HomeMy WebLinkAbout03-16-2022 City Council Agenda Packet, amended 03-16-2022Saratoga City Council Agenda March 16, 2022 – Page 1 of 6
SARATOGA CITY COUNCIL
REGULAR MEETING
MARCH 16, 2022
AMENDED AGENDA
• 03/14/2022 ITEM 1.1 ATTACHMENT A, REVISED
• 03/16/2022 ITEM 2.1 PRESENTATION SLIDES ADDED
• 03/16/2022 ITEM 2.2 PRESENTATION SLIDES ADDED
Teleconference/Public Participation Information to Mitigate the Spread of COVID‐19
This meeting will be held entirely by teleconference. All members of the City Council and staff
will only participate via the Zoom platform using the process described below. The meeting is
being conducted pursuant to recent amendments to the teleconference rules required by the Ralph
M. Brown Act allowing teleconferencing during a proclaimed state of emergency when local
official have recommended social distancing. The purpose of the amendments is to provide the
safest environment for the public, elected officials, and staff while allowing for continued
operation of the government and public participation during the COVID-19 pandemic.
Members of the public can view and participate in the 5:00 p.m. Closed Session by:
• Using the Zoom website https://us02web.zoom.us/j/83743314031; Webinar ID
837 4331 4031 OR
• Calling 1.408.638.0968 or 1.669.900.6833 and entering the Webinar ID provided above
After the public comment period is closed, the City Council will enter a confidential Closed
Session as authorized by the Ralph M Brown Act and the public will be unable to listen. Members
of the public may hear a report out from Closed Session during the Regular Session, which begins
at 7:00 p.m. Zoom access information for the Regular Session is below.
Members of the public can view and participate in the 6:00 p.m. Commission Interviews by:
• Using the Zoom website https://us02web.zoom.us/j/85643905052; Webinar ID
856 4390 5052 OR
• Calling 1.408.638.0968 or 1.669.900.6833 and entering the Webinar ID provided above
Members of the public can view and participate in the 7:00 p.m. Regular Session by:
• Using the Zoom website https://us02web.zoom.us/j/88132268228; Webinar ID
881 3226 8228 OR
• Calling 1.408.638.0968 or 1.669.900.6833 and entering the Webinar ID provided above; OR
• Viewing the meeting on Saratoga Community Access Television Channel 15 (Comcast
Channel 15, AT&T UVerse Channel 99 and calling in following the direction above; OR
• Viewing online at http://saratoga.granicus.com/MediaPlayer.php?publish_id=2 and calling in
following the direction above.
The public will not be able to participate in the meeting in person.
Saratoga City Council Agenda March 16, 2022 – Page 2 of 6
Written Communication
Comments can be submitted in writing at www.saratoga.ca.us/comment. Written communications
received by 5:00 p.m., eight calendar days before the Council Meeting will be included in the City
Council’s agenda packet. Anything received after that time and up to the end of the public
comment period for that item will be provided to the members of the Council and included in
supplemental meeting materials.
Public Comment
Members of the public may comment on any item for up to three (3) minutes. The amount of time
for public comment may be reduced by the Mayor or by action of the City Council.
Meeting Recording Information
In accordance with the Saratoga City Council’s Meeting Recording Policy, City Council Study
Sessions, Joint Meetings, Joint Sessions, Commission Interviews, Retreats, meetings with the
Planning Commission, and Regular Session Meetings are recorded and made available following
the meeting on the City website.
5:00 PM CLOSED SESSION
PUBLIC EMPLOYEE PERFORMANCE EVALUATION (Gov’t Code Section 54957); Title:
City Manager
6:00 PM COMMISSION INTERVIEWS
7:00 PM REGULAR SESSION
ROLL CALL
REPORT ON POSTING OF THE AGENDA
The agenda for this meeting was properly posted on March 10, 2022.
ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS
Any member of the public may address the City Council on matters not on the Agenda. The law
generally prohibits the City Council from discussing or taking action on such items. However, the
Council may instruct staff accordingly.
ANNOUNCEMENTS
Time Name Commission Vacancies Incumbent
6:00 p.m. Sridharan
Badrinath
Parks &
Recreation
Commission
One Full Term
(ending September 30,
2025)
No
6:10 p.m. Hobert Wai Parks &
Recreation
Commission
One Full Term
(ending September 30,
2025)
No
Saratoga City Council Agenda March 16, 2022 – Page 3 of 6
CEREMONIAL ITEMS
Proclamation Recognizing March 2022 as American Red Cross Month
Recommended Action:
Proclaim March 2022 as American Red Cross Month.
Staff Report
Attachment A – Proclamation Recognizing March 2022 as American Red Cross Month
Commendations Honoring 2021 Synopsys Science and Technology Championship
Participants
Recommended Action:
Commend the 2021 Synopsys Science and Technology Championship Science participants
who live in Saratoga.
Staff Report
Attachment A - Commendations for 2021 Synopsys Science and Technology Championship
Science Fair Participants.
Appointment of Planning Commissioners
Recommended Action:
Adopt the Resolution appointing two members to the Planning Commission and direct the
City Clerk to administer the Oath of Office.
Staff Report
Attachment A - Resolution, Planning Commission Appointments
1. CONSENT CALENDAR
The Consent Calendar contains routine items of business. Items in this section will be acted
on in one motion, unless removed by the Mayor or a Council Member. Any member of the
public may speak on an item on the Consent Calendar at this time, or request that the Mayor
remove an item from the Consent Calendar for discussion.
1.1. City Council Meeting Minutes
Recommended Action:
Approve the Minutes for the March 2, 2022 City Council Regular Meeting.
Staff Report (Revised 03-14-2022)
Attachment A - Minutes for the March 2, 2022 City Council Regular Meeting, Amended 03-
14-2022
1.2. Review of Accounts Payable Check Registers
Recommended Action:
Review and accept check registers for the following accounts payable payment cycles:
3/3/22 Period 9.
Staff Report
Attachment A – 3/3/22 Check Register in the ‘A/P Checks by Period and Year’ report format
1.3. Ordinance relating to appeals of State determinations regarding development in Very
High Fire Hazard Zones
Recommended Action:
Adopt an ordinance amending section 16-05.020 of the Saratoga Municipal Code relating to
appeals of State determinations regarding development in Very High Fire Hazard Zones.
Staff Report
Attachment A - Fire Safe Determinations Appeals Ordinance
Saratoga City Council Agenda March 16, 2022 – Page 4 of 6
1.4. Reconsider and Confirm Findings Pursuant to Assembly Bill 361
Recommended Action:
Reconsider and confirm findings pursuant to Assembly Bill 361 of the continued public
health officials’ recommendation to social distance and to therefore hold City of Saratoga
Brown Act meetings by teleconference.
Staff Report
Attachment A – Resolution 21-073 authorizing teleconferenced public meetings
Attachment B – Santa Clara County Health Officer Recommendation Regarding Public
Meetings
1.5. Resolution Amending the Policy for Meeting Recordings
Recommended Action:
Adopt the resolution amending the policy for meeting recordings to add City Council
Finance Committee meetings to the list of City meetings that are recorded.
Staff Report
Attachment A – Resolution Amending the Policy for Meeting Recordings
1.6. Receive the Fiscal Year 2021 Cities’ Financial Transactions Report and Direct Posting
the Report to the City’s Website
Recommended Action:
Receive the Fiscal Year 2021 (FY 21) Cities’ Financial Transactions Report (CTFR) and
direct posting the report to the City’s website. Financial transactions in the CTFR reflect
independently audited financial records as reported in the City’s Annual Comprehensive
Financial Report (ACFR.) The report contains no information or findings that differ from
the ACFR.
Staff Report
Attachment A – FY 21 Cities’ Financial Transaction Report
1.7. 2021 General Plan Housing Element Annual Progress Report
Recommended Action:
Adopt the attached Resolution accepting the 2021 General Plan Housing Element Annual
Progress Report and direct staff to file the report with the Governor’s Office of Planning and
Research (OPR) and the Department of Housing and Community Development (HCD).
Staff Report
Attachment A - Resolution
Attachment B -2021 Housing Element Annual Progress Report
2. GENERAL BUSINESS
2.1. Fiscal Year 2022 Mid-Year General Fund Budget Status Report and Budget
Amendment
Recommended Action:
Receive Fiscal Year 2022 (FY 22) mid-year General Fund budget status report and adopt a
resolution amending the fiscal year ending June 30, 2022 (FY 22) budget.
Staff Report
Attachment A - Resolution
Presentation Slides (added 03-16-2022)
Saratoga City Council Agenda March 16, 2022 – Page 5 of 6
2.2. Draft Fiscal Year 2023 Capital Improvement Program Budget Review
Recommended Action:
Review and provide direction on the draft Fiscal Year 2023 (FY 23) Capital Improvement
Program (CIP) budget for inclusion in the annual budget.
Staff Report
Attachment A - CIP Project Process Policy
Attachment B - FY 23 Budget Review and Approval Calendar
Attachment C - Fund Reserve Policies
Attachment D - Capital Improvement Planning Procedure
Attachment E - Funding Increases for Existing Projects
Attachment F - FY 23 Nominated CIP Projects
Presentation Slides (added 03-16-2022)
COUNCIL ASSIGNMENTS
Mayor Tina Walia
Cities Association of Santa Clara County-City Selection Committee
Cities Association of Santa Clara County-Legislative Action Committee
Cities Association of Santa Clara County
Council Finance Committee
Hakone Foundation Executive Board
KSAR Community Access TV Board
Silicon Valley Clean Energy Authority Board of Directors
West Valley Mayors & Managers Association
Vice Mayor Kookie Fitzsimmons
Council Finance Committee
Hakone Foundation Board of Trustees
Santa Clara County Housing and Community Development (HCD) Advisory Committee
Saratoga Chamber of Commerce Board
Saratoga Sister City Committee Liaison
Council Member Mary-Lynne Bernald
Saratoga Historical Foundation Board of Directors
Council Member Rishi Kumar
Santa Clara County Library District Board of Directors
Santa Clara Valley Water Commission
West Valley Clean Water Program Authority Board of Directors
West Valley Solid Waste Management Authority Board of Directors
Council Member Yan Zhao
Association of Bay Area Governments
Saratoga Area Senior Coordinating Council Board of Directors
Saratoga Ministerial Association
Valley Transportation Authority (VTA) Policy Advisory Committee
Valley Transportation Authority (VTA) State Route 85 Corridor Policy Advisory Board
West Valley Sanitation District Board of Directors
Saratoga City Council Agenda March 16, 2022 – Page 6 of 6
CITY COUNCIL ITEMS
COUNCIL COMMUNICATIONS
CITY MANAGER'S REPORT
ADJOURNMENT
CERTIFICATE OF POSTING OF THE AGENDA, DISTRIBUTION OF THE AGENDA
PACKET, COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT
I, Britt Avrit, City Clerk for the City of Saratoga, declare that the foregoing agenda for the meeting
of the City Council was posted and available for review on March 10, 2022 at the City of Saratoga,
13777 Fruitvale Avenue, Saratoga, California and on the City's website at www.saratoga.ca.us.
Signed this 10th day of March 2022 at Saratoga, California.
Britt Avrit, MMC, City Clerk
In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials
provided to the City Council by City staff in connection with this agenda, copies of materials
distributed to the City Council concurrently with the posting of the agenda, and materials
distributed to the City Council by staff after the posting of the agenda are available on the City
website at www.saratoga.ca.us and are available for review in the office of the City Clerk at 13777
Fruitvale Avenue, Saratoga, California.
In compliance with the Americans with Disabilities Act and the Governor’s Executive Order, if
you need assistance to participate in this meeting, please contact the City Clerk at
bavrit@saratoga.ca.us or calling 408.868.1216 as soon as possible before the meeting. The City
will use its best efforts to provide reasonable accommodations to provide as much accessibility as
possible while also maintaining public safety.
[28 CFR 35.102-35.104 ADA title II]
SARATOGA CITY COUNCIL
MEETING DATE:March 16, 2022
DEPARTMENT:City Manager’s Department
PREPARED BY:Janet Costa, Executive Assistant
SUBJECT:Proclamation Recognizing March 2022 as American Red Cross Month
RECOMMENDED ACTION:
Proclaim March 2022 as American Red Cross Month.
BACKGROUND:
The American Red Cross was established in Washington D.C. Every year the American Red Cross
responds to more than 62,000 disasters across the country and collects nearly 40 percent of the
nation’s blood supply. American Red Cross, Silicon Valley Chapter, responded to the 2020
wildfires with 120 volunteers and provided food, shelter, and comfort to individuals and families
in need.
ATTACHMENTS:
Attachment A –Proclamation Recognizing March 2022 as American Red Cross Month
5
PROCLAMATION OF THE CITY COUNCIL
OF THE CITY OF SARATOGA
DECLARING MARCH AS
AMERICAN RED CROSS MONTH 2022
WHEREAS, the American Red Cross was established in 1881 in Washington D.C by Clara
Barton and is now one of the largest humanitarian organizations in the world; and
WHEREAS, the American Red Cross, through its strong network of volunteers, donors, and
partners is always there in times of need by alleviating human suffering; and
WHEREAS, every year the American Red Cross responds to an average of more than
62,000 disasters across the country, including mudslides in California, a volcano in Hawaii,
destructive hurricanes in Florida and the Carolinas, and wildfires in Colorado and California;
WHEREAS, the American Red Cross collects nearly 40 percent of the nation’s blood
supply, provides 24-hour support to military members, veterans and their families, teaches millions
lifesaving skills, such as lifeguarding and CPR, provides international humanitarian aid, and shelters,
feeds, and provides emotional support to victims of disasters; and
WHEREAS, the American Red Cross would like to remember the volunteers, donors, and
heroes in the City of Saratoga who work tirelessly to assist their neighbors in times of need and to
support the American Red Cross, Silicon Valley Chapter; and
WHEREAS, since the August 2020 wildfires occurred, the American Red Cross, Silicon
Valley Chapter, has responded by using nearly 120 volunteers and provided food, shelter, and
comfort to individuals and families in need; and
WHEREAS, March 2022 is American Red Cross Month and is dedicated to all of those who
support the American Red Cross and its mission to prevent and alleviate human suffering in the face
of emergencies.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Saratoga does
hereby recognize March 2022 as America Red Cross Month and encourage all Saratoga residents to
support this organization and its noble humanitarian mission.
WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA this 16th day of
March 2022.
___________________________
Tina Walia, Mayor
City of Saratoga
6
SARATOGA CITY COUNCIL
MEETING DATE:March 16, 2022
DEPARTMENT:City Manager’s Department
PREPARED BY:Janet Costa, Executive Assistant
SUBJECT:Commendations Honoring 2021 Synopsys Science and Technology Championship
Participants
RECOMMENDED ACTION:
Commend the 2021 Synopsys Science and Technology Championship Science participants who
live in Saratoga.
BACKGROUND:
A group of dedicated citizens and educators produce the Synopsys Science and Technology
Championship, which takes place every year. The annual Synopsys Science and Technology
Championship showcase the knowledge of science, technology, engineering, and mathematics of
students in Santa Clara County. Each year, several middle school and high school students who
live in Saratoga participate in the annual competition. In 2021, 35 Saratoga students worked
independently or in teams to go beyond classroom studies by engaging in project-based research
in the fields of computer science, environmental science, medicine and health, chemistry, biology,
and several other areas.
ATTACHMENTS:
Attachment A –Commendations for 2021 Synopsys Science and Technology Championship
Participants
7
COMMENDATION OF THE
CITY OF SARATOGA HONORING
SYNOPSYS SCIENCE AND TECHNOLOGY
CHAMPIONSHIP PARTICIPANT
AESHON BALASUBRAMANIAN
WHEREAS, the annual Synopsys and Technology Championship showcases the knowledge
of science, technology, engineering, and mathematics of students in Santa Clara County; and
WHEREAS, this regional competition celebrates achievement by middle and high school
students; and
WHEREAS, through the annual competition, hundreds of Santa Clara County’s students are
challenged to go beyond their classroom studies to do independent project-based research; and
WHEREAS, students work independently or in teams to address questions in the fields of
Computer Science, Environmental Science, Medicine & Health, Chemistry, Biology, and a half
dozen other categories; and
WHEREAS, the Synopsys Championship produces winners who go on to compete and win
in other state and national competitions, including the California State Science Fair and Broadcom
Masters; and
WHEREAS, Aeshon Balasubramanian won 2nd Place at the Synopsys Science
Championship for “Engineering an Affordable and Compact Social Distancing and Obstacle
Avoidance Device for the Blind”; and
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SARATOGA DOES
HEREBY recognize the importance of science and engineering by giving commendations to
participants in the Synopsys Science Fair and applauds Aeshon Balasubramanian’s achievements.
WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA on this 16th day of
March 2022.
______________________
Tina Walia, Mayor
City of Saratoga
8
COMMENDATION OF THE
CITY OF SARATOGA HONORING
SYNOPSYS SCIENCE AND TECHNOLOGY
CHAMPIONSHIP PARTICIPANT
ALBERT TAM
WHEREAS, the annual Synopsys and Technology Championship showcases the knowledge
of science, technology, engineering, and mathematics of students in Santa Clara County; and
WHEREAS, this regional competition celebrates achievement by middle and high school
students; and
WHEREAS, through the annual competition, hundreds of Santa Clara County’s students are
challenged to go beyond their classroom studies to do independent project-based research; and
WHEREAS, students work independently or in teams to address questions in the fields of
Computer Science, Environmental Science, Medicine & Health, Chemistry, Biology, and a half
dozen other categories; and
WHEREAS, the Synopsys Championship produces winners who go on to compete and win
in other state and national competitions, including the California State Science Fair and Broadcom
Masters; and
WHEREAS, Albert Tam won an Honorable Mention at the Synopsys Science
Championship for “A rapid base-calling tool in nanopore sequencing sensitive to homopolymer
errors”; and
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SARATOGA DOES
HEREBY recognize the importance of science and engineering by giving commendations to
participants in the Synopsys Science Fair and applauds Albert Tam’s achievements.
WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA on this 16th day of
March 2022.
______________________
Tina Walia, Mayor
City of Saratoga
9
COMMENDATION OF THE
CITY OF SARATOGA HONORING
SYNOPSYS SCIENCE AND TECHNOLOGY
CHAMPIONSHIP PARTICIPANT
ALEX HU
WHEREAS, the annual Synopsys and Technology Championship showcases the knowledge
of science, technology, engineering, and mathematics of students in Santa Clara County; and
WHEREAS, this regional competition celebrates achievement by middle and high school
students; and
WHEREAS, through the annual competition, hundreds of Santa Clara County’s students are
challenged to go beyond their classroom studies to do independent project-based research; and
WHEREAS, students work independently or in teams to address questions in the fields of
Computer Science, Environmental Science, Medicine & Health, Chemistry, Biology, and a half
dozen other categories; and
WHEREAS, the Synopsys Championship produces winners who go on to compete and win
in other state and national competitions, including the California State Science Fair and Broadcom
Masters; and
WHEREAS, Alex Hu won an Honorable Mention at the Synopsys Science Championship
for “Discovery of Earth Size Exoplanets in Kepler Data Using a Novel GPU Fast Folding Method
and a Deep Learning Model”; and
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SARATOGA DOES
HEREBY recognize the importance of science and engineering by giving commendations to
participants in the Synopsys Science Fair and applauds Alex Hu’s achievements.
WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA on this 16th day of
March 2022.
______________________
Tina Walia, Mayor
City of Saratoga
10
COMMENDATION OF THE
CITY OF SARATOGA HONORING
SYNOPSYS SCIENCE AND TECHNOLOGY
CHAMPIONSHIP PARTICIPANT
ANANDITA ARUN
WHEREAS, the annual Synopsys and Technology Championship showcases the knowledge
of science, technology, engineering, and mathematics of students in Santa Clara County; and
WHEREAS, this regional competition celebrates achievement by middle and high school
students; and
WHEREAS, through the annual competition, hundreds of Santa Clara County’s students are
challenged to go beyond their classroom studies to do independent project-based research; and
WHEREAS, students work independently or in teams to address questions in the fields of
Computer Science, Environmental Science, Medicine & Health, Chemistry, Biology, and a half
dozen other categories; and
WHEREAS, the Synopsys Championship produces winners who go on to compete and win
in other state and national competitions, including the California State Science Fair and Broadcom
Masters; and
WHEREAS, Anandita Arun won a Special Award at the Synopsys Science Championship
for “Fighting AI With AI: Identifying Key Features for Detecting Deepfakes”; and
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SARATOGA DOES
HEREBY recognize the importance of science and engineering by giving commendations to
participants in the Synopsys Science Fair and applauds Anandita Arun’s achievements.
WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA on this 16th day of
March 2022.
______________________
Tina Walia, Mayor
City of Saratoga
11
COMMENDATION OF THE
CITY OF SARATOGA HONORING
SYNOPSYS SCIENCE AND TECHNOLOGY
CHAMPIONSHIP PARTICIPANT
ANTHONY SHEN
WHEREAS, the annual Synopsys and Technology Championship showcases the knowledge
of science, technology, engineering, and mathematics of students in Santa Clara County; and
WHEREAS, this regional competition celebrates achievement by middle and high school
students; and
WHEREAS, through the annual competition, hundreds of Santa Clara County’s students are
challenged to go beyond their classroom studies to do independent project-based research; and
WHEREAS, students work independently or in teams to address questions in the fields of
Computer Science, Environmental Science, Medicine & Health, Chemistry, Biology, and a half
dozen other categories; and
WHEREAS, the Synopsys Championship produces winners who go on to compete and win
in other state and national competitions, including the California State Science Fair and Broadcom
Masters; and
WHEREAS, Anthony Shen won a Special Award at the Synopsys Science Championship
for “Investigation into Solar Charging and Storage”; and
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SARATOGA DOES
HEREBY recognize the importance of science and engineering by giving commendations to
participants in the Synopsys Science Fair and applauds Anthony Shen’s achievements.
WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA on this 16th day of
March 2022.
______________________
Tina Walia, Mayor
City of Saratoga
12
COMMENDATION OF THE
CITY OF SARATOGA HONORING
SYNOPSYS SCIENCE AND TECHNOLOGY
CHAMPIONSHIP PARTICIPANT
BRENNA REN
WHEREAS, the annual Synopsys and Technology Championship showcases the knowledge
of science, technology, engineering, and mathematics of students in Santa Clara County; and
WHEREAS, this regional competition celebrates achievement by middle and high school
students; and
WHEREAS, through the annual competition, hundreds of Santa Clara County’s students are
challenged to go beyond their classroom studies to do independent project-based research; and
WHEREAS, students work independently or in teams to address questions in the fields of
Computer Science, Environmental Science, Medicine & Health, Chemistry, Biology, and a half
dozen other categories; and
WHEREAS, the Synopsys Championship produces winners who go on to compete and win
in other state and national competitions, including the California State Science Fair and Broadcom
Masters; and
WHEREAS, Brenna Ren won an Honorable Mention at the Synopsys Science
Championship for “Identifying Different Types of Lesions in CT Scan Images Using Deep
Learning”; and
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SARATOGA DOES
HEREBY recognize the importance of science and engineering by giving commendations to
participants in the Synopsys Science Fair and applauds Brenna Ren’s achievements.
WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA on this 16th day of
March 2022.
______________________
Tina Walia, Mayor
City of Saratoga
13
COMMENDATION OF THE
CITY OF SARATOGA HONORING
SYNOPSYS SCIENCE AND TECHNOLOGY
CHAMPIONSHIP PARTICIPANT
DANIEL M. CHEN
WHEREAS, the annual Synopsys and Technology Championship showcases the knowledge
of science, technology, engineering, and mathematics of students in Santa Clara County; and
WHEREAS, this regional competition celebrates achievement by middle and high school
students; and
WHEREAS, through the annual competition, hundreds of Santa Clara County’s students are
challenged to go beyond their classroom studies to do independent project-based research; and
WHEREAS, students work independently or in teams to address questions in the fields of
Computer Science, Environmental Science, Medicine & Health, Chemistry, Biology, and a half
dozen other categories; and
WHEREAS, the Synopsys Championship produces winners who go on to compete and win
in other state and national competitions, including the California State Science Fair and Broadcom
Masters; and
WHEREAS, Daniel M. Chen won 1st Place at the Synopsys Science Championship for
“Blind Man's Best Friend”; and
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SARATOGA DOES
HEREBY recognize the importance of science and engineering by giving commendations to
participants in the Synopsys Science Fair and applauds Daniel M. Chen’s achievements.
WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA on this 16th day of
March 2022.
______________________
Tina Walia, Mayor
City of Saratoga
14
COMMENDATION OF THE
CITY OF SARATOGA HONORING
SYNOPSYS SCIENCE AND TECHNOLOGY
CHAMPIONSHIP PARTICIPANT
DANIEL SUN
WHEREAS, the annual Synopsys and Technology Championship showcases the knowledge
of science, technology, engineering, and mathematics of students in Santa Clara County; and
WHEREAS, this regional competition celebrates achievement by middle and high school
students; and
WHEREAS, through the annual competition, hundreds of Santa Clara County’s students are
challenged to go beyond their classroom studies to do independent project-based research; and
WHEREAS, students work independently or in teams to address questions in the fields of
Computer Science, Environmental Science, Medicine & Health, Chemistry, Biology, and a half
dozen other categories; and
WHEREAS, the Synopsys Championship produces winners who go on to compete and win
in other state and national competitions, including the California State Science Fair and Broadcom
Masters; and
WHEREAS, Daniel Sun won 1st Place at the Synopsys Science Championship for “The
research and development of an AI solution to reduce crashes at stop-signs”; and
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SARATOGA DOES
HEREBY recognize the importance of science and engineering by giving commendations to
participants in the Synopsys Science Fair and applauds Daniel Sun’s achievements.
WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA on this 16th day of
March 2022.
______________________
Tina Walia, Mayor
City of Saratoga
15
COMMENDATION OF THE
CITY OF SARATOGA HONORING
SYNOPSYS SCIENCE AND TECHNOLOGY
CHAMPIONSHIP PARTICIPANT
DANIKA ANNE GUPTA
WHEREAS, the annual Synopsys and Technology Championship showcases the knowledge
of science, technology, engineering, and mathematics of students in Santa Clara County; and
WHEREAS, this regional competition celebrates achievement by middle and high school
students; and
WHEREAS, through the annual competition, hundreds of Santa Clara County’s students are
challenged to go beyond their classroom studies to do independent project-based research; and
WHEREAS, students work independently or in teams to address questions in the fields of
Computer Science, Environmental Science, Medicine & Health, Chemistry, Biology, and a half
dozen other categories; and
WHEREAS, the Synopsys Championship produces winners who go on to compete and win
in other state and national competitions, including the California State Science Fair and Broadcom
Masters; and
WHEREAS, Danika Anne Gupta won a Special Award at the Synopsys Science
Championship for “Early Detection of Alzheimers Via Machine Learning with Multi-Modal Data”;
and
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SARATOGA DOES
HEREBY recognize the importance of science and engineering by giving commendations to
participants in the Synopsys Science Fair and applauds Danika Anne Gupta’s achievements.
WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA on this 16th day of
March 2022.
______________________
Tina Walia, Mayor
City of Saratoga
16
COMMENDATION OF THE
CITY OF SARATOGA HONORING
SYNOPSYS SCIENCE AND TECHNOLOGY
CHAMPIONSHIP PARTICIPANT
ELLA LINDSEY YEE
WHEREAS, the annual Synopsys and Technology Championship showcases the knowledge
of science, technology, engineering, and mathematics of students in Santa Clara County; and
WHEREAS, this regional competition celebrates achievement by middle and high school
students; and
WHEREAS, through the annual competition, hundreds of Santa Clara County’s students are
challenged to go beyond their classroom studies to do independent project-based research; and
WHEREAS, students work independently or in teams to address questions in the fields of
Computer Science, Environmental Science, Medicine & Health, Chemistry, Biology, and a half
dozen other categories; and
WHEREAS, the Synopsys Championship produces winners who go on to compete and win
in other state and national competitions, including the California State Science Fair and Broadcom
Masters; and
WHEREAS, Ella Lindsey Yee won 1st Place at the Synopsys Science Championship for
“Novel Stage Optimized Image Processing to Improve Deep Learning Driven Diagnosis of Early
Stage Diabetic Retinopathy”; and
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SARATOGA DOES
HEREBY recognize the importance of science and engineering by giving commendations to
participants in the Synopsys Science Fair and applauds Ella Lindsey Yee’s achievements.
WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA on this 16th day of
March 2022.
______________________
Tina Walia, Mayor
City of Saratoga
17
COMMENDATION OF THE
CITY OF SARATOGA HONORING
SYNOPSYS SCIENCE AND TECHNOLOGY
CHAMPIONSHIP PARTICIPANT
ETHAN SUN ZUO
WHEREAS, the annual Synopsys and Technology Championship showcases the knowledge
of science, technology, engineering, and mathematics of students in Santa Clara County; and
WHEREAS, this regional competition celebrates achievement by middle and high school
students; and
WHEREAS, through the annual competition, hundreds of Santa Clara County’s students are
challenged to go beyond their classroom studies to do independent project-based research; and
WHEREAS, students work independently or in teams to address questions in the fields of
Computer Science, Environmental Science, Medicine & Health, Chemistry, Biology, and a half
dozen other categories; and
WHEREAS, the Synopsys Championship produces winners who go on to compete and win
in other state and national competitions, including the California State Science Fair and Broadcom
Masters; and
WHEREAS, Ethan Sun Zuo won an Honorable Mention at the Synopsys Science
Championship for “Optimization Of Novel Two-phase Jet Impingement Cooling for Practical
Datacenter Implementation with CFD and Experiments”; and
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SARATOGA DOES
HEREBY recognize the importance of science and engineering by giving commendations to
participants in the Synopsys Science Fair and applauds Ethan Sun Zuo’s achievements.
WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA on this 16th day of
March 2022.
______________________
Tina Walia, Mayor
City of Saratoga
18
COMMENDATION OF THE
CITY OF SARATOGA HONORING
SYNOPSYS SCIENCE AND TECHNOLOGY
CHAMPIONSHIP PARTICIPANT
HARSH DEEP
WHEREAS, the annual Synopsys and Technology Championship showcases the knowledge
of science, technology, engineering, and mathematics of students in Santa Clara County; and
WHEREAS, this regional competition celebrates achievement by middle and high school
students; and
WHEREAS, through the annual competition, hundreds of Santa Clara County’s students are
challenged to go beyond their classroom studies to do independent project-based research; and
WHEREAS, students work independently or in teams to address questions in the fields of
Computer Science, Environmental Science, Medicine & Health, Chemistry, Biology, and a half
dozen other categories; and
WHEREAS, the Synopsys Championship produces winners who go on to compete and win
in other state and national competitions, including the California State Science Fair and Broadcom
Masters; and
WHEREAS, Harsh Deep won 1st Place at the Synopsys Science Championship for
“Deciphering Transcriptome-wide Off-targets from CRISPR-guided Base-editors Using
Convolutional Neural Networks”; and
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SARATOGA DOES
HEREBY recognize the importance of science and engineering by giving commendations to
participants in the Synopsys Science Fair and applauds Harsh Deep’s achievements.
WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA on this 16th day of
March 2022.
______________________
Tina Walia, Mayor
City of Saratoga
19
COMMENDATION OF THE
CITY OF SARATOGA HONORING
SYNOPSYS SCIENCE AND TECHNOLOGY
CHAMPIONSHIP PARTICIPANT
HEIDI LU
WHEREAS, the annual Synopsys and Technology Championship showcases the knowledge
of science, technology, engineering, and mathematics of students in Santa Clara County; and
WHEREAS, this regional competition celebrates achievement by middle and high school
students; and
WHEREAS, through the annual competition, hundreds of Santa Clara County’s students are
challenged to go beyond their classroom studies to do independent project-based research; and
WHEREAS, students work independently or in teams to address questions in the fields of
Computer Science, Environmental Science, Medicine & Health, Chemistry, Biology, and a half
dozen other categories; and
WHEREAS, the Synopsys Championship produces winners who go on to compete and win
in other state and national competitions, including the California State Science Fair and Broadcom
Masters; and
WHEREAS, Heidi Lu won a Special Award at the Synopsys Science Championship for
“New Methodology To Accelerate Reinforcement Learning For Autonomous Driving Through
Imitation Learning & Human Driving”; and
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SARATOGA DOES
HEREBY recognize the importance of science and engineering by giving commendations to
participants in the Synopsys Science Fair and applauds Heidi Lu’s achievements.
WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA on this 16th day of
March 2022.
______________________
Tina Walia, Mayor
City of Saratoga
20
COMMENDATION OF THE
CITY OF SARATOGA HONORING
SYNOPSYS SCIENCE AND TECHNOLOGY
CHAMPIONSHIP PARTICIPANT
HIMA THOTA
WHEREAS, the annual Synopsys and Technology Championship showcases the knowledge
of science, technology, engineering, and mathematics of students in Santa Clara County; and
WHEREAS, this regional competition celebrates achievement by middle and high school
students; and
WHEREAS, through the annual competition, hundreds of Santa Clara County’s students are
challenged to go beyond their classroom studies to do independent project-based research; and
WHEREAS, students work independently or in teams to address questions in the fields of
Computer Science, Environmental Science, Medicine & Health, Chemistry, Biology, and a half
dozen other categories; and
WHEREAS, the Synopsys Championship produces winners who go on to compete and win
in other state and national competitions, including the California State Science Fair and Broadcom
Masters; and
WHEREAS, Hima Thota won 2nd Place at the Synopsys Science Championship for
“Detecting Nutrient Deficiencies and Optimizing Plant Health Using Machine Learning”; and
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SARATOGA DOES
HEREBY recognize the importance of science and engineering by giving commendations to
participants in the Synopsys Science Fair and applauds Hima Thota’s achievements.
WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA on this 16th day of
March 2022.
______________________
Tina Walia, Mayor
City of Saratoga
21
COMMENDATION OF THE
CITY OF SARATOGA HONORING
SYNOPSYS SCIENCE AND TECHNOLOGY
CHAMPIONSHIP PARTICIPANT
ISHAAN MANTRIPRAGADA
WHEREAS, the annual Synopsys and Technology Championship showcases the knowledge
of science, technology, engineering, and mathematics of students in Santa Clara County; and
WHEREAS, this regional competition celebrates achievement by middle and high school
students; and
WHEREAS, through the annual competition, hundreds of Santa Clara County’s students are
challenged to go beyond their classroom studies to do independent project-based research; and
WHEREAS, students work independently or in teams to address questions in the fields of
Computer Science, Environmental Science, Medicine & Health, Chemistry, Biology, and a half
dozen other categories; and
WHEREAS, the Synopsys Championship produces winners who go on to compete and win
in other state and national competitions, including the California State Science Fair and Broadcom
Masters; and
WHEREAS, Ishaan Mantripragada won a Special Award at the Synopsys Science
Championship for “Energy Efficient Robotic Motion Planning on Deep Learning Hardware”; and
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SARATOGA DOES
HEREBY recognize the importance of science and engineering by giving commendations to
participants in the Synopsys Science Fair and applauds Ishaan Mantripragada’s achievements.
WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA on this 16th day of
March 2022.
______________________
Tina Walia, Mayor
City of Saratoga
22
COMMENDATION OF THE
CITY OF SARATOGA HONORING
SYNOPSYS SCIENCE AND TECHNOLOGY
CHAMPIONSHIP PARTICIPANT
ISHAN KAR
WHEREAS, the annual Synopsys and Technology Championship showcases the knowledge
of science, technology, engineering, and mathematics of students in Santa Clara County; and
WHEREAS, this regional competition celebrates achievement by middle and high school
students; and
WHEREAS, through the annual competition, hundreds of Santa Clara County’s students are
challenged to go beyond their classroom studies to do independent project-based research; and
WHEREAS, students work independently or in teams to address questions in the fields of
Computer Science, Environmental Science, Medicine & Health, Chemistry, Biology, and a half
dozen other categories; and
WHEREAS, the Synopsys Championship produces winners who go on to compete and win
in other state and national competitions, including the California State Science Fair and Broadcom
Masters; and
WHEREAS, Ishan Kar won an Honorable Mention at the Synopsys Science Championship
for “Novel Approach to Convolution in the Frequency Domain”; and
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SARATOGA DOES
HEREBY recognize the importance of science and engineering by giving commendations to
participants in the Synopsys Science Fair and applauds Ishan Kar’s achievements.
WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA on this 16th day of
March 2022.
______________________
Tina Walia, Mayor
City of Saratoga
23
COMMENDATION OF THE
CITY OF SARATOGA HONORING
SYNOPSYS SCIENCE AND TECHNOLOGY
CHAMPIONSHIP PARTICIPANT
JONATHAN WANG
WHEREAS, the annual Synopsys and Technology Championship showcases the knowledge
of science, technology, engineering, and mathematics of students in Santa Clara County; and
WHEREAS, this regional competition celebrates achievement by middle and high school
students; and
WHEREAS, through the annual competition, hundreds of Santa Clara County’s students are
challenged to go beyond their classroom studies to do independent project-based research; and
WHEREAS, students work independently or in teams to address questions in the fields of
Computer Science, Environmental Science, Medicine & Health, Chemistry, Biology, and a half
dozen other categories; and
WHEREAS, the Synopsys Championship produces winners who go on to compete and win
in other state and national competitions, including the California State Science Fair and Broadcom
Masters; and
WHEREAS, Jonathan Wang won 1st Place at the Synopsys Science Championship for
“Blind Man's Best Friend”; and
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SARATOGA DOES
HEREBY recognize the importance of science and engineering by giving commendations to
participants in the Synopsys Science Fair and applauds Jonathan Wang’s achievements.
WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA on this 16th day of
March 2022.
______________________
Tina Walia, Mayor
City of Saratoga
24
COMMENDATION OF THE
CITY OF SARATOGA HONORING
SYNOPSYS SCIENCE AND TECHNOLOGY
CHAMPIONSHIP PARTICIPANT
KRITHI KOODLI
WHEREAS, the annual Synopsys and Technology Championship showcases the knowledge
of science, technology, engineering, and mathematics of students in Santa Clara County; and
WHEREAS, this regional competition celebrates achievement by middle and high school
students; and
WHEREAS, through the annual competition, hundreds of Santa Clara County’s students are
challenged to go beyond their classroom studies to do independent project-based research; and
WHEREAS, students work independently or in teams to address questions in the fields of
Computer Science, Environmental Science, Medicine & Health, Chemistry, Biology, and a half
dozen other categories; and
WHEREAS, the Synopsys Championship produces winners who go on to compete and win
in other state and national competitions, including the California State Science Fair and Broadcom
Masters; and
WHEREAS, Krithi Koodli won an Honorable Mention at the Synopsys Science
Championship for “Orbital Mechanics Design to Maximize Satellite Service Time for Earth-Based
Regions of Interest”; and
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SARATOGA DOES
HEREBY recognize the importance of science and engineering by giving commendations to
participants in the Synopsys Science Fair and applauds Krithi Koodli’s achievements.
WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA on this 16th day of
March 2022.
______________________
Tina Walia, Mayor
City of Saratoga
25
COMMENDATION OF THE
CITY OF SARATOGA HONORING
SYNOPSYS SCIENCE AND TECHNOLOGY
CHAMPIONSHIP PARTICIPANT
LINDSEY TUCKEY
WHEREAS, the annual Synopsys and Technology Championship showcases the knowledge
of science, technology, engineering, and mathematics of students in Santa Clara County; and
WHEREAS, this regional competition celebrates achievement by middle and high school
students; and
WHEREAS, through the annual competition, hundreds of Santa Clara County’s students are
challenged to go beyond their classroom studies to do independent project-based research; and
WHEREAS, students work independently or in teams to address questions in the fields of
Computer Science, Environmental Science, Medicine & Health, Chemistry, Biology, and a half
dozen other categories; and
WHEREAS, the Synopsys Championship produces winners who go on to compete and win
in other state and national competitions, including the California State Science Fair and Broadcom
Masters; and
WHEREAS, Lindsey Tuckey won 2nd Place at the Synopsys Science Championship for
“The Effects of Decellularization on Organ Longevity”; and
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SARATOGA DOES
HEREBY recognize the importance of science and engineering by giving commendations to
participants in the Synopsys Science Fair and applauds Lindsey Tuckey’s achievements.
WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA on this 16th day of
March 2022.
______________________
Tina Walia, Mayor
City of Saratoga
26
COMMENDATION OF THE
CITY OF SARATOGA HONORING
SYNOPSYS SCIENCE AND TECHNOLOGY
CHAMPIONSHIP PARTICIPANT
MELODY YIN
WHEREAS, the annual Synopsys and Technology Championship showcases the knowledge
of science, technology, engineering, and mathematics of students in Santa Clara County; and
WHEREAS, this regional competition celebrates achievement by middle and high school
students; and
WHEREAS, through the annual competition, hundreds of Santa Clara County’s students are
challenged to go beyond their classroom studies to do independent project-based research; and
WHEREAS, students work independently or in teams to address questions in the fields of
Computer Science, Environmental Science, Medicine & Health, Chemistry, Biology, and a half
dozen other categories; and
WHEREAS, the Synopsys Championship produces winners who go on to compete and win
in other state and national competitions, including the California State Science Fair and Broadcom
Masters; and
WHEREAS, Melody Yin won an Honorable Mention at the Synopsys Science
Championship for “Developing a Novel Hybrid Method to Diagnose and Predict Sports Related
Concussions (SRC) with Machine Learning”; and
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SARATOGA DOES
HEREBY recognize the importance of science and engineering by giving commendations to
participants in the Synopsys Science Fair and applauds Melody Yin’s achievements.
WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA on this 16th day of
March 2022.
______________________
Tina Walia, Mayor
City of Saratoga
27
COMMENDATION OF THE
CITY OF SARATOGA HONORING
SYNOPSYS SCIENCE AND TECHNOLOGY
CHAMPIONSHIP PARTICIPANT
NICHOLAS WEI
WHEREAS, the annual Synopsys and Technology Championship showcases the knowledge
of science, technology, engineering, and mathematics of students in Santa Clara County; and
WHEREAS, this regional competition celebrates achievement by middle and high school
students; and
WHEREAS, through the annual competition, hundreds of Santa Clara County’s students are
challenged to go beyond their classroom studies to do independent project-based research; and
WHEREAS, students work independently or in teams to address questions in the fields of
Computer Science, Environmental Science, Medicine & Health, Chemistry, Biology, and a half
dozen other categories; and
WHEREAS, the Synopsys Championship produces winners who go on to compete and win
in other state and national competitions, including the California State Science Fair and Broadcom
Masters; and
WHEREAS, Nicholas Wei won an Honorable Mention at the Synopsys Science
Championship for “Uncovering the Black Box: Can Mouse Transcriptomic Data Predict Human
Cardiomyocyte Types in hiPSC Differentiation?”; and
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SARATOGA DOES
HEREBY recognize the importance of science and engineering by giving commendations to
participants in the Synopsys Science Fair and applauds Nicholas Wei’s achievements.
WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA on this 16th day of
March 2022.
______________________
Tina Walia, Mayor
City of Saratoga
28
COMMENDATION OF THE
CITY OF SARATOGA HONORING
SYNOPSYS SCIENCE AND TECHNOLOGY
CHAMPIONSHIP PARTICIPANT
NIDHI MATHIHALLI
WHEREAS, the annual Synopsys and Technology Championship showcases the knowledge
of science, technology, engineering, and mathematics of students in Santa Clara County; and
WHEREAS, this regional competition celebrates achievement by middle and high school
students; and
WHEREAS, through the annual competition, hundreds of Santa Clara County’s students are
challenged to go beyond their classroom studies to do independent project-based research; and
WHEREAS, students work independently or in teams to address questions in the fields of
Computer Science, Environmental Science, Medicine & Health, Chemistry, Biology, and a half
dozen other categories; and
WHEREAS, the Synopsys Championship produces winners who go on to compete and win
in other state and national competitions, including the California State Science Fair and Broadcom
Masters; and
WHEREAS, Nidhi Mathihalli won 1st Place at the Synopsys Science Championship for “A
Physical Device to Help the Visually Impaired Read Money Using AI/Machine Learning in Third
World Countries”; and
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SARATOGA DOES
HEREBY recognize the importance of science and engineering by giving commendations to
participants in the Synopsys Science Fair and applauds Nidhi Mathihalli’s achievements.
WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA on this 16th day of
March 2022.
______________________
Tina Walia, Mayor
City of Saratoga
29
COMMENDATION OF THE
CITY OF SARATOGA HONORING
SYNOPSYS SCIENCE AND TECHNOLOGY
CHAMPIONSHIP PARTICIPANT
NIHARIKA BOZZA
WHEREAS, the annual Synopsys and Technology Championship showcases the knowledge
of science, technology, engineering, and mathematics of students in Santa Clara County; and
WHEREAS, this regional competition celebrates achievement by middle and high school
students; and
WHEREAS, through the annual competition, hundreds of Santa Clara County’s students are
challenged to go beyond their classroom studies to do independent project-based research; and
WHEREAS, students work independently or in teams to address questions in the fields of
Computer Science, Environmental Science, Medicine & Health, Chemistry, Biology, and a half
dozen other categories; and
WHEREAS, the Synopsys Championship produces winners who go on to compete and win
in other state and national competitions, including the California State Science Fair and Broadcom
Masters; and
WHEREAS, Niharika Bozza won a Special Award at the Synopsys Science Championship
for “A Novel Approach Towards the Optimization of Microphone Signal Processing in Cochlear
Implants”; and
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SARATOGA DOES
HEREBY recognize the importance of science and engineering by giving commendations to
participants in the Synopsys Science Fair and applauds Niharika Bozza’s achievements.
WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA on this 16th day of
March 2022.
______________________
Tina Walia, Mayor
City of Saratoga
30
COMMENDATION OF THE
CITY OF SARATOGA HONORING
SYNOPSYS SCIENCE AND TECHNOLOGY
CHAMPIONSHIP PARTICIPANT
NIKHIL CHADHA
WHEREAS, the annual Synopsys and Technology Championship showcases the knowledge
of science, technology, engineering, and mathematics of students in Santa Clara County; and
WHEREAS, this regional competition celebrates achievement by middle and high school
students; and
WHEREAS, through the annual competition, hundreds of Santa Clara County’s students are
challenged to go beyond their classroom studies to do independent project-based research; and
WHEREAS, students work independently or in teams to address questions in the fields of
Computer Science, Environmental Science, Medicine & Health, Chemistry, Biology, and a half
dozen other categories; and
WHEREAS, the Synopsys Championship produces winners who go on to compete and win
in other state and national competitions, including the California State Science Fair and Broadcom
Masters; and
WHEREAS, Nikhil Chadha won a Special Award at the Synopsys Science Championship
for “The Impossible Peanut: A Hypo Allergenic Peanut Alternative”; and
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SARATOGA DOES
HEREBY recognize the importance of science and engineering by giving commendations to
participants in the Synopsys Science Fair and applauds Nikhil Chadha’s achievements.
WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA on this 16th day of
March 2022.
______________________
Tina Walia, Mayor
City of Saratoga
31
COMMENDATION OF THE
CITY OF SARATOGA HONORING
SYNOPSYS SCIENCE AND TECHNOLOGY
CHAMPIONSHIP PARTICIPANT
RESHMA KOSARAJU
WHEREAS, the annual Synopsys and Technology Championship showcases the knowledge
of science, technology, engineering, and mathematics of students in Santa Clara County; and
WHEREAS, this regional competition celebrates achievement by middle and high school
students; and
WHEREAS, through the annual competition, hundreds of Santa Clara County’s students are
challenged to go beyond their classroom studies to do independent project-based research; and
WHEREAS, students work independently or in teams to address questions in the fields of
Computer Science, Environmental Science, Medicine & Health, Chemistry, Biology, and a half
dozen other categories; and
WHEREAS, the Synopsys Championship produces winners who go on to compete and win
in other state and national competitions, including the California State Science Fair and Broadcom
Masters; and
WHEREAS, Reshma Kosaraju won 1st Place at the Synopsys Science Championship for
“Determining Role of Ecotropic Viral Integration Site 1 in Anti-Leukemic Drug Resistance Using
Gene Expression Analysis”; and
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SARATOGA DOES
HEREBY recognize the importance of science and engineering by giving commendations to
participants in the Synopsys Science Fair and applauds Reshma Kosaraju’s achievements.
WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA on this 16th day of
March 2022.
______________________
Tina Walia, Mayor
City of Saratoga
32
COMMENDATION OF THE
CITY OF SARATOGA HONORING
SYNOPSYS SCIENCE AND TECHNOLOGY
CHAMPIONSHIP PARTICIPANT
RISHI GUPTA
WHEREAS, the annual Synopsys and Technology Championship showcases the knowledge
of science, technology, engineering, and mathematics of students in Santa Clara County; and
WHEREAS, this regional competition celebrates achievement by middle and high school
students; and
WHEREAS, through the annual competition, hundreds of Santa Clara County’s students are
challenged to go beyond their classroom studies to do independent project-based research; and
WHEREAS, students work independently or in teams to address questions in the fields of
Computer Science, Environmental Science, Medicine & Health, Chemistry, Biology, and a half
dozen other categories; and
WHEREAS, the Synopsys Championship produces winners who go on to compete and win
in other state and national competitions, including the California State Science Fair and Broadcom
Masters; and
WHEREAS, Rishi Gupta won 2nd Place at the Synopsys Science Championship for “An
application to help users identify IgE cross reactivity based on sequence identity”; and
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SARATOGA DOES
HEREBY recognize the importance of science and engineering by giving commendations to
participants in the Synopsys Science Fair and applauds Rishi Gupta’s achievements.
WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA on this 16th day of
March 2022.
______________________
Tina Walia, Mayor
City of Saratoga
33
COMMENDATION OF THE
CITY OF SARATOGA HONORING
SYNOPSYS SCIENCE AND TECHNOLOGY
CHAMPIONSHIP PARTICIPANT
RIYA GUPTA
WHEREAS, the annual Synopsys and Technology Championship showcases the knowledge
of science, technology, engineering, and mathematics of students in Santa Clara County; and
WHEREAS, this regional competition celebrates achievement by middle and high school
students; and
WHEREAS, through the annual competition, hundreds of Santa Clara County’s students are
challenged to go beyond their classroom studies to do independent project-based research; and
WHEREAS, students work independently or in teams to address questions in the fields of
Computer Science, Environmental Science, Medicine & Health, Chemistry, Biology, and a half
dozen other categories; and
WHEREAS, the Synopsys Championship produces winners who go on to compete and win
in other state and national competitions, including the California State Science Fair and Broadcom
Masters; and
WHEREAS, Riya Gupta won 1st Place at the Synopsys Science Championship for
“Analyzing Gene Expression Data to Identify Biomarkers for Infectious and Autoimmune
Diseases”; and
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SARATOGA DOES
HEREBY recognize the importance of science and engineering by giving commendations to
participants in the Synopsys Science Fair and applauds Riya Gupta’s achievements.
WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA on this 16th day of
March 2022.
______________________
Tina Walia, Mayor
City of Saratoga
34
COMMENDATION OF THE
CITY OF SARATOGA HONORING
SYNOPSYS SCIENCE AND TECHNOLOGY
CHAMPIONSHIP PARTICIPANT
SABRINA ZHU
WHEREAS, the annual Synopsys and Technology Championship showcases the knowledge
of science, technology, engineering, and mathematics of students in Santa Clara County; and
WHEREAS, this regional competition celebrates achievement by middle and high school
students; and
WHEREAS, through the annual competition, hundreds of Santa Clara County’s students are
challenged to go beyond their classroom studies to do independent project-based research; and
WHEREAS, students work independently or in teams to address questions in the fields of
Computer Science, Environmental Science, Medicine & Health, Chemistry, Biology, and a half
dozen other categories; and
WHEREAS, the Synopsys Championship produces winners who go on to compete and win
in other state and national competitions, including the California State Science Fair and Broadcom
Masters; and
WHEREAS, Sabrina Zhu won a Special Award at the Synopsys Science Championship for
“Hybrid Model: A Highly Accurate Diagnosis of Parkinson's Disease Severity by Combining MRI
Brain Scans and Assessment Scores”; and
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SARATOGA DOES
HEREBY recognize the importance of science and engineering by giving commendations to
participants in the Synopsys Science Fair and applauds Sabrina Zhu’s achievements.
WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA on this 16th day of
March 2022.
______________________
Tina Walia, Mayor
City of Saratoga
35
COMMENDATION OF THE
CITY OF SARATOGA HONORING
SYNOPSYS SCIENCE AND TECHNOLOGY
CHAMPIONSHIP PARTICIPANT
SHOUNAK GHOSH
WHEREAS, the annual Synopsys and Technology Championship showcases the knowledge
of science, technology, engineering, and mathematics of students in Santa Clara County; and
WHEREAS, this regional competition celebrates achievement by middle and high school
students; and
WHEREAS, through the annual competition, hundreds of Santa Clara County’s students are
challenged to go beyond their classroom studies to do independent project-based research; and
WHEREAS, students work independently or in teams to address questions in the fields of
Computer Science, Environmental Science, Medicine & Health, Chemistry, Biology, and a half
dozen other categories; and
WHEREAS, the Synopsys Championship produces winners who go on to compete and win
in other state and national competitions, including the California State Science Fair and Broadcom
Masters; and
WHEREAS, Shounak Ghosh won an Honorable Mention at the Synopsys Science
Championship for “Developing a Robust EKG Classifier Resistant to Adversarial Attacks”; and
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SARATOGA DOES
HEREBY recognize the importance of science and engineering by giving commendations to
participants in the Synopsys Science Fair and applauds Shounak Ghosh’s achievements.
WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA on this 16th day of
March 2022.
______________________
Tina Walia, Mayor
City of Saratoga
36
COMMENDATION OF THE
CITY OF SARATOGA HONORING
SYNOPSYS SCIENCE AND TECHNOLOGY
CHAMPIONSHIP PARTICIPANT
STEPHEN XIA
WHEREAS, the annual Synopsys and Technology Championship showcases the knowledge
of science, technology, engineering, and mathematics of students in Santa Clara County; and
WHEREAS, this regional competition celebrates achievement by middle and high school
students; and
WHEREAS, through the annual competition, hundreds of Santa Clara County’s students are
challenged to go beyond their classroom studies to do independent project-based research; and
WHEREAS, students work independently or in teams to address questions in the fields of
Computer Science, Environmental Science, Medicine & Health, Chemistry, Biology, and a half
dozen other categories; and
WHEREAS, the Synopsys Championship produces winners who go on to compete and win
in other state and national competitions, including the California State Science Fair and Broadcom
Masters; and
WHEREAS, Stephen Xia won 1st Place at the Synopsys Science Championship for “First-
Principles Simulation of 2D Nanomaterial Boron Carbide as a Biosensor for COVID-19 Testing”;
and
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SARATOGA DOES
HEREBY recognize the importance of science and engineering by giving commendations to
participants in the Synopsys Science Fair and applauds Stephen Xia’s achievements.
WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA on this 16th day of
March 2022.
______________________
Tina Walia, Mayor
City of Saratoga
37
COMMENDATION OF THE
CITY OF SARATOGA HONORING
SYNOPSYS SCIENCE AND TECHNOLOGY
CHAMPIONSHIP PARTICIPANT
TANUSH GOEL
WHEREAS, the annual Synopsys and Technology Championship showcases the knowledge
of science, technology, engineering, and mathematics of students in Santa Clara County; and
WHEREAS, this regional competition celebrates achievement by middle and high school
students; and
WHEREAS, through the annual competition, hundreds of Santa Clara County’s students are
challenged to go beyond their classroom studies to do independent project-based research; and
WHEREAS, students work independently or in teams to address questions in the fields of
Computer Science, Environmental Science, Medicine & Health, Chemistry, Biology, and a half
dozen other categories; and
WHEREAS, the Synopsys Championship produces winners who go on to compete and win
in other state and national competitions, including the California State Science Fair and Broadcom
Masters; and
WHEREAS, Tanush Goel won 1st Place at the Synopsys Science Championship for “The
design and construction of an iterative process using ML models to generate the best inhibitors for a
target protein”; and
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SARATOGA DOES
HEREBY recognize the importance of science and engineering by giving commendations to
participants in the Synopsys Science Fair and applauds Tanush Goel’s achievements.
WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA on this 16th day of
March 2022.
______________________
Tina Walia, Mayor
City of Saratoga
38
COMMENDATION OF THE
CITY OF SARATOGA HONORING
SYNOPSYS SCIENCE AND TECHNOLOGY
CHAMPIONSHIP PARTICIPANT
TANVI SIVAKUMAR
WHEREAS, the annual Synopsys and Technology Championship showcases the knowledge
of science, technology, engineering, and mathematics of students in Santa Clara County; and
WHEREAS, this regional competition celebrates achievement by middle and high school
students; and
WHEREAS, through the annual competition, hundreds of Santa Clara County’s students are
challenged to go beyond their classroom studies to do independent project-based research; and
WHEREAS, students work independently or in teams to address questions in the fields of
Computer Science, Environmental Science, Medicine & Health, Chemistry, Biology, and a half
dozen other categories; and
WHEREAS, the Synopsys Championship produces winners who go on to compete and win
in other state and national competitions, including the California State Science Fair and Broadcom
Masters; and
WHEREAS, Tanvi Sivakumar won a Special Award at the Synopsys Science Championship
for “An Algorithm Designed to Determine Eligibility for Genetic Screening of Breast Cancer
Leading to Early Identification”; and
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SARATOGA DOES
HEREBY recognize the importance of science and engineering by giving commendations to
participants in the Synopsys Science Fair and applauds Tanvi Sivakumar’s achievements.
WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA on this 16th day of
March 2022.
______________________
Tina Walia, Mayor
City of Saratoga
39
COMMENDATION OF THE
CITY OF SARATOGA HONORING
SYNOPSYS SCIENCE AND TECHNOLOGY
CHAMPIONSHIP PARTICIPANT
TIFFANY ZHU
WHEREAS, the annual Synopsys and Technology Championship showcases the knowledge
of science, technology, engineering, and mathematics of students in Santa Clara County; and
WHEREAS, this regional competition celebrates achievement by middle and high school
students; and
WHEREAS, through the annual competition, hundreds of Santa Clara County’s students are
challenged to go beyond their classroom studies to do independent project-based research; and
WHEREAS, students work independently or in teams to address questions in the fields of
Computer Science, Environmental Science, Medicine & Health, Chemistry, Biology, and a half
dozen other categories; and
WHEREAS, the Synopsys Championship produces winners who go on to compete and win
in other state and national competitions, including the California State Science Fair and Broadcom
Masters; and
WHEREAS, Tiffany Zhu won a Special Award at the Synopsys Science Championship for
“Predicting and Modeling a Dog's Behavior Based on Data from the Perspective of the Dog”; and
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SARATOGA DOES
HEREBY recognize the importance of science and engineering by giving commendations to
participants in the Synopsys Science Fair and applauds Tiffany Zhu’s achievements.
WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA on this 16th day of
March 2022.
______________________
Tina Walia, Mayor
City of Saratoga
40
COMMENDATION OF THE
CITY OF SARATOGA HONORING
SYNOPSYS SCIENCE AND TECHNOLOGY
CHAMPIONSHIP PARTICIPANT
TIM JING
WHEREAS, the annual Synopsys and Technology Championship showcases the knowledge
of science, technology, engineering, and mathematics of students in Santa Clara County; and
WHEREAS, this regional competition celebrates achievement by middle and high school
students; and
WHEREAS, through the annual competition, hundreds of Santa Clara County’s students are
challenged to go beyond their classroom studies to do independent project-based research; and
WHEREAS, students work independently or in teams to address questions in the fields of
Computer Science, Environmental Science, Medicine & Health, Chemistry, Biology, and a half
dozen other categories; and
WHEREAS, the Synopsys Championship produces winners who go on to compete and win
in other state and national competitions, including the California State Science Fair and Broadcom
Masters; and
WHEREAS, Tim Jing won 1st Place at the Synopsys Science Championship for “FastFold:
Streamlining End-to-End de Novo Deep Learning Protein Domain Prediction on COVID-19
Mutations and other Universal Applications”; and
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SARATOGA DOES
HEREBY recognize the importance of science and engineering by giving commendations to
participants in the Synopsys Science Fair and applauds Tim Jing’s achievements.
WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA on this 16th day of
March 2022.
______________________
Tina Walia, Mayor
City of Saratoga
41
COMMENDATION OF THE
CITY OF SARATOGA HONORING
SYNOPSYS SCIENCE AND TECHNOLOGY
CHAMPIONSHIP PARTICIPANT
VIJAY KRISHNAMOORTHY
WHEREAS, the annual Synopsys and Technology Championship showcases the knowledge
of science, technology, engineering, and mathematics of students in Santa Clara County; and
WHEREAS, this regional competition celebrates achievement by middle and high school
students; and
WHEREAS, through the annual competition, hundreds of Santa Clara County’s students are
challenged to go beyond their classroom studies to do independent project-based research; and
WHEREAS, students work independently or in teams to address questions in the fields of
Computer Science, Environmental Science, Medicine & Health, Chemistry, Biology, and a half
dozen other categories; and
WHEREAS, the Synopsys Championship produces winners who go on to compete and win
in other state and national competitions, including the California State Science Fair and Broadcom
Masters; and
WHEREAS, Vijay Krishnamoorthy won 2nd Place at the Synopsys Science Championship
for “Predicting the Limits of Human Athletic Performance using Novel Mathematical Models”; and
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SARATOGA DOES
HEREBY recognize the importance of science and engineering by giving commendations to
participants in the Synopsys Science Fair and applauds Vijay Krishnamoorthy’s achievements.
WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA on this 16th day of
March 2022.
______________________
Tina Walia, Mayor
City of Saratoga
42
SARATOGA CITY COUNCIL
MEETING DATE:March 16, 2022
DEPARTMENT:City Manager’s Department
PREPARED BY:Britt Avrit, MMC, City Clerk
SUBJECT:Appointment of Planning Commissioners
RECOMMENDED ACTION:
Adopt the Resolution appointing two members to the Planning Commission and direct the City
Clerk to administer the Oath of Office.
BACKGROUND:
In December 2021, the City opened the recruitment for two full terms on the Planning Commission
for terms ending March 31, 2026. Five applications were received,and one applicant withdrew
from consideration prior to the interviews taking place. The City Council interviewed four
applicants on March 2, 2022.
The City Council selected the following individuals to be appointed to the Planning Commission:
Clinton Brownley; full term ending March 31, 2026
Ping Li; full term ending March 31, 2026
ATTACHMENT:
Attachment A -Resolution, Planning Commission Appointments
43
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA
APPOINTING TWO MEMBERS TO THE PLANNING COMMISSION
WHEREAS, two vacancies were created on the Planning Commission from the expired term
of Clinton Brownley and the resignation of Cheriel Jensen;
WHEREAS, the City announced the vacancies, accepted applications until February 18, 2022
and the City Council conducted interviews on March 2, 2022.
NOW, THEREFORE,the City Council of the City of Saratoga hereby resolves that the individuals
listed below are appointed to Saratoga’s Planning Commission as follows:
Name Commission Term
Clinton Brownley Planning Full Term
Ending March 31, 2026
Ping Li Planning Full Term
Ending March 31, 2026
The above and foregoing resolution was passed and adopted at a regular meeting of the Saratoga City
Council held on the 16
th day of March 2022, by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
Tina Walia, Mayor
ATTEST:
DATE:
Britt Avrit, MMC, City Clerk
44
SARATOGA CITY COUNCIL
MEETING DATE:March 16, 2022
DEPARTMENT:City Manager’s Department
PREPARED BY:Britt Avrit, MMC, City Clerk
SUBJECT:City Council Meeting Minutes
RECOMMENDED ACTION:
Approve the Minutes for the March 2, 2022 City Council Regular Meeting.
BACKGROUND:
Draft City Council Minutes for each Council Meeting are taken to the City Council to be reviewed
for accuracy and approval. Following City Council approval, minutes are retained for legislative
history and posted on the City of Saratoga website. The draft minutes are attached to this report
for Council review and approval.
FOLLOW UP ACTION:
Minutes will be retained for legislative history and posted on the City of Saratoga website.
ATTACHMENTS:
Attachment A -Minutes for the March 2, 2022 City Council Regular Meeting
REVISIONS & UPDATES:
Minutes revised on March 14, 2022, revising verbiage in Council Member Bernald’s
Council Assignments
45
Saratoga City Council Minutes ~ March 2, 2022 ~ Page 1 of 6
MINUTES
WEDNESDAY, MARCH 2, 2022
SARATOGA CITY COUNCIL REGULAR MEETING
At 5:00 p.m., the City Council held interviews for the Planning Commission via teleconferencing
through Zoom.
BERNALD/FITZSIMMONS MOVED TO REAPPOINT CLINTON BROWNLEY TO THE
PLANNING COMMISSION FOR A FULL-TERM ENDING MARCH 31, 2026. MOTION
PASSED BY VERBAL ROLL CALL. AYES: BERNALD, KUMAR, ZHAO, FITZSIMMONS,
WALIA: NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE.
FITZSIMMONS/ZHAO MOVED TO APPOINT PING LI TO THE PLANNING
COMMISSION FOR A FULL-TERM ENDING MARCH 31, 2026. MOTION PASSED BY
VERBAL ROLL CALL. AYES: BERNALD, KUMAR, ZHAO, FITZSIMMONS, WALIA:
NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE.
Mayor Walia called the Regular Session to order at 7:00 p.m. via teleconferencing through Zoom.
TheCityClerkexplained theCityCouncilmeeting wasconductedpursuantto Statelawasrecently
amended by Assembly Bill 361, which allows the meeting to be conducted entirely by
teleconference. The City Council has met all the applicable notice requirements and the public is
welcome to participate. All Council Members, staff, and meeting attendees participated by Zoom.
Informationonhowthepubliccanobservethemeetingandprovidepubliccomment wasprovided.
ROLL CALL
PRESENT:Mayor Tina Walia, Vice Mayor Kookie Fitzsimmons, Council
Members Mary-Lynne Bernald, Rishi Kumar, Yan Zhao
(All Council Members appearing via teleconference)
ABSENT:None
ALSO PRESENT:James Lindsay, City Manager
Crystal Bothelio, Assistant City Manager
Richard Taylor, City Attorney
Britt Avrit, City Clerk
Debbie Pedro, Community Development Director
John Cherbone, Public Works Director
Nick Pegueros, Administrative Services Director
Kayla Nakamoto, Administrative Analyst
Ann Xu, Accountant II
(All staff members appearing via teleconference)
REPORT ON POSTING OF THE AGENDA
The City Clerk reported the agenda for this meeting was properly posted on February 24, 2022.
46
Saratoga City Council Minutes ~ March 2, 2022 ~ Page 2 of 6
ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS
Mayor Walia invited public comment.
No one requested to speak.
ANNOUNCEMENTS
Mayor Walia shared COVID-19 Updates, and information about the Celebrate St. Patrick’s Day
in the Village Event, Commission recruitments and the Community Event Grant Program.
CEREMONIAL ITEMS
Proclamation Declaring March 2022 as Youth Art Month
Recommended Action:
Present the proclamation declaring March 2022 as Youth Art Month
The City Council proclaimed March as Youth Art Month in the City of Saratoga.
1.CONSENT CALENDAR
Mayor Walia invited public comment on the Consent Calendar.
No one requested to speak.
1.1. City Council Meeting Minutes
Recommended Action:
Approve the Minutes for the February 16, 2022 City Council Regular Meeting.
FITZSIMMONS/ZHAO MOVED TO APPROVE THE MINUTES FOR THE
FEBRUARY 16, 2022 CITY COUNCIL REGULAR MEETING AS AMENDED.
MOTION PASSED BY VERBAL ROLL CALL. AYES: BERNALD, KUMAR, ZHAO,
FITZSIMMONS, WALIA: NOES: NONE. ABSTAIN: NONE. RECUSED: NONE.
ABSENT: NONE.
1.2. Review of Accounts Payable Check Registers
Recommended Action:
Review and accept check registers for the following accounts payable payment cycles:
2/10/22 Period 8; 2/17/22 Period 8.
FITZSIMMONS/ZHAO MOVED TO REVIEW AND ACCEPT CHECK REGISTERS
FOR ACCOUNTS PAYABLE PAYMENT CYCLES: 2/10/22 PERIOD 8; 2/17/22
PERIOD 8. MOTION PASSED BY VERBAL ROLL CALL. AYES: BERNALD, KUMAR,
ZHAO, FITZSIMMONS, WALIA: NOES: NONE. ABSTAIN: NONE. RECUSED: NONE.
ABSENT: NONE.
1.3. Notice of Completion – 2021 Civic Theater Lighting and Controls Upgrade Project
Recommended Action:
Move to accept the 2021 Civic Theater Lighting and Controls Upgrade Project contract as
complete and authorize staff to record the Notice of Completion.
47
Saratoga City Council Minutes ~ March 2, 2022 ~ Page 3 of 6
FITZSIMMONS/ZHAO MOVED TO ACCEPT THE 2021 CIVIC THEATER
LIGHTING AND CONTROLS UPGRADE PROJECT CONTRACT AS COMPLETE
AND AUTHORIZE STAFF TO RECORD THE NOTICE OF COMPLETION.
MOTION PASSED BY VERBAL ROLL CALL. AYES: BERNALD, KUMAR, ZHAO,
FITZSIMMONS, WALIA: NOES: NONE. ABSTAIN: NONE. RECUSED: NONE.
ABSENT: NONE.
2.PUBLIC HEARING
2.1. Ordinance relating to appeals of State determinations regarding development in Very
High Fire Hazard Zones
Recommended Action:
Conduct a public hearing, introduce and waive the first reading of an ordinance amending
section 16-05.020 of the Saratoga Municipal Code relating to appeals of State
determinations regarding development in Very High Fire Hazard Zones, and direct staff to
place the ordinance on the Consent Calendar of the next regular meeting of the City Council
for adoption.
Richard Taylor, City Attorney, presented the staff report.
Mayor Walia invited public comment.
No one requested to speak.
ZHAO/FITZSIMMONS/ MOVED TO INTRODUCE AND WAIVE THE FIRST
READING OF AN ORDINANCE AMENDING SECTION 16-05.020 OF THE
SARATOGA MUNICIPAL CODE RELATING TO APPEALS OF STATE
DETERMINATIONS REGARDING DEVELOPMENT IN VERY HIGH FIRE
HAZARD ZONES, AND DIRECT STAFF TO PLACE THE ORDINANCE ON THE
CONSENT CALENDAR OF THE NEXT REGULAR MEETING OF THE CITY
COUNCIL FOR ADOPTION.MOTION PASSED BY VERBAL ROLL CALL. AYES:
BERNALD, KUMAR, ZHAO, FITZSIMMONS, WALIA: NOES: NONE. ABSTAIN:
NONE. RECUSED: NONE. ABSENT: NONE.
3.GENERAL BUSINESS
3.1. American Rescue Plan Act/Coronavirus State and Local Fiscal Recovery Funds
Spending Plan & FY 2022 Budget Adjustment
Recommended Action:
Adopt the budget resolution amending the FY 2022 budget by creating a new special
revenue fund titled “SLFRF Fund” and appropriating five Capital Improvement Plan
Stormwater Management Project budgets.
James Lindsay, City Manager, presented the staff report.
Mayor Walia invited public comment.
No one requested to speak.
48
Saratoga City Council Minutes ~ March 2, 2022 ~ Page 4 of 6
RESOLUTION 2022-004
BERNALD/ZHAO MOVED TO ADOPT THE BUDGET RESOLUTION AMENDING
THE FY 2022 BUDGET BY CREATING A NEW SPECIAL REVENUE FUND
TITLED “SLFRF FUND” AND APPROPRIATING FIVE CAPITAL
IMPROVEMENT PLAN STORMWATER MANAGEMENT PROJECT BUDGETS.
MOTION PASSED BY VERBAL ROLL CALL. AYES: BERNALD, KUMAR, ZHAO,
FITZSIMMONS, WALIA: NOES: NONE. ABSTAIN: NONE. RECUSED: NONE.
ABSENT: NONE.
3.2. Reconsider and confirm findings pursuant to Assembly Bill 361
Recommended Actions:
1.Reconsider and confirm findings pursuant to Assembly Bill (AB) 361 of the continued
existence of a state of emergency and public health officials’ recommendation of social
distancing to continue virtual meetings for all City of Saratoga Brown Act bodies through
March 31, 2022.
2.Provide direction to staff regarding future in-person Brown Act meetings.
Britt Avrit, City Clerk, presented the staff report.
Mayor Walia invited public comment.
No one requested to speak.
FITZSIMMONS/BERNALD MOVED TO CONFIRM FINDINGS PURSUANT TO
ASSEMBLY BILL (AB) 361 OF THE CONTINUED EXISTENCE OF A STATE OF
EMERGENCY AND PUBLIC HEALTH OFFICIALS’ RECOMMENDATION OF
SOCIAL DISTANCING TO CONTINUE VIRTUAL MEETINGS FOR ALL CITY OF
SARATOGA BROWN ACT BODIES THROUGH MARCH 31, 2022 AND MOVED
TO RETURN TO IN-PERSON MEETINGS FOR ALL CITY OF SARATOGA
BROWN ACT BODIES AS OF APRIL 1, 2022 AND CONTINUE TO CONFIRM
FINDINGS PURSUANT TO ASSEMBLY BILL (AB) 361 EVERY 30 DAYS.
The City Council discussed impacts of a proclaimed state of emergency, actions taken by the
County Health Officer and the impacts of the Governor’s action, or non-action, related to
various Executive Orders.
After further discussion, Vice Mayor Fitzsimmons, with support from Council Member
Bernald, rescinded her motion.
KUMAR/WALIA MOVED TO RECONSIDER AND CONFIRM FINDINGS
PURSUANT TO ASSEMBLY BILL (AB) 361 OF THE CONTINUED EXISTENCE OF
A STATE OF EMERGENCY AND PUBLIC HEALTH OFFICIALS’
RECOMMENDATION OF SOCIAL DISTANCING TO CONTINUE VIRTUAL
MEETINGS FOR ALL CITY OF SARATOGA BROWN ACT BODIES THROUGH
MARCH 31, 2022 AND MOVED TO CONTINUE VIRTUAL MEETINGS FOR ALL
CITY OF SARATOGA BROWN ACT BODIES AND RECONFIRM FINDINGS
PURSUANT TO ASSEMBLY BILL (AB) 361 EVERY 30 DAYS. MOTION PASSED BY
VERBAL ROLL CALL. AYES: BERNALD, KUMAR, ZHAO, FITZSIMMONS, WALIA:
NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE.
49
Saratoga City Council Minutes ~ March 2, 2022 ~ Page 5 of 6
3.3. Meeting Recording Policy
Recommended Action:
Consider Mayor’s proposal to direct staff to amend the Meeting Recording Policy adding
City Council Finance Committee meetings to the list of City meetings that are recorded.
Crystal Bothelio, Assistant City Manager, presented the staff report.
Mayor Walia invited public comment.
No one requested to speak.
