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Home My WebLink About06-16-2021 City Council agendaSaratoga City Council Agenda – June 16, 2021 – Page 1 of 8 SARATOGA CITY COUNCIL REGULAR MEETING JUNE 16, 2021 Teleconference/Public Participation Information to Mitigate the Spread of COVID‐19 This meeting will be entirely by teleconference. All Council members and staff will only participate via the Zoom platform using the process described below. The meeting is being conducted in compliance with the Governor’s Executive Order N‐29‐20 suspending certain teleconference rules required by the Ralph M. Brown Act. The purpose of this order was to provide the safest environment for the public, elected officials, and staff while allowing for continued operation of the government and public participation during the COVID‐19 pandemic. Members of the public can view and participate in the Joint Meeting by: 1. Using the Zoom website https://us02web.zoom.us/j/87068991696 or App (Webinar ID 870 6899 1696) and raising their hand when directed by the Mayor to speak on an agenda item; OR 2. Calling 1.408.638.0968 or 1.669.900.6833, entering the Webinar ID (870 6899 1696), and pressing *9 to raise their hand to speak on an agenda item when directed by the Mayor. Members of the public can view and participate in the Regular Session of the meeting by: 1. Using the Zoom website https://us02web.zoom.us/j/86520627053 or App (Webinar ID 865 2062 7053) and raising their hand when directed by the Mayor to speak on an agenda item; OR 2. Calling 1.408.638.0968 or 1.669.900.6833, entering the Webinar ID (865 2062 7053), and pressing *9 to raise their hand to speak on an agenda item when directed by the Mayor; OR 3. Viewing the meeting on Saratoga Community Access Television Channel 15 (Comcast Channel 15, AT&T UVerse Channel 99), calling 1.669.900.6833 or 1.408.638.0968, entering the Webinar ID (865 2062 7053) and pressing *9 to raise their hand to speak on an agenda item when directed by the Mayor; OR 4. Viewing online at http://saratoga.granicus.com/MediaPlayer.php?publish_id=2 and calling 1.408.638.0968 or 1.669.900.6833, entering the Webinar ID (865 2062 7053), and pressing *9 to raise their hand to speak on an agenda item when directed by the Mayor. Please mute your computer or television before giving public comment. The public will not be able to participate in the meeting in person. As always, members of the public can send written comments to the Council prior to the meeting by commenting online at www.saratoga.ca.us/comment prior to the start of the meeting. These emails will be provided to the members of the Council and will become part of the official record of the meeting. Saratoga City Council Agenda – June 16, 2021 – Page 2 of 8 During the meeting the Mayor will explain the process for members of the public to be recognized to offer public comment. In accordance with the Americans with Disabilities Act and the Governor’s Executive Order, if you need assistance to participate in this meeting due to a disability, please contact the City Clerk at debbieb@saratoga.ca.us or calling 408.868.1216 as soon as possible before the meeting. The City will use its best efforts to provide reasonable accommodations to provide as much accessibility as possible while also maintaining public safety. 6:00 P.M. JOINT MEETING Members of the public can view and participate in the Joint Meeting by: 1. Using the Zoom website https://us02web.zoom.us/j/87068991696 or App (Webinar ID 870 6899 1696) and raising their hand when directed by the Mayor to speak on an agenda item; OR 2. Calling 1.408.638.0968 or 1.669.900.6833, entering the Webinar ID (870 6899 1696), and pressing *9 to raise their hand to speak on an agenda item when directed by the Mayor. Joint Meeting with Santa Clara County Fire Department 7:00 P.M. REGULAR SESSION Members of the public can view and participate in the Regular Session of the meeting by: 1. Using the Zoom website https://us02web.zoom.us/j/86520627053 or App (Webinar ID 865 2062 7053) and raising their hand when directed by the Mayor to speak on an agenda item; OR 2. Calling 