HomeMy WebLinkAbout08-17-2022 City Council Agenda Packet, amended 8-16-2022Saratoga City Council Agenda August 17, 2022 – Page 1 of 4
SARATOGA CITY COUNCIL
REGULAR MEETING
AUGUST 17, 2022
AMENDED AGENDA
• 8/15/2022 ITEM 1.2 ATTACHMENT TITLE REVISED
• 8/16/2022 ITEM 1.5 STAFF REPORT AND ATTACHMENT A REVISED
Teleconference/Public Participation Information to Mitigate the Spread of COVID‐19
This meeting will be held entirely by teleconference. All members of the City Council and staff
will only participate via the Zoom platform using the process described below. The meeting is
being conducted pursuant to recent amendments to the teleconference rules required by the Ralph
M. Brown Act allowing teleconferencing during a proclaimed state of emergency when local
official have recommended social distancing. The purpose of the amendments is to provide the
safest environment for the public, elected officials, and staff while allowing for continued
operation of the government and public participation during the COVID-19 pandemic.
Members of the public can view and participate in the 7:00 p.m. Regular Session by:
• Using the Zoom website https://us02web.zoom.us/j/85401918675; Webinar ID
854 0191 8675 OR
• Calling 1.408.638.0968 or 1.669.900.6833 and entering the Webinar ID provided above; OR
• Viewing the meeting on Saratoga Community Access Television Channel 15 (Comcast
Channel 15, AT&T UVerse Channel 99 and calling in following the direction above; OR
• Viewing online at http://saratoga.granicus.com/MediaPlayer.php?publish_id=2 and calling in
following the direction above.
The public will not be able to participate in the meeting in person.
Written Communication
Comments can be submitted in writing at www.saratoga.ca.us/comment. Written communications
will be provided to the members of the Council and included in the Agenda Packet and/or in
supplemental meeting materials.
Public Comment
Members of the public may comment on any item for up to three (3) minutes. The amount of time
for public comment may be reduced by the Mayor or by action of the City Council.
Meeting Recording Information
In accordance with the Saratoga City Council’s Meeting Recording Policy, City Council Study
Sessions, Joint Meetings, Joint Sessions, Commission Interviews, Retreats, meetings with the
Planning Commission, and Regular Session Meetings are recorded and made available following
the meeting on the City website.
7:00 PM REGULAR SESSION
ROLL CALL
Saratoga City Council Agenda August 17, 2022 – Page 2 of 4
REPORT ON POSTING OF THE AGENDA
The agenda for this meeting was properly posted on August 12, 2022.
ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS
Any member of the public may address the City Council on matters not on the Agenda. The law
generally prohibits the City Council from discussing or taking action on such items. However, the
Council may instruct staff accordingly.
ANNOUNCEMENTS
1. CONSENT CALENDAR
The Consent Calendar contains routine items of business. Items in this section will be acted
on in one motion, unless removed by the Mayor or a Council Member. Any member of the
public may speak on an item on the Consent Calendar at this time, or request that the Mayor
remove an item from the Consent Calendar for discussion.
1.1. City Council Meeting Minutes
Recommended Action:
Approve the Minutes for the July 20, 2022 City Council Regular Meeting and the August 3,
2022 City Council Special Meeting.
Staff Report
Attachment A - Minutes for the July 20, 2022 City Council Regular Meeting
Attachment B - Minutes for the August 3, 2022 City Council Special Meeting
1.2. Tree Maintenance Contracts with Oscars Tree Service in the amount not-to-exceed
$200,000 and with Ian Geddes Tree Care, Trees 360 Degrees and Mario Topete Tree Care
each in the amount not-to-exceed $100,000
Recommended Action:
Approve Tree Maintenance Service Contracts with Oscars Tree Service in the amount not-
to-exceed $200,000 and with Ian Geddes Tree Care, Trees 360 Degrees and Mario Topete
Tree Care each in the amount not-to-exceed $100,000 and authorize the City Manager to
execute the same.
Staff Report
Attachment A – Contract with Oscar’s Tree Service
Attachment B – Contract with Ian Geddes Tree Care
Attachment C – Contract with Tree 360 Degrees
Attachment D - Contract with Mario Topete Tree Care, Inc.
1.3. Prospect Road Cost Share Agreement with the City of San Jose in the Amount of
$45,694
Recommended Action:
Approve the Prospect Road Cost Share Agreement with the City of San Jose in the amount
of $45,694.04.
Staff Report
Attachment A - Prospect Road Cost Share Agreement with the City of San Jose
1.4. Agreement for Employment and Labor Law Services with Mouser Law Firm, A
Professional Corporation
Recommended Action:
Authorize the City Manager to enter into an agreement for employment and labor law
services with Mouser Law Firm, A Professional Corporation.
Saratoga City Council Agenda August 17, 2022 – Page 3 of 4
Staff Report
Attachment A: Agreement for Professional Services
1.5. California Per Capita Grant Beauchamps Park Deed Restriction
Recommended Action:
Approve the Deed Restriction for Beauchamps Park and authorize the City Manager to
execute the same.
Staff Report (Revised 08-16-2022)
Attachment A - Deed Restriction, Revised 08-16-2022
Attachment_A1_-_Grant_18-43-018
Attachment_A2_-_Grant_18-43-019
1.6. Reconsider and confirm findings pursuant to Assembly Bill 361
Recommended Action:
Reconsider and confirm findings pursuant to Assembly Bill 361 of the continued public
health officials’ recommendation to social distance and to therefore continue the option of
holding City of Saratoga Brown Act meetings by teleconference.
Staff Report
Attachment A - City Council Resolution 21-073 Authorizing Teleconferenced Mtgs
Pursuant to AB 361
Attachment B - Santa Clara County Health Officer Recommendation regarding public
meetings
2. GENERAL BUSINESS
2.1. Rebuttal Argument – Term Limit Ballot Measure
Recommended Action:
Approve a Rebuttal Argument, if an Argument Against the City’s Term Limit Ballot
Measure being presented to voters at the November 8, 2022 General Municipal Election is
submitted.
Staff Report
COUNCIL ASSIGNMENTS
Mayor Tina Walia
Cities Association of Santa Clara County-City Selection Committee
Cities Association of Santa Clara County-Legislative Action Committee
Cities Association of Santa Clara County
Council Finance Committee
Hakone Foundation Executive Board
KSAR Community Access TV Board
Silicon Valley Clean Energy Authority Board of Directors
West Valley Mayors & Managers Association
Vice Mayor Kookie Fitzsimmons
Council Finance Committee
Hakone Foundation Board of Trustees
Santa Clara County Housing and Community Development (HCD) Advisory Committee
Saratoga Chamber of Commerce Board
Saratoga Sister City Committee Liaison
Saratoga City Council Agenda August 17, 2022 – Page 4 of 4
Council Member Mary-Lynne Bernald
Saratoga Historical Foundation Board of Directors
Council Member Rishi Kumar
Santa Clara County Library District Board of Directors
Santa Clara Valley Water Commission
West Valley Clean Water Program Authority Board of Directors
West Valley Solid Waste Management Authority Board of Directors
Council Member Yan Zhao
Association of Bay Area Governments
Saratoga Area Senior Coordinating Council Board of Directors
Saratoga Ministerial Association
Valley Transportation Authority (VTA) Policy Advisory Committee
Valley Transportation Authority (VTA) State Route 85 Corridor Policy Advisory Board
West Valley Sanitation District Board of Directors
CITY COUNCIL ITEMS
COUNCIL COMMUNICATIONS
CITY MANAGER'S REPORT
ADJOURNMENT
CERTIFICATE OF POSTING OF THE AGENDA, DISTRIBUTION OF THE AGENDA
PACKET, COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT
I, Britt Avrit, City Clerk for the City of Saratoga, declare that the foregoing agenda for the meeting
of the City Council was posted and available for review on August 12, 2022 at the City of Saratoga,
13777 Fruitvale Avenue, Saratoga, California and on the City's website at www.saratoga.ca.us.
Signed this 12th day of August 2022 at Saratoga, California.
Britt Avrit, MMC, City Clerk
In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials
provided to the City Council by City staff in connection with this agenda, copies of materials
distributed to the City Council concurrently with the posting of the agenda, and materials
distributed to the City Council by staff after the posting of the agenda are available on the City
website at www.saratoga.ca.us and are available for review in the office of the City Clerk at 13777
Fruitvale Avenue, Saratoga, California.
In compliance with the Americans with Disabilities Act and the Governor’s Executive Order, if
you need assistance to participate in this meeting, please contact the City Clerk at
bavrit@saratoga.ca.us or calling 408.868.1216 as soon as possible before the meeting. The City
will use its best efforts to provide reasonable accommodations to provide as much accessibility as
possible while also maintaining public safety.
[28 CFR 35.102-35.104 ADA title II]
SARATOGA CITY COUNCIL
MEETING DATE:August 17, 2022
DEPARTMENT:City Manager’s Department
PREPARED BY:Britt Avrit, MMC, City Clerk
SUBJECT:City Council Meeting Minutes
RECOMMENDED ACTION:
Approve the Minutes for the July 20, 2022 City Council Regular Meeting and the August 3, 2022
City Council Special Meeting.
BACKGROUND:
Draft City Council Minutes for each Council Meeting are taken to the City Council to be reviewed
for accuracy and approval. Following City Council approval, minutes are retained for legislative
history and posted on the City of Saratoga website. The draft minutes are attached to this report
for Council review and approval.
FOLLOW UP ACTION:
Minutes will be retained for legislative history and posted on the City of Saratoga website.
ATTACHMENTS:
Attachment A -Minutes for the July 20, 2022 City Council Regular Meeting
Attachment B -Minutes for the August 3, 2022 City Council Special Meeting
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Saratoga City Council Minutes ~ July 20, 2022 ~ Page 1 of 9
MINUTES
WEDNESDAY, JULY 20, 2022
SARATOGA CITY COUNCIL REGULAR MEETING
At 6:00 p.m., the City Council held a Joint Session with Saratoga Chamber of Commerce and
Saratoga Historical Foundation via teleconferencing through Zoom.
Joint Session with Saratoga Chamber of Commerce and Saratoga Historical Foundation
Recommended Action:
Receive presentations and updates from Saratoga Chamber of Commerce and Saratoga Historical
Foundation.
Chamber of Commerce President Chuck Page provided an update regarding the services provided
by the Saratoga Chamber of Commerce.
Saratoga Historical Foundation President Annette Stransky provided an update regarding the
Saratoga Historical Foundation activities.
Mayor Walia invited public comment.
No one requested to speak.
Mayor Walia called the Regular Session to order at 7:00 p.m. via teleconferencing through Zoom.
TheCityClerkexplained theCityCouncilmeeting wasconductedpursuantto Statelawasrecently
amended by Assembly Bill 361, which allows the meeting to be conducted entirely by
teleconference. The City Council has met all the applicable notice requirements and the public is
welcome to participate. All Council Members, staff, and meeting attendees participated by Zoom.
Informationonhowthepubliccanobservethemeetingandprovidepubliccomment wasprovided.
ROLL CALL
PRESENT:
Mayor Tina Walia, Vice Mayor Kookie Fitzsimmons, Council Members
Mary-Lynne Bernald, Rishi Kumar, Yan Zhao
ABSENT:None
ALSO PRESENT:James Lindsay, City Manager
Crystal Bothelio Assistant City Manager
Richard Taylor, City Attorney
Britt Avrit, City Clerk
John Cherbone, Public Works Director
Debbie Pedro, Community Development Director
Nick Pegueros, Administrative Services Director
Victoria Banfield, Associate Planner
Ann Xu, Accountant II
REPORT ON POSTING OF THE AGENDA
The City Clerk reported the agenda for this meeting was properly posted on July 14, 2022.
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Saratoga City Council Minutes ~ July 20, 2022 ~ Page 2 of 9
REPORT FROM JOINT SESSION
Mayor Walia and Chamber of Commerce President Chuck Page provided a report of the City
Council Joint Session with Saratoga Chamber of Commerce and Saratoga Historical Foundation.
ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS
Mayor Walia invited public comment.
Erik Ramakrishnan discussed an issue he had with the Zoom link provided on the agenda.
Belal Aftab discussed speeding, general safety,and noise issues on Highway 9 and Big Basin Way.
ANNOUNCEMENTS
Mayor Walia shared information about the Classic and Cool Car Show, School Safety Forum,
Summer Movie Night, and Commission Openings.
1.CONSENT CALENDAR
Items 1.3 and 1.4 were removed for separate discussion.
Mayor Walia invited public comment on the Consent Calendar except for Items 1.3 and 1.4.
No one requested to speak.
1.1. City Council Meeting Minutes
Recommended Action:
Approve the Minutes for the July 6, 2022 City Council Regular Meeting.