WALIA/FITZSIMMONS MOVED TO DIRECT STAFF TO PLACE A RESOLUTION
AMENDING THE MEETING RECORDING POLICY BY ADDING CITY COUNCIL
FINANCE COMMITTEE MEETINGS TO THE LIST OF CITY MEETINGS THAT
ARE RECORDED ON THE AGENDA FOR THE NEXT REGULAR CITY COUNCIL
MEETING.MOTION PASSED BY VERBAL ROLL CALL. AYES: BERNALD,
KUMAR, ZHAO, FITZSIMMONS, WALIA: NOES: NONE. ABSTAIN: NONE.
RECUSED: NONE. ABSENT: NONE.
COUNCIL ASSIGNMENTS
Council Member Mary-Lynne Bernald
Recycled Waste & Reduction Commission – stated she attended this meeting due to her Cities
Association appointment to the Santa Clara County Commission; the Commission received a
presentation on state and local single use plastic legislation, received a budget presentation which
includes “hiring a consultant to develop a Memorandum of Understanding that establishes a
sustainable funding model for countywide edible food recovery” and discussed the South Bay
Green Gardens program.
Saratoga Historical Foundation Board of Directors – stated the Board received an update on
Blossom Festival plans, received an update on the blacksmith shop including receipt of a grant to
be used towards the shop and stated the Board is appreciative of the work done on the McWilliams
House improvements.
Council Member Rishi Kumar
Nothing to Report
Vice Mayor Kookie Fitzsimmons
Hakone Foundation Board of Trustees – discussed a recent ribbon cutting, stated the Board
discussed a short film on the Hakone Gardens, discussed financial status, funding for the Hakone
Pond Renovation and Vice Mayor Fitzsimmons mentioned the various flowers in bloom at the
gardens.
Council Member Yan Zhao
Saratoga Area Senior Coordinating Council Board of Directors – stated this meeting was
cancelled due to lack of quorum.
50
Saratoga City Council Minutes ~ March 2, 2022 ~ Page 6 of 6
Mayor Tina Walia
Council Finance Committee – stated the Committee received an ARPA funds report, the Fiscal
Year 2022/2023 Operating and CIP Budget process report, and a financial policies report.
Hakone Foundation Executive Board – briefly discussed the treasurers report and her attendance
at the opening of an art show at Hakone Gardens.
West Valley Mayors & Managers Association – stated a presentation on an evacuation tool was
provided from Santa Clara County Fire and the group discussed regarding returning to in-person
meetings.
CITY COUNCIL ITEMS
None
COUNCIL COMMUNICATIONS
Council Member Kumar discussed California’s solar program, and the RHNA number audit.
CITY MANAGER'S REPORT
None
ADJOURNMENT
BERNALD/FITZSIMMONS MOVED TO ADJOURN THE MEETING AT 9:03 P.M.
MOTION PASSED BY VERBAL ROLL CALL. AYES: BERNALD, KUMAR, ZHAO,
FITZSIMMONS, WALIA: NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT:
NONE.
Minutes respectfully submitted:
Britt Avrit, MMC, City Clerk
City of Saratoga
51
SARATOGA CITY COUNCIL
MEETING DATE: March 16, 2022
DEPARTMENT: Administrative Services - Finance
PREPARED BY: Vivian Lu
SUBJECT: Review of Accounts Payable Check Registers
RECOMMENDED ACTION:
Review and accept check registers for the following accounts payable payment cycles:
3/3/22 Period 9.
BACKGROUND:
The information listed below provides detail for City check runs. Checks issued for $20,000 or
greater are listed separately as well as any checks that were voided during the time period. Fund
information, by check run, is also provided in this report.
ATTACHMENTS:
Attachment A – 3/3/22 Check Register in the ‘A/P Checks by Period and Year’ report format
REPORT SUMMARY:
Attached are Check Registers for:
Date
Ending
Check #
3/3/2022 144847 144896 50 198,736.18 3/3/2022 2/17/2022 144846
Accounts Payable checks issued for $20,000 or greater:
Date Check # Dept. Amount
3/3/2022 144852 Balaji Bashyam General CDD Deposit Refund 30,715.05
3/3/2022 144857 Cotton Shires and Associates CIP Street Projects Fund PW Geotech Services 41,270.26
3/3/2022 144895 Vista Landscape & Maintenance Various PW Landscape Services 45,889.00
Accounts Payable checks voided during this time period:
AP Date Check # Amount
12/21/2021 144551 Verizon Wireless Lost, never received 742.27
Accounts Payable
Ending
Check #
Starting
Check #Type of Checks Date
Prior Check Register
Checks
ReleasedTotal Checks Amount
Reissued
Fund Purpose
StatusReason Issued to
Issued to
52
SUNGARD PUBLIC SECTOR PAGE NUMBER: 1
DATE: 03/03/2022 CITY OF SARATOGA VENCHK11
TIME: 18:18:09 CHECK REGISTER - FUND TOTALS ACCOUNTING PERIOD: 9/22
FUND FUND TITLE AMOUNT
111 GENERAL FUND 92,652.75
241 ARROYO DE SARATOGA LNDSCP 1,275.00
242 BONNET WAY LANDSCAPE 230.00
243 CARNELIAN GLEN LANDSCAPE 200.00
244 CUNNINGHAM/GLASGOW LND 362.00
246 GREENBRIAR LANDSCAPE 800.00
247 KERWIN RANCH LANDSCAPE 390.00
248 LEUTAR COURT LANDSCAPE 200.00
249 MANOR DRIVE LANDSCAPE 400.00
251 MCCARTYSVILLE LANDSCAPE 325.00
253 SARATOGA LEGEND LANDSCAPE 320.42
254 SUNLAND PARK LANDSCAPE 1,196.00
255 TRICIA WOODS LANDSCAPE 100.00
256 ALLENDALE LANDSCAPE 150.00
257 COVINA LANDSCAPING DIST 105.00
271 BEUACHAMPS L&L 400.00
272 BELLGROVE L&L 4,936.64
273 GATEWAY L&L 440.00
274 HORSESHOE DRIVE L&L 150.00
276 TOLLGATE L&L 371.26
278 WESTBROOK L&L 100.00
279 BROOKVIEW L&L 175.00
292 PARAMOUNT COURT SWD 495.00
411 CIP STREET PROJECTS FUND 48,210.55
412 CIP PARKS PROJECT FUND 4,260.00
414 CIP ADMIN PROJECTS FUND 818.75
422 PARK IN-LIEU FEES FUND 15,000.00
481 GAS TAX FUND 4,275.00
612 WORKERS COMP FUND 129.00
622 IT SERVICES 5,429.73
623 VEHICLE & EQUIPMENT MAINT 314.43
624 BUILDING MAINTENANCE 7,995.06
632 IT EQUIPMENT REPLACEMENT 5,795.84
713 WVCWP AGENCY FUND 733.75
TOTAL REPORT 198,736.18
53
SUNGARD PUBLIC SECTOR PAGE NUMBER: 1
DATE: 03/03/2022 CITY OF SARATOGA VENCHK11
TIME: 18:17:25 CHECK REGISTER ACCOUNTING PERIOD: 9/22
FUND - 009 - DISBURSEMENT FUND
CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT
144847 11111 03/03/22 234 A T & T 63211 QUITO IRR MODEM LINE 22.13
144847 11111 03/03/22 234 A T & T 63211 TITUS/PRSPCT MED-IRR 23.05
144847 11111 03/03/22 234 A T & T 63211 PROSPECT RD GRACE BLD 43.31
144847 11111 03/03/22 234 A T & T 63211 HISTORICAL PARK IRR 23.05
144847 11111 03/03/22 234 A T & T 63211 SUPERTRUNK 401.50
144847 11111 03/03/22 234 A T & T 63211 BIG BASIN WAY IRR 23.05
TOTAL CHECK 536.09
144848 11111 03/03/22 500 AACHI GAYATRI TRUSTEE 43471 PERMIT 22-0110 CANCEL 78.00
144848 11111 03/03/22 500 AACHI GAYATRI TRUSTEE 41412 PERMIT 22-0110 CANCEL 13.76
144848 11111 03/03/22 500 AACHI GAYATRI TRUSTEE 43117 PERMIT 22-0110 CANCEL 20.00
144848 11111 03/03/22 500 AACHI GAYATRI TRUSTEE 43112 PERMIT 22-0110 CANCEL 1.50
TOTAL CHECK 113.26
144849 11111 03/03/22 1130 ABLE SEPTIC TANK SVC 64734 ANNUAL STORM DRAIN CLEANI 1,900.00
144850 11111 03/03/22 35 ACCENT GRAPHICS 61111 BUSINESS CARDS 180.69
144851 11111 03/03/22 500 AZINE SOBHANI 46246 DEP REFUND FACILITY 13.50
144852 11111 03/03/22 500 BALAJI BASHYAM 22113 DEP BD REF ARB21-0064 30,200.00
144852 11111 03/03/22 500 BALAJI BASHYAM 22111 DEP REF ARB21-0064 515.05
TOTAL CHECK 30,715.05
144853 11111 03/03/22 1137 BEAR ELECTRICAL SOLUTIONS 64534 TRAFFIC SIGNALS MAINTENAN 510.00
144854 11111 03/03/22 1701 CAL. ASSOC. OF MUTUAL WAT 67713 WVCWP ANNUAL MEMBERSH 250.00
144855 11111 03/03/22 1193 CALIFORNIA CHAMBER OF COM 62251 03/22 - 03/23 #509645 874.00
144856 11111 03/03/22 587 CALIFORNIA DEPT. TAX AND 62143 FUEL TAX RETURN 10.62
144857 11111 03/03/22 250 COTTON SHIRES AND ASSOCIA 81144 GEOTECH SVCS MT EDEN 25,495.58
144857 11111 03/03/22 250 COTTON SHIRES AND ASSOCIA 81144 GEOTECH SVCS OLD OAK 15,774.68
TOTAL CHECK 41,270.26
144858 11111 03/03/22 342 DATA TICKET INC 62481 JAN 2022 CITATIONS 100.00
144859 11111 03/03/22 225 DELL MARKETING L.P. C/O D 61272 DESKTOP REPLACEMENTS FOR 5,326.96
144859 11111 03/03/22 225 DELL MARKETING L.P. C/O D 61272 SALES TAX 468.88
TOTAL CHECK 5,795.84
144860 11111 03/03/22 378 EKIM PAINTING - NORTH, IN 64549 VIA MONT/SARA AV WALL 975.00
144860 11111 03/03/22 378 EKIM PAINTING - NORTH, IN 64549 CSP DUGOUT REPAIRS 7,500.00
TOTAL CHECK 8,475.00
144861 11111 03/03/22 416 EVANS WEST VALLEY SPRAY 64545 KNP WEED CONTROL 1,800.00
144861 11111 03/03/22 416 EVANS WEST VALLEY SPRAY 64545 FOOTHILL PK WEED CTRL 900.00
TOTAL CHECK 2,700.00
144862 11111 03/03/22 421 EWING IRRIGATION 61341 IRRIGATION SUPPLIES 112.88
144863 11111 03/03/22 1734 FRANCES REED 61192 WELLNESS REIMB 50.00
144864 11111 03/03/22 1521 FRANCISCO ALVAREZ 66214 TUITION RMB FALL 2021 454.71
54
SUNGARD PUBLIC SECTOR PAGE NUMBER: 2
DATE: 03/03/2022 CITY OF SARATOGA VENCHK11
TIME: 18:17:25 CHECK REGISTER ACCOUNTING PERIOD: 9/22
FUND - 009 - DISBURSEMENT FUND
CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT
144865 11111 03/03/22 454 GACHINA LANDSCAPE MANAGEM 64543 JAN ALLENDALE AVE MED 150.00
144865 11111 03/03/22 454 GACHINA LANDSCAPE MANAGEM 64547 JAN ALLNDALE/HARLEIGH 150.00
144865 11111 03/03/22 454 GACHINA LANDSCAPE MANAGEM 64543 JAN AUSTIN WAY 100.00
144865 11111 03/03/22 454 GACHINA LANDSCAPE MANAGEM 64541 JAN BEAUCHAMPS PARK 360.00
144865 11111 03/03/22 454 GACHINA LANDSCAPE MANAGEM 64541 JAN BLANEY PLAZA 300.00
144865 11111 03/03/22 454 GACHINA LANDSCAPE MANAGEM 64547 JAN BROOKGLEN LLA 175.00
144865 11111 03/03/22 454 GACHINA LANDSCAPE MANAGEM 64543 JAN CANYON VIEW/ELVA 45.00
144865 11111 03/03/22 454 GACHINA LANDSCAPE MANAGEM 64541 JAN CONGRESS SPRINGS 600.00
144865 11111 03/03/22 454 GACHINA LANDSCAPE MANAGEM 64547 JAN COVINA LLA 105.00
144865 11111 03/03/22 454 GACHINA LANDSCAPE MANAGEM 64221 JAN DOWNTOWN LNDSCAPE 700.00
144865 11111 03/03/22 454 GACHINA LANDSCAPE MANAGEM 64221 JAN DOWNTOWN TRASH 200.00
144865 11111 03/03/22 454 GACHINA LANDSCAPE MANAGEM 64543 JAN FREDRICKSBURG LLA 215.00
144865 11111 03/03/22 454 GACHINA LANDSCAPE MANAGEM 64547 JAN HORSESHOE LLA 150.00
144865 11111 03/03/22 454 GACHINA LANDSCAPE MANAGEM 64543 JAN HWY 9/VICKERY 57.00
144865 11111 03/03/22 454 GACHINA LANDSCAPE MANAGEM 64547 JAN KERWIN RANCH LLA 390.00
144865 11111 03/03/22 454 GACHINA LANDSCAPE MANAGEM 64547 JAN LEGENDS LLA 200.00
144865 11111 03/03/22 454 GACHINA LANDSCAPE MANAGEM 64548 JAN LIBRARY 688.00
144865 11111 03/03/22 454 GACHINA LANDSCAPE MANAGEM 64547 JAN MCCARTYSVILLE LLA 325.00
144865 11111 03/03/22 454 GACHINA LANDSCAPE MANAGEM 64543 JAN PALO OAKS/COX AVE 132.00
144865 11111 03/03/22 454 GACHINA LANDSCAPE MANAGEM 64547 JAN PARAMOUNT LLA 495.00
144865 11111 03/03/22 454 GACHINA LANDSCAPE MANAGEM 64541 JAN PARK TRASH DETAIL 575.00
144865 11111 03/03/22 454 GACHINA LANDSCAPE MANAGEM 64542 JAN PROSPECT CENTER 600.00
144865 11111 03/03/22 454 GACHINA LANDSCAPE MANAGEM 64543 JAN QUITO/MARTHA 150.00
144865 11111 03/03/22 454 GACHINA LANDSCAPE MANAGEM 64543 JAN SARA AV/KOSICH 85.00
144865 11111 03/03/22 454 GACHINA LANDSCAPE MANAGEM 64543 JAN SEAGRAVES MEDIAN 100.00
144865 11111 03/03/22 454 GACHINA LANDSCAPE MANAGEM 64547 JAN TOLLGATE LLA 100.00
144865 11111 03/03/22 454 GACHINA LANDSCAPE MANAGEM 64547 JAN TRICIA WOODS LLA 100.00
144865 11111 03/03/22 454 GACHINA LANDSCAPE MANAGEM 64543 JAN TRINITY 40.00
144865 11111 03/03/22 454 GACHINA LANDSCAPE MANAGEM 64547 JAN WESTBROOK LLA 100.00
144865 11111 03/03/22 454 GACHINA LANDSCAPE MANAGEM 64543 JAN WORDEN WAY MED 88.00
144865 11111 03/03/22 454 GACHINA LANDSCAPE MANAGEM 81161 JAN MNTHLY WEED ABATE 795.00
TOTAL CHECK 8,270.00
144866 11111 03/03/22 488 HOME DEPOT CREDIT SERVICE 61341 LANDSCAPE SUPPLIES 38.74
144866 11111 03/03/22 488 HOME DEPOT CREDIT SERVICE 61341 LANDSCAPE SUPPLIES 53.55
144866 11111 03/03/22 488 HOME DEPOT CREDIT SERVICE 61341 LANDSCAPE SUPPLIES 303.88
144866 11111 03/03/22 488 HOME DEPOT CREDIT SERVICE 61341 LANDSCAPE SUPPLIES 42.53
144866 11111 03/03/22 488 HOME DEPOT CREDIT SERVICE 61341 LANDSCAPE SUPPLIES 179.75
144866 11111 03/03/22 488 HOME DEPOT CREDIT SERVICE 61341 LANDSCAPE SUPPLIES 67.75
144866 11111 03/03/22 488 HOME DEPOT CREDIT SERVICE 61341 LANDSCAPE SUPPLIES 10.30
144866 11111 03/03/22 488 HOME DEPOT CREDIT SERVICE 61341 LANDSCAPE SUPPLIES 864.69
144866 11111 03/03/22 488 HOME DEPOT CREDIT SERVICE 61341 LANDSCAPE SUPPLIES 81.90
144866 11111 03/03/22 488 HOME DEPOT CREDIT SERVICE 61341 LANDSCAPE SUPPLIES 85.68
144866 11111 03/03/22 488 HOME DEPOT CREDIT SERVICE 61331 ROAD MAINT SUPPLIES 62.85
144866 11111 03/03/22 488 HOME DEPOT CREDIT SERVICE 64221 PARKS - DOWNTOWN 436.41
TOTAL CHECK 2,228.03
144867 11111 03/03/22 14 HYDROTEC IRRIGATION EQUIP 64549 KMP FOUNTAIN 220.60
144867 11111 03/03/22 14 HYDROTEC IRRIGATION EQUIP 64549 TOLLGATE SPRINKLR RPR 271.26
144867 11111 03/03/22 14 HYDROTEC IRRIGATION EQUIP 64541 BROOKGLEN SPRINKLER 583.41
144867 11111 03/03/22 14 HYDROTEC IRRIGATION EQUIP 64549 CSP VALVE REPLACE 483.99
144867 11111 03/03/22 14 HYDROTEC IRRIGATION EQUIP 64549 BELLGROVE IRR TEST 84.64
144867 11111 03/03/22 14 HYDROTEC IRRIGATION EQUIP 64549 LEGENDS SPRNKLERS 120.42
144867 11111 03/03/22 14 HYDROTEC IRRIGATION EQUIP 64548 CIVIC CENTER REPAIR 82.00
TOTAL CHECK 1,846.32
55
SUNGARD PUBLIC SECTOR PAGE NUMBER: 3
DATE: 03/03/2022 CITY OF SARATOGA VENCHK11
TIME: 18:17:25 CHECK REGISTER ACCOUNTING PERIOD: 9/22
FUND - 009 - DISBURSEMENT FUND
CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT
144868 11111 03/03/22 63 INTERSTATE TRAFFIC CONTRO 81121 TEMP SIGN 84.22
144869 11111 03/03/22 123 KELEX SECURITY 64513 ANNUAL FIRE ALARM INSPECT 600.00
144869 11111 03/03/22 123 KELEX SECURITY 64513 ANNUAL FIRE ALARM INSPECT 600.00
144869 11111 03/03/22 123 KELEX SECURITY 64513 ANNUAL FIRE ALARM INSPECT 480.00
144869 11111 03/03/22 123 KELEX SECURITY 64513 ANNUAL FIRE ALARM INSPECT 773.00
144869 11111 03/03/22 123 KELEX SECURITY 64513 ANNUAL FIRE ALARM INSPECT 480.00
144869 11111 03/03/22 123 KELEX SECURITY 64513 ANNUAL FIRE ALARM INSPECT 480.00
144869 11111 03/03/22 123 KELEX SECURITY 64513 ANNUAL FIRE ALARM INSPECT 480.00
144869 11111 03/03/22 123 KELEX SECURITY 64513 ANNUAL FIRE ALARM INSPECT 2,506.00
TOTAL CHECK 6,399.00
144870 11111 03/03/22 1725 LARRY WALKER ASSOCIATES, 64745 WVCWP STORM WTR PROJ 483.75
144871 11111 03/03/22 1191 MGT OF AMERICA, INC. 64152 INT CORR PAID W/O PO -900.00
144871 11111 03/03/22 1191 MGT OF AMERICA, INC. 64152 INT CORR PAID W/O PO 900.00
144871 11111 03/03/22 1191 MGT OF AMERICA, INC. 64152 FY 21/22 SB90 CONSULTING 900.00
TOTAL CHECK 900.00
144872 11111 03/03/22 1572 NBBM SERVICES, INC 64511 JANITORIAL SERVICES 1,080.00
144873 11111 03/03/22 145 OFFICE DEPOT INC. 61111 OFFICE SUPPLIES 64.14
144873 11111 03/03/22 145 OFFICE DEPOT INC. 61111 OFFICE SUPPLIES 92.81
144873 11111 03/03/22 145 OFFICE DEPOT INC. 61111 OFFICE SUPPLIES 61.92
TOTAL CHECK 218.87
144874 11111 03/03/22 777 O'GRADY PAVING, INC. 81161 2021 PAVEMENT MGMT 4,500.00
144874 11111 03/03/22 777 O'GRADY PAVING, INC. 21132 RETENTION HELD PO#107 -225.00
TOTAL CHECK 4,275.00
144875 11111 03/03/22 1182 ORCHARD CITY LOCK & SAFE, 64549 QUITO PRK SRVC CALL 421.54
144876 11111 03/03/22 1658 ORCHARD KEEPERS, INC. 81161 TREES DEPOSIT 15,000.00
144877 11111 03/03/22 918 O'REILLY AUTO PARTS 61361 AUTO PARTS 87.79
144878 11111 03/03/22 1669 ORLANDI TRAILER INC. 61361 VEHICLE MAINT 216.02
144879 11111 03/03/22 173 PACIFIC GAS & ELECTRIC 63111 PUB LIB/LNDSCP LIGHTS 26.28
144880 11111 03/03/22 393 REED & GRAHAM, INC 81121 STREET SUPPLIES 98.95
144881 11111 03/03/22 382 RV CLOUD CO 61341 WILDWOOD FAUCET 131.75
144882 11111 03/03/22 1 SANTA CLARA COUNTY - DTAC 62325 JAN HANDICAP CITATION 139.20
144882 11111 03/03/22 1 SANTA CLARA COUNTY - DTAC 62325 JAN PARKING CITATION 262.50
144882 11111 03/03/22 1 SANTA CLARA COUNTY - DTAC 62325 REVISED NOV 2021 1.60
TOTAL CHECK 403.30
144883 11111 03/03/22 111 SARATOGA HISTORICAL FOUND 63211 PHONE BILL 71.25
144884 11111 03/03/22 313 BAY AREA NEWS GROUP 62132 LL0006639834 193.00
144884 11111 03/03/22 313 BAY AREA NEWS GROUP 62132 LL0006640585 286.00
144884 11111 03/03/22 313 BAY AREA NEWS GROUP 62132 LL0006640464 100.00
144884 11111 03/03/22 313 BAY AREA NEWS GROUP 62132 LL0006640468 100.00
TOTAL CHECK 679.00
56
SUNGARD PUBLIC SECTOR PAGE NUMBER: 4
DATE: 03/03/2022 CITY OF SARATOGA VENCHK11
TIME: 18:17:25 CHECK REGISTER ACCOUNTING PERIOD: 9/22
FUND - 009 - DISBURSEMENT FUND
CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT
144885 11111 03/03/22 787 SPRAY TECHNOLOGY 81161 GARBAGE BINS 3,300.00
144886 11111 03/03/22 500 SUKHINDER SAHOTA 44445 VAR21-0004 REFUND 2,700.00
144886 11111 03/03/22 500 SUKHINDER SAHOTA 43116 VAR21-0004 REFUND 195.75
TOTAL CHECK 2,895.75
144887 11111 03/03/22 1453 SUPERION, LLC 64312 FEB ASP SERVICES 5,281.50
144888 11111 03/03/22 500 TARA AND JOHN COUCH 22111 DEP REF ENV20-0002 104.00
144889 11111 03/03/22 500 TESLA ENERGY OPERATIONS, 43471 PERMIT 21-2654 CANCEL 193.37
144889 11111 03/03/22 500 TESLA ENERGY OPERATIONS, 43112 PERMIT 21-2654 CANCEL 1.50
144889 11111 03/03/22 500 TESLA ENERGY OPERATIONS, 41412 PERMIT 21-2654 CANCEL 34.12
144889 11111 03/03/22 500 TESLA ENERGY OPERATIONS, 43117 PERMIT 21-2654 CANCEL 20.00
TOTAL CHECK 248.99
144890 11111 03/03/22 1261 THE FRUITGUYS 61192 EMPLOYEE WELLNESS 79.00
144891 11111 03/03/22 343 TMT ENTERPRISES INC 61341 SAND 152.58
144892 11111 03/03/22 976 URBAN TREE MANAGEMENT INC 64544 COMPOST MEMORIAL ARCH 398.00
144893 11111 03/03/22 395 VERIZON WIRELESS 63212 ADMIN SERVICES 50.22
144893 11111 03/03/22 395 VERIZON WIRELESS 63212 BLDG & INSPECTION 153.37
144893 11111 03/03/22 395 VERIZON WIRELESS 63212 GENERAL ENGINEERING 140.55
144893 11111 03/03/22 395 VERIZON WIRELESS 63212 IT SERVICES 148.23
144893 11111 03/03/22 395 VERIZON WIRELESS 63212 PW PARTS 114.86
144893 11111 03/03/22 395 VERIZON WIRELESS 63212 PW STREETS 135.04
TOTAL CHECK 742.27
144894 402 VISTA LANDSCAPE & MAINTEN VOID: MULTI STUB CHECK
144895 11111 03/03/22 402 VISTA LANDSCAPE & MAINTEN 64547 NOV ARROYO SARATOGA 150.00
144895 11111 03/03/22 402 VISTA LANDSCAPE & MAINTEN 64547 NOV BEAUCHAMPS 200.00
144895 11111 03/03/22 402 VISTA LANDSCAPE & MAINTEN 64547 NOV BELLGROVE 2,426.00
144895 11111 03/03/22 402 VISTA LANDSCAPE & MAINTEN 64543 NOV BONNET WAY 175.00
144895 11111 03/03/22 402 VISTA LANDSCAPE & MAINTEN 64547 NOV BONNIE WAY 115.00
144895 11111 03/03/22 402 VISTA LANDSCAPE & MAINTEN 64547 NOV CARNELIAN GLEN 100.00
144895 11111 03/03/22 402 VISTA LANDSCAPE & MAINTEN 64548 NOV CIVIC CENTER 1,592.00
144895 11111 03/03/22 402 VISTA LANDSCAPE & MAINTEN 64541 NOV CORP YARD 110.00
144895 11111 03/03/22 402 VISTA LANDSCAPE & MAINTEN 64547 NOV CUNNINGHAM/GLSGW 181.00
144895 11111 03/03/22 402 VISTA LANDSCAPE & MAINTEN 64541 NOV EL QUITO PARK 455.00
144895 11111 03/03/22 402 VISTA LANDSCAPE & MAINTEN 64543 NOV FRANKLIN CT 110.00
144895 11111 03/03/22 402 VISTA LANDSCAPE & MAINTEN 64541 NOV FRIENDSHIP PARK 140.00
144895 11111 03/03/22 402 VISTA LANDSCAPE & MAINTEN 64543 NOV FRUITVALE MEDIANS 700.00
144895 11111 03/03/22 402 VISTA LANDSCAPE & MAINTEN 64547 NOV GATEWAY 220.00
144895 11111 03/03/22 402 VISTA LANDSCAPE & MAINTEN 64547 NOV GREENBRIAR 400.00
144895 11111 03/03/22 402 VISTA LANDSCAPE & MAINTEN 64541 NOV HISTORICAL PARK 265.00
144895 11111 03/03/22 402 VISTA LANDSCAPE & MAINTEN 64543 NOV HUME/PARK 75.00
144895 11111 03/03/22 402 VISTA LANDSCAPE & MAINTEN 81161 NOV HWY 9 FARWELL/VER 290.00
144895 11111 03/03/22 402 VISTA LANDSCAPE & MAINTEN 64543 NOV HWY 9/OAK ST 70.00
144895 11111 03/03/22 402 VISTA LANDSCAPE & MAINTEN 64541 NOV KEVIN MORAN PARK 720.00
144895 11111 03/03/22 402 VISTA LANDSCAPE & MAINTEN 64547 NOV LEUTAR CT 100.00
144895 11111 03/03/22 402 VISTA LANDSCAPE & MAINTEN 64547 NOV MANOR DR 200.00
144895 11111 03/03/22 402 VISTA LANDSCAPE & MAINTEN 64221 NOV PARKING DISTRICTS 380.00
57
SUNGARD PUBLIC SECTOR PAGE NUMBER: 5
DATE: 03/03/2022 CITY OF SARATOGA VENCHK11
TIME: 18:17:25 CHECK REGISTER ACCOUNTING PERIOD: 9/22
FUND - 009 - DISBURSEMENT FUND
CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT
144895 11111 03/03/22 402 VISTA LANDSCAPE & MAINTEN 64557 NOV QUARRY PARK 140.00
144895 11111 03/03/22 402 VISTA LANDSCAPE & MAINTEN 64543 NOV REID/HERRIMAN MED 75.00
144895 11111 03/03/22 402 VISTA LANDSCAPE & MAINTEN 64543 NOV SAN PALO PARK 70.00
144895 11111 03/03/22 402 VISTA LANDSCAPE & MAINTEN 64543 NOV SARA VINEYARDS 150.00
144895 11111 03/03/22 402 VISTA LANDSCAPE & MAINTEN 64543 NOV SARA-SUNNYVALE RD 3,150.00
144895 11111 03/03/22 402 VISTA LANDSCAPE & MAINTEN 64543 NOV SARATOGA AVE 1,820.00
144895 11111 03/03/22 402 VISTA LANDSCAPE & MAINTEN 64547 NOV SUNLAND 598.00
144895 11111 03/03/22 402 VISTA LANDSCAPE & MAINTEN 64543 NOV THELMA AVE 75.00
144895 11111 03/03/22 402 VISTA LANDSCAPE & MAINTEN 64547 JAN ARROYO SARATOGA 150.00
144895 11111 03/03/22 402 VISTA LANDSCAPE & MAINTEN 64547 JAN BEAUCHAMPS 200.00
144895 11111 03/03/22 402 VISTA LANDSCAPE & MAINTEN 64547 JAN BELLGROVE 2,426.00
144895 11111 03/03/22 402 VISTA LANDSCAPE & MAINTEN 64543 JAN BONNET WAY 175.00
144895 11111 03/03/22 402 VISTA LANDSCAPE & MAINTEN 64547 JAN BONNIE WAY 115.00
144895 11111 03/03/22 402 VISTA LANDSCAPE & MAINTEN 64547 JAN CARNELIAN GLEN 100.00
144895 11111 03/03/22 402 VISTA LANDSCAPE & MAINTEN 64548 JAN CIVIC CENTER 1,592.00
144895 11111 03/03/22 402 VISTA LANDSCAPE & MAINTEN 64541 JAN CORP YARD 110.00
144895 11111 03/03/22 402 VISTA LANDSCAPE & MAINTEN 64547 JAN CUNNINGHAM/GLSGW 181.00
144895 11111 03/03/22 402 VISTA LANDSCAPE & MAINTEN 64541 JAN EL QUITO PARK 455.00
144895 11111 03/03/22 402 VISTA LANDSCAPE & MAINTEN 64543 JAN FRANKLIN CT 110.00
144895 11111 03/03/22 402 VISTA LANDSCAPE & MAINTEN 64541 JAN FRIENDSHIP PARK 140.00
144895 11111 03/03/22 402 VISTA LANDSCAPE & MAINTEN 64543 JAN FRUITVALE MEDIANS 700.00
144895 11111 03/03/22 402 VISTA LANDSCAPE & MAINTEN 64547 JAN GATEWAY 220.00
144895 11111 03/03/22 402 VISTA LANDSCAPE & MAINTEN 64547 JAN GREENBRIAR 400.00
144895 11111 03/03/22 402 VISTA LANDSCAPE & MAINTEN 64541 JAN HISTORICAL PARK 265.00
144895 11111 03/03/22 402 VISTA LANDSCAPE & MAINTEN 64543 JAN HUME/PARK 75.00
144895 11111 03/03/22 402 VISTA LANDSCAPE & MAINTEN 81161 JAN HWY 9 FARWELL/VER 290.00
144895 11111 03/03/22 402 VISTA LANDSCAPE & MAINTEN 64543 JAN HWY 9/OAK ST 70.00
144895 11111 03/03/22 402 VISTA LANDSCAPE & MAINTEN 64541 JAN KEVIN MORAN PARK 720.00
144895 11111 03/03/22 402 VISTA LANDSCAPE & MAINTEN 64547 JAN LEUTAR CT 100.00
144895 11111 03/03/22 402 VISTA LANDSCAPE & MAINTEN 64547 JAN MANOR DR 200.00
144895 11111 03/03/22 402 VISTA LANDSCAPE & MAINTEN 64221 JAN PARKING DISTRICTS 380.00
144895 11111 03/03/22 402 VISTA LANDSCAPE & MAINTEN 64557 JAN QUARRY PARK 140.00
144895 11111 03/03/22 402 VISTA LANDSCAPE & MAINTEN 64543 JAN REID/HERRIMAN MED 75.00
144895 11111 03/03/22 402 VISTA LANDSCAPE & MAINTEN 64543 JAN SAN PALO PARK 70.00
144895 11111 03/03/22 402 VISTA LANDSCAPE & MAINTEN 64543 JAN SARA VINEYARDS 150.00
144895 11111 03/03/22 402 VISTA LANDSCAPE & MAINTEN 64543 JAN SARA-SUNNYVALE RD 3,150.00
144895 11111 03/03/22 402 VISTA LANDSCAPE & MAINTEN 64543 JAN SARATOGA AVE 1,820.00
144895 11111 03/03/22 402 VISTA LANDSCAPE & MAINTEN 64547 JAN SUNLAND 598.00
144895 11111 03/03/22 402 VISTA LANDSCAPE & MAINTEN 64543 JAN THELMA AVE 75.00
144895 11111 03/03/22 402 VISTA LANDSCAPE & MAINTEN 64549 HISTORICAL MUSEUM RPR 1,130.00
144895 11111 03/03/22 402 VISTA LANDSCAPE & MAINTEN 81151 PRE-SCHOOL ARBOR 4,260.00
144895 11111 03/03/22 402 VISTA LANDSCAPE & MAINTEN 64557 QUARRY HILL STEPS 9,995.00
TOTAL CHECK 45,889.00
144896 11111 03/03/22 446 ZAP MANUFACTURING, INC 81121 STREETS SUPPLIES 2,662.12
TOTAL FUND 198,736.18
TOTAL REPORT 198,736.18
58
SARATOGA CITY COUNCIL
MEETING DATE:March 16, 2022
DEPARTMENT:Community Development Department
PREPARED BY:Richard Taylor, City Attorney
SUBJECT:Ordinance relating to appeals of State determinations regarding
development in Very High Fire Hazard Zones
RECOMMENDED ACTION:
Adopt an ordinance amending section 16-05.020 of the Saratoga Municipal Code relating to
appeals of State determinations regarding development in Very High Fire Hazard Zones.
BACKGROUND:
At its meeting on March 2, 2022, the City Council held a public hearing and considered the
attached ordinance amending the Saratoga Municipal Code to establish a process for appeals of
State determinations regarding development in Very High Fire Hazard Zones. The Council
introduced and waived reading the ordinance and directed staff to place the ordinance on the
Consent Calendar of the next regular meeting of the City Council for adoption.
ATTACHMENTS:
Attachment A –Fire Safe Determinations Appeals Ordinance
1480445.1
59
ORDINANCE NO.
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SARATOGA
AMENDING SECTION 16-05.020 OF THE SARATOGA MUNICIPAL CODE
RELATING TO APPEALS OF DETERMINATIONS PURSUANT TO STATE
REGULATIONS CONCERNING DEVELOPMENT IN VERY HIGH FIRE HAZRD
ZONES
IN CONSIDERATION OF THE FOLLOWING:
1. The State of California’s Public Resources Code 4290 requires the California Department
of Forestry and Fire Protection to adopt fire safety regulations applicable to development in
areas designated as very high fire hazard severity zones. These “State Minimum Fire Safe
Regulations” are set forth in in Title 14, California Code of Regulations, Section 1270.00 et
seq.
2. Local governments considering development applications subject to the State Minimum
Fire Safe Regulations are required to refer those applications to CalFire or its designee for
review and must condition approval of the project on compliance with any
recommendations made pursuant to that review.
3. An applicant objecting to one or more recommendations made in the review process may
request an exception from the regulations. If that exception request is denied, the applicant
may appeal to the local government acting on the development application.
4. This ordinance would establish a process to hear appeals from determinations made
pursuant to the CalFire Regulations.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SARATOGA DOES
ORDAIN AS FOLLOWS:
Section 1. Adoption.
Section 16-05.020 of the Saratoga Municipal Code is amended as set forth below. Text in bold
italics (example) is added, and text in strikethrough (example) is deleted.
16-05.020 - Building appeals Appeals.
(a) The City Council shall hear and act upon appeals from determinations by City building
officials concerning the suitability of alternate materials and methods of construction and
questions of interpretation arising under the Uniform Building Code, the Uniform
Mechanical Code, the Uniform Electrical Code, the Uniform Plumbing Code and the
Uniform Fire Code, as these codes may be amended from time to time, and shall act as the
Housing Appeals Board and the Local Appeals Board as those terms are used in Health
and Safety Code Sections 19720.5 and 19720.6.
