HomeMy WebLinkAbout05-18-2022 City Council Agenda Packet, amended 05-19-2022Saratoga City Council Agenda May 18, 2022 – Page 1 of 6
SARATOGA CITY COUNCIL
REGULAR MEETING
MAY 18, 2022
AMENDED AGENDA
• 05/17/2022 CEREMONIAL ITEM STAFF REPORT ADDED
• 05/17/2022 ITEM 2.1 SUPPLEMENTAL MEMO ADDED
• 05/18/2022 ITEM 1.6 ATTACHMENT A TYPO CORRECTED
• 05/18/2022 ITEM 1.8 ATTACHMENT A ADDED
• 05/18/2022 ITEM 2.1 PRESENTATION SLIDES ADDED
• 05/18/2022 ITEM 2.2 PRESENTATION SLIDES ADDED
• 05/19/2022 JOINT SESSION PRESENTATION SLIDES ADDED
Teleconference/Public Participation Information to Mitigate the Spread of COVID‐19
This meeting will be held entirely by teleconference. All members of the City Council and staff
will only participate via the Zoom platform using the process described below. The meeting is
being conducted pursuant to recent amendments to the teleconference rules required by the Ralph
M. Brown Act allowing teleconferencing during a proclaimed state of emergency when local
official have recommended social distancing. The purpose of the amendments is to provide the
safest environment for the public, elected officials, and staff while allowing for continued
operation of the government and public participation during the COVID-19 pandemic.
Members of the public can view and participate in the 6:00 p.m. Joint Session by:
• Using the Zoom website https://us02web.zoom.us/j/89491786200; Webinar ID
894 9178 6200 OR
• Calling 1.408.638.0968 or 1.669.900.6833 and entering the Webinar ID provided above
Members of the public can view and participate in the 7:00 p.m. Regular Session by:
• Using the Zoom website https://us02web.zoom.us/j/87001359801; Webinar ID
870 0135 9801 OR
• Calling 1.408.638.0968 or 1.669.900.6833 and entering the Webinar ID provided above; OR
• Viewing the meeting on Saratoga Community Access Television Channel 15 (Comcast
Channel 15, AT&T UVerse Channel 99 and calling in following the direction above; OR
• Viewing online at http://saratoga.granicus.com/MediaPlayer.php?publish_id=2 and calling in
following the direction above.
The public will not be able to participate in the meeting in person.
Written Communication
Comments can be submitted in writing at www.saratoga.ca.us/comment. Written communications
received by 5:00 p.m., eight calendar days before the Council Meeting will be included in the City
Council’s agenda packet. Anything received after that time and up to the end of the public
comment period for that item will be provided to the members of the Council and included in
supplemental meeting materials.
Saratoga City Council Agenda May 18, 2022 – Page 2 of 6
Public Comment
Members of the public may comment on any item for up to three (3) minutes. The amount of time
for public comment may be reduced by the Mayor or by action of the City Council.
Meeting Recording Information
In accordance with the Saratoga City Council’s Meeting Recording Policy, City Council Study
Sessions, Joint Meetings, Joint Sessions, Commission Interviews, Retreats, meetings with the
Planning Commission, and Regular Session Meetings are recorded and made available following
the meeting on the City website.
6:00 PM JOINT SESSION
Joint Session with Neighborhood Watch Groups
Recommended Action:
Meet with Neighborhood Watch Groups and residents, receive presentation from the
Sheriff’s Office, and receive updates and questions from Neighborhood Watch Groups.
2022 Saratoga City Council Neighborhood Watch Joint Session (Added 05/19/2022)
7:00 PM REGULAR SESSION
ROLL CALL
REPORT ON POSTING OF THE AGENDA
The agenda for this meeting was properly posted on May 12, 2022.
REPORT ON JOINT SESSION
ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS
Any member of the public may address the City Council on matters not on the Agenda. The law
generally prohibits the City Council from discussing or taking action on such items. However, the
Council may instruct staff accordingly.
ANNOUNCEMENTS
CEREMONIAL ITEMS
Asian Pacific American Heritage Month
Recommended Action:
Proclaim May 2022 as Asian Pacific American Heritage Month and recognize the Asian
American cultural clubs of Saratoga High School and Prospect High School, including
Saratoga High School’s Chinese Club, Dear Asian Youth Club, Indian Cultural Awareness
Club, and Korean Club and Prospect High School’s Asian Student Union.
Staff Report (Added 5/17/2022)
Attachment A – Asian Pacific American Heritage Month Proclamation
Saratoga City Council Agenda May 18, 2022 – Page 3 of 6
1. CONSENT CALENDAR
The Consent Calendar contains routine items of business. Items in this section will be acted
on in one motion, unless removed by the Mayor or a Council Member. Any member of the
public may speak on an item on the Consent Calendar at this time, or request that the Mayor
remove an item from the Consent Calendar for discussion.
1.1. City Council Meeting Minutes
Recommended Action:
Approve the Minutes for the May 4, 2022 City Council Regular Meeting.
Staff Report
Attachment A - Minutes for the May 4, 2022 City Council Regular Meeting
1.2. Review of Accounts Payable Check Registers
Recommended Action:
Review and accept check registers for the following accounts payable payment cycles:
4/28/22 Period 10; 5/5/22 Period 11.
Staff Report
Attachment A - Check Register 04-28-2022 Period 10
Attachment B - Check Register 05-05-2022 Period 11
1.3. Treasurer’s Report for the Month Ended March 31, 2022
Recommended Action:
Review and accept the Treasurer’s Report for the month ended March 31, 2022.
Staff Report
1.4. Contract with BMI Imaging Systems (BMI) for Document Imaging Services in the
Amount Not-to Exceed $80,000
Recommended Action:
Authorize the City Manager to execute a contract with BMI Imaging Systems (BMI) for
document imaging services for two years in the amount not-to-exceed $80,000.
Staff Report
Attachment A – Contract with BMI
1.5. One-Year Extension of Contract for Street Sweeping Services in the Amount Not-to-
Exceed $247,374
Recommended Action:
Authorize the City Manager to execute an amended agreement extending the street
sweeping contract with SCA of CA, LLC. for an additional one-year term for Fiscal Year
2022/23 in the amount of $247,374 and an additional $7,500 for unscheduled sweeping.
Staff Report
Attachment A – Amended Contract
Attachment B – Original Contract
Attachment C - Letter from Contractor Regarding Cost Increases
Saratoga City Council Agenda May 18, 2022 – Page 4 of 6
1.6. Resolution Reducing the Number of Traffic Safety Commissioners from Seven to Five
Recommended Action:
Adopt the Resolution reducing the number of members on the Traffic Safety Commission
from seven members to five members effective May 20, 2022.
Staff Report
Attachment A - Resolution Reducing Traffic Safety Commission Membership (Revised
5/18/2022)
1.7. Amendment to ordinance on appeals of State determinations regarding development in
Very High Fire Hazard Zones
Recommended Action:
Adopt an ordinance amending section 16-05.020 of the Saratoga Municipal Code relating to
appeals of State determinations regarding development in Very High Fire Hazard Zones.
Staff Report
Attachment A - Amendment to Fire Hazard Zone Appeal Process Ordinance
1.8. Authorize a 3-Year Contract with Fehr and Peers Transportation Consultants for
Traffic Engineering Consultant Services in the Amount Not-to-Exceed $360,000
Recommended Action:
Authorize the City Manager to execute a three-year contract with Fehr and Peers
Transportation Consultants for traffic engineering consultant services in the amount not-to-
exceed $360,000.
Staff Report
Attachment A – Contract with Fehr and Peers Transportation Consultants (Added 5/18/2022)
2. GENERAL BUSINESS
2.1. Resolution Calling for General Municipal Election – November 8, 2022
Recommended Action:
1. Adopt a Resolution calling for the holding of a General Municipal Election to be held on
November 8, 2022 for the election of three City Council Members and for the submission of
a proposed measure to the voters of the City of Saratoga, requesting the Board of
Supervisors render specified services to the City related to the conduct of the General
Municipal Election, adopting regulations for candidates for elective office pertaining to
filing fees and candidate statements, and providing for the process in the event of a tie vote
at the election to be held Tuesday, November 8, 2022.
2. Make determinations regarding a) if the full text of the proposed ballot measure will
appear in the printed voter materials; b) who will write the arguments in favor or against the
measure; c) will rebuttal arguments be allowed and if so, determine who will prepare such
rebuttal arguments.
Staff Report
Attachment A - City Council Resolution Calling Election
Supplemental Memo, Item 2.1 Supplemental Material (Added 5/17/2022)
Presentation Slides (Added 5/18/2022)
Saratoga City Council Agenda May 18, 2022 – Page 5 of 6
2.2. Review Fiscal Year 2022-23 Proposed Budget Schedules
Recommended Action:
Review and provide feedback on the projected Fiscal Year 2022-23 budget schedules and
approve recommended personnel changes.
Staff Report
Attachment A - FY23 Budget Schedules
Presentation Slides (Added 5/18/2022)
COUNCIL ASSIGNMENTS
Mayor Tina Walia
Cities Association of Santa Clara County-City Selection Committee
Cities Association of Santa Clara County-Legislative Action Committee
Cities Association of Santa Clara County
Council Finance Committee
Hakone Foundation Board of Trustees
Hakone Foundation Executive Board
KSAR Community Access TV Board
Silicon Valley Clean Energy Authority Board of Directors
West Valley Mayors & Managers Association
Vice Mayor Kookie Fitzsimmons
Council Finance Committee
Hakone Foundation Board of Trustees
Santa Clara County Housing and Community Development (HCD) Advisory Committee
Saratoga Chamber of Commerce Board
Saratoga Sister City Committee Liaison
Council Member Mary-Lynne Bernald
Saratoga Historical Foundation Board of Directors
Council Member Rishi Kumar
Santa Clara County Library District Board of Directors
Santa Clara Valley Water Commission
West Valley Clean Water Program Authority Board of Directors
West Valley Solid Waste Management Authority Board of Directors
Council Member Yan Zhao
Association of Bay Area Governments
Saratoga Area Senior Coordinating Council Board of Directors
Saratoga Ministerial Association
Valley Transportation Authority (VTA) Policy Advisory Committee
Valley Transportation Authority (VTA) State Route 85 Corridor Policy Advisory Board
West Valley Sanitation District Board of Directors
CITY COUNCIL ITEMS
COUNCIL COMMUNICATIONS
CITY MANAGER'S REPORT
Saratoga City Council Agenda May 18, 2022 – Page 6 of 6
ADJOURNMENT
CERTIFICATE OF POSTING OF THE AGENDA, DISTRIBUTION OF THE AGENDA
PACKET, COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT
I, Britt Avrit, City Clerk for the City of Saratoga, declare that the foregoing agenda for the meeting
of the City Council was posted and available for review on May 12, 2022 at the City of Saratoga,
13777 Fruitvale Avenue, Saratoga, California and on the City's website at www.saratoga.ca.us.
Signed this 12th day of May 2022 at Saratoga, California.
Britt Avrit, MMC, City Clerk
In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials
provided to the City Council by City staff in connection with this agenda, copies of materials
distributed to the City Council concurrently with the posting of the agenda, and materials
distributed to the City Council by staff after the posting of the agenda are available on the City
website at www.saratoga.ca.us and are available for review in the office of the City Clerk at 13777
Fruitvale Avenue, Saratoga, California.
In compliance with the Americans with Disabilities Act and the Governor’s Executive Order, if
you need assistance to participate in this meeting, please contact the City Clerk at
bavrit@saratoga.ca.us or calling 408.868.1216 as soon as possible before the meeting. The City
will use its best efforts to provide reasonable accommodations to provide as much accessibility as
possible while also maintaining public safety.
[28 CFR 35.102-35.104 ADA title II]
Saratoga Neighborhood Watch
Lead Meeting
May 18, 2022
5
Agenda
•Crime Statistics
•Residential Burglary Data
•Automated License Plate Recognition (ALPR)
•Questions
6
2021
JAN-APR
2022
JAN-APR % Difference
Robbery 0 2 N/A
Residential Burglary 14 18 29%
Commercial Burglary 4 5 25%
Vehicle Burglary 4 5 25%
Grand Theft 17 22 29%
Auto Theft 5 2 -60%
Vandalism 17 7 -59%
Identity Theft 22 25 14%
Domestic Violence 4 4 N/A
Assaults 4 3 -25%
Sex Crimes 5 9 80%
2021 - 2022 VARIANCES
Saratoga Crime Index
7
Residential
Burglary Trends
•10-year average of 29.7
residential burglaries for
Jan-Apr time frame
35
31
52
47
27
26
24 23
14
18
0
10
20
30
40
50
60
2013 2014 2015 2016 2017 2018 2019 2020 2021 2022
Residential Burglaries January -April
8
63%
19%
6%
6%
6%
Method of Entry Broke a glass door/slider
Window broken, forced or pried open
Unlocked door
Open Garage Door
Unknown, no signs of forced entry
39%
61%
Time of Day
Multiple days/hours -
time of day unk
Evening
5PM - 12AM
Residential Burglary Data (Jan-Apr 2022)
9
Saratoga Grand Thefts
Residential Burglary Data (Jan-Apr 2022)
0 0
2
0
9
1
2
MON TUE WED THU FRI SAT SUN
Day of Week
In 4 of reported cases, known time frame of burglary occurred over course of multiple days, day of week unknown
10
Residential Burglaries
(Jan-April 2022)
•Streets of incidents
•Sea Gull Way
•Verde Vista Lane
•Gypsy Hill Road
•Sobey Meadows Court
•Continental Circle
•Montalvo Road
•Chester Avenue
•Paseo Flores
•Villa Oaks Lane
•Comer Drive
•Horseshoe Drive
•McFarland Avenue
•Bountiful Acres Way
•Austin Way
•Farwell Avenue
•Monte Vista Drive
•Emerald Hill Court
•Douglass Lane
11
Recovered Stolen Items From Residential Burglaries
12
Preventing Residential Burglaries
Yard / Driveway
✓Keep all gates locked
✓Keep plants well trimmed
✓Make sure house address
numbers are easy to see
✓Use automatic timers for
indoor lighting
✓Use motion sensor lighting
outside
✓Make home appear occupied
Motion Sensor Light
13
Preventing Residential Burglaries
Remember
•Turn on home alarm when away and if possible, when going to bed
•Call 9-1-1 when you observe suspicious vehicle(s) frequently traveling in
the neighborhood
•Be vigilant when arriving to your home and when leaving
•Notify a trusted family member or neighbor when going out of town
•Patrol Check Request -Office of the Sheriff -County of Santa Clara
(sccgov.org)
•If someone knocks on your door, respond but do not open door
•Call 9-1-1 if suspicious
•When in doubt, call us out!
14
Automated License Plate Recognition (ALPR)
15
Automated License Plate Recognition (ALPR)
Visual Evidence
•Vehicle make, type, and color
•License plate (missing plate, covered
plate, state of the license plate)
•Unique features (roof rack, bumper
stickers, and window stickers)
Contextual Evidence
•Timestamp
•Number of times this vehicle has been
seen in the last 30 days
•Location of vehicle
•Associated vehicles
16
Automated License Plate Recognition (ALPR)
System Will…
Aid
Help deputies and
detectives solve
and prevent more
crime
Research
Allow deputies to
conduct
necessary
research of
vehicles known to
be associated to
crime
Notification
Provide
immediate
notification on
wanted plates:
•Stolen Vehicles
•Stolen/Lost Plates
•Missing Person(s)
•Felony Vehicle
Association
•Plates Identified
Internally by Sheriff
System Will Not…
Solvability
Solve all reported
crime as the
system has
limitations
Privacy
Provide owner or
registration
information
Images
Provide image of
driver or
passengers
17
Automated
License Plate
Recognition
(ALPR)
18
Policies and Procedures of (ALPR)
19
Sheriff’s Office West Valley Substation
•408.299.2311
(non-emergency)
•408.868.6600
(Admin. Offices)
•9-1-1 Emergency or Text 9-1-1
•1601 S. De Anza Boulevard Suite
148 Cupertino, CA 95014
•Tips: wvptips@shf.sccgov.org
20
THANK YOU!
21
SARATOGA CITY COUNCIL
MEETING DATE:May 18, 2022
DEPARTMENT:City Manager’s Department
PREPARED BY:Crystal Bothelio, Assistant City Manager
SUBJECT:Asian Pacific American Heritage Month
RECOMMENDED ACTION:
Proclaim May 2022 as Asian Pacific American Heritage Month and recognize the Asian American
cultural clubs of Saratoga High School and Prospect High School, including Saratoga High
School’s Chinese Club, Dear Asian Youth Club, Indian Cultural Awareness Club, and Korean
Club and Prospect High School’s Asian Student Union.
BACKGROUND:
Communities across the United States recognize May as Asian Pacific American Heritage
Month by celebrating the contributions and achievements of Asian Americans. This year
marks the 20th anniversary of Congress officially designating May as Asian Pacific
American Heritage Month and this year’s theme is “Advancing Leaders Through
Collaboration.” The Asian American cultural clubs of Saratoga High School and Prospect
High School are being acknowledged as part of the City of Saratoga’s 2022 Asian Pacific
American Heritage Month proclamation for their efforts to advance young Asian American
leaders by protecting, uplifting, and amplifying the diverse voices and cultures in the
Saratoga community.
ATTACHMENTS:
Attachment A –Asian Pacific American Heritage Month Proclamation
22
PROCLAMATION OF THE CITY COUNCIL
OF THE CITY OF SARATOGA PROCLAIMING MAY 2022 AS
ASIAN PACIFIC AMERICAN HERITAGE MONTH
WHEREAS,the month of May is recognized throughout the United States as Asian
Pacific American Heritage Month and a time to pay tribute to the generations of Asian
Americans and Pacific Islanders who have enriched our history and become an integral part
of the community; and
WHEREAS,Asian Americans currently account for roughly half of Saratoga’s
population with the first Asian Americans arriving in Santa Clara Valley in the 19th century as
laborers and farmers and overtime becoming drivers of the region as elected officials,
philanthropists, and innovators; and
WHEREAS,this year marks the 20th anniversary of Congress officially designating
May as Asian Pacific American Heritage Month and the theme of Asian Pacific American
Heritage Month this year is “Advancing Leaders Through Collaboration”; and
WHEREAS, the City of Saratoga’s 2022 proclamation of Asian Pacific American
Heritage Month includes recognition of the Asian American cultural clubs of Saratoga High
School and Prospect High School, including: Saratoga High School’s Chinese Club, Dear
Asian Youth Club, Indian Cultural Awareness Club, and Korean Club and Prospect High
School’s Asian Student Union; and
WHEREAS, these clubs exemplify the 2022 Asian Pacific American Heritage Month
theme of “Advancing Leaders Through Collaboration” by protecting, uplifting, and
amplifying the diverse voices and cultures in our community.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Saratoga
does hereby proclaim May 2022 as Asian Pacific American Heritage Month, celebrates the
achievements and contributions of Saratoga’s Asian American community, and expresses its
gratitude to the Asian American cultural clubs of Saratoga High School and Prospect High
School for demonstrating that the Saratoga community is made stronger through collaboration
and inclusion.
WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA on this 18th
day of May 2022.
Tina Walia, Mayor
City of Saratoga
23
SARATOGA CITY COUNCIL
MEETING DATE:May 18, 2022
DEPARTMENT:City Manager’s Department
PREPARED BY:Britt Avrit, MMC, City Clerk
SUBJECT:City Council Meeting Minutes
RECOMMENDED ACTION:
Approve the Minutes for the May 4, 2022 City Council Regular Meeting.
BACKGROUND:
Draft City Council Minutes for each Council Meeting are taken to the City Council to be reviewed
for accuracy and approval. Following City Council approval, minutes are retained for legislative
history and posted on the City of Saratoga website. The draft minutes are attached to this report
for Council review and approval.
FOLLOW UP ACTION:
Minutes will be retained for legislative history and posted on the City of Saratoga website.
ATTACHMENTS:
Attachment A -Minutes for the May 4, 2022 City Council Regular Meeting
24
Saratoga City Council Minutes ~ May 4, 2022 ~ Page 1 of 7
MINUTES
WEDNESDAY, MAY 4, 2022
SARATOGA CITY COUNCIL REGULAR MEETING
At 5:30 p.m., the City Council held a Joint Session with the Saratoga Planning Commission via
teleconferencing through Zoom.
Planning Commission Work Plan
Recommended Action:
Meet with Commission, discuss priorities and approve the FY 22/23 work plan with input
provided by the City Council.
Planning Commission Chair Herman Zheng introduced Planning Commission Vice Chair
Clinton Brownley and Commissioners Jojo Choi, Anjali Kausar, Ping Li and Razi Mohiuddin.
The Commission then presented its proposed FY 22/23 work plan.
Mayor Walia invited public comment.
No one requested to speak.
WALIA/BERNALD MOVED TO APPROVE THE PLANNING COMMISSION FY 22/23
WORK PLAN LIMITING THE FY 22/23 WORK PLAN TO THE FIRST FOUR ITEMS
AND REVISIT THE LAST ITEM IN THE FUTURE.
Vice Mayor Fitzsimmons requested a friendly amendment to make the first four the priorities
and keep item five as a placeholder for the Planning Commission to visit in the future.
WALIA/BERNALD MOVED TO APPROVE THE PLANNING COMMISSION FY 22/23
WORK PLAN WITH ITEM FIVE TO REMAIN ON THE WORKPLAN AS A
PLACEHOLDER. MOTION PASSED BY VERBAL ROLL CALL. AYES: BERNALD,
ZHAO, FITZSIMMONS, WALIA. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE.
ABSENT: KUMAR.
Mayor Walia called the Regular Session to order at 7:00 p.m. via teleconferencing through Zoom.
TheCityClerkexplained theCityCouncilmeeting wasconductedpursuantto Statelawasrecently
amended by Assembly Bill 361, which allows the meeting to be conducted entirely by
teleconference. The City Council has met all the applicable notice requirements and the public is
welcome to participate. All Council Members, staff, and meeting attendees participated by Zoom.
Informationonhowthepubliccanobservethemeetingandprovidepubliccomment wasprovided.
ROLL CALL
PRESENT:
Mayor Tina Walia, Vice Mayor Kookie Fitzsimmons, Council Members
Mary-Lynne Bernald, Rishi Kumar, Yan Zhao
ABSENT:None
25
Saratoga City Council Minutes ~ May 4, 2022 ~ Page 2 of 7
ALSO PRESENT:James Lindsay, City Manager
Crystal Bothelio Assistant City Manager
Richard Taylor, City Attorney
Britt Avrit, City Clerk
John Cherbone, Public Works Director
Debbie Pedro, Community Development Director
Nick Pegueros, Administrative Services Director
Lauren Pettipiece, Public Information Officer
Ann Xu, Accountant II
REPORT ON POSTING OF THE AGENDA
The City Clerk reported the agenda for this meeting was properly posted on April 28, 2022.
REPORT ON JOINT SESSION
Planning Commission Chair Herman Zheng provided a report of the City Council Joint Session
with the Planning Commission.
ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS
Mayor Walia invited public comment.
The following individuals spoke at this time:
Mary Ann Welch discussed SB 9 and the issues facing the City related to this legislation.
Annette Stransky, President of the Saratoga Historical Foundation, extended an invitation to the
Saratoga History Museum and discussed activities celebrating Preservation Month.
ANNOUNCEMENTS
Mayor Walia shared information about Wildfire Preparedness Webinars, South Bay Fun Fest,
Neighborhood Watch Joint Session, Chamber of Commerce Wine Experience, Saratoga Library
Asian Pacific American Heritage Month events, and Commission recruitments.
CEREMONIAL ITEMS
Proclamation Declaring May 2022 as National Preservation Month
Recommended Action:
Proclaim May 2022 as National Preservation Month in the City of Saratoga.
The City Council proclaimed May 2022 as National Preservation Month in the City of
Saratoga.
Appointment of Traffic Safety Commissioners
Recommended Action:
Adopt the Resolution appointing Robert Eng and Jason Mount to the Traffic Safety
Commission and direct the City Clerk to administer the Oath of Office.
RESOLUTION 2022-015
26
Saratoga City Council Minutes ~ May 4, 2022 ~ Page 3 of 7
BERNALD/ZHAOMOVED TO ADOPT THE RESOLUTION APPOINTING ROBERT
ENG AND JASON MOUNT TO THE TRAFFIC SAFETY COMMISSION AND
DIRECT THE CITY CLERK TO ADMINISTER THE OATH OF OFFICE. MOTION
PASSED BY VERBAL ROLL CALL. AYES: BERNALD, KUMAR, ZHAO,
FITZSIMMONS, WALIA: NOES: NONE. ABSTAIN: NONE. RECUSED: NONE.
ABSENT: NONE.
The City Clerk administered the Oath of Office to Robert Eng and Jason Mount at this time.
1.CONSENT CALENDAR
Mayor Walia invited public comment on the Consent Calendar.
No one requested to speak.
1.1. City Council Meeting Minutes
Recommended Action:
Approve the Minutes for the April 20, 2022 City Council Regular Meeting.
ZHAO/BERNALD MOVED TO APPROVE THE MINUTES FOR THE APRIL 20, 2022
CITY COUNCIL REGULAR MEETING.MOTION PASSED BY VERBAL ROLL
CALL. AYES: BERNALD, KUMAR, ZHAO, FITZSIMMONS, WALIA: NOES: NONE.
ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE.
