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Home My WebLink About01-26-2021 Youth Commission MinutesSaratoga Youth Commission Agenda – Page 1 of 5 SARATOGA YOUTH COMMISSION REGULAR MEETING JANUARY 26, 2021 Teleconference/Public Participation Information to Mitigate the Spread of COVID‐19 This meeting will be entirely by teleconference. All Commission members, staff, and public will only participate via the Zoom platform using the process described below. The meeting is being conducted in compliance with the Governor’s Executive Order N‐29‐20 suspending certain teleconference rules required by the Ralph M. Brown Act. The purpose of this order was to provide the safest environment for the public, elected officials, and staff while allowing for continued operation of the government and public participation during the COVID‐19 pandemic. Members of the public view and participate in the meeting by using the Zoom website https://us02web.zoom.us/webinar/88546097146 or App (Webinar ID 885 4609 7146) and using the tool to raise their hand in the Zoom platform when directed by the Chair to speak on an agenda item. The public will not be able to participate in the meeting in person. As always, members of the public can send written comments to the Commission prior to the meeting by commenting online at www.saratoga.ca.us/yc prior to the start of the meeting. These emails will be provided to the members of the Commission and will become part of the official record of the meeting. During the meeting the Chair will explain the process for members of the public to be recognized to offer public comment. In accordance with the Americans with Disabilities Act and the Governor’s Executive Order, if you need assistance to participate in this meeting due to a disability, please contact the City Clerk at debbieb@saratoga.ca.us or calling 408.868.1216 as soon as possible before the meeting. The City will use its best efforts to provide reasonable accommodations to provide as much accessibility as possible while also maintaining public safety. 7:00 PM YOUTH COMMISSION REGULAR MEETING ROLL CALL Present: Bradley, Hicks, Huang, Jain, Leung, Liu, Lu (late), Madhan, Raamkumar, Wang, Zhai. Saratoga Youth Commission Agenda – Page 2 of 5 Absent: None. Members of the public: None. ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS Any member of the public may address the Youth Commission for up to three (3) minutes on matters not on the Agenda. The law generally prohibits the Youth Commission from discussing or taking action on such items. However, the Youth Commission can schedule the item for discussion at a future meeting. AGENDA ITEMS: 1. Youth Commission Minutes Recommended Action: Review and approve the minutes from the January 12, 2021 meeting. Raamkumar motioned to approve the minutes. Huang seconded the motion. AYES: Bradley, Hicks, Huang, Jain, Leung, Liu, Madhan, Raamkumar, Wang, Zhai. NOES: none. ABSTAIN: none. PASSED 10-0. 2. Mayor Roundtable Discussion Recommended Action: Engage in a roundtable discussion with Mayor Zhao. Youth Commissioners will provide update on work plan and ask any questions they have regarding City policies and programs related to youth and teens. ● COVID-19 Update ○ City provides free COVID-19 testing for our residents ○ Stay-at-home order is lifted by the state but not the county ○ 1 million confirmed cases at Santa Clara County; 12,078 deaths ○ Saratoga: (pop. 32,000) 506 confirmed cases ○ County is in phase 1B (currently distributing vaccines to people 65 yr and older, people working in education; earlier phase was essential workers and nursing rooms) ● Local Businesses ○ Giving some grants to Chamber of Commerce to help local businesses ○ Looking at ways to balance budgets ● Housing ○ ~1700 housing brand new units must be added by state law ○ YC can possibly encourage participation ○ 28% of the budget is for the police; safety is first priority of Council ● What is a general plan? ○ A law for the city ○ In a general plan there are several chapters ■ One of the chapters is the housing needs ■ Circulation ■ 7 different chapters ■ This year council is working on a housing element ○ Fundraising suggestions Saratoga Youth Commission Agenda – Page 3 of 5 ■ Alternative Color Dash to raise funds, YC hosted ○ Saratoga Climate Action Plan ■ Hired consultant to give suggestions ■ City installing e-charge stations ■ Encourage electric cars ■ Encourage solar panels ○ Returning to school ■ Up to each school district to determine whether it’s safe to go back to school ■ County’s goal to get everyone back to school in fall ■ State & federal government have money set aside for school to go back to normal 3. Treasurer Report and Fundraising Recommended Action: Receive report from the Youth Commission Treasurer. ● Commissioners to: ○ Make sure to send out GoFundMe’s emails and texts ○ Share GoFundMe on social media ○ Recommendation: ask people to share the GoFundMe rather than asking directly for money 4. Saratoga Speaks Report Recommended Action: Receive updates from the Saratoga Speaks Subcommittee. YouTube Series: Nivi, Jacob, Aria. ● Finished recording episode 1, planned release day is Friday 1/29/21 5. Inclusion Subcommittee Report Recommended Action: Receive updates from the Inclusion Subcommittee. Inclusion: Nicole, Nicita, Carolyn, Cameron. ● Subcommittee and Kayla to provide more information about event next meeting Madhan motioned to set the Emergency Preparedness event for March 27th. Hicks seconded the motion. AYES: Bradley, Hicks, Huang, Jain, Leung, Liu, Madhan, Wang, Zhai. NOES: none. ABSTAIN: none. PASSED 9-0. 