or other approval
pertaining to or significantly affecting any heritage resource. The Commission’s comments
shall be forwarded to the City agency or department processing the application within thirty
days after receiving the request for such comments.
f) Investigate and report to the City Council on the availability of federal, state, county, local or
private funding sources or programs for the rehabilitation and preservation of heritage
resources.
g) Cooperate with county, state and federal governments and with private organizations in the
pursuit of the objectives of heritage conservation.
h) Upon the request of a property owner or occupant and at the discretion of the Heritage
Commission, render advice and guidance on the conservation, rehabilitation, alteration,
decoration, landscaping or maintenance of any heritage resource; such voluntary advice and
guidance shall not impose any regulation or control over any property.
i) Participate in, promote and conduct public information and educational programs pertaining
to heritage resources.
j) Perform such other functions as may be delegated to it by resolution or motion of the City
Council.
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Commission Work Plan Study Session –March 30, 2021 –Page 1
CITY OF SARATOGA
Memorandum
To:Mayor Zhao & Members of the Saratoga City Council
From:Crystal Bothelio, Assistant City Manager
Date:March 30, 2021
Subject:Library &Community Engagement Commission Work Plan
In 2021, the Library & Community Engagement Commission (LCE) proposes to focus on the following
list of items. The proposed work plan in detail is included as Attachment A.
1.Support and promote Library events and programs; engage in information sharing with and
between the Library and the public.
2.Identify and recommend strategies to help foster a strong, more inclusive community, including
the following activities:
a.Partner with local organizations, schools, and colleges.
b.Increase public engagement in City government.
c.Assess community concerns as directed by the City Council.
d.Support Library and City engagement programs.
In 2020, the LCE participated in several projects and programs. Perhaps most significant of these was
reviewing the Commission scope and proposing a change that expanded the scope of the Commission
to include community engagement. The City Council considered and adopted the change in August
2020. Additionally, the Commission provided input on the new Santa Clara County Library District
website, provided recommendations to the Public Art Committee on poetry selections and placement
for the Rainy Day Sidewalk Poetry Program,and assigned one member to serve as an advisory
member on the Public Art Committee.
Current Membership:
Name Term End
Steven White, Monte Sereno Representative 9/30/2021
Robert Gulino 9/30/2021
Christina Meiser, Chair 9/30/2022
Victoria Zhang 9/30/2023
Eric Lewis, Vice Chair 9/30/2024
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Commission Work Plan Study Session – March 30, 2021 – Page 2
Roles & Responsibilities – Resolution No. 20-055:
RESPONSIBILITIES
The Library & Community Engagement Commission shall serve as an advisory and liaison body. Its
basic responsibilities shall include the following:
1. Provide counsel and recommendations on Library policies, budgets, plans and procedures to
the Saratoga City Council and the Santa Clara County Library. Identify and bring to the
attention of the City Council, the City staff, and the Santa Clara County Library staff (as
appropriate) current and prospective issues and questions relating to Library policies and
activities.
2. Provide counsel and recommendations to the Saratoga City Council on increasing public
engagement in City government, supporting cultural and artistic programs in the community,
and fostering a stronger, more inclusive community.
3. As directed by the City Council, evaluate and assess community concerns, support City
engagement programs, and perform such other activities as may be directed by the Saratoga
City Council.
DUTIES
In carrying out its basic responsibilities, the Library & Community Engagement Commission shall
perform the following duties:
1. Hold formal meetings as required (see preceding Section on "Administration”).
2. Maintain communications with the City Council, City staff, Santa Clara County Library staff,
and the Saratoga Community Librarian.
3. Serve in an advisory capacity on major engagement initiatives or policies to help create a
more inclusive and engaged community, including providing support in identifying and
connecting with different groups in the community (such as other governmental,
educational, and non-profit organizations).
4. Maintain within the Commission a continuity of knowledge of Library operations and City
community engagement policies and strategies.
5. Keep generally informed on technical developments that could have a bearing on the
Library's policies or strategies.
6. Provide support and/or advice on events related to the Library and City.
7. Work with and engage "Friends of the Saratoga Libraries", the Saratoga Teen Advisory
Board, and other support groups as may be desirable concerning the Library.
RELATIONSHIPS
1. The Library & Community Engagement Commission shall report to and be responsible to the
Saratoga City Council. The City Manager is authorized to appoint a City staff member to
serve as a liaison representative between the Council, staff and the Library & Community
Engagement Commission on administrative matters.