60
Ordinance No. XX
Page 2
(b) Notwithstanding subsection (a), any appeal of a determination made pursuant to
regulations adopted pursuant to Public Resources Code section 4290 (concerning
development in areas designated as very high fire hazard severity zones) shall be heard
by the Fire Safe Review Officer. The Fire Safe Review Officer shall be designated by the
Building Official and shall be certified by the National Fire Protection Association as a
Certified Fire Protection Specialist. The process for consideration of appeals shall be as
set forth in sections 3-10.050 and 3-10.070 of this Code (concerning appeals of code
enforcement decisions) and shall comply with all applicable laws. All references therein
to a violation, are, for the purposes of this subsection, references to the determination
made pursuant to the regulations referenced above. The statements of the nature of the
appeal and the relief sought shall set forth the legal and factual basis for the appeal and
be accompanied by a report from a professional certified by the National Fire Protection
Association as a Certified Fire Protection Specialist supporting the statements.
However, no report submitted by an applicant for development may be prepared by the
Fire Safe Review Officer. Any deadline for action by the Fire Safe Review Officer shall
be extended for the period necessary to conduct any consultations with other agencies
required by law.
Section 2. Severance Clause.
The City Council declares that each section, sub-section, paragraph, sub-paragraph, sentence,
clause and phrase of this ordinance is severable and independent of every other section, sub-
section, paragraph, sub-paragraph, sentence, clause and phrase of this ordinance. If any section,
sub-section, paragraph, sub-paragraph, sentence, clause or phrase of this ordinance is held invalid,
the City Council declares that it would have adopted the remaining provisions of this ordinance
irrespective of the portion held invalid, and further declares its express intent that the remaining
portions of this ordinance should remain in effect after the invalid portion has been eliminated.
Section 3. California Environmental Quality Act
The proposed amendments and additions to the City Code are Categorically Exempt from the
California Environmental Quality Act (CEQA) pursuant to CEQA Guideline section 15061(b)(3).
CEQA applies only to projects which have the potential of causing a significant effect on the
environment. Where it can be seen with certainty that there is no possibility that the activity in
question may have a significant effect on the environment, the activity is not subject to CEQA. In
this circumstance establishing an appeal process would have a de minimis impact on the
environment.
Section 4. Publication.
A summary of this ordinance shall be published in a newspaper of general circulation of the City
of Saratoga within fifteen days after its adoption.
[Continued on next page.]
61
Following a duly noticed public hearing the foregoing ordinance was introduced at the regular
meeting of the City Council of the City of Saratoga held on March 2, 2022 and was adopted by the
following vote on March 16, 2022.
AYES:
NOES:
ABSENT:
ABSTAIN:
SIGNED:
Tina Walia
MAYOR, CITY OF SARATOGA, CALIFORNIA
ATTEST:
DATE:
Britt Avrit, MMC
CITY CLERK
APPROVED AS TO FORM:
_____________________________ DATE: ________________________
Richard Taylor
CITY ATTORNEY
1469644.2
62
SARATOGA CITY COUNCIL
MEETING DATE:March 16, 2022
DEPARTMENT:City Manager’s Department
PREPARED BY:Britt Avrit, MMC, City Clerk
SUBJECT:Reconsider and confirm findings pursuant to Assembly Bill 361
RECOMMENDED ACTION:
Reconsider and confirm findings pursuant to Assembly Bill 361 of the continued public health
officials’ recommendation to social distance and to therefore hold City of Saratoga Brown Act
meetings by teleconference.
BACKGROUND:
On October 20, 2021 the City Council adopted a Resolution that enabled the City Council and
all legislative bodies of the City to continue to meet remotely in accordance with AB 361.
This state law allows cities to meet remotely based on a state of emergency proclaimed by the
Governor when the city determines that either: 1) state or local public health officials have
required or recommend social distancing; or 2) the emergency continues to directly impact
the ability to meet safely in person. On March 2, 2022 the City Council voted to continue
virtual meetings for all of the City’s Brown Act bodies and to continue bringing this item for
approval until further notice.
Pursuant to AB 361, staff must bring this item back to the City Council every 30 days. The City
Council may reaffirm that meetings should be conducted virtually due to either social distancing
requirements or guidance from a state or local public health official or a state of emergency that
impacts the ability for meetings to be conducted safely in person; and/or provide direction to staff
to resume in-person meetings.The City Council may continue to meet virtually under the
streamlined rules of AB 361 if the emergency declaration expires so long as social distancing
continues to be required or recommended by a state or local public health official, and if the City
Council has taken action to reconfirm findings pursuant to AB 361. If the City Council does not
continue to reconfirm the findings pursuant to AB 361, and if the Governor’s emergency
declaration expires, the City will not have the option to return to virtual meetings under the
streamlined rules of AB 361 unless a new emergency declaration is proclaimed by the Governor.
ATTACHMENT:
Attachment A –Resolution 21-073 authorizing teleconferenced public meetings
Attachment B –Santa Clara County Health Officer Recommendation Regarding Public Meetings
1481574.1
63
64
65
County of Santa Clara
Public Health Department
Health Officer
976 Lenzen Avenue, 2nd Floor
San José, CA 95126
408.792.3798
Board of Supervisors: Mike Wasserman, Cindy Chavez, Otto Lee, Susan Ellenberg, S. Joseph Simitian
County Executive: Jeffrey V. Smith
Recommendation Regarding Continued Remote Public Meetings of Governmental Entities
Issued: September 21, 2021
In light of the continued state of emergency related to COVID-19, the County Public Health Officer
continues to recommend that public bodies meet remotely to the extent possible, specifically including
use of newly enacted AB 361 to maintain remote meetings under the Ralph M. Brown Act and similar
laws.
Among other reasons, this recommendation is made due to the continued threat of COVID-19 to the
community, the unique characteristics of public governmental meetings (such as the increased mixing
associated with bringing together people from across the community, the need to enable those who are
immunocompromised or unvaccinated to be able to safely continue to fully participate in public
governmental meetings, and the challenges with fully ascertaining and ensuring compliance with
vaccination and other safety recommendations at such meetings), and the continued increased safety
protection that social distancing provides as one means by which to reduce the risk of COVID-19
transmission. This recommendation does not apply to those meetings of a quasi-judicial nature that
have been already meeting in person prior to September 21, 2021, for example to allow for credibility
determinations of witnesses.
The Health Officer will continue to evaluate this recommendation on an ongoing basis and will
communicate when there is no longer such a recommendation with respect to meetings for public
bodies.
66
SARATOGA CITY COUNCIL
MEETING DATE:March 16, 2022
DEPARTMENT:City Manager’s Department
PREPARED BY:Crystal Bothelio, Assistant City Manager
SUBJECT:Resolution Amending the Policy for Meeting Recordings
RECOMMENDED ACTION:
Adopt the resolution amending the policy for meeting recordings to add City Council Finance
Committee meetings to the list of City meetings that are recorded.
BACKGROUND:
On March 2, 2022, the City Council directed staff to place an item on the March 16, 2022 agenda
to amend the City’s Meeting Recording Policy to include City Council Finance Committee
meetings in addition to: City Council Regular Meetings held in the Civic Theater, Study Sessions,
Joint Sessions, Commission Interviews, Retreats, and meetings with the Planning Commission;
and, Planning Commission Regular Meetings held in the Civic Theater and Study Sessions. If
adopted, the City will begin recording video of Finance Committee meetings and will make the
videos available on the City website.
ATTACHMENTS:
Attachment A –Resolution Amending the Policy for Meeting Recordings
67
RESOLUTION NO. 22-___
RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF SARATOGA AMENDING THE POLICY
FOR MEETING RECORDINGS
WHEREAS, the City Council recognizes that recordings of meetings provide the most
complete and comprehensive record of a meeting; and
WHEREAS, the City Council also values that meeting recordings allow the public to view
meetings after they have occurred, providing the community with additional options to track and
observe the City’s decision making and advisory bodies; and
WHEREAS, the City of Saratoga’s video archives for City Council Regular Meetings goes
back as far as 1991 and the City’s archives for Planning Commission Regular Meetings dates back
to 2004; and
WHEREAS, the City Council established the Meeting Recording Policy via Resolution
21-046 to formalize meeting recording practices; and
WHEREAS, the City Council wishes to amend the Meeting Recording Policy by adding
Finance Committee meetings to the list of City meetings subject to recording.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Saratoga hereby
amends the attached Meeting Recording Policy and declares that this resolution shall replace and
supersede all prior resolutions, policies, and understandings related to the Meeting Recording
Policy.
The above and foregoing resolution was passed and adopted at a regular meeting of the Saratoga
City Council held on the 16th day of March 2022 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Tina Walia, Mayor
ATTEST:
DATE:
Britt Avrit, MMC, City Clerk
68
City of Saratoga Meeting Recording Policy
(Adopted and Amended March 16, 2022 via Resolution 22-__) – Page 1 of 1
CITY OF SARATOGA MEETING RECORDING POLICY
Adopted and Amended March 16, 2022 via Resolution 22-__
The City Council of the City of Saratoga has approved this policy concerning recording of
meetings.
1. All City Council Regular Meetings held in the Civic Theater shall be video recorded and
indexed to allow ready viewing of particular agenda items. The video recordings shall be
made available to the public on the City website.
2. City Council Study Sessions and City Council meetings with the Planning Commission shall
be video recorded. The video recordings shall be made available to the public on the City
website. These video recordings are not required to be indexed.
3. Planning Commission Regular Meetings held in the Civic Theater shall be video recorded
and indexed to allow ready viewing of particular agenda items. The video recordings shall
be made available to the public on the City website.
4. Planning Commission Study Sessions shall be video recorded. The video recordings shal be
made available to the public on the City website. These video recordings are not required to
be indexed.
5. City Council Finance Committee meetings shall be video recorded. The video recordings
shall be made available to the public on the City website. These video recordings are not
required to be indexed.
69
SARATOGA CITY COUNCIL
MEETING DATE: March 16, 2022
DEPARTMENT: Administrative Services
PREPARED BY: Nick Pegueros, Administrative Services Director
SUBJECT: Receive the Fiscal Year 2021 Cities’ Financial Transactions Report and
Direct Posting the Report to the City’s Website
RECOMMENDED ACTION:
Receive the Fiscal Year 2021 (FY 21) Cities’ Financial Transactions Report (CTFR) and direct
posting the report to the City’s website. Financial transactions in the CTFR reflect independently
audited financial records as reported in the City’s Annual Comprehensive Financial Report
(ACFR.) The report contains no information or findings that differ from the ACFR.
BACKGROUND:
California Government Code Section 53891 (a) requires the officer charged with a local agency’s
financial records to furnish the State Controller’s Office (SCO) a report of the local agency’s
financial transactions in the previous fiscal year within seven months of the fiscal year-end-close.
The SCO has standardized the reporting platform and methodology for all local agencies. The
Cities’ Financial Transaction Report (CTFR) is due on January 31 for local agencies, with fiscal
years ending on June 30. Saratoga completed, and the SCO has accepted the CTFR (Attachment
A) without findings by the statutory deadline.
California Government Code Section 53893 further requires the legislative body of each local
agency to either post the CTFR in a conspicuous location or its website. Saratoga will comply with
the posting requirement by adding the report to the City website.
ATTACHMENT:
Attachment A – FY 21 Cities’ Financial Transaction Report
70
Form #1
City of Saratoga
Cities' Financial Transactions Report
General Information
Reporting Year: 2021
Members of the Governing Body
First Name M. I.Last Name
Mayor Yan Zhao
Member 1 Tina Walia
Member 2 Mary-Lynne Bernald
Member 3 Kookie Fitzsimmons
Member 4 Rishi Kumar
Member
City Fiscal Officer
First Name Nick M. I.Last Name Pegueros
Title Administrative Services Director Telephone (408) 868-1221
Email npegueros@saratoga.ca.us Fax No.
City Mailing Address
Street 1 13777 Fruitvale Avenue Has Address Changed?
Street 2
City Saratoga State CA Zip 95070
Report Prepared By
Firm Name Chavan & Associates, LLP
First Name Sheldon M. I.Last Name Chavan
Title Partner Telephone (650) 346-1329
Email sheldon@cnallp.com Fax No.
1. Does the report contain data from audited financial statements?Yes No
2. Does this city have blended component unit(s) (BCU(s))? Refer to the Cities Financial Transactions Report (FTR) instructions for the definition of this
term. If “Yes”, answer questions 3 and 4.
Yes No
3. Is financial data of the BCU(s) included in this city’s financial statements or Annual Comprehensive Financial Report (ACFR)?
Yes No
4. Is financial data of the BCU(s) included in this city’s FTR? If “Yes”, answer question 5.Yes No
5. Specify the name(s) of the BCU(s).
BCU 1 Landscape & Lighting District
BCU
71
Form #3
City of Saratoga
Cities' Financial Transactions Report
Internal Service Fund
Statement of Revenues, Expenses and Change in Fund Net Position
Reporting Year: 2021
R01.Internal Service Fund Name (Specify) (1 of 9) (Record Completed)611 - General Liability
Operating Revenues
R02.Charges for Services
R03.Other Operating Revenues
R04.Total Operating Revenues $614,295
Operating Expenses
R05.Personnel Services
R06.Contractual Services
R07.Materials and Supplies
R08.General and Administrative Expenses
R09.Depreciation and Amortization Expenses
R10.Other Operating Expenses
R11.Total Operating Expenses $431,131
R12.Operating Income (Loss)$183,164
Nonoperating Revenues
R13.Investment Earnings
R14.Gain on Disposal of Capital Assets
R15.Other Nonoperating Revenues
R16.Total Nonoperating Revenues $0
Nonoperating Expenses
R17.Interest Expense
R18.Loss on Disposal of Capital Assets
R19.Other Nonoperating Expenses
R20.Total Nonoperating Expenses 0
R21.Income (Loss) Before Capital Contributions, Transfers, and Special $183,164
and Extraordinary Items
Capital Contributions
R22.Federal
R23.State
R24.Other Capital Contributions
R25.Total Capital Contributions $0
R26.Transfers In
R27.Transfers Out
Special and Extraordinary Items
R27.5 Special Item
R27.6 Extraordinary Item
R27.7 Total Special and Extraordinary Items $0
R28.Change in Net Position $183,164
R29.Net Position (Deficit), Beginning of Fiscal Year $503,818
R30.Adjustment
R31.Reason for Adjustment
R32.Net Position (Deficit), End of Fiscal Year $686,982
600,004
14,291
78,240
360,907
-8,016
72
Net Position (Deficit)
R33.Net Investment in Capital Assets
R34.Restricted
R35.Unrestricted
R36.Total Net Position (Deficit)$686,982
686,982
73
Form #3
City of Saratoga
Cities' Financial Transactions Report
Internal Service Fund
Statement of Revenues, Expenses and Change in Fund Net Position
Reporting Year: 2021
R01.Internal Service Fund Name (Specify) (2 of 9) (Record Completed)612 - Workers Comp
Operating Revenues
R02.Charges for Services
R03.Other Operating Revenues
R04.Total Operating Revenues $206,020
Operating Expenses
R05.Personnel Services
R06.Contractual Services
R07.Materials and Supplies
R08.General and Administrative Expenses
R09.Depreciation and Amortization Expenses
R10.Other Operating Expenses
R11.Total Operating Expenses $229,664
R12.Operating Income (Loss)$-23,644
Nonoperating Revenues
R13.Investment Earnings
R14.Gain on Disposal of Capital Assets
R15.Other Nonoperating Revenues
R16.Total Nonoperating Revenues $0
Nonoperating Expenses
R17.Interest Expense
R18.Loss on Disposal of Capital Assets
R19.Other Nonoperating Expenses
R20.Total Nonoperating Expenses 0
R21.Income (Loss) Before Capital Contributions, Transfers, and Special $-23,644
and Extraordinary Items
Capital Contributions
R22.Federal
R23.State
R24.Other Capital Contributions
R25.Total Capital Contributions $0
R26.Transfers In
R27.Transfers Out
Special and Extraordinary Items
R27.5 Special Item
R27.6 Extraordinary Item
R27.7 Total Special and Extraordinary Items $0
R28.Change in Net Position $-23,644
R29.Net Position (Deficit), Beginning of Fiscal Year $252,012
R30.Adjustment
R31.Reason for Adjustment
R32.Net Position (Deficit), End of Fiscal Year $228,368
200,000
6,020
40,029
6,020
176,010
7,605
74
Net Position (Deficit)
R33.Net Investment in Capital Assets
R34.Restricted
R35.Unrestricted
R36.Total Net Position (Deficit)$228,368
228,368
75
Form #3
City of Saratoga
Cities' Financial Transactions Report
Internal Service Fund
Statement of Revenues, Expenses and Change in Fund Net Position
Reporting Year: 2021
R01.Internal Service Fund Name (Specify) (3 of 9) (Record Completed)621 - Office Support
Operating Revenues
R02.Charges for Services
R03.Other Operating Revenues
R04.Total Operating Revenues $47,762
Operating Expenses
R05.Personnel Services
R06.Contractual Services
R07.Materials and Supplies
R08.General and Administrative Expenses
R09.Depreciation and Amortization Expenses
R10.Other Operating Expenses
R11.Total Operating Expenses $39,388
R12.Operating Income (Loss)$8,374
Nonoperating Revenues
R13.Investment Earnings
R14.Gain on Disposal of Capital Assets
R15.Other Nonoperating Revenues
R16.Total Nonoperating Revenues $0
Nonoperating Expenses
R17.Interest Expense
R18.Loss on Disposal of Capital Assets
R19.Other Nonoperating Expenses
R20.Total Nonoperating Expenses 0
R21.Income (Loss) Before Capital Contributions, Transfers, and Special $8,374
and Extraordinary Items
Capital Contributions
R22.Federal
R23.State
R24.Other Capital Contributions
R25.Total Capital Contributions $0
R26.Transfers In
R27.Transfers Out
Special and Extraordinary Items
R27.5 Special Item
R27.6 Extraordinary Item
R27.7 Total Special and Extraordinary Items $0
R28.Change in Net Position $8,374
R29.Net Position (Deficit), Beginning of Fiscal Year $135,793
R30.Adjustment
R31.Reason for Adjustment
R32.Net Position (Deficit), End of Fiscal Year $144,167
40,000
7,762
2,060
11,317
26,011
76
Net Position (Deficit)
R33.Net Investment in Capital Assets
R34.Restricted
R35.Unrestricted
R36.Total Net Position (Deficit)$144,167
144,167
77
Form #3
City of Saratoga
Cities' Financial Transactions Report
Internal Service Fund
Statement of Revenues, Expenses and Change in Fund Net Position
Reporting Year: 2021
R01.Internal Service Fund Name (Specify) (4 of 9) (Record Completed)622 - IT Services
Operating Revenues
R02.Charges for Services
R03.Other Operating Revenues
R04.Total Operating Revenues $859,744
Operating Expenses
R05.Personnel Services
R06.Contractual Services
R07.Materials and Supplies
R08.General and Administrative Expenses
R09.Depreciation and Amortization Expenses
R10.Other Operating Expenses
R11.Total Operating Expenses $650,437
R12.Operating Income (Loss)$209,307
Nonoperating Revenues
R13.Investment Earnings
R14.Gain on Disposal of Capital Assets
R15.Other Nonoperating Revenues
R16.Total Nonoperating Revenues $0
Nonoperating Expenses
R17.Interest Expense
R18.Loss on Disposal of Capital Assets
R19.Other Nonoperating Expenses
R20.Total Nonoperating Expenses 0
R21.Income (Loss) Before Capital Contributions, Transfers, and Special $209,307
and Extraordinary Items
Capital Contributions
R22.Federal
R23.State
R24.Other Capital Contributions
R25.Total Capital Contributions $0
R26.Transfers In
R27.Transfers Out
Special and Extraordinary Items
R27.5 Special Item
R27.6 Extraordinary Item
R27.7 Total Special and Extraordinary Items $0
R28.Change in Net Position $209,307
R29.Net Position (Deficit), Beginning of Fiscal Year $382,123
R30.Adjustment
R31.Reason for Adjustment
R32.Net Position (Deficit), End of Fiscal Year $591,430
850,000
9,744
394,681
142,451
1,754
35,400
76,151
78
Net Position (Deficit)
R33.Net Investment in Capital Assets
R34.Restricted
R35.Unrestricted
R36.Total Net Position (Deficit)$591,430
591,430
79
Form #3
City of Saratoga
Cities' Financial Transactions Report
Internal Service Fund
Statement of Revenues, Expenses and Change in Fund Net Position
Reporting Year: 2021
R01.Internal Service Fund Name (Specify) (5 of 9) (Record Completed)623 - Vehicle Maintenance
Operating Revenues
R02.Charges for Services
R03.Other Operating Revenues
R04.Total Operating Revenues $275,000
Operating Expenses
R05.Personnel Services
R06.Contractual Services
R07.Materials and Supplies
R08.General and Administrative Expenses
R09.Depreciation and Amortization Expenses
R10.Other Operating Expenses
R11.Total Operating Expenses $273,669
R12.Operating Income (Loss)$1,331
Nonoperating Revenues
R13.Investment Earnings
R14.Gain on Disposal of Capital Assets
R15.Other Nonoperating Revenues
R16.Total Nonoperating Revenues $0
Nonoperating Expenses
R17.Interest Expense
R18.Loss on Disposal of Capital Assets
R19.Other Nonoperating Expenses
R20.Total Nonoperating Expenses 0
R21.Income (Loss) Before Capital Contributions, Transfers, and Special $1,331
and Extraordinary Items
Capital Contributions
R22.Federal
R23.State
R24.Other Capital Contributions
R25.Total Capital Contributions $0
R26.Transfers In
R27.Transfers Out
Special and Extraordinary Items
R27.5 Special Item
R27.6 Extraordinary Item
R27.7 Total Special and Extraordinary Items $0
R28.Change in Net Position $1,331
R29.Net Position (Deficit), Beginning of Fiscal Year $300,675
R30.Adjustment
R31.Reason for Adjustment
R32.Net Position (Deficit), End of Fiscal Year $302,006
275,000
103,124
51,834
57,361
61,350
80
Net Position (Deficit)
R33.Net Investment in Capital Assets
R34.Restricted
R35.Unrestricted
R36.Total Net Position (Deficit)$302,006
302,006
81
Form #3
City of Saratoga
Cities' Financial Transactions Report
Internal Service Fund
Statement of Revenues, Expenses and Change in Fund Net Position
Reporting Year: 2021
R01.Internal Service Fund Name (Specify) (6 of 9) (Record Completed)624 - Building Maintenance
Operating Revenues
R02.Charges for Services
R03.Other Operating Revenues
R04.Total Operating Revenues $900,000
Operating Expenses
R05.Personnel Services
R06.Contractual Services
R07.Materials and Supplies
R08.General and Administrative Expenses
R09.Depreciation and Amortization Expenses
R10.Other Operating Expenses
R11.Total Operating Expenses $836,254
R12.Operating Income (Loss)$63,746
Nonoperating Revenues
R13.Investment Earnings
R14.Gain on Disposal of Capital Assets
R15.Other Nonoperating Revenues
R16.Total Nonoperating Revenues $0
Nonoperating Expenses
R17.Interest Expense
R18.Loss on Disposal of Capital Assets
R19.Other Nonoperating Expenses
R20.Total Nonoperating Expenses 0
R21.Income (Loss) Before Capital Contributions, Transfers, and Special $63,746
and Extraordinary Items
Capital Contributions
R22.Federal
R23.State
R24.Other Capital Contributions
R25.Total Capital Contributions $0
R26.Transfers In
R27.Transfers Out
Special and Extraordinary Items
R27.5 Special Item
R27.6 Extraordinary Item
R27.7 Total Special and Extraordinary Items $0
R28.Change in Net Position $63,746
R29.Net Position (Deficit), Beginning of Fiscal Year $620,583
R30.Adjustment
R31.Reason for Adjustment
R32.Net Position (Deficit), End of Fiscal Year $684,329
900,000
423,066
133,891
19,242
118,094
141,961
82
Net Position (Deficit)
R33.Net Investment in Capital Assets
R34.Restricted
R35.Unrestricted
R36.Total Net Position (Deficit)$684,329
684,329
83
Form #3
City of Saratoga
Cities' Financial Transactions Report
Internal Service Fund
Statement of Revenues, Expenses and Change in Fund Net Position
Reporting Year: 2021
R01.Internal Service Fund Name (Specify) (7 of 9) (Record Completed)631 - Equipment Replacement
Operating Revenues
R02.Charges for Services
R03.Other Operating Revenues
R04.Total Operating Revenues $150,000
Operating Expenses
R05.Personnel Services
R06.Contractual Services
R07.Materials and Supplies
R08.General and Administrative Expenses
R09.Depreciation and Amortization Expenses
R10.Other Operating Expenses
R11.Total Operating Expenses $163,884
R12.Operating Income (Loss)$-13,884
Nonoperating Revenues
R13.Investment Earnings
R14.Gain on Disposal of Capital Assets
R15.Other Nonoperating Revenues
R16.Total Nonoperating Revenues $0
Nonoperating Expenses
R17.Interest Expense
R18.Loss on Disposal of Capital Assets
R19.Other Nonoperating Expenses
R20.Total Nonoperating Expenses 0
R21.Income (Loss) Before Capital Contributions, Transfers, and Special $-13,884
and Extraordinary Items
Capital Contributions
R22.Federal
R23.State
R24.Other Capital Contributions
R25.Total Capital Contributions $0
R26.Transfers In
R27.Transfers Out
Special and Extraordinary Items
R27.5 Special Item
R27.6 Extraordinary Item
R27.7 Total Special and Extraordinary Items $0
R28.Change in Net Position $-13,884
R29.Net Position (Deficit), Beginning of Fiscal Year $915,574
R30.Adjustment
R31.Reason for Adjustment
R32.Net Position (Deficit), End of Fiscal Year $901,690
150,000
155,377
8,507
84
Net Position (Deficit)
R33.Net Investment in Capital Assets
R34.Restricted
R35.Unrestricted
R36.Total Net Position (Deficit)$901,690
322,169
579,521
85
Form #3
City of Saratoga
Cities' Financial Transactions Report
Internal Service Fund
Statement of Revenues, Expenses and Change in Fund Net Position
Reporting Year: 2021
R01.Internal Service Fund Name (Specify) (8 of 9) (Record Completed)632 - IT Replacement
Operating Revenues
R02.Charges for Services
R03.Other Operating Revenues
R04.Total Operating Revenues $150,000
Operating Expenses
R05.Personnel Services
R06.Contractual Services
R07.Materials and Supplies
R08.General and Administrative Expenses
R09.Depreciation and Amortization Expenses
R10.Other Operating Expenses
R11.Total Operating Expenses $17,344
R12.Operating Income (Loss)$132,656
Nonoperating Revenues
R13.Investment Earnings
R14.Gain on Disposal of Capital Assets
R15.Other Nonoperating Revenues
R16.Total Nonoperating Revenues $0
Nonoperating Expenses
R17.Interest Expense
R18.Loss on Disposal of Capital Assets
R19.Other Nonoperating Expenses
R20.Total Nonoperating Expenses 0
R21.Income (Loss) Before Capital Contributions, Transfers, and Special $132,656
and Extraordinary Items
Capital Contributions
R22.Federal
R23.State
R24.Other Capital Contributions
R25.Total Capital Contributions $0
R26.Transfers In
R27.Transfers Out
Special and Extraordinary Items
R27.5 Special Item
R27.6 Extraordinary Item
R27.7 Total Special and Extraordinary Items $0
R28.Change in Net Position $132,656
R29.Net Position (Deficit), Beginning of Fiscal Year $603,043
R30.Adjustment
R31.Reason for Adjustment
R32.Net Position (Deficit), End of Fiscal Year $735,699
150,000
17,344
86
Net Position (Deficit)
R33.Net Investment in Capital Assets
R34.Restricted
R35.Unrestricted
R36.Total Net Position (Deficit)$735,699
735,699
87
Form #3
City of Saratoga
Cities' Financial Transactions Report
Internal Service Fund
Statement of Revenues, Expenses and Change in Fund Net Position
Reporting Year: 2021
R01.Internal Service Fund Name (Specify) (9 of 9) (Record Completed)633 - Building FFE Replacement
Operating Revenues
R02.Charges for Services
R03.Other Operating Revenues
R04.Total Operating Revenues $200,000
Operating Expenses
R05.Personnel Services
R06.Contractual Services
R07.Materials and Supplies
R08.General and Administrative Expenses
R09.Depreciation and Amortization Expenses
R10.Other Operating Expenses
R11.Total Operating Expenses $59,831
R12.Operating Income (Loss)$140,169
Nonoperating Revenues
R13.Investment Earnings
R14.Gain on Disposal of Capital Assets
R15.Other Nonoperating Revenues
R16.Total Nonoperating Revenues $0
Nonoperating Expenses
R17.Interest Expense
R18.Loss on Disposal of Capital Assets
R19.Other Nonoperating Expenses
R20.Total Nonoperating Expenses 0
R21.Income (Loss) Before Capital Contributions, Transfers, and Special $140,169
and Extraordinary Items
Capital Contributions
R22.Federal
R23.State
R24.Other Capital Contributions
R25.Total Capital Contributions $0
R26.Transfers In
R27.Transfers Out
Special and Extraordinary Items
R27.5 Special Item
R27.6 Extraordinary Item
R27.7 Total Special and Extraordinary Items $0
R28.Change in Net Position $140,169
R29.Net Position (Deficit), Beginning of Fiscal Year $661,695
R30.Adjustment
R31.Reason for Adjustment
R32.Net Position (Deficit), End of Fiscal Year $801,864
200,000
29,097
30,734
88
Net Position (Deficit)
R33.Net Investment in Capital Assets
R34.Restricted
R35.Unrestricted
R36.Total Net Position (Deficit)$801,864
128,188
673,676
89
Form #15
City of Saratoga
Cities' Financial Transactions Report
Functional Revenue Details Report
Governmental Funds
Back to Form: Functional Revenue Details
Reporting Year: 2021
Functional Revenue Detail List:
Revenue Form Functional Revenue Expenditure Form Expenditure Function Amount
Taxes Transportation Taxes –
Nontransit
TransportationCommunityDevelopment Streets/Highways/Storm Drains 1,156,421
Sub Total:$1,156,421
Taxes Voter-Approved Indebtedness
Property Taxes
HealthCultureLeisure Libraries 843,291
Sub Total:$843,291
LicensesPermits Animal Licenses GeneralGovernmentPublicSafety Animal Regulation 21,090
Sub Total:$21,090
LicensesPermits Construction Permits TransportationCommunityDevelopment Community Promotion 53,203
TransportationCommunityDevelopment Construction and Engineering
Regulation
1,234,775
HealthCultureLeisure Parks and Recreation 117,804
Sub Total:$1,405,782
LicensesPermits Street and Curb Permits TransportationCommunityDevelopment Construction and Engineering
Regulation
680,429
Sub Total:$680,429
FinesForfeituresRevenue Forfeitures and Penalties TransportationCommunityDevelopment Community Promotion 25,243
GeneralGovernmentPublicSafety Police 5,766
Sub Total:$31,009
FinesForfeituresRevenue Investment Earnings HealthCultureLeisure Libraries 948
TransportationCommunityDevelopment Streets/Highways/Storm Drains 4,289
Sub Total:$5,237
FinesForfeituresRevenue Rents and Concessions HealthCultureLeisure Parks and Recreation 134,772
Sub Total:$134,772
FinesForfeituresRevenue Vehicle Code Fines GeneralGovernmentPublicSafety Police 50,614
Sub Total:$50,614
IntergovernmentalState Gasoline Tax TransportationCommunityDevelopment Streets/Highways/Storm Drains 1,252,507
Sub Total:$1,252,507
IntergovernmentalState Homeowners Property Tax
Relief
HealthCultureLeisure Libraries 2,286
Sub Total:$2,286
IntergovernmentalState Public Safety – Prop. 172 GeneralGovernmentPublicSafety Police 134,783
Sub Total:$134,783
ChargesforCurrentServices Engineering Fees, Inspection
and Other Charges
TransportationCommunityDevelopment Construction and Engineering
Regulation
133,498
Sub Total:$133,498
ChargesforCurrentServices Parks and Recreation Fees HealthCultureLeisure Parks and Recreation 2,706
Sub Total:$2,706
ChargesforCurrentServices Plan Checking Fees TransportationCommunityDevelopment Construction and Engineering
Regulation
564,651
Sub Total:$564,651
ChargesforCurrentServices Zoning Fees and Subdivision
Fees
TransportationCommunityDevelopment Planning 305,001
Sub Total:$305,001
Functional Revenue Total:$6,724,077
90
Other Functional Revenue Total:$3,166,743
Functional Revenue Grand Total:$9,890,820
91
Form #16
City of Saratoga
Cities' Financial Transactions Report
Statement of General and Functional Revenues - Governmental Funds
Taxes
Reporting Year: 2021
Functional Revenues General Revenues Total Revenues
A B C
Taxes
R01.Secured and Unsecured Property Taxes 10,491,904
R02.Supplemental Roll Secured and Unsecured Property Taxes 320,421
R03.Property Tax In-Lieu of Vehicle License Fees 4,105,308
R04.Voter-Approved Indebtedness Property Taxes 843,291 843,291
R05.Supplemental Roll Voter-Approved Indebtedness Property Taxes
R06.Property Taxes – Prior -92,055
R07.Supplemental Roll Property Taxes – Prior
R08.Pass-through Property Taxes (ABX1 26)
R09.Residual Property Taxes (ABX1 26)
R11.Parcel Tax
R12.Other Property Taxes 650,657
R13.Interest, Penalties, and Delinquent Taxes
R14.Sales and Use Taxes 925,289
R16.Transportation Taxes – Transit
R17.Transportation Taxes – Nontransit 1,156,421 1,156,421
R18.Transient Occupancy Taxes 168,178
R19.Franchises 2,338,382
R20.Business License Taxes 516,050
R21.Real Property Transfer Taxes 766,624
R22.Utility Users Taxes
R23.Construction Development Taxes 535,893
Taxes – Other
R24.Admission Tax
R25.Parking Tax
R27.Other Taxes – Other (Specify)199,107 199,107
R27a.Specify Functional Revenues Select Expenditure Function Functional Revenues
Measure B - VRF Surcharge Streets/Highways/Storm Drains
Select
Total:199,107
R27b.Specify General Revenues General Revenues
Functional Revenues General Revenues Total Revenues
A B C
R28.Total Taxes $2,198,819 $20,726,651 $22,925,470
10,491,904
320,421
4,105,308
-92,055
650,657
925,289
168,178
2,338,382
516,050
766,624
535,893
199,107 Delete
Add
Add
92
Form #17
City of Saratoga
Cities' Financial Transactions Report
Statement of General and Functional Revenues - Governmental Funds
Special Benefit Assessments
Reporting Year: 2021
Functional Revenues
Special Benefit Assessments
R01.Fire
R02.Paramedics
R03.Police
R04.Lighting
R05.Other Special Benefit Assessments (Specify)502,821
R05a.Specify Functional Revenues Select Expenditure Function
Special Assessment Streets – Trees/Landscaping
Select
Total:502,821
R06.Total Special Benefit Assessments $502,821
502,821 Delete
Add
93
Form #18
City of Saratoga
Cities' Financial Transactions Report
Statement of General and Functional Revenues - Governmental Funds
Licenses and Permits
Reporting Year: 2021
Functional Revenues General Revenues Total Revenues
A B C
Licenses and Permits
R01.Animal Licenses 21,090 21,090
R02.Bicycle Licenses
R03.Construction Permits 1,405,782 1,405,782
R04.Street and Curb Permits 680,429 680,429
