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Home My WebLink About10-20-2021 City Council agenda - web, REVISED 10-21-2021Saratoga City Council Agenda October 20, 2021– Page 1 of 5 SARATOGA CITY COUNCIL REGULAR MEETING OCTOBER 20, 2021 AGENDA AMENDED • 10-18-2021, REVISED LIST OF COMMISSION INTERVIEWS • 10-20-2021 JOINT MEETING, ADDITIONAL MATERIAL ADDED • 10-20-2021 ITEM 2.1 WRITTEN COMMUNICATION MATERIAL ADDED • 10-20-2021 ITEM 2.2 WRITTEN COMMUNICATION MATERIAL ADDED • 10-21-2021 ITEM 2.1 WRITTEN COMMUNICATION MATERIAL ADDED Teleconference/Public Participation Information to Mitigate the Spread of COVID‐19 This meeting will be held entirely by teleconference. All members of the City Council and staff will only participate via the Zoom platform using the process described below. The meeting is being conducted pursuant to recent amendments to the teleconference rules required by the Ralph M. Brown Act allowing teleconferencing during a proclaimed state of emergency when local official have recommended social distancing. The purpose of the amendments is to provide the safest environment for the public, elected officials, and staff while allowing for continued operation of the government and public participation during the COVID-19 pandemic. Members of the public can view and participate in the Commission Interviews by: • Using the Zoom website https://us02web.zoom.us/j/85077931106 Webinar ID 850 7793 1106; OR • Calling 1.408.638.0968 or 1.669.900.6833, entering the Webinar ID provided above Members of the public can view and participate in the Joint Meeting by: • Using the Zoom website https://us02web.zoom.us/j/81381244498 Webinar ID 813 8124 4498 OR • Calling 1.408.638.0968 or 1.669.900.6833 and entering the Webinar ID provided above Members of the public can view and participate in the Regular Session of the meeting by: • Using the Zoom website https://us02web.zoom.us/j/81966909310 ;Webinar ID 819 6690 9310; OR • Calling 1.408.638.0968 or 1.669.900.6833 and entering the Webinar ID provided above; OR • Viewing the meeting on Saratoga Community Access Television Channel 15 (Comcast Channel 15, AT&T UVerse Channel 99) and calling in following the directions above; OR • Viewing online at http://saratoga.granicus.com/MediaPlayer.php?publish_id=2 and calling in following the directions above. The public will not be able to participate in the meeting in person. As always, members of the public can send written comments to the Council prior to the meeting by commenting online at www.saratoga.ca.us/comment prior to the start of the meeting. These emails will be provided to the members of the Council and will become part of the official record of the meeting. Saratoga City Council Agenda October 20, 2021– Page 2 of 5 5:00 P.M. COMMISSION INTERVIEWS *Full Terms: October 1, 2021-September 30, 2025; One Partial Term: October 1, 2021-September 30, 2022, One Partial Term October 1, 2021-September 30, 2023, One Partial Term October 1, 2021-September 30, 2024 6:00 PM JOINT MEETING Joint Meeting with Historical Foundation Discussion Topics 10-20-2021 Supplemental Memo - Joint Meeting, additional material 7:00 PM CITY COUNCIL REGULAR MEETING ROLL CALL REPORT ON POSTING OF THE AGENDA The agenda for this meeting was properly posted on October 14, 2021. REPORT FROM JOINT MEETING ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS Any member of the public may address the City Council for up to three (3) minutes on matters not on the Agenda. The law generally prohibits the City Council from discussing or taking action on such items. However, the Council may instruct staff accordingly. Time Name Commission Vacancies Incumbent 5:05 p.m. Monica Gupta Parks & Recreation Commission 1 Full Term (October 1, 2021-September 30, 2025) No 5:10 p.m. James Cai Public Art Commission 2 Full Terms, 3 Partial Terms* No 5:15 p.m. Sohini Kar Public Art Commission 2 Full Terms, 3 Partial Terms* No 5:20 p.m. Sheetal Seth Public Art Commission 2 Full Terms, 3 Partial Terms* No 5:25 p.m. Ramya Vasu Public Art Commission 2 Full Terms, 3 Partial Terms* No 5:30 p.m. Gloria Wu Public Art Commission 2 Full Terms, 3 Partial Terms* No 5:35 p.m. Yifan Zhou Public Art Commission 2 Full Terms, 3 Partial Terms* No 5:40 p.m. Siana Smith Public Art Commission 2 Full Terms, 3 Partial Terms* No Saratoga City Council Agenda October 20, 2021– Page 3 of 5 ANNOUNCEMENTS 1. CONSENT CALENDAR The Consent Calendar contains routine items of business. Items in this section will be acted on in one motion, unless removed by the Mayor or a Council Member. Any member of the public may speak on an item on the Consent Calendar at this time, or request that the Mayor remove an item from the Consent Calendar for discussion. Public Speakers are limited to three (3) minutes. 