2. The Library & Community Engagement Commission shall have no administrative authority
over Library or City operations, activities, or staff.
3. The Library Commission & Community Engagement shall have authority to call meetings,
conduct hearings, perform analysis, and make contacts with various interested parties in
carrying out its basic responsibilities.
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Commission Work Plan Study Session – March 30, 2021 – Page 3
ATTACHMENT A:
PROPOSED 2021 LIBRARY & COMMUNITY ENGAGEMENT COMMISSION WORK PLAN
KEY POINTS OF WORK PLAN
1. Support and promote Library events and programs; engage in information sharing with and
between the Library and the public.
2. Identify and recommend strategies to help foster a strong, more inclusive community,
including the following activities:
a) Partner with local organizations, schools, and colleges.
b) Increase public engagement in City government.
c) Assess community concerns as directed by the City Council.
d) Support Library and City engagement programs.
TOPICS IN DETAIL
1. Support and promote Library events and programs; engage in information sharing with and
between the Library and the public.
a) Attend Library events as Commissioners and/or participants (e.g. Silicon Valley Reads
programs, trivia events, etc.).
b) Volunteer to assist Library staff with events and outreach programs (for example,
Junior Achievement, Saturday Farmers Market, Movie Nights, Blossom Festival).
c) Invite the City Council to attend and share information with the City Council about
Library and Commission programs, events, and activities.
d) Spread awareness of Library events and offerings and encourage attendance via
Commissioner personal networks (for example, post in Nextdoor Saratoga, post on
Facebook page, inform Book Clubs, etc.).
e) Brainstorm with Santa Clara County Library District and City communications staff on
ways to promote Library events and programs, for example Saratoga Source (City e-
newsletter), Saratoga News, and social media.
f) Provide recommendations to Library staff at Commission meetings. This would
include current trends in the community, ideas for programs that our community may
be interested in (e.g. 3D printing), and upcoming community events where outreach
might occur.
g) Attend the Santa Clara County Library District’s Annual Library Forum.
h) Interact with other County Library Commissions and JPA, when appropriate.
i) Work with Friends of the Saratoga Libraries to promote and cross-promote events and
activities.
j) Encourage residents of both Saratoga and Monte Sereno to obtain library cards,
participate in Library programs and services, and visit the Library.
2. Identify and recommend strategies to help foster a stronger, more inclusive community.
a) Increase understanding of Commission’s contributions to community engagement efforts
of the City.
b) Support collaborative programs or activities between local organizations and the Library
and/or the City.
c) Advise the City Council on matters of interest to the Saratoga community, as directed by
the City Council.
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Commission Work Plan Study Session – March 30, 2021 – Page 4
d) Support and provide recommendations to the City Council on City engagement programs
and policies, including Community Event Grant Program allocations.
e) Respond to requests to support public art programs, including Paint the City and Rainy
Day Sidewalk Poetry, as requested by the City’s Public Art Committee.
f) Recommend additional programs and policies that will help create a stronger, more
inclusive community.
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CITY OF SARATOGA
Memorandum
To:Mayor Zhao & Members of the Saratoga City Council
From:Kristin Borel, Public Works Analyst
Date:March 30, 2021
Subject:Parks and Recreation Commission Work Plan and Draft Mission Statement
The Parks and Recreation Commission meets every other month and last met on March 9, 2021.
Below is a current list of projects with some on hold due to Covid 19.
Parks and Recreation Commission (PRC) Objectives For 2021
To build stronger community relations and gathering all Saratoga residents by hosting events
at City parks.
To build stronger community relations by engaging community members in hosted events,
dialogues, and activities by the city.
To continue promoting a healthy lifestyle by informing residents about park and trail locations
and amenities.
Proposed Ongoing Activities
Project Name Objective Tasks
Movie Night To build stronger community
relations between the City of
Saratoga and the community
and gathering residents by
hosting events at City parks.
Continue outdoor movie
night series in the summer of
2021
ON HOLD
Age Friendly Communities To provide inclusive, age-
friendly opportunities for
social interaction and
equitable access to parks.
Continue to organize walking
groups; Create virtual parks
for less mobile residents; And
organize afternoon movies at
Civic Theater.ON HOLD
Continue to work with
volunteer to produce drone
videos of all the City parks.
Let’s Work! Volunteer
Program
To continue promoting a
healthy lifestyle and
engaging community
members about new parks
and trails in Saratoga.
Continue to coordinate the
volunteer program at Quarry
Park and to help the City
advance its effort to extend
the existing trails.
