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Home My WebLink About04-21-2021 Council agendaSaratoga City Council Agenda – April 21, 2021 – Page 1 of 8 SARATOGA CITY COUNCIL REGULAR MEETING APRIL 21, 2021 Teleconference/Public Participation Information to Mitigate the Spread of COVID‐19 This meeting will be entirely by teleconference. All Council members and staff will only participate via the Zoom platform using the process described below. The meeting is being conducted in compliance with the Governor’s Executive Order N‐29‐20 suspending certain teleconference rules required by the Ralph M. Brown Act. The purpose of this order was to provide the safest environment for the public, elected officials, and staff while allowing for continued operation of the government and public participation during the COVID‐19 pandemic. Members of the public can view and participate in the Commission Interview by: 1. Using the Zoom website https://us02web.zoom.us/j/89974094726 or App (Webinar ID 899 7409 4726) and raising their hand when directed by the Mayor to speak on an agenda item; OR 2. Calling 1.408.638.0968 or 1.669.900.6833, entering the Webinar ID (899 7409 4726), and pressing *9 to raise their hand to speak on an agenda item when directed by the Mayor. Members of the public can view and participate in the Joint Meeting by: 1. Using the Zoom website https://us02web.zoom.us/j/85679944536 or App (Webinar ID 856 7994 4536) and raising their hand when directed by the Mayor to speak on an agenda item; OR 2. Calling 1.408.638.0968 or 1.669.900.6833, entering the Webinar ID (856 7994 4536), and pressing *9 to raise their hand to speak on an agenda item when directed by the Mayor. Members of the public can view and participate in the Regular Session of the meeting by: 1. Using the Zoom website https://us02web.zoom.us/j/85486691796 or App (Webinar ID 854 8669 1796) and raising their hand when directed by the Mayor to speak on an agenda item; OR 2. Calling 1.408.638.0968 or 1.669.900.6833, entering the Webinar ID (854 8669 1796), and pressing *9 to raise their hand to speak on an agenda item when directed by the Mayor; OR 3. Viewing the meeting on Saratoga Community Access Television Channel 15 (Comcast Channel 15, AT&T UVerse Channel 99), calling 1.669.900.6833 or 1.408.638.0968, entering the Webinar ID (854 8669 1796) and pressing *9 to raise their hand to speak on an agenda item when directed by the Mayor; OR 4. Viewing online at http://saratoga.granicus.com/MediaPlayer.php?publish_id=2 and calling 1.408.638.0968 or 1.669.900.6833, entering the Webinar ID (854 8669 1796), and pressing *9 to raise their hand to speak on an agenda item when directed by the Mayor. Please mute your computer or television before giving public comment. Saratoga City Council Agenda – April 21, 2021 – Page 2 of 8 The public will not be able to participate in the meeting in person. As always, members of the public can send written comments to the Council prior to the meeting by commenting online at www.saratoga.ca.us/comment prior to the start of the meeting. These emails will be provided to the members of the Council and will become part of the official record of the meeting. During the meeting the Mayor will explain the process for members of the public to be recognized to offer public comment. In accordance with the Americans with Disabilities Act and the Governor’s Executive Order, if you need assistance to participate in this meeting due to a disability, please contact the City Clerk at debbieb@saratoga.ca.us or calling 408.868.1216 as soon as possible before the meeting. The City will use its best efforts to provide reasonable accommodations to provide as much accessibility as possible while also maintaining public safety. 5:40 P.M. COMMISSION INTERVIEW Members of the public can view and participate in the Commission Interview by: 1. Using the Zoom website https://us02web.zoom.us/j/89974094726 or App (Webinar ID 899 7409 4726) and raising their hand when directed by the Mayor to speak on an agenda item; OR 2. Calling 1.408.638.0968 or 1.669.900.6833, entering the Webinar ID (899 7409 4726), and pressing *9 to raise their hand to speak on an agenda item when directed by the Mayor. 