1.2. Review of Accounts Payable Check Registers
Recommended Action:
Review and accept check registers for the following accounts payable payment cycles:
4/14/22 Period 10; 4/21/22 Period 10.
ZHAO/BERNALD MOVED TO REVIEW AND ACCEPT CHECK REGISTERS FOR
THE FOLLOWING ACCOUNTS PAYABLE PAYMENT CYCLES: 4/14/22 PERIOD
10; 4/21/22 PERIOD 10.MOTION PASSED BY VERBAL ROLL CALL. AYES:
BERNALD, KUMAR, ZHAO, FITZSIMMONS, WALIA: NOES: NONE. ABSTAIN:
NONE. RECUSED: NONE. ABSENT: NONE.
1.3. Reconsider and confirm findings pursuant to Assembly Bill 361
Recommended Action:
Reconsider and confirm findings pursuant to Assembly Bill 361 of the continued public
health officials’ recommendation to social distance and to therefore hold City of Saratoga
Brown Act meetings by teleconference.
ZHAO/BERNALD MOVED TO RECONSIDER AND CONFIRM FINDINGS
PURSUANT TO ASSEMBLY BILL 361 OF THE CONTINUED PUBLIC HEALTH
OFFICIALS’ RECOMMENDATION TO SOCIAL DISTANCE AND TO
THEREFORE HOLD CITY OF SARATOGA BROWN ACT MEETINGS BY
TELECONFERENCE.MOTION PASSED BY VERBAL ROLL CALL. AYES:
BERNALD, KUMAR, ZHAO, FITZSIMMONS, WALIA: NOES: NONE. ABSTAIN:
NONE. RECUSED: NONE. ABSENT: NONE.
27
Saratoga City Council Minutes ~ May 4, 2022 ~ Page 4 of 7
1.4. Resolution Appointing a New Hearing Officer and Adopting Amended Code
Enforcement Hearing Rules of Procedure
Recommended Action:
Approve a resolution appointing a new hearing officer for code enforcement appeals and
adopting amended rules of procedure of code enforcement appeal hearings.
RESOLUTION 2022-016
ZHAO/BERNALD MOVED TO APPROVE A RESOLUTION APPOINTING A NEW
HEARING OFFICER FOR CODE ENFORCEMENT APPEALS AND ADOPTING
AMENDED RULES OF PROCEDURE OF CODE ENFORCEMENT APPEAL
HEARINGS.MOTION PASSED BY VERBAL ROLL CALL. AYES: BERNALD,
KUMAR, ZHAO, FITZSIMMONS, WALIA: NOES: NONE. ABSTAIN: NONE.
RECUSED: NONE. ABSENT: NONE.
2.PUBLIC HEARING
2.1. Amendment to ordinance on appeals of State determinations regarding development in
Very High Fire Hazard Zones
Recommended Action:
Conduct a public hearing, introduce and waive the first reading of an ordinance amending
section 16-05.020 of the Saratoga Municipal Code to allow California licensed Fire
Protection Engineers to as well as certified Fire Protection Specialists to file and hear
appeals of State determinations regarding development in Very High Fire Hazard Zones,
and direct staff to place the ordinance on the Consent Calendar of the next regular meeting
of the City Council for adoption.
Richard Taylor, City Attorney, presented the staff report.
Mayor Walia invited public comment.
No one requested to speak.
BERNALD/ZHAO MOVED TO INTRODUCE AND WAIVE THE FIRST READING
OF AN ORDINANCE AMENDING SECTION 16-05.020 OF THE SARATOGA
MUNICIPAL CODE TO ALLOW CALIFORNIA LICENSED FIRE PROTECTION
ENGINEERS TO AS WELL AS CERTIFIED FIRE PROTECTION SPECIALISTS
TO FILE AND HEAR APPEALS OF STATE DETERMINATIONS REGARDING
DEVELOPMENT IN VERY HIGH FIRE HAZARD ZONES, AND DIRECT STAFF
TO PLACE THE ORDINANCE ON THE CONSENT CALENDAR OF THE NEXT
REGULAR MEETING OF THE CITY COUNCIL FOR ADOPTION.MOTION
PASSED BY VERBAL ROLL CALL. AYES: BERNALD, KUMAR, ZHAO,
FITZSIMMONS, WALIA: NOES: NONE. ABSTAIN: NONE. RECUSED: NONE.
ABSENT: NONE.
28
Saratoga City Council Minutes ~ May 4, 2022 ~ Page 5 of 7
3.GENERAL BUSINESS
3.1. Two-Year Maintenance Service Contract for the Heritage Orchard in the amount not-
to-exceed $270,400
Recommended Action:
Approve a two-year maintenance service contract with Orchard Keepers for the Heritage
Orchard in the amount not-to-exceed $270,400 and authorize the City Manager to execute
the same.
John Cherbone, Public Works Director, presented the staff report.
Mayor Walia invited public comment.
The following individuals spoke on this item: Jeffrey Schwartz, Bill Dalton, Sky DeMuro,
Matthew Sutton, Matt Novakovich, Chris Cruz, Patrick Archie, Ryan Silsbee, Rich Everett,
Stan Bogosian, Chuck Page, Lisa Newman, Mary Ann Welch, Neal Casteel, Norman
Koepernik, Julia, Darrin, Tiger Teerlink, Priya Shastri.
Mayor Walia requested a recess at this time.
Mayor Walia reconvened the meeting at 8:55 p.m.
FITZSIMMONS MOVED TO APPROVE A TWO-YEAR MAINTENANCE SERVICE
CONTRACT FOR HERITAGE ORCHARD WITH NOVAKOVICH ORCHARDS IN
THE AMOUNT IN THE RFP.
Motion failed for lack of a second.
Additional discussion took place.
BERNALD/WALIA MOVED TO APPROVE A TWO-YEAR MAINTENANCE
SERVICE CONTRACT WITH ORCHARD KEEPERS FOR THE HERITAGE
ORCHARD IN THE AMOUNT NOT-TO-EXCEED $270,400 AND AUTHORIZE THE
CITY MANAGER TO EXECUTE THE SAME.MOTION PASSED BY VERBAL ROLL
CALL. AYES: BERNALD, ZHAO, WALIA: NOES: FITZSIMMONS. ABSTAIN:
KUMAR. RECUSED: NONE. ABSENT: NONE.
3.2. Budget Preview and Financial Policy Updates
Recommended Action:
Receive FY23 budget preview information and receive and review proposed Road and
Facility Replacement Reserve Policy and provide direction to staff.
Nick Pegueros, Administrative Services Director, presented the staff report.
Mayor Walia invited public comment.
No one requested to speak.
29
Saratoga City Council Minutes ~ May 4, 2022 ~ Page 6 of 7
WALIA/BERNALD MOVED TO APPROVE THE UPDATED ROAD AND FACILITY
REPLACEMENT RESERVE POLICY AS PRESENTED IN THE STAFF REPORT
AND USE UP TO $200,000 FROM THE INTERNAL SERVICE FUNDS’ FUND
BALANCE AND REDUCE THE ADDITIONAL UNFUNDED PENSION LIABILITY
PAYMENT BY UP TO $200,000 AS NEEDED TO BALANCE THE FISCAL YEAR
2022/23 PROPOSED BUDGET.MOTION PASSED BY VERBAL ROLL CALL. AYES:
BERNALD, KUMAR, ZHAO, FITZSIMMONS, WALIA: NOES: NONE. ABSTAIN:
NONE. RECUSED: NONE. ABSENT: NONE.
3.3. Traffic Safety Commission Membership
Recommended Action:
Provide direction to staff regarding the number of members on the Traffic Safety
Commission.
Britt Avrit, City Clerk, presented the staff report.
Mayor Walia invited public comment.
No one requested to speak.
BERNALD/FITZSIMMONS MOVED TO REDUCE THE NUMBER OF TRAFFIC
SAFETY COMMISSIONERS FROM SEVEN MEMBERS TO FIVE MEMBERS.
MOTION PASSED BY VERBAL ROLL CALL. AYES: BERNALD, FITZSIMMONS,
WALIA: NOES: KUMAR, ZHAO. ABSTAIN: NONE. RECUSED: NONE. ABSENT:
NONE.
COUNCIL ASSIGNMENTS
Mayor Tina Walia
Silicon Valley Clean Energy Authority Board of Directors –stated the Silicon Valley CleanEnergy
Authority celebrated its 5-year anniversary at a recent event in Cupertino.
Council Finance Committee - stated the Committee received a FY 22/23 budget preview and
discussed the proposed Road and Facility Replacement Reserve Policy.
Hakone Foundation Board of Trustees – stated three Board Members’ terms were renewed for
another two years: Reiko Iwanaga, Hiroshi Tomita, Ann Waltonsmith; discussed budget planning
for 22/23 and the status of the Foundation’s finances.
West Valley Mayors & Managers Association -stated Supervisor Simitian provided a presentation;
discussion among the group included an update for each city and the group discussed RHNA
numbers.
Vice Mayor Kookie Fitzsimmons
Nothing to report
Council Member Mary-Lynne Bernald
Saratoga Historical Foundation Board of Directors – stated the Blacksmith Shop groundbreaking
has been delayed, discussed return of the Docent Program in the fall, and stated the Board
discussed the orchard contract.
30
Saratoga City Council Minutes ~ May 4, 2022 ~ Page 7 of 7
Council Member Rishi Kumar
Santa Clara County Library District Board of Directors – stated the Board received information
regarding the budget, discussed increase in expenditures for next year and discussed donations
made by the Friends of Saratoga Library.
Council Member Yan Zhao
Saratoga Ministerial Association – stated the Association received a safe car park update, the
Association expressed appreciation for the Martin Luther King grant received for next year, and
discussed a July summer recess.
CITY COUNCIL ITEMS
None
COUNCIL COMMUNICATIONS
None
CITY MANAGER'S REPORT
None
ADJOURNMENT
BERNALD/FITZSIMMONS MOVED TO ADJOURN THE MEETING AT 11:02 P.M.
MOTION PASSED BY VERBAL ROLL CALL. AYES: BERNALD, KUMAR, ZHAO,
FITZSIMMONS, WALIA: NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT:
NONE.
Minutes respectfully submitted:
Britt Avrit, MMC, City Clerk
City of Saratoga
31
SARATOGA CITY COUNCIL
MEETING DATE: May 18, 2022
DEPARTMENT: Administrative Services - Finance
PREPARED BY: Vivian Lu
SUBJECT: Review of Accounts Payable Check Registers
RECOMMENDED ACTION:
Review and accept check registers for the following accounts payable payment cycles:
4/28/22 Period 10; 5/5/22 Period 11.
BACKGROUND:
The information listed below provides detail for City check runs. Checks issued for $20,000 or
greater are listed separately as well as any checks that were voided during the time period. Fund
information, by check run, is also provided in this report.
ATTACHMENTS:
Attachment A – 4/28/22 Check Register in the ‘A/P Checks by Period and Year’ report format
Attachment B – 5/5/22 Check Register in the ‘A/P Checks by Period and Year’ report format
REPORT SUMMARY:
Attached are Check Registers for:
Date
Ending
Check #
4/28/2022 145169 145207 39 147,292.79 4/28/2022 4/21/2022 145168
5/5/2022 145208 145251 44 266,250.69 5/5/2022 4/28/2022 145207
Accounts Payable checks issued for $20,000 or greater:
Date Check # Dept. Amount
4/28/2022 145170 Aecom Technical Services General Fund CDD Retirement Community Expansion 28,976.25
4/28/2022 145173 Bear Electrical Solutions CIP Street Project Fund PW Battery Backup System 31,445.00
4/28/2022 145176 Camino Technologies Inc General Fund CDD Population Guide 30,000.00
5/5/2022 145209 Able Septic Tank Service CIP Street Project Fund PW Camino/Senda Repair & CSP Replace 55,832.00
5/5/2022 145220 Daco Construction CIP Street Project Fund PW Michaels Dr Road Maintenance 29,875.00
5/5/2022 145239 O'Grady Paving Inc Gas Tax Fund PW 2021 Pavement Management 26,091.84
5/5/2022 145248 United Builders Corp CIP Fac ility Project Fund CDD Theater Stairway Project 28,494.00
5/5/2022 145250 Villalobos & Associates CIP Street Project Fund PW Quito Road Ramps Project 50,162.35
Accounts Payable checks voided during this time period:
AP Date Check #Amount
N/A
Accounts Payable
Accounts Payable
Ending
Check #
Starting
Check #Type of Checks Date
Prior Check Register
Checks
Released
Total
Checks Amount
Fund Purpose
StatusReason Issued to
Issued to
32
SUNGARD PUBLIC SECTOR PAGE NUMBER: 1
DATE: 04/28/2022 CITY OF SARATOGA VENCHK11
TIME: 13:56:42 CHECK REGISTER - FUND TOTALS ACCOUNTING PERIOD: 10/22
FUND FUND TITLE AMOUNT
111 GENERAL FUND 73,069.04
411 CIP STREET PROJECTS FUND 22,649.96
413 CIP FACILITY PROJECT FUND 1,059.09
421 TREE FINE FUND 2,334.41
431 CIP GRANT - STREET REPAIR 20,462.00
611 LIABILITY /RISK MGMT FUND 8,644.42
612 WORKERS COMP FUND 79.00
621 OFFICE SUPPORT 231.19
622 IT SERVICES 5,183.45
623 VEHICLE & EQUIPMENT MAINT 4,925.25
624 BUILDING MAINTENANCE 5,857.98
633 BUILDING FFE REPLACEMENT 2,797.00
TOTAL REPORT 147,292.79
33
SUNGARD PUBLIC SECTOR PAGE NUMBER: 1
DATE: 04/28/2022 CITY OF SARATOGA VENCHK11
TIME: 13:55:57 CHECK REGISTER ACCOUNTING PERIOD: 10/22
FUND - 009 - DISBURSEMENT FUND
CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT
145169 11111 04/28/22 234 A T & T 63211 TITUS/PRSPECT MED-IRR 22.99
145169 11111 04/28/22 234 A T & T 63211 PROSPECT RD GRACE BLD 43.18
145169 11111 04/28/22 234 A T & T 63211 HISTORICAL PARK IRR 22.99
145169 11111 04/28/22 234 A T & T 63211 SUPERTRUNK 411.69
145169 11111 04/28/22 234 A T & T 63211 BIG BASIN WAY IRR 22.99
TOTAL CHECK 523.84
145170 11111 04/28/22 1692 AECOM TECHNICAL SERVICES 22119 ENV19-0005 28,976.25
145171 11111 04/28/22 1187 ASSOCIATED SERVICES COMPA 61133 FACILITIES SUPPLIES 181.11
145172 11111 04/28/22 1192 BAKER'S LOCK AND KEY SERV 81161 THEATER DOOR FIXTURE 859.09
145173 11111 04/28/22 1137 BEAR ELECTRICAL SOLUTIONS 81161 BATTERY BACKUP SYSTEM 9,523.00
145173 11111 04/28/22 1137 BEAR ELECTRICAL SOLUTIONS 81161 BATTERY BACKUP SYSTEM 20,462.00
145173 11111 04/28/22 1137 BEAR ELECTRICAL SOLUTIONS 64535 TRAFFIC SIGNAL MAINT 1,460.00
TOTAL CHECK 31,445.00
145174 11111 04/28/22 1447 BP-PAK, INC. 62419 PROSPECT CERT SHED 3,375.00
145175 11111 04/28/22 587 CALIFORNIA DEPT. TAX AND 61341 SU GH 102-603396 Q3 184.44
145175 11111 04/28/22 587 CALIFORNIA DEPT. TAX AND 81121 SU GH 102-603396 Q3 66.79
145175 11111 04/28/22 587 CALIFORNIA DEPT. TAX AND 64611 SU GH 102-603396 Q3 -2.11
145175 11111 04/28/22 587 CALIFORNIA DEPT. TAX AND 66211 SU GH 102-603396 Q3 -1.84
145175 11111 04/28/22 587 CALIFORNIA DEPT. TAX AND 61113 SU GH 102-603396 Q3 -1.56
145175 11111 04/28/22 587 CALIFORNIA DEPT. TAX AND 61121 SU GH 102-603396 Q3 .08
145175 11111 04/28/22 587 CALIFORNIA DEPT. TAX AND 61111 SU GH 102-603396 Q3 .20
145175 11111 04/28/22 587 CALIFORNIA DEPT. TAX AND 61111 SU GH 102-603396 Q3 1.00
TOTAL CHECK 247.00
145176 11111 04/28/22 1706 CAMINO TECHNOLOGIES, INC. 64323 POPULATION GUIDE 30,000.00
145177 11111 04/28/22 130 CDW GOVERNMENT 61111 OFFICE SUPPLIES 48.32
145178 11111 04/28/22 179 CIM AIR, INC 77263 PW COPY ROOM FAN 2,797.00
145178 11111 04/28/22 179 CIM AIR, INC 64514 SERVER RM HVAC REPAIR 955.60
145178 11111 04/28/22 179 CIM AIR, INC 64514 CIVIC CTR HVAC REPAIR 995.00
145178 11111 04/28/22 179 CIM AIR, INC 64514 REMOTE SITE HVAC SVC 995.00
TOTAL CHECK 5,742.60
145179 11111 04/28/22 214 CITY OF SARATOGA-PETTY CA 11133 CDD PETTY CASH BOX 50.00
145180 11111 04/28/22 214 CITY OF SARATOGA-PETTY CA 61133 PETTY CASH BOX 22.90
145180 11111 04/28/22 214 CITY OF SARATOGA-PETTY CA 61111 PETTY CASH BOX 43.00
145180 11111 04/28/22 214 CITY OF SARATOGA-PETTY CA 61111 PETTY CASH BOX 26.24
TOTAL CHECK 92.14
145181 11111 04/28/22 1357 COMCAST 63213 COMCAST (PROSPECT) 108.22
145182 11111 04/28/22 991 COMCAST 63213 COMCAST (TV) 47.95
145183 11111 04/28/22 419 EVENT SERVICES 81161 CPS PORTA POTTY 1,060.17
145184 11111 04/28/22 463 GRAINGER 61133 FACILITIES SUPPLIES 66.64
145185 11111 04/28/22 1608 GREEN HALO SYSTEMS INC. 64323 APR TRACKING FEE 192.00
34
SUNGARD PUBLIC SECTOR PAGE NUMBER: 2
DATE: 04/28/2022 CITY OF SARATOGA VENCHK11
TIME: 13:55:57 CHECK REGISTER ACCOUNTING PERIOD: 10/22
FUND - 009 - DISBURSEMENT FUND
CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT
145186 11111 04/28/22 14 HYDROTEC IRRIGATION EQUIP 81161 KMP NEW DRIP INSTALL 1,494.41
145187 11111 04/28/22 536 ICMA 62251 FY22/23 CTY MGR MEM 1,400.00
145188 11111 04/28/22 683 LIST ENGINEERING COMPANY, 81142 COMM CENTER GENERATOR 200.00
145189 11111 04/28/22 1546 LYNX TECHNOLOGIES, INC. 64341 MAR GIS CONSULTING 300.00
145189 11111 04/28/22 1546 LYNX TECHNOLOGIES, INC. 64341 MAR GIS CONSULTING 300.00
TOTAL CHECK 600.00
145190 11111 04/28/22 1572 NBBM SERVICES, INC 64511 JANITORIAL SERVICES 1,755.00
145191 11111 04/28/22 1062 NI GOVERNMENT SERVICES, I 63211 3/22 AIRTIME 77.37
145192 11111 04/28/22 1732 NWESTCO LLC 62144 JAN UST INSPECTION 230.00
145193 11111 04/28/22 145 OFFICE DEPOT INC. 61111 OFFICE SUPPLIES 32.73
145193 11111 04/28/22 145 OFFICE DEPOT INC. 61111 OFFICE SUPPLIES 38.14
TOTAL CHECK 70.87
145194 11111 04/28/22 1182 ORCHARD CITY LOCK & SAFE, 61341 LANDSCAPE SUPPLIES 130.92
145195 11111 04/28/22 1092 PALACE ART & OFFICE SUPPL 61111 OFFICE SUPPLIES 70.79
145195 11111 04/28/22 1092 PALACE ART & OFFICE SUPPL 61111 OFFICE SUPPLIES 4.60
145195 11111 04/28/22 1092 PALACE ART & OFFICE SUPPL 61111 OFFICE SUPPLIES 206.32
TOTAL CHECK 281.71
145196 11111 04/28/22 500 PAMELA BALL 22113 BD TRNSFR ARB20-0040 -100.43
145196 11111 04/28/22 500 PAMELA BALL 22113 BD TRNSFR TRF21-0004 -7,750.00
145196 11111 04/28/22 500 PAMELA BALL 22113 DEP BD REF ARB20-0040 11,925.00
TOTAL CHECK 4,074.57
145197 11111 04/28/22 1550 PLAN JPA 62419 MAR GEN LIAB CLAIMS 5,269.42
145198 11111 04/28/22 1700 PROTELESIS 64312 TELECOMM SUPPORT 2,645.68
145199 11111 04/28/22 1 SANTA CLARA COUNTY - DTAC 62323 PRO TAX APN386-47-041 783.94
145200 11111 04/28/22 1 SANTA CLARA COUNTY - DTAC 62323 PRO TAX APN386-47-042 862.64
145201 11111 04/28/22 1359 SOFTWAREONE, INC. 64319 SUBSCRIPTION SERVICES 2,381.60
145202 11111 04/28/22 1690 SOUTHERN COUNTIES LUBRICA 61362 FUEL 4,697.36
145203 11111 04/28/22 1261 THE FRUITGUYS 61192 EMPLOYEE WELLNESS 79.00
145204 11111 04/28/22 1610 THE HOME DEPOT PRO 61132 JANITORIAL SUPPLIES 431.86
145205 11111 04/28/22 1642 TOSHIBA FINANCIAL SERVICE 62612 COPIER MAINT APR 231.11
145206 11111 04/28/22 402 VISTA LANDSCAPE & MAINTEN 61164 QUITO RD SIGN INSTALL 990.00
145206 11111 04/28/22 402 VISTA LANDSCAPE & MAINTEN 61164 14486 BBW PLAQUE 750.00
145206 11111 04/28/22 402 VISTA LANDSCAPE & MAINTEN 61164 14470 BBW PLAQUE 750.00
145206 11111 04/28/22 402 VISTA LANDSCAPE & MAINTEN 81161 BONNET WAY TREE PLANT 840.00
TOTAL CHECK 3,330.00
35
SUNGARD PUBLIC SECTOR PAGE NUMBER: 3
DATE: 04/28/2022 CITY OF SARATOGA VENCHK11
TIME: 13:55:57 CHECK REGISTER ACCOUNTING PERIOD: 10/22
FUND - 009 - DISBURSEMENT FUND
CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT
145207 11111 04/28/22 1437 WESTFALL ENGINEERS, INC. 81144 SARATOGA BRIDGE RPR 12,000.00
145207 11111 04/28/22 1437 WESTFALL ENGINEERS, INC. 65519 SOBEY RD MAR 22 SVCS 1,250.00
TOTAL CHECK 13,250.00
TOTAL FUND 147,292.79
TOTAL REPORT 147,292.79
36
SUNGARD PUBLIC SECTORPAGE NUMBER: 1DATE: 05/09/2022VENCHK11TIME: 12:47:16ACCOUNTING PERIOD: 11/22FUND FUND TITLE AMOUNT111 GENERAL FUND 59,643.79 273 GATEWAY L&L 14.44 276 TOLLGATE L&L 403.57 292 PARAMOUNT COURT SWD 10.51 411 CIP STREET PROJECTS FUND 135,869.35 413 CIP FACILITY PROJECT FUND 30,324.00 414 CIP ADMIN PROJECTS FUND 21.50 421 TREE FINE FUND 1,275.19 481 GAS TAX FUND 26,091.84 622 IT SERVICES 1,207.41 623 VEHICLE & EQUIPMENT MAINT 871.08 624 BUILDING MAINTENANCE 5,803.95 632 IT EQUIPMENT REPLACEMENT 4,014.06 713 WVCWP AGENCY FUND 700.00 TOTAL REPORT 266,250.69 CHECK REGISTER ‐ FUND TOTALSCITY OF SARATOGA37
SUNGARD PUBLIC SECTORPAGE NUMBER: 1DATE: 05/09/2022VENCHK11TIME: 12:47:17ACCOUNTING PERIOD: 11/22CHECK NUMBER CASH ACCT DATE ISSUED ACCT‐‐‐‐‐‐‐‐‐DESCRIPTION‐‐‐‐‐‐‐‐‐‐‐‐AMOUNT145208 11111 05/05/22 234 A T & T 63211 BLANEY IRRIGATION 22.38 145208 11111 05/05/22 234 A T & T 63211 SR CTR ALARMS 43.48 145208 11111 05/05/22 234 A T & T 63211 CRP YRD EMER POTS LNS 45.04 145208 11111 05/05/22 234 A T & T 63211 PROSPECT CENTER 105.17 145208 11111 05/05/22 234 A T & T 63211 MONTHLY RECUR CHARGES 167.08 145208 11111 05/05/22 234 A T & T 63211 ALARM SYS CIVIC THTR 210.13 145208 11111 05/05/22 234 A T & T 63211 PRSPCT CTR EMER ALARM 277.64 870.92 145209 11111 05/05/22 1130 ABLE SEPTIC TANK SVC 81161 CAMINO GRD/SENDA RPR 9,487.00 145209 11111 05/05/22 1130 ABLE SEPTIC TANK SVC 81161 CSP SEWER REPLACE 46,345.00 55,832.00 145210 11111 05/05/22 1192 BAKER'S LOCK AND KEY SER 61133 FACILITIES SUPPLIES 25.97 145211 11111 05/05/22 1212 BATTERIES PLUS BULBS #47 61331 STREETS SUPPLIES 130.20 145212 11111 05/05/22 362 BOETHING TREELAND FARMS 81161 BROOKGLEN PK PLANTS 42.92 145212 11111 05/05/22 362 BOETHING TREELAND FARMS 81161 ARBOR DAY RED OAKS 447.27 490.19 145213 11111 05/05/22 500 BRAD PAULSEN 68353 NBHD WTCH GRNT‐BROOKS 300.00 145214 11111 05/05/22 607 BUDGET FLOORING, INC. 81161 SENIOR PANTRY FLOOR 930.00 145215 11111 05/05/22 130 CDW GOVERNMENT61276 UPS BATTERY 483.93 145215 11111 05/05/22 130 CDW GOVERNMENT61276 UPS BATTERY 701.04 1,184.97 145216 11111 05/05/22 1569 COMCAST 63213 COMCAST (PRIMARY) 561.67 145217 11111 05/05/22 1369 COMCAST CORPORATION 63213 COMCAST (P2P) 645.74 145218 11111 05/05/22 250 COTTON SHIRES AND ASSOCI 22119 GEO22‐0012 (S5128) 1,220.85 145218 11111 05/05/22 250 COTTON SHIRES AND ASSOCI 22119 GEO22‐0001 (S6012) 1,387.00 145218 11111 05/05/22 250 COTTON SHIRES AND ASSOCI 22119 GEO22‐0011 (S6082) 2,214.00 145218 11111 05/05/22 250 COTTON SHIRES AND ASSOCI 22119 GEO22‐0009 (S5104) 2,970.00 7,791.85 TOTAL CHECKTOTAL CHECKTOTAL CHECK‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐VENDOR‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐TOTAL CHECKFUND ‐ 009 ‐ DISBURSEMENT FUNDCITY OF SARATOGA CHECK REGISTERTOTAL CHECK38