R05.Other Licenses and Permits (Specify)41,279 41,279
R05a.Specify Functional Revenues Select Expenditure Function Functional Revenues
Select
R05b.Specify General Revenues General Revenues
Massage Permits
Miscellaneous License and Permits
Special Event Permits
Total:41,279
Functional Revenues General Revenues Total Revenues
A B C
R06.Total Licenses and Permits $2,107,301 $41,279 $2,148,580
4,660
36,319
300
Add
Delete
Delete
Delete
Add
94
Form #19
City of Saratoga
Cities' Financial Transactions Report
Statement of General and Functional Revenues - Governmental Funds
Fines, Forfeitures, Penalties, and Revenue from Use of Money and Property
Reporting Year: 2021
Functional Revenues General Revenues Total Revenues
A B C
Fines, Forfeitures, and Penalties
R01.Vehicle Code Fines 50,614 50,614
R03.Forfeitures and Penalties 31,009 31,009
R03.5 Other Fines (Specify)
R03.5a Specify Functional Revenues Select Expenditure Function Functional Revenues
Select
R03.5b Specify General Revenues General Revenues
Functional Revenues General Revenues Total Revenues
A B C
R04.Total Fines, Forfeitures, and Penalties $81,623 $81,623
Revenue from Use of Money and Property
R05.Investment Earnings 5,237 12,348
R06.Rents and Concessions 134,772 203,985
R07.Royalties
R09.5 Other Revenue from Use of Money and Property (Specify)
R09.5a Specify Functional Revenues Select Expenditure Function Functional Revenues
Select
R09.5b Specify General Revenues General Revenues
Functional Revenues General Revenues Total Revenues
A B C
R10.Total Revenue from Use of Money and Property $140,009 $76,324 $216,333
7,111
69,213
Add
Add
Add
Add
95
Form #20
City of Saratoga
Cities' Financial Transactions Report
Statement of General and Functional Revenues - Governmental Funds
Intergovernmental – State
Reporting Year: 2021
Functional Revenues General Revenues Total Revenues
A B C
Intergovernmental – State
R01.Homeowners Property Tax Relief 2,286 36,628
R03.Gasoline Tax 1,252,507 1,252,507
R04.Peace Officers Standards and Training
R05.Off-Highway Motor Vehicle In-Lieu Fee
R07.5 Other Intergovernmental – State (Specify)22,758 22,758
R07.5a Specify General Revenues General Revenues
Vehicle License Fee Collection in Excess
Total:22,758
Functional Revenues General Revenues Total Revenues
A B C
State Grants – Other
R08.Mandated Cost 7,578
R09.Public Safety – Prop. 172 134,783 134,783
R10.Public Safety – 2011
R31.Other State Grants – Other (Specify)294,062 294,062
R31a.Specify Functional Revenues Select Expenditure Function Functional Revenues
SB2 - Housing and Homelessness Housing
Refuse Surcharge Other Health 1
SLESF Police
Select
Total:294,062
Functional Revenues General Revenues Total Revenues
A B C
R32.Total Intergovernmental – State $1,683,638 $64,678 $1,748,316
34,342
22,758
7,578
105,690
31,646
156,726
Delete
Add
Delete
Delete
Delete
Add
96
Form #21
City of Saratoga
Cities' Financial Transactions Report
Statement of General and Functional Revenues - Governmental Funds
Intergovernmental – Federal, County, and Other Taxes In-Lieu
Reporting Year: 2021
Functional Revenues General Revenues Total Revenues
A B C
Intergovernmental – Federal
R13.Community Development Block Grant
R14.Workforce Investment Act (WIA)
R15.Other Federal Grants (Specify)958,164 958,164
R15a.Specify Functional Revenues Select Expenditure Function Functional Revenues
CARES Act Management and Support
CMAQ Streets/Highways/Storm Drains
DOT Streets/Highways/Storm Drains
Select
Total:958,164
Functional Revenues General Revenues Total Revenues
A B C
R16.Total Intergovernmental – Federal $958,164 $958,164
Intergovernmental – County
R17.County Grants of State Gasoline Tax
R18.Other County Grants (Specify)35,869 35,869
R18.5a Specify Functional Revenues Select Expenditure Function Functional Revenues
Santa Clara County - EMPG Other Culture and Leisure 1
Santa Clara County - Public Health Other Culture and Leisure 1
Santa Clara County - Vehicle Abatement Other Culture and Leisure 1
Select
Total:35,869
R18.5b Specify General Revenues General Revenues
Functional Revenues General Revenues Total Revenues
A B C
R19.Total Intergovernmental – County $35,869 $0 $35,869
R20.Other Taxes In-Lieu (Specify)
R20.5a Specify Functional Revenues Select Expenditure Function Functional Revenues
Select
R20.5b Specify General Revenues General Revenues
383,132
356,715
218,317
6,671
17,187
12,011
Delete
Delete
Delete
Add
Delete
Delete
Delete
Add
Add
Add
Add
97
Form #22
City of Saratoga
Cities' Financial Transactions Report
Statement of General and Functional Revenues - Governmental Funds
Charges for Current Services
Reporting Year: 2021
Functional Revenues
Charges for Current Services
R01.Zoning Fees and Subdivision Fees 305,001
R04.Special Police Department Services
R06.Special Fire Department Services
R07.Plan Checking Fees 564,651
R09.Animal Shelter Fees and Charges
R10.Engineering Fees, Inspection and Other Charges 133,498
R11.Street, Sidewalk, and Curb Repairs Charges
R12.Weed and Lot Cleaning Charges
R13.Sewer Service Charges
R14.Sewer Connection Fees
R15.Solid Waste Revenues
R16.Sales of Refuse
R17.First Aid and Ambulance Charges
R20.Library Fines and Fees
R23.Parking Facility Charges
R24.Parks and Recreation Fees 2,706
R25.Golf Course Fees
R26.Water Service Charges
R27.Water Connection Fees
R28.Electric Revenues
R29.Gas Revenues
R30.Airport Revenues
R31.Cemetery Revenues
R32.Housing Revenues
R33.Ports and Harbor Revenues
R34.Hospital Revenues
R35.Transit Revenues
R36.Stadium Revenues
R40.Quasi-External Transactions
R41.Other Charges for Current Services (Specify)446,147
R41a.Specify Functional Revenues Select Expenditure Function
Tech Fees Management and Support
Other Charges Other General Government 1
Waste Management Surcharge Other Health 1
Document Storage Planning
Charges for Street Landscapting Streets – Trees/Landscaping
Select
Total:446,147
43,138
37,161
227,593
10,952
127,303
Delete
Delete
Delete
Delete
Delete
Add
98
R42.Total Charges for Current Services $1,452,003
99
Form #23
City of Saratoga
Cities' Financial Transactions Report
Statement of General and Functional Revenues - Governmental Funds
Miscellaneous Revenues and Grand Totals
Go to Form: Functional Revenue Detail
Reporting Year: 2021
Functional Revenues General Revenues Total Revenues
A B C
Miscellaneous Revenues
R01.Development Impact Fees
R04.Contributions from Nongovernmental Sources
R05.Other Miscellaneous Revenues (Specify)730,573 1,488,235 2,218,808
R05a.Specify Functional Revenues Select Expenditure Function Functional Revenues
CIP Contributions Community Promotion
Project Reimbursements for Libraries Improvements Libraries
Mid-Peninsula Open Space District for Trail Construction Other Culture and Leisure 1
Project Reimbursements Streets – Trees/Landscaping
Select
Total:730,573
R05b.Specify General Revenues General Revenues
Contract Refunds
JPA Distribution
Miscellaneous Revenues
Sale of Rule 20A Credits
Total:1,488,235
Functional Revenues General Revenues Total Revenues
A B C
R10.Total Miscellaneous Revenues $730,573 $1,488,235 $2,218,808
R11.Grand Totals $9,890,820 $22,397,167 $32,287,987
31,042
5,000
431,671
262,860
109,530
139,890
30,485
1,208,330
Delete
Delete
Delete
Delete
Add
Delete
Delete
Delete
Delete
Add
100
Form #24
City of Saratoga
Cities' Financial Transactions Report
Statement of Net Expenditures - Governmental Funds
General Government and Public Safety
Go to Form: Functional Revenue Details
Reporting Year: 2021
Current Expenditures Functional Revenues Net Expenditures/(Excess Revenues)
A B C
General Government
R01.Legislative 511,526
R02.Management and Support 426,270 4,834,557
R10.Other General Government 1 37,161 -37,161
R11.Other General Government 2
R12.Total General Government $5,772,353 $463,431 $5,308,922
Public Safety
R13.Police 347,889 6,076,150
R24.Fire
R25.Emergency Medical Service
R26.Animal Regulation 21,090 194,890
R27.Weed Abatement
R28.Street Lighting
R29.Disaster Preparedness 90,650
R33.Other Public Safety 1 3,935
R34.Other Public Safety 2
R35.Total Public Safety $6,734,604 $368,979 $6,365,625
511,526
5,260,827
6,424,039
215,980
90,650
3,935
101
Form #25
City of Saratoga
Cities' Financial Transactions Report
Statement of Net Expenditures - Governmental Funds
Transportation and Community Development
Go to Form: Functional Revenue Details
Reporting Year: 2021
Current Expenditures Functional Revenues Net Expenditures/(Excess Revenues)
A B C
Transportation
R01.Streets/Highways/Storm Drains 3,187,356 -1,424,501
R02.Streets – Trees/Landscaping 892,984 -471,082
R03.Parking Facility
R04.Public Transit
R05.Airports
R06.Ports and Harbor
R07.Other Transportation 1
R08.Other Transportation 2
R09.Total Transportation $2,184,757 $4,080,340 $-1,895,583
Community Development
R10.Planning 315,953 2,353,093
R11.Construction and Engineering Regulation 2,613,353 -1,231,931
R12.Redevelopment
R13.Housing 105,690 -105,690
R14.Employment
R15.Community Promotion 109,488 261,051
R16.Other Community Development 1
R17.Other Community Development 2
R18.Total Community Development $4,421,007 $3,144,484 $1,276,523
1,762,855
421,902
2,669,046
1,381,422
370,539
102
Form #26
City of Saratoga
Cities' Financial Transactions Report
Statement of Net Expenditures - Governmental Funds
Health and Culture and Leisure
Go to Form: Functional Revenue Details
Reporting Year: 2021
Current Expenditures Functional Revenues Net Expenditures/(Excess Revenues)
A B C
Health
R01.Physical and Mental Health
R06.Hospitals and Sanitariums
R07.Solid Waste
R08.Sewers
R09.Cemeteries
R17.Other Health 1 259,239 621,708
R18.Other Health 2
R19.Total Health $880,947 $259,239 $621,708
Culture and Leisure
R20.Parks and Recreation 255,282 3,407,384
R21.Marina and Wharfs
R22.Libraries 851,525 -851,525
R23.Museums
R24.Golf Courses
R25.Sports Arenas and Stadiums
R26.Community Centers and Auditoriums
R27.Other Culture and Leisure 1 467,540 -467,540
R28.Other Culture and Leisure 2
R29.Total Culture and Leisure $3,662,666 $1,574,347 $2,088,319
880,947
3,662,666
103
Form #27
City of Saratoga
Cities' Financial Transactions Report
Statement of Net Expenditures - Governmental Funds
Public Utilities and Other Expenditures
Go to Form: Functional Revenue Details
Reporting Year: 2021
Current Expenditures Functional Revenues Net Expenditures/(Excess Revenues)
A B C
Public Utilities
R01.Water
R02.Gas
R03.Electric
R04.Other Public Utilities 1
R05.Other Public Utilities 2
R06.Total Public Utilities $0 $0 $0
Other Expenditures
R07.Other Expenditures 1
R08.Other Expenditures 2
R09.Total Other Expenditures $0 $0 $0
104
Form #28
City of Saratoga
Cities' Financial Transactions Report
Statement of Net Expenditures - Governmental Funds
Debt Service, Capital Outlay, and Grand Totals
Reporting Year: 2021
Current Expenditures Functional Revenues Net Expenditures/(Excess Revenues)
A B C
Debt Service
R01.Principal Payments on Long-Term Debt 545,000
R02.Interest Payments on Long-Term Debt 297,635
R02.5 Lease Principal
R03.Principal and Interest on Short-Term Notes and Warrants
R04.Other Debt Service 750
R05.Total Debt Service $843,385 $843,385
Capital Outlay
R06.General Government 266,913
R07.Public Safety
R08.Transportation 4,109,587
R09.Community Development 794,242
R10.Health
R11.Culture and Leisure 695,280
R12.Public Utilities
R13.Other Expenditures
R14.Total Capital Outlay $5,866,022 $5,866,022
R15.Grand Totals $30,365,741 $9,890,820 $20,474,921
545,000
297,635
750
266,913
4,109,587
794,242
695,280
105
Form #29
City of Saratoga
Cities' Financial Transactions Report
Governmental Funds
Major Object Classification
Reporting Year: 2021
Operating Expenditures
R01.Salaries and Wages
R02.Retirement Benefits
R03.Other Employee Benefits
Contract Services
R04.Private
R05.Governmental Agencies
R06.Materials and Supplies
R07.Other Operating Expenditures
R08.Total Operating Expenditures $23,656,334
Debt Service
R09.Principal Payments on Long-Term Debt
R10.Interest Payments on Long-Term Debt
R11.Lease Principal
R11.5 Principal and Interest on Short-Term Notes and Warrants
R12.Other Debt Service
R13.Total Debt Service $843,385
Capital Outlay
R14.Land
R15.Buildings and Improvements
R16.Equipment
R17.Other Capital Outlay
R18.Total Capital Outlay $5,866,022
R19.Grand Total Expenditures $30,365,741
Supplemental Data
Major Project Expenditures
R20.Pursuant to Competitive Bidding
R21.Other than Competitive Bidding
R22.Total Major Project Expenditures $5,866,022
6,850,382
1,705,274
1,020,659
2,254,555
6,655,640
5,169,824
545,000
297,635
750
5,751,987
114,035
5,866,022
106
Form #30
City of Saratoga
Cities' Financial Transactions Report
Other Financing Sources (Uses) and Change in Fund Balance - Governmental Funds
Reporting Year: 2021
R01.Excess (Deficiency) of Revenues Over (Under) Expenditures 1,922,246
Other Financing Sources (Uses)
R02.Long-Term Debt Proceeds
R03.Other Long-Term Debt Proceeds
R03.5 Lease Obligations Proceeds
R03.6 Proceeds from Refinancing on Loans, Notes, and Other
R03.7 Payments to Refinanced Loans, Notes, and Other
R04.Refunding Bonds Proceeds
R05.Premium on Bonds Issued
R06.Discount on Bonds Issued
R07.Payment to Refunded Bond Escrow Agent
R08.Demand Bonds
R09.Proceeds from Sale of Capital Assets
R10.Capital Leases
R11.Insurance Recoveries
R12.Transfers In
R13.Transfers Out
R13.5 Other Financing Sources (Uses) – Other
R14.Total Other Financing Sources (Uses)$0
Special and Extraordinary Items
R15.Special Item
R16.Extraordinary Item
R17.Total Special and Extraordinary Items $0
R18.Net Change in Fund Balance $1,922,246
R19.Fund Balance (Deficit), Beginning of Fiscal Year $20,727,451
R20.Adjustment
R21.Reason for Adjustment
R22.Fund Balance (Deficit), End of Fiscal Year $22,649,697
3,466,550
-3,466,550
107
Form #
City of Saratoga
Cities' Financial Transactions Report
Statement of Changes in Fiduciary Net Position
Fiduciary Funds
Reporting Year: 2021
Pension and Other
Employee Benefit Investment Private- Purpose Custodial
Trust Funds Trust Funds Trust Funds Funds
Additions
Contributions
R01.Employer
R02.Plan Members
R03.Private Contributions
R04.Contributions to Pooled Investments
R05.Other Contributions
R06.Total Contributions $0 $0 $0 $0
Investment Income (Loss)
R07.Net Appreciation (Depreciation) in Fair Value of
Investments
R08.Interest
R09.Dividends
R10.Other Investment Income
R11.(Investment Expense)
Securities Lending Income (Loss)
R12.Securities Lending Income
R13.(Securities Lending Expense)
R14.Net Securities Lending Income (Loss)$0 $0 $0 $0
R15.Net Investment Income (Loss)$0 $0 $0 $3,371
R15.5 Tax Revenues
R16.Receipts from Depositors
R17.Other Additions
R18.Total Additions $0 $0 $0 $2,050,040
Deductions
R19.Benefit Payments
R20.Refunds of Contributions
R21.Administrative Expenses
R22.Payments to and for Depositors
R23.Distributions from Pooled Investments
R24.Other Deductions
R25.Total Deductions $0 $0 $0 $1,990,512
R26.Change in Net Position $0 $0 $0 $59,528
R27.Net Position (Deficit), Beginning of Fiscal Year
R28.Adjustment
R29.Reason for Adjustment
R30.Net Position (Deficit), End of Fiscal Year $0 $0 $0 $1,284,483
Note:
(R29) Cus-Reason for Adjustment: Implementation GASB 84
3,371
814,745
1,231,924
1,990,512
1,224,955
Implementation GASB 84
108
Form #31
City of Saratoga
Cities' Financial Transactions Report
Long-Term Debt
Bonds and COPs
Go to Report: Detail Summary of Long-Term Debt
Reporting Year: 2021
R03.Purpose of Debt (1 of 2) (Record Completed)Saratoga Community Library Project
R04.Nature of Revenue Pledged Property Tax
R05.Percent of Pledge
R06.Debt Type General Obligation Bonds
R07.Fund Type Governmental
R09.Year of Issue
R10.Beginning Maturity Year
R11.Ending Maturity Year
R12.Principal Authorized
R13.Principal Issued to Date
R14.Principal Unspent
R15.Principal Payable, Beginning of Fiscal Year $8,337,710
R16.Adjustment to Principal in Current Fiscal Year
R17.Reason for Adjustment to Principal in Current Fiscal Year
R18.Principal Issued in Current Fiscal Year
R18.5 Bond Discount/Premium at Issuance in Current Fiscal Year
R19.Principal Paid in Current Fiscal Year
R19.5 Bond Discount/Premium Amortized in Current Fiscal Year
R20.Principal Defeased in Current Fiscal Year
R21.Principal Payable, End of Fiscal Year $7,770,818
R22.Principal Payable, Current Portion
R23.Principal Payable, Noncurrent Portion $7,183,926
R24.Interest Paid in Current Fiscal Year
R25.Principal Delinquent, End of Fiscal Year
R26.Interest Delinquent, End of Fiscal Year
R27.Amount Held in Reserve
0.01%
2011
2011
2031
11,995,000
11,995,000
545,000
21,892
586,892
297,635
109
Form #31
City of Saratoga
Cities' Financial Transactions Report
Long-Term Debt
Bonds and COPs
Go to Report: Detail Summary of Long-Term Debt
Reporting Year: 2021
R03.Purpose of Debt (2 of 2) (Record Completed)Arrowhead CFD - Series 2018
R04.Nature of Revenue Pledged Special Assessment
R05.Percent of Pledge
R06.Debt Type Mello-Roos Bonds
R07.Fund Type Select
R09.Year of Issue
R10.Beginning Maturity Year
R11.Ending Maturity Year
R12.Principal Authorized
R13.Principal Issued to Date
R14.Principal Unspent
R15.Principal Payable, Beginning of Fiscal Year $2,308,929
R16.Adjustment to Principal in Current Fiscal Year
R17.Reason for Adjustment to Principal in Current Fiscal Year
R18.Principal Issued in Current Fiscal Year
R18.5 Bond Discount/Premium at Issuance in Current Fiscal Year
R19.Principal Paid in Current Fiscal Year
R19.5 Bond Discount/Premium Amortized in Current Fiscal Year
R20.Principal Defeased in Current Fiscal Year
R21.Principal Payable, End of Fiscal Year $1,822,781
R22.Principal Payable, Current Portion
R23.Principal Payable, Noncurrent Portion $1,797,261
R24.Interest Paid in Current Fiscal Year
R25.Principal Delinquent, End of Fiscal Year
R26.Interest Delinquent, End of Fiscal Year
R27.Amount Held in Reserve
100%
2018
2020
2049
2,498,848
2,498,848
486,148
25,520
127,633
110
Summary Form #31
City of Saratoga
Cities' Financial Transactions Report
Detail Summary of Long-Term Debt
Back to Form: Long-Term Debt
Reporting Year: 2021
Year of
Issue
Principal
Payable,
Beginning of
Fiscal Year
Principal
Issued in
Current Fiscal
Year
Principal Paid
in Current
Fiscal Year
Principal
Payable, End of
Fiscal Year
Principal
Payable, Current
Portion
Principal Payable,
Noncurrent Portion
Governmental
General Obligation Bonds
Saratoga Community Library
Project
2011 8,337,710 0 545,000 7,770,818 586,892 7,183,926
Total Governmental Debt:$8,337,710 $0 $545,000 $7,770,818 $586,892 $7,183,926
Debts With No City Commitment
Mello-Roos Bonds
Arrowhead CFD - Series 2018 2018 2,308,929 0 486,148 1,822,781 25,520 1,797,261
Total Debts With No City
Commitment:
$2,308,929 $0 $486,148 $1,822,781 $25,520 $1,797,261
111
Form #35
City of Saratoga
Cities' Financial Transactions Report
Debt Service Reconciliation
Go to Report: Debt Summary
Reporting Year: 2021
Governmental Funds Internal Service Fund Enterprise Funds
Debt Payments from Debt Forms
R01.Long-Term Debt 842,635
R02.Other Long-Term Debt
R03.Construction Financing
R04.Lease Obligations
R05.Total Debt Payments from Debt Forms $842,635 $0 $0
R06.Debt Service 842,635
R07.Difference $0 $0 $0
R08.Reason for Difference
112
Summary Form #31-34
City of Saratoga
Cities' Financial Transactions Report
Debt Summary
Reporting Year: 2021
Governmental Funds Proprietary Funds
Internal Service Enterprise
Principal Paid in CY Interest Paid in CY Interest Paid in CY Interest Paid in CY
Long-Term Debt
R01.Total Certificates of Participation
R02.Total General Obligation Bonds 545,000 297,635
R03.Total Pension Obligation Bonds
R04.Total Revenue Bonds
R05.Total Other Agency Debt
R06.Total Long-Term Debt 545,000 297,635
Other Long-Term Debt
R07.Total Loans
R08.Total Notes
R09.Total Other - Leases (<10 years)
R10.Total Other Long-Term Debt
Construction Financing
R11.Total Loans
R12.Total Notes
R13.Total Other
R14.Total Construction Financing
Lease Obligations
R15.Total Contracts
R16.Total Leases
R17.Total Rent
R18.Total Other
R19.Total Lease Obligation
R20.Total Debt Payments from Debt Forms 545,000 297,635
Debt Service Principal Payments Interest Payments
R21.Principal Payments on Long Term Debt 545,000
R22.Interest Payments on Long-Term Debt 297,635
R23.Lease Principal
R24.Total 545,000 297,635
Note: The debt service section (R21:R23) is used to reconcile with the following forms:
Form 28: Statement of Net Expenditures - Governmental Funds - Debt Service, Capital Outlay, and Grand Totals
(R01:R02.5)
Form 29: Major Object Classification - Governmental Funds (R09:R11)
113
Form #36
City of Saratoga
Cities' Financial Transactions Report
Check List of Services Provided
Service
Reporting Year: 2021
Service
(Please see * below for codes to enter)
R01.Police D
R02.Fire H
R03.Emergency Medical H
R04.Street Lighting J
R05.Public Transit H
R06.Community Development - Planning A
R07.Solid Waste J
R08.Sewers H
R09.Parks and Recreation F
R10.Libraries H
R11.Water J
* Service Codes
A = Provided by Paid City Employees B = Provided by City Volunteers
Provided wholly or in part through contract with:Provided wholly or in part without contract with:
C = Another City G = Another City
D = County H = Special District or Other Public Agency
E = Private Sector I = County
F = Special District or Other Public Agency J = Private Sector
K = Service not provided within city
Number of Paid Number of Total Number of
City Employees Volunteers Employees
A B C
R12.Police Protection
R13.Police Officers
R14.Fire Protection
R15.Fire Fighters
R16.Emergency Medical
114
Form #37
City of Saratoga
Cities' Financial Transactions Report
Balance Sheet
Governmental Funds
Reporting Year: 2021
General Special Revenue Debt Service Capital Projects Permanent Total
Governmental
Funds
Assets
R01.Cash and Investments 26,690,493
R02.Investments
R03.Accounts Receivable (net)870,960
R04.Taxes Receivable
R05.Interest Receivable (net)
R06.Lease Payments Receivable
R07.Due from Other Funds
R08.Due from Other Governments
R09.Advances to Other Funds
R10.Inventories
R11.Prepaid Items 7,077
R12.Loans, Notes, and Contracts Receivable
R13.Other Assets 1
R14.Other Assets 2
R15.Other Assets 3
R16.Total Assets $19,835,246 $908,193 $791,385 $6,033,706 $0 $27,568,530
R17.Deferred Outflows of Resources
R18.Total Assets and Deferred Outflows of Resources $19,835,246 $908,193 $791,385 $6,033,706 $0 $27,568,530
Liabilities
R19.Accounts Payable 1,485,409
R20.Contracts and Retainage Payable
R21.Interest Payable
R22.Due to Other Funds
R23.Due to Other Governments
R24.Advances from Other Funds
R25.Deposits and Advances 3,433,424
R26.Loans and Notes Payable
R27.Other Liabilities 1
R28.Other Liabilities 2
R29.Other Liabilities 3
R30.Total Liabilities $4,613,664 $35,248 $0 $269,921 $0 $4,918,833
R31.Deferred Inflows of Resources
R32.Total Liabilities and Deferred Inflows of Resources $4,613,664 $35,248 $0 $269,921 $0 $4,918,833
Fund Balances (Deficits)
R33.Nonspendable 7,077
R34.Restricted 1,727,512
R35.Committed 6,763,785
R36.Assigned 6,517,513
R37.Unassigned 7,633,810
19,221,671 908,154 790,240 5,770,428
606,498 39 1,145 263,278
7,077
1,180,240 35,248 269,921
3,433,424
7,077
63,182 872,945 791,385
1,000,000 5,763,785
6,517,513
7,633,810 115
R38.Total Fund Balances (Deficits)
$15,221,582 $872,945 $791,385 $5,763,785 $0 $22,649,697
R39.Total Liabilities, Deferred Inflows of Resources,
and Fund Balances (Deficits)
$19,835,246 $908,193 $791,385 $6,033,706 $0 $27,568,530
116
Form #38
City of Saratoga
Cities' Financial Transactions Report
Statement of Net Position
Proprietary Funds
Reporting Year: 2021
Enterprise Internal Service
Assets
Current Assets
Cash and Investments
R01.Unrestricted
R02.Restricted
R03.Accounts Receivable (net)
R04.Taxes Receivable
R05.Interest Receivable (net)
R06.Due from Other Funds
R07.Due from Other Governments
R08.Inventories
R09.Prepaid Items
R10.Other Current Assets 1
R11.Other Current Assets 2
R12.Total Current Assets $0 $4,841,362
Noncurrent Assets
R13.Cash and Investments, Restricted
R14.Investments
R15.Loans, Notes, and Contracts Receivable
Capital Assets
R16.Land
R17.Buildings and Improvements (Report at cost.)
R18.Equipment (Report at cost.)
R18.5 Infrastructure (Report at cost.)
R19.Intangible Assets – Amortizable (Report at cost.)
R20.Construction in Progress
R21.Intangible Assets – Nonamortizable
R22.Other Capital Assets (Report at cost.)
R23.Less: Accumulated Depreciation/Amortization
R23.5 Net Pension Asset
R23.6 Net OPEB Asset
R24.Other Noncurrent Assets 1
R25.Other Noncurrent Assets 2
R26.Total Noncurrent Assets $0 $450,357
R27.Total Assets $0 $5,291,719
Deferred Outflows of Resources
R28.Related to Pensions
R28.5 Related to OPEB
R28.6 Related to Debt Refunding
R29.Other Deferred Outflows of Resources
R30.Total Deferred Outflows of Resources $0 $0
4,834,243
7,119
2,000,421
-1,550,064
117
R31.Total Assets and Deferred Outflows of Resources $0 $5,291,719
Liabilities
Current Liabilities
R32.Accounts Payable
R33.Contracts and Retainage Payable
R34.Interest Payable
R35.Due to Other Funds
R36.Due to Other Governments
R37.Deposits and Advances
R38.Accrued Compensated Absences
R39.Long-Term Debt, Due Within One Year 0 0
R40.Other Long-Term Liabilities, Due Within One Year
R41.Other Current Liabilities 1
R42.Other Current Liabilities 2
R43.Total Current Liabilities $0 $215,184
Noncurrent Liabilities
R44.Deposits and Advances, Net of Current Portion
R45.Compensated Absences, Net of Current Portion
R46.General Obligation Bonds
R47.Revenue Bonds
R48.Certificates of Participation
R49.Other Bonds
R50.Loans (Other Long-Term Debt)
R51.Notes (Other Long-Term Debt)
R52.Other (Other Long-Term Debt)
R53.Construction Financing – Federal
R54.Construction Financing – State
R55.Lease Principal
R56.Net Pension Liability
R57.Net OPEB Liability
R58.Other Noncurrent Liabilities 1
R59.Other Noncurrent Liabilities 2
R60.Total Noncurrent Liabilities $0 $0
R61.Total Liabilities $0 $215,184
Deferred Inflows of Resources
R62.Related to Pensions
R62.5 Related to OPEB
R62.6 Related to Debt Refunding
R63.Other Deferred Inflows of Resources
R64.Total Deferred Inflows of Resources $0 $0
R65.Total Liabilities and Deferred Inflows of Resources $0 $215,184
R66.Total Net Position (Deficit)$0 $5,076,535
Net Position (Deficit)
R67.Net Investment in Capital Assets 450,357
R68.Restricted
R69.Unrestricted 4,626,178
87,980
87,355
39,849
118
R70.Total Net Position (Deficit)$0 $5,076,535
R71.Total Liabilities, Deferred Inflows of Resources, and Net Position (Deficit)$0 $5,291,719
119
Form #
City of Saratoga
Cities' Financial Transactions Report
Statement of Fiduciary Net Position
Fiduciary Funds
Reporting Year: 2021
Pension and Other
Employee Benefit Investment Private- Purpose Custodial
Trust Funds Trust Funds Trust Funds Funds
Assets
R01.Cash and Investments
Investments, at Fair Value
R02.Short-Term Investments
R03.U.S. Government Obligations
R04.Municipal Bonds
R05.Domestic Corporate Bonds
R06.International Bonds
R07.Domestic Stocks
R08.International Stocks
R09.Real Estate
R10.Private Equity
R11.Hedge Funds
R12.Other Investments
R13.Total Investments $0 $0 $0 $0
R14.Receivables (net)
R14.5 Other Current Assets
R15.Due from Other Governments
Capital Assets
R15.5 Capital Assets, Not Being Depreciated
R15.6 Other Capital Assets, Net of Depreciation
R15.7 Net Pension Asset
R15.8 Net OPEB Asset
R15.9 Other Noncurrent Assets
R19.Total Assets $0 $0 $0 $1,418,103
Deferred Outflows of Resources
R20.Related to Pensions
R20.5 Related to OPEB
R20.6 Related to Debt Refunding
R20.7 Other Deferred Outflows of Resources
R20.8 Total Deferred Outflows of Resources 0 0 0 0
R21.Total Assets and Deferred Outflows of Resources $0 $0 $0 $1,418,103
Liabilities
R22.Accounts Payable
R23.Deposits and Advances
R23.5 Other Current Liabilities
R24.Due to Other Governments
R24.5 Net Pension Liability
R24.6 Net OPEB Liability
1,417,803
300
133,620
120
R24.7 Other Long-Term Liabilities
R28.Total Liabilities $0 $0 $0 $133,620
Deferred Inflows of Resources
R29.Related to Pensions
R29.5 Related to OPEB
R29.6 Related to Debt Refunding
R29.7 Other Deferred Inflows of Resources
R29.8 Total Deferred Inflows of Resources 0 0 0 0
R30.Total Liabilities and Deferred Inflows of Resources $0 $0 $0 $133,620
Net Position Restricted for
R31.Pension and Other Employee Benefits
R32.Investment Trusts
R33.Private-Purpose Trusts
R34 Custodial Funds 1,284,483
R35.Total Net Position $0 $0 $0 $1,284,483
121
Form #40
City of Saratoga
Cities' Financial Transactions Report
Noncurrent Assets, Deferred Outflows of Resources,
Noncurrent Liabilities, and Deferred Inflows of Resources
Governmental Funds
Reporting Year: 2021
Noncurrent Assets/Deferred Noncurrent Liabilities/Deferred
Outflows of Resources Inflows of Resources
Noncurrent Assets
Capital Assets
R01.Land
R02.Buildings and Improvements (Report at cost.)
R03.Equipment (Report at cost.)
R04.Infrastructure (Report at cost.)
R05.Intangible Assets – Amortizable (Report at cost.)
R06.Construction in Progress
R07.Intangible Assets – Nonamortizable
R08.Other Capital Assets (Report at cost.)
R09.Less: Accumulated Depreciation/Amortization
R10 Net Pension Asset
R11 Net OPEB Asset
R12 Other Noncurrent Assets 1
R13 Other Noncurrent Assets 2
R14 Other Noncurrent Assets 3
R15.Total Noncurrent Assets $124,991,908
Deferred Outflows of Resources
R16 Related to Pensions
R17 Related to OPEB
R18 Related to Debt Refunding
R19 Other Deferred Outflows of Resources
R20.Total Deferred Outflows of Resources $2,785,827
R21.Total Noncurrent Assets and Deferred Outflows of Resources $127,777,735
Noncurrent Liabilities
R22.Deposits and Advances
R23.Compensated Absences
R24.General Obligation Bonds 7,770,818
R25.Revenue Bonds
R26.Certificates of Participation
R27.Other Bonds
R28.Loans (Other Long-Term Debt)
R29.Notes (Other Long-Term Debt)
R30.Other (Other Long-Term Debt)
R31.Construction Financing – Federal
R32.Construction Financing – State
R33.Lease Principal
R34.Net Pension Liability
20,160,713
27,370,739
2,269,290
113,118,066
9,094,203
-47,021,103
2,785,827
995,428
8,204,013
122
R35.Net OPEB Liability
R36.Other Noncurrent Liabilities 1
R37.Other Noncurrent Liabilities 2
R38.Other Noncurrent Liabilities 3
R39.Total Noncurrent Liabilities $17,089,259
Deferred Inflows of Resources
R40 Related to Pensions
R41 Related to OPEB
R42 Related to Debt Refunding
R43 Other Deferred Inflows of Resources
R44.Total Deferred Inflows of Resources $1,925,054
R45.Total Noncurrent Liabilities and Deferred Inflows of Resources $19,014,313
119,000
1,925,054
123
Form #41
City of Saratoga
Cities' Financial Transactions Report
Summary and Statistics
Reporting Year: 2021
Summary
Governmental Funds Proprietary Funds
R01.Revenues 32,287,987 3,402,821
R02.Expenditures/Expenses 30,365,741 2,701,602
R03.Excess (Deficiency) of Revenues Over (Under) Expenditures $1,922,246
R04.Income (Loss) Before Capital Contributions, Transfers, and Special $701,219
and Extraordinary Items
R05.Other Financing Sources (Uses)
R06.Capital Contributions
R07.Proprietary Fund Transfers In (Out)
R08.Special and Extraordinary Items
R09.Change in Fund Balance/Net Position $1,922,246 $701,219
R10.Fund Balance/Net Position (Deficit), Beginning of Fiscal Year $20,727,451 $4,375,316
R11.Adjustments (Specify)0 0
R11a.Specify Governmental Fund Adjustments
R11b.Specify Proprietary Fund Adjustments
R12.Fund Balance/Net Position (Deficit), End of Fiscal Year $22,649,697 $5,076,535
Statistics
R13.Current Transient Occupancy Tax Rate
R14.Effective Date of Current Transient Occupancy Tax Rate
R15.Current Utility User Tax Rate
R16.Appropriations Limit
R17.Total Annual Appropriations Subject to the Limit
10
01/01/2002
48,202,474
16,256,000
Add
Add
124
Form #42
City of Saratoga
Cities' Financial Transactions Report
Parcel Tax - Statistical Data
(To Be Completed by Levying Entity)
Reporting Year: 2021
Parcel Tax Name (1 of 1) (Record Completed)Community Facilities District No. 2016-1
A.The Type and Rate of Parcel Tax Imposed
All Residential
Parcel Tax Rate
Dollar Amount Base Notes
Parcel (Flat Rate)Single-Family
Select
Select
B.The Number of Parcels Subject to the Parcel Tax
C.The Number of Parcels Exempt from the Parcel Tax
D.The Sunset Date of the Parcel Tax, if any
E.The Amount of Revenue Received from the Parcel Tax (Annually)
F.The Manner in Which the Revenue Received from the Parcel Tax is Being Used
(Please check all box(es) applicable or the box(es) with the closest description that apply.)
Agriculture and Fair Library Services
Air Quality and Pollution Control Lighting and Lighting Maintenance
Airport Purpose Local and Regional Planning or Development
Ambulance Service and Emergency Medical Services Memorial
Amusement Museums and Cultural Facilities
Animal Control Parking
Broadband and Cable Services Pest Control, Mosquito Abatement and Vector Control
Cemetery Police Protection, Personal Safety, and Public Safety
Conduit Financing Recreation and Park, Open Space
Drainage and Drainage Maintenance Resource Conservation
Electric Purpose Snow Removal
Erosion Control Streets, Roads, and Sidewalks
Financing or Constructing Facilities Television Translator Station Facilities
Fire Protection, Fire Prevention, and Fire Suppression Trade and Commerce
Flood Control Transit
Gas Purpose Transportation
Graffiti Abatement Underground Electric and Communication Facilities
Harbor and Port Purpose Veterans Buildings and Institutions
Hazardous Material Emergency Response Water Conservation
Health Waste Management
Hospital Purpose Water Services and Irrigation
Land Reclamation Weed Abatement
Landscaping
$7,000
19
06/30/2048
130,980
Delete Type
Delete
Add
Add Type
125
City of Saratoga
Cities Financial Transactions Report
Footnotes
Fiscal Year: 2021
FORM DESC FIELD NAME FOOTNOTES
InternalServiceFund (R03)OtherOperatingRevenues (611 - General Liability) Safety Grants, Insurance Claim Reimbursements
InternalServiceFund (R04)TotalOperatingRevenues (611 - General Liability) Interfund charges were higher to fund general liability
reserves
InternalServiceFund (R07)MaterialsandSupplies (611 - General Liability) SCO: Per preparer, there are not any materials and
supplies expenses in the CY
InternalServiceFund (R10)OtherOperatingExpenses (611 - General Liability) Claims deductibles
SCO: Per preparer, there was a reimbursement of expenses claimed within the
same fiscal year however a small portion of the expenses were incurred in a
prior
fiscal year and deemed to immaterial to reclassify to revenue.
InternalServiceFund (R03)OtherOperatingRevenues (612 - Workers Comp) Wellness grant
InternalServiceFund (R06)ContractualServices (612 - Workers Comp) SCO: Per city, there are no contractual services
expenses in this CY.
InternalServiceFund (R10)OtherOperatingExpenses (612 - Workers Comp) Overhead charges
InternalServiceFund (R03)OtherOperatingRevenues (621 - Office Support) Postage Charges
InternalServiceFund (R03)OtherOperatingRevenues (622 - IT Services) EV Energy Sales
InternalServiceFund (R04)TotalOperatingRevenues (622 - IT Services) Increasd interfund charges to cover increases to IT costs
InternalServiceFund (R10)OtherOperatingExpenses (622 - IT Services) Administrative, meeting expenses, etc.
