HomeMy WebLinkAbout09-15-2021 City Council agendaSaratoga City Council Agenda – September 15, 2021 – Page 1 of 6
SARATOGA CITY COUNCIL
REGULAR MEETING
SEPTEMBER 15, 2021
Teleconference/Public Participation Information to Mitigate the Spread of COVID‐19
This meeting will be entirely by teleconference. All Council members and staff will only
participate via the Zoom platform using the process described below. The meeting is being
conducted in compliance with the Governor’s Executive Order N‐29‐20 suspending certain
teleconference rules required by the Ralph M. Brown Act. The purpose of this order was to provide
the safest environment for the public, elected officials, and staff while allowing for continued
operation of the government and public participation during the COVID‐19 pandemic.
Members of the public can view and participate in the Joint Meeting by:
1. Using the Zoom website https://us02web.zoom.us/j/88214542701 or App (Webinar ID
882 1454 2701) and raising their hand when directed by the Mayor to speak on an agenda
item; OR
2. Calling 1.408.638.0968 or 1.669.900.6833, entering the Webinar ID (870 6899 1696),
and pressing *9 to raise their hand to speak on an agenda item when directed by the
Mayor.
Members of the public can view and participate in the Regular Session of the meeting by:
1. Using the Zoom website https://us02web.zoom.us/j/82805472963 or App (Webinar ID
828 0547 2963) and raising their hand when directed by the Mayor to speak on an agenda
item; OR
2. Calling 1.408.638.0968 or 1.669.900.6833, entering the Webinar ID (865 2062 7053),
and pressing *9 to raise their hand to speak on an agenda item when directed by the
Mayor; OR
3. Viewing the meeting on Saratoga Community Access Television Channel 15 (Comcast
Channel 15, AT&T UVerse Channel 99), calling 1.669.900.6833 or 1.408.638.0968,
entering the Webinar ID (865 2062 7053) and pressing *9 to raise their hand to speak on
an agenda item when directed by the Mayor; OR
4. Viewing online at http://saratoga.granicus.com/MediaPlayer.php?publish_id=2 and
calling 1.408.638.0968 or 1.669.900.6833, entering the Webinar ID (865 2062 7053),
and pressing *9 to raise their hand to speak on an agenda item when directed by the
Mayor. Please mute your computer or television before giving public comment.
The public will not be able to participate in the meeting in person.
As always, members of the public can send written comments to the Council prior to the meeting
by commenting online at www.saratoga.ca.us/comment prior to the start of the meeting. These
emails will be provided to the members of the Council and will become part of the official record
of the meeting.
Saratoga City Council Agenda – September 15, 2021 – Page 2 of 6
During the meeting the Mayor will explain the process for members of the public to be recognized
to offer public comment.
In accordance with the Americans with Disabilities Act and the Governor’s Executive Order, if
you need assistance to participate in this meeting due to a disability, please contact the City Clerk
at bavrit@saratoga.ca.us or calling 408.868.1216 as soon as possible before the meeting. The City
will use its best efforts to provide reasonable accommodations to provide as much accessibility as
possible while also maintaining public safety.
6:00 P.M. JOINT MEETING
Members of the public can view and participate in the Joint Meeting by:
1. Using the Zoom website https://us02web.zoom.us/j/88214542701 or App (Webinar ID
882 1454 2701) and raising their hand when directed by the Mayor to speak on an agenda
item; OR
2. Calling 1.408.638.0968 or 1.669.900.6833, entering the Webinar ID (870 6899 1696),
and pressing *9 to raise their hand to speak on an agenda item when directed by the
Mayor.
Youth Commission 2021-2022 Work Plan
Recommended Action:
Meet with Commission; discuss Commission priorities; and provide direction to the
Commission on 2021-2022 Work Plan.
7:00 P.M. REGULAR SESSION
Members of the public can view and participate in the Regular Session of the meeting by:
1. Using the Zoom website https://us02web.zoom.us/j/82805472963 or App (Webinar ID
828 0547 2963) and raising their hand when directed by the Mayor to speak on an agenda
item; OR
2. Calling 1.408.638.0968 or 1.669.900.6833, entering the Webinar ID (865 2062 7053),
and pressing *9 to raise their hand to speak on an agenda item when directed by the
Mayor; OR
3. Viewing the meeting on Saratoga Community Access Television Channel 15 (Comcast
Channel 15, AT&T UVerse Channel 99), calling 1.669.900.6833 or 1.408.638.0968,
entering the Webinar ID (865 2062 7053) and pressing *9 to raise their hand to speak on
an agenda item when directed by the Mayor; OR
4. Viewing online at http://saratoga.granicus.com/MediaPlayer.php?publish_id=2 and
calling 1.408.638.0968 or 1.669.900.6833, entering the Webinar ID (865 2062 7053),
and pressing *9 to raise their hand to speak on an agenda item when directed by the
Mayor. Please mute your computer or television before giving public comment.
ROLL CALL
REPORT ON POSTING OF THE AGENDA
The agenda for this meeting was properly posted on September 9, 2021.
Saratoga City Council Agenda – September 15, 2021 – Page 3 of 6
REPORT FROM JOINT MEETING
ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS
Any member of the public may address the City Council for up to three (3) minutes on matters
not on the Agenda. The law generally prohibits the City Council from discussing or taking action
on such items. However, the Council may instruct staff accordingly.
ANNOUNCEMENTS
CEREMONIAL ITEMS
Appointment of Library & Community Engagement Commissioner
Recommended Action:
Approve the Resolution appointing one member to the Library & Community Engagement
Commission and direct the City Clerk to administer the Oath of Office.
