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HomeMy WebLinkAbout05-10-2022 PRC Agenda Packet 1 City of Saratoga Parks and Recreation Commission Regular Meeting Agenda DATE: Tuesday, May 10, 2022 TIME: 6:30 p.m. LOCATION: Via Zoom only Teleconference/Public Participation Information to Mitigate the Spread of COVID‐19 This meeting will be entirely by teleconference. All Parks & Recreation Commission members, staff, and public will only participate via the Zoom platform using the process described below. The meeting is being conducted in compliance with the Governor’s Executive Order N‐29‐20 suspending certain teleconference rules required by the Ralph M. Brown Act. The purpose of this order was to provide the safest environment for the public, elected officials, and staff while allowing for continued operation of the government and public participation during the COVID‐19 pandemic. Members of the public can observe and participate in the meeting by: 1. Using the Zoom website at 2. https://us02web.zoom.us/j/84091857373 or App Webinar ID: 840 9185 7373 and using the tool to raise their hand in the Zoom platform when directed by the Chair to speak on an agenda item; OR 3. Calling 1.408.638.0968 or 1.669.900.6833, entering the Webinar ID: 840 9185 7373 and pressing *9 to raise their hand to speak on an agenda item when directed by the Chair. The public will not be able to participate in the meeting in person. As always, members of the public can send written comments to the Commission prior to the meeting by commenting online at www.saratoga.ca.us/prc prior to the start of the meeting. These emails will be provided to the members of the Commission and will become part of the official record of the meeting. During the meeting the Chair will explain the process for members of the public to be recognized to offer public comment. In accordance with the Americans with Disabilities Act and the Governor’s Executive Order, if you need assistance to participate in this meeting due to a disability, please contact the City Clerk at bavrit@saratoga.ca.us or calling 408.868.1216 as soon as possible before the meeting. The City will use its best efforts to provide reasonable accommodations to provide as much accessibility as possible while also maintaining public safety. 2 Call to Order Roll Call: Chair Renee Paquier, Commissioner Anna Huang, Commissioner Nimisha Mahuvakar, Commissioner Badri Sridharan and Commissioner Michelle Wang Report on Posting of the Agenda: Pursuant to Government Code Section 54954.2, this meeting was properly posted on May 3, 2022. Oral & Written Communication: Any member of the public may address the Commission about any matter not on the agenda for this meeting for up three minutes. Commissioners may not comment on the matter but may choose to place the topic on a future agenda. Approval of Parks and Recreation Commission Draft Minutes: 03-08-2022 Draft Minutes Agenda: 1. Resource Table Discussion Issue: Discuss options for a PRC Resource table Action: Recommend options 2. Drone Video Project for El Quito Park Issue: Review video Action: Recommend edits or approve draft video Draft Video Link: https://drive.google.com/file/d/1PlHBB8nSRvyEPq1T2gUUd9DRGuqmDknK/view 3. Beauchamps Park Playground Replacement Project Issue: Review resident comments and new draft plan Action: Recommend approval of the draft plan Staff Memo 1-31-22 Draft Plan 4-28-22 Re-Designed Plan 4. Oral Communications Letter for Discussion Issue: Discussion letter from staff at Inn at Saratoga Action: Discussion and recommendation Letter from Staff from Inn at Saratoga 5. Update on Historical Plaque Program Issue: Update on progress of the Historical Plaque Program Action: No action, information only 3 Park Plaques 2022 6. Workplan & Community Engagement Brainstorming Issue: Discuss ideas on the current workplan Action: Make recommendation Community Engagement Discussion Sheet PRC 2021-2022 Workplan 7. Equity in Parks Issue: Discussion of equity in parks Action: Discussion and recommendation 8. Lets Work! Update Issue: Report of latest event Action: No action, information only 9. Next Meeting Date Issue: Discuss date of next PRC meeting Action: Approve change if necessary Commissioner and Staff Reports (This includes committee updates and park reports. This section is informational only; no actions will be taken.) Commissioner Park Sridharan Wildwood, Foothill, Quarry