HomeMy WebLinkAbout09-07-2022 City Council Agenda Packet amended 9-12-2022Saratoga City Council Agenda September 7, 2022 – Page 1 of 7
SARATOGA CITY COUNCIL
REGULAR MEETING
SEPTEMBER 7, 2022
AMENDED AGENDA
• 9/6/2022 INTERVIEW TIMES REVISED
• 9/7/2022 ITEM 2.2 WRITTEN COMMUNICATIONS ADDED
• 9/7/2022 ITEM 2.2 PRESENTATION SLIDES ADDED
• 9/7/2022 ITEM 2.4 WRITTEN COMMUNICATIONS ADDED
• 9/12/2022 COMMUNICATIONS FOR NON-AGENDIZED ITEMS ADDED
Teleconference/Public Participation Information to Mitigate the Spread of COVID‐19
This meeting will be held entirely by teleconference. All members of the City Council and staff
will only participate via the Zoom platform using the process described below. The meeting is
being conducted pursuant to recent amendments to the teleconference rules required by the Ralph
M. Brown Act allowing teleconferencing during a proclaimed state of emergency when local
official have recommended social distancing. The purpose of the amendments is to provide the
safest environment for the public, elected officials, and staff while allowing for continued
operation of the government and public participation during the COVID-19 pandemic.
Members of the public can view and participate in the 6:30 p.m. Commission Interviews by:
• Using the Zoom website https://us02web.zoom.us/j/84655056248; Webinar ID 846 5505 6248
OR
• Calling 1.408.638.0968 or 1.669.900.6833 and entering the Webinar ID provided above
Members of the public can view and participate in the 7:00 p.m. Regular Session by:
• Using the Zoom website https://us02web.zoom.us/j/82633044161; Webinar ID 826 3304 4161
OR
• Calling 1.408.638.0968 or 1.669.900.6833 and entering the Webinar ID provided above; OR
• Viewing the meeting on Saratoga Community Access Television Channel 15 (Comcast
Channel 15, AT&T UVerse Channel 99 and calling in following the direction above; OR
• Viewing online at http://saratoga.granicus.com/MediaPlayer.php?publish_id=2 and calling in
following the direction above.
The public will not be able to participate in the meeting in person.
Written Communication
Comments can be submitted in writing at www.saratoga.ca.us/comment. Written communications
will be provided to the members of the Council and included in the Agenda Packet and/or in
supplemental meeting materials.
Public Comment
Members of the public may comment on any item for up to three (3) minutes. The amount of time
for public comment may be reduced by the Mayor or by action of the City Council.
Saratoga City Council Agenda September 7, 2022 – Page 2 of 7
Meeting Recording Information
In accordance with the Saratoga City Council’s Meeting Recording Policy, City Council Study
Sessions, Joint Meetings, Joint Sessions, Commission Interviews, Retreats, meetings with the
Planning Commission, and Regular Session Meetings are recorded and made available following
the meeting on the City website.
6:30 PM COMMISSION INTERVIEWS
7:00 PM REGULAR SESSION
ROLL CALL
REPORT ON POSTING OF THE AGENDA
The agenda for this meeting was properly posted on September 1, 2022.
ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS
Any member of the public may address the City Council on matters not on the Agenda. The law
generally prohibits the City Council from discussing or taking action on such items. However, the
Council may instruct staff accordingly.
Supplemental Memo 09-07-2022, Non-Agendized Written Communications
ANNOUNCEMENTS
CEREMONIAL ITEMS
Commendation for The Fat Robin/La Mesa Linens
Recommended Action:
Commend The Fat Robin/La Mesa Linens in celebration of 50th anniversary
Staff Report
Attachment A - The Fat Robin 50th Anniversary Commendation
1. CONSENT CALENDAR
The Consent Calendar contains routine items of business. Items in this section will be acted
on in one motion, unless removed by the Mayor or a Council Member. Any member of the
public may speak on an item on the Consent Calendar at this time, or request that the Mayor
remove an item from the Consent Calendar for discussion.
1.1. City Council Meeting Minutes
Recommended Action:
Approve the Minutes for the August 17, 2022 City Council Regular Meeting.
Staff Report
Time Name Commission Vacancies Incumbent
6:30 p.m. Gloria Wu Public Art
Commission
1 Full Term ending
September 30, 2026
Yes
6:40 p.m. Valerie
Nygaard
Library &
Community
Engagement
Commission
1 Partial Term ending
September 30, 2025 and
1 Full Term ending
September 30, 2026
No
Saratoga City Council Agenda September 7, 2022 – Page 3 of 7
Attachment A - Minutes for the August 17, 2022 City Council Regular Meeting
1.2. Review of Accounts Payable Check Registers
Recommended Action:
Review and accept check registers for the following accounts payable payment cycles:
7/15/22 Period 13; 7/15/22 Period 1; 7/21/22 Period 13; 7/21/22 Period 1; 7/28/22 Period
13; 7/28/22 Period 1; 8/4/22 Period 13; 8/4/22 Period 2; 8/4/22 Period 2;
8/11/22 Period 13; 8/11/22 Period 2; 8/17/22 Period 2; 8/24/22 Period 2.
Staff Report
Attachment A - Check Register 07-15-2022 Period 13
Attachment B - Check Register 07-15-2022 Period 1
Attachment C - Check Register 07-21-2022 Period 13
Attachment D - Check Register 07-21-2022 Period 1
Attachment E - Check Register 07-28-2022 Period 13
Attachment F - Check Register 07-28-2022 Period 1
Attachment G - Check Register 08-04-2022 Period 13
Attachment H - Check Register 08-04-2022 Period 2
Attachment I - Check Register 08-04-2022 Period 2
Attachment J - Check Register 08-11-2022 Period 13
Attachment K - Check Register 08-11-2022 Period 2
Attachment L - Check Register 08-17-2022 Period 2
Attachment M - Check Register 08-24-2022 Period 2
1.3. Treasurer’s Report for the Month Ended June 30, 2022
Recommended Action:
Review and accept the Treasurer’s Report for the month ended June 30, 2022.
Treasurer Report for June 2022.docx
1.4. Reconsider and confirm findings pursuant to Assembly Bill 361
Recommended Action:
Reconsider and confirm findings pursuant to Assembly Bill 361 of the continued public
health officials’ recommendation to social distance and to therefore continue the option of
holding City of Saratoga Brown Act meetings by teleconference.
Staff Report
Attachment A - City Council Resolution 21-073 Authorizing Teleconferenced Mtgs
Pursuant to AB 361
Attachment B - Santa Clara County Health Officer Recommendation regarding public
meetings
1.5. Resolution Authorizing Destruction of Certain City Records
Recommended Action:
Adopt the Resolution authorizing destruction of certain City records.
Staff Report
Attachment A - Resolution Authorizing Destruction of Records
1.6. Resolution Amending City of Saratoga Conflict of Interest Code
Recommended Action:
Adopt the Resolution amending the City of Saratoga Conflict of Interest Code.
Staff Report
Saratoga City Council Agenda September 7, 2022 – Page 4 of 7
Attachment A - Resolution Amending Conflict of Interest Code
1.7. Grant of Landscape Easements – Prides Crossing (LLAD Zone 22)
Recommended Action:
1. Adopt Resolution (Attachment A) accepting grant of landscape easement (Attachment B)
located at 12792 Miller Avenue (APN 386-47-036)
2. Adopt Resolution (Attachment C) accepting grant of landscape easement (Attachment D)
located at 12799 Miller Avenue (APN 386-47-031)
Staff Report
Attachment A - Resolution_APN 38647036
Attachment B - Landscape Easement_APN 38647036
Attachment C- Resolution_APN 38640031
Attachment D - Landscape Easement_APN 38640031
1.8. Award of Contract for the 2022 Comprehensive Fee Study Project
Recommended Action:
Authorize City Manager to execute an agreement with Matrix Consulting Group for the
2022 Comprehensive Fee Study Project in an amount not to exceed $40,020.
Staff Report
Attachment A - Services Contract Matrix Consulting 2022 Fee Study
1.9. Goleta Avenue Right of Way Easement
Recommended Action:
Accept the Grant of Easement dated July 28, 2022 from the Cupertino Union School District
(CUSD), property owner of 12300 De Sanka Avenue (APN 386-55-001), for a right of way
easement along Goleta Avenue.
Staff Report
Attachment A - Grant of Easement to City of Saratoga
1.10. Donation from Saratoga Rotary Charitable Foundation
Recommended Action:
Authorize the City Manager to execute the donation agreement with the Saratoga Rotary
Charitable Foundation to accept a donation of tables.
Staff Report
Attachment A – Donation Agreement
Attachment B – Donation Policy
2. GENERAL BUSINESS
2.1. Landmark Designation & Mills Act Agreement for 14666 Oak Street Application No.
MIL22-0001 & LNDMRK22-0001
Recommended Action:
The Heritage Preservation Commission (HPC) recommends that the City Council:
1. Accept public comment on the proposal to designate the subject property as a historic
landmark and enter into a Mills Act Agreement.
2. Adopt the attached ordinance designating the property as a historic landmark as
introduced on July 6, 2022.
3. Adopt the attached Resolution authorizing the City Manager to enter into a Mills Act
Agreement for the property located at 14666 Oak Street upon the effective date of the
landmark ordinance.
Saratoga City Council Agenda September 7, 2022 – Page 5 of 7
Staff_Report_Oak Street 14666
Attachment A- July 6 and July 20, 2022 Staff Reports and Minutes
Attachment B-Public Comments
Attachment C - Ordinance approving the property’s Landmark status
Attachment D - Resolution approving Mills Act Agreement
Attachment E- Mills Act Historic Property Preservation Agreement
2.2. Safe Routes to School Master Plan Approval
Recommended Action:
Approve the Safe Routes to School Master Plan dated July 14, 2022 and direct staff to move
forward with implementation of improvement projects identified in the plan.
Staff Report
Attachment A – Draft Safe Routes to School Master Plan
Supplemental Memo 09-07-2022, Item 2.2 Written Communications (added 09-07-2022)
Presentation Slides Item 2.2 (added 09-07-2022)
2.3. Report on Public Street Parking Regulations
Recommended Action:
Staff recommends that the City Council review the information in this report and provide
staff direction as needed.
Staff Report
2.4. Contract with Lisa Wise Consulting for Preparation of Mixed-Use / Multi-Family
Objective Design Standards
Recommended Action:
Authorize City Manager to execute an agreement with Lisa Wise Consulting, Inc. for the
Mixed Use / Multi-Family Objective Design Standards Project in an amount not to exceed
$159,511.
Staff Report
Attachment A – Proposed Contract with Lisa Wise Consulting, Inc.
Supplemental Memo 09-07-2022, Item 2.4 Written Communications (added 09-07-2022)
COUNCIL ASSIGNMENTS
Mayor Tina Walia
Cities Association of Santa Clara County-City Selection Committee
Cities Association of Santa Clara County-Legislative Action Committee
Cities Association of Santa Clara County
Council Finance Committee
Hakone Foundation Board of Trustees and Executive Board
KSAR Community Access TV Board
Silicon Valley Clean Energy Authority Board of Directors
West Valley Mayors & Managers Association
Vice Mayor Kookie Fitzsimmons
Council Finance Committee
Hakone Foundation Board of Trustees
Santa Clara County Housing and Community Development (HCD) Advisory Committee
Saratoga Chamber of Commerce Board
Saratoga Sister City Committee Liaison
Saratoga City Council Agenda September 7, 2022 – Page 6 of 7
Council Member Mary-Lynne Bernald
Saratoga Historical Foundation Board of Directors
Council Member Rishi Kumar
Santa Clara County Library District Board of Directors
Santa Clara Valley Water Commission
West Valley Clean Water Program Authority Board of Directors
West Valley Solid Waste Management Authority Board of Directors
Council Member Yan Zhao
Association of Bay Area Governments
Saratoga Area Senior Coordinating Council Board of Directors
Saratoga Ministerial Association
Valley Transportation Authority (VTA) Policy Advisory Committee
Valley Transportation Authority (VTA) State Route 85 Corridor Policy Advisory Board
West Valley Sanitation District Board of Directors
CITY COUNCIL ITEMS
COUNCIL COMMUNICATIONS
CITY MANAGER'S REPORT
ADJOURNMENT
CERTIFICATE OF POSTING OF THE AGENDA, DISTRIBUTION OF THE AGENDA
PACKET, COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT
I, Britt Avrit, City Clerk for the City of Saratoga, declare that the foregoing agenda for the meeting
of the City Council was posted and available for review on September 1, 2022 at the City of
Saratoga, 13777 Fruitvale Avenue, Saratoga, California and on the City's website at
www.saratoga.ca.us.
Signed this 1st day of September 2022 at Saratoga, California.
Saratoga City Council Agenda September 7, 2022 – Page 7 of 7
Britt Avrit, MMC, City Clerk
In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials
provided to the City Council by City staff in connection with this agenda, copies of materials
distributed to the City Council concurrently with the posting of the agenda, and materials
distributed to the City Council by staff after the posting of the agenda are available on the City
website at www.saratoga.ca.us and are available for review in the office of the City Clerk at 13777
Fruitvale Avenue, Saratoga, California.
In compliance with the Americans with Disabilities Act and the Governor’s Executive Order, if
you need assistance to participate in this meeting, please contact the City Clerk at
bavrit@saratoga.ca.us or calling 408.868.1216 as soon as possible before the meeting. The City
will use its best efforts to provide reasonable accommodations to provide as much accessibility as
possible while also maintaining public safety.
[28 CFR 35.102-35.104 ADA title II]
CITY OF SARATOGA
Memorandum
To: Mayor Walia & Members of the Saratoga City Council
From: Britt Avrit, MMC, City Clerk
Meeting Date: September 7, 2022
Subject: Written Communications, Non-Agendized
Following publication of the agenda packet for the September 7, 2022 City Council Regular
Meeting, written communications were submitted for Non-Agendized Items. The communications
are attached to this memo.
6
From:Tina Walia
To:Bill Dalton
Cc:Crystal Bothelio; James Lindsay; DL - Council; Britt Avrit
Subject:Re: Blue Hills Elementary Pedestrian Crossing at Union Pacific Railroad (UPRR)
Date:Wednesday, September 7, 2022 5:22:23 PM
Dear Bill,
Thank you for sharing your thoughts with the City Council on this project. The City
Council traditionally reviews and prioritizes funding for all the Capital Improvement Plan
projects around March each year. I understand that our Public Works Department will be
requesting authorization of an engineering services contract for this project at the
September 21 City Council meeting. Would you like to have your comments be included
in the written communications for the item?
While we cannot discuss your proposal during the September 7 meeting due to Brown
Act limitations, your message will be included as part the September 7 meeting record
under communications on non-agendized items. The City Council may request discussion
of the project at a future meeting, including as part of an agenda item currently
scheduled for the September 21 meeting.
Regards,
Tina Walia
Mayor, City of Saratoga
From: Bill Dalton <
Sent: Tuesday, September 6, 2022 9:36 AM
To: Tina Walia <twalia@saratoga.ca.us>; Kookie Fitzsimmons <kookie@saratoga.ca.us>; Mary-Lynne
Bernald <mlbernald@saratoga.ca.us>; Rishi Kumar <rkumar@saratoga.ca.us>; Yan Zhao
<yzhao@saratoga.ca.us>
Cc: James Lindsay <jlindsay@saratoga.ca.us>
Subject: Blue Hills Elementary Pedestrian Crossing at Union Pacific Railroad (UPRR)
CAUTION: This email originated from outside your organization. Exercise caution when
opening attachments or clicking links, especially from unknown senders.
Hello Council Members,
I would like to ask for a motion or motions for the following at the September 7
Council Meeting:
An agenda item at the next council meeting to consider canceling the Blue Hills
Elementary Pedestrian Crossing at Union Pacific Railroad (UPRR)
Request staff produce a report showing how much Saratoga can save by
canceling the current contracts and avoiding future additional spending
I know considerable funds have been spent on this project. However it is my opinion
7
the remaining spending on current contracts and required future spending of of
Saratoga matching funds is not justified by the benefit. And the project certainly is not
worth the 1.8 million in grant funds.
Here is why I say this:
There are approximately 133 homes on the wrong side of the tracks whose
children would attend Blue Hills
There are approximately 719 homes on the wrong side of 85 whose children
would attend Blue Hills
Blue Hills School is a kindergarten/5th grade elementary school.
How many children is it realistic to expect the use the railroad crossing to walk or bike
to school?
My answer -- less than 5 at the most and more likely 1 or 2 based on my
observations. I've been to Kevin Moran Park at 7:30 to see how many children
crossed over 85 instead of being driven to school -- less than 10.
I am told the contracts with Union Pacific in the amount of $100,000 and BKF
Engineers $172,940 can be canceled and unspent funds saved.
One additional point. John tells me negotiations with Union Pacific are still ongoing
and demands for unrelated changes by Union Pacific as a condition for allowing the
Blue Hills crossing may cost more than the grant intended to be the primary source of
funding.
In conclusion, is spending another $100,000 or more so 1 or 2 children are not
driven to school a prudent decision? I say no and request a review of this project to
consider cancelation ASAP.
Thank you,
Bill Dalton
8
SARATOGA CITY COUNCIL
MEETING DATE:September 7, 2022
DEPARTMENT:City Manager’s Department
PREPARED BY:Janet Costa, Executive Assistant
SUBJECT:Commendation for The Fat Robin/La Mesa Linens 50th Anniversary
RECOMMENDED ACTION:
Commend Connie Hillblom for the 50th Anniversary of The Fat Robin/La Mesa Linens.
BACKGROUND:
August 2022 marks the 50th anniversary of the Fat Robin/La Mesa Linens. Since 1972, this unique
gift shop has been offering a variety of unique home décor, seasonal gifts, and linens.
ATTACHMENTS:
Attachment A -Commendation for The Fat Robin/La Mesa Linens
9
COMMENDATION OF THE CITY OF SARATOGA
CELEBRATING THE 50TH ANNIVERSARY OF
THE FAT ROBIN/LA MESA LINENS
WHEREAS,August 2022 marks the 50
th anniversary of The Fat Robin/La
Mesa Linens, a charming retail business located at 14429 Big Basin Way in the
historic Saratoga Village; and
WHEREAS, since 1972, this unique gift shop has been offering a variety of
lovely home decor; and
WHEREAS, The Fat Robin/La Mesa Linens has been owned and operated by
Connie Hillblom for five decades; and
WHEREAS, The Fat Robin/La Mesa Linens is renowned for its variety of
unique gifts and linens; and
WHEREAS,The Fat Robin/La Mesa Linens provides a cheerful shopping
experience for selecting the perfect item for any occasion; and
WHEREAS,since The Fat Robin/La Mesa Linens opened its doors 50 years
ago, it has become a cornerstone of the Saratoga community for a delightful selection
of unique gifts, linens, seasonal and home décor at reasonable prices.
NOW, THEREFORE, the Mayor of the City of Saratoga does hereby celebrate The
Fat Robin’s 50
th anniversary and thanks Connie Hillblom for her contributions to the
Saratoga community.
WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA on this
7th day of September 2022.
_________________________
Tina Walia, Mayor
City of Saratoga
10
SARATOGA CITY COUNCIL
MEETING DATE:September 7, 2022
DEPARTMENT:City Manager’s Department
PREPARED BY:Britt Avrit, MMC, City Clerk
SUBJECT:City Council Meeting Minutes
RECOMMENDED ACTION:
Approve the Minutes for the August 17, 2022 City Council Regular Meeting.
BACKGROUND:
Draft City Council Minutes for each Council Meeting are taken to the City Council to be reviewed
for accuracy and approval. Following City Council approval, minutes are retained for legislative
history and posted on the City of Saratoga website. The draft minutes are attached to this report
for Council review and approval.
FOLLOW UP ACTION:
Minutes will be retained for legislative history and posted on the City of Saratoga website.
ATTACHMENTS:
Attachment A -Minutes for the August 17, 2022 City Council Regular Meeting
11
Saratoga City Council Minutes ~ August 17, 2022 ~ Page 1 of 5
MINUTES
WEDNESDAY, AUGUST 17, 2022
SARATOGA CITY COUNCIL REGULAR MEETING
Mayor Walia called the Regular Session to order at 7:00 p.m. via teleconferencing through Zoom
in memory of Jeffrey Schwartz.
TheCityClerkexplained theCityCouncilmeeting wasconductedpursuantto Statelawasrecently
amended by Assembly Bill 361, which allows the meeting to be conducted entirely by
teleconference. The City Council has met all the applicable notice requirements and the public is
welcome to participate. All Council Members, staff, and meeting attendees participated by Zoom.
Informationonhowthepubliccanobservethemeetingandprovidepubliccomment wasprovided.
ROLL CALL
PRESENT:
Mayor Tina Walia, Vice Mayor Kookie Fitzsimmons, Council Members
Mary-Lynne Bernald, Rishi Kumar, Yan Zhao
ABSENT:None
ALSO PRESENT:James Lindsay, City Manager
Crystal Bothelio Assistant City Manager
Richard Taylor, City Attorney
Britt Avrit, City Clerk
John Cherbone, Public Works Director
Nick Pegueros, Administrative Services Director
REPORT ON POSTING OF THE AGENDA
The City Clerk reported the agenda for this meeting was properly posted on August 12, 2022.
ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS
Mayor Walia invited public comment.
Daniel Rhoads discussed a lawsuit regarding Senate Bill 9.
ANNOUNCEMENTS
Mayor Walia shared information about Summer Movie Night, LAW-tes, Saratoga Summer Music
Series, Saratoga Safety Fair, Saratoga Loves Poetry, Commission Openings, and the November 8,
2022 Election.
1.CONSENT CALENDAR
Mayor Walia invited public comment on the Consent Calendar.
No one requested to speak.
12
Saratoga City Council Minutes ~ August 17, 2022 ~ Page 2 of 5
1.1. City Council Meeting Minutes
Recommended Action:
Approve the Minutes for the July 20, 2022 City Council Regular Meeting and the August 3,
2022 City Council Special Meeting.
FITZSIMMONS/ZHAO MOVED TO APPROVE THE MINUTES FOR THE JULY 20,
2022 CITY COUNCIL REGULAR MEETING AND THE AUGUST 3, 2022 CITY
COUNCIL SPECIAL MEETING.MOTION PASSED BY VERBAL ROLL CALL.
AYES: BERNALD, KUMAR, ZHAO, FITZSIMMONS, WALIA: NOES: NONE.
ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE.
1.2. Tree Maintenance Contracts with Oscars Tree Service in the amount not-to-exceed
$200,000 and with Ian Geddes Tree Care, Trees 360 Degrees and Mario Topete Tree Care
each in the amount not-to-exceed $100,000
Recommended Action:
Approve Tree Maintenance Service Contracts with Oscars Tree Service in the amount not-
to-exceed $200,000 and with Ian Geddes Tree Care, Trees 360 Degrees and Mario Topete
Tree Care each in the amount not-to-exceed $100,000 and authorize the City Manager to
execute the same.
FITZSIMMONS/ZHAO MOVED TO APPROVE TREE MAINTENANCE SERVICE
CONTRACTS WITH OSCARS TREE SERVICE IN THE AMOUNT NOT-TO-
EXCEED $200,000 AND WITH IAN GEDDES TREE CARE, TREES 360 DEGREES
AND MARIO TOPETE TREE CARE EACH IN THE AMOUNT NOT-TO-EXCEED
$100,000 AND AUTHORIZE THE CITY MANAGER TO EXECUTE THE SAME.
MOTION PASSED BY VERBAL ROLL CALL. AYES: BERNALD, KUMAR, ZHAO,
FITZSIMMONS, WALIA: NOES: NONE. ABSTAIN: NONE. RECUSED: NONE.
ABSENT: NONE.
1.3. Prospect Road Cost Share Agreement with the City of San Jose in the Amount of
$45,694
Recommended Action:
Approve the Prospect Road Cost Share Agreement with the City of San Jose in the amount
of $45,694.04.
FITZSIMMONS/ZHAO MOVED TO APPROVE THE PROSPECT ROAD COST
SHARE AGREEMENT WITH THE CITY OF SAN JOSE IN THE AMOUNT OF
$45,694.04.MOTION PASSED BY VERBAL ROLL CALL. AYES: BERNALD, KUMAR,
ZHAO, FITZSIMMONS, WALIA: NOES: NONE. ABSTAIN: NONE. RECUSED: NONE.
ABSENT: NONE.
1.4. Agreement for Employment and Labor Law Services with Mouser Law Firm, A
Professional Corporation
Recommended Action:
Authorize the City Manager to enter into an agreement for employment and labor law
services with Mouser Law Firm, A Professional Corporation.
13
Saratoga City Council Minutes ~ August 17, 2022 ~ Page 3 of 5
FITZSIMMONS/ZHAO MOVED TO AUTHORIZE THE CITY MANAGER TO
ENTER INTO AN AGREEMENT FOR EMPLOYMENT AND LABOR LAW
SERVICES WITH MOUSER LAW FIRM, A PROFESSIONAL CORPORATION.
MOTION PASSED BY VERBAL ROLL CALL. AYES: BERNALD, KUMAR, ZHAO,
FITZSIMMONS, WALIA: NOES: NONE. ABSTAIN: NONE. RECUSED: NONE.
ABSENT: NONE.
1.5. California Per Capita Grant Beauchamps Park Deed Restriction
Recommended Action:
Approve the Deed Restriction for Beauchamps Park and authorize the City Manager to
execute the same.
FITZSIMMONS/ZHAO MOVED TO APPROVE THE DEED RESTRICTION FOR
BEAUCHAMPS PARK AND AUTHORIZE THE CITY MANAGER TO EXECUTE
THE SAME.MOTION PASSED BY VERBAL ROLL CALL. AYES: BERNALD,
KUMAR, ZHAO, FITZSIMMONS, WALIA: NOES: NONE. ABSTAIN: NONE.
RECUSED: NONE. ABSENT: NONE.
1.6. Reconsider and Confirm Findings Pursuant to Assembly Bill 361 and/or Provide
Direction for Hybrid or In-Person Meetings
Recommended Action:
Reconsider and confirm findings pursuant to Assembly Bill 361 of the continued public
health officials’ recommendation to social distance and to therefore continue the option of
holding City of Saratoga Brown Act meetings by teleconference.
FITZSIMMONS/ZHAO MOVED TO RECONSIDER AND CONFIRM FINDINGS
PURSUANT TO ASSEMBLY BILL 361 OF THE CONTINUED PUBLIC HEALTH
OFFICIALS’ RECOMMENDATION TO SOCIAL DISTANCE AND TO
THEREFORE CONTINUE THE OPTION OF HOLDING CITY OF SARATOGA
BROWN ACT MEETINGS BY TELECONFERENCE. MOTION PASSED BY
VERBAL ROLL CALL. AYES: BERNALD, KUMAR, ZHAO, FITZSIMMONS, WALIA:
NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE.
2.GENERAL BUSINESS
2.1. Rebuttal Argument – Term Limit Ballot Measure
Recommended Action:
Approve a Rebuttal Argument, if an Argument Against the City’s Term Limit Ballot
Measure being presented to voters at the November 8, 2022 General Municipal Election is
submitted.
Mayor Walia stated since no argument against the Term Limit Ballot Measure was submitted
before the deadline, no action is needed.
Mayor Walia invited public comment.
No one requested to speak.
14
Saratoga City Council Minutes ~ August 17, 2022 ~ Page 4 of 5
COUNCIL ASSIGNMENTS
Mayor Tina Walia
Cities Association of Santa Clara County-Legislative Action Committee – stated the Committee
considered positions on AB 1985 and development related bills AB 916, AB 2097, AB 2011, and
SB 897.
Cities Association of Santa Clara County – stated discussion related to consideration of forming a
JPA for the Cities Association took place.
KSAR Community Access TV Board - stated the Board Member terms were renewed and stated an
agreement between KSAR and West Valley College is under consideration.
Silicon Valley Clean Energy Authority Board of Directors – discussed two new clean energy
resources providing powers in July, discussed an increase in funding being made available for
SVCE jurisdictions that meet certain criteria and discussed 2022 new construction Reach Codes.
West Valley Mayors & Managers Association – stated a presentation was given from Silicon
Valley Clean Energy regarding Reach Codes.
Vice Mayor Kookie Fitzsimmons
Saratoga Chamber of Commerce Board - stated the summer music concert is taking place on
August 27, 2022 at Wildwood Park and the Chamber of Commerce is looking for volunteers and
sponsors for the event.
Council Member Mary-Lynne Bernald
Nothing to report
Council Member Rishi Kumar
Nothing to report
Council Member Yan Zhao
Valley Transportation Authority (VTA) Policy Advisory Committee – discussed two projects that
were awarded that may benefit the City and/or Saratoga residents.
Saratoga Area Senior Coordinating Council Board of Directors – stated the Board received a FY
22-23 budget update, and a SASCC Board and Employment Policy update, the Board discussed
the parameters to be used for the Executive Director’s performance evaluation, and Council
Member Zhao provided details for their upcoming Health Fair.
West Valley Sanitation District Board of Directors – stated the Board met with nothing to report.
CITY COUNCIL ITEMS
None
COUNCIL COMMUNICATIONS
Vice Mayor Fitzsimmons discussed Jeff Schwartz and discussed the participants in the dunk tank
at the upcoming SASCC Health Fair.
CITY MANAGER'S REPORT
None
15
Saratoga City Council Minutes ~ August 17, 2022 ~ Page 5 of 5
CITY ATTORNEY'S REPORT
None
ADJOURNMENT
FTIZSIMMONS/BERNALD MOVED TO ADJOURN THE MEETING AT 7:31 P.M.
MOTION PASSED BY VERBAL ROLL CALL. AYES: BERNALD, KUMAR, ZHAO,
FITZSIMMONS, WALIA: NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT:
KUMAR.
Minutes respectfully submitted:
Britt Avrit, City Clerk
City of Saratoga
16
SARATOGA CITY COUNCIL
MEETING DATE: September 7, 2022
DEPARTMENT: Administrative Services - Finance
PREPARED BY: Vivian Lu, Accounting Technician
SUBJECT: Review of Accounts Payable Check Registers
RECOMMENDED ACTION:
Review and accept check registers for the following accounts payable payment cycles:
7/15/22 Period 13; 7/15/22 Period 1; 7/21/22 Period 13; 7/21/22 Period 1; 7/28/22 Period 13; 7/28/22 Period
1; 8/4/22 Period 13; 8/4/22 Period 2; 8/4/22 Period 2; 8/11/22 Period 13; 8/11/22 Period 2; 8/17/22 Period
2; 8/24/22 Period 2.
BACKGROUND:
The information listed below provides detail for City check runs. Checks issued for $20,000 or greater are
listed separately as well as any checks that were voided during the time period. Fund information, by check
run, is also provided in this report.
REPORT SUMMARY:
Attached are Check Registers for:
Date
Ending
Check #
7/15/2022 145569 145596 28 222,844.45 7/15/2022 7/7/2022 145568
7/15/2022 145597 145607 11 767,773.48 7/15/2022 7/15/2022 145596
7/21/2022 145608 145652 45 151,327.85 7/21/2022 7/15/2022 145607
7/21/2022 145653 145663 11 751,886.23 7/21/2022 7/21/2022 145652
7/28/2022 145664 145696 33 271,567.71 7/28/2022 7/21/2022 145663
7/28/2022 145697 145703 7 50,373.67 7/28/2022 7/28/2022 145696
8/4/2022 145704 145728 25 187,402.22 8/4/2022 7/28/2022 145703
8/4/2022 145729 145747 19 163,410.94 8/4/2022 8/4/2022 145728
8/4/2022 145748 145748 1 1,854.00 8/4/2022 8/4/2022 145747
8/11/2022 145749 145772 24 240,032.66 8/11/2022 8/4/2022 145748
8/11/2022 145773 145802 30 69,608.94 8/11/2022 8/11/2022 145772
8/17/2022 145803 145825 23 116,229.35 8/17/2022 8/11/2022 145802
8/24/2022 145826 145867 42 303,248.27 8/24/2022 8/17/2022 145825
Accounts Payable P2
Accounts Payable P13
Accounts Payable P1
Accounts Payable P2
Accounts Payable P13
Accounts Payable P2
Accounts Payable P2
Accounts Payable P13
Accounts Payable P1
Accounts Payable P2
Accounts Payable P13
Prior Check Register
Checks
ReleasedTotal Checks Amount
Accounts Payable P1
Accounts Payable P13
Ending Check
#
Starting
Check #Type of Checks Date
17
ATTACHMENTS:
Attachment A – 7/15/22 P13 Check Register in the ‘A/P Checks by Period and Year’ report format
Attachment B – 7/15/22 P1 Check Register in the ‘A/P Checks by Period and Year’ report format
Attachment C – 7/21/22 P13 Check Register in the ‘A/P Checks by Period and Year’ report format
Attachment D – 7/21/22 P1 Check Register in the ‘A/P Checks by Period and Year’ report format
Attachment E – 7/28/22 P13 Check Register in the ‘A/P Checks by Period and Year’ report format
Attachment F – 7/28/22 P1 Check Register in the ‘A/P Checks by Period and Year’ report format
Attachment G – 8/4/22 P13 Check Register in the ‘A/P Checks by Period and Year’ report format
Attachment H – 8/4/22 P2 Check Register in the ‘A/P Checks by Period and Year’ report format
Attachment I – 8/4/22 P2 Check Register in the ‘A/P Checks by Period and Year’ report format
Attachment J – 8/11/22 P13 Check Register in the ‘A/P Checks by Period and Year’ report format
Attachment K – 8/11/22 P2 Check Register in the ‘A/P Checks by Period and Year’ report format
Attachment L – 8/17/22 P2 Check Register in the ‘A/P Checks by Period and Year’ report format
Attachment M – 8/24/22 P2 Check Register in the ‘A/P Checks by Period and Year’ report format
Accounts Payable checks issued for $20,000 or greater:
Date Check # Dept. Amount
7/15/2022 145577 Fine Steel Products, Inc CIP Street Project Fund P W Pierce Road Stabilization 77,850.00
7/15/2022 145581 Maggiora Brothers Drillin CIP Parks Project Fund PW Emergency Orchard Repair 24,965.00
7/15/2022 145590 Shute, Mihaly & Weinberger General Fund Various May Attorney Services 29,454.81
7/15/2022 145595 US Bank Purchasing Card General Fund Various Various City Expenses 30,826.37
7/15/2022 145603 Plan JPA Liability/Risk Management Fund ASD FY22/23 General Liability Insurance 756,507.00
7/21/2022 145649 Villalobos & Associates CIP Street Project Fund PW Quito Road Striping 20,564.00
7/21/2022 145660 The Bank of New York 2011 Library GO Bonds ASD Principal & Interest 714,892.50
7/28/2022 145676 Joanna Wang General Fund CDD Deposit Refund 113,904.28
7/28/2022 145689 SCA of CA LLC General Fund PW May & June Citywide Street Sweep 41,254.50
7/28/2022 145703 Villalobos & Associates CIP Street Project Fund PW Curb Gutter Replacement 33,945.00
8/4/2022 145711 Fehr & Peers CIP Street Project Fund PW TSC & Safe Routes to School 25,998.26
8/4/2022 145724 Sandis Civil Engineers ARPA/SLFRF Fund PW Citywide Strom Drain 24,386.73
8/4/2022 145726 Shute, Mihaly & Weinberger General Fund Various June Attorney Services 27,709.94
8/4/2022 145744 SCC Firesafe Council General Fund ASD Wildfire Preve ntion & Preparedness 50,000.00
8/4/2022 145746 The Bank of New York Arrowhead Bond ASD Principal & Interest 68,766.79
8/11/2022 145750 City of Campbell WVCWP Agency Fund WVCWP WVCWP FY21/22 Surplus Revenue 44,496.00
8/11/2022 145765 Town of Los Gatos WVCWP Agency Fund WVCWP WVCWP FY21/22 Surplus Revenue 43,967.00
8/11/2022 145769 Urban Planning Partners CIP Admin Project Fund CDD June Housing Element 38,187.93
8/11/2022 145772 ZAG Technical Services IT Equipment Replacement ASD HPE ProLiant & Windows Server 30,012.85
8/17/2022 145804 4Leaf Inc General Fund CDD June Plan Review 42,052.92
8/17/2022 145824 Vista Landscape & Maintenance General Fund PW Skyline Trail & April Maintenance 25,247.00
8/24/2022 145833 Comp Shared Risk Pool Workers Comp Fund ASD FY22/23 Q1 Workers Comp Premium 50,650.75
8/24/2022 145854 Sanchez Electric Inc CIP Facility Project Fund CDD JPCC Generator 51,032.84
8/24/2022 145856 SCA of CA LLC General Fund PW July Citywide Street Sweep 20,614.50
8/24/2022 145860 Softwareone Inc IT Services ASD Microsoft Office 32,813.50
Accounts Payable checks voided during this time period:
AP Date Check #Amount
N/A
Fund Purpose
StatusReason Issued to
Issued to
18
SUNGARD PUBLIC SECTOR PAGE NUMBER: 1
DATE: 07/15/2022 CITY OF SARATOGA VENCHK11
TIME: 18:02:30 CHECK REGISTER - FUND TOTALS ACCOUNTING PERIOD: 1/23
FUND FUND TITLE AMOUNT
111 GENERAL FUND 100,332.66
243 CARNELIAN GLEN LANDSCAPE 138.31
244 CUNNINGHAM/GLASGOW LND 111.62
249 MANOR DRIVE LANDSCAPE 304.45
251 MCCARTYSVILLE LANDSCAPE 83.23
253 SARATOGA LEGEND LANDSCAPE 1,128.43
255 TRICIA WOODS LANDSCAPE 32.41
271 BEUACHAMPS L&L 618.96
273 GATEWAY L&L 13.36
274 HORSESHOE DRIVE L&L 553.23
292 PARAMOUNT COURT SWD 9.86
411 CIP STREET PROJECTS FUND 82,294.70
412 CIP PARKS PROJECT FUND 24,965.00
611 LIABILITY /RISK MGMT FUND 1,228.78
612 WORKERS COMP FUND 427.59
622 IT SERVICES 650.82
623 VEHICLE & EQUIPMENT MAINT 237.27
624 BUILDING MAINTENANCE 9,180.47
713 WVCWP AGENCY FUND 533.30
TOTAL REPORT 222,844.45
19
SUNGARD PUBLIC SECTOR PAGE NUMBER: 1
DATE: 07/15/2022 CITY OF SARATOGA VENCHK11
TIME: 18:01:10 CHECK REGISTER ACCOUNTING PERIOD: 1/23
FUND - 009 - DISBURSEMENT FUND
CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT
145569 11111 07/15/22 546 ASSOC OF BAY AREA GOV/ABA 63111 GAS SERVICES 1,540.00
145570 11111 07/15/22 35 ACCENT GRAPHICS 61111 OFFICE SUPPLIES 29.55
145571 11111 07/15/22 56 ACE FIRE EQUIPMENT & SVC 64513 FIRE SYSTEM INSPECT 687.03
145572 11111 07/15/22 1735 AGNES PABIS 61192 EMPLOYEE WELLNESS 50.00
145573 11111 07/15/22 953 ARC 64121 PRINTING SERVICES 348.41
145574 11111 07/15/22 781 BOTHELIO, CRYSTAL 68651 REIMB MOVIE NIGHT 135.58
145575 11111 07/15/22 1758 BRITT AVRIT 61192 EMPLOYEE WELLNESS 50.00
145576 11111 07/15/22 416 EVANS WEST VALLEY SPRAY 64545 WILDWOOD/4TH ST WEED 1,600.00
145576 11111 07/15/22 416 EVANS WEST VALLEY SPRAY 64545 WILDWOOD/4TH ST WEED 1,200.00
145576 11111 07/15/22 416 EVANS WEST VALLEY SPRAY 64545 LIB/ORCHARD SARA WEED 990.00
145576 11111 07/15/22 416 EVANS WEST VALLEY SPRAY 64545 FRIENDSHIP PK WEED 2,800.00
145576 11111 07/15/22 416 EVANS WEST VALLEY SPRAY 64545 SUNNYVALE/SARA WEED 2,400.00
145576 11111 07/15/22 416 EVANS WEST VALLEY SPRAY 64545 CITY HALL WEED 800.00
145576 11111 07/15/22 416 EVANS WEST VALLEY SPRAY 64555 SARA AVE/HWY 9 WEED 2,800.00
TOTAL CHECK 12,590.00
145577 11111 07/15/22 1665 FINE STEEL PRODUCTS, INC. 81161 PIERCE STABILIZATION 77,850.00
145578 11111 07/15/22 1462 JANET COSTA 66131 REIMB COMM RECOGNITIO 1,276.07
145578 11111 07/15/22 1462 JANET COSTA 66111 REIMB EMER MTG EXP 376.26
145578 11111 07/15/22 1462 JANET COSTA 68651 REIMB MOVIE NIGHT 200.66
145578 11111 07/15/22 1462 JANET COSTA 66111 REIMB MTG EXPENSES 434.38
145578 11111 07/15/22 1462 JANET COSTA 61162 REIMB TRAFFIC SAFETY 201.71
145578 11111 07/15/22 1462 JANET COSTA 24911 REIMB WV MAYOR & MGR 209.00
TOTAL CHECK 2,698.08
145579 11111 07/15/22 1078 JUST LEAKS, INC. 64522 THEATER ROOF WASH 2,700.00
145580 11111 07/15/22 929 KOPPEL & GRUBER PUBLIC FI 65514 L&L ADMIN SVC APR-JUN 2,250.19
145581 11111 07/15/22 647 MAGGIORA BROTHERS DRILLIN 81151 EMERGENCY ORCHARD RPR 24,965.00
145582 11111 07/15/22 1750 MARIO TOPETE TREE CARE, I 64581 FRUITVALE TREE RMV 2,400.00
145583 11111 07/15/22 1572 NBBM SERVICES, INC 64511 JANITORIAL SERVICES 1,782.00
145584 11111 07/15/22 173 PACIFIC GAS & ELECTRIC 63111 EL CAMINO GRANDE PUMP 10.15
145584 11111 07/15/22 173 PACIFIC GAS & ELECTRIC 63111 GATEWAY SERVICE 13.36
145584 11111 07/15/22 173 PACIFIC GAS & ELECTRIC 63111 PARAMOUNT CT 9.86
145584 11111 07/15/22 173 PACIFIC GAS & ELECTRIC 63111 PARKS/OPEN SPACE 288.28
TOTAL CHECK 321.65
145585 11111 07/15/22 500 PRIYA SHASTRI 24914 REFUND ROCK DEPOSIT 40.00
145586 11111 07/15/22 55 ROSS RECREATION EQUIPMENT 61141 QP BNCH DEDICATION 1,932.21
145587 11111 07/15/22 87 SAN JOSE WATER COMPANY 63112 BEAUCHAMPS 618.96
145587 11111 07/15/22 87 SAN JOSE WATER COMPANY 63112 BUILDINGS 182.74
145587 11111 07/15/22 87 SAN JOSE WATER COMPANY 63112 CARNELIAN GLEN 20% 138.31
20
SUNGARD PUBLIC SECTOR PAGE NUMBER: 2
DATE: 07/15/2022 CITY OF SARATOGA VENCHK11
TIME: 18:01:10 CHECK REGISTER ACCOUNTING PERIOD: 1/23
FUND - 009 - DISBURSEMENT FUND
CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT
145587 11111 07/15/22 87 SAN JOSE WATER COMPANY 63112 CUNNINGHM/GLSGW 77.5% 111.62
145587 11111 07/15/22 87 SAN JOSE WATER COMPANY 24123 FARWELL/THREE OAKS 420.63
145587 11111 07/15/22 87 SAN JOSE WATER COMPANY 63112 HORSESHOE DR. 80% 553.23
145587 11111 07/15/22 87 SAN JOSE WATER COMPANY 63112 MANOR DRIVE 304.45
145587 11111 07/15/22 87 SAN JOSE WATER COMPANY 63112 PARKS/OPEN SPACE 5,608.08
145587 11111 07/15/22 87 SAN JOSE WATER COMPANY 63112 SARA LEGENDS MINA WAY 1,128.43
145587 11111 07/15/22 87 SAN JOSE WATER COMPANY 63112 TRICIA WOOD 22.5% 32.41
145587 11111 07/15/22 87 SAN JOSE WATER COMPANY 63112 MEDIANS/PARKWAYS 9,518.79
TOTAL CHECK 18,617.65
145588 11111 07/15/22 98 SARATOGA CHAMBER OF COMME 68519 COMM EVENT GRANT RMB 2,378.69
145589 11111 07/15/22 1601 SHEILA TUCKER 66111 WVCWP MTG EXP REIMB 118.34
145589 11111 07/15/22 1601 SHEILA TUCKER 66212 WVCWP REIMB LODGING 414.96
TOTAL CHECK 533.30
145590 11111 07/15/22 154 SHUTE MIHALY & WEINBERGER 65223 GENERAL PLAN 6,838.10
145590 11111 07/15/22 154 SHUTE MIHALY & WEINBERGER 22119 RW ENV19-0005 1,158.50
145590 11111 07/15/22 154 SHUTE MIHALY & WEINBERGER 22119 AHFV EIR ENV21-0011 860.60
145590 11111 07/15/22 154 SHUTE MIHALY & WEINBERGER 22119 SB 35 PROJECT 1,489.50
145590 11111 07/15/22 154 SHUTE MIHALY & WEINBERGER 65213 CDD 6,098.40
145590 11111 07/15/22 154 SHUTE MIHALY & WEINBERGER 65214 CDE 630.00
145590 11111 07/15/22 154 SHUTE MIHALY & WEINBERGER 65219 CITY CLERK 2,696.40
145590 11111 07/15/22 154 SHUTE MIHALY & WEINBERGER 65211 CM 3,326.40
145590 11111 07/15/22 154 SHUTE MIHALY & WEINBERGER 65216 FACILITIES 50.40
145590 11111 07/15/22 154 SHUTE MIHALY & WEINBERGER 65256 NON-DEP 132.51
145590 11111 07/15/22 154 SHUTE MIHALY & WEINBERGER 65217 OH/CC MEETINGS 2,646.00
145590 11111 07/15/22 154 SHUTE MIHALY & WEINBERGER 65215 PW 2,772.00
145590 11111 07/15/22 154 SHUTE MIHALY & WEINBERGER 65227 RISK MANAGEMENT 756.00
TOTAL CHECK 29,454.81
145591 11111 07/15/22 317 THE NAPKIN RING 66131 COMMISSION DINNER 3,699.34
145592 11111 07/15/22 1287 TAPCO 81121 STREET SUPPLIES 3,319.59
145593 391 US BANK PURCHASING CARD P VOID: MULTI STUB CHECK
145594 391 US BANK PURCHASING CARD P VOID: MULTI STUB CHECK
145595 11111 07/15/22 391 US BANK PURCHASING CARD P 61133 FACILITIES SUPPLIES 712.78
145595 11111 07/15/22 391 US BANK PURCHASING CARD P 61132 JANITORIAL SUPPLIES 1,260.61
145595 11111 07/15/22 391 US BANK PURCHASING CARD P 61354 EMER PREP SUPPLIES 466.48
145595 11111 07/15/22 391 US BANK PURCHASING CARD P 66112 MTG EXPENSES 120.01
145595 11111 07/15/22 391 US BANK PURCHASING CARD P 61341 LANDSCAPE SUPPLIES 473.58
145595 11111 07/15/22 391 US BANK PURCHASING CARD P 61111 OFFICE SUPPLIES 1,907.11
