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Home My WebLink About02-09-2021 Youth Commission MinutesSaratoga Youth Commission Agenda – Page 1 of 4 SARATOGA YOUTH COMMISSION REGULAR MEETING FEBRUARY 9, 2021 Teleconference/Public Participation Information to Mitigate the Spread of COVID‐19 This meeting will be entirely by teleconference. All Commission members, staff, and public will only participate via the Zoom platform using the process described below. The meeting is being conducted in compliance with the Governor’s Executive Order N‐29‐20 suspending certain teleconference rules required by the Ralph M. Brown Act. The purpose of this order was to provide the safest environment for the public, elected officials, and staff while allowing for continued operation of the government and public participation during the COVID‐19 pandemic. Members of the public view and participate in the meeting by using the Zoom website https://us02web.zoom.us/j/83865809264 or App (Webinar ID 838 6580 9264) and using the tool to raise their hand in the Zoom platform when directed by the Chair to speak on an agenda item. The public will not be able to participate in the meeting in person. As always, members of the public can send written comments to the Commission prior to the meeting by commenting online at www.saratoga.ca.us/yc prior to the start of the meeting. These emails will be provided to the members of the Commission and will become part of the official record of the meeting. During the meeting the Chair will explain the process for members of the public to be recognized to offer public comment. In accordance with the Americans with Disabilities Act and the Governor’s Executive Order, if you need assistance to participate in this meeting due to a disability, please contact the City Clerk at debbieb@saratoga.ca.us or calling 408.868.1216 as soon as possible before the meeting. The City will use its best efforts to provide reasonable accommodations to provide as much accessibility as possible while also maintaining public safety. 7:00 PM YOUTH COMMISSION REGULAR MEETING ROLL CALL 7:03 p.m. Present: Bradley, Hicks (late), Huang, Jain, Leung, Liu, Lu, Madhan, Raamkumar, Wang, Zhai. Absent: None. Saratoga Youth Commission Agenda – Page 2 of 4 Members of the public: David Jang, Karthik Sangameswaran, Rohit Vasantha, Amith V., Sarah Zhou. ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS Any member of the public may address the Youth Commission for up to three (3) minutes on matters not on the Agenda. The law generally prohibits the Youth Commission from discussing or taking action on such items. However, the Youth Commission can schedule the item for discussion at a future meeting. AGENDA ITEMS: 1. Youth Commission Minutes Recommended Action: Review and approve the minutes from the January 26, 2021 meeting. Leung motioned to approve the January 26 minutes. Wang seconded the motion. AYES: Bradley, Huang, Jain, Leung, Liu, Lu, Madhan, Raamkumar, Wang, Zhai. NOES: none. ABSTAIN: none. PASSED 10-0. 2. Treasurer Report and Fundraising Recommended Action: Receive report from the Youth Commission Treasurer. ● $1,390 dollars fundraised through GoFundMe ● Rest of Commissioners to join and promote the GoFundMe page ● Commissioners to continue sending invites 3. Saratoga Speaks Report Recommended Action: Receive updates from the Saratoga Speaks Subcommittee. YouTube Series: Nivi, Jacob, Aria. ● Climate change episode 1 released 2/10, commissioners to post on Instagram ● Proposed topics: universal healthcare, city council roundtable, gun control, racial wealth gap and income inequality Liu motioned for the YouTube subcommittee to explore universal healthcare, city council roundtable, and racial wealth gap and income inequality in Saratoga Speaks projects. Zhai seconded the motion. AYES: Bradley, Huang, Jain, Leung, Liu, Lu, Madhan, Raamkumar, Wang, Zhai. NOES: none. ABSTAIN: none. PASSED 10-0. 