Huang El Quito, Gardiner Mahuvakar Bell Grove, Congress Springs, Ravenwood Paquier Beauchamp, Brookglen Wang Azule, Kevin Moran, Friendship Park Upcoming Dates • May 18, 2022, City Council Meeting at 7:00 p.m. – Beauchamps Playground Replacement Project Staff Report • June 29, 2022 – Commission Recognition Dinner Agenda Items for Next Meeting July 12, 2022 • Adjournment 4 In compliance with the Americans with Disabilities Act, if you are a disabled person and you need a disability-related modification or accommodation to participate in this meeting, contact Kristin Borel at 408.868.1296 or kborel@saratoga.ca.us. Requests must be made as early as possible and at least one full business day before the start of the meeting. Parks and Recreation Commission Agenda Note: In accordance with the Ralph M. Brown Act, copies of the staff reports, and other materials provided to the Parks and Recreation Commission by City staff in connection with this agenda are available at the office of the City Manager at 13777 Fruitvale Avenue, Saratoga, California 95070. Any materials distributed by staff after the posting of the agenda are made available for public review at the office of the City Manager at the time they are distributed to the Parks and Recreation Commission. Certificate of Posting of Agenda: I, Kristin Borel, Public Works Analyst for the City of Saratoga, declare that the foregoing agenda for the meeting of the Parks and Recreation Commission of the City of Saratoga was posted on May 3, 2022 at the office of the City of Saratoga, 13777 Fruitvale Avenue, Saratoga, CA 95070 and was available for public review at that location. The agenda is also available on the City’s website, www.saratoga.ca.us/prc 1 Draft Minutes 03-08-2022 City of Saratoga Parks and Recreation Commission Regular Meeting Draft Minutes DATE: Tuesday, March 8, 2022 TIME: 6:30 p.m. LOCATION: Via Zoom Call to Order: Chair Paquier called the virtual Regular Session to order at 6:33 p.m. via teleconferencing through Zoom. Prior to Roll Call, the Chair and Staff Liaison explained that the meeting was conducted pursuant to provisions of the Brown Act and a recent Executive Order issued by the Governor to facilitate teleconferencing to reduce the risk of COVID-19 transmission at public meetings. Ordinarily the Brown Act sets strict rules for teleconferencing. The Governor’s Executive Order has suspended those rules. The Executive Order does require that public agencies continue to notice meetings in advance and provide members of the public an opportunity to observe the meeting and offer public comment. The Commission met all of the applicable notice requirements and the public is welcome to participate in this meeting. Information on how the public can observe the meeting and provide public comment was also shared. Additionally, the Chair explained that votes would be taken through roll call. Roll Call: Chair Renee Paquier, Vice Chair Huang, Commissioner Mahuvakar and Commissioner Wang. Absent: Mahuvakar. Also in attendance was Kristin Borel, Staff Liaison, John Cherbone, Public Works Director, and Crystal Bothelio, Assistant City Manager. (All appearing via Teleconference) Staff Liaison, Kristin Borel confirmed all the Commission members could hear the meeting proceedings and no doubts were expressed regarding the identities of the individuals representing themselves as Parks and Recreation Commissioners. Report on Posting of the Agenda: Kristin Borel reported that the Agenda for this meeting was properly posted on March 3, 2022 Oral & Written Communication Letter from Staff at The Inn at Saratoga - Request for improvements at Wildwood Park Approval of Parks and Recreation Commission Draft Minutes: Commissioner Wang/Huang moved to Approve the Parks and Recreation Minutes for the Regular Meeting on January 11, 2022. Passed by a verbal roll call: Ayes: Huang, Paquier and Wang. Noes: None. Abstain: None. Absent: Mahuvakar. 2 Draft Minutes 03-08-2022 Agenda: 1. Summer Movie Night Crystal Bothelio, Assistant City Manager reviewed the options for PRC involvement in Movie Night. They were also asked to choose movies from a pre-selected list. Chair Paquier invited any public comments on this item. There was 1 speaker who asked if there are to be food trucks at the event. Staff will investigate and get back to the Commission with this answer. Commissioner Mahuvakar arrived at the Zoom meeting at 6:45 The Commission recommended the movies Encanto, Luca and Sing for this Summer’s Movie Night and to host activities such as Hula Hoop and Community Tree Activity. 