6:00 P.M. JOINT MEETING Members of the public can view and participate in the Joint Meeting by: 1. Using the Zoom website https://us02web.zoom.us/j/85679944536 or App (Webinar ID 856 7994 4536) and raising their hand when directed by the Mayor to speak on an agenda item; OR 2. Calling 1.408.638.0968 or 1.669.900.6833, entering the Webinar ID (856 7994 4536), and pressing *9 to raise their hand to speak on an agenda item when directed by the Mayor. Joint Meeting with Saratoga Planning Commission Time Name Commission Vacancies Incumbent 5:40 p.m. Priya Shastri Heritage Preservation 1 Full Term (May 5, 2021 - December 31, 2024) 1 partial term (May 5, 2021-December 31, 2023) No Saratoga City Council Agenda – April 21, 2021 – Page 3 of 8 7:00 P.M. REGULAR SESSION Members of the public can view and participate in the Regular Session of the meeting by: 1. Using the Zoom website https://us02web.zoom.us/j/85486691796 or App (Webinar ID 854 8669 1796) and raising their hand when directed by the Mayor to speak on an agenda item; OR 2. Calling 1.408.638.0968 or 1.669.900.6833, entering the Webinar ID (854 8669 1796), and pressing *9 to raise their hand to speak on an agenda item when directed by the Mayor; OR 3. Viewing the meeting on Saratoga Community Access Television Channel 15 (Comcast Channel 15, AT&T UVerse Channel 99), calling 1.669.900.6833 or 1.408.638.0968, entering the Webinar ID (854 8669 1796) and pressing *9 to raise their hand to speak on an agenda item when directed by the Mayor; OR 4. Viewing online at http://saratoga.granicus.com/MediaPlayer.php?publish_id=2 and calling 1.408.638.0968 or 1.669.900.6833, entering the Webinar ID (854 8669 1796), and pressing *9 to raise their hand to speak on an agenda item when directed by the Mayor. Please mute your computer or television before giving public comment. ROLL CALL REPORT ON POSTING OF THE AGENDA The agenda for this meeting was properly posted on April 15, 2021. REPORT FROM JOINT MEETING ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS Any member of the public may address the City Council for up to three (3) minutes on matters not on the Agenda. The law generally prohibits the City Council from discussing or taking action on such items. However, the Council may instruct staff accordingly. ANNOUNCEMENTS CEREMONIAL ITEMS Recognition of Paint the City Artists & Volunteers Recommended Action: Present the certificates and recognize the Paint the City artists and volunteers. SPECIAL PRESENTATIONS Special Presentation from United Way Bay Area 211 Recommended Action: Receive presentation from United Way Bay Area 211. Saratoga City Council Agenda – April 21, 2021 – Page 4 of 8 Presentation from Catholic Charities of Santa Clara County Long Term Ombudsman Program Recommended Action: Receive presentation from Catholic Charities of Santa Clara County Long Term Ombudsman Program. Presentation from West Valley Community Services Recommended Action: Receive presentation from West Valley Community Services. 1. CONSENT CALENDAR The Consent Calendar contains routine items of business. Items in this section will be acted on in one motion, unless removed by the Mayor or a Council Member. Any member of the public may speak on an item on the Consent Calendar at this time, or request that the Mayor remove an item from the Consent Calendar for discussion. Public Speakers are limited to three (3) minutes. 1.1. City Council Meeting Minutes Recommended Action: Approve the City Council minutes for the Special City Council Meetings on March 30, 2021 and March 31, 2021 and the Regular City Council Meeting on April 7, 2021. 1.2. Review of Accounts Payable Check Registers Recommended Action: Review and accept check registers for the following accounts payable payment cycles: 04/07/21 Period 10; 04/13/21 Period 10: 1.3. Landscaping and Lighting Assessment District LLA-1; Preliminary Approval of Engineer's Report and Adoption of Resolution of Intention for FY 21-22 Recommended Action: 1.Move to adopt the Resolution granting preliminary approval of the Engineer's Report for FY 21-22 for renewing the Landscaping and Lighting Assessment District LLA-1. 