6. Kindness Week Subcommittee Report Recommended Action: Receive updates from the Holiday Subcommittee. Holiday Subcommittee: Michelle, Alex, Timothy, Linnea. ● Had joint meeting with Campbell and Cupertino ● Thinking of 3 days instead of 5 days of activities from February 17-19 (Wed-Fri) ● Haven’t figured out exact dates but will continue thank you cards ● Doing a city food drive for all 3 of the days ● Chalk art on Monday to kick off the week Saratoga Youth Commission Agenda – Page 4 of 5 ● Will start promoting early in February 7. Hiking Scavenger Hunt Recommended Action: Discuss hiking trails to include in the community event and/or fundraiser. Discuss prizes and incentives for the public to participate. Designate subcommittees if the Commission desires. ● Event suggestions and outline ○ Downsize the event (1-3 trails instead of multiple) ○ Staff recommendation: discuss feasible trails with staff and bring back to discussion next meeting ● Event outline ○ Joe’s Trail, Quarry Park, Montalvo, Castle Rock (bonus trail) ■ Make sure parking is accessible and family friendly ■ Make sure trails are inclusive ○ Price range for event (goody-bags, raffle): $20-$30 ○ Alternative: complete one hike and reward based on completion ■ Adjust for difficulty levels/checkpoints ■ Reward participants halfway through the hike to later be entered into the raffle ■ Honor system via Google form (submit photos) ○ Materials for kits ■ Water bottle ■ Charger ■ Silicon wristbands/sweat bands/bracelets ■ Hand sanitizer ■ Flashlight ■ Personalized hike stickers ■ Personalized keychains ○ Raffle ideas ■ Airpods, Beats headphones Leung motioned to direct staff to come up with a hiking program outline for the next meeting. Zhai seconded the motion. AYES: Bradley, Hicks, Huang, Jain, Leung, Lu, Liu, Madhan, Wang, Zhai. NOES: none. ABSTAIN: none. PASSED 10-0. 8. SED Talks: Entrepreneurship Recommended Action: Discuss potential speakers for the SED Talks Spring event. ● Speakers: ○ Henry Weng (DeltaX, Youth Economics Initiative) ○ Saratoga business restaurant owner ○ Startup entrepreneur for a global company ● Topic: overcoming obstacles in starting your own business ● Format: 15 min per speaker and panel Q&A 9. Future Agenda Items Recommended Action: Saratoga Youth Commission Agenda – Page 5 of 5 Consider agenda items for upcoming meetings. The next Youth Commission meeting is scheduled for February 9, 2021. ● Form subcommittees for hike event ● Brainstorm for hiking trails and sticker ideas ○ YC to think of defining pieces of hiking trails that can be used as sticker designs for Color Dash alternative ● Staff to explore practicality of various trails and bring back hiking event updates from city ● Recap for Saratoga Speaks episode ● Inclusion update for March event ● SED Talks speaker and event update ADJOURNMENT 9:00 p.m. CERTIFICATE OF POSTING OF THE AGENDA, DISTRIBUTION OF THE AGENDA PACKET, COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT I, Kayla Nakamoto, Analyst for the City of Saratoga, declare that the foregoing agenda for the meeting of the Youth Commission was posted and available for review on January 21, 2021 at the City of Saratoga, 13777 Fruitvale Avenue, Saratoga, California and on the City's website at www.saratoga.ca.us. Signed this 21st day of January 2021 at Saratoga, California. Kayla Nakamoto, Administrative Analyst In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the Youth Commission by City staff in connection with this agenda, copies of materials distributed to the Youth Commission concurrently with the posting of the agenda, and materials distributed to the Youth Commission by staff after the posting of the agenda are available on the City Website at www.saratoga.ca.us. Following removal of State and local shelter in place orders these materials will be available for review in the office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, California. In Compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting, please contact the City Clerk at debbieb@saratoga.ca.us or calling 408.868.1216 as soon as possible before the meeting. The City will use its best efforts to provide reasonable accommodations to provide as much accessibility as possible while also maintaining public safety. [28 CFR 35.102-35.104 ADA title II]