2. Beauchamps Park Update Staff reported that the approved Draft Plan 1B plan was sent to neighbors of Beauchamps park soliciting input and comments on the design. Notices were also posted in the park with information about the project and links to the website. The City received 8 comments, mostly asking for additional swings, shade and additional seating. Staff contacted the designer, and it looks like most of the requests can be accommodated. The existing swing set will be removed and relocated to a newly created location just north of the existing play area. This will provide an additional swing to meet the residents’ requests. A finalized plan incorporating all the resident’s comments will be drawn up and brought back for final approval at the May 10, 2022 meeting. Chair Paquier invited any public comments on this item. There was 1 speaker who asked about the surface of the new play area. Staff answered that the new surface will an all rubberized surface. Commissioner Paquier/Makuvaker moved to Recommend approval of the changes to Design Plan 1B based on resident input, and to be brought back for final approval at the May meeting. Passed by a verbal roll call: Ayes: Huang, Mahuvakar, Paquier and Wang. Noes: None. Abstain: None. Absent: None. 3. Update on Historical Plaque Program The Commission discussed the status of this program which will work on creating historic information signs for our parks. All the commissioners supported working with the HPC on this project and supported the goal of posting this information in our parks and on our website. The Commission will review the photos at the next meeting and report on the status of the project. Chair Paquier invited any public comments on this item. There were no speakers. 3 Draft Minutes 03-08-2022 4. Community Engagement Brainstorming The Commission spoke in general about ideas for future events and activities. Vice Chair Huang suggested organizing ongoing hikes to encourage residents and families to get out into nature for wellness. Commissioner Wang initially raised the idea of a photo contest and Chair Paquier liked it as well and recommended that they be shown at Movie Night. She also suggester partnering with the Youth Commission. Chair Paquier invited any public comments on this item. There was one speaker who asked about creating a “Fun Run”. Commissioner Paquier/Muhavakar moved to Recommend new projects to the 2022-23 PRC Workplan – Organizing Hikes for Wellness and a Park Photo Contest to be shown at Movie Night or other City event (Let’s Hike! and Let’s Create!). Passed by a verbal roll call: Ayes: Huang, Mahuvakar Paquier and Wang. Noes: None. Abstain: None. Absent: None. 5. Equity in Parks The Commission recommended at the January 11, 2022 meeting to wait for City Council direction on this topic. To date there has been no direction from the Council Chair Paquier invited any public comments on this item. There were no speakers. Commissioner and Staff Reports (This includes committee updates and park reports. This section is informational only; no actions will be taken.) Commissioner Park Vacant Wildwood, Foothill, Quarry Huang El Quito, Gardiner Mahuvakar Bell Grove, Congress Springs, Ravenwood Paquier Beauchamp, Brookglen Wang Azule, Kevin Moran, Friendship Park Agenda Items for Next Meeting January 11, 2022 • Beauchamps Park playground replacement project • Update on Historic Plaque program • Update on Let’s Work • Work Plan Project Updates • Equity in Parks • Letter about Wildwood Park • Drone Video Update Adjournment Commissioners Paquier/Wang move to Adjourn the meeting at 8:15 p.m. Passed by a verbal roll call: Ayes: Huang, Mahuvakar, Paquier, and Wang. Noes: None. Abstain: None. Absent: None. In compliance with the Americans with Disabilities Act, if you are a disabled person and you need a disability-related modification or accommodation to participate in this meeting, contact Kristin Borel at 4 408.868.1296 or kborel@saratoga.ca.us. Requests must be made as early as possible and at least one full business day before the start of the meeting. Parks and Recreation Commission Agenda Note: In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the Parks and Recreation Commission by City