FITZSIMMONS/ZHAO MOVED TO APPROVE THE MINUTES FOR THE JULY 6,
2022 CITY COUNCIL REGULAR MEETING.MOTION PASSED BY VERBAL ROLL
CALL. AYES: BERNALD, KUMAR, ZHAO, FITZSIMMONS, WALIA: NOES: NONE.
ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE.
1.2. Review of Accounts Payable Check Registers
Recommended Action:
Review and accept check registers for the following accounts payable payment cycles:
6/30/22 Period 12; 7/7/22 Period 13; 7/7/22 Period 1.
FITZSIMMONS/ZHAO MOVED TO REVIEW AND ACCEPT CHECK REGISTERS
FOR THE FOLLOWING ACCOUNTS PAYABLE PAYMENT CYCLES: 6/30/22
PERIOD 12; 7/7/22 PERIOD 13; 7/7/22 PERIOD 1.MOTION PASSED BY VERBAL
ROLL CALL. AYES: BERNALD, KUMAR, ZHAO, FITZSIMMONS, WALIA: NOES:
NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE.
1.3. Landmark Designation for 14666 Oak Street - Application No. LNDMRK22-0001
Recommended Action:
Waive the second reading and adopt the attached ordinance designating the property at
14666 Oak Street as a historic landmark.
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Saratoga City Council Minutes ~ July 20, 2022 ~ Page 3 of 9
Mayor Walia invited public comment.
The following individual spoke at this time: Chuck Page
BERNALD/FITZSIMMONS MOVED TO RETURN THE ITEM TO STAFF FOR
FURTHER REVIEW AND TO EVALUATE THE RESTORATION PLAN FOR THE
PROPERTY.
Additional discussion took place.
BERNALD/FITZSIMMONS MOVED TO NOT CONSIDER THE LANDMARK
DESIGNATION AND BRING THE ITEM BACK TO THE COUNCIL FOR
CONSIDERATION AT THE SEPTEMBER 7, 2022 CITY COUNCIL MEETING.
MOTION PASSED BY VERBAL ROLL CALL. AYES: BERNALD, KUMAR, ZHAO,
FITZSIMMONS, WALIA: NOES: NONE. ABSTAIN: NONE. RECUSED: NONE.
ABSENT: NONE.
1.4. An ordinance to amend the City of Saratoga Municipal Code to implement Senate Bill
9 by setting forth objective standards applicable to projects required to be processed for only
ministerial review under Government Code sections 65852.1 or 66411.7 such as lot splits
and two-unit developments in single family zoning districts.
Recommended Action:
Waive the second reading and adopt the attached ordinance adopting Article 15-57 of the
City Code regulating two-unit residential developments and urban lot splits.
Mayor Walia invited public comment.
The following individuals spoke at this time: Erik Ramakrishnan, Ralf, Mary Ann Welch,
George Marinakis, V. Golshan, Bill Dalton, Loann Nguyen, Dinesh, Tony Jeans.
BERNALD/FITZSIMMONS MOVED TO WAIVE THE SECOND READING AND
ADOPT THE ORDINANCE ADOPTING ARTICLE 15-57 OF THE CITY CODE
REGULATING TWO-UNIT RESIDENTIAL DEVELOPMENTS AND URBAN LOT
SPLITS.MOTION PASSED BY VERBAL ROLL CALL. AYES: BERNALD, ZHAO,
FITZSIMMONS, WALIA: NOES: KUMAR. ABSTAIN: NONE. RECUSED: NONE.
ABSENT: NONE.
1.5. 4Leaf, Inc. Plan Review Services Contract for the Amount of $240,000
Recommended Action:
Authorize the City Manager to execute a contract with 4Leaf, Inc. for plan review services
in the amount of $240,000 for FY 2022-23.
FITZSIMMONS/ZHAO MOVED TO AUTHORIZE THE CITY MANAGER TO
EXECUTE A CONTRACT WITH 4LEAF, INC. FOR PLAN REVIEW SERVICES IN
THE AMOUNT OF $240,000 FOR FY 2022-23.MOTION PASSED BY VERBAL ROLL
CALL. AYES: BERNALD, KUMAR, ZHAO, FITZSIMMONS, WALIA: NOES: NONE.
ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE.
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Saratoga City Council Minutes ~ July 20, 2022 ~ Page 4 of 9
1.6. 4Leaf, Inc. Building Inspection Services Contract for the Amount of $60,000
Recommended Action:
Authorize the City Manager to execute a contract with 4Leaf, Inc. for as-needed
professional building inspection services in the amount of $60,000.00 for FY 2022-23.
FITZSIMMONS/ZHAO MOVED TO AUTHORIZE THE CITY MANAGER TO
EXECUTE A CONTRACT WITH 4LEAF, INC. FOR AS-NEEDED PROFESSIONAL
BUILDING INSPECTION SERVICES IN THE AMOUNT OF $60,000.00 FOR FY
2022-23.MOTION PASSED BY VERBAL ROLL CALL. AYES: BERNALD, KUMAR,
ZHAO, FITZSIMMONS, WALIA: NOES: NONE. ABSTAIN: NONE. RECUSED: NONE.
ABSENT: NONE.
1.7. Lynx Technologies, Inc. Geographic Information System Consultant Contract in the
amount of $32,500
Recommended Action:
Authorize the City Manager to execute a contract with Lynx Technologies, Inc. Geographic
Information System (GIS) Consultant services in the amount of $32,500.00 for FY 2022-23.
FITZSIMMONS/ZHAO MOVED TO AUTHORIZE THE CITY MANAGER TO
EXECUTE A CONTRACT WITH LYNX TECHNOLOGIES, INC. GEOGRAPHIC
INFORMATION SYSTEM (GIS) CONSULTANT SERVICES IN THE AMOUNT OF
$32,500.00 FOR FY 2022-23.MOTION PASSED BY VERBAL ROLL CALL. AYES:
BERNALD, KUMAR, ZHAO, FITZSIMMONS, WALIA: NOES: NONE. ABSTAIN:
NONE. RECUSED: NONE. ABSENT: NONE.
1.8. Notice of Completion – 2021 Pavement Management Program Project
Recommended Action:
Move to accept the 2021 Pavement Management Program (2021 PMP) contract as complete
and authorize staff to record the Notice of Completion.
FITZSIMMONS/ZHAO MOVED TO ACCEPT THE 2021 PAVEMENT
MANAGEMENT PROGRAM (2021 PMP) CONTRACT AS COMPLETE AND
AUTHORIZE STAFF TO RECORD THE NOTICE OF COMPLETION.MOTION
PASSED BY VERBAL ROLL CALL. AYES: BERNALD, KUMAR, ZHAO,
FITZSIMMONS, WALIA: NOES: NONE. ABSTAIN: NONE. RECUSED: NONE.
ABSENT: NONE.
1.9. Hakone Gardens Request for Redesignation of Community Event Secured Grant
Recommended Action:
Approve the request from Hakone Gardens to redesignate the Secured Community Event
Grant for Hakone Matsuri to be used for “Hakone General Community Events.”
FITZSIMMONS/ZHAO MOVED TO APPROVE THE REQUEST FROM HAKONE
GARDENS TO REDESIGNATE THE SECURED COMMUNITY EVENT GRANT
FOR HAKONE MATSURI TO BE USED FOR “HAKONE GENERAL COMMUNITY
EVENTS.”MOTION PASSED BY VERBAL ROLL CALL. AYES: BERNALD, KUMAR,
ZHAO, FITZSIMMONS, WALIA: NOES: NONE. ABSTAIN: NONE. RECUSED: NONE.
ABSENT: NONE.
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Saratoga City Council Minutes ~ July 20, 2022 ~ Page 5 of 9
2.GENERAL BUSINESS
2.1. Authorize Contract for FY22/23 for Pavement Management Program Project in the
Amount Not to Exceed $3,623,225
Recommended Action:
1. Move to declare O’Grady Paving Inc. to be the lowest responsible bidder on the project.
2. Move to award a Construction Contract to O’Grady Paving Inc. in the amount of
$3,293,224.70, and authorize the City Manager to execute the same.
3. Move to authorize staff to execute change orders to the contract up to $330,000 (10%).
Macedonia Nunez, City Engineer presented the staff report.
Mayor Walia invited public comment.
The following individual spoke at this time: Mary Ann Welch.
ZHAO/BERNALD MOVED TO DECLARE O’GRADY PAVING INC. TO BE THE
LOWEST RESPONSIBLE BIDDER ON THE PROJECT, AWARD A
CONSTRUCTION CONTRACT TO O’GRADY PAVING INC. IN THE AMOUNT OF
$3,293,224.70, AUTHORIZE THE CITY MANAGER TO EXECUTE THE SAME
AND AUTHORIZE STAFF TO EXECUTE CHANGE ORDERS TO THE
CONTRACT UP TO $330,000 (10%).MOTION PASSED BY VERBAL ROLL CALL.
AYES: BERNALD, KUMAR, ZHAO, FITZSIMMONS, WALIA: NOES: NONE.
ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE.
2.2. Structure Hardening Incentive Program
Recommended Action:
Approve the Structure Hardening Incentive Program as proposed by staff.
Crystal Bothelio, Assistant City Manager, presented the staff report.
Mayor Walia invited public comment.
The following individual spoke at this time: Chuck Page.
ZHAO/FITZSIMMONS MOVED TO APPROVE THE STRUCTURE HARDENING
INCENTIVE PROGRAM AS PROPOSED BY STAFF.MOTION PASSED BY
VERBAL ROLL CALL. AYES: BERNALD, KUMAR, ZHAO, FITZSIMMONS, WALIA:
NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE.
Mayor Walia requested a recess at this time.
Mayor Walia reconvened the meeting at 9:10 p.m.
Mayor Walia, with City Council consensus, requested Item 2.5 be discussed before item 2.3.
2.5. Argument in Favor – Term Limit Ballot Measure
Recommended Action:
Approve the Argument in Favor for the City’s Term Limit Ballot Measure being presented
to voters at the November 8, 2022 General Municipal Election.
Britt Avrit, City Clerk presented the staff report.
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Saratoga City Council Minutes ~ July 20, 2022 ~ Page 6 of 9
Mayor Walia invited public comment.
The following individual spoke at this time: Chuck Page.
KUMAR MOVED TO APPROVE THE DRAFT ARGUMENT IN FAVOR
SUBMITTED BY MAYOR WALIA.
Motion failed for lack of a second.
BERNALD/FITZSIMMONS MOVED TO APPROVE THE ALTERNATIVE DRAFT
ARGUMENT SUBMITTED BY COUNCIL MEMBER BERNALD AND DISCUSS
POTENTIAL MODIFICATIONS AT THIS MEETING.
Additional discussion took place.
WALIA/KUMAR MOVED TO MEET AS A COUNCIL ON JULY 27, 2022 TO
CONTINUE WORK ON THE ARGUMENT IN FAVOR. MOTION FAILED BY
VERBAL ROLL CALL. AYES: KUMAR, WALIA: NOES: FITZSIMMONS. ABSTAIN:
BERNALD, ZHAO. RECUSED: NONE. ABSENT: NONE.
BERNALD/FITZSIMMONS MOVED TO APPROVE THE ALTERNATIVE DRAFT
ARGUMENT SUBMITTED BY COUNCIL MEMBER BERNALD AND CONDUCT
DISCUSSION OF POTENTIAL MODIFICATIONS AT THIS MEETING.MOTION
FAILED BY VERBAL ROLL CALL. AYES: BERNALD, FITZSIMMONS: NOES:
KUMAR, WALIA. ABSTAIN: ZHAO. RECUSED: NONE. ABSENT: NONE.
ZHAO/KUMAR MOVED TO DIRECT MAYOR WALIA TO WORK WITH ONE
COUNCIL MEMBER TO DRAFT THE ARGUMENT IN FAVOR AND RETURN
WITH SUCH DRAFT ON AUGUST 3, 2022. MOTION PASSED BY VERBAL ROLL
CALL. AYES: BERNALD, KUMAR, ZHAO, FITZSIMMONS, WALIA: NOES: NONE.
ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE.
2.3. Reconsider and Confirm Findings Pursuant to Assembly Bill 361, Provide Direction
on Reinstating August 17, 2022 Regular Meeting, and Provide Direction on Return to In-
Person Meetings
Recommended Action:
1. Reconsider and confirm findings pursuant to Assembly Bill 361 of the continued public
health officials’ recommendation to social distance and to therefore continue the option of
holding City of Saratoga Brown Act meetings by teleconference.
2. Discuss and take possible action regarding reinstating the August 17, 2022 Regular
Meeting
3. Discuss and take possible action regarding returning to in-person meetings
Britt Avrit, City Clerk, presented the staff report.
Mayor Walia invited public comment.
The following individuals spoke at this time: Chuck Page, Mary Ann Welch.
