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Home My WebLink About06-15-2022 City Council Agenda, amended 6-15-2022Saratoga City Council Agenda June 15, 2022 – Page 1 of 6 SARATOGA CITY COUNCIL REGULAR MEETING JUNE 15, 2022 AMENDED AGENDA • 06/15/2022 ITEM 1.3 WRITTEN COMMUNICATIONS ADDED • 06/15/2022 ITEM 3.2 PRESENTATION SLIDES ADDED Teleconference/Public Participation Information to Mitigate the Spread of COVID‐19 This meeting will be held entirely by teleconference. All members of the City Council and staff will only participate via the Zoom platform using the process described below. The meeting is being conducted pursuant to recent amendments to the teleconference rules required by the Ralph M. Brown Act allowing teleconferencing during a proclaimed state of emergency when local official have recommended social distancing. The purpose of the amendments is to provide the safest environment for the public, elected officials, and staff while allowing for continued operation of the government and public participation during the COVID-19 pandemic. Members of the public can view and participate in the 6:00 p.m. Closed Session by: • Using the Zoom website https://us02web.zoom.us/j/81808222348; Webinar ID 818 0822 2348 OR • Calling 1.408.638.0968 or 1.669.900.6833 and entering the Webinar ID provided above Members of the public can view and participate in the 7:00 p.m. Regular Session by: • Using the Zoom website https://us02web.zoom.us/j/86252283984; Webinar ID 862 5228 3984 OR • Calling 1.408.638.0968 or 1.669.900.6833 and entering the Webinar ID provided above; OR • Viewing the meeting on Saratoga Community Access Television Channel 15 (Comcast Channel 15, AT&T UVerse Channel 99 and calling in following the direction above; OR • Viewing online at http://saratoga.granicus.com/MediaPlayer.php?publish_id=2 and calling in following the direction above. The public will not be able to participate in the meeting in person. Written Communication Comments can be submitted in writing at www.saratoga.ca.us/comment. Written communications will be provided to the members of the Council and included in the Agenda Packet and/or in supplemental meeting materials. Public Comment Members of the public may comment on any item for up to three (3) minutes. The amount of time for public comment may be reduced by the Mayor or by action of the City Council. Saratoga City Council Agenda June 15, 2022 – Page 2 of 6 Meeting Recording Information In accordance with the Saratoga City Council’s Meeting Recording Policy, City Council Study Sessions, Joint Meetings, Joint Sessions, Commission Interviews, Retreats, meetings with the Planning Commission, and Regular Session Meetings are recorded and made available following the meeting on the City website. 6:00 PM CLOSED SESSION PUBLIC EMPLOYEE PERFORMANCE EVALUATION (Gov’t Code Section 54957); Title: City Attorney 7:00 PM REGULAR SESSION ROLL CALL REPORT ON POSTING OF THE AGENDA The agenda for this meeting was properly posted on June 9, 2022. REPORT FROM CLOSED SESSION ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS Any member of the public may address the City Council on matters not on the Agenda. The law generally prohibits the City Council from discussing or taking action on such items. However, the Council may instruct staff accordingly. ANNOUNCEMENTS CEREMONIAL ITEM Commendation for Christopher Coulter Recommended Action: Commend Christopher Coulter for his service on the Saratoga Traffic Safety Commission Staff Report Attachment A - Commendation for Christopher Coulter SPECIAL PRESENTATION Presentation from Catholic Charities on the Santa Clara County Long Term Ombudsman Program Recommended Action: Receive presentation from Catholic Charities on the Santa Clara County Long Term Ombudsman Program. Staff Report 1. CONSENT CALENDAR The Consent Calendar contains routine items of business. Items in this section will be acted on in one motion, unless removed by the Mayor or a Council Member. Any member of the public may speak on an item on the Consent Calendar at this time, or request that the Mayor remove an item from the Consent Calendar for discussion. Saratoga City Council Agenda June 15, 2022 – Page 3 of 6 