staff in connection with this agenda are available at the office of the City Manager at 13777 Fruitvale Avenue, Saratoga, California 95070. Any materials distributed by staff after the posting of the agenda are made available for public review at the office of the City Manager at the time they are distributed to the Parks and Recreation Commission. Certificate of Posting of Agenda: I, Kristin Borel, Public Works Analyst for the City of Saratoga, declare that the foregoing agenda for the meeting of the Parks and Recreation Commission of the City of Saratoga was posted on January 6, 2022 at the office of the City of Saratoga, 13777 Fruitvale Avenue, Saratoga, CA 95070 and was available for public review at that location. The agenda is also available on the City’s website at www.saratoga.ca.us. Parks & Recreation Commission Memorandum To: Parks & Recreation Commission From: Kristin Borel, Public Works Analyst Date: May 10, 2022 Subject: Item 3 – Beauchamps Park Playground Replacement Project At the last meeting you approved the Draft Design for Beauchamps Playground Replacement Project, and since then, we had to make some changes. The neighbors directly adjacent to the park did not like the height of the new playground structure. Staff met with the designers, and they made some modifications. I have attached that new modified plan. The new structures are lower, there is more shade, and the colors have been shifted to a more natural palette. Staff met with the neighbors on May 2, 2022 and made some minor changes to this design. This includes removing the center umbrella shade and replacing it with smaller “dappled light” shade structures (see plan dated 1-31-22 and look at light blue shades on poles). The placement of the large play structures are also shifted to accommodate line of sight issues. We hope to have an updated modified plan to you before the meeting if possible. www.specplay.cominfo@specplay.com800.475.1071 Burke: Tower of Fun w/ Inclusive Spinner Design # 137-145853-3Equipment Cost as shown: $116,571Discount($18,000)Tax: $8,999Estimated Freight: $9,800EstimatedTotal:$117,370Fully Customizable Colors Concept 1B Playground Concept OPTION 1B –3D Visuals Tower Of Fun with Inclusive Spinner •User Capacity: 112 •Fun for everyone with towering heights, swinging, climbing, sliding, and interactive fun for all. •Sensory panels, games, and challenges for every ability and comfort level. •Transparency throughout, giving parent and caregivers the ability to supervise, while kids have their own place to play and grow. •Biba interactive play system adds another dimension to the play and inclusion experience. •Inclusive Orbit is WheelChairAccessibleandfunforall! Playground Concept OPTION 1B –3D Visuals Interactive, and sensory oriented equipment provide inclusivity at its best.Tactile enhanced slides, transfer platforms and climbing elements provide fun for all ages and abilities. *note: Use zoom in functionfor even more detail! Playground Concept OPTION 1B –3D Visuals Playground Concept OPTION 1B –3D Visuals Specified Play Equipment Company is very pleased to present this proposal for consideration for the Beauchamps Park located in Saratoga. BCI Burke Company, LLC has been providing recreational playground equipment for over 90 years and has developed the right mix of world-class capabilities to meet the initial and continuing needs of City of Saratoga. We believe our proposal will meet or exceed your project's requirements and will deliver the greatest value to you. The following is a summary of some of the key elements of our proposal: • Project Name: Beauchamps Park • Project Number: 137-145853-3 • User Capacity: 111 • Age Groups: Ages 2-5 years, 5-12 years • Dimensions: 59' 11" x 58' 4" • Designer Name: Pa Der Vang Specified Play Equipment Company has developed a custom playground configuration based on the requirements as they have been presented for the Beauchamps Park playground project. Our custom design will provide a safe and affordable playground environment that is aesthetically pleasing, full of fun for all users and uniquely satisfies your specific requirements. In addition, proposal # 137-145853-3 has been designed with a focus on safety, and is fully compliant with ASTM F1487 and CPSC playground safety standards. We invite you to review this proposal for the Beauchamps Park playground project and to contact us with any questions