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WALIA/BERNALD MOVED TO RECONSIDER AND CONFIRM FINDINGS
PURSUANT TO ASSEMBLY BILL 361 OF THE CONTINUED PUBLIC HEALTH
OFFICIALS’ RECOMMENDATION TO SOCIAL DISTANCE AND TO
THEREFORE CONTINUE THE OPTION OF HOLDING CITY OF SARATOGA
BROWN ACT MEETINGS BY TELECONFERENCE.MOTION PASSED BY
VERBAL ROLL CALL. AYES: BERNALD, KUMAR, ZHAO, FITZSIMMONS, WALIA:
NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE.
WALIA/BERNALD MOVED TO REINSTATE THE AUGUST 17, 2022 REGULAR
MEETING. MOTION PASSED BY VERBAL ROLL CALL. AYES: BERNALD,
KUMAR, ZHAO, FITZSIMMONS, WALIA: NOES: NONE. ABSTAIN: NONE.
RECUSED: NONE. ABSENT: NONE.
Mayor Walia requested a recess at this time.
Mayor Walia reconvened the meeting at 11:15 p.m.
KUMAR/WALIA MOVED TO CONTINUE MEETING VIRTUALLY.MOTION
FAILED BY VERBAL ROLL CALL. AYES: KUMAR, WALIA: NOES: BERNALD,
FITZSIMMONS. ABSTAIN: ZHAO. RECUSED: NONE. ABSENT: NONE.
ZHAO/WALIA MOVED TO TABLE THISITEMTO A DATE UNCERTAIN.MOTION
FAILED BY VERBAL ROLL CALL. AYES: ZHAO, WALIA: NOES: FITZSIMMONS.
ABSTAIN: BERNALD, KUMAR. RECUSED: NONE. ABSENT: NONE.
KUMAR/WALIA MOVED TO CONTINUE MEETING VIRTUALLY.MOTION
PASSED BY VERBAL ROLL CALL. AYES: BERNALD, KUMAR, ZHAO, WALIA:
NOES: FITZSIMMONS. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE.
2.4. City Manager’s Employment Agreement and Salary Schedule Amendments
Recommended Action:
Approve a Resolution Amending the City Manager’s Employment Agreement and a
Resolution Amending the City Salary Schedule effective July 1, 2022.
Richard Taylor, City Attorney, presented the staff report.
Mayor Walia invited public comment.
The following individual spoke at this time: Mary Ann Welch.
RESOLUTION 22-030
RESOLUTION 22-031
WALIA/BERNALD MOVED TO APPROVE A RESOLUTION AMENDING THE
CITY MANAGER’S EMPLOYMENT AGREEMENT AND A RESOLUTION
AMENDING THE CITY SALARY SCHEDULE EFFECTIVE JULY 1, 2022.MOTION
PASSED BY VERBAL ROLL CALL. AYES: BERNALD, ZHAO, FITZSIMMONS,
WALIA: NOES: KUMAR. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE.
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Saratoga City Council Minutes ~ July 20, 2022 ~ Page 8 of 9
2.6. Designation of League of California Cities Annual Conference Voting Delegate and
Alternates
Recommended Action:
Designate the City of Saratoga’s voting delegate and alternate voting delegate(s) for the
2022 League of California Cities Annual Conference.
Britt Avrit, City Clerk, presented the staff report.
Mayor Walia invited public comment.
No one requested to speak.
WALIA/ZHAO MOVED TO DESIGNATE COUNCIL MEMBER ZHAO AS THE
CITY OF SARATOGA’S VOTING DELEGATE FOR THE 2022 LEAGUE OF
CALIFORNIA CITIES ANNUAL CONFERENCE.MOTION PASSED BY VERBAL
ROLL CALL. AYES: BERNALD, ZHAO, FITZSIMMONS, WALIA: NOES: KUMAR.
ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE.
COUNCIL ASSIGNMENTS
Mayor Tina Walia
Nothing to report
Vice Mayor Kookie Fitzsimmons
Nothing to report
Council Member Mary-Lynne Bernald
Nothing to report
Council Member Rishi Kumar
Nothing to report
Council Member Yan Zhao
Nothing to report
CITY COUNCIL ITEMS
None
COUNCIL COMMUNICATIONS
None
CITY MANAGER'S REPORT
City Manager Lindsay stated it has been a pleasure serving the City Council and the community
and appreciates the support given him.
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Saratoga City Council Minutes ~ July 20, 2022 ~ Page 9 of 9
CITY ATTORNEY'S REPORT
None
ADJOURNMENT
BERNALD/WALIA MOVED TO ADJOURN THE MEETING AT 11:54 P.M.MOTION
PASSED BY VERBAL ROLL CALL. AYES: BERNALD, KUMAR, ZHAO, FITZSIMMONS,
WALIA: NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE.
Minutes respectfully submitted:
Britt Avrit, City Clerk
City of Saratoga
13
Saratoga City Council Minutes ~ August 3, 2022 ~ Page 1 of 2
MINUTES
WEDNESDAY, AUGUST 3, 2022
SARATOGA CITY COUNCIL SPECIAL MEETING
Mayor Walia called the Special Meeting to order at 6:00 p.m. via teleconferencing through Zoom.
TheCityClerkexplained theCityCouncilmeeting wasconductedpursuantto Statelawasrecently
amended by Assembly Bill 361, which allows the meeting to be conducted entirely by
teleconference. The City Council has met all the applicable notice requirements and the public is
welcome to participate. All Council Members, staff, and meeting attendees participated by Zoom.
Informationonhowthepubliccanobservethemeetingandprovidepubliccomment wasprovided.
ROLL CALL
PRESENT:
Mayor Tina Walia, Vice Mayor Kookie Fitzsimmons, Council Members
Mary-Lynne Bernald, Rishi Kumar, Yan Zhao
ABSENT:None
ALSO PRESENT:James Lindsay, City Manager
Crystal Bothelio Assistant City Manager
Richard Taylor, City Attorney
Britt Avrit, City Clerk
Nick Pegueros, Administrative Services Director
Lauren Blom, Public Information Officer
REPORT ON POSTING OF THE AGENDA
The City Clerk reported the agenda for this meeting was properly posted on July 29, 2022.
1.GENERAL BUSINESS
1.1. Argument in Favor – Term Limit Ballot Measure
Recommended Action:
Approve an Argument in Favor for the City’s Term Limit Ballot Measure being presented to
voters at the November 8, 2022 General Municipal Election or amend Resolution 22-018 to
revise the ballot argument authorizations.
Britt Avrit, City Clerk presented the staff report.
Mayor Walia invited public comment.
The following individual spoke at this time: Stan Bogosian.
ZHAO/WALIA MOVED TO APPROVE ATTACHMENT ‘A’ AS THE ARGUMENT
IN FAVOR TO BE PRESENTED TO VOTERS AT THE NOVEMBER 8, 2022
GENERAL MUNICIPAL ELECTION.MOTION PASSED BY VERBAL ROLL CALL.
AYES: BERNALD, KUMAR, ZHAO, FITZSIMMONS, WALIA: NOES: NONE.
ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE.
14
Saratoga City Council Minutes ~ August 3, 2022 ~ Page 2 of 2
Council Member Kumar left the meeting at this time.
WALIA/FITZSIMMONS MOVED ASSUMING AN ARGUMENT AGAINST THE
BALLOT MEASURE IS TIMELY SUBMITTED, THE MAYOR AND VICE MAYOR
WILL MEET TO DRAFT LANGUAGE FOR A REBUTTAL ARGUMENT AND THE
LANGUAGE WILL BE PROVIDED VIA STAFF TO THE FULL COUNCIL AND
PROVIDED AS A SUPPLEMENT TO THE AUGUST 17 AGENDA. MOTION
PASSED BY VERBAL ROLL CALL. AYES: BERNALD, ZHAO, FITZSIMMONS,
WALIA: NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: KUMAR.
ADJOURNMENT
WALIA/FITZSIMMONS MOVED TO ADJOURN THE MEETING AT 6:26 P.M.MOTION
PASSED BY VERBAL ROLL CALL. AYES: BERNALD, ZHAO, FITZSIMMONS, WALIA:
NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: KUMAR.
Minutes respectfully submitted:
Britt Avrit, City Clerk
City of Saratoga
15
SARATOGA CITY COUNCIL
MEETING DATE:July 20, 2022
DEPARTMENT:Public Works Department
PREPARED BY:John Cherbone, Public Works Director
SUBJECT:Tree Maintenance Contracts with Oscars Tree Service in the amount not-
to-exceed $200,000 and with Ian Geddes Tree Care, Trees 360 Degrees and
Mario Topete Tree Care each in the amount not-to-exceed $100,000
RECOMMENDED ACTION:
Approve Tree Maintenance Service Contracts with Oscars Tree Service in the amount not-to-
exceed $200,000 and with Ian Geddes Tree Care, Trees 360 Degrees and Mario Topete Tree
Care each in the amount not-to-exceed $100,000 and authorize the City Manager to execute the
same.
BACKGROUND:
During storms or high wind events our tree contractors are frequently called to perform emergency
work. Additionally, the extended drought has contributed to the decline of trees along City arterials
and open spaces. When a tree poses a safety threat to the public it is beneficial to have multiple
companies under contract to perform the work.
Last fiscal year the City spent approximately $239,000 on tree work, both emergency and
scheduled. Amongst the four contractors the City is likely to spend a similar amount this fiscal year.
The annual cost represents approximately one half of the total of the four maintenance contracts.
Emergency work is performed by the contractor who is available soonest and therefore it’s common
for one or two contractors to do more work for the City. Over the past few years, Oscars Tree
Service has been the most available for emergency tree work thus the higher not to exceed amount.
Scheduled maintenance is based on the lowest proposal submitted.
It is therefore recommended that City Council approve the contracts with Oscars Tree Service in
the amount not-to-exceed $200,000 and with Ian Geddes Tree Care, Trees 360 Degrees and
Mario Topete Tree Care each in the amount not-to-exceed $100,000
ATTACHMENTS:
Attachment A –Contract with Oscar’s Tree Service
16
Attachment B – Contract with Ian Geddes Tree Care
Attachment C – Contract with Tree 360 Degrees
Attachment D – Contract with Mario Topete Tree Care
17
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San Jose, CA 95127
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408-923-3150
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19700 Allendale Avenue
Saratoga, CA 95070
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Notwithstanding Section 5 of the Agreement, no bonds are required for the
maintenance work that is the subject of this Agreement.
Contractor is to provide tree services, including but not limited to; pruning,
removals, stump grinding, cabling, inspection, purchasing, planting, pest and disease
mitigation, staking and restoration as directed by City.
Service to be provided in accordance with Western Chapter ISA Pruning Standards
and appropriate ANRS.
Each Project will be supervised by an ISA Certified Arborist.
Permits will be supplied by the City where necessary and must be available on work
site at all times.
Permit is not necessary in emergency situations if work is approved by City.
Contractor is responsible for underground service alert procedures and coordination
with affected utilities, remarking, shutdowns, damage etc.
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phases of the project.
Pruning is to be done in accordance with Arborist's Report, when provided.
Work hours and dates must be approved by City before commencement of each
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City of Saratoga Construction/Maintenance Contract for Project of $200,000 or Less
Exhibit C General Provisions
1. INDEPENDENT CONTRACTOR. &LW\UHTXLUHVWKHVHUYLFHVRIDTXDOLILHGFRQWUDFWRUWR
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Construction/Maintenance Contract for Project of $200,000 or Less
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Ian Geddes Tree Care, Inc.Annual Tree Services
Ian Geddes Tree Care, Inc.
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Citywide tree services
07/01/2022 6/30/2023
100,000.00
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Ian Geddes Tree Care, Inc.Annual Tree Services
Ian Geddes Tree Care, Inc.
Ian Geddes / Keith Geddes
P.O. Box 2962
Saratoga, CA 95070
408-374-8233
408-374-8262
ian@geddestree.com
BUS-000796
629705
1000061422
PW-Park and Streets Maintenance
Rick Torres and Shawn Gardner
19700 Allendale Avenue
Saratoga, CA 95070
408-868-1244 / 1-408-868-1246
408-868-1244 / 1-408-868-1246
rtorres@saratoga.ca.us / sgardner@saratoga.ca.us
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Citywide tree services
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City of Saratoga Construction/Maintenance Contract for Project of $200,000 or Less
Exhibit A –Scope of Work and Payment Terms
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Summary of Scope of Work & Payment Terms:
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Ian Geddes Tree Care, Inc.Annual Tree Services
Notwithstanding Section 5 of the Agreement, no bonds are required for the
maintenance work that is the subject of this Agreement.
Contractor is to provide tree services, including but not limited to; pruning,
removals, stump grinding, cabling, inspection, purchasing, planting, pest and disease
mitigation, staking and restoration as directed by City.
Service to be provided in accordance with Western Chapter ISA Pruning Standards
and appropriate ANRS.
Each Project will be supervised by an ISA Certified Arborist.