Proclamation Declaring September 2021 as Preparedness Month
Recommended Action:
Proclaim September 2021 as Preparedness Month.
Special Recognition
1. CONSENT CALENDAR
The Consent Calendar contains routine items of business. Items in this section will be acted
on in one motion, unless removed by the Mayor or a Council Member. Any member of the
public may speak on an item on the Consent Calendar at this time, or request that the
Mayor remove an item from the Consent Calendar for discussion. Public Speakers are
limited to three (3) minutes.
1.1. Review of Accounts Payable Check Registers
Recommended Action:
Review and accept check registers for the following accounts payable payment cycles:
9/1/21 Period 2; 9/8/21 Period 3
1.2. SB 165 Special Tax and Bond Accountability Report
Recommended Action:
City Council to receive and file the annual report on the Arrowhead Community Facility
District (CFD) bond debt, in compliance with the Local Agency Special Tax and Bond
Accountability Act.
1.3. Resolution Authorizing the Hakone Foundation to Apply for A County Historical
Grant for the Mon Roof Rehabilitation and Restoration Project
Recommended Action:
Approve the resolution authorizing the Hakone Foundation to submit a County Historical
Heritage Grant Program application for the Mon Roof Rehabilitation and Restoration
project.
Saratoga City Council Agenda – September 15, 2021 – Page 4 of 6
2. PUBLIC HEARING
None
3. GENERAL BUSINESS
3.1. Information Technology (IT) Master Plan Presentation
Recommended Action:
Receive presentation.
3.2. Approaches to Improve City Road Conditions
Recommended Action:
Receive report and consider suspending the current community engagement program and
continuing the discussion to the City Council Retreat in early 2022 when more information
will be known about future one-time funding opportunities.
COUNCIL ASSIGNMENTS
Mayor Yan Zhao
Association of Bay Area Governments
Cities Association of Santa Clara County-City Selection Committee
Cities Association of Santa Clara County-Legislative Action Committee
Cities Association of Santa Clara County
Council Finance Committee
Valley Transportation Authority (VTA) Policy Advisory Committee
VTA State Route 85 Corridor Policy Advisory Board
West Valley Mayors & Managers
West Valley Sanitation District
Vice Mayor Tina Walia
Council Finance Committee
KSAR Community Access TV Board
Saratoga Area Senior Coordinating Council (SASCC)
Silicon Valley Clean Energy Authority Board of Directors
Saratoga Ministerial Association
Council Member Rishi Kumar
Santa Clara County Library Joint Powers Authority
Santa Clara Valley Water District Commission
West Valley Clean Water Program Authority
West Valley Solid Waste Management Joint Powers Authority
Council Member Kookie Fitzsimmons
Chamber of Commerce
Hakone Foundation Board
Santa Clara County Housing and Community Development (HCD) Council Committee
Saratoga Public Art Committee
Sister City Organization
Saratoga City Council Agenda – September 15, 2021 – Page 5 of 6
Council Member Mary-Lynne Bernald
Hakone Foundation Board & Executive Committee
Santa Clara/Santa Cruz Airport/Community Roundtable
Saratoga Public Art Committee
Saratoga Historical Foundation
CITY COUNCIL ITEMS
COUNCIL COMMUNICATIONS
CITY MANAGER'S REPORT
ADJOURNMENT
CERTIFICATE OF POSTING OF THE AGENDA, DISTRIBUTION OF THE AGENDA
PACKET, COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT
I, Janet Costa, Executive Assistant for the City of Saratoga, declare that the foregoing agenda for
the meeting of the City Council was posted and available for review on September 9, 2021 at the
City of Saratoga, 13777 Fruitvale Avenue, Saratoga, California and on the City's website at
www.saratoga.ca.us.
Signed this 9th day of September 2021 at Saratoga, California.
Janet Costa, Executive Assistant
In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials
provided to the City Council by City staff in connection with this agenda, copies of materials
distributed to the City Council concurrently with the posting of the agenda, and materials
distributed to the City Council by staff after the posting of the agenda are available on the City
Website at www.saratoga.ca.us. Following removal of State and local shelter in place orders
these materials will be available for review in the office of the City Clerk at 13777 Fruitvale
Avenue, Saratoga, California.
In Compliance with the Americans with Disabilities Act, if you need assistance to participate in
this meeting, please contact the City Clerk at debbieb@saratoga.ca.us or calling 408.868.1216 as
soon as possible before the meeting. The City will use its best efforts to provide reasonable
accommodations to provide as much accessibility as possible while also maintaining public safety.
[28 CFR 35.102-35.104 ADA title II]
Saratoga City Council Agenda – September 15, 2021 – Page 6 of 6
09/15 6:00 p.m. Joint Meeting with Youth Commission | 7:00 p.m. Regular Session
10/06
6:00 p.m. Joint Meeting with Sheriff’s Office | 7:00 p.m. Regular Session
10/20 5:00 p.m. Commission Interviews | 6:00 p.m. Joint Meeting with Historical
Foundation | | 7:00 p.m. Regular Session
11/03 5:30 p.m. Joint Meeting with Saratoga Schools | 7:00 p.m. Regular Session
11/17 6:00 p.m. Joint Meeting with Los Gatos Saratoga Recreation | 7:00 p.m. Regular
Session
12/01 5:00 p.m. Commission Interviews – Heritage Preservation Commission & Traffic
Safety Commission | 6:00 p.m. Joint Meeting with West Valley – Mission Community
College District Board of Trustees | 7:00 p.m. City Council Reorganization | Regular
Session
12/15 6:00 p.m. Study Session on City Council Norms | 7:00 p.m. Regular Session
CITY OF SARATOGA
CITY COUNCIL MEETING CALENDAR 2021