HomeMy WebLinkAboutCity Council Resolution 21-058 Amending Youth Commission dutiesRESOLUTION NO.21-058
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA
AMENDING THE YOUTH COMMISSION ADMINISTRATION, RESPONSIBILITIES, AND
DUTIES POLICY
WHEREAS on November 15, 1972 the City Council of the City of Saratoga adopted
Resolution No. 542-2 relating to the terms of office, meeting time, and other matters concerning
the Youth Commission and amended the policy in 2012 through resolution No. 12-008 on
February 1, 2012, in 2016 through resolution No. 16-063 on November 16, 2016 and in 2018 through
resolution No. 18-056 on November 7, 2018; and
WHEREAS, the City Council wishes to provide the public with the option to remotely participate
in City Council, Council Committee, and Commission meetings to the extent possible and has called for
regular meeting schedules to be adjusted as needed to allow a remote public participation meeting option;
and
WHEREAS, the Resolution establishing Youth Commission Administration, Responsibilities, and
Duties currently states that the Youth Commission will hold regular meetings on the 2" d and 4"' Tuesday of
the month from September to May; and
WHEREAS, to avoid conflicts with the regular meeting schedules of other Commissions, this
Resolution would revise the Youth Commission's regular meeting schedule; and
WHEREAS, the Resolution would also amend Commissioner attendance requirements to align
with those established in City Code Section 2-12.040.
NOW, THEREFORE BE IT RESOLVED, that the City Council of the City of Saratoga does
hereby adopt the amended policy pertaining to the Youth Commission Administration, Responsibilities,
and Duties (attached) and declares that this Resolution shall supersede all prior resolutions, policies, and
understandings relating to the Youth Commission.
The above and foregoing resolution was passed and adopted at a regular meeting of the Saratoga City
Council held on the 21"day of July 2021 by the following vote:
AYES: Mayor Yan Zhao, Vice Mayor Tina Walia, Council Members Mary -Lynne
Bernald, Kookie Fitzsimmons, Rishi Kumar
NOES:
ABSENT:
ABSTAIN:
Ya lao, Mayor
AT E T:
DATE
Debbie Bretschneider, CMC, City Clerk
City of Saratoga Youth Commission Administration, Responsibilities, and Duties
Adopted July 21, 2021 via Resolution No. 21-058
I. PURPOSE
This policy outlines the Youth Commission Administration, Responsibilities and Duties. The Youth
Commission shall consist of eleven (11) members to be appointed by resolution of the City Council.
II. RESPONSIBILITIES
The powers of the Youth Commission are advisory only, and it shall render all reports and recommendations
directly to the City of Council, unless otherwise directed by the Council. The Commissioners' powers and
duties, in such advisory capacity to the City Council, shall include the following:
A. To develop and recommend guidelines involving the concerns of youth and the programming and
implementation thereof, to the Council;
B. Advise the Council generally on matters which concern youth and specifically on the various
aspects of the city matters related to youth as may be requested by Council.
III. ATTENDANCE
The City Council appoints members of the Youth Commission to serve a term of 2 years:
A. Members shall be appointed to a term of 2 years. No Commissioner may serve more than 1 term.
B. Commissioners are subject to attendance requirements described in City Code Section 2-12.040.
IV. MEETING SCHEDULE
The Youth Commission shall hold regular meetings once a month from September through May. The date
and time of these regular meetings shall be established by a resolution adopted by the Commission. The
Commission may cancel a regular meeting due to lack of business. The Commission may also meet at such
other times as the Commission desires and shall follow the City of Saratoga Rules of Parliamentary
Procedure with respect to matters addressed by those rules.
City of Saratoga Youth Commission Administration, Responsibilities, and Duties
Adopted July 21, 2021 via Resolution No. 21-058