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Home My WebLink About04-06-2022 City Council Agenda, amended 04-06-2022Saratoga City Council Agenda April 6, 2022 – Page 1 of 6 SARATOGA CITY COUNCIL REGULAR MEETING APRIL 6, 2022 AMENDED AGENDA • 04/06/2022 ITEM 2.3 PRESENTATION SLIDES ADDED • 04/06/2022 ITEM 2.4 PRESENTATION SLIDES ADDED Teleconference/Public Participation Information to Mitigate the Spread of COVID‐19 This meeting will be held entirely by teleconference. All members of the City Council and staff will only participate via the Zoom platform using the process described below. The meeting is being conducted pursuant to recent amendments to the teleconference rules required by the Ralph M. Brown Act allowing teleconferencing during a proclaimed state of emergency when local official have recommended social distancing. The purpose of the amendments is to provide the safest environment for the public, elected officials, and staff while allowing for continued operation of the government and public participation during the COVID-19 pandemic. Members of the public can view and participate in the 7:00 p.m. Regular Session by: • Using the Zoom website https://us02web.zoom.us/j/85797142422; Webinar ID 857 9714 2422 OR • Calling 1.408.638.0968 or 1.669.900.6833 and entering the Webinar ID provided above; OR • Viewing the meeting on Saratoga Community Access Television Channel 15 (Comcast Channel 15, AT&T UVerse Channel 99 and calling in following the direction above; OR • Viewing online at http://saratoga.granicus.com/MediaPlayer.php?publish_id=2 and calling in following the direction above. The public will not be able to participate in the meeting in person. Written Communication Comments can be submitted in writing at www.saratoga.ca.us/comment. Written communications received by 5:00 p.m., eight calendar days before the Council Meeting will be included in the City Council’s agenda packet. Anything received after that time and up to the end of the public comment period for that item will be provided to the members of the Council and included in supplemental meeting materials. Public Comment Members of the public may comment on any item for up to three (3) minutes. The amount of time for public comment may be reduced by the Mayor or by action of the City Council. Meeting Recording Information In accordance with the Saratoga City Council’s Meeting Recording Policy, City Council Study Sessions, Joint Meetings, Joint Sessions, Commission Interviews, Retreats, meetings with the Planning Commission, and Regular Session Meetings are recorded and made available following the meeting on the City website. 7:00 PM REGULAR SESSION ROLL CALL Saratoga City Council Agenda April 6, 2022 – Page 2 of 6 REPORT ON POSTING OF THE AGENDA The agenda for this meeting was properly posted on April 1, 2022. ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS Any member of the public may address the City Council on matters not on the Agenda. The law generally prohibits the City Council from discussing or taking action on such items. However, the Council may instruct staff accordingly. ANNOUNCEMENTS CEREMONIAL ITEMS Proclamation Recognizing April 3-9, 2022 as National Library Week Recommended Action: Present a proclamation to the Saratoga Library recognizing April 3-9, 2022 as National Library Week. Staff Report Attachment A: Proclamation for April 3-9, 2022 as National Library Week Commendation Recognizing Santa Clara County Fire Chief Tony Bowden Recommended Action: Commend retiring Santa Clara County Fire Chief Tony Bowden to his years of service to the County of Santa Clara and Saratoga community. Staff Report Attachment A – Commendation Recognizing Santa Clara County Fire Chief Tony Bowden Appointment of Parks & Recreation Commissioner Recommended Action: Adopt the Resolution appointing Badrinath Sridharan to the Parks & Recreation Commission and direct the City Clerk to administer the Oath of Office. Staff Report Attachment A - Resolution, Parks & Recreation Commission Appointment 1. CONSENT CALENDAR The Consent Calendar contains routine items of business. Items in this section will be acted on in one motion, unless removed by the Mayor or a Council Member. Any member of the public may speak on an item on the Consent Calendar at this time, or request that the Mayor remove an item from the Consent Calendar for discussion. 1.1. City Council Meeting Minutes Recommended Action: Approve the Minutes for the March 16, 2022 City Council Regular Meeting and the Minutes for the March 28, 2022 City Council Special Meeting. Staff Report Attachment A - Minutes for the March 16, 2022 City Council Regular Meeting Attachment B - Minutes for the March 28, 2022 City Council Special Meeting Saratoga City Council Agenda April 6, 2022 – Page 3 of 6 1.2. Review of Accounts Payable Check Registers Recommended Action: Review and accept check registers for the following accounts payable payment cycles: 3/10/22 Period 9; 3/21/22 Period 9; 3/24/22 Period 9. Staff Report Attachment A - Check Register 03-10-2022 Period 9 Attachment B - Check Register 03-21-2022 Period 9 Attachment C - Check Register 03-24-2022 Period 9 1.3. Treasurer’s Report for the Month Ended January 31, 2022 Recommended Action: Review and accept the Treasurer’s Report for the month ended January 31, 2022. Staff Report 1.4. Reconsider and confirm findings pursuant to Assembly Bill 361 Recommended Action: Reconsider and confirm findings pursuant to Assembly Bill 361 of the continued public health officials’ recommendation to social distance and to therefore hold City of Saratoga Brown Act meetings by teleconference. Staff Report Attachment A - City Council Resolution 21-073 Authorizing Teleconferenced Meetings Pursuant to AB 361 Attachment B – Santa Clara County Health Officer Recommendation Regarding Public Meetings 