SUNGARD PUBLIC SECTORPAGE NUMBER: 2DATE: 05/09/2022VENCHK11TIME: 12:47:17ACCOUNTING PERIOD: 11/22CHECK NUMBER CASH ACCT DATE ISSUED ACCT‐‐‐‐‐‐‐‐‐DESCRIPTION‐‐‐‐‐‐‐‐‐‐‐‐AMOUNT145219 11111 05/05/22 1638 CREATIVE WINDOW INTERIOR 61172 GRACE BUILDING WINDOW 4,720.00 145220 11111 05/05/22 1598 DACO CONSTRUCTION 81161 MICHAELS DR RD MAINT29,875.00 145221 11111 05/05/22 342 DATA TICKET INC 62481 MAR 2022 CITATIONS 100.00 145222 11111 05/05/22 1681 DAVEY RESOURCE GROUP, IN 22119 ARBORIST CONSULTING 5,992.50 145223 11111 05/05/22 225 DELL MARKETING L.P. C/O 61272 DESKTOPS BLUEBEAM SYS 1,500.90 145223 11111 05/05/22 225 DELL MARKETING L.P. C/O 61274 MONITORS BLUEBEAM SYS 1,328.19 2,829.09 145224 11111 05/05/22 378 EKIM PAINTING ‐ NORTH, I 81161 SENIOR CTR CABINETS 900.00 145225 11111 05/05/22 421 EWING IRRIGATION 61341 LANDSCAPE SUPPLIES 152.84 145226 11111 05/05/22 500 FRANCISCO ALVAREZ 61133 FACILITIES SUPPLIES81.36 145227 11111 05/05/22 455 GARDENLAND POWER EQUIPME 61341 LANDSCAPE SUPPLIES 129.94 145228 11111 05/05/22 500 HIGHLIGHT SOLAR INC 43117 PERMIT 22‐0759 CANCEL 20.00 145228 11111 05/05/22 500 HIGHLIGHT SOLAR INC 41412 PERMIT 22‐0759 CANCEL 29.01 145228 11111 05/05/22 500 HIGHLIGHT SOLAR INC 43112 PERMIT 22‐0759 CANCEL 1.50 145228 11111 05/05/22 500 HIGHLIGHT SOLAR INC 43471 PERMIT 22‐0759 CANCEL 193.37 243.88 145229 11111 05/05/22 488 HOME DEPOT CREDIT SERVIC 61342 PLANTS & MATERIALS 294.43 145229 11111 05/05/22 488 HOME DEPOT CREDIT SERVIC 61347 PARK FURNISHINGS 266.22 145229 11111 05/05/22 488 HOME DEPOT CREDIT SERVIC 61347 PARK FURNISHINGS 855.05 145229 11111 05/05/22 488 HOME DEPOT CREDIT SERVIC 61341 LANDSCAPE SUPPLIES 13.10 145229 11111 05/05/22 488 HOME DEPOT CREDIT SERVIC 61341 LANDSCAPE SUPPLIES 36.86 145229 11111 05/05/22 488 HOME DEPOT CREDIT SERVIC 61341 LANDSCAPE SUPPLIES 19.06 145229 11111 05/05/22 488 HOME DEPOT CREDIT SERVIC 61341 LANDSCAPE SUPPLIES 27.20 145229 11111 05/05/22 488 HOME DEPOT CREDIT SERVIC 61331 ROAD MAINT SUPPLIES 123.08 145229 11111 05/05/22 488 HOME DEPOT CREDIT SERVIC 61347 PARK FURNISHINGS 1,092.66 145229 11111 05/05/22 488 HOME DEPOT CREDIT SERVIC 61347 PARK FURNISHINGS 1,276.41 4,004.07 145230 11111 05/05/22 14 HYDROTEC IRRIGATION EQUI 64548 ORCHARD WATER SVCS 182.50 ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐VENDOR‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐TOTAL CHECKTOTAL CHECKTOTAL CHECKCITY OF SARATOGA CHECK REGISTERFUND ‐ 009 ‐ DISBURSEMENT FUND39
SUNGARD PUBLIC SECTORPAGE NUMBER: 3DATE: 05/09/2022VENCHK11TIME: 12:47:17ACCOUNTING PERIOD: 11/22CHECK NUMBER CASH ACCT DATE ISSUED ACCT‐‐‐‐‐‐‐‐‐DESCRIPTION‐‐‐‐‐‐‐‐‐‐‐‐AMOUNT145231 11111 05/05/22 1078 JUST LEAKS, INC. 64522 THEATER ROOF REPAIRS 547.94 145232 11111 05/05/22 500 KRISTEN CLEMENTS 24211 DEP REFUND FACILITY 500.00 145233 11111 05/05/22 1563 LOGAN & POWELL, LLP 65282 WVCWP LEGAL SERVICES 700.00 145234 11111 05/05/22 500 MAHMOUD KHORASHADI 22111 DEP REF ARB14‐0020400.00 145235 11111 05/05/22 500 MANJU BANERJE 68353 NBHDWTCH GRNT VESSING 300.00 145236 11111 05/05/22 499 CARPENTERS LOCAL 2236 (M 21262 DED:3000 DUES 260.00 145237 11111 05/05/22 1572 NBBM SERVICES, INC 64511 JANITORIAL SERVICES 1,728.00 145237 11111 05/05/22 1572 NBBM SERVICES, INC 64511 JANITORIAL SERVICES 1,944.00 3,672.00 145238 11111 05/05/22 1744 NEXTREQUEST CO. 64123 DOC REVIEW SUBSCRIP 583.33 145239 11111 05/05/22 777 O'GRADY PAVING, INC. 21132 RETENTION HELD PO#107 (1,373.26) 145239 11111 05/05/22 777 O'GRADY PAVING, INC. 81161 2021 PAVEMENT MGMT 27,465.10 26,091.84 145240 11111 05/05/22 918 O'REILLY AUTO PARTS 61361 AUTO PARTS 10.89 145240 11111 05/05/22 918 O'REILLY AUTO PARTS 61361 AUTO PARTS 196.85 207.74 145241 11111 05/05/22 173 PACIFIC GAS & ELECTRIC 63111 VILLAGE LIGHTING 11.95 145241 11111 05/05/22 173 PACIFIC GAS & ELECTRIC 63111 GATEWAY SERVICE 14.44 145241 11111 05/05/22 173 PACIFIC GAS & ELECTRIC 63111 PARAMOUNT CT 10.51 145241 11111 05/05/22 173 PACIFIC GAS & ELECTRIC 63111 MONTE VISTA DRIVE 3.83 145241 11111 05/05/22 173 PACIFIC GAS & ELECTRIC 63111 EL CAMINO GRANDE PUMP 40.09 145241 11111 05/05/22 173 PACIFIC GAS & ELECTRIC 63111 PARKS/OPEN SPACE 138.13 145241 11111 05/05/22 173 PACIFIC GAS & ELECTRIC 63111 BUILDINGS (MUSEUM) 48.25 145241 11111 05/05/22 173 PACIFIC GAS & ELECTRIC 63111 BUILDINGS 80.33 347.53 145242 11111 05/05/22 1092 PALACE ART & OFFICE SUPP 61111 OFFICE SUPPLIES 115.79 145242 11111 05/05/22 1092 PALACE ART & OFFICE SUPP 61111 OFFICE SUPPLIES 9.06 124.85 CITY OF SARATOGA CHECK REGISTERFUND ‐ 009 ‐ DISBURSEMENT FUND‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐VENDOR‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐TOTAL CHECKTOTAL CHECKTOTAL CHECKTOTAL CHECKTOTAL CHECK40
SUNGARD PUBLIC SECTORPAGE NUMBER: 4DATE: 05/09/2022VENCHK11TIME: 12:47:17ACCOUNTING PERIOD: 11/22CHECK NUMBER CASH ACCT DATE ISSUED ACCT‐‐‐‐‐‐‐‐‐DESCRIPTION‐‐‐‐‐‐‐‐‐‐‐‐AMOUNT145243 11111 05/05/22 500 PRIYA SHASTRI 61164 REIMBUR HPC SUPPLIES 113.96 145244 11111 05/05/22 87 SAN JOSE WATER COMPANY 63112 TOLLGATE 403.57 145244 11111 05/05/22 87 SAN JOSE WATER COMPANY 63112 MEDIANS/PARKWAYS 2,324.51 145244 11111 05/05/22 87 SAN JOSE WATER COMPANY 63112 PARKS/OPEN SPACE 15,326.54 145244 11111 05/05/22 87 SAN JOSE WATER COMPANY 63112 BUILDINGS 1,181.02 19,235.64 145245 11111 05/05/22 136 SCOTTY'S AUTOMOTIVE 64611 VEH#123 MAINTENANCE 252.33 145245 11111 05/05/22 136 SCOTTY'S AUTOMOTIVE 64611 VEH#113 MAINTENANCE 129.72 145245 11111 05/05/22 136 SCOTTY'S AUTOMOTIVE 64611 VEH#148 MAINTENANCE 129.72 145245 11111 05/05/22 136 SCOTTY'S AUTOMOTIVE 64611 VEH#144 MAINTENANCE 151.57 663.34 145246 11111 05/05/22 500 SHRUTI GOHIL 46246 REF KMP RESERVATION 40.50 145247 11111 05/05/22 160 SIERRA PACIFIC TURF SUPP 61341 CSP FERTILIZER 1,573.15 145248 11111 05/05/22 1726 UNITED BUILDERS CORP. 81161 THEATER STAIRWAY PROJE 28,494.00 145249 11111 05/05/22 377 UNITED SITE SERVICES 64541 QUITO ADA RESTROOMS 1,591.06 145249 11111 05/05/22 377 UNITED SITE SERVICES 64541 QUITO ADA RESTROOMS 397.77 1,988.83 145250 11111 05/05/22 1524 VILLALOBOS & ASSOCIATES 81161 QUITO RD RAMPS PROJ 50,162.35 145251 11111 05/05/22 402 VISTA LANDSCAPE & MAINTE 64221 BBW 3RD/4TH ST PLANT 350.00 145251 11111 05/05/22 402 VISTA LANDSCAPE & MAINTE 64221 BBW/3RD ST TREE PLANT 350.00 145251 11111 05/05/22 402 VISTA LANDSCAPE & MAINTE 64549 KMP IRR REPAIR 585.00 145251 11111 05/05/22 402 VISTA LANDSCAPE & MAINTE 61345 KMP TENNIS CT PLANT 585.00 145251 11111 05/05/22 402 VISTA LANDSCAPE & MAINTE 64221 BBW 5TH/6TH ST PLANT 750.00 145251 11111 05/05/22 402 VISTA LANDSCAPE & MAINTE 61141 KMP BENCH INSTALL 780.00 145251 11111 05/05/22 402 VISTA LANDSCAPE & MAINTE 64555 JOES TRAIL BRUSH RMV780.00 145251 11111 05/05/22 402 VISTA LANDSCAPE & MAINTE 81161 QUARRY PK TREE PLANT 785.00 145251 11111 05/05/22 402 VISTA LANDSCAPE & MAINTE 61345 KMP TR PLANT‐SNEHITHA 855.00 145251 11111 05/05/22 402 VISTA LANDSCAPE & MAINTE 64541 QUITO GARDEN DEBRIS 860.00 145251 11111 05/05/22 402 VISTA LANDSCAPE & MAINTE 61141 KMP PLAQUE SNEHITHA 660.00 145251 11111 05/05/22 402 VISTA LANDSCAPE & MAINTE 64221 BBW STUMP RMV 950.00 145251 11111 05/05/22 402 VISTA LANDSCAPE & MAINTE 64532 BBW BIN CLEANING 985.00 CHECK REGISTERFUND ‐ 009 ‐ DISBURSEMENT FUND‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐VENDOR‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐CITY OF SARATOGA TOTAL CHECKTOTAL CHECKTOTAL CHECK41
SUNGARD PUBLIC SECTORPAGE NUMBER: 5DATE: 05/09/2022VENCHK11TIME: 12:47:17ACCOUNTING PERIOD: 11/22CHECK NUMBER CASH ACCT DATE ISSUED ACCT‐‐‐‐‐‐‐‐‐DESCRIPTION‐‐‐‐‐‐‐‐‐‐‐‐AMOUNT145251 11111 05/05/22 402 VISTA LANDSCAPE & MAINTE 64548 CIVIC CENTER PLANTING 998.00 145251 11111 05/05/22 402 VISTA LANDSCAPE & MAINTE 64555 ORCHARD TRAIL RPR 998.00 145251 11111 05/05/22 402 VISTA LANDSCAPE & MAINTE 61345 KMP TREE PLAQ‐SAMANEH 998.00 12,269.00 266,250.69 266,250.69 ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐VENDOR‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐CITY OF SARATOGA CHECK REGISTERFUND ‐ 009 ‐ DISBURSEMENT FUNDTOTAL CHECKTOTAL FUND TOTAL REPORT42
SARATOGA CITY COUNCIL
MEETING DATE: May 18, 2022
DEPARTMENT: Administrative Services
PREPARED BY: Nick Pegueros, Administrative Services Director
Agnes Pabis, Finance Manager
Ann Xu, Accountant
SUBJECT: Treasurer’s Report for the Month Ended March 31, 2022
RECOMMENDED ACTION:
Review and accept the Treasurer’s Report for the month ended March 31, 2022.
BACKGROUND:
California government code section 41004 requires that the City Treasurer submit to the City Clerk
and the legislative body a written report and accounting of all receipts, disbursements, and fund
balances. The Municipal Code of the City of Saratoga, Article 2-20, Section 2-20.035 designates
the City Manager as the City Treasurer. This report is prepared to fulfill this requirement.
The following attachments provide various financial transaction data for the City of Saratoga’s
Funds collectively as well as specifically for the City’s General (Operating) Fund, including an
attachment from the State Treasurer’s Office of Quarterly LAIF rates from the 1st Quarter of 1977
to present.
FISCAL STATEMENT:
Cash and Investments Balance by Fund
As of March 31, 2022, the City’s unaudited cash and investments totaled $35,015.874. The City
Council’s adopted policy on the Working Capital Reserve Fund states that effective July 1, 2016:
for cash flow purposes and to avoid occurrence of dry period financing, pooled cash from all
funds should not be allowed to fall below $1,000,000. The total pooled cash balance of $35.0
million exceeds the minimum amount required.
Comerica Bank 2,575,160$
Deposit with LAIF 32,440,714$
Total Cash 35,015,874$
Cash Summary
43
City’s Current Financial Position
In accordance with California government code section 53646 (b) (3), the City is financially well
positioned and able to meet its estimated expenditure requirements for the next six months. As of
March 31, 2022, the City’s financial position (Assets $35.9M, Liabilities $8.1M and Fund Equity
$27.8M) remains very strong and there are no issues in meeting financial obligations now or in
the foreseeable future.
The following Fund Balance schedule represents actual funding available for all funds at the end
of the monthly period. This amount differs from the above Cash Summary schedule as assets
and liabilities are components of the fund balance. As illustrated in the summary below, Total
Cash is adjusted by the addition of Total Assets less the amount of Total Liabilities to arrive at
the Ending Fund Balance – which represents the actual amount of funds available.
ATTACHMENTS:
Table 1 – Change in Total Fund Balances by Fund
Table 2 – Change in Total Fund Balances by CIP Project
Chart 1 – Change in Investment Pool Balance by Month
Chart 2 – Local Agency Investment Fund (LAIF) Quarterly Apportionment Rates
Total Cash 35,015,874$
Plus: Assets 945,193
Less: Liabilities (8,095,352)
Ending Fund Balance 27,865,715$
Adjusting Cash to Ending Fund Balance
44
TABLE 1: CHANGES IN TOTAL FUND BALANCE
*Negative fund balance due to authorized spending of anticipated revenues
These figures will be updated for future reports once the FY 2017/18 pendent audit is co
Fund Description
Prior Year
Carryforward
7/1/2021
Increase/
(Decrease)
Jul-Feb
Current
Revenue
Current
Expenditure Transfer In Transfer Out
Fund Balance
3/31/2022
General Fund
Restricted Fund Balances:
Environmental Services Reserve 63,182 - - - - - 63,182
Committed Fund Balances:
Hillside Stability Reserve 1,000,000 - - - - (75,000) 925,000
Assigned Fund Balances:
Future Capital Replacement & Efficiency Project Reserve 2,796,663 - - - - - 2,796,663
Carryforwards Reserve 20,850 - - - - - 20,850
Facility Reserve 3,700,000 - - - - - 3,700,000
Unassigned Fund Balances:
Working Capital Reserve 1,000,000 - - - - - 1,000,000
Fiscal Stabilization Reserve 3,150,000 - - - - - 3,150,000
Compensated Absences Reserve 331,481 - - - - - 331,481
Other Unassigned Fund Balance Reserve (Pre YE distribution) 3,159,399 1,142,774 1,242,755 (2,337,593) - (2,885,131) 322,204
General Fund Total 15,221,575 1,142,774 1,242,755 (2,337,593) - (2,960,131) 12,309,380
Special Revenue
Landscape/Lighting Districts 872,945 80,841 2,519 (59,563) - - 896,742
Debt Service
Library Bond 791,385 (353,458) 2,756 - - - 440,683
Arrowhead Bond 389,618 (310,351) - 450 - - 79,717
Debt Service 1,181,003 (663,809) 2,756 450 - - 520,400
Internal Service Fund
Liability/Risk Management 686,985 (199,383) 187,500 (15,255) - - 659,847
Workers Compensation 228,367 (52,021) 62,500 (6,259) - - 232,587
Office Support Fund 144,166 5,895 10,608 (3,938) - - 156,731
Information Technology Services 591,431 (46,256) 200,700 (60,766) - - 685,108
Vehicle & Equipment Maintenance 302,005 (28,637) 68,750 (33,268) - - 308,851
Building Maintenance 684,330 (60,718) 225,000 (93,242) - - 755,370
Vehicle & Equipment Replacement 1,057,067 (30,418) 37,500 - - - 1,064,150
Technology Replacement 735,699 61,081 37,500 - - - 834,279
Facility FFE Replacement 830,960 37,549 50,000 (3,966) - - 914,543
Internal Service Fund Total 5,261,011 (312,908) 880,058 (216,694) - - 5,611,466
Trust/Agency
WVCWP Agency Fund 538,025 (270,125) 220 (53,071) - - 215,049
Trust/Agency Fund Total 538,025 (270,125) 220 (53,071) - - 215,049
Capital Project
Street Projects 2,603,257 (1,180,168) 788,084 (60,679) 1,845,000 - 3,995,494
Park and Trail Projects 870,206 (162,608) - (11,890) 310,131 - 1,005,839
Facility Projects 1,117,176 (450,867) - (16,236) 80,000 - 730,073
Administrative Projects 670,066 (48,340) 7,242 (12,508) 725,000 - 1,341,460
Tree Fund Projects 47,639 2,637 - - - - 50,276
Park In-Lieu Projects 291,310 906,347 - (25,100) - - 1,172,557
CIP Grant Street Projects 64,685 104,853 6,216 19,180 - - 194,933
CIP Grant Park & Trail Projects 399 (399) - - - - -
CIP Grant Administrative Projects (14,573) - - - - - (14,573) *
Gas Tax Fund Projects 113,624 (375,293) 102,786 (4,500) - - (163,383) *
CIP Fund Total 5,763,789 (1,203,840) 904,328 (111,734) 2,960,131 - 8,312,676
Total City 28,838,348 (1,227,067) 3,032,636 (2,778,202) 2,960,131 (2,960,131) 27,865,715
45
TABLE 2: FUND BALANCES BY CIP PROJECT
budgeted be updated for future re
CIP Funds/Projects
Prior Year
Carryforward
7/1/2021
Increase/
(Decrease)
Jul-Feb
Current
Revenue
Current
Expenditure Transfer In Transfer Out
Fund Balance
3/31/2022
Street Projects
Annual Road Improvements 776,210 (567,257) 788,084 (5,232) - - 991,805
Roadway Safety & Traffic Calming 42,189 (22,130) - (19,180) 150,000 - 150,879
Citywide Traffic Signal Battery Backup 150,000 - - - 150,000 - 300,000
Portable Radar Feedback Sign - (37,836) - - 40,000 - 2,164
Local Roadway Safety Plan - - - - 20,000 - 20,000
Prospect/Saratoga Median Improvement 309,379 - - - - - 309,379
Village Clock 9,486 (793) - - - - 8,693
Big Basin Way/Blaney Trash Can Replacement - (1,594) - (3,300) 75,000 - 70,106
Annual Infrastructure Maintenance & Repairs 18,063 (72,650) - (24,115) 250,000 - 171,297
Guava Court Curb & Gutter Replacement - - - - 280,000 - 280,000
Mendelsohn Lane Pathway Rehabilitation Project - (106,200) - (3,800) 110,000 - -
El Camino Grande Storm Drain Pump - 104 - - - - 104
Saratoga Village Crosswalk & Sidewalk Rehabilitation 44,000 (39,945) - - 45,000 - 49,055
Quito Road Sidewalk Improvements 43,370 - - - - - 43,370
Saratoga/Sunnyvale Road Sidewalk 92,158 - - - - - 92,158
Saratoga Sunnyvale Rd. Pathway Rehab Cox to RRX 110,000 (110,000) - - - - -
Quito Road Sidewalk Rehabilitation and Gap Closure - (2,100) - - 325,000 - 322,900
Fourth Street Bridge Widening 99,837 - - - - - 99,837
Quito Road Bridge Replacement 136,175 (3,979) - - - - 132,197
Quito Road Bridge - ROW Acquisition 6,012 (2,350) - - - - 3,662
Annual Retaining Wall Maintenance & Repairs 151,785 (78,992) - (4,912) 200,000 - 267,881
Mt. Eden Erosion Repair 99,880 (403) - (139) 125,000 - 224,338
Continental Circle La ndslide Stabilization 122,912 (65,465) - - - 57,447
Pierce Road Retainment 391,800 (13,660) - - - - 378,140
Mt. Eden Emergency Landslide - (54,920) - - 75,000 - 20,080
Total Street Projects 2,603,257 (1,180,168) 788,084 (60,679) 1,845,000 - 3,995,494
Parks & Trails Projects
Park/Trail Repairs 41,836 (129,208) - (4,260) 250,000 - 158,368
Hakone Gardens Infrastructure Improvements 5,853 (385) - (6,600) 25,000 - 23,868
Hakone Pond Reconstruction 300,000 - - - - - 300,000
Beauchamps Park Playground Replacement - - - - 35,131 - 35,131
Guava/Fredericksburg Entrance 293,527 (33,015) - (1,030) - - 259,483
Saratoga Village to Quarry Park Walkway - Design 228,989 - - - - - 228,989
Total Parks & Trails Projects 870,206 (162,608) - (11,890) 310,131 - 1,005,839
Facility Projects
Open Work Space - - - - 80,000 - 80,000
Civic Theater Improvements 107,925 (91,690) - (16,236) - - -
PEG Funded Project 432,116 (239,437) - - - - 192,679
Community Center Improvement 90,779 (39,297) - - - - 51,482
Community Center Generator and EV Charging Stations 471,355 (75,444) - - - - 395,911
Library Building Exterior Maintenance 15,000 (5,000) - - - - 10,000
Total Facility Projects 1,117,176 (450,867) - (16,236) 80,000 - 730,073
Administrative and Technology Projects
City Website/Intranet 16,948 - - - - - 16,948
Development Technology 66,949 (39,546) 63 - - - 27,466
Software Technology Management 43,138 49,603 7,179 - - - 99,920
LLD Initiation Match Program 25,000 - - - - - 25,000
Horseshoe Beautification 16,775 (1,450) - (870) - - 14,455
Business Renewal Program 15,000 (5,357) - - - - 9,643
Citywide Accessibility Assessment 34,937 - - - - - 34,937
City Art Program 28,669 - - - 25,000 - 53,669
Safe Routes to School Needs Assessment 13,714 (13,714) - - - -
El Quito Neighborhood Improvements 134,507 - - - 150,000 - 284,507
Parking District ADA Improvements and Rehabilitation - - - - 250,000 - 250,000
Storm Drain Master Plan - - - - 300,000 - 300,000
General Plan Update 216,208 (37,876) - (11,638) - - 166,694
Wildfire Mitigation Program 4,067 - - - - - 4,067
Risk Management Project Funding 54,153 - - - - - 54,153
Total Administrative and Technology Projects 670,066 (48,340) 7,242 (12,508) 725,000 - 1,341,460
46
TABLE 2 (cont.): FUND BALANCES BY CIP PROJECT
*Negative fund balance due to authorized spending of anticipated revenues
CIP Funds/Projects
Prior Year
Carryforward
7/1/2021
Increase/
(Decrease)
Jul-Feb
Current
Revenue
Current
Expenditure Transfer In Transfer Out
Fund Balance
3/31/2022
Tree Fund Projects
Citywide Tree Planting Program 22,889 1,262 - - - - 24,151
Tree Dedication Program 24,750 1,375 - - - - 26,125
Total Tree Fund Projects 47,639 2,637 - - - - 50,276
Park In-Lieu Projects
Orchard Irrigation & Tree Planting - (63,953) - (25,100) 100,000 - 10,948
Hakone Gardens Infrastructure 82,420 - - - - - 82,420
Beauchamps Park Playground Replacement - - - - 10,079 - 10,079
Trail Pet Stations - - - - 25,000 - 25,000
Saratoga Village to Quarry Park Walkway - Design 73,811 - - - - 73,811
Unallocated Park In-Lieu Funds 135,079 970,299 - - (135,079) - 970,299
Total Park In-Lieu Projects 291,310 906,347 - (25,100) - - 1,172,557
CIP Grant Street Projects
Local Roadway Safety Plan - (19,180) - 19,180 - - -
Prospect/Saratoga Median Improvement (41,000) 21,784 6,216 - - - (13,000) *
Citywide Signal Upgrade II 18 - - - - - 18
Saratoga Ave Sidewalk 25,493 21,217 - - - - 46,710
Village Sidewalk, Curb & Gutter - Phase II Construction 39,909 - - - - - 39,909
Big Basin Way Sidewalk Repairs 9,550 (9,550) - - - - -
Saratoga Village Crosswalk & Sidewalk Rehabilitation 3,368 (4,202) - - - - (834) *
4th Street Bridge 4,626 2,125 - - - - 6,751
Quito Bridge Replacement 18,596 - - - - - 18,596
Quito Road Bridges - ROW Acquisition 4,124 92,658 - - - - 96,783
Total CIP Grant Street Projects 64,685 104,853 6,216 19,180 - - 194,933
CIP Grant Park & Trail Projects
Saratoga to the Sea Trail - Design 399 (399) - - - - -
Total CIP Grant Park & Trail Projects 399 (399) - - - - -
CIP Grant Administrative Projects
CDD Software/ADA (14,573) - - - - - (14,573) *
Total CIP Grant Administrative Projects (14,573) - - - - - (14,573)
Gas Tax Fund Projects
Annual Roadway Improvements 58,261 (373,492) 102,786 (4,500) - - (216,945) *
Prospect/Saratoga Median Improvements 48,278 - - - - - 48,278
Big Basin Way Sidewalk Repairs - (1,802) - - - - (1,802) *
Quito Road Bridges 7,085 - - - - - 7,085
Total Gas Tax Fund Projects 113,624 (375,293) 102,786 (4,500) - - (163,383)
Total CIP Funds 5,763,789 (1,203,840) 904,328 (111,732) 2,960,131 - 8,312,676
47
CHART 1: CHANGE IN INVESTMENT POOL BALANCE BY MONTH 48
CHART 2
March June September December
1977 5.68 5.78 5.84 6.45
1978 6.97 7.35 7.86 8.32
1979 8.81 9.10 9.26 10.06
1980 11.11 11.54 10.01 10.47
1981 11.23 11.68 12.40 11.91
1982 11.82 11.99 11.74 10.71
1983 9.87 9.64 10.04 10.18
1984 10.32 10.88 11.53 11.41
1985 10.32 9.98 9.54 9.43
1986 9.09 8.39 7.81 7.48
1987 7.24 7.21 7.54 7.97
1988 8.01 7.87 8.20 8.45
1989 8.76 9.13 8.87 8.68
1990 8.52 8.50 8.39 8.27
1991 7.97 7.38 7.00 6.52
1992 5.87 5.45 4.97 4.67
1993 4.64 4.51 4.44 4.36
1994 4.25 4.45 4.96 5.37
1995 5.76 5.98 5.89 5.76
1996 5.62 5.52 5.57 5.58
1997 5.56 5.63 5.68 5.71
1998 5.70 5.66 5.64 5.46
1999 5.19 5.08 5.21 5.49
2000 5.80 6.18 6.47 6.52
2001 6.16 5.32 4.47 3.52
2002 2.96 2.75 2.63 2.31
2003 1.98 1.77 1.63 1.56
2004 1.47 1.44 1.67 2.00
2005 2.38 2.85 3.18 3.63
2006 4.03 4.53 4.93 5.11
2007 5.17 5.23 5.24 4.96
2008 4.18 3.11 2.77 2.54
2009 1.91 1.51 0.90 0.60
2010 0.56 0.56 0.51 0.46
2011 0.51 0.48 0.38 0.38
2012 0.38 0.36 0.35 0.32
2013 0.28 0.24 0.26 0.26
2014 0.24 0.22 0.24 0.25
2015 0.26 0.28 0.32 0.37
2016 0.46 0.55 0.60 0.68
2017 0.78 0.92 1.07 1.20
2018 1.51 1.90 2.16 2.40
2019 2.55 2.57 2.45 2.29
2020 2.03 1.36 0.84 0.63
2021 0.44 0.33 0.24 0.23
2022 0.32
Quarterly Apportionment Rates
Local Agency Investment Fund
49
SARATOGA CITY COUNCIL
MEETING DATE:May 18, 2022
DEPARTMENT:Public Works Department
PREPARED BY:Shaheen Sarwari, Administrative Analyst
SUBJECT:Contract with BMI Imaging Systems (BMI) for Document Imaging Services
in the Amount Not-to Exceed $80,000
RECOMMENDED ACTION:
Authorize the City Manager to execute a contract with BMI Imaging Systems (BMI) for document
imaging services for two years in the amount not-to-exceed $80,000.