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Historic Plaque Program for
City Parks
Create plaques for City parks
that describes the history of
the park location or name.
Work with Historical
Preservation Commission to
research park locations and
local history.
Ongoing Park Survey Gather feedback to help
make better decisions about
park amenities and
improvements.
Create survey and link survey
to website and add link on
park signage. Work with staff
on channels for survey
promotion via Facebook and
at City events.ON HOLD
Below are line items the PRC would like to continue to work on.
Community Outreach – Assist and contribute to city events including Blossom Festival, Arbor
Day, State of the City, etc. prepare informational pamphlets. These pamphlets will be
distributed to residents and members of the public to increase awareness of parks, trails, and
recreational activities. Continue to provide feedback to Council.
Draft Mission Statement Review
The Parks and Recreation Commission met in January to discuss editing and updating to their current
Mission Statement. Since the City transferred service to Los Gatos-Saratoga recreation, the
Commission wanted to review their statement and update the message.
The Commission serves under direction of the City Council and changes to the Mission Statement are
approved by them. If the Council has changes or edits, it will be brought back at the next PRC meeting
for approval and then to City Council for final approval. If no changes, it will be brought back to the
next City Council meeting for formal approval.
Below is the current Mission Statement and the Draft Mission Statement.
Existing
The Parks and Recreation Commission of the City of Saratoga is dedicated toward the planning,
acquisition, development, and maintenance of parks, trails, and other recreational areas and facilities
promoting a better living environment and assuring that Saratoga continues embracing its most
valued natural and historic resources so that citizens may enjoy neighborhood and community
opportunities now and in the future.
Draft Version
The Parks and Recreation Commission of the City of Saratoga strives to provide safe, welcoming parks,
trails, and other recreational areas and facilities, maintain a healthy, diverse living environment, and
preserve the city’s valued natural and historical resources for citizens to enjoy.
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Notable Accomplishments in 2020
Analyzed information from community members during the discussion of park improvements
and revitalization, especially Wildwood Park.
Let’s Work Program had another successful year in helping clean and maintain Quarry Park. It
has drawn over 70 volunteers of all ages participating in these events.
Commissioners starting to work with the Historic Preservation Commission to research
information for plaques in City parks.
Worked with Staff to edit and update a City Park Map which was finalized in January 2021.
Commission Membership:
Name Term Ending Eligible for Reappointment
Anna Huang 9/30/2022 Yes
Ping Li 9/30/2021 No
Renee Paquier -Chair 9/30/2023 No
Rick Pearce –Vice Chair 9/30/2021 No
Michelle Wang 9/30/2024 Yes
Purpose, Roles & Responsibilities – Resolution No. 432:
The powers of the Parks and Recreation Commission are advisory only and it shall render all reports
and recommendations directly to the City Council, unless otherwise directed by the Council. The
Commission does not constitute a planning agency with the terms and meaning of Government Code
Section 65100 of the State of California. The Commissions' powers and duties, in such advisory
capacity to the City Council, shall include the following:
(a) to recommend a parks and recreation program, and the programming and implementation
thereof, to the Council;
(b) advise the Council specifically on design, use, development, financing, care and maintenance of
parks and playgrounds; landscaping along thoroughfares and other City streets; walkways, pathways,
equestrian paths, streambeds, protection and promulgation of trees, and such other matters as may
be requested by the Council.
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CITY OF SARATOGA
Memorandum
To:Mayor Zhao & Members of the Saratoga City Council
From:Mainini Cabute and Emma Burkhalter,Public Works Staff
Date:March 30, 2021
Subject:Traffic Safety Commission (TSC)Work Plan
The City of Saratoga Traffic Safety Commission proposes the following work plan for 2021:
Investigate, review and analyze traffic safety issues raised by community members
Refine the TSC process so that it continues to be more efficient and effective.
Provide a respectful space where community members are able to seek solutions for traffic safety
concerns.
Collect and evaluate speed and volume data using new radar feedback trailers with improved
technology.
Collaborate with schools and community members to develop the Safe Routes to School Master Plan.
Promote education to the community and schools regarding traffic, bicycle and pedestrian safety,
through public meetings.
Review projects on the Capital Improvement Project list and recommend priorities for funding.
Develop a Traffic Safety Commission Handbook that is unique to the roles and responsibilities of TSC.