InternalServiceFund (R04)TotalOperatingRevenues (623 - Vehicle Maintenance) SCO: Per preparer, the operations in this fund is
monitored and controlled from
year to year to maintain funds and control the budgets. Therefore, the
revenues
need to cover operating costs may not fluctuate from year to year. This is the
nature of a correctly maintained internal service fund when services are closely
monitored.
InternalServiceFund (R10)OtherOperatingExpenses (623 - Vehicle Maintenance) Administrative Overhead
InternalServiceFund (R10)OtherOperatingExpenses (624 - Building Maintenance) Administrative Overhead
InternalServiceFund (R04)TotalOperatingRevenues (631 - Equipment Replacement) SCO: Per preparer, the operations in this fund
is monitored and controlled from
year to year to maintain funds and control the budgets. Therefore, the
revenues
need to cover operating costs may not fluctuate from year to year. This is the
nature of a correctly maintained internal service fund when services are closely
monitored.
InternalServiceFund (R10)OtherOperatingExpenses (631 - Equipment Replacement) Overhead and administrative expenses
InternalServiceFund (R04)TotalOperatingRevenues (632 - IT Replacement) SCO: Per preparer, the operations in this fund is
monitored and controlled from
year to year to maintain funds and control the budgets. Therefore, the
revenues
need to cover operating costs may not fluctuate from year to year. This is the
nature of a correctly maintained internal service fund when services are closely
monitored.
InternalServiceFund (R04)TotalOperatingRevenues (633 - Building FFE Replacement) SCO: Per preparer, the operations in this
fund is monitored and controlled from
year to year to maintain funds and control the budgets. Therefore, the
revenues
need to cover operating costs may not fluctuate from year to year. This is the
nature of a correctly maintained internal service fund when services are closely
monitored.
InternalServiceFund (R10)OtherOperatingExpenses (633 - Building FFE Replacement) Projects not meeting capitalization threshold
Taxes (R02)Gen-
SupplementalRollSecuredandUnsecuredPropertyTaxes
Supplemental tax roll was higher than in prior years
Taxes (R04)Func-VoterApprovedIndebtednessPropertyTaxes Tax rates and values increased
Taxes (R12)Gen-OtherPropertyTaxes Excess ERAF
Taxes (R17)Func-TransportationTaxesNontransit SCO: Measure B funding, a measure passed to raise taxes for the Valley
Transportation Agency (VTA)
Taxes (R21)Gen-RealPropertyTransferTaxes There were more homes sales
LicensesPermits (R03)Func-ConstructionPermits There was more construction activity and more applications
LicensesPermits (R04)Func-StreetandCurbPermits More activity related to streets and curb permits. 2020 was a down year
because of COVID
126
FinesForfeituresRevenue (R05)Gen-InvestmentEarnings General market declines
FinesForfeituresRevenue (R06)Func-RentsandConcessions Decline in property rentals
FinesForfeituresRevenue (R06)Gen-RentsandConcessions Cell tower leases were reported as other in the prior year
ChargesforCurrentServices (R01)ZoningFeesandSubdivisionFees Increase in activity related to new development and prior year was a down year
due to COVID
ChargesforCurrentServices (R10)EngineeringFeesInspectionandOtherCharges Increase activity related to new development and prior year was a down year
due to COVID
MiscellaneousRevenues (R05a)Other-FunctionalRevenues SCO: Per preparer, this is a CIP project reimbursement for Library
improvements from the local foundation and is earmarked every year or at least
has been for the last few years.
MiscellaneousRevenues (R05b)Other-SpecifyGeneralRevenues SCO: Per preparer, Rule 20A is a subprogram of Rule 20 that allocates
ratepayer-funded work credits to California's communities to fund utility
underground conversion projects. Rule 20A projects are nominated by cities or
counties and are paid for by customers through their electric utility bill.
GeneralGovernmentPublicSafety (R01)CurrExp-Legislative Some expenses were erroneously included in Legislative in the prior year that
were management and support
GeneralGovernmentPublicSafety (R02)CurrExp-ManagementSupport Prior year was a down year due to COVID and Some expenses were
erroneously included in Legislative in the prior year that were management and
support.
SCO: Per preparer, CARES Act related expenditures of $271,833 are included
in this line, col A.
GeneralGovernmentPublicSafety (R26)CurrExp-AnimalRegulation SCO: Per preparer, this is based on a mult-year contract with the San Jose
Animal Control. The fees did not change.
GeneralGovernmentPublicSafety (R33)CurrExp-OtherPublicSafety1 Miscellaneous public safety costs
TransportationCommunityDevelopment (R02)CurrExp-StreetsTreesLandscaping Less activity in the current year
HealthCultureLeisure (R17)CurrExp-OtherHealth1 Environmental Services
HealthCultureLeisure (R22)CurrExp-Libraries SCO: Per preparer, the library is a function of Santa Clara County. Revenue is
from voter approved indebtedness reported in the taxes form.
HealthCultureLeisure (R27)CurrExp-OtherCultureLeisure1 SCO: Per preparer, $410,039 of expenditures was included with capital outlay,
culture and leisure - Form 28, R11.
DebtServiceCapitalOutlayGrandTotals (R04)CurrExp-OtherDebtService Administration fees
DebtServiceCapitalOutlayGrandTotals (R06)CurrExp-GeneralGovernment SCO: Per preparer, increase is due to there were multiple projects with
allocations to this function based on general and administrative time and effort
included in the project costs.
DebtServiceCapitalOutlayGrandTotals (R09)CurrExp-CommunityDevelopment SCO: Per preparer, increase is due to multiple CD lobby remodel, Senior
Center and Bocci Ball Court
DebtServiceCapitalOutlayGrandTotals (R11)CurrExp-CultureLeisure SCO: Per preparer, decrease is due to Saratoga to the Sea Trail Project.
MajorObjectClassification (R03)OtherEmployeeBenefits Insurance premiums and related benefits
MajorObjectClassification (R12)OtherDebtService Admin fees
MajorObjectClassification (R21)OtherthanCompetitiveBidding None
OtherFinancingSourcesChangeinFundBalance (R12)TransfersIn SCO: Per preparer, transfer in from:
1. General fund $2,885,500. Of this amount, $1,380,500 was allocated street,
sidewalk, and storm drain repair, $795,000 for park and trail improvements,
$500,000 for City facilities projects and $285,000 for various administrative
projects.
2. Capital Improvement Fund $75,000 for operating purposes
3. Capital Improvement Fund $506,050 for closed CIP projects
ACFR page 57
OtherFinancingSourcesChangeinFundBalance (R13)TransfersOut SCO: Per preparer, transfer out to:
1. Capital Improvement Fund $2,885,500. Of this amount, $1,380,500 was
allocated street, sidewalk, and storm drain repair, $795,000 for park and trail
improvements, $500,000 for City facilities projects and $285,000 for various
administrative projects.
2. Capital Improvement Fund $75,000 for operating purposes
3. General Fund $506,050 for closed CIP projects
ACFR page 57
ChangesNetPositionFiduciaryFund (R17)Cus-OtherAdditions Charges for services, transfers from other custodial funds
Charges for services $297,152
Transfers from other custodial funds - $356,840
Early bond redemptions - $569,997
Other revenue - $7,935
127
Total Footnote: 58
ChangesNetPositionFiduciaryFund (R24)Cus-OtherDeductions Personnel Costs $431,814
Professional Services $470,324
Fees and charges $60,614
Materials and Supplies $10,831
Rent $23,778
Travel and Meetings $3,019
Utilities $7,402
Transfers to other custodial funds $356,840
Debt service payments for community facilities districts $613,781
ProprietaryFunds (R41)IntrnServ-OtherCurrentLiabilities1 Accrued payroll and benefits
ProprietaryFunds (R42)IntrnServ-OtherCurrentLiabilities2 Other payables
ProprietaryFunds (R56)IntrnServ-NetPensionLiability NPL not reported in ISF
ProprietaryFunds (R57)IntrnServ-NetOPEBLiability NOL not reported in ISF
NoncurrentAssetsLiabilities (R35)Liab-NetOPEBLiability None
NoncurrentAssetsLiabilities (R36)Liab-OtherNoncurrentLiabilities1 SCO: Interest Payable
128
SARATOGA CITY COUNCIL
MEETING DATE: March 16, 2022
DEPARTMENT: Community Development Department
PREPARED BY: Christopher Riordan, Senior Planner
SUBJECT: 2021 General Plan Housing Element Annual Progress Report
RECOMMENDED ACTION:
Adopt the attached Resolution accepting the 2021 General Plan Housing Element Annual
Progress Report and direct staff to file the report with the Governor’s Office of Planning and
Research (OPR) and the Department of Housing and Community Development (HCD).
BACKGROUND:
Government Code Section 65400 requires the City Council to review and accept an annual report
on the status of their progress in implementing the Housing Element. This report must be
submitted every year to HCD and OPR to fulfill the State mandated reporting requirements.
For the 2021 reporting period the City of Saratoga added 71 net new housing units which
included:
• 8 deed-restricted accessory dwelling units (Rental limited to low-income persons).
• 58 accessory dwelling units with no rental limitations.
• 5 new single-family homes.
Saratoga’s 2015-2023 Regional Housing Needs Allocation (RHNA) is a total of 439 housing
units in the following income level categories. For the reporting periods of 2015-2021, the City
has added a total of 225 net new housing units.
Income Level 2015-2023 RHNA 2015-2021 City of Saratoga
Very Low 147 0
Low 95 83 deed restricted ADUs
Moderate 104 105 ADUs
Above Moderate 93 37 new single-family homes
Total 439 225
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2021 General Plan Housing Element Annual Progress Report
March 16, 2022
Senate Bill 35 provides a streamlined, ministerial approval process for qualifying development
applications that are consistent with objective planning standards. One of the eligibility
requirements for SB35 is that the location of a proposed development be in a jurisdiction, as
determined by HCD, which has not issued enough building permits to satisfy their RHNA for the
reporting period.
HCD utilizes the City’s Annual Housing Element Progress Report to evaluate and determine
Saratoga’s “performance” in meeting its 2015-2023 RHNA. According to HCD’s current SB35
Statewide Determination Summary, Saratoga is one of 285 jurisdictions (including cities and
counties) in the state subject to SB35 streamlining provisions for proposed development with the
lower affordable threshold of 10% for insufficient progress towards RHNA Above Moderate
units. There are 225 jurisdictions subject to the 50% affordability threshold for falling below
RHNA lower income units. Only 29 of the 539 California jurisdictions are meeting RHNA
allocations and are not subject to SB 35 streamlining provisions.
ATTACHMENTS:
Attachment A: Resolution
Attachment B: 2021 Housing Element Annual Progress Report
130
RESOLUTION NO. 22-____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA
ACCEPTING THE 2021 GENERAL PLAN HOUSING ELEMENT ANNUAL
PROGRESS REPORT AND DIRECTING STAFF TO FILE THE REPORT WITH THE
GOVERNOR’S OFFICE OF PLANNING AND RESEARCH (OPR) AND THE
DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT (HCD)
WHEREAS, Government Code Section 65400 requires that an Annual Progress Report
be prepared highlighting the progress made on implementation of the Housing Element; and
WHEREAS, the Annual Progress Report is to be reviewed and accepted by the City
Council and subsequently filed with OPR and HCD; and
NOW, THEREFORE BE IT RESOLVED, that the Saratoga City Council has reviewed and
accepted the 2021 Housing Element Annual Progress Report and hereby directs staff to file the
report with OPR and HCD.
The above and foregoing resolution was passed and adopted at a regular meeting of the Saratoga
City Council held on the 16th day of March 2022 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Tina Walia, Mayor
ATTEST:
Britt Avrit, City Clerk
131
Jurisdiction SARATOGA ANNUAL ELEMENT PROGRESS REPORT
Reporting Year 2021 (Jan. 1 - Dec. 31)Housing Element Implementation
Planning Period 5th Cycle 01/31/2015 - 01/31/2023 (CCR Title 25 §6202)
1 3 4
RHNA Allocation
by Income Level 2015 2016 2017 2018 2019 2020 2021 2022 2023 Total Units to
Date (all years)
Total Remaining
RHNA by Income
Level
Deed Restricted - - - - - - - - -
Non-Deed Restricted - - - - - - - - -
Deed Restricted 7 11 14 14 17 12 8 - -
Non-Deed Restricted - - - - - - - - -
Deed Restricted - - - - - - - - -
Non-Deed Restricted 1 1 4 4 8 29 58 - -
Above Moderate 93 6 6 7 7 3 3 5 - - 37 56
439
14 18 25 25 28 44 71 - - 225 215
Note: units serving extremely low-income households are included in the very low-income permitted units totals and must be reported as very low-income units.
12
Please note: For the last year of the 5th cycle, Table B will only include units that were permitted during the portion of the year that was in the 5th cycle. For the first year of the 6th cycle, Table B will include units that were
permitted since the start of the planning period.
Total RHNA
Total Units
Income Level
Very Low
Low
Please note: The APR form can only display data for one planning period. To view progress for a different planning period, you may login to HCD's online APR system, or contact HCD staff at apr@hcd.ca.gov.
-
-
This table is auto-populated once you enter your jurisdiction name and current year data. Past
year information comes from previous APRs.
105 Moderate
147
95
104
Please contact HCD if your data is different than the material supplied here
83
2
Table B
Regional Housing Needs Allocation Progress
Permitted Units Issued by Affordability
147
132
SARATOGA CITY COUNCIL
MEETING DATE: March 16, 2022
DEPARTMENT: Administrative Services
PREPARED BY: Nick Pegueros, Administrative Services Director
SUBJECT: Fiscal Year 2022 Mid-Year General Fund Budget Status Report and
Budget Amendment
RECOMMENDED ACTION:
Receive Fiscal Year 2022 (FY 22) mid-year General Fund budget status report and adopt a
resolution amending the fiscal year ending June 30, 2022 (FY 22) budget.
BACKGROUND:
The City Council adopted the FY 22 budget at their June 16, 2021 meeting. A mid-year budget
status report identifies new information or trends in either revenue or expense that materially
diverge from the City Council’s adopted budget. The mid-year status report is also the opportunity
for City Council to direct potential modification in public safety service levels for the upcoming
fiscal year.
DISCUSSION:
Overview
Operating revenues and expenditures are on budget through the end of February, or two-thirds of
the way through FY 22 and represent the City’s structural budget. FY 22 General Fund revenues
are $1,467,006 higher, or +10.7 percent, compared to the same period in FY 21 once adjusted to
remove one-time funds. FY 21 actuals include receipt of CARES stimulus funds of $383,132 and
proceeds from the sale of Rule 20A allocations of $1,208,329.80. This growth is largely the result
of continued strength in property taxes and a modest recovery in sales and hotel taxes. FY 22
General Fund expenditures are $228,315 higher, or +1.6 percent, compared to the same period in
FY 21, as planned in the City’s pandemic recovery budget.
The net impact of trends experienced in the first eight months of the fiscal year indicates a budget
surplus at the close of the current fiscal year, June 30, 2022. We recommend a one-time budget
amendment for Community Development totaling $65,000, offset by a corresponding increase in
the Department’s fee revenue. The suggested amendments are discussed in the budget amendments
section to follow.
133
Revenues as of February 28
After eight months of activity in the current fiscal year, major revenues are tracking ahead of the
adopted budget. Table 1 summarizes the current year's actual revenues compared to the adopted
budget to assess whether the adopted budget reasonably reflects FY 22 revenue. Table 2
summarizes the current year's actual revenues compared to actuals for the same period of the
previous fiscal year. The year-over-year comparison places current year receipts into context and
helps to identify any areas of concern.
Table 1: FY 22 Budget to Actual General Fund Revenues
Adopted Budget Actuals as of 2/28/22 Actuals as % of budget
Revenue
Taxes 20,597,386 12,118,958 59%
Fees, Licenses & Permits 1,685,460 1,537,721 91%
Charges for Services 881,750 636,966 72%
Fines and Forfeitures 85,100 44,380 52%
Intergovernmental 540,100 436,255 81%
Other Income 534,500 346,071 65%
Total 24,324,296 15,120,350 62%
Table 2: General Fund Actual Revenues Comparison
Fiscal Year to Date as of February 28 Year-over-Year Change
FY 22 FY 21 $ %
Revenue
Taxes 12,118,958 10,926,867 1,192,091 11%
Fees, Licenses & Permits 1,537,721 1,419,164 118,556 8%
Charges for Services 636,966 635,530 1,436 0%
Fines and Forfeitures 44,380 47,067 (2,687) -6%
Intergovernmental 436,255 403,483 32,772 8%
Other Income 346,071 221,233 124,838 56%
Total 15,120,350 13,653,343 1,467,006 10.7%
Taxes. Taxes comprise approximately 84 percent of operating revenue, with property taxes
representing the single largest revenue source. Its disbursement schedule does not allow for a
straight-line analysis of this category. Taxes include property, sales, business license, franchise,
and hotel taxes. Cities receive most of their property tax allocation in two disbursements:
December and April. The timing of payments is an important consideration when reviewing Table
1. Table 2, however, provides a different view of taxes and highlights strength in the category
absent timing differences.
Fees, licenses and permits. Fees, licenses, and permits include fees for services provided by
Community Development, Public Works, and Recreation. As of February, building inspection fee
collections are 81% of the adopted budget, with the possibility of exceeding budget by year-end if
past trends continue into the current year. Another revenue of note is the General Plan Update
134
surcharge applied to planning applications to support future updates to the General Plan. As of
February, the surcharge collected is $72,652.49 over the $100,000 adopted FY 22 budget.
Intergovernmental and Other Income. Intergovernmental FY 21 actual revenues in Table 2 are
adjusted to remove $383,132 in one-time grant revenue from federal stimulus funds (CARES Act).
Other Income FY 21 actual revenues in Table 2 are adjusted to remove $1,208,329.80 in one-time
proceeds from the sale of PG&E Rule 20A utility undergrounding credits.
Expenditures as of February 28
After eight months of activity in the current fiscal year, major expenditures are slightly lower than
the adopted budget. Table 3 summarizes the current year's actual spending compared to the adopted
budget to assess whether the adopted budget reasonably reflects FY 22 expenditures. Table 4
summarizes the current year's actual expenditures compared to actuals for the same period of the
previous fiscal year. The year-over-year comparison places current year receipts into context and
helps to identify any areas of concern.
Table 3: FY 22 Budget to Actual General Fund Expenditures
Adopted
Budget
Actuals as of
2/28/22
Actuals as % of
budget
Expenditure
Salaries and Benefits 10,363,635 6,551,565 63%
Contract & Professional Services 9,682,835 5,866,395 61%
Utilities, Materials & Supplies 691,475 366,379 53%
Internal Services and Fees 3,898,221 1,794,115 46%
Other 392,975 199,816 51%
Total 25,029,141 14,778,270 59%
Table 4: Year-over-Year General Fund Actual Expenditures
Fiscal Year-to-Date as of February 28
Year-over-Year
Change
FY 22 FY 21 $ %
Expenditure
Salaries and Benefits 6,551,565 6,407,736 143,829 2%
Contract & Professional Services 5,866,395 5,579,313 287,082 5%
Utilities, Materials & Supplies 366,379 411,424 (45,045) -11%
Internal Services and Fees 1,794,115 1,831,858 (37,743) -2%
Other 199,816 319,623 (119,808) -37%
Total 14,778,270 14,549,954 228,315 1.6%
Major expenditures are well below the 63 to 67 percent mark typically expected by the end of
February, with minor fluctuations depending on the timing of salary and benefits disbursements.
The following highlights two areas of consideration in the mid-year budget review:
135
1. Public Safety Service Levels – The City’s contracts with the Santa Clara County Sheriff’s
Office for public safety services, and the current contract expires on June 30, 2024. The
agreement allows for service level modifications in the upcoming fiscal year if identified
by the end of March. This timeframe allows for the dialogue necessary to calculate the
budgetary impacts of the requested change. In the absence of any changes in service level,
public safety costs provided by the Sheriff will increase based on provisions included in
the contract.
2. Emergency Tree Removals – One area we are monitoring is the rapid depletion of our FY
22 emergency tree removal budget. We use contract services to mitigate hazards presented
by tree failures on City-owned land, which typically present themselves in high-wind
weather. Extreme weather events this fiscal year have resulted in year-to-date expenditures
exceeding the $70,000 budget by $16,490. The historical volatility of spending in this
account suggests that a prudent budgetary measure is to rely on current-year budget savings
for both the current and any future budget overruns. If the current year's savings are
inadequate to balance the budget at year-end, we will return to City Council to request the
necessary amendments.
Budget Amendments
City staff recommend the following budget adjustment to properly reflect a one-time demand for
additional contract services.
1. $15,000 Supplemental building inspection - The City contracts with 4Leaf, Inc. for
supplemental building inspections, and the firm provides scalable staffing with contract
personnel familiar with the area, residents, and City staff. The original budget approved by
the City Council for building inspection services in FY 2021/2022 was $40,000. This fiscal
year had presented unique staffing challenges and unforeseen operational impacts due to
COVID-19 and quarantine requirements, drawing down the budget for supplemental
services quicker than anticipated. The additional $15,000 should be adequate to cover any
needs that may arise between now and the end of the fiscal year. The $15,000 increase in
professional services expenditure is offset by a corresponding increase in building
inspection revenue.
FISCAL IMPACT
The net impact of recommended budget adjustments is zero with Community Development fee
revenue increasing which offsets the one-time expenditure increase of $15,000.
ATTACHMENT:
Attachment A – Resolution
136
RESOLUTION NO. 22-____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA
AMENDING THE FISCAL YEAR 2022 BUDGET
WHEREAS, City Council adopted the Fiscal Year 2022 budget on June 16, 2022; and
WHEREAS, City Council received a mid-year General Fund budget status report; and
WHEREAS, Upon review of the status report, a mid-year budget amendment is necessary to
maintain building inspection service levels;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Saratoga hereby
authorizes the following:
1. Amendment of the Fiscal Year 2022 General Fund revenue and expenditure budget in the
amount of $15,000 for Community Development contract services for supplemental
building inspections; and
2. Authorize City Manager authority to amend agreement with 4Leaf, Inc by $15,000 to
perform the required services.
BE IT FURTHER RESOLVED, the above and foregoing resolution was passed and adopted at
a regular meeting of the Saratoga City Council held on 16th day of March 2022 by the following
vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
Tina Walia, Mayor
ATTEST:
DATE:
Britt Avrit, MMC, City Clerk
137
138
139
140
141
142
143
144
145
146
SARATOGA CITY COUNCIL
MEETING DATE: March 16, 2022
DEPARTMENT: Administrative Services
PREPARED BY: Nick Pegueros, Administrative Services Director
Gina Scott, Administrative Analyst
SUBJECT: Draft Fiscal Year 2023 Capital Improvement Program Budget Review
RECOMMENDED ACTION:
Review and provide direction on the draft Fiscal Year 2023 (FY 23) Capital Improvement Program
(CIP) budget for inclusion in the annual budget.
BACKGROUND:
This staff report begins the annual discussion to refine the CIP for the upcoming fiscal year as
outlined in our CIP Project Process Policy (Attachment A.). The CIP process occurs in four
meetings, with the first two focused on the CIP independent of the operating budget. The second
two meetings present the CIP as a component of the City’s complete financial plan for the
upcoming fiscal year. Attachment B provides the budget calendar for FY 23. CIP direction in early
April is necessary to complete the full FY 23 budget in time for the new fiscal year which begins
July 1.
In this first meeting, we seek City Council request for clarification or additional information
needed for the CIP study session on April 6. We are also seeking areas of consensus on the four
tables provided in this report: available funds and fund balance reserve policies (Table 1 and
Attachment C), policy-driven CIP contributions and funding goals (Table 2 and Attachment D),
increased funding for already approved projects (Table 3 and Attachment E), City Council and
Staff nominated CIP projects (Table 4 and Attachment F), and unfunded projects (Table 5.) Table
6 summarizes the fiscal impact of the draft CIP.
DISCUSSION:
The CIP encapsulates our infrastructure improvements outside of the annual operating budget and
major expenditures that result in a City-owned asset. Our standard definition of a CIP project is
for the construction, acquisition, rehabilitation, or non-routine maintenance work that generally
costs $25,000 or more, with a useful life of at least five years at a fixed location. We also include
147
projects under $25,000 if they include staged or ongoing improvement projects or if they are
significant multi-year projects.
Available Funding (Table 1 and Attachment C)
Table 1 summarizes funds available for FY 23 CIP projects and is consistent with City Council
adopted reserve policies. Of the following categories, only the Roadway Revenue sources are
recurring. All other funds are treated as one-time and cannot be relied upon for CIP projects beyond
FY 23. The sources available for FY 23 are:
1. $706,000 Closed CIP projects. In addition to the sources identified above, when projects
are complete, we request City Council action to formally close the projects and allow for
an unused appropriation to be allocated to existing or new CIP projects. We are
recommending closure of five projects which have been completed or merged into existing
projects allowing for $0.71 million to fund projects benefiting the community in a similar
manner as the closed projects and include:
a. $100,000 Traffic Signal Battery Backup (9121-004) - Complete by June 30, 2022
b. $56,000 Continental Circle Landslide Stabilization (9153-006) - Complete by June
30, 2022
c. $250,000 Parking District ADA Improvement and Rehabilitation Phase 1 (9443-
006) - Closed to increase funding to the ADA Self-Assessment & Transition Plan
(9443-008), $175,000, and $75,000 of the $100,000 nominated FY 23 ADA
Transition Plan Implementation project.
d. $300,000 Storm Drain Master Plan (9443-007) - Closed to fund the nominated
Quito Road Sidewalk Rehabilitation Gap Closure Phase 2 project.
2. $1,509,000 Capital Projects Reserve and Unassigned Fund Balance. General Funds are
the City’s unrestricted funds generated primarily through the City’s share of property taxes,
sales taxes, and hotel/transient occupancy taxes. General Fund contributions from the
capital projects reserve capture General Fund operating surpluses from previous years,
excluding the current fiscal year. Capital reserve funds of $1.22 million are available as of
June 30, 2022. An additional $0.28 million from the unassigned fund balance is necessary
to provide for projects nominated in the draft FY 23 CIP. Available unassigned fund
balance and operating surplus from previous years, totals $0.91 million. When the General
Fund contributes to CIP, the funds are transferred to the receiving CIP projects at the
beginning of the year and remain with the project across fiscal years until the project is
closed by City Council.
3. $970,299 Park In-Lieu Fee Fund Balance. The City requires either a dedication of land
or imposes a Park-In-Lieu fee on each new parcel as a condition of subdivision approval,
to account for increased usage and additional park requirements brought on by increased
development within the City. Five acres of parkland per 1,000 residents is the standard
promulgated by the National Recreation and Parks Association and is a common metric
utilized by other communities in California to measure adequacy of parkland. The FY 23
allocation of $0.97 million fully appropriates available Park In-Lieu Fee fund balance
currently available.
148
4. $2,615,635 FY 23 Roadway Revenue. Contributions to roadway improvements are
generated by State and Roadway Maintenance and Rehabilitation (SB1) from the state;
Santa Clara Valley Transportation Authority’s 2016 Measure B half-cent sales tax; and the
City’s refuse vehicle roadway fee. For FY 23, anticipated revenue is $2.62 million.
5. $1,000,000 Proposed One-time Emergency Funding for Roadways. We recommend a
two-year suspension of the policy-directed contribution to the facility reserve for FY 22
and FY23. By City Council policy, the General Fund earmarks $0.5 million per year to
provide for future capital facility replacements such as community centers and city offices.
As of June 30, 2021, the reserve has a balance of $3.7 million, and there is no identified
plan to use the funds, given the overall condition of capital facilities.
With insufficient revenue to adequately invest in residential roadways, we recommend a
two-year suspension of the $0.5 million City Council policy earmark for the Facility
Reserve and, in its place, transferring $1.0 million to the roadway maintenance program in
FY 23. Attachment C provides information on the facility reserve and relevant information
regarding the investments needed to maintain current roadway conditions.
A one-time $1.0 million increase in the roadway maintenance program is 50% higher than
the City Council’s goal of $2.0 million per year. The year-over-year increase, however, is
unlikely to increase the City’s Pavement Management Index (PMI) given the City’s
roadway infrastructure, topography, and historical underinvestment due to constrained
resources. While needed annually, the additional $1.0 million is not sustainable absent a
structural change to the City’s revenue for roads or reserve policies.
Federal Funds - Infrastructure Investment and Jobs Act (IIJA) and American Rescue Plan
Act’s State and Local Fiscal Relief Fund (ARPA/SLFRF)
The recently passed federal IIJA provides grant funds for the Saratoga Village to Quarry Park
Walkway projects of approximately $1.2 million. We continue to review guidance on the uses and
timing of funds provided under the IIJA and have not included the $1.2 million in the budget. The
budget does include funds for the local match required by the IIJA for $0.15 million in Park In-
Lieu funds. The FY 23 draft CIP review does not include ARPA/SLFRF Stormwater Management
Program projects given their recent approval at the March 2 meeting, which amended the current
year CIP.
149
Fiscal Year 2023 Draft Capital Improvement Program
Table 1: Revenues and Resources
Item
General
CIP Fund
Park In-
lieu Fund
Roadway
CIP Total
FY 22 Closed CIP Projects
Traffic Signal Battery Backup (9121-004) 100,000 - - 100,000
Continental Circle Landslide Stabilization (9153-
006)
56,000 - - 56,000
Parking District ADA Improvement and
Rehabilitation Phase 1 (9443-006)
250,000 - - 250,000
Storm Drain Master Plan (9443-007) 300,000 - - 300,000
Subtotal 706,000 - - 706,000
FY 23 Anticipated Revenue & Resources
Gas taxes - - 891,100 891,100
Roadway Maintenance and Rehabilitation (SB1) - - 696,286 696,286
Measure B - - 677,249 677,249
Refuse Roadway Impact Fee - - 351,000 351,000
Subtotal - - 2,615,635 2,615,635
Use of Fund Balances
Capital Projects Reserve and Unassigned fund
balance
1,509,000 - - 1,509,000
Park In-lieu - 970,299 - 970,299
Facilities Reserve - - 1,000,000 1,000,000
Subtotal 1,509,000 970,299 1,000,000 3,479,299
Grand Total FY 23 Revenue and Resources 2,215,000 970,299 3,615,635 6,800,934
150
Priority Funding and Funding Goals (Table 2 and Attachment D)
Attachment D contains the City Council’s Capital Improvements Planning procedure which
outlines City infrastructure receiving priority funding status when preparing the CIP budget.
Sufficient funds exist to fulfill the $0.9 million priority status allocations for FY23. The allocations
are reviewed by City Council for budget direction each year and include the following:
• $250,000 for Sidewalk, Storm Drains, Curbs & Gutters, and Bridges (9141-005)
• $200,000 for Retaining Walls (9153-003)
• $250,000 for Parks, Trails, Grounds & Medians (9211-001)
• $150,000 for Roadway Safety and Traffic Calming (9121-001)
• $25,000 for Public Art Improvements (9443-003)
• $25,000 for Hakone Gardens Improvements (9443-003)
$900,000 total
Table 2 includes the priority funding status CIP allocations totaling $0.9 million and City Council’s
Pavement Management Program (PMP) annual funding goal of $2.0 million. In practice, we have
designated all State and local transportation revenue to the PMP, identified in Table 1, allowing
$0.2 million for roadway maintenance. In FY 22, the PMP received a funding allocation of $2.4
million, and the proposed PMP contribution for FY 23 is $3.6 million, a 50% increase year-over-
year. The proposed PMP budget relies on a one-time infusion of $1 million from the facility
reserve. Important to note is that in both FY 22 and FY 23, the PMP project includes $0.2 million
for roadway maintenance expenditures for unforeseen repairs.
Fiscal Year 2023 Draft Capital Improvement Program
Table 2: CIP Priority Funding and Funding Goals (Expenditures)
Item
General
CIP Fund
Park
In-lieu
Fund
Roadway
CIP Total
CIP Priority Funding and Funding Goals
Annual Roadway Safety & Traffic Calming
Infrastructure (9121-001)
(150,000) - - (150,000)
Annual Sidewalks, Curbs & Gutters Infrastructure
(9141-005)
(250,000) - - (250,000)
Annual Retaining Wall Infrastructure (9153-003) (200,000) - - (200,000)
Annual Parks, Trails, Grounds & Medians
Infrastructure (9211-001)
(250,000) (250,000)
Annual Hakone Gardens Infrastructure (9222-004) (25,000) - - (25,000)
Annual Public Art Infrastructure (9443-003) (25,000) - - (25,000)
Annual Pavement Management Program (9111-
003)
- - (2,615,635) (2,615,635)
Total (900,000) - (2,615,635) (3,515,635)
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FY 23 Funding Increases to Existing Projects (Table 3 and Attachment E)
Six projects approved by City Council in FY 22 require additional funds to achieve their project
scope, and the PMP reflects additional one-time funds outlined in the discussion of Table 1. Table
3 summarizes the FY 23 Funding Increases to Existing Projects.
• $50,000 Saratoga Sunnyvale Rd. Pathway Rehab (Cox to Railroad Crossing) (9142-
019). While the northbound pathway section was fully rehabilitated in FY 22, an additional
$0.05 million budgeted to this CIP in FY 23 will be used to mitigate potential tripping
hazards on the southbound side of Saratoga Sunnyvale Road (between Cox Avenue and
the Railroad Crossing).
• $50,000 Beauchamps Park project (9252-002). Estimates procured in FY 22 came in
higher than anticipated. Therefore, an additional $0.05 million is budget in FY 23 to cover
the increased costs of equipment and provide a contingency.
• $30,000 Orchard Irrigation & Tree Planting (9221-002). Because of the rampant spread
of Armillaria Root Rot in the Orchard, additional spadework to mitigate the soil around
each tree as well as removal and replacement of more trees than previously anticipated is
necessary. An estimated 510 trees will be replaced as part of this project. Additional
funding of $0.03 million in FY 23 will be budgeted for extra work.
• $175,000 ADA Self Assessment & Transition Plan (9443-008). Bids for this project
solicited in FY 22 resulted in responses significantly higher than originally budgeted. City
staff is coordinating efforts with our self-insurance risk pool advisors to identify
opportunities for savings.
• $150,000 Village to Quarry Park Walkway - Phase 1 Hakone (9277-004). The recently
passed federal IIJA provides grant funds for the Saratoga Village to Quarry Park Walkway
projects of approximately $1.2 million. We continue to review guidance on the uses and
timing of funds provided under the IIJA and have not included the $1.2 million in the
budget. The budget does include funds for the local match required by the IIJA for $0.15
million in from Park In-Lieu funds.
• $1,000,000 Annual Roadway Pavement Management (9111-003). If approved by City
Council, a one-time use of the facility reserve allows for increased spending in FY 23 by
50% over previous years. The additional funding will serve to slow the deterioration of
residential streets.
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Fiscal Year 2023 Draft Capital Improvement Program
Table 3: FY 23 Funding Increases to Existing Projects (Expenditures)
Item
General CIP
Fund
Park In-
lieu
Fund
Roadway
CIP Total
FY 23 Funding Increases to Existing
Projects
Saratoga Sunnyvale Rd. Pathway Rehab
Cox to RRX (9142-022)
(50,000) - - (50,000)
Beauchamps Park (9252-002) (50,000) (50,000)
Orchard Irrigation & Tree Planting (9221-
002)
- (30,000) - (30,000)
ADA Self-Assessment & Transition Plan
(9443-008)
(175,000) - - (175,000)
Village to Quarry Park Walkway - Phase 1
Hakone (9277-004)
- (150,000) - (150,000)
Annual Pavement Management Program
(9111-003)
- - (1,000,000) (1,000,000)
Total (225,000) (230,000) (1,000,000) (1,455,000)
Attachment E includes the adopted project descriptions for the projects listed in Table 3 and above.
No additional changes to FY 22 adopted CIP projects are recommended.
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City Council and City Staff Nominated Projects (Table 4 and Attachment F)
Table 4 summarizes 12 nominated projects for City Council consideration in FY 23. City Council
nominated one project, Joe’s Trail Phases 2 and 3. City staff nominated projects are presented in
priority order, by funding source.
Fiscal Year 2023 Draft Capital Improvement Program
Table 4: City Council and City Staff Nominated Project (Expenditures)
Item
General CIP
Fund
Park In-
lieu Fund
Roadway
CIP Total
City Council Nominated Projects
01. Joe's Trail Phases 2 and 3 - (396,000) - (396,000)
Subtotal - (396,000) - (396,000)
City Staff Nominated Projects
02. Bridge Rehabilitation Project (350,000) - - (350,000)
03. Park and Trail Fire Mitigation
Project
(100,000) - - (100,000)
04. Safe Routes to School Phase 1
Implementation Plan
(160,000) - - (160,000)
05. Quito Road Sidewalk Rehabilitation
Gap Closure Phase 2
(300,000) - - (300,000)
06. Traffic signal controller upgrades (80,000) - - (80,000)
07. ADA Transition Plan
Implementation
(100,000) - - (100,000)
08. Hakone Gardens Neighbor Wood
Fence Replacement
- (75,000) - (75,000)
09. Quarry Park Maintenance Building
Utility Project
- (35,000) - (35,000)
10. Villa Oaks Bridge Reconstruction
and Erosion Control
- (30,000) - (30,000)
11. El Quito Park Pickleball Courts - (154,299) - (154,299)
12. Hakone Gardens to Quarry Park
Trail Gap Closure - Phase I Design
& Acquisition
- (50,000) - (50,000)
Subtotal (1,090,000) (344,299) - (1,434,299)
Total (1,090,000) (740,299) - (1,830,299)
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FY 22 and FY 23 Unfunded Projects
Table 5 includes all unfunded projects as identified in the FY 22 budget plus one new unfunded
project identified as part of City staff’s FY 23 CIP project development efforts.