145595 11111 07/15/22 391 US BANK PURCHASING CARD P 62123 NOTARY SERVICES 86.25
145595 11111 07/15/22 391 US BANK PURCHASING CARD P 61167 PARKS & REC SUPPLIES 24.02
145595 11111 07/15/22 391 US BANK PURCHASING CARD P 66112 CITY COUNCIL MTG EXP 213.02
145595 11111 07/15/22 391 US BANK PURCHASING CARD P 61151 COMM ART SUPPLIES 2,342.88
145595 11111 07/15/22 391 US BANK PURCHASING CARD P 68353 NGHBRHD WATCH PROGRAM 1,827.29
145595 11111 07/15/22 391 US BANK PURCHASING CARD P 64136 PHOTOGRAPHY SERVICE 271.41
145595 11111 07/15/22 391 US BANK PURCHASING CARD P 66111 CITY COUNCIL MTG EXP 70.59
145595 11111 07/15/22 391 US BANK PURCHASING CARD P 66112 CITY COUNCIL MTG EXP 113.99
145595 11111 07/15/22 391 US BANK PURCHASING CARD P 66111 CITY MANAGER MTG EXP 70.59
145595 11111 07/15/22 391 US BANK PURCHASING CARD P 68353 NGHBRHD WATCH PROGRAM 834.76
145595 11111 07/15/22 391 US BANK PURCHASING CARD P 68651 OUTDOOR MOVIE NIGHT 512.20
21
SUNGARD PUBLIC SECTOR PAGE NUMBER: 3
DATE: 07/15/2022 CITY OF SARATOGA VENCHK11
TIME: 18:01:10 CHECK REGISTER ACCOUNTING PERIOD: 1/23
FUND - 009 - DISBURSEMENT FUND
CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT
145595 11111 07/15/22 391 US BANK PURCHASING CARD P 61167 PARK&REC COMM SUPPLY 1,432.41
145595 11111 07/15/22 391 US BANK PURCHASING CARD P 64121 PRINTING SVCS 1,195.23
145595 11111 07/15/22 391 US BANK PURCHASING CARD P 62411 RECOGNITION SUPPLIES 93.19
145595 11111 07/15/22 391 US BANK PURCHASING CARD P 61278 SOFTWARE 354.95
145595 11111 07/15/22 391 US BANK PURCHASING CARD P 24911 WVMM LUNCH 271.75
145595 11111 07/15/22 391 US BANK PURCHASING CARD P 61341 LANDSCAPE SUPPLIES 564.79
145595 11111 07/15/22 391 US BANK PURCHASING CARD P 61111 OFFICE SUPPLIES 1,522.13
145595 11111 07/15/22 391 US BANK PURCHASING CARD P 66212 COURT PARKING FEE 12.00
145595 11111 07/15/22 391 US BANK PURCHASING CARD P 61191 GRANT EXPENSES 1,228.78
145595 11111 07/15/22 391 US BANK PURCHASING CARD P 61111 OFFICE SUPPLIES 117.52
145595 11111 07/15/22 391 US BANK PURCHASING CARD P 66321 ORAL BOARD PARKING 60.00
145595 11111 07/15/22 391 US BANK PURCHASING CARD P 61192 WELLNESS GRANT SUPPLY 327.59
145595 11111 07/15/22 391 US BANK PURCHASING CARD P 61113 SUBSCRIPTION RENEWAL 159.99
145595 11111 07/15/22 391 US BANK PURCHASING CARD P 68657 COLOR DASH COMM EVENT 4,188.00
145595 11111 07/15/22 391 US BANK PURCHASING CARD P 61167 PARK&REC COMM SUPPLY 104.40
145595 11111 07/15/22 391 US BANK PURCHASING CARD P 61165 YOUTH COMM SUPPLY 615.99
145595 11111 07/15/22 391 US BANK PURCHASING CARD P 66211 GFOA TRAINING 129.00
145595 11111 07/15/22 391 US BANK PURCHASING CARD P 66211 GFOA TRAINING 149.00
145595 11111 07/15/22 391 US BANK PURCHASING CARD P 66211 ICMA CONFERENCE 999.00
145595 11111 07/15/22 391 US BANK PURCHASING CARD P 61111 OFFICE SUPPLIES 364.10
145595 11111 07/15/22 391 US BANK PURCHASING CARD P 64311 SOFTWARE 24.99
145595 11111 07/15/22 391 US BANK PURCHASING CARD P 64136 PHOTOGRAPHY SERVICE 29.80
145595 11111 07/15/22 391 US BANK PURCHASING CARD P 66211 WEBINAR TRAINIING 50.00
145595 11111 07/15/22 391 US BANK PURCHASING CARD P 62251 APA MEMBERSHIP VB 552.00
145595 11111 07/15/22 391 US BANK PURCHASING CARD P 61111 OFFICE SUPPLIES 60.00
145595 11111 07/15/22 391 US BANK PURCHASING CARD P 61133 FACILITIES SUPPLIES 11.58
145595 11111 07/15/22 391 US BANK PURCHASING CARD P 61211 IT SUPPLIES 650.82
145595 11111 07/15/22 391 US BANK PURCHASING CARD P 61341 LANDSCAPE SUPPLIES 701.09
145595 11111 07/15/22 391 US BANK PURCHASING CARD P 61111 OFFICE SUPPLIES 303.73
145595 11111 07/15/22 391 US BANK PURCHASING CARD P 66211 GFOA TRAINING 315.00
145595 11111 07/15/22 391 US BANK PURCHASING CARD P 61111 OFFICE SUPPLIES 39.36
145595 11111 07/15/22 391 US BANK PURCHASING CARD P 61361 AUTO PARTS 237.27
145595 11111 07/15/22 391 US BANK PURCHASING CARD P 81121 STREET SUPPLIES 1,125.11
145595 11111 07/15/22 391 US BANK PURCHASING CARD P 62112 PLUG N PLAY CHARGE 15.00
145595 11111 07/15/22 391 US BANK PURCHASING CARD P 64323 DROPBOX 45.00
145595 11111 07/15/22 391 US BANK PURCHASING CARD P 66211 TRAINING 1,385.00
145595 11111 07/15/22 391 US BANK PURCHASING CARD P 64549 SIGN MATERIAL 83.23
TOTAL CHECK 30,826.37
145596 11111 07/15/22 402 VISTA LANDSCAPE & MAINTEN 64541 KMP IRRIGATION RPR 775.00
145596 11111 07/15/22 402 VISTA LANDSCAPE & MAINTEN 64541 KMP IRRIGATION RPR 870.00
TOTAL CHECK 1,645.00
TOTAL FUND 222,844.45
TOTAL REPORT 222,844.45
22
SUNGARD PUBLIC SECTOR PAGE NUMBER: 1
DATE: 07/15/2022 CITY OF SARATOGA VENCHK11
TIME: 18:18:23 CHECK REGISTER - FUND TOTALS ACCOUNTING PERIOD: 1/23
FUND FUND TITLE AMOUNT
111 GENERAL FUND 9,211.00
611 LIABILITY /RISK MGMT FUND 756,507.00
612 WORKERS COMP FUND 201.48
713 WVCWP AGENCY FUND 1,854.00
TOTAL REPORT 767,773.48
23
SUNGARD PUBLIC SECTOR PAGE NUMBER: 1
DATE: 07/15/2022 CITY OF SARATOGA VENCHK11
TIME: 18:18:05 CHECK REGISTER ACCOUNTING PERIOD: 1/23
FUND - 009 - DISBURSEMENT FUND
CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT
145597 11111 07/15/22 1615 ARCHIVESOCIAL, INC. 64137 ARCHIVE SRVCS FY22/23 2,988.00
145598 11111 07/15/22 188 CITY OF CAMPBELL 62624 WVCWP 22/23 JUL LEASE 1,854.00
145599 11111 07/15/22 1757 INTERNATIONAL ASSOC OF EL 62251 22/23 MMRSHIP RENEWAL 120.00
145600 11111 07/15/22 500 JACK GRISWOLD 46213 FEE REFUND WHH 600.00
145601 11111 07/15/22 499 CARPENTERS LOCAL 2236 (MI 21262 DED:3000 DUES 240.00
145602 11111 07/15/22 1733 NETFILE, INC. 64312 ANNUAL SOFTWARE 4,500.00
145603 11111 07/15/22 1550 PLAN JPA 67112 FY22/23 GL INS PREM 645,462.00
145603 11111 07/15/22 1550 PLAN JPA 67115 FY22/23 PROP MEM INS 111,045.00
TOTAL CHECK 756,507.00
145604 11111 07/15/22 1 SANTA CLARA COUNTY CLERK- 62123 CNFRMD CPY/RCRDED DOC 5.00
145605 11111 07/15/22 98 SARATOGA CHAMBER OF COMME 62215 FY22/23 MMBRSHIP DUES 650.00
145606 11111 07/15/22 1261 THE FRUITGUYS 61192 EMPLOYEE WELLNESS 201.48
145607 11111 07/15/22 500 VICKIE WANG 46245 FEE REFUND WILDWOOD 108.00
TOTAL FUND 767,773.48
TOTAL REPORT 767,773.48
24
SUNGARD PUBLIC SECTOR PAGE NUMBER: 1
DATE: 07/21/2022 CITY OF SARATOGA VENCHK11
TIME: 14:34:24 CHECK REGISTER - FUND TOTALS ACCOUNTING PERIOD: 1/23
FUND FUND TITLE AMOUNT
111 GENERAL FUND 74,156.43
241 ARROYO DE SARATOGA LNDSCP 150.00
242 BONNET WAY LANDSCAPE 115.00
243 CARNELIAN GLEN LANDSCAPE 100.00
244 CUNNINGHAM/GLASGOW LND 181.00
246 GREENBRIAR LANDSCAPE 400.00
248 LEUTAR COURT LANDSCAPE 100.00
249 MANOR DRIVE LANDSCAPE 200.00
254 SUNLAND PARK LANDSCAPE 1,827.85
256 ALLENDALE LANDSCAPE 171.89
271 BEUACHAMPS L&L 200.00
272 BELLGROVE L&L 2,426.00
273 GATEWAY L&L 220.00
411 CIP STREET PROJECTS FUND 41,036.77
414 CIP ADMIN PROJECTS FUND 3,290.00
611 LIABILITY /RISK MGMT FUND 16.16
612 WORKERS COMP FUND 129.00
621 OFFICE SUPPORT 391.35
622 IT SERVICES 586.10
623 VEHICLE & EQUIPMENT MAINT 9,107.66
624 BUILDING MAINTENANCE 1,453.66
632 IT EQUIPMENT REPLACEMENT 1,995.09
713 WVCWP AGENCY FUND 13,073.89
TOTAL REPORT 151,327.85
25
SUNGARD PUBLIC SECTOR PAGE NUMBER: 1
DATE: 07/21/2022 CITY OF SARATOGA VENCHK11
TIME: 14:33:16 CHECK REGISTER ACCOUNTING PERIOD: 1/23
FUND - 009 - DISBURSEMENT FUND
CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT
145608 11111 07/21/22 234 A T & T 63211 GATEWAY IRR CONTROL 22.43
145608 11111 07/21/22 234 A T & T 63211 ELEC PANEL CVC THTR 20.99
145608 11111 07/21/22 234 A T & T 63211 PHONE LNS PARKS/LIB 22.99
145608 11111 07/21/22 234 A T & T 63211 EMERG POTS LINE 20.99
145608 11111 07/21/22 234 A T & T 63211 EMERG POT LN CDD LBBY 22.43
145608 11111 07/21/22 234 A T & T 63211 EMERG POTS LN VM 27.57
145608 11111 07/21/22 234 A T & T 63211 AM 1610 RADIO 22.43
145608 11111 07/21/22 234 A T & T 63211 BOOK GO ROUND ALARM 43.90
145608 11111 07/21/22 234 A T & T 63211 CSP HVB FOR IRRIG 44.30
145608 11111 07/21/22 234 A T & T 63211 QUITO IRR MODEM LINE 22.43
TOTAL CHECK 270.46
145609 11111 07/21/22 500 ANTE BILIC 81161 BUS RNWL GRANT PROG 1,500.00
145610 11111 07/21/22 1600 ARTICULATE SOLUTIONS, INC 64313 WVCWP OUTREACH 535.00
145611 11111 07/21/22 1187 ASSOCIATED SERVICES COMPA 61133 FACILITIES SUPPLIES 116.58
145612 11111 07/21/22 365 BOREL, KRISTIN 61192 WELLNESS GRANT REIMB 50.00
145613 11111 07/21/22 130 CDW GOVERNMENT 61275 PRINTER 197.42
145613 11111 07/21/22 130 CDW GOVERNMENT 61276 UPS BATTERY 1,111.60
145613 11111 07/21/22 130 CDW GOVERNMENT 61271 LAPTOP POWER ADAPTERS 686.07
TOTAL CHECK 1,995.09
145614 11111 07/21/22 937 CITY OF SARATOGA 65134 WVCWP APR-JUN STF SRV 3,278.25
145615 11111 07/21/22 214 CITY OF SARATOGA-PETTY CA 61191 PETTY CASH BOX 16.16
145615 11111 07/21/22 214 CITY OF SARATOGA-PETTY CA 61112 PETTY CASH BOX 7.38
TOTAL CHECK 23.54
145616 11111 07/21/22 1412 CIVICPLUS 64141 MUNICODE SUPPORT FEES 450.00
145617 11111 07/21/22 1569 COMCAST 63213 COMCAST (PRIMARY) 93.61
145618 11111 07/21/22 1369 COMCAST CORPORATION 63213 COMCAST (P2P) 344.39
145619 11111 07/21/22 1152 CORODATA RECORDS MANAGEME 62631 JUNE RECORDS STORAGE 391.35
145620 11111 07/21/22 342 DATA TICKET INC 62481 JUNE 2022 CITATION 100.00
145621 11111 07/21/22 225 DELL MARKETING L.P. C/O D 61171 WVCWP LAPTOP COMPUTER 1,813.47
145622 11111 07/21/22 421 EWING IRRIGATION 61341 LANDSCAPE SUPPLIES 247.80
145622 11111 07/21/22 421 EWING IRRIGATION 61341 LANDSCAPE SUPPLIES 41.73
TOTAL CHECK 289.53
145623 11111 07/21/22 463 GRAINGER 61341 LANDSCAPE SUPPLIES 257.23
145624 11111 07/21/22 500 INN AT SARATOGA 81161 BUS RNWL GRANT PROG 1,500.00
145625 11111 07/21/22 63 INTERSTATE TRAFFIC CONTRO 81121 STREET SUPPLIES 2,455.91
145625 11111 07/21/22 63 INTERSTATE TRAFFIC CONTRO 81121 STREET SUPPLIES 1,797.25
145625 11111 07/21/22 63 INTERSTATE TRAFFIC CONTRO 81121 STREET SUPPLIES 340.05
145625 11111 07/21/22 63 INTERSTATE TRAFFIC CONTRO 81121 STREET SUPPLIES 2,379.56
TOTAL CHECK 6,972.77
26
SUNGARD PUBLIC SECTOR PAGE NUMBER: 2
DATE: 07/21/2022 CITY OF SARATOGA VENCHK11
TIME: 14:33:16 CHECK REGISTER ACCOUNTING PERIOD: 1/23
FUND - 009 - DISBURSEMENT FUND
CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT
145626 11111 07/21/22 674 JB TROPHIES 61141 PLAQUE 228.07
145627 11111 07/21/22 636 JULIE R INGRAHAM 66213 JAN-JUN MILEAGE RMB 33.70
145628 11111 07/21/22 1750 MARIO TOPETE TREE CARE, I 64544 COX/HWY85 RMV TREE 950.00
145628 11111 07/21/22 1750 MARIO TOPETE TREE CARE, I 64544 SARATOGA INN RMV TREE 420.00
145628 11111 07/21/22 1750 MARIO TOPETE TREE CARE, I 64581 FRUITVALE TREE MAINT 520.00
TOTAL CHECK 1,890.00
145629 11111 07/21/22 1743 MAZE & ASSOCIATES 64159 FY22 ACCOUNTING SRVS 14,991.00
145630 11111 07/21/22 1756 MEDIUS 64121 WVCWP PRINTING SVCS 687.97
145631 11111 07/21/22 1572 NBBM SERVICES, INC 64551 JUN WKND PK RESTROOM 3,854.40
145632 11111 07/21/22 1324 READYREFRESH 62614 DRINKING WATER SVC 115.10
145633 11111 07/21/22 1745 ODP BUSINESS SOLUTIONS, L 61111 OFFICE SUPPLIES 80.32
145633 11111 07/21/22 1745 ODP BUSINESS SOLUTIONS, L 61111 OFFICE SUPPLIES 28.36
145633 11111 07/21/22 1745 ODP BUSINESS SOLUTIONS, L 61111 OFFICE SUPPLIES 10.57
145633 11111 07/21/22 1745 ODP BUSINESS SOLUTIONS, L 61111 OFFICE SUPPLIES 28.03
TOTAL CHECK 147.28
145634 11111 07/21/22 1669 ORLANDI TRAILER INC. 61361 VEHICLE MAINT 158.07
145635 11111 07/21/22 1087 OSCAR URVIZO TELLEZ/OSCAR 64544 SARA/SNNYVLE TREE RMV 2,500.00
145636 11111 07/21/22 173 PACIFIC GAS & ELECTRIC 63111 CITY WIDE ST LIGHTS 32.09
145636 11111 07/21/22 173 PACIFIC GAS & ELECTRIC 63111 PUB LIB/LNDSCP LIGHTS 23.82
145636 11111 07/21/22 173 PACIFIC GAS & ELECTRIC 63111 VILLAGE LIGHTING 490.72
TOTAL CHECK 546.63
145637 11111 07/21/22 1619 RICHARDSON CONSULTING 22119 ENV19-0005 JUN 6,720.00
145637 11111 07/21/22 1619 RICHARDSON CONSULTING 22119 ENV20-0003 JUN 840.00
145637 11111 07/21/22 1619 RICHARDSON CONSULTING 65411 JUN ADR PROJ REVIEWS 420.00
TOTAL CHECK 7,980.00
145638 11111 07/21/22 87 SAN JOSE WATER COMPANY 63112 ALLENDALE LLA 171.89
145638 11111 07/21/22 87 SAN JOSE WATER COMPANY 63112 MEDIANS/KERWIN RANCH 2,290.60
145638 11111 07/21/22 87 SAN JOSE WATER COMPANY 63112 SUNLAND PARK 1,229.85
145638 11111 07/21/22 87 SAN JOSE WATER COMPANY 63112 PARKS/OPEN SPACE 501.42
TOTAL CHECK 4,193.76
145639 11111 07/21/22 1 SANTA CLARA COUNTY - DTAC 62325 JUN HANDCAP CITATION 69.60
145639 11111 07/21/22 1 SANTA CLARA COUNTY - DTAC 62325 JUN PARKING CITATION 262.50
TOTAL CHECK 332.10
145640 11111 07/21/22 160 SIERRA PACIFIC TURF SUPPL 61341 LANDSCAPE SUPPLIES 862.59
145641 11111 07/21/22 1690 SOUTHERN COUNTIES LUBRICA 61362 FUEL 6,017.04
145642 11111 07/21/22 1394 ST. FRANCIS ELECTRIC, LLC 64534 TS ON CALL SERVICES 12,575.00
145643 11111 07/21/22 1261 THE FRUITGUYS 61192 EMPLOYEE WELLNESS 79.00
27
SUNGARD PUBLIC SECTOR PAGE NUMBER: 3
DATE: 07/21/2022 CITY OF SARATOGA VENCHK11
TIME: 14:33:16 CHECK REGISTER ACCOUNTING PERIOD: 1/23
FUND - 009 - DISBURSEMENT FUND
CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT
145644 11111 07/21/22 343 TMT ENTERPRISES INC 64552 CONGRESS PK TOPSOIL 2,613.91
145645 11111 07/21/22 1747 TRAFFIC PATTERNS LLC 64534 QUITO/SARA TRAFFIC 10,000.00
145646 11111 07/21/22 549 TURF STAR, INC 64611 VEHICLE MAINT 2,932.55
145647 11111 07/21/22 391 US BANK PURCHASING CARD P 64311 WVCWP FINANCIAL SVCS 25.00
145647 11111 07/21/22 391 US BANK PURCHASING CARD P 62171 WVCWP FUEL 65.21
145647 11111 07/21/22 391 US BANK PURCHASING CARD P 63213 WVCWP INTERNET 255.75
145647 11111 07/21/22 391 US BANK PURCHASING CARD P 66111 WVCWP MTG EXPENSES 54.99
145647 11111 07/21/22 391 US BANK PURCHASING CARD P 61111 WVCWP OFFICE SUPPLIES 835.26
145647 11111 07/21/22 391 US BANK PURCHASING CARD P 61119 WVCWP OUTREACH SPPLY 4,060.07
145647 11111 07/21/22 391 US BANK PURCHASING CARD P 63211 WVCWP PHONE 443.52
145647 11111 07/21/22 391 US BANK PURCHASING CARD P 61171 WVCWP SOFTWARE SVCS 1,019.40
TOTAL CHECK 6,759.20
145648 11111 07/21/22 395 VERIZON WIRELESS 63212 ADMIN SERVICES 50.69
145648 11111 07/21/22 395 VERIZON WIRELESS 63212 BUILDING & INSPECTION 153.90
145648 11111 07/21/22 395 VERIZON WIRELESS 63212 GENERAL ENGINEERING 212.51
145648 11111 07/21/22 395 VERIZON WIRELESS 63212 IT SERVICES 148.10
145648 11111 07/21/22 395 VERIZON WIRELESS 63212 PARKS 112.29
145648 11111 07/21/22 395 VERIZON WIRELESS 63212 STREETS 75.73
TOTAL CHECK 753.22
145649 11111 07/21/22 1524 VILLALOBOS & ASSOCIATES 81161 QUITO ROAD STRIPING 20,564.00
145650 11111 07/21/22 402 VISTA LANDSCAPE & MAINTEN 64529 HISTORICAL VENT CLEARING 1,130.00
145650 11111 07/21/22 402 VISTA LANDSCAPE & MAINTEN 64547 JUN ARROYO SARATOGA 150.00
145650 11111 07/21/22 402 VISTA LANDSCAPE & MAINTEN 64547 JUN BEAUCHAMPS 200.00
145650 11111 07/21/22 402 VISTA LANDSCAPE & MAINTEN 64547 JUN BELLGROVE 2,426.00
145650 11111 07/21/22 402 VISTA LANDSCAPE & MAINTEN 64543 JUN BONNET WAY 175.00
145650 11111 07/21/22 402 VISTA LANDSCAPE & MAINTEN 64547 JUN BONNIE WAY 115.00
145650 11111 07/21/22 402 VISTA LANDSCAPE & MAINTEN 64547 JUN CARNELIAN GLEN 100.00
145650 11111 07/21/22 402 VISTA LANDSCAPE & MAINTEN 64548 JUN CIVIC CENTER 1,592.00
145650 11111 07/21/22 402 VISTA LANDSCAPE & MAINTEN 64541 JUN CORP YARD 110.00
145650 11111 07/21/22 402 VISTA LANDSCAPE & MAINTEN 64547 JUN CUNNINGHAM/GLSGW 181.00
145650 11111 07/21/22 402 VISTA LANDSCAPE & MAINTEN 64541 JUN EL QUITO PARK 455.00
145650 11111 07/21/22 402 VISTA LANDSCAPE & MAINTEN 64543 JUN FRANKLIN CT 110.00
145650 11111 07/21/22 402 VISTA LANDSCAPE & MAINTEN 64541 JUN FRIENDSHIP PARK 140.00
145650 11111 07/21/22 402 VISTA LANDSCAPE & MAINTEN 64543 JUN FRUITVALE MEDIAN 700.00
145650 11111 07/21/22 402 VISTA LANDSCAPE & MAINTEN 64547 JUN GATEWAY 220.00
145650 11111 07/21/22 402 VISTA LANDSCAPE & MAINTEN 64547 JUN GREENBRIAR 400.00
145650 11111 07/21/22 402 VISTA LANDSCAPE & MAINTEN 64541 JUN HISTORICAL PARK 265.00
145650 11111 07/21/22 402 VISTA LANDSCAPE & MAINTEN 64543 JUN HUME/PARK 75.00
145650 11111 07/21/22 402 VISTA LANDSCAPE & MAINTEN 81161 JUN HWY 9 FARWELL/VER 290.00
145650 11111 07/21/22 402 VISTA LANDSCAPE & MAINTEN 64543 JUN HWY 9/OAK ST 70.00
145650 11111 07/21/22 402 VISTA LANDSCAPE & MAINTEN 64541 JUN KEVIN MORAN PARK 720.00
145650 11111 07/21/22 402 VISTA LANDSCAPE & MAINTEN 64547 JUN LEUTAR CT 100.00
145650 11111 07/21/22 402 VISTA LANDSCAPE & MAINTEN 64547 JUN MANOR DR 200.00
145650 11111 07/21/22 402 VISTA LANDSCAPE & MAINTEN 64221 JUN PARKING DISTRICTS 380.00
145650 11111 07/21/22 402 VISTA LANDSCAPE & MAINTEN 64557 JUN QUARRY PARK 140.00
145650 11111 07/21/22 402 VISTA LANDSCAPE & MAINTEN 64543 JUN REID/HERRIMAN MED 75.00
145650 11111 07/21/22 402 VISTA LANDSCAPE & MAINTEN 64543 JUN SAN PALO PARK 70.00
145650 11111 07/21/22 402 VISTA LANDSCAPE & MAINTEN 64543 JUN SARA SUNNYVALE RD 3,150.00
145650 11111 07/21/22 402 VISTA LANDSCAPE & MAINTEN 64543 JUN SARA VINEYARDS 150.00
145650 11111 07/21/22 402 VISTA LANDSCAPE & MAINTEN 64543 JUN SARATOGA AVE 1,820.00
28
SUNGARD PUBLIC SECTOR PAGE NUMBER: 4
DATE: 07/21/2022 CITY OF SARATOGA VENCHK11
TIME: 14:33:16 CHECK REGISTER ACCOUNTING PERIOD: 1/23
FUND - 009 - DISBURSEMENT FUND
CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT
145650 11111 07/21/22 402 VISTA LANDSCAPE & MAINTEN 64547 JUN SUNLAND 598.00
145650 11111 07/21/22 402 VISTA LANDSCAPE & MAINTEN 64543 JUN THELMA AVE 75.00
TOTAL CHECK 16,382.00
145651 11111 07/21/22 1437 WESTFALL ENGINEERS, INC. 81144 QUITO RD SIDEWALK 4,500.00
145651 11111 07/21/22 1437 WESTFALL ENGINEERS, INC. 81144 SOBEY ROAD PROJECT 9,000.00
TOTAL CHECK 13,500.00
145652 11111 07/21/22 500 XIAOZHU KANG 22111 DEP REF ARB21-0108 649.99
TOTAL FUND 151,327.85
TOTAL REPORT 151,327.85
29
SUNGARD PUBLIC SECTOR PAGE NUMBER: 1
DATE: 07/21/2022 CITY OF SARATOGA VENCHK11
TIME: 14:51:26 CHECK REGISTER - FUND TOTALS ACCOUNTING PERIOD: 1/23
FUND FUND TITLE AMOUNT
111 GENERAL FUND 35,912.70
311 2001 LIBRARY GO BONDS 714,892.50
411 CIP STREET PROJECTS FUND 124.40
612 WORKERS COMP FUND 79.00
622 IT SERVICES 877.63
TOTAL REPORT 751,886.23
30
SUNGARD PUBLIC SECTOR PAGE NUMBER: 1
DATE: 07/21/2022 CITY OF SARATOGA VENCHK11
TIME: 14:50:10 CHECK REGISTER ACCOUNTING PERIOD: 1/23
FUND - 009 - DISBURSEMENT FUND
CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT
145653 11111 07/21/22 511 CATHOLIC CHARITIES OF SC 68351 OMBUDSMAN GRANT 22/23 5,000.00
145654 11111 07/21/22 1357 COMCAST 63213 COMCAST (PROSPECT) 108.22
145655 11111 07/21/22 1569 COMCAST 63213 COMCAST (PRIMARY) 468.06
145656 11111 07/21/22 1369 COMCAST CORPORATION 63213 COMCAST (P2P) 301.35
145657 11111 07/21/22 349 DUNCAN PRINTING 61111 OFFICE SUPPLIES 869.00
145658 11111 07/21/22 455 GARDENLAND POWER EQUIPMEN 61341 LANDSCAPE SUPPLIES 43.70
145659 11111 07/21/22 1686 SAFETY NETWORK TRAFFIC SI 81121 STREETS SUPPLIES 124.40
145660 11111 07/21/22 710 THE BANK OF NEW YORK MELL 71112 SARATOGA2011 INTEREST 134,892.50
145660 11111 07/21/22 710 THE BANK OF NEW YORK MELL 71111 SARATOGA2011 PRINCPAL 580,000.00
TOTAL CHECK 714,892.50
145661 11111 07/21/22 1261 THE FRUITGUYS 61192 EMPLOYEE WELLNESS 79.00
145662 11111 07/21/22 1468 UNITED WAY BAY AREA 68341 HLTH/HM SRV GRT 22/23 2,000.00
145663 11111 07/21/22 510 WEST VALLEY COMMUNITY SER 68311 FY22/23 SUPPORT GRANT 28,000.00
TOTAL FUND 751,886.23
TOTAL REPORT 751,886.23
31
SUNGARD PUBLIC SECTOR PAGE NUMBER: 1
DATE: 07/28/2022 CITY OF SARATOGA VENCHK11
TIME: 14:16:10 CHECK REGISTER - FUND TOTALS ACCOUNTING PERIOD: 1/23
FUND FUND TITLE AMOUNT
111 GENERAL FUND 224,065.40
233 SARAHILLS LIGHTING DIST 235.05
244 CUNNINGHAM/GLASGOW LND 10.56
251 MCCARTYSVILLE LANDSCAPE 21.53
252 PRIDES CROSSING LANDSCAPE 30.91
271 BEUACHAMPS L&L 68.54
272 BELLGROVE L&L 589.89
274 HORSESHOE DRIVE L&L 10.64
276 TOLLGATE L&L 17.14
414 CIP ADMIN PROJECTS FUND 21.50
622 IT SERVICES 3,182.75
623 VEHICLE & EQUIPMENT MAINT 425.00
624 BUILDING MAINTENANCE 13,585.99
632 IT EQUIPMENT REPLACEMENT 13,248.91
633 BUILDING FFE REPLACEMENT 16,053.90
TOTAL REPORT 271,567.71
32
SUNGARD PUBLIC SECTOR PAGE NUMBER: 1
DATE: 07/28/2022 CITY OF SARATOGA VENCHK11
TIME: 14:14:53 CHECK REGISTER ACCOUNTING PERIOD: 1/23
FUND - 009 - DISBURSEMENT FUND
CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT
145664 11111 07/28/22 500 BOTAO MIAO 22113 TR BD REF TRP20-0371 3,800.00
145665 11111 07/28/22 1536 CALIFORNIA SPORT DESIGN 61313 UNIFORM 1,105.34
145665 11111 07/28/22 1536 CALIFORNIA SPORT DESIGN 61313 UNIFORM 55.24
TOTAL CHECK 1,160.58
145666 11111 07/28/22 692 CBSC 21932 Q4 FY21/22 CBSC FEES 801.78
145667 11111 07/28/22 250 COTTON SHIRES AND ASSOCIA 22119 GEO18-0017 (S5058) 737.00
145667 11111 07/28/22 250 COTTON SHIRES AND ASSOCIA 22119 GEO22-0008 (S6072) 932.00
145667 11111 07/28/22 250 COTTON SHIRES AND ASSOCIA 22119 GEO22-0018 (S6142) 1,438.00
145667 11111 07/28/22 250 COTTON SHIRES AND ASSOCIA 22119 GEO21-0029 (S6241) 1,517.00
145667 11111 07/28/22 250 COTTON SHIRES AND ASSOCIA 22119 GEO21-0033 (S6261) 812.50
TOTAL CHECK 5,436.50
145668 11111 07/28/22 225 DELL MARKETING L.P. C/O D 61272 DESKTOP REPLACEMENTS FOR 5,836.05
145668 11111 07/28/22 225 DELL MARKETING L.P. C/O D 61272 SALES TAX 508.86
TOTAL CHECK 6,344.91
145669 11111 07/28/22 225 DELL MARKETING L.P. C/O D 61271 LAPTOP DOCKS 3,779.00
145670 11111 07/28/22 247 DEPARTMENT OF CONSERVATIO 43476 21/22 Q4 COM SMIP FEE 1,036.59
145670 11111 07/28/22 247 DEPARTMENT OF CONSERVATIO 43477 21/22 Q4 RES SMIP FEE 3,669.65
TOTAL CHECK 4,706.24
145671 11111 07/28/22 1136 DIVISION OF THE STATE ARC 21931 APR-JUN 22 SB1186 FEE 195.60
145672 11111 07/28/22 500 GOGINENI VINAY & PAVULURI 43471 PERMIT 22-1165 CANCEL 218.00
145672 11111 07/28/22 500 GOGINENI VINAY & PAVULURI 41412 PERMIT 22-1165 CANCEL 33.04
145672 11111 07/28/22 500 GOGINENI VINAY & PAVULURI 21932 PERMIT 22-1165 CANCEL 1.00
145672 11111 07/28/22 500 GOGINENI VINAY & PAVULURI 43477 PERMIT 22-1165 CANCEL 1.27
145672 11111 07/28/22 500 GOGINENI VINAY & PAVULURI 43112 PERMIT 22-1165 CANCEL 1.50
145672 11111 07/28/22 500 GOGINENI VINAY & PAVULURI 43117 PERMIT 22-1165 CANCEL 20.00
TOTAL CHECK 274.81
145673 11111 07/28/22 464 GRANICUS 61273 IT EQUIPMENT REPLACE 3,125.00
145673 11111 07/28/22 464 GRANICUS 64135 VIDEO SERVICES 1,624.04
TOTAL CHECK 4,749.04
145674 11111 07/28/22 488 HOME DEPOT CREDIT SERVICE 61342 PLANTS & MATERIALS 315.16
145674 11111 07/28/22 488 HOME DEPOT CREDIT SERVICE 61341 LANDSCAPE SUPPLIES 254.12
145674 11111 07/28/22 488 HOME DEPOT CREDIT SERVICE 61341 LANDSCAPE SUPPLIES 101.23
145674 11111 07/28/22 488 HOME DEPOT CREDIT SERVICE 61341 LANDSCAPE SUPPLIES 32.70
145674 11111 07/28/22 488 HOME DEPOT CREDIT SERVICE 61341 LANDSCAPE SUPPLIES 250.26
145674 11111 07/28/22 488 HOME DEPOT CREDIT SERVICE 61341 LANDSCAPE SUPPLIES 27.26
145674 11111 07/28/22 488 HOME DEPOT CREDIT SERVICE 61341 LANDSCAPE SUPPLIES 87.09
145674 11111 07/28/22 488 HOME DEPOT CREDIT SERVICE 61331 ROAD MAINT SUPPLIES 88.09
145674 11111 07/28/22 488 HOME DEPOT CREDIT SERVICE 61331 ROAD MAINT SUPPLIES 162.20
145674 11111 07/28/22 488 HOME DEPOT CREDIT SERVICE 61341 LANDSCAPE SUPPLIES 210.15
TOTAL CHECK 1,528.26
145675 11111 07/28/22 14 HYDROTEC IRRIGATION EQUIP 64543 SARA AVE REPAIR 84.64
145676 11111 07/28/22 500 JOANNA WANG 22111 DEF REF ARB17-0021 114,645.00
145676 11111 07/28/22 500 JOANNA WANG 22111 DEP ARB17-0021 -740.72
TOTAL CHECK 113,904.28
33
SUNGARD PUBLIC SECTOR PAGE NUMBER: 2
DATE: 07/28/2022 CITY OF SARATOGA VENCHK11
TIME: 14:14:53 CHECK REGISTER ACCOUNTING PERIOD: 1/23
FUND - 009 - DISBURSEMENT FUND
CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT
145677 11111 07/28/22 1546 LYNX TECHNOLOGIES, INC. 64341 JUN GIS SUPPORT 337.50
145677 11111 07/28/22 1546 LYNX TECHNOLOGIES, INC. 64341 JUN GIS SUPPORT 337.50
TOTAL CHECK 675.00
145678 11111 07/28/22 500 MOHANA RADHAKRISHNAN 43481 TREE REF TRP#22-0204 125.00
145679 11111 07/28/22 1572 NBBM SERVICES, INC 64511 JANITORIAL SERVICES 1,026.00
145680 11111 07/28/22 1062 NI GOVERNMENT SERVICES, I 63211 6/22 AIRTIME 80.71
145681 11111 07/28/22 1732 NWESTCO LLC 62144 JUN UST INSPECTION 230.00
145682 11111 07/28/22 1745 ODP BUSINESS SOLUTIONS, L 61111 OFFICE SUPPLIES 49.59
145682 11111 07/28/22 1745 ODP BUSINESS SOLUTIONS, L 61111 OFFICE SUPPLIES 8.72
TOTAL CHECK 58.31
145683 11111 07/28/22 173 PACIFIC GAS & ELECTRIC 63111 BEAUCHAMPS 68.54
145683 11111 07/28/22 173 PACIFIC GAS & ELECTRIC 63111 BELLGROVE CIRCLE 589.89
145683 11111 07/28/22 173 PACIFIC GAS & ELECTRIC 63111 BUILDINGS 10,355.08
145683 11111 07/28/22 173 PACIFIC GAS & ELECTRIC 63111 CUNNINGHAM/GLASGOW 10.56
145683 11111 07/28/22 173 PACIFIC GAS & ELECTRIC 63111 HORSESHOE DR LNDSCAPE 10.64
145683 11111 07/28/22 173 PACIFIC GAS & ELECTRIC 63111 MCCARTYSVILLE 21.53
145683 11111 07/28/22 173 PACIFIC GAS & ELECTRIC 63111 PARKS/OPEN SPACE 1,283.52
145683 11111 07/28/22 173 PACIFIC GAS & ELECTRIC 63111 PRIDES CROSSING 30.91
145683 11111 07/28/22 173 PACIFIC GAS & ELECTRIC 63111 SARAHILLS LIGHTING 235.05
145683 11111 07/28/22 173 PACIFIC GAS & ELECTRIC 63111 TOLLGATE 17.14
145683 11111 07/28/22 173 PACIFIC GAS & ELECTRIC 63111 TRAFFIC SIGNALS 1,838.37
145683 11111 07/28/22 173 PACIFIC GAS & ELECTRIC 63111 CITYWIDE STREETLIGHTS 880.48
145683 11111 07/28/22 173 PACIFIC GAS & ELECTRIC 63111 VILLAGE LIGHTING 2,721.27
145683 11111 07/28/22 173 PACIFIC GAS & ELECTRIC 63111 AZULE LIGHTING 246.64
145683 11111 07/28/22 173 PACIFIC GAS & ELECTRIC 63111 QUITO LIGHTING 692.98
145683 11111 07/28/22 173 PACIFIC GAS & ELECTRIC 63111 LOAN RETROFIT PROGRAM 653.83
TOTAL CHECK 19,656.43
145684 11111 07/28/22 908 PRO DOOR & GLASS 77261 CITY HALL WINDOWS 16,053.90
145685 11111 07/28/22 1748 RYLAND CUSTOM WELDING INC 64611 VEHICLE MAINTENANCE 195.00
145686 11111 07/28/22 500 SARVNANDAN SOIN 22113 DEP BD REF ARB20-0015 1,000.00
145686 11111 07/28/22 500 SARVNANDAN SOIN 22111 DEP REF ARB20-0015 555.35
TOTAL CHECK 1,555.35
145687 11111 07/28/22 69 SASCC 68112 FY22 Q4 SUPPORT GRANT 11,223.00
145688 11111 07/28/22 69 SASCC 68113 FY22 Q4 ADULT DAYCARE 6,070.00
145689 11111 07/28/22 1746 SCA OF CA. LLC 64531 MAY CITYWIDE ST SWEEP 20,640.00
145689 11111 07/28/22 1746 SCA OF CA. LLC 64531 JUN CITYWIDE ST SWEEP 20,614.50
TOTAL CHECK 41,254.50
145690 11111 07/28/22 313 BAY AREA NEWS GROUP 62132 LL0006672401 619.00
145690 11111 07/28/22 313 BAY AREA NEWS GROUP 62132 LL0006675010 209.00
145690 11111 07/28/22 313 BAY AREA NEWS GROUP 62132 LL0006678356 245.00
145690 11111 07/28/22 313 BAY AREA NEWS GROUP 62132 LL0006678390 354.00
TOTAL CHECK 1,427.00
34
SUNGARD PUBLIC SECTOR PAGE NUMBER: 3
DATE: 07/28/2022 CITY OF SARATOGA VENCHK11
TIME: 14:14:53 CHECK REGISTER ACCOUNTING PERIOD: 1/23
FUND - 009 - DISBURSEMENT FUND
CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT
145691 11111 07/28/22 1394 ST. FRANCIS ELECTRIC, LLC 64534 TS ON CALL SERVICES 2,937.50
145692 11111 07/28/22 500 SUEANNE GERA 43481 TREE REF TRF22-0222 125.00
145693 11111 07/28/22 1610 THE HOME DEPOT PRO 61132 JANITORIAL SUPPLIES 2,204.91
145694 11111 07/28/22 402 VISTA LANDSCAPE & MAINTEN 61164 QUITO RD SIGN INSTALL 990.00
145694 11111 07/28/22 402 VISTA LANDSCAPE & MAINTEN 61164 BIG BASIN WAY PLAQUE 750.00
TOTAL CHECK 1,740.00
145695 11111 07/28/22 500 YONGBING GUO 22113 DEP BD REF ARB21-0004 14,875.00
145695 11111 07/28/22 500 YONGBING GUO 22111 DEP REF ARB21-0004 106.71
TOTAL CHECK 14,981.71
145696 11111 07/28/22 696 ZAG TECHNICAL SERVICES, I 64315 IT SUPPORT SERVICES 3,182.75
TOTAL FUND 271,567.71
TOTAL REPORT 271,567.71
35
SUNGARD PUBLIC SECTOR PAGE NUMBER: 1
DATE: 07/28/2022 CITY OF SARATOGA VENCHK11
TIME: 14:34:35 CHECK REGISTER - FUND TOTALS ACCOUNTING PERIOD: 1/23
FUND FUND TITLE AMOUNT
111 GENERAL FUND 4,727.50
361 ARROWHEAD BOND 774.17
411 CIP STREET PROJECTS FUND 33,945.00
622 IT SERVICES 10,563.00
624 BUILDING MAINTENANCE 364.00
TOTAL REPORT 50,373.67
36
SUNGARD PUBLIC SECTOR PAGE NUMBER: 1
DATE: 07/28/2022 CITY OF SARATOGA VENCHK11
TIME: 14:34:20 CHECK REGISTER ACCOUNTING PERIOD: 1/23
FUND - 009 - DISBURSEMENT FUND
CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT
145697 11111 07/28/22 1417 FRANKLIN ANDRADE/LA OFERT 62132 ELECTION DISPLAY ADS 4,480.00
145698 11111 07/28/22 1608 GREEN HALO SYSTEMS INC. 64323 JUL TRACKING FEE 192.00
145699 11111 07/28/22 1572 NBBM SERVICES, INC 64511 JANITORIAL SERVICES 364.00
145700 11111 07/28/22 110 NBS-GOVT FINANCE GROUP 71124 2022-Q3 ADMIN FEES 774.17
145701 11111 07/28/22 1092 PALACE ART & OFFICE SUPPL 61111 OFFICE SUPPLIES 55.50
145702 11111 07/28/22 1453 SUPERION, LLC 64312 JUL ASP SERVICES 5,281.50
145702 11111 07/28/22 1453 SUPERION, LLC 64312 AUG ASP SERVICES 5,281.50
TOTAL CHECK 10,563.00
145703 11111 07/28/22 1524 VILLALOBOS & ASSOCIATES 81161 CURB GUTTER REPLACE 30,879.00
145703 11111 07/28/22 1524 VILLALOBOS & ASSOCIATES 81161 CURB GUTTER REPLACE 3,066.00
TOTAL CHECK 33,945.00
TOTAL FUND 50,373.67
TOTAL REPORT 50,373.67
37
SUNGARD PUBLIC SECTOR PAGE NUMBER: 1
DATE: 08/04/2022 CITY OF SARATOGA VENCHK11
TIME: 12:40:36 CHECK REGISTER - FUND TOTALS ACCOUNTING PERIOD: 2/23
FUND FUND TITLE AMOUNT
111 GENERAL FUND 103,976.11
276 TOLLGATE L&L 174.50
411 CIP STREET PROJECTS FUND 4,211.62
412 CIP PARKS PROJECT FUND 9,406.55
414 CIP ADMIN PROJECTS FUND 1,236.00
431 CIP GRANT - STREET REPAIR 1,601.20
435 ARPA/SLFRF FUND 37,701.73
611 LIABILITY /RISK MGMT FUND 20,951.59
624 BUILDING MAINTENANCE 546.03
632 IT EQUIPMENT REPLACEMENT 7,596.89
TOTAL REPORT 187,402.22
38
SUNGARD PUBLIC SECTOR PAGE NUMBER: 1
DATE: 08/04/2022 CITY OF SARATOGA VENCHK11
TIME: 12:39:54 CHECK REGISTER ACCOUNTING PERIOD: 2/23
FUND - 009 - DISBURSEMENT FUND
CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT
145704 11111 08/04/22 1422 4LEAF INC. 64173 BUILDING DEPT SVCS 1,958.50
145705 11111 08/04/22 1692 AECOM TECHNICAL SERVICES 22119 ENV21-0011 HSE VINEYR 773.85
145705 11111 08/04/22 1692 AECOM TECHNICAL SERVICES 22119 ENV19-0005 EIR CONSUL 16,387.15
TOTAL CHECK 17,161.00
145706 11111 08/04/22 1137 BEAR ELECTRICAL SOLUTIONS 64537 SARA STREETLIGHTS RPR 1,817.00
145707 11111 08/04/22 641 BKF ENGINEERS 81143 LIBRARY PARKING ADA 1,236.00
145708 11111 08/04/22 130 CDW GOVERNMENT 61274 MONITORS 2,783.25
145709 11111 08/04/22 225 DELL MARKETING L.P. C/O D 61271 LAPTOP REPLACEMENTS 4,813.64
145710 11111 08/04/22 419 EVENT SERVICES 64551 HARVEST PORTA POTTY 513.80
145711 11111 08/04/22 423 FEHR & PEERS 65511 TRAFFIC SAFETY COMMISSION 8,312.88
145711 11111 08/04/22 423 FEHR & PEERS 81143 SAFE ROUTES TO SCHOOL MAS 450.00
145711 11111 08/04/22 423 FEHR & PEERS 65511 TRAFFIC SAFETY COMMISSION 15,640.38
145711 11111 08/04/22 423 FEHR & PEERS 81143 SAFE ROUTES TO SCHOOL MAS 1,595.00
TOTAL CHECK 25,998.26
145712 11111 08/04/22 423 FEHR & PEERS 65511 TRAFFIC SAFETY COMMISSION 4,849.88
145713 11111 08/04/22 423 FEHR & PEERS 81143 LOCAL ROADWAY SAFETY PLAN 197.90
145713 11111 08/04/22 423 FEHR & PEERS 81143 LOCAL ROADWAY SAFETY PLAN 1,601.20
TOTAL CHECK 1,799.10
145714 11111 08/04/22 455 GARDENLAND POWER EQUIPMEN 81121 TRAFFIC SIGNAL BATT 1,968.72
145715 11111 08/04/22 14 HYDROTEC IRRIGATION EQUIP 64543 MCCARTYSVILLE IRR RPR 167.90
145715 11111 08/04/22 14 HYDROTEC IRRIGATION EQUIP 64541 AZULE PARK VALVE RPLC 514.53
TOTAL CHECK 682.43
145716 11111 08/04/22 132 KEN FUSON PEST MANAGEMENT 64545 WHH PEST MGMT 970.00
145716 11111 08/04/22 132 KEN FUSON PEST MANAGEMENT 64545 PRESCHOOL PEST MGMT 200.00
145716 11111 08/04/22 132 KEN FUSON PEST MANAGEMENT 64545 ALLENDALE PEST MGMT 40.00
145716 11111 08/04/22 132 KEN FUSON PEST MANAGEMENT 64545 BEAUCHAMPS PEST MGMT 80.00
145716 11111 08/04/22 132 KEN FUSON PEST MANAGEMENT 64545 WILDWOOD PK PEST MGMT 760.00
145716 11111 08/04/22 132 KEN FUSON PEST MANAGEMENT 64545 GARDINER PK PEST MGMT 80.00
145716 11111 08/04/22 132 KEN FUSON PEST MANAGEMENT 64545 AZULE PK PEST MGMT 280.00
145716 11111 08/04/22 132 KEN FUSON PEST MANAGEMENT 64545 RAVENWOOD PEST MGMT 120.00
145716 11111 08/04/22 132 KEN FUSON PEST MANAGEMENT 64545 ORCHARD PEST MGMT DEC 840.00
145716 11111 08/04/22 132 KEN FUSON PEST MANAGEMENT 64545 ORCHARD PEST MGMT JAN 660.00
145716 11111 08/04/22 132 KEN FUSON PEST MANAGEMENT 64545 ORCHARD PEST MGMT FEB 510.00
145716 11111 08/04/22 132 KEN FUSON PEST MANAGEMENT 64545 ORCHARD PEST MGMT MAR 480.00
TOTAL CHECK 5,020.00
145717 11111 08/04/22 1182 ORCHARD CITY LOCK & SAFE, 61341 CSP SERVICE CALL 142.00
145718 11111 08/04/22 173 PACIFIC GAS & ELECTRIC 63111 BUILDINGS 64.30
145718 11111 08/04/22 173 PACIFIC GAS & ELECTRIC 63111 VILLAGE LIGHTING 6.11
145718 11111 08/04/22 173 PACIFIC GAS & ELECTRIC 63111 BUILDINGS (MUSEUM) 2.70
145718 11111 08/04/22 173 PACIFIC GAS & ELECTRIC 63111 MONTE VISTA DRIVE 3.61
TOTAL CHECK 76.72
39
SUNGARD PUBLIC SECTOR PAGE NUMBER: 2
DATE: 08/04/2022 CITY OF SARATOGA VENCHK11
TIME: 12:39:54 CHECK REGISTER ACCOUNTING PERIOD: 2/23
FUND - 009 - DISBURSEMENT FUND
CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT
145719 11111 08/04/22 1143 PLACEWORKS, INC. 65519 SARA VILLAGE MAP PROJ 162.50
145720 11111 08/04/22 1550 PLAN JPA 62419 MAY GEN LIAB CLAIMS 16,381.86
145721 11111 08/04/22 1550 PLAN JPA 62419 JUN GEN LIAB CLAIMS 4,569.73
145722 11111 08/04/22 1545 ROADWAY STEEL & FABRICATI 61347 PARK FURNISHINGS 1,473.19
145723 11111 08/04/22 87 SAN JOSE WATER COMPANY 63112 BUILDINGS 479.03
145723 11111 08/04/22 87 SAN JOSE WATER COMPANY 63112 PARKS/OPEN SPACE 15,748.90
145723 11111 08/04/22 87 SAN JOSE WATER COMPANY 63112 TOLLGATE 174.50
145723 11111 08/04/22 87 SAN JOSE WATER COMPANY 63112 MEDIANS/PARKWAYS 2,573.99
TOTAL CHECK 18,976.42
145724 11111 08/04/22 1754 SANDIS CIVIL ENGINEERS SU 81142 CITYWIDE STORM DRAIN 24,386.73
145725 11111 08/04/22 1754 SANDIS CIVIL ENGINEERS SU 81142 VILLAGE PARKING PROJ 13,315.00
145726 11111 08/04/22 154 SHUTE MIHALY & WEINBERGER 65223 GENERAL PLAN 583.82
145726 11111 08/04/22 154 SHUTE MIHALY & WEINBERGER 22119 RW ENV19-0005 1,390.20
145726 11111 08/04/22 154 SHUTE MIHALY & WEINBERGER 22119 RW ENV21-0002 529.60
145726 11111 08/04/22 154 SHUTE MIHALY & WEINBERGER 22119 SB35 PROJ SUB20-0004 2,359.40
145726 11111 08/04/22 154 SHUTE MIHALY & WEINBERGER 65212 ADMIN SVC 151.20
145726 11111 08/04/22 154 SHUTE MIHALY & WEINBERGER 65213 CDD 8,164.80
145726 11111 08/04/22 154 SHUTE MIHALY & WEINBERGER 65214 CDE 680.40
145726 11111 08/04/22 154 SHUTE MIHALY & WEINBERGER 65219 CITY CLERK 3,679.20
145726 11111 08/04/22 154 SHUTE MIHALY & WEINBERGER 65211 CM 2,242.80
145726 11111 08/04/22 154 SHUTE MIHALY & WEINBERGER 65216 FACILITIES 50.40
145726 11111 08/04/22 154 SHUTE MIHALY & WEINBERGER 65256 NON-DEP 125.52
145726 11111 08/04/22 154 SHUTE MIHALY & WEINBERGER 65217 OH/CC MEETINGS 1,663.20
145726 11111 08/04/22 154 SHUTE MIHALY & WEINBERGER 65215 PW 4,939.20
145726 11111 08/04/22 154 SHUTE MIHALY & WEINBERGER 65227 RISK MANAGEMENT 554.40
145726 11111 08/04/22 154 SHUTE MIHALY & WEINBERGER 22119 AHFV EIR ENV21-0011 595.80
TOTAL CHECK 27,709.94
145727 11111 08/04/22 372 UNION PACIFIC RAILROAD CO 81143 PED/BIKE TRIAL 9,406.55
145728 11111 08/04/22 1571 WORKTERRA 64163 JUN FLEX ADM FEES 200.00
TOTAL FUND 187,402.22
TOTAL REPORT 187,402.22
40
SUNGARD PUBLIC SECTOR PAGE NUMBER: 1
DATE: 08/04/2022 CITY OF SARATOGA VENCHK11
TIME: 13:14:25 CHECK REGISTER - FUND TOTALS ACCOUNTING PERIOD: 2/23
FUND FUND TITLE AMOUNT
111 GENERAL FUND 88,129.85
276 TOLLGATE L&L 174.50
361 ARROWHEAD BOND 68,766.79
411 CIP STREET PROJECTS FUND 3,240.00
621 OFFICE SUPPORT 698.47
624 BUILDING MAINTENANCE 1,104.58
713 WVCWP AGENCY FUND 1,296.75
TOTAL REPORT 163,410.94
41
SUNGARD PUBLIC SECTOR PAGE NUMBER: 1
DATE: 08/04/2022 CITY OF SARATOGA VENCHK11
TIME: 13:13:23 CHECK REGISTER ACCOUNTING PERIOD: 2/23
FUND - 009 - DISBURSEMENT FUND
CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT
145729 11111 08/04/22 234 A T & T 63211 TITUS/PRSPECT MED-IRR 24.38
145729 11111 08/04/22 234 A T & T 63211 PROSPECT RD GRACE BLD 45.96
145729 11111 08/04/22 234 A T & T 63211 HISTORICAL PARK IRR 24.38
145729 11111 08/04/22 234 A T & T 63211 SUPERTRUNK 411.53
145729 11111 08/04/22 234 A T & T 63211 BIG BASIN WAY IRR 24.38
TOTAL CHECK 530.63
145730 11111 08/04/22 1260 CITIES ASSOC OF SANTA CLA 62231 2022/2023 MEMBER DUES 8,698.00
145731 11111 08/04/22 666 CITY OF FOSTER CITY 66319 CALOPPS FY22/23 FEES 3,786.00
145732 11111 08/04/22 1412 CIVICPLUS 64311 WVCWP HOSTING & SPPRT 1,296.75
145733 11111 08/04/22 500 DONNA GULDIMANN 43481 TREE REF TRP#22-0253 130.00
145734 11111 08/04/22 454 GACHINA LANDSCAPE MANAGEM 64552 CSP FENCE REMOVAL 850.00
145735 11111 08/04/22 500 HORST & JANET BRENNER 43481 TREE REF TRF#22-0256 125.00
145736 11111 08/04/22 500 JAMES LEBLANC 24211 DEP REFUND FACILITY 500.00
145737 11111 08/04/22 1462 JANET COSTA 66211 REIMB CA CITIES CONF 600.00
145737 11111 08/04/22 1462 JANET COSTA 66212 REIMB TRAVEL ZHAO 127.96
TOTAL CHECK 727.96
145738 11111 08/04/22 500 KAREN A. GRAUL 43481 TREE REF TRF#22-0248 130.00
145739 11111 08/04/22 194 LIEBERT, CASSIDY WHITMORE 65252 ERC MEMBER FY22/23 4,230.00
145740 11111 08/04/22 1745 ODP BUSINESS SOLUTIONS, L 61111 OFFICE SUPPLIES 199.28
145740 11111 08/04/22 1745 ODP BUSINESS SOLUTIONS, L 61111 OFFICE SUPPLIES 106.79
145740 11111 08/04/22 1745 ODP BUSINESS SOLUTIONS, L 61111 OFFICE SUPPLIES 115.18
TOTAL CHECK 421.25
145741 11111 08/04/22 173 PACIFIC GAS & ELECTRIC 63111 BUILDINGS 128.59
145741 11111 08/04/22 173 PACIFIC GAS & ELECTRIC 63111 VILLAGE LIGHTING 12.22
145741 11111 08/04/22 173 PACIFIC GAS & ELECTRIC 63111 BUILDINGS (MUSEUM) 5.41
145741 11111 08/04/22 173 PACIFIC GAS & ELECTRIC 63111 MONTE VISTA DRIVE 7.23
TOTAL CHECK 153.45
145742 11111 08/04/22 1092 PALACE ART & OFFICE SUPPL 61111 OFFICE SUPPLIES 74.95
145742 11111 08/04/22 1092 PALACE ART & OFFICE SUPPL 61111 OFFICE SUPPLIES 41.21
145742 11111 08/04/22 1092 PALACE ART & OFFICE SUPPL 61121 COPY PAPER 698.47
TOTAL CHECK 814.63
145743 11111 08/04/22 87 SAN JOSE WATER COMPANY 63112 BUILDINGS 479.03
145743 11111 08/04/22 87 SAN JOSE WATER COMPANY 63112 PARKS/OPEN SPACE 15,748.90
145743 11111 08/04/22 87 SAN JOSE WATER COMPANY 63112 TOLLGATE 174.50
145743 11111 08/04/22 87 SAN JOSE WATER COMPANY 63112 MEDIANS/PARKWAYS 2,573.99
TOTAL CHECK 18,976.42
145744 11111 08/04/22 1185 SANTA CLARA COUNTY FIRESA 68141 WILDFIRE PREV FY22/23 50,000.00
145745 11111 08/04/22 111 SARATOGA HISTORICAL FOUND 63211 PHONE BILL 34.06
145746 11111 08/04/22 710 THE BANK OF NEW YORK MELL 71122 SARATOGA18 INTEREST 45,392.79
42
SUNGARD PUBLIC SECTOR PAGE NUMBER: 2
DATE: 08/04/2022 CITY OF SARATOGA VENCHK11
TIME: 13:13:23 CHECK REGISTER ACCOUNTING PERIOD: 2/23
FUND - 009 - DISBURSEMENT FUND
CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT
145746 11111 08/04/22 710 THE BANK OF NEW YORK MELL 71121 SARATOGA18 PRINCIPAL 23,374.00
TOTAL CHECK 68,766.79
145747 11111 08/04/22 1524 VILLALOBOS & ASSOCIATES 81161 OAK STREET SIDEWALK 3,240.00
TOTAL FUND 163,410.94
TOTAL REPORT 163,410.94
43
SUNGARD PUBLIC SECTOR PAGE NUMBER: 1
DATE: 08/04/2022 CITY OF SARATOGA VENCHK11
TIME: 15:08:22 CHECK REGISTER - FUND TOTALS ACCOUNTING PERIOD: 2/23
FUND FUND TITLE AMOUNT
713 WVCWP AGENCY FUND 1,854.00
TOTAL REPORT 1,854.00
44
SUNGARD PUBLIC SECTOR PAGE NUMBER: 1
DATE: 08/04/2022 CITY OF SARATOGA VENCHK11
TIME: 15:08:04 CHECK REGISTER ACCOUNTING PERIOD: 2/23
FUND - 009 - DISBURSEMENT FUND
CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT
145748 11111 08/04/22 188 CITY OF CAMPBELL 62624 WVCWP 22/23 AUG LEASE 1,854.00
TOTAL FUND 1,854.00
TOTAL REPORT 1,854.00
45
SUNGARD PUBLIC SECTOR PAGE NUMBER: 1
DATE: 08/11/2022 CITY OF SARATOGA VENCHK11
TIME: 15:26:44 CHECK REGISTER - FUND TOTALS ACCOUNTING PERIOD: 2/23
FUND FUND TITLE AMOUNT
111 GENERAL FUND 67,276.88
241 ARROYO DE SARATOGA LNDSCP 147.35
242 BONNET WAY LANDSCAPE 33.83
245 FREDERICKSBURG LANDSCAPE 43.80
246 GREENBRIAR LANDSCAPE 165.74
248 LEUTAR COURT LANDSCAPE 124.17
251 MCCARTYSVILLE LANDSCAPE 283.21
252 PRIDES CROSSING LANDSCAPE 304.48
272 BELLGROVE L&L 4,668.96
273 GATEWAY L&L 536.83
279 BROOKVIEW L&L 113.66
292 PARAMOUNT COURT SWD 45.55
414 CIP ADMIN PROJECTS FUND 38,187.93
612 WORKERS COMP FUND 708.22
621 OFFICE SUPPORT 1,453.60
622 IT SERVICES 1,766.25
623 VEHICLE & EQUIPMENT MAINT 240.49
624 BUILDING MAINTENANCE 2,018.80
632 IT EQUIPMENT REPLACEMENT 32,280.25
713 WVCWP AGENCY FUND 89,632.66
TOTAL REPORT 240,032.66
46
SUNGARD PUBLIC SECTOR PAGE NUMBER: 1
DATE: 08/11/2022 CITY OF SARATOGA VENCHK11
TIME: 15:25:49 CHECK REGISTER ACCOUNTING PERIOD: 2/23
FUND - 009 - DISBURSEMENT FUND
CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT
145749 11111 08/11/22 234 A T & T 63211 MONTHLY RECUR CHARGES 22.28
145749 11111 08/11/22 234 A T & T 63211 PROSPECT CENTER 15.36
145749 11111 08/11/22 234 A T & T 63211 BLANEY IRRIGATION 3.25
145749 11111 08/11/22 234 A T & T 63211 PRSPCT CTR EMER ALARM 37.52
145749 11111 08/11/22 234 A T & T 63211 CRP YRD EMER POTS LNS 6.46
145749 11111 08/11/22 234 A T & T 63211 SENIOR CTR ALARMS 6.31
TOTAL CHECK 91.18
145750 11111 08/11/22 188 CITY OF CAMPBELL 41172 WVCWP FY21/22 SURPLUS 44,496.00
145751 11111 08/11/22 921 CITY OF MONTE SERENO 41172 WVCWP FY21/22 SURPLUS 242.00
145752 11111 08/11/22 1681 DAVEY RESOURCE GROUP, INC 22119 MAY ARBORIST CONSULT 5,163.75
145752 11111 08/11/22 1681 DAVEY RESOURCE GROUP, INC 22119 JUN ARBORIST CONSULT 5,227.50
TOTAL CHECK 10,391.25
145753 11111 08/11/22 225 DELL MARKETING L.P. C/O D 61271 LAPTOP DOCKS 2,267.40
145754 11111 08/11/22 573 STATE OF CALIFORNIA 64533 APR-JUN SIG & LIGHTS 1,055.16
145755 11111 08/11/22 1268 GIULIANI & KULL - SAN JOS 65519 JOB#09153 SURVEY SVCS 280.00
145756 11111 08/11/22 14 HYDROTEC IRRIGATION EQUIP 64549 HORSESHOE VALVE RPR 622.40
145757 11111 08/11/22 132 KEN FUSON PEST MANAGEMENT 64545 CSP PEST MGMT 280.00
145757 11111 08/11/22 132 KEN FUSON PEST MANAGEMENT 64545 BROOKGLN PK PEST MGMT 40.00
145757 11111 08/11/22 132 KEN FUSON PEST MANAGEMENT 64545 QUITO PK PEST MGMT 40.00
TOTAL CHECK 360.00