Permits will be supplied by the City where necessary and must be available on work
site at all times.
Permit is not necessary in emergency situations if work is approved by City.
Contractor is responsible for underground service alert procedures and coordination
with affected utilities, remarking, shutdowns, damage etc.
Contractor is responsible for all traffic control, in accordance with California
MUTCD Specifications.
Contractor is responsible for ensuring public safety and thoroughfare throughout all
phases of the project.
Pruning is to be done in accordance with Arborist's Report, when provided.
Work hours and dates must be approved by City before commencement of each
project.
Contractor is responsible for removal of debris and to leave site in a tidy and safe
condition,
Contractor is to be available for emergency tree work at all times, including
weeknights and weekends, when requested by the City.
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18493 Baylor Avenue
Saratoga, CA 95070
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19700 Allendale Avenue
Saratoga, CA 95070
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City of Saratoga Construction/Maintenance Contract for Project of $200,000 or Less
Exhibit A –Scope of Work and Payment Terms
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Summary of Scope of Work & Payment Terms:
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Notwithstanding Section 5 of the Agreement, no bonds are required for the
maintenance work that is the subject of this Agreement.
Contractor is to provide tree services, including but not limited to; pruning,
removals, stump grinding, cabling, inspection, purchasing, planting, pest and disease
mitigation, staking and restoration as directed by City.
Service to be provided in accordance with Western Chapter ISA Pruning Standards
and appropriate ANRS.
Each Project will be supervised by an ISA Certified Arborist.
Permits will be supplied by the City where necessary and must be available on work
site at all times.
Permit is not necessary in emergency situations if work is approved by City.
Contractor is responsible for underground service alert procedures and coordination
with affected utilities, remarking, shutdowns, damage etc.
Contractor is responsible for all traffic control, in accordance with California
MUTCD Specifications.
Contractor is responsible for ensuring public safety and thoroughfare throughout all
phases of the project.
Pruning is to be done in accordance with Arborist's Report, when provided.
Work hours and dates must be approved by City before commencement of each
project.
Contractor is responsible for removal of debris and to leave site in a tidy and safe
condition,
Contractor is to be available for emergency tree work at all times, including
weeknights and weekends, when requested by the City.
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In addition to description of work, license numbers for contractor and all subcontractors, and not
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City of Saratoga Construction/Maintenance Contract for Project of $200,000 or Less
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Exhibit A-2 City of Saratoga Contractor Safety Assurances
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-End of Exhibit A-3-
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Exhibit A-4 Workers Compensation Acknowledgement
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-End of Exhibit A-4-
Trees 360 Degress Annual Tree Services
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Exhibit A-5
Trees 360 Degrees
Rate Sheet
•$125 -- Regular Hours/Man
•$165 – Over-time/Man
•$1,000/day or $125/hour – Equipment
Contractor: Trees 360 Degrees Project Name: Annual Tree Services
Exhibit A-5 Page 1 of 1 93
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Mario Topete Tree Care, Inc.
Mario Topete
162 Harriet Avenue
San Jose, CA 95127
408-937-4601
contact@topetetreecare.com
BUS-012923
1061020
100870020
PW-Park and Streets Maintenance
Rick Torres and Shawn Gardner
19700 Allendale Avenue
Saratoga, CA 95070
408-868-1244 / 1-408-868-1246
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City of Saratoga Construction/Maintenance Contract for Project of $200,000 or Less
Exhibit A –Scope of Work and Payment Terms
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Summary of Scope of Work & Payment Terms:
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Mario Topete Tree Care, Inc.Annual Tree Services
Notwithstanding Section 5 of the Agreement, no bonds are required for the
maintenance work that is the subject of this Agreement.
Contractor is to provide tree services, including but not limited to; pruning,
removals, stump grinding, cabling, inspection, purchasing, planting, pest and disease
mitigation, staking and restoration as directed by City.
Service to be provided in accordance with Western Chapter ISA Pruning Standards
and appropriate ANRS.
Each Project will be supervised by an ISA Certified Arborist.
Permits will be supplied by the City where necessary and must be available on work
site at all times.
Permit is not necessary in emergency situations if work is approved by City.
Contractor is responsible for underground service alert procedures and coordination
with affected utilities, remarking, shutdowns, damage etc.
Contractor is responsible for all traffic control, in accordance with California
MUTCD Specifications.
Contractor is responsible for ensuring public safety and thoroughfare throughout all
phases of the project.
Pruning is to be done in accordance with Arborist's Report, when provided.
Work hours and dates must be approved by City before commencement of each
project.
Contractor is responsible for removal of debris and to leave site in a tidy and safe
condition,
Contractor is to be available for emergency tree work at all times, including
weeknights and weekends, when requested by the City.
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Exhibit A-5
Mario Topete Tree Care
Rate Sheet
(Cost is per man-hour of labor):
x $115 -- Regular Hours (Mon-Fri, 8:00 - 4:00PM)
x $165 -- Saturday's & Emergencies during Reg hrs
x $215 -- Sunday's & Emergencies during After hrs
Contractor: Mario Topete Tree Care, Inc. Project Name: Annual Tree Services
Exhibit A-5 Page 1 of 1123
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11. CONFLICT OF INTEREST
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DJUHHPHQWIROORZLQJH[SLUDWLRQRUWHUPLQDWLRQRIWKLVDJUHHPHQW&RQWUDFWRUZDLYHVDOOULJKWVRU
FODLPVWRQRWLFHRUKHDULQJUHVSHFWLQJDQ\IDLOXUHE\&LW\WRFRQWLQXHWRUHTXHVWRUUHWDLQDOORU
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22. PARTIES IN INTEREST7KLVDJUHHPHQWGRHVQRWDQGLVQRWLQWHQGHGWRFRQIHUDQ\ULJKWVRU
UHPHGLHVXSRQDQ\SHUVRQRUHQWLW\RWKHUWKDQWKHSDUWLHV
23. WAIVER. 1HLWKHUWKHDFFHSWDQFHRIZRUNRUSD\PHQWIRUZRUNSXUVXDQWWRWKLVDJUHHPHQWVKDOO
FRQVWLWXWHDZDLYHURIDQ\ULJKWVRUREOLJDWLRQVDULVLQJXQGHUWKLVDJUHHPHQW7KHIDLOXUHE\WKH
&LW\WRHQIRUFHDQ\RI&RQWUDFWRU¶VREOLJDWLRQVRUWRH[HUFLVH&LW\
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GHHPHGDZDLYHURIWKHULJKWWRGRVRWKHUHDIWHU
-End of Exhibit C-
Mario Topete Tree Care, Inc.Annual Tree Services
137
SARATOGA CITY COUNCIL
MEETING DATE:August 17, 2022
DEPARTMENT:Public Works
PREPARED BY:Emma Burkhalter, Associate Engineer
SUBJECT:Prospect Road Cost Share Agreement with the City of San Jose in the
Amount of $45,694
RECOMMENDED ACTION:
Approve the Prospect Road Cost Share Agreement with the City of San Jose in the amount of
$45,694.04.
BACKGROUND:
In 2022, the City of San Jose (San Jose) approached the City of Saratoga (Saratoga) to let
Saratoga Staff know that they intended to repave the sections of Prospect Road that fall within
San Jose’s jurisdiction between Lawrence Expressway and Saratoga Avenue. San Jose proposed
a cost share agreement which would allow San Jose to repave the sections of Prospect Road that
fall within Saratoga’s jurisdiction as well, and Saratoga would reimburse San Jose for the work
within Saratoga’s city limits.
By paving the full stretch of Prospect Road between Lawrence Expressway and Saratoga
Avenue, San Jose was able to get a better price on asphalt and residents will not have to
transition between old and new road surface whenever the city limit line crosses the road.
It is therefore recommended that City Council approve the Prospect Road Cost Share Agreement
with the City of San Jose in the amount of $45,694.04.
FISCAL STATEMENT:
The FY 22/23 Pavement Management Program will provide the funding for Saratoga’s portion
of the cost share.
ATTACHMENTS:
Attachment A –Prospect Road Cost Share Agreement with the City of San Jose
138
Page 1 of 10
AGREEMENT BETWEEN THE CITY OF SARATOGA
AND THE CITY OF SAN JOSE
FOR PAVEMENT SEALING OF
PROSPECT RD BETWEEN LAWRENCE EXPRESSWAYAND SARATOGA AVENUE
This Agreement (herein “Agreement”) is made and entered into this ___ day of ____________,2022,
(herein the “Effective Date”) by and between the City of Saratoga, a California, municipal corporation,
with its principal place of business located at 13777 Fruitvale Ave, Saratoga, CA 95070 (herein
“SARATOGA”), and the City of San Jose, a California chartered municipal corporation, with its
principal place of business located at 200 E. Santa Clara St., San Jose, Ca 95113 (herein “SAN JOSE”).
SARATOGA and SAN JOSE may be referred to herein individually or collectively as the “Parties,”
“Cities,” or the “Parties to this Agreement.”
RECITALS
WHEREAS:
A.SARATOGA and SAN JOSE contemplate micro surfacing the roadway at Prospect Road
between Lawrence Expressway and Saratoga Avenue, over which SARATOGA and
SAN JOSE have jurisdiction; and
B.It is in the public interest for SARATOGA and SAN JOSE to complete the PROJECT (as
defined in SECTION 1, below) in a cooperative and economical manner by constructing
both SARATOGA’s and SAN JOSE’s portions of the PROJECT together; and
C.The Parties acknowledge SAN JOSE is the California Environmental Quality Act
(“CEQA”) Lead Agency for the PROJECT, and SAN JOSE’s compliance with CEQA is
a precondition to any construction of the PROJECT, including SARATOGA’s portion;
and
D.Each Party has agreed to perform its portion of the work as described herein, under its
own direction.
In consideration of the above referenced recitals and the following mutual covenants, agreements and
obligations of the parties, SARATOGA and SAN JOSE agree as follows:
AGREEMENT PROVISIONS
1.PROJECT DESCRIPTION:
The work to be performed under this Agreement will consist of removing and replacing
structurally failed areas up to 3 inches in depth of asphalt, adjusting utility covers, micro
surfacing, replacement of traffic markings, and markers and legends. The work to be
performed is more fully described in the document entitled "Scope of Work and Schedule of
Performance" set forth in Exhibit A, attached and incorporated by reference.
The City limit between SARATOGA and SAN JOSE along Prospect Rd between Lawrence
Expressway and Saratoga Avenue is described in Exhibit A. Approximately 34% of
139
Page 2 of 10
Prospect Rd between Lawrence Expressway and Saratoga Avenue is within
SARATOGA's jurisdiction and 66% is within SAN JOSE's jurisdiction. SARATOGA will be
responsible for 100% of SARATOGA Construction Cost (as defined herein) within its
jurisdiction.
2.SAN JOSE’S OBLIGATIONS:
SAN JOSE agrees as follows:
A.To act as the lead agency to administer the design and construction of the PROJECT.
Administration shall include preparation of specifications, contract documents and cost
estimate; notification of local business; coordination with various agencies; preparation
of all necessary environmental documents; obtaining permits; obtaining bids; awarding
the construction agreement; administering the construction agreement; providing
materials control and inspection services; and making progress payments to the
contractor.
B.To promptly provide SARATOGA with awarded final specifications and contract
documents for the PROJECT.
C.To cooperate with SARATOGA should SARATOGA raise any issues concerning the
work in SARATOGA’s jurisdiction that requires correction by the selected contractor
prior to acceptance or within the warranty period of the PROJECT.
D.To assign as the designated project manager for SAN JOSE for the duration of the
PROJECT Carl Mo (email: carl.mo@sanjoseca.gov). SAN JOSE’s project manager shall
have all the necessary authority to direct technical and profession work within the scope
of the Agreement and shall serve as the principal point of contact with SAN JOSE.
E.To keep and maintain a complete copy of all records regarding costs and expenditures
relating to the PROJECT, together with a complete copy of all plans, specifications,
reports, contracts and other documents relating to the PROJECT, and the same shall be
available for inspection by SARATOGA at any time during usual business hours.
F.To allow SARATOGA staff reasonable access to the PROJECT site, at all reasonable
times and upon advance notice, to perform observation of any work on the
SARATOGA portion of the PROJECT.
G.To provide SARATOGA with a copy of as-built record drawings for the PROJECT
including specifically the SARATOGA portion thereof.
H.To include, in its contract with the contractor on the PROJECT, a requirement that the
contractor include SARATOGA its officials, officers, employees and agents as
additional insureds, and that the contractor indemnify SARATOGA, its officials,
officers, employees and agents to the same extent that SAN JOSE is indemnified.
I.To include a clause in its contract with the contractor on the PROJECT that
SARATOGA is an intended third-party beneficiary of the construction contract.
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Page 3 of 10
J.To require the contractor on the PROJECT, obtain all required permits and approvals
for all PROJECT work, including work associated with the SARATOGA portion
thereof.