1.1. City Council Meeting Minutes Recommended Action: Approve the Minutes for the June 1, 2022 City Council Regular Meeting. Staff Report Attachment A - Minutes for the June 1, 2022 City Council Regular Meeting 1.2. Review of Accounts Payable Check Registers Recommended Action: Review and accept check registers for the following accounts payable payment cycles: 5/26/22 Period 11; 6/3/2022 Period 12. Staff Report Attachment A - Check Register 05-26-2022 Period 11 Attachment B - Check Register 06-03-2022 Period 12 1.3. Reconsider and confirm findings pursuant to Assembly Bill 361 Recommended Action: Reconsider and confirm findings pursuant to Assembly Bill 361 of the continued public health officials’ recommendation to social distance and to therefore hold City of Saratoga Brown Act meetings by teleconference. Staff Report Attachment A - City Council Resolution 21-073 Authorizing Teleconferenced Mtgs Pursuant to AB 361 Attachment B – Santa Clara County Health Officer Recommendation regarding public meetings Supplemental Memo 06-15-2022, Item 1.3 Written Communications 1.4. Transportation Development Act (TDA) Article 3 Application for the Saratoga Avenue Walkway Project. Recommended Action: Adopt resolution supporting the Metropolitan Transportation Commission’s Transportation Development Act Article 3 Pedestrian/Bicycle Grant Application for the Saratoga Avenue Walkway Project. Staff Report Attachment A - Resolution 1.5. Resolution Establishing the Fiscal Year 2023 Appropriations Limit Recommended Action: Adopt resolution establishing the City of Saratoga’s Fiscal Year 2023 Appropriations (Gann) Limit. Staff Report Attachment A - Resolution Attachment B - California Dept. of Finance Price Factor & Population Information 1.6. Resolution Establishing the Fiscal Year 2023 Property Tax Levy for Debt Service Payments on the Arrowhead Community Facility District 2018 Bond Recommended Action: Adopt the attached resolution that sets the Fiscal Year 2023 property tax levy rate for the Arrowhead Community Facility District’s 2018 Bond's debt service payment at $6,000 per parcel for the remaining nineteen (19) participating property owners. Staff Report Attachment A - Resolution Saratoga City Council Agenda June 15, 2022 – Page 4 of 6 1.7. Resolution Establishing the Fiscal Year 2023 Tax Levy Rate for the Library Series 2011 General Obligation Bonds Debt Service Recommended Action: Adopt resolution establishing the Fiscal Year 2023 Tax Levy Rate for the Library Series 2011 General Obligation Bonds Debt Service at $0.0044 per $100 of Secured Assessed Value. Staff Report Attachment A -Resolution Attachment B - Series 2011 Obligation Bonds Debt Service Schedule 1.8. Adopt the Fiscal Year 2023 Investment Policy Recommended Action: Adopt the Fiscal Year 2023 Investment Policy. Staff Report Attachment A - Proposed FY23 Investment Policy 1.9. Budget Adoption for the Fiscal Year Beginning July 1, 2022 Recommended Action: Approve a Resolution adopting the City’s Budget of the fiscal year beginning July 1, 2022, and ending on June 30, 2023. Staff Report Attachment A - Resolution Attachment B - DRAFT FY23 Adopted Budget 2. PUBLIC HEARING Items placed under this section of the agenda are those defined by law as requiring a special notice and/or a public hearing or those called by the City Council on its own volition. 2.1. Landscaping & Lighting Assessment District LLA-1 - Public Hearing, Approval of Engineer’s Report, and Confirmation of Assessments for FY 22-23 Recommended Action: Conduct the public hearing and, following consideration of public comments, adopt the Resolution Ordering the Improvements and Confirming the Diagram and Assessments for FY 22-23. Staff Report Attachment A - Resolution Ordering Improvements and Confirming the Diagram and Assessments for FY 22-23 Attachment B - Engineers Report 3. GENERAL BUSINESS 3.1. Beauchamps Park Playground Replacement Project Recommended Action: Approval of design for the Beauchamps Park Playground Replacement Project. Staff Report Attachment A – Design Plans Attachment B - Inclusive Playground Policy Saratoga City Council Agenda June 15, 2022 – Page 5 of 6 3.2. Professional Design Services Contract for the Saratoga Village