145758 11111 08/11/22 1743 MAZE & ASSOCIATES 64159 ACCOUNTING SERVICES 3,009.00
145759 11111 08/11/22 1164 MOUSER LAW FIRM 65271 FY21/22 JUN LEGAL SVC 1,088.00
145760 11111 08/11/22 173 PACIFIC GAS & ELECTRIC 63111 EL CAMINO GRANDE PUMP 1.75
145760 11111 08/11/22 173 PACIFIC GAS & ELECTRIC 63111 GATEWAY SERVICE 2.42
145760 11111 08/11/22 173 PACIFIC GAS & ELECTRIC 63111 PARAMOUNT CT 1.75
145760 11111 08/11/22 173 PACIFIC GAS & ELECTRIC 63111 PARKS/OPEN SPACE 54.36
TOTAL CHECK 60.28
145761 11111 08/11/22 1720 RIVERVIEW SYSTEMS GROUP, 64528 CIVIC CTR BLDG RPRS 1,500.00
145761 11111 08/11/22 1720 RIVERVIEW SYSTEMS GROUP, 64622 IT EQUIPMENT 1,747.60
TOTAL CHECK 3,247.60
145762 11111 08/11/22 87 SAN JOSE WATER COMPANY 63112 ARROYO DE SARATOGA 147.35
145762 11111 08/11/22 87 SAN JOSE WATER COMPANY 63112 BELLGROVE 4,668.96
145762 11111 08/11/22 87 SAN JOSE WATER COMPANY 63112 BONNET WAY 10% 33.83
145762 11111 08/11/22 87 SAN JOSE WATER COMPANY 63112 BROOKGLEN DR 50% 113.66
145762 11111 08/11/22 87 SAN JOSE WATER COMPANY 63112 FREDERICKSBURG 43.80
145762 11111 08/11/22 87 SAN JOSE WATER COMPANY 63112 GATEWAY PROJECT 534.41
145762 11111 08/11/22 87 SAN JOSE WATER COMPANY 63112 GREENBRIAR 165.74
145762 11111 08/11/22 87 SAN JOSE WATER COMPANY 63112 LEUTAR CT 124.17
145762 11111 08/11/22 87 SAN JOSE WATER COMPANY 63112 MCCARTYSVILLE 25% 65.33
145762 11111 08/11/22 87 SAN JOSE WATER COMPANY 63112 PARAMOUNT COURT 43.80
145762 11111 08/11/22 87 SAN JOSE WATER COMPANY 63112 PARKS/OPEN SPACE 83.62
145762 11111 08/11/22 87 SAN JOSE WATER COMPANY 63112 PRIDES CROSSING 304.48
145762 11111 08/11/22 87 SAN JOSE WATER COMPANY 63112 MEDIANS/PARKWAYS 970.10
47
SUNGARD PUBLIC SECTOR PAGE NUMBER: 2
DATE: 08/11/2022 CITY OF SARATOGA VENCHK11
TIME: 15:25:49 CHECK REGISTER ACCOUNTING PERIOD: 2/23
FUND - 009 - DISBURSEMENT FUND
CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT
145762 11111 08/11/22 87 SAN JOSE WATER COMPANY 63112 MED/PKWYS 90% BONNET 304.49
145762 11111 08/11/22 87 SAN JOSE WATER COMPANY 63112 MED/PRKWYS 50% BRKGLN 113.66
145762 11111 08/11/22 87 SAN JOSE WATER COMPANY 63112 MCCARTYSVILLE 217.88
145762 11111 08/11/22 87 SAN JOSE WATER COMPANY 63112 MED/MCCARTYSVILLE 75% 195.98
TOTAL CHECK 8,131.26
145763 11111 08/11/22 1641 SANTA CRUZ MTNS TRAIL STE 64558 SARA SANBORN TRAIL 3,333.00
145764 11111 08/11/22 1642 TOSHIBA FINANCIAL SERVICE 62612 COPIER LEASE JUN 849.11
145764 11111 08/11/22 1642 TOSHIBA FINANCIAL SERVICE 62612 COPIER MAINTENANCE 604.49
TOTAL CHECK 1,453.60
145765 11111 08/11/22 364 TOWN OF LOS GATOS 41172 WVCWP FY21/22 SURPLUS 43,967.00
145766 11111 08/11/22 726 TREES 360 DEGREES 64544 GARDINER PK TREE MTN 9,000.00
145766 11111 08/11/22 726 TREES 360 DEGREES 64544 PROSPECT RD TREE MTN 4,150.00
TOTAL CHECK 13,150.00
145767 11111 08/11/22 1284 TRIPEPI, SMITH & ASSOCIAT 64324 GRAPHIC DESIGN SVCS 15,225.00
145768 11111 08/11/22 1284 TRIPEPI, SMITH & ASSOCIAT 64324 GRAPHIC DESIGN SVCS 6,525.00
145769 11111 08/11/22 1707 URBAN PLANNING PARTNERS, 81141 HOUSING ELEMENT UPDATE 38,187.93
145770 11111 08/11/22 391 US BANK PURCHASING CARD P 61133 FACILITIES SUPPLIES 486.72
145770 11111 08/11/22 391 US BANK PURCHASING CARD P 66111 MTG EXPENSES 52.63
145770 11111 08/11/22 391 US BANK PURCHASING CARD P 61353 CERT SAFETY SUPPLIES 4,412.63
145770 11111 08/11/22 391 US BANK PURCHASING CARD P 68353 COMM SPPRT PROG SPPL 2,109.96
145770 11111 08/11/22 391 US BANK PURCHASING CARD P 66131 COMMISSION DINNER 1,235.15
145770 11111 08/11/22 391 US BANK PURCHASING CARD P 61119 PROMOTION MATERIALS 303.55
145770 11111 08/11/22 391 US BANK PURCHASING CARD P 61112 POSTAGE 7.38
145770 11111 08/11/22 391 US BANK PURCHASING CARD P 61192 WELLNESS SUPPLIES 708.22
145770 11111 08/11/22 391 US BANK PURCHASING CARD P 64552 PARK CONVERSION SPPL 176.77
145770 11111 08/11/22 391 US BANK PURCHASING CARD P 61151 COMM ART SUPPLIES 502.16
145770 11111 08/11/22 391 US BANK PURCHASING CARD P 64311 IT SERVICES 24.99
145770 11111 08/11/22 391 US BANK PURCHASING CARD P 61111 OFFICE SUPPLIES -13.13
145770 11111 08/11/22 391 US BANK PURCHASING CARD P 61117 ERGO CHAIR 794.23
145770 11111 08/11/22 391 US BANK PURCHASING CARD P 61133 FACILITIES SUPPLIES 9.80
145770 11111 08/11/22 391 US BANK PURCHASING CARD P 61211 IT SUPPLIES 18.65
145770 11111 08/11/22 391 US BANK PURCHASING CARD P 61111 OFFICE SUPPLIES 73.86
145770 11111 08/11/22 391 US BANK PURCHASING CARD P 61362 FUEL 45.49
145770 11111 08/11/22 391 US BANK PURCHASING CARD P 64611 VEH#129 MAINT 195.00
145770 11111 08/11/22 391 US BANK PURCHASING CARD P 61331 STREET SUPPLIES 543.31
145770 11111 08/11/22 391 US BANK PURCHASING CARD P 61111 OFFICE SUPPLIES 221.72
TOTAL CHECK 11,909.09
145771 11111 08/11/22 391 US BANK PURCHASING CARD P 62171 WVCWP DMV FEES 164.38
145771 11111 08/11/22 391 US BANK PURCHASING CARD P 63213 WVCWP INTERNET 171.77
145771 11111 08/11/22 391 US BANK PURCHASING CARD P 61111 WVCWP OFFICE SUPPLY 153.11
145771 11111 08/11/22 391 US BANK PURCHASING CARD P 61119 WVCWP OUTREACH SUPPLY 229.00
145771 11111 08/11/22 391 US BANK PURCHASING CARD P 63211 WVCWP PHONE BILL 90.00
145771 11111 08/11/22 391 US BANK PURCHASING CARD P 64313 WVCWP WEBSITE SERVICE 119.40
TOTAL CHECK 927.66
145772 11111 08/11/22 696 ZAG TECHNICAL SERVICES, I 61273 HPE PROLIANT SERVER 19,266.23
145772 11111 08/11/22 696 ZAG TECHNICAL SERVICES, I 61273 TAX 1,448.53
48
SUNGARD PUBLIC SECTOR PAGE NUMBER: 3
DATE: 08/11/2022 CITY OF SARATOGA VENCHK11
TIME: 15:25:49 CHECK REGISTER ACCOUNTING PERIOD: 2/23
FUND - 009 - DISBURSEMENT FUND
CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT
145772 11111 08/11/22 696 ZAG TECHNICAL SERVICES, I 61273 WINDOWS SERVER 2022 9,236.00
145772 11111 08/11/22 696 ZAG TECHNICAL SERVICES, I 61273 WINDOWS SERVER 2022 62.09
TOTAL CHECK 30,012.85
TOTAL FUND 240,032.66
TOTAL REPORT 240,032.66
49
SUNGARD PUBLIC SECTOR PAGE NUMBER: 1
DATE: 08/11/2022 CITY OF SARATOGA VENCHK11
TIME: 18:40:56 CHECK REGISTER - FUND TOTALS ACCOUNTING PERIOD: 2/23
FUND FUND TITLE AMOUNT
111 GENERAL FUND 27,808.12
241 ARROYO DE SARATOGA LNDSCP 147.35
242 BONNET WAY LANDSCAPE 33.83
245 FREDERICKSBURG LANDSCAPE 258.80
246 GREENBRIAR LANDSCAPE 165.74
247 KERWIN RANCH LANDSCAPE 390.00
248 LEUTAR COURT LANDSCAPE 124.17
251 MCCARTYSVILLE LANDSCAPE 608.21
252 PRIDES CROSSING LANDSCAPE 304.48
253 SARATOGA LEGEND LANDSCAPE 200.00
255 TRICIA WOODS LANDSCAPE 100.00
256 ALLENDALE LANDSCAPE 150.00
257 COVINA LANDSCAPING DIST 105.00
272 BELLGROVE L&L 4,668.96
273 GATEWAY L&L 546.50
274 HORSESHOE DRIVE L&L 150.00
276 TOLLGATE L&L 100.00
278 WESTBROOK L&L 100.00
279 BROOKVIEW L&L 288.66
292 PARAMOUNT COURT SWD 547.55
411 CIP STREET PROJECTS FUND 13,424.50
612 WORKERS COMP FUND 432.07
621 OFFICE SUPPORT 100.06
622 IT SERVICES 5,159.90
623 VEHICLE & EQUIPMENT MAINT 4,245.37
624 BUILDING MAINTENANCE 7,966.69
713 WVCWP AGENCY FUND 1,482.98
TOTAL REPORT 69,608.94
50
SUNGARD PUBLIC SECTOR PAGE NUMBER: 1
DATE: 08/11/2022 CITY OF SARATOGA VENCHK11
TIME: 18:39:04 CHECK REGISTER ACCOUNTING PERIOD: 2/23
FUND - 009 - DISBURSEMENT FUND
CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT
145773 11111 08/11/22 234 A T & T 63211 MONTHLY RECUR CHARGES 144.80
145773 11111 08/11/22 234 A T & T 63211 PROSPECT CENTER 99.81
145773 11111 08/11/22 234 A T & T 63211 BLANEY IRRIGATION 21.13
145773 11111 08/11/22 234 A T & T 63211 PRSPCT CTR EMER ALARM 243.90
145773 11111 08/11/22 234 A T & T 63211 CRP YRD EMER POTS LNS 41.98
145773 11111 08/11/22 234 A T & T 63211 SENIOR CENTER ALARMS 41.05
TOTAL CHECK 592.67
145774 11111 08/11/22 1760 AAA FLAG & BANNER MFG. CO 64549 WV COLLEGE BANNER 1,259.00
145775 11111 08/11/22 1187 ASSOCIATED SERVICES COMPA 61133 FACILITIES SUPPLIES 378.39
145776 11111 08/11/22 179 CIM AIR, INC 64514 HVAC MAINT CVC CTR 995.00
145776 11111 08/11/22 179 CIM AIR, INC 64514 HVAC MNT REMOTE SITES 995.00
TOTAL CHECK 1,990.00
145777 11111 08/11/22 1412 CIVICPLUS 64141 MUNICODE UPDATE PAGES 238.13
145778 11111 08/11/22 1569 COMCAST 63213 COMCAST (PRIMARY) 571.67
145779 11111 08/11/22 991 COMCAST 63213 COMCAST (TV) 47.95
145780 11111 08/11/22 1369 COMCAST CORPORATION 63213 COMCAST (P2P) 694.22
145781 11111 08/11/22 1638 CREATIVE WINDOW INTERIORS 64528 MPR BLINDS REPAIR 230.00
145782 11111 08/11/22 1764 DRI-STICK DECAL CORPORATI 61111 OFFICE SUPPLIES 588.85
145783 11111 08/11/22 454 GACHINA LANDSCAPE MANAGEM 64543 JUL ALLENDALE MEDIANS 150.00
145783 11111 08/11/22 454 GACHINA LANDSCAPE MANAGEM 64547 JUL ALLNDLE/HARLEIGH 150.00
145783 11111 08/11/22 454 GACHINA LANDSCAPE MANAGEM 64543 JUL AUSTIN WAY 100.00
145783 11111 08/11/22 454 GACHINA LANDSCAPE MANAGEM 64541 JUL BEAUCHAMPS PARK 360.00
145783 11111 08/11/22 454 GACHINA LANDSCAPE MANAGEM 64541 JUL BLANEY PLAZA 300.00
145783 11111 08/11/22 454 GACHINA LANDSCAPE MANAGEM 64549 JUL BROOKGLEN LLA 175.00
145783 11111 08/11/22 454 GACHINA LANDSCAPE MANAGEM 64543 JUL CANYON VIEW/ELVA 45.00
145783 11111 08/11/22 454 GACHINA LANDSCAPE MANAGEM 64541 JUL CONGRESS SPRINGS 600.00
145783 11111 08/11/22 454 GACHINA LANDSCAPE MANAGEM 64547 JUL COVINA LLA 105.00
145783 11111 08/11/22 454 GACHINA LANDSCAPE MANAGEM 64221 JUL DOWNTOWN LNDSCAPE 700.00
145783 11111 08/11/22 454 GACHINA LANDSCAPE MANAGEM 64221 JUL DOWNTOWN TRASH 200.00
145783 11111 08/11/22 454 GACHINA LANDSCAPE MANAGEM 64549 JUL FREDRICKSBURG LLA 215.00
145783 11111 08/11/22 454 GACHINA LANDSCAPE MANAGEM 64549 JUL HORSESHOE LLA 150.00
145783 11111 08/11/22 454 GACHINA LANDSCAPE MANAGEM 64543 JUL HWY 9/VICKERY 57.00
145783 11111 08/11/22 454 GACHINA LANDSCAPE MANAGEM 64549 JUL KERWIN RANCH LLA 390.00
145783 11111 08/11/22 454 GACHINA LANDSCAPE MANAGEM 64549 JUL LEGENDS LLA 200.00
145783 11111 08/11/22 454 GACHINA LANDSCAPE MANAGEM 64548 JUL LIBRARY 688.00
145783 11111 08/11/22 454 GACHINA LANDSCAPE MANAGEM 64549 JUL MCCARTYSVILLE LLA 325.00
145783 11111 08/11/22 454 GACHINA LANDSCAPE MANAGEM 64543 JUL PALO OAK/COX AVE 132.00
145783 11111 08/11/22 454 GACHINA LANDSCAPE MANAGEM 64549 JUL PARAMOUNT LLA 495.00
145783 11111 08/11/22 454 GACHINA LANDSCAPE MANAGEM 64541 JUL PARK TRASH DETAIL 575.00
145783 11111 08/11/22 454 GACHINA LANDSCAPE MANAGEM 64542 JUL PROSPECT CENTER 600.00
145783 11111 08/11/22 454 GACHINA LANDSCAPE MANAGEM 64543 JUL QUITO / MARTHA 150.00
145783 11111 08/11/22 454 GACHINA LANDSCAPE MANAGEM 64543 JUL SARATOGA / KOSICH 85.00
145783 11111 08/11/22 454 GACHINA LANDSCAPE MANAGEM 64543 JUL SEAGRAVES 100.00
145783 11111 08/11/22 454 GACHINA LANDSCAPE MANAGEM 64549 JUL TOLLGATE LLA 100.00
145783 11111 08/11/22 454 GACHINA LANDSCAPE MANAGEM 64549 JUL TRICIA WOODS LLA 100.00
145783 11111 08/11/22 454 GACHINA LANDSCAPE MANAGEM 64543 JUL TRINITY 40.00
51
SUNGARD PUBLIC SECTOR PAGE NUMBER: 2
DATE: 08/11/2022 CITY OF SARATOGA VENCHK11
TIME: 18:39:04 CHECK REGISTER ACCOUNTING PERIOD: 2/23
FUND - 009 - DISBURSEMENT FUND
CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT
145783 11111 08/11/22 454 GACHINA LANDSCAPE MANAGEM 64549 JUL WESTBROOK LLA 100.00
145783 11111 08/11/22 454 GACHINA LANDSCAPE MANAGEM 64543 JUL WORDEN WAY MED 88.00
TOTAL CHECK 7,475.00
145784 11111 08/11/22 1462 JANET COSTA 61192 WELLNESS GRANT REIMB 50.00
145785 11111 08/11/22 1463 LORI MCKENNA 61192 WELLNESS GRANT REIMB 44.00
145786 11111 08/11/22 1144 IMAGINEERING 81121 HOLIDAY BANNERS 5,395.98
145787 11111 08/11/22 500 MICHAEL HEVERY 22111 DEP ARB17-0058 -653.82
145787 11111 08/11/22 500 MICHAEL HEVERY 22113 DEP BD REF ARB17-0058 10,280.00
145787 11111 08/11/22 500 MICHAEL HEVERY 22111 DEP REF GEO17-0017 1,397.32
TOTAL CHECK 11,023.50
145788 11111 08/11/22 499 CARPENTERS LOCAL 2236 (MI 21262 DED:3000 DUES 240.00
145789 11111 08/11/22 1572 NBBM SERVICES, INC 64511 JANITORIAL SERVICES 1,008.00
145789 11111 08/11/22 1572 NBBM SERVICES, INC 64511 JANITORIAL SERVICES 1,372.00
145789 11111 08/11/22 1572 NBBM SERVICES, INC 64511 JANITORIAL SERVICES 1,428.00
TOTAL CHECK 3,808.00
145790 11111 08/11/22 1745 ODP BUSINESS SOLUTIONS, L 61111 OFFICE SUPPLIES 29.89
145791 11111 08/11/22 173 PACIFIC GAS & ELECTRIC 63111 EL CAMINO GRANDE PUMP 8.76
145791 11111 08/11/22 173 PACIFIC GAS & ELECTRIC 63111 GATEWAY SERVICE 12.09
145791 11111 08/11/22 173 PACIFIC GAS & ELECTRIC 63111 PARAMOUNT CT 8.76
145791 11111 08/11/22 173 PACIFIC GAS & ELECTRIC 63111 PARKS/OPEN SPACE 271.78
TOTAL CHECK 301.39
145792 11111 08/11/22 1092 PALACE ART & OFFICE SUPPL 61121 COPY PAPER 100.06
145792 11111 08/11/22 1092 PALACE ART & OFFICE SUPPL 61111 OFFICE SUPPLIES 173.44
TOTAL CHECK 273.50
145793 11111 08/11/22 87 SAN JOSE WATER COMPANY 63112 ARROYO DE SARATOGA 147.35
145793 11111 08/11/22 87 SAN JOSE WATER COMPANY 63112 BELLGROVE 4,668.96
145793 11111 08/11/22 87 SAN JOSE WATER COMPANY 63112 BONNET WAY 10% 33.83
145793 11111 08/11/22 87 SAN JOSE WATER COMPANY 63112 BROOKGLN DR 50% 113.66
145793 11111 08/11/22 87 SAN JOSE WATER COMPANY 63112 FREDERICKSBURG 43.80
145793 11111 08/11/22 87 SAN JOSE WATER COMPANY 63112 GATEWAY PROJECT 534.41
145793 11111 08/11/22 87 SAN JOSE WATER COMPANY 63112 GREENBRIAR 165.74
145793 11111 08/11/22 87 SAN JOSE WATER COMPANY 63112 LEUTAR CT 124.17
145793 11111 08/11/22 87 SAN JOSE WATER COMPANY 63112 MCCARTYSVILLE 25% 65.33
145793 11111 08/11/22 87 SAN JOSE WATER COMPANY 63112 PARAMOUNT COURT 43.79
145793 11111 08/11/22 87 SAN JOSE WATER COMPANY 63112 PARKS/OPEN SPACE 83.62
145793 11111 08/11/22 87 SAN JOSE WATER COMPANY 63112 PRIDES CROSSING 304.48
145793 11111 08/11/22 87 SAN JOSE WATER COMPANY 63112 MCCARTYSVILLE 217.88
145793 11111 08/11/22 87 SAN JOSE WATER COMPANY 63112 MEDIANS/PARKWAYS 970.10
145793 11111 08/11/22 87 SAN JOSE WATER COMPANY 63112 MED/PRKWYS 90% BONNE 304.49
145793 11111 08/11/22 87 SAN JOSE WATER COMPANY 63112 MED/PRKWYS 50% BRKGLN 113.66
145793 11111 08/11/22 87 SAN JOSE WATER COMPANY 63112 MED/MCCARTYSVILLE 75% 195.98
TOTAL CHECK 8,131.25
145794 11111 08/11/22 1690 SOUTHERN COUNTIES LUBRICA 61362 FUEL 4,245.37
145795 11111 08/11/22 1261 THE FRUITGUYS 61192 EMPLOYEE WELLNESS 79.00
52
SUNGARD PUBLIC SECTOR PAGE NUMBER: 3
DATE: 08/11/2022 CITY OF SARATOGA VENCHK11
TIME: 18:39:04 CHECK REGISTER ACCOUNTING PERIOD: 2/23
FUND - 009 - DISBURSEMENT FUND
CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT
145795 11111 08/11/22 1261 THE FRUITGUYS 61192 EMPLOYEE WELLNESS 201.48
TOTAL CHECK 280.48
145796 391 US BANK PURCHASING CARD P VOID: MULTI STUB CHECK
145797 11111 08/11/22 391 US BANK PURCHASING CARD P 61133 FACILITIES SUPPLIES 1,253.92
145797 11111 08/11/22 391 US BANK PURCHASING CARD P 62251 CCAC MEMBERSHIP 200.00
145797 11111 08/11/22 391 US BANK PURCHASING CARD P 62251 IIMC MEMBERSHP 240.00
145797 11111 08/11/22 391 US BANK PURCHASING CARD P 61341 LANDSCAPE SUPPLIES 261.80
145797 11111 08/11/22 391 US BANK PURCHASING CARD P 61111 OFFICE SUPPLIES 37.03
145797 11111 08/11/22 391 US BANK PURCHASING CARD P 61111 OFFICE SUPPLIES 19.30
145797 11111 08/11/22 391 US BANK PURCHASING CARD P 68651 OUTDOOR MOVIE NIGHT 9.97
145797 11111 08/11/22 391 US BANK PURCHASING CARD P 62251 CCMF MEMBERSHIP 400.00
145797 11111 08/11/22 391 US BANK PURCHASING CARD P 68651 OUTDOOR MOVIE NIGHT 49.95
145797 11111 08/11/22 391 US BANK PURCHASING CARD P 66111 MEETING EXPENSES 125.35
145797 11111 08/11/22 391 US BANK PURCHASING CARD P 66112 MEETING EXPENSES 127.16
145797 11111 08/11/22 391 US BANK PURCHASING CARD P 66111 MEETING EXPENSES 97.57
145797 11111 08/11/22 391 US BANK PURCHASING CARD P 61111 OFFICE SUPPLIES 110.78
145797 11111 08/11/22 391 US BANK PURCHASING CARD P 68651 OUTDOOR MOVIE NIGHT 94.52
145797 11111 08/11/22 391 US BANK PURCHASING CARD P 61119 PROMOTIONAL MATERIALS 438.86
145797 11111 08/11/22 391 US BANK PURCHASING CARD P 61278 SOFTWARE 354.95
145797 11111 08/11/22 391 US BANK PURCHASING CARD P 61341 LANDSCAPE SUPPLIES 236.73
145797 11111 08/11/22 391 US BANK PURCHASING CARD P 61112 POSTAGE 7.85
145797 11111 08/11/22 391 US BANK PURCHASING CARD P 61111 OFFICE SUPPLIES 118.86
145797 11111 08/11/22 391 US BANK PURCHASING CARD P 66321 ORAL BOARD EXPENSES 97.97
145797 11111 08/11/22 391 US BANK PURCHASING CARD P 61192 WELLNESS SUPPLIES 57.59
145797 11111 08/11/22 391 US BANK PURCHASING CARD P 65112 COMM SURVEY SERVICES 384.00
145797 11111 08/11/22 391 US BANK PURCHASING CARD P 61151 COMMUNITY ART SPPLS 197.46
145797 11111 08/11/22 391 US BANK PURCHASING CARD P 61111 OFFICE SUPPLIES 318.32
145797 11111 08/11/22 391 US BANK PURCHASING CARD P 61165 YOUTH COMM SUPPLIES 238.56
145797 11111 08/11/22 391 US BANK PURCHASING CARD P 61154 YOUTH IN GOV PROG 583.18
145797 11111 08/11/22 391 US BANK PURCHASING CARD P 66211 WEBINAR TRAINING 142.50
145797 11111 08/11/22 391 US BANK PURCHASING CARD P 64136 PHOTOGRAPHY SERVICES 547.41
145797 11111 08/11/22 391 US BANK PURCHASING CARD P 61171 VIDEO EQUIPMENT 353.89
145797 11111 08/11/22 391 US BANK PURCHASING CARD P 61117 ERGO MOUSE 54.64
145797 11111 08/11/22 391 US BANK PURCHASING CARD P 61133 FACILITIES SUPPLIES 161.58
145797 11111 08/11/22 391 US BANK PURCHASING CARD P 62251 MISAC MEMBERSHIP 130.00
145797 11111 08/11/22 391 US BANK PURCHASING CARD P 61111 OFFICE SUPPLIES 120.69
145797 11111 08/11/22 391 US BANK PURCHASING CARD P 61111 OFFICE SUPPLIES 150.00
145797 11111 08/11/22 391 US BANK PURCHASING CARD P 61116 RECOGNITION SUPPLIES 75.00
145797 11111 08/11/22 391 US BANK PURCHASING CARD P 61111 OFFICE SUPPLIES 129.00
145797 11111 08/11/22 391 US BANK PURCHASING CARD P 81121 STREET SUPPLIES 320.34
145797 11111 08/11/22 391 US BANK PURCHASING CARD P 66111 MEETING EXPENSES 135.14
145797 11111 08/11/22 391 US BANK PURCHASING CARD P 61331 STREETS SUPPLIES 143.07
145797 11111 08/11/22 391 US BANK PURCHASING CARD P 81121 STREET SUPPLIES 669.73
145797 11111 08/11/22 391 US BANK PURCHASING CARD P 62112 PLUG N PLAY FEE 15.00
145797 11111 08/11/22 391 US BANK PURCHASING CARD P 61312 SMALL EQUIPMENT 18.54
145797 11111 08/11/22 391 US BANK PURCHASING CARD P 61113 SUSCRIPTION FEES 54.00
TOTAL CHECK 9,282.21
145798 11111 08/11/22 391 US BANK PURCHASING CARD P 64311 WVCWP IT SERVICES 30.00
145798 11111 08/11/22 391 US BANK PURCHASING CARD P 66111 WVCWP MEETING EXPENSE 54.99
145798 11111 08/11/22 391 US BANK PURCHASING CARD P 61171 WVCWP OFFICE EQUIPMEN 68.84
145798 11111 08/11/22 391 US BANK PURCHASING CARD P 61111 WVCWP OFFICE SUPPLY 51.29
145798 11111 08/11/22 391 US BANK PURCHASING CARD P 61119 WVCWP OUTREACH SUPPLY 25.52
145798 11111 08/11/22 391 US BANK PURCHASING CARD P 63211 WVCWP PHONE BILL 631.79
53
SUNGARD PUBLIC SECTOR PAGE NUMBER: 4
DATE: 08/11/2022 CITY OF SARATOGA VENCHK11
TIME: 18:39:04 CHECK REGISTER ACCOUNTING PERIOD: 2/23
FUND - 009 - DISBURSEMENT FUND
CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT
145798 11111 08/11/22 391 US BANK PURCHASING CARD P 64121 WVCWP PRINTING SVCS 620.55
TOTAL CHECK 1,482.98
145799 11111 08/11/22 1524 VILLALOBOS & ASSOCIATES 21132 RETENTION REL PO#252 7,038.45
145800 11111 08/11/22 1678 WILINE NETWORKS INC. 64312 ISP ANNUAL SERVICES 1,285.54
145800 11111 08/11/22 1678 WILINE NETWORKS INC. 64312 ISP ANNUAL SERVICES 1,452.52
TOTAL CHECK 2,738.06
145801 11111 08/11/22 1571 WORKTERRA 64163 JUL FLEX ADM FEES 200.00
145802 11111 08/11/22 696 ZAG TECHNICAL SERVICES, I 64315 JUL IT SUPPORT SVCS 978.00
TOTAL FUND 69,608.94
TOTAL REPORT 69,608.94
54
SUNGARD PUBLIC SECTOR PAGE NUMBER: 1
DATE: 08/17/2022 CITY OF SARATOGA VENCHK11
TIME: 12:43:04 CHECK REGISTER - FUND TOTALS ACCOUNTING PERIOD: 2/23
FUND FUND TITLE AMOUNT
111 GENERAL FUND 80,534.94
241 ARROYO DE SARATOGA LNDSCP 150.00
242 BONNET WAY LANDSCAPE 115.00
243 CARNELIAN GLEN LANDSCAPE 100.00
244 CUNNINGHAM/GLASGOW LND 181.00
246 GREENBRIAR LANDSCAPE 400.00
248 LEUTAR COURT LANDSCAPE 100.00
249 MANOR DRIVE LANDSCAPE 200.00
254 SUNLAND PARK LANDSCAPE 598.00
271 BEUACHAMPS L&L 200.00
272 BELLGROVE L&L 2,426.00
273 GATEWAY L&L 220.00
411 CIP STREET PROJECTS FUND 4,075.25
412 CIP PARKS PROJECT FUND 4,143.36
414 CIP ADMIN PROJECTS FUND 290.00
621 OFFICE SUPPORT 228.88
622 IT SERVICES 15,593.12
624 BUILDING MAINTENANCE 2,393.37
713 WVCWP AGENCY FUND 4,280.43
TOTAL REPORT 116,229.35
55
SUNGARD PUBLIC SECTOR PAGE NUMBER: 1
DATE: 08/17/2022 CITY OF SARATOGA VENCHK11
TIME: 12:42:07 CHECK REGISTER ACCOUNTING PERIOD: 2/23
FUND - 009 - DISBURSEMENT FUND
CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT
145803 1422 4LEAF INC. VOID: MULTI STUB CHECK
145804 11111 08/17/22 1422 4LEAF INC. 22119 PLAN CK#19-0199 REV2 1,305.00
145804 11111 08/17/22 1422 4LEAF INC. 22119 PLAN CK#18560PROSPECT 1,015.00
145804 11111 08/17/22 1422 4LEAF INC. 22119 PLAN CHECK#22-1109 1,622.53
145804 11111 08/17/22 1422 4LEAF INC. 22119 PLAN CHECK#22-1112/13 2,084.36
145804 11111 08/17/22 1422 4LEAF INC. 22119 PLAN CHECK#22-1114 2,255.21
145804 11111 08/17/22 1422 4LEAF INC. 22119 PLAN CHECK#22-1111 3,355.53
145804 11111 08/17/22 1422 4LEAF INC. 22119 PLAN CHECK#22-1123 931.39
145804 11111 08/17/22 1422 4LEAF INC. 22119 PLAN CHECK#22-1131 1,628.90
145804 11111 08/17/22 1422 4LEAF INC. 22119 PLAN CHECK#22-1137 880.43
145804 11111 08/17/22 1422 4LEAF INC. 22119 PLAN CHECK#22-1145 1,784.97
145804 11111 08/17/22 1422 4LEAF INC. 22119 PLAN CHECK#22-1148 1,638.46
145804 11111 08/17/22 1422 4LEAF INC. 22119 PLAN CHECK#22-1190/91 2,645.01
145804 11111 08/17/22 1422 4LEAF INC. 22119 PLAN CHECK#22-0547/48 833.75
145804 11111 08/17/22 1422 4LEAF INC. 22119 PLAN CHECK#22-1185 2,665.94
145804 11111 08/17/22 1422 4LEAF INC. 22119 PLAN CHECK#22-1198 210.67
145804 11111 08/17/22 1422 4LEAF INC. 22119 PLAN CHECK#22-1228/29 2,991.17
145804 11111 08/17/22 1422 4LEAF INC. 22119 PLAN CHECK#22-1230 1,339.07
145804 11111 08/17/22 1422 4LEAF INC. 22119 PLAN CHECK#22-1231 1,804.08
145804 11111 08/17/22 1422 4LEAF INC. 22119 PLAN CHECK#22-1048 625.63
145804 11111 08/17/22 1422 4LEAF INC. 22119 PLAN CHECK#22-1049 2,384.07
145804 11111 08/17/22 1422 4LEAF INC. 22119 PLAN CHECK#22-1062 218.63
145804 11111 08/17/22 1422 4LEAF INC. 22119 PLAN CHECK#22-1065 3,249.72
145804 11111 08/17/22 1422 4LEAF INC. 22119 PLAN CHECK#22-1064 2,338.43
145804 11111 08/17/22 1422 4LEAF INC. 22119 PLAN CHECK#22-1108 998.27
145804 11111 08/17/22 1422 4LEAF INC. 22119 PLAN CHECK#22-1110 1,246.70
TOTAL CHECK 42,052.92
145805 11111 08/17/22 234 A T & T 63211 GATEWAY IRRIGATION 24.56
145805 11111 08/17/22 234 A T & T 63211 ELEC PANEL CVC THTER 24.56
145805 11111 08/17/22 234 A T & T 63211 PHONE LNS PARKS/LIB 25.12
145805 11111 08/17/22 234 A T & T 63211 EMER POTS LINE 24.56
145805 11111 08/17/22 234 A T & T 63211 EMER POT LN CDD LBBY 24.56
145805 11111 08/17/22 234 A T & T 63211 EMER POTS LN VM 29.69
145805 11111 08/17/22 234 A T & T 63211 AM 1610 RADIO 24.56
145805 11111 08/17/22 234 A T & T 63211 BOOK GO ROUND ALARM 48.10
145805 11111 08/17/22 234 A T & T 63211 CSP HVB FOR IRR 48.56
TOTAL CHECK 274.27
145806 11111 08/17/22 546 ASSOC OF BAY AREA GOV/ABA 63111 GAS SERVICES 1,540.00
145807 11111 08/17/22 188 CITY OF CAMPBELL 64311 WVCWP IT SERVICES 4,280.43
145808 11111 08/17/22 1152 CORODATA RECORDS MANAGEME 62631 JULY RECORDS STORAGE 228.88
145809 11111 08/17/22 500 DALE JANTZEN 22113 DEP ARB21-0090 -1,400.00
145809 11111 08/17/22 500 DALE JANTZEN 22113 REF BD ARB21-0090 5,298.00
145809 11111 08/17/22 500 DALE JANTZEN 22111 REF DEP ARB21-0090 558.12
TOTAL CHECK 4,456.12
145810 11111 08/17/22 1458 DELTA BLUEGRASS CO 64552 CSP FIELD CONVERSION 9,096.87
145811 11111 08/17/22 341 DU-ALL SAFETY, LLC 66211 HAZARD WASTE TRAINING 1,250.00
145812 11111 08/17/22 373 ECS IMAGING, INC 64312 LASERFICHE SOFTWARE 15,445.00
56
SUNGARD PUBLIC SECTOR PAGE NUMBER: 2
DATE: 08/17/2022 CITY OF SARATOGA VENCHK11
TIME: 12:42:07 CHECK REGISTER ACCOUNTING PERIOD: 2/23
FUND - 009 - DISBURSEMENT FUND
CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT
145813 11111 08/17/22 1688 ENVIRONMENTAL SCIENCE ASS 81141 JUL BLUE HILLS PED RR 1,823.86
145814 11111 08/17/22 426 ENNIS-FLINT, INC 81121 STREETS SUPPLIES 2,911.25
145815 11111 08/17/22 455 GARDENLAND POWER EQUIPMEN 61331 STREET SUPPLIES 22.86
145815 11111 08/17/22 455 GARDENLAND POWER EQUIPMEN 61331 STREET SUPPLIES 490.44
145815 11111 08/17/22 455 GARDENLAND POWER EQUIPMEN 61331 STREET SUPPLIES 7.66
TOTAL CHECK 520.96
145816 11111 08/17/22 500 GURPREET LALLY 43481 TREE REF TRP#22-0268 125.00
145816 11111 08/17/22 500 GURPREET LALLY 43481 TREE REF TRP#22-0269 125.00
TOTAL CHECK 250.00
145817 11111 08/17/22 132 KEN FUSON PEST MANAGEMENT 64545 EXTERIOR PEST CONTROL 750.00
145818 11111 08/17/22 1762 NATRON RESOURCES INC. 81143 MAY DRAFTING SVCS 819.50
145818 11111 08/17/22 1762 NATRON RESOURCES INC. 81143 JUN DRAFTING SVCS 1,500.00
TOTAL CHECK 2,319.50
145819 11111 08/17/22 173 PACIFIC GAS & ELECTRIC 63111 CITYWIDE STREETLIGHTS 10.51
145820 11111 08/17/22 87 SAN JOSE WATER COMPANY 63112 PARKS/OPEN SPACE 556.98
145821 11111 08/17/22 1 SANTA CLARA COUNTY - DTAC 62325 JUL PARKING CITATION 125.00
145822 11111 08/17/22 313 BAY AREA NEWS GROUP 81131 LL0006676708 1,164.00
145822 11111 08/17/22 313 BAY AREA NEWS GROUP 62132 LL0006687025 272.00
145822 11111 08/17/22 313 BAY AREA NEWS GROUP 62132 LL0006680814 112.00
145822 11111 08/17/22 313 BAY AREA NEWS GROUP 62132 LL0006683677 82.00
145822 11111 08/17/22 313 BAY AREA NEWS GROUP 62132 LL0006683681 82.00
145822 11111 08/17/22 313 BAY AREA NEWS GROUP 62132 LL0006687050 109.00
TOTAL CHECK 1,821.00
145823 11111 08/17/22 395 VERIZON WIRELESS 63212 ADMIN SERVICES 50.69
145823 11111 08/17/22 395 VERIZON WIRELESS 63212 BUILDING & INSPECTION 153.90
145823 11111 08/17/22 395 VERIZON WIRELESS 63212 GENERAL ENGINEERING 183.77
145823 11111 08/17/22 395 VERIZON WIRELESS 63212 IT SERVICES 148.12
145823 11111 08/17/22 395 VERIZON WIRELESS 63212 PARKS 111.92
145823 11111 08/17/22 395 VERIZON WIRELESS 63212 STREETS 84.40
TOTAL CHECK 732.80
145824 11111 08/17/22 402 VISTA LANDSCAPE & MAINTEN 64558 QUARRY/SKYLINE TRAIL 9,995.00
145824 11111 08/17/22 402 VISTA LANDSCAPE & MAINTEN 64547 APR ARROYO SARATOGA 150.00
145824 11111 08/17/22 402 VISTA LANDSCAPE & MAINTEN 64547 APR BEAUCHAMPS 200.00
145824 11111 08/17/22 402 VISTA LANDSCAPE & MAINTEN 64547 APR BELLGROVE 2,426.00
145824 11111 08/17/22 402 VISTA LANDSCAPE & MAINTEN 64543 APR BONNET WAY 175.00
145824 11111 08/17/22 402 VISTA LANDSCAPE & MAINTEN 64547 APR BONNIE WAY 115.00
145824 11111 08/17/22 402 VISTA LANDSCAPE & MAINTEN 64547 APR CARNELIAN GLEN 100.00
145824 11111 08/17/22 402 VISTA LANDSCAPE & MAINTEN 64548 APR CIVIC CENTER 1,592.00
145824 11111 08/17/22 402 VISTA LANDSCAPE & MAINTEN 64541 APR CORP YARD 110.00
145824 11111 08/17/22 402 VISTA LANDSCAPE & MAINTEN 64547 APR CUNNINGHAM/GLSGW 181.00
145824 11111 08/17/22 402 VISTA LANDSCAPE & MAINTEN 64541 APR EL QUITO PARK 455.00
145824 11111 08/17/22 402 VISTA LANDSCAPE & MAINTEN 64543 APR FRANKLIN CT 110.00
145824 11111 08/17/22 402 VISTA LANDSCAPE & MAINTEN 64541 APR FRIENDSHIP PARK 140.00
145824 11111 08/17/22 402 VISTA LANDSCAPE & MAINTEN 64543 APR FRUITVALE MEDIANS 700.00
57
SUNGARD PUBLIC SECTOR PAGE NUMBER: 3
DATE: 08/17/2022 CITY OF SARATOGA VENCHK11
TIME: 12:42:07 CHECK REGISTER ACCOUNTING PERIOD: 2/23
FUND - 009 - DISBURSEMENT FUND
CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT
145824 11111 08/17/22 402 VISTA LANDSCAPE & MAINTEN 64547 APR GATEWAY 220.00
145824 11111 08/17/22 402 VISTA LANDSCAPE & MAINTEN 64547 APR GREENBRIAR 400.00
145824 11111 08/17/22 402 VISTA LANDSCAPE & MAINTEN 64541 APR HISTORICAL PARK 265.00
145824 11111 08/17/22 402 VISTA LANDSCAPE & MAINTEN 64543 APR HUME/PARK 75.00
145824 11111 08/17/22 402 VISTA LANDSCAPE & MAINTEN 81161 APR HWY 9 FARWELL/VER 290.00
145824 11111 08/17/22 402 VISTA LANDSCAPE & MAINTEN 64543 APR HWY 9/OAK ST 70.00
145824 11111 08/17/22 402 VISTA LANDSCAPE & MAINTEN 64541 APR KEVIN MORAN PARK 720.00
145824 11111 08/17/22 402 VISTA LANDSCAPE & MAINTEN 64547 APR LEUTAR CT 100.00
145824 11111 08/17/22 402 VISTA LANDSCAPE & MAINTEN 64547 APR MANOR DR 200.00
145824 11111 08/17/22 402 VISTA LANDSCAPE & MAINTEN 64221 APR PARKING DISTRICTS 380.00
145824 11111 08/17/22 402 VISTA LANDSCAPE & MAINTEN 64557 APR QUARRY PARK 140.00
145824 11111 08/17/22 402 VISTA LANDSCAPE & MAINTEN 64543 APR REID/HERRIMAN MED 75.00
145824 11111 08/17/22 402 VISTA LANDSCAPE & MAINTEN 64543 APR SAN PALO PARK 70.00
145824 11111 08/17/22 402 VISTA LANDSCAPE & MAINTEN 64543 APR SARA SUNNYVALE RD 3,150.00
145824 11111 08/17/22 402 VISTA LANDSCAPE & MAINTEN 64543 APR SARA VINEYARDS 150.00
145824 11111 08/17/22 402 VISTA LANDSCAPE & MAINTEN 64543 APR SARATOGA AVE 1,820.00
145824 11111 08/17/22 402 VISTA LANDSCAPE & MAINTEN 64547 APR SUNLAND 598.00
145824 11111 08/17/22 402 VISTA LANDSCAPE & MAINTEN 64543 APR THELMA AVE 75.00
TOTAL CHECK 25,247.00
145825 11111 08/17/22 432 WEST VALLEY COLLECTIONS 62616 JUL CS BINS 536.00
TOTAL FUND 116,229.35
TOTAL REPORT 116,229.35
58
SUNGARD PUBLIC SECTOR PAGE NUMBER: 1
DATE: 08/24/2022 CITY OF SARATOGA VENCHK11
TIME: 13:28:24 CHECK REGISTER - FUND TOTALS ACCOUNTING PERIOD: 2/23
FUND FUND TITLE AMOUNT
111 GENERAL FUND 125,591.28
233 SARAHILLS LIGHTING DIST 234.92
241 ARROYO DE SARATOGA LNDSCP 150.00
242 BONNET WAY LANDSCAPE 115.00
243 CARNELIAN GLEN LANDSCAPE 100.00
244 CUNNINGHAM/GLASGOW LND 190.91
246 GREENBRIAR LANDSCAPE 400.00
248 LEUTAR COURT LANDSCAPE 100.00
249 MANOR DRIVE LANDSCAPE 200.00
251 MCCARTYSVILLE LANDSCAPE 20.12
252 PRIDES CROSSING LANDSCAPE 297.14
254 SUNLAND PARK LANDSCAPE 874.73
271 BEUACHAMPS L&L 264.15
272 BELLGROVE L&L 2,998.28
273 GATEWAY L&L 220.00
274 HORSESHOE DRIVE L&L 9.97
276 TOLLGATE L&L 17.43
411 CIP STREET PROJECTS FUND 3,177.36
413 CIP FACILITY PROJECT FUND 53,643.36
414 CIP ADMIN PROJECTS FUND 290.00
612 WORKERS COMP FUND 50,729.75
622 IT SERVICES 45,192.70
623 VEHICLE & EQUIPMENT MAINT 2,208.09
624 BUILDING MAINTENANCE 14,369.08
713 WVCWP AGENCY FUND 1,854.00
TOTAL REPORT 303,248.27
59
SUNGARD PUBLIC SECTOR PAGE NUMBER: 1
DATE: 08/24/2022 CITY OF SARATOGA VENCHK11
TIME: 13:27:00 CHECK REGISTER ACCOUNTING PERIOD: 2/23
FUND - 009 - DISBURSEMENT FUND
CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT
145826 11111 08/24/22 234 A T & T 63211 QUITO IRR MODEM LINE 27.07
145826 11111 08/24/22 234 A T & T 63211 TITUS/PRSPECT MED-IRR 26.48
145826 11111 08/24/22 234 A T & T 63211 PROSPECT RD GRACE BLD 50.16
145826 11111 08/24/22 234 A T & T 63211 HISTORICAL PARK IRR 26.48
TOTAL CHECK 130.19
145827 11111 08/24/22 953 ARC 64121 PRINTING SERVICES 228.07
145828 11111 08/24/22 1137 BEAR ELECTRICAL SOLUTIONS 64534 TRAFFIC SIGNALS MAINT 2,687.00
145829 11111 08/24/22 641 BKF ENGINEERS 81143 JUL VIL PED ENHANCE 1,051.50
145830 11111 08/24/22 1536 CALIFORNIA SPORT DESIGN 61313 UNIFORMS 411.91
145831 11111 08/24/22 179 CIM AIR, INC 64514 HVAC MAINT SR CENTER 952.00
145831 11111 08/24/22 179 CIM AIR, INC 64514 HVAC MAINT CITY HALL 998.00
TOTAL CHECK 1,950.00
145832 11111 08/24/22 188 CITY OF CAMPBELL 62624 WVCWP 22/23 SEP LEASE 1,854.00
145833 11111 08/24/22 1511 COMP SHARED RISK POOL (SH 67211 FY22/23 Q1 WC PREMIUM 50,650.75
145834 11111 08/24/22 342 DATA TICKET INC 62481 JULY 2022 CITATION 100.00
145835 11111 08/24/22 1717 DINSMORE LANDSCAPE COMPAN 64541 JUL AZULE PARK 715.00
145835 11111 08/24/22 1717 DINSMORE LANDSCAPE COMPAN 64541 JUL BROOKGLEN PARK 120.00
145835 11111 08/24/22 1717 DINSMORE LANDSCAPE COMPAN 64555 JUL DOG TRL STATIONS 652.00
145835 11111 08/24/22 1717 DINSMORE LANDSCAPE COMPAN 64541 JUL FOOTHILL PARK 191.00
145835 11111 08/24/22 1717 DINSMORE LANDSCAPE COMPAN 64541 JUL GARDINER PARK 191.00
145835 11111 08/24/22 1717 DINSMORE LANDSCAPE COMPAN 64549 JUL PRODES CROSSING 268.00
145835 11111 08/24/22 1717 DINSMORE LANDSCAPE COMPAN 64543 JUL PROSPECT MEDIANS 417.00
145835 11111 08/24/22 1717 DINSMORE LANDSCAPE COMPAN 64541 JUL RAVENWOOD PARK 120.00
TOTAL CHECK 2,674.00
145836 11111 08/24/22 370 ECONOMY LUMBER 81121 STREET SUPPLIES 74.17
145837 11111 08/24/22 421 EWING IRRIGATION 61341 LANDSCAPE SUPPLIES 382.69
145837 11111 08/24/22 421 EWING IRRIGATION 61341 LANDSCAPE SUPPLIES 7.84
145837 11111 08/24/22 421 EWING IRRIGATION 81121 STREET SUPPLIES 70.75
TOTAL CHECK 461.28
145838 11111 08/24/22 455 GARDENLAND POWER EQUIPMEN 61312 SMALL TOOLS 960.75
145838 11111 08/24/22 455 GARDENLAND POWER EQUIPMEN 61312 SMALL TOOLS 22.97
145838 11111 08/24/22 455 GARDENLAND POWER EQUIPMEN 61312 SMALL TOOLS 541.93
145838 11111 08/24/22 455 GARDENLAND POWER EQUIPMEN 61312 SMALL TOOLS 481.61
145838 11111 08/24/22 455 GARDENLAND POWER EQUIPMEN 64611 VEH MAINTENANCE 380.77
145838 11111 08/24/22 455 GARDENLAND POWER EQUIPMEN 61331 STREET SUPPLIES 185.32
145838 11111 08/24/22 455 GARDENLAND POWER EQUIPMEN 61312 SMALL TOOLS 373.46
TOTAL CHECK 2,946.81
145839 11111 08/24/22 1759 GARTON TRACTOR, INC. 64611 VEH MAINTENANCE 367.50
145840 11111 08/24/22 464 GRANICUS 64135 STREAMING VIDEO SVCS 19,744.87
145841 11111 08/24/22 14 HYDROTEC IRRIGATION EQUIP 64549 SUNLAND REPAIR 276.73
145841 11111 08/24/22 14 HYDROTEC IRRIGATION EQUIP 64549 RAVENWOOD VALVE RPLC 158.08
60
SUNGARD PUBLIC SECTOR PAGE NUMBER: 2
DATE: 08/24/2022 CITY OF SARATOGA VENCHK11
TIME: 13:27:00 CHECK REGISTER ACCOUNTING PERIOD: 2/23
FUND - 009 - DISBURSEMENT FUND
CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT
145841 11111 08/24/22 14 HYDROTEC IRRIGATION EQUIP 64549 KMP SPRINKLERS 451.10
145841 11111 08/24/22 14 HYDROTEC IRRIGATION EQUIP 64548 LIBRARY LEAK REPAIR 630.69
145841 11111 08/24/22 14 HYDROTEC IRRIGATION EQUIP 64549 AZULE PARK FLOW RPR 182.50
145841 11111 08/24/22 14 HYDROTEC IRRIGATION EQUIP 64549 GARDINER PK FOUNTAIN 76.00
145841 11111 08/24/22 14 HYDROTEC IRRIGATION EQUIP 64549 AZULE PK PUMP RPR 93.75
145841 11111 08/24/22 14 HYDROTEC IRRIGATION EQUIP 64549 FOOTHILL VALVE RPLC 158.11
145841 11111 08/24/22 14 HYDROTEC IRRIGATION EQUIP 64549 CIVIC CENTER SPRNKLER 104.19
TOTAL CHECK 2,131.15
145842 11111 08/24/22 61 INTERSTATE BATTERY SYSTEM 61361 AUTO SUPPLIES 143.81
145843 11111 08/24/22 63 INTERSTATE TRAFFIC CONTRO 81121 STREET SUPPLIES 52.50
145843 11111 08/24/22 63 INTERSTATE TRAFFIC CONTRO 81121 STREET SUPPLIES 30.63
145843 11111 08/24/22 63 INTERSTATE TRAFFIC CONTRO 81121 STREET SUPPLIES 1,257.81
TOTAL CHECK 1,340.94
145844 11111 08/24/22 500 KEVIN HUEY 68353 NBHD WATCH GRANT RMB 300.00
145845 11111 08/24/22 1406 MANAGEMENT PARTNERS,INC. 65113 CITY MGR PERFORM EVAL 1,100.00
145845 11111 08/24/22 1406 MANAGEMENT PARTNERS,INC. 65113 CITY MGR PERFORM EVAL 3,800.00
145845 11111 08/24/22 1406 MANAGEMENT PARTNERS,INC. 65113 CITY MGR PERFORM EVAL 2,800.00
TOTAL CHECK 7,700.00
145846 11111 08/24/22 1572 NBBM SERVICES, INC 64511 JANITORIAL SERVICES 1,372.00
145847 11111 08/24/22 1572 NBBM SERVICES, INC 64551 JUL WKND PK RESTROOM 3,854.40
145848 11111 08/24/22 1732 NWESTCO LLC 62144 FEB UST INSPECTION 230.00
145848 11111 08/24/22 1732 NWESTCO LLC 62144 MAR 3 UST INSPECTION 230.00
145848 11111 08/24/22 1732 NWESTCO LLC 62144 MAR 31 UST INSPECTION 230.00
145848 11111 08/24/22 1732 NWESTCO LLC 62144 APR UST INSPECTION 230.00
TOTAL CHECK 920.00
145849 11111 08/24/22 1 OFF OF SHERIFF-FISCAL SVC 68622 JUL 22 SUP LAW ENFRCE 7,591.55
145849 11111 08/24/22 1 OFF OF SHERIFF-FISCAL SVC 64811 JUL 22 SUP LAW ENFRCE 2,611.58
TOTAL CHECK 10,203.13
145850 11111 08/24/22 173 PACIFIC GAS & ELECTRIC 63111 BEAUCHAMPS 64.15
145850 11111 08/24/22 173 PACIFIC GAS & ELECTRIC 63111 BELLGROVE CIRCLE 572.28
145850 11111 08/24/22 173 PACIFIC GAS & ELECTRIC 63111 BUILDINGS 10,996.92
145850 11111 08/24/22 173 PACIFIC GAS & ELECTRIC 63111 CUNNINGHAM/GLASGOW 9.91
145850 11111 08/24/22 173 PACIFIC GAS & ELECTRIC 63111 HORSESHOE DR LNDSCAP 9.97
145850 11111 08/24/22 173 PACIFIC GAS & ELECTRIC 63111 MCCARTYSVILLE 20.12
145850 11111 08/24/22 173 PACIFIC GAS & ELECTRIC 63111 PARKS/OPEN SPACE 1,078.55
145850 11111 08/24/22 173 PACIFIC GAS & ELECTRIC 63111 PRIDES CROSSING 29.14
145850 11111 08/24/22 173 PACIFIC GAS & ELECTRIC 63111 SARAHILLS LIGHTING 234.92
145850 11111 08/24/22 173 PACIFIC GAS & ELECTRIC 63111 TOLLGATE 17.43
145850 11111 08/24/22 173 PACIFIC GAS & ELECTRIC 63111 TRAFFIC SIGNALS 1,855.57
145850 11111 08/24/22 173 PACIFIC GAS & ELECTRIC 63111 CITYWIDE STREETLIGHTS 881.64
145850 11111 08/24/22 173 PACIFIC GAS & ELECTRIC 63111 VILLAGE LIGHTING 2,388.64
145850 11111 08/24/22 173 PACIFIC GAS & ELECTRIC 63111 AZULE LIGHTING 246.45
145850 11111 08/24/22 173 PACIFIC GAS & ELECTRIC 63111 QUITO LIGHTING 692.63
145850 11111 08/24/22 173 PACIFIC GAS & ELECTRIC 63111 LOAN RETROFIT PROGRAM 653.83
TOTAL CHECK 19,752.15
145851 11111 08/24/22 173 PACIFIC GAS & ELECTRIC 63111 CITYWIDE STREETLIGHTS 22.53
61
SUNGARD PUBLIC SECTOR PAGE NUMBER: 3
DATE: 08/24/2022 CITY OF SARATOGA VENCHK11
TIME: 13:27:00 CHECK REGISTER ACCOUNTING PERIOD: 2/23
FUND - 009 - DISBURSEMENT FUND
CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT
145851 11111 08/24/22 173 PACIFIC GAS & ELECTRIC 63111 PUB LIB/LNDSCP LIGHTS 26.28
TOTAL CHECK 48.81
145852 11111 08/24/22 173 PACIFIC GAS & ELECTRIC 63111 VILLAGE LIGHTING 398.34
145853 11111 08/24/22 87 SAN JOSE WATER COMPANY 63112 PARKS/OPEN SPACE 556.97
145854 11111 08/24/22 1039 SANCHEZ ELECTRIC, INC. 81161 JPCC GENERATOR 51,032.84
145855 11111 08/24/22 1039 SANCHEZ ELECTRIC, INC. 81161 SR CTR HALLWAY LIGHTS 2,610.52
145856 11111 08/24/22 1746 SCA OF CA. LLC 64531 JUL CITYWIDE ST SWEEP 20,614.50
145857 11111 08/24/22 136 SCOTTY'S AUTOMOTIVE 64611 MAINTENANCE VEH#133 129.72
145857 11111 08/24/22 136 SCOTTY'S AUTOMOTIVE 64611 MAINTENANCE VEH#132 129.72
145857 11111 08/24/22 136 SCOTTY'S AUTOMOTIVE 64611 MAINTENANCE VEH#113 136.57
TOTAL CHECK 396.01
145858 11111 08/24/22 149 SIERRA DISPLAY INC 64221 LIGHT LED STRING 168.05
145858 11111 08/24/22 149 SIERRA DISPLAY INC 64221 LIGHT LED STRING 384.12
TOTAL CHECK 552.17
145859 11111 08/24/22 160 SIERRA PACIFIC TURF SUPPL 61341 LANDSCAPE SUPPLIES 246.67
145859 11111 08/24/22 160 SIERRA PACIFIC TURF SUPPL 61341 LANDSCAPE SUPPLIES 2,814.11
TOTAL CHECK 3,060.78
145860 11111 08/24/22 1359 SOFTWAREONE, INC. 64319 MICROSOFT OFFICE 32,813.50
145861 11111 08/24/22 1394 ST. FRANCIS ELECTRIC, LLC 81161 TS ON CALL SERVICES 416.00
145861 11111 08/24/22 1394 ST. FRANCIS ELECTRIC, LLC 81161 TS ON CALL SERVICES 224.00
TOTAL CHECK 640.00
145862 11111 08/24/22 1261 THE FRUITGUYS 61192 EMPLOYEE WELLNESS 79.00
145863 11111 08/24/22 402 VISTA LANDSCAPE & MAINTEN 64871 PIERCE ROADSIDE TRIM 9,996.00
145864 11111 08/24/22 402 VISTA LANDSCAPE & MAINTEN 64871 PIERCE RD TREE SRVCS 19,768.00
145865 11111 08/24/22 402 VISTA LANDSCAPE & MAINTEN 64547 JUL ARROYO SARATOGA 150.00
145865 11111 08/24/22 402 VISTA LANDSCAPE & MAINTEN 64547 JUL BEAUCHAMPS 200.00
145865 11111 08/24/22 402 VISTA LANDSCAPE & MAINTEN 64547 JUL BELLGROVE 2,426.00
145865 11111 08/24/22 402 VISTA LANDSCAPE & MAINTEN 64543 JUL BONNET WAY 175.00
145865 11111 08/24/22 402 VISTA LANDSCAPE & MAINTEN 64547 JUL BONNIE WAY 115.00
145865 11111 08/24/22 402 VISTA LANDSCAPE & MAINTEN 64547 JUL CARNELIAN GLEN 100.00
145865 11111 08/24/22 402 VISTA LANDSCAPE & MAINTEN 64548 JUL CIVIC CENTER 1,592.00
145865 11111 08/24/22 402 VISTA LANDSCAPE & MAINTEN 64541 JUL CORP YARD 110.00
145865 11111 08/24/22 402 VISTA LANDSCAPE & MAINTEN 64547 JUL CUNNINGHAM/GLSGW 181.00
145865 11111 08/24/22 402 VISTA LANDSCAPE & MAINTEN 64541 JUL EL QUITO PARK 455.00
145865 11111 08/24/22 402 VISTA LANDSCAPE & MAINTEN 64543 JUL FRANKLIN CT 110.00
145865 11111 08/24/22 402 VISTA LANDSCAPE & MAINTEN 64541 JUL FRIENDSHIP PARK 140.00
145865 11111 08/24/22 402 VISTA LANDSCAPE & MAINTEN 64543 JUL FRUITVALE MEDIANS 700.00
145865 11111 08/24/22 402 VISTA LANDSCAPE & MAINTEN 64547 JUL GATEWAY 220.00
145865 11111 08/24/22 402 VISTA LANDSCAPE & MAINTEN 64547 JUL GREENBRIAR 400.00
145865 11111 08/24/22 402 VISTA LANDSCAPE & MAINTEN 64541 JUL HISTORICAL PARK 265.00
145865 11111 08/24/22 402 VISTA LANDSCAPE & MAINTEN 64543 JUL HUME/PARK 75.00
145865 11111 08/24/22 402 VISTA LANDSCAPE & MAINTEN 81161 JUL HWY 9/FARWELL/VER 290.00
62
SUNGARD PUBLIC SECTOR PAGE NUMBER: 4
DATE: 08/24/2022 CITY OF SARATOGA VENCHK11
TIME: 13:27:00 CHECK REGISTER ACCOUNTING PERIOD: 2/23
FUND - 009 - DISBURSEMENT FUND
CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT
145865 11111 08/24/22 402 VISTA LANDSCAPE & MAINTEN 64543 JUL HWY 9/OAK ST 70.00
145865 11111 08/24/22 402 VISTA LANDSCAPE & MAINTEN 64541 JUL KEVIN MORAN PARK 720.00
145865 11111 08/24/22 402 VISTA LANDSCAPE & MAINTEN 64547 JUL LEUTAR CT 100.00
145865 11111 08/24/22 402 VISTA LANDSCAPE & MAINTEN 64547 JUL MANOR DR 200.00
145865 11111 08/24/22 402 VISTA LANDSCAPE & MAINTEN 64221 JUL PARKING DISTRICTS 380.00
145865 11111 08/24/22 402 VISTA LANDSCAPE & MAINTEN 64557 JUL QUARRY PARK 140.00
145865 11111 08/24/22 402 VISTA LANDSCAPE & MAINTEN 64543 JUL REID/HERRIMAN MED 75.00
145865 11111 08/24/22 402 VISTA LANDSCAPE & MAINTEN 64543 JUL SAN PALO CT 70.00
145865 11111 08/24/22 402 VISTA LANDSCAPE & MAINTEN 64543 JUL SARA SUNNYVALE RD 3,150.00
145865 11111 08/24/22 402 VISTA LANDSCAPE & MAINTEN 64543 JUL SARA VINEYARDS 150.00
145865 11111 08/24/22 402 VISTA LANDSCAPE & MAINTEN 64543 JUL SARATOGA AVE 1,820.00
145865 11111 08/24/22 402 VISTA LANDSCAPE & MAINTEN 64547 JUL SUNLAND 598.00
145865 11111 08/24/22 402 VISTA LANDSCAPE & MAINTEN 64543 JUL THELMA AVE 75.00
TOTAL CHECK 15,252.00
145866 11111 08/24/22 696 ZAG TECHNICAL SERVICES, I 64315 JUL IT SUPPORT SVCS 1,230.00
145867 11111 08/24/22 696 ZAG TECHNICAL SERVICES, I 64312 IT CLOUD SERVER 11,149.20
TOTAL FUND 303,248.27
TOTAL REPORT 303,248.27
63
SARATOGA CITY COUNCIL
MEETING DATE:September 7,2022
DEPARTMENT:Administrative Services
PREPARED BY:Ann Xu, Accountant
SUBJECT:Treasurer’s Report for the Month Ended June 30, 2022
RECOMMENDED ACTION:
Review and accept the Treasurer’s Report for the month ended June 30, 2022.