BACKGROUND:
The City has contracted with BMI since 2017 to work on conversion of paper archives into digital
(Laserfiche) format. This serves to preserve City records and increases efficiency in access to the
City document archives.
Over time, BMI and City staff have worked together to establish a streamlined process for
document delivery, scanning, archiving,and naming conventions. BMI has been very responsive
and adaptive to City requirements.
The current contract with BMI expires on June 30, 2022 and City staff is recommending that the
City Council authorize the City Manager to execute a new contract for a term of two years to
continue document imaging services for all City departments.
ATTACHMENTS:
Attachment A –Contract with BMI
50
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BMI Imaging Systems Document Imaging Services
BMI Imaging Systems
Document Imaging Systems
07/01/2022 06/30/2024
40,000.00
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BMI Imaging Systems Document Imaging Services
BMI Imaging Systems
Jim Detrick
1115 E. Arques Avenue
Sunnyvale CA 94085
1-408-736-7444 ext 212
jdetrick@bmiimaging.com
BUS-011855
Citywide
Shaheen Sarwari
13777 Fruitvale Avenue
Saratoga, CA 95070
1-408-868-1239
1-408-868-1239
ssarwari@saratoga.ca.us
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Exhibit A – Scope of Work and Payment Terms
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-End of Exhibit A -
BMI Imaging Systems Document Imaging Services
✔1
54
Exhibit A-1
Scope of Work and Rate Schedule
Scope of Work:
Upon the request of the Administrator or his or her designee, the City will require the
contractor to perform services which include, but are not necessarily limited to:
Retrieve and transport records identified by the City to the Contractor's facility and
convert the records to a laserfiche format at a minimum of 300dpi for documents and
400 dpi for maps and plans.
This will include:
•Document Preparation
•Special handling of older or degraded documents
•Document Scanning at optimal dpi, and settings for letter and legal size, large
and extra-large formats, microfiche in 16 and 35 mm, formats, color and
grayscale formats, etc.
•Document Indexing: The City will provide explicit index criteria for the images
•OCR-ing of all documents and 'tagging' searchable information onto non-
OCR-able scans as directed
•Creation of CD masters and duplicates and delivery of these to the City
•Emergency/urgent retrieval of documents on request by the City
•Return all documents to the City in their original state
Contractor: BMI Imaging Systems Project Name: Document Imaging Services
Exhibit A-1 Page 1 of 2 55
Service Description Unit Price
Minimum Charge per Submission: $1,500.00
Job Setup/Engineering Fee (for new record types): $175.00/hour
Document Preparation: $30.00/hour
Document Scanning
Letter and legal-size documents (300 DPI)
In black & white or color:
Large-format documents – maps/plans (400 DPI)
In black & white:
In color:
$0.09/image
$1.25/image
$2.75/image
Microfiche Scanning (300 DPI)
16mm frame format (5-channel jackets):
35mm frame format (2-channel jackets):
16+35mm frame format (“combo” jackets):
$2.00/fiche
$1.25/fiche
$1.75/fiche
Document Indexing
Via City-furnished spreadsheet:
Via manual data entry:
Included
$0.02/character
Optical Character Recognition (OCR): Included
Emergency / Urgent Retrieval (scan & e-mail on demand): See above
Special Handling (if necessary): $30.00/hour
DVD Recording/Labeling (masters and duplicates): $15.00/DVD
Transportation (pickup & delivery via BMI truck): $35.00/trip
Document Storage & Destruction
Storage Fee (3-month maximum period):
Destruction Fee:
Included
$8.00/box
Credit for documents not properly scanned (rescanned at N/C): Agreed
Rate Schedule
Rates Effective July1, 2022 through to June 30, 2024
Contractor: BMI Imaging Systems Project Name: Document Imaging Services
Exhibit A-1 Page 2 of 2 56
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City of Saratoga Services Contract
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Exhibit C – General Provisions
1. INDEPENDENT CONTRACTOR. &LW\UHTXLUHVWKHVHUYLFHVRIDTXDOLILHGFRQVXOWDQW
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8.2 Subsequent Conflict of Interest.&RQVXOWDQWDJUHHVWKDWLIDQDFWXDORUSRWHQWLDO
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9. COMPLIANCE WITH LAWS
9.1 In General. &RQVXOWDQWVKDOONHHSLWVHOIIXOO\LQIRUPHGRIDQGFRPSO\ZLWKDOO
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9.2 Licenses and Permits. &RQVXOWDQWUHSUHVHQWVDQGZDUUDQWVWR&LW\WKDWLWKDVDOO
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10. WORK PRODUCT AND RECORDS
10.1 Property of City.$OOUHSRUWVGDWDPDSVPRGHOVFKDUWVVWXGLHVVXUYH\V
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10.4 Use of Recycled Paper and Electronic Documents.&RQVXOWDQWVKDOOSUHSDUH
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11. CONFIDENTIAL INFORMATION&RQVXOWDQWVKDOOKROGDQ\FRQILGHQWLDO
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12. RESPONSIBILITY OF CONSULTANT&RQVXOWDQWVKDOOWDNHDOOUHVSRQVLELOLW\IRU
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13. INDEMNIFICATION.&RQVXOWDQWDQG&LW\DJUHHWKDW&LW\LWVHPSOR\HHVDJHQWVDQG
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13.1 General Indemnity7RWKHIXOOHVWH[WHQWSHUPLWWHGE\ODZ&RQVXOWDQWVKDOO
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13.4 Acknowledgement.&RQVXOWDQWDFNQRZOHGJHVWKDWLWVREOLJDWLRQSXUVXDQWWRWKLV
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13.6 Subcontractors.&RQVXOWDQWDJUHHVWRREWDLQH[HFXWHGLQGHPQLW\DJUHHPHQWV
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14. DEFAULT AND REMEDIES.
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BMI Imaging Systems Document Imaging Services
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70
SARATOGA CITY COUNCIL
MEETING DATE:May 18,2022
DEPARTMENT:Public Works, Streets and Fleet Division
PREPARED BY:Rick Torres, Public Works Manager
SUBJECT:One-Year Extension of Contract for Street Sweeping Services in the Amount Not-
to-Exceed $247,374
RECOMMENDED ACTION:
Authorize the City Manager to execute an amended agreement extending the street sweeping
contract with SCA of CA, LLC.for an additional one-year term for Fiscal Year 2022/23 in the
amount of $247,374 and an additional $7,500 for unscheduled sweeping.
BACKGROUND:
The City’s agreement with SCA of CA, LLC (formerly known as Contract Sweeping Services) for
street sweeping services expires June 30, 2022. Staff is proposing an amendment to the current
agreement to extend it for an additional year in the amount of $247,374 with an additional $7,500
for unscheduled sweeping. The one-year extension does represent an increase in rates as a result
of the rising cost of fuel and labor. If the extension is authorized, City staff will solicit bids next
fiscal year for street sweeping services to be provided starting in Fiscal Year 2023/24.
ATTACHMENTS:
Attachment A –Amended Contract
Attachment B –Original Contract
Attachment C -Letter from Contractor Regarding Cost Increases
71
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IRUZRUNWREHSHUIRUPHGDQGDQ\DXWKRUL]HGUHLPEXUVDEOHFRVWV
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SCA of CA, LLC Street Sweeping Services
SCA of CA, LLC
7/1/2019
✔
6/30/2023
✔
951,924.00
✔A-7
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SCA of CA, LLC Street Sweeping Services
✔
The Rate Sheet attached as Exhibit A-1 to the original contract is hereby replaced
with the updated Rate Sheet attached to this amendment as Exhibit A-7
✔A-7
✔Original Contract
Letter from Contractor requesting extension
Exhibit A-7: updated Rate Sheet
Annual Street Sweeping Services
73
Contractor: SCA of CA, LLC.Project Name: Street Sweeping Services
Exhibit A-7 Page 1 of 1
Exhibit A-7
ALTERNATIVE SERVICE COSTS USING POTABLE WATER for FY 2022/23
Unit
Price
Unit Description of Service
$34.29 Per curb mile
(x 2)
Bi-Monthly sweeping of approx.. 65 curb miles of Arterial Streets
$34.29 Per curb mile
(x 2)
Bi-Monthly sweeping of approx.. 210 curb miles of Residential Streets
$324.00 Per week
(x 4.33)
Weekly sweeping of Village streets and 4 Parking Districts
$70.20 Per month Monthly sweeping of Hakone Gardens Parking Lots
$70.20 Per month Monthly sweeping of Congress Springs Park Parking Lots
$70.20 Per month Monthly sweeping of Maintenance Yard and Civic Center Parking Lots
$70.20 Per month Monthly sweeping of Westhope Church Parking Lots
$70.20 Per month Monthly sweeping of Saratoga-Prospect Center Parking Lots
$20,614.50 per month - TOTAL monthly charges for above services
$124.20 per hour for unscheduled sweeping
Included at no cost to City : Monthly and Annual documentation of street sweeping
Included at no cost to the City: Public information to be mailed out annually and maintained on website
Company Name: SCA of CA
Company Tel: 1-408-295-9688
74
k of SAR.
1Tog CITY OF SARATOGA TRANSMITTAL MEMORANDUM FORc
CONTRACT EXECUTION
1956
gUFORN P
City Clerk will need 2 signed original paper copies of the contract.
1. Submitting Department:
Public Works
2. Staff Contact:
Joan Smith
3. Contractor Name:
Contract Sweeping Services
Date of Start of Contract:
7/ 1 /2019
Date of Expiration:
6/30/2022
Brief description of services to be provided:
City Wide Sweeping Services
Fiscal Year Contract Amount
234850.00
Total Contract Amount
704550.00
Contingency Amount
Budget Account #s
111510364531
Upload Contract with contractor signature
DOC 101619-009. pdf 2.31 MB
4. Business License Number:
10731
5. Type of Contract
Service Contract over $25,000 - (City Council's approval required)
Do you have a Minute Order or Council Resolution?
r Yes r No
Date of Council approval:
10/2/2019
Upload Minute Order or Resolution
DOC 101619-007. pdf 487.62KB
75
6. Designated Contract Administrator
Rick Torres Public Works Manager
f brm Title
7. Is this a standard City Contract?
r Yes r No
8. Is this an amendment to an existing contract?
r Yes r No
9. Insurance Certificate:
r Yes
Upload Insurance
DOC 101619-008. pdf
Commercial/General Liability Expiration Date:
12/31 /2019
Auto Liability Expiration Date:
12/31 /2019
Is a Professional/Errors and Omissions Liability required?
r Yes r No
Professional/Errors and Omissions Expiration Date:
Worker's Compensation or Sole Proprietor?
r Worker's Compensation r Sole Proprietor
Worker's Compensation Expiration Date:
10/1 /2020
Department Manager
Department Manager Review:
rJ Term of Contract
rJ Scope of Work complete and accurate
rJ Complete Contract
r- Outside Funding supplement (Exhibit D) if necessary
r Special Provisions (Exhibit E) if necessary
City Attorney
City Attorney Decision:
r Approved as to Form
r Approved, subject to confirmation of changes stated below
r Not Approved
City Attorney Initials: Date
RST 10/16/2019
Risk Management
Risk Management: Insurance Requirements:
125.43KB
76
Action History (UTC-08:00) Pacific Time (US & Canada)
Submit by JSMITH 10/16/2019 12:35:10 PM (Contract Submission: Start Event)
Approve by JCHERBONE 10/16/2019 12:38:31 PM (PW Department Manager Review)
The task was assigned to JCHERBONE 10/16/2019 12:35 PM
Submit by mfurey 10/17/2019 9:39:59 AM (Risk Manager Review)
The task was assigned to mfurey 10/16/2019 12:38 PM
Submit by DJAW 10/16/2019 5:35:05 PM (Finance Review)
Account Should be 1115103.64531.
Business License should be 10731
Please correct
The task was assigned to DJAW 10/16/2019 12:38 PM
Submit by Richard 10/16/2019 7:02:54 PM (City Attorney Review)
The task was assigned to Richard 10/16/2019 12:38 PM
Submit by JSMITH 10/17/2019 6:57:39 AM (Back to submitter for add'I info (4))
BL# and Account Number have been corrected.
The task was assigned to JSMITH 10/16/2019 5:35 PM
Submit by DJAW 10/17/2019 9:38:22 AM (Finance Review (Hold))
The task was assigned to DJAW 10/17/2019 6:57 AM
Submit by DEBBIEB 10/17/2019 11:32:21 AM (City Clerk Review)
The task was assigned to DEBBIEB 10/17/2019 9:40 AM
77
r- Commercial/General Liability
r- Auto Liability
r- Professional/Errors and Omissions
r- Worker's Compensation
r Additional Insured Endorsement
r Public Works Contract - all insurance specified
Risk Management Decision:
r Approved
r Denied
fPartially Approved
Risk Management Reviewer Initials: Date
mf 10/17/2019
Finance
Finance Check -Off:
V Funding
I7 Business License
rJ Account number
F Other, see comments
Finance Decision:
r Approved
fDenied
r Partially Approved
Finance Reviewer Initials: Date
DJ 10/16/2019
City Clerk
City Clerk Decision:*
r Approved
Denied
r Partially Approved
r Partially Approved, Additional Action Needed
78
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Contractor: CONTRACT SWEEPING SERVICES Project Name: STREET SWEEPING SERVICES
7. Supplemental Provisions. If one or both boxes are checked below this agreement
includes supplemental provisions described in connection with the checked box(es):
This agreement is funded in whole or in part by an entity other than City. Contractor shall
comply with all rules and regulations required by such funding entity. Applicable funding
entity requirements are set forth in Exhibit D. Nothing in this paragraph or in the funding
entity requirements shall be construed to relieve Contractor of its duty to ensure that it is
in compliance with all applicable laws and regulations.
Exhibit E sets forth provisions regarding:
8. Exhibits. All exhibits referred to in this agreement are attached hereto and are by this
reference incorporated herein and made a part of this agreement.
9. Entire agreement. This agreement supersedes any and all agreements, either oral or
written,between the parties with respect to Contractor's completion of the Scope of Work on
behalf of City and contains all of the covenants and agreements between the parties with respect
to the rendering of such services in any manner whatsoever. No amendment, alteration, or
variation of the terms of this agreement shall be valid unless made in writing and signed by the
parties hereto.
10. Authority to Execute agreement. Each individual executing this agreement represents
that he or she is duly authorized to sign and deliver the agreement on behalf of the party
indicated and that this agreement is binding on such party in accordance with its terms. This
agreement may be executed in counterparts, each of which shall be deemed an original, but all of
which taken together shall constitute one and the same instrument.
IN WITNESS WHEREOF, the parties hereto have execute; this!:greel ent.
C tractor r 1 of ` ,rato a
Si e Ja Fir dsay, City . ager
Gina Vella Dat r/
Signer Name
Vice President T
Signer Title
Date: 10/8/19 De ie Bretschneider, City Clerk
Contract Description: Date: I / /1-.0 I
Contract Sweeping Srvcs
City Wide Street Sweeping Srvcs A] TO FORM:
Richard Taylor,/City Attorney
Date:
Rev. 8/2015 City of Saratoga Services Contract Page 3 of 3
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SARATOGA CITY COUNCIL
MEETING DATE:May 18, 2022
DEPARTMENT:City Manager’s Department
PREPARED BY:Britt Avrit, MMC, City Clerk
SUBJECT:Resolution Reducing the Number of Traffic Safety Commissioners from
Seven to Five
RECOMMENDED ACTION:
Adopt the Resolution reducing the number of members on the Traffic Safety Commission from
seven members to five members effective May 20, 2022.
BACKGROUND:
On May 4, 2022,the City Council discussed reducing the number of members on the Traffic Safety
Commission from seven members to five members after repeated challenges in recruiting new
members. The City Council directed staff to prepare a Resolution to reduce the total number of
members to five effective May 20, 2022.If the resolution is adopted, all positions on the
Commission will be filled unless an unexpected vacancy occurs. The next regular recruitment for
two terms ending December 31, 2022 will begin in the summer with interviews scheduled in
December.
ATTACHMENT:
Attachment A -Resolution Reducing Traffic Safety Commission Membership
REVISIONS & UPDATES:
May 18, 2022 –Typos in Attachment A corrected
110
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA
REDUCING THE NUMBER OF MEMBERS ON THE TRAFFIC SAFETY COMMISSION
FROM SEVEN MEMBERS TO FIVE MEMBERS EFFECTIVE MAY 20, 2022
WHEREAS, the mission of the Traffic Safety Commission is to support the City in its
endeavor to provide safe streets for the citizens of Saratoga and to promote education in the
Community regarding traffic, bicycle and pedestrian safety, and;
WHEREAS, the Traffic Safety Commission investigates, reviews and analyzes traffic safety
issues raised by the Community members and Public Safety Agencies, and;
WHEREAS, City Council Resolution 05-032 set the number of Traffic Safety
Commissioners at five then in 2007 the number of members was increased to seven and in order to
conduct the business of the Traffic Safety Commission a quorum of four members must attend
meetings, and;
WHEREAS, the City conducted multiple recruitments to fill vacancies on the Traffic Safety
Commission and has had difficulty filling vacant positions, and;
WHEREAS, the City Council discussed reducing the number of members from seven to five
at its meeting on May 4, 2022, and have determined in order to effectively conduct the business of
the Traffic Safety Commission the membership should be reduced from seven to five members.
NOW, THEREFORE,the City Council of the City of Saratoga hereby resolves that the Traffic
Safety Commission shall be made up of five members effective May 20, 2022.
The above and foregoing resolution was passed and adopted at a regular meeting of the Saratoga City
Council held on the 18
th day of May 2022, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Tina Walia, Mayor
ATTEST:
Britt Avrit, MMC, City Clerk
111
SARATOGA CITY COUNCIL
MEETING DATE:May 18, 2022
DEPARTMENT:Community Development Department
PREPARED BY:Richard Taylor, City Attorney
SUBJECT:Amendment to ordinance on appeals of State determinations regarding
development in Very High Fire Hazard Zones
RECOMMENDED ACTION:
Adopt an ordinance amending section 16-05.020 of the Saratoga Municipal Code relating to
appeals of State determinations regarding development in Very High Fire Hazard Zones.
BACKGROUND:
At its meeting on May 4, 2022, the City Council held a public hearing and considered the attached
ordinance amending the Saratoga Municipal Code to allow California licensed Fire Protection
Engineers to as well as certified Fire Protection Specialists to file and hear appeals of State
determinations regarding development in Very High Fire Hazard Zones. The Council introduced
and waived reading the ordinance and directed staff to place the ordinance on the Consent Calendar
of the next regular meeting of the City Council for adoption.