1.408.638.0968 or 1.669.900.6833, entering the Webinar ID (865 2062 7053), and pressing *9 to raise their hand to speak on an agenda item when directed by the Mayor; OR 3. Viewing the meeting on Saratoga Community Access Television Channel 15 (Comcast Channel 15, AT&T UVerse Channel 99), calling 1.669.900.6833 or 1.408.638.0968, entering the Webinar ID (865 2062 7053) and pressing *9 to raise their hand to speak on an agenda item when directed by the Mayor; OR 4. Viewing online at http://saratoga.granicus.com/MediaPlayer.php?publish_id=2 and calling 1.408.638.0968 or 1.669.900.6833, entering the Webinar ID (865 2062 7053), and pressing *9 to raise their hand to speak on an agenda item when directed by the Mayor. Please mute your computer or television before giving public comment. ROLL CALL REPORT ON POSTING OF THE AGENDA The agenda for this meeting was properly posted on June 10, 2021. REPORT FROM JOINT MEETING Saratoga City Council Agenda – June 16, 2021 – Page 3 of 8 ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS Any member of the public may address the City Council for up to three (3) minutes on matters not on the Agenda. The law generally prohibits the City Council from discussing or taking action on such items. However, the Council may instruct staff accordingly. ANNOUNCEMENTS CEREMONIAL ITEMS Commendation for Deputy Fire Chief Julie Linney Recommended Action: Present the commendation to Deputy Fire Chief Julie Linney. Commendation for Jonathan Choi Recommended Action: Commend Jonathan Choi for his service on the Saratoga Traffic Safety Commission. Appointment of Heritage Preservation Commissioner Recommended Action: Approve the resolution appointing one member to the Heritage Preservation Commission and direct the City Clerk to administer the Oath of Office. 1. CONSENT CALENDAR The Consent Calendar contains routine items of business. Items in this section will be acted on in one motion, unless removed by the Mayor or a Council Member. Any member of the public may speak on an item on the Consent Calendar at this time, or request that the Mayor remove an item from the Consent Calendar for discussion. Public Speakers are limited to three (3) minutes. 1.1. City Council Meeting Minutes Recommended Action: Approve the City Council minutes for the Regular City Council Meeting on June 2, 2021. 1.2. Review of Accounts Payable Check Registers Recommended Action: Review and accept check registers for the following accounts payable payment cycles: 06/02/21 Period 12; 06/08/21 Period 12 1.3. Fiscal Year 2021/22 Operating & Capital Budget Adoption Recommended Action: Adopt resolution approving the Proposed FY 2021/22 Operating and Capital Budget, directing staff to incorporate within the final adopted budget any modifications related to late-breaking changes, minor corrections, carryforward appropriations, refined estimates, grant approvals, claim reimbursements, pass-through appropriations, or additional direction from Council upon adoption of the budget. Saratoga City Council Agenda – June 16, 2021 – Page 4 of 8 1.4. Resolution to Establish Property Tax Levy for Debt Service Payments on the Arrowhead Community Facility District 2018 Bond Recommended Action: Adopt the attached resolution that sets the property tax levy rate for the Arrowhead Community Facility District’s 2018 Bond's debt service payment at $6,000 per parcel for the remaining nineteen (19) participating property owners. 1.5. Fiscal Year 2021/22 Gann Appropriation Limit Recommended Action: Review report and adopt resolution approving the Gann Appropriation Limit for FY 2021/22. 1.6. Annual Approval of the City’s Investment Policy for Fiscal Year 2021/22 Recommended Action: Review and approve the Investment Policy for Fiscal Year 2021/22. 1.7. Resolution to Establish Property Tax Levy for Debt Service Payments on the Library General Obligation Bonds Recommended Action: Adopt the attached resolution to establish the property tax levy rate to provide for the Library General Obligation Bond's debt service payment at $.0044 per $100 of Assessed Valuation. 