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Home My WebLink About02-02-2022 City Council Agenda - amended 02-03-2022Saratoga City Council Agenda February 2, 2022 – Page 1 of 5 SARATOGA CITY COUNCIL REGULAR MEETING FEBRUARY 2, 2022 AMENDED AGENDA • 1/27/2022 ITEM 3.1 STAFF REPORT REVISED • 2/2/2022 ITEM 1.1 STAFF REPORT AND ATTACHMENT ‘A’ REVISED • 2/2/2022 ITEM 3.1 WRITTEN COMMUNICATIONS ADDED • 2/2/2022 ITEM 3.1 PRESENTATION SLIDES ADDED • 2/2/2022 ITEM 3.2 WRITTEN COMMUNICATIONS ADDED • 2/2/2022 ITEM 3.3 PRESENTATION SLIDES ADDED • 2/3/2022 ITEM 3.1 WRITTEN COMMUNICATIONS ADDED • 2/3/2022 ITEM 3.2 WRITTEN COMMUNICATIONS ADDED • 2/3/2022 ITEM 3.3 PRESENTATION SLIDES UPDATED DELETING EXTRA SLIDE Teleconference/Public Participation Information to Mitigate the Spread of COVID‐19 This meeting will be held entirely by teleconference. All members of the City Council and staff will only participate via the Zoom platform using the process described below. The meeting is being conducted pursuant to recent amendments to the teleconference rules required by the Ralph M. Brown Act allowing teleconferencing during a proclaimed state of emergency when local official have recommended social distancing. The purpose of the amendments is to provide the safest environment for the public, elected officials, and staff while allowing for continued operation of the government and public participation during the COVID-19 pandemic. Members of the public can view and participate in the 6:00 p.m. Commission Interviews by: • Using the Zoom website https://us02web.zoom.us/j/82819677489 Webinar ID 828 1967 7489; OR • Calling 1.408.638.0968 or 1.669.900.6833, entering the Webinar ID provided above Members of the public can view and participate in the 7:00 p.m. Regular Session by: • Using the Zoom website https://us02web.zoom.us/j/85994911193; Webinar ID 859 9491 1193; OR • Calling 1.408.638.0968 or 1.669.900.6833 and entering the Webinar ID provided above; OR • Viewing the meeting on Saratoga Community Access Television Channel 15 (Comcast Channel 15, AT&T UVerse Channel 99 and calling in following the direction above; OR • Viewing online at http://saratoga.granicus.com/MediaPlayer.php?publish_id=2 and calling in following the direction above. The public will not be able to participate in the meeting in person. As always, members of the public can send written comments to the Council prior to the meeting by commenting online at www.saratoga.ca.us/comment prior to the start of the meeting. These emails will be provided to the members of the Council and will become part of the official record of the meeting. Saratoga City Council Agenda February 2, 2022 – Page 2 of 5 Meeting Recording Information In accordance with the Saratoga City Council’s Meeting Recording Policy, City Council Study Sessions, Joint Meetings, Joint Sessions, Commission Interviews, Retreats, meetings with the Planning Commission, and Regular Session Meetings are recorded and made available following the meeting on the City website. Public Comment Members of the public may comment on any item for up to three (3) minutes. The amount of time for public comment may be reduced by the Mayor or by action of the City Council. 6:00 PM COMMISSION INTERVIEWS 7:00 PM REGULAR SESSION ROLL CALL REPORT ON POSTING OF THE AGENDA The agenda for this meeting was properly posted on January 27, 2022. ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS Any member of the public may address the City Council on matters not on the agenda. The law generally prohibits the City Council from discussing or taking action on such items. However, the Council may instruct staff accordingly. ANNOUNCEMENTS 1. CONSENT CALENDAR The Consent Calendar contains routine items of business. Items in this section will be acted on in one motion, unless removed by the Mayor or a Council Member. Any member of the public may speak on an item on the Consent Calendar at this time, or request that the Mayor remove an item from the Consent Calendar for discussion. 1.1. City Council Meeting Minutes Recommended Action: Approve the Minutes for the January 10, 2022 City Council Special Meeting, the Minutes for the January 19, 2022 City Council Regular Meeting and the Minutes for the January 20, 2022 City Council Special Meeting. Staff Report, Revised 02-02-2022 Attachment A - Minutes for the January 10, 2022 Special City Council Meeting, Revised 02-02-2022 Attachment B - Minutes for the January 19, 2022 City Council Regular Meeting Attachment C - Minutes for the January 20, 2022 City Council Special Meeting Time Name Commission Vacancies Incumbent 6:05 p.m. Nimisha Mahuvakar Parks & Recreation Commission 1 Full Term (ending September 30, 2025) No Saratoga City Council Agenda February 2, 2022 – Page 3 of 5 1.2. Review of Accounts Payable Check Registers Recommended Action: Review and accept check registers for the following accounts payable payment cycles: 1/20/22 Period 7. Staff Report Check Register 01-20-2022 Period 7 1.3. Reconsider and confirm findings pursuant to Assembly Bill 361 Recommended Action: Reconsider and confirm findings pursuant to Assembly Bill 361 of the continued existence of a state of emergency and public health officials’ recommendation of social distancing. Staff Report Attachment A - City Council Resolution 21-073 Authorizing Teleconferenced Mtgs Pursuant to AB 361 1.4. Contract with H.T. Harvey & Associates to Provide Construction Support for the Mt Eden Road Shoulder Stabilization Project in the Amount Not to Exceed $91,790 Recommended Action: 1. Approve construction support contract with H.T. Harvey and Associates for the Mt. Eden Road Shoulder Stabilization Project, in the amount of $83,445, and authorize the City Manager to execute the same. 2. Authorize staff to execute change orders to the contract up to $8,345. Staff Report Attachment A - Construction Support Contract 2. PUBLIC HEARING Items placed under this section of the agenda are those defined by law as requiring a special notice and/or a public hearing or those called by the City Council on its own volition. 