ATTACHMENTS:
Attachment A –Ordinance Amending Fire Safe Determinations Appeals Ordinance
1506110.1
112
ORDINANCE NO.
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SARATOGA
AMENDING SECTION 16-05.020 OF THE SARATOGA MUNICIPAL CODE TO
AUTHORIZE CALIFORNIA LICENSED FIRE PROTECTION ENGINEERS TO HEAR
AND FILE APPEALS OF DETERMINATIONS PURSUANT TO STATE REGULATIONS
CONCERNING DEVELOPMENT IN VERY HIGH FIRE HAZRD ZONES
IN CONSIDERATION OF THE FOLLOWING:
1.The City Council on March 16, 2022 adopted Ordinance No. 389 establishing a process to
hear appeals from determinations made pursuant to the CalFire Regulations.
2.The City Council wishes to amend the ordinance to allow appeals to be filed and heard by
California licensed Fire Protection Engineers.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SARATOGA DOES
ORDAIN AS FOLLOWS:
Section 1.Adoption.
Section 16-05.020 of the Saratoga Municipal Code is amended as set forth below. Text in bold
italics (example) is added.
16-05.020 - Appeals.
(a)The City Council shall hear and act upon appeals from determinations by City building
officials concerning the suitability of alternate materials and methods of construction and
questions of interpretation arising under the Uniform Building Code, the Uniform
Mechanical Code, the Uniform Electrical Code, the Uniform Plumbing Code and the
Uniform Fire Code, as these codes may be amended from time to time, and shall act as the
Housing Appeals Board and the Local Appeals Board as those terms are used in Health
and Safety Code Sections 19720.5 and 19720.6.
(b)Notwithstanding subsection (a), any appeal of a determination made pursuant to
regulations adopted pursuant to Public Resources Code section 4290 (concerning
development in areas designated as very high fire hazard severity zones) shall be heard by
the Fire Safe Review Officer. The Fire Safe Review Officer shall be designated by the
Building Official and shall be (i) certified by the National Fire Protection Association as a
Certified Fire Protection Specialist or (ii) a California licensed Fire Protection Engineer.
The process for consideration of appeals shall be as set forth in sections 3-10.050 and 3-
10.070 of this Code (concerning appeals of code enforcement decisions) and shall comply
with all applicable laws. All references therein to a violation, are, for the purposes of this
subsection, references to the determination made pursuant to the regulations referenced
above. The statements of the nature of the appeal and the relief sought shall set forth the
legal and factual basis for the appeal and be accompanied by a report from (i)a professional
113
Ordinance No. XX
Page 2
certified by the National Fire Protection Association as a Certified Fire Protection
Specialist or (ii) a California licensed Fire Protection Engineer supporting the
statements. However, no report submitted by an applicant for development may be
prepared by the Fire Safe Review Officer. Any deadline for action by the Fire Safe Review
Officer shall be extended for the period necessary to conduct any consultations with other
agencies required by law.
Section 2.Severance Clause.
The City Council declares that each section, sub-section, paragraph, sub-paragraph, sentence,
clause and phrase of this ordinance is severable and independent of every other section, sub-
section, paragraph, sub-paragraph, sentence, clause and phrase of this ordinance. If any section,
sub-section, paragraph, sub-paragraph, sentence, clause or phrase of this ordinance is held invalid,
the City Council declares that it would have adopted the remaining provisions of this ordinance
irrespective of the portion held invalid, and further declares its express intent that the remaining
portions of this ordinance should remain in effect after the invalid portion has been eliminated.
Section 3. California Environmental Quality Act
The proposed amendments and additions to the City Code are Categorically Exempt from the
California Environmental Quality Act (CEQA) pursuant to CEQA Guideline section 15061(b)(3).
CEQA applies only to projects which have the potential of causing a significant effect on the
environment. Where it can be seen with certainty that there is no possibility that the activity in
question may have a significant effect on the environment, the activity is not subject to CEQA. In
this circumstance establishing an appeal process would have a de minimis impact on the
environment.
Section 4. Publication.
A summary of this ordinance shall be published in a newspaper of general circulation of the City
of Saratoga within fifteen days after its adoption.
[Continued on next page.]
114
Following a duly noticed public hearing the foregoing ordinance was introduced at the regular
meeting of the City Council of the City of Saratoga held on May 4, 2022 and was adopted by the
following vote on May18, 2022.
AYES:
NOES:
ABSENT:
ABSTAIN:
SIGNED:
Tina Walia
MAYOR, CITY OF SARATOGA, CALIFORNIA
ATTEST:
DATE:
Britt Avrit, MMC
CITY CLERK
APPROVED AS TO FORM:
_____________________________DATE: ________________________
Richard Taylor
CITY ATTORNEY
1500466.1
115
SARATOGA CITY COUNCIL
MEETING DATE:May 18, 2022
DEPARTMENT:Public Works Department
PREPARED BY:Shaheen Sarwari, Administrative Analyst
SUBJECT:Authorize a 3-Year Contract with Fehr and Peers Transportation
Consultants for Traffic Engineering Consultant Services in the Amount
Not-to-Exceed $360,000
RECOMMENDED ACTION:
Authorize the City Manager to execute a three-year contract with Fehr and Peers Transportation
Consultants for traffic engineering consultant services in the amount not-to-exceed $360,000.
BACKGROUND:
The City has worked with Fehr and Peers Transportation Consultants since 2002. Over the years
Fehr and Peers Transportation Consultants has gained a thorough knowledge and understanding
of the traffic conditions and requirements in the City of Saratoga. They do an excellent job of
working effectively with the City staff, the Traffic Safety Commission and City residents. They
have consistently demonstrated skill and competence in addressing a full spectrum of traffic
concerns and traffic related matters.
The current contract with Fehr and Peers Transportation Consultants expires on June 30, 2022.
City staff recommends that the City Council approve a new 3-year contract with Fehr and Peers
Transportation Consultants in the amount not-to-exceed $360,000.
ATTACHMENTS:
Attachment A –Contract with Fehr and Peers Transportation Consultants
REVISIONS & UPDATES:
May 18, 2022 –Attachment A added
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City of Saratoga
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Fehr and Peers Transportation Consultants Traffic Engineering & Consultant Services
Fehr and Peers Transportation Consultants
Traffic Engineering and Consultant services
07/01/2022 06/30/2025
120,000.00
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Fehr and Peers Transportation Consultants Traffic Engineering & Consultant Services
Fehr and Peers Transportation Consultants
Franziska Church
160 W. Santa Clara Street, Suite # 675
San Jose, CA 95113
1-408-278-1700
1-408-278-1717
f.church@fehrandpeers.com
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Public Works
Emma Burkhalter
13777 Fruitvale Avenue
Saratoga, CA 95070
1-408-868-1274
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Exhibit B: Insurance Provisions Paragraph 1, and Exhibit C: Section 1.3, Section 12 and Section 13
Traffic Engineering and Consultant services
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City of Saratoga Services Contract
Exhibit A – Scope of Work and Payment Terms
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-End of Exhibit A -
Fehr and Peers Transportation Consultants Traffic Engineering & Consultant Services
Scope of Work:
At the request of the Public Works Director or his or her designee, the consultant will perform traffic engineering
services on behalf of the City in the following particulars:
a) Traffic engineering services related to the Traffic Safety Commission and Capital Improvement Projects
including a Citywide speed survey if needed (Not to exceed $110,000 per fiscal year)
b) Traffic engineering peer review for development projects (Not to exceed $10,000 per fiscal year – paid as a
deposit by project applicant)
Payment Terms:
1. TOTAL COMPENSATION : City shall pay Contractor at the rates set forth on the attached rate schedule, exhibit
A-1. The total compensation (including equipment, supply, and expense costs) pursuant to Exhibit A – Scope of
Work of this Agreement shall not exceed One Hundred and Twenty Thousand dollars ($120,000) per fiscal year.
2. INVOICES: Contractor shall submit invoices, not more often than once a month during the term of this
Agreement, based on the cost for work performed prior to the invoice date. Hourly Rates schedule is shown on
Exhibit B-1. Invoices shall be sent to the City no later than the 15th of the month following the month term being
invoiced for. Invoices shall contain the following information:
i. Serial identifications of bills for each applicant/project, i.e. Invoice No.1 on each individual invoice sheet.
ii. Reference the City’s application number per applicant/project (as identified on the City transmittal cover
sheets) on each individual invoice sheet.
iii. The beginning and ending dates of the billing period on each individual invoice sheet.
iv. A summary cover sheet containing the total contract amount, the amount of prior billings, the total due this
period, and the remaining balance available for all remaining billing periods.
3. MONTHLY PAYMENTS: City shall make monthly payments, based on such invoices, for satisfactory progress
in completion of the Scope of Work.
4. REIMBURSABLE EXPENSES : There shall be no right to reimbursement of expenses incurred by Contractor
except as specified in Exhibit A to this Agreement.
✔1
120
2022-2025
(July 2022 through June 2025)
Hourly Billing Rates
Classification Hourly Rate
Principal (F. Church max $300) $260.00 -$380.00
Senior Associate $220.00 -$320.00
Associate (A. Weiss max $240) $170.00 -$280.00
Senior Engineer/Planner $160.00 -$250.00
Engineer/Planner $120.00 -$190.00
Senior Engineering Technician $145.00 -$230.00
Senior Project Accountant $165.00 -$200.00
Senior Project Coordinator $140.00 -$190.00
Project Coordinator $110.00 -$160.00
Technician $140.00 -$180.00
Intern $100.00 -$130.00
•Other Direct Costs / Reimbursable expenses are invoiced at cost plus 10% for
handling.
•Personal auto mileage is reimbursed at the then current IRS approved rate (56 cents
per mile as of Jan 2021).
•Voice & Data Communications (Telephone, fax, computer, e-mail, etc.) are invoiced
at cost as a percentage of project labor.
Fehr & Peers reserves the right to change these rates at any time with or without advance notice.
Contractor: Fehr and Peers Transportation Consultant Project Name: Traffic Engineering and Consultant Services
Exhibit A-1 Page 1 of 1
Exhibit A-1 : Rate Schedule
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City of Saratoga Services Contract
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City of Saratoga Services Contract
Exhibit C – General Provisions
1. INDEPENDENT CONTRACTOR. &LW\UHTXLUHVWKHVHUYLFHVRIDTXDOLILHGFRQVXOWDQW
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19. NOTICE OF NON-RENEWAL&RQVXOWDQWXQGHUVWDQGVDQGDJUHHVWKDWWKHUHLVQR
UHSUHVHQWDWLRQLPSOLFDWLRQRUXQGHUVWDQGLQJWKDWWKH&LW\ZLOOUHTXHVWWKDWZRUNSURGXFW
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&RQVXOWDQWXQGHUDQHZDJUHHPHQWIROORZLQJH[SLUDWLRQRUWHUPLQDWLRQRIWKLVDJUHHPHQW
&RQVXOWDQWZDLYHVDOOULJKWVRUFODLPVWRQRWLFHRUKHDULQJUHVSHFWLQJDQ\IDLOXUHE\&LW\
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IROORZLQJWKHH[SLUDWLRQRUWHUPLQDWLRQRIWKLVDJUHHPHQW
20. PARTIES IN INTEREST7KLVDJUHHPHQWLVHQWHUHGRQO\IRUWKHEHQHILWRIWKHSDUWLHV
H[HFXWLQJWKLVDJUHHPHQWDQGQRWIRUWKHEHQHILWRIDQ\RWKHULQGLYLGXDOHQWLW\RUSHUVRQ
21. WAIVER.1HLWKHUWKHDFFHSWDQFHRIZRUNRUSD\PHQWIRUZRUNSXUVXDQWWRWKLV
DJUHHPHQWVKDOOFRQVWLWXWHDZDLYHURIDQ\ULJKWVRUREOLJDWLRQVDULVLQJXQGHUWKLV
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H[HUFLVH&LW\
VULJKWVVKDOOLQQRHYHQWEHGHHPHGDZDLYHURIWKHULJKWWRGRVRWKHUHDIWHU
-End of Exhibit C-
Fehr and Peers Transportation Consultants Traffic Engineering & Consultant Services
135
Contractor: Fehr and Peers Transportation Consultant Project Name: Traffic Engineering and Consultant Services
Exhibit E Page 1 of 3
Exhibit E: Special Requirements
Exhibit B – Section 1. Insurance Provisions First Paragraph is replaced with the following:
• The City, its officers, officials, employees, agents and volunteers (each an “additional
insured”) are to be covered as insureds with the same coverage and limits available to the
named insured regarding: liability arising out of activities performed by or on behalf of the
Consultant; premises owned, occupied or used by the Consultant; or automobiles owned,
leased, hired or borrowed by the Consultant. The coverage shall contain no special limitations
on the scope of the protection afforded to the City, its officers, officials, employees, agents or
volunteers. Any available insurance proceeds broader than or in excess of the minimum
insurance coverage requirements and/or limits specified in this agreement shall be available
to the additional insured. The requirements for coverage and limits shall be (1) the minimum
coverage and limits specified in this agreement; or (2) the broader coverage and maximum
limits of coverage of any insurance policy or proceeds available to the named insured;
whichever is greater. The additional insured coverage under Consultant’s policy shall be
''primary and non-contributory" and will not seek contribution from the City’s insurance or self-
insurance and shall be at least as broad as CG 20 01 04 13. This requirement does not apply
to errors and omissions insurance, worker’s compensation insurance, and employer’s liability
insurance.
Exhibit C – Subsection 1.3 is replaced with the following:
1.3 Standard of Care. Consultant shall complete the Scope of Work required pursuant to this agreement in
the manner and according to the standards observed by a competent practitioner of the profession in which
Consultant is engaged in the geographical area in which Consultant practices its profession. All work product
of whatsoever nature which Consultant delivers to City pursuant to this agreement shall be prepared to the
standards of quality normally observed by a person practicing in Consultant’s profession.
Exhibit C – Subsection 10.1 is replaced with the following:
10.1 Property of City. All reports, data, maps, models, charts, studies, surveys, photographs, memoranda
or other written documents or materials prepared by Consultant pursuant to this agreement shall become the
property of City upon completion of the work to be performed hereunder or upon termination of this
agreement. Without limiting the generality of the foregoing, if, in connection with services performed under
this agreement, the Consultant or its subcontractors create artwork, copy, posters, billboards, photographs,
videotapes, audiotapes, systems designs, software, reports, diagrams, surveys, source codes or any other
original works of authorship, such works of authorship shall be works for hire as defined under Title 17 of the
United States Code, and all copyrights in such works are the property of City. If it is ever determined that any
works created by the Consultant or its subcontractors under this agreement are not works for hire under U.S.
136
Contractor: Fehr and Peers Transportation Consultant Project Name: Traffic Engineering and Consultant Services
Exhibit E Page 2 of 3
law, the Consultant hereby assigns all copyrights to such works to City, grants City a royalty-free, exclusive,
and irrevocable license to reproduce, publish, use, and to authorize others to do so, all such works and
agrees to provide any material and execute any documents necessary to effectuate such assignment and
license. The Consultant may retain and use copies of such works for reference and as documentation of its
experience and capabilities. However, notwithstanding any provision to the contrary in this agreement,
Consultant shall retain ownership and all rights in all inventions, improvements, discoveries, methodologies,
models, formats, software, algorithms, processes, procedures, designs, specifications, findings, and other
intellectual properties developed, gathered, or produced by Consultant prior to or independently of any of its
services under this agreement (“Pre-existing Materials”), including such Pre-existing Materials that
Consultant may employ in the performance of this agreement, or may incorporate into any part of its work
product in its performances of its Scope of Work Consultant grants the City an irrevocable, non-exclusive
royalty-free, license in perpetuity to use, disclose, derive from, and transfer such Pre-existing Materials, but
only as an inseparable part of Consultant's work product.
Exhibit C – Section 12 is replaced with the following:
12. RESPONSIBILITY OF CONSULTANT. Consultant shall take all responsibility for the work, shall bear
all losses and damages directly or indirectly resulting to Consultant, to any subcontractor, to the City, to City
officers and employees, or to parties designated by the City, on account of the performance or character of
the work, unforeseen difficulties, accidents, occurrences or other causes to the extent caused by active or
passive negligence of the Consultant or of any subcontractor.
Exhibit C – Section 13 is replaced with the following:
13. INDEMNIFICATION. To the fullest extent permitted by law, Consultant shall immediately defend,
indemnify, and hold harmless City, its Council members, employees, agents and officials, from any liability,
claims, suits, actions, arbitration proceedings, administrative proceedings, regulatory proceedings, losses,
expenses or costs (including, without limitation, costs and fees of alternative dispute resolution and litigation)
of any kind whatsoever without restriction or limitation, to the extent arising out of, pertaining to or relating
to the negligence, recklessness, or willful misconduct of Consultant or its employees, agents, or
subcontractors. All obligations under this provision are to be paid by Consultant as they are incurred by the
City. Consultant’s obligation to indemnify applies unless it is finally adjudicated that the liability was caused
by the active negligence or sole willful misconduct of an indemnified party. If it is finally adjudicated that
liability is caused by the comparative active negligence or willful misconduct of an indemnified party, then
Consultant’s indemnification obligation shall be reduced in proportion to the established comparative liability.
13.1 Scope of Consultant Obligation. The obligations of Consultant under this or any other provision
of this agreement will not be limited by the provisions of any workers' compensation act or similar
act. Consultant expressly waives its statutory immunity under such statutes or laws as to City, its
employees and officials.
13.2 Subcontractors. Consultant agrees to obtain executed indemnity agreements with provisions
137
Contractor: Fehr and Peers Transportation Consultant Project Name: Traffic Engineering and Consultant Services
Exhibit E Page 3 of 3
identical to those set forth in this section from each and every subcontractor, sub tier Consultant or
any other person or entity involved by, for, with or on behalf of Consultant in the performance or
subject matter of this agreement. In the event Consultant fails to obtain such indemnity obligations
from others as required here, Consultant agrees to be fully responsible according to the terms of
this section.
13.3 Duty to Defend. In addition to Consultant’s obligation to indemnify, Consultant shall defend, in all
legal, equitable, administrative, or special proceedings, with counsel approved by the City, the City,
its Council members, employees, agents and officials, immediately upon tender to Consultant of
the claim in any form or at any stage of an action or proceeding, whether or not liability is
established. An allegation or determination that persons other than Consultant are responsible for
the claim does not relieve Consultant from its separate and distinct obligation to defend. The
obligation to defend extends through final judgment, including exhaustion of any appeals. The
defense obligation includes an obligation to provide independent defense counsel if Consultant
asserts that liability is caused in whole or in part by the negligence or willful misconduct of the
indemnified party. In no event shall the cost to defend charged to Consultant exceed Consultant’s
proportionate percentage of fault. However, notwithstanding the previous sentence, in the event
one or more defendants is unable to pay its share of defense costs due to bankruptcy or dissolution
of the business, Consultant shall meet and confer with other parties regarding unpaid defense costs.
13.4 In General. Failure of City to monitor compliance with these requirements imposes no additional
obligations on City and will in no way act as a waiver of any rights hereunder. This obligation to
indemnify and defend City as set forth herein is binding on the successors, assigns, or heirs of
Consultant and shall survive the termination of this agreement or this section. This section 13 shall
in no event be construed to require indemnification by Consultant to a greater extent than permitted
under the public policy of the State of California. By execution of this agreement, Consultant
acknowledges and agrees that it has read and understands the provisions hereof and that this
paragraph is a material element of consideration. City approval of insurance required by this
agreement does not relieve the Consultant or subcontractors from liability under this paragraph.
- End of Exhibit E -
138
SARATOGA CITY COUNCIL
MEETING DATE: May 18, 2022
DEPARTMENT: City Manager’s Department
PREPARED BY: Britt Avrit, MMC, City Clerk
SUBJECT: Resolution Calling for General Municipal Election – November 8, 2022
RECOMMENDED ACTIONS:
1. Adopt a Resolution calling for the holding of a General Municipal Election to be held on
November 8, 2022 for the election of three City Council Members and for the submission
of a proposed measure to the voters of the City of Saratoga, requesting the Board of
Supervisors render specified services to the City related to the conduct of the General
Municipal Election, adopting regulations for candidates for elective office pertaining to
filing fees and candidate statements, and providing for the process in the event of a tie vote
at the election to be held Tuesday, November 8, 2022.
2. Make determinations regarding a) if the full text of the proposed ballot measure will appear
in the printed voter materials; b) who will write the arguments in favor or against the
measure; c) will rebuttal arguments be allowed and if so, determine who will prepare such
rebuttal arguments.
BACKGROUND:
The General Municipal Election of the City of Saratoga will be held on Tuesday, November 8,
2022, for the purpose of filling three Council Member seats and submitting a Ballot Measure
regarding City Council term limits to the voters. To conduct the election, the City Council must
adopt a Resolution calling for the General Municipal Election to fulfill certain legal requirements.
The Resolution calls for the holding of the election, requests consolidation with the Statewide
Election, establishes guidelines and costs associated with candidate statements, and provides the
process to resolve a tie vote.
City Council Election
The filing period for City Council candidates in the November 8, 2022 Election begins Monday,
July 18, 2022 and ends at 5:00 p.m. on Friday, August 12, 2022. Pursuant to Elections Code 10225,
if an incumbent for a specific office fails to file Nomination Papers by the close of the workday on
August 12, 2022, the filing period will be extended (5) five calendar days for that specific office,
for non-incumbents only. The extended filing period would close on Wednesday, August 17, 2022
at 5:00 p.m. The City Clerk will meet with potential candidates by appointment only during regular
business hours during the filing period.
139
The Resolution calling for the General Municipal Election sets the maximum word count for
candidate statements, which may be capped at either 200 or 400 words. Historically, the City of
Saratoga has allowed for up to 400 words in candidate statements. The County Registrar of Voters
estimates the cost of publishing a 400-word candidate statement in the Voter Information Guide
to be $3,850. Unless otherwise directed by the City Council, this cost is paid by each candidate
who voluntarily chooses to publish a candidate statement and represents the candidate’s pro rata
share of the cost to print, produce, and mail the statement. As permitted by Elections Code 10228,
the City imposes a $25 filing fee. It is important to note, the $25 fee is a mandatory fee when filing
nomination papers; the $3,850 is voluntary to publish a candidate statement.
Ballot Measure Election
At the March 17, 2021 City Council meeting, the City Council voted to submit a ballot measure to
the voters regarding City Council term limits. At that meeting, the City Council approved the
following verbiage for the ballot question and ballot measure language provided in Exhibit A to
the Resolution calling for the General Municipal Election:
Shall the City of Saratoga adopt an ordinance establishing term limits for members of
the Saratoga City Council, limiting individuals to serving two terms and specifying the
duration of various types of partial terms that are considered a term for the purposes
of term limits?
At that same meeting, the City Clerk was directed to bring back the following for a decision by
the City Council in connection with the Resolution calling for the 2022 General Municipal
Election:
a) Will the full text of the proposed ballot measure a) appear in the printed voter information
materials or b) be placed on the City’s website and provided to voters upon request?
b) Who will write the arguments in favor or against the measure? These may be written by
the City Council, any member or members of the City Council, any voter, a bona fide
association of citizens, or any combination of voters and associations. Pursuant to Elections
Code 9282 arguments in favor and against shall not exceed 300 words.
c) Does the City Council want to remove the current authorization for rebuttal arguments and
include only arguments for and against in the voter information materials? If rebuttal
arguments are allowed, the City Council must determine who is authorized to write the
rebuttal arguments. Pursuant to Elections Code 9285 Rebuttal arguments shall not exceed
250 words.
The proposed resolution includes wording to provide that the full text of the ballot measure be
included in the ballot materials and alternate wording that the text not be included and only be
available on the City’s website and provided to voters upon request. The City Council may choose
from these options.
140
With respect to ballot arguments, the proposed resolution is drafted with flexibility to allow the
City Council to choose between three following options regarding ballot arguments:
• Option A: Authorize the City Council as a body to submit a written argument in favor or
against the measure, signed by the Mayor as the authorized representative of the City
Council. In the event that an argument is filed taking the opposite position, the City
Council as a body is authorized to submit a rebuttal to that argument.
• Option B: Authorize specific member(s) of the City Council to submit a written argument
in favor or against the measure. At the specified member(s) discretion, the argument may
also be signed by other members of the City Council, bona fide associations, or individual
voters who are eligible to vote on the measure. In the event that an opposing argument is
filed, the specified member(s) is also authorized to submit a rebuttal argument, which, at
the specified member(s)’ discretion, may also be signed by members of the City Council,
bona fide associations, or individual voters who are eligible to vote on the measure.
Signatures on the rebuttal argument may be different from those who signed the primary
argument.
• Option C: Take no action with regard to authorizing the Council, or member or members
of the Council to submit a written argument in favor or against the measure. In this case
arguments could be filed by any voter, a bona fide association of citizens, or any
combination of voters and associations.
No more than five signatures may appear with any ballot argument or rebuttal.
Additionally, the proposed resolution also has optional wording that would repeal the City’s
current authorization of rebuttal arguments. The City Council may direct staff to eliminate the
option for rebuttal arguments on this measure. Rebuttal arguments for future measures would be
allowed only if approved by the City Council.
Additional information regarding the upcoming election can be found on the City’s website and
the City Clerk will update the information periodically as needed.
