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Home My WebLink About04-20-2022 City Council Agenda, amended 04-20-2022Saratoga City Council Agenda April 20, 2022 – Page 1 of 5 SARATOGA CITY COUNCIL REGULAR MEETING APRIL 20, 2022 AMENDED AGENDA • 04/20/2022 ITEM 3.1 PRESENTATION SLIDES ADDED Teleconference/Public Participation Information to Mitigate the Spread of COVID‐19 This meeting will be held entirely by teleconference. All members of the City Council and staff will only participate via the Zoom platform using the process described below. The meeting is being conducted pursuant to recent amendments to the teleconference rules required by the Ralph M. Brown Act allowing teleconferencing during a proclaimed state of emergency when local official have recommended social distancing. The purpose of the amendments is to provide the safest environment for the public, elected officials, and staff while allowing for continued operation of the government and public participation during the COVID-19 pandemic. Members of the public can view and participate in the 6:00 p.m. Commission Interviews by: • Using the Zoom website https://us02web.zoom.us/j/81645578405; Webinar ID 816 4557 8405 OR • Calling 1.408.638.0968 or 1.669.900.6833 and entering the Webinar ID provided above Members of the public can view and participate in the 7:00 p.m. Regular Session by: • Using the Zoom website https://us02web.zoom.us/j/81243888110; Webinar ID 812 4388 8110 OR • Calling 1.408.638.0968 or 1.669.900.6833 and entering the Webinar ID provided above; OR • Viewing the meeting on Saratoga Community Access Television Channel 15 (Comcast Channel 15, AT&T UVerse Channel 99 and calling in following the direction above; OR • Viewing online at http://saratoga.granicus.com/MediaPlayer.php?publish_id=2 and calling in following the direction above. The public will not be able to participate in the meeting in person. Written Communication Comments can be submitted in writing at www.saratoga.ca.us/comment. Written communications received by 5:00 p.m., eight calendar days before the Council Meeting will be included in the City Council’s agenda packet. Anything received after that time and up to the end of the public comment period for that item will be provided to the members of the Council and included in supplemental meeting materials. Public Comment Members of the public may comment on any item for up to three (3) minutes. The amount of time for public comment may be reduced by the Mayor or by action of the City Council. Saratoga City Council Agenda April 20, 2022 – Page 2 of 5 Meeting Recording Information In accordance with the Saratoga City Council’s Meeting Recording Policy, City Council Study Sessions, Joint Meetings, Joint Sessions, Commission Interviews, Retreats, meetings with the Planning Commission, and Regular Session Meetings are recorded and made available following the meeting on the City website. 6:00 PM COMMISSION INTERVIEWS 7:00 PM REGULAR SESSION ROLL CALL REPORT ON POSTING OF THE AGENDA The agenda for this meeting was properly posted on April 14, 2022. ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS Any member of the public may address the City Council on matters not on the Agenda. The law generally prohibits the City Council from discussing or taking action on such items. However, the Council may instruct staff accordingly. ANNOUNCEMENTS CEREMONIAL ITEMS Commendation Recognizing the 50th Anniversary of La Mere Michelle Recommended Action: Present commendation recognizing the 50th anniversary of La Mere Michelle. Staff Report Attachment A – Commendation Recognizing the 50th Anniversary of Le Mere Michelle 1. CONSENT CALENDAR The Consent Calendar contains routine items of business. Items in this section will be acted on in one motion, unless removed by the Mayor or a Council Member. Any member of the public may speak on an item on the Consent Calendar at this time, or request that the Mayor remove an item from the Consent Calendar for discussion. Time Name Commission Vacancies Incumbent 6:00 p.m. Robert Eng Traffic Safety Commission 2 Full Terms/2 Partial Terms No 6:10 p.m. Jason Mount Traffic Safety Commission 2 Full Terms/2 Partial Terms No 6:20 p.m. Gurjeet Saund Traffic Safety Commission 2 Full Terms/2 Partial Terms No 6:30 p.m. Hobert Wai Traffic Safety Commission 2 Full Terms/2 Partial Terms No Saratoga City Council Agenda April 20, 2022 – Page 3 of 5 1.1 City Council Meeting Minutes Recommended Action: Approve the Minutes for the April 6, 2022 City Council Regular Meeting. Staff Report Attachment A - Minutes for the April 6, 2022 City Council Regular Meeting 1.2. Review of Accounts Payable Check Registers Recommended Action: Review and accept check registers for the following accounts payable payment cycles: 3/31/22 Period 9; 4/08/22 Period 10. Staff Report Attachment A - Check Register 03-31-2022 Period 9 Attachment B - Check Register 04-08-2022 Period 10 Attachment C - Check Register 04-08-2022 Period 10 1.3. Treasurer’s Report for the Month Ended February 28, 2022 Recommended Action: Review and accept the Treasurer’s Report for the month ended February 28, 2022. Staff Report 1.4. Landscaping and Lighting Assessment District LLA-1; Preliminary Approval of Engineer's Report and Adoption of Resolution of Intention for FY 22-23 Recommended Actions: 1. Adopt the Resolution granting preliminary approval of the Engineer's Report for FY 22- 23 for renewing the Landscaping and Lighting Assessment District LLA-1. 