2020 Summary:
The Traffic Safety Commission has regular meetings every other month beginning in January,
resulting in six regular meetings each year. In 2020, the Traffic Safety Commission met in the
months of January, March, July, September and November. Due to the emergence of the novel
coronavirus (COVID-19)in early 2020,), community members requested to delay their items or did
not attend the March 2020 meeting. Consequently, those items were deferred to the May meeting.
The May meeting was canceled due to the COVID 19 Shelter in Place County Public Health Order
and all items were deferred to the July 2020 meeting. In July the TSC resumed its regular meeting
schedule via Zoom.
In 2019 and early 2020, the TSC worked closely with public works staff to discuss the development
of a Safe Routes to School Masterplan, which led to the development of the project scope. The TSC
will continue to play an integral role in the development of the Master Plan in the areas of
education and public outreach.
The traffic safety concerns reviewed by the TSC vary and include speeding, sight distance issues,
crosswalk safety, restricted parking, and pedestrian and bicyclist safety.
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The TSC gives recommendations to the City on how to resolve the traffic safety issues. Often times,
the recommendation requires changes to the street or intersection to improve safety. Sometimes
the recommendations involve a simple striping project or sign installation, while others require a
more significant change, such as lighted crosswalks, speed tables, or permanent radar feedback
signs. Simple projects such as striping can take six to nine months to complete due to project
prioritizing. Projects requiring changes in infrastructure might take two years due to budget
constraints.
In recent years, the TSC has reviewed traffic safety concerns that require more comprehensive
solutions. This is mostly because many streets that have received incremental improvements
continue to be brought forward with traffic safety concerns from residents.
Currently, the TSC is developing comprehensive solutions for both Quito Road and Saratoga Avenue.
For Quito Road, Saratoga staff has coordinated with Los Gatos staff a comprehensive traffic calming
plan to reduce speeding that stretches from Highway 9 to McCoy Ave. For Saratoga Ave, staff has
worked extensively with Fehr and Peers and the TSC to discuss appropriate bike lanes and parking
to improve bicyclist safety.
The table below shows the 2020 traffic safety recommendations. (Note: The matrix does not include
vegetation trimmings for sight distance, directed enforcement requests, and items that resulted in
no action.) Items identified as In progress will be implemented through a road markings contract
over the next several months.
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Page 4 of 6
Date Issue TSC Recommendation Status
1/09/2020 Sight Distance Issue and
safety issue at intersection
of Scully and Viewridge.
City staff to trim overgrown
magnolia tree that is covering
the stop sign and relocate stop
sign for better visibility.
Complete.
1/09/2020 Reduce speeding on
Saratoga-Sunnyvale Road
between Cox and
Herriman.
City staff to evaluate visibility of
speed limit signs and speed
legends and evaluate for
permanent radar feedback
signs.
In progress.
1/09/2020 Reduce speeding on
Chester at straight-away
section before Allendale
Ave.
City staff to install speed humps
after plan has been reviewed
and letters to residents have
been sent.
In progress.
1/09/2020 Reduce speeding on
Fruitvale Ave.
City staff will install more 25
MPH signs near Redwood
Middle School and Saint
Andrews and Sacred Heart and
add Fruitvale to radar feedback
trailer rotation.
In progress.
1/09/2020 Reduce speeding on Cox
Avenue.
City staff to improve striping on
Cox Avenue and to have
directed enforcement at the
Paseo Prasada intersection.
In progress.
1/09/2020 Remove slip through lane
at intersection of
Allendale and Theater
Way.
Traffic engineer will develop a
plan and City staff will remove
the slip through lane.
In progress.
3/12/2020 Reduce speeding at the
curved area on Herriman
between Beaumont and
Lannoy
Traffic engineer will develop
plan to install green bike lanes
and reach out to schools for bike
riding education.
In progress.
3/12/2020 Too many cars parked on
Stoneridge Drive.
City staff will need to work with
HOA to discuss other options.
Parking is not a traffic safety
issue.
Complete.
NOTE: Many items were moved from the March meeting to the May meeting because many of the
residents did not attend the meeting due to COVID-19 and we did not have zoom set up at the time.
NOTE: The May meeting was shut down due to COVID-10 Shelter in Place orders.
7/09/2020 Request for a stop sign on
Saratoga Avenue at
Herriman Ave to create
interval timing for drivers
Item deferred until Saratoga
Avenue plans have been
implemented and Saratoga
On hold.
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Page 4 of 6
to enter the traffic flow on
Saratoga Avenue from
Herriman Avenue
Avenue has been evaluated to
see if traffic patterns have
changed due to new bike lanes
and other safety improvements.