2.1. Ordinance relating to electronic and paperless filing of Fair Political Practices Commission Campaign Disclosure Statements Recommended Action: 1. Conduct the Public Hearing 2. Introduce and waive the first reading of an ordinance adding Article 2-55 to the Saratoga Municipal Code relating to electronic and paperless filing of Fair Political Practices Commission Campaign Disclosure Statements 3. Direct staff to place the Ordinance on the Consent Calendar of the next regular meeting of the City Council for adoption. Staff Report Attachment A - Electronic Campaign Filing Ordinance 3. GENERAL BUSINESS 3.1. Automated License Plate Reader Pilot Program Recommended Action: Allocate $20,000 from the City Council discretionary fund for a 7-camera system; approve the resolution establishing the City of Saratoga Automated License Plate Reader Policy; authorize the City Manager to execute a memorandum of understanding between the County of Santa Clara and City of Saratoga regarding use of ALPRs; and, direct staff to implement the pilot, including community outreach, and provide the City Council with a report on the ALPR system 1 year after installation. Saratoga City Council Agenda February 2, 2022 – Page 4 of 5 Staff Report (Corrected 1/27/2022) Attachment A – Resolution Establishing City of Saratoga Automated License Plate Reader Policy Attachment B – Memorandum of Understanding on Use of ALPR System Attachment C – Information about Flock Safety ALPR System Supplemental Memo Written Communications (added 02-02-2022) Presentation Slides (added 02-02-2022) Supplemental Memo Written Communications (added 02-03-2022) 3.2. Draft Request for Proposals for the Heritage Orchard Maintenance Contract Recommended Action: Review the draft Request for Proposals for the Heritage Orchard Maintenance Contract and provide direction on any revisions. Staff Report Attachment A - RFP for Heritage Orchard Maintenance Contract Supplemental Memo Written Communications (added 02-02-2022) Supplemental Memo Written Communications (added 02-03-2022) 3.3. Community Event and Street Closure Grant Program for Fiscal Year 2022/23 Recommended Action: Provide direction on funding for Fiscal Year 2022/23 Community Event and Street Closure Grant Program, including secured funding recipients and allocations as well as total funding amount and application timeline for the competitive Community Event Grant Program and Street Closure Grant Program. Staff Report Attachment A – Resolution 20-047 Community Event Grant Program Policy Presentation Slides (revised 02-03-2022) COUNCIL ASSIGNMENTS Mayor Tina Walia Cities Association of Santa Clara County-City Selection Committee Cities Association of Santa Clara County-Legislative Action Committee Cities Association of Santa Clara County Council Finance Committee Hakone Foundation Board & Executive Committee KSAR Community Access TV Board Silicon Valley Clean Energy Authority Board of Directors West Valley Mayors & Managers Vice Mayor Kookie Fitzsimmons Chamber of Commerce Council Finance Committee Hakone Foundation Board Santa Clara County Housing and Community Development (HCD) Council Committee Sister City Organization Council Member Mary-Lynne Bernald Saratoga Historical Foundation Saratoga City Council Agenda February 2, 2022 – Page 5 of 5 Council Member Rishi Kumar Santa Clara County Library Joint Powers Authority Santa Clara Valley Water District Commission West Valley Clean Water Program Authority West Valley Solid Waste Management Joint Powers Authority Council Member Yan Zhao Association of Bay Area Governments Saratoga Ministerial Association Valley Transportation Authority (VTA) Policy Advisory Committee VTA State Route 85 Corridor Policy Advisory Board West Valley Sanitation District CITY COUNCIL ITEMS COUNCIL COMMUNICATIONS CITY MANAGER'S REPORT ADJOURNMENT CERTIFICATE OF POSTING OF THE AGENDA, DISTRIBUTION OF THE AGENDA PACKET, COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT I, Britt Avrit, City Clerk for the City of Saratoga, declare that the foregoing agenda for the meeting of the City Council was posted and available for review on January 27, 2022 at the City of Saratoga, 13777 Fruitvale Avenue, Saratoga, California and on the City's website at www.saratoga.ca.us. Signed this 27th day of January 2022 at Saratoga, California. Britt Avrit, MMC, City Clerk In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the City Council by City staff in connection with this agenda, copies of materials distributed to the City Council concurrently with the posting of the agenda, and materials distributed to the City Council by staff after the posting of the agenda are available on the City website at www.saratoga.ca.us and are available for review in the office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, California. In compliance with the Americans with Disabilities Act and the Governor’s Executive Order, if you need assistance to participate in this meeting, please contact the City Clerk at bavrit@saratoga.ca.us or calling 408.868.1216 as soon as possible before the meeting. The City will use its best efforts to provide reasonable accommodations to provide as much accessibility as possible while also maintaining public safety. [28 CFR 35.102-35.104 ADA title II]