K.To provide a final accounting of all PROJECT costs associated with the SARATOGA
portion of the PROJECT to SARATOGA within thirty (30) days after the Parties
accept the PROJECT as complete.
3.SARATOGA’S OBLIGATIONS:
SARATOGA agrees as follows:
A.Pay for 100% of SARATOGA 's share of the Construction Cost. As used in this
Agreement, the term “Construction Cost” is defined to mean the actual amount paid to
the contractor for the PROJECT, plus ten percent (10%) for SAN JOSE’s engineering,
construction management and other administrative services and, if necessary, a ten
percent (10%) construction contingency, which construction contingency shall be used to
provide funding for unanticipated work that may be necessary for the proper completion
of the PROJECT. SARATOGA’s share of the Construction Cost is 100% of the
Construction Cost for the SARATOGA owned portion of the road. Provided, however,
that total payments made by SARATOGA under this Agreement shall not exceed the
maximum amount of Thirty-Eight Thousand Nine Hundred Forty ($38,940) ('"Total
ReimbursementAmount").
B.The PARTIES understand that the PROJECT cost is based upon the engineer’s estimates
and prior to public works bidding for PROJECT, as set forth in Exhibit “B”. The
engineer’s estimate includes a 10% construction contingency which is consistent with
SAN JOSE’S practice for public works construction contracts awarded to the lowest
responsive and responsible bidder as an allowance for potential contract change orders.
Should actual costs based upon SAN JOSE’s construction contractor’s public works bid
exceed the Total Reimbursement Amount, prior to the award of any contract this
Agreement shall be amended to set forth a revised Total Reimbursement Amount or
terminated.
C.To pay its share of the Construction Cost within forty-five (45) business days of receiving
and approving the detailed invoice from SAN JOSE, provided that the following
conditions are met:
1. The PROJECT has been completed and SARATOGA has approved the portion of the
work in its jurisdiction. Acceptance by CITY shall be made in writing to SAN JOSE.
CITY may request documentation of such costs and may review the original invoices
and weight certificates or request copies of same, which shall be provided within a
reasonable time.
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Page 4 of 10
2. The detailed invoice sets forth the cos of construction of all PROJECT work based on
the actual contrast unit prices paid and negotiated change order(s), if any.
3. SAN JOSE shall invoice SARATOGA only one (1) time which shall occur after
PROJECT completion, and this invoice shall be considered as the final detailed
invoice for the PROJECT.
D.To assign as the designated project manager for SARATOGA for the duration of
the PROJECT Emma Burkhalter (email:eburkhalter@saratoga.ca.us). SARATOGA’s
project manager shall have all the necessary authority to review and approve and accept
technical and professional work within the scope of the Agreement and shall serve as the
principal point of contact with SAN JOSE.
4.TERM OF AGREEMENT:
A.Unless otherwise modified by a written amendment to this Agreement, the term of this
Agreement shall be until PROJECT acceptance by both parties and final payments of all
outstanding balances.
B.Consistent with City of San Jose Standard Specifications, Section 7-1.23, SAN JOSE
shall cause the contractor to provide a warranty period of at least one (1) year from the
acceptance date.
5.OWNERSHIP AND MAINTENANCE:
A.Upon completion of all work under this Agreement, ownership and title to all materials,
equipment and appurtenances installed as a part of the PROJECT within the limits of
SAN JOSE will automatically be vested in SAN JOSE, and all materials, equipment and
appurtenances installed as a part of the PROJECT within the SARATOGA limits will be
vested in SARATOGA, and no further agreement will be necessary to transfer ownership.
B.This Agreement does not change any authority or responsibility between SARATOGA
and SAN JOSE with regard to maintenance, operation or further repair responsibility.
6.CONTRACTOR SHALL BE AN INDEPENDENT CONTRACTOR:
Any contractor(s) hired by either Party to perform the work included in the PROJECT shall not
be an agent or employee of either Party and will perform such work as independent contractor.
All persons employed by or contracted with such contractor(s) to furnish labor and/or materials
in connection with the work in the PROJECT shall not be employees of either Party in any
respect.
7.TERMINATION:
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Page 5 of 10
Once SAN JOSE has awarded the construction contract for the PROJECT, the Agreement can
be terminated only upon the mutual written consent and terms acceptable to both parties.
8.NO PLEDGING OF EITHER CITY’S CREDIT:
Under no circumstances shall either SARATOGA or SAN JOSE have authority or power to
pledge the credit of the other public entity or incur obligation in the name of the other public
entity.
9.NO THIRD PARTY BENEFICIARY:
This Agreement shall not be construed or deemed to be an agreement for the benefit of any third
party or parties and no third party or parties shall have any claim or right of action hereunder for
any cause whatsoever.
10.AMENDMENTS:
No alternation or violation of the terms of this Agreement shall be valid unless made in writing
and signed by the parties and incorporated into this Agreement
11.NOTICES:
Notices are to be sent as follows:
To SAN JOSE: Carl Mo
Engineer
Department of Transportation
City of San Jose
1404 Mabury Road
San Jose, CA 95133
To SARATOGA:Emma Burkhalter
Associate Engineer
City of Saratoga
13777 Fruitvale Ave
Saratoga, CA 95070
12.SEVERABILITY CLAUSE:
In case any one or more of the provisions contained herein shall, for any reason, be held invalid,
illegal, or unenforceable in any respect, it shall not affect the validity of the other provisions
which shall remain in full force and effect.
143
Page 6 of 10
13.ENCROACHMENT PERMITS:
Both Parties to this Agreement will cooperate and /or provide access to its consultants, engineers
and contractors for the PROJECT in the jurisdictional boundaries of each Party. Contractor shall
obtain street opening permit from SARATOGA and SARATOGA shall provide such a permit at
no cost.
14.HOLD HARMLESS/INDEMNIFICATION:
It is understood and agreed that pursuant to California Government Code Section 895.4, that each
Party shall fully indemnify and hold the other Party harmless from any liability imposed for
injury (as defined in Government Code Section 810.8) by reason of anything done or omitted to
be done by the indemnifying Party in connection with any work, authority or jurisdiction
delegated to the respective Party under this Agreement. This hold harmless and indemnification
provision shall apply to any activities, errors or omissions of the indemnifying Party and/or that
Party’s officers, employees, agents, or any person or entity acting or omitting to act for or on
behalf of said Party or such person or entities as are specifically authorized and empowered by
that Party to act for it. For the activities, errors and/or omissions of the contractor retained for the
Project, each Party shall defend, indemnify and hold harmless the other Party to the fullest extent
legally possible for all work performed in the indemnifying Party’s jurisdiction.
15.CAPTIONS:
The captions of the various sections, paragraphs and subparagraphs of this Agreement are for
convenience only and shall not be considered nor referred to for resolving questions of
interpretation of this Agreement.
16.INSURANCE REQUIREMENTS:
SAN JOSE shall require any contractor awarded a contract for any portion of the work
to be done on the PROJECT to secure and maintain in full force and effect at all times
during construction and performance of the PROJECT,and until said PROJECT is
accepted by all Parties,and any other time periods specified in the 2022 MAJOR
STREETS REMOVE &REPLACE AC PAVEMENT PROJECT and 2022 MAJOR
STREETS SEALING PROJECT contract documents,insurance coverage descri bed
below, at no additional cost to either SAN JOSE or SARATOGA,with coverage
amounts,required endorsements,certificates of insurance,and coverage verifications
satisfactory and acceptable to all Parties.SARATOGA, its respective City Council,
Board of Supervisors,commissions, officers, employees, volunteers and agents shall be
added as additional insureds on the commercial general liability policy with respect to
liability arising out of the contractor's work for SAN JOSE on this Project.
Itis mutually understood that during the term of the construction activities on the PROJECT,
SAN JOSE will require the selected contractor to carry commercial general liability in
amounts of not less than Two Million Dollars ($2,000,000) per occurrence ; automobile
liability in an amount not less than Two Million Dollars ($2,000,000) per accident; and a
144
Page 7 of 10
Workers' Compensation Insurance policy as required by the State of California, with
Statutory and Employer's Liability Insurance limits of not less than One Million Dollars
($1,000,000).
17.STATUTES AND LAW GOVERNING CONTRACT:
This Agreement shall be governed and construed in accordance with the statues and laws
of the State of California. SAN JOSE shall require that any contractor awarded a contract for
any portion of the work to be done on the PROJECT comply with the requirements for
prevailing wage under Labor Code Section 1770, et seq. The PROJECT shall be paid for
and constructed in accordance with all ordinances,resolutions, rules, regulations, and laws of
SAN JOSE to the extent they are consistent with state statutes and the ordinances, resolutions,
rules, regulations and laws of SARATOGA.
18.WAIVER:
The Parties’ waiver of any term, condition or covenant, or breach of any term, condition or
covenant shall not be construed as a waiver of any other term, condition or covenant or breach
of any other term, condition, or covenant.
19.ENTIRE AGREEMENT:
This Agreement contains the entire Agreement between CITY OF SARATOGA and CITY OF
SAN JOSE to the PROJECT. Any prior agreements, promises, negotiations, or representations
not expressly set forth in this Agreement are of no force or effect.
20.OTHER AGREEMENTS:
This Agreement shall not prevent either Party from entering into similar agreements with others.
The Parties acknowledge and accept the terms and conditions of this Agreement as evidenced by
the following signatures of their duly authorized representatives. It is intent of the Parties that
this Agreement shall become operative on the effective date.
145
Page 8 of 10
The Parties acknowledge and accept the terms and conditions of this Agreement as evidenced by the
following signatures of their duly authorized representatives. It is the intent of the Parties that this
Agreement shall become operative on the Effective Date.
CITY OF SARATOGA, CALIFORNIA
13777 Fruitvale Ave
Saratoga, CA 95070
Phone: (408) 868-1239
APPROVED AS TO FORM:
__________________________________________________________________________
RICHARD TAYLOR Date JAMES LINDSAY Date
City Attorney City Manager
ATTEST:
______________________________________
BRITT AVRIT Date
City Clerk
CITY OF SAN JOSE, CALIFORNIA
200 E. Santa Clara Street
San Jose, CA 95113
Phone: (408) 277-5777
Fax: (408)277-3131
APPROVED AS TO FORM:
__________________________________________________________________________
AARON YU Date SARAH ZARATE Date
Deputy City Attorney Director, Office of the City Manager
146
Page 9 of 10
EXH I BlT "A"
SCOPEOFWORK AND SCHEDULEOFPERFORMANCE
The PROJECTconsistsof removingand replacing structurally failed areas up to 3inchesindepth
ofasphalt concrete,micro surfacing the pavement surface,adjusting utility covers,and replacement of
affected traffic stripingontheareasillustrated below.Approximately 66%of Prospect Rd between
Lawrence Expressway and Saratoga Avenue iswithin SAN JOSE's jurisdictionand 34% is
within SARATOGA's jurisdiction.
SANJOSEisto deliverthe PROJECT and preparepavement design,and stripingplans within
the PROJECT limits.
Thework to be performed isfullydescribed in the 2022 MAJOR STREETS REMOVE &
REPLACEAC PAVEMENT PROJECTand 2022 MAJOR STREETSSEALING PROJECT
contract documents.
Theabove-mentioned contract documentsareherein incorporated tothisAgreement by reference.