7/09/2020 Request to remove slip
through lane at the
intersection of Allendale
Avenue and Theater Way.
Traffic engineer will develop
final plans and City staff will
communicate with West Valley
College on removal plans.
In Progress.
7/09/2020 Request to improve sight
distance on Sarahills Road
Curved areas
Staff will refresh yellow lines,
update botts dots, and install
other traffic safety
improvements.
In Progress.
7/09/2020 Request to improve
intersection safety at
Beaumont Ave and
Killbride Drive.
Staff will install double yellow
lines and work with residents to
remove overgrown vegetation.
In Progress.
9/10/2020 Request to reduce
speeding on Quito.
Traffic engineer is developing a
comprehensive traffic calming
plan for Quito Road. PW staff
has also adjusted the traffic
signal and Quito Road and
Allendale to help slow down
Quito traffic during the reported
high speeding time periods.
In Progress.
9/10/2020 Request to increase bike
safety and bike lanes on
Saratoga Avenue.
Traffic engineer has developed a
comprehensive plan. The TSC
has reviewed it and it now must
be reviewed by the HPC and the
community.
In Progress.
11/12/2020 Request to reduce
speeding on Cumberland
Drive.
TSC recommended shoulder
striping and directed
enforcement.
In Progress.
11/12/2020 Request to reduce
speeding on Pierce Road.
TSC recommended to install
signs and refresh paint.
In Progress.
11/12/2020 Another request to
improve sight distance on
other Sarahills Road
curved areas
Staff will refresh yellow lines,
update botts dots, and install
other traffic safety
improvements.
In Progress.
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CURRENT MEMBERSHIP
First Name Last Name Term Ending Elig. for Reappointment
Belal Aftab 12/31/2022 Yes
Jonathan "Jojo"*Choi (Vice Chair)12/31/2023 Yes
Chi-Kuang Chu 12/31/2024 Yes
Ray Cosyn 12/31/2022 Yes
Christopher Coulter (Chair)12/31/2023 Yes
Mitch Kane 12/31/2021 Yes
Manil Vasantha 12/31/2021 Yes
Note: Jojo Choi’s position will become vacant effective April 1, 2021.
Roles & Responsibilities –Resolution No. 05-032:
The exclusive mission of the Traffic Safety Commission shall be to investigate, review, and analyze issues, and
make recommendations to the City Council and City staff regarding traffic safety. The Commission shall work
to increase awareness of, and attention to, the traffic safety needs of the community by improving
communications and involvement between the community, and the City government on services, needs and
programs.
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23
16
12 14 16 15 12 9
14
25 23
34
43
2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020
Traffic Safety Concerns Reviewed
2007-2020
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CITY OF SARATOGA
Memorandum
To: Mayor Zhao & Members of the Saratoga City Council
From: Debbie Bretschneider, CMC, City Clerk
Date: March 30, 2021
Subject: Written Communications on 2021 Traffic Safety Commission Work Plan
These Written Communications from the public on the 2021 Traffic Safety
Commission Work Plan were received after the March 30, 2021 Council agenda
was published.
18
From:
Subject:Fw: Comment on Nextdoor
Date:Friday, March 26, 2021 9:35:31 AM
FYI.
From: Ray Cosyn <r
Sent: Friday, March 26, 2021 8:39 AM
To: Mainini Cabute <mcabute@saratoga.ca.us>
Cc: John Cherbone <jcherbone@saratoga.ca.us>
Subject: Comment on Nextdoor
CAUTION: This email originated from outside your organization. Exercise caution when
opening attachments or clicking links, especially from unknown senders.The following comment was just posted on Nextdoor. You know my position on a
light at Herriman and Saratoga. It is an accident waiting to happen . It also causes
traffic on Herrimen to be diverted through other interior streets . I believe it needs
to be discussed with the council.
Comment from Netdoor published this morning:
Traffic Light at Saratoga Ave and Harriman. The City Council is having a meeting on the 30th
where they will hear from the Traffic Safety Commission on items raised by community
members. Nowhere in this report is a mention of the danger of the intersection at Saratoga Ave
and Harriman. I have repeatedly contacted the Traffic Safety Commision about putting a light
at this intersection. If anyone else has a concern about the safety of this intersection and a
desire for a light please send an email to debbieb@saratoga.ca.us stating your concern and
asking for this issue to be added to the Traffic Safety Commission report. They seem to be
only counting accidents at this intersection to determine safety. I have told them that they need
to also count the near-misses, of which there are many. Exiting Harriman onto Saratoga Ave
there is a blind corner on the left and speeding traffic in both directions. No one obeys the
speed limit on Saratoga Ave on that stretch. It's been a dangerous intersection for years. Our
high school students use that intersection and I believe we are putting our kids at risk. These
are kids just learning to drive and learners are not the best at judging traffic and making
decisions. I've heard numerous complaints here on NextDoor about this intersection so I'm
hoping those of you who have expressed a concern will write a note to the City Council at
debbieb@saratoga.ca.us. I do hope this will give the city an idea of the support for a light at
this location.
