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Home My WebLink About06-02-2021City Council agendaSaratoga City Council Agenda – June 2, 2021 – Page 1 of 8 SARATOGA CITY COUNCIL REGULAR MEETING JUNE 2, 2021 Teleconference/Public Participation Information to Mitigate the Spread of COVID‐19 This meeting will be entirely by teleconference. All Council members and staff will only participate via the Zoom platform using the process described below. The meeting is being conducted in compliance with the Governor’s Executive Order N‐29‐20 suspending certain teleconference rules required by the Ralph M. Brown Act. The purpose of this order was to provide the safest environment for the public, elected officials, and staff while allowing for continued operation of the government and public participation during the COVID‐19 pandemic. Members of the public can view and participate in the Commission Interview by: 1. Using the Zoom website https://us02web.zoom.us/j/88130894308 or App (Webinar ID 881 3089 4308) and raising their hand when directed by the Mayor to speak on an agenda item; OR 2. Calling 1.408.638.0968 or 1.669.900.6833, entering the Webinar ID (881 3089 4308), and pressing *9 to raise their hand to speak on an agenda item when directed by the Mayor. Members of the public can view and participate in the Joint Meeting by: 1. Using the Zoom website https://us02web.zoom.us/j/86303431325 or App (Webinar ID 863 0343 1325) and raising their hand when directed by the Mayor to speak on an agenda item; OR 2. Calling 1.408.638.0968 or 1.669.900.6833, entering the Webinar ID (863 0343 1325), and pressing *9 to raise their hand to speak on an agenda item when directed by the Mayor. Members of the public can view and participate in the Regular Session of the meeting by: 1. Using the Zoom website https://us02web.zoom.us/j/81563981657 or App (Webinar ID 815 6398 1657) and raising their hand when directed by the Mayor to speak on an agenda item; OR 2. Calling 1.408.638.0968 or 1.669.900.6833, entering the Webinar ID (815 6398 1657), and pressing *9 to raise their hand to speak on an agenda item when directed by the Mayor; OR 3. Viewing the meeting on Saratoga Community Access Television Channel 15 (Comcast Channel 15, AT&T UVerse Channel 99), calling 1.669.900.6833 or 1.408.638.0968, entering the Webinar ID (815 6398 1657) and pressing *9 to raise their hand to speak on an agenda item when directed by the Mayor; OR 4. Viewing online at http://saratoga.granicus.com/MediaPlayer.php?publish_id=2 and calling 1.408.638.0968 or 1.669.900.6833, entering the Webinar ID (815 6398 1657), Saratoga City Council Agenda – June 2, 2021 – Page 2 of 8 and pressing *9 to raise their hand to speak on an agenda item when directed by the Mayor. Please mute your computer or television before giving public comment. The public will not be able to participate in the meeting in person. As always, members of the public can send written comments to the Council prior to the meeting by commenting online at www.saratoga.ca.us/comment prior to the start of the meeting. These emails will be provided to the members of the Council and will become part of the official record of the meeting. During the meeting the Mayor will explain the process for members of the public to be recognized to offer public comment. In accordance with the Americans with Disabilities Act and the Governor’s Executive Order, if you need assistance to participate in this meeting due to a disability, please contact the City Clerk at debbieb@saratoga.ca.us or calling 408.868.1216 as soon as possible before the meeting. The City will use its best efforts to provide reasonable accommodations to provide as much accessibility as possible while also maintaining public safety. 5:15 P.M. COMMISSION INTERVIEW Members of the public can view and participate in the Commission Interview by: 1. Using the Zoom website https://us02web.zoom.us/j/88130894308 or App (Webinar ID 881 3089 4308) and raising their hand when directed by the Mayor to speak on an agenda item; OR 2. Calling 1.408.638.0968 or 1.669.900.6833, entering the Webinar ID (881 3089 4308), and pressing *9 to raise their hand to speak on an agenda item when directed by the Mayor. 