BACKGROUND:
California government code section 41004 requires that the City Treasurer submit to the City Clerk
and the legislative body a written report and accounting of all receipts, disbursements, and fund
balances. The Municipal Code of the City of Saratoga, Article 2-20, Section 2-20.035 designates
the City Manager as the City Treasurer. This report is prepared to fulfill this requirement.
The following attachments provide various financial transaction data for the City of Saratoga’s
Funds collectively as well as specifically for the City’s General (Operating) Fund, including an
attachment from the State Treasurer’s Office of Quarterly LAIF rates from the 1st Quarter of 1977
to present.
FISCAL STATEMENT:
Cash and Investments Balance by Fund
As of June 30, 2022,the City’s unaudited cash and investments totaled $39,158,920. The City
Council’s adopted policy on the Working Capital Reserve Fund states that effective July 1, 2016:
for cash flow purposes and to avoid occurrence of dry period financing, pooled cash from all
funds should not be allowed to fall below $1,000,000. The total pooled cash balance of $39.2
million exceeds the minimum amount required.
Comerica Bank 4,153,221$
Deposit with LAIF 35,005,699$
Total Cash 39,158,920$
Cash Summary
64
City’s Current Financial Position
In accordance with California government code section 53646 (b) (3), the City is financially well
positioned and able to meet its estimated expenditure requirements for the next six months. As of
June 30, 2022, the City’s financial position (Assets $41.4M, Liabilities $9.8M and Fund Equity
$31.6M) remains very strong and there are no issues in meeting financial obligations now or in
the foreseeable future.
The following Fund Balance schedule represents actual funding available for all funds at the end
of the monthly period. This amount differs from the above Cash Summary schedule as assets
and liabilities are components of the fund balance. As illustrated in the summary below, Total
Cash is adjusted by the addition of Total Assets less the amount of Total Liabilities to arrive at
the Ending Fund Balance –which represents the actual amount of funds available.
ATTACHMENTS:
Table 1 – Change in Total Fund Balances by Fund
Table 2 – Change in Total Fund Balances by CIP Project
Chart 1 – Change in Investment Pool Balance by Month
Chart 2 – Local Agency Investment Fund (LAIF) Quarterly Apportionment Rates
"+
Total Cash 39,158,920$
Plus: Assets 2,196,335
Less: Liabilities (9,762,650)
Ending Fund Balance 31,592,605$
Adjusting Cash to Ending Fund Balance
65
TABLE 1: CHANGES IN TOTAL FUND BALANCE
*Fund balances are unaudited, and may not include all necessary adjustments. These figures will be updated in future reports once the FY 2021/22
independent audit is completed.
**Negative fund balance due to authorized spending of anticipated revenues
These figures will be updated for future reports once the FY 2017/18 pendent audit is co
Fund Description
Prior Year
Carryforward
7/1/2021
Increase/
(Decrease)
Jul-May
Current
Revenue
Current
Expenditure
Transfer
In
Transfer
Out
Fund Balance
6/30/2022*
General Fund
Restricted Fund Balances:
Environmental Services Reserve 63,182 - - - - - 63,182
Committed Fund Balances:
Hillside Stability Reserve 1,000,000 - - - - (75,000) 925,000
Assigned Fund Balances:
Future Capital Replacement & Efficiency Project Reserve 2,796,663 - - - - - 2,796,663
Carryforwards Reserve 20,850 - - - - - 20,850
Facility Reserve 3,700,000 - - - - - 3,700,000
Unassigned Fund Balances:
Working Capital Reserve 1,000,000 - - - - - 1,000,000
Fiscal Stabilization Reserve 3,150,000 - - - - - 3,150,000
Compensated Absences Reserve 331,481 - - - - - 331,481
Other Unassigned Fund Balance Reserve (Pre YE distribution)3,159,399 3,620,655 3,238,277 (3,685,633) - (2,885,131) 3,447,567
General Fund Total 15,221,575 3,620,655 3,238,277 (3,685,633) - (2,960,131) 15,434,743
Special Revenue
Landscape/Lighting Districts 872,945 (3,392) 204,807 (97,129) - - 977,232
Debt Service
Library Bond 791,385 (344,126) 359,894 (1,842) - - 805,311
Arrowhead Bond 746,459 (312,516) 48,300 (1,000) - - 481,243
Debt Service 1,537,844 (656,643) 408,194 (2,842) - - 1,286,554
Internal Service Fund
Liability/Risk Management 686,985 (48,959) 199,274 (41,214) - - 796,086
Workers Compensation 228,367 (51,883) 65,990 (9,645) - - 232,829
Office Support Fund 144,166 10,855 6,142 (5,720) - - 155,443
Information Technology Services 591,431 (28,660) 201,489 (103,101) - - 661,159
Vehicle & Equipment Maintenance 302,005 (32,547) 68,750 (58,741) - - 279,467
Building Maintenance 684,330 (44,008) 276,083 (152,102) - - 764,302
Vehicle & Equipment Replacement 1,057,067 7,082 37,500 - - - 1,101,650
Technology Replacement 735,699 87,613 37,500 (62,475) - - 798,337
Facility FFE Replacement 830,960 46,765 50,000 (16,788) - - 910,938
Internal Service Fund Total 5,261,011 (53,742) 942,728 (449,786) - - 5,700,211
Trust/Agency
WVCWP Agency Fund 538,025 (408,652) 516,627 (87,345) - - 558,655
Trust/Agency Fund Total 538,025 (408,652) 516,627 (87,345) - - 558,655
Capital Project
Street Projects 2,603,257 (802,983) 70,158 (331,235) 1,845,000 - 3,384,197
Park and Trail Projects 870,206 (178,784) - (149,672) 310,131 - 851,881
Facility Projects 1,117,176 (571,751) 19,520 (21,472) 80,000 - 623,473
Administrative Projects 670,066 (79,915) 77,271 (112,501) 725,000 - 1,279,920
Tree Fund Projects 47,639 6,257 50 (2,805) - - 51,141
Park In-Lieu Projects 291,310 881,247 - - - - 1,172,557
CIP Grant Street Projects 64,685 43,128 55,696 (38,978) - - 124,531
CIP Grant Park & Trail Projects 399 (399) - - - - -
CIP Grant Administrative Projects (14,573) - 33,436 (33,436) - - (14,573) **
CIP Grant ARPR/SLFRF Projects - - - (85,649) - - (85,649) **
Gas Tax Fund Projects 113,624 (90,638) 231,223 (6,477) - - 247,732
CIP Fund Total 5,763,789 (793,837) 487,356 (782,225) 2,960,131 - 7,635,208
Total City 29,195,189 1,704,389 5,797,988 (5,104,959) 2,960,131 (2,960,131)31,592,605
66
TABLE 2: FUND BALANCES BY CIP PROJECT
*Fund balances are unaudited, and may not include all necessary adjustments. These figures will be updated in future reports once the FY 2021/22
independent audit is completed.
**Negative fund balance due to authorized spending of anticipated revenues
budgeted be updated for future re
CIP Funds/Projects
Prior Year
Carryforward
7/1/2021
Increase/
(Decrease)
Jul-May
Current
Revenue
Current
Expenditure Transfer In Transfer Out
Fund Balance
6/30/2022*
Street Projects
Annual Road Improvements 776,210 216,804 70,158 (53,149) - - 1,010,023
Roadway Safety & Traffic Calming 42,189 (43,026) - (2,045) 150,000 - 147,118
Citywide Traffic Signal Battery Backup 150,000 (31,101) - (2,584) 150,000 - 266,315
Portable Radar Feedback Sign - (38,452) - - 40,000 - 1,548
Local Roadway Safety Plan - (12,748) - (3,839) 20,000 - 3,413
Prospect/Saratoga Median Improvement 309,379 - - - - - 309,379
Village Clock 9,486 (860) - - - - 8,626
Big Basin Way/Blaney Trash Can Replacement - (4,894) - (19,304) 75,000 - 50,802
Annual Infrastructure Maintenance & Repairs 18,063 (212,932) - (13,700) 250,000 - 41,431
Guava Court Curb & Gutter Replacement - - - - 280,000 - 280,000
Mendelsohn Lane Pathway Rehabilitation Project - (110,000) - - 110,000 - -
El Camino Grande Storm Drain Pump - 104 - - - - 104
Saratoga Village Crosswalk & Sidewalk Rehabilitation 44,000 (39,945) - - 45,000 - 49,055
Quito Road Sidewalk Improvements 43,370 - - - - - 43,370
Saratoga/Sunnyvale Road Sidewalk 92,158 - - - - - 92,158
Saratoga Sunnyvale Rd. Pathway Rehab Cox to RRX 110,000 (110,000) - - - - -
Quito Road Sidewalk Rehabilitation and Gap Closure - (117,327) - (25,064) 325,000 - 182,609
Sewer & Water For Park - (47,948) - 47,399 - (549) **
Fourth Street Bridge Widening 99,837 - - - - - 99,837
Quito Road Bridge Replacement 136,175 (3,979) - - - - 132,197
Quito Road Bridge - ROW Acquisition 6,012 (2,350) - - - - 3,662
Annual Retaining Wall Maintenance & Repairs 151,785 (109,744) - (16,381) 200,000 - 225,660
Mt. Eden Erosion Repair 99,880 (542) - (164,717) 125,000 - 59,622
Continental Circle Landslide Stabilization 122,912 (65,465) - - - 57,447
Pierce Road Retainment 391,800 (13,660) - (77,850) - - 300,290
Mt. Eden Emergency Landslide - (54,920) - - 75,000 - 20,080
Total Street Projects 2,603,257 (802,983) 70,158 (331,235) 1,845,000 - 3,384,197
Parks & Trails Projects
Park/Trail Repairs 41,836 (134,068) - (124,895) 250,000 - 32,873
Hakone Gardens Infrastructure Improvements 5,853 (9,435) - (2,500) 25,000 - 18,918
Hakone Pond Reconstruction 300,000 - - - - - 300,000
Beauchamps Park Playground Replacement - - - - 35,131 - 35,131
Guava/Fredericksburg Entrance 293,527 (35,281) - (22,277) - - 235,970
Saratoga Village to Quarry Park Walkway - Design 228,989 - - - - - 228,989
Total Parks & Trails Projects 870,206 (178,784) - (149,672) 310,131 - 851,881
Facility Projects
Open Work Space - - - - 80,000 - 80,000
Civic Theater Improvements 107,925 (107,925) - - - - -
PEG Funded Project 432,116 (337,986) 19,520 - - - 113,650
Community Center Improvement 90,779 (45,195) - (21,072) - - 24,512
Community Center Generator and EV Charging Stations 471,355 (75,644) - (400) - - 395,311
Library Building Exterior Maintenance 15,000 (5,000) - - - - 10,000
Total Facility Projects 1,117,176 (571,751) 19,520 (21,472) 80,000 - 623,473
Administrative and Technology Projects
City Website/Intranet 16,948 - - - - - 16,948
Development Technology 66,949 (38,706) 230 (7,935) - - 20,538
Software Technology Management 43,138 70,031 5,525 - - - 118,694
LLD Initiation Match Program 25,000 - - - - - 25,000
Horseshoe Beautification 16,775 (2,610) - (870) - - 13,295
Business Renewal Program 15,000 (5,357) - (3,000) - - 6,643
Citywide Accessibility Assessment 34,937 (1,705) - (5,167) - - 28,066
City Art Program 28,669 - - - 25,000 - 53,669
Safe Routes to School Needs Assessment 13,714 11,279 (28,483) 19,238 - 15,748
El Quito Neighborhood Improvements 134,507 - - - 150,000 - 284,507
Parking District ADA Improvements and Rehabilitation - - - - 250,000 - 250,000
Storm Drain Master Plan - - - - 300,000 - 300,000
General Plan Update 216,208 (112,848) 100,000 (114,767) - - 88,592
Wildfire Mitigation Program 4,067 - - - - - 4,067
Risk Management Project Funding 54,153 - - - - - 54,153
Total Administrative and Technology Projects 670,066 (79,915) 77,271 (112,501) 725,000 - 1,279,920
67
TABLE 2 (cont.): FUND BALANCES BY CIP PROJECT
*Fund balances are unaudited, and may not include all necessary adjustments. These figures will be updated in future reports once the FY 2021/22
independent audit is completed.
**Negative fund balance due to authorized spending of anticipated revenues
CIP Funds/Projects
Prior Year
Carryforward
7/1/2021
Increase/
(Decrease)
Jul-May
Current
Revenue
Current
Expenditure Transfer In Transfer Out
Fund Balance
6/30/2022*
Tree Fund Projects
Citywide Tree Planting Program 22,889 4,882 300 (2,805) - - 25,266
Tree Dedication Program 24,750 1,375 (250) - - - 25,875
Total Tree Fund Projects 47,639 6,257 50 (2,805) - - 51,141
Park In-Lieu Projects
Orchard Irrigation & Tree Planting - (89,053) - - 100,000 - 10,948
Hakone Gardens Infrastructure 82,420 - - - - - 82,420
Beauchamps Park Playground Replacement - - - - 10,079 - 10,079
Trail Pet Stations - - - - 25,000 - 25,000
Saratoga Village to Quarry Park Walkway - Design 73,811 - - - - 73,811
Unallocated Park In-Lieu Funds 135,079 970,299 - - (135,079) - 970,299
Total Park In-Lieu Projects 291,310 881,247 - - - - 1,172,557
CIP Grant Street Projects
Traffic Signal Battery - (20,462) 20,462 - - - -
Prospect/Saratoga Median Improvement (41,000) 21,784 - - - - (19,216) **
Citywide Signal Upgrade II 18 - - - - - 18
Saratoga Ave Sidewalk 25,493 (25,481) - - - - 12
Village Sidewalk, Curb & Gutter - Phase II Construction 39,909 - - - - - 39,909
Big Basin Way Sidewalk Repairs 9,550 (9,550) - - - - -
Saratoga Village Crosswalk & Sidewalk Rehabilitation 3,368 (4,202) - - - - (834) **
4th Street Bridge 4,626 2,125 2,302 (4,427) - - 4,626
Quito Bridge Replacement 18,596 - - - - - 18,596
Quito Road Bridges - ROW Acquisition 4,124 78,915 - - - - 83,039
Total CIP Grant Street Projects 64,685 43,128 55,696 (38,978) - - 124,531
CIP Grant Park & Trail Projects
Saratoga to the Sea Trail - Design 399 (399) - - - - -
Total CIP Grant Park & Trail Projects 399 (399) - - - - -
CIP Grant Administrative Projects
CDD Software/ADA (14,573) - - - - - (14,573) **
Safe Route to School - - 33,436 (33,436) - - -
Total CIP Grant Administrative Projects (14,573) - 33,436 (33,436) - - (14,573)
CIP Grant ARPA/SLFRF Projects
Sewer & Water For Park - - - (47,948) - - (47,948) **
Storm Water Master Plan - - - (24,387) - - (24,387) **
Sararoga Village Water Improvement - - - (13,315) - - (13,315) **
Total CIP Grant ARPA/SLFRF Projects - - - (85,649) - - (85,649)
Gas Tax Fund Projects
Annual Roadway Improvements 58,261 (88,836) 231,223 (6,477) - - 194,170
Prospect/Saratoga Median Improvements 48,278 - - - - - 48,278
Big Basin Way Sidewalk Repairs - (1,802) - - - - (1,802) **
Quito Road Bridges 7,085 - - - - - 7,085
Total Gas Tax Fund Projects 113,624 (90,638) 231,223 (6,477) - - 247,732
Total CIP Funds 5,763,789 (793,837) 487,356 (782,225) 2,960,131 - 7,635,208
68
CHART 1: CHANGE IN INVESTMENT POOL BALANCE BY MONTH
69
CHART 2
March June September December
1977 5.68 5.78 5.84 6.45
1978 6.97 7.35 7.86 8.32
1979 8.81 9.10 9.26 10.06
1980 11.11 11.54 10.01 10.47
1981 11.23 11.68 12.40 11.91
1982 11.82 11.99 11.74 10.71
1983 9.87 9.64 10.04 10.18
1984 10.32 10.88 11.53 11.41
1985 10.32 9.98 9.54 9.43
1986 9.09 8.39 7.81 7.48
1987 7.24 7.21 7.54 7.97
1988 8.01 7.87 8.20 8.45
1989 8.76 9.13 8.87 8.68
1990 8.52 8.50 8.39 8.27
1991 7.97 7.38 7.00 6.52
1992 5.87 5.45 4.97 4.67
1993 4.64 4.51 4.44 4.36
1994 4.25 4.45 4.96 5.37
1995 5.76 5.98 5.89 5.76
1996 5.62 5.52 5.57 5.58
1997 5.56 5.63 5.68 5.71
1998 5.70 5.66 5.64 5.46
1999 5.19 5.08 5.21 5.49
2000 5.80 6.18 6.47 6.52
2001 6.16 5.32 4.47 3.52
2002 2.96 2.75 2.63 2.31
2003 1.98 1.77 1.63 1.56
2004 1.47 1.44 1.67 2.00
2005 2.38 2.85 3.18 3.63
2006 4.03 4.53 4.93 5.11
2007 5.17 5.23 5.24 4.96
2008 4.18 3.11 2.77 2.54
2009 1.91 1.51 0.90 0.60
2010 0.56 0.56 0.51 0.46
2011 0.51 0.48 0.38 0.38
2012 0.38 0.36 0.35 0.32
2013 0.28 0.24 0.26 0.26
2014 0.24 0.22 0.24 0.25
2015 0.26 0.28 0.32 0.37
2016 0.46 0.55 0.60 0.68
2017 0.78 0.92 1.07 1.20
2018 1.51 1.90 2.16 2.40
2019 2.55 2.57 2.45 2.29
2020 2.03 1.36 0.84 0.63
2021 0.44 0.33 0.24 0.23
2022 0.32 0.75
Quarterly Apportionment Rates
Local Agency Investment Fund
70
SARATOGA CITY COUNCIL
MEETING DATE:September 7,2022
DEPARTMENT:City Manager’s Department
PREPARED BY:Britt Avrit, MMC, City Clerk
SUBJECT:Reconsider and confirm findings pursuant to Assembly Bill 361
RECOMMENDED ACTION:
Reconsider and confirm findings pursuant to Assembly Bill 361 of the continued public health
officials’ recommendation to social distance and to therefore continue the option of holding City
of Saratoga Brown Act meetings by teleconference.
BACKGROUND:
On October 20, 2021 the City Council adopted a Resolution that enabled the City Council and
all legislative bodies of the City to continue to meet remotely in accordance with AB 361.
This state law allows cities to meet remotely based on a state of emergency proclaimed by the
Governor when the city determines that either: 1) state or local public health officials have
required or recommend social distancing; or 2) the emergency continues to directly impact
the ability to meet safely in person. On March 2, 2022 the City Council voted to continue
virtual meetings for all of the City’s Brown Act bodies and to continue bringing this item for
approval until further notice.
Pursuant to AB 361, staff must bring this item back to the City Council every 30 days. The City
Council may reaffirm that meetings should be conducted virtually due to either social distancing
requirements or guidance from a state or local public health official or a state of emergency that
impacts the ability for meetings to be conducted safely in person.The City Council may continue
to meet virtually under the streamlined rules of AB 361 if the emergency declaration expires so
long as social distancing continues to be required or recommended by a state or local public health
official, and if the City Council has taken action to reconfirm findings pursuant to AB 361. If the
City Council does not continue to reconfirm the findings pursuant to AB 361, and if the Governor’s
emergency declaration expires, the City will not have the option to return to virtual meetings under
the streamlined rules of AB 361 unless a new emergency declaration is proclaimed by the
Governor.
ATTACHMENTS:
Attachment A –Resolution 21-073 authorizing teleconferenced public meetings
Attachment B –Santa Clara County Health Officer Recommendation Regarding Public Meetings
71
72
73
County of Santa Clara
Public Health Department
Health Officer
976 Lenzen Avenue, 2nd Floor
San José, CA 95126
408.792.3798
Board of Supervisors: Mike Wasserman, Cindy Chavez, Otto Lee, Susan Ellenberg, S. Joseph Simitian
County Executive: Jeffrey V. Smith
Recommendation Regarding Continued Remote Public Meetings of Governmental Entities
Issued: September 21, 2021
In light of the continued state of emergency related to COVID-19, the County Public Health Officer
continues to recommend that public bodies meet remotely to the extent possible, specifically including
use of newly enacted AB 361 to maintain remote meetings under the Ralph M. Brown Act and similar
laws.
Among other reasons, this recommendation is made due to the continued threat of COVID-19 to the
community, the unique characteristics of public governmental meetings (such as the increased mixing
associated with bringing together people from across the community, the need to enable those who are
immunocompromised or unvaccinated to be able to safely continue to fully participate in public
governmental meetings, and the challenges with fully ascertaining and ensuring compliance with
vaccination and other safety recommendations at such meetings), and the continued increased safety
protection that social distancing provides as one means by which to reduce the risk of COVID-19
transmission. This recommendation does not apply to those meetings of a quasi-judicial nature that
have been already meeting in person prior to September 21, 2021, for example to allow for credibility
determinations of witnesses.
The Health Officer will continue to evaluate this recommendation on an ongoing basis and will
communicate when there is no longer such a recommendation with respect to meetings for public
bodies.
74
SARATOGA CITY COUNCIL
MEETING DATE:September 7, 2022
DEPARTMENT:City Manager’s Department
PREPARED BY:Britt Avrit, MMC, City Clerk
SUBJECT:Resolution Authorizing Destruction of Certain City Records
RECOMMENDED ACTION:
Adopt the Resolution authorizing destruction of certain City records.
BACKGROUND:
Section 34090 of the Government Code provides a procedure whereby any City record, which has
served its purpose and is no longer required, may be destroyed.
After a thorough review of the Records Retention Schedule, which was amended by the City
Council on July 21, 2021, it has been determined certain City records are ready for destruction.
Those records that have met their retention are provided in Exhibit A in the Resolution.
At this time, staff is requesting authorization from the City Council to proceed with the destruction
of the identified records.
Consistent with action taken by the City Council on September 16, 2009, the Records described in
Exhibit A to the Resolution shall be held for seven days for review.If no request for review is
submitted, the records will be promptly destroyed unless the City Attorney determines that they
should be retained and destroyed at a later date.If a request for review is submitted, the records
will be destroyed between 20 and 30 days after they have been made available for review.
ATTACHMENT:
Attachment A –Resolution Authorizing Destruction of Certain City Records
75
RESOLUTION NO. 22-XXX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SARATOGA AUTHORIZING DESTRUCTION OF CERTAIN CITY
RECORDS
WHEREAS, Government Code Section 34090 et. seq, authorizes the City Council to
destroy any city record, document, instrument, book, or paper (collectively, “Records”) without
making a copy thereof, after the same are no longer required, with the approval of the Legislative
Body by resolution, and the written consent of the City Attorney.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Saratoga
that:
1. The Records sets forth in Exhibit A attached hereto and incorporated by reference, are
eligible for destruction pursuant to the City of Saratoga’s Records Retention Schedule and
applicable federal and state laws.
2. Upon approval of the City Council, by resolution, and the approval of the City Attorney,
those Records as described in Exhibit A are hereby authorized to be destroyed.
3. Pursuant to action taken by the City Council on September 16, 2009, the Records
described in Exhibit A shall be held for seven days for review. If no request for review is
submitted within that time, they shall be promptly destroyed. If a request for review is
submitted, the Records shall be destroyed not less than twenty days and not more than
thirty days after the records have been made available for review. Notwithstanding the
foregoing, if the City Attorney determines that any Records should be retained for any
reason, those Records shall be retained and destroyed at a date determined by the City
Attorney.
The above and foregoing resolution was passed and adopted at a regular meeting of the Saratoga
City Council held on the 7
th day of September 2022, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Tina Walia, Mayor
ATTEST:
Britt Avrit, MMC, City Clerk
76
Resolution 22-XXX
Page 2
EXHIBIT A
Dept.Records Description Records dates Retention Governing
Code listed in
Retention
Schedule
Finance Journal Entries, Budget
Adjustments Year End
7/2011-6/2012,
Period 13 FY
2011/12
AU+4;
AU+5
GC 34090
Finance Journal Entries, Budget
Adjustments Year End
7/2012-6/2013,
Period 13 FY
2012/13
AU+4;
AU+5
GC 34090
Finance Bank deposit receipts, Accounts
Receivable reports
FY 2015/16 AU+4;
AU+5
GC 34090; 26
CFR 31 .6001-1
Finance Business License renewal reports,
business licenses inactivation
notices
CY 2016 T+4 GC 34090; CCP
337
Finance Employee Time Sheets Fiscal Year
2013/14;
7/1/13-6/30/14
AU+6 GC 34090; 29
CFR 516.2;20
CFR 516.6(1);
IRS Reg.
31.6001-1(e)(2);
R&T 19530; LC
1174(d)
Finance Business License renewal reports,
business licenses inactivation
notices
CY 2017 T+4 GC 34090; CCP
337
Finance Cash Receipts, A-Z files FY 2016/17 AU+4 GC 34090; CCP
337
Finance Cash Receipts, Parking Citations FY 2016/17 AU+4 GC 34090; CCP
337
Finance Bank deposit receipts, Accounts
Receivable reports
FY 2016/17 AU+4;
AU+5
GC 34090; 26
CFR 31 .6001-1
Finance Cash Receipts FY 2016/17;
7/1/16-8/20/16
AU+4 GC 34090; CCP
337
Finance Cash Receipts FY 2016/17;
8/21/16-
10/10/16
AU+4 GC 34090; CCP
337
Finance Cash Receipts FY 2016/17;
10/11/16-
11/30/16
AU+4 GC 34090; CCP
337
Finance Cash Receipts FY 2016/17;
12/01/16-
1/20/17
AU+4 GC 34090; CCP
337
Finance Cash Receipts FY 2016/17;
1/21/17-3/10/17
AU+4 GC 34090; CCP
337
77
Resolution 22-XXX
Page 3
Finance Cash Receipts FY 2016/17;
3/11/17-4/20/17
AU+4 GC 34090; CCP
337
Finance Cash Receipts FY 2016/17;
4/21/17-5/31/17
AU+4 GC 34090; CCP
337
Finance Cash Receipts FY 2016/17;
6/1/17-6/30/17
AU+4 GC 34090; CCP
337
Finance A/P-FY 2016/17 Weekly check run
& registers 07/05/16-09/13/16
2016-2017 AU+4 GC 34090
Finance A/P-FY 2016/17 Weekly check run
& registers 09/27/16-11/08/16
2016-2017 AU+4 GC 34090
Finance A/P-FY 2016/17 Weekly check run
& registers 11/15/16-01/10/17
2016-2017 AU+4 GC 34090
Finance A/P-FY 2016/17 Weekly check run
& registers 01/07/17-02/07/17,
Payroll EFT 7/1-16-12/31/16, Batch
Edit Lists 07/01/16-12/31/16
2016-2017 AU+4 GC 34090
Finance A/P-FY 2016/17 Weekly check run
& registers 2/14/17-4/4/17
2016-2017 AU+4 GC 34090
Finance A/P-FY 2016/17 Weekly check run
& registers 4/11/17-5/23/17
2016-2017 AU+4 GC 34090
Finance A/P-FY 2016/17 Weekly check run
& registers 5/30/17-7/18/17
(Includes Period 13)
2016-2017 AU+4 GC 34090
Finance A/P-FY 2016/17 Weekly check run
& registers 7/25/17-8/15/17
(Includes Period 13), Payroll EFT
Jan-June 2016/17, VOID Checks
and Log 7/13/15-6/28/17
2016-2017 AU+4 GC 34090
Finance Journal Entries/Budget Adjustments
7/1/15-6/30/16
2015-2016 AU+4;
AU+5
GC 34090
Finance Closed Purchase Orders 2016/2017 2016-2017 AU+4 GC 34090; CCP
337
IT E-mail archives (except those email
accounts on legal hold)
prior to June 30,
2020
CU+2 GC 34090
CDD Tree permits 2019 CU+2 GC 34090; H&S
19850
City
Manager's
Office
Terminated Contracts, Agreements,
Amendments
2009-2011 CL+10 GC 34090
City
Manager's
Office
Legal advertising 2017-2018 CU+3 CCP 343, 349 et
seq; GC 911.2,
GC 34090
City
Manager's
Office
Commission Applications,
Successful
terms ended up
to 2015
T+5 GC 34090,
40801
78
Resolution 22-XXX
Page 4
City
Manager's
Office
Commission Applications,
Unsuccessful
2016-2019 CL+2 GC 34090
City
Manager's
Office
Oaths of Office, Commission terms ended
2009, 2010,
2011 and 2015
T+6 GC 34090; 29
USC 1113
City
Manager's
Office
Public Record Requests 2019 CL+2 GC 34090
City
Manager's
Office
Statement of Economic Interests 2013 CU+7 GC 81009 (e),
(f); 82006,
87200 et seq.
79
SARATOGA CITY COUNCIL
MEETING DATE:September 7, 2022
DEPARTMENT:City Manager’s Department
PREPARED BY:Britt Avrit, MMC, City Clerk
SUBJECT:Resolution Amending City of Saratoga Conflict of Interest Code
RECOMMENDED ACTION:
Adopt the Resolution amending the City of Saratoga Conflict of Interest Code.
BACKGROUND:
The Political Reform Act of 1974 (“the Act”) (Government Code Sections 81000, et seq.) requires
that cities and other local agencies adopt a Conflict of Interest Code (Code).
The Act requires that the Code 1) lists the classifications which involve making,or participating
in making,decisions which have a reasonably foreseeable material effect on an economic interest
and 2) lists the disclosure categories for those classifications that are reportable based on the scope
of the decision-making authority of the classification.
The Political Reform Act further requires the City Council to act as the code-reviewing body of
the Code and requires local agencies to review its Code biennially. The City Council updated the
City’s Code on September 16, 2020 via Resolution 20-065.
This Resolution updates and re-establishes those designated classifications and the associated
disclosure categories for the City’s Code.
ATTACHMENTS:
Attachment A –Resolution amending the City of Saratoga Conflict of Interest Code
80
RESOLUTION NO. 22-XXX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA
AMENDING THE CITY OF SARATOGA CONFLICT OF INTEREST CODE
WHEREAS, the Political Reform Act requires certain City officials, specified in section 87200
of the California Government Code, to file economic disclosure forms (‘Form 700”); and
WHEREAS, the Political Reform Act, Government Code Sections 81000, et seq., requires every
state or local government agency to adopt a Conflict-of-Interest Code (Code) that lists the classifications
which involve making or participating in making decisions which have a reasonably foreseeable material
effect on an economic interest, and lists the disclosure categories for those classifications that are
reportable based on the scope of the decision-making authority of the classification; and
WHEREAS, the Political Reform Act further requires the City Council to act as the code-
reviewing body of the Code and requires local agencies to review its Code biennially; and
WHEREAS, the City of Saratoga’s Conflict of Interest Code was most recently amended by
Resolution 20-065 on September 16, 2020.
NOW, THEREFORE,the City Council of the City of Saratoga does hereby:
Approve and adopt the classifications and disclosure categories listed in Exhibit A which
constitutes the City of Saratoga Conflict of Interest Code.
Require that all designated officials and employees file a Statement of Economic Interest with
the City Clerk, who will make the statements available for public inspection and reproduction.
Declare the attached Conflict-of-Interest Code, as amended herein, shall supersede all previous
Codes, policies, and understandings related to the City of Saratoga Conflict of Interest Code.
The above and foregoing resolution was passed and adopted at a regular meeting of the Saratoga
City Council held on the 7th day of September 2022, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Tina Walia, Mayor
ATTEST:
Britt Avrit, MMC, City Clerk
81
Resolution 22-XXX
Page 2
EXHIBIT A – CONFLICT OF INTEREST CODE LIST OF DESIGNATED POSITIONS
DESIGNATED POSITIONS DISCLOSURE CATEGORY
APPOINTED/ELECTED OFFICIALS
City Council
Heritage Preservation Commission
Library & Community Engagement Commission
Parks and Recreation Commission
Planning Commission
Public Art Commission
Traffic Safety Commission
87200 Filer (Full Disclosure)
1 (Full Disclosure)
1 (Full Disclosure)
1 (Full Disclosure)
87200 Filer (Full Disclosure)
1 (Full Disclosure)
1 (Full Disclosure)
CITY ATTORNEY’S OFFICE
City Attorney
Assistant City Attorney
87200 Filer (Full Disclosure)
1 (Full Disclosure)
CITY MANAGER'S OFFICE
City Manager
Assistant City Manager
City Clerk
87200 Filer (Full Disclosure)
1 (Full Disclosure)
1 (Full Disclosure)
PUBLIC WORKS DEPARTMENT
Public Works Director
Public Works Manager – Parks
Public Works Manager – Streets and Fleet
Engineering Services Manager/City Engineer
Associate Engineer
Associate Civil Engineer
1 (Full Disclosure)
2 (Dept. Related Income, Property)
2 (Dept. Related Income, Property)
2 (Dept. Related Income, Property)
2 (Dept. Related Income, Property)
2 (Dept. Related Income, Property)
COMMUNITY DEVELOPMENT DEPARTMENT
Community Development Director
Building Official
City Arborist
Senior Planner
Associate Planner
Associate Civil Engineer
Code Compliance Officer
Facilities Manager
1 (Full Disclosure)
1 (Full Disclosure)
2 (Dept. Related Income, Property)
2 (Dept. Related Income, Property)
2 (Dept. Related Income, Property)
2 (Dept. Related Income, Property)
2 (Dept. Related Income, Property)
2 (Dept. Related Income, Property)
FINANCE & ADMINISTRATIVE SERVICES
DEPARTMENT
Administrative Services Director
Finance Manager
Human Resources Manager
Information Technology Manager
87200 Filer (Full Disclosure)
1 (Full Disclosure)
1 (Full Disclosure)
4 (Computer Related)
82
Resolution 22-XXX
Page 3
CONSULTANTS
City Auditor
City Geotechnical Consultant
City Surveyor
Traffic Engineer
Contract Planner
Contract Arborist
1 (Full Disclosure)
2 (Dept. Related Income, Property)
1 (Full Disclosure)
2 (Dept. Related Income, Property)
2 (Dept. Related Income, Property)
2 (Dept. Related Income, Property)
OTHER REPORTING REQUIREMENTS
Newly Created Positions between Conflict of Interest Code Updates: The City Clerk shall
complete FPPC form 804 at time position is created.
Consultants (Defined in FPPC Regulation 18701 (a)(2)): The City Clerk shall complete FPPC
Form 805 at the time the consultant is hired. Consultants shall disclose pursuant to the broadest
disclosure category in the code subject to the following limitation: The City Manager may
determine in writing that a particular consultant, although a "designated position," is hired to
perform a range of duties that is limited in scope and thus is not required to disclose pursuant to
the broadest disclosure category.
Members of Task Forces, Special Committees, and Similar Advisory Bodies Created by
City Council: The City Attorney and City Clerk shall consider whether a newly created body is
subject to the Political Reform Act’s disclosure requirements and make a recommendation to the
City Council. Factors to be considered include but are not limited to whether the body will
perform a role that compels or prevents a governmental decision or make substantive
recommendations that may be regularly approved without significant modification by another
public official or governmental agency over an extended period of time.
DISCLOSURE CATEGORIES AND DEFINITIONS
CATEGORIES:
1. FULL DISCLOSURE and 87200 FILER
What to Report? All investments, positions in business entities, sources of income (including
gifts, loans, and travel payments), and interests in real property.
2. DEPARTMENT-RELATED INCOME, REAL PROPERTY
What to Report?All investments, positions in business entities, sources of income (including
gifts, loans, and travel payments) if the source provides goods or services of the type utilized by
or subject to the review or approval of the department in which that person is employed or the
Commission or other body on which the person serves and all interests in real property.
83
Resolution 22-XXX
Page 4
3. DEPARTMENT-RELATED INCOME
What to Report?All investments, positions in business entities, sources of income (including
gifts, loans, and travel payments) if the source provides goods or services of the type utilized by
or subject to the review or approval of the department in which that person is employed or the
Commission or other body on which the person serves.
4. CITY-RELATED COMPUTER HARDWARE & SOFTWARE
What to Report?All investments, positions in business entities, sources of income (including
gifts, loans, and travel payments) if the source provides goods or services relating to computer
hardware or software companies, computer consultant services, IT training companies, data
processing firms and media services of the type utilized by the City.
84
SARATOGA CITY COUNCIL
MEETING DATE:September 7, 2022
DEPARTMENT:Public Works Department
PREPARED BY:John Cherbone, Public Works Director
SUBJECT:Grant of Landscape Easements –Prides Crossing (LLAD Zone 22)
RECOMMENDED ACTION:
1.Adopt Resolution (Attachment A) accepting grant of landscape easement (Attachment B)
located at 12792 Miller Avenue (APN 386-47-036)
2. Adopt Resolution (Attachment C) accepting grant of landscape easement (Attachment D)
located at 12799 Miller Avenue (APN 386-47-031)
BACKGROUND:
During the design phase of the renovation of the Prides Crossing South entryway it was
discovered that the improvements were built on private property without the proper easements
that the City requires. The entry improvements were built 50+ years ago in the late 1960s as part
of the larger Prides Crossing neighborhood.
Landscape and Lighting Assessment District (LLAD) Zone 22, Prides Crossing, was created in
1991 to provide for the maintenance and repair of the landscaping along sections of Cox Avenue
and Prospect Road including the Miller Avenue entrance at Cox. It appears when the assessment
district was formed the proper easements or rights-of-way were not acquired.
In order to move forward with the entryway improvements and to provide for future
maintenance,the City asked the property owners at 12792 and 12799 Miller Avenue if they
would grant landscape easements to the City. Subsequently, they agreed to grant the easements
(Attachment B & D) and are looking forward to the improvements. Design plans are being
developed for the entryway with construction scheduled to begin this fall.
ATTACHMENTS:
Attachment A -Resolution accepting landscape easement at 12792 Miller Avenue (APN 386-47-
036)
85
Attachment B - Landscape Easement 12792 Miller Avenue (APN 386-47-036)
Attachment C - Resolution accepting landscape easement at 12799 Miller Avenue (APN 386-40-
031)
Attachment D - Landscape Easement 12799 Miller Avenue (APN 386-40-031)
86
Recording requested by,
And to be returned to:
City of Saratoga
Office of the City Clerk
13777 Fruitvale Avenue
Saratoga, CA 95070
RESOLUTION NO. ________
RESOLUTION ACCEPTING GRANT OF LANDSCAPE EASEMENT
WHEREAS, Sandra Lee Andris and Robert Peter Andris II, wife and Husband
Trustees of the Andris Family Trust dated February 9, 2016, have executed a grant of
landscape easement over a portion of their land for a permanent easement for landscape and other
improvements, said grant attached hereto and to be recorded concurrently herewith.
NOW, THEREFORE, the City Council of the City of Saratoga hereby accepts the
aforementioned grant of Landscape Easement and directs a copy of this resolution and the Grant
to be recorded together in the office of the County Recorder for Santa Clara County.
The above and foregoing resolution was passed and adopted on the 7
th day of September, 2022, at
a regular meeting of the City Council of Saratoga by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
________________________
Tina Walia, Mayor
ATTEST:
________________________
Britt Avrit, City Clerk
1548141.1
87
88
89
90
91
92
93
94
95
96
Recording requested by,
And to be returned to:
City of Saratoga
Office of the City Clerk
13777 Fruitvale Avenue
Saratoga, CA 95070
RESOLUTION NO. ________
RESOLUTION ACCEPTING GRANT OF LANDSCAPE EASEMENT
WHEREAS, Rogelio N. Diaz and Maria R. Diaz as joint tenants, have executed a grant
of landscape easement over a portion of their land for a permanent easement for landscape and
other improvements, said grant attached hereto and to be recorded concurrently herewith.
NOW, THEREFORE, the City Council of the City of Saratoga hereby accepts the
aforementioned grant of Landscape Easement and directs a copy of this resolution and the Grant
to be recorded together in the office of the County Recorder for Santa Clara County.
The above and foregoing resolution was passed and adopted on the 7
th day of September, 2022, at
a regular meeting of the City Council of Saratoga by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
________________________
Tina Walia, Mayor
ATTEST:
________________________
Britt Avrit, City Clerk
1548142.1
97
98
99
100
101
102
103
104
105
106
SARATOGA CITY COUNCIL
MEETING DATE:September 7, 2022
DEPARTMENT:Administrative Services
PREPARED BY:Nick Pegueros
SUBJECT:Award of Contract for the 2022 Comprehensive Fee Study Project
RECOMMENDED ACTION:
Authorize City Manager to execute an agreement with Matrix Consulting Group for the 2022
Comprehensive Fee Study Project in an amount not to exceed $40,020.
BACKGROUND:
When City Council considered fee updates effective July 1, 2022, City staff identified the need for
an independent Cost Allocation Plan and Cost of Services studies (“Comprehensive Fee Study”).
The study costs were included in the budget at $40,000 and City Council adopted the proposed
budget at their June 15 meeting.
City staff requested proposals (RFP) for a Comprehensive Fee Study on July 20 and received three
proposals by the August 18 deadline. We reviewed the proposals for responsiveness to the RFP
and conducted interviews with the three respondents. The following summarizes fixed fee costs to
complete the project. Matrix Consulting Group’s staff is based in the Bay Area and will not incur
travel costs for onsite meetings in Saratoga. Both RCS and MGT’s staff are located outside of the
Bay Area and require payment for time and travel costs if the City requires onsite meetings above
the fees listed below.
Matrix Consulting:$40,020
RCS: $42,000
MGT: $65,355
Considering the proposals and information collected during the interviews, City staff recommends
awarding a contract for the 2022 Comprehensive Fee Study Project to Matrix Consulting Group
in an amount not to exceed $40,020. The adopted 2022-23 budget has sufficient funds for the base
contract by reducing funds available for other professional services in the Finance Program by
$20.
107
ATTACHMENT:
Attachment A – Agreement between City of Saratoga and Matrix Consulting Group for the 2022
Comprehensive Fee Study Project
108
Contractor: Project Name:
Rev. 8/2015 City of Saratoga Services Contract Page 1 of 3
City of Saratoga
Standard Services Contract
This agreement is made at Saratoga, California by and between the City of Saratoga, a municipal
corporation (“City”), and ______________________________________
(“Contractor”), who agree that:
1.Purpose of Contract.
This is a contract for:
The purpose of the contract is more specifically described in Exhibit A of this agreement
(“Scope of Work and Payment Terms”). In the event of a conflict between the terms of this
agreement and the Scope of Work or any of the exhibits referenced in this Exhibit A the terms
of the agreement shall govern.
2.Term.
Start Date: End Date:
(If Start Date is left blank, start date will be
date last signed below.)
Or upon project completion, whichever
occurs first.
3.Payment. City shall pay Contractor for work product produced and any authorized
reimbursable costs pursuant to this agreement an amount not to exceed the total sum of:
$___________________________________________________.
This contract is a (check one):
Fixed Amount Contract – Monthly Invoices
Fixed Amount Contract – Deliverable/Task Based Invoices
Not to Exceed Amount Contract – Hourly Services
Not to Exceed amount Contract – Task Based Invoices
See Exhibit A- ______ incorporated by this reference for additional payment term
information.
Contractor is not authorized to undertake any efforts or incur any costs whatsoever under the
terms of this agreement until receipt of a fully executed Purchase Order from the Finance
Department of the City of Saratoga.
109
Contractor: Project Name:
Rev. 8/2015 City of Saratoga Services Contract Page 2 of 3
4.Contract Administration. The authorized representatives of City and Contractor for
Contract administration are listed below. The City’s contact person is the Administrator.
Contractor:
Contractor Name:
Contact Person:
Street Address:
City, State, Zip:
Telephone(s):
Fax:
Email Address:
Saratoga Business
Lic. #:
City of Saratoga
Department:
Contact Person:
Street Address:
City, State, Zip:
Telephone:
Fax:
Email Address:
5.Insurance. Contractor agrees to procure and maintain insurance as required by the
provisions set forth in Exhibit B. Certificates of such insurance and copies of the insurance
policies and endorsements shall be delivered to City within ten (10) days after being notified of
the award of the contract, and before execution of this agreement by the City.
6.General Provisions. City and Contractor agree to and shall abide by the general
provisions set forth in Exhibit C.
110
Contractor: Project Name:
Rev. 8/2015 City of Saratoga Services Contract Page 3 of 3
7.Supplemental Provisions. If one or both boxes are checked below this agreement
includes supplemental provisions described in connection with the checked box(es):
This agreement is funded in whole or in part by an entity other than City. Contractor shall
comply with all rules and regulations required by such funding entity. Applicable funding
entity requirements are set forth in Exhibit D. Nothing in this paragraph or in the funding
entity requirements shall be construed to relieve Contractor of its duty to ensure that it is
in compliance with all applicable laws and regulations.
Exhibit E sets forth provisions regarding:
8.Exhibits. All exhibits referred to in this agreement are attached hereto and are by this
reference incorporated herein and made a part of this agreement.
9.Entire agreement. This agreement supersedes any and all agreements, either oral or
written, between the parties with respect to Contractor's completion of the Scope of Work on
behalf of City and contains all of the covenants and agreements between the parties with respect
to the rendering of such services in any manner whatsoever. No amendment, alteration, or
variation of the terms of this agreement shall be valid unless made in writing and signed by the
parties hereto.
10.Authority to Execute agreement. Each individual executing this agreement represents
that he or she is duly authorized to sign and deliver the agreement on behalf of the party
indicated and that this agreement is binding on such party in accordance with its terms. This
agreement may be executed in counterparts, each of which shall be deemed an original, but all of
which taken together shall constitute one and the same instrument.
IN WITNESS WHEREOF, the parties hereto have executed this agreement.
Contractor City of Saratoga
Signature James Lindsay, City Manager
Date:
Signer Name
ATTEST:
Signer Title
Date: Britt Avrit, City Clerk
Contract Description:Date:
APPROVED AS TO FORM:
Richard Taylor, City Attorney
Date:
111
Contractor: Project Name:
Rev. 8/2015 City of Saratoga Services Contract – Exhibit A Page 1 of 1
City of Saratoga Services Contract
Exhibit A – Scope of Work and Payment Terms
Contractor shall complete the scope of work and invoice the City in accordance with the
payment terms shown below:
AND/OR See Exhibit(s) A- incorporated by this reference.
-End of Exhibit A -
112
Contractor: Project Name:
Rev. 8/2015 City of Saratoga Services Contract – Exhibit B Page 1 of 4
City of Saratoga Services Contract
Exhibit B – Insurance
The insurance requirements listed below that have an “” indicated in the space before the
requirement apply to this agreement together with the general requirements.
Modifications or waivers to the below requirements are shown in Exhibit E.
Contractor shall provide its insurance broker(s)/agent(s) with a copy of these requirements and
request that they provide certificates of insurance complete with copies of all required
endorsements to: Risk Manager, City of Saratoga, 13777 Fruitvale Avenue, Saratoga, CA 95070
or by email at bavrit@saratoga.ca.us with a copy to the Primary Representative listed in section
4 on page 1. During the term of this agreement Contractor shall ensure that its
broker(s)/agent(s) provide the Risk Manager and Primary Representative with updated
certificates of insurance reflecting continued satisfaction of the requirements of this agreement
together with updated endorsements in the event of a change in the underlying insurance
policy(ies).
All endorsements shall be signed by a person authorized by that insurer to bind coverage on its
behalf. City has the right to require Contractor’s insurer to provide complete, certified copies of
all required insurance policies. As described in more detail below, the City, its officers, officials,
employees, agents, and volunteers are to be covered as insureds.
All certificates and endorsements must be received and approved by City before work
commences.
Insurance Requirements
Commercial General/Business Liability Insurance with coverage at least as broad as indicated:
$2,000,000 per occurrence/$2,000,000 aggregate limits for bodily injury and property
damage
Coverage for X, C, U hazards MUST be evidenced on the Certificate of Insurance
Auto Liability Insurance with coverage as indicated:
$1,000,000 combined single limit for bodily injury and property damage
$500,000 combined single limit for bodily injury and property damage
Garage keepers’ extra liability endorsement to extend coverage to all vehicles in the
care, custody and control of the Contractor, regardless of where the vehicles are kept
or driven.
Professional/Errors and Omissions Liability (“E&O”) with coverage as indicated:
$2,000,000 per loss/ $2,000,000 aggregate
$5,000,000 per loss/ $5,000,000 aggregate
113
Contractor: Project Name:
Rev. 8/2015 City of Saratoga Services Contract – Exhibit B Page 2 of 4
Workers' Compensation as required by the State of California, with statutory limits, and
Employer’s Liability Insurance with a limit of no less than $1,000,000 per accident for
bodily injury or disease.
The Employer's Liability policy shall be endorsed to waive any right of subrogation against
the City, its employees or agents.
All subcontractors used must comply with the above requirements except as noted below:
General Requirements
As to all of the checked insurance requirements above, the following shall apply:
1.Insurance Provisions. The policies are to contain, or be endorsed to contain, the
following provisions:
The City, its officers, officials, employees, agents and volunteers (each an “additional
insured”) are to be covered as insureds with the same coverage and limits available to the
named insured regarding: liability arising out of activities performed by or on behalf of
the Consultant; premises owned, occupied or used by the Consultant; or automobiles
owned, leased, hired or borrowed by the Consultant. The coverage shall contain no
special limitations on the scope of the protection afforded to the City, its officers,
officials, employees, agents or volunteers. Any available insurance proceeds broader
than or in excess of the minimum insurance coverage requirements and/or limits specified
in this agreement shall be available to the additional insured. The requirements for
coverage and limits shall be (1) the minimum coverage and limits specified in this
agreement; or (2) the broader coverage and maximum limits of coverage of any insurance
policy or proceeds available to the named insured; whichever is greater. The additional
insured coverage under Consultant’s policy shall be ''primary and non-contributory" and
will not seek contribution from the City’s insurance or self-insurance and shall be at least
as broad as CG 20 01 04 13. This requirement does not apply to errors and omissions
insurance.
Any failure to comply with reporting provisions of the policies shall not affect coverage
provided to the City, its officers, officials, employees or volunteers.
The Consultant’s insurance shall apply separately to each insured against whom claim is
made or suit is brought, except with respect to the limits of the insurer's liability.
2. Deductibles and Self Insured Retentions. Any deductibles or self-insured retentions
must be declared to and approved by the City. At the option of the City, either (1) the insurer
shall reduce or eliminate such deductibles or self-insured retentions as respects the City, its
officers, officials and employees; or (2) the Consultant shall procure a bond guaranteeing
payment of losses and related investigations, claim administration and defense expenses. The
limits of insurance required in this agreement may be satisfied by a combination of primary and
114
Contractor: Project Name:
Rev. 8/2015 City of Saratoga Services Contract – Exhibit B Page 3 of 4
umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to
contain a provision that such coverage shall also apply on a primary and non-contributory basis
for the benefit of City (if agreed to in a written contract or agreement) before the City’s own
insurance or self-insurance shall be called upon to protect it as a named insured.
3.Waiver of Subrogation. Consultant hereby grants to City a waiver of any right to
subrogation which any insurer of Consultant may acquire against City by virtue of the payment
of any loss under such insurance. Consultant agrees to obtain any endorsement that may be
necessary to effect this waiver of subrogation, but this provision applies regardless of whether
City has received a waiver of subrogation endorsement from the insurer.
4.Verification of Coverage. Consultant shall furnish the City with original certificates and
amendatory endorsements effecting coverage required by this Exhibit. All certificates and
endorsements are to be received and approved by the City before work commences. The City
reserves the right to require at any time complete, certified copies of all required insurance
policies, including endorsements effecting the coverage required by these specifications and
failure to exercise this right shall not constitute a waiver of any of City’s rights pursuant to this
agreement.
5. Maintenance of Coverage. Consultant shall not cancel, assign, or change any policy of
insurance required by this agreement or engage in any act or omission that will cause its insurer
to cancel any insurance policy required by this agreement except after providing 30 days prior
notice to the City. If an insurance policy required by this agreement is unilaterally cancelled or
changed by the insurer, Consultant shall immediately provide written notice to the City and
obtain substitute insurance meeting the requirements of this agreement. Nothing in this
paragraph relieves Consultant of its obligation to maintain all insurance required by this
agreement at all times during the term of the agreement.
6.Claims Made Policies. If any of the required policies provide claims-made coverage,
the coverage shall be maintained for a period of five years after completion of the contract.
Consultant may satisfy this requirement by renewal of existing coverage or purchase of either
prior acts or tail coverage applicable to said five-year period.
7. Acceptability of Insurers. Insurance is to be placed with insurers with a Best’s rating of
no less than A: VII.
8.Subcontractors. Consultant agrees to include with all subcontractors in their subcontract
the same requirements and provisions of this agreement including the indemnity and insurance
requirements to the extent they apply to the scope of the subcontractor's work. Subcontractors
hired by Consultant shall agree to be bound to Consultant and City in the same manner and to the
same extent as Consultant is bound to the City under this agreement. Subcontractors shall further
agree to include these same provisions with any sub-subcontractor. Consultant shall provide
subcontractor with a copy of the indemnity and insurance provisions of this agreement as a part
of Consultant’s subcontract with subcontractor. Consultant shall require all subcontractors to
provide a valid certificate of insurance and the required endorsements included in the agreement
prior to commencement of any work and will provide proof of compliance to the City.
115
Contractor: Project Name:
Rev. 8/2015 City of Saratoga Services Contract – Exhibit B Page 4 of 4
9.Special Risks or Circumstances. City reserves the right to modify these requirements,
including limits, based on the nature of the risk, prior experience, insurer, coverage, or other
special circumstances.
-End of Exhibit B-
116
Contractor: Project Name:
Rev. 8/2015 City of Saratoga Services Contract – Exhibit C Page 1 of 10
City of Saratoga Services Contract
Exhibit C – General Provisions
1.INDEPENDENT CONTRACTOR. City requires the services of a qualified consultant
to provide the work product described in Exhibit A because it lacks the qualified
personnel to provide the specified work product. Consultant is qualified to provide the
required work product and is agreeable to providing such work product on the terms and
conditions in this agreement.
1.1 In General. At all times during the term of this agreement, Consultant shall be
an independent contractor and shall not be an employee of City. Consultant shall
complete the Scope of Work hereunder in accordance with currently approved
methods and practices in Consultant's field. No relationship of employer and
employee is created by this agreement between the City and Consultant or any
subcontractor or employee of Consultant. City shall have the right to control
Consultant only with respect to specifying the results to be obtained from
Consultant pursuant to this agreement. City shall not have the right to control the
means by which Consultant accomplishes services rendered pursuant to this
agreement. Any terms in this agreement referring to direction from City shall be
construed as providing for direction as to policy and the result of the Consultant’s
work only, and not as to the means by which such a result is obtained.