Posted in General to 13 neighborhoods
Like
19
From:Emma Burkhalter
To:Debbie Bretschneider
Subject:FW: Comment on Nextdoor
Date:Friday, March 26, 2021 11:03:47 AM
FYI (thought you may want to know).
From: Mainini Cabute <mcabute@saratoga.ca.us>
Sent: Friday, March 26, 2021 10:46 AM
To: Ray Cosyn <raycosyn@gmail.com>
Cc: John Cherbone <jcherbone@saratoga.ca.us>; Emma Burkhalter <eburkhalter@saratoga.ca.us>
Subject: Re: Comment on Nextdoor
Hi Ray,
Thank you for sharing the Nextdoor post. City staff understands the community's concern
regarding traffic safety at the Saratoga Ave/ Herriman Ave intersection. We recently
submitted a capital improvement project request for the City Council to consider approving
funds to install a traffic light at the intersection of Saratoga Avenue and Herriman Ave. While
Council believes the project should remain on the list for future review and evaluation-- the
project is currently unfunded.
You are welcome to address the topic at the March 30th Joint Council Meeting and share with
the Council your thoughts about the importance of the project. Members of the public are
also welcome to attend and make public comments.
Sincerely,
Mainini
From: Ray Cosyn <
Sent: Friday, March 26, 2021 8:39 AM
To: Mainini Cabute <mcabute@saratoga.ca.us>
Cc: John Cherbone <jcherbone@saratoga.ca.us>
Subject: Comment on Nextdoor
CAUTION: This email originated from outside your organization. Exercise caution when
opening attachments or clicking links, especially from unknown senders.
The following comment was just posted on Nextdoor. You
know my position on a light at Herriman and Saratoga. It is an
accident waiting to happen . It also causes traffic on
20
Herrimen to be diverted through other interior streets . I
believe it needs to be discussed with the council.
Comment from Netdoor published this morning:
Traffic Light at Saratoga Ave and Harriman. The City Council is having a meeting on the 30th where
they will hear from the Traffic Safety Commission on items raised by community members. Nowhere
in this report is a mention of the danger of the intersection at Saratoga Ave and Harriman. I have
repeatedly contacted the Traffic Safety Commision about putting a light at this intersection. If
anyone else has a concern about the safety of this intersection and a desire for a light please send an
email to debbieb@saratoga.ca.us stating your concern and asking for this issue to be added to the
Traffic Safety Commission report. They seem to be only counting accidents at this intersection to
determine safety. I have told them that they need to also count the near-misses, of which there are
many. Exiting Harriman onto Saratoga Ave there is a blind corner on the left and speeding traffic in
both directions. No one obeys the speed limit on Saratoga Ave on that stretch. It's been a dangerous
intersection for years. Our high school students use that intersection and I believe we are putting
our kids at risk. These are kids just learning to drive and learners are not the best at judging traffic
and making decisions. I've heard numerous complaints here on NextDoor about this intersection so
I'm hoping those of you who have expressed a concern will write a note to the City Council at
debbieb@saratoga.ca.us. I do hope this will give the city an idea of the support for a light at this
location.
Posted in General to 13 neighborhoods
Like
--
Ray Cosyn
21
From:
To:Debbie Bretschneider
Subject:March 30th City Council Meeting
Date:Friday, March 26, 2021 7:32:52 AM
CAUTION: This email originated from outside your organization. Exercise caution when
opening attachments or clicking links, especially from unknown senders.
Hello Debbie,
I noticed that there is an item for the Traffic Safety Commision for the next City Council meeting. The issue of a
light at Saratoga Ave and Harriman is not in the report.
I and many, many neighbors have asked for a light at Harriman and Saratoga Ave for years now. I do not know why
it has never been addressed. In my last communication with the traffic safety commision I noted that counting only
accidents is not an accurate way to assess the danger of that intersection. You must count the near misses (of which
there are many) as well as the accidents.