1.5. First Amendment to the Household Hazardous Waste Agreement with Santa Clara County Recommended Action: Authorize the City Manager to execute the first amendment to the Santa Clara County Household Hazardous Waste Collection Program Agreement with a $45,244 augmentation for Fiscal Year 2023. Staff Report Attachment A – First Amendment to Agreement for Countywide HHW Collection Program Attachment B – Agreement for Countywide HHW Collection Program Attachment C – Agreement for Countywide AB939 Implementation Fee 1.6. Budget Amendment – McCartysville Landscaping and Lighting District (Zone 9) Recommended Action: Adopt Resolution appropriating $8,000 from Zone 9 fund balance into the Fiscal Year 2021/22 operating budget. Staff Report Attachment A - Budget Resolution Attachment B – Zone 9 Map 1.7. Parking Restriction on the East Side of Beauchamps Lane for One Block Recommended Action: Approve the attached Motor Vehicle resolution to adopt a No Parking restriction on the east side of Beauchamps Lane between Prospect Road and Burnett Drive. Staff Report Attachment A - MV Resolution Attachment B - Map of Parking Restriction Saratoga City Council Agenda April 6, 2022 – Page 4 of 6 2. GENERAL BUSINESS 2.1. Termination of Agreement with the County for Weed Abatement Services Recommended Action: Adopt a Resolution terminating the agreement with the County of Santa Clara for weed abatement services effective September 1, 2022. Staff Report Attachment A - Resolution 2.2. Preliminary Engineering Agreement with Union Pacific Railroad for the Blue Hills Elementary Pedestrian Crossing at UPRR Project Recommended Action: Authorize the City Manager to execute a contract with Union Pacific Railroad for the preliminary engineering work for Blue Hills Elementary Pedestrian Crossing at UPRR in the amount of $100,000 and a 10% contingency for a total amount of $110,000. Staff Report Attachment A – UPRR Preliminary Engineering Agreement 2.3. Fiscal Year 2023 Capital Improvement Program Direction Recommended Action: Provide direction on the draft Fiscal Year 2023 Capital Improvement Program for inclusion in the annual budget. Staff Report Attachment A - Draft FY 23 CIP Revenue and Resources Attachment B - Closed Project Narratives Attachment C - Existing Projects Requesting Additional Funds Narratives Attachment D - Unfunded CIP Project Narratives Attachment E - Nominated Project Narratives Attachment F - Adopted FY 22 CIP Project Narrative Amendments Attachment G - City of Saratoga Electric Vehicle Charging Station Policy Presentation Slides (added 04-06-2022) 2.4. Preview of the Fiscal Year 2023 City of Saratoga Fee Schedule Update Recommended Action: Provide direction on the fiscal year 2023 City of Saratoga Fee Schedule update. Staff Report Attachment A FY 2021-22 Fee Schedule Attachment B March 24 FC Fee Schedule Presentation Presentation Slides (added 04-06-2022) COUNCIL ASSIGNMENTS Mayor Tina Walia Cities Association of Santa Clara County-City Selection Committee Cities Association of Santa Clara County-Legislative Action Committee Cities Association of Santa Clara County Council Finance Committee Hakone Foundation Executive Board KSAR Community Access TV Board Silicon Valley Clean Energy Authority Board of Directors West Valley Mayors & Managers Association Saratoga City Council Agenda April 6, 2022 – Page 5 of 6 Vice Mayor Kookie Fitzsimmons Council Finance Committee Hakone Foundation Board of Trustees Santa Clara County Housing and Community Development (HCD) Advisory Committee Saratoga Chamber of Commerce Board Saratoga Sister City Committee Liaison Council Member Mary-Lynne Bernald Saratoga Historical Foundation Board of Directors Council Member Rishi Kumar Santa Clara County Library District Board of Directors Santa Clara Valley Water Commission West Valley Clean Water Program Authority Board of Directors West Valley Solid Waste Management Authority Board of Directors Council Member Yan Zhao Association of Bay Area Governments Saratoga Area Senior Coordinating Council Board of Directors Saratoga Ministerial Association Valley Transportation Authority (VTA) Policy Advisory Committee Valley Transportation Authority (VTA) State Route 85 Corridor Policy Advisory Board West Valley Sanitation District Board of Directors CITY COUNCIL ITEMS COUNCIL COMMUNICATIONS CITY MANAGER'S REPORT ADJOURNMENT CERTIFICATE OF POSTING OF THE AGENDA, DISTRIBUTION OF THE AGENDA PACKET, COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT I, Britt Avrit, City Clerk for the City of Saratoga, declare that the foregoing agenda for the meeting of the City Council was posted and available for review on April 1, 2022 at the City of Saratoga, 13777 Fruitvale Avenue, Saratoga, California and on the City's website at www.saratoga.ca.us. Signed this 1st day of April 2022 at Saratoga, California. Britt Avrit, MMC, City Clerk In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the City Council by City staff in connection with this agenda, copies of materials distributed to the City Council concurrently with the posting of the agenda, and materials distributed to the City Council by staff after the posting of the agenda are available on the City website at www.saratoga.ca.us and are available for review in the office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, California. Saratoga City Council Agenda April 6, 2022 – Page 6 of 6 In compliance with the Americans with Disabilities Act and the Governor’s Executive Order, if you need assistance to participate in this meeting, please contact the City Clerk at bavrit@saratoga.ca.us or calling 408.868.1216 as soon as possible before the meeting. The City will use its best efforts to provide reasonable accommodations to provide as much accessibility as possible while also maintaining public safety. [28 CFR 35.102-35.104 ADA title II]