1.2 Non-Exclusive Contract. Nothing contained in this agreement shall be
construed as limiting the right of Consultant to engage in Consultant's profession
separate and apart from this agreement so long as such activities do not interfere
or conflict with the performance by Consultant of the obligations set forth in this
agreement. Interference or conflict will be determined at the sole discretion of the
City.
1.3 Standard of Care. Consultant shall complete the Scope of Work required
pursuant to this agreement in the manner and according to the standards observed
by a competent practitioner of the profession in which Consultant is engaged in
the geographical area in which Consultant practices its profession. All work
product of whatsoever nature which Consultant delivers to City pursuant to this
agreement shall be prepared in a substantial, first class and workmanlike manner
and conform to the standards of quality normally observed by a person practicing
in Consultant’s profession.
1.4 Qualifications. Consultant represents and warrants to City that the Consultant is
qualified to perform the services as contemplated by this agreement and that all
work performed under this agreement shall be performed only by personnel under
the supervision of the Consultant as an employee or, if authorized by the Scope of
Work, a subcontractor. All personnel engaged in the work shall be fully qualified
and shall be authorized, licensed and certified under state and local law to perform
such work if authorization, licensing or certification is required. The Consultant
shall commit adequate resources and time to complete the project within the
project schedule specified in this agreement.
117
Contractor: Project Name:
Rev. 8/2015 City of Saratoga Services Contract – Exhibit C Page 2 of 10
1.5 Use of City Equipment. City shall not be responsible for any damage to persons
or property as a result of the use, misuse or failure of any equipment used by
Consultant, or by any of its employees, even though such equipment be furnished,
rented or loaned to Consultant by City.
1.6 Payment of Taxes and Other Expenses. Should City, in its discretion, or a
relevant taxing authority, including, but not limited to the Internal Revenue
Service or the State Employment Development Division, determine that the
Consultant is an employee for purposes of collection of any employment taxes,
the amounts payable under this agreement shall be reduced by amounts equal to
both the employee and employer portions of the tax due (and offsetting any
credits for amounts already paid by the Consultant which can be applied against
this liability). City shall then forward those amounts to the relevant taxing
authority. Should a relevant taxing authority determine a liability for past
services performed by the Consultant for City, upon notification of such fact by
the City, the Consultant shall promptly remit such amount due or arrange with the
City to have the amount due withheld from future payments to the Consultant
under this agreement (again, offsetting any amounts already paid by the
Consultant which can be applied as a credit against such liability). Any
determination of employment status above shall be solely for the purposes of the
particular tax in question, and for all other purposes of this agreement, The
Consultant shall not be considered an employee of City. Notwithstanding the
foregoing, should any court, arbitrator, or administrative authority determine that
the Consultant is an employee for any other purpose, then the Consultant agrees to
a reduction in the City's financial liability so that the City's total expenses under
this agreement are not greater than they would have been had the court, arbitrator,
or administrative authority determined that the Consultant was not an employee.
2.COMMUNICATION AND NOTICES. The Administrator designated in section 4 on
page 1 of this agreement is authorized to receive information, interpret and define City's
policies consistent with this agreement, and communicate with Consultant concerning
this agreement. All correspondence and other communications shall be directed to or
through the Administrator or the Administrator’s designee.
2.1 In General. All notices or communication concerning a party's compliance with
the terms of this agreement shall be in writing and may be given either personally,
by certified mail, return receipt requested, or by overnight express carrier. The
notice shall be deemed to have been given and received on the date delivered in
person or the date upon which the postal authority or overnight express carrier
indicates that the mailing was delivered to the address of the receiving party. The
parties shall make good faith efforts to provide advance courtesy notice of any
notices or communications hereunder via e-mail. However, under no
circumstances shall such courtesy notice satisfy the notice requirements set forth
above; nor shall lack of such courtesy notice affect the validity of service pursuant
to the notice requirement set forth above.
2.2 Addresses for Notice. Notices or communications shall be given to the parties at
the addresses set forth in section 4 (“Contract Administration”) unless otherwise
118
Contractor: Project Name:
Rev. 8/2015 City of Saratoga Services Contract – Exhibit C Page 3 of 10
designated in a written notice to the other party. In addition, notices to City shall
be copied to:
James Lindsay
City Manager
City of Saratoga
13777 Fruitvale Avenue
Saratoga, CA 95070
Britt Avrit
City Clerk
City of Saratoga 13777
Fruitvale Avenue
Saratoga, CA 95070
These copies shall not constitute notice.
2.3 Change of Address. Any party hereto, by giving ten (10) days written notice to
the other, may designate any other address as substitution of the address to which
the notice or communication shall be given.
3.PAYMENT. The payments specified in this paragraph shall be the only payments to be
made to Consultant in connection with Consultant’s completion of the Scope of Work
pursuant to this agreement. Reimbursable expenses shall be billed only at their actual
cost. Consultant shall submit all billings to City and City shall pay such billings in the
manner specified in this paragraph. Payment shall be made payable to Consultant and
delivered to the address specified in section 4 on page 1 of this agreement. The making
of any payment by City, or the receipt thereof by the Consultant, shall in no way lessen
the liability of the Consultant to correct or revise unsatisfactory work, even though the
unsatisfactory character of such work may not have been apparent or detected at the time
such payment was made. City may withhold payment to Consultant in any instance in
which the Consultant has failed or refused to satisfy any material obligation provided for
in this agreement. In no event shall City be liable for interest or late charges for any late
payments.
3.1 Time and Materials. If this contract is designated as a Time and Materials
contract, invoicing and payment shall be as follows:
(a)Consultant shall submit invoices, not more often than once a month during
the term of this agreement, based on the cost for work performed in
accordance with the Rate Schedule in the Scope of Work and authorized
reimbursable expenses incurred prior to the invoice date. Invoices shall
contain the following information:
(i)Serial identifications of bills, i.e., Bill No. 1;
(ii)The beginning and ending dates of the billing period;
(iii)A summary containing the total contract amount, the amount of
prior billings, the total due this period, percentage of work
completed, the remaining balance available for all remaining
billing periods, and a brief description of work completed during
the billing period.
119
Contractor: Project Name:
Rev. 8/2015 City of Saratoga Services Contract – Exhibit C Page 4 of 10
(b)City shall make monthly payments, based on such invoices, for
satisfactory progress in completion of the Scope of Work, and for
authorized reimbursable expenses incurred.
3.2 Lump Sum. If this contract is designated as a Lump Sum contract on page 1
following completion of the work Consultant shall submit a single invoice
containing the beginning and ending dates of the billing period and the total
contract amount. City shall make a single payment, based on such invoice, for
satisfactory completion of the Scope of Work.
4.CONTRACTOR NOT AGENT. Except as City may specify in writing, Consultant
shall have no authority, express or implied, to act on behalf of City in any capacity
whatsoever as an agent. Consultant shall have no authority, express or implied, pursuant
to this agreement to bind City to any obligation whatsoever.
5.BENEFITS AND TAXES. Consultant shall not have any claim under this agreement or
otherwise against City for seniority, vacation time, vacation pay, sick leave, personal time
off, overtime, health insurance, medical care, hospital care, insurance benefits, social
security, disability, unemployment, workers compensation or employee benefits of any
kind. Consultant shall be solely liable for and obligated to pay directly all applicable
taxes, including, but not limited to, federal and state income taxes, and in connection
therewith Consultant shall indemnify and hold City harmless from any and all liability
that City may incur because of Consultant's failure to pay such taxes. City shall have no
obligation whatsoever to pay or withhold any taxes on behalf of Consultant.
6.ASSIGNMENT PROHIBITED. The services to be performed by the Consultant are
personal in character and no party to this agreement may assign any right or obligation
under this agreement. Any attempted or purported assignment of any right or obligation
under this agreement shall be void and of no effect. However, with the consent of the
City given in writing, Consultant is entitled to subcontract such portions of the work to be
performed under this agreement as may be specified by City.
7.PERSONNEL. Consultant shall assign only competent personnel to complete the Scope
of Work pursuant to this agreement. In the event that City, in its sole discretion, at any
time during the term of this agreement, desires the removal of any such persons,
Consultant shall, immediately upon receiving notice from city of such desire of City,
cause the removal of such person or persons from work in connection with the Scope of
Work.
8.CONFLICT OF INTEREST.
8.1 In General. Consultant understands that its professional responsibility is solely
to City. Consultant represents and warrants that it presently has no interest, and
will not acquire any direct or indirect interest, that would conflict with its
performance of this agreement. Consultant shall not employ or subcontract with a
person having such an interest in the performance of this agreement.
8.2 Subsequent Conflict of Interest. Consultant agrees that if an actual or potential
conflict of interest on the part of Consultant is discovered after award, the
120
Contractor: Project Name:
Rev. 8/2015 City of Saratoga Services Contract – Exhibit C Page 5 of 10
Consultant will make a full disclosure in writing to the City. This disclosure shall
include a description of actions, which the Consultant has taken or proposes to
take, after consultation with the City to avoid, mitigate, or neutralize the actual or
potential conflict. Within 45 days, the Consultant shall have taken all necessary
steps to avoid, mitigate, or neutralize the conflict of interest to the satisfaction of
the City.
8.3 Interests of City Officers and Staff. No officer, member or employee of City
and no member of the City Council shall have any pecuniary interest, direct or
indirect, in this agreement or the proceeds thereof. Neither Consultant nor any
member of any Consultant’s family shall serve on any City board or committee or
hold any such position which either by rule, practice or action nominates,
recommends, or supervises Consultant's performance of the Scope of Work or
authorizes funding to Consultant.
9.COMPLIANCE WITH LAWS
9.1 In General. Consultant shall keep itself fully informed of and comply with all
laws, policies, general rules and regulations established by City and shall comply
with the common law and all laws, ordinances, codes and regulations of
governmental agencies, (including federal, state, municipal and local governing
bodies) applicable to the performance of the Scope of Work hereunder.
9.2 Licenses and Permits. Consultant represents and warrants to City that it has all
licenses, permits, qualifications and approvals of whatsoever nature which are
legally required for Consultant to practice its profession. Consultant represents
and warrants to City that Consultant shall, at its sole cost and expense, keep in
effect at all times during the term of this agreement any licenses, permits, and
approvals which are legally required for Consultant to practice its profession. In
addition to the foregoing, Consultant shall obtain and maintain during the term
hereof a valid City of Saratoga Business License.
10.WORK PRODUCT AND RECORDS
10.1 Property of City. All reports, data, maps, models, charts, studies, surveys,
photographs, memoranda or other written documents or materials prepared by
Consultant pursuant to this agreement shall become the property of City upon
completion of the work to be performed hereunder or upon termination of this
agreement. Without limiting the generality of the foregoing, if, in connection
with services performed under this agreement, the Consultant or its subcontractors
create artwork, copy, posters, billboards, photographs, videotapes, audiotapes,
systems designs, software, reports, diagrams, surveys, source codes or any other
original works of authorship, such works of authorship shall be works for hire as
defined under Title 17 of the United States Code, and all copyrights in such works
are the property of City. If it is ever determined that any works created by the
Consultant or its subcontractors under this agreement are not works for hire under
U.S. law, the Consultant hereby assigns all copyrights to such works to City,
grants City a royalty-free, exclusive, and irrevocable license to reproduce,
publish, use, and to authorize others to do so, all such works and agrees to provide
121
Contractor: Project Name:
Rev. 8/2015 City of Saratoga Services Contract – Exhibit C Page 6 of 10
any material and execute any documents necessary to effectuate such assignment
and license. The Consultant may retain and use copies of such works for
reference and as documentation of its experience and capabilities.
10.2 Intellectual Property. Consultant represents and warrants that it has the legal
right to utilize all intellectual property it will utilize in the performance of this
agreement. Consultant further represents that it shall ensure City has the legal
right to utilize all intellectual property involved in and/or resulting from
Consultant’s performance of this agreement. Consultant shall indemnify and hold
City harmless from all loss and liability, including attorneys’ fees, court costs and
all other litigation expenses for any infringement of the patent rights, copyright,
trade secret or any other proprietary right or trademark, and all other intellectual
property claims of any person or persons in consequence of the use by City, or
any of its officers or agents, of articles or services to be supplied in the
performance of this agreement.
10.3 Retention of Records. Until the expiration of five years after the furnishing of
any services pursuant to this agreement, Consultant shall retain and make
available to the City or any party designated by the City, upon written request by
City, this agreement, and such books, documents and records of Consultant (and
any books, documents, and records of any subcontractor(s)) that are necessary or
convenient for audit purposes to certify the nature and extent of the reasonable
cost of services to City.
10.4 Use of Recycled Paper and Electronic Documents. Consultant shall prepare
and submit all reports, written studies and other printed material on recycled
paper to the extent it is available at equal or less cost than virgin paper.
Documents shall be printed on both sides of the page and City shall be provided
with electronic copies of documents (in Word or .pdf format) except where
unusual circumstances make it infeasible to do so.
11.CONFIDENTIAL INFORMATION. Consultant shall hold any confidential
information received from City in the course of performing this agreement in trust and
confidence and will not reveal such confidential information to any person or entity,
either during the term of the agreement or at any time thereafter. Upon expiration of this
agreement, or termination as provided herein, Consultant shall return materials which
contain any confidential information to City. Consultant may keep one copy for its
confidential file. For purposes of this paragraph, confidential information is defined as all
information disclosed to Consultant which relates to City's past, present, and future
activities, as well as activities under this agreement, which information is not otherwise
of public record under California law.
12.RESPONSIBILITY OF CONSULTANT. Consultant shall take all responsibility for
the work, shall bear all losses and damages directly or indirectly resulting to Consultant,
to any subcontractor, to the City, to City officers and employees, or to parties designated
by the City, on account of the performance or character of the work, unforeseen
difficulties, accidents, occurrences or other causes to the extent predicated on active or
passive negligence of the Consultant or of any subcontractor.
122
Contractor: Project Name:
Rev. 8/2015 City of Saratoga Services Contract – Exhibit C Page 7 of 10
13.INDEMNIFICATION. Consultant and City agree that City, its employees, agents and
officials shall be fully protected from any loss, injury, damage, claim, lawsuit, cost,
expense, attorneys fees, litigation costs, defense costs, court costs or any other cost
incurred in relation to, as a consequence of or arising out of or in any way attributable
actually, allegedly or impliedly, in whole or in part, to the performance of this agreement
as set forth below. Accordingly, the provisions of this indemnity provision are intended
by the parties to be interpreted and construed to provide the fullest protection possible
under the law to the City. Consultant acknowledges that City would not enter into this
agreement in the absence of the commitment of Consultant to indemnify and protect City
as set forth below.
13.1 General Indemnity. To the fullest extent permitted by law, Consultant shall
indemnify and hold harmless City, its employees, agents and officials, from any
liability, claims, suits, actions, arbitration proceedings, administrative
proceedings, regulatory proceedings, losses, expenses or costs (including, without
limitation, costs and fees of alternative dispute resolution and litigation) of any
kind whatsoever without restriction or limitation, incurred in relation to, as a
consequence of or arising out of or in any way attributable actually, allegedly or
impliedly, in whole or in part, to Consultant, or its employees, agents, or
subcontractors. All obligations under this provision are to be paid by Consultant
as they are incurred by the City.
13.2 Duty to Defend. In addition to Consultant’s obligation to indemnify City,
Consultant shall defend, in all legal, equitable, administrative, or special
proceedings, with counsel approved by the City, the City and its councilmembers,
officers, and employees, immediately upon tender to Consultant of the claim in
any form or at any stage of an action or proceeding, whether or not liability is
established. An allegation or determination that persons other than Consultant are
responsible for the claim does not relieve Consultant from its separate and distinct
obligation to defend. The obligation to defend extends through final judgment,
including exhaustion of any appeals. The defense obligation includes an
obligation to provide independent defense counsel if Consultant asserts that
liability is caused in whole or in part by the negligence or willful misconduct of
the indemnified party. If it is finally adjudicated that liability was caused solely by
the negligence or willful misconduct of an indemnified party, Consultant may
submit a claim to the City for reimbursement of reasonable attorneys’ fees and
defense costs in proportion to the established comparative liability of the
indemnified party.
13.3 Limitation on Indemnity. Without affecting the rights of City under any
provision of this agreement or this section, Consultant shall not be required to
defend, indemnify, and hold harmless City as set forth above for liability
attributable to the sole fault of City, provided such sole fault is determined by
agreement between the parties or the findings of a court of competent jurisdiction.
This exception will apply only in instances where the City is shown to have been
solely at fault and not in instances where Consultant is solely or partially at fault
or in instances where City's fault accounts for only a percentage of the liability
involved. In those instances, the obligation of Consultant will be all-inclusive and
123
Contractor: Project Name:
Rev. 8/2015 City of Saratoga Services Contract – Exhibit C Page 8 of 10
City will be held harmless, indemnified, and defended for all liability incurred,
even though a percentage of the liability is attributable to conduct of the City.
13.4 Acknowledgement. Consultant acknowledges that its obligation pursuant to this
section extends to liability attributable to City, if that liability is less than the sole
fault of City. Consultant has no obligation under this agreement for liability
proven in a court of competent jurisdiction or by written agreement between the
parties to be the sole fault of City.
13.5 Scope of Consultant Obligation. The obligations of Consultant under this or
any other provision of this agreement will not be limited by the provisions of any
workers' compensation act or similar act. Consultant expressly waives its statutory
immunity under such statutes or laws as to City, its employees and officials.
13.6 Subcontractors. Consultant agrees to obtain executed indemnity agreements
with provisions identical to those set forth here in this section from each and
every subcontractor, sub tier contractor or any other person or entity involved by,
for, with or on behalf of Consultant in the performance or subject matter of this
agreement.
13.7 No Waiver. Failure of City to monitor compliance with these requirements
imposes no additional obligations on City and will in no way act as a waiver of
any rights hereunder. This obligation to indemnify and defend City as set forth
herein is binding on the successors, assigns, or heirs of Consultant and shall
survive the termination of this agreement or this section. For purposes of Section
2782 of the Civil Code the parties hereto recognize and agree that this agreement
is not a construction contract. By execution of this agreement, Consultant
acknowledges and agrees that it has read and understands the provisions hereof
and that this paragraph is a material element of consideration. City approval of
insurance required by this agreement does not relieve the Consultant or
subcontractors from liability under this section.
13.8 Relation to Insurance Obligations. The defense and indemnification obligations
of this agreement are undertaken in addition to, and shall not in any way be
limited by, the insurance obligations contained in this agreement.
14.DEFAULT AND REMEDIES.
14.1 Events of default. Each of the following shall constitute an event of default
hereunder:
(a)Failure by Consultant to perform any obligation under this agreement and
failure to cure such breach immediately upon receiving notice of such
breach, if the breach is such that the City determines the health, welfare, or
safety of the public is immediately endangered; or
(b)Failure by either party to perform any obligation under this agreement and
failure to cure such breach within fifteen (15) days of receiving notice of
such breach (except for breaches subject to subparagraph (a), above);
124
Contractor: Project Name:
Rev. 8/2015 City of Saratoga Services Contract – Exhibit C Page 9 of 10
provided that if the nature of the breach is such that the non-breaching
party determines it will reasonably require more than fifteen (15) days to
cure, the breaching party shall not be in default if it promptly commences
the cure and diligently proceeds to completion of the cure.
14.2 Remedies upon default. Upon any default, the non-defaulting party shall have
the right to immediately suspend or terminate this agreement, seek specific
performance and/or seek damages to the full extent allowed by law. City shall
have the right to contract with another party to perform this agreement
14.3 No Waiver. Failure by City to seek any remedy for any default hereunder shall
not constitute a waiver of any other rights hereunder or any right to seek any
remedy for any subsequent default.
15. TERMINATION. Either party may terminate this agreement with or without cause by
providing 10 days’ notice in writing to the other party. The City may terminate this
agreement at any time without prior notice in the event that Consultant commits a
material breach of the terms of this agreement. Upon termination, this agreement shall
become of no further force or affect whatsoever and each of the parties hereto shall be
relieved and discharged from the rights and obligations of this agreement, subject to
payment for acceptable services rendered prior to the expiration of the notice of
termination and delivery to City of any work in progress, completed work, supplies,
equipment, and other materials produced as a part of, or acquired in connection with the
performance of this agreement, and any completed or partially completed work which, if
this agreement had been completed, would have been required to be furnished to City.
Notwithstanding the foregoing and section 2 on page 1, this section and the provisions of
this agreement concerning insurance (Exhibit B), Funding Agency Requirements (as set
forth in Exhibit D if applicable), Work Product and Records, Confidential Information,
Responsibility of Consultant, Indemnification, Default and Remedies, Litigation, and
Jurisdiction and Severability shall survive termination or expiration of this agreement.
16.DISPUTE RESOLUTION. The parties shall make a good faith effort to settle any
dispute or claim arising under this agreement. If the parties fail to resolve such disputes
or claims, they shall submit them to non-binding mediation in California at shared
expense of the parties for at least 8 hours of mediation. If mediation does not arrive at a
satisfactory result, arbitration, if agreed to by all parties, or litigation may be pursued. In
the event any dispute resolution processes are involved, each party shall bear its own
costs and attorneys’ fees.
17.LITIGATION. If any litigation is commenced between parties to this agreement
concerning any provision hereof or the rights and duties of any person in relation thereto,
each party shall bear its own attorneys’ fees and costs.
18.JURISDICTION AND SEVERABILITY. This agreement shall be administered and
interpreted under the laws of the State of California. Jurisdiction of litigation arising from
this agreement shall be in that state and venue shall be in Santa Clara County, California.
If any part of this agreement is found to conflict with applicable laws, such part shall be
inoperative, null and void insofar as it conflicts with said laws, but the remainder of this
agreement shall be in full force and effect.
125
Contractor: Project Name:
Rev. 8/2015 City of Saratoga Services Contract – Exhibit C Page 10 of 10
19.NOTICE OF NON-RENEWAL. Consultant understands and agrees that there is no
representation, implication, or understanding that the City will request that work product
provided by Consultant under this agreement be supplemented or continued by
Consultant under a new agreement following expiration or termination of this agreement.
Consultant waives all rights or claims to notice or hearing respecting any failure by City
to continue to request or retain all or any portion of the work product from Consultant
following the expiration or termination of this agreement.
20.PARTIES IN INTEREST. This agreement is entered only for the benefit of the parties
executing this agreement and not for the benefit of any other individual, entity or person.
21.WAIVER. Neither the acceptance of work or payment for work pursuant to this
agreement shall constitute a waiver of any rights or obligations arising under this
agreement. The failure by the City to enforce any of Consultant’s obligations or to
exercise City's rights shall in no event be deemed a waiver of the right to do so thereafter.
-End of Exhibit C-
126
Contractor: Project Name:
Rev. 8/2015 City of Saratoga Services Contract – Exhibit D Page 1 of 1
City of Saratoga Services Contract
Exhibit D – Funding Agency Requirements
This agreement is funded in part pursuant to the contract between City and
_______________________________________________
(“Funding Agency”) attached hereto as Exhibit D-1 (“Funding Agreement”). In
recognition of the Funding Agreement City and Contractor agree that:
1.All contractual provisions required by the Funding Agreement are hereby incorporated by
reference. Anything to the contrary herein notwithstanding, all Funding Agreement-
mandated terms shall be deemed to control in the event of a conflict with other provisions
contained in this agreement. The Consultant shall not perform any act, fail to perform any
act, or refuse to comply with any City requests which would cause the City to be in
violation of the Funding Agreement terms and conditions.
2. If Consultant claims or receives payment from City for a service, reimbursement for
which is later disallowed by the Funding Agency, the Consultant shall promptly refund
the disallowed amount to City upon City’s request. At its option, City may offset the
amount disallowed from any payment due or to become due to Consultant under this
agreement or any other agreement.
3. City may terminate or suspend performance of this agreement if Funding Agency
suspends or terminates funding pursuant to the terms of the Funding Agreement. In the
event of suspension or termination City shall be obligated to fund only that portion of
Consultant’s work performed prior to the suspension or termination that is not funded by
the Funding Agreement.
4. By executing this agreement, the Consultant certifies that the Consultant is not
suspended, debarred or otherwise excluded from participation in the program(s)
supported by the Funding Agreement. Consultant acknowledges that this certification of
eligibility to receive Funding Agency funds is a material term of the agreement.
-End of Exhibit D-
127
Contractor: Project Name:
Rev. 8/2015 City of Saratoga Services Contract – Exhibit E Page 1 of 1
City of Saratoga Services Contract
Exhibit E – Special Requirements
AND/OR See Exhibit(s) E- incorporated by this reference.
-End of Exhibit E-
128
Proposal to Conduct Cost Allocation Plan and
Cost of Service Studies
SARATOGA, CALIFORNIA
August 18, 2022
129
Table of Contents
Letter of Transmittal i
1 Background 1
2 Methodology and Project Timeline 7
3 Project Team 23
4 Cost Proposals 28
5 Contract and Insurance 30
130
1650 S. Amphlett Blvd., Suite 213 • San Mateo, CA 94402 • 650.858.0507
SF Bay Area (Headquarters), Boston, Charlotte, Dallas, Irvine, Portland, St. Louis
August 18, 2022
Nick Pegueros
Director of Administrative Services
City of Saratoga
13777 Fruitvale Ave.
Saratoga, CA 95070
Dear Mr. Pegueros,
The Matrix Consulting Group is pleased to have this opportunity to submit a proposal to
perform Cost Allocation Plan and Cost of Service Studies for the City of Saratoga. The Matrix
Consulting Group stands out from other firms for the following reasons:
• Experience in cost allocation and cost of service studies: Our firm and team have
conducted 150+ cost of service studies for municipalities over the last 20 years
across the United States, with recent Bay Area clients including Cupertino, Los Altos
Hills, Mill Valley, Palo Alto, Santa Clara, Sonoma, Sunnyvale, and South San Francisco.
• Project team expertise: Our proposed project Executive, Courtney Ramos, is a vice
president with the firm and leader of the Financial Services practice. Khushboo Ingle,
our proposed project manager, is a member of GFOA and CSMFO and trained in cost
allocation and revenue best practices. They have worked on all of our Financial
Services projects over the last 10 years.
• Timeliness of products and transfer of knowledge: We are committed to ensuring
that all client deadlines are met and that along with providing defensible work
products, there is a transfer of the intangible knowledge and recommendations
associated with enhancing revenue recovery.
I am the firm’s president, authorized to negotiate on the firm’s behalf and bind it contractually.
Courtney Ramos, a vice president and proposed project executive, can provide clarifications
on this proposal, which I confirm will be valid for 90 days. We can be reached at the address
and phone number listed below, or via email at rbrady@matrixcg.net and
cramos@matrixcg.net.
Richard Brady, President,
Matrix Consulting Group
mat rix
consulting group
131
Proposal to Conduct Cost Allocation Plan and Cost of Service Studies Saratoga, CA
Matrix Consulting Group Page 1
1 Background
The Matrix Consulting Group specializes in providing analytical services to local
governments to assist them in providing highly responsive, efficient, and effective
services to their residents. Our firm’s history and composition are summarized below:
• We were founded in 2002 and incorporated in California, with headquarters in San
Mateo, and offices in 11 other states.
• We are comprised of 24 full time and three part time highly experienced
management consultants who specialize in the analysis of local government
functions encompassing the entire spectrum of critical operational areas.
• Since our founding, we have worked with over 1,500 government agencies,
conducting cost of service and management studies providing recommendations
relating to operations, improvements, and cost recovery.
The market and service focus of the Matrix Consulting Group has always been financial,
management, staffing and operations analysis of local government. The following
outlines the core services provided by our firm:
Administrative (HR, Finance, IT) Fire and EMS
Community Development Fleet Management
Corrections and Justice Law Enforcement
Emergency Communications Parks, Recreation, and Libraries
Financial Services Public Works and Utilities
No other firm has a better understanding of how public organizations operate, or how to
help them thrive.
Cost Allocation Plan Experience
Our firm has extensive experience developing Full Cost and OMB compliant Cost
Allocation Plans, as well as Indirect Cost Rate Proposals for various municipal
organizations across the United States. Whether we are working with large cities, small
towns, special districts, or individual departments, our goal is to document and define the
services being provided, and accurately allocate costs to all beneficiaries. The following
points highlight our experience with developing cost allocation processes and metrics:
• Administrative Functions: Our firm has extensive experience in evaluating
processes and functions associated with City Clerk, Finance, Human Resources,
132
Proposal to Conduct Cost Allocation Plan and Cost of Service Studies Saratoga, CA
Matrix Consulting Group Page 2
and Purchasing. From basic tasks and responsibilities to process improvement
and oversight controls, our project teams can:
- Identify core service functions, such as payroll, employee benefits, budget
preparation, agenda and commission support.
- Review current data metrics, and work with staff to ensure resulting
allocations are appropriate, fair, and equitable.
- Recognize services that are not in direct support of departments, including
business licenses and elections, and ensure they are accurately identified,
but not further allocated.
Our project teams understand the core services associated with administrative
functions, as well as the time associated with process completion, and are adept
at helping staff determine daily, weekly, monthly, or annual time spent on a task.
These assumptions form the core basis of a cost allocation plan, and should be
defensible not only through documentation, but also by City staff.
• Governmental Functions: The Matrix Consulting Group has worked with and been
a part of managerial studies relating to City Manager and Legal services.
Additionally, we have extensive experience working with, and presenting to various
boards, councils, and subcommittees. Our understanding of the various types of
services provided allow our project teams to assess what services are best for
allocation, including:
- Categorizing services and support that benefit the City as an organization,
such as contract negotiation, and approval of internal policies.
- Identifying services that benefit the City economically, such as lobbying,
and economic development, which should not be allocated.
Our team understands how these costs can and should be treated in both a Full
Cost Plan and OMB compliant plan, including making staff aware of common
practices, as well as aggressive allocation options.
• Internal Services: The Matrix Consulting Group has significant experience
evaluating services and functions associated with Facilities Maintenance, Fleet
Services, and Information Technology. While these services can be part of the
general fund or internal services, their allocation is important when trying to
understand the indirect costs associated with any Fund, Department, or Program.
Our project teams work with these departments to:
- Review existing allocation processes and metrics to ensure compliance
with state and federal regulations.
133
Proposal to Conduct Cost Allocation Plan and Cost of Service Studies Saratoga, CA
Matrix Consulting Group Page 3
- Determine if newer metrics, or metric alterations could provide more
accurate allocations.
Our project team is committed to ensuring that all cost centers being allocated by our
clients comply with state and local laws, use fair and equitable allocation metrics, and
are documented and defensible. The following table provides a sampling of jurisdictions
for whom we have provided similar services within the last five years, including the types
of services provided to each jurisdiction, relevant to the requested scope of services:
Jurisdiction Full Cost OMB ISF Indirect Rates Ann. Plan
Adelanto, CA X
Champaign, IL X X X
Citrus Heights, CA X X X
Cupertino, CA X X
Dallas, TX X X X X
Dixon, CA X X X
Downey, CA X X X
Elk Grove, CA X X X X
Fairfield, CA X X
Fort Lauderdale, FL X X X X X
Garland, TX X X
Hercules, CA X X X
Juneau, AK X X X X
Los Altos Hills, CA X
Livermore, CA X X X X
Manhattan Beach, CA X X X X
Maui County, HI X X X X X
Miami Beach, FL X X X X
Millbrae, CA X X X
Pacific Grove, CA X X
Port of Long Beach, CA X X
Redwood City, CA X X X
Resource Cons. Dist. of Santa Cruz County X X X X
Richland, WA X X
Sacramento Regional Transit, CA X X X
San Mateo, CA X X X X
San Mateo Resource Cons. District X X X
Santa Clara, CA X X X X
South San Francisco, CA X X X
Sunnyvale X X X
Cost of Services and User Fee Study Experience
Our firm has extensive experience conducting comprehensive user fee studies for a
variety of municipal organizations and departments. When conducting comprehensive
user fee studies, the focus is often on Community Development (building, planning, and
134
Proposal to Conduct Cost Allocation Plan and Cost of Service Studies Saratoga, CA
Matrix Consulting Group Page 4
engineering) and Parks and Recreation services. The following points highlight our
experience in these areas:
• Community Development: Our firm has extensive experience in evaluating
development review permitting functions for Building, Planning, Engineering, and
Fire Prevention. From the basic process steps for submitting, reviewing,
inspecting, and approving applications and permits to development of processes,
procedures, and cost recovery goals, our project teams can address topics:
- The best metric for assessing fees, such as building valuation, square
footage, construction estimate, or number of fixtures.
- Appropriate deposit amounts, guidelines, and processes to ensure actual
cost recovery is achieved.
- Setting fees at levels that both recover costs but are not prohibitive to the
community.
- Cost recovery and implementation options for support services including
General Plan Updates, Technology Fees, GIS, etc.
Beyond understanding processes and assessing time estimates provided, our
project teams are aware of the cross-departmental support associated with
application and permit services. These costs are included in the full cost
calculation and can be expressed as part of the established fee or pulled out as a
separate fee.
• Parks and Recreation: The Matrix Consulting Group has worked with every type of
recreation function, including traditional parks and recreation, libraries, and open
space preserves. Our experience spans master and strategic planning, park
condition assessments, and program staffing and cost recovery. Our project
teams are well versed in the areas that most impact cost recovery, including:
- The best use of a tiered recovery approach, such as resident versus non-
resident, or profit versus non-profit.
- Setting fees according to the cost recovery pyramid to ensure that premium
services have a higher cost recovery.
The ultimate goal in reviewing parks and recreation costs for service, is to ensure
that fees and rates are set at a level that allows the City to continue to serve the
community in a manner consistent with current goals and commitments.
Our firm also has extensive experience in calculating cost of services for administrative
functions such as Finance and City Clerk, as well as public safety services relating to
135
Proposal to Conduct Cost Allocation Plan and Cost of Service Studies Saratoga, CA
Matrix Consulting Group Page 5
Police, Fire Prevention, and EMS. The following table includes a sampling of California
clients over the last five (5) years for whom we have provided similar scopes of service:
Jurisdiction
Planning
Fees
Building
Fees
Engineering
Fees
Fire
Prev.
Fees
Admin
Fees
Utility
Fees
Police
Fees
Recreation
Fees
Adelanto, CA X X X X X
Asheville, NC X X X X X
Capitola, CA X X X X
Citrus Heights, CA X X X X X X
Commerce, CA X
Cosumnes CSD, CA X
Cupertino, CA X X X X
Dixon, CA X X X X X X
Downey, CA X X X X X X X X
Elk Grove, CA X X X
Livermore, CA X X X X
Los Altos Hills, CA X X X X
Manhattan Beach, CA X X X X X X X X
Millbrae, CA X X X X X X
Mill Valley, CA X X X X X X
Montebello, CA X X X X X X X X
Orange, CA X X X X X X X X
Pacific Grove, CA X X X X X X
Palo Alto, CA X X X X
Redwood City, CA X X X X X X X X
San Bernardino, CA X X
SB County FPD, CA X
San Mateo, CA X X X
Santa Clara, CA X X X X X X X X
South Pasadena, CA X X X X X X X
So. San Francisco, CA X X X X X X X X
Stockton, CA X X X X
Sunnyvale, CA X X X
Vacaville, CA X X X X X X X
Winters, CA X X X X X X X
We would be happy to provide references for any of the above clients upon request.
Optional Studies and Assistance Experience
The Matrix Consulting Group can provide services related to the following optional cost
recovery studies and implementation assistance projects outlined in the City’s RFP:
• OMB Compliant Cost Allocation Plan: The Matrix Consulting Group has extensive
experience conducting OMB compliant cost allocation plans, which has been
outlined above in the Cost Allocation Plan Experience section.
136
Proposal to Conduct Cost Allocation Plan and Cost of Service Studies Saratoga, CA
Matrix Consulting Group Page 6
• Park and Recreation Dedication In-lieu Fee Nexus Study: The Matrix Consulting
Group has experience conducting a variety of nexus-based analyses including
police, fire, public works, parks, libraries, and community center Impact Fee studies.
Our project team is well versed in the requirements associated with AB1600 and
now AB602, as well as the Quimby Act. Additionally, our project teams follows
industry standards relating to development and implementation of impact fees.
Beyond calculating impact fees, we work with our clients to ensure current policies
regarding annual updates meet state regulations, and that reporting requirements
related to collection and disbursement of impact fee funds are adhered to.
• Internal Service Fund Allocation Model: As part of our Cost Allocation Plan and
OMB Compliant Cost Allocation Plan services, the Matrix Consulting Group has
worked with its clients to review current or develop new allocations relating to
internal services, including Information Technology, Fleet Services, Facilities
Maintenance, Risk Management and Liability. This experience is outlined above in
the Cost Allocation Plan Experience section.
• Capital Asset Replacement Schedules and Funding Model: The Matrix Consulting
Group has significant experience evaluating services and functions associated
with Facilities Maintenance, Fleet Services, and Information Technology. This
experience includes review of current replacement schedules and models, as well
as development of new schedules and models. We have provided
recommendations on the use of alternative metrics for allocation, use of
appropriate annual adjustment factors, and developed materials to help explain
replacement programs to benefiting departments.
We are happy to expand upon our experience in any of the above areas, including
providing client references if requested.
137
Proposal to Conduct Cost Allocation Plan and Cost of Service Studies Saratoga, CA
Matrix Consulting Group Page 7
2 Methodology and Project Timeline
This section of the proposal provides a description of our methods by which we will fulfill
the Full Cost Allocation Plan and Cost of Services/User Fee Study requested by the City,
including a detailed work plan and timeline. It includes a sub-section dedicated to the
optional scopes requested in the City’s RFP.
Project Approach
The Matrix Consulting Group works with a wide variety of clients ranging from small
towns to major metropolitan cities in over 44 states across the U.S. and in Canada. Every
project is unique, but it is managed according to the following essential project approach:
We believe very strongly in the science of our craft, especially as it relates to cost
allocation and cost of service. Our firm utilizes quality control techniques including:
• Project Management: Ensuring our projects meet the needs and timelines of our
clients are accomplished through the following:
- The project manager and lead analyst develop general and project specific
data collection plans and interview guides.
- All project work activities are defined in advance and tied to each project
team member, deliverables, the schedule and the budget.
- We have frequent client review meetings to discuss the quality and direction
of the project through interim deliverables and draft documents.
• Numerical Results: Financial analyses are used to develop budgets and
projections, and often are subject to public oversight and review. For this reason,
our firm ensures data determined quality control through the following:
- Expenditure data used in cost models are tied to budget documents.
- Revenue projections developed are based on existing workload and
activities and can be reconciled based on quantitative assumptions.
Understanding
City specific
financial data
Working
Collaboratively
wtih City Staff
through
meetings and
workshops
Applying industry
standards, best
management
practices, and
technical
expertise for fee
and cost
allocation
application
Calculating
Defensible
Results with Buy-
in from internal
and external
stakeholders
Providing
recommendation
s and
transferring
knowledge and
work products to
City staff for
sccessful project
implementation
138
Proposal to Conduct Cost Allocation Plan and Cost of Service Studies Saratoga, CA
Matrix Consulting Group Page 8
These project management approaches have resulted in all projects being delivered at a
high level of quality, on time and on budget.
Required Studies
The City of Saratoga seeks proposals for Cost Allocation Plan and Cost of Services
studies to identify cost recovery options that will contribute to the development of a long-
term fiscal strategy. These scopes of work can be conducted concurrently, as there are
certain economies of scale that can be achieved by conducting them simultaneously. The
following subsections outline our approach to project-wide, cost allocation plan, and cost
of service study specific tasks.
1 Project-Wide Tasks
There are four key tasks that would initiate this project and then the tasks would vary
based upon each scope of work. The following tasks would be conducted for all scopes
of work.
Task 1 Data Collection
Prior to any initial meetings, the Matrix Consulting Group will provide the City with a list
of initial data requirements for the study. This will allow our project team to review this
information thoroughly in preparation for initial discussions with staff. A common list of
data collection items include:
• List of current fees charged by each City department.
• Budget and actual expenditures on a fund, department, and line-item basis.
• Most recent completed fiscal year revenue reports.
• List of budgeted personnel by fund, department, and division.
• Policies and procedures regarding cost recovery.
The provision of these items will allow our project team to familiarize themselves with
the City’s structure and current practices.
Deliverable List of basic data requirements for the Study
Meetings Virtual Kickoff
Estimated City Support 4-8 hours for staff to collect and distribute information
Project Timeline Weeks 1-2
139
Proposal to Conduct Cost Allocation Plan and Cost of Service Studies Saratoga, CA
Matrix Consulting Group Page 9
Task 2 Study Objectives and Project Schedule
Once the data has been collected, the project team will then meet with designated City
staff to discuss any issues identified by the project team, as well as to clarify any existing
concerns held by the City regarding the current cost allocation and fee study
methodology. Discussions will include:
• Review of the City’s specific needs and critical issues surrounding development
and implementation of the cost allocation plan and cost of service study.
• Opportunities for improvement and restructuring of previous plans and studies,
and/or review and discussion of existing cost allocation methodologies and fee
study calculations.
• Discussion of concerns or issues that should be addressed during the
development of the study.
• Discussions regarding current fee structure and any potential changes.
• Legal issues or concerns with implementation of new or proposed fees.
At the culmination of the meeting, the project team and the designated City staff will leave
with a greater understanding of the overall approach and methodology that will be taken
by the project team to conduct the User Fee, Impact Fee, and Cost Allocation study.
Deliverable Project Schedule
Meetings Virtual Kickoff
Estimated City Support 1 hour for all involved City Departments
Project Timeline Weeks 1-2
Task 3 Present the Final Report to Key Stakeholders
The presentation of results to City officials and/or stakeholders is critical to the success
of these studies. The objective of this final step is to present a succinct summary that
provides decision makers with key information. The Matrix Consulting Group will attend
and present the Study at up to three (3) Committee or Council Meetings, including any fee
adoption hearings. We believe that these number of meetings is typically sufficient to
ensure that there is buy-in from the stakeholders.
Deliverable Fee Study Presentation
Meetings 1-3 in person City Committee / Commission / Council Meetings
Estimated City Support 1-2 hours for Presentation Review
Project Timeline Weeks 16+
140
Proposal to Conduct Cost Allocation Plan and Cost of Service Studies Saratoga, CA
Matrix Consulting Group Page 10
2 Cost Allocation Plan Tasks
The City of Saratoga has an existing Cost Allocation Plan that was developed in 2006.
Through this scope of service, the Matrix Consulting Group will work with City staff to
define the purpose, uses, and goals for the overhead cost allocation plan, developing a
plan that is both accurate and appropriate for the City’s current needs. The following
tasks provide a detailed look at our proposed work plan for the review and development
of the Full Cost Allocation Plan.
Task 1 Interview Staff and Gather Allocation Metrics
The project team would review the City’s existing financial structure to identify City
departments and services to be allocated. To structure a custom cost allocation model,
our project team would perform the following:
• Review and discuss the accounting (fund and organizational levels) structure of
the City based upon the budgeted expenditures to identify any anomalies from
previous years.
• Identify and meet specific central services departments to develop allocation
bases and ensure that the plan reflects the following aspects:
- All current services provided by the Department are identified and
documented within the Cost Allocation Plan.
- Allocation bases discussed to be utilized are reflective of the current level
of effort and most relatable to the service being performed.
The following is a sample flowchart visually representing the outcome of these
discussions, the first level is the central services department, the second level is the
identified service category, and the third level is the basis by which costs will be allocated:
Finance
Payroll
# of Employees
per Division
Accounts
Payable
# of Invoices
per Division
Financial
Reporting
Actual
Expenses per
Divsion
141
Proposal to Conduct Cost Allocation Plan and Cost of Service Studies Saratoga, CA
Matrix Consulting Group Page 11
• Discuss alternative allocation procedures, including possible outcomes and
potential impacts of each method.
The points above provide examples of the types of detailed and in-depth discussions that
the project team will have with City Departments involved in the cost allocation process.
At this point in the process, the project team would reach out to each department and ask
for any specific allocation metrics such as purchase orders, invoices, sq. ft. per facility
maintained, etc.
Deliverable Allocation Metric Requests from Support Departments
Meetings 1 Virtual Departmental Support Meeting per Department
Estimated City Support 1 hour per City Support Department
Project Timeline Weeks 2-5
Task 2 Review Allocation Metrics
Based upon units of service identified in Task 1 and the allocation metrics collected, the
project team would put together allocation statistic workbooks for review with specific
Central Service Departments. The purpose of these workbooks is to review the initial
results of the allocation metrics gathered by the project team. The following graphic
shows an example of the allocation workbook:
Fund Dept Desc
# of AR Transactions
per Fund/Dept Allocation %
1 10 City Manager 3 0.87%
1 16 Human Resources 30 8.75%
1 20 City Attorney 30 8.75%
1 30 Police 68 19.83%
1 35 Fire 1 0.29%
1 40 Development Services 7 2.04%
1 50 Public Works Streets 5 1.46%
1 50 Public Works Facilities 1 0.29%
1 50 Public Works Community Services 185 53.94%
10 Water 1 0.29%
14 Sewer 8 2.33%
29 Self-Insured Fund Liability In 4 1.17%
TOTAL 343 100.00%
In the sample graphic provided, based upon the number of AR Transactions per
Fund/Department, the primary support is for Public Works Community Services (54%) for
all the Parks and Recreation transactions, followed by Police (20%). Based upon the
results of this sample, the project team would verify with Finance that the statistics were
allocated to the appropriate fund/department and that the resulting percentage is
reflective of the support being provided by the Accounts Receivable staff and function.
142
Proposal to Conduct Cost Allocation Plan and Cost of Service Studies Saratoga, CA
Matrix Consulting Group Page 12
This type of detailed review is critical for the development of a defensible cost allocation
plan. It also ensures that departmental staff and city staff are comfortable with the use
of the allocation metrics and the support that those metrics represent.
Deliverable Draft Allocation Workbooks
Meetings 1 Virtual Draft Allocation Meeting per Department
Estimated City Support 1 hour per City Support Department
Project Timeline Weeks 4-7
Task 3 Structure and Prepare Draft Full Cost Allocation Model
Once the Central Service departments and administrative functional areas have agreed
upon the appropriate allocation metrics for their services; allowable administrative or
other indirect costs are allocated to each benefiting City department, or fund.
During the development of the cost allocation plan, the project team will ensure that any
expenses included in the plan are vetted and reviewed with Finance staff as well as
incorporate any direct reimbursements. The results of the draft custom cost allocation
model will be provided to City staff in numerical format in excel prior to the development
of a draft report.
Deliverable Draft Cost Allocation (Excel Results)
Meetings Virtual Draft Results Meeting with Finance
Estimated City Support 1 hour for Finance
Project Timeline Weeks 6-10
Task 4 Finalize the Cost Allocation Plan
Upon review and approval of the draft cost plan by central service departments and the
Finance Department, the project team will finalize the Cost Allocation Plan and report.
The final deliverables associated with the Cost Allocation Plan will be:
• Cost allocation plan report: including all detailed allocation schedules, cost
schedules, summary schedules, and narrative information regarding the central
services included.
• Excel summary schedule: the results of the full cost allocation plan in Excel format
for ease of calculations, incorporation into City documents, and review by staff.
These deliverables will allow the City to have clear documentation of not only the final
Cost Plan developed, but also documentation regarding any key differences and results
from the current methodology.
143
Proposal to Conduct Cost Allocation Plan and Cost of Service Studies Saratoga, CA
Matrix Consulting Group Page 13
Deliverable Final Cost Allocation Report
Meetings None
Estimated City Support None
Project Timeline Weeks 10-13
3 User Fee Study Tasks
The City last conducted an external analysis of its user fees in 2006, with staff conducting
internal reviews annually to address changes in staff and operational costs. This study
aims to calculate the full (direct and indirect) cost associated with providing all citywide
fee-related services and ensure that current fees comply with state (Prop 26 & 218) and
local guidelines. The following tasks provide our workplan for conducting the study.
Task 1 Develop a Schedule of Current and Potential Fees for Service
The scope of this effort will be all user fees charged by the City of Saratoga. Current as
well as potential fees and charges will be identified and documented. The project team
will work with staff to go through their current fee schedules in line-item by line-item
detail. This meeting is critical in ensuring that staff can incorporate any updates or
changes to the fee study based upon code, regulation, staffing, process, or technological
changes. The focus of this meeting will be the following:
• Renaming fees: Rewording or renaming fees to clearly identify the service.
• Eliminating fees: Removing any outdated services or fees for services the City no
longer provides.
• Adding new fees: Capturing any new services or breaking out existing fee
categories to more clearly identify all the services being provided by city staff as
well as identifying potential fees for service that the city would like to provide.
• Recategorization of fees: Collapsing or expanding multiple fee ranges to better
capture the services being provided. For example, eliminating lot ranges or
acreages if those metrics do not impact review times; or adding categories based
upon approval body (i.e., Commission vs. Director level).
• Building permit fee basis: Discussing options for charging building fees based
upon project valuation or sq. ft. and occupancy type.
• Cross-departmental support: Identifying other divisions / departments that work
on fees, to ensure that the final fee calculated reflects the full cost to the City.
144
Proposal to Conduct Cost Allocation Plan and Cost of Service Studies Saratoga, CA
Matrix Consulting Group Page 14
• City and State surcharges: Capturing any city surcharges such as a Technology or
General Plan Maintenance Fee as well as any state surcharges on the fee schedule
to more transparently show all fees.
The result of this meeting will be a revised and proposed fee structure for review by City
departments. It is important to note that this meeting occurs first, as to ensure that any
major proposed structural changes are captured prior to collecting time estimate
information or developing draft fee results. However, there is the ability to make any
adjustments throughout the study.
Deliverable Proposed Fee Structure(s)
Meetings Virtual Fee Structure Meeting with Each Department
Estimated City Support 1 hour per involved City Departments
Project Timeline Weeks 4-6
Task 2 Conduct Time Data Gathering Workshops
The project team will conduct workshops to gather time estimates for each service
included in the study, interviewing key personnel from each department and analyzing the
various activities being performed. The flowchart shows an example of the steps involved
in permit processing and time associated with each step.
As the flowchart above shows, basic process steps in application/permit processing will
be documented and provided in detail for each department / division represented in the
study. Where possible, the project team will try to minimize impact on staff by
incorporating any baseline assumptions from prior city studies.
The project team will conduct multiple time estimate workshop(s) for each department
included in the study, and the results of this workshop will be excel-based workbook(s)
that staff can review. Staff will be provided time to provide any edits or comments on
time estimate information.
Deliverable Time Estimate Workbook(s)
Meetings 2-3 Virtual Time Estimate Workshops with Each Department
Estimated City Support 1-4 hours per involved City Departments
Project Timeline Weeks 6-9
Intake and
Processing
•Permit Tech
•15 min
Routing
•Permit Tech
•10 min
Initial Review
•Plan Checker
•1 hr
Final Review
•Plan Check
Eng.
•30 min
Issue Permit
•Permit Tech
•15 min
145
Proposal to Conduct Cost Allocation Plan and Cost of Service Studies Saratoga, CA
Matrix Consulting Group Page 15
Task 3 Develop Fully Burdened Hourly Rates
Based on the City’s staffing and budget information, the project team will calculate fully
burdened hourly rates inclusive of direct and indirect costs. The following points highlight
the cost components and factors included in fully burdened rates:
• Direct costs: This component accounts for salary and benefits associated with
each employee or position and is reflective of staffing and salary reports provided
by the City.
• Indirect costs - departmental: This component accounts for administrative and
management support provided to line level staff, as well as operational services
and supplies which are used in the execution of job duties. This cost component
is developed through interviews with staff, as well as an analysis of services and
supply budgets.
• Indirect costs - citywide: This component accounts for citywide support such as
Finance, Human Resources, and Attorney support provided by other city
departments. This cost component is derived from the Full Cost Allocation Plan.
Once the cost components have been documented and developed, the project team will
review MOU’s, and talk with departmental staff to determine appropriate productive hour
calculations. This reduction in available hours will ensure that fully burdened hourly rates
account for leave accruals (holiday, vacation, and sick), as well as any meetings or
trainings.
The results of this analysis will be fully burdened hourly rates by position. The project
team will utilize the results of this task along with Task 2 to calculate the full cost of
services.
Deliverable Fully Burdened Hourly Rates
Meetings Virtual Meeting with Finance
Estimated City Support 1 hour for Finance
Project Timeline Weeks 7-10
Task 4 Perform a Total Cost Analysis
The Matrix Consulting Group’s costing model is built based on the City’s operations,
budget detail and intended uses for the results. This method is a customized approach
specific to each jurisdiction for cost analysis of user fee services. It is a “bottom-up”
approach, which is the most defensible methodology for calculating user fees. The
146
Proposal to Conduct Cost Allocation Plan and Cost of Service Studies Saratoga, CA
Matrix Consulting Group Page 16
methodology incorporates the time estimate information (Task 2) and fully burdened
hourly rate information (Task 3). The following graphic shows the cost calculation:
This costing method uses time and annual activity level data to establish the cost of
providing services on both a unit and annual level. Once the time spent for a fee activity
is determined for each individual or position, the team uses its fee and rate software to
apply the fully burdened hourly rates calculated in the previous task.
Resulting costs are presented on a unit and annual level and are compared to the existing
fee schedule and revenue reports. The following graphic shows a sample presentation:
Per Unit
Fee Title
Current
Fee
Total Cost
Per Unit
Surplus/(Deficit) Per
Unit Cost Recovery %
Lot Line Adjustment $900 $1,557 ($657) 58%
Temporary Use
Permit $40 $325 ($285) 12%
AVERAGE COST RECOVERY PER UNIT 35%
Annual
Fee Title Workload
Revenue at
Current Fee Revenue at Full Cost
Annual Surplus/
(Deficit)
Lot Line Adjustment 4 $3600 $6,228 ($2,628)
Temporary Use
Permit 60 $2400 $19,500 ($17,100)
TOTAL $6,000 $25,728 ($19,728)
As the example in the graphic indicates, the per unit subsidy for the Lot Line Adjustment
at $657 is more than double the per unit subsidy for the Temporary Use Permit. However,
the annual results help provide Department management with some additional context,
as due to the volume of activity, the larger impact to the Department is felt by the smaller
subsidy for the Temporary Use Permit.
The City will obtain detailed information similar to that presented in the previous graphic
regarding cost recovery surpluses and deficits on both a detailed (per unit) and global
(annualized) level, as well as an understanding of cost components for each service.
Time
Estimate
Fully
Burdened
Rate
Full Cost
Fee
147
Proposal to Conduct Cost Allocation Plan and Cost of Service Studies Saratoga, CA
Matrix Consulting Group Page 17
Deliverable Per Unit and Annual Fee Study Results
Meetings 1-2 Virtual Draft Results Meetings per Department
Estimated City Support 1-3 hours per City Department
Project Timeline Weeks 8-11
Task 5 Conduct a Market Rate Survey to Similar Jurisdictions
The City has identified the cities / towns of Campbell, Cupertino, Los Altos, Los Altos Hills,
Los Gatos, and Palo Alto for use in the fee comparison survey. This comparative survey
activity will be conducted utilizing the following steps:
• Developing fee scenarios for each department included in the study to be
compared to other jurisdictions (i.e., Single Family Home 2,500 sq. ft. $325,000).
• Graphing the results of the fee analysis for easy visual comparison purposes.
• Collecting contextual information such as population size, budget, staffing, last
time fee study was done, and last fee schedule update.
As market surveys do not provide adequate or objective information about the
relationship of a jurisdiction’s costs to its fees, these steps ensure we provide the City
with the most amount of information as possible.
Deliverable Comparative Graphs (included in Draft Report)
Meetings None
Estimated City Support None
Project Timeline Weeks 4-14
Task 6 Review / Revise Fee Study Results
Because the analysis of fees for service is based on estimates and information provided
by City staff, it is extremely important that all participants are comfortable with our
methodology and with the data they have provided. Once the departments agree that the
analysis reflects the reasonable costs of providing services, City management will have
an opportunity to review the results.
At this point in the process, the project team will provide Departments with
Recommended Fee Workbooks. The Recommended Fee Workbooks will provide
departments / divisions the results of the fee study in an excel based format. The
following table shows an example of the Recommended Fee Workbook:
148
Proposal to Conduct Cost Allocation Plan and Cost of Service Studies Saratoga, CA
Matrix Consulting Group Page 18
Current - Per Unit Results
Fee Title Current Fee Total Cost
Surplus/(Deficit)
Per Unit
Cost Recovery
%
Lot Line Adjustment $900 $1,557 ($657) 58%
Temporary Use Permit $40 $325 ($285) 12%
Recommended Fee
Fee Title
Recommended
Fee
$ Change to
Recommended
Fee
% Change to
Recommended Fee
Recommended
Fee Cost
Recovery %
Lot Line Adjustment $1,200 $300 33% 77%
Temporary Use Permit $100 $60 150% 31%
Recommended Fee Annual
Fee Title Workload
Revenue at
Current Fee
Revenue at
Recommended Fee
Potential
Change in
Revenue
Lot Line Adjustment 4 $3,600 $4,800 $1,200
Temporary Use Permit 60 $2,400 $6,000 $3,600
TOTAL $6,000 $10,800 $4,800
As the table above indicates, the recommended fee workbook allows the Departments to
input information into the Recommended Fee column and then see its impacts such as
the dollar increase, percentage increase, and what percentage of their current costs they
are going to recover. Additionally, the workbook allows the Department to calculate
potential increases or declines to revenue as a result of the recommended fees.
Deliverable Recommended Fee Workbooks
Meetings None
Estimated City Support None
Project Timeline Weeks 11-15
Task 7 Prepare a Draft User Fee Study Report
Upon conclusion of the fee study, we will prepare a detailed report that summarizes the
results of each of the previous work tasks described above. This report will include:
• A succinct executive summary discussing the study, methodology, and the results.
• A narrative describing the services included in the study.
• A section on proposed modifications to the current fee schedule, including
removal or addition of new fees for service.
• A section on per unit and annual results for each fee included in the analysis and
where workload data is available.