6:00 P.M. JOINT MEETING Members of the public can view and participate in the Joint Meeting by: 1. Using the Zoom website https://us02web.zoom.us/j/86303431325 or App (Webinar ID 863 0343 1325) and raising their hand when directed by the Mayor to speak on an agenda item; OR 2. Calling 1.408.638.0968 or 1.669.900.6833, entering the Webinar ID (863 0343 1325), and pressing *9 to raise their hand to speak on an agenda item when directed by the Mayor. Joint Meeting with Saratoga Neighborhoods & Neighborhood Watch Time Name Commission Vacancies Incumbent 5:20 p.m. Sharon Bender Heritage Preservation 1 partial term (June 19, 2021- December 31, 2023) No 5:25 p.m. Bernald Gutnick Traffic Safety 1 partial term (June 19, 2021- December 31, 2023) No Saratoga City Council Agenda – June 2, 2021 – Page 3 of 8 7:00 P.M. REGULAR SESSION Members of the public can view and participate in the Regular Session of the meeting by: 1. Using the Zoom website https://us02web.zoom.us/j/81563981657 or App (Webinar ID 815 6398 1657) and raising their hand when directed by the Mayor to speak on an agenda item; OR 2. Calling 1.408.638.0968 or 1.669.900.6833, entering the Webinar ID (815 6398 1657), and pressing *9 to raise their hand to speak on an agenda item when directed by the Mayor; OR 3. Viewing the meeting on Saratoga Community Access Television Channel 15 (Comcast Channel 15, AT&T UVerse Channel 99), calling 1.669.900.6833 or 1.408.638.0968, entering the Webinar ID (815 6398 1657) and pressing *9 to raise their hand to speak on an agenda item when directed by the Mayor; OR 4. Viewing online at http://saratoga.granicus.com/MediaPlayer.php?publish_id=2 and calling 1.408.638.0968 or 1.669.900.6833, entering the Webinar ID (815 6398 1657), and pressing *9 to raise their hand to speak on an agenda item when directed by the Mayor. Please mute your computer or television before giving public comment. ROLL CALL REPORT ON POSTING OF THE AGENDA The agenda for this meeting was properly posted on May 27, 2021. REPORT FROM JOINT MEETING ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS Any member of the public may address the City Council for up to three (3) minutes on matters not on the Agenda. The law generally prohibits the City Council from discussing or taking action on such items. However, the Council may instruct staff accordingly. ANNOUNCEMENTS CEREMONIAL ITEMS Commendations Recognizing Outgoing Youth Commissioners Recommended Action: Receive presentation on efforts of the Youth Commission during the 2020/21 school year and present commendations to outgoing Commissioners Nicita Raamkumar, Nivi Madhan, Carolyn Wang, Alex Zhai, and Michelle Liu recognizing their service on the Saratoga Youth Commission. Saratoga City Council Agenda – June 2, 2021 – Page 4 of 8 1. CONSENT CALENDAR The Consent Calendar contains routine items of business. Items in this section will be acted on in one motion, unless removed by the Mayor or a Council Member. Any member of the public may speak on an item on the Consent Calendar at this time, or request that the Mayor remove an item from the Consent Calendar for discussion. Public Speakers are limited to three (3) minutes. 1.1. City Council Meeting Minutes Recommended Action: Approve the City Council minutes for the Regular City Council Meeting on May 19, 2021. 1.2. Review of Accounts Payable Check Registers Recommended Action: Review and accept check registers for the following accounts payable payment cycles: any checks that were voided during the time period. Fund information, by check run, is also provided in this report. 1.3. Treasurer’s Report for the Month Ended April 30, 2021 Recommended Action: Review and accept the Treasurer’s Report for the month ended April 30, 2021. 1.4. Resolution to adopt a list of projects funded by SB 1 for FY 2021-22: The Road Repair and Accountability Act for funding the Annual Roadway Improvements Project Recommended Action: Adopt Resolution to adopt a list of projects funded by SB 1 for FY 2021-22: The Road Repair and Accountability Act for funding the Annual Roadway Improvements Project. 