that you may have. Thank you in advance for giving us the opportunity to make this project a success. COBRA SLIDE® CORKSCREWExcitement can’t be contained when it comes to COBRA SLIDES! They are twisting, turning, in and out of light and SO MUCH FUN! Fun aside, sliding has a variety of developmental benefits ranging from core strength and balance to taking turns and imagination. Nucleus® Evolution® Arch ClimberClimbing up ropes to view the world from a different angle. Inspiring new panoramas, creating new vistas. You’re protected but it looks open and new. A perspective like nothing you’ve ever experienced before. Serenity SpotLearn. Socialize. Sit. Relax. Play. Engage. All this and more are the purpose behind the creation of the Serenity Spot. Within a playspace sometimes a child, caregiver or parent needs a comfortable place to step away and still be part of the playspace. EVOLUTION SQUARE ROOFBurke’s roofs offer protection from the damaging effects of the sun while still allowing children to have fun. Evolution Arched Catwalk BridgeIntricate climbers. Fast slides. The Next Evolution in Play is here. The Nucleus Evolution collection will move children to experience adventure, develop narratives and create experiences like no one has seen on the playground before. Freedom Swing SeatThe Freedom inclusive Swing Seat allows children of all abilities to enjoy the childhood joy of swinging in a safe and secure seat. Please write checks toSpecified Play Equipment Co (SPECPlay)121 #1 Industrial RoadBelmont, CA 94002 Specified Play Equipment Co. 121 #1 Industrial Road Belmont, CA 94002 800.475.1071 www.specplay.com ADDRESS SHIP TO Kristin Borel City of Saratoga Public Works 13777 Fruitvale Ave. Saratoga, CA 95070 City of Saratoga Public Works Beauchamps Park 15138 Beauchamps Ln Saratoga, CA 95070 Estimate 2423 DATE 04/25/2022 EXPIRATION DATE 05/31/2022 TRACKING NO.CSLB# 1050307 DIR# 1000064237 Beauchamps Park- Opt 5A -- ACTIVITY QTY RATE AMOUNT Option 5A including shade, benches and safety signage. Demolition Remove and dispose existing playground equipment and footers and 50sf concrete ramp 1 3,300.00 3,300.00 Site Work Removal and disposal of existing EWF assuming @ 12" depth, and sand estimated at 5" estimated at 165 cubic yards-disposal of material to be at Quarry Park <5miles from site. 1 10,884.00 10,884.00 Site WorkProvide labor and materials to install (2) 4' SQ x 4' Depth Dry Wells filled with 3/4" drain rock and wrapped with Geotextile Fabric. 1 5,500.00 5,500.00 Site PrepSupply and install crushed stone compacted at 12.5" depth, area 3020 sf 1 27,180.00 27,180.00 Site WorkDis-aessmble and move single post swing at 7' top bar height in new location. EWF and Containment by City. 1 3,454.00 3,454.00 Please write checks to Specified Play Equipment Co (SPECPlay) 121 #1 Industrial Road Belmont, CA 94002 ACTIVITY QTY RATE AMOUNT BCI Burke EquipmentBurke custom play equipment per plan #137-145853-5 including shades, tot swing, and inclusive spinner. 1 118,995.00 118,995.00T Installation Service Installation of equipment per#137-145853-5 to manufacturer recommendations through soil. Footing spoils disposed off site. 1 34,072.00 34,072.00 Protective Safety Surfacing Installation Poured-In-Place: Supply and install approximately 3020 SF of PLAYPOUR pour- in-place resilient rubber surfacing at 3.5” thickness (meets 8' fall height) using 50% Black and 50% Standard Color with Standard "Aromatic" binder. 1 58,560.00 58,560.00 Temporary FencingProvide approximately 350 LF Temporary Construction Security Fencing to close off work site for duration of project. 1 2,000.00 2,000.00 Receive and Offload Provide labor and storage to offload Burke shipment at our Santa Clara Facility and deliver to job site once ready for installation, includes disposal of shipment packaging 1 3,100.00 3,100.00 Field Inspection3rd Party CPSI Inspection at completion of project 1 650.00 650.00 EWF from main box to be re-used in new swing area 0.00 0.00 BondingPayment and performance bonds 1 9,458.77 9,458.77 FreightFreight and packaging 1 10,789.00 10,789.00 Please write checks toSpecified Play Equipment Co (SPECPlay)121 #1 Industrial RoadBelmont, CA 94002 ACTIVITY QTY RATE AMOUNT PLEASE NOTE: Lead time estimated at 10 weeks for orders placed after April Prevailing wages applied to all construction line items Permits excluded. Asphalt work by City Disposal of spoils, existing