Parking Districts Improvement Project with Sandis in the amount of $568,736 Recommended Actions: 1. Approve Professional Design Services for the Saratoga Village Parking Districts Improvement Project Contract with Sandis Civil Engineers Surveyors and Planners, in the amount of $568,736, and authorize the City Manager to execute the same. 2. Authorize staff to execute change orders to the contract up to $85,000. Staff Report Attachment A - Contract Presentation Slides (added 06-15-2022) Item 3.2 3.3. Professional Design Services Contract for the Storm Drain Master Plan with Sandis in the amount not-to-exceed $401,575 Recommended Actions: 1. Approve a Storm Drain Master Plan Contract with Sandis Civil Engineers Surveyors and Planners, in the amount of $401,575, and authorize the City Manager to execute the same. 2. Authorize staff to execute change orders to the contract up to $80,425. 3. Approve attached Budget Resolution to appropriate sufficient funding for the project Staff Report Attachment A - Contract Attachment B - Budget Resolution 3.4. Promoting Universal Design in the Community Recommended Action: Consider directing staff to return with a proposal for a communications program to increase community awareness of the benefits of using universal design principles in residential construction. Staff Report COUNCIL ASSIGNMENTS Mayor Tina Walia Cities Association of Santa Clara County-City Selection Committee Cities Association of Santa Clara County-Legislative Action Committee Cities Association of Santa Clara County Council Finance Committee Hakone Foundation Executive Board KSAR Community Access TV Board Silicon Valley Clean Energy Authority Board of Directors West Valley Mayors & Managers Association Vice Mayor Kookie Fitzsimmons Council Finance Committee Hakone Foundation Board of Trustees Santa Clara County Housing and Community Development (HCD) Advisory Committee Saratoga Chamber of Commerce Board Saratoga Sister City Committee Liaison Council Member Mary-Lynne Bernald Saratoga Historical Foundation Board of Directors Saratoga City Council Agenda June 15, 2022 – Page 6 of 6 Council Member Rishi Kumar Santa Clara County Library District Board of Directors Santa Clara Valley Water Commission West Valley Clean Water Program Authority Board of Directors West Valley Solid Waste Management Authority Board of Directors Council Member Yan Zhao Association of Bay Area Governments Saratoga Area Senior Coordinating Council Board of Directors Saratoga Ministerial Association Valley Transportation Authority (VTA) Policy Advisory Committee Valley Transportation Authority (VTA) State Route 85 Corridor Policy Advisory Board West Valley Sanitation District Board of Directors CITY COUNCIL ITEMS COUNCIL COMMUNICATIONS CITY MANAGER'S REPORT ADJOURNMENT CERTIFICATE OF POSTING OF THE AGENDA, DISTRIBUTION OF THE AGENDA PACKET, COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT I, Britt Avrit, City Clerk for the City of Saratoga, declare that the foregoing agenda for the meeting of the City Council was posted and available for review on June 9, 2022 at the City of Saratoga, 13777 Fruitvale Avenue, Saratoga, California and on the City's website at www.saratoga.ca.us. Signed this 9th day of June 2022 at Saratoga, California. Britt Avrit, MMC, City Clerk In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the City Council by City staff in connection with this agenda, copies of materials distributed to the City Council concurrently with the posting of the agenda, and materials distributed to the City Council by staff after the posting of the agenda are available on the City website at www.saratoga.ca.us and are available for review in the office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, California. In compliance with the Americans with Disabilities Act and the Governor’s Executive Order, if you need assistance to participate in this meeting, please contact the City Clerk at bavrit@saratoga.ca.us or calling 408.868.1216 as soon as possible before the meeting. The City will use its best efforts to provide reasonable accommodations to provide as much accessibility as possible while also maintaining public safety. [28 CFR 35.102-35.104 ADA title II]