2. Adopt the Resolution of Intention to order the levy and collection of assessments. Staff Report Attachment A - Resolution of Preliminary Approval of Engineer's Report Attachment B - Resolution of Intention to Order the Levy and Collection of Assessments Attachment C - Engineers Report 2. PUBLIC HEARING Items placed under this section of the agenda are those defined by law as requiring a special notice and/or a public hearing or those called by the City Council on its own volition. 2.1. Resolution Adopting FY 2022-23 the City of Saratoga Fee Schedule Effective July 1, 2022 Recommended Action: Adopt a Resolution adopting FY 2022-23 the City of Saratoga Fee Schedule effective July 1, 2022. Staff Report Attachment A - Resolution Adopting Fee Schedule Exhibit A to Resolution - Proposed Fee Schedule Saratoga City Council Agenda April 20, 2022 – Page 4 of 5 3. GENERAL BUSINESS 3.1. Community Event Grant Program Fiscal Year 2022/23 Recommended Action: Approve the Community Event Grant Program competitive allocations for Fiscal Year 2022/23 as shown below and recommended by the Library and Community Engagement Commission: • Annual Easter Egg Hunt - $1,500 • Community Art Exhibition themed as 'Peace Love Unity’ - $2,000 • Community Mitzvah Day - Day of Social Action - $2,000 • Dragon Boat Festival - $2,000 • MLK Jr. Day Celebration - $2,000 • Saratoga Blossom Festival 2023 (Girl Scouts #618 Craft) - $500 Staff Report Attachment A – FY 2022/23 Community Event Grant Competitive Applications Attachment B - Community Event Grant Policy Presentation Slides (added 04-20-2022) 3.2. City Safety Fair Recommended Action: Provide direction to staff on the proposal to host a City Safety Fair and funding for the event in the current and future fiscal years. Staff Report COUNCIL ASSIGNMENTS Mayor Tina Walia Cities Association of Santa Clara County-City Selection Committee Cities Association of Santa Clara County-Legislative Action Committee Cities Association of Santa Clara County Council Finance Committee Hakone Foundation Executive Board KSAR Community Access TV Board Silicon Valley Clean Energy Authority Board of Directors West Valley Mayors & Managers Association Vice Mayor Kookie Fitzsimmons Council Finance Committee Hakone Foundation Board of Trustees Santa Clara County Housing and Community Development (HCD) Advisory Committee Saratoga Chamber of Commerce Board Saratoga Sister City Committee Liaison Council Member Mary-Lynne Bernald Saratoga Historical Foundation Board of Directors Council Member Rishi Kumar Santa Clara County Library District Board of Directors Santa Clara Valley Water Commission West Valley Clean Water Program Authority Board of Directors West Valley Solid Waste Management Authority Board of Directors Saratoga City Council Agenda April 20, 2022 – Page 5 of 5 Council Member Yan Zhao Association of Bay Area Governments Saratoga Area Senior Coordinating Council Board of Directors Saratoga Ministerial Association Valley Transportation Authority (VTA) Policy Advisory Committee Valley Transportation Authority (VTA) State Route 85 Corridor Policy Advisory Board West Valley Sanitation District Board of Directors CITY COUNCIL ITEMS COUNCIL COMMUNICATIONS CITY MANAGER'S REPORT ADJOURNMENT CERTIFICATE OF POSTING OF THE AGENDA, DISTRIBUTION OF THE AGENDA PACKET, COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT I, Britt Avrit, City Clerk for the City of Saratoga, declare that the foregoing agenda for the meeting of the City Council was posted and available for review on April 14, 2022 at the City of Saratoga, 13777 Fruitvale Avenue, Saratoga, California and on the City's website at www.saratoga.ca.us. Signed this 14th day of April 2022 at Saratoga, California. Britt Avrit, MMC, City Clerk In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the City Council by City staff in connection with this agenda, copies of materials distributed to the City Council concurrently with the posting of the agenda, and materials distributed to the City Council by staff after the posting of the agenda are available on the City website at www.saratoga.ca.us and are available for review in the office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, California. In compliance with the Americans with Disabilities Act and the Governor’s Executive Order, if you need assistance to participate in this meeting, please contact the City Clerk at bavrit@saratoga.ca.us or calling 408.868.1216 as soon as possible before the meeting. The City will use its best efforts to provide reasonable accommodations to provide as much accessibility as possible while also maintaining public safety. [28 CFR 35.102-35.104 ADA title II]