Every new neighbor moving into the neighborhood comments on NextDoor about this intersection. They cannot
believe this is not an issue with the city. I'm beginning to think I need to get some kind of petition together in order
to be noticed.
This is an extremely dangerous intersection. Someone on Harriman attempting to exit to Saratoga Ave has a blind
corner on the left side and constant traffic speeding in both directions. The enforcement of speed on Saratoga Ave is
laughable (non-existent). Trying to slip between speeding traffic is really difficult and dangerous. Because many of
our high school students use this route we are putting young people at risk. There is a clear and easy solution to this
problem, a light. I see no reason why our city budget cannot handle an issue as important as a safety hazard that has
existed for years.
Please pass this on to the City Council for their meeting on the 30th.
Thank you,
Coleen and Joe Wagner
Pierce Rd
Virus-free. www.avast.com
22
From:
To:Debbie Bretschneider
Subject:Traffic light at Saratoa Ave and Herriman
Date:Friday, March 26, 2021 9:26:58 AM
CAUTION: This email originated from outside your organization. Exercise caution when
opening attachments or clicking links, especially from unknown senders.
Traffic light at Saratoga- and Herriman would be a good idea.
Georgia Cooper
Saratoga Vista Avenue
23
From:
Debbie Bretschneider
Subject:Traffic light
Date:Friday, March 26, 2021 12:53:17 PM
CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or
clicking links, especially from unknown senders.
Hi Debbie,
I agree with your assessment on the need to have a traffic signal install at this particular intersection. Is there a sign
list for this petition? Please include me. Thanks, Hoang Ma
Sent from my iPhone
24
From:
RE: Traffic light
Date:Friday, March 26, 2021 1:07:00 PM
Hi!
I am a City of Saratoga employee, but I will add your email to the Written communications going to the Council.
Debbie Bretschneider, CMC
City Clerk | City of Saratoga
She|Her|Hers
13777 Fruitvale Avenue, Saratoga, CA 95070
408.868.1294 | debbieb@saratoga.ca.us
www.saratoga.ca.us
-----Original Message-----
From: Hoang
Sent: Friday, March 26, 2021 12:53 PM
To: Debbie Bretschneider <debbieb@saratoga.ca.us>
Subject: Traffic light
CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or
clicking links, especially from unknown senders.
Hi Debbie,
I agree with your assessment on the need to have a traffic signal install at this particular intersection. Is there a sign
list for this petition? Please include me. Thanks, Hoang Ma
Sent from my iPhone
25
From:
To:
Subject:Traffic Light at Saratoga Ave and Herriman
Date:Friday, March 26, 2021 2:51:10 PM
CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or
clicking links, especially from unknown senders.
Hello,
We have been residents of Saratoga for over 20 years. The traffic on Saratoga Avenue has increased dramatically
over the years. We cross at Herriman every day as we walk our dog.
Our kids have gone to Redwood and crossing the street often takes a long time as cars do not stop even with the
blinking light.
Car speed well over the limit all the time. Just ask any of the crossing guards or the SRO’s who have watched the
traffic there.
I have seen numerous cars almost hit pedestrians.
It is almost impossible to turn left onto Saratoga Ave off Herriman during busy times so people drive around our
neighborhood speeding to get across at Seagraves.
Please present this topic to the Traffic Safety Commision and PLEASE put a light at that intersection.
Thanks!
Amy Archer
Sent from my iPhone
26
From:
To:Debbie Bretschneider
Subject:traffic light: Saratoga+Harriman
Date:Friday, March 26, 2021 3:12:15 PM
CAUTION: This email originated from outside your organization. Exercise caution when
opening attachments or clicking links, especially from unknown senders.
Debbie,
I would support your idea of getting a traffic light at that intersection. I saw a few near misses
in the last a few weeks alone. When kids are in school, a lot of people and cars are passing by,
making it one of the busiest intersections in town. Plus, cars coming out of Saratoga Highs
school are usually backed up all the and creates a big mess around the intersection.
Unfortunately, we do not have a much needed and overdue traffic light to control the traffic
flow and maintain pedestrians safety. Plus, cars are usually going 50+ MPH along Saratoga
Ave even though the limit is 35. I believe a traffic light in that intersection will help drivers to
be aware of their speed and slow cars down. We need a traffic light to prevent any fatal
accidents, waiting to happen.
Thanks.