2.Move to adopt the Resolution of Intention. 1.4. Budget Amendment – McCartysville Landscaping and Lighting District (Zone 9) Recommended Action: Adopt Resolution appropriating $5,000 from Zone 9 fund balance into the Fiscal Year 2020- 2021 operating budget. 1.5. Landmark Designation for 20280 Saratoga Los-Gatos Road – Application No. LNDMRK21-0001 Recommended Action: Waive the second reading and adopt the attached ordinance designating the property at 20280 Saratoga-Los Gatos Road as a historic landmark. Saratoga City Council Agenda – April 21, 2021 – Page 5 of 8 2. PUBLIC HEARING Items placed under this section of the Agenda are those defined by law as requiring a special notice and/or a public hearing or those called by the City Council on its own volition. Members of the public may comment on any item for up to three (3) minutes. The amount of time for public comment may be reduced by the Mayor or by action of the City Council. Items requested for continuance are subject to the City Council's approval at the Council Meeting. 2.1. Proposed Fee Schedule Update for FY 2021/22 Recommended Action: Open the public hearing, listen to public testimony and close public hearing. Adopt the resolution approving the updated fee schedule for Fiscal Year 2021/22, effective July 1, 2021. 2.2. Weed/Brush Abatement Program Assessment Hearing Recommended Action: Open public hearing, accept public testimony and consider amendments to the assessment report, and adopt the resolution confirming report and assessment of weed/brush abatement program charges. 3. GENERAL BUSINESS 3.1. Award of Contract for Heritage Orchard Maintenance Services Recommended Action: Authorize the City Manager to enter into a three year Service Contract with Orchard Keepers, Inc. (with the option to renew) in an amount not to exceed $124,500 per year for the maintenance of the Saratoga Heritage Orchard. 3.2. Options for Reducing Wood Shake Roofs in Wildland Urban Interface Area Recommended Action: Direct staff to include a waiver in the Fiscal Year 2021/22 Fee Schedule of roof replacement permit fees for properties in the Wildland Urban Interface area with untreated wood shake or shingle roofs that will be replaced with non-wood Class A roofing materials. 3.3. Options for Reducing Wildfire Risk in Wildland Urban Interface Area through Landscaping Recommended Action: Direct staff to: 1) prepare an ordinance that would modify tree removal criteria in City Code Section 15-50.080 to allow removal of qualifying tree species in the Wildland Urban Interface area; 2) amend the City of Saratoga Fee Schedule to waive permit fees for qualifying trees, if an ordinance amending criteria for tree removal is adopted by the City Council; 3) exclude problematic tree species from being used as replacement trees following a removal; and, 4) prepare an ordinance amending existing landscape regulations to require a 5-foot nonflammable buffer around new structures in the Wildland Urban Interface area by prohibiting the placement of plants in the buffer and requiring areas below patios and decks to be screened or boxed-in. Saratoga City Council Agenda – April 21, 2021 – Page 6 of 8 COUNCIL ASSIGNMENTS Mayor Yan Zhao Association of Bay Area Governments Cities Association of Santa Clara County-City Selection Committee Cities Association of Santa Clara County-Legislative Action Committee Cities Association of Santa Clara County Council Finance Committee Valley Transportation Authority (VTA) Policy Advisory Committee VTA State Route 85 Corridor Policy Advisory Board West Valley Mayors & Managers West Valley Sanitation District Vice Mayor Tina Walia Council Finance Committee KSAR Community Access TV Board Saratoga Area Senior Coordinating Council (SASCC) Silicon Valley Clean Energy Authority Board of Directors Saratoga Ministerial Association Council Member Rishi Kumar Santa Clara County Library Joint Powers Authority Santa Clara Valley Water District Commission West Valley Clean Water Program Authority West Valley Solid Waste Management Joint Powers Authority Council Member Kookie Fitzsimmons Chamber of Commerce Hakone Foundation Board Santa Clara County