Fiscal Year 2023 Draft Capital Improvement Program
Table 5: Unfunded Projects
Item
FY 22
Unfunded
FY 23
Unfunded Total
Streets
State Route 85/Saratoga Avenue Beautification 250,000
Saratoga Avenue at Herriman Traffic Signal Installation 375,000
Automatic License Plate Reader 350,000
Saratoga Avenue at Highway 85 Traffic Signal Adaptive 150,000
Saratoga Heights Landscape Repair 1,950,000
Subtotal 3,075,000 - 3,225,000
Parks and Trails
Joes's Trail at Saratoga De Anza - Phase II 750,000
ADA All-Inclusive Playground 200,000
Quarry Park ADA Access to Upper Terrace 250,000
Fruitvale Avenue Pedestrian and Bicycle Improvements 550,000
Subtotal 1,200,000 550,000 1,750,000
Facilities
Restroom & Shower Trailer 60,000
City Hall Courtyard Accessibility Improvements 280,000
Subtotal 340,000 - 340,000
Administrative & Technology
Wildwood Park Master Plan 90,000
Subtotal 90,000 - 90,000
Total 4,705,000 550,000 5,255,000
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FISCAL IMPACT:
The draft FY 23 CIP is balanced with identified revenue and resources offsetting the recommended
expenditure plan as outlined in Table 6. City staff will return on April 6 with responses to City
Council requests for clarifications or additional information. City Council will then consider the
CIP in conjunction with the Operating budget over two meetings in June. Review of both spending
plans in conjunction is necessary to fully explore our complete FY 23 financial plan.
Fiscal Year 2023 Draft Capital Improvement Program
Table 6: CIP Revenue, Resources, and (Expenditures)
Item
General
CIP Fund
Park In-
lieu Fund
Roadway
CIP Total
Revenue and Resources
FY 22 Closed CIP Projects 706,000 - - 706,000
FY 23 Anticipated Revenue & Resources - - 2,615,635 2,615,635
Use of Fund Balances 1,509,000 970,299 1,000,000 3,479,299
Subtotal 2,215,000 970,299 3,615,635 6,800,934
Uses
CIP Priority Funding and Funding Goals (900,000) - (2,615,635) (3,515,635)
FY 23 Funding Increases to Existing
Projects (225,000) (230,000) (1,000,000) (1,455,000)
City Council Nominated Projects - (396,000) - (396,000)
City Staff Nominated Projects (1,090,000) (344,299) - (1,434,299)
Subtotal (2,215,000) (970,299) (3,615,635) (6,800,934)
Grand total - - - -
ATTACHMENTS:
Attachment A – CIP Project Process Policy, adopted June 16, 2021
Attachment B – FY 23 Budget Review and Approval Calendar
Attachment C – Fund Reserve Policies, adopted June 16, 2021
Attachment D – Capital Improvement Planning procedure, adopted June 16, 2021
Attachment E – Funding Increases for Existing Projects
Attachment F – FY 23 Nominated CIP Projects
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CIP PROJECT PROCESS POLICY
This procedural policy defines how a project moves through the CIP Budget Funding process: from the initial project
idea, through project development, to the Council’s CIP Project Review and CIP Budget Study Session meetings, and
if successful, into the Capital Budget as a funded project.
The CIP project development stage of the policy takes different tracks, depending upon whether the project idea is
staff driven or Council nominated. These two paths are discussed separately below, until the tracks converge for CIP
Project Review Meeting.
STAFF PROJECT DEVELOPMENT
1. CIP Project Initiation
As a function of staff’s day-to-day work, infrastructure improvements, large-scale repairs, and ongoing
maintenance and replacement projects are identified as potential capital improvements. These are often highly-
visible and tangible public assets such as street repaving, retaining walls, or park and trail improvements.
However, many essential CIP projects are less noticeable, including storm drain repairs, electrical or irrigation
upgrades, or ADA enhancements. Other projects are intangible administrative or technology improvements and
in most cases invisible to the general public, such as code updates/revisions, software and process improvements,
or economic vitality programs.
Staff discusses CIP project ideas with the appropriate Director or City Manager for feedback and refinement.
Ultimately, projects need clearly defined boundaries to identify project requirements, specifications, and
resources. While this is not always feasible in the initial stages of project development, the understanding that a
project will eventually require a clear and specific scope will encourage better preparation for discussing the
project idea and moving it through the approval process. After receiving initial approval, staff moves into the
idea development stage.
2. Idea Development
To move the idea forward, staff will analyze and articulate the project’s scope, political impacts, priority factors,
resource requirements, and any other relevant considerations.
a. Project Scope – Scope may include the description, project size and location parameters, project purpose,
and goals or deliverables, such as products, services or results. Project justifications and assumptions should
support the project’s purpose and definition, and may include cost-benefit analysis, risk assessments, funding
availability, or even community desirability factors.
The scope should clearly state if a project is to be funded and/or completed in phases rather than as a singular
body of work. If a phased project, information regarding future phases and total costs should be included.
For instance, a design project should include information on the intended project’s construction phases and
total estimated cost.
If the project is ongoing infrastructure maintenance such as a roof replacement, or a program project such as
a General Plan element update, this too should also be clearly noted. In the scope description, constraints or
restrictions may help to identify project limitations. And in some cases, project scope may be clarified by
exclusions – statements about what the project will not accomplish or produce.
Project Scope defines a commitment to produce a body of work or end-product with the resources provided
under the stated assumptions. The written scope helps to manage expectations and provide clarity to the
involved parties, reduce confusion and failure, prevent scope creep, and provide transparency to the
community.
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b. Political Considerations - Knowledge of historical information, which attests to the necessity of
Council/staff communication is of vital importance in project development. Determine whether this project
has come up for consideration before, or why was it not completed previously. Have circumstances changed?
Or are there lessons to be learned from a past project proposal?
Another consideration includes knowing whether a project might be controversial. Is there a segment of the
community strongly opposed to, or strongly supportive of this specific project? Will this project prompt
demand for further funding or resources? Have similar projects been completed in another part of the city?
Determine why this project should be considered a priority over others, and whether the project’s cost or
benefits would be supported by the community.
c. Priority Factors - Project priority is an important consideration in the CIP approval decision. Ultimately,
Council wants to support those projects that are of higher priority than others since there will never be enough
money or resources to do every project. Decision criteria may include factors such as:
• Health and Safety Issues
• Imminent failure of structure/system
• Short-term cost of repair vs. long-term cost of replacement
• Availability of external or dedicated funding
• Efficiencies
• Federal or State mandates
• Business or community support
• Impacts if project not undertaken
The severity of a priority criteria is considered in the decision making process. For instance, a project that
falls under the “Imminent Failure of Structure/System” criteria is assessed to determine whether there are
safety issues, or if immediate repairs would provide significant replacement or maintenance savings. Another
consideration would occur with Federal or State mandated projects. There may be little impact as to whether
the mandate is met, or there may be severe fines or risk of lawsuits for lack of timely completion. As a result,
project priority is based on the overall assessment of the collective circumstances; many factors contribute
to priority decisions and Council cannot rely upon a clear hierarchical order upon which to base their
decisions.
d. Project Resources - In the City’s project development discussions, resources typically refer to financial
funding. However, resources may also refer to staff time, equipment and materials, community/stakeholder
participation or support, space requirements, information technology services, or some other type of support
or contribution needed for a project to be successful.
Funding plays a critical role in project development. In many cases, lower priority projects are approved
ahead of higher priority projects simply because there is designated funding available for the lower priority
projects. The ability to leverage designated funding with grant funding for a project proposal greatly
increases the likelihood a proposed project will be approved. Overall, a project funded solely by Capital
Project Reserve money needs to be more competitive due to funding limitations and the number of projects
competing for the same pot of funds.
An additional component of project resource considerations are the unstated resources (identified above)
required in project construction or implementation. For instance, staff time is limited, and time spent working
on one project prevents staff time being spent on another project. Project timing and staff time requirements
are therefore an important component of the number and types of project brought to Council for review.
158
e. Other Considerations - Numerous other factors not mentioned above are also taken into consideration when
assessing a project idea. For example:
a. Can the City afford the ongoing operating budget increases to maintain or implement the project?
b. Or, does the project provide operational efficiencies or cost savings?
c. Are there environmental concerns?
d. Does it enhance the community’s art, education, or cultural resources?
e. What impacts are there if the project requires development be staged in phases?
f. Are there risk management concerns, or legal liability issues?
g. Is there strong community interest in this project?
h. Does the project contribute toward economic vitality?
Each project will differ, meaning analysis is specific to the circumstances, and diligent research and thought
should be put into developing project scope and justification.
In summary, the goal of idea development is to identify, quantify, and assess a project comprehensively. This
effort is intended to ensure that a proposed project is well thought-out, developed, and articulated thereby
enabling the City Manager and Council to make educated and rational decisions.
3. City Manager Approval
Staff’s proposed projects ultimately go to the City Manager. If approved for consideration, Staff will prepare
written narratives with project scope, justification, fiscal impacts, cost estimates, timelines, etc. as necessary for
Council Retreat assessment package and Finance Staff will add the project to the Proposed CIP Project List.
CITY COUNCIL PROJECT DEVELOPMENT
Council Members are often the recipients of residents’ suggestions and requests for capital improvements.
Depending on the topic, Council Members can take these opportunities to: 1) educate the residents on why a
project may not be feasible; or 2) provide residents with information on how to contact City staff with their
requests to determine feasibility; or 3) Council may support the project suggestion and decide to act as a proponent
for the project by guiding it through the Capital Project Nomination process:
1. Nomination
To move a project idea onto the CIP Candidate List, a Council Member is to propose the idea to fellow Council
Members at the end of a City Council Meeting during the Council Items session and request that it be put on the
CIP Candidate List for review during the next upcoming CIP budget cycle.
2. Idea Concurrence
A second Council Member must concur with the request to move the project idea onto the Capital Project
Candidate List.
3. Follow-up
A nomination to the Proposed Capital Project List is to be recorded in the City Council minutes and acted upon
as a follow-up item. City Manager will clarify/verify understanding of project scope and then assign staff to
complete Proposed CIP Project requirements, including preparation of project scope narrative and justification,
fiscal impacts, cost estimates, timelines, etc.
Council nominated projects are automatically included as a proposed CIP project in the CIP Project Review
package.
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CIP PROJECT REVIEW AND APPROVAL
1. CIP Project Review Package
In preparation for the annual Capital Project Review, Finance Staff will consolidate Proposed CIP projects
information, along with proposed changes to current CIP projects, and the current year’s CIP Unfunded Project
List into a presentation and CIP Project Review package for Council. The CIP Project Review meeting provides
Council with a forum to have an in-depth discussion on funding availability, assess project scopes, evaluate
priority criteria and resources, and examine impacts of other considerations for CIP projects at one time. The CIP
Review package will include:
● Available funding
● Current year CIP projects
● Proposed changes to existing projects
● The current CIP Unfunded List
● Proposed changes to projects on the CIP Unfunded List
● Proposed new CIP projects
● Proposed additions to the CIP Unfunded List
2. Capital Project Review Meeting
The City Council’s review of current and proposed funded and unfunded Capital Projects is held annually,
typically at the Council Retreat as part of the budget development cycle initiation. In addition to reviewing the
Capital Project Review package, the Council may request a currently funded capital project be reviewed to
determine if the project should continue in the following fiscal year. If consensus direction is given, staff will add
the currently funded project into the Review package for discussion at the follow-up CIP Budget Prioritization
Meeting.
In reviewing Capital Projects, Council may request revisions to a project’s scope, funding, or other component.
However, changes that redefine a proposed project must be Council’s consensus direction.
At the conclusion of the CIP Project Review meeting, Council may retain the CIP Project Review Binder although
the documents will also be available on the City’s website.
3. CIP Budget Study Session
The CIP Budget Study Session agenda is to:
• Remind Council of the upcoming fiscal year’s Capital Project funding availability.
• Recap the Proposed CIP Projects Review Meeting proposals and associated priority issues.
• Inform Council of any changes or modifications since the CIP Project Review Meetings.
• Answer questions Council may have on proposed projects.
• Reach consensus on the Proposed CIP Funding Scenario and CIP Unfunded List.
Council will conduct a final assessment and provide consensus direction to staff for CIP Project funding to be
included in the upcoming Proposed Budget Hearing to be held in May, and modifications to the CIP Unfunded
Project List, if any.
NOTE: Rejected project ideas may be brought back in following years for another attempt to become an approved
project, but must go through the project development process again.
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CIP PROJECT FUNDING
1. Proposed Budget Hearing
Staff will incorporate Council’s direction from the CIP Budget Study Session into the Proposed Capital Budget
brought to the City Council Budget Public Hearing that occurs in late May or early June. Council to provide any
final comments or direction for budget adoption.
2. Budget Adoption
The Operating and Capital Budgets are brought to Council in June with all final direction incorporated into the
final summaries. Council is asked to adopt the budget at this time, with budget funding effective on July 1st , the
start of the next fiscal year.
3. Funding Process Follow-up
Approved CIP projects that do not receive funding allocations are assigned to the CIP Unfunded List. The CIP
Unfunded List has a life span of one budget cycle meaning the budget adoption keeps the Unfunded CIP Project
for consideration as a potential project in the following fiscal year CIP project discussions.
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162
FUND BALANCE RESERVE POLICY
ADOPTED JUNE 16, 2021
1
Prudent financial management dictates that the City reserve a portion of its funds for future use to maintain fiscal
stability; ensure the continued orderly operation of government and provision of services to residents; and to mitigate
current and future risks.
As a general budget precept, the City Council decides when and whether to appropriate available funds to and from a
reserve account. Use of reserve funds must be authorized by either specific direction in the annual budget, or by a
separate City Council action – unless specifically directed by policy. Responsible fiscal stewardship also requires
adequate reserves be maintained for all known liabilities and established City Council and community directed
initiatives.
In the following Fund Balance/Reserve Policy guidelines, the descriptions include identification of the fund type and
classification, the purpose of the reserve, minimum and maximum funding goals if appropriate, appropriate utilization
of the reserve and by what authority, and the pr ocedure for funding the reserve initially; on an ongoing basis, or after
utilization.
FUND BALANCE AND NET POSITION
In 2009, Governmental Accounting Standards Board (“GASB”) Statement No. 54 revised fund balance classifications
for “Governmental Funds” into five specific classifications of fund balance with the intent to identify the extent to
which a specific fund balance reserve is available for appropriation and therefore spendable, or whether the fund
balance reserve is constrained by special restrictions. Government Funds for which these new rules apply include:
General Fund, Special Revenue Funds, Capital Project Funds, and Debt Service Funds.
For “Non-Governmental Funds” equity classifications are classified as “Net Position” with sub-classifications of
Restricted or Unrestricted Net Position. A third component of a Non-Governmental Fund’s equity is “Net Investment
in Capital Assets,” which for Saratoga refers to the non-monetary portion of equity such as vehicles and equipment,
net of depreciation. Non-Governmental Fund types include Proprietary Funds (Enterprise and Internal Service Funds)
and Fiduciary Funds.
GOVERNMENTAL FUND TYPE RESERVE CLASSIFICATIONS
The Governmental Reserve classifications are defined as follows, which includes the applicable reserves that fall into
the classification.
Non-Spendable Fund Balance
Represents resources that are inherently non-spendable from the vantage point of the current period. The City does
not presently hold Non-Spendable Reserve funds.
Restricted Fund Balance
Represents fund balance that is subject to external enforceable legal restrictions. The City maintains the following
restricted fund balances under this designation:
• General Fund: Environmental Services Fund Balance Reserve
• Special Revenue Funds: Landscape & Lighting Assessment Districts Fund Balances
• Debt Services Fund: Library General Obligation Bond Debt Service Fund
• Capital Project Funds
a) Park in Lieu Funds
b) Highway User Tax Allocation Fund (Gas Tax)
c) Capital Project Grant Funds
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FUND BALANCE RESERVE POLICY
ADOPTED JUNE 16, 2021
2
Committed Fund Balance
Represents fund balance constrained by limitations the government imposes upon itself at its highest level of decision
making and remains binding unless removed in the same manner. The City maintains the following fund balances
under this designation:
• General Fund: Hillside Stability Reserve
• General Fund: Facility Replacement Reserve
• Capital Improvement Plan Funds: Capital Improvement Project Fund Balance Reserve
Assigned Fund Balance
Represents fund balance identified by Council for an intended use; however as no legal obligations exist, the funds
may be re-designated and utilized for another purpose if Council chooses. The City maintains the following General
Fund reserves under this designation:
• General Fund: Future Capital & Efficiency Project Reserve
• General Fund: Carryforward Reserve
Unassigned Fund Balance
Represents funding which may be held for specific types of uses or operational funding/stabilization purposes, but is
not yet directed to a specific purpose. Only General Fund reserves can be designated under the “Unassigned” fund
balance classification. Other fund types are by nature structured for specific purposes, hence the fund balances are
therefore considered “assigned” for that purpose.
• General Fund: Working Capital Reserve
• General Fund: Fiscal Stabilization Reserve
• General Fund: Other Unassigned Fund Balance Reserve
Fund Balance Ratios
To ensure the City maintains available working cash flow and emergency funding at all times, the collective total of
the General Fund’s Assigned and Unassigned Reserves shall be sustained at a minimum of 20% of General Fund
expenditure appropriations, net of transfers out.
GENERAL FUND YEAR-END ALLOCATIONS
After the City’s financial records are finalized and audited, with legal obligations and liability reserves funded,
revenues in excess of expenditures are closed out to the Other Unassigned Fund Balance Reserve. A base amount of
funding, as set by budget policy, is to remain in the Other Unassigne d Fund Balance Reserve, with the remainder
distributed in the following order:
1. Repayment of Fund Balance Reserve loans - back to established levels (e.g. borrowing from/usage of the Fiscal
Stabilization or Hillside Stability Reserves).
• For the Hillside Stability Reserve, loan repayment shall be repaid with year-end net operations if funding in
excess of the next year’s priority Capital Improvement Project is available. At a minimum, reimbursements
shall be made in annual contributions of $100,000 un til reserve balance reaches the $1 million reserve goal.
• Fiscal Stabilization loan repayments shall be made as directed by Council.
2. Annual contribution shall be made to Facilities Replacement Reserve and Fiscal Stabilization Reserve as
directed by Council.
3. Remaining funds are allocated to the Future Capital Improvement and Cost Efficiency Projects Reserve.
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FUND BALANCE RESERVE POLICY
ADOPTED JUNE 16, 2021
3
GENERAL FUND RESERVES
Environmental Services Reserve
Under the Restricted Fund Balance classification, the Environmental Services Reserve represents revenues collected
under a prior funding structure for environmental purposes, and is therefore restricted for use in funding env ironmental
program costs such as clean water programs, street sweeping, and storm drain cleaning services. Per policy, the
Environmental Service Reserve is being utilized through annual budget appropriations of $50,000.
The Environmental Services Reserve originated from a one-time funding structural change and therefore will not be
replenished when depleted.
Hillside Stability Reserve
Under the Committed Fund Balance classification, a Hillside Stability Reserve of $1 million is set aside to provide
funding for unanticipated or unforeseen emergency or extraordinary costs related to hillside degradation, inclusive of
slide prevention and mitigation, slide repair, and associated drainage and roadwork to must be commenced prior to
the next fiscal year’s CIP Project funding availability.
Use of the reserve requires an analysis be prepared and presented to Council for approval, or in the event of a landslide
requiring immediate emergency work, the Public Works Director may direct use of up to 10% of the reserve to make
emergency repairs and mitigate further damage until Council takes action. Reserve funding is to be used for
emergency work which exceeds operational funding provided for in the Operations Budget. Upon use, refunding of
the reserve shall be provided from year-end net operations, in full if funding is available, or at minimum in the amount
of $100,000 each fiscal year until the $1,000,000 reserve cap is reached.
Facility Replacement Reserve
The Facility Replacement Reserve is established to accrue funding for the major rehabilitation or replacement of City
Facilities (buildings/structures). Eligible uses of this reserve include both direct funding of public facility
improvements, and the servicing of related debt. Small facility building r eplacements, major facility renovations, and
down payment contributions toward a large facility replacement in conjunction with bond measure funding are
examples of intended Facility Replacement Reserve uses.
An initial contribution of $300,000 was established in FY 2012/13 with Council’s recommendation to continue
funding at this level, as a priority use of year-end net operations funding. Effective FY 2016/17, Council’s direction
is to increase the annual year-end contribution amount to $500,000, as funding is available. Council has set a goal to
fund the Facility Replacement Reserve to a level equal to 1/3 of the City’s insured value over the next 20 years (by
FY 2036/37) as a fiscally responsible practice to maintain city infrastructure In princip le, Saratoga does not pursue
bond money to fund capital improvements, however, replacing high cost facility infrastructure requires a long -term
funding plan that may or may not be attainable through annual contributions. Therefore, the Facility Replacemen t
Reserve demonstrates both the City’s good faith funding effort and financial stewardship for future bond measures if
needed, as well as accumulating funding for a down payment on replacement infrastructure to minimize bond funding
needs.
A facility’s insured value represents the initial cost of the facility decreased each year over the facility’s estimated
lifespan. Therefore, insured value represents the remaining life of the facility’s purchase cost – it does not represent
the current cost to replace a facility. The City recognizes insured value is not sufficient to fund facility replacements,
therefore annual contributions will continue as an ongoing funding obligation even after the 1/3 reserve goal is met.
Changes in annual contributions and the reserve goal amount shall be determined by Council during the budget
process, in line with changes in the City’s economic situation. Utilization of the reserve shall be brought to Council
for discussion and consideration as needed.
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FUND BALANCE RESERVE POLICY
ADOPTED JUNE 16, 2021
4
Future Capital & Efficiency Projects Reserve
Under the Assigned Fund Balance classification, the Reserve for Future Capital Improvement & Efficiency Projects
shall reserve funding for as yet undefined capital and efficiency improvement projects. Reserve funding is derived
from General Fund accumulated net operations (as available) and is therefore considered a “one-time funding source”.
Funds are held in this reserve until Council reviews funding requests and approves a use or transfer to a capital project
fund.
Use of the reserve funding is at the Council’s discretion, but typically occurs in conjunction with the annual budget
adoption after Council conducts a comprehensive review of capital and efficiency improvement needs. Reserve
replenishment is dependent upon net operational savings in subsequent fiscal years.
Carryforward Reserve
Under the Assigned Fund Balance classification, the Reserve for Carryforwards represents funding held at the end of
each fiscal year for critical unexpended operating budget appropriations to be purchased in the following fiscal year,
and any remaining Council Contingency funding. The reserve is reconciled at the end of each fiscal year to both
release prior year carryforward funding and reserve current year carryforward fun ding into the following budget year.
Staff determines the year-end reserve amount after all fiscal year payments are finalized; the reserve amount is
conceptually appropriated by Council each year in the budget adoption resolution.
Working Capital Reserves
In accordance with the City’s cautious and conservative fiscal philosophy, the City’s general prevailing financial
policy holds that the City should fund daily operations with current resources in order to avoid use of short -term
borrowing for cash flow management.
To support this policy a Working Capital Reserve is maintained that meets cash flow requirements, and in turn, ensures
the continuance of services to the public while also preserving the City’s credit worthiness. To provide adequate
working capital in the case of extreme circumstances, the City shall maintain, in combination with the Fiscal
Stabilization Reserve, a minimum operational reserve of 60 days of the following year’s General Fund budgeted
expenditures (net of internal service charges and transfers out), up to a maximum operational reserve amount equal to
90 days of the following year's General Fund budgeted expenditures (again, net of internal service charges and
transfers out). This reserve falls under the Unassigned Fund Balanc e classification.
Effective FY 2016/17, the Working Capital Reserve is maintained at $1 million (reduced from $2 million), and the
Fiscal Stabilization Reserve in maintained at $2.5 million (increased from $1.5 million). At this time a Working
Capital Reserve of $1 million is sufficient for cash flow needs, however, the funding level will be assessed on an
annual basis to ensure $1 million is sufficient for cash flow needs. The $1 million funding shift to the Fiscal
Stabilization Reserve reflects a more realistic reserve usage structure – the Working Capital Reserve’s purpose is to
ensure sufficient operating cash; the reserve has no defined fund uses, repayment terms, or authorization requirements.
On the other hand, the Fiscal Stabilization Reserve’s purpose is defined and may be called upon for critical uses in the
future. The overall 60-day General Fund operational reserve minimum requirements shall continue to be met.
Fiscal Stabilization Reserve
Under the Unassigned Fund Balance classification, the Fiscal Stabilization Reserve represents a funding set-aside to
provide temporary financing for budget stabilization caused by fiscal downturns, unanticipated extraordinary
expenditures related to a natural disaster or calamity, or from an unexpected liability or funding decrease created by a
legislative action. Effective July 1, 2016, the Fiscal Stabilization Reserve funding level increased by a $1 million
transfer from the Working Capital Reserve, up to $2.5 million. As of FY 2018/19, the Development Services Reserve
of $650,000 was integrated into the Fiscal Stabilization Reserve to reflect the Council’s desire to review citywide
operational priorities and needs as a whole rather than segmented sections. This brought the Fiscal Stabilization
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Reserve up to $3,150 million; approximately 15% of the General Fund’s budgeted operations. Together, these funding
shifts provide a focused but flexible reserve funding purpose and utilization structure.
Fiscal stabilization uses are defined and restricted to 1) revenue declines lasting more than one year and equal to more
than 5% of either property tax, the combined total of other taxes, or General Fund revenues in total; 2) an unanticipated
extraordinary operational increase of more than 5% such as from a natural disaster; or 3) an unexpected Federal, State,
County or CalPERS funding change.
Council may utilize funding at budget adoption, by adoption of a budget adjustment resolution during the course of
the year, or after a Federal, State, or locally declared emergency. In the event a locally declared emergency takes
place, the City Manager has the authority to spend funds until such time as the City Council takes action. Reserve
appropriations are to be replenished from year-end net operations, as available, on a priority basis. The Fiscal
Stabilization Reserve funding level will be assessed on an annual basis and may direct staff to increase the reserve
fund through the budget adoption or through a budget adjustment to ensure this funding level is sufficient in light of
operational reserve requirements and utilization needs.
The General Fund budget continues to increase each fiscal year, the overall 60 day General Fund operational reserve
minimum requirement level is close to the current total of Working Capital and Fiscal Stabilization Reserve Fund
total. To assist the Fiscal Stabilization and Working Capital Reserves remain at minimum requirement level, $100,000
shall be allocated annually into the Fiscal Stabilization Reserve from Net Operatio ns as part of the General Fund Year
End Close, effective FY 2021/22. This allocation shall only occur if General Fund Net Operations exceed a minimum
of $1,000,000 to ensure adequate funding is available for other necessary allocations.
Compensated Absences Reserve
Under the Unassigned Fund Balance classification, the Compensated Absences Reserve is established to smooth
expenditure fluctuations resulting from the payout of accrued leave to employees at service separation and distribution
payouts. Reserve funding equal to one-third of the compensated absences liability is established at year-end. Reserve
funding in excess of one-third of the liability is to be returned to the General Fund’s Other Unassigned Reserve.
Use of the reserve occurs when total annual compensated absences payouts exceed budgeted salary funds. Large
payouts decrease the compensated absences liability at year-end, thereby supporting the practice of utilizing the
reserve if needed. Year-end reconciling allocations to and from the reserve are approved though Council’s budget
resolution adoption each fiscal year, with the liability and resulting reserve amounts determined as part of the year -
end close process.
Other Unassigned Reserve
The ‘Other Unassigned Reserve’ represents accumulated net operations not yet allocated to other fund balance
reserves, and by definition, fall into the Unassigned Fund Balance classification.
General Fund vs Other Fund Reserves
Other Fund’s accumulated net operations are typically accounted for in an undefined reserve account in the fund –
and typically titled ‘Fund Balance Reserve’ meaning they do not have reserve categories. This difference is because
other funds are structured for specific uses or commitments, hence the fund balance already has a directed function
and fund balance is therefore committed for that purpose. Whereas the General Fund is used for multiple and various
operational purposes thereby requiring a distinction of purpose for each reserve.
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SPECIAL REVENUE FUND RESERVES
Landscape & Lighting and Storm Water Assessment Zone Funds
Assessment Zone Funds are Special Revenue Funds, which is a type of governmental fund. As a governmental fund,
the Landscape & Lighting and Storm Water Assessment Zone Funds comply with GASB 54 fund balance
classifications, and by nature of the fund’s purpose, fund balance reserves are classified as restricted reserves.
Special Revenue Funds account for and report the proceeds of specific revenue sources that a re restricted or committed
to specified purposes (other than for debt service or capital projects.) For Saratoga, Assessment Zone Special Revenue
Funds are established to account for each individual assessment zone financial assets separately; thereby each fund
has its own separate fund balance reserve.
Each zone’s Fund Balance Reserve should be sufficient to provide working capital to cover operational expenses
through the first half of assessment receipts in February, therefore equitable to approximately one-half of a district’s
annual expenditure budget. The second half of receipts are received in late May or early June. Some districts may
include capital improvement projects in addition to ongoing regular maintenance . This requires accumulating fund
balance over the years to generate sufficient resources for the improvement projects. As each zone’s situation is
different, a maximum fund balance shall be determined by the Public Works Director.
Requests for use of the reserve for special projects are approved by Council through budget adoption or by a Council
approved budget adjustment resolution throughout the year. Reserves are replenished from the Fund’s net operations
in subsequent years.
DEBT SERVICE FUND RESERVES
Library General Obligation (GO) Bond Debt Fund
The Library General Obligation (GO) Bond Debt Fund is a Debt Service Fund established to account for the financial
resources accumulated for principal, interest, and cost of issuance expenditures associated with the Library Bond Debt.
As Debt Service Funds are a governmental fund type, the fund reserves fall under the GASB 54 fund balance
classifications. Debt Service Fund reserves are classified as a Restricted Reserve with the fu nding only spent for
specific purposes as stipulated by the bond covenants.
The Library GO Bond Debt Fund ensures receipts are tracked separately, and that funding is available for the GO
Bond debt service requirements. At a minimum, the year-end fund balance reserve shall be sufficient to provide
working capital to cover the semi-annual principal and interest debt payment due on August 1st as the GO Bond tax
receipts are received after the 1st debt payment is due. December receipts provide for the Feb ruary payment. In
addition, as bond assessments are collected as a percentage of property values, reserves should provide sufficient
funding to compensate for tax fluctuations. The fund’s reserve maximum is set at no more than one-year of budgeted
annual expenditures.
The reserve balance is increased (or reduced) through establishing assessment rates at more (or less) than the semi -
annual payments and bond services require. Therefore, use or replenishment of the reserve is approved by Council
through budget adoption, and implemented through an increased or reduced assessment rate as a result of the fund’s
net operations.
Arrowhead Community Facility District Bond Debt Fund
In 2016, the City agreed to act as the fiduciary agent for the Arrowhead Community Facility District’s bond issuance
to fund the community’s water system infrastructure. The bond was issued in December 2018, and participants in the
bond issuance began assessment payments in FY 2018/19. The annual debt service assessment pays for the cost of
the bond’s principal and interest payments, and the associated administrative costs. Fund reserves are comprised of
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assessments collected less bond costs. Assessments are established as dollar amounts rather than percentage rates, so
the CFD Bond Debt Reserve does not generate unexpected excess fund balance as does the GO Bond Debt Fund.
CAPITAL IMPROVEMENT PROJECT FUND RESERVES
Overview
Capital Improvement Project (CIP) Funds account for the acquisition and maintenance of major capital assets other
than those financed through special assessments or enterprise funds. Capital Project Funds are a type of governmental
fund and therefore comply with GASB 54 fund balance classifications. Because Council has directed the fund’s
appropriated funding be spent on specific capital improvement projects, the Capital Project Fund Balance Reserve is
classified as Committed Fund Balance.
Budgeted capital improvement project funding is determined by the scope of work approved by Council, and remains
assigned for that use until completed or reassigned by Council. Fund Balance amounts represent the total remaining
funds in the individual projects at year-end. As Fund Balance amounts are determined by the amount of project
completion at year-end, setting a minimum or maximum amount is not applicable. Fund Balance is automatically re-
appropriated to budgeted capital projects in the following fiscal year for the improvement work to be completed.
Street Improvement Projects Funds
Street Improvement Project Funds provide for a safe and functional roadway and pedestrian street system. Each Street
Improvement Fund (CIP Street Fund, CIP Grant Fund, and Gas Tax Fund) has multiple projects which ro ll up into the
overall fund balances, but remain designated for use by project.
The CIP Street Fund receives annual funding from designated fees, reimbursements, contributions, and transfers from
other funds. The CIP Grant Fund receives federal, state, and local grants which vary in source and amount from year-
to-year. On occasion, a private grant may be received. Typically, CIP Grant Funds have a negative fund balance as
project work is conducted before reimbursement is received. Gas Tax Funds repre sent annual Highway User Tax and
Transportation Congestion Relief revenue allocations that are to be accounted for separately and are subject to State
audits.
Park & Trail Improvement Project Funds
Park & Trail Improvement Project Funds provide for capital improvements to the City’s neighborhood and city parks
and plaza, the sport fields, bike and pedestrian trails, and open space areas throughout the City. Each of the Park &
Trail Improvement Funds (CIP Park & Trail Fund, CIP Tree Fund, and the CIP Park & Trail Grant Fund) have multiple
projects which roll up into the overall fund balances, but remain designated for use by project.
The CIP Park & Trail Fund receives annual funding from Park-In-Lieu fees, occasional subventions, reimbursements
and contributions, and transfers in from other funds. The Tree Fund receives revenue from tree fines and transfers
from other funds upon Council direction. The CIP Grant Fund receives federal, state, local and occasional private
grants which vary in source and amount from year-to-year. Typically, CIP Grant Funds have a negative fund balance
as project work is conducted beforehand and then reimbursed from expenditure invoices.
Year-end fund balance represents the remaining unexpended project funds (net of any negative CIP Grant Fund
Balance) which are subsequently re-appropriated by Council into the following budget year through budget adoption.
Facility Improvement Project Funds
Facility Improvement Project Funds provide for capital maintenance and improvements of City -owned buildings and
structures throughout the City. Each of the Facility Improvement Funds (CIP Facilities Fund and the Facility Grant
Fund) have multiple projects which roll up into the overall fund balances, but remain designated for use by project.
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The CIP Facilities Fund receives annual funding from a General Fund transfer, from Theater Ticket Surcharge Fees,
and from reimbursements and contributions. The Facility Grant Fund receives revenue from grants that vary in amount
from year-to-year. Typically, CIP Grant Funds have a negative fund balance as project work is conducted beforehand
and then reimbursed from expenditure invoices.
Year-end fund balance represents the remaining unexpended project funds (net of any negative CIP Grant Fund
Balance) which are subsequently re-appropriated by Council into the following budget year through budget adoption.
Administrative & Technology Improvement Funds
Administrative & Technology Improvement Project Funds provide for major capital expenditures to improve or
enhance administrative, operational, and technology-based systems and processes. Each of the Administrative &
Technology Improvement Funds (CIP Admin & Tec h Improvement Fund and the Admin & Tech Grant Fund) have
multiple projects which roll up into the overall fund balances but remain designated for use by individual project.
The CIP Administrative & Technology Improvement Fund typically receives funding from a General Fund transfer.
Administrative and technology improvement focused grants are limited , and typically limited to the Community
Development function for housing elements or development processes. If grants are received, projects typically have
a negative fund balance as project work is conducted beforehand and then reimbursed from expenditure invoices.
Year-end fund balance represents the remaining unexpended project funds (net of any negative CIP Grant Fund
Balance) which are subsequently re-appropriated by Council into the following budget year through budget adoption.
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• The Capital Improvement Plan is an ongoing process through which the City identifies, prioritizes, and develops
a multi-year workplan for major capital expenditures and their associated funding sources, in the effort to
improve and maintain the City of Saratoga’s roadways, parks, and facility infrastructure. Non-infrastructure
projects may also be included in the CIP under the Administrative & Technology programs if they are one-time,
operational efficiency, technology, or multi-faceted administrative projects.
• Generally, CIP improvements are major expenditures that have a multi-year life span and result in becoming
City assets. The City’s standard definition of a Capital Improvement Plan project is for the construction,
acquisition, rehabilitation, or non-routine maintenance work that generally costs $25,000 or more, with a useful
life of at least 5 years at a fixed location. The City also includes projects under $25,000 if they include staged
or ongoing improvement projects, or if they are significant multi-year projects.
• Capital Planning is developed and prioritized through infrastructure and operational assessments of asset
maintenance plans, urgent mitigation needs to prevent structure or system failures, health and safety issues,
federal or state mandates, availability of city and external funding, efficiencies, impacts if project not completed,
business or community input/demand, and short-term vs long term cost of replacement considerations.
• The Capital Improvement Plan includes funded capital improvement projects, typically scheduled for completion
within the five year plan timeline, with cost estimates based on current year dollars. Project estimates are updated
as needed, due to price changes, design specifications, or project scope adjustments.
• Departmental staff research and prepare project proposals for review by Department Directors. Directors meet
with the City Manager to identify and collaborate on approved proposals. Additionally, City Council members
may propose projects during City Council meetings, for which if seconded, staff will research and prepare
project proposals. Finalized project proposals are brought to Council for review. Council then collectively
directs which project proposals are to be funded and included in the following year’s Proposed Capital
Improvement Plan Budget in accordance with available funding. Council also determines what projects shall be
included on the Unfunded Project List for future consideration.
• The five-year Capital Improvement Plan (CIP) is updated annually in conjunction with the operating budget.