149
Proposal to Conduct Cost Allocation Plan and Cost of Service Studies Saratoga, CA
Matrix Consulting Group Page 19
• A comparative survey section outlining key fees and their comparison to other
local jurisdictions, as well as contextual information regarding budget, staffing,
and when they last conducted fee studies.
The draft report will be provided to user fee departments and city staff for any edits,
comments, or revisions.
Deliverable Draft Fee Study Report
Meetings None
Estimated City Support 1-2 Hours per City Department to Review Report
Project Timeline Weeks 12-14
Task 8 Final User Fee Report
Any edits or revisions to the draft user fee study report will be incorporated into the
finalized fee study report. This finalized fee study report will not only include all elements
of the draft fee study report (Task 7), but also include any additional cost recovery
considerations and policy considerations for council’s review.
Deliverable Final Fee Study Report
Meetings None
Estimated City Support None
Project Timeline Weeks 14-16
Task 9 Master Fee Schedule
Once the final user fee study report is approved, the project team will develop a master
fee schedule, consolidating all fees in a singular location. The master fee schedule will
include a numbering system, the department name, the fee title, the unit of application,
the current fee, the total cost per unit calculated through the study, the surplus / (deficit),
the cost recovery, the relevant rule and regulation that applies to the fee type, the staff
recommended fee, and the staff recommended cost recovery level. This type of
attachment is extremely helpful for staff as part of the staff report provided to Council
upon adoption.
Deliverable Master Fee Schedule
Meetings None
Estimated City Support None
Project Timeline Weeks 14-16
150
Proposal to Conduct Cost Allocation Plan and Cost of Service Studies Saratoga, CA
Matrix Consulting Group Page 20
Task 10 Long-Range Fiscal Analysis
The City has identified a need to conduct a five-year revenue and expense projection for
its fees. The project team would work with City staff to identify economic factors and
permit workload information that could be utilized to develop these projections. The
deliverable of this project will be an excel documentation that shows the five-year future
forecast of revenues, expenses, and overall cost recovery.
Deliverable 5-year cost recovery forecast
Meetings 1-2 meetings with Finance and key Fee Department staff
Estimated City Support 2-6 hours for Finance and Fee Department staff
Project Timeline Weeks 18-20
Timeline for Required Studies
Studies of this nature typically take approximately 16-20 weeks (4-5 months). The
timeline presented in the City’s RFP strives to deliver the results of the required studies
to City Council for a policy discussion in the first quarter of 2023. The following table
outlines — by task, the proposed week(s) of work and deliverable — our proposed timeline:
Task
Project
Week(s)
Deliverable
PROJECT WIDE TASKS
Data Collection Weeks 1 – 2 Data Collection and Project Schedule Memo
Study Objectives Weeks 1 – 2 Initial meeting with key City staff
Presentation of Results Weeks 16+ Council presentation
COST ALLOCATION PLAN
Interview Staff and Gather Data Weeks 2-5 Review allocation metrics.
Review Allocation Metrics Weeks 4-7 Review of allocation workbooks
Structure Draft Full Cost Plan Weeks 6-10 Draft Cost Allocation Model
Finalize Full Cost Plan Weeks 10-13 Final Cost Plan Report
FEE STUDY
Current & Potential Fees Weeks 4-6 Provision of proposed fees
Data Workshops Weeks 6-9 Time Estimate Workbooks
Fully Burdened Hourly Rates Weeks 7-10 Fully burdened hourly rates by position
Total Cost Analysis Weeks 8-11 Draft Per Unit and Annual Cost Analysis Results
Comparative Survey Weeks 4-14 Survey Results
Review/Revise Results Weeks 11-15 Draft Results Workbooks / Recommended Fees
Draft Fee Study Report Weeks 12-14 Draft Fee Study Report
Prepare Final Report Weeks 14-16 Final Fee Study Report
Develop Master Fee Schedule Weeks 14-16 Consolidated Master Fee Schedule
Long Range Fiscal Analysis Weeks 18-20 Future revenue projections
All presentations would happen after approval of results, and in accordance with staff
preference and schedules.
151
Proposal to Conduct Cost Allocation Plan and Cost of Service Studies Saratoga, CA
Matrix Consulting Group Page 21
In order to meet the City’s requested timeline of presentation of results to Council in the
first quarter of 2023, the project would need to kick-off no later than September 15, 2022.
Optional Cost Recovery Studies and Implementation Assistance
The City has outlined five additional studies it would like to conduct in furtherance of its
fiscal analysis goals. Based on the scopes of work identified in Section II - 2, as well as
our expertise and experience, we would like to propose four of the scopes: OMB Circular
A-87, Park and Recreation Dedication In-lieu Fee Nexus Study, Internal Service Fund
Allocation Models, and the Capital Asset Replacement Schedules and Funding Model.
The City has not requested detailed scopes of work for these optional services, therefore,
the following points outline the proposed timelines for completing these services, as well
as if these services can be completed within the City’s current schedule.
• OMB Compliant Cost Allocation Plan (2.1): The tasks associated with developing
an OMB Compliant Cost Allocation Plan are the same as developing a Full Cost
Allocation Plan. The main difference between the two plans is the required use of
actual expenditures, as well as the exclusion of various service costs. This study
would take approximately six (6) weeks to complete and could be conducted
concurrently with the Full Cost Plan and Cost of Services Study, with completion
in the first quarter of 2023.
• Park and Recreation Dedication In-lieu Fee Nexus Study (2.2): The data and
analysis associated with conducting a Parks and Recreation In-Lieu Nexus study
would require between six (6) and eight (8) weeks to complete. The City staff
requirements for this analysis fall heavily on those staff involved in the Cost of
Services Study, and therefore, it would be recommended to conduct this analysis
after completion of the required studies.
• Internal Service Fund Allocation Models (2.3): The tasks associated with
reviewing current practices and recommending methodology updates for current
internal service funds would be like those used to develop the Full Cost Allocation
Plan. Based on our experience with similarly sized jurisdictions, we believe that
this scope of work would take between 10 and 12 weeks to complete and should
be conducted after completion of the required studies.
• Capital Assets Replacement Schedules and Funding Model (2.5): In order to
review current practices, provide methodology recommendations, and develop a
funding model that allows for annual adjustment factors through 2027 would
require between 10 and 12 weeks to complete. We would recommend conducting
this study after completion of the required studies.
152
Proposal to Conduct Cost Allocation Plan and Cost of Service Studies Saratoga, CA
Matrix Consulting Group Page 22
Of the optional scopes of services outlined above, we believe that only the OMB
Compliant Cost Allocation Plan could be conducted concurrently with the required
studies and completed in the first quarter of 2023. The remaining scopes of work could
begin upon finalization the required scopes and conducted concurrently.
We would be happy to provide detailed tasks plans associated with any of the optional
scopes of work noted above upon request.
153
Proposal to Conduct Cost Allocation Plan and Cost of Service Studies Saratoga, CA
Matrix Consulting Group Page 23
3 Project Team
This section of the proposal details the project team structure with statements of
qualifications for each team member, references meeting the requirements of the RFP,
and key staff resumes.
Team Structure and Qualifications
The Matrix Consulting Group uses a core project team to conduct cost allocation and
cost of services studies. This structure ensures that each project has the technical
expertise required to adhere to state and federal guidelines regarding cost allocation, as
well as generally accepted accounting principles relating to cost accounting. The core
team is involved in all meetings and interviews, allowing for information to be
disseminated simultaneously. The following chart outlines the project team, their specific
roles, and reporting structure.
The project team being proposed by the Matrix Consulting Group are all full-time
employees of our firm. The following table provides a summary of experience of our
proposed project team and their roles through the course of this project:
Ms. Orchard and Ms. Dixson
will coordinate data
collection, support city staff
in data development, and
populate models.
Ms. Ingle will be responsible
for leading interviews,
financial analysis, policy
discussion and development.
Ms. Ramos with be the
primary contact for the
project, providing expertise in
reviewing drafts and
presenting results.
Project oversight and overall
Project approval City of Saratoga
Courtney Ramos
Project Executive
Khushboo Ingle
Project Manager
Lauren Orchard
Analyst
Madison Dixson
Analyst
154
Proposal to Conduct Cost Allocation Plan and Cost of Service Studies Saratoga, CA
Matrix Consulting Group Page 24
Courtney Ramos
Vice President,
Project Executive
Experience:
17 years
Ms. Ramos is our Financial Services Practice Leader, who oversees cost
allocation plan, user fee, development impact fee, and cost of service
engagements. Her tenure has also included participation in operational
audits focusing on organizational / staffing structure enhancements.
Courtney has completed over 250 cost of service studies. Recent Bay Area
clients include Daly City, Redwood City, Millbrae, San Mateo, Milpitas,
Sunnyvale, South San Francisco, and Los Altos Hills.
Her role on this project would be to serve as the Project Executive involved
in reviewing and presenting results.
Khushboo Ingle
Senior Manager,
Project Manager
Experience:
11 years
Ms. Ingle is a Senior Manager who manages cost allocation plan, user fee,
development impact fee, and cost of service engagements. Her
experience with the firm also includes participation in operational audit
engagements focusing on organization, staffing, and internal processes.
Khushboo has completed over 150 cost of service studies. Recent Bay
Area clients include Daly City, Redwood City, Millbrae, San Mateo, Milpitas,
Sunnyvale, South San Francisco, Los Altos Hills, Bay Area Air Quality
District, and San Mateo County Resource Conservation District.
Her role on this project would be to serve as the Project Manager, involved
in leading meetings, developing draft results, and reviewing results.
Lauren Orchard
Sr. Consultant,
Analyst
Experience:
6 years
Ms. Orchard is an analyst who has recently joined our firm to assist our
senior staff on cost allocation plan, user fee, development impact fee, and
cost of service engagements.
Prior to joining Matrix Consulting Group, Ms. Orchard has had extensive
experience in local government. Most recently she served in the position
of Economic Development Director for the City of West Fargo, ND.
Her role on this project would be to serve as an Analyst, involved in
attending meetings, data input, developing models, and providing support
on revenue forecasting.
Madison Dixson
Consultant,
Analyst
Experience:
1 year
Ms. Dixson is an analyst who has recently joined our firm to assist our
senior staff on cost allocation plan, user fee, development impact fee, and
cost of service engagements.
Ms. Dixson has participated in over 15 cost of service studies. Recent Bay
Area clients include Millbrae, Mountain View, and Sunnyvale.
Her role on this project would be to serve as an Analyst, involved in
attending meetings, data input, and developing models.
155
Proposal to Conduct Cost Allocation Plan and Cost of Service Studies Saratoga, CA
Matrix Consulting Group Page 25
Client References
The following table provides information regarding previous municipal clients for whom
we have provided similar services to those being requested by the City that began in FY
19-20 or later, and whose general fund operating budget is less than $50 million.
Client Client Contact Project Type
Walnut, CA
21201 La Puente Road
Walnut, CA 91789
Joelle Guerra
Senior Planner
(909) 595-7543
jguerra@ci.walnut.ca.us
Development Fee Study
Impact Fee Review
May 2022 – July 2022
Mill Valley, CA
26 Corte Madera Ave.
Mill Valley, CA 94941
Patrick Kelly
Director of Planning and Building
(415) 388-4039
pkelly@cityofmillvalley.org
Development Fee Study
FY20-21
Los Altos Hills, CA
23679 Fremont Rd
Los Altos Hills, CA 94022
Sarina Revillar
Administrative Services Director
(650) 947-2512
srevillar@losaltoshills.ca.gov
Full Cost Allocation Plan
Town-wide User Fee Study
Pathways Development Impact
Fee Study
FY19-20
We are happy to provide additional references or information upon request.
Key Project Team Member Resumes
Resumes for our proposed project executive and project manager begin on the following
page.
156
Proposal to Conduct Cost Allocation Plan and Cost of Service Studies Saratoga, CA
Matrix Consulting Group Page 26
COURTNEY RAMOS
FINANCIAL SERVICES VICE PRESIDENT, MATRIX CONSULTING GROUP
Ms. Ramos is our Financial Services Practice Leader, who oversees
cost allocation plan, user fee, development impact fee, and cost of
service engagements. Her tenure with the firm has also included
participation in operational audit engagements focusing on reviewing
organizational and staffing structures to enhance services.
Courtney’s relevant experience include:
• Completed over 250 cost of service studies for clients across the
United States.
• Analysis focuses on development and documentation of direct
and indirect costs, fair and equitable allocation methodologies,
and defensible results.
• Expertise also includes development of fiscal policies and
procedures relating to cost of service and cost recovery.
Experience Highlights
Daly City, CA: Courtney served as the project executive and project
manager on this engagement which determined the overhead
allocation and full cost of providing city fee-based services. Key
analysis included:
• Identifying services provided by City staff, including documenting
services, and service levels.
• Ensuring fair and equitable allocations of support services.
• Determining appropriate time estimates and cost calculations for
fee-based services.
• Worked with staff to ensure understanding of methodologies, and
how to implement results.
Milpitas, CA: This study looked at determining the full cost
associated with Development Services functions including Planning,
Building, Engineering, and Fire Services. Key analysis included:
• Developing fully burdened hourly rates that accounted for
divisional and citywide overhead.
• Documenting appropriate time estimates for permit and
application services.
• Presenting results to key internal and external stakeholders to
ensure understanding of results.
Role on This Engagement:
Courtney will serve as the Project Executive on this engagement,
ensuring timely project deliverables, quality control, and presentation
support to stakeholders.
Relevant CA Clients:
Citrus Heights
Cupertino
Daly City
Dixon
Elk Grove
Fairfield
Livermore
Long Beach
Los Altos Hills
Manhattan Beach
Orange
Pacific Grove
Palo Alto
Redwood City
San Bernardino County
San Pablo
San Mateo
Santa Clara
Sonoma County
South San Francisco
Stanislaus County
Sunnyvale
Vacaville
Winters
Willits
Years of Experience: 17
Education:
A.A. Administration of
Justice, A.A. Sociology
Santa Barbara City College
(CA).
Professional Association /
Certification:
Government Finance
Officers Association
California Society of
Municipal Finance Officers
OMB Cost Plan Best
Practices
157
Proposal to Conduct Cost Allocation Plan and Cost of Service Studies Saratoga, CA
Matrix Consulting Group Page 27
KHUSHBOO INGLE
SENIOR MANAGER, MATRIX CONSULTING GROUP
Ms. Ingle is a Senior Manager who manages cost allocation plan, user
fee, development impact fee, and cost of service engagements. Her
experience with the firm also includes participation in operational audit
engagements focusing on reviewing organizational, staffing, and
internal processes to enhance services.
Khushboo’s relevant experience include:
• Completed over 150 cost of service studies for clients across the
United States.
• Analysis focuses on development and documentation of direct and
indirect costs, fair and equitable allocation methodologies,
defensible results.
• Expertise also includes development of fiscal policies and
procedures relating to cost of service and cost recovery.
Experience Highlights
San Mateo, CA: Khushboo served as the project manager on this
engagement which looked and developing a citywide cost plan,
comprehensive user fee study, and Development Impact Fees. Key
analysis includes:
• Development of allocation metrics to ensure fair and equitable
accounting of services and costs.
• Review of Cost Plan with key departmental stakeholders.
• Documentation of reimbursement from enterprise funds.
Redwood City, CA: Khushboo served as the project manager on this
engagement which looked and developing a citywide cost plan and
comprehensive user fee study. Key analysis included:
• Review of current administrative functions, and ensuring all
appropriate functions were included in the plan.
• Incorporating updated metrics to account for each service area.
• Calculation of Indirect costs for reimbursement from enterprise
funds.
Role on This Engagement:
Khushboo will serve as the Project Manager on this engagement,
leading interviews and coordinating necessary data collection for the
financial analysis, policy discussions, and working with the Data
Analyst to compile and analyze data.
Relevant CA Clients:
Berkeley
Citrus Heights
Cupertino
Dixon
Elk Grove
Fairfield
Humboldt County
Livermore
Long Beach
Manhattan Beach
Orange
Pacific Grove
Palo Alto
Redwood City
Riverside
San Bernardino County
San Pablo
San Mateo
Santa Clara
Santa Clara County
Sonoma County
South San Francisco
Stanislaus County
Sunnyvale
Vacaville
Winters
Years of Experience: 11
Education:
B.A., University of
California – San Diego,
International Economics
M.A., University of
California – San Diego,
International Affairs
Professional Association /
Certification:
California Society of
Municipal Finance Officers
OMB Cost Allocation Best
Practices
158
Proposal to Conduct Cost Allocation Plan and Cost of Service Studies Saratoga, CA
Matrix Consulting Group Page 28
4 Cost Proposals
This section of the proposal details cost proposals for the required and optional scopes
of services included in the City’s RFP.
Cost Breakout for Required Studies
The following chart provides a breakdown of hours by team member and costs for each
task area to conduct a Cost Allocation Plan and develop a Cost of Services Study.
Project
Executive
Project
Manager Analyst
Total Cost
PROJECT WIDE TASKS
Data Collection 0 2 2 $610
Study Objectives and Schedule 2 2 0 $820
Presentation of Results 8 4 0 $2,540
Project Wide Tasks Subtotal 10 8 2 $3,970
FULL COST ALLOCATION PLAN
Interview Staff & Gather Allocation Metrics 2 2 4 $1,300
Review Draft Allocation Metrics 2 4 8 $2,150
Draft Cost Allocation Plan 2 6 12 $3,000
Finalize CAP 2 4 8 $2,150
Full CAP Subtotal 8 16 32 $8,600
USER FEE STUDY
Current & Potential Fees 2 6 6 $2,280
Time Data Workshops 4 8 10 $3,580
Fully Burdened Hourly Rates 0 4 8 $1,700
Total Cost Analysis 0 10 12 $3,290
Comparative Survey 0 2 12 $1,810
Review / Revise Results 4 4 8 $2,600
Draft Fee Study Report 4 4 12 $3,080
Final Fee Study Report 2 6 16 $3,480
Develop Master Fee Schedule 0 2 8 $1,330
Long-Range Fiscal Analysis 4 8 16 $4,300
Subtotal User Fee Study 20 54 108 $27,450
Total Hours 38 78 142
Hourly Rate $225 $185 $120
Total Professional Fees $8,550 $14,430 $17,040 $40,020
Total Project Cost $40,020
The Matrix Consulting Group is proposing to perform the tasks and services associated
with the required scopes of services for a fixed-price not-to-exceed fee of $40,020. This
price is all inclusive of interviews as needed as well as any presentations.
159
Proposal to Conduct Cost Allocation Plan and Cost of Service Studies Saratoga, CA
Matrix Consulting Group Page 29
Our typical practice is to bill for hours worked on a monthly basis, with our contracts set
up as fixed not-to-exceed price contracts. We are open to billing on a task or deliverable
basis as well.
Fixed Price for Optional Studies and Assistance
The City has outlined five additional studies it would like to conduct in furtherance of its
fiscal analysis goals. Based on the scopes of work identified in Section II - 2, we have
provided relevant experience, as well as outlined project schedules for the following: OMB
Circular A-87, Park and Recreation Dedication In-lieu Fee Nexus Study, Internal Service
Fund Allocation Models, and the Capital Asset Replacement Schedules and Funding
Model. The following table provides a proposed fixed cost for each of the optional
studies.
Optional Studies and Assistance Fixed Price
OMB Compliant Cost Plan $3,500
Park and Recreation Dedication In-Lieu Fee Nexus Study $12,000
Internal Service Fund Allocation Models $7,000
Capital Assets Replacement Schedules and Funding Model $10,000
The fixed prices noted above are all inclusive of interviews as needed as well as any
presentations associated with each optional scope of work.
160
Proposal to Conduct Cost Allocation Plan and Cost of Service Studies Saratoga, CA
Matrix Consulting Group Page 30
5 Contract and Insurance
The Matrix Consulting Group confirms that, if awarded contract, we will obtain a City of
Saratoga business license and provide the requisite insurances.
We do not have any requested changes to the City’s form professional services contract
as provided in Section IV.
161
SARATOGA CITY COUNCIL
MEETING DATE:September 7, 2022
DEPARTMENT:Public Works
PREPARED BY:Emma Burkhalter
SUBJECT:Goleta Avenue Right of Way Easement
RECOMMENDED ACTION:
Accept the Grant of Easement dated July 28, 2022 from the Cupertino Union School District
(CUSD), property owner of 12300 De Sanka Avenue (APN 386-55-001), for a right of way
easement along Goleta Avenue.
BACKGROUND:
In 2021, the City of Saratoga was asked to make repairs to a bicycle path that ran behind the sidewalk
on Blue Hills Elementary School’s Goleta Avenue frontage. City staff reached out to CUSD to
determine ownership of the bicycle path and found that, due to paperwork from the 1960s that had not
been filed, CUSD still had ownership of the land out to the centerline of Goleta Avenue. This meant
that CUSD owned the land being used for public infrastructure along the property’s Goleta Avenue
frontage, which includes the bicycle path, landscaping, sidewalk, and half-street.
In order to correct this, staff and CUSD worked together to prepare an Easement Deed granting a right
of way easement to the City of Saratoga of sufficient width to cover the half-street, sidewalk,
landscaping, and bicycle path. This will allow the City to continue performing necessary maintenance
on this infrastructure without needing to obtain written permission from the property owner. This
Easement Deed was approved by CUSD at their board meeting on July 28, 2022.
It is therefore recommended that City Council accept the Grant of Easement dated July 28, 2022
for a right of way easement along Goleta Avenue.
ATTACHMENT:
Attachment A –Grant of Easement to the City of Saratoga
162
163
164
165
166
167
168
169
170
SARATOGA CITY COUNCIL
MEETING DATE:September 7, 2022
DEPARTMENT:City Manager’s Department
PREPARED BY:Crystal Bothelio, Assistant City Manager
SUBJECT:Donation from Saratoga Rotary Charitable Foundation
RECOMMENDED ACTION:
Authorize the City Manager to execute the donation agreement with the Saratoga Rotary
Charitable Foundation to accept a donation of tables.
BACKGROUND:
For many years, the Saratoga Rotary Club has held meetings in the Joan Pisani Community Center
Multipurpose Room. In an effort to support the Club’s meetings in the Multipurpose Room, the
Foundation would like to make a donation of tables to be used for Club meetings and as needed
by the City when not being used by Saratoga Rotary Club. The value of the tables being donated
is approximately $7,400 and City Council authorization is required prior to execution of a donation
agreement and acceptance of the donation.
ATTACHMENTS:
Attachment A –Donation Agreement
Attachment B –Donation Policy
171
172
173
Adopted Via City Council Resolution 15-017 (April 1, 2015)
Page 1 of 8
City of Saratoga
Donation Policy
I. Purpose
Members and supporters of the Saratoga community from time to time wish to support
the community by making donations to the City of Saratoga. The City Council
appreciates this generosity and has adopted this policy regarding donations to the City of
Saratoga, including City departments and City sponsored programs, activities, and events.
(This policy is distinct from the Employee Gifts Policy, which provides City of Saratoga
employees with a clear standard about when it is acceptable and prohibited to accept gifts
from a member of the public, a business, an organization, or other entity.)
II. Definitions
1. Donation: a contribution made to the City without expectation of goods, services, or
significant benefit or recognition in return. Donations may be in the form of money or
in-kind contributions of products, services, investment securities, real property (land),
or any combination thereof. A donation may be unrestricted, where the donor has
placed no limitation on its use, or restricted, where the donor has restricted its use to a
specified purpose. Donations that, if accepted, would obligate the City to enter into a
service, procurement, or other agreement shall not be considered a donation. Grants
to the City from a local, state, or federal agency are not subject to this policy.
2. Donor: Any organization or individual who provides the City with a donation.
3. Donation Agreement: An agreement between the City and the donor that details any
restrictions on a donation as well as the respective obligations of the donor and the
City.
4. Fundraising: Any activity conducted with the intent of generating donations to the
City. Fundraising activities may include, but are not limited to, promoting endowment
programs, program adoption or pledge drives, and contacting individuals, companies,
foundations, or other entities with a request for a donation to the City.
III. General Provisions
1. The City welcomes unrestricted donations as well as restricted donations that enhance
City services, reduce costs that the City would incur in the absence of the donation, or
that otherwise provide a benefit to the City. The City may decline any donation
without comment or cause.
174
Adopted Via City Council Resolution 15-017 (April 1, 2015)
Page 2 of 8
2. Donors shall not expect, nor shall the City grant, any extra consideration to the donor
in relation to City procurement, regulatory matters, or any other business, services, or
operations of the City. To avoid the possible appearance of extra considerations,
members of the Planning and Heritage Preservation Commissions and staff of the
Community Development Department are not authorized to solicit donations to the
City.
3. No City Council member, Commissioner, employee, or volunteer shall solicit
donations in excess of $500 in money or in-kind services for any City project,
program, activity, or event (“supported activity”) unless the City Council has
approved a fundraising plan for the supported activity. A recommended form for a
fundraising plan is attached as Exhibit A to be revised as appropriate for the
fundraising goal and type of supported activity in question.
4. Donations must be directly related to providing goods or services to the public or for
another valid public purpose. Donations may not be used for personal financial gain
of any City elected or appointed official or employee.
5. The net benefit of a donation should be considered when determining whether to
accept a donation. Net benefit includes all lifecycle costs of ownership, including
maintenance, repair, clean-up, administrative, and any potential liability or expenses
that may be associated with the donation.
a. Donations may not be used to implement new on-going programs or services
unless a permanent source of revenue is identified to support the program or
service.
b. Potential costs and liabilities should be considered if a donation of personal
property or of a service does not include the same indemnification, insurance,
bonding, or warranties that the City would normally receive through procurement
of personal property or services.
c. Real property may be donated to the City provided that it will not expose the City
to an unreasonable risk of litigation or liability, because of the physical condition
of the property or existence of claims, liens, and encumbrances against the
property.
6. Council members and other City officials are responsible for reporting fundraising
activities and donations as required by applicable laws and regulations.
IV. Procedures
1. Unrestricted donations of $5,000 or less may be accepted or declined by the City
Manager. Restricted donations of $500 or less may be accepted or declined by the
175
Adopted Via City Council Resolution 15-017 (April 1, 2015)
Page 3 of 8
City Manager. Unrestricted donations of more than $5,000 and restricted donations of
more than $500 must be brought to the City Council for consideration.
2. The City Manager may choose to request City Council consideration of any donation,
regardless of value.
3. The City Council shall consider proposed donations beyond the authority of the City
Manager set forth above and proposed donations referred to it by the City Manager.
The City Council may accept or decline any donation at its sole discretion.
4. All donations will receive appropriate recognition as determined by the City Manager
or City Council at the time the donation is accepted, taking into consideration the
nature and level of the donation. Upon request of the donor or if specified in a City-
initiated request for donors, limited forms of promotional activity (such as logo or
name placement on signs, flyers, and other materials related to a program or activity
supported by the donation) are permitted. The appearance of traditional commercial
advertising should be avoided and the size of donor recognition should be in keeping
with the size of non-recognition information used in the materials. The agreed upon
form of recognition should be identified in the donor receipt or a donation agreement.
Any naming of City parks, property, or facilities shall follow the guidelines set forth
in the City’s Policy Pertaining to Naming City-Owned Land and Facilities.
5. When donations with a value in excess of $100 are accepted or upon the request of
the donor, the City will issue the donor a receipt indicating the amount of the
donation or describing the goods or services donated within 30 days of receiving the
donation. (In accordance with the Internal Revenue Code the City does not provide
an estimated value of in-kind donations; donors may refer to IRS Publication 561 for
more information on valuing donated property.) The donation receipt shall also
include the date of the donation, the name of the donor, the purpose of the donation
(if a restricted donation), a brief description of any public recognition that will be
made by the City, and note that the donor received no goods or services in exchange.
The original receipt shall be submitted to the donor and the City shall retain a copy.
A sample donation receipt is attached as Exhibit B.
6. Before acceptance of a restricted donation valued at more than $500 or an
unrestricted donation valued at more than $5,000, the respective obligations of the
donor and the City shall be set forth in a donation agreement. A sample donation
agreement is attached as Exhibit C. The City Manager or City Council may require
donation agreements for donations valued at any amount.
176
Adopted Via City Council Resolution 15-017 (April 1, 2015)
Page 4 of 8
7. The City shall maintain records for the receipt of all donations and shall comply with
all reporting requirements and regulations including, but not limited to, FPPC
Regulation 18944.2 Gifts to an Agency. For donations that were made at the behest
of a City Council member that person shall determine whether a Form 803 (Behested
Payments Report) is required pursuant to the Political Reform Act.
177
Adopted Via City Council Resolution 15-017 (April 1, 2015)
Page 5 of 8
EXHIBIT A – FUNDRAISING PLAN FORM
City of Saratoga Fundraising Plan
Fundraising Plan Title & Purpose: Please provide a title and description for your fundraising
project.
Fundraising Participants: Please list the names for all groups and individuals that will be
conducting fundraising.
Donation Type/Amount: Please describe the types and amount of donations that will be
sought.
Anticipated Donors: Please describe who will be approached for donations.
Donor Recognition Plan: Please describe how donors will be recognized.
Fundraising Timeline:
Council Review of Fundraising Plan:
Fundraising Start:
Fundraising Completion:
Council Review of Donations:
Donor Recognition Complete:
Restrictions/Reporting: Please identify any restrictions or reporting requirements
associated with this fundraising plan.
178
Adopted Via City Council Resolution 15-017 (April 1, 2015)
Page 6 of 8
EXHIBIT B – SAMPLE DONATION RECEIPT
City of Saratoga Donation Receipt
This is to confirm that on __________________ [insert date] the City of Saratoga received from
__________________________________________________ [insert donor name and address]:
a monetary contribution of $_________________
a non‐monetary contribution consisting of [describe goods, services, property,
securities, etc.]:
No goods or services were provided by the City of Saratoga in return for the contribution.
The City sincerely appreciates your donation.
_______________________
Mary Furey
Administrative Services Director
City of Saratoga
179
Adopted Via City Council Resolution 15-017 (April 1, 2015)
Page 7 of 8
EXHIBIT C – SAMPLE DONATION AGREEMENT
City of Saratoga
Standard Donation Agreement
The undersigned Donor wishes to make a donation to the City of Saratoga as described in more
detail below.
Donor is (check and complete all that apply):
donating $_________________________ in a lump sum
donating $_________________________ in __________________ (monthly, quarterly,
etc.) payments of $_________________________ in __________________ installments.
donating the following (describe products, services, investment securities, real property,
etc.):
If this box is checked the City’s acceptance of the donation described above is subject to the
conditions specified on Attachment 1.
If this box is checked this donation is restricted to the following uses:
City will publicly recognize donor by (describe recognition):
If this box is checked this donation is being made at the behest of Council
Member/Commissioner/City Staff Member __________________________.
In connection with administering this agreement, Donor and City shall work through the
following primary representatives:
City of Saratoga Donor
Primary Representative:
Address:
Telephone:
Fax:
Cell Phone:
E-mail:
180
Adopted Via City Council Resolution 15-017 (April 1, 2015)
Page 8 of 8
In addition to the foregoing, Donor and City understand and agree that:
1. The City will provide Donor with a donation receipt indicating the amount of the
donation or estimated value of goods or services donated within 30 days of receiving the
donation.
2. Donor’s contribution to the City will be recognized publicly as described above.
3. Except as provided above, the City may use the donation in any manner at its sole
discretion and Donor has no right or obligation to control City’s use of the donation.
4. Donor has not and will not receive any goods or services in exchange for the donation
and the City will not grant any extra consideration to the donor in relation to City
procurement, regulatory matters, or any other business, services, or operations of the
City.
5. Donor confirms that unless indicated otherwise above this donation is not made at the
behest of a City Council Member or of any member of the Planning or Heritage
Preservation Commissions or staff of the Community Development Department.
IN WITNESS WHEREOF, the parties hereto have executed this agreement.
Donor City of Saratoga
James Lindsay, City Manager
Name Title
Date: Date:
ATTEST:
Crystal Bothelio, City Clerk
Date:
APPROVED AS TO FORM:
Richard Taylor, City Attorney
Date:
663906.5
181
SARATOGA CITY COUNCIL
MEETING DATE:September 7, 2022
DEPARTMENT:Community Development Department
PREPARED BY:Nicole Johnson, Senior Planner
SUBJECT:Landmark Designation & Mills Act Agreement for 14666 Oak Street
Application No. MIL22-0001 & LNDMRK22-0001
RECOMMENDED ACTION:
The Heritage Preservation Commission (HPC) recommends that the City Council:
1. Accept public comment on the proposal to designate the subject property as a historic
landmark and enter into a Mills Act Agreement.
2. Adopt the attached ordinance designating the property as a historic landmark as
introduced on July 6, 2022.
3. Adopt the attached Resolution authorizing the City Manager to enter into a Mills Act
Agreement for the property located at 14666 Oak Street upon the effective date of the
landmark ordinance.
BACKGROUND:
At the July 6, 2022 meeting the City Council conducted a public hearing on the proposal to
designate the property as a historic landmark and enter into a Mills Act agreement. The Council
introduced and waived the first reading of the ordinance designating the property as a historic
landmark and directed staff to place the ordinance on the consent calendar for adoption at the
July 20th Council meeting.
After the July 6th meeting several public comments were received about the current status of the
property (attachment B).
At the July 20
th meeting, the Council voted to bring the item back to the Council for further
consideration. The Council directed staff to review the improvement plan and ensure that the
property owners have been given the Department of the Interior National Preservation Park
preservation briefs. The applicant has been provided with the preservation briefs and has revised
their proposed 10-year restoration plan in the Mills Act agreement including updating the
landscaping in the first year. Since the July 20
th meeting, the owner has painted the exterior of
the house a grey color with white trim. The fence along the front of the property has also been
painted white. The restoration plan in Attachment E has been updated to reflect these changes.
The attached resolution would amend the July 6, 2022 Resolution to authorize the City Manager
to sign the Mills Act agreement with the new restoration plan instead of the agreement presented
182
on July 6. The attached ordinance for adoption is identical to the ordinance introduced on July 6,
2022.
ATTACHMENTS:
Attachment A- July 6, 2022 and July 20, 2022 City Council Staff Reports w/o attachments and
minutes
Attachment B – Public Comments
Attachment C- Ordinance approving the property’s Landmark status
Attachment D- Resolution approving Mills Act Agreement
Attachment E- Mills Act Historic Property Preservation Agreement
1552621.1
183
SARATOGA CITY COUNCIL
MEETING DATE: July 6, 2022
DEPARTMENT: Community Development Department
PREPARED BY: Nicole Johnson, Senior Planner
SUBJECT: Landmark Designation & Mills Act Agreement for 14666 Oak Street
Application No. MIL22-0001 & LNDMRK22-0001
RECOMMENDED ACTION:
The Heritage Preservation Commission (HPC) recommends that the City Council:
1.Conduct a public hearing on the proposal to designate the subject property as a historic
landmark and enter into a Mills Act Agreement.
2. Introduce and waive first reading of the attached ordinance designating the property as a
historic landmark.
3.Direct staff to place the ordinance on the Consent Calendar for adoption at the next
regular meeting of the City Council.
4. Adopt the attached Resolution authorizing the City Manager to enter into a Mills Act
Agreement for the property located at 14666 Oak Street upon the effective date of the
landmark ordinance.
BACKGROUND:
In March 2003 the City Council approved Resolution 03-016 establishing the City’s participation
in the Mills Act Program. The Mills Act is state legislation granting local governments the
authority to enter into agreements with owners of qualified historical properties to provide for the
use, maintenance, and restoration of the properties to retain characteristics of their historical
significance. In exchange for these restrictions the owners receive a reduced assessed valuation
of their property thereby lowering their property taxes. It is Council policy that no more than
three applications for the Mills Act be approved per year. The subject application is the first
request for a Mills Act in 2022. The City has entered into a total of fifteen (15) Mills Act
contracts since the program was created.
The subject property is listed on the Heritage Resource Inventory (HP-88-01) as the
“Congregational Church Parsonage”. On March 10, 2022 the owner of the property submitted a
request (1) to designate the house at 14666 Oak Street as a Historic Landmark and (2) to enter
into a Mills Act Agreement with the City.
184
The property was placed on the Heritage Resource Inventory in 1988. The property qualifies for
historical landmark designation under criteria a and b because the property exemplifies and
reflects special elements of the cultural, social, economic, aesthetic, and architectural history of
Saratoga; and the property is identified with persons significant in local history.
Pursuant to City Code Section 13-15.010, the Heritage Preservation Commission may
recommend to the City Council designation of a proposal as a historic landmark, if it satisfies
any two or more of the criteria listed below and also retains a substantial degree of architectural
and structural integrity with respect to the original design, as determined by the Heritage
Commission.
a) It exemplifies or reflects special elements of the cultural, social, economic, political,
aesthetic, engineering or architectural history of the City, the County, the State or the
nation; or
b) It is identified with persons or events significant in local, county, state or national history;
or
c) It embodies distinctive characteristics of a style, type, period or method of construction,
or is a valuable example of the use of indigenous materials; or
d) It is representative of the notable design or craft of a builder, designer, or architect; or
e) It embodies or contributes to unique physical characteristics representing an established
and familiar visual feature of a neighborhood or district within the City; or
f) It represents a significant concentration or continuity of site, buildings, structures or
objects, unified by past events or aesthetically by plan or physical or natural
development; or
g) It embodies or contributes to a unique natural setting or environment constituting a
distinct area or district within the City having special character or special historical,
architectural or aesthetic interest or value.
The property known as Congregational Church Parsonage was added to the Heritage Resource
Inventory in 1988 (HP-88-01). This residence was built on Oak Street around 1886 for the use of
the pastor of the Congregational Church. The church was the first permanent religious
organization in Saratoga, with a charter membership of nine women and one man.
This National/Greek Revival style home is a symmetrical one-and-one-half-story house and has
distinctive balloon-framed proportions, primarily visible in the raised eaves of the cross gabled
roof, the narrow roof span and relatively steep roof pitch, as well as the raised floor. The house is
side-gabled with an accent gable centered in the front elevation. Individually placed double-hung
windows flank the centered front door. The fullwidth front porch may be an original design, with
simple wood posts and low banister. The house may have been relocated to this property, as the
first floor height would commonly have been raised on a pony wall. The window sash has been
replaced.
The house retains adequate character-defining architectural design, workmanship and materials,
as well as a historic location and setting, and the property continues to represent the historical
associations and feelings of this residence.
At their April 26, 2022 meeting, the HPC recommended that the City Council designate the
subject property as a Historic Landmark and recommended the property for Mills Act
consideration to City Council. A property must be designated a City of Saratoga Historic
185
Landmark pursuant to City Code Section 13-15.060 (Historic Landmark) to be eligible for the
Mills Act Program.
FISCAL STATEMENT:
With an approval of the Mills Act Agreement the City would lose a portion of the property tax
collected from the property. The City receives annually approximately $1,416 for a property
assessed at $1,522,106. The Mills Act would reduce that amount of revenue by approximately
60% to $566.
ADVERTISING, NOTICING AND PUBLIC CONTACT:
A public notice was sent to property owners within 500 feet of the site. In addition, the public
hearing notice and description of the project was published in the Saratoga News.
ENVIRONMENTAL DETERMINATION:
The proposed ordinance is exempt from California Environmental Quality Act (CEQA) pursuant
to CEQA Guidelines section 15061(b)(3). CEQA applies only to projects which have the
potential of causing a significant effect on the environment. Where it can be seen with certainty
that there is no possibility that the activity in question may have a significant effect on the
environment, the activity is not subject to CEQA. In this circumstance, the ordinance designating
the property as a Historic Landmark would not have a significant impact on the environment.
ATTACHMENTS:
Attachment A- Ordinance approving the property’s Landmark status
Attachment B- Resolution approving Mills Act Agreement
Attachment C- Mills Act Historic Property Preservation Agreement
Attachment D- Department of Parks and Recreation Primary Record
186
SARATOGA CITY COUNCIL
MEETING DATE: July 20, 2022
DEPARTMENT: Community Development Department
PREPARED BY: Nicole Johnson, Senior Planner
SUBJECT: Landmark Designation for 14666 Oak Street - Application No. LNDMRK22-
0001
RECOMMENDED ACTION:
Waive the second reading and adopt the attached ordinance designating the property at 14666
Oak Street as a historic landmark.
BACKGROUND:
On July 6, 2022 the City Council introduced an ordinance designating the property as a historic
landmark and directed staff to place the ordinance on the Consent Calendar for adoption at the
next regular meeting of the City Council.
ADVERTISING, NOTICING AND PUBLIC CONTACT:
The City received two (2) public comment letters after the July 6, 2022 City Council meeting
(Attachment B).
This ordinance or a comprehensive summary thereof shall be published in a newspaper of
general circulation of the City of Saratoga within 15 days after its adoption.
ATTACHMENT:
Attachment A- Ordinance
Attachment B- Public Comment
187
Saratoga City Council Minutes ~ July 6, 2022 ~ Page 1 of 7
MINUTES
WEDNESDAY, JULY 6, 2022
SARATOGA CITY COUNCIL REGULAR MEETING
At 5:30 p.m., the City Council held a Closed Session via teleconferencing through Zoom.
Mayor Walia invited public comment.
No one requested to speak.
Mayor Walia called the Regular Session to order at 7:00 p.m. via teleconferencing through Zoom
in memory of Betty Peck.
The City Clerk explained the City Council meeting was conducted pursuant to State law as recently
amended by Assembly Bill 361, which allows the meeting to be conducted entirely by
teleconference. The City Council has met all the applicable notice requirements and the public is
welcome to participate. All Council Members, staff, and meeting attendees participated by Zoom.
Information on how the public can observe the meeting and provide public comment was provided.
ROLL CALL
PRESENT:
Mayor Tina Walia, Vice Mayor Kookie Fitzsimmons, Council Members
Mary-Lynne Bernald, Rishi Kumar, Yan Zhao
ABSENT: None
ALSO PRESENT: James Lindsay, City Manager
Crystal Bothelio Assistant City Manager
Richard Taylor, City Attorney
Britt Avrit, City Clerk
John Cherbone, Public Works Director
Debbie Pedro, Community Development Director
Nick Pegueros, Administrative Services Director
Victoria Banfield, Associate Planner
Nicole Johnson, Senior Planner
Ann Xu, Accountant II
REPORT ON POSTING OF THE AGENDA
The City Clerk reported the agenda for this meeting was properly posted on June 30, 2022.
REPORT FROM CLOSED SESSION
Mayor Walia stated the City Council met in Closed Session to conduct the City Manager’s
performance evaluation which will be continued at the conclusion of the Regular Meeting.
188
Saratoga City Council Minutes ~ July 6, 2022 ~ Page 2 of 7
ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS
Mayor Walia invited public comment.
Chuck Page, President of Chamber of Commerce, reminded the public that businesses are open
and encouraged people to visit them, he invited the public to volunteer for Chamber events, invited
the public to attend the car show in July and invited business owners to become a member of the
Chamber of Commerce.
ANNOUNCEMENTS
Mayor Walia shared information about Summer Movie Nights, Saratoga Car Show and the Youth
in Government program.
1. CONSENT CALENDAR
Mayor Walia invited public comment on the Consent Calendar.
The following individual spoke at this time: Chuck Page
Item 1.4 was removed for separate discussion.
1.1. City Council Meeting Minutes
Recommended Action:
Approve the Minutes for the June 15, 2022 City Council Regular Meeting.
ZHAO/FITZSIMMONS OVED TO APPROVE THE MINUTES FOR THE JUNE 15,
2022 CITY COUNCIL REGULAR MEETING. MOTION PASSED BY VERBAL ROLL
CALL. AYES: BERNALD, KUMAR, ZHAO, FITZSIMMONS, WALIA: NOES: NONE.
ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE.
1.2. Review of Accounts Payable Check Registers
Recommended Action:
Review and accept check registers for the following accounts payable payment cycles:
6/9/22 Period 12; 6/17/2022 Period 12; 6/23/2022 Period 12.
ZHAO/FITZSIMMONS MOVED TO REVIEW AND ACCEPT CHECK REGISTERS
FOR THE FOLLOWING ACCOUNTS PAYABLE PAYMENT CYCLES: 6/9/22
PERIOD 12; 6/17/2022 PERIOD 12; 6/23/2022 PERIOD 12. MOTION PASSED BY
VERBAL ROLL CALL. AYES: BERNALD, KUMAR, ZHAO, FITZSIMMONS, WALIA:
NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE.
1.3. Treasurer’s Report for the Month Ended May 31, 2022
Recommended Action:
Review and accept the Treasurer’s Report for the month ended May 31, 2022.
ZHAO/FITZSIMMONS MOVED TO REVIEW AND ACCEPT THE TREASURER’S
REPORT FOR THE MONTH ENDED MAY 31, 2022. MOTION PASSED BY VERBAL
ROLL CALL. AYES: BERNALD, KUMAR, ZHAO, FITZSIMMONS, WALIA: NOES:
NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE.
189
Saratoga City Council Minutes ~ July 6, 2022 ~ Page 3 of 7
1.4. Reconsider and confirm findings pursuant to Assembly Bill 361
Recommended Action:
Reconsider and confirm findings pursuant to Assembly Bill 361 of the continued public
health officials’ recommendation to social distance and to therefore hold City of Saratoga
Brown Act meetings by teleconference.
ZHAO/FITZSIMMONS MOVED TO RETURN TO IN-PERSON MEETINGS
BEGINNING SEPTEMBER 7, 2022.
Additional discussion took place regarding the item.
ZHAO/FITZSIMMONS WITHDREW THE MOTION ON THE FLOOR.
ZHAO/FITZSIMMONS MOVED TO RECONSIDER AND CONFIRM FINDINGS
PURSUANT TO ASSEMBLY BILL 361 OF THE CONTINUED PUBLIC HEALTH
OFFICIALS’ RECOMMENDATION TO SOCIAL DISTANCE AND TO
THEREFORE HOLD CITY OF SARATOGA BROWN ACT MEETINGS BY
TELECONFERENCE AND GAVE DIRECTION TO STAFF TO BRING BACK A
PROPOSAL FOR HOW CITY COUNCIL MEETINGS WILL OPERATE IN
PERSON. MOTION PASSED BY VERBAL ROLL CALL. AYES: BERNALD, KUMAR,
ZHAO, FITZSIMMONS, WALIA: NOES: NONE. ABSTAIN: NONE. RECUSED: NONE.
ABSENT: NONE.
1.5. Authorization of Agreement with Town of Los Gatos for California Governor’s Office
of Emergency Services Passthrough Grant Subaward
Recommended Action:
Authorize the City Manager to execute an agreement with the Town of Los Gatos for
California Governor’s Office of Emergency Services (Cal OES) passthrough grant
subaward.
ZHAO/FITZSIMMONS MOVED TO AUTHORIZE THE CITY MANAGER TO
EXECUTE AN AGREEMENT WITH THE TOWN OF LOS GATOS FOR
CALIFORNIA GOVERNOR’S OFFICE OF EMERGENCY SERVICES (CAL OES)
PASSTHROUGH GRANT SUBAWARD. MOTION PASSED BY VERBAL ROLL
CALL. AYES: BERNALD, KUMAR, ZHAO, FITZSIMMONS, WALIA: NOES: NONE.
ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE.
1.6. 18890 Afton Ave – Public Utility Easement Vacation
Recommended Action:
Adopt Resolution Vacating a 10-foot Public Utility Easement at 18890 Afton Ave,
Saratoga, CA 95070
RESOLUTION 22-028
ZHAO/FITZSIMMONS MOVED TO ADOPT A RESOLUTION VACATING A 10-
FOOT PUBLIC UTILITY EASEMENT AT 18890 AFTON AVE, SARATOGA, CA
95070. MOTION PASSED BY VERBAL ROLL CALL. AYES: BERNALD, KUMAR,
ZHAO, FITZSIMMONS, WALIA: NOES: NONE. ABSTAIN: NONE. RECUSED: NONE.
ABSENT: NONE.
190
Saratoga City Council Minutes ~ July 6, 2022 ~ Page 4 of 7
2. PUBLIC HEARINGS
2.1. Landmark Designation & Mills Act Agreement for 14666 Oak Street Application No.
MIL22-0001 & LNDMRK22-0001
Recommended Actions:
The Heritage Preservation Commission (HPC) recommends that the City Council:
1. Conduct a public hearing on the proposal to designate the subject property as a historic
landmark and enter into a Mills Act Agreement.
2. Introduce and waive first reading of the attached ordinance designating the property as a
historic landmark.
3. Direct staff to place the ordinance on the Consent Calendar for adoption at the next
regular meeting of the City Council.
4. Adopt the attached Resolution authorizing the City Manager to enter into a Mills Act
Agreement for the property located at 14666 Oak Street upon the effective date of the
landmark ordinance.
Nicole Johnson, Senior Planner, presented the staff report.
Mayor Walia invited public comment.
The following individual spoke at this time: Chuck Page
RESOLUTION 22-029
BERNALD/FITZSIMMONS MOVED TO INTRODUCE AND WAIVE FIRST
READING OF THE ORDINANCE DESIGNATING THE PROPERTY AS A
HISTORIC LANDMARK, DIRECT STAFF TO PLACE THE ORDINANCE ON THE
CONSENT CALENDAR FOR ADOPTION AT THE NEXT REGULAR MEETING
OF THE CITY COUNCIL AND ADOPT THE RESOLUTION AUTHORIZING THE
CITY MANAGER TO ENTER INTO A MILLS ACT AGREEMENT FOR THE
PROPERTY LOCATED AT 14666 OAK STREET UPON THE EFFECTIVE DATE
OF THE LANDMARK ORDINANCE. MOTION PASSED BY VERBAL ROLL CALL.
AYES: BERNALD, KUMAR, ZHAO, FITZSIMMONS, WALIA: NOES: NONE.
ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE.
2.2. Application ZOA22-0001 – Zoning Code Amendment (CITY WIDE). An ordinance
to amend the City of Saratoga Municipal Code to implement Senate Bill 9 by setting forth
objective standards applicable to projects required to be processed for only ministerial
review under Government Code sections 65852.1 or 66411.7 such as lot splits and two unit
developments in single family zoning districts.
Recommended Actions:
1. Conduct a public hearing.
2. Introduce and waive the first reading of the ordinance amending Chapter 15 (Zoning
Regulations) of the Saratoga Municipal Code related to urban lot splits and two-unit
developments.
3. Direct staff to place the ordinance on the Consent Calendar for adoption at the next
regular meeting of the City Council.
Victoria Banfield, Associate Planner, presented the staff report.
191
Saratoga City Council Minutes ~ July 6, 2022 ~ Page 5 of 7
Mayor Walia invited public comment.
The following individuals spoke at this time: Tony Jeans, David Rogan, David Dornblaser
FITZSIMMONS/ZHAO MOVED TO INTRODUCE AND WAIVE THE FIRST
READING OF THE ORDINANCE AMENDING CHAPTER 15 (ZONING
REGULATIONS) OF THE SARATOGA MUNICIPAL CODE RELATED TO URBAN
LOT SPLITS AND TWO-UNIT DEVELOPMENTS AND DIRECT STAFF TO
PLACE THE ORDINANCE ON THE CONSENT CALENDAR FOR ADOPTION AT
THE NEXT REGULAR MEETING OF THE CITY COUNCIL. MOTION PASSED BY
VERBAL ROLL CALL. AYES: BERNALD, ZHAO, FITZSIMMONS, WALIA: NOES:
KUMAR. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE.
Mayor Walia requested a recess at this time.
Mayor Walia reconvened the meeting at 9:12 p.m.
3. GENERAL BUSINESS
3.1. Initial Draft 2023-2031 Housing Element
Recommended Action:
Staff recommends that the City Council review and provide input on the Draft 2023-2031
Housing Element and authorize staff to submit the initial draft to the State Housing and
Community Development Department (HCD) for its review.
Debbie Pedro, Community Development Director, presented the staff report.
Mayor Walia invited public comment.
The following individuals spoke at this time: Joanne, Bill Reid, Kam, David Anderson, David
Dornblaser, Brian Tran, Tsing Bardin, Brian Tran, Anthony Fisher, Belal Aftab.
FITZSIMMONS/ZHAO MOVED TO AUTHORIZE STAFF TO SUBMIT THE INITIAL
DRAFT TO THE STATE HOUSING AND COMMUNITY DEVELOPMENT
DEPARTMENT (HCD) FOR ITS REVIEW. MOTION PASSED BY VERBAL ROLL
CALL. AYES: BERNALD, ZHAO, FITZSIMMONS, WALIA: NOES: KUMAR.
ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE.
COUNCIL ASSIGNMENTS
Mayor Tina Walia
Hakone Foundation Executive Board – stated the Foundation is busy with events, stated revenues
are increasing, and discussed the new exhibit Tom Killian Wood Block Printer.
West Valley Mayors & Managers Association – stated the Association received a presentation from
Santa Clara Valley Water District on water usage and the current drought.
Cities Association of Santa Clara County-Legislative Action Committee – stated the Committee
considered four legislative bills for possible action: AB 2011, AB 2097, SB 897 and SB 1087.
Cities Association of Santa Clara County – stated the Board took positions to oppose AB 2011,
AB 2097, and SB 897 and to support SB 1087.
Vice Mayor Kookie Fitzsimmons
192
Saratoga City Council Minutes ~ July 6, 2022 ~ Page 6 of 7
Saratoga Area Senior Coordinating Council Board of Directors – stated the Health Fair will take
place Saturday, September 10, 2022 from 10-4 at Los Gatos High School with the theme ‘Mental
Health for All Ages, Stop the Stigma.’
Council Member Mary-Lynne Bernald
Saratoga Historical Foundation Board of Directors – Council Member Bernald thanked the
Mayor for attending the groundbreaking for the Blacksmith Shop and stated the Board received
further updates on the Blacksmith Shop and brainstormed ideas for future fundraising.
Council Member Rishi Kumar
Nothing to report.
Council Member Yan Zhao
Association of Bay Area Governments (ABAG) – stated ABAG the Board approved the minutes
from last year’s meeting and approved the budget.
CITY COUNCIL ITEMS
None
COUNCIL COMMUNICATIONS
Council Member Bernald stated Congresswoman Eshoo’s request for $1.5 million for the City of
Saratoga’s Highway 9 Pedestrian Walkway Project was approved by the House Appropriations
Committee and expects the full House to approve in the coming weeks.
Council Member Kumar discussed a San Jose Water Company advice letter and requested the
public send in protest letters, discussed increase in burglaries compared to last year, and discussed
coding classes over the summer that are available to adults and children.
CITY MANAGER'S REPORT
None
CITY ATTORNEY'S REPORT
None
ADJOURNMENT
The City Council returned to Closed Session at this time.
REPORT FROM CLOSED SESSION
The City Attorney stated the City Council met in Closed Session to conduct the City Manager’s
performance evaluation with no reportable action.
BERNALD/WALIA MOVED TO ADJOURN THE MEETING AT 11:18 P.M. MOTION
PASSED BY VERBAL ROLL CALL. AYES: BERNALD, ZHAO, FITZSIMMONS, WALIA:
NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: KUMAR.
193
Saratoga City Council Minutes ~ July 6, 2022 ~ Page 7 of 7
Minutes respectfully submitted:
Britt Avrit, City Clerk
City of Saratoga
194
Saratoga City Council Minutes ~ July 20, 2022 ~ Page 1 of 9
MINUTES
WEDNESDAY, JULY 20, 2022
SARATOGA CITY COUNCIL REGULAR MEETING
At 6:00 p.m., the City Council held a Joint Session with Saratoga Chamber of Commerce and
Saratoga Historical Foundation via teleconferencing through Zoom.
Joint Session with Saratoga Chamber of Commerce and Saratoga Historical Foundation
Recommended Action:
Receive presentations and updates from Saratoga Chamber of Commerce and Saratoga Historical
Foundation.
Chamber of Commerce President Chuck Page provided an update regarding the services provided
by the Saratoga Chamber of Commerce.
Saratoga Historical Foundation President Annette Stransky provided an update regarding the
Saratoga Historical Foundation activities.
Mayor Walia invited public comment.
No one requested to speak.
Mayor Walia called the Regular Session to order at 7:00 p.m. via teleconferencing through Zoom.
The City Clerk explained the City Council meeting was conducted pursuant to State law as recently
amended by Assembly Bill 361, which allows the meeting to be conducted entirely by
teleconference. The City Council has met all the applicable notice requirements and the public is
welcome to participate. All Council Members, staff, and meeting attendees participated by Zoom.
Information on how the public can observe the meeting and provide public comment was provided.
ROLL CALL
PRESENT:
Mayor Tina Walia, Vice Mayor Kookie Fitzsimmons, Council Members
Mary-Lynne Bernald, Rishi Kumar, Yan Zhao
ABSENT: None
ALSO PRESENT: James Lindsay, City Manager
Crystal Bothelio Assistant City Manager
Richard Taylor, City Attorney
Britt Avrit, City Clerk
John Cherbone, Public Works Director
Debbie Pedro, Community Development Director
Nick Pegueros, Administrative Services Director
Victoria Banfield, Associate Planner
Ann Xu, Accountant II
REPORT ON POSTING OF THE AGENDA
The City Clerk reported the agenda for this meeting was properly posted on July 14, 2022.
195
Saratoga City Council Minutes ~ July 20, 2022 ~ Page 2 of 9
REPORT FROM JOINT SESSION
Mayor Walia and Chamber of Commerce President Chuck Page provided a report of the City
Council Joint Session with Saratoga Chamber of Commerce and Saratoga Historical Foundation.
ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS
Mayor Walia invited public comment.
Erik Ramakrishnan discussed an issue he had with the Zoom link provided on the agenda.
Belal Aftab discussed speeding, general safety, and noise issues on Highway 9 and Big Basin Way.
ANNOUNCEMENTS
Mayor Walia shared information about the Classic and Cool Car Show, School Safety Forum,
Summer Movie Night, and Commission Openings.
1. CONSENT CALENDAR
Items 1.3 and 1.4 were removed for separate discussion.
