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Home My WebLink About11-03-2021 City Council agenda - web revised 11-3-2021Saratoga City Council Agenda November 3, 2021 – Page 1 of 6 SARATOGA CITY COUNCIL REGULAR MEETING NOVEMBER 3, 2021 AGENDA AMENDED • 11-3-2021, ITEMS 2.1 and 3.2 PRESENTATION SLIDES ADDED Teleconference/Public Participation Information to Mitigate the Spread of COVID‐19 This meeting will be held entirely by teleconference. All members of the City Council and staff will only participate via the Zoom platform using the process described below. The meeting is being conducted pursuant to recent amendments to the teleconference rules required by the Ralph M. Brown Act allowing teleconferencing during a proclaimed state of emergency when local official have recommended social distancing. The purpose of the amendments is to provide the safest environment for the public, elected officials, and staff while allowing for continued operation of the government and public participation during the COVID-19 pandemic. Members of the public can view and participate in the Joint Meeting by: • Using the Zoom website https://us02web.zoom.us/j/84613699520 Webinar ID 846 1369 9520 OR • Calling 1.408.638.0968 or 1.669.900.6833 and entering the Webinar ID provided above Members of the public can view and participate in the Regular Session of the meeting by: • Using the Zoom website https://us02web.zoom.us/j/89920389533 Webinar ID 899 2038 9533 OR • Calling 1.408.638.0968 or 1.669.900.6833 and entering the Webinar ID provided above; OR • Viewing the meeting on Saratoga Community Access Television Channel 15 (Comcast Channel 15, AT&T UVerse Channel 99) and calling in following the directions above; OR • Viewing online at http://saratoga.granicus.com/MediaPlayer.php?publish_id=2 and calling in following the directions above. The public will not be able to participate in the meeting in person. As always, members of the public can send written comments to the Council prior to the meeting by commenting online at www.saratoga.ca.us/comment prior to the start of the meeting. These emails will be provided to the members of the Council and will become part of the official record of the meeting. 5:30 PM JOINT MEETING Joint Meeting with Saratoga Schools Discussion Topics Saratoga City Council Agenda November 3, 2021 – Page 2 of 6 7:00 PM CITY COUNCIL REGULAR MEETING ROLL CALL REPORT ON POSTING OF THE AGENDA The agenda for this meeting was properly posted on October 28, 2021. REPORT FROM JOINT MEETING ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS Any member of the public may address the City Council for up to three (3) minutes on matters not on the Agenda. The law generally prohibits the City Council from discussing or taking action on such items. However, the Council may instruct staff accordingly. ANNOUNCEMENTS CEREMONIAL ITEMS Commendations for Ping Li and Rick Pearce Recommended Action: Commend Ping Li and Rick Pearce for their service on the Saratoga Parks & Recreation Commission. Staff Report Attachment A - Commendation for Ping Li Attachment B - Commendation for Rick Pearce United Against Hate Week Recommended Action: Proclaim November 14-20, 2021 as United Against Hate Week in the City of Saratoga. Staff Report Attachment A – United Against Hate Week Proclamation Appointment of Public Art Commissioners Recommended Action: Approve the Resolution appointing five members to the Saratoga Public Art Commission and direct the City Clerk to administer the Oaths of Office. Staff Report Attachment A - Resolution Public Art Commission Appointments 1. CONSENT CALENDAR The Consent Calendar contains routine items of business. Items in this section will be acted on in one motion, unless removed by the Mayor or a Council Member. Any member of the public may speak on an item on the Consent Calendar at this time, or request that the Mayor remove an item from the Consent Calendar for discussion. Public Speakers are limited to three (3) minutes. Saratoga City Council Agenda November 3, 2021 – Page 3 of 6 1.1. City Council Meeting Minutes Recommended Action: Approve the Minutes for the October 20, 2021, City Council Meeting and the October 25, 2021, Study Session. Staff Report Attachment A- Minutes for the October 20, 2021 City Council Meeting Attachment B - Minutes for the October 25, 2021 City Council and Commission Study Session 1.2. Review of Accounts Payable Check Registers Recommended Action: Review and accept check registers for the following accounts payable payment cycles: 10/20/21 Period 4; 10/27/21 Period 4 Staff Report Check Register 10-20-21 P4 Check Register 10-27-21 P4 1.3. Treasurer’s Report for the Month Ended August 31, 2021 Recommended Action: Review and accept the Treasurer’s Report for the month ended August 31, 2021. Staff Report 2. PUBLIC HEARING Items placed under this section of the Agenda are those defined by law as requiring a special notice and/or a public hearing or those called by the City Council on its own volition. During Public Hearings for appeals, Applicants/Appellants and/or their representatives have a total of ten (10) minutes maximum for opening statements. Members of the public may comment on any item for up to three (3) minutes. The amount of time for public comment may be reduced by the Mayor or by action of the City Council. After public comment, the Applicant/Appellants and/or their representatives have a total of five (5) minutes maximum for closing statements. Items requested for continuance are subject to the City Council’s approval at the Council Meeting. 