FISCAL STATEMENT:
The total election cost estimate received from Santa Clara County is approximately $137,000,
$108,820 for the City Council election and $28,180 for the Ballot Measure. The Ballot Measure
cost includes printing the full text of a single page (800 word) Ballot Measure, the Impartial
Analysis, two arguments (one for and one against) and two rebuttals (one for and one against) – if
applicable. The funding for the General Municipal Election is included in the proposed Fiscal Year
2022/2023 budget.
ATTACHMENT:
Attachment A – Resolution Calling for the General Municipal Election
141
RESOLUTION NO. 22-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA
CALLING FOR THE HOLDING OF A GENERAL MUNICIPAL ELECTION TO BE
HELD ON NOVEMBER 8, 2022 FOR THE ELECTION OF THREE CITY COUNCIL
MEMBERS AND FOR THE SUBMISSION OF A PROPOSED MEASURE TO THE
VOTERS OF THE CITY OF SARATOGA, REQUESTING THE BOARD OF
SUPERVISORS RENDER SPECIFIED SERVICES TO THE CITY RELATED TO
THE CONDUCT OF THE GENERAL MUNICIPAL ELECTION, ADOPTING
REGULATIONS FOR CANDIDATES FOR ELECTIVE OFFICE PERTAINING TO
FILING FEES AND CANDIDATE STATEMENTS, AND PROVIDING FOR THE
PROCESS IN THE EVENT OF A TIE VOTE AT THE ELECTION TO BE HELD
TUESDAY, NOVEMBER 8, 2022
WHEREAS, under the provisions of the laws in the State of California a General
Municipal Election shall be held on Tuesday, November 8, 2022 for the election of Municipal
Officers and for the submission of a proposed measure to the voters of the City of Saratogarelating
to term limits for members of the City Council; and
WHEREAS, it is desirable that the General Municipal Election be consolidated with the
Statewide Election to be held on the same date, and that within the City the election be held in all
respects as if there were only one election, and that the Santa Clara County Registrar of Voters
canvass the returns of the General Municipal Election.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Saratoga that:
1. A General Municipal Election is hereby called to be held in and for the City of Saratoga
on Tuesday, November 8, 2022 for the purpose of electing three (3) Council Members each
for a full term of four (4) yearsand for the purpose of submitting to the voters the following
question:
Shall the City of Saratoga adopt an ordinance establishing term
limits for members of the Saratoga City Council, limiting
individuals to serving two terms and specifying the duration of
various types of partial terms that are considered a term for the
purposes of term limits?
YES
NO
2. The text of the measure submitted to the voters by the question above is attached as Exhibit
A. (Council to select one of the following actions with adoption of this Resolution)
a. In accordance with Elections Code section 9280, the entire text of the measure shall
not be placed on the ballot or in the voter information guide and shall instead be
available without charge at City Hall, on the City website, and by mail upon request.
b. The entire text of the measure shall be placed in the voter information guide.
142
Resolution 22-
Page 2
3. Pursuant to Elections Code Section 9280, the City Council hereby directs the City Attorney
to prepare an impartial analysis of the measure and transmit such impartial analysis to the
City Clerk on or before August 23, 2022.
4. The City Council hereby selects the following course of action regarding arguments [in
favor] or [against] the measure (Council to select one of the following actions with
adoption of this Resolution)
a. Authorize the City Council as a body to submit a written argument [in favor] or
[against] the measure, OR
b. Authorize __ [#] ___ member(s) of the City Council to submit a written argument
[in favor] or [against] the measure: _ [one or more name(s)] _. At [Name(s)] discretion,
the argument may also be signed by other members of the City Council, bona fide
associations, or individual voters who are eligible to vote on the measure. In the event
an argument is filed against the measure [Name(s)] is also authorized to submit a
rebuttal argument on behalf of the City Council, which, at [Name(s)] discretion, may
also be signed by members of the City Council, bona fide associations, or individual
voters who are eligible to vote on the measure. Signatures on the rebuttal argument may
be different from those who signed the primary argument, OR
c. Take no action with regard to authorizing the Council, or member or members of
the Council to submit a written argument [in favor] or [against] the measure.
5. Primary and rebuttal arguments in favor of and against the measure may be filed consistent
with Elections Code Sections 9281-9287. August 16, 2022 at 5:00 p.m. shall be the
deadline for submission of arguments in favor of, and arguments against this measure. If
more than one argument in favor and/or against is received, the City Clerk shall give
priority to the direction from the Council set forth in section 4 of this resolution, or if none,
the priorities established by Elections Code Section 9287 shall control. The deadline for
filing rebuttal arguments shall be August 23, 2022 at 5:00 p.m.
(Optional Text in lieu of the preceding paragraph if Council wishes to not offer the option
of rebuttal arguments:)
Arguments in favor of and against the measure may be filed consistent with Elections Code
Sections 9281-9287. August 16, 2022 at 5:00 p.m. shall be the deadline for
submission of arguments in favor of, and arguments against this measure. If more
than one argument in favor of and/or against is received, the City Clerk shall give
priority to the direction from the Council set forth in section 4 of this resolution, or
if none, the priorities established by Elections Code Section 9287 shall control.
Pursuant to Elections Code 9285 the prior authorization of rebuttal arguments on
City measures is hereby repealed.
6. In the event a majority of the electors voting on the measure set forth above vote in favor
thereof, the City of Saratoga’s Municipal Code shall be amended as set forth in Exhibit A.
143
Resolution 22-
Page 3
7. The City of Saratoga requests the Board of Supervisors of Santa Clara County to completely
consolidate the election with the Statewide Election and hold and conduct the election in the
manner prescribed in Elections Code Section 10418 and to further provide that the Registrar
of Voters canvass the returns of the election.
8. The City of Saratoga recognizes costs will be incurred by the County of Santa Clara by
reason of consolidation of the election and agrees to reimburse the County for the cost of
services.
9. The polls for the election shall be open at 7:00 a.m. on the day of the election and shall
remain open continuously from that time until 8:00 p.m. on the same day when the polls
shall be closed.
10. In all particulars not recited in this resolution, the election shall be held and conducted as
provided by law for holding municipal elections.
11. As authorized in Elections Code Section 10228 and set forth in the City’s fee schedule
candidates are required to pay a $25.00 filing fee.
12. Pursuant to Elections Code Section 13307, each candidate for elective office to be voted
for at the General Municipal Election to be held in the City of Saratoga on November 8,
2022 may prepare a candidate statement. The statement may include the name, age, and
occupation of the candidate, and a brief description of no more than 400 words of the
candidate’s education and qualifications expressed by the candidate. The statement shall
not include party affiliation of the candidate, nor membership or activity in partisan
political organizations. The statement shall be filed in the Office of the City Clerk at the
same time the candidate’s nomination papers are filed. The statement may be withdrawn,
but not changed during the period for filing nomination papers and until 5:00 p.m. of the
next working day after the close of the nomination period. Candidates shall not be
permitted to submit materials other than the candidate statement with the printed voter
materials. The estimated cost per candidate for a 400-word statement is $3,850. The
estimate is an approximation of the actual costs associated with printing, handling,
translating, and mailing the candidate statement. In the event of an underpayment,
candidates will be required to pay the balance of the cost incurred. In the event of an
overpayment, the City Clerk will refund the excess amount paid within 30 days of the
election.
13. Pursuant to Elections Code Sections 10551 and 15651, if any two or more persons receive an
equal and the highest number of votes for an office to be voted for within the city, the method
of determining the winner shall be bylot.
14. The City Clerk is hereby authorized and directed to certify adoption of this resolution and
transmit a copy to the Santa Clara County Board of Supervisors and the Santa Clara County
Registrar of Voters.
144
Resolution 22-
Page 4
15. The City Clerk is hereby directed to cause the notice of the election to be published in
accordance with the provisions of the California Elections Code. The notice of the General
Municipal Election provided for herein shall be published in a newspaper of general
circulation within the City of Saratoga.
The above and foregoing resolution was passed and adopted at a regular meeting of the Saratoga
City Council held on the 18
th day of May 2022, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Tina Walia, Mayor
ATTEST:
Britt Avrit, MMC, City Clerk
145
Resolution 22-
Page 5
EXHIBIT A
Term Limits for Saratoga City Council Members
Section 1. Purpose and Findings
A. The purpose of this measure is to establish legally binding term limits for the Saratoga City
Council.
B. This measure would limit individuals to serving two terms on the City Council. After
serving two terms an individual would not be eligible to serve again on the City Council.
Section 2. Amendment to Saratoga Municipal Code
In accordance with California Government Code 36502(b), Section 2-10.200 is added to the
Saratoga Municipal Code to read:
2-10.200 Term Limits.
(a) No person may serve more than two terms on the Saratoga City Council.
(b) For purposes of this section:
(1) any person who is removed or has resigned from office shall be deemed to have
served a full term regardless of the amount of time in office;
(2) any person who has been elected at a general municipal election to fill the
unexpired term of a vacant seat on the City Council shall be deemed to have
served a full term; and
(3) any person who has been appointed or elected at a special election to fill the
unexpired term of a vacant seat on the City Council and served two or more
years in that capacity shall be deemed to have served a full term.
(c) This section was adopted by the voters of the City of Saratoga at the November 8, 2022
election and shall not be repealed or amended except by a measure approved by a majority
of the voters voting on the issue at an election legally called for that purpose.
Section 3. Implementation.
A. This ordinance shall take effect only if approved by a majority of voters of the City of
Saratoga at the November 8, 2022 election.
B. In accordance with State law, the Saratoga Municipal Code provisions of this ordinance
shall apply prospectively only, to those terms of office which commence on or after
November 8, 2022.
146
Resolution 22-
Page 6
C. If any section, subsection, paragraph, subparagraph, sentence, clause, phrase, part, or
portion of this measure is held to be invalid or unconstitutional by a final judgment of a
court of competent jurisdiction, such decision shall not affect the validity of the remaining
portions of this measure. The voters hereby declare that this measure, and each section,
subsection, paragraph, subparagraph, sentence, clause, phrase, part, or portion thereof
would have been adopted or passed even if one or more sections, subsections, paragraphs,
subparagraphs, sentences, clauses, phrases, parts, or portions are declared invalid or
unconstitutional. If any provision of this measure is held invalid as applied to any person
or circumstance, such invalidity shall not affect any application of this measure that can be
given effect without the invalid application.
1503672.1
147
CITY OF SARATOGA
Memorandum
To: Mayor Walia & Members of the Saratoga City Council
From: Britt Avrit, MMC, City Clerk
Meeting Date: May 18, 2022
Subject: Supplemental Material, Item 2.1
Following publication of the agenda packet for the May 18, 2022 City Council Meeting, sample
Arguments in Favor and Arguments Against from other city council term limit ballot measures
were collected; the additional materials are attached to this memo.
148
ARGUMENT IN FAVOR OF BALLOT MEASURE I
In 1796, as President George Washington’s second term in office drew to a close, he chose not
to seek re-election. President Washington feared that if he were to die while in office,
Americans would view the presidency as a lifetime appointment. Instead, he decided to step
down from power, providing the standard of a two-term limit. In his December 23, 1783,
address to Congress, President Washington stated, “Having now finished the work assigned to
me, I retire from the great theatre of Action.”
This is the history of our nation and local government is no different. Term limits provide
individual residents an opportunity to lead their community without battling the power of
incumbency. Many benefits come with term limits including, but not limited to:
• Fostering of greater resident participation in local government;
• Requirement of elected officials to be more responsive to their constituents;
• Providing voters more choices at the ballot box;
• Elected officials will have less time in office to develop financially beneficial
commitments to special interests in exchange for influence in our local government;
• Ensuring greater fiscal responsibility;
• Reducing the risk of corruption; and
• Opening our local government to new voices and fresh perspectives
Despite good intentions, extended incumbency leads to too much comfort and a decline of new
ideas. Many elected officials begin to view their service as a career and not a temporary
assignment, and therefore spend much of their time posturing, raising money for re-election,
and running for office instead of the important issues they were elected to resolve. The name
recognition of an incumbent alone makes it increasingly difficult for any other engaged resident
to have a chance to effectuate change as an elected official.
Help make our democracy inclusive and transparent. Vote yes on Measure I.
149
ARGUMENT AGAINST BALLOT MEASURE I
Supporters of this ballot want you to believe that term limits are the answer to better
governance, when in fact they are based on the arrogant and naive assumption that the voters
are incapable of deciding who they want to represent them in American Canyon.
This is a costly and time-wasting exercise.
You should vote no.
Not once in American Canyon’s history has there been controversy surrounding the vote,
questions on process, or even a recall effort. Today three of the five council members have
been on council for less than six years. The fresh perspective combined with experienced
policymakers creates a balance on council. What void would term limits fill other than to
restrict voter choice?
Term limits severely curtail the choices of voters. We already have something better than a
reckless term limit initiative - it’s called the ballot box. Vote them out every two years if you
want, but don’t limit your choice if they’re doing good.
Term limits would also impose a tremendous brain drain on the institution. Why would
constituents automatically kick-out effective policymakers? In what other profession do we
force the best employees into retirement with no consideration as to their abilities or
effectiveness on the job? Kicking out competent policymakers who are responsive to
constituents simply because their time runs out ultimately results in a bad return on the
investment.
Yet supporters of this initiative want to limit the fundamental right protected by our
constitution by artificially restricting your vote. Term limits take away this right when your
candidate of choice is restricted from the ballot.
No other jurisdiction in Napa County restricts choice by imposing term limits. Supporters of this
initiative are not limiting council terms, but instead are limiting your right to choose.
Don’t fall for it. Vote no.
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REBUTTAL TO ARGUMENT IN FAVOR OF MEASURE I
Google the first sentence of the proponents' argument in favor of this measure and
you’ll find that the whole first paragraph of their argument is plagiarized.
If they can’t even formulate their own argument without resorting to blatant plagiarism,
then they clearly haven’t thought about the consequences of term limits at the local
level.
Again, this is a costly and time-wasting exercise. Vote no.
Proponents list eight bullets in favor of term limits. While worthy, not one point has ever
been an issue in American Canyon.
● Greater resident participation? We are all residents.
● Be more responsive to their constituents? This is why you elected us.
● More choices at the ballot box? In the last three election cycles, there have been
18 candidates running for either mayor or council member. Voters have plenty of
choices.
● Special influence? This is an interesting claim and a false flag.
● Fiscal responsibility? The City has been on sound financial footing since
incorporation.
● Risk of corruption? Worthy, but not an issue in our 30-year history.
● New voices and fresh perspectives? Already happens without term limits. Today
three of the five council members have been on council for less than six years.
One has been on for less than two.
The proponents of this measure think you are incapable of deciding who you want to
represent you in American Canyon.
Don’t let their collective arrogance and naive campaign pledges choose for you.
Vote no.
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M00005872ENG-2
ARGUMENT IN FAVOR OF MEASURE BBB
YES ON MEASURE BBB – Strengthening Term Limit Laws
Join Mayor Robert Garcia, City Auditor Laura Doud, former Mayor Bob Foster,
and your Police and Firefighters and Vote Yes on Measure BBB.
Long Beach voters have supported reasonable term limit laws that ensure
stability and good government. However, current law allows the Mayor and
City Councilmembers to serve an unlimited number of terms as a write-in
candidate. And as long as you win the primary election as a write-in
candidate, your name can appear on a general election ballot––election after
election.
Measure BBB will limit the number of terms for Mayor and
Councilmembers to three terms or a total of 12 years. Creating a strong limit
of 12 years, and no more, aligns with established term limits for the California
State Legislature, the County of Los Angeles, and the City of Los Angeles.
Long Beach is the only major city in the nation that allows officials to run for
unlimited terms as a write-in and then appear on the general election ballot.
Measure BBB will prohibit Mayors and Councilmembers who have served
three full terms from running again, and again, and again.
Long Beach has a history of electing good government officials to three terms,
including former Mayor Beverly O’Neill and Councilmember Dee Andrews.
Three terms is enough.
Measure BBB is a good government measure that will give Long Beach city
government stability and align with term limit laws in the state and the
county. It’s simple and eliminates the confusing write-in process.
Measure BBB is the most effective way to make sure our term limit laws are
effective, easy to understand, and accountable to voters.
Please join us in voting YES on Measure BBB!
ROBERT GARCIA
Mayor of Long Beach
LAURA L. DOUD
City Auditor of Long Beach
BOB FOSTER
Former Mayor of Long Beach
REX PRITCHARD
President Long Beach Firefighters Association
JAMES FOSTER
President Long Beach Police Officers Association
LA 723-065152
M00005872ENG-3
REBUTTAL TO ARGUMENT IN FAVOR OF MEASURE BBB
Measure BBB does NOT strengthen term limits. It ADDS an additional term
to the current two-term limit.
Simply put, Measure BBB is a scam.
The citizens of Long Beach have twice voted for our two-term limit. It was
passed in 1992 and reaffirmed in 2007 with a write-in option.
Now City Hall politicians hope to trick you into ADDING ANOTHER TERM
to their current 8-year term limit.
Just look who is behind this thinly veiled voter hoax: Career politicians and
special interest officials.
The politicians, by claiming their true aim is to get rid of the current write-in
system, are trying to hide that they are really adding to term limits. But
write-in candidacy is a right of the people, enshrined in California state law.
Our current two-term limit helps keep in check corrupt and shady practices,
stemming from the web of City Hall special interests. Their connections tend
to entangle incumbents more and more over time.
Don’t YOU THINK that 8 years is enough to get the job done?
Don’t fall for the BBB scam.
BBB means voters would have to live with self-serving rather than people-serving
incumbent politicians for up to 12 years! That’s 4 MORE YEARS beyond the 8
they already get!
The decision is clear…
Don’t hand the Mayor and City Council a third term on a platter. A third term
should be on a write-in basis only.
VOTE NO! KEEP POLITICIANS CAPPED AT TWO TERMS.
JOE SOPO
Long Beach Neighborhoods1st
RAE GABELICH
Former 8th District Councilmember
CORLISS LEE
President Eastside Voice
DANNY PRESSBURG
Liquidation Specialist
JUAN E. OVALLE
Director of Outreach, People of Long Beach
LA 723-066153
M00005872ENG-4
ARGUMENT AGAINST MEASURE BBB
Don’t be fooled. The system is NOT broken.
This City Charter amendment does NOT LIMIT, but instead INCREASES,
term limits. It extends our current limit of TWO TERMS (eight years) TO
THREE TERMS. This change would mean TWELVE YEARS IN OFFICE
for incumbent politicians. Does that sound like a strengthening of term limits
to you?
Write-in candidacy is not a loophole. It is a statutory right that will not be
stopped by this amendment.
This is a deceptive, self-serving amendment that does nothing but benefit
politicians. It increases our current 2-term limit to a 3-term limit. Nothing
more, nothing less.
Running for office is an extremely costly and time-consuming effort. Faced
with a well-financed existing officeholder, many highly qualified candidates
are simply unable to compete successfully.
Insider politicians rarely lose elections because of the crushing power of
incumbency, which includes the financial support of special interest Political
Action Committees (PACs) unavailable to most challengers. This creates an
insurmountable funding gap for neighborhood advocates with new or
grassroots perspectives.
The public should not have to wait for OVER A DECADE for positive
change, fresh candidates, and new ideas.
This amendment favors career politicians dominating local government. The
longer they stay in office the less and less responsive they become to
constituents.
Expanding to three terms will make our electoral system less free, less
competitive, and less representative. We need to maintain our current
two-term limit to keep our city government honest, effective, and accountable
to voters.
Let’s assure that there is a reasonable opportunity for all to participate in our
city government.
Let’s continue to limit the Mayor and Council to two terms.
(Continued on next page)
LA 723-067154
M00005872ENG-5
ARGUMENT AGAINST MEASURE BBB (Continued)
www.NoToThreeTerms.com
Vote NO on Measure BBB.
JUAN E. OVALLE
Outreach Director, People of Long Beach
RAE GABELICH
Former 8th District Councilmember
JOE SOPO
President Long Beach Neighborhoods 1st
CORLISS G. LEE
President Eastside Voice
DAN PRESSBURG
Retired Liquidation Specialist
LA 723-068155
M00005872ENG-6
REBUTTAL TO ARGUMENT AGAINST MEASURE BBB
Vote Yes on Measure BBB to Strengthen Term Limits
The argument against BBB incorrectly claims that this measure increases term
limits. In fact, current law allows the Mayor and City Councilmembers to
serve an unlimited number of terms as write-in candidates. And as long as you
win the primary election as a write-in candidate, your name can appear on a
general election ballot—election after election.
Measure BBB will create real term limits for the Mayor and Councilmembers!
Measure BBB will create a strong limit of three terms, a maximum of 12 years,
and eliminate the write-in loophole!
Long Beach is the only major city in the nation that allows officials to run for
unlimited terms as a write-in and then appear on the general election ballot.
Measure BBB will prohibit Mayors and Councilmembers who have served
three full terms from running again.
Long Beach’s term limits will align with term limits for the California State
Legislature, the County of Los Angeles, and the City of Los Angeles.
Long Beach has a history of electing good government officials to three terms,
including former Mayor Beverly O’Neill and Councilmember Dee Andrews.
Three terms is enough.
Measure BBB is the most effective way to make sure our term limit laws are
effective, easy to understand, and accountable to voters. It’s simple and
eliminates the confusing write-in process.
Join us and Vote Yes on Measure BBB!
ROBERT GARCIA
Long Beach Mayor
LAURA L. DOUD
Long Beach City Auditor
JAMES T. FOSTER
President, Long Beach Police Officers Assn
BOB FOSTER
Former Mayor/Long Beach
REX PRITCHARD
President Long Beach Firefighters
LA 723-069156
!625/17!SANTA MONICA
MEASURE TL
The proposed charter amendment reads as follows:
Section I: TITLE
This measure may be known and referred to as the “Term Limits for City Councilmembers” Ballot Measure.
Section II: FINDINGS AND PURPOSE
The People of the City of Santa Monica find as follows:
The City of Santa Monica currently imposes no limits on the number of terms an individual may serve on the City Council, which allows
incumbents to remain on the City Council for decades.
Such entrenched incumbency has made our electoral system less free, less competitive, and less representative.
Term limits for City Councilmembers are therefore necessary to restore free, fair, and competitive elections; to encourage qualified
candidates to seek public office; and to eliminate perpetual and unfair incumbent advantages.
The term limits set forth in this charter amendment will make the electoral process in Santa Monica more open, free, and democratic.
To achieve these purposes, this measure shall be interpreted in a manner that applies the term limits broadly, not restrictively.
Section III: AMENDMENT OF CITY CHARTER, ARTICLE VI, SECTION 600
Section 600, of Article VI, of the City Charter, is amended to read (new text is shown by underlining and deleted text is shown by strikeout):
600. Number, and term, and term limits
The City Council shall consist of seven members elected from the City at large, at the times and in the manner in this Charter provided,
and who shall serve for a term of four years.
The term of all members shall commence on the first Tuesday following such election and each member shall serve until the member’s
successor is elected and qualified. Any ties in voting shall be settled by the casting of lots.
No person shall serve more than three terms as a member of the City Council whether consecutive or not. For purposes of this section,
a partial term of more than two years shall count as one term.
These term limits shall apply to appointed terms as well as elected terms.
These term limits shall apply prospectively only to those terms of office that begin on or after the election at which this Charter amendment
is adopted.
Section IV: CONFLICTING PROPOSITIONS
If any other proposition, appearing on the same ballot as this proposition, addresses the subject matter in a way that conflicts with the
treatment of the subject matter in this proposition, and if each proposition is approved by a majority vote of those voting on each proposition, then
as to the conflicting subject matter the proposition with the highest affirmative vote shall prevail, and the proposition with the lowest affirmative
vote shall be deemed disapproved as to the conflicting subject matter.
Section V: SEVERABILITY
If any provision of this measure or its application to any person, property, or circumstances is found to be unconstitutional or otherwise
invalid by a court of competent jurisdiction, that invalidity shall not affect the remaining provisions of this measure or the application of those
provisions to other persons, property or circumstances, which can be implemented without the invalid provisions and to this end, the provisions of
this measure are declared to be severable.
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CITY ATTORNEY’S IMPARTIAL ANALYSIS OF MEASURE TL
BALLOT MEASURE AMENDING THE CITY CHARTER TO LIMIT THE TIME A PERSON MAY SERVE ON THE CITY COUNCIL TO THREE TERMS
Pursuant to the City Charter, the Santa Monica City Council has seven members. Each member is elected by the voters to serve for a four-year
term. Currently, the City Charter does not limit the number of terms that a person may serve on the City Council.
The proposed measure would prohibit a person from serving on the City Council for more than three terms. The prohibition would apply over a
person’s lifetime – whether the three terms are served consecutively or not. The proposed measure would define a term to include any partial term
of more than two years. A partial term occurs when a person is elected or appointed to fill a vacancy on the City Council. The proposed measure
would apply only to terms that begin on or after November 6, 2018.
This initiative measure was placed on the ballot by a petition signed by the requisite number of voters.
LANE DILG, City Attorney
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!625/19!SANTA MONICA
ARGUMENT IN FAVOR OF MEASURE TL
Term limits for Santa Monica City Councilmembers will give voters a
real chance for fresh perspectives, new ideas and change.
Throughout California, voters have overwhelmingly supported
term limits for public officials. Without them, over time, incumbents
become too cozy with powerful moneyed interests. Beholden to those
special interests, entrenched politicians often forget about the people
they were elected to serve.