4. Inclusion Subcommittee Report Recommended Action: Receive updates from the Inclusion Subcommittee. Inclusion: Nicole, Nicita, Carolyn, Cameron. ● Explore hosting event in the morning to resolve timing conflicts ● Items will available at City Hall for pickup ● Use updated city logo for flyers and promotional material Saratoga Youth Commission Agenda – Page 3 of 4 5. Kindness Week Subcommittee Report Recommended Action: Receive updates from the Holiday Subcommittee. Holiday Subcommittee: Michelle, Alex, Timothy, Linnea. ● Teen Kindness Week 2/15-2/19 ○ 2/15: Thank-you cards ○ 2/17: Chalk art games ■ Locations: Saratoga Village, Wildwood Park, Saratoga High School, etc. ○ 2/19: Virtual kindness wall; post images on Instagram with the hashtag #TeenKindnessWeek ● Blue Hills and Foothill elementary schools to write thank-you cards; Commissioners to drop them off at El Camino Hospital ● Cookbook submissions and compilation moved to next fall 6. Hiking Scavenger Hunt Recommended Action: Receive report from staff on community event, hiking fundraiser. Discuss prizes and incentives for the public to participate. Designate subcommittees if the Commission desires. ● Staff report: month-long scavenger hunt; locations set as Montalvo, Fremont Older Preserve, Quarry Park, and Joe’s Trail ● Fundraising money to go to inclusive playground equipment ● SWAG items to go into the registration packet: designed stickers, power banks, bracelets, etc. ● Honor system, have attendees submit photos per trail category ○ Google form for attendees to fill out; each trail walked would count as one entry in the raffle ● Subcommittee Assignments ○ Logistics/registration: Alex, Nivi, Jacob, Carolyn ■ Determine ticket pricing, create registration packets, and establish checkpoints ○ Marketing: Michelle, Nicita, Timothy, Cameron ■ Design promotional material, goodie bags (one significant Saratoga Hikes sticker, shirts, power banks), and scavenger maps to hand out to participants ○ Sponsorships/prizes/donations: Aria, Linnea, Nicole ■ Check out 4imprint.com and bring back the cost and color of power banks for 200, 250, and 300 participants; think about process of the raffle/random drawing (ie. tagging photos or Google form submission); brainstorm virtual prizes ● Event name ideas: HikeToga, Saratoga Hills/Trails, Saratoga Scavengers, TogaTrails, Saratoga Scavenges Raamkumar motioned to name the event TogaTrails and to adopt the aforementioned subcommittees. Leung seconded the motion. AYES: Bradley, Hicks, Huang, Jain, Leung, Liu, Lu, Madhan, Raamkumar, Wang, Zhai. NOES: none. ABSTAIN: none. PASSED 11-0. 7. SED Talks: Entrepreneurship Recommended Action: Saratoga Youth Commission Agenda – Page 4 of 4 Discuss potential speakers for the SED Talks Spring event. ● Potential speakers: Manny Cappello (business owner and former Saratoga mayor), TeaLyfe business owners, son of local Hong’s Gourmet restaurant, Saratoga High School junior Samantha Weisner or parents, Bai Tong business owners or daughter ● Incentive for attendees: all participants are entered into a raffle for a gift card 8. Future Agenda Items Recommended Action: Consider agenda items for upcoming meetings. The next Youth Commission meeting is scheduled for February 23, 2021. ● Monta Vista High School junior Akanksha Roy to present a website on youth vaping project ● Treasurer report and fundraising updates ● Recap of Saratoga Speaks, Inclusion, and Holiday subcommittees ○ Recap of Teen Kindness Week ● Further discuss plans for TogaTrails Liu motioned to put Akanksha Roy’s presentation on the agenda for the next Youth Commission meeting. Jain seconded the motion. AYES: Bradley, Hicks, Huang, Jain, Leung, Liu, Lu, Madhan, Raamkumar, Wang, Zhai. NOES: none. ABSTAIN: none. PASSED 11-0. ADJOURNMENT 9:09 p.m. CERTIFICATE OF POSTING OF THE AGENDA, DISTRIBUTION OF THE AGENDA PACKET, COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT I, Kayla Nakamoto, Analyst for the City of Saratoga, declare that the foregoing agenda for the meeting of the Youth Commission was posted and available for review on February 4, 2021 at the City of Saratoga, 13777 Fruitvale Avenue, Saratoga, California and on the City's website at www.saratoga.ca.us. Signed this 4th day of February 2021 at Saratoga, California. Kayla Nakamoto, Administrative Analyst In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the Youth Commission by City staff in connection with this agenda, copies of materials distributed to the Youth Commission concurrently with the posting of the agenda, and materials distributed to the Youth Commission by staff after the posting of the agenda are available on the City Website at www.saratoga.ca.us. Following removal of State and local shelter in place orders these materials will be available for review in the office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, California. In Compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting, please contact the City Clerk at debbieb@saratoga.ca.us or calling 408.868.1216 as soon as possible before the meeting. The City will use its best efforts to provide reasonable accommodations to provide as much accessibility as possible while also maintaining public safety. [28 CFR 35.102-35.104 ADA title II]