Figure:ProjectLimit and Location Map
PROSPECT RD (LAWRENCE EXPRESSWAY-SARATOGA AV)
147
Page 10 of 10
1525787.1
Area (SF)
Item
No Description Unit Bid Price Total Qty Total Cost San Jose Qty San Jose Cost Saratoga Qty Saratoga Cost
1 Portable Changeable Message Sign (Revocable)EA 3,657.00$1 3,657.00$ 1.00 3,657.00$ - -$
2 Reserve Police Officers for Traffic Control (Revocable)HR 70.00$ 8 560.00$ 5.27 368.62$ 2.73 191.38$
3
Reserve Police Officers for Traffic Control
(Additional unit price above min. price) (Revocable)HR 1.06$ -$ - -$ - -$
4 Microsurfacing TON 294.00$ 135 39,572.40$ 88.60 26,048.40$ 46.00 13,524.00$
5 Tack Coats (Revocable)TON 510.00$ 9 4,767.08$ 6.15 3,137.92$ 3.19 1,629.17$
6 Crack Filler (Revocable)TON 5,830.00$1 7,431.04$ 0.84 4,891.46$ 0.44 2,539.58$
7 Grinding Existing Thermoplastic Pavement Marking (Revocable)SF 2.39$ 1,535 3,668.65$ 1,010.41 2,414.88$ 524.59 1,253.77$
8 Grinding Existing Thermoplastic Pavement Striping (Revocable)LF 0.53$ 10,726 5,684.78$ 7,060.35 3,741.99$ 3,665.65 1,942.79$
9 Remove Existing Raised Pavement Markers (Revocable)EA 1.59$ 246 391.14$ 161.93 257.47$ 84.07 133.67$
10 Thermoplastic: 2-Way Left Turn Stripe (Revocable)LF 2.12$ -$ - -$ - -$
11 Thermoplastic: Double Yellow Stripe (Revocable)LF 2.76$ -$ - -$ - -$
12 Thermoplastic: 6" Stripe (Revocable)LF 1.48$ 2,739 4,053.72$ 1,802.94 2,668.35$ 936.06 1,385.37$
13 Thermoplastic: 6" Skip Lane Line Stripe (Revocable)LF 1.06$ 2,731 2,894.86$ 1,797.67 1,905.53$ 933.33 989.33$
14 Thermoplastic: 8" Stripe (Revocable)LF 2.97$ 1,729 5,133.65$ 1,137.78 3,379.20$ 590.72 1,754.44$
15 Thermoplastic: 12" Stripe (Revocable)LF 7.42$ 1,306 9,690.52$ 859.67 6,378.75$ 446.33 3,311.77$
16 Thermoplastic: Traffic Markings and Legends (Revocable)SF 9.54$ 180 1,717.20$ 118.48 1,130.34$ 61.52 586.86$
17 Thermoplastic: Bike Lane Stripe - 6" (Revocable)LF 1.48$ 5,462 8,083.76$ 3,595.34 5,321.11$ 1,866.66 2,762.65$
18 Thermoplastic: Bike Lane Stripe - 6" Skip (Revocable)LF 1.06$ - -$ - -$ - -$
19 Install Type B, C, D, G, H or Blue Raised Pavement Markers (Revocable)EA 5.30$ 246 1,303.80$ 161.93 858.22$ 84.07 445.58$
20 PCC Wheelchair Ramps (18522 Prospect Rd & Lawrence Ex)EA 5,628.00$1 5,628.00$ 0.66 3,704.61$ 1.00 5,628.00$
Sub Total 38,078.37$
10% Delivery 3,807.84$
10% Contigency 3,807.84$
Total 45,694.04$
Saratoga
46,000
34%
PROSPECT RD SEALING - COST SHARING BREAKDOWN
San Jose
88,600
66%
148
SARATOGA CITY COUNCIL
MEETING DATE:August 17, 2022
DEPARTMENT:City Attorney’s Office
PREPARED BY:Richard Taylor, City Attorney
SUBJECT:Agreement for Employment and Labor Law Services with Mouser
Law Firm, A Professional Corporation
RECOMMENDED ACTION:
Authorize the City Manager to enter into an agreement for employment and labor law services
with Mouser Law Firm, A Professional Corporation.
BACKGROUND:
The City retains the services of special counsel to advise on employment and labor law
services. The existing contract was approved by the City Council in 2019 and expired June
30. The attached contract is for an additional term of three years and may be terminated by the
City at any time. As the attorney is very familiar with the City’s personnel rules and
employment contracts, and Council and staff are satisfied with the services received, staff
recommends retaining the current attorney’s services.
ATTACHMENT:
Attachment A: Agreement for Professional Services
1533172.1
149
MOUSER LAW FIRM ATTORNEY-CLIENT REPRESENTATION AND FEE AGREEMENT – Page 1
July 1, 2022
MOUSER LAW FIRM ATTORNEY-CLIENT REPRESENTATION AND FEE AGREEMENT
Mouser Law Firm, A Professional Corporation (“Attorney”) and City of Saratoga (“Client”) hereby agree that
Attorney will provide legal services to Client on the terms set forth below.
1. CONDITIONS. This Agreement will not take effect, and Attorney will have no obligation to provide legal
services, until Client returns a signed copy of this Agreement.
2. SCOPE OF SERVICES. Client hires Attorney as an independent contractor, not an employee, to provide
legal services in the following “Matter”:
• Employment and labor law advice, counseling, administrative hearings, court proceedings, training
workshops, and related professional services
Attorney will provide those legal services reasonably required to represent Client. These same terms and conditions will
apply to any other matter that Attorney agrees to handle for Client at Client's request, unless Client and Attorney enter into a
separate written agreement regarding such other matter.
Attorney will take reasonable steps to keep Client informed of progress and to respond to Client’s inquiries. Copies of
significant correspondence and documents will be sent to Client from time to time. If you need to reach Attorney and
Attorney is unavailable, please leave a message disclosing the nature and urgency of the call. The call will be returned
promptly, typically within one business day of receiving the message. If you have not received a return call at that time,
please call or email again.
Services in any matter not described above will require a separate written agreement.
3. CLIENT’S DUTIES. In order for Attorney to represent Client effectively, Client agrees to assist and
cooperate with Attorney. Client agrees to be truthful, complete, and forthcoming with Attorney, to cooperate, to arrange
Client’s employees to meet with Attorney when requested, to keep Attorney informed of any information or developments
which may come to Client’s attention, to abide by this Agreement, to pay Attorney’s bills on time, and to keep Attorney
advised of Client’s address, telephone number and whereabouts. Client will promptly assist Attorney in providing necessary
information and documents, will review documents promptly and perform other tasks when Attorney requests, and will
appear when necessary at meetings, preparation sessions, hearings, and legal proceedings. Client’s lack of cooperation or
non-cooperation will be grounds for Attorney's withdrawal from representing Client.
Attorney preserves Client’s secrets and confidential information. Client is required to provide Attorney with contact
information for Attorney to use to communicate with Client. Emails and facsimiles may be seen by a third party with no
right to view the information. Client agrees that Client will only provide telephone numbers, cellular numbers, facsimile
numbers, mailing addresses, and email addresses that are acceptable for Client receiving confidential communications from
Attorney. If Client has any telephone numbers, cellular numbers, facsimile numbers, mailing addresses, and email addresses
which are not appropriate for receiving confidential communications, Client will notify Attorney in writing that Attorney
should not use such items.
4. DEPOSIT. Client agrees to pay Attorney an initial deposit of $0.00. As Attorney is not requiring an initial
deposit, Client agrees that it is a material term of the Agreement that all invoices be promptly paid by Client.
5. LEGAL FEES AND BILLING PRACTICES. Client agrees to pay by the hour at Attorney’s prevailing
rates for all time spent on Client’s matter by Attorney’s legal personnel. Current hourly rates for legal personnel for Client
are as follows:
Partners -------------------------------- $350/hour
Associates ----------------------------- $290/hour
Paralegals or law clerks --------------$230/hour
150
MOUSER LAW FIRM ATTORNEY-CLIENT REPRESENTATION AND FEE AGREEMENT – Page 2
The rates on this schedule are subject to change. If Client declines to pay increased rates, Client expressly agrees
that Attorney will have the right to withdraw as attorney for Client.
The time charged will include the time Attorney spends on telephone calls or other communications relating to
Client’s matter, including calls with Client, witnesses, government agencies, opposing counsel, court personnel, or others.
The legal personnel assigned to Client’s matter may confer among themselves about the matter, as required and appropriate.
When they do confer, each person will charge for the time expended, as long as the work done is reasonably necessary and
not duplicative. Likewise, if more than one of the legal personnel attends a meeting, court hearing or other proceeding, each
will charge for the time spent. Attorney will charge for waiting time in court and elsewhere and for travel time, both local
and out of town.
Time is charged in minimum units of one-tenth (.1) of an hour for the time involved in the work for Client.
6. COSTS, EXPENSES, AND OTHER CHARGES.
(a) Attorney will incur various costs and expenses in performing legal services under this Agreement. Client
agrees to pay for all costs, disbursements and expenses in addition to the hourly fees. The costs and expenses commonly
include, service of process charges, filing fees, court and deposition reporters' fees, jury fees, notary fees, deposition costs,
computer database searches (billed at vendor’s standard retail rate), transcription or typing costs, long distance telephone
charges, messenger and other delivery fees, postage, photocopying and other reproduction costs, travel costs including
parking, mileage, airfare, transportation, FastTrak charges, meals and hotel costs, investigation expenses, consultants' fees,
expert witness, professional, mediator, arbitrator and/or special master fees and other similar items. Except for the items
listed below, all costs and expenses will be charged to Client at Attorney’s cost.
In-office photocopying $0.20/page
Facsimile charges $1.00/page
Mileage IRS rate in effect at time of travel
(b) Out of town travel. Client agrees to pay transportation, meals, lodging and all other costs of any necessary
out-of-town travel by Attorney’s personnel. Client will also be charged the hourly rates for the time legal personnel spend
traveling.
(c) Experts, Consultants and Investigators. To aid in the preparation or presentation of Client’s case, it may
become necessary to hire expert witnesses, consultants or investigators. Client agrees to pay promptly such fees and charges.
Attorney will select any expert witnesses, consultants or investigators to be hired, and Client will be informed of persons
chosen and their charges.
(d) Damages, Fees, and Costs. Additionally, Client understands that if the matter proceeds to court action or
arbitration, Client may be required to pay fees and/or costs to other parties in the action. Any such payment will be entirely
the responsibility of Client.
7. BILLING STATEMENTS. Attorney will send Client periodic statements for fees and costs incurred.
Statements will typically be sent between the 1st and the 15th of the month. Payment of the full amount due, as reflected on
the statement, will be due from Client to Attorney within 30 days of the statement’s mailing or emailing date. Client
may request a statement at intervals of no less than 30 days. If Client so requests, Attorney will provide one within 10 days.
The statements shall include the amount, rate, basis of calculation or other method of determination of the fees and costs,
which costs will be clearly identified by item and amount. See Paragraph 12 regarding Interest on amounts not paid after
the due date.
Client agrees to review Attorney's statements promptly upon receipt and to notify Attorney, in writing, if there is any
disagreement with the statement. Failure to communicate written disagreement with Attorney's statement within 60 days of
Client's receipt shall establish that Client agrees that the billing statement accurately reflects the legal services performed
and the proper charge for those legal services.
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MOUSER LAW FIRM ATTORNEY-CLIENT REPRESENTATION AND FEE AGREEMENT – Page 3
8. NO LITIGATION LIEN. As the Matter is not a litigation matter, Client does not grant Attorney a lien on
claims or causes of action that are the subject of the representation under this Agreement.
9. DISCHARGE AND WITHDRAWAL. Client may discharge Attorney at any time. Attorney may
withdraw with Client’s consent or for good cause. Good cause includes Client’s breach of this Agreement, refusal to
cooperate or to follow Attorney’s advice on a material matter, Client’s failure to pay any bill when due, or any fact or
circumstance that would render Attorney’s continuing representation unlawful or unethical. Attorney termination of
representation would be subject to approval as may be required from any court in which Attorney is appearing on your
behalf. When Attorney’s services conclude, all unpaid charges will immediately become due and payable. After services
conclude, Attorney will, upon Client’s request, deliver Client’s file, and property in Attorney’s possession, whether or not
Client has paid for all services.
10. DISCLAIMER OF GUARANTEE AND ESTIMATES. Nothing in this Agreement and nothing in
Attorney’s statements to Client will be construed as a promise or guarantee about the outcome of the matter. Attorney makes
no such promises or guarantees. Attorney’s comments about the outcome of the matter are expressions of opinion only. Any
estimate of fees given by Attorney shall not be a guarantee. Actual fees may vary from estimates given.
11. DISPUTES AND ALTERNATIVE DISPUTE RESOLUTION
A. MEDIATION CLAUSE
If a dispute arises out of or relating to any aspect of this Agreement between Attorney and Client, or the breach
thereof, and if the dispute cannot be settled through negotiation, Attorney and Client agree to first try in good faith to settle
the dispute by private mediation or fee mediation provided by local bar association programs before resorting to arbitration
or any other dispute resolution procedure. The cost of such mediation shall be borne equally by the parties, unless otherwise
stipulated in a settlement agreement between the parties. The sole and exclusive venue for the mediation shall be Santa Clara
County, California.
B. ARBITRATION OF ALL DISPUTES INCLUDING CLAIMS OF MALPRACTICE
Any dispute between the parties [Attorney and Client] regarding the construction, application or performance of
any services under this Agreement, and any claim arising out of or relating to this Agreement or its breach, including,
without limitation, claims for breach of contract, professional negligence, breach of fiduciary duty, misrepresentation, fraud
and disputes regarding attorney fees and/or costs charged under this Agreement (except as provided in paragraph
11.C. below) shall be submitted to final and binding arbitration upon the written request of one party after the providing
notice of that request on the other party. The parties shall appoint one person from JAMS to hear and determine the dispute
and the arbitration shall be conducted pursuant to JAMS’s rules. If the parties cannot agree on a JAMS’s arbitrator, then
JAMS will provide a list of 11 JAMS’s arbitrators. Client and Attorney will each strike a name in alternating sequence until
one name remains, who shall then become the agreed Arbitrator. Attorney and Client shall each have the right of discovery
in connection with any arbitration proceeding in accordance with Code of Civil Procedure Section 1283.05. The cost of the
arbitration, excluding attorney’s fees, shall be borne by the losing party or in such proportion as the arbitrator shall decide.