While the CIP reflects the current and changing needs of the community as well as enhancements to improve the
quality of the community, Council prioritizes the maintenance of City infrastructure to safeguard the public’s
safety and reduce maintenance costs over the long-term. The first year of CIP funding is adopted annually to
authorize current year appropriations, which includes any remaining funds appropriated in the prior year’s CIP.
• The CIP is categorized into programs by project type. The four programs include: Street Improvements, Park
& Trail Improvements, Facility Improvements, and Administrative & Technology Improvements.
• All projects within the CIP programs are appropriated, managed, and tracked as separate funding entities, with
each project’s financial status reported on a monthly basis in the Treasurers Report.
• Project updates are recorded in the annual Capital Budget, with narrative, timeline, and financial summary
information updated with each published budget document.
• Capital improvements that specifically benefit a select group of users and/or are fee-for-service based are to be
financed through user fees, service charges, special assessments and taxes, or development impact fees.
• The City shall identify and dedicate capital improvement related funding directly to the CIP and to maximize the
use of grant funding for capital improvement projects.
• Grants, insurance, or other reimbursement funding is to be returned to the expenditure’s funding source, unless
otherwise directed by Council. For instance, Hillside Reserve funded projects that receive insurance
reimbursement payments are to be returned to the Hillside Reserve, and grant reimbursements for projects funded
through the CIP Reserve are to be returned to the CIP Reserve when payment is received.
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• After completion of the prior year’s audit and the General Fund’s priority funding requirements are met, the
remaining net operations are moved into the Capital Project Reserve at year end. Proposed uses for the Capital
Project Reserve fund is reviewed by Council, with preliminary allocation direction voted upon by Council at the
Budget Study Session in April. This direction is presented at the Proposed Budget Hearing in late May or early
June, with Final CIP funding direction determined by Council with Budget Adoption in June.
• Council has designated the following capital projects as fundamental to maintaining City infrastructure on an
ongoing basis, and shall therefore have priority status for available Capital Improvement Reserve funding: The
below funding allocations are guidelines to be reviewed by Council for budget direction each fiscal year:
$250,000 – Roadway Infrastructure Maintenance & Repairs (for Sidewalk, Storm Drains, Curb & Gutter,
and Bridge Maintenance)
$200,000 – Retaining Wall Maintenance & Repairs
$250,000 – Parks, Trails, Grounds & Median Replacement Funding
$150,000 – Roadway Safety and Traffic Calming
$ 25,000 – Public Art Infrastructure Projects
$ 25,000 – Hakone Improvements
• The Roadway Maintenance and Repair (RM&R) CIP project is the primary CIP project funded in support of
Council’s goal to maintain Saratoga city streets at an average 70 PCI rating. On occasion, separate street specific
resurfacing projects are established that also contribute toward this goal. In FY 2016/17, Council established a
$2 million minimum annual funding goal. Funding comes primarily from dedicated Gas Tax Revenue and from
Vehicle Impact Fees assessed on the Solid Waste Services contract provider. This CIP project encompass
roadway repairs, resurfacing, and rehabilitation projects, traffic light, curb and gutter, and other miscellaneous
repairs, striping and signage, and assorted street materials and supplies.
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Changes to FY 22 adopteed budget project description highlighted in yellow.
SUNNYVALE/SARATOGA ROAD PATHWAY REHAB (COX TO RAILROAD XING)
Project Name Saratoga-Sunnyvale Road Pathway Rehab Project Number 9142-022
Department Public Works Department Project Manager Rick Torres
Description This project will repair uplifted section of pathway from Cox Avenue to the railroad crossing.
Location The project is located on Cox Avenue.
Project
Background
Over time, the condition of the pathway along Saratoga Sunnyvale Road has deteriorated. Age and
tree-root damage have broken up the pathway. This project will remove and replace uplifted sections
of pathway on Sunnyvale-Saratoga Road from Cox Avenue to the Railroad Crossing. It also includes
repair and adjustment to PG&E gas valves located along the pathway being replaced.
Operating
Budget Impacts
Engineering, administrative, and maintenance staff costs for project oversight and implementation
of $7,408 will be incorporated into the Fiscal Year 2021/22 operating budget.
$50,000 Saratoga Sunnyvale Rd. Pathway Rehab (Cox to Railroad Crossing) (9142-019). While
the northbound pathway section was fully rehabilitated in FY 22, an additional $50,000 budgeted to
this CIP in FY 23 will be used to mitigate potential tripping hazards on the southbound side of
Saratoga Sunnyvale Road (between Cox Avenue and the Railroad Crossing).
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Changes to FY 22 adopteed budget project description highlighted in yellow.
SUNNYVALE/SARATOGA ROAD PATHWAY REHAB (COX TO RAILROAD XING)
PROJECT TIMELINE
PROJECT COMPONENT TIMELINE DESCRIPTION
Project Development August 2020 Prepare plans and specifications
Begin Bid Process September 2020 Solicit bids from qualified contractors
Contract Award October 2020 Award contract for construction
Estimated Construction Start November 2020 Begin construction
Estimated Completion Date February 2022 Construction complete
FUNDING SCHEDULE 9142-022
Prior FY Total
Year 2020/21 Funded Project
REVENUES Funded Actual To Date 2021/22 2022/23 2023/24 2024/25 2025/26 Funding
CIP STREET FUND
Transfers In - General Fund - 125,000 125,000 - - - - - 125,000
TOTAL - 125,000 125,000 - - - - - 125,000
TOTAL REVENUES - 125,000 125,000 - - - - - 125,000
Prior FY Total
Year 2020/21 Expended Project
EXPENDITURES Funded Actual To Date 2021/22 2022/23 2023/24 2024/25 2025/26 Expended
CIP STREET FUND EXP
Construction Expenses - 15,000 15,000 110,000 - - - - 125,000
TOTAL - 15,000 15,000 110,000 - - - - 125,000
TOTAL EXPENDITURES - 15,000 15,000 110,000 - - - - 125,000
Prior FY
Year 2020/21 Project
Activity Actual Total 2021/22 2022/23 2023/24 2024/25 2025/26 Activity
CIP STREET FUND
Beginning Balance - 110,000 - - - - -
Revenues & T/I - 125,000 125,000 - - - - - 125,000
Expenditures & T/O - 15,000 15,000 110,000 - - - - 125,000
Ending Balance - 110,000 110,000 - - - - - -
Budgeted for Fiscal Year
Budgeted for Fiscal Year
Budgeted for Fiscal Year
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Changes to FY 22 adopteed budget project description highlighted in yellow.
BEAUCHAMPS PARK PLAYGROUND REPLACEMENT
Project Name Beauchamps Park Playground
Replacement
Project Number 9252-002
Department Public Works Project Manager Kevin Meek
Description This project will fund the replacement of the playground equipment at Beauchamps Park.
Location This project is located at Beauchamps Park.
Priority Factors This project applies to the Health and Safety Issues, Short-term Cost of Repair vs. Long-Term Cost
of Replacement and Availability of External or Dedicated Funding Priority Factors.
Project
Background
The City parks are attractive, well-maintained, open space areas for all residents to enjoy. In the
playground areas, sand surfaces have been converted to engineered wood fiber material which
complies with the mandated “Fall Zone/Impact Attenuation Guidelines.” Parks with playground
equipment are monitored to ensure safety and structural integrity. Playground equipment is replaced
based on the City’s replacement schedule with guidelines that include monitoring the equipment for
major equipment wear and tear and changes in safety regulations on outdated structures.
This project funds the replacement of the existing playground structures incorporating upgrades
consistent with the City Council’s Inclusive Playground Policy, where feasible.
The City of Saratoga’s Youth Commissions over the years have identified inclusion as an opportunity
to bring the Saratoga community closer together and have organized fundraising for an inclusive
swing to be purchased and installed at one of the Saratoga parks. They are on track to raise a total
of approximately $4,000 through events and online activities. The Youth Commission was presented
with the opportunity to realize their goal as a component of the Beauchamps Park playground
replacement and have expressed their support to apply their efforts to this project.
Other funding for this project consists of $196,841 from the California Drought, Water, Parks,
Climate, Coastal Protection and Outdoor Access for All Act of 2018 Per Capita Grant program. Park-
in Lieu Fees and the General Fund contributed to the remainder of the grant match requirement.
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Changes to FY 22 adopteed budget project description highlighted in yellow.
Operating
Budget Impacts
Administrative and maintenance staff costs for project oversight and implementation of $22,271 will
be incorporated into the Fiscal Year 2021/22 operating budget.
$50,000 Beauchamps Park project (9252-002). Estimates procured in FY 22 came in higher than
anticipated. Therefore, an additional $50,000 is budget in FY 23 to cover the increased costs of
equipment and provide a contingency.
BEAUCHAMPS PARK PLAYGROUND REPLACEMENT
PROJECT TIMELINE
PROJECT COMPONENT TIMELINE DESCRIPTION
Project Development January 2022 Prepare plans and specifications
Contract Award March 2022 Award contract
Estimated Construction Start April 2022 Construction project begins
Estimated Completion Date July 2022 Specified project work is completed
FUNDING SCHEDULE 9252-002
Prior FY Total
Year 2020/21 Funding Project
REVENUES Funded Actual To Date 2021/22 2022/23 2023/24 2024/25 2025/26 Funding
CIP PARK FUND
Donations/Contribution - - - 4,000 - - - - 4,000
Transfers In - General Fund - - - 35,131 - - - - 35,131
TOTAL - - - 39,131 - - - - 39,131
PARK IN-LIEU FEES FUND
Park in Lieu Fees - - - 10,079 - - - - 10,079
TOTAL - - - 10,079 - - - - 10,079
GRANT FUND
State Grant - - - 196,841 - - - - 196,841
TOTAL - - - 196,841 - - - - -
TOTAL REVENUES - - - 246,051 - - - - 49,210
Prior FY Total
Year 2020/21 Expended Project
EXPENDITURES Expended Actual To Date 2021/22 2022/23 2023/24 2024/25 2025/26 Expended
CIP PARK FUND
Construction Expenses - - - 39,131 - - - - 39,131
TOTAL - - - 39,131 - - - - 39,131
PARK IN-LIEU FEES FUND
Reimbursable Expenses - - - 10,079 - - - - 10,079
TOTAL - - - 10,079 - - - - 10,079
GRANT FUND
Construction Expenses - - - 196,841 - - - - 196,841
TOTAL - - - 196,841 - - - - 196,841
TOTAL EXPENDITURES - - - 246,051 - - - - 246,051
Budgeted for Fiscal Year
Budgeted for Fiscal Year
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Changes to FY 22 adopteed budget project description highlighted in yellow.
ORCHARD IRRIGATION AND TREE REPLACEMENT
Project Name Orchard Irrigation and Tree Replacement Project Number 9221-002
Department Public Works Project Manager Kevin Meek
Description This project will fund the irrigation and tree replacement at the Orchard.
Location This project is located at the City Orchard on Fruitvale Avenue.
Priority Factors This project applies to the Short-term Cost of Repair vs. Long-Term Cost of Replacement,
Availability of External or Dedicated Funding, and Business or Community Support Priority
Factors.
Project
Background
The project will replace above ground components of the Orchard’s fixed irrigation system,
primarily, the surface tubing and micro spray heads. Existing dirt mounds, which have built up on
the rows along the irrigation lines, will be levelled allowing the Orchard trees to receive sufficient
water. In addition, trees will be replaced, based on the City’s Orchard Master Plan. Funding for this
project is from Park-in-Lieu Fees.
Operating
Budget Impacts
Parks and administrative staff costs for project implementation and oversight of $9,971 will be
incorporated into the Fiscal Year 2021/22 operating budget.
$30,000 Orchard Irrigation & Tree Planting (9221-002). Because of the rampant spread
of Armillaria Root Rot in the Orchard, additional spadework to mitigate the soil around each
tree as well as removal and replacement of more trees than previously anticipated is
necessary. An estimated 510 trees will be replaced as part of this project. Additional funding
of $30,000 in FY 23 will be budgeted for the extra work.
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Changes to FY 22 adopteed budget project description highlighted in yellow.
ORCHARD IRRIGATION AND TREE REPLACEMENT
PROJECT TIMELINE
PROJECT COMPONENT TIMELINE DESCRIPTION
Project Development TBD Prepare plans and specifications
Contract Award TBD Award contract
Estimated Construction Start TBD Construction project begins
Estimated Completion Date TBD Specified project work is completed
FUNDING SCHEDULE 9221-002
Prior FY Total
Year 2020/21 Funding Project
REVENUES Funded Actual To Date 2021/22 2022/23 2023/24 2024/25 2025/26 Funding
PARK IN-LIEU FEES FUND
Park in Lieu Fees - - - 100,000 - - - - 100,000
TOTAL - - - 100,000 - - - - 100,000
Prior FY Total
Year 2020/21 Expended Project
EXPENDITURES Expended Actual To Date 2021/22 2022/23 2023/24 2024/25 2025/26 Expended
PARK IN-LIEU FEES FUND
Reimbursable Expenses - - - 100,000 - - - - 100,000
TOTAL - - - 100,000 - - - - 100,000
Prior FY Total
Year 2020/21 Project
Activity Actual Total 2021/22 2022/23 2023/24 2024/25 2025/26 Activity
PARK IN-LIEU FEES FUND
Beginning Balance - - - - - -
Revenues & T/I - - - 100,000 - - - - 100,000
Expenditures & T/O - - - 100,000 - - - - 100,000
Ending Balance - - - - - - - - -
Budgeted for Fiscal Year
Budgeted for Fiscal Year
Budgeted for Fiscal Year
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Changes to FY 22 adopteed budget project description highlighted in yellow.
ADA SELF-ASSESSMENT & TRANSITION PLAN
Project Name ADA Self-Assessment & Transition Plan Project Number 9443-008
Department City Manager’s Office Project Manager Crystal Bothelio
Description This project would provide funding for a consultant to prepare and update the ADA Self-Evaluation
and Transition Plan for the City.
Location This project is citywide.
Priority Factors This project applies to the Health and Safety Issues, Short-term Cost of Repair vs. Long-term Cost
of Replacement, Federal or State Mandates and Business or Community Support Priority Factors.
Project
Background
Under the 1990 Americans with Disabilities Act, all public entities subject to Title II must conduct
a self-evaluation to identify accessibility barriers, and entities with 50 or more employees must also
have a transition plan in place to address structural changes necessary to achieve program and service
accessibility. The vehicle to implement this compliance is called an ADA Self-Evaluation and
Transition Plan. The City prepared its first ADA Self-Evaluation and Transition Plan in 1993. An
update was prepared in 2010. In 2019, a citywide accessibility assessment was started as a first step
towards developing an updated ADA Self-Evaluation and Transition Plan.
This project would allow the City to hire a consultant to prepare an updated ADA Self-Evaluation
and Transition Plan. The Plan will identify barriers to accessibility, ways to improve access,
establish costs and a timeline for how to remove these barriers. The ADA Self-Evaluation and
Transition Plan will provide a strategic approach and tools for continued access improvements as the
City implements its ADA Self-Evaluation and Transition Plan in the coming years.
Operating
Budget Impacts
Administrative and maintenance staff costs for oversight and implementation of this project of
$1,644 will be incorporated into the Fiscal Year 2021/22 operating budget.
$175,000 ADA Self Assessment & Transition Plan (9443-008). Bids for this project solicited in
FY 22 resulted in responses significantly higher than originally budgeted. City staff is coordinating
efforts with our self-insurance risk pool advisor.
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Changes to FY 22 adopteed budget project description highlighted in yellow.
ADA SELF-ASSESSMENT & TRANSITION PLAN
PROJECT TIMELINE
PROJECT COMPONENT TIMELINE DESCRIPTION
Project Development TBD Program parameters established and funded
Begin Construction TBD Project Begins
Construction End TBD Project is Completed
FUNDING SCHEDULE 9443-008
Prior FY Total
Year 2020/21 Funding Project
REVENUES Funded Actual To Date 2021/22 2022/23 2023/24 2024/25 2025/26 Funding
CIP ADMINISTRATIVE FUND
Transfers In - General Fund - - - 150,000 - - - - 150,000
TOTAL - - - 150,000 - - - - 150,000
TOTAL REVENUES - - - 150,000 - - - - 150,000
Prior FY Total
Year 2020/21 Expended Project
EXPENDITURES Expended Actual To Date 2021/22 2022/23 2023/24 2024/25 2025/26 Expended
CIP ADMINISTRATIVE FUND
Construction Expenses - - - 150,000 - - - - 150,000
TOTAL EXPENDITURES - - - 150,000 - - - - 150,000
Prior FY Total
Year 2020/21 Project
Activity Actual Total 2021/22 2022/23 2023/24 2024/25 2025/26 Activity
CIP ADMINISTRATIVE FUND
BEGINNING FUND BAL - - - - - - - -
Revenues & T/I - - - 150,000 - - - - 150,000
Expenditures & T/O - - - 150,000 - - - - 150,000
ENDING FUND BALANCE - - - - - - - - -
Budgeted for Fiscal Year
Budgeted for Fiscal Year
Budgeted for Fiscal Year
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SARATOGA VILLAGE TO QUARRY PARK WALKWAY
Project Name Saratoga Village to Quarry Park Walkway Project Number 9277-004
Department Public Works Project Manager John Cherbone
Description This project will fund the design, environmental review and construction of a walkway from Saratoga
Village to Hakone Gardens and Quarry Park.
Location This project is located on Big Basin Way/Congress Springs Road between the Village and Hakone
Gardens.
Project
Background
When complete, this project will result in construction of a walkway from Saratoga Village, past Hakone
Gardens, to Quarry Park. The project will be implemented over several phases. Phase I of the project
will begin with a pathway between the Village and Hakone Gardens, phase II will extend the walkway
to the Quarry Park East Entrance, and the third and final stage will continue the trail to the Quarry Park
Main Entrance. Currently, only the design of phase 1 is funded.
Developing a pedestrian connection from the Village to Hakone Gardens and Quarry Park will enhance
and enliven Saratoga Village, as the project would help to bring foot traffic to the Village, Hakone
Gardens and Quarry Park. Additionally, the project will provide a safer path of travel for pedestrians
who are currently walking along the highway when the parking lot at Hakone Gardens is full.
The path will also serve as a critical starting point for the Saratoga-to-Sea Trail that is part of the Santa
Clara County Trail Master Plan. The Saratoga-to-Sea Trail is to begin in Saratoga Village, travel up to
Hakone Gardens and Quarry Park, through the existing Sanborn-Skyline and Skyline-to-the-Sea trail
systems to the Pacific Ocean.
In Fiscal Year 2016/17, $50,000 was allocated from the CIP reserve and Fiscal Year 2017/18 Council
authorized an additional allocation of $100,000 from Park Development fees to fund the design of phase
I of this project. Construction costs for phase I are estimated at $1.4M. The City Council allocated
$175,000 in FY 2019/20 and $25,000 in FY 2020/21 from the CIP reserve towards construction to serve
as the City’s matching contribution, should grant funding become available. Funding may be allocated
as the matching funds for the Guava/Fredricksburg Entrance project if such a grant is awarded.
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Operating
Budget Impacts
Engineering and administrative staff costs for project oversight and implementation of $13,287 will be
incorporated into the Fiscal Year 2021/22 operating budget.
Engineering and administrative staff costs for project oversight and implementation of $13,287 will be
incorporated into the Fiscal Year 2021/22 operating budget
$150,000 Village to Quarry Park Walkway - Phase 1 Hakone (9277-004). The recently passed
federal IIJA provides grant funds for the Saratoga Village to Quarry Park Walkway projects of
approximately $1.2 million. We continue to review guidance on the uses and timing of funds
provided under the IIJA and have not included the $1.2 million in the budget. The budget does
include funds for the local match required by the IIJA for $150,000 in from Park In-Lieu funds.
SARATOGA VILLAGE TO QUARRY PARK WALKWAY
PROJECT TIMELINE
PROJECT COMPONENT TIMELINE DESCRIPTION
Project Design March 2019 Begin design and environmental review for Phase I
Design Complete March 2019 Complete design and environmental review for Phase I
Phase I Construction TBD Saratoga Village to Hakone Gardens
Phase II Construction TBD Hakone Gardens to eastern bridge
Phase III Construction TBD Eastern bridge to main entrance
Project Complete TBD Project construction for all phases complete
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FUNDING SCHEDULE 9277-004
Prior FY Total
Year 2020/21 Funding Project
REVENUES Funded Actual To Date 2021/22 2022/23 2023/24 2024/25 2025/26 Funding
CIP PARK FUND
Transfers In - General Fund 225,000 25,000 250,000 - - - - - 250,000
TOTAL 225,000 25,000 250,000 - - - - - 250,000
PARK IN-LIEU FEES FUND
Transfers In - Other CIP 100,000 - 100,000 - - - - - 100,000
TOTAL 100,000 - 100,000 - - - - - 100,000
TOTAL REVENUES 325,000 25,000 350,000 - - - - - 350,000
Prior FY Total
Year 2020/21 Expended Project
EXPENDITURES Expended Actual To Date 2021/22 2022/23 2023/24 2024/25 2025/26 Expended
CIP PARK FUND
Consultant/Contract Svs 21,011 - 21,011 - - - - - 21,011
Construction Expenses - - - 228,989 - - - - 228,989
TOTAL 21,011 - 21,011 228,989 - - - - 250,000
PARK IN-LIEU FEES FUND
Consultant/Contract Svs 26,189 - 26,189 - - - - - 26,189
Construction Expenses - - - 73,811 - - - - 73,811
TOTAL 26,189 - 26,189 73,811 - - - - 100,000
TOTAL EXPENDITURES 47,200 - 47,200 302,800 - - - - 350,000
Prior FY Total
Year 2020/21 Project
Activity Actual Total 2021/22 2022/23 2023/24 2024/25 2025/26 Activity
CIP PARK FUND
Beginning Balance 203,989 228,989 - - - -
Revenues & T/I 225,000 25,000 250,000 - - - - - 250,000
Expenditures & T/O 21,011 - 21,011 228,989 - - - - 250,000
Ending Balance 203,989 228,989 228,989 - - - - - -
PARK IN-LIEU FEES FUND
Beginning Balance 73,811 73,811 - - - -
Revenues & T/I 100,000 - 100,000 - - - - - 100,000
Expenditures & T/O 26,189 - 26,189 73,811 - - - - 100,000
Ending Balance 73,811 73,811 73,811 - - - - - -
TOTAL BALANCE 277,800 302,800 302,800 - - - - - -
Budgeted for Fiscal Year
Budgeted for Fiscal Year
Budgeted for Fiscal Year
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ANNUAL ROADWAY IMPROVEMENTS
Project Name Annual Roadway Improvements Project Number 9111-003
Department Public Works Project Manager Emma Burkhalter
Description This project funds ongoing street resurfacing and maintenance to maintain the City’s pavement
infrastructure.
Location This is a Citywide project.
Project
Background
The City has a comprehensive annual Pavement Management Program (PMP) that is funded through the
Annual Roadway Improvements project. The program includes road resurfacing and maintenance to
keep the City’s single largest piece of infrastructure in good condition.
Streets are selected each year to be included in the Pavement Management Program based on several
factors, including pavement conditions, maintenance recommendations, and budgetary constraints. This
information, combined with the City Engineer’s observations and input from residents, determines
which streets are included in the annual PMP. Work included in the PMP is a combination of regular
maintenance of roadways to prevent road conditions from rapidly deteriorating and significant repairs
for streets with the highest need.
Resurfacing streets on a regular basis extends the lifetime of the roadways and minimizes the need for
larger and more costly projects in the future. Keeping the streets in good condition also reduces liability
risks and staff time required for minor repair work.
Every two to three years, an engineering consultant assesses City roads using the Paving Condition Index
(PCI). The PCI is based on a scale of 0 to 100, with the overall score used to indicate the average of the
City’s road conditions. The scale ranges from 0 for roads that have failed to 100 for roads in excellent
condition. Scores are classified into five categories: Very Poor is scored 0-25; Poor is scored 25-49;
Good is scored 50-69; Very Good is scored 70-89; and Excellent is scored 90-100. The City’s overall
PCI is 67 based on a 2019 assessment.
This project is funded by Road/Refuse Impact Fees, Santa Clara County Measure B Sales Tax and state
funds from Road Repair and Maintenance fees and Gasoline Tax proceeds. The sources total
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approximately $2.2 million per year, of which $2 million is allocated for resurfacing and $200,000 on
maintenance, including but not limited to roadway striping, pothole repair, and emergency work.
Operating
Budget Impacts
Engineering, administrative, and maintenance staff costs for project oversight and implementation of
$314,810 will be incorporated into the Fiscal Year 2021/22 operating budget.
$1,000,000 Roadway Pavement Management (9111-003). If approved by City Council, a one-time
use of the facility reserve allows for increased spending in FY 23 by 50% over previous years. The
additional funding will serve to slow the deterioration of residential streets and is insufficient to make a
measurable increase in residential road pavement condition index (PCI.)
ANNUAL ROADWAY IMPROVEMENTS
PROJECT TIMELINE
PROJECT COMPONENT TIMELINE DESCRIPTION
Project Development Ongoing Prepare plans and specifications
Begin Bid Process Ongoing Invite contractors to bid on the project
Contract Award Ongoing Award contract
Estimated Construction Start Ongoing Construction project begins
Estimated Completion Date Ongoing Specified project work is completed
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FUNDING SCHEDULE 9111-003
ANNUAL ROADWAY IMPROVEMENTS
Prior FY Total
Year 2020/21 Funded Project
REVENUES Funded Actual To Date 2021/22 2022/23 2023/24 2024/25 2025/26 Funding
CIP STREET FUND
VTA-Measure B Sales Tax 1,312,194 1,156,421 2,468,615 757,905 - - - - 3,226,520
Road/Refuse Impact Fees 1,405,200 351,300 1,756,500 420,951 - - - - 2,177,451
Project Reimbursements 199,256 16,104 215,360 - - - - - 215,360
Transfers In - General Fund 1,605,648 - 1,605,648 - - - - - 1,605,648
TOTAL 4,522,297 1,523,825 6,046,122 1,178,856 - - - - 7,224,979
GAS TAX FUND
Gas Tax - HUTA 1,982,802 478,925 2,461,727 511,604 - - - - 2,973,331
Gas Tax - 7360 (TCR swap)521,278 207,024 728,302 239,119 - - - - 967,421
State - Loan Repayment 105,509 - 105,509 - - - - - 105,509
Road Maintenance Repair 1,255,646 570,400 1,826,046 596,095 - - - - 2,422,141
Transfers In 572,850 3,683 576,533 - - - - - 576,533
TOTAL 4,438,085 1,260,032 5,698,117 1,346,818 - - - - 7,044,935
TOTAL REVENUES 8,960,383 2,783,856 11,744,239 2,525,674 - - - - 14,269,913
Prior FY Total
Year 2020/21 Expended Project
EXPENDITURES Funded Actual To Date 2021/22 2022/23 2023/24 2024/25 2025/26 Expended
CIP STREET FUND EXP
Salary & Benefits 6,854 - 6,854 - - - - - 6,854
Materials & Supplies 292,424 50,187 342,610 - - - - - 342,610
Consultant/Contract Svs 18,645 72,261 90,906 - - - - - 90,906
Project Equip & Fixtures 67,850 (1,692) 66,158 - - - - - 66,158
Construction Expenses 3,281,018 877,923 4,158,941 1,955,065 - - - - 6,114,006
Transfers Out 600,000 - 600,000 - - - - - 600,000
TOTAL 4,271,234 998,679 5,269,913 1,955,065 - - - - 7,224,978
GAS TAX EXP
Materials & Supplies 38,504 38,217 76,721 - - - - - 76,721
Consultant/Contract Svs 1,085 23,700 24,785 - - - - - 24,785
Construction Expenses 3,870,317 1,186,033 5,056,351 1,405,079 - - - - 6,461,430
Transfers Out 482,000 - 482,000 - - - - - 482,000
TOTAL 4,391,906 1,247,950 5,639,856 1,405,079 - - - - 7,044,935
TOTAL EXPENDITURES 8,663,140 2,246,629 10,909,769 3,360,144 - - - - 14,269,913
Budgeted for Fiscal Year
Budgeted for Fiscal Year
Prior FY
Year 2020/21 Project
Activity Actual Total 2021/22 2022/23 2023/24 2024/25 2025/26 Activity
CIP STREET FUND
Beginning Balance 251,063 776,209 - - - - -
Revenues & T/I 4,522,297 1,523,825 6,046,122 1,178,856 - - - - 7,224,978
Expenditures & T/O 4,271,234 998,679 5,269,913 1,955,065 - - - - 7,224,978
Ending Balance 251,063 776,209 776,209 - - - - - -
GAS TAX FUND
Beginning Balance 46,179 58,261 - - - - -
Revenues & T/I 4,438,085 1,260,032 5,698,117 1,346,818 - - - - 7,044,935
Expenditures & T/O 4,391,906 1,247,950 5,639,856 1,405,079 - - - - 7,044,935
Ending Balance 46,179 58,261 58,261 - - - - - -
TOTAL BALANCE 297,243 834,470 834,470 - - - - - -
Budgeted for Fiscal Year
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DRAFT FY 23 CITY COUNCIL NOMINATED CIP PROJECTS
ALL FUNDS
01. JOE’S TRAIL PHASES 2 AND 3
Project Name Joe’s Trail Phases 2 and 3
Project Number TBD
Department Public Works Project
Manager Macedonio Nunez
Description Phases 2 and 3 of the Joe’s Trail project repairs uplifted sections of pathway from Cox
Avenue to the railroad crossing. The project implements the Trails Master Plan and
connectivity with the continuation of Joe’s Trail at Saratoga De Anza. The project requires
CalTrans and VTA review. Right-of-way (ROW) acquisition required unless we can build
a trail along State Route 85 in the CalTrans ROW.
Location Saratoga Avenue to Quito Road
Time Frame FY 23 start, complete in 2025
Funding
Requirements
$396,000 Park In-Lieu Fund
Grant Funds
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ALL FUNDS
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DRAFT FY 23 CITY STAFF NOMINATED CIP PROJECTS
GENERAL CAPITAL FUND
02. BRIDGE REHABILITATION PROJECT
Project Name Bridge Rehabilitation Project
Project Number TBD
Department Public Works Project
Manager Poh Yee
Description This project mitigates deficiencies that have been recorded at 6 locations through the
CalTrans Assessment report and will repair bridge abutments, scouring, deck rehabilitation,
railings and issues as recorded. If not completed, bridges will continue to deteriorate and
the costs to make the repairs will increase substantially. The project requires Santa Clara
Valley Water District, Regional, Fish & Game, Army Corps review.
Location Various
Time Frame FY 23
Funding
Requirements
$350,000 General Capital
03. PARK AND TRAIL FIRE MITIGATION PROJECT
Project Name Park and Trail Fire Mitigation Project
Project Number TBD
Department Public Works Project
Manager Shawn Gardner
Description The project removes brush and dead trees to create defensible space between City land and
private property. Drought conditions have created high fire danger within the City Wildland
Urban Interface (WUI) area. Creating this defensible space will improve safety. If not
completed residential areas adjacent to City properties will be subject to increased fire
danger.
Location Parker Ranch and Mt. Eden trails, Quarry Park and San Marcos Open Space
Time Frame
Ongoing
Funding
Requirements
$100,000 General CIP
Grants, as available
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DRAFT FY 23 CITY STAFF NOMINATED CIP PROJECTS
GENERAL CAPITAL FUND
04. SAFE ROUTES TO SCHOOL PHASE 1 IMPLEMENTATION
PLAN
Project Name Safe Routes to School Phase 1
Implementation Plan
Project Number TBD
Department Public Works Project
Manager Mainini Cabute
Description This project implements Phase 1 of the Safe Routes to School (SRTS) Masterplan and the
SRTS Need Assessment CIP. Improves pedestrian and student safety around schools. If not
implemented, conditions will remain the same.
Location Various
Time Frame
FY 23
Funding
Requirements
$160,000 General Capital
05. QUITO ROAD SIDEWALK REHABILITATION GAP CLOSURE
PHASE 2
Project Name Quito Road Sidewalk Rehabilitation
Gap Closure Phase 2
Project Number TBD
Department Public Works Project
Manager Macedonio Nunez
Description This project provides sidewalk gap closure and handicap ramp installation on eastside of
Quito Road between Quito Oaks Way and Allendale. If not completed, area will remain as
is.
Location Quito Road between Quito Oaks Way and Allendale
Time Frame
FY 23 start, complete in FY 24
Funding
Requirements
$300,000 General Capital
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DRAFT FY 23 CITY STAFF NOMINATED CIP PROJECTS
GENERAL CAPITAL FUND
06. TRAFFIC SIGNAL CONTROLLER UPGRADES
Project Name Traffic Signal Controller Upgrades Project Number TBD
Department Public Works Project
Manager Macedonio Nunez
Description There is a total of 15 traffic signalized intersections in Saratoga. During the completed City-
Wide Citywide Signal Upgrade Project - Phase II upgraded traffic signal adaptive system
for the 6 signalized intersections on Saratoga Avenue, the City’s most traveled street. This
completed project upgraded old traffic controllers with the required new controllers and
software for coordination between traffic signalized intersections.
This new project will upgrade the remaining 9 traffic signal intersection controllers that are
advanced and can communicate with each other. The City utilizes the Smart City Signals
traffic management system to provide citywide traffic signal monitoring capabilities over
cellular and cloud-based solutions. The system also serves as the network for traffic signal
adaptive operations along the Saratoga Avenue-Fruitvale Avenue corridors. This proposed
CIP will allow for the City to deploy traffic surveillance opportunities at up to five (5)
locations. The new equipment will be viewable by City and Emergency Operations staff
over the Smart City Signals cloud-based platform that in conjunction with recently installed
battery-back up systems at traffic signals will allow for remote monitoring during power
outages, incidents, and natural disaster events.
Location Various
Time Frame
FY 23
Funding
Requirements
$80,000 General Capital
07. ADA TRANSITION PLAN IMPLEMENTATION
Project Name ADA Transition Plan Implementation Project Number TBD
Department Public Works Project
Manager
Emma Burkhalter/
Macedonio Nunez
Description Implementation of ADA Transition Plan project based on priority to fulfill compliance with
American with Disabilities Act provisions. This includes parks, streets and City owned
facilities.
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DRAFT FY 23 CITY STAFF NOMINATED CIP PROJECTS
GENERAL CAPITAL FUND
Location Various
Time Frame
FY 23
Funding
Requirements
$100,000 General Capital
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GENERAL CAPITAL FUND
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DRAFT FY 23 CITY STAFF NOMINATED CIP PROJECTS
PARK IN-LIEU FUND
08. HAKONE GARDENS NEIGHBOR WOOD FENCE
REPLACEMENT
Project Name Hakone Gardens Neighbor Wood
Fence Replacement
Project Number TBD
Department Public Works Project
Manager Kevin Meeks
Description This project will replace the existing rotting wood fence with a safe fence along the parking
lot. If not done it will result in sporadic costly repairs and present safety concerns.
Location Hakone Gardens
Time Frame
FY 23, approximately 2 weeks
Funding
Requirements
$75,000 Park In-Lieu Fund
09. QUARRY PARK MAINTENANCE BUILDING UTILITY
PROJECT
Project Name Quarry Park Maintenance Building
Utility Project
Project Number TBD
Department Public Works Project
Manager Kevin Meeks
Description This project will fund the installation of electricity and water to the Quarry Park
maintenance building. Provides for additional operational services as well as lighting for
security and worker safety.
Location Quarry Park
Time Frame
FY 23
Funding
Requirements
$35,000 Park In-Lieu Fund
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DRAFT FY 23 CITY STAFF NOMINATED CIP PROJECTS
PARK IN-LIEU FUND
10. VILLA OAKS BRIDGE RECONSTRUCTION AND EROSION
CONTROL
Project Name Villa Oaks Bridge Reconstruction and
Erosion Control
Project Number TBD
Department Public Works Project
Manager Shawn Gardner
Description Trail washes out each winter and is impassible and hazardous for trail users.
Location Villa Oaks Bridge
Time Frame
FY 23
Funding
Requirements
$30,000 Park In-Lieu Fund
11. EL QUITO PARK PICKLEBALL COURTS
Project Name El Quito Park Pickleball Courts Project Number TBD
Department Public Works Project
Manager Shawn Gardner
Description This project creates two pickleball courts in El Quito Park. The Parks and Recreation
Commission has received high demand for pickleball courts in Saratoga. The existing tennis
courts were considered for dual use but were removed from consideration following
resident feedback.
Location El Quito Park
Time Frame
FY 23
Funding
Requirements
$154,299 Park In-Lieu Fund
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DRAFT FY 23 CITY STAFF NOMINATED CIP PROJECTS
PARK IN-LIEU FUND
12. HAKONE GARDENS TO QUARRY PARK TRAIL GAP
CLOSURE - PHASE I DESIGN & ACQUISITION
Project Name Hakone Gardens to Quarry Park Trail
Gap Closure - Phase I Design &
Acquisition
Project Number TBD
Department Public Works Project
Manager Emma Burkhalter
Description New trail segment in Hakone Gardens that will begin at the bottom of the Hakone Gardens
driveway on Highway 9 and end at Quarry Park. See Segment 60 of the Trails and
Walkways Master Plan, updated December 2021. Phase I of the project will complete
design of the trail and acquisition of a required trail easement necessary to provide a
pedestrian connection between two City parks, as requested by Saratoga’s Pedestrian,
Equestrian and Bicycle Trails Advisory Committee.
Location Hakone Gardens driveway on Highway 9 to Quarry Park
Time Frame
FY 23 begin; completion in FY 25
Funding
Requirements
$50,000 Park In-Lieu Fund
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