Many cities throughout Southern California have term limits for their
elected officials, including Los Angeles, West Hollywood, Culver City,
Glendale, Redondo Beach, Torrance, Santa Barbara, and Anaheim.
Term limits also apply to California's statewide elected officers and
Senate and Assembly legislators.
Santa Monica's City Council has already adopted term limits for its City
boards and commissions. If our Council thinks term limits are good for
Santa Monica board and commission members, why aren't they good
for those same Councilmembers who enacted them?
Our incumbent City Councilmembers almost never lose elections - in
the past twenty-five years, only two incumbents were voted out of
office. Only two. In twenty-five years! In the last 2016 City election,
100% of our City Council incumbents were reelected.
Ask yourself: Have these Councilmembers all been worthy of
virtually lifelong terms? Or is the power of incumbency simply too
much to overcome?
Talented, qualified Santa Monicans are at such a disadvantage that
they are often discouraged from running. The result is that power
remains in the hands of the same politicians and their benefactors for
decades.
Measure TL will break this cycle of entrenched incumbency by setting
a reasonable limit of three council terms for a total of no more than
twelve years of service beginning after the November 6, 2018 election.
Term limits will improve our political process and open up our
government. Vote YES on Measure TL.
/s/ Sue Himmelrich, Sponsor, Santa Monica City Councilmember
/s/ Mary Marlow, Sponsor, Chair Santa Monica Transparency Project
/s/ Diana Gordon, Co-chair Santa Monica Coalition for a Livable City
/s/ Phil Brock, Santa Monica Commissioner
/s/ Nancy Coleman, Chair North of Montana Association
REBUTTAL TO ARGUMENT IN FAVOR OF MEASURE TL
No on Measure TL.
For nearly forty years, since the advent of rent control, Santa Monica
has had a remarkably active political life. Our residents have been as
fully engaged as any community in California.
Proponents of term limits would have you believe otherwise. They
assert - incorrectly - that development or other special interests have
held sway using their money to control the City Council. Nothing could
be further from the truth.
Since rent control began in 1979, we have had 29 different city council
members, most have been champions of rent control and slow growth
development policies.
Six were defeated for re-election. Fourteen retired having served three
terms or fewer. Three died during their tenure in office. Only six have
served more than three terms.
Those who have served more than three terms have occupied unique
leadership roles for major constituencies. Several were distinguished
leaders for renters' rights and slow growth development policies, for
affordable housing and environmental initiatives - hardly the tool of
special interests.
The Santa Monica League of Women Voters agrees, "Term limits would
hinder the ability of Councilmembers to not only pursue policies that
address long-term issues, but also to be held accountable for them."
Proponents of term limits are eager to sell a false view of our political
history where ineffective and corrupt councilmembers stay in office
only by dent of support from special interests. That is a false portrait of
Santa Monica political life. Don't fall for it.
NO on Measure TL.
/s/ Denny Zane, Former Mayor of Santa Monica
/s/ Tony Vazquez, Former Mayor of Santa Monica
/s/ Gleam Davis, Santa Monica Mayor Pro Tem
/s/ Patricia Hoffman, Co-chair Santa Monicans for Renters’ Rights
(SMRR)
/s/ Shari Davis, Chair, Community for Excellent Public Schools (CEPS)
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!625/20!SANTA MONICA
ARGUMENT AGAINST MEASURE TL
Please vote No on Measure TL.
We understand the appeal of term limits. Every attentive voter knows
at least one local councilmember they wish would retire or be defeated
for re-election. Term limits can seem like a painless way to force that
retirement, without having to work hard to elect somebody else at
election time.
But the price would be too great to pay.
The same limits that work to remove the City Council's most ineffectual
members will also rid the council of its most talented, hardworking
and effective leaders. It is those seasoned leaders who truly make a
difference in our community, who spend their time developing creative
solutions to persistent problems, who work with constituents seeking
common ground.
Such effective leaders are too important to lose. Again - this is a
price we should not pay.
And who do term limits truly empower? Novice council members
have an inevitable reliance upon, and deference to, the city manager
and staff. The result is that term limits empower city executives over
elected councilmembers.
We in Santa Monica are blessed to have talented, honest and public-
spirited city staff, especially at the management level. May it always be
so. But we should not presume it. Seasoned leadership on the council -
accountable directly to voters - is essential to ensure the accountability
of the city bureaucracy.
Effective government is challenging. Experienced and seasoned
leaders matter.
Yes, some hang on too long when it would be better if they retire.
But forcing them out while also forcing out our experienced, quality
leadership does not really make sense.
We already have a means to make needed changes on the council. We
hold elections. It just takes some extra effort to make it work right. Get
involved. Start by voting NO on Measure TL.
/s/ Dennis Zane, Former Mayor of Santa Monica
/s/ Tony Vazquez, Former Mayor of Santa Monica
/s/ Gleam Davis, Santa Monica Mayor Pro Tem
/s/ Patricia Hoffman, Co-chair, Santa Monicans for Renters Rights
(SMRR)
/s/ Shari Davis, Chair, Community for Excellent Public Schools
REBUTTAL TO ARGUMENT AGAINST MEASURE TL
In every recent election ALL Council incumbents were re-elected.
Ask yourself: Are life tenures for incumbents the best way to run a
city? Of course not. They win largely because they can raise large
amounts of money and have overwhelming support from powerful
special interests doing business before our City Council. Opponents
ignore this.
It's a recurring cycle: money from special interests fuels incumbency.
Incumbents are beholden to special interests. Residents' voices get
squeezed out. This is not about any particular councilmember.
This needs to change.
Term Limits will bring a healthier, more vibrant democracy where our
growing city problems can be tackled with independence, renewed
energy, and fresh ideas.
Strangely, opponents actually blame residents for failing to make
the "extra effort to make it work right." Their solution: Residents need
to "Get involved!"
Seriously? Santa Monica has one of the most involved citizenries
anywhere, but that hasn't overcome the advantage long-time
incumbents enjoy from name recognition and generous support from
their benefactors.
Unfortunately, with life tenures, councilmembers rely increasingly
on city staff. Relationships with staff and powerful moneyed interests,
deepen, not lessen over time. The result is that Councilmembers
become more dependent and less likely to hold city bureaucracy and
special interests accountable.
Our elected Rent Control Board has term limits. Our Council
unanimously imposed term limits on city boards and commissions,
rejecting the very arguments opponents make here. Council just won't
do it for themselves.
Vote YES on Measure TL - for reasonable 12-year Council term limits.
It's time.
/s/ Sue Himmelrich, Sponsor, Santa Monica City Councilmember
/s/ Mary Marlow, Sponsor, Chair Santa Monica Transparency Project
/s/ Diana Gordon, Co-chair, Santa Monica Coalition for a Livable City
/s/ Phil Brock, Santa Monica Commissioner
/s/ Nancy Coleman, Chair, North of Montana Association
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PR-09S0-R-2
ARGUMENT IN FAVOR OF MEASURE R
The Santee Term Limits Committee requests you vote YES on Measure R.
Measure R was based on the State of California term limits and does not contain illegal retroactivity
provisions that may result in costly legal challenges.
"Common Sense Term Limits" for Santee!
As a City sharing a boundary with a large metropolis, Santee must attract and retain the very best
members for City Council.
We recognize the experience needed to run our great City. And we also embrace the need to bring
in fresh ideas and innovations to the Council. This measure will encourage both.
We support a "Common Sense" approach in limiting terms.
Measure R will:
- Provide separate limits for Council positions.
- Three terms for Council positions and Two terms as Mayor.
- No penalty for partial terms under 24 months.
- Provide a professionally written initiative, sponsored by a citizens committee and supported by a
majority vote of the City Council.
Support "Common Sense" by joining the Santee Term Limits Committee in voting YES on R.
ROB MCNELIS RANDY VOEPEL
Councilman Former Mayor of Santee
DANIEL BICKFORD LYNDA MARROKAL
Senior Advocate Community Historian
JONATHAN D. OLSEN
161
PR-09S0-R-3
REBUTTAL TO ARGUMENT IN FAVOR OF MEASURE R
Measure R has been placed on the ballot by politicians to compete with the citizen qualified
measure.
The Mayor's Measure R proposal would add 2 additional terms for the Mayor, setting up a
potential 20-year career on city council.
Politicians have endless rationalizations to convince you to give them more power. Don't
buy it.
Our political system has been corrupted by special interest monetary contributions. Term
Limits are one way for citizens to begin to restore checks and balances that are required for
healthy democracy.
Instead of supporting politicians grab for additional power, we encourage you to vote in favor of the
citizens measure.
4 politicians hoping for additional power placed Measure R on the ballot. In contrast, about 4,000
Santee voters petitioned to place Measure Q, which has greater limits on the ballot.
Don't let the politicians strategy of division circumvent citizens desire for term limits.
If the politicians are hoping that confusion will defeat both measures, an option to
circumvent their strategy is to just vote Yes on the term limits measure that you prefer while
ignoring the other measure.
VAN COLLINSWORTH SAMM HURST
Geographer/Director Health Scientist/UCSD
PreserveWildSantee.org City Council Candidate
STEPHEN HOULAHAN, RN
Santee City Councilman
162
PR-09S0-R-4
ARGUMENT AGAINST MEASURE R
Measure “R” has been placed on the ballot by politicians to compete with the citizen qualified
Measure Q.
We urge you to oppose politicians' Measure R strategy of confusion.
4 politicians hoping for additional power placed Measure R on the ballot.
In contrast, about 4,000 Santee voters petitioned to place Measure Q, which has greater
limits, on the ballot.
Instead of supporting politicians grab for additional power, we encourage you to vote in favor of the
citizens measure.
Don’t let the politicians strategy of division circumvent citizens’ desire for term limits.
The Mayor’s Measure R proposal would add 2 additional terms for the Mayor, setting up a
potential 20-year career on city council.
The current Mayor has been on the city council since 2002. Shouldn’t the potential for another 12
years be more than enough?
Are the 5 potential terms proposed by politicians’ Measure R a good faith term limit, or in
practice, really no limit at all?
STEPHEN HOULAHAN VAN COLLINSWORTH
Santee City Councilman Geographer/Director,
PreserveWildSantee.org
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REBUTTAL TO ARGUMENT AGAINST MEASURE R
Measure R is the “COMMON SENSE TERM LIMITS” for Santee!
Measure R is the RIGHT CHOICE for Santee!
Measure R cleans up the amateurishly written measure Q and brings a common sense
approach to Santee term limits by:
- Providing that we attract and retain experienced council representatives
- Provide a professionally written initiative, free from glaring legal deficiencies
- Separates the offices of Mayor and Council
- Does not attempt to subvert or minimize a past election
- Does not give special interest groups leverage against city decision makers
Let's make sure our voices are heard! Vote YES on Measure R
Measure R is directly based on currently established term limits for the State of California where
legislature and governor are on separate schedules; crucial to having elected officials with
experience in both positions.
We are a small city bordering a large metropolis, let's make sure we have representatives with the
skills and experience needed to make our voice HEARD in the region..
Don't be fooled by the deceitful and politically motivated opposing measure. Vote YES on R and
NO on Q.
How I am going to remember these measures: Measure Q is Questionable. Measure R is the Right
choice for Santee!
DAVID LEONHARDI MIKE CLINKENBEARD
President, Deputy Sheriff’s Treasurer, Santee Chamber of Commerce
Association of San Diego
LYNDA MARROKAL DANIEL BICKFORD
Community Historian Senior Advocate
JUSTIN P. SCHLAEFLI
Chair, Santee General Plan Committee
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Resolution Calling for General
Municipal Election –November 8,
2022
165
City Council Election
166
•Calls for election
•Requests consolidation
•Provides process for tie vote
•Sets guidelines/costs for voluntary Candidate
Statement
•400 Words
•$3,850, paid for by candidate
Resolution Calling for
General Municipal Election
167
Ballot Measure
168
Shall the City of Saratoga adopt an ordinance
establishing term limits for members of the Saratoga
City Council, limiting individuals to serving two
terms and specifying the duration of various types of
partial terms that are considered a term for the
purposes of term limits?
Ballot Question
169
1.Will the full text of the proposed ballot measure a)appear in the printed voter information
materials or b)be placed on the City’s website and provided to voters upon request?
2.Does the City Council want to remove the current authorization for rebuttal arguments and
include only arguments for and against in the voter information materials?If rebuttal
arguments are allowed,the City Council must determine who is authorized to write the
rebuttal arguments.
3.Who will write the arguments in favor or against the measure?These may be written by the
City Council,any member or members of the City Council,any voter,a bona fide association
of citizens,or any combination of voters and associations.
Decisions Needed
170
•Option A:Council as body submits argument
for/against and rebuttal (if authorized),signed by
Mayor as authorized representative
•Option B:Authorize specific member(s)of the City
Council to submit argument for/against and rebuttal (if
authorized)
•Option C:Take no action
Further Decisions Regarding #3 Arguments
171
Authorize the City Council as a body to submit a
written argument in favor or against the measure,
signed by the Mayor as the authorized
representative of the City Council. In the event that
an argument is filed taking the opposite position,
the City Council as a body is authorized to submit a
rebuttal to that argument.
Arguments Option A
172
Authorize specific member(s)of the City Council to submit a written
argument in favor and against the measure.At the specified member(s)
discretion,the argument may also be signed by other members of the City
Council,bona fide associations,or individual voters who are eligible to vote
on the measure.In the event that an opposing argument is filed,the
specified member(s)is also authorized to submit a rebuttal argument,
which,at the specified member(s)’discretion,may also be signed by
members of the City Council,bona fide associations,or individual voters
who are eligible to vote on the measure.Signatures on the rebuttal
argument may be different from those who signed the primary argument.
Arguments Option B
173
Take no action with regard to authorizing the
Council,or member or members of the Council to
submit a written argument in favor or against the
measure.In this case arguments could be filed by
any voter,a bona fide association of citizens,or any
combination of voters and associations.
Arguments Option C
174
Questions?
175
SARATOGA CITY COUNCIL
MEETING DATE: May 18, 2022
DEPARTMENT: Administrative Services
PREPARED BY: Nick Pegueros
SUBJECT: Review Fiscal Year 2022-23 Proposed Budget Schedules
RECOMMENDED ACTION:
Review and provide feedback on the projected Fiscal Year 2022-23 budget schedules and approve
recommended personnel changes.
BACKGROUND:
The annual budget process transmits the fiscal year 2023 (FY23) proposed budget schedules
(Attachments A) to City Council in advance of the City Manager’s proposed budget for the upcoming
fiscal year. City staff does not anticipate significant changes in the schedules before the June 1 budget
hearing unless City Council directs changes.
As previously presented on May 4, General Fund revenue sources remain stable for the upcoming
fiscal year, and we project revenue growth consistent with previous years. Projected expenditures
reflect a mix of expense increases resulting from negotiated agreements and immediate inflationary
pressures on the local economy for the upcoming fiscal year. As a result of this unprecedented
inflation, expenses will exceed revenues and corrective measures are required to balance the budget.
At the May 4 meeting, the City Council authorized up to $0.20 million in each of the following
measures to balance the budget: use of Internal Service Funds' fund balances to smooth impact of
increased costs on the General Fund, and a reduction in the additional unfunded pension liability
(UAL) payment.
DISCUSSION:
The draft budget schedules provided as Attachment A provide greater detail of the FY23 spending
plan, current fiscal year estimated actuals, and actuals for previous years. The schedules show a
balanced budget that incorporates measures, authorized by City Council at their May 4 meeting, to
balance the FY23 budget:
• $0.20 million Reduction in General Fund Charges for Internal Services: The proposed
budget includes approximately $3.21 million in General Fund charges to offset the costs of
providing internal services such as information technology, facility maintenance, and liability
176
insurance. As standalone accounting entities, the City’s nine Internal Service Funds maintain
fund balances totaling $5.31 million. To balance the FY23 budget, Attachment A includes a
drawdown of the Internal Service Funds to mitigate the impact of cost increases in the Internal
Service Funds.
• $0.10 million Reduction in the City’s Supplemental Unfunded Pension Liability
Payment: The City’s current practice is to pay both the minimum unfunded pension liability,
technically called the unfunded actuarial liability (UAL), payment of $0.77 million and an
additional $1.05 million for a total contribution of $1.82 million. To balance the FY23 budget,
Attachment A includes a $0.10 million reduction in the total unfunded pension liability. The
additional payment towards the unfunded pension liability down to $0.95 million instead of
$1.82 million.
Absent the above measures, FY23 expenditures exceed revenues by approximately $0.30 million. As
FY23 progresses the need for these measures may change given rapidly changing economic conditions
particularly in the costs of good and contract services. These changing conditions will be closely
monitored and the City Council will be provided with a comprehensive update in January.
Proposed Personnel Change
The proposed FY23 budget includes a new classification, City Engineer. This new classification
replaces the existing Senior Civil Engineer classification, a supervisory position, resulting in no
change to the number of employees in the Public Works Department. The City Manager recommended
change provides a division manager to directly manage the general engineering and environmental
services programs in the Public Works Department with a span of control similar to the Parks Manager,
Streets Manager, and Facility Maintenance Manager. The new classification provides more direct
management and supervision of the engineering division and reduces the number of direct reports to
the Public Works Director to three division managers.
ATTACHMENTS:
Attachment A – FY23 Budget Schedules
177
1 City of Saratoga, California
Proposed Fiscal Year 2023 Budget
May 18, 2022 – FY23 Budget Schedules
Changes in Fund Balances
Net Revenue/(Expenditure)
&
General Fund Reserve Balances
178
2 City of Saratoga, California
Proposed Fiscal Year 2023 Budget
May 18, 2022 – FY23 Budget Schedules
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179
3 City of Saratoga, California
Proposed Fiscal Year 2023 Budget
May 18, 2022 – FY23 Budget Schedules
Exhibit 1 – Estimated Actual Change in Fund Balances Fiscal Year Ending June 30, 2022 (unaudited)
Fund
July 1, 2021
Beginning
Balance
FY22 Est. Actual
Revenue &
Resources
FY22 Est. Actual
Expenditures &
Requirements
FY22 Est. Actual
Net Revenue
(Expenditure)
June 30, 2022
Ending Balance
General Fund 15,221,575$ 25,776,938$ (23,733,424)$ 2,043,514$ 17,265,089$
Special Revenue Funds 872,944 524,218 (463,341) 60,877 933,821
(26 Landscape & Lighting Districts)
Internal Service Funds
Liability/Risk Management 686,985 755,000 (690,241) 64,759 751,744
Workers Compensation 228,367 258,499 (250,636) 7,863 236,230
Office Support Services 144,167 48,500 (44,600) 3,900 148,067
Information Technology Services 591,431 810,000 (703,308) 106,692 698,123
Vehicle & Equipment Maintenance 302,005 275,000 (278,476) (3,476) 298,529
Facility Maintenance 684,329 950,000 (919,373) 30,627 714,956
Vehicle & Equipment Replacement 901,690 150,000 (136,875) 13,125 914,815
IT Equipment Replacement 735,698 150,000 (141,300) 8,700 744,398
Facility Equipment Replacement 801,863 200,000 (194,236) 5,764 807,627
Total Internal Service Funds 5,076,535 3,596,999 (3,359,045) 237,954 5,314,489
Debt Service Funds
2001 Series GO Bond 791,385 800,750 (845,260) (44,510) 746,875
2018 Arrowhead CFD Bond 746,458 112,626 (370,845) (258,219) 488,239
Total Debt Service Funds 1,537,843 913,376 (1,216,105) (302,729) 1,235,114
Capital Funds
Street Projects 2,781,564 11,964,545 (6,389,281) 5,575,264 8,356,828
Park Projects 1,209,553 200,442 (767,611) (567,169) 642,384
Facility Projects 1,117,176 85,000 (229,376) (144,376) 972,800
Administrative Projects 655,492 407,500 (542,023) (134,523) 520,969
Total Capital Funds 5,763,785 12,657,487 (7,928,291) 4,729,196 10,492,981
Grand Total 28,472,682$ 43,469,018$ (36,700,206)$ 6,768,812$ 35,241,494$
180
4 City of Saratoga, California
Proposed Fiscal Year 2023 Budget
May 18, 2022 – FY23 Budget Schedules
Exhibit 2 – Proposed Change in Fund Balances, Fiscal Year Ending June 30, 2023 (unaudited)
Fund
July 1, 2022
Beginning
Balance
FY23 Proposed
Revenue &
Resources
FY23 Proposed
Expenditures &
Requirements
FY22 Est. Actual
Net Revenue
(Expenditure)
June 30, 2023
Ending Balance
General Fund 17,265,089$ 26,236,837$ (26,216,952)$ 19,885$ 17,284,974$
Special Revenue Funds 933,821 504,105 (669,193) (165,088) 768,733
(26 Landscape & Lighting Districts)
Internal Service Funds
Liability/Risk Management 751,744 811,500 (915,974) (104,474) 647,270
Workers Compensation 236,230 260,000 (276,855) (16,855) 219,375
Office Support Services 148,067 43,725 (46,900) (3,175) 144,892
Information Technology Services 698,123 802,500 (899,212) (96,712) 601,411
Vehicle & Equipment Maintenance 298,529 275,000 (290,994) (15,994) 282,535
Facility Maintenance 714,956 929,800 (1,041,019) (111,219) 603,737
Vehicle & Equipment Replacement 914,815 150,000 (338,600) (188,600) 726,215
IT Equipment Replacement 744,398 150,000 (252,650) (102,650) 641,748