Housing and Community Development (HCD) Council Committee Saratoga Public Art Committee Sister City Organization Council Member Mary-Lynne Bernald Hakone Foundation Board & Executive Committee Santa Clara/Santa Cruz Airport/Community Roundtable Saratoga Public Art Committee Saratoga Historical Foundation CITY COUNCIL ITEMS COUNCIL COMMUNICATIONS CITY MANAGER'S REPORT ADJOURNMENT CERTIFICATE OF POSTING OF THE AGENDA, DISTRIBUTION OF THE AGENDA PACKET, COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT Saratoga City Council Agenda – April 21, 2021 – Page 7 of 8 I, Debbie Bretschneider, CMC, City Clerk, for the City of Saratoga, declare that the foregoing agenda for the meeting of the City Council was posted and available for review on April 15, 2021 at the City of Saratoga, 13777 Fruitvale Avenue, Saratoga, California and on the City's website at www.saratoga.ca.us. Signed this 15th day of April 2021 at Saratoga, California. Debbie Bretschneider, CMC, City Clerk In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the City Council by City staff in connection with this agenda, copies of materials distributed to the City Council concurrently with the posting of the agenda, and materials distributed to the City Council by staff after the posting of the agenda are available on the City Website at www.saratoga.ca.us. Following removal of State and local shelter in place orders these materials will be available for review in the office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, California. In Compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting, please contact the City Clerk at debbieb@saratoga.ca.us or calling 408.868.1216 as soon as possible before the meeting. The City will use its best efforts to provide reasonable accommodations to provide as much accessibility as possible while also maintaining public safety. [28 CFR 35.102-35.104 ADA title II] 04/21 04/27 5:00 p.m. Commission Interviews | 6:00 p.m. Joint Meeting with Planning Commission | 7:00 p.m. Regular Session 6:00 p.m. Study Session on Fiscal Year 2021/22 Budget 05/04 5:00 p.m. Commission Interviews – Youth Commission (time tentative) 05/05 6:00 p.m. Joint Meeting with Montalvo Arts | 7:00 p.m. Regular Session 05/19 6:00 p.m. Joint Meeting with Board of Supervisor Joe Simitian | 7:00 p.m. Regular Session 06/02 4:30 p.m. Commission Interviews | 5:30 p.m. Joint Meeting with Saratoga Neighborhoods & Neighborhood Watch, Joan Pisani Community Center, Multipurpose Room | 7:00 p.m. Regular Session 06/16 5:00 p.m. Joint Meeting with Santa Clara County Fire | 6:00 p.m. Joint Meeting with Silicon Valley Leadership Group | 7:00 p.m. Regular Session 07/07 5:00 p.m. Closed Session | 6:00 p.m. Study Session on E-Communications Policy | 7:00 p.m. Regular Session 07/21 5:00 p.m. Closed Session | 6:00 p.m. Joint Meeting with Hakone Board | 7:00 p.m. Regular Session 08/04 Tentative -No Meeting - Recess 08/18 Tentative -No Meeting - Recess 09/01 5:00 p.m. Commission Interviews – Library& Community Engagement Commission & Parks & Recreation Commission | 6:00 p.m. Joint Meeting with Historical Foundation | 7:00 p.m. Regular Session 09/15 5:00 p.m. Study Session on Rules of Parliamentary Procedure | 6:00 p.m. Joint Meeting with Youth Commission | 7:00 p.m. Regular Session CITY OF SARATOGA CITY COUNCIL MEETING CALENDAR 2021 Saratoga City Council Agenda – April 21, 2021 – Page 8 of 8 10/06 5:00 p.m. Joint Meeting with Mountain Winery | 6:00 p.m. Joint Meeting with Sheriff’s Office | 7:00 p.m. Regular Session 10/20 6:00 p.m. Joint Meeting with West Valley – Mission Community College District Board of Trustees | 7:00 p.m. Regular Session 11/03 5:30 p.m. Joint Meeting with Saratoga Schools | 7:00 p.m. Regular Session 11/17 5:00 p.m. Joint Meeting with Los Gatos Saratoga Recreation | 6:00 p.m. Joint Meeting with State Senator Dave Cortese | 7:00 p.m. Regular Session 12/01 5:00 p.m. Commission Interviews – Heritage Preservation Commission & Traffic Safety Commission | 6:00 p.m. Joint Meeting with Assembly Member Low | 7:00 p.m. City Council Reorganization | Regular Session 12/15 6:00 p.m. Study Session on City Council Norms | 7:00 p.m. Regular Session