Mayor Walia invited public comment on the Consent Calendar except for Items 1.3 and 1.4.
No one requested to speak.
1.1. City Council Meeting Minutes
Recommended Action:
Approve the Minutes for the July 6, 2022 City Council Regular Meeting.
FITZSIMMONS/ZHAO MOVED TO APPROVE THE MINUTES FOR THE JULY 6,
2022 CITY COUNCIL REGULAR MEETING. MOTION PASSED BY VERBAL ROLL
CALL. AYES: BERNALD, KUMAR, ZHAO, FITZSIMMONS, WALIA: NOES: NONE.
ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE.
1.2. Review of Accounts Payable Check Registers
Recommended Action:
Review and accept check registers for the following accounts payable payment cycles:
6/30/22 Period 12; 7/7/22 Period 13; 7/7/22 Period 1.
FITZSIMMONS/ZHAO MOVED TO REVIEW AND ACCEPT CHECK REGISTERS
FOR THE FOLLOWING ACCOUNTS PAYABLE PAYMENT CYCLES: 6/30/22
PERIOD 12; 7/7/22 PERIOD 13; 7/7/22 PERIOD 1. MOTION PASSED BY VERBAL
ROLL CALL. AYES: BERNALD, KUMAR, ZHAO, FITZSIMMONS, WALIA: NOES:
NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE.
1.3. Landmark Designation for 14666 Oak Street - Application No. LNDMRK22-0001
Recommended Action:
Waive the second reading and adopt the attached ordinance designating the property at
14666 Oak Street as a historic landmark.
196
Saratoga City Council Minutes ~ July 20, 2022 ~ Page 3 of 9
Mayor Walia invited public comment.
The following individual spoke at this time: Chuck Page
BERNALD/FITZSIMMONS MOVED TO RETURN THE ITEM TO STAFF FOR
FURTHER REVIEW AND TO EVALUATE THE RESTORATION PLAN FOR THE
PROPERTY.
Additional discussion took place.
BERNALD/FITZSIMMONS MOVED TO NOT CONSIDER THE LANDMARK
DESIGNATION AND BRING THE ITEM BACK TO THE COUNCIL FOR
CONSIDERATION AT THE SEPTEMBER 7, 2022 CITY COUNCIL MEETING.
MOTION PASSED BY VERBAL ROLL CALL. AYES: BERNALD, KUMAR, ZHAO,
FITZSIMMONS, WALIA: NOES: NONE. ABSTAIN: NONE. RECUSED: NONE.
ABSENT: NONE.
1.4. An ordinance to amend the City of Saratoga Municipal Code to implement Senate Bill
9 by setting forth objective standards applicable to projects required to be processed for only
ministerial review under Government Code sections 65852.1 or 66411.7 such as lot splits
and two-unit developments in single family zoning districts.
Recommended Action:
Waive the second reading and adopt the attached ordinance adopting Article 15-57 of the
City Code regulating two-unit residential developments and urban lot splits.
Mayor Walia invited public comment.
The following individuals spoke at this time: Erik Ramakrishnan, Ralf, Mary Ann Welch,
George Marinakis, V. Golshan, Bill Dalton, Loann Nguyen, Dinesh, Tony Jeans.
BERNALD/FITZSIMMONS MOVED TO WAIVE THE SECOND READING AND
ADOPT THE ORDINANCE ADOPTING ARTICLE 15-57 OF THE CITY CODE
REGULATING TWO-UNIT RESIDENTIAL DEVELOPMENTS AND URBAN LOT
SPLITS. MOTION PASSED BY VERBAL ROLL CALL. AYES: BERNALD, ZHAO,
FITZSIMMONS, WALIA: NOES: KUMAR. ABSTAIN: NONE. RECUSED: NONE.
ABSENT: NONE.
1.5. 4Leaf, Inc. Plan Review Services Contract for the Amount of $240,000
Recommended Action:
Authorize the City Manager to execute a contract with 4Leaf, Inc. for plan review services
in the amount of $240,000 for FY 2022-23.
FITZSIMMONS/ZHAO MOVED TO AUTHORIZE THE CITY MANAGER TO
EXECUTE A CONTRACT WITH 4LEAF, INC. FOR PLAN REVIEW SERVICES IN
THE AMOUNT OF $240,000 FOR FY 2022-23. MOTION PASSED BY VERBAL ROLL
CALL. AYES: BERNALD, KUMAR, ZHAO, FITZSIMMONS, WALIA: NOES: NONE.
ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE.
197
Saratoga City Council Minutes ~ July 20, 2022 ~ Page 4 of 9
1.6. 4Leaf, Inc. Building Inspection Services Contract for the Amount of $60,000
Recommended Action:
Authorize the City Manager to execute a contract with 4Leaf, Inc. for as-needed
professional building inspection services in the amount of $60,000.00 for FY 2022-23.
FITZSIMMONS/ZHAO MOVED TO AUTHORIZE THE CITY MANAGER TO
EXECUTE A CONTRACT WITH 4LEAF, INC. FOR AS-NEEDED PROFESSIONAL
BUILDING INSPECTION SERVICES IN THE AMOUNT OF $60,000.00 FOR FY
2022-23. MOTION PASSED BY VERBAL ROLL CALL. AYES: BERNALD, KUMAR,
ZHAO, FITZSIMMONS, WALIA: NOES: NONE. ABSTAIN: NONE. RECUSED: NONE.
ABSENT: NONE.
1.7. Lynx Technologies, Inc. Geographic Information System Consultant Contract in the
amount of $32,500
Recommended Action:
Authorize the City Manager to execute a contract with Lynx Technologies, Inc. Geographic
Information System (GIS) Consultant services in the amount of $32,500.00 for FY 2022-23.
FITZSIMMONS/ZHAO MOVED TO AUTHORIZE THE CITY MANAGER TO
EXECUTE A CONTRACT WITH LYNX TECHNOLOGIES, INC. GEOGRAPHIC
INFORMATION SYSTEM (GIS) CONSULTANT SERVICES IN THE AMOUNT OF
$32,500.00 FOR FY 2022-23. MOTION PASSED BY VERBAL ROLL CALL. AYES:
BERNALD, KUMAR, ZHAO, FITZSIMMONS, WALIA: NOES: NONE. ABSTAIN:
NONE. RECUSED: NONE. ABSENT: NONE.
1.8. Notice of Completion – 2021 Pavement Management Program Project
Recommended Action:
Move to accept the 2021 Pavement Management Program (2021 PMP) contract as complete
and authorize staff to record the Notice of Completion.
FITZSIMMONS/ZHAO MOVED TO ACCEPT THE 2021 PAVEMENT
MANAGEMENT PROGRAM (2021 PMP) CONTRACT AS COMPLETE AND
AUTHORIZE STAFF TO RECORD THE NOTICE OF COMPLETION. MOTION
PASSED BY VERBAL ROLL CALL. AYES: BERNALD, KUMAR, ZHAO,
FITZSIMMONS, WALIA: NOES: NONE. ABSTAIN: NONE. RECUSED: NONE.
ABSENT: NONE.
1.9. Hakone Gardens Request for Redesignation of Community Event Secured Grant
Recommended Action:
Approve the request from Hakone Gardens to redesignate the Secured Community Event
Grant for Hakone Matsuri to be used for “Hakone General Community Events.”
FITZSIMMONS/ZHAO MOVED TO APPROVE THE REQUEST FROM HAKONE
GARDENS TO REDESIGNATE THE SECURED COMMUNITY EVENT GRANT
FOR HAKONE MATSURI TO BE USED FOR “HAKONE GENERAL COMMUNITY
EVENTS.” MOTION PASSED BY VERBAL ROLL CALL. AYES: BERNALD, KUMAR,
ZHAO, FITZSIMMONS, WALIA: NOES: NONE. ABSTAIN: NONE. RECUSED: NONE.
ABSENT: NONE.
198
Saratoga City Council Minutes ~ July 20, 2022 ~ Page 5 of 9
2. GENERAL BUSINESS
2.1. Authorize Contract for FY22/23 for Pavement Management Program Project in the
Amount Not to Exceed $3,623,225
Recommended Action:
1. Move to declare O’Grady Paving Inc. to be the lowest responsible bidder on the project.
2. Move to award a Construction Contract to O’Grady Paving Inc. in the amount of
$3,293,224.70, and authorize the City Manager to execute the same.
3. Move to authorize staff to execute change orders to the contract up to $330,000 (10%).
Macedonia Nunez, City Engineer presented the staff report.
Mayor Walia invited public comment.
The following individual spoke at this time: Mary Ann Welch.
ZHAO/BERNALD MOVED TO DECLARE O’GRADY PAVING INC. TO BE THE
LOWEST RESPONSIBLE BIDDER ON THE PROJECT, AWARD A
CONSTRUCTION CONTRACT TO O’GRADY PAVING INC. IN THE AMOUNT OF
$3,293,224.70, AUTHORIZE THE CITY MANAGER TO EXECUTE THE SAME
AND AUTHORIZE STAFF TO EXECUTE CHANGE ORDERS TO THE
CONTRACT UP TO $330,000 (10%). MOTION PASSED BY VERBAL ROLL CALL.
AYES: BERNALD, KUMAR, ZHAO, FITZSIMMONS, WALIA: NOES: NONE.
ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE.
2.2. Structure Hardening Incentive Program
Recommended Action:
Approve the Structure Hardening Incentive Program as proposed by staff.
Crystal Bothelio, Assistant City Manager, presented the staff report.
Mayor Walia invited public comment.
The following individual spoke at this time: Chuck Page.
ZHAO/FITZSIMMONS MOVED TO APPROVE THE STRUCTURE HARDENING
INCENTIVE PROGRAM AS PROPOSED BY STAFF. MOTION PASSED BY
VERBAL ROLL CALL. AYES: BERNALD, KUMAR, ZHAO, FITZSIMMONS, WALIA:
NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE.
Mayor Walia requested a recess at this time.
Mayor Walia reconvened the meeting at 9:10 p.m.
Mayor Walia, with City Council consensus, requested Item 2.5 be discussed before item 2.3.
2.5. Argument in Favor – Term Limit Ballot Measure
Recommended Action:
Approve the Argument in Favor for the City’s Term Limit Ballot Measure being presented
to voters at the November 8, 2022 General Municipal Election.
Britt Avrit, City Clerk presented the staff report.
199
Saratoga City Council Minutes ~ July 20, 2022 ~ Page 6 of 9
Mayor Walia invited public comment.
The following individual spoke at this time: Chuck Page.
KUMAR MOVED TO APPROVE THE DRAFT ARGUMENT IN FAVOR
SUBMITTED BY MAYOR WALIA.
Motion failed for lack of a second.
BERNALD/FITZSIMMONS MOVED TO APPROVE THE ALTERNATIVE DRAFT
ARGUMENT SUBMITTED BY COUNCIL MEMBER BERNALD AND DISCUSS
POTENTIAL MODIFICATIONS AT THIS MEETING.
Additional discussion took place.
WALIA/KUMAR MOVED TO MEET AS A COUNCIL ON JULY 27, 2022 TO
CONTINUE WORK ON THE ARGUMENT IN FAVOR. MOTION FAILED BY
VERBAL ROLL CALL. AYES: KUMAR, WALIA: NOES: FITZSIMMONS. ABSTAIN:
BERNALD, ZHAO. RECUSED: NONE. ABSENT: NONE.
BERNALD/FITZSIMMONS MOVED TO APPROVE THE ALTERNATIVE DRAFT
ARGUMENT SUBMITTED BY COUNCIL MEMBER BERNALD AND CONDUCT
DISCUSSION OF POTENTIAL MODIFICATIONS AT THIS MEETING. MOTION
FAILED BY VERBAL ROLL CALL. AYES: BERNALD, FITZSIMMONS: NOES:
KUMAR, WALIA. ABSTAIN: ZHAO. RECUSED: NONE. ABSENT: NONE.
ZHAO/KUMAR MOVED TO DIRECT MAYOR WALIA TO WORK WITH ONE
COUNCIL MEMBER TO DRAFT THE ARGUMENT IN FAVOR AND RETURN
WITH SUCH DRAFT ON AUGUST 3, 2022. MOTION PASSED BY VERBAL ROLL
CALL. AYES: BERNALD, KUMAR, ZHAO, FITZSIMMONS, WALIA: NOES: NONE.
ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE.
2.3. Reconsider and Confirm Findings Pursuant to Assembly Bill 361, Provide Direction
on Reinstating August 17, 2022 Regular Meeting, and Provide Direction on Return to In-
Person Meetings
Recommended Action:
1. Reconsider and confirm findings pursuant to Assembly Bill 361 of the continued public
health officials’ recommendation to social distance and to therefore continue the option of
holding City of Saratoga Brown Act meetings by teleconference.
2. Discuss and take possible action regarding reinstating the August 17, 2022 Regular
Meeting
3. Discuss and take possible action regarding returning to in-person meetings
Britt Avrit, City Clerk, presented the staff report.
Mayor Walia invited public comment.
The following individuals spoke at this time: Chuck Page, Mary Ann Welch.
200
Saratoga City Council Minutes ~ July 20, 2022 ~ Page 7 of 9
WALIA/BERNALD MOVED TO RECONSIDER AND CONFIRM FINDINGS
PURSUANT TO ASSEMBLY BILL 361 OF THE CONTINUED PUBLIC HEALTH
OFFICIALS’ RECOMMENDATION TO SOCIAL DISTANCE AND TO
THEREFORE CONTINUE THE OPTION OF HOLDING CITY OF SARATOGA
BROWN ACT MEETINGS BY TELECONFERENCE. MOTION PASSED BY
VERBAL ROLL CALL. AYES: BERNALD, KUMAR, ZHAO, FITZSIMMONS, WALIA:
NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE.
WALIA/BERNALD MOVED TO REINSTATE THE AUGUST 17, 2022 REGULAR
MEETING. MOTION PASSED BY VERBAL ROLL CALL. AYES: BERNALD,
KUMAR, ZHAO, FITZSIMMONS, WALIA: NOES: NONE. ABSTAIN: NONE.
RECUSED: NONE. ABSENT: NONE.
Mayor Walia requested a recess at this time.
Mayor Walia reconvened the meeting at 11:15 p.m.
KUMAR/WALIA MOVED TO CONTINUE MEETING VIRTUALLY. MOTION
FAILED BY VERBAL ROLL CALL. AYES: KUMAR, WALIA: NOES: BERNALD,
FITZSIMMONS. ABSTAIN: ZHAO. RECUSED: NONE. ABSENT: NONE.
ZHAO/WALIA MOVED TO TABLE THIS ITEM TO A DATE UNCERTAIN. MOTION
FAILED BY VERBAL ROLL CALL. AYES: ZHAO, WALIA: NOES: FITZSIMMONS.
ABSTAIN: BERNALD, KUMAR. RECUSED: NONE. ABSENT: NONE.
KUMAR/WALIA MOVED TO CONTINUE MEETING VIRTUALLY. MOTION
PASSED BY VERBAL ROLL CALL. AYES: BERNALD, KUMAR, ZHAO, WALIA:
NOES: FITZSIMMONS. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE.
2.4. City Manager’s Employment Agreement and Salary Schedule Amendments
Recommended Action:
Approve a Resolution Amending the City Manager’s Employment Agreement and a
Resolution Amending the City Salary Schedule effective July 1, 2022.
Richard Taylor, City Attorney, presented the staff report.
Mayor Walia invited public comment.
The following individual spoke at this time: Mary Ann Welch.
RESOLUTION 22-030
RESOLUTION 22-031
WALIA/BERNALD MOVED TO APPROVE A RESOLUTION AMENDING THE
CITY MANAGER’S EMPLOYMENT AGREEMENT AND A RESOLUTION
AMENDING THE CITY SALARY SCHEDULE EFFECTIVE JULY 1, 2022. MOTION
PASSED BY VERBAL ROLL CALL. AYES: BERNALD, ZHAO, FITZSIMMONS,
WALIA: NOES: KUMAR. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE.
201
Saratoga City Council Minutes ~ July 20, 2022 ~ Page 8 of 9
2.6. Designation of League of California Cities Annual Conference Voting Delegate and
Alternates
Recommended Action:
Designate the City of Saratoga’s voting delegate and alternate voting delegate(s) for the
2022 League of California Cities Annual Conference.
Britt Avrit, City Clerk, presented the staff report.
Mayor Walia invited public comment.
No one requested to speak.
WALIA/ZHAO MOVED TO DESIGNATE COUNCIL MEMBER ZHAO AS THE
CITY OF SARATOGA’S VOTING DELEGATE FOR THE 2022 LEAGUE OF
CALIFORNIA CITIES ANNUAL CONFERENCE. MOTION PASSED BY VERBAL
ROLL CALL. AYES: BERNALD, ZHAO, FITZSIMMONS, WALIA: NOES: KUMAR.
ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE.
COUNCIL ASSIGNMENTS
Mayor Tina Walia
Nothing to report
Vice Mayor Kookie Fitzsimmons
Nothing to report
Council Member Mary-Lynne Bernald
Nothing to report
Council Member Rishi Kumar
Nothing to report
Council Member Yan Zhao
Nothing to report
CITY COUNCIL ITEMS
None
COUNCIL COMMUNICATIONS
None
CITY MANAGER'S REPORT
City Manager Lindsay stated it has been a pleasure serving the City Council and the community
and appreciates the support given him.
202
Saratoga City Council Minutes ~ July 20, 2022 ~ Page 9 of 9
CITY ATTORNEY'S REPORT
None
ADJOURNMENT
BERNALD/WALIA MOVED TO ADJOURN THE MEETING AT 11:54 P.M. MOTION
PASSED BY VERBAL ROLL CALL. AYES: BERNALD, KUMAR, ZHAO, FITZSIMMONS,
WALIA: NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE.
Minutes respectfully submitted:
Britt Avrit, City Clerk
City of Saratoga
203
From:Tina Walia
To:
Cc:DL - Council; James Lindsay; Crystal Bothelio; Debbie Pedro; Britt Avrit
Subject:Re: Online Form Submittal: Council Comments Form
Date:Thursday, July 14, 2022 10:18:14 PM
Hello Stan,
Thank you for sharing your thoughts with the City Council on the historic landmark designation and
Mills Act agreement for 14666 Oak Street. Your comments will be included as part of the record for
Council meeting on July 20th when it is scheduled to be considered for approval.
Regards,
Tina Walia
Mayor, City of Saratoga
From: noreply@civicplus.com <noreply@civicplus.com>
Sent: Thursday, July 14, 2022 5:27 PM
To: Mary-Lynne Bernald <mlbernald@saratoga.ca.us>; Yan Zhao <yzhao@saratoga.ca.us>; Rishi
Kumar <rkumar@saratoga.ca.us>; Tina Walia <twalia@saratoga.ca.us>; Kookie Fitzsimmons
<kookie@saratoga.ca.us>; James Lindsay <jlindsay@saratoga.ca.us>; Britt Avrit
<bavrit@saratoga.ca.us>; Crystal Bothelio <cbothelio@saratoga.ca.us>
Subject: Online Form Submittal: Council Comments Form
CAUTION: This email originated from outside your organization. Exercise caution when
opening attachments or clicking links, especially from unknown senders.
Council Comments Form
Your Name Stan Bogosian
Phone Number
Email Address
Subject Consent Calendar Item#1.3 for Council Meeting of July 20, 2022
Comments Honorable Mayor and Councilmembers:
RE: Consent Item 1.3, Landmark Designation for 14666 Oak St.
Please go ahead and APPROVE this application. How they
choose to landscape their front yard is irrelevant. Personally, I
like the splash of color on an otherwise drab Oak Street, and
their use of tires for raised beds is an imaginative way of
204
recycling of old tires.
Please don't go the way of Hillsborough and start regulating front
yard design (I' m referring to the famous "Flintstone House"
visible from HWY 280).
BOTTOM LINE: They've done a great job of preserving the
house, and deserve the City's approval.
Stan Bogosian
Email Subscription Subscribe
Email not displaying correctly? View it in your browser.
205
From:noreply@civicplus.com
To:Mary-Lynne Bernald; Yan Zhao; Rishi Kumar; Tina Walia; Kookie Fitzsimmons; James Lindsay; Britt Avrit; Crystal
Bothelio
Subject:Online Form Submittal: Council Comments Form
Date:Thursday, July 7, 2022 3:25:13 PM
CAUTION: This email originated from outside your organization. Exercise caution when opening attachments
or clicking links, especially from unknown senders.
Council Comments Form
Your Name Jane and James Hopkins
Phone Number Field not completed.
Email Address
Subject Historic Landmark and Mills Act Contract/ 14666 Oak
Street/application no. LNDMRK22-0001 and MIL22-0001
Comments We have no objection to this request, as long as the restoration
and continued maintenance requirements are followed. Since
this house was purchased by the current owners, it has been an
eyesore for the area; a front yard with car tires painted white,
fencing and porch painting in neon pink and neon yellow. It is an
embarrassment as a historic landmark. For the last several years
I have seen the walking tours stop to hear about the house, and
look surprised.
If you go on Zillow and look up the address, you will see what the
property looked like when it was purchased by the current
owners. It was beautiful back then. We ask that you follow the
historic landmark guidelines, and enforce them, if you grant this
request. The front yard should be brought back, the neon paint
should be removed and complete repainting done. The front door
should also be repainted, and all junk should be removed from
the front yard and porch. Trash cans should be placed behind the
fence. Continued monitoring should be put in place as well.
Email Subscription Subscribe
Email not displaying correctly? View it in your browser.
206
From:noreply@civicplus.com
To:Mary-Lynne Bernald; Yan Zhao; Rishi Kumar; Tina Walia; Kookie Fitzsimmons; James Lindsay; Britt Avrit; Crystal
Bothelio
Subject:Online Form Submittal: Council Comments Form
Date:Monday, July 11, 2022 2:58:54 PM
CAUTION: This email originated from outside your organization. Exercise caution when opening attachments
or clicking links, especially from unknown senders.
Council Comments Form
Your Name Gwen Francis
Phone Number Field not completed.
Email Address
Subject 14666 Oak Street / Historic Landmark and Mills Act Contract
Comments Since this house was purchased in 2017, it's been a blight on the
neighborhood. It was a beautiful, historic house previously. My
husband, daughter and I walk by the house every day. We live
off of St. Charles Street. When the current owners began
painting everything yellow, pink and white and loaded the front
yard with tires (many painted white to house a home garden), I
took the time to go speak to someone at the City offices. We felt
the house was bringing down property values and certainly
wasn't maintaining it's 'historical' heritage. I do not remember
who came out from the back to speak to me about my concerns
but I left there disappointed and surprised that this person didn't
seem to care. She asked me 'did you try knocking on the front
door and speaking to your new neighbor'? I felt then and still do
that this was a terrible attitude to take with a concerned Saratoga
resident. Since they have moved in, they erected a picket fence,
painted the house and fence crazy colors. built a home garden in
old tires and raised beds for the entire front yard area, erected
old discolored 'bunting' off the front porch and loaded the bunch
with junk. A new Tesla solar roof was installed on the house.
Without knowing what the historical guidelines are, I'm not sure
this should have been allowed. Also, for the past many months
they have put up an 2nd very large structure in the back yard. I
assume they have proper permitting for this, but the new
structure doesn't look anything like the original historical house.
The front door is very modern and bright red. Since the owners
are looking for a tax break with a renewed historical certification,
we have noticed a flurry of work being done to tone down the
crazy colors and some (not all) of the junk has been removed. I
would ask the City to make sure the owners come into
compliance with the limitations of having the house on the
historic registry. If you do wish to grant this tax savings to the
207
current owner and they begin junking it up again, the City should
make yearly visits to make sure the house is compliant and
continues to be that way.
Email Subscription Subscribe
Email not displaying correctly? View it in your browser.
208
ORDINANCE NO. XXX
AN ORDINANCE DESIGNATING THE PROPERTY AT 14666 OAK
STREET
(APN 517-08-047) AS A HISTORIC LANDMARK
THE CITY COUNCIL OF THE CITY OF SARATOGA HEREBY ORDAINS AS FOLLOWS:
Section 1. Findings.
After careful review and consideration of the report and recommendations of the Heritage
Preservation Commission concerning the residence at 14666 Oak Street (the “Residence”)
together with the application and supporting materials, and following a public hearing at which
all interested parties had an opportunity to be heard, the City Council hereby finds that the
Residence has special historical, cultural, architectural and aesthetic interest or value as part of
the heritage and history of the City, and satisfies one or more of the criteria set forth in Section
13-15.010 of the Saratoga City Code. Specifically:
a.It exemplifies or reflects special elements of the cultural, social, economic, political,
aesthetic, engineering or architectural history of the City, the County, the State or
the nation.
The residence exemplifies the National/Greek Revival design and is a symmetrical one-
and-one-half-story house has distinctive balloon-framed proportions, primarily visible in
the raised eaves of the cross gabled roof, the narrow roof span and relatively steep roof
pitch, as well as the raised floor. The house is side-gabled with an accent gable centered
in the front elevation. Individually placed double-hung windows flank the centered front
door.
b.It is identified with persons or events significant in local, county, state or national
history.
The property known as Congregational Church Parsonage. This residence was built on
Oak Street around 1886 for the use of the pastor of the Congregational Church. The
church was the first permanent religious organization in Saratoga.
Section 2. Designation.
The Residence is hereby designated as a Historic Landmark pursuant to section 13-15.060 of
the Saratoga City Code.
Section 3. Publication.
A summary of this ordinance shall be published in a newspaper of general circulation of the
City of Saratoga within thirty (30) days after its adoption.
209
Ordinance XXX
Page 2
Following a duly notice public hearing the foregoing ordinance was introduced, and the first
reading was waived at the regular meeting of the City Council of the City of Saratoga held on
the 6
th day of July 2022, and was adopted by the following vote following a second reading on
the 7th day of September 2022:
AYES:
NOES:
ABSENT:
ABSTAIN:
SIGNED:
Tina Walia
MAYOR, CITY OF SARATOGA, CALIFORNIA
ATTEST:
DATE:
Britt Avrit
CITY CLERK
APPROVED AS TO FORM:
DATE:
Richard Taylor
CITY ATTORNEY
210
RESOLUTION NO. ____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA
AMENDING RESOLUTION XX APPROVING A MILLS ACT AGREEMENT FOR
THE PROPERTY LOCATED AT 14666 OAK STREET (APN 517-08-047) TO
AUTHORIZE ADOPTION OF AN AMENDED MILLS ACT AGREEMENT
WHEREAS, the City of Saratoga City Council recognizes the importance of preserving
historic resources in the community and the need to enhance and maintain the unique character
of the historic resources; and
WHEREAS, the City Council of the City of Saratoga adopted Resolution No. XX on
July 6, 2022 approving a Mills Act Agreement for the property located at 14666 Oak Street
(APN 517-08-047) (the “Property”); and
WHEREAS, the owner of the Property has proposed amending the Restoration Plan in
the Mills Act Agreement and the City Council supports that amendment;
WHEREAS,the City Council of the City of Saratoga wishes to amend Resolution No.
XX on July 6, 2022 approving a Mills Act Agreement to approve the amended agreement
attached to the staff report accompanying this Resolution;
WHEREAS,the City Council has introduced an ordinance designating the residence
located at 14666 Oak Street as a Historic Landmark (the “Ordinance”) and therefore the
preservation of the property as a historic resource is of utmost importance.
NOW, THEREFORE, BE IT RESOLVED by the City Council of City of Saratoga that it
authorizes the City Manager, following the effective date of the Ordinance, to enter into the
Mills Act agreement for the property located at 14666 Oak Street attached to the staff report
accompanying this resolution and to take other actions as needed in connection with the
property’s participation in the Mills Act program. No later than 20 days after the contract has
been signed by both parties the City Clerk shall record the contract with the County Recorder.
The authorization to sign the version of the Mills Act agreement presented in connection with
Resolution XX on July 6, 2022 is hereby revoked.
PASSED AND ADOPTED by the City of Saratoga City Council on this 7th day of
September 2022 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Tina Walia
MAYOR, CITY OF
SARATOGA, CALIFORNIA
211
Resolution No. XX
Page 2
2 of 2
ATTEST:
Britt Avrit, MMC, City Clerk
1552607.1
212
Page 1 of 13
Recording Requested by and
when recorded mail to:
Office of the City Clerk
City of Saratoga
13777 Fruitvale Avenue
Saratoga, CA 95070
Form per Gov't Code Section 27361.6 [SPACE ABOVE THIS LINE FOR RECORDER'S USE]
MILLS ACT HISTORIC PROPERTY PRESERVATION AGREEMENT
This Agreement, ("Agreement"), is made and entered into this ___day of ________2022by
and between, Tommy and Hongyun Suriwong ("Owner"), Owner of the real property described
below, and the Cityof Saratoga, California, a municipal corporation, ("City"). City and Owner may
be referred to herein individually as a "Party" or collectively as the "Parties" or the "Parties to this
Agreement."
A.Recitals.
(1) California Government Code Section 50280, et seq. authorizes the City to enter into
contracts with owners of qualified historical properties to provide for the use, maintenance, and
restoration of historical properties to retain characteristics of historical significance.
(2) Owner possessesfee title in and to (together with associatedstructures and improvements
thereon) the real property described in Exhibit A to this Agreement and referenced herein as the
Historic Property. The Historic Property is shownasAssessors' Parcel Number 517-08-047 on the
2022Santa Clara County Assessors' Roll and is generally referenced by the following street address:
14666 Oak Street in the City of Saratoga, as of the Effective Date.
(3) The Historic Property was designated by the City as a historiclandmarkbyOrdinance No
XXX and the City has determined that this Agreement is necessary to allow the restoration,
rehabilitation, and maintenance of the Historic Property.
(4) City and Owner, for their mutual benefit, now desire to enter into this agreementbothto
protect and preserve the characteristics of historical significance of the Historic Property and to
qualify the Historic Property for an assessment of valuation pursuant to Sections 439-439.4 of the
California Revenue and Taxation Code. The Resolution of the City Council approving this
Agreement is attached hereto as Exhibit B.
B.Agreement.
City and Owner, in consideration of the mutual covenants and conditions set forth herein and
the recitals set forth above, do hereby agree as follows:
213
Page 2 of 13
(1) Term of Agreement.
(a) This Agreement shall be effective and commence on the date recorded in the Santa Clara
County Recorder’s Office (“Effective Date”) and shall remain in effect for a term of ten (10) years
thereafter.
(b) Each year on the anniversary of the Effective Date ("Renewal Date"), the term of the
Agreement shall be extended by one year unless notice of non-renewal is served as provided herein.
(c) In accordance with Government Code section 50282 if either Owner or City desire inany
year not to renew the Agreement, that Party shall serve on the other Party written notice of non-
renewal. Notice of non-renewal by City shall be filed at least sixty days prior to the Renewal Date.
Notice of non-renewalby Owner shall be filed at leastninetydays prior to the Renewal Date. Either
party may protest a notice of non-renewal. A notice of non-renewal may be withdrawn at any time
prior to the Renewal Date by serving the other Party with a notice of withdrawal of the notice of non-
renewal. If a Party serves and does not withdraw a notice of non-renewal the Agreement shall
remain in effect for ten years from the next Renewal Date as stated in this contract.
(2)Condition of Historic Property. The characteristics that contribute to the historic
significance of the Historic Property and the condition of the Historic Property as of the Effective
Date are documented in Exhibit C to this Agreement (“Baseline Conditions”).
(3)Standards for Historical Property. During the term of this Agreement, the Historic
Property shall be subject to the following conditions, requirements, and restrictions:
(a) Owner shall immediately implement the list of goals and general improvement plans for
maintenance, restoration and rehabilitation of the Historic Property as set forth in Exhibit D to this
Agreement (“Restoration Plan”) in order to bring the Historic Property into conformance with the
rules and regulations of the Office of Historic Preservation of the California Department of Parks and
Recreation, the Secretary of the Interior’s Standards for Rehabilitation and the State of California's
Historic Building Code (collectively, the “Applicable Rules”). Thereafter, Owner shall preserve and
maintain the characteristics that contribute to the historic significance of theHistoric Property. This
shall include,but not be limited to, maintaining the Historic Property in good repair and conducting
all use, maintenance, repair, restoration, and preservation in accordance with the Applicable Rules
and all other City, State, and Federal laws.
(b) Nothing in this Agreement shall be construed to prevent the ordinary maintenance or
repair of any exterior architectural feature in or on the Historic Property that does not involve a
change in design, material, or external appearance thereof. Nor does this Agreement prevent the
construction, reconstruction, alteration, restoration, demolition, or removal of any such external
architectural feature when the Community Development Director determines that such action is
required for the public safety due to an unsafe or dangerous condition which cannot be rectified
through the use of the California State Historic Building Code and when such architectural feature
can be replaced according to the standards described in subsection (a), above.
214
Page 3 of 13
(c) The California State Historic Building Code ("SHBC") provides alternative building
regulations for the rehabilitation, preservation, restoration, or relocation of structures designated as
Historic Properties. The SHBC shall beusedinthe City’s building permit procedure for theHistoric
Property, except as otherwise provided in this agreement or the SHBC. Nothing in this Agreement
shall be deemed to prevent any fire, building, health, or safety official from enforcing laws,
ordinances, rules, regulations, and standards to protect the health, safety, welfare, and property of the
Owner or occupants of the Historic Property or the public.
(d) Owner shall maintain the Historic Property in a manner that does not block the view of
theHistoric Property from sites accessible to the public with any new structure, fence, shrubbery, or
other landscaping.
(4)Provision of Information.
(a) Within thirty days of any request, Owner shall furnish City with any and allinformation
requested byCity relevant tothis contract to determine compliance with the terms and provisions of
this Agreement.
(b) Owner shall keep and preserve, for at least ten years beyond the term of this Agreement,
all records as may be necessary to determine the eligibility of the property involved, and Owner’s
compliancewith the terms and provisions of this Agreement. These records shall include, but not be
limited to photographs, blueprints, permits, historical and/or architecturalreview approvals. In the
event the Historic Property is sold, the Owner of the property at the time of sale shall transfer all
such records to the new Owner of the Historic Property.
(c) Owner shall submit annually to the Community Development Director a report which
shall specify all work completed during the preceding twelve months to comply with the
requirements of this Agreement and report on such other items as may be specified by the
Community Development Director.
(d) Owner shall allow for periodic examinations, by prior appointment, of the interior and
exterior of the Historic Property by representatives of the County Assessor, State Department of
Parks and Recreation, State Board of Equalization, (collectively the “Interested Agencies”) and/or
the City. The Community DevelopmentDirector shalldetermine when periodic examinationsby the
City may be necessary to determine the eligibility of the property involved, and to determine
Owner’s compliance with the terms and provisions of this Agreement; these examinations shall take
place not less than once every five years. Examinationsby representatives ofthe InterestedAgencies
shall be made as deemed necessary by those agencies.
(5)Cancellation.
(a) CITY, following a duly noticed public hearing as set forth in California Government
Code Section 50285, may cancel this Agreement if it determines one or more of the following:
215
Page 4 of 13
(i) Owner has breached any of the terms or conditions of this Agreement;
(ii) Owner has allowed the Historic Property to deteriorate to the point that it no
longer meets the standards of the Applicable Rules or no longer qualifies as a City of
Saratoga historic landmark;
(iii) Owner has allowed the property to deteriorate to the point that it no longer
meets standards as provided for in Chapter 16 of the Saratoga City Code including, but are
not limitedto, the Uniform Housing Code, the Uniform Fire Code, and the Uniform Code for
the Abatement of Dangerous Buildings;
(iv) Owner has not complied with other local, state, or federal laws and regulations.
(b) In the event of cancellation, OWNER shall be subject to payment of those cancellation
fees set forth in California Government Code Sections 50280, et seq.
(6) No Waiver of Breach. No waiver by City of any breach under this Agreement shall be
deemed to be a waiver of any other subsequent breach. City does not waive any claim of breach by
Owner if City does not enforce or cancel this Agreement. All other remedies at law or in equity
which are not otherwise provided for under the terms of this Agreement or in the City's laws and
regulations are available to the City.
(7) Enforcement. Inlieu of and/or in addition to any provisions to cancel the Agreement,
City may specifically enforce, or enjoin the breach of the terms of this Agreement. In the event of a
default by Owner City shall give written notice of the violation to Owner by registered or certified
mail addressed to the address provided for notice in this Agreement. The violation shall be corrected
to the reasonable satisfaction of City within thirty days of the date the notice is mailed. Where the
violation cannot reasonably be cured within sixty days, actions to cure the violation shall be
commenced within sixty days and pursued diligently to completion within a reasonable period of
time to be determined by the City. If the violation is not timely cured then the City may, without
further notice, declare a default and bring any action necessary to specifically enforce the obligations
of Owner under this Agreement, apply to any state or federal court for injunctive relief or apply for
such other relief as may be appropriate. The City’s right to enforce this Agreement shall in no way
limit or restrict its rights or legal remedies arising under other provisions of local, state, or federal
law, including the historic preservation regulations under the City’s municipal code.
(8) Binding Effect of Agreement.
(a) Owner hereby voluntarily subjects the Historic Property to the covenants, reservations,
and restrictions as set forth in this Agreement. The Parties hereby declare their specific intent and
agreement that all of the agreements, rights, covenants, reservations, and restrictions contained in
this Agreement shall be binding upon and shall inure to the benefit of the parties herein, their heirs,
successors, legal representatives, assigns and allpersons acquiring any part or portion of the Historic
Property, whether by operation of law or in any manner pursuant to this Agreement. Each and every
216
Page 5 of 13
contract, deed, or other instrument hereinafter executed, covering, encumbering, or conveying the
Historic Property, or any portion thereof, shall conclusively be held to have been executed, delivered,
and accepted subject to the covenants, reservations, and restrictions expressed in this Agreement,
regardless of whether such covenants, reservations, and restrictions are set forth in such contract,
deed, or other instrument. Prior to sale of the Historic Property, Owner shall give notice to the City.
(b) City and Owner hereby declare their understanding and intent that the burden of the
covenants, reservations, and restrictions set forth herein touch and concern the land in that Owner
has a legal interest in the Historic Property and this Agreement relates to and affects the use of the
Historic Property.
(c) City and Owner hereby further declare their understanding and intent that the benefit of
such covenants, reservations, and restrictions touch and concern the land by enhancing and
maintaining the historic characteristics and significance of the Historic Property for the benefit,
which includes, but is not limited to the benefit to the public street named in the recitals to this
Agreement, City, residents of City and of the State of California, and Owner.
(9) Notice.
(a) Any notice required to be givenby the terms of this Agreement shall be provided at the
address of the respective parties as specified below or at any other address as may be later specified
by the parties hereto.
CITY:City of Saratoga
Attn: City Clerk
13777 Fruitvale Avenue
Saratoga, CA 95070
OWNER:Tommy & Hongyun Suriwong
14666 Oak Street
Saratoga, CA 95070
(10) No Partnership or Joint Enterprise Created. None of the terms, provisions, or
conditions of this Agreement shall be deemed to createa partnership between theparties hereto and
any of their heirs, successors, or assigns; nor shall such terms, provisions, or conditions cause them
to be considered joint ventures or members of any joint enterprise.
(11) Hold Harmless and Indemnification. Owner agrees to protect, defend, hold harmless
and indemnify City, its City Council, commissions, officers,agents, and employees from and against
any claim, injury, liability, loss, cost, and/or expense or damage, however same may be caused,
including all costs and reasonable attorney's fees in providing a defense to any claim arising there
from for which Owner shall become legally liable arising from Owner’s acts, errors, or omissions
with respect to or in any way connected with the prosecution of the work performed by Owner
pursuant to this Agreement. This hold harmless provision applies to all damages and claims for
217
Page 6 of 13
damages suffered, or alleged to have been suffered, by reason of the conduct referenced in this
Agreement regardless of whether City prepared, supplied, or approved any plans, specifications,
other documents, or any proposed conduct relating to the Historic Property.
(12) Attorneys' Fees. In the event legal proceedings are brought by any Party or Parties to
enforce orrestrain a violation of any of the covenants, reservations, or restrictions contained herein,
or to determine the rights and duties of any Party hereunder, each party in the proceedings shall pay
its own attorney's fees.
(13) Recordation and Notice. No later than twenty (20) days after the parties execute and
enter into this Agreement, City shall cause this Agreement to be recorded in the office of the County
Recorder of the County of Santa Clara. Owner shall provide written notice of this agreement to the
Office of Historic Preservation of the Department of Parks and Recreation no later than six (6)
months afterentering into this Agreement and shall provide the City with a copy of such notice at the
time it is filed.
(14) Fees. The Community Development Director may assess, and Owner shall pay such
Mills Act Historic Property Contract fees for the administration of this Agreement as may be
authorized from time to time by the City Council.
(15) Severability. If any section, sentence, clause, or phrase of this Agreement is, for any
reason, held tobe invalid or unconstitutional by a decision of any court of competent jurisdiction,or
by subsequent preemptive legislation, such decision shall not affect the validity and enforceability of
the remaining provisions, or portions of this Agreement, and shall not beaffected thereby. City and
Owner hereby declare that each would have approved and accepted this Agreement, and each
section, sentence, clause, or phrase thereof, irrespective of the fact that any one or more sections,
subsections, sentences, clauses, or phrases be declared invalid or unconstitutional.
(16) Integrated Agreement - Totality of Agreement. This Agreement embodies the
agreement between City and Owner and its terms and conditions. No other understanding,
agreements, or conversations, or otherwise, with any officer, agent, or employee of City prior to
execution of this Agreement shall affect or modify any of the terms or obligations contained in any
documents comprising this Agreement. Anysuch verbalagreement shallbe considered asunofficial
information and in no way binding upon City. All Exhibits to this Agreement are hereby
incorporated and made a part of this Agreement.
(17) Captions. The captions of the various sections, paragraphs and subparagraphs are for
convenience onlyand shall not be considered or referred to in resolving questions of interpretation.
(18) Governing Statutes and Law. This Agreement shall be governed and construed in
accordance with the statutes and laws of the State of California.
(19) Amendments. This Agreement may be amended, in whole or in part, only by a written
recorded instrument executed by the parties hereto.
218
Page 7 of 13
IN WITNESS WHEREOF, CITY and OWNER have executed this Agreement on the day
and year first written above.
CITY OF SARATOGA, CALIFORNIA, a California municipal corporation
____________________________
JAMES LINDSAY
CITY MANAGER
Address:
13777 Fruitvale Avenue
Saratoga, CA 95070
Telephone:(408) 868-1222
Fax Number: (408) 868-8555
ATTEST:
____________________________
Britt Avrit
CITY CLERK
Approved as to Form:
_____________________________
RICHARD TAYLOR
CITY ATTORNEY
OWNER [Notarized Signature(s) Required]
By: _____________________________
Tommy Suriwong
By: _____________________________
Hongyun Suriwong
Name: Tommy & Hongyun Suriwong
Title:Property Owner
219
Page 8 of 13
Local Address: 14666 Oak Street, Saratoga, CA 95070
Telephone: (408)910-1750
Exhibit List
Exhibit A – Legal Description of Historic Property
Exhibit B – City Council Resolution Approving Agreement
Exhibit C – Baseline Conditions of Historic Property
Exhibit D – Restoration Plan
Exhibit A
The Historic Property that is the subject of this Agreement is the real property described below
including all structures and improvements thereon:
BEGINNING AT THE POINT OF INTERSECTION OF THE SOUTHEASTERLY LINE OF
OAK STREET WITH THE PROLONGATION SOUTHEASTERLY OF THE
SOUTHWESTERLY LINE OF FIFTH STREET; THENCE RUNNING SOUTHEASTERLY
AND ALONG THE PROLONGATION SOUTHEASTERLY OF THE SOUTHWESTERLY
LINE OF FIFTH STREET; 150 FEET, THENCE RUNNING AT RIGHT ANGLES
SOUTHWESTERLY AND PARALLEL WITH THE SOUTHEASTERLY LINE OF OAK
STREET, 50 FEET, THENCE RUNNING AT RIGHT ANGLES NORTHWESTERLY AND
PARALLEL WITH THE PROLONGATION SOUTHEASTERLY OF THE
SOUTHWESTERLY LINE OF FIFTH STREET 150 FEET TO A POINT OF THE
SOUTHEASTERLY LINE OF OAK STREET; THENCE RUNNING NORTHEASTERLY
AND ALONG THE SOUTHEASTERLY LINE OF OAK STREET, 50 FEET TO THE
POINT OF BEGINNING AND BEING A PORTION OF THE QUITO RANCHO.
APN: 517-08-047
Property commonly known as: 14666 Oak Street, Saratoga, CA 95070
220
Exhibit B
RESOLUTION NO.
APPROVING MILLS ACT CONTRACT
[Begins on following page.]
221
Exhibit C
BASELINE CONDITIONS
1. NAME OF PROPOSED MONUMENT: Congregational Church Parsonage
2. ADDRESS: 14666 Oak Street, Saratoga, CA 95070
3. ASSESSOR’S PARCEL NUMBER: 517-08-047
COMPLETE LEGAL DESCRIPTION:
The land referred to herein belowis situated in the City of Saratoga,County of Santa Clara, State
of California and is described as follows:
BEGINNING AT THE POINT OF INTERSECTION OF THE SOUTHEASTERLY LINE OF
OAK STREET WITH THE PROLONGATION SOUTHEASTERLY OF THE
SOUTHWESTERLY LINE OF FIFTH STREET; THENCE RUNNING SOUTHEASTERLY
AND ALONG THE PROLONGATION SOUTHEASTERLY OF THE SOUTHWESTERLY
LINE OF FIFTH STREET; 150 FEET, THENCE RUNNING AT RIGHT ANGLES
SOUTHWESTERLY AND PARALLEL WITH THE SOUTHEASTERLY LINE OF OAK
STREET, 50 FEET, THENCE RUNNING AT RIGHT ANGLES NORTHWESTERLY AND
PARALLEL WITH THE PROLONGATION SOUTHEASTERLY OF THE
SOUTHWESTERLY LINE OF FIFTH STREET 150 FEET TO A POINT OF THE
SOUTHEASTERLY LINE OF OAK STREET; THENCE RUNNING NORTHEASTERLY
AND ALONG THE SOUTHEASTERLY LINE OF OAK STREET, 50 FEET TO THE
POINT OF BEGINNING AND BEING A PORTION OF THE QUITO RANCHO.
APN: 517-08-047
Property commonly known as: 14666 Oak Street, Saratoga, CA 95070
4. RANGE OF ADDRESSES: 14666 Oak Street
5. PRESENT OWNERS: Tommy and Hongyun Suriwong
6. OWNERSHIP: Private
7. PRESENT AND ORIGINAL USE: Single Family Residential
8. ARCHITECTURAL STYLE: National/Greek Revival
222
9. PRESENT PHYSICAL DESCRIPTION: This residence was built on Oak Street around
1886 for the use of the pastor of the Congregational Church. The church was the first
permanent religious organization inSaratoga, with a charter membership of nine women and
one man.
This National/Greek Revival style home is a symmetrical one-and-one-half-story house and
has distinctive balloon-framed proportions, primarily visible in the raised eaves of the cross
gabled roof, the narrow roof span and relatively steep roof pitch, as well as the raised floor.
The house is side-gabled with an accent gable centered in the front elevation. Individually
placed double-hung windows flank the centered front door. The fullwidth front porch may be
an original design, with simple wood posts and low banister. The house may have been
relocated to this property, as the first floor height would commonly have been raised on a
pony wall. The window sash has been replaced.
10. CONSTRUCTION DATE: ca 1886
11. ARCHITECT, DESIGNER, OR ENGINEER: Unknown
12. CONTRACTOR/BUILDER: Unknown
13. PHOTOGRAPHS: Included in DPR
14. CONDITION: Excellent with its age. Estimated maintenance and preservation costs are
$458,750 over the course of ten years.
15. ALTERATIONS:The home was constructed ca1886. Although altered with replacement
window sash, the house retains adequate character-defining architectural design,
workmanship and materials, as well as ahistoric location and settingwithin Saratoga Village,
and the property continues to represent the historical associations and feelings of this
residence.
16. THREATS TO THE SITE: The site is located on Oak Street and is in an area where
homes have been demolished and rebuilt.
17. STATEMENT OF SIGNIFICANCE: The CongregationalChurch Parsonage is listed on
the Saratoga Heritage Resource Inventory (HP-88-01) It qualified under Criteria (a), (b)
Criteria (a) states the property exemplifies and reflects special elements of the cultural,
social, economic, aesthetic, and architectural history of Saratoga. Criteria (b) states it is
identified with persons of significant in local history
18. SOURCES: Department of Parks and Recreation Primary Record for 14666 Oak Street
which is part of the City of Saratoga Heritage Resource Inventory
223
19. PREPARER: Nicole Johnson, City of Saratoga, 13777 Fruitvale Avenue, Saratoga, CA
95070
Exhibit D
RESTORATION PLAN
Year Renovation Project – 14666 Oak St
Estimated Project
Expense
Estimated Yearly
Expense
1
Clean Windows, exterior lights, clear spider webs $1,000
$52,650
Replace AC condenser, furnace, convert to high
efficiency with dual zones $22,000
Redo landscaping/fix leaking irrigation $5,800
Repair dry rot/water damage under living room window $1,200
Repair and refinish stairs, upstairs landing, and loose
railing $6,500
Trim and maintain heritage oak and other trees tree on
property $7,000
Fill/repair siding, power wash, and paint exterior $19,000
Repair upstairs bathroom tub leak & downstairs kitchen
ceiling $8,500
Repair door screen $650
2 Replace garage/storage structure $350,000
$355,600
Repair porch post (left side) water damage $3,800
Air conditioner duct cleaning and sealing $800
3 Clean Windows, exterior lights, clear spider webs $1,000 $1,000
4
Clean Windows, exterior lights, clear spider webs $1,000
$20,000
Trim and maintain heritage oak and other trees tree on
property $7,000
Repair porch foundation, deck, repaint $12,000
5 Clean Windows, exterior lights, clear spider webs $1,100 $1,100
6
Clean Windows, exterior lights, clear spider webs $1,000
$8,300
Restoration of Light Fixture (Front)$300
Trim and maintain heritage oak and other trees tree on
property $7,000
7
Clean Windows, exterior lights, clear spider webs $1,000
$2,500
Repair and maintain interior and exterior doors/door
knobs $1500
8
Clean Windows, exterior lights, clear spider webs $1,200
$8,200
Trim and maintain heritage oak and other trees tree on
property $7,000
224
9 Clean Windows, exterior lights, clear spider webs $1,200 $1,200
10
Trim and maintain heritage oak and other trees tree on
property $7,000
$8,200Clean Windows, exterior lights, clear spider webs $1,200
1524573.1
225
SARATOGA CITY COUNCIL
MEETING DATE:September 07,2022
DEPARTMENT:Public Works
PREPARED BY:Mainini Cabute, Environmental Programs Manager
SUBJECT:Approve Safe Routes to School Master Plan
RECOMMENDED ACTION:
Approve the Safe Routes to School Master Plan dated July 14, 2022 and direct staff to move
forward with implementation of improvement projects identified in the plan.
BACKGROUND:
Over the past two decades the City’s Traffic Safety Commission (TSC) and City staff has
reviewed many traffic safety concerns around schools. In 2013, the City’s public works
department and the TSC proactively reached out to the various school communities and offered
City resources to evaluate and make recommendations to address school traffic safety and
circulation. For several years since, the City collaborated with the TSC, the Youth Commission,
school communities, traffic deputies, and school neighbors to discuss traffic safety needs and
improvements. During the past years, projects were completed in increments based on priority
and funding availability.
In 2018, the City of Saratoga officially joined the County’s Safe Routes to School Initiative by
City resolution. By doing so, the City became eligible for potential funding resources from state
and regional agencies. In 2019, City staff requested funding from the City Council to develop a
Safe Routes to School Master Plan (SRTS Master Plan) with the goal of incorporating all of the
school traffic safety projects into one master document. In September 2020, the City entered into
a contract with the City’s traffic consultants, Fehr and Peers,to assist in developing the SRTS
Master Plan.
In December 2020, City staff and Fehr and Peers held a meeting to begin the development process
of the SRTS Master Plan. The development of the SRTS Master Plan was a collaborative process
led by the City of Saratoga. City staff re-assembled its group of safe routes to school stakeholders
and formed the Safe Routes to School Technical Advisory Committee (SRTS TAC).
The SRTS TAC pursued the following two goals during the development of the SRTS Master
Plan:
226
1) Identify all potential walking and bicycling routes to schools in Saratoga and list
improvements that should be made at those routes to accommodate walking and bicycling
to school and develop recommended route maps for each school.
2) Conduct extensive outreach with the school communities and neighborhoods to ensure that
the City has identified the appropriate routes for students to use and the appropriate traffic
safety calming solutions at those locations.
Potential Walking and Bicycling Routes
The City of Saratoga SRTS Master Plan represents the City’s continuing efforts to proactively
improve active transportation in Saratoga by creating safer, more comfortable, more efficient, and
more accessible travel routes that encourage students to walk and bicycle to school.
To accomplish this goal, the City’s SRTS TAC participated in walk audits and site evaluations to
identify areas around schools needing traffic safety improvements. Roadway systems, collision
history and pedestrian and bicycle facilities were all reviewed as part of the evaluation. City staff
worked closely with school principals, current students through the Youth Commission, and
parents of students to find out routes that they believe students are using to walk and bike to school.
The intent of this process was to identify locations that need improvements within a ¼- ½ mile
radius around the schools and also to identify the safest routes to school within the same distance.
The following 11 schools in Saratoga were assessed for potential traffic calming projects and
future improvements:
1. Argonaut Elementary School
2. Blue Hills Elementary School
3. Christa McAuliffe Elementary School
4. Marshall Lane
5. Foothill Elementary School
6. Prospect High School
7. Redwood Middle School
8. Saratoga Elementary School
9. Saratoga High School
10. Sacred Heart School (Private)
11. St. Andrew’s Episcopal School (Private)
After the walk audits, the SRTS TAC met remotely two times in the summer of 2021, to discuss
the appropriate type of traffic calming solutions to recommend for the various intersections
identified for improvements.
The membership of the SRTS TAC was uniquely comprised of community members who were
both current Saratoga Traffic Safety Commissioners (TSC) and former TSC members. As a result,
the members had extensive knowledge of the traffic safety challenges in Saratoga and around
Saratoga schools through their work as traffic safety commissioners. Additionally, the TAC had
two members who were former students from the 1980s-90s and current students of Saratoga
schools. The SRTS TAC was able to discuss more comprehensively the walking and bicycling
challenges over the past few decades.
227
The SRTS Master Plan contains traffic calming solutions that can be completed in the near term,
such as striping, installment of high-visibility crosswalks, rectangular rapid flashing beacons
(RRFB), signage, berms, curb ramps and extensions, and radar feedback signs. Below are the seven
intersections in Saratoga that have near-term traffic calming solution recommendations. The
details of these recommendations are contained in the Master Plan.
Intersection School Traffic Calming
Recommendation
Quito Rd and Sobey Rd Marshall Lane Elementary RRFB, high visibility
crosswalks, tighten turns
Scotland Dr/Saratoga Creek
Trail
St. Andrews Episcopal RRFB, high visibility
crosswalks, yield signs, curb
ramps
Shadow Oaks Wy/Montauk
Dr
Redwood Middle RRFB, high visibility
crosswalks, yield signs, berm
improvements
Herriman Ave/ Saratoga Vista
Ave
Saratoga High RRFB, berm improvements,
curb ramps
Herriman Ave/ Camino Rico Saratoga High RRFB, trim back
landscaping, curb extension,
curb ramps
Aloha Ave/ Forrest Hills Dr Saratoga Elementary RRFB, trim back
landscaping, curb ramps
Oak St/ Charles St.Saratoga Elementary RRFB, high visibility
crosswalks, curb ramps
The SRTS Master Plan also contains recommendations that will require more funding, such as
sidewalks, or traffic signal improvements throughout the various school locations. The list of
recommended improvements were disseminated to the school and neighborhood communities
through an extensive outreach effort and gave community members an opportunity to comment.
Extensive Outreach with School Communities and Neighborhoods
The SRTS TAC prioritized school and community outreach in the development of the SRTS
Master Plan with the goal of achieving a win-win outcome. Fortunately, the SRTS TAC’s
extensive outreach effort was supported by the Valley Transportation Authority (VTA) 2016
Measure B Bicycle and Pedestrian Education and Encouragement Program which reimbursed the
City for the costs related to outreach activities.
The City developed an outreach plan that included outreach meetings through its TSC and also
dissemination of information through the City’s website and a variety of newsletters and social
media posts. City staff held its first outreach meeting on September 9, 2021 through the TSC. At
that meeting, City staff informed the Saratoga community about the online community survey
effort and the project timelines for community input. The SRTS Master Plan was also reviewed
and discussed at the TSC meetings on March 10, 2022 and July 14, 2022.
The City’s online survey was open from of October 2021 until April 2022. During that time, the
City received nearly 100 written comments. These comments have been summarized and included
in the appendices of the SRTS Master Plan.
228
The SRTS TAC also reached out to all 11 schools and offered to give a presentation about the
City’s efforts and progress on the SRTS Master Plan at a future Parent Teacher Association (PTA)
meeting. Only Saratoga High School PTA invited the SRTS TACto present at its February 3, 2022
meeting. The PTA members expressed appreciation for the efforts being done to improve traffic
safety around Saratoga.
The City customized the presentation for each school and distributed each presentation to the
appropriate school. School community members were asked to provide feedback by contacting
City staff or commenting on the online form. Below are the 10 of 11 schools that had comments,
listed from highest to lowest number of comments:
1) Redwood Middle (22 comments)
2) Saratoga Elementary (12 comments)
3) Blue Hills Elementary (11 comments)
4) Foothill Elementary (9 comments)
5) Marshall Lane Elementary (7 comments)
6) Argonaut Elementary (7 comments)
7) Saratoga High (6 comments)
8) Prospect High (5 comments)
9) Christa McAuliffe (3 comments)
10)Saint Andrews (1 comment)
On March 1, 2022, the Mercury News published a story titled “Saratoga to Create a Plan to Make
Walking, Biking to School Safer” which provided information about Saratoga’s SRTS Master
Plan.