1.8. One Year Contract for Saratoga to Sanborn Trail Maintenance – Santa Cruz Mountains Trail Stewardship (SCMTS) in the amount of $45,000 Recommended Action: Approve a one-year contract for Saratoga to Sanborn Trail Maintenance with Santa Cruz Mountains Trail Stewardship (SCMTS) in the amount not to exceed $45,000 and authorize the City Manager to execute the same. 1.9. Los Gatos-Saratoga Community Education and Recreation Lease Recommended Action: Authorize the City Manager to execute a new lease agreement with Los Gatos-Saratoga Community Education and Recreation (LGS Recreation). 2. PUBLIC HEARING Items placed under this section of the Agenda are those defined by law as requiring a special notice and/or a public hearing or those called by the City Council on its own volition. Members of the public may comment on any item for up to three (3) minutes. The amount of time for public comment may be reduced by the Mayor or by action of the City Council. Items requested for continuance are subject to the City Council's approval at the Council Meeting. 2.1. Weed and Brush Abatement Program Public Nuisance Declaration & Abatement Order Recommended Action: Adopt the attached resolution declaring properties listed in the resolution to be a public nuisance, order abatement of the public nuisance, and authorize the Santa Clara County Weed Abatement program to remove hazardous vegetation from these properties. Saratoga City Council Agenda – June 16, 2021 – Page 5 of 8 2.2. Landscaping & Lighting Assessment District LLA-1 - Public Hearing, Approval of Engineer’s Report, and Confirmation of Assessments for FY 21-22 Recommended Action: Conduct the public hearing and following consideration of public comments adopt the Resolution Ordering the Improvements and Confirming the Diagram and Assessments for FY 21-22. 3. GENERAL BUSINESS 3.1. Waiver Request for Theater Rental Fees Recommended Action: Consider recommendation from the Finance Committee to waive Civic Theater rental fees for an estimated amount of $30,000 for West Valley Light Opera and South Bay Musical Theater Company in Fiscal Year 2021/22 and apply ticket surcharge fees to the operating budget. 3.2. Heritage Tree Designation – Application No. HPC21-0004 Recommended Action: Adopt the attached resolution designating the incense cedar located at 20715 Reid Lane as a Heritage Tree. 3.3. Accept the Final Text and Location of Five Point of Interest Markers Recommended Action: Adopt the resolutions accepting the final text, marker design and location of five Point of Interest Markers and authorizing and directing the Director of Community Development and the Director of Public Works to proceed with contracting for the manufacturing and installation of the markers. 3.4. Remote Public Participation Policy Recommended Action: Approve the resolution establishing a Remote Public Participation Policy. 3.5. Meeting Recording Policy Recommended Action: Approve the resolution establishing a Meeting Recording Policy. 3.6. Resolution Establishing a Public Art Commission Recommended Action: Approve the resolution establishing a Public Art Commission and direct staff to place pending public art projects on future City Council agendas for consideration. 3.7. Public Art Policy Recommended Action: Approve the resolution establishing a new Public Art Policy. 3.8. Community Event Grant Funding Reallocation Request for Saratoga Area Senior Coordinating Council (SASCC) Recommended Action: Consider the request from the Saratoga Area Senior Coordinating Council (SASCC) to Saratoga City Council Agenda – June 16, 2021 – Page 6 of 8 reallocate $5,000 from the Fiscal Year 2020/21 Secured Funding Community Event Grant Program to support SASCC’s general operations. COUNCIL ASSIGNMENTS Mayor Yan Zhao Association of Bay Area Governments Cities Association of Santa Clara County-City Selection Committee Cities Association of Santa Clara County-Legislative Action Committee Cities Association of Santa Clara County Council Finance Committee Valley Transportation Authority (VTA) Policy Advisory Committee VTA State Route 85 Corridor Policy Advisory Board West Valley Mayors & Managers West Valley Sanitation District Vice