Sang Lee
Saratoga Resident
27
From:
To:Debbie Bretschneider
Subject:Harriman Saratoga Avenue Interection
Date:Friday, March 26, 2021 9:41:07 PM
CAUTION: This email originated from outside your organization. Exercise caution when
opening attachments or clicking links, especially from unknown senders.
Dear city council, I have been a resident of the city of Saratoga for over 10 years. I would like
to express my concern regarding the Harriman Saratoga Avenue intersection. There should be
a traffic light over there. I have witnessed many closes called accidents over there.
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From:noreply@civicplus.com
To:Mainini Cabute; Debbie Bretschneider; Crystal Bothelio; Emma Burkhalter
Subject:Online Form Submittal: Traffic Safety Commission Comments Form
Date:Sunday, March 28, 2021 6:08:00 PM
CAUTION: This email originated from outside your organization. Exercise caution when opening attachments
or clicking links, especially from unknown senders.
Traffic Safety Commission Comments Form
Your Name Daniel Onn
Phone Number
Email Address
Comments We need a stop light at Saratoga Ave and Herriman. Too many
near misses. Please add it to your agenda
Email not displaying correctly?
29
From:
To:Debbie Bretschneider
Subject:Herriman and Saratoga
Date:Monday, March 29, 2021 4:03:51 PM
CAUTION: This email originated from outside your organization. Exercise caution when
opening attachments or clicking links, especially from unknown senders.
Hello Debbie,
I would like to express my concern about this very dangerous intersection. Like so many of us
with kids, we sit at Herriman in the morning and afternoon waiting to turn onto Saratoga.
What I have seen from that vantage point has terrified me! Many times I have seen a child
almost get hit. I've seen the crossing guard almost get hit as well. And all of this happens
despite the crosswalk notifications.
There are many issues;
- drivers speeding
- limited visibility due to trees makes it hard to see signs, kids, crossing guard etc.
- limited visibility due to sun - which can be blinding in the morning at certain times of the
year making it very difficult for drivers on Saratoga to see anything
- impatient drivers on the Herriman side willing to take risks to enter since it can take a long
time
I'm not an expert but I think this should be a school zone AND have a traffic light, there is a
tone of foot traffic for the MS and the HS as well. I seriously believe, based on the many
close calls I have seen, that it's only a matter of time before a child is hit at this
intersection.
I hope the council will act to prevent this from happening.
30
From:
To:Debbie Bretschneider
Subject:Traffic concern on Herriman and Saratoga Ave
Date:Tuesday, March 30, 2021 12:34:28 AM
CAUTION: This email originated from outside your organization. Exercise caution when
opening attachments or clicking links, especially from unknown senders.
Dear Debbie.
I am a Saratoga resident that lives on Saratoga Ave. Cars consistently speed on Saratoga Ave
like it's an expressway. It's dangerous for walkers and bikers since there isn't a continuous
sidewalk. My main concern is Herriman and Saratoga Ave. Cars are backed up on Herriman
every morning when school in session Monday -Friday and noontime on the weekend. My
children walk to Redwood Middle School and I have to walk them across the Saratoga Ave at
Herriman due to the traffic and for their safety. I also worry for the traffic guard since cars do
not like to stop.
I can video tape the danger to pedestrians, bikers and congested traffic on Saratoga Ave from
my house.
I truly love living in Saratoga and hope City Council address this issue. Can the City install
3-way traffic stop sign or traffic light on Saratoga Ave ?
Hopefully, this can be added as a topic to one of the commission meetings. If a petition is
required I am more than happy to start one.
Please let me know what maybe the next steps.
Sincerely,
Lisa Ouchida
31
From:
To:Debbie Bretschneider
Cc:
Subject:For City Council Meeting
Date:Tuesday, March 30, 2021 11:05:11 AM
CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or
clicking links, especially from unknown senders.
Debbie,
Please add my name to the list of those in support of a traffic light (not a stop sign) at the intersection of Saratoga
Avenue and Herriman. Making a left turn from Herriman onto Saratoga Ave. is particularly dangerous in light of
the heavy traffic and speeding cars on Saratoga Ave., the poor visibility, the number of inexperienced high school
drivers at the intersection, and the many high school and middle school pedestrians. Making a left turn from
Saratoga Ave. onto Herriman can also be dangerous. My car mirror was clipped when I was waiting to turn and a
speeding driver came right up behind me then swerved around at the last minute to pass on the right, without the
adequate room to do so safely.
A smart light that favors Saratoga Ave. traffic should not have a big impact on the flow of traffic. More
importantly, it would would greatly improve safety.
Carol Schulz
Springer Ave.
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