The parties shall bear their own legal fees and costs for all claims. The arbitrator shall have no authority to award attorney’s
fees or costs to the winning party, other than the arbitrator has authority to award the costs of the arbitrator’s services to be
paid in its entirety by the losing party. The sole and exclusive venue for the arbitration and or any legal dispute shall be Santa
Clara County, California.
By signing the Agreement, Client confirms that Client has read and understands subparagraphs A and B above, and
voluntarily agrees to mediation and binding arbitration. In doing so, Client voluntarily gives up important constitutional
rights to trial by judge or jury, as well as rights to appeal. Client has the right to have an independent lawyer of Client’s
choice review these mediation and arbitration provisions, and this entire Agreement, prior to signing this Agreement.
C. MANDATORY FEE ARBITRATION (“MFA”)
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MOUSER LAW FIRM ATTORNEY-CLIENT REPRESENTATION AND FEE AGREEMENT – Page 4
Notwithstanding subparagraph B above, in any dispute over attorney’s fees, costs or both subject to the jurisdiction
of the State of California over attorney’s fees, charges, costs or expenses, Client has the right to elect mandatory fee
arbitration (MFA) pursuant to the mandatory fee arbitration procedures as set forth in California Business and Professions
Code Sections 6200-6206. Arbitration pursuant to the Mandatory Fee Arbitration Act is non-binding unless the parties agree
in writing, after the dispute has arisen, to be bound by the arbitration award. The MFA procedures permit a court trial after
MFA, or a subsequent binding contractual arbitration if the parties have agreed to binding arbitration (11.B.) and either party
rejects the MFA award and requests a trial or arbitration de novo within 30 days after the MFA award is mailed to the parties.
If, after receiving a notice of client’s right to arbitrate, Client does not elect to proceed under the State Bar MFA procedures,
and file a request for fee arbitration within 30 days, any dispute over fees, charges, costs or expenses, will be resolved by
binding arbitration as provided in the previous paragraph 11.B., not 11.C.
If either party rejects a non-binding MFA award by timely submission of a request for trial or arbitration de novo,
Attorney and Client agree that in lieu of a trial de novo in court, the trial after arbitration shall be binding arbitration pursuant
to the provisions of paragraph 11.B., above. Where a pre-existing binding arbitration agreement exists such as in 11.B., if
Client elects non-binding MFA, or Attorney requests it and Client agrees, the parties will proceed first to non- binding MFA.
Thereafter, either party may enforce the original binding arbitration agreement provided that one of the parties commences
the arbitration by filing a demand for arbitration within 30 days after the MFA award was served. This Agreement will not
make the MFA binding, unless, after the dispute arises, both parties affirm in writing that the MFA will be binding, obviating
the need for a later arbitration following MFA.
12. INTEREST CHARGES. If a billing statement is not paid when due, interest will be charged on the
principal balance (fees, costs, and disbursements) shown on the statement. Interest will be calculated by multiplying the
unpaid balance by the periodic rate of .833% per month (TEN PERCENT [10%] ANNUAL PERCENTAGE RATE). The
unpaid balance will bear interest until paid.
13. OTHER PAYOR CLAUSE – INSURANCE. If Client believes or has informed Attorney that Client may
have insurance coverage that may pay for some or all of Attorney’s fees that may become due under this Agreement, Client
can make a claim with the insurer for reimbursement of compensation paid to Attorney. It is understood, however, that if
the insurance provider refuses or fails to reimburse Client for any reason, Client shall remain responsible for paying all
Attorney’s statements as they are rendered upon the billing and payment terms set forth in this Agreement. Should the
insurance provider reimburse only a portion of the fees and costs, Client shall be responsible for all fees and costs.
14. INSURANCE. Pursuant to California Rule of Professional Conduct 3-410, I am informing you in writing
that I do have professional liability insurance. Attorney shall procure and maintain for the duration of the contract insurance
as set forth in Exhibit A.
15. ENTIRE AND BINDING AGREEMENT. This Agreement contains the entire agreement of the parties
with respect to this Matter and any other matter that Attorney agrees to perform on Client's request, unless such matter is
covered by a separate written agreement between Attorney and Client. The Agreement supersedes any and all prior
statements and understandings. No other agreement, statement, or promise (written, verbal, or implied) made on or before
the effective date of this Agreement will be binding on the parties. By signing below, Client acknowledges that Client has
carefully reviewed and understands the content of this Agreement and agrees to be bound by all of its terms and conditions.
16. SEVERABILITY IN EVENT OF PARTIAL INVALIDITY. If any provision of this Agreement is held
in whole or in part to be unenforceable for any reason, the remainder of that provision that is enforceable and the remainder
of the entire Agreement will be severable and remain in effect.
17. MODIFICATION BY SUBSEQUENT AGREEMENT. This Agreement may be modified by subsequent
agreement of the parties only by an instrument in writing signed by both of them.
18. EFFECTIVE DATE. This Agreement will govern all legal services performed by Attorney on behalf of
Client commencing with the date Attorney first performed services on or after July 1, 2022. The date at the beginning of
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MOUSER LAW FIRM ATTORNEY-CLIENT REPRESENTATION AND FEE AGREEMENT – Page 6
EXHIBIT A
INSURANCE
Please refer to the insurance requirements listed below. Those that have an "X" indicated in the space before the
requirement apply to MOUSER LAW FIRM ATTORNEY-CLIENT REPRESENTATION AND FEE AGREEMENT (ignore any
not checked).
Attorney shall provide its insurance broker(s)/agent(s) with a copy of these requirements and request that they provide
Certificates of Insurance complete with copies of all required endorsements to: Administrative Services Officer, City of
Saratoga, 13777 Fruitvale Avenue, Saratoga, CA 95070.
Attorney shall furnish City with copies of original endorsements affecting coverage required by this Exhibit E. The
endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf. All endorsements and
certificates are to be received and approved by City before work commences. City has the right to require Attorney's
insurer to provide complete, certified copies of all required insurance policies, including endorsements affecting the
coverage required by these specifications.
X Commercial General/Business Liability Insurance with coverage as indicated:
X $1,000,000 per occurrence/$2,000,000 aggregate limits for bodily injury and property damage
___ $ ____________ per occurrence bodily injury/$ ___________ per occurrence property damage
___ Coverage for X, C, U hazards MUST be evidenced on the Certificate of Insurance
___ If the standard ISO Form wording for "OTHER INSURANCE", or other comparable wording, is not
contained in Contractor's liability insurance policy, an endorsement must be provided that said insurance
will be primary insurance and any insurance or self-insurance maintained by City, its officers, employees,
agents or volunteers shall be in excess of Contractor's insurance and shall not contribute to it.
X Auto Liability Insurance with coverage as indicated:
X $1,000,000 combined single limit for bodily injury and property damage
___ $ ____________ per person/$__________ per accident for bodily injury
___ $ ____________ per occurrence for property damage
___ $ 500,000 combined single limit for bodily injury and property damage
___ Garage keepers extra liability endorsement to extend coverage to all vehicles in the care, custody and
control of the contractor, regardless of where the vehicles are kept or driven.
X Professional/Errors and Omissions Liability with coverage as indicated:
X $1,000,000 per loss/ $2,000,000 aggregate
___ $5,000,000 per loss/ $5,000,000 aggregate
Contractor must maintain Professional/Errors & Omissions Liability coverage for a period of three years after the
expiration of this Agreement. Contractor may satisfy this requirement by renewal of existing coverage or
purchase of either prior acts or tail coverage applicable to said three year period.
X Workers' Compensation Insurance
X Including minimum $1,000,000 Employer's Liability
The Employer's Liability policy shall be endorsed to waive any right of subrogation as respects the City, its
employees or agents.
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MOUSER LAW FIRM ATTORNEY-CLIENT REPRESENTATION AND FEE AGREEMENT – Page 7
The Contractor makes the following certification, required by section 1861 of the California Labor Code:
I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be
insured against liability for workers' compensation or to undertake self-insurance in accordance with the
provisions of that code, and I will comply with such provisions before commencing the performance of
the work of this contract
X Additional Insured Endorsement(s) for Commercial General/Business Liability coverage naming the City of
Saratoga, its officers, employees and agents as additional insured.
(NOTE: additional insured language on the Certificate of Insurance is NOT acceptable without a separate
endorsement such as Form CG 20 10)
X The Certificate of Insurance MUST provide 30 days notice of cancellation, (10 days notice for non-payment of
premium). NOTE: the following words must be crossed out or deleted from the standard cancellation clause: ". . .
endeavor to . . ." AND ". . . but failure to mail such notice shall impose no obligation or liability of any kind upon
the company, its agents or representatives."
___ All subcontractors used must comply with the above requirements except as noted below:
____________________________________________________________
____________________________________________________________
As to all of the checked insurance requirements above, the following shall apply:
a. Deductibles and Self-Insured Retentions. Any deductibles or self-insured retentions must be declared
to and approved by the City. At the option of the City, either (1) the insurer shall reduce or eliminate
such deductibles or self-insured retentions as respects the City, its officers, officials and employees; or (2)
the Contractor shall procure a bond guaranteeing payment of losses and related investigations, claim
administration and defense expenses.
b. City as Additional Insured. The City, its officers, officials, employees and volunteers are to be covered
as insureds as respects: liability arising out of activities performed by or on behalf of the Contractor;
products and completed operations of the Contractor, premises owned, occupied or used by the
Contractor, or automobiles owned, leased, hired or borrowed by the Contractor. The coverage shall
contain no special limitations on the scope of the protection afforded to the City, its officers, officials,
employees or volunteers.
c. Other Insurance Provisions. The policies are to contain, or be endorsed to contain, the following
provisions:
i. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to
the City, its officers, officials, employees or volunteers.
ii. The Contractor's insurance shall apply separately to each insured against whom claim is made or suit
is brought, except with respect to the limits of the insurer's liability.
iii. Coverage shall not be suspended, voided, canceled by either party, reduced in coverage or in limits
except after thirty (30) days' prior written notice by certified mail, return receipt requested, has been
given to the City.
d. Acceptability of Insurers. Insurance is to be placed with insurers with a Bests' rating of no less than
A:VII.
501627.2
790506.1
156
157
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
COMBINED SINGLE LIMIT (Ea
accident)
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (Attach ACCORD 101, Additional Remarks Schedule, if more space is required)
GENERAL LIABILITY
GEN'L AGGREGATE LIMIT APPLIES PER:
AUTOMOBILE LIABILITY
Y/N
WORKERS COMPENSATION
AND EMPLOYERS' LIABILITY
ANY PROPRIETOR/PARTNER/EXECUTIVE
OFFICE/MEMBER EXCLUDED?
(Mandatory in NH)
If yes, describe under DESCRIPTION OF
OPERATIONS below
CSIC-
LPL0000887-00 07/01/22 07/01/23ALawyers Professional Liability
- E & O
EACH OCCURANCE
DAMAGE TO RENTED PREMISES
(Ea occurance)
MED EXP (Any one person)
PERSONAL & AND INJURY
GENERAL AGGREGATE
PRODUCTS - COMP/OP AGG
BODILY INJURY (Per person)
BODILY INJURY (Per accident)
PROPERTY DAMAGE (Per accident)
EACH OCCURANCE
AGGREGATE
WC STATU-
TORY LIMITS OTHER
E.L. EACH ACCIDENT
E.L. DISESAE - EA
EMPLOYEE
E.L. DISEASE - POLICY LIMIT
CERTIFICATE HOLDER CANCELLATION
SHOULD ANY OF THE ABOVED DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE
THEREOF, THE ISSUING INSUREER WILL ENDEAVOR TO MAIL 10 DAYS WRITTEN NOTICE TO THE
CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SHALL IMPOSE NO OBLIGATION
OR LIABILITY OF ANY KIND TO THE INSURER, IT'S AGENTS OR REPRESENTITIVES
AUTHORIZED REPRESENTATIVE
N/A
$ 1,000,000
$ 2,000,000
Each Claim:
General Aggregate:
INSURER D:
First Indemnity Insurance Agency, Inc.
87 Oxford Street
Lynn, MA 01901
Mouser Law Firm APC
1990 N California Blvd
#950 PO Box 8077
Walnut Creek, CA 94596
CERTIFICATE OF LIABILITY INSURANCE
COVERAGES
DATE (MM/DD/YYYY)
07/05/2022
INSURERS AFFORDING COVERAGE NAIC #
INSURER A:
INSURER B:
INSURER C:
Coverys Specialty Insurance Company 15686
TYPE OF INSURANCEINSR
LTR
ADD'L
INSRD POLICY NUMBER POLICY EXP LIMITSPOLICY EFFSUBR
WVD
PHONE
(A/C, No, Ext):
E-MAIL
ADDRESS:
781-581-2500
mvoznyak@firstindemnity.net
CERTIFICATE NUMBER:REVISION NUMBER:
Claims Made Coverage. Retroactive Date: 07/01/2013. Deductible is $2,500
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to
the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the
certificate holder in lieu of such endorsement(s).