EWF, and Sand to be at the Quarry Park. Should CA SE Stamped footing details be required, ADD $2,900 Landscaping, tree trimming, and irrigation re- route (if necessary) by City New area for relocated swing: Excavation and Containment by city, EWF to be re-used from existing play area. Includes SPEC Turnkey Guarantee (Covers labor on all warranty related parts) Includes Burke Generations Warranty (Longest and Strongest in the playground industry) By signing below you acknowledge and agree to our Contract. The values shown above represent a specific scope; no other work should be assumed unless specifically noted in the text of the above line items. Unless otherwise specified we Exclude Responsibility for: offloading equipment, removal of packaging, project security, landscape & hardscape repair, delays due to conflicts, removal of spoils, locating underground; utilities, pipes, obstructions, conditions unforeseen and/or not disclosed at time of estimate, permits, engineering, soil samples. We are experienced with State & Federal prevailing wage and certified payroll requirements from DIR/DOL and will process when applicable. Union Agreements, including PLA's, are the responsibility of others and not to be included in our contract. Conditions: Grades; stable,compacted, & workable, (rough grade to be taken + or - one tenth of one inch), adequate access to work site provided for workmen, materials, tools, & equipment SUBTOTAL 287,942.77 DISCOUNT -17,500.00 TAX 10,198.37 TOTAL $280,641.14 Accepted By Accepted Date Specified Play Equipment Company is very pleased to present this proposal for consideration for the Beauchamps Park located in Saratoga. BCI Burke Company, LLC has been providing recreational playground equipment for over 90 years and has developed the right mix of world-class capabilities to meet the initial and continuing needs of City of Saratoga. We believe our proposal will meet or exceed your project's requirements and will deliver the greatest value to you. The following is a summary of some of the key elements of our proposal: • Project Name: Beauchamps Park • Project Number: 137-145853-5 • User Capacity: 99 • Age Groups: Ages 2-5 years, 5-12 years • Dimensions: 58' 5" x 57' 10" • Designer Name: Pa Der Vang Specified Play Equipment Company has developed a custom playground configuration based on the requirements as they have been presented for the Beauchamps Park playground project. Our custom design will provide a safe and affordable playground environment that is aesthetically pleasing, full of fun for all users and uniquely satisfies your specific requirements. In addition, proposal # 137-145853-5 has been designed with a focus on safety, and is fully compliant with ASTM F1487 and CPSC playground safety standards. We invite you to review this proposal for the Beauchamps Park playground project and to contact us with any questions that you may have. Thank you in advance for giving us the opportunity to make this project a success. CONTOUR™ SLIDEThe Contour™ Slide offers the ability for kids to slide together and get a sensory experience all in one place. As they slide, kids can put their hands in the middle to feel how the contours change on the way down! Jungle Vine ClimberThe Jungle Vine Climber will bring any playground design to life with its vine and leaf motif. Mix with our themed ClubHouse and NaturePlay Systems for a perfectly themed combination. Hide the Numbers GameCognitive development and cooperative play shine with the Hide the Numbers Game! A great way to encourage intergenerational play and help children learn numbers, addition and strategy, this panel will bring educational fun to any playspace! 12' X 12' SHADEPLAY CANOPYShadePlay Canopies can reduce playground temperature by up to 30 degrees and block up to 90 percent of harmful UV radiation. Evolution Arched Catwalk BridgeIntricate climbers. Fast slides. The Next Evolution in Play is here. The Nucleus Evolution collection will move children to experience adventure, develop narratives and create experiences like no one has seen on the playground before. Freedom Swing SeatThe Freedom inclusive Swing Seat allows children of all abilities to enjoy the childhood joy of swinging in a safe and secure seat. NaturePlay Rock ClimberBlend the wonder of nature into your playground by adding fun and adventure with Burke’s Glass Fiber Reinforced Concrete (GFRC) Play Events! 