Mayor Tina Walia Council Finance Committee KSAR Community Access TV Board Saratoga Area Senior Coordinating Council (SASCC) Silicon Valley Clean Energy Authority Board of Directors Saratoga Ministerial Association Council Member Rishi Kumar Santa Clara County Library Joint Powers Authority Santa Clara Valley Water District Commission West Valley Clean Water Program Authority West Valley Solid Waste Management Joint Powers Authority Council Member Kookie Fitzsimmons Chamber of Commerce Hakone Foundation Board Santa Clara County Housing and Community Development (HCD) Council Committee Saratoga Public Art Committee Sister City Organization Council Member Mary-Lynne Bernald Hakone Foundation Board & Executive Committee Santa Clara/Santa Cruz Airport/Community Roundtable Saratoga Public Art Committee Saratoga Historical Foundation CITY COUNCIL ITEMS COUNCIL COMMUNICATIONS CITY MANAGER'S REPORT ADJOURNMENT Saratoga City Council Agenda – June 16, 2021 – Page 7 of 8 CERTIFICATE OF POSTING OF THE AGENDA, DISTRIBUTION OF THE AGENDA PACKET, COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT I, Debbie Bretschneider, CMC, City Clerk, for the City of Saratoga, declare that the foregoing agenda for the meeting of the City Council was posted and available for review on June 10, 2021 at the City of Saratoga, 13777 Fruitvale Avenue, Saratoga, California and on the City's website at www.saratoga.ca.us. Signed this 10th day of June 2021 at Saratoga, California. Debbie Bretschneider, CMC, City Clerk In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the City Council by City staff in connection with this agenda, copies of materials distributed to the City Council concurrently with the posting of the agenda, and materials distributed to the City Council by staff after the posting of the agenda are available on the City Website at www.saratoga.ca.us. Following removal of State and local shelter in place orders these materials will be available for review in the office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, California. In Compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting, please contact the City Clerk at debbieb@saratoga.ca.us or calling 408.868.1216 as soon as possible before the meeting. The City will use its best efforts to provide reasonable accommodations to provide as much accessibility as possible while also maintaining public safety. [28 CFR 35.102-35.104 ADA title II] 06/16 6:00 p.m. Joint Meeting with Santa Clara County Fire | 7:00 p.m. Regular Session 07/07 5:00 p.m. Closed Session | 6:00 p.m. Study Session on E-Communications Policy | 7:00 p.m. Regular Session 07/21 5:00 p.m. Closed Session | 6:00 p.m. Joint Meeting with Hakone Board | 7:00 p.m. Regular Session 08/04 Tentative -No Meeting - Recess 08/18 08/31 Tentative -No Meeting - Recess 6:00 p.m. Joint Study Session with Planning Commission on Housing Element 09/01 5:00 p.m. Commission Interviews – Library& Community Engagement Commission & Parks & Recreation Commission | 6:00 p.m. Joint Meeting with TBD | 7:00 p.m. Regular Session 09/15 5:00 p.m. Study Session on Rules of Parliamentary Procedure | 6:00 p.m. Joint Meeting with Youth Commission | 7:00 p.m. Regular Session 10/06 5:00 p.m. Joint Meeting with Mountain Winery | 6:00 p.m. Joint Meeting with Sheriff’s Office | 7:00 p.m. Regular Session 10/20 5:00 p.m. Joint Meeting with Historical Foundation | 6:00 p.m. Joint Meeting with West Valley – Mission Community College District Board of Trustees | 7:00 p.m. Regular Session 11/03 5:30 p.m. Joint Meeting with Saratoga Schools | 7:00 p.m. Regular Session CITY OF SARATOGA CITY COUNCIL MEETING CALENDAR 2021 Saratoga City Council Agenda – June 16, 2021 – Page 8 of 8 11/17 5:00 p.m. Joint Meeting with Los Gatos Saratoga Recreation | 6:00 p.m. Joint Meeting with State Senator Dave Cortese | 7:00 p.m. Regular Session 12/01 5:00 p.m. Commission Interviews – Heritage Preservation Commission & Traffic Safety Commission | 6:00 p.m. Joint Meeting with Assembly Member Low | 7:00 p.m. City Council Reorganization | Regular Session 12/15 6:00 p.m. Study Session on City Council Norms | 7:00 p.m. Regular Session