INSURER E:
INSURER F:
COMMERCIAL GENERAL LIABILITY
CLAIMS MADE OCCUR
POLICY PROJECT LOC
ANY AUTO
ALL OWNED
AUTOS
HIRED AUTOS
SCHEDULED
AUTOS
NON-OWNED
AUTOS
UMBRELLA LIAB
EXCESS LIAB
DED RETENTION $
OCCUR
CLAIMS MADE
CONTACT
NAME:Mike Voznyak
781-595-2293 FAX
(A/C, No, Ext):
PRODUCER
INSURED
The ACCORD name and logo are registered marks of ACCORDACORD 25 (2009/01)158
SARATOGA CITY COUNCIL
MEETING DATE:August 17, 2022
DEPARTMENT:Public Works
PREPARED BY:Emma Burkhalter, Associate Engineer
SUBJECT:California Per Capita Grant Beauchamps Park Deed Restriction
RECOMMENDED ACTION:
Approve the Deed Restriction for Beauchamps Park and authorize the City Manager to execute
the same.
BACKGROUND:
The California Department of Parks and Recreation has allocated $177,952 for the City of
Saratoga, plus an additional $18,889 for being in a Heavily Urbanized County, as part of their
Per Capita Program. The Parks and Water Bond Act of 2018 (Proposition 68) established this
program which was approved by voters on June 5, 2018. The grant funds are to be used for local
park rehabilitation, creation, and improvement, and require at least 30 years of land tenure at the
site to be developed. This 30-year land tenure requirement begins on July 1, 2018.
In 2021, City Council approved the Per Capita Grant Authorizing Resolution which allowed City
staff to submit an application to use the grant funds to replace the playground equipment at
Beauchamps Park. Earlier this year the project went out to bid and the contract was awarded to
SPEC Play.
Before staff can begin requesting reimbursement from the grant for the construction costs, the
Council must approve the attached Deed Restriction for Beauchamps Park which states that the
Beauchamps Park property is restricted to use for park purposes for 30 years (2018 to 2048).
It is therefore recommended that City Council approve the Deed Restriction for Beauchamps
Park and authorize the City Manager to execute the same.
ATTACHMENTS:
Attachment A –Deed Restriction
Attachment A1 –Grant 18-43-018
Attachment A2 –Grant 18-43-019
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RECORDING REQUESTED BY:
California Department of Parks and Recreation
Office of Grants and Local Services
WHEN RECORDED MAIL TO:
Office of Grants and Local Services
PO Box 942896
Sacramento, CA 94296-0001
Attn: Dennis Carlson
SPACE ABOVE THIS LINE RESERVED FOR RECORDER’S USE
DEED RESTRICTION
I.WHEREAS _the City of Saratoga______________________________________
_____________________________________ (hereinafter referred to as “Owner(s)” is/are recorded
owner(s) of the real property described in Exhibit A, attached and incorporated herein by reference
(Hereinafter referred to as the “Property”); and
II.WHEREAS the California Department of Parks and Recreation (hereinafter referred to as
“DPR”) is a public agency created and existing under the authority of section 5001 of the California
Public Resources Code (hereinafter referred to as the “PRC”). And
III.WHEREAS, Owner(s) (or Grantee) applied to DPR for grant funds available pursuant to
the California Drought, Water, Parks, Climate, Coastal Protection, and Outdoor Access for All of 2018
Parks Bond Act, 2018 Parks Bond Act Per Capita Program for Replace the playground equipment at
Beauchamp Park incorporating upgrades. on the Property; and
IV.WHEREAS, on _July 1, 2020, DPR’s Office of Grants and Local Services conditionally
approved Grant 18-43-018 and 18-43-019, (hereinafter referred to as “Grant”) for Replace the playground
equipment at Beauchamp Park incorporating upgrades. on the Property, subject to, among other
conditions, recordation of this Deed Restriction on the Property; and
V.WHEREAS, but for the imposition of the Deed Restriction condition of the Grant, the
Grant would not be consistent with the public purposes of the 2018 Parks Bond Act, 2018 Parks Bond Act
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Per Capita Program and the funds that are the subject of the Grant could therefore not have been granted;
and
VI.WHEREAS Owner(s) has/ve elected to comply with the Deed Restriction of the Grant, so
as to enable Owner(s), to receive the Grant funds and perform the work described in the Grant.
NOW, THEREFORE, in consideration of the issuance of the Grant funds by DPR, the
undersigned Owner(s) for himself/herself/themselves and for his/her/their heirs, assigns, and successors-
in-interest, hereby irrevocably covenant(s) with DPR that the condition of the grant (set forth at
paragraph(s) 1 through 5 and in Exhibit B hereto) shall at all times on and after the date on which this
Deed Restriction is recorded constitute for all purposes covenants, conditions and restrictions on the use
and enjoyment of the Property that are hereby attached to the deed to the Property as fully effective
components thereof.
1.DURATION. (a) This Deed Restriction shall remain in full force and effect and shall
bind Owner(s) and all his/her/their assigns or successors-in-interest for the period running from July 1,
2018, through June 30, 2048.
2.TAXES AND ASSESMENTS. It is intended that this Deed Restriction is irrevocable
and shall constitute an enforceable restriction within the meaning of a) Article XIII, section 8, of the
California Constitution; and b) section 402.1 of the California Revenue and Taxation Code or successor
statue. Furthermore, this Deed Restriction shall be deemed to constitute a servitude upon and burden to
the Property within the meaning of section 3712(d) of the California Revenue and Taxation Code, or
successor statue, which survives a sale of tax-deeded property.
3.RIGHT OF ENTRY. DPR or its agent or employees may enter onto the Property at times
reasonably acceptable to Owner(s) to ascertain whether the use restrictions set forth above are being
observed.
4.REMEDIES. Any act, conveyance, contract, or authorization by Owner(s) whether
written or oral which uses or would cause to be used or would permit use of the Property contrary to the
terms of this Deed Restriction will be deemed a violation and a breach hereof. DPR may pursue any and
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all available legal and/or equitable remedies to enforce the terms and conditions of this Deed Restriction
up to and including a lien sale of the property. In the event of a breach, any forbearance on the part of
DPR to enforce the terms and provisions hereof shall not be deemed a waiver of enforcement rights
regarding any subsequent breach.
5.SEVERABILITY. If any provision of these restrictions is held to be invalid, or for any
reason becomes unenforceable, no other provision shall be affected or impaired.
Dated: ______________________, 2022
Owner(s) Name(s): City of Saratoga____________________________________________________
Signed: ________________________________
James Lindsay, City Manager_____
PRINT/TYPE NAME & TITLE OF ABOVE
(GRANTEE’S AUTHORIZED REPRESENTATIVE)
**NOTARY ACKNOWLEDGEMENT ON THE NEXT PAGE**
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State of California
County of _______________
On __________________ before me, __________________________, a Notary Public,
personally appeared _____________________________________, who proved to me on the basis of
satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and
acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that
by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the
person(s) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the
foregoing paragraph is true and correct.
WITNESS my hand and official seal.
Signature ______________________________(Seal)
A notary public or other officer completing this certificate verifies only the identity of the individual
who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or
validity of that document.
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EXHIBIT A
PROPERTY DESCRIPTION
Parcel A as described and depicted on that certain Tract No. 7763 recorded in Book 563 of Maps, pages
31-33 in the Office of the Recorder of the County of Santa Clara.
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EXHIBIT A
GRANT
[Begins on next page]
1537794.1
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SARATOGA CITY COUNCIL
MEETING DATE:August 17,2022
DEPARTMENT:City Manager’s Department
PREPARED BY:Britt Avrit, MMC, City Clerk
SUBJECT:Reconsider and confirm findings pursuant to Assembly Bill 361
RECOMMENDED ACTION:
Reconsider and confirm findings pursuant to Assembly Bill 361 of the continued public health
officials’ recommendation to social distance and to therefore continue the option of holding City
of Saratoga Brown Act meetings by teleconference.
BACKGROUND:
On October 20, 2021 the City Council adopted a Resolution that enabled the City Council and
all legislative bodies of the City to continue to meet remotely in accordance with AB 361.
This state law allows cities to meet remotely based on a state of emergency proclaimed by the
Governor when the city determines that either: 1) state or local public health officials have
required or recommend social distancing; or 2) the emergency continues to directly impact
the ability to meet safely in person. On March 2, 2022 the City Council voted to continue
virtual meetings for all of the City’s Brown Act bodies and to continue bringing this item for
approval until further notice.
Pursuant to AB 361, staff must bring this item back to the City Council every 30 days. The City
Council may reaffirm that meetings should be conducted virtually due to either social distancing
requirements or guidance from a state or local public health official or a state of emergency that
impacts the ability for meetings to be conducted safely in person.The City Council may continue
to meet virtually under the streamlined rules of AB 361 if the emergency declaration expires so
long as social distancing continues to be required or recommended by a state or local public health
official, and if the City Council has taken action to reconfirm findings pursuant to AB 361. If the
City Council does not continue to reconfirm the findings pursuant to AB 361, and if the Governor’s
emergency declaration expires, the City will not have the option to return to virtual meetings under
the streamlined rules of AB 361 unless a new emergency declaration is proclaimed by the
Governor.
ATTACHMENTS:
Attachment A –Resolution 21-073 authorizing teleconferenced public meetings
Attachment B –Santa Clara County Health Officer Recommendation Regarding Public Meetings
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184
County of Santa Clara
Public Health Department
Health Officer
976 Lenzen Avenue, 2nd Floor
San José, CA 95126
408.792.3798
Board of Supervisors: Mike Wasserman, Cindy Chavez, Otto Lee, Susan Ellenberg, S. Joseph Simitian
County Executive: Jeffrey V. Smith
Recommendation Regarding Continued Remote Public Meetings of Governmental Entities
Issued: September 21, 2021
In light of the continued state of emergency related to COVID-19, the County Public Health Officer
continues to recommend that public bodies meet remotely to the extent possible, specifically including
use of newly enacted AB 361 to maintain remote meetings under the Ralph M. Brown Act and similar
laws.
Among other reasons, this recommendation is made due to the continued threat of COVID-19 to the
community, the unique characteristics of public governmental meetings (such as the increased mixing
associated with bringing together people from across the community, the need to enable those who are
immunocompromised or unvaccinated to be able to safely continue to fully participate in public
governmental meetings, and the challenges with fully ascertaining and ensuring compliance with
vaccination and other safety recommendations at such meetings), and the continued increased safety
protection that social distancing provides as one means by which to reduce the risk of COVID-19
transmission. This recommendation does not apply to those meetings of a quasi-judicial nature that
have been already meeting in person prior to September 21, 2021, for example to allow for credibility
determinations of witnesses.
The Health Officer will continue to evaluate this recommendation on an ongoing basis and will
communicate when there is no longer such a recommendation with respect to meetings for public
bodies.
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SARATOGA CITY COUNCIL
MEETING DATE:August 17, 2022
DEPARTMENT:City Manager’s Department
PREPARED BY:Britt Avrit, MMC, City Clerk
SUBJECT:Rebuttal Argument –Term Limit Ballot Measure
RECOMMENDED ACTION:
Approve a Rebuttal Argument, if an Argument Against the City’s Term Limit Ballot Measure being
presented to voters at the November 8, 2022 General Municipal Election is submitted.
BACKGROUND:
The General Municipal Election of the City of Saratoga will be held on Tuesday, November 8 for the
purpose of filling three Council Member seats and submitting the following Ballot Measure regarding
City Council term limits to the voters:
Shall the City of Saratoga adopt an ordinance establishing term limits for members of the
Saratoga City Council, limiting individuals to serving two terms and specifying the
duration of various types of partial terms that are considered a term for the purposes of
term limits?
At its May 18 meeting, the City Council the Council adopted Resolution 22-018 authorizing “the City
Council as a body to submit the written Argument in Favor of the measure and a written Rebuttal to
any Argument Against the Measure.” At its August 3 meeting, the City Council decided that
“assuming an argument against the ballot measure is timely submitted, the Mayor and Vice Mayor
will meet to draft language for a rebuttal argument and the language will be provided via staff to the
full council and provided as a supplement to the August 17 agenda.”
If an Argument Against the Term Limit Ballot Measure is submitted, it along with the proposed
Rebuttal Argument prepared by the Mayor and Vice Mayor, will be provided to the City Council and
added to the agenda as supplemental materials.
The deadline to submit Primary Arguments for any ballot measure to the Registrar of Voters is August
16 and the deadline to submit Rebuttal Arguments is August 23.
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