12' X 12' SHADEPLAY CANOPYShadePlay Canopies can reduce playground temperature by up to 30 degrees and block up to 90 percent of harmful UV radiation. A True Neighborhood Park October 1993 Ravenwood Park is dedicated to the current and future generations that will enjoy this pocket of tranquility made possible by an outpouring of community support, volunteerism and dedication. Hope all who enter here feel welcome and enjoy the beauty that so many worked for and may Ravenwood Park exist as long as the last tree stands. Special heartfelt thanks are offered to the following friends and neighbors who showed their generous support for Ravenwood Park through their labor, expertise, material, and/or monetary donations, without whom Ravenwood Park would not exist. (In the bottom part with all the names of the donors and participants it says “Saratoga Parks & Rec. Commission of 1993”) Primary Goal How to get Community involved How to accomplish the goal Who do we partner with Get them outside Through education Make a plan with details Community Groups Get them moving Activities Who organizes Other Commissions Get fit Events Who supervises Non-profits Attend an event Projects Costs Businesses Learn something Social Media Website Religious Organizations Create something Publications Social Media Boys and Girl Scouts Experience something QR codes in Parks Library Reach a specific demographic Publications Fire and Sheriff Department Give out info at events Orchardkeepers Schools and Students Examples Previous examples Event opportunities Scavenger hunts "Let's Work"Arbor Day Docent walks "Let's Walk"Tree Lighting Clean up events Celebrate Nature Movie Night Organized hikes Healthy City initiative Blossom Festival Easter egg hunts Drone videos of Parks 4th of July Historical tours Planting Events State of the City Photo sharing on social media Movies for seniors Senior Center Health Fair Book/movie topic promotion Displays at the Library Youth Commission Events 09/01/21 PRC Community Engagement and Project Discussion All project and activities must be approved by the City Council before implementation FISCAL YEAR 2022/2023 PARKS & RECREATION COMMISSION WORK PLAN 1. Movie Night The goal is to build stronger community relations between the City of Saratoga and the community and gathering residents by hosting events at City parks. The Commission will continue to support outdoor the Movie Night series by hosting a resource table to engage with residents and promote City objectives. 2. Age Friendly Communities The goal is to provide inclusive, age-friendly opportunities for equitable access to parks. This is accomplished by creating virtual park drone videos for less mobile residents, and by organizing afternoon movies at the Civic Theater (the movies have been on hold due to Covid). 3. Let’s Work Volunteer Program The goal is to continue promoting a healthy lifestyle and engage community members about parks and trails in Saratoga. This is accomplished by organizing a volunteer program at Quarry Park which removes invasive species and helps the City advance its effort to promote and extend the existing trail system. 4. Historic Plaque Program for City Parks The goal of this program is to create plaques for City parks which describes local history or relevant information of the area. The Commission will work with the Historical Preservation Commission to research park locations and local history. 5. Let’s Walk and Let’s Hike The goal is to continue promoting a healthy lifestyle and engaging community members about new parks and trails in Saratoga. The Commission will organize walks and hikes in parks and on city trails. 6. Let’s Create The goal is to promote and highlight our city parks and trails through creative opportunities. Possible ideas include sponsoring a photo contest or art project relating to city parks. The Commission would like to partner with other Commissions or groups such as the Youth Commission, Art Commission, Senior Center, or Library. 7. Community Outreach Attend and volunteer for City of Saratoga events, share information about City effort and activities with friends and family in the community, encourage the community to engage with the City, encourage fellow residents to serve on a City Commission, which provides the City staff with insights about community concerns or interests to help shape City outreach and engagement efforts.