2.1. Introduction of a Mandatory Organic Waste Disposal Reduction in Compliance with Senate Bill 1383 Recommended Action: Conduct the public hearing, introduce, and waive the first reading of the Mandatory Organic Waste Disposal Reduction Ordinance required by the State of California. Staff Report Attachment A- SB 1383 Implementation Ordinance with Exhibits 1-3 Attachment B- Summary of Article 17.10 Presentation - Mandatory Organic Waste Disposal Reduction Ordinance in compliance with SB1383, added 11-3-2021 Saratoga City Council Agenda November 3, 2021 – Page 4 of 6 2.2. Annual Code Update for 2021 Recommended Action: Conduct the public hearing, introduce and waive the first reading of an ordinance amending City Code sections 1-15.040 (concerning computation of time), 2-05.030 and 15-90.065 (concerning appeals by City Council members); 2-10.080 concerning title of Vice Mayor); 2-12.020, 080 and 2-15.050 (concerning Commissions and Commissioners), 3-10.070 (concerning appeal hearings), 5-25.070 (concerning reporting of transient occupancy tax information); 6-05.050 (concerning review of emergency declarations); 7-30.051 and .060 (concerning leaf blowers); 13-10.040 (concerning the Heritage Preservation Commission); 14-25.080 (concerning parkland dedication); 15-50.070 and 080 (concerning tree removal permits); 15-85.050 (concerning notice of Planning Commission public hearings); 16- 18.025 (concerning automatic sprinklers); and Chapter 14 (correcting cross references to state law), and direct staff to place the matter on the consent calendar for the next regular meeting of the City Council. Staff Report Attachment A - 2021 Annual Code Update Ordinance 3. GENERAL BUSINESS 3.1. Youth Commission Fundraising Plan 2021/22 Recommended Action: Approve the Youth Commission Fundraising Plan 2021/22 to collect small monetary donations at events and seek donations to support Youth Commission activities. Staff Report Attachment A - Fundraising Plan Attachment B - Donation Policy 3.2. Budget Resolution for Emergency Interim Landslide Repair on Mt Eden Road in the Amount of $75,000 and Approval of Contract with Cotton, Shires and Associates, Inc. for Geotechnical Exploration and Slope Inclinometer Monitoring on Mt Eden Road Near Eden Valley Court for a Total Amount of $40,150 Recommended Action: 1. Approve a budget resolution to transfer $75,000 from the Hillside Stability Reserve and establish a new Capital Improvement Project for emergency interim landslide repair on Mt Eden Road. 2. Approve a contract with Cotton, Shires and Associates, Inc. (CSA) for geotechnical exploration and slope inclinometer monitoring at Mt Eden Road near Eden Valley Court, in the amount of $36,500, and authorize the City Manager to execute the same. 3. Authorize staff to execute change orders to the contract up to $3,650. Staff Report Attachment A - Budget Resolution Attachment B - Photos of Road Hazards Attachment C - CSA Mt Eden Road Contract Presentation - Emergency Interim Landslide Repair added 11-3-2021 Saratoga City Council Agenda November 3, 2021 – Page 5 of 6 3.3. Community Partner Joint Meeting Presentations Recommended Action: Consider recommendation from the Mayor to request that community partners meeting certain criteria provide the City Council with a summary of services provided over the last year, including total number of people served and the number of Saratoga residents served as part of the annual Joint Meeting or as a special presentation during a Regular Meeting starting in 2022. The criteria to provide the annual report are: 1) have a facility lease or use agreement with the City to provide services; or, 2) receive $25,000 or more to provide services, excluding the Sheriff’s Office. Staff Report COUNCIL ASSIGNMENTS Mayor Yan Zhao Association of Bay Area Governments Cities Association of Santa Clara County-City Selection Committee Cities Association of Santa Clara County-Legislative Action Committee Cities Association of Santa Clara County Council Finance Committee Valley Transportation Authority (VTA) Policy Advisory Committee VTA State Route 85 Corridor Policy Advisory Board West Valley Mayors & Managers West Valley Sanitation District Vice Mayor Tina Walia Council Finance Committee KSAR Community Access TV Board Saratoga Area Senior Coordinating Council (SASCC) Silicon Valley Clean Energy Authority Board of Directors Saratoga Ministerial Association Council Member Rishi Kumar Santa Clara County Library Joint Powers Authority Santa Clara Valley Water District Commission West Valley Clean Water Program Authority West Valley Solid Waste Management Joint Powers Authority Council Member Kookie Fitzsimmons Chamber of Commerce Hakone Foundation Board Santa Clara County Housing and Community Development (HCD) Council Committee Saratoga Public Art Committee Sister City Organization Council Member Mary-Lynne Bernald Hakone Foundation Board & Executive Committee Santa Clara/Santa Cruz Airport/Community Roundtable Saratoga Public Art Committee Saratoga Historical Foundation CITY COUNCIL ITEMS Saratoga City Council Agenda November 3, 2021 – Page 6 of 6 COUNCIL COMMUNICATIONS CITY MANAGER'S REPORT ADJOURNMENT CERTIFICATE OF POSTING OF THE AGENDA, DISTRIBUTION OF THE AGENDA PACKET, COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT I, Britt Avrit, City Clerk for the City of Saratoga, declare that the foregoing agenda for the meeting of the City Council was posted and available for review on October 28, 2021 at the City of Saratoga, 13777 Fruitvale Avenue, Saratoga, California and on the City's website at www.saratoga.ca.us. Signed this 28th day of October 2021 at Saratoga, California. Britt Avrit, MMC, City Clerk In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the City Council by City staff in connection with this agenda, copies of materials distributed to the City Council concurrently with the posting of the agenda, and materials distributed to the City Council by staff after the posting of the agenda are available on the City website at www.saratoga.ca.us and are available for review in the office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, California. In compliance with the Americans with Disabilities Act and the Governor’s Executive Order, if you need assistance to participate in this meeting, please contact the City Clerk at bavrit@saratoga.ca.us or calling 408.868.1216 as soon as possible before the meeting. The City will use its best efforts to provide reasonable accommodations to provide as much accessibility as possible while also maintaining public safety. [28 CFR 35.102-35.104 ADA title II]