1.5. Amendment to Extend Design Contract with Bellecci & Associates for the Village to Quarry Park Phase I Project Recommended Action: Move to accept an amendment to extend the design contract with Bellecci & Associates for the Village to Quarry Park Phase I Project from July 1, 2021 to June 30, 2023. 1.6. Two-Year Contract with North Bay Building Maintenance Services, Inc. (NBBM) for Restroom Facilities Services in the amount of $92,505.60 Recommended Action: Approve a two-year Contract for restroom facilities services with North Bay Building Maintenance Services, Inc. (NBBM) in the amount not to exceed $92,505.60 and authorize the City Manager to execute the same. 1.7. One-Year Contract for Annual Tree Maintenance Services – Ian Geddes Tree Care, Inc. in the amount not to exceed $160,500. Recommended Action: Approve a one-year contract for annual tree maintenance services with Ian Geddes Tree Care, Inc. in the amount not to exceed $160,500 and authorize the City Manager to execute the same. Saratoga City Council Agenda – June 2, 2021 – Page 5 of 8 1.8. One-Year Contract for Annual Tree Maintenance Services – Oscar’s Expert Tree Care Services in the amount not to exceed $200,000 Recommended Action: Approve a one-year contract for annual tree maintenance services with Oscar’s Expert Tree Care Services in the amount not to exceed $200,000 and authorize the City Manager to execute the same. 2. PUBLIC HEARING Items placed under this section of the Agenda are those defined by law as requiring a special notice and/or a public hearing or those called by the City Council on its own volition. Members of the public may comment on any item for up to three (3) minutes. The amount of time for public comment may be reduced by the Mayor or by action of the City Council. Items requested for continuance are subject to the City Council's approval at the Council Meeting. 2.1. Proposed Fiscal Year 2021/22 Operating & Capital Budget Hearing Recommended Action: Conduct a public hearing on the Proposed FY 2021/22 Operating & Capital Budgets and provide direction to staff for budget adoption on June 16, 2021. 3. GENERAL BUSINESS 3.1. Housing Element Engagement Update Recommended Action: Receive report and provide staff with feedback on outreach and engagement strategy. 3.2. Authorize An Agreement With Urban Planning Partners In The Amount of $481,981 For The Housing Element Update Project and General Plan Amendment EIR Recommended Action: Authorize the City Manager to execute an agreement with Urban Planning Partners, Inc. (UPP) for the 2023-2031 Housing Element Update and General Plan Amendment Environmental Impact Report in an amount not to exceed $481,981. 3.3. Remote Participation Option and Meeting Recordings Recommended Action: Consider whether to direct staff to place policies on remote public participation in meetings and meeting recordings on the agenda at the next City Council Regular Meeting for adoption. 3.4. Public Art Committee Voting Membership Recommended Action: Direct staff accordingly. 3.5. Public Art Policy Recommended Action: Consider the recommendations of the Public Art Committee and Finance Committee for amending the Public Art Policy and adopt a resolution implementing the selected recommendation or an alternative. Saratoga City Council Agenda – June 2, 2021 – Page 6 of 8 COUNCIL ASSIGNMENTS Mayor Yan Zhao Association of Bay Area Governments Cities Association of Santa Clara County-City Selection Committee Cities Association of Santa Clara County-Legislative Action Committee Cities Association of Santa Clara County Council Finance Committee Valley Transportation Authority (VTA) Policy Advisory Committee VTA State Route 85 Corridor Policy Advisory Board West Valley Mayors & Managers West Valley Sanitation District Vice Mayor Tina Walia Council Finance Committee KSAR Community Access TV Board Saratoga Area Senior Coordinating Council (SASCC) Silicon