Facility Equipment Replacement 807,627 200,000 (270,130) (70,130) 737,497
Total Internal Service Funds 5,314,489 3,622,525 (4,332,334) (709,809) 4,611,136
Debt Service Funds
2001 Series GO Bond 746,875 800,750 (845,260) (44,510) 702,365
2018 Arrowhead CFD Bond 488,239 112,626 (370,845) (258,219) 230,020
Total Debt Service Funds 1,235,114 913,376 (1,216,105) (302,729) 932,385
Capital Funds
Street Projects 8,356,828 3,848,821 (12,205,649) (8,356,828) -
Park Projects 642,384 808,935 (1,451,319) (642,384) -
Facility Projects 972,800 - (972,800) (972,800) -
Administrative Projects 520,969 - (520,969) (520,969) -
Total Capital Funds 10,492,981 4,657,756 (15,150,737) (10,492,981) -
Grand Total 35,241,494$ 35,934,599$ (47,585,321)$ (11,650,722)$ 23,597,228$
181
5 City of Saratoga, California
Proposed Fiscal Year 2023 Budget
May 18, 2022 – FY23 Budget Schedules
Exhibit 3 – General Fund Reserves, as of June 30, 2023 (unaudited)
General Fund Reserves
Estimated July 1, 2022
Beginning Balance
Net FY23 Increase/
(Decrease)
June 30, 2023 Ending
Balance
Environmental Services - - -
Hillside Stability Reserve 1,000,000 - 1,000,000
Capital Projects Reserve 1,220,931 822,583 2,043,514
Road and Facility Replacement Reserve 3,700,000 - 3,700,000
Carryforwards Reserve 20,850 - 20,850
Working Capital Reserve 1,000,000 - 1,000,000
Fiscal Stabilization Reserve 3,150,000 - 3,150,000
Compensated Absences Reserve 331,481 - 331,481
Other Unassigned Fund Balance 3,159,399 (268,184) 2,891,215
Total General Fund 13,582,661 554,399 14,137,060
182
6 City of Saratoga, California
Proposed Fiscal Year 2023 Budget
May 18, 2022 – FY23 Budget Schedules
Page left blank intentionally
183
7 City of Saratoga, California
Proposed Fiscal Year 2023 Budget
May 18, 2022 – FY23 Budget Schedules
General Fund Revenues
184
8 City of Saratoga, California
Proposed Fiscal Year 2023 Budget
May 18, 2022 – FY23 Budget Schedules
Exhibit 4
Exhibit 5
Property Tax
$17.54 67%
Sales Tax
$1.32 5%
Business & Other
Taxes
$0.70 3%
Transient Occupancy
Tax
$0.40 1%
Franchise Fee Tax
$2.60 10%
Fees, Licenses &
Permits
$1.80 7%
Charge for Services
$0.79 3%
Other Sources
$1.09 4%
FY23 Proposed General Fund Revenues by Category
$ millions
FY18
Actuals
FY19
Actuals
FY20
Actuals
FY21
Actuals
FY22
Estimate
d
FY23
Proposed
Other Sources $0.42 $0.41 $0.25 $1.55 $0.23 $0.23
Use of Money & Property $0.72 $1.07 $0.85 $0.21 $0.30 $0.33
Intergovernmental $0.56 $0.53 $0.59 $0.98 $0.54 $0.52
Charge for Services $1.67 $1.42 $0.90 $0.92 $0.89 $0.79
Fees, Licenses & Permits $2.22 $1.94 $1.60 $2.18 $2.04 $1.80
Taxes $17.39 $18.75 $19.31 $20.56 $21.77 $22.56
$15.00
$17.00
$19.00
$21.00
$23.00
$25.00
$27.00
General Fund Revenues by Category
$ millions
185
9 City of Saratoga, California
Proposed Fiscal Year 2023 Budget
May 18, 2022 – FY23 Budget Schedules
Exhibit 6
FY18
Actuals
FY19
Actuals
FY20
Actuals
FY21
Actuals
FY22
Estimated
FY23
Proposed
Property Tax $12.96 $14.17 $15.03 $16.28 $16.86 $17.54
Sales Tax $1.12 $1.21 $1.06 $0.93 $1.30 $1.32
Transient Occupancy Tax $0.39 $0.35 $0.21 $0.17 $0.39 $0.40
Business & Other Taxes $0.57 $0.55 $0.60 $0.70 $0.70 $0.70
Franchise Fee Tax $2.34 $2.48 $2.42 $2.49 $2.52 $2.60
$0.00
$2.00
$4.00
$6.00
$8.00
$10.00
$12.00
$14.00
$16.00
$18.00
$20.00
General Fund Tax Revenues by Type
$ millions
186
10 City of Saratoga, California
Proposed Fiscal Year 2023 Budget
May 18, 2022 – FY23 Budget Schedules
Exhibit 7
Exhibit 8
Non-Departmental
$22.58 86%
Community
Development
$1.84 7%
Public Works
$1.11 4%
Public Safety
$0.36 2%
Community
Services
$0.26 1%
Other
$0.09 0%
FY23 Proposed General Fund Revenues by
Department
$ millions
FY18
Actuals
FY19
Actuals
FY20
Actuals
FY21
Actuals
FY22
Estimated
FY23
Proposed
Other $0.15 $0.08 $0.05 $0.08 $0.05 $0.09
Community Services $0.91 $0.74 $0.24 $0.14 $0.22 $0.26
Public Safety $0.46 $0.56 $0.41 $0.49 $0.38 $0.36
Public Works $1.38 $1.48 $1.11 $1.36 $1.27 $1.11
Community Development $2.34 $1.82 $1.77 $2.14 $2.07 $1.84
Non-Departmental $17.73 $19.44 $19.93 $22.21 $21.78 $22.58
$-
$5.00
$10.00
$15.00
$20.00
$25.00
$30.00
General Fund Revenues by Department
$ millions
187
11 City of Saratoga, California
Proposed Fiscal Year 2023 Budget
May 18, 2022 – FY23 Budget Schedules
General Fund Expenditures
188
12 City of Saratoga, California
Proposed Fiscal Year 2023 Budget
May 18, 2022 – FY23 Budget Schedules
Exhibit 9
Exhibit 10
Salary & Benefits
$9.80 37%
Extra Unfunded Pension
Liability Payment
$0.95 4%
Fees & Charges
$1.28 5%
Consultant & Contract
Services
$2.89 11%
Sheriff Services
$7.35 28%
Internal Services Charges
$3.21 12%
Other Expenditures,
$0.73 , 3%
FY23 Proposed General Fund Expenditures by Category
$ millions
FY18
Actuals
FY19
Actuals
FY20
Actuals
FY21
Actuals
FY22
Estimate
d
FY23
Proposed
Other $0.61 $0.60 $0.54 $0.75 $0.63 $0.73
Fees & Charges $0.79 $0.89 $0.94 $1.13 $1.06 $1.28
Consultant & Contract Services $2.03 $2.45 $2.18 $2.28 $2.65 $2.89
Internal Services Charges $2.63 $2.59 $2.63 $3.08 $3.21 $3.21
Sheriff Services $5.32 $5.68 $6.06 $6.42 $6.84 $7.35
Salary, Benefits & Extra Unfunded
Pension Liability Payment $8.01 $8.67 $9.09 $9.58 $9.34 $10.75
$-
$5.00
$10.00
$15.00
$20.00
$25.00
$30.00
General Fund Expenditures by Category
$ millions
189
13 City of Saratoga, California
Proposed Fiscal Year 2023 Budget
May 18, 2022 – FY23 Budget Schedules
Exhibit 11
Exhibit 12
Public Safety
$7.83 30%
Public Works
$7.78 30%
Community
Development
$3.20 12%
Non-
Departmental
$2.18 8%
Administrative
Services $2.07
8%
City Manager's
Department
$1.68 6%
Community
Services $1.17 5%
Council &
Commissions $0.29
1%
FY23 Proposed General Fund Expenditures by
Department
$ millions
FY18
Actuals
FY19
Actuals
FY20
Actuals
FY21
Actuals
FY22
Estimate
d
FY23
Proposed
Council & Commissions $0.18 $0.20 $0.25 $0.20 $0.24 $0.29
Community Services $1.53 $1.64 $0.96 $0.97 $1.02 $1.17
City Manager's Department $1.02 $1.27 $1.18 $1.47 $1.37 $1.68
Administrative Services $1.42 $1.46 $1.59 $1.73 $1.80 $2.07
Non-Departmental $1.73 $2.03 $2.25 $2.37 $2.29 $2.18
Community Development $2.25 $2.31 $2.54 $2.88 $2.80 $3.20
Public Works $5.56 $5.97 $6.31 $6.88 $7.00 $7.78
Public Safety $5.71 $6.00 $6.36 $6.73 $7.22 $7.83
$-
$5.00
$10.00
$15.00
$20.00
$25.00
$30.00
General Fund Expenditures by Department
$ millions
190
14 City of Saratoga, California
Proposed Fiscal Year 2023 Budget
May 18, 2022 – FY23 Budget Schedules
Page left blank intentionally
191
15 City of Saratoga, California
Proposed Fiscal Year 2023 Budget
May 18, 2022 – FY23 Budget Schedules
All Fund
Revenue & Resources
192
16 City of Saratoga, California
Proposed Fiscal Year 2023 Budget
May 18, 2022 – FY23 Budget Schedules
Exhibit 13
Taxes
$23.99 52%
Fees, Licenses & Permits
$1.80 4%
Charge for Services
$0.80 2%
Other Sources
$1.17 2%
Internal Service Fund
Charges
$3.53 7%
Capital Improvements
$15.15 33%
All Funds - FY23 Proposed Resources by Category
$ millions
193
17 City of Saratoga, California
Proposed Fiscal Year 2023 Budget
May 18, 2022 – FY23 Budget Schedules
Exhibit 14
FY18 Actuals FY19 Actuals FY20 Actuals FY21 Actuals
FY22
Estimated FY23 Proposed
Capital Improvements $1.77 $5.52 $5.35 $4.53 $12.66 $15.15
Internal Service Fund Charges $2.85 $2.84 $2.89 $3.37 $3.56 $3.53
Other Sources $1.79 $2.20 $1.76 $2.78 $1.10 $1.17
Charge for Services $1.68 $1.43 $0.91 $0.93 $0.90 $0.80
Fees, Licenses & Permits $2.22 $1.94 $1.60 $2.18 $2.04 $1.80
Taxes $19.00 $20.49 $20.97 $22.04 $23.21 $23.99
$-
$5.00
$10.00
$15.00
$20.00
$25.00
$30.00
$35.00
$40.00
$45.00
$50.00
All Funds - Resources by Category
$ millions
194
18 City of Saratoga, California
Proposed Fiscal Year 2023 Budget
May 18, 2022 – FY23 Budget Schedules
Exhibit 15 – City Council and Commissions All Funds Resources
Exhibit 16 – City Manager’s Department All Funds Resources
Exhibit 17 – Administrative Services All Funds Resources
Revenue by Program FY18 Actuals FY19 Actuals FY20 Actuals FY21 Actuals
FY22
Estimated
FY23
Proposed
General Fund:
City Council 100,600 2,400 600 600 600 600
City Commissions - - - - - -
Total Council & Commissions 100,600 2,400 600 600 600 600
Revenue by Program FY18 Actuals FY19 Actuals FY20 Actuals FY21 Actuals
FY22
Estimated
FY23
Proposed
General Fund:
City Manager's Office - 750 - - - -
City Clerk 3 14,880 (1,374) 22,500 35 23,235
Public Information Office - - - - - -
Total City Manager's Department 3 15,630 (1,374) 22,500 35 23,235
Revenue by Program FY18 Actuals FY19 Actuals FY20 Actuals FY21 Actuals
FY22
Estimated
FY23
Proposed
General Fund:
Finance 48,133 59,962 54,499 54,083 50,960 64,400
Human Resources - - - 21 - -
Administrative Services - - - - - -
Internal Service Funds:
Office Support Services 58,248 49,629 48,963 47,762 48,500 43,725
Information Technology Services 588,530 591,549 588,866 859,744 810,000 802,500
IT Equipment Replacement 150,000 150,000 150,000 150,000 150,000 150,000
Risk Management/Liability 359,587 351,831 410,855 614,295 755,000 811,500
Workers Compensation Ins 185,934 184,979 183,998 206,020 258,499 260,000
Total Administrative Services 1,390,431 1,387,949 1,437,181 1,931,926 2,072,959 2,132,125
195
19 City of Saratoga, California
Proposed Fiscal Year 2023 Budget
May 18, 2022 – FY23 Budget Schedules
Exhibit 18 – Community Development All Funds Resources
Exhibit 19 – Public Works All Funds Resources
Exhibit 20 – Community Services All Funds Resources
Revenue by Program FY18 Actuals FY19 Actuals FY20 Actuals FY21 Actuals
FY22
Estimated
FY23
Proposed
General Fund Programs:
Development Services 483,546 506,685 365,740 509,482 461,200 401,600
Advanced Planning 256,850 78,117 87,936 146,348 100,000 100,000
Code Compliance 12,885 12,923 18,444 30,803 6,100 6,300
Building & Inspection Services 1,589,729 1,224,450 1,293,732 1,453,502 1,500,675 1,328,250
Internal Service Funds:
Facility Maintenance 930,759 928,029 927,199 900,000 950,000 929,800
Facility FFE Replacement 200,000 200,000 200,000 200,000 200,000 200,000
Total Community Development 3,473,769 2,950,204 2,893,051 3,240,135 3,217,975 2,965,950
Revenue by Program FY18 Actuals FY19 Actuals FY20 Actuals FY21 Actuals
FY22
Estimated
FY23
Proposed
General Fund Programs:
General Engineering 608,819 753,349 417,952 680,429 640,300 500,000
Development Engineering 165,759 102,369 60,247 85,732 24,150 -
Environmental Services 211,088 223,172 205,317 259,239 269,086 279,470
Streets & Storm Drains 193,524 196,241 212,301 199,247 201,022 200,000
Parks & Landscape Maintenance 201,250 207,415 210,074 132,473 135,831 134,167
Internal Service Funds:
Vehicle & Equipment Maintenance 275,000 275,000 275,000 275,000 275,000 275,000
Vehicle & Equipment Replacement 177,531 182,155 150,000 150,000 150,000 150,000
Special Revenue Fund:
Landscape & Lighting Districts 756,946 774,435 834,233 507,108 524,218 504,105
Total Public Works 2,589,917 2,714,136 2,365,123 2,289,228 2,219,607 2,042,742
Revenue by Program FY18 Actuals FY19 Actuals FY20 Actuals FY21 Actuals
FY22
Estimated
FY23
Proposed
General Fund:
Recreation Services 529,919 368,952 6,400 14,500 14,500
Teen Services
Facility Rentals 384,390 367,106 230,272 120,273 208,700 255,500
Community Engagement - - 2,903 1,431 1,079 2,200
City Events - - - - - -
Community Event Grants - - - - - -
Community Services Support - - - - - -
Total Community Services 914,310 736,058 239,576 136,203 224,279 257,700
196
20 City of Saratoga, California
Proposed Fiscal Year 2023 Budget
May 18, 2022 – FY23 Budget Schedules
Exhibit 21 – Public Safety All Funds Resources
Exhibit 22 – Non-departmental All Funds Resources
Revenue by Program FY18 Actuals FY19 Actuals FY20 Actuals FY21 Actuals
FY22
Estimated
FY23
Proposed
General Fund Programs:
Public Safety Services 411,332 562,121 411,477 486,442 382,400 364,515
Emergency Preparedness 44,917 (721) - - - -
Total Public Safety 456,249 561,400 411,477 486,442 382,400 364,515
Non-Departmental FY18 Actuals FY19 Actuals FY20 Actuals FY21 Actuals
FY22
Estimated
FY23
Proposed
General Fund Programs:
General Administration 17,725,378 19,446,996 19,932,348 21,824,877 21,780,300 22,576,600
Legal Services 120 - 45 75 - -
Emergency Operations 1,865 (11,219) - 383,132 - -
Debt Service Funds
2001 Library GO Bond Debt 885,169 776,334 701,075 846,525 800,750 800,750
2018 Arrowhead CFD Bond Debt - 315,951 159,790 139,134 112,626 112,626
Total Non-Departmental 18,612,532 20,528,062 20,793,258 23,193,743 22,693,676 23,489,976
197
21 City of Saratoga, California
Proposed Fiscal Year 2023 Budget
May 18, 2022 – FY23 Budget Schedules
All Funds
Expenditures & Requirements
198
22 City of Saratoga, California
Proposed Fiscal Year 2023 Budget
May 18, 2022 – FY23 Budget Schedules
Exhibit 23
Salaries, Benefits & Extra
Unfunded Pension Liability
Payment
$11.92 25%
Sheriff, Consultant &
Contract Services $13.15
28%
Capital Improvements
$15.15 32%
Internal Service Charges $3.51
7%
Debt Service & Fixed Assets $1.82
4%
Other $2.02 4%
All Funds - FY23 Proposed Requirements by Category
$ millions
199
23 City of Saratoga, California
Proposed Fiscal Year 2023 Budget
May 18, 2022 – FY23 Budget Schedules
Exhibit 24
FY18 Actuals FY19 Actuals FY20 Actuals FY21 Actuals
FY22
Estimated
FY23
Proposed
Other $1.06 $1.16 $1.11 $1.40 $1.66 $2.02
Debt Service & Fixed Assets $1.39 $1.35 $1.14 $1.05 $1.55 $1.82
Internal Service Charges $2.85 $2.84 $2.89 $3.37 $3.52 $3.51
Capital Improvements $4.75 $7.46 $7.27 $5.87 $12.66 $15.15
Sheriff, Consultant & Contract Services $9.28 $10.16 $10.46 $10.76 $11.71 $13.15
Salaries, Benefits & Extra Unfunded Pension
Liability Payment $8.91 $9.64 $10.05 $10.62 $9.38 $11.92
$-
$5.00
$10.00
$15.00
$20.00
$25.00
$30.00
$35.00
$40.00
$45.00
$50.00
All Funds - Requirements by Category
$ millions
200
24 City of Saratoga, California
Proposed Fiscal Year 2023 Budget
May 18, 2022 – FY23 Budget Schedules
Exhibit 25 – City Council All Funds Requirements
Exhibit 26 – City Manager’s Department All Funds Requirements
Exhibit 27 – Administrative Services All Funds Requirements
Expenditures by Program FY18 Actuals FY19 Actuals FY20 Actuals FY21 Actuals
FY22
Estimated
FY23
Proposed
General Fund Programs:
City Council 144,973 158,866 214,566 173,503 193,476 233,249
City Commissions 37,689 41,558 35,551 25,380 46,869 58,654
Total Council & Commissions 182,662 200,423 250,117 198,883 240,345 291,903
Expenditures by Program FY18 Actuals FY19 Actuals FY20 Actuals FY21 Actuals
FY22
Estimated
FY23
Proposed
General Fund Programs:
City Manager's Office 545,512 640,480 620,400 671,920 644,243 747,315
City Clerk 286,371 354,907 296,882 458,908 390,156 545,091
Public Information Office 190,849 274,370 259,738 336,284 340,467 392,398
Total City Manager's Department 1,022,733 1,269,758 1,177,020 1,467,112 1,374,866 1,684,804
Expenditures by Program FY18 Actuals FY19 Actuals FY20 Actuals FY21 Actuals
FY22
Estimated
FY23
Proposed
General Fund Programs:
Finance Services 827,765 806,694 908,944 1,030,242 979,229 1,261,873
Human Resources 358,625 397,109 437,109 440,228 435,793 520,483
Administrative Services 234,872 258,118 240,973 262,089 382,002 288,047
Internal Service Funds:
Office Support Services 51,090 46,215 33,548 39,389 44,600 46,900
Information Technology Service 532,339 563,989 598,568 650,436 703,308 899,212
IT Equipment Replacement 41,569 84,046 36,641 17,344 141,300 252,650
Liability / Risk Management 310,160 326,455 486,319 431,129 690,241 915,974
Workers Compensation 182,611 207,436 206,903 229,665 250,636 276,855
Total Administrative Services 2,539,031 2,690,061 2,949,005 3,100,521 3,627,109 4,461,994
201
25 City of Saratoga, California
Proposed Fiscal Year 2023 Budget
May 18, 2022 – FY23 Budget Schedules
Exhibit 28 – Community Development All Funds Requirements
Exhibit 29 – Public Works All Funds Requirements
Exhibit 30 – Community Services All Funds Requirements
Expenditures by Program FY18 Actuals FY19 Actuals FY20 Actuals FY21 Actuals
FY22
Estimated
FY23
Proposed
General Fund Programs:
Development Services 753,588 874,800 915,516 1,011,834 976,245 1,115,769
Advanced Planning 114,039 154,780 165,218 180,999 180,949 207,376
Code Compliance 209,808 249,818 286,538 303,814 275,061 326,450
Building & Inspection Services 1,169,090 1,029,860 1,177,461 1,385,769 1,366,425 1,554,884
Internal Service Funds:
Facility Maintenance 869,578 881,310 869,120 836,254 919,373 1,041,019
Facility FFE Replacement 277,556 241,258 50,924 54,956 194,236 270,130
Total Community Development 3,393,658 3,431,826 3,464,777 3,773,626 3,912,289 4,515,628
Expenditures by Program FY18 Actuals FY19 Actuals FY20 Actuals FY21 Actuals
FY22
Estimated
FY23
Proposed
General Fund Programs:
General Engineering 658,241 767,119 967,894 1,172,392 1,157,257 1,344,568
Development Engineering 217,919 241,595 220,781 153,892 150,119 161,245
Environmental Services 736,801 753,363 824,621 959,179 971,404 1,063,895
Streets & Storm Drains 1,620,130 1,710,576 1,713,905 1,762,852 1,851,478 2,115,616
Parks & Landscape Maint 2,327,418 2,499,864 2,585,587 2,828,982 2,868,341 3,098,174
Internal Service Funds:
Vehicle & Equip Maintenance 215,576 245,234 240,423 273,670 278,476 290,994
Vehicle & Equip Replacement 245,569 223,517 89,254 107,811 136,875 338,600
Special Revenue Funds:
Landscape & Lighting Districts 524,475 562,828 605,842 421,898 463,341 669,193
Total Public Works 6,546,128 7,004,096 7,248,307 7,680,676 7,877,291 9,082,285
Expenditures by Program FY18 Actuals FY19 Actuals FY20 Actuals FY21 Actuals
FY22
Estimated
FY23
Proposed
General Fund Programs:
Recreation Services 807,764 928,698 88,139 91,153 91,289 92,559
Teen Services 39,772 - - - - -
Facility Rentals 444,917 468,048 477,122 458,473 477,033 537,545
Community Engagement - - 167,773 192,969 206,453 234,058
City Events 9,363 23,635 32,635 17,519 26,242 63,400
Community Event Grants 60,313 42,881 43,278 16,813 29,500 41,500
Community Services Support 163,659 176,151 152,852 195,175 186,325 203,354
Total Community Services 1,525,789 1,639,414 961,800 972,102 1,016,842 1,172,416
202
26 City of Saratoga, California
Proposed Fiscal Year 2023 Budget
May 18, 2022 – FY23 Budget Schedules
Exhibit 31 – Public Safety All Funds Requirements
Exhibit 32 – Non-departmental All Funds Requirements
Expenditures by Program FY18 Actuals FY19 Actuals FY20 Actuals FY21 Actuals
FY22
Estimated
FY23
Proposed
General Fund Programs:
Public Safety Services 5,522,427 5,883,524 6,282,612 6,643,954 7,066,370 7,598,412
Emergency Preparedness 182,730 120,882 72,820 90,649 155,473 230,475
Total Public Safety 5,705,157 6,004,406 6,355,432 6,734,603 7,221,843 7,828,887
Expenditures by Program FY18 Actuals FY19 Actuals FY20 Actuals FY21 Actuals
FY22
Estimated
FY23
Proposed
General Fund Programs:
General Administration 1,400,400 1,742,610 1,750,162 1,789,318 1,872,206 1,790,312
Legal Services 324,755 287,499 445,695 312,643 390,250 390,250
Emergency Operations - - 51,465 271,833 22,769 -
Debt Service Fund:
2001 Bond Debt Service Fund 846,735 841,210 845,710 843,385 845,260 845,260
2018 Arrowhead Debt Service - 35,216 146,257 43,784 370,845 370,845
Total Non-Departmental 2,571,890 2,906,535 3,239,289 3,260,963 3,501,330 3,396,667
203
FY23 Budget Schedules
City Council
May 18, 2022
204
Agenda
•Budget Process Summary
•FY23 and FY24 Policy Considerations
•FY23 General Fund Charts
•Public Works Reorganization
•Next steps
205
•Provide feedback and requests for clarification on the
FY23 budget schedules
•Approve the proposed Public Works Department
reorganization
Action Summary
206
Feb ‘22
• City staff work on revenues, expenditures, and budget narratives kickoff
• February 17 - Finance Committee reviewed FY 23 budget process and calendar, potential uses of ARPA funds, and funding options for roadway improvements
Mar ‘22
• March 2
nd – Approved $7.2 million Stormwater Infrastructure Projects budget amendment in FY22
• March 16
th – Reviewed draft CIP budget; Provided direction to explore “Facility Replacement Reserve Policy” Update
• March 24
th – Finance Committee reviewed City Fee schedule options; reviewed first draft updates to the “Facility Replacement Reserve Policy”
Apr ‘22
• April 6
th – CIP budget book discussion; Provided direction to update the unfunded projects listing and City Fee Schedule updates
• April 20
th – Adopted the FY23 City Fee Schedule
• April 28
th – Finance Committee review of the General Fund budget preview; Final review of the new “Road and Facility Replacement Reserve” Policy
May ‘22
• May 4
th – Reviewed General Fund budget preview; Provided direction on budget balancing strategies; Adopted new “Road and Facility Replacement Reserve”
•May 18th – Detailed budget worksheets review and request for new classification “Engineering Services Manager” (City Engineer)
• May 26
th – Finance Committee review of FY23 GO bond levy, Arrowhead assessments, and appropriations limit
Jun ‘22
• June 1
st – Budget public hearing
• June 15
th – Adopt budget and enabling resolutions
FY23 Budget Process
207
FY23 and FY24 Policy
Considerations
208
FY23 Budget Policy Considerations
FY23 General Fund budget balanced
• $0.2 million additional drawdown of Internal Service Funds’ charges to
smooth increases in FY23
• $0.1 million decrease in additional unfunded pension liability payment
Capital Improvement Program (CIP) follows past practice
• Full expenditure of approved projects
• General Fund support of CIP uses General Fund surplus from previous years
209
Internal Services
Funds’ Balances
Department
allocations
calculated (budget)
Allocations
expensed to user
departments
Revenue to
Internal Service
Funds
Net Revenue/
(Expenditure)
Internal Services Funds
•Operations and Equipment Replacement
o Information Technology
o Facilities
o Fleet
o Liability Insurance
o Workers Compensation
o Office Support
•$5.3 million fund balances as of 6/30/22
210
Information Technology Costs: Cloud-based Services
211
Unfunded
Pension
Liability
Unfunded Actuarial Liability (UAL)
$10 million UAL as of June 30, 2020
What is the UAL?
• Lower than anticipated investment returns
• Changes in actuarial assumptions
Cost containment actions
• Three-tier pension benefit for employees
• Extra UAL principal payments of $1.05 million
212
Unfunded Pension Liability Comparison
Unfunded Actuarial Liability (UAL)
City Funded
Ratio
6/30/20
UAL
($millions)
Min. Annual
UAL Payment
Additional
Payment
Total UAL FY23
Payment
Saratoga 82% $10.0 $727,627 $950,000 $1,677,627
Los Gatos 71% $61.9
Los Altos 68% $46.0
Cupertino 66% $53.8
213
FY24
Preparations
Revenues
• Trends
• Cost of services study
Expenditures
• Extra Unfunded Pension Liability payments
• Priority Capital Projects funding goals
• Service levels
Use of Reserves
• Working Capital Reserve
• Fiscal Stabilization Reserve
214
FY23 General Fund Charts
215
Revenue by
Category
216
Expenditures
by Category
217
Revenues by
Department
218
Expenditures
by
Department
219
Public Works Reorganization
220
Public Works
Director
Senior Civil
Engineer
3.0 FTEs
Streets & Fleet
Manager
6.5 FTEs
Parks Manager
7.5 FTEs
Environmental
Programs Manager
1.0 FTE
Administrative
Analysts
1.5 FTEs
Current Public Works Organization
221
Public Works
Director
Engineering
Services Manager/
City Engineer
4.75 FTEs
Streets & Fleet
Manager
6.5 FTEs
Parks Manager
7.5 FTEs
Administrative
Analyst
0.75 FTEs
Proposed Public Works Organization
222
Next steps
223
Next Steps
June 1
FY23 budget public hearing
June 15
FY23 budget adoption
July 1
FY23 begins
224
•Provide feedback and requests for clarification on the FY23 budget schedules
•Approve the proposed Public Works Department reorganization
•Create Engineering Services Manager/ City Engineer classification and salary range
•Remove the Senior Civil Engineer classification
Action Summary
225
Thank you
Gina Scott, Shaheen Sarwari, Frances Reed
Crystal Bothelio, John Cherbone, Debbie Pedro
226