1.1. City Council Meeting Minutes Recommended Action: Approve the Minutes from the October 6, 2021 City Council Meeting. Staff Report Attachment A – Minutes for the October 6, 2021 City Council 1.2. Review of Accounts Payable Check Registers Recommended Action: Review and accept check registers for the following accounts payable payment cycles: 10/06/21 Period 4; 10/13/21 Period 4 Staff Report Check Register 10-06-21 P4 Check Register 10-13-21 P4 1.3. ZOA19-0005- Amendment to the City Zoning Map for 18500 Marshall Lane Recommended Action: Adopt the attached ordinance amending the zoning map for 18500 Marshall Lane. Staff Report Attachment A- Ordinance 1.4. ZOA21-0002 / Nonflammable 5 Foot Landscape Buffer for New Structures in the Wildland Urban Interface (WUI) Area Recommended Action: Adopt the attached ordinance amending Article 15-45 (Single Family Dwelling Design Review) to modify the design review findings regarding landscaping to include a five-foot wide nonflammable buffer around the perimeter of all new structures. Staff Report Attachment A - Ordinance ZOA21-0001 1.5. Resolution Authorizing Teleconferenced Public Meetings Recommended Action: Adopt the Resolution authorizing teleconferenced public meetings for the City of Saratoga City Council and all City of Saratoga legislative bodies pursuant to Assembly Bill 361. Staff Report Attachment A – Resolution authorizing teleconferenced public meetings 1.6. Resolution Appoint City Representatives to the PLAN JPA Board of Directors Recommended Action: Adopt resolution appointing the City Manager as the Primary Representative and the Human Resource Manager as the Alternate Representative to the Pooled Liability Assurance Network Joint Powers Association’s Board of Directors. Staff Report Attachment A - Resolution Saratoga City Council Agenda October 20, 2021– Page 4 of 5 2. GENERAL BUSINESS 2.1. Automated License Plate Reader Update Recommended Action: Direct staff accordingly. Staff Report Attachment A – Information about Flock Safety ALPR System Attachment B - Written Communications 10-20-2021 Supplemental Memo - Item 2.1 Written Communications 10-21-2021 Supplemental Memo - Item 2.1 Written Communications 2.2. City Council Support for Proposed Statewide Initiative Regarding Local Land Use Recommended Action: Approve the resolution in support of the proposed statewide initiative regarding local land use referred to as the Californians for Community Planning Initiative by proponents. Staff Report Attachment A – Resolution in Support of Proposed Statewide Initiative Regarding Local Land Use (Californians for Community Planning Initiative) 10-20-2021 Supplemental Memo - Item 2.2 Written Communications COUNCIL ASSIGNMENTS Mayor Yan Zhao Association of Bay Area Governments Cities Association of Santa Clara County-City Selection Committee Cities Association of Santa Clara County-Legislative Action Committee Cities Association of Santa Clara County Council Finance Committee Valley Transportation Authority (VTA) Policy Advisory Committee VTA State Route 85 Corridor Policy Advisory Board West Valley Mayors & Managers West Valley Sanitation District Vice Mayor Tina Walia Council Finance Committee KSAR Community Access TV Board Saratoga Area Senior Coordinating Council (SASCC) Silicon Valley Clean Energy Authority Board of Directors Saratoga Ministerial Association Council Member Rishi Kumar Santa Clara County Library Joint Powers Authority Santa Clara Valley Water District Commission West Valley Clean Water Program Authority West Valley Solid Waste Management Joint Powers Authority Council Member Kookie Fitzsimmons Chamber of Commerce Hakone Foundation Board Santa Clara County Housing and Community Development (HCD) Council Committee Saratoga Public Art Committee Sister City Organization Saratoga City Council Agenda October 20, 2021– Page 5 of 5 Council Member Mary-Lynne Bernald Hakone Foundation Board & Executive Committee Santa Clara/Santa Cruz Airport/Community Roundtable Saratoga Public Art Committee Saratoga Historical Foundation CITY COUNCIL ITEMS COUNCIL COMMUNICATIONS CITY MANAGER'S REPORT ADJOURNMENT CERTIFICATE OF POSTING OF THE AGENDA, DISTRIBUTION OF THE AGENDA PACKET, COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT I, Britt Avrit, City Clerk for the City of Saratoga, declare that the foregoing agenda for the meeting of the City Council was posted and available for review on October 14, 2021 at the City of Saratoga, 13777 Fruitvale Avenue, Saratoga, California and on the City's website at www.saratoga.ca.us. Signed this 14th day of October 2021 at Saratoga, California. Britt Avrit, MMC, City Clerk In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the City Council by City staff in connection with this agenda, copies of materials distributed to the City Council concurrently with the posting of the agenda, and materials distributed to the City Council by staff after the posting of the agenda are available on the City website at www.saratoga.ca.us and are available for review in the office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, California. In compliance with the Americans with Disabilities Act and the Governor’s Executive Order, if you need assistance to participate in this meeting, please contact the City Clerk at bavrit@saratoga.ca.us or calling 408.868.1216 as soon as possible before the meeting. The City will use its best efforts to provide reasonable accommodations to provide as much accessibility as possible while also maintaining public safety. [28 CFR 35.102-35.104 ADA title II]