Valley Clean Energy Authority Board of Directors Saratoga Ministerial Association Council Member Rishi Kumar Santa Clara County Library Joint Powers Authority Santa Clara Valley Water District Commission West Valley Clean Water Program Authority West Valley Solid Waste Management Joint Powers Authority Council Member Kookie Fitzsimmons Chamber of Commerce Hakone Foundation Board Santa Clara County Housing and Community Development (HCD) Council Committee Saratoga Public Art Committee Sister City Organization Council Member Mary-Lynne Bernald Hakone Foundation Board & Executive Committee Santa Clara/Santa Cruz Airport/Community Roundtable Saratoga Public Art Committee Saratoga Historical Foundation CITY COUNCIL ITEMS COUNCIL COMMUNICATIONS CITY MANAGER'S REPORT ADJOURNMENT CERTIFICATE OF POSTING OF THE AGENDA, DISTRIBUTION OF THE AGENDA PACKET, COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT Saratoga City Council Agenda – June 2, 2021 – Page 7 of 8 I, Debbie Bretschneider, CMC, City Clerk, for the City of Saratoga, declare that the foregoing agenda for the meeting of the City Council was posted and available for review on May 27, 2021 at the City of Saratoga, 13777 Fruitvale Avenue, Saratoga, California and on the City's website at www.saratoga.ca.us. Signed this 27th day of May 2021 at Saratoga, California. Debbie Bretschneider, CMC, City Clerk In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the City Council by City staff in connection with this agenda, copies of materials distributed to the City Council concurrently with the posting of the agenda, and materials distributed to the City Council by staff after the posting of the agenda are available on the City Website at www.saratoga.ca.us. Following removal of State and local shelter in place orders these materials will be available for review in the office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, California. In Compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting, please contact the City Clerk at debbieb@saratoga.ca.us or calling 408.868.1216 as soon as possible before the meeting. The City will use its best efforts to provide reasonable accommodations to provide as much accessibility as possible while also maintaining public safety. [28 CFR 35.102-35.104 ADA title II] 06/02 4:30 p.m. Commission Interviews | 5:30 p.m. Joint Meeting with Saratoga Neighborhoods & Neighborhood Watch, Joan Pisani Community Center, Multipurpose Room | 7:00 p.m. Regular Session 06/16 6:00 p.m. Joint Meeting with Santa Clara County Fire || 7:00 p.m. Regular Session 07/07 5:00 p.m. Closed Session | 6:00 p.m. Study Session on E-Communications Policy | 7:00 p.m. Regular Session 07/21 5:00 p.m. Closed Session | 6:00 p.m. Joint Meeting with Hakone Board | 7:00 p.m. Regular Session 08/04 Tentative -No Meeting - Recess 08/18 Tentative -No Meeting - Recess 09/01 5:00 p.m. Commission Interviews – Library& Community Engagement Commission & Parks & Recreation Commission | 6:00 p.m. Joint Meeting with Historical Foundation | 7:00 p.m. Regular Session 09/15 5:00 p.m. Study Session on Rules of Parliamentary Procedure | 6:00 p.m. Joint Meeting with Youth Commission | 7:00 p.m. Regular Session 10/06 5:00 p.m. Joint Meeting with Mountain Winery | 6:00 p.m. Joint Meeting with Sheriff’s Office | 7:00 p.m. Regular Session 10/20 6:00 p.m. Joint Meeting with West Valley – Mission Community College District Board of Trustees | 7:00 p.m. Regular Session 11/03 5:30 p.m. Joint Meeting with Saratoga Schools | 7:00 p.m. Regular Session CITY OF SARATOGA CITY COUNCIL MEETING CALENDAR 2021 Saratoga City Council Agenda – June 2, 2021 – Page 8 of 8 11/17 5:00 p.m. Joint Meeting with Los Gatos Saratoga Recreation | 6:00 p.m. Joint Meeting with State Senator Dave Cortese | 7:00 p.m. Regular Session 12/01 5:00 p.m. Commission Interviews – Heritage Preservation Commission & Traffic Safety Commission | 6:00 p.m. Joint Meeting with Assembly Member Low | 7:00 p.m. City Council Reorganization | Regular Session 12/15 6:00 p.m. Study Session on City Council Norms | 7:00 p.m. Regular Session