Overall, the SRTS Master Plan process spanned over 16 months beginning with the walk audits
in May 2021. The City reached out to community members and the school communities to
inform them about the SRTS Master Plan development and the recommendations contained in
the draft SRTS Master Plan.
Once the SRTS Master Plan is approved, City staff plans to move forward with the construction
of the near-term safety improvements using the currently allocated Capital Improvement Program
funds of $160,000. Once the near-term safety improvements are complete, staff will develop safe
routes to school route maps for each school for students to use. Once the route maps have been
distributed, the City will begin promoting annual events, such as walk or bike to school events.
Staff will continue to apply for grants to help fund the future improvements that require additional
funding.
Staff recommends that the City Council approve the Safe Routes to School Master Plan.
ATTACHMENTS:
Attachment A – Draft Safe Routes to School Master Plan
229
Draft
City of Saratoga Safe Routes to School Plan
Prepared for:
City of Saratoga
July 14, 2022
1025-446.18
230
ACKNOWLEDGEMENTS SAFE ROUTES TO SCHOOL
TECHNICAL ADVISORY COMMITTEE MEMBERS
CITY STAFF
Mainini Cabute- Project Manager
Emma Burkhalter- Traffic Safety Commission Liaison
Lauren Pettipiece- Public Information Officer
Kayla Nakamoto- Youth Commission Liaison
COMMUNITY MEMBERS
Jonathan “Jojo” Choi
Christopher Coulter
Mitch Kane
SHERIFF DEPUTIES
Joseph Talley
Michael Renteria
TRAFFIC SAFETY COMMISSIONERS
Belal Aftab, Chair
Chi-Kuang “CK” Chu
Robert Eng
Jason Mount
YOUTH COMMISSIONERS
Timothy Leung
Nicole Lu
FEHR & PEERS CONSULTANT TEAM
Meghan Mitman, AICP, RSP2I
Hannah Woo
Taylor Whitaker
Steve Davis, PE
231
Table of Contents
Introduction ................................................................................................................................... 1
Plan Overview ................................................................................................................................................................................ 1
The Safe System Approach ...................................................................................................................................................... 1
Guiding Principles ........................................................................................................................................................................ 3
Plan Development ....................................................................................................................................................................... 5
Relationship to Other City Plans and Efforts ..................................................................................................................... 5
City Plans ................................................................................................................................................................................. 5
Existing Conditions ....................................................................................................................... 7
Schools ............................................................................................................................................................................................. 7
Roadway System ........................................................................................................................................................................10
Pedestrian Facilities ...................................................................................................................................................................11
Bicycle Facilities ...........................................................................................................................................................................14
Bicycle Facility Types ........................................................................................................................................................14
Collision History ..........................................................................................................................................................................18
Contextual Trends..............................................................................................................................................................18
Public Outreach ........................................................................................................................... 20
SRTS Technical Advisory Committee (TAC) .....................................................................................................................20
Walk Audits...................................................................................................................................................................................20
Community Meeting .................................................................................................................................................................20
Online Public Outreach Survey .............................................................................................................................................23
Outreach to Schools .................................................................................................................................................................25
Summary of Key Locations Receiving Public Input ......................................................................................................26
Toolbox of Options & Selection Strategy ................................................................................. 28
Toolbox of Options ...................................................................................................................................................................28
Selection Strategy ......................................................................................................................................................................31
Project Development ................................................................................................................................................................35
Phased Implementation Methodology .............................................................................................................................35
Phase 0: Current and Proposed City Projects .........................................................................................................35
Phase 1: Implementation Projects ...............................................................................................................................36
Desired Routes to Schools .......................................................................................................... 39
Recommended Future Citywide Policies and Plans ................................................................. 47
232
Neighborhood Traffic Calming Program ..........................................................................................................................47
Citywide Bicycle Master Plan .................................................................................................................................................47
School Crosswalk Policy ..........................................................................................................................................................47
School Policies for All-Way Stop Signs .............................................................................................................................47
School Speed Zones .................................................................................................................................................................48
ADA Transition Plan ..................................................................................................................................................................48
School Campus On-Site Recommendations ............................................................................. 49
Accessible On-Site Circulation Routes ...............................................................................................................................49
Secure Bicycle, Scooter, and Skateboard Parking Locations ....................................................................................49
Back Entrances/Exits to Schools During School Pick-Up/Drop-Off Hours ..........................................................49
Citywide Programs ...................................................................................................................... 50
Public Education Media Campaign .....................................................................................................................................50
Partnerships with Local Schools ...........................................................................................................................................50
Education on New Roadway Design Changes ................................................................................................................50
Automated Enforcement .........................................................................................................................................................50
School Safety Officers ..............................................................................................................................................................51
Crossing Guards..........................................................................................................................................................................51
Emergency Medical Services (EMS) Response................................................................................................................51
Post-Crash Care Policy, Practices, and Additional Resources ...................................................................................51
Evaluation .................................................................................................................................... 53
Tracking Mode of Access ........................................................................................................................................................53
Tracking Counts ..........................................................................................................................................................................53
Tracking Collisions .....................................................................................................................................................................53
Tracking Near Misses, Hazards, and Comfort Level .....................................................................................................54
Future Funding and Implementation ........................................................................................ 55
Federal Funding Sources .........................................................................................................................................................55
Affordable Housing and Sustainable Communities Program (AHSC) ..........................................................55
RAISE Grant ..........................................................................................................................................................................55
Safe Routes to School (SRTS) Funding ......................................................................................................................55
Safe Streets for All (SS4A) ...............................................................................................................................................56
State Funding Sources .............................................................................................................................................................56
Active Transportation Program (ATP) Funding ......................................................................................................56
California Office of Traffic Safety (OTS) Grant Programs ...................................................................................56
Caltrans Sustainable Transportation Planning Grants .........................................................................................56
233
Highway Safety Improvement Program (HSIP) ......................................................................................................56
Local Partnership Program (LPP) .................................................................................................................................57
Local Streets and Roads Program (LSRP) .................................................................................................................57
Senate Bill (SB) 1 Funding ..............................................................................................................................................57
Transformative Climate Communities (TCC) Program ........................................................................................57
County Funding Sources .........................................................................................................................................................58
Lifeline Transportation Program ..................................................................................................................................58
City or Other Funding Sources .............................................................................................................................................59
Developer Fees ...................................................................................................................................................................59
COVID-19 American Rescue Plan Act (ARPA) Funds ...........................................................................................59
Landscape & Lighting Assessment Districts ...........................................................................................................59
Repaving Funds ..................................................................................................................................................................59
Appendix A: Walk Audit Photos ................................................................................................. 1
Appendix B: Online Survey Responses ..................................................................................... 13
Appendix C: School Feedback .................................................................................................... 17
Appendix D: Comprehensive Project List ................................................................................. 19
Argonaut Elementary School .................................................................................................................................................19
Blue Hills Elementary School .................................................................................................................................................24
Christa McAuliffe ........................................................................................................................................................................27
Foothill Elementary School .....................................................................................................................................................32
Marshall Lane Elementary School ........................................................................................................................................35
Prospect High School ...............................................................................................................................................................37
Redwood Middle School .........................................................................................................................................................41
Sacred Heart .................................................................................................................................................................................44
Saratoga Elementary School ..................................................................................................................................................46
Saratoga High School ...............................................................................................................................................................48
St. Andrews ...................................................................................................................................................................................52
234
List of Figures
Figure 1: The Safe System Approach ............................................................................................................................................ 3
Figure 2: Schools in Saratoga SRTS Plan ..................................................................................................................................... 9
Figure 3: Pedestrian Network (Existing/Proposed) .............................................................................................................. 13
Figure 4: Existing and Planned Bikeway Network ................................................................................................................. 17
Figure 5: Collision Map.................................................................................................................................................................... 19
Figure 6: Tell Us About Yourself .................................................................................................................................................. 21
Figure 7: Level of Traffic Safety Concern .................................................................................................................................. 22
Figure 8: Obstacles for Walking and Bicycling Today ......................................................................................................... 22
Figure 9: Suggestions on Improving Walking and Bicycling ............................................................................................ 23
Figure 10: Obstacles for Walking and Bicycling Today ...................................................................................................... 24
Figure 11: Suggestions for Improving Walking and Bicycling ......................................................................................... 25
Figure 12: Suggestions for Improving Walking and Bicycling from School Outreach ........................................... 26
Figure 13: Heat Map of Public Comment and School Feedback .................................................................................... 27
Figure 12: Buffered Bicycle Lanes ................................................................................................................................................ 36
Figure 13: Recommended Phase 1 Projects ............................................................................................................................ 38
Figure 5: Desired Routes to School with Safety Improvements (Vision): Blue Hills Elementary School ......... 40
Figure 6: Desired Routes to School with Safety Improvements (Vision): Christa McAuliffe and Prospect
High School ................................................................................................................................................................ 41
Figure 7: Desired Routes to School with Safety Improvements (Vision): Argonaut Elementary School ......... 42
Figure 8: Desired Routes to School with Safety Improvements (Vision): Foothill Elementary and Saratoga
High School ................................................................................................................................................................ 43
Figure 9: Desired Routes to School with Safety Improvements (Vision): St Andrews, Sacred Heart, and
Redwood Middle School ....................................................................................................................................... 44
Figure 10: Desired Routes to School with Safety Improvements (Vision): Marshall Lane Elementary School ......................................................................................................................................................................................... 45
Figure 11: Desired Routes to School with Safety Improvements (Vision): Saratoga Elementary School ....... 46
List of Tables
Table 1: Crossings at Existing Signalized Intersections ...................................................................................................... 31
Table 2: Crossings at Existing Unsignalized Intersections ................................................................................................. 32
Table 3: Corridors .............................................................................................................................................................................. 34
235
1
Introduction
Plan Overview
The City of Saratoga Safe Routes to School Master Plan (Plan) represents the city’s continuing efforts to
proactively improve active transportation in Saratoga by creating safer, more comfortable, more efficient,
and more accessible travel routes that encourage students to walk and bicycle to school.
Through the City’s Traffic Safety Commission, Saratoga residents have had an opportunity to share their
school traffic safety concerns and request for review and evaluation of the various locations around
Saratoga. Over the past two decades, the City has reviewed many traffic safety concerns around the
schools. In 2013, the City’s public works department and its Traffic Safety Commission proactively reached
out to the various school communities and offered City resources to evaluate and make recommendations
related to address school traffic safety and circulation. For several years, the City collaborated with the
Traffic Safety Commission, school communities, traffic deputies, and school neighbors to discuss traffic
safety needs and improvements. During the past years, projects were completed in increments based on
priority and funding availability.
In 2018, the City officially joined the County’s Safe Routes to School Initiative by City resolution. By doing
so, the City became eligible for potential funding resources from state and regional agencies. In 2019, City
staff requested funding from the City Council to develop a Safe Routes to School Master Plan. The goal of
the plan has been to identify all of the potential walking and bicycling routes to schools in Saratoga and
list all of the improvements that should be made at those routes to accommodate walking and bicycling
to school. The City plans to develop safe routes to school route maps for students to use once the safety
improvements have been implemented. Once the route maps have been distributed, the City will promote
annual events, such as walk or bike to school events.
The City retained Fehr and Peers to develop the Safe Routes to School Master Plan and to use current and
comprehensive approach at evaluating traffic safety around schools. The development of the Safe Routes
to School Master Plan was a collaborative process led by the City of Saratoga and Fehr and Peers with
representatives from the Saratoga community , school principals, members of the Saratoga Traffic Safety
Commission (TSC), and the Santa Clara County Sheriff’s Office. The Plan outlines future citywide programs,
prioritization criteria, and priority project recommendations.
The Safe System Approach
The Safe Routes to School Master Plan is guided by the Safe System Approach 1, which has a goal of
eliminating fatal and serious injuries for all road users. The Safe System Approach is designed to
anticipate human driving behaviors that sometimes result in traffic collisions that lead to serious injuries
1 https://safety.fhwa.dot.gov/zerodeaths/docs/FHWA_SafeSystem_Brochure_V9_508_200717.pdf
236
2
or deaths. Recent data shows that there are daily incidents of collisions in California and across the Unites
States, with trends worsening for vulnerable road users (pedestrians and bicyclists). The Safe System
Approach is a proactive approach that relies on all roadway system stakeholders—from system operators
to vehicle manufacturers to law enforcement and everyday users. The pivot to the Safe System Approach
requires a shift in project prioritization, funding, and commitments. As noted in the graphic below, that
can involve a more proactive focus with more holistic and redundant interventions.
Image Source: FHWA
The Safe System Approach acknowledges the vulnerability of the human body when designing and
operating a transportation network and the impact that a crash or collision can have on a human body.
The overall goal is to design a transportation network that does not result in serious human injury during
a crash.
A Safe System approach addresses the five elements of a safe transportation system—safe road users,
safe vehicles, safe speeds, safe roads, and post-crash care—in an integrated manner and through a wide
range of interventions (see Figure 1).
237
3
Figure 1: The Safe System Approach
The Institute of Transportation Engineers (ITE) and the Road to Zero Coalition’s Safe System Explanation
and Framework articulate that to anticipate human mistakes, a Safe System seeks to accomplish
the following:
• Separate users in a physical space (e.g., sidewalks, dedicated bicycle facilities)
• Separate users in time (e.g., pedestrian scramble, dedicated turn phases)
• Alert users to potential hazards
• Accommodate human injury tolerance through interventions that reduce speed or
impact force
The recommendations in this report focus on key opportunity areas around each school to engage the
Safe System stakeholders and proactively provide self-enforcing facilities.
Guiding Principles
As the City of Saratoga strives to proactively improve multimodal safety, key elements of the Safe System
approach influence the guiding principles for this document:
Image Source: Fehr & Peers for FHWA
238
4
1. Safety is the highest priority. Motor vehicle collisions should not result in a serious injury or
fatality on City of Saratoga roadways.
2. People make mistakes. Errant behavior will be taken into consideration for design, construction,
and operation, and roads will be continuously evaluated to determine the impact of such
behavior.
3. Safety is a shared responsibility. The goal is to create a roadway system where users, roadway
designers, law enforcement, and post-crash care cohesively reinforce safety.
4. Implementation requires a data-driven approach. Ongoing analysis should continue to identify
where and why traffic collisions are occurring, and prioritize projects and programs that eliminate
severe and fatal collisions. Proactive and reactive data-driven decisions have been and will be
made to design and manage roadways to reduce the severity of collisions.
5. Transportation networks must be equitable. The transportation network in the City of Saratoga
must be equitable to all road users and serve all ages and abilities.
6. The Safe Routes to School Plan will be accountable and transparent. Evaluation through an
equity lens will be ongoing. The City of Saratoga strives to be transparent in its communications
on roadway designs, prioritizing competing improvements, and use of resources needed to
reduce severe and fatal collisions on city roadways.
239
5
Plan Development
The development of City of Saratoga’s SRTS Plan included five major project milestones, which are
summarized below and described in greater detail in this document.
Relationship to Other City Plans and Efforts
City Plans
The City of Saratoga continues to work toward improving walking and bicycling in the community
through related plans and efforts.
• The City of Saratoga General Plan outlines the city’s vision for the year 2040 and aims to
provide a safe and sustainable living environment, enhance traffic mobility, and encourage
economic growth through land use developments while preserving the existing residential
neighborhoods and open space areas.
• The 2040 General Plan Update Working Draft of Circulation and Scenic Highway Element
provides guidance for improving the safety and mobility of the current transportation network
240
6
and addresses potential growth in travel demand and changes in transportation technologies. The
major circulation concerns discussed include traffic volume and travel speed in residential areas,
safe access to schools and parks, parking for private employee shuttles, traffic circulation during
special events, and implementation of Transportation Demand Management (TDM) programs.
• The 2040 General Plan Update Working Draft of Land Use Element provides insights on the
existing land use conditions in the City of Saratoga, lists the city’s guiding principles for land use
planning, and describes the land use density and intensity of each subcategory within the four
land use categories: residential, commercial, public facilities, and open space.
• The City of Saratoga 2020 Speed Survey found an increase in the 85th percentile speeds in 65
percent of the roadway segments compared to 2013. The survey found that posted speed limit
could be increased for eight of the roadway segments, but adjustment of the posted speed limit
was not recommended after considering pavement width, residential density, collisions, and other
pedestrian and bicycle safety issues.
• The Citywide Transportation Needs Assessment found that the primary transportation needs
include improving pedestrian access facilities and sidewalk connectivity, increasing access to
transit service, and filling in service gaps between residential and commercial areas, and providing
sufficient parking spaces for private vehicles and employee shuttles.
• The City of Saratoga Local Roadway Safety Plan (LRSP) will create a roadmap for improving
safety for all modes of transportation. The city has recently started the process of creating the
LRSP. The LRSP will identify roadways with a history of collisions and other areas with collision
risks, and will make recommendations for future improvements. The LRSP will expand and build
upon the work of the Safe Routes to School Plan with a citywide focus.
241
7
Existing Conditions
The following section provides an overview of the existing conditions in the City of Saratoga today, with a
specific focus on schools, existing roadway facilities, pedestrian and bikeway facilities, and collision data
from 2015 – 2019.
Schools
Saratoga residents are served by seven public school districts plus private schools. These include four
elementary school districts (Cupertino Union, Moreland, Campbell Union Elementary, and Saratoga
Union), and three high school districts (Fremont Union, Campbell Union High School, and Los Gatos-
Saratoga Union). Only one school district, Saratoga Union School District, is located entirely
within Saratoga.
The elementary schools located in Saratoga are Argonaut Elementary, Foothill Elementary, Redwood
Middle, and Saratoga Elementary in the Saratoga Union School District. Marshall Lane Elementary is in the
Campbell Union Elementary District, and Blue Hills Elementary and Christa McAuliffe Elementary are in the
Cupertino Union School District. The high schools located in Saratoga are Prospect High School in the
Campbell Union High School District, and Saratoga High School in the Los Gatos-Saratoga Joint Union
High School District. Private schools in Saratoga include Saint Andrew's School, Sacred Heart School,
Action Day Primary Plus, and Challenger School. Saratoga is also served by the Foothill-De Anza and West
Valley-Mission community college districts.
For the Saratoga Safe Routes to School Plan, 11 schools in the Saratoga Union School District were
assessed to identify potential projects and future improvements as shown in Figure 2. The Plan focuses
improvements on a ¼ mile radius (5-minute walk) from schools. The City will also assess the traffic safety
and circulation around Action Day Primary Plus and Challenger School in the near future and will include
findings and recommended improvements as an appendix to this document.
These schools include:
1. Argonaut Elementary School
2. Blue Hills Elementary School
3. Christa McAuliffe
4. Foothill Elementary School
5. Marshall Lane Elementary School
6. Prospect High School
7. Redwood Middle School
8. Saratoga Elementary School
9. Saratoga High School
242
8
In addition, the SRTS Plan considered the following private schools located within the City of Saratoga:
1.Sacred Heart School
2.St. Andrew’s Episcopal School
Historically, Saratoga has discouraged construction of sidewalks on many local residential streets to
reduce the amount of impervious surface and to maintain a high level of visual quality with the provision
for more landscaping. The City’s General Plan states goals around the importance of retaining the rural
qualities and character of the community while providing adequate capacity and safety for vehicles and
other modes of travel. Given the relatively low traffic volumes on most streets, the combination of
pedestrian and vehicle traffic in the roadway does not typically result in problems. However, many parents
of elementary school-age children do not permit their children to walk to school because of potential
vehicle-pedestrian conflicts. Saratoga Unified School District is an open enrollment district, which allows
students to choose which school in the district they would like to attend instead of it being limited by
their property address.
For these and other reasons, many students are driven to and from school (or drive themselves if 16 or
older), and the result is increased congestion and delay. School congestion is typically concentrated for
the 15 to 30 minutes before school starts and after school ends. The congestion can be excessive, with
long queues on streets immediately surrounding schools. These factors contribute to increased potential
for vehicle-pedestrian conflict with the increased exposure, especially in the immediate vicinity of the
school. Although the school districts have been actively participating in efforts to increase ridesharing to
reduce overall traffic volumes at elementary schools, additional measures will be necessary to decrease the
number of students driven to school. To reduce vehicle congestion on the streets around schools and to
improve traffic safety, the City intends to implement the traffic safety recommendations contained in this
Safe Routes to School Master Plan. The City will develop route maps and distribute it to the school
communities to encourage students to walk or bike to school.
243
Big B a s in W y S De Anza BlvdW C
a
m
p
b
e
l
l
A
v
eProspectRdSStellingRd
WestmontAveJohnson AveDoyleRd
Cox Ave
Los
G
a
t
o
s
-
S
a
r
a
t
o
g
a
R
d
Rainbow Dr
Bucknall Rd
ProspectRd
McCoy Ave
S Saratoga-Sunnyvale RdSaratoga Sunnyvale RdSaratoga AveFruitvale AveQuitoRdPollard RdPierceRdRainbowDr
QuitoRdC o n gre ssSpringsRdMiller AveAllendale Ave
DavesA veBubb RdS Blaney AveS
a
n
b
o
r
n
R
d
MountEdenRd
∙85
∙9
CAMPBELL
UNION HIGH
DISTRICT
FREMONT UNION
HIGH DISTRICT
LOS GATOS-SARATOGA
UNION HIGH DISTRICT
CAMPBELL
UNION
DISTRICT
CUPERTINO
UNION
DISTRICT
LOS GATOS UNION
ELEMENTARY
DISTRICT
MORELAND
DISTRICT
SARATOGA UNION
ELEMENTARY
DISTRICT
Sacred Heart
School
St. Andrews
School
Argonaut
Elementary School
Blue Hills
Elementary School
Christa McAuliffe
Elementary School
Foothill
Elementary School
Marshall Lane
Elementary School
Prospect
High School
Redwood
Middle School
Saratoga
Elementary School
Saratoga
High School
\\Fpsj03.fpainc.local\data\Projects\1025-446 Saratoga NTMP\Phase 18 - Safe Routes to School\Graphics\GIS\MXD\Report_Map\SRTS\SRTS.aprxSchools in Saratoga
School (Public)
School (Private)
School Districts (Elementary)
School Districts (High)
City of Saratoga
Figure 2
Source: California Department of EducationDRAFT
244
10
Roadway System
The city has adopted a roadway system that incorporates the concepts of complete streets and recognizes
the different functionality of roadways based on the type of access provided, vehicle volumes, and the mix
of vehicle, transit, bicycle, and pedestrian travel. Roadways have been classified into seven categories:
• Freeways: Freeways are limited-access, high-speed travel ways included in the state and federal
highway systems. Freeways are facilities designed solely for traffic movement, providing no access
to abutting properties, and designed to separate all conflicting traffic movements through the use
of grade-separated interchanges. Bicycles and pedestrians are prohibited. The only freeway in
Saratoga is state route (SR) 85.
• Expressways: Expressways are high-speed, limited-access streets designed to facilitate the
movement of high traffic volumes. Expressways are designed to serve both regional through and
local traffic, and ideally connect other regional roadways and freeways. In Santa Clara County,
expressways are maintained and operated by the Santa Clara County Roads and Airports
Department. While the city coordinates with the County regarding expressway operations and
improvements, the County controls access to and operation of traffic signals on each of these
facilities. Expressways prioritize vehicles, yet bicycles are permitted. Transit riders are served on
expressways. The only expressway facility within Saratoga limits is a very short segment of
Lawrence Expressway north of Saratoga Avenue.
• Boulevards: Boulevards are designed as complete streets to accommodate all travel modes
equally. Boulevards are generally designed with two to four travel lanes, and major intersections
are signalized. They provide access to retail and adjacent neighborhoods, while carrying local
traffic to and from freeways, expressways, and major streets. Boulevards are also key transit
corridors for VTA bus service and accommodate bicycle and pedestrian traffic. Boulevards provide
continuous bicycle facilities and emphasize the pedestrian environment with continuous, well-
delineated sidewalks, and street trees. Boulevards include Allendale Avenue, Fruitvale Avenue
(north of Burgundy Way), Prospect Road, Saratoga-Sunnyvale Road, Saratoga Avenue (east of
Fruitvale Avenue), and Quito Road (north of Pollard Road).
• Connectors: Connectors are streets that provide land access and traffic circulation within
residential and commercial areas. They connect local streets to boulevards and are multi-purpose
roads with moderate to high volumes of vehicular traffic designed to move vehicles while
providing good access for people biking and walking. They typically include two travel lanes and
may accommodate bike lanes and on-street parking. Transit use, if any, is incidental and
pedestrians should be provided with continuous sidewalks where feasible. Examples of connector
streets include Cox Avenue, Fruitvale Avenue (south of Burgundy Way), Herriman Avenue, Miller
Avenue, Pierce Road, Quito Road (south of Pollard Road), and Saratoga Avenue (west of
Fruitvale Avenue).
• Residential Collectors: Residential Collectors are streets that provide land access and traffic
circulation within mainly residential areas. They join connector streets to local streets and are
typically designed with two travel lanes that may accommodate on-street parking. Residential
collectors have moderate to low volumes of vehicular traffic and should accommodate bicycles
245
11
and pedestrians within the right-of-way, though often pedestrians and bicyclists share the right-
of-way with vehicles. Transit use, if any, is incidental and pedestrians should be provided with
continuous sidewalks, where feasible. Residential collectors can have physical traffic calming
measures to help manage vehicle volumes and speeds. Examples of residential collector streets
include Beaumont Avenue, Brookglen Drive, Chester Avenue, Cumberland Drive, Glen Brea Drive,
Monte Vista Drive, Paseo Presada, Reid Lane, Scully Avenue, Seagull Way, and Sobey Road.
• Neighborhood Streets: Neighborhood or residential streets provide direct access to abutting
residential properties as their primary function along with recreations opportunities through play,
walking, and biking. Local streets have no more than two travel lanes and may or may not
accommodate on-street parking. Local streets should accommodate automobiles, bicyclists, and
pedestrians equally in the right-of-way. In many areas of Saratoga, local streets do not
include sidewalks.
• Hillside Streets: These roads are local streets located in the foothills that have narrow travel lane
widths and slower travel speeds. Typically, no on-street parking is permitted and no right-of-way
is available for separate pedestrian or bicycle facilities. Examples include Bohlman Road and
portions of Canyon View Drive.
• Heritage Lanes: Two roadways in Saratoga are designated as “heritage lanes.” While not an
official roadway type for circulation purposes, this designation indicates corridors that are
maintained to preserve Saratoga’s character. The two roadways with this designation are Saratoga
Avenue between Fruitvale Avenue and Park Place, and Austin Way south of Saratoga-Los Gatos
Road (SR 9).
Regional roadway access to Saratoga is provided by three major freeways: State Route (SR) 85,
Interstate 280 (I-280), and SR 17. Only SR 85 provides direct access to Saratoga via interchanges at
Saratoga Avenue and South De Anza Boulevard (in Cupertino). Access to SR 17 is provided by Saratoga-
Los Gatos Road, which is designated as SR 9, and via SR 85. SR 85 and SR 17 both provide access to I-280.
Lawrence Expressway also serves regional traffic and links Saratoga to the cities of Santa Clara
and Sunnyvale.
Local roadway access within the city is provided by a network of streets specifically designed to
discourage cut-through traffic in neighborhood areas. Increased congestion on some of the major
roadways, especially near the SR 85/Saratoga Avenue interchange, has led to traffic diversion through
some neighborhoods.
Pedestrian Facilities
Pedestrian facilities improve safety for pedestrians and can also encourage the use of alternative modes of
transportation. Pedestrian facilities include sidewalks, curb ramps, crosswalks, and off-street paths meant
to provide safe and convenient routes for pedestrians to access destinations such as institutions,
businesses, public transportation, and recreational facilities. The Open Space and Conservation Element
identifies existing and proposed trail easements throughout Saratoga. The existing and proposed trails,
sidewalks, and other pedestrian facilities are shown on Figure 3.
246
12
Saratoga has several pedestrian paths that use easements or connections through parks to reduce the
length of walking trips. These paths include but are not limited to the Montauk Drive connection and the
Saratoga Avenue and Fruitvale Avenue connection. The Montauk Drive connection begins at Herriman
Avenue at Saratoga Avenue and ends next to Redwood Middle School at Montauk Drive. The path
connecting Saratoga Avenue and Fruitvale Avenue extends through the Saratoga Library and Heritage
Orchard. Joe’s Trail is another trail in Saratoga reducing bicycle and pedestrian trip lengths by connecting
Saratoga-Sunnyvale Road to Saratoga Avenue. The 1.6-mile bicycle and pedestrian pathway runs along
the PG&E easement parallel to the UPRR railroad tracks and has pedestrian bridges crossing Rodeo Creek
and Saratoga Creek.
Along with sidewalks and trails, there are pedestrian crossing facilities at intersections and road crossings.
These facilities include raised crosswalks that act as traffic calming devices and slow motor vehicle traffic.
There are existing rapid rectangular flashing beacons (RRFBs) at intersections along boulevards and
connectors such as along Cox Avenue, Los Gatos-Saratoga Road (SR 9), Quito Road, and Saratoga Avenue.
Pedestrian improvements are proposed along SR 9 as part of the Highway 9 Pedestrian/Bicycle
Improvements Project. The SR 9 improvements in progress as of 2018 include a pedestrian pathway along
SR 9 from Fruitvale Avenue to El Camino Grande.
The overall pedestrian network in Saratoga is a mix of sidewalks and trails along the city’s major roadways.
Generally, these major roadways do not provide continuous walking access as the roadways often have
sidewalks or trails on only one side of the roadway and have sidewalk gaps. Over the years, the city has
been working to close the gaps and to add sidewalks where appropriate. To further facilitate pedestrian
access, the city has also been adding enhanced pedestrian crossings, with raised crosswalks and/or
pedestrian activated lighted crosswalks (See Figure 3).
Most elementary schools in Saratoga are located along local residential streets that do not have sidewalks
or have gaps in their pedestrian facilities. Painted crosswalks at some intersections help to delineate the
desired path for students walking between various neighborhoods and their school, but often without
landing areas or sidewalks to connect to. Some pathways are provided with time of day no parking zones
in the shoulder. However, without physical separation the existing facilities fall short of Safe System goals
of separating vulnerable users and providing system redundancy.
Since the 1950’s and 1960’s, a couple of key factors have changed, including the increase in levels of
traffic, a rise in people purchasing Sports Utility Vehicles (SUV’s), and distracted driving has seen a spike
with the prevalence of mobile phones. Additionally, roadways were previously designed with large
intersections, wide radius corners, and generally wide widths to facilitate speeds above the 15 miles per
hour (mph) ideal in school zones. Similar to how homes from the 1950’s have needed to be remodeled
over time to meet the needs of residents, roadways should also be remodeled and re-envisioned to reflect
the values of today’s road users and values of the current times.
247
$O8
1¨$O8
1¨1mºÊ
¸Ä
1mºÊ
¸Ä
1mºÊ
¸Ä
1mºÊ
¸Ä 1mºÊ
¸Ä1mºÊ
¸Ä
1mºÊ
¸Ä
1mºÊ
¸Ä 1mºÊ
¸Ä
1mºÊ
¸Ä 1mºÊ
¸Ä
1mºÊ
¸Ä
·|}35 ·|}17
·|}9
·|}85
H a m iltonA veS de Anza BlvdLosGatosSaratogaRd Saratoga AveLawrenceExpyProspect Rd
Pollard Rd
Williams RdS Blaney AveMcCoy Ave
Doyle RdSStellingRdMoorparkAveBubb RdBollinger Rd
MillerAveFruitvale AveRainbow Dr
B i g B asin WayQuitoRd6th
S
t
4thSt
Oak Pl
Cox Ave
MonteVistaDr
M i l j e v i c h
D r
M o n ta uk
D rPsoPresadaG l asgowDr
Verde Vista Ln
TenAcres R d
R u s sellLn
HumeDr
Blauer DrReid Ln
Comer Dr
Oak StPik
eRd
Thelma Ave TantauAveM o n tcla ir
R
d
M
ountEdenRd ArroyodeArguelloD o u g l a s s L n
Bucknall Rd
Westmont AveCumberlandDr
Ches t er AveMillerAveBeaumontAveBicknell Rd
ScotlandDr
Herriman Ave
Glen
BraeDrDavesAveProspectRdSeaGullWaySBlaneyAveJohnson AveAllendale Ave
McClellan Rd
Sobey RdPierceRd
·|}9 Saratoga Sunnyvale RdSar
a
t
o
g
a
L
o
s
G
a
t
o
s
R
dSaratoga AveEnhanced Facilities
$O8
1¨Existing Raised Crosswalk
1mºÊ
¸Ä Existing Rapid Flashing Beacons
1mºÊ
¸Ä Planned Rapid Flashing Beacons
Pedestrian Network (Existing/Proposed)Figure 3
Sidewalk
Sidewalk-gaps
Existingl Trails
Potential Trails
City of Saratoga
ParksN:\Projects\1025-446 Saratoga NTMP\Phase 14 - Community Senior Shuttle\Graphics\GIS\MXD\Fig02-5_Pedestrian_Network.mxdDRAFT248
14
Bicycle Facilities
Saratoga generally has bicycle facilities along its major roadways that include a mix of bicycle lanes and
bicycle routes. Figure 4 shows the location of existing and proposed bicycle facilities, including multi-use
trails serving both bicycles and pedestrians. Bicycle facility types and standards are described below.
Bicycle Facility Types
Bikeway planning and design in California typically relies on guidelines and design standards established
by California Department of Transportation (Caltrans) in the Highway Design Manual (Chapter 1000:
Bikeway Planning and Design). The VTA Bicycle Technical Guidelines (December 2012) recommends
Caltrans standards regarding bicycle facility dimension be used as a minimum and provides supplemental
information and guidance on when and how to better accommodate the many types of bicyclists. Caltrans
standards provide for four distinct types of bikeway facilities, as generally described below and shown on
the accompanying figures.
• Class I Bikeways (Shared-Use Path) provide a completely separate right-of-way and are
designated for the exclusive use of bicycles and pedestrians, with vehicle and pedestrian crossflow
minimized. In general, bicycle paths serve corridors where on-street facilities are not feasible or
where sufficient right-of-way exists to allow them to be constructed. Joe’s Trail from Prospect
Road to Saratoga Avenue is a Class I unpaved bikeway.
• Class II Bikeways (Bicycle Lanes) are dedicated lanes for bicyclists generally adjacent to the outer
vehicle travel lanes. These lanes have special lane markings, pavement legends, and signage.
Bicycle lanes are typically five feet wide. Adjacent vehicle parking and vehicle/pedestrian crossflow
are permitted. Class II bikeways can be found in the following locations: Prospect Road from
Stelling Road to Saratoga Avenue, Saratoga-Sunnyvale Road from Prospect Road to Saratoga
Avenue, Saratoga-Los Gatos Road from Saratoga Avenue to Santa Cruz Avenue, Herriman
Avenue, Miller Avenue from Summerville Drive to Melinda Circle, Quito Road from Saratoga
Avenue to Allendale Avenue, and Cox Avenue.
249
15
• Class III Bikeways (Bicycle Route) are designated by signs or pavement markings for shared use
with pedestrians or motor vehicles but have no separated bicycle right-of-way or lane striping.
Bicycle routes serve either to a) provide a connection to other bicycle facilities where dedicated
facilities are infeasible, or b) designate preferred routes through high-demand corridors. Class III
bikeways can be found in the following locations: Fruitvale Avenue, Allendale Avenue, Cox Avenue
after Paseo Presada, Wardell Road, Miller Court, Big Basin Way/SR 9, Mt. Eden Road, and Quito
Road south of Allendale Avenue. Although the segment of Fruitvale Avenue between Allendale
Avenue and Burgundy Way has painted shoulder stripes, the narrow shoulder includes a concrete
valley gutter, which does not meet Caltrans standards or VTA guidelines for bicycle lanes.
Therefore, Fruitvale Avenue has Class III bikeways.
250
16
• Class IV Bikeways (cycle tracks or “separated” bikeways) provide a right-of-way designated
exclusively for bicycle travel within a roadway and are protected from other vehicle traffic by
physical barriers including, but not limited to, grade separation, flexible posts, and inflexible
vertical barriers such as raised curbs, or parked cars. Saratoga does not currently have
Class IV bikeways.
Other important bicycle facilities in Saratoga include bicycle and pedestrian bridges, tunnels, and at-grade
railroad crossings, which are defined in the Countywide Bicycle Plan as Across Barrier Connections (ABCs).
These facilities reduce travel distances for bicyclists and pedestrians by providing a direct connection
across barriers such as freeways, rivers, creeks, and railroad tracks. Saratoga has one bicycle and
pedestrian bridge across SR 85 from Azule Park to Kevin Moran Park, connecting Goleta Avenue and
Scully Avenue.
The schools in Saratoga typically do not have access to bike paths (Class I) or bike lanes (Class II).
Although most of the streets near the schools have low posted speeds and volumes, parents and students
prefer riding bicycles on sidewalks, when present. Redwood Middle School has access to the Montauk
Path that cuts through neighborhoods to provide direct access from Herriman Avenue to Montauk Drive.
The two high schools in Saratoga are located on Saratoga-Sunnyvale Road and Prospect Road, both with
Class II bicycle facilities. Christa McAuliffe Elementary School, Saint Andrew's School, and Sacred Heart
School also have access to Class II bicycle facilities along Saratoga Avenue and Prospect Road.
251
Saratoga Sunnyvale RdFruitvale AveBig B a s in W y S De Anza BlvdW C
a
m
p
b
e
l
l
A
v
eSStellingRd
WestmontAveJohnson AveDoyleRd
Allendale Ave
Los
G
a
t
o
s
-
S
a
r
a
t
o
g
a
R
d
Rainbow Dr
Bucknall Rd
McCoy Ave
Prospect Rd
S Saratoga-Sunnyvale RdSaratogaSunnyvaleRdSaratoga AveQuitoRdPollard RdPierceRdRainbowDr
QuitoRdC o n gre ssSpringsRdMiller AveCox Ave
DavesA veBubb RdS Blaney AveS
a
n
b
o
r
n
R
d
MountEdenRd
∙85
∙9
\\Fpsj03.fpainc.local\data\Projects\1025-446 Saratoga NTMP\Phase 18 - Safe Routes to School\Graphics\GIS\MXD\Report_Map\SRTS\SRTS.aprxSaratoga Bicycle Network
City of Saratoga Existing Bikeways
Class I
Class II
Class III Figure 4
Source: City of SaratogaDRAFT
252
18
Collision History
Five years of the most current crash data available at the time (2015-2019) was extracted from the
Statewide Integrated Traffic Records System (SWITRS) and Transportation Injury Mapping System (TIMS)
databases. The datasets include extensive collision detail, such as collision location, type, severity, parties
involved, contributing factors, and more.
Between January 2015 and December
2019, there were 15 reported collisions
involving nonmotorized users in the
City of Saratoga within a quarter-mile
buffer around schools. This collision
data includes seven pedestrian
collisions and eight bicycle collisions.
Figure 5 shows the collisions and their
proximity to schools in Saratoga. In
Chart 1, the total number of collisions
for bicycles and pedestrians spiked in
2018 around schools, but then started
to decline; reports do not show any
collisions around schools in 2019, but
that may be due to incomplete
collision reporting data. There were
two fatal collisions in Saratoga in 2016
and 2017. Both killed or severely
injured (KSI) collisions occurred on
Fruitvale Avenue in the boundary of Redwood Middle School.
Contextual Trends
As seen in Figure 5, the collision hotspots are occurring in various parts throughout the city, especially
along major roadways. Some roadways of note are Saratoga-Sunnyvale Road, Saratoga Avenue, Big Basin
Way, and Prospect Road. Some schools near collision hotspots are Foothill Elementary School, Prospect
High School, Redwood Middle School, Saratoga Elementary School, and St. Andrews School.
2
4
6
8
10
12
2015 2016 2017 2018 2019 2020CollisionsChart 1: Bicycle Pedestrian Collisions within a Quarter Mile Buffer Around Schools
Collisions KSI Collisions
253
B i g B a s i n W y S De Anza BlvdWC
a
m
p
b
e
l
l
A
v
eProspectRdSStellingRd
SaratogaAveWestmontAveJohnsonAveDoyleRd
Allendale Ave
Los
G
a
t
o
s
-
S
a
r
a
t
o
g
a
R
d
Rainbow Dr
Bucknall Rd
Prospect Rd
McCoy Ave
S Saratoga-Sunnyvale RdSaratoga Sunnyvale RdPollardRdPierceRdRainbowDrSaratogaAve
QuitoRdC o n g ressSp ringsRdMiller AveCox Ave
DavesA veBubb RdFruitvale AveS Blaney AveS
a
n
b
o
r
n
R
d
MountEdenRd
∙85
∙9
Sacred Heart School
St. Andrews School
Argonaut
Elementary School
Blue Hills
Elementary School
Christa McAuliffe
Elementary School
Foothill
Elementary School
Marshall Lane
Elementary School
Prospect
High School
Redwood Middle School
Saratoga
Elementary School
Saratoga High
School
\\Fpsj03.fpainc.local\data\Projects\1025-446 Saratoga NTMP\Phase 18 - Safe Routes to School\Graphics\GIS\MXD\Report_Map\SRTS\SRTS.aprxCollision Hot Spots
Collision Hot Spots
High
Low
City of Saratoga
Figure 5
Source: SWITRS and TIMS (2015-2019)DRAFT254
20
Public Outreach
As part of the existing conditions analysis and outreach for the Safe Routes to School Plan, a series of walk
audits were conducted in Summer 2021. The SRTS Technical Advisory Committee (TAC)—made up of
community members, City staff, Traffic Safety Commission (TSC) members, and Santa Clara Sheriff
Officers—attended site visits at all 11 schools. Photos and walking routes from the walk audits can be
found in Appendix A.
In addition to the walk audits, a public meeting was held on October 9, 2021 at the City’s Traffic Safety
Commission (TSC). The city also collected approximately 60 online surveys throughout the summer and
fall of 2021, which are described in more detail below.
The Safe Routes to School Technical Advisory Committee reached out to all 11 schools and offered to give
a presentation about the City’s efforts and progress on the Safe Routes to School Master Plan at a future
Parent Teacher Association (PTA) meeting. The City customized the presentation for each school and
distributed each presentation to the appropriate school with feedback received and summarized below.
SRTS Technical Advisory Committee (TAC)
The SRTS TAC included community members, City staff, TSC members, and Santa Clara Sherriff Officers.
The TAC provided direct input and feedback throughout the process of developing the Plan and the
countermeasures and implementation recommendations. The TAC met three times throughout the
project: 1) at project kick-off to set goals and objectives; 2) before the walk audits to go over a potential
set of toolbox options; and 3) after the walk audits to debrief and provide further input and refinement of
recommendations.
Walk Audits
In May 2021, the SRTS TAC, school principals, city staff, and Fehr & Peers visited all 11 schools for a walk
audit. Each walk audit included a morning briefing to go over the day’s logistics and a guided walk around
the perimeter of the school site and any nearby streets that students typically frequent. Due to limitations
associated with the COVID-19 pandemic, the debrief meeting took place virtually. Attendees of the walk
audit were invited to participate in a virtual meeting after the walk audits to discuss what was observed in
the field and what improvements could potentially be considered for the future and for inclusion the Safe
Routes to School Plan.
Community Meeting
On October 9, 2021, a virtual community meeting was held at the City’s Traffic Safety Commission
meeting where the draft recommended toolbox of options for improvements were presented. The
community meeting also provided an opportunity to gain additional input from attendees. Attendees
were asked four questions which are shown below in Figure 6 to Figure 9.
255
21
Most of the attendees of the community meeting were residents of Saratoga and were largely concerned
about traffic safety within the city and interested in seeing future improvements around safety near
schools. Attendees were mainly concerned about speeding and safety. The majority of attendees felt that
more sidewalks were needed to improve walking and bicycling in the community, especially near schools.
Other suggestions included traffic calming, traffic safety education, bicycle lanes, and adding
street lighting.
Figure 6: Tell Us About Yourself
256
22
Figure 7: Level of Traffic Safety Concern
Figure 8: Obstacles for Walking and Bicycling Today
257
23
Figure 9: Suggestions on Improving Walking and Bicycling
Online Public Outreach Survey
The city had an online survey available on the city’s website from May 2021 through September 2021 to
solicit responses from residents and school communities on issues or proposed recommendations to
encourage walking and bicycling around schools, but also in surrounding neighborhoods. The City
collected all comments and overall, the City received 83 written comments from community members in
Saratoga. See Appendix B for a full list of public responses gathered. The city also reached out to the
Youth Commission to gain direct feedback from student representatives on their experience and
recommendations for future improvements.
See Figure 10 and Figure 11 below for a summary of feedback received on obstacles and suggestions for
walking and bicycling improvements from the community. The majority of respondents commented on
how lack of sidewalks, speeding, and lack of bike lanes were the biggest obstacles affecting walking and
bicycling today. The majority of respondents then suggested that building sidewalks, building bicycle
facilities, and installing traffic calming devices were the top priorities to improve walking and bicycling in
the city. Respondents of the survey have indicated a desire for sidewalks. The city prioritizes sidewalk gap
closures in areas with high pedestrian traffic within the city. These areas include areas near schools and
other areas where walking paths are most needed. Additionally, the city creates construction conditions
for new development projects to install sidewalks at the city right-of-way when city plans identify future
sidewalks at those locations.
258
24
Figure 10: Obstacles for Walking and Bicycling Today
0%
5%
10%
15%
20%
25%Percentage of RespondentsResponses
259
25
Figure 11: Suggestions for Improving Walking and Bicycling
Outreach to Schools
The Safe Routes to School Technical Advisory Committee reached out to all 11 schools and offered to give
a presentation about the City’s efforts and progress on the Safe Routes to School Master Plan at a future
Parent Teacher Association (PTA) meeting. Only Saratoga High School PTA invited the TAC to present at
its meeting on February 3, 2022. Meeting attendees included school administrators and school board
members. At that meeting, the SRTS TAC gave information about the project background, described the
project goals and identified the various locations and traffic safety improvements that are recommended
for the various locations. The PTA members expressed appreciation for the efforts being done toward
improving traffic safety around Saratoga.
The City customized the presentation for each school and distributed each presentation to the
appropriate school. School community members were asked to provide feedback by contacting City staff
or commenting on the online form. See Appendix C for a full list of public responses gathered. These
recommendations reflect the comprehensive project list developed.
See Figure 10 and Figure 11 below for a summary of feedback received on obstacles and suggestions for
walking and bicycling improvements from the schools and PTAs. The majority of respondents commented
0%
5%
10%
15%
20%
25%Percentage of RespondentsResponses
260
26
on how lack of sidewalks, speeding, and lack of bike lanes were the biggest obstacles affecting walking
and bicycling today. The majority of respondents then suggested that adding additional pedestrian
crossings, building sidewalks, building bicycle facilities, and installing traffic calming devices were the top
priorities to improve walking and bicycling in the city.
Figure 12: Suggestions for Improving Walking and Bicycling from School Outreach
Summary of Key Locations Receiving Public Input
Figure 6 shows a heat map of the various locations and frequency of comments mentioned by both the
school outreach and the public comments. The schools with the highest frequency of comments include
Redwood Middle School (22 comments), Saratoga Elementary School (12 comments), and Blue Hill
Elementary School (11 Comments).
0%
5%
10%
15%
20%
25%
30%
35%
40%
45%
261
Saratoga-SunnyvaleRdB i g B a s in W a yDeAnzaBlvdStellingRdProspectRdSaratogaAvePollard Rd
WestmontAve
DoyleRd
Allendale Ave
Los
G
a
t
o
s
-
S
a
r
a
t
o
g
a
R
d
Bucknall Rd
FruitvaleAveProspect Rd
Rainbow Dr
McCoy Ave
Prospect Rd
PierceRdRainbowDr
Saratoga AveQuito RdQuito RdHamilton
A
v
e
C o n g re ssS p rin gsR d Miller AveSaratogaA ve
Cox Ave
Daves Ave
Cox AveBubb RdJohnsonAveFruitvale AveBlaney AveS
a
n
b
o
r
nRdMountEden
R
d
∙85
∙9
Saratoga
Elementary (12)
Marshall Lane
Elementary (7)
Saratoga
High (6)
Redwood Middle
School (22)
Foothill
Elementary (9)
Saint
Andrews (1)
Argonaut
Elementary (7)
Blue Hills
Elementary (11)Christa
McAuliffe (3)
Prospect High
School (5)N:\Projects\1025-446 Saratoga NTMP\Phase 18 - Safe Routes to School\Graphics\GIS\MXD\SRTS\SRTS.aprxSummary of Key Locations Receiving Public Input
Saratoga Boundary
Saratoga Schools
Comment Count
22
3
Figure 6
262
28
Toolbox of Options & Selection
Strategy
The following section describes the toolbox of options for countermeasures and the implementation
strategy for installing improvements around school sites.
Toolbox of Options
The toolbox of options for countermeasures and the descriptions for each are presented below.
Countermeasure Description
All-Way Stop
Converting two-way stops to all-way stops prevents motorists, bicyclists, and pedestrians from having to cross free-flowing lanes of traffic at a side-street stop-controlled intersection and reduces the risk of collision.
Crossing Guard
Traffic management personnel helps students cross the street during morning and afternoon pick-up/drop-off
Curb Extensions
Widens the sidewalk at intersections or midblock crossings to shorten the pedestrian crossing distance, to make pedestrians more visible to vehicles, and to reduce the speed of turning vehicles.
Curb Radius Reduction
Reducing the curb radius can slow vehicular speeds
Curb Ramps
Provides accessible transition from street to sidewalk for all, including people with disabilities, children on bicycles, people pushing strollers, etc. curb ramps must comply with the Americans with Disability Act
(ADA) standards for accessibility.
High-Visibility Crosswalks
A crosswalk that is designed to be more visible to approaching drivers. Crosswalks should be designed with continental markings and use high-visibility material, such as inlay tape or thermoplastic tape instead of
paint.
Improved Right-Turn Slip Lanes
Slows vehicles by improving right-turn “pork chop” design, adding raised crossing, or removing slip lane
In-Street Pedestrian Crossing Signs
The “Yield Here to Pedestrians” signs alert drivers about the presence of pedestrians. These signs are required with Advance Yield Lines. Other
sign types can be placed on the centerline in the roadway.
263
29
Countermeasure Description
Intersection/Street-Scale Lighting
Street and intersection lighting helps make pedestrians and other road users or hazards more visible to motorists at night, improving driver perception and reaction time and reducing the risk of collision.
Last-Mile Connection to Citywide Bicycle Network
Improved connections to/from schools from city’s bicycle network
Leading Pedestrian Interval (LPI)
Gives people walking a head start, making them more visible to drivers turning right or left. “WALK” signal comes on a few seconds before the cars get their green light. May be used in combination with No Right
Turn on Red restrictions.
Median Refuge Island
Reduces turning vehicle speeds and provides refuge for long crossings by providing curbed sections in center of roadway
Pedestrian Countdown Timer
Displays “countdown” of seconds remaining on the pedestrian signal. Countdown indications improve safety for all road users, and are required for all newly installed traffic signals where pedestrian signals are installed.
Pedestrian Hybrid Beacon (PHB)
Pedestrian-activated beacon used at mid-block crosswalks and side-street stop-controlled intersections to notify oncoming motorists to stop with a series of red and yellow lights. Also known as a high-intensity activated crosswalk (HAWK) beacon.
Pedestrian-Level Lighting
Specialty pedestrian-level lighting may be placed over the sidewalks to improve pedestrian comfort, security, and safety. Well-lit pedestrian areas make people walking through the area feel safer. At intersections,
lighting should also be placed before the crosswalk on the approach into the intersection.
Placement of Stop Signs
Place stop signs as close to stop bar or stop marking as possible to improve safety
Protected Corners/ Intersections
Physically separates pedestrians and bicyclists from motorists in an intersection, reduces vehicle speeds, crossing distances, and facilitates left-turns for bicyclists at smaller intersections and in select contexts
Protected Left-Turns
Provides dedicated left-turn arrow for vehicles while stopping on-coming traffic and parallel pedestrian crossings to eliminate conflicts
264
30
Countermeasure Description
Raised Crosswalks
The crosswalk is elevated to match the sidewalk to make pedestrians more visible to approaching vehicles. Typically located at midblock crossings or across free right-turns, they encourage motorists to yield to pedestrians and reduce vehicle speed. An entire intersection may be
raised similarly.
Rectangular Rapid Flashing Beacons (RRFB)
Pedestrian-activated flashing lights and additional signage enhance the visibility of marked crosswalks and alert motorists to pedestrian
crossings.
Roundabout
Roundabouts are circular intersections designed to eliminate left turns by requiring traffic to travel in a counter-clockwise direction and exit to the right. Installed to manage vehicular speeds, reduce pedestrian exposure, improve safety at intersections through eliminating angle collisions, and help traffic flow more efficiently.
School Signage
Signs installed near schools warning drivers that they are in a school zone.
School Speed Limit Signs
Indicates lowered speed limits within school zones.
Sidewalks
Sidewalks and walkways are “pedestrian lanes” that provide people space to travel within the public right-of-way that is separated from roadway vehicles. They are associated with reduced crashes where
pedestrians were walking along the roadway.
Sightlines/Red Curb/Daylighting
Improves pedestrian and motorist sightlines at intersections with red curb, pavement markings, or signage within at least 20 feet of an intersection.
Striped Shoulder
Widened shoulders create greater separation between vehicles and pedestrians and also provide motor vehicle safety benefits, such as space for inoperable vehicles to pull out of the travel lane.
Student Friendly Bicycle Infrastructure: Class I, Class IV, and/or traffic-calmed Bicycle Boulevard
Bicycle lane that is separated, protected, and/or has traffic calming elements.
Time Restricted Parking
No parking signs by time-of-day.
265
31
Countermeasure Description
Traffic Calming Treatments
Traffic calming to reduce vehicular speeds.
Turn Restrictions
Reduces conflicts between motorists and pedestrians crossing the street by restricting select turning movements at all times or by time-of-day. Prohibiting right-run-on-red movements should be considered at
skewed intersections, or where exclusive pedestrian “WALK” phases,
Leading Pedestrian Intervals (LPIs), sight distance issues, or high pedestrian volumes are present. Can help prevent crashes between vehicles turning right on red from one street and through vehicles on the cross street, and crashes involving pedestrians.
Two-Way Stop
Converting an uncontrolled intersection to a two-way stop prevents motorists, bicyclists, and pedestrians from having to cross free-flowing lanes, reduces the risk of collision, and assigns clear right-of-way.
Selection Strategy
Table 1 and Table 2 are organized by the existing traffic control type that exists today at the intersections
and what improvement options could be considered for those locations. Table 3 is organized by the
corridor characteristic and proximity to school entrances and what improvements may be considered
along those streets.
Table 1: Crossings at Existing Signalized Intersections
Existing Control Type Core Route Enhancements
(within a ¼ mile of school entrance)
Traffic Signal
Pedestrian Countdown Timer
High-Visibility Crosswalks
Turn Restrictions
Improved Right-Turn Slip Lanes
266
32
Existing Control Type Core Route Enhancements
(within a ¼ mile of school entrance)
Protected Left-Turns
Leading Pedestrian Interval (LPI)
Median Refuge Island
Protected Corners/ Intersections
Curb Ramps
Table 2: Crossings at Existing Unsignalized Intersections
Existing Control Type Core Route Enhancements
(within a ¼ mile of school entrance)
All-Way Stop Control
High-Visibility Crosswalks
Curb Extensions
Placement of Stop Signs
Sightlines/Red Curb/Daylighting
267
33
Existing Control Type Core Route Enhancements
(within a ¼ mile of school entrance)
Roundabout
Curb Radius Reduction
Crossing Guard
Two-Way Stop
All-Way Stop
Uncontrolled
Two-Way Stop
Side Street Stop Intersections & Uncontrolled Mid-Block Crossings
Rectangular Rapid Flashing Beacons (RRFB)
Pedestrian Hybrid Beacon (PHB)
Curb Extensions
High-Visibility Crosswalks
Raised Crosswalks
In-Street Pedestrian Crossing Signs
268
34
Table 3: Corridors
Roadway Type Enhancements Along Routes to School
Perimeter to School (immediately adjacent to school)
Sidewalks and Bicycle Facilities
School Speed Limit Signs
School Signage
Core Pedestrian Routes (within ¼ mile)
Pedestrian-Level Lighting
Intersection, Street-Scale Lighting
Striped Shoulder
Traffic Calming Treatments
Time Restricted Parking
Core Bicycle Access Routes
Last-Mile Connections to Citywide Bicycle Network
Student Friendly Bicycle Infrastructure: Class I, Class IV, and/or traffic-calmed Bicycle Boulevard
269
35
Project Development
As a result of the walking audits, public input, and the city’s previous and ongoing planning efforts and
projects, a comprehensive project list was developed for each of the schools while taking into account the
toolbox of options and selection strategy described in the previous section. See Appendix D for the
comprehensive project list for all schools. From the comprehensive project list, a set of Phase 1 projects
were identified based on project cost, funding, and feasibility. Although these project were identified as
part of the Safe Routes to School planning effort, each of these projects and improvements will still need
to be vetted by the community through additional focused community outreach, input from the City
Traffic Safety Commission (TSC), and approval through City Council.
Phased Implementation Methodology
The city recognizes the importance of expediency and has therefore proposed to phase the
implementation based on lower cost and ease of feasibility, compared to higher cost measures that may
require future capital funding through grants or programmatic capital. The city would like to implement as
much of the Safe Routes to School Plan as possible within the near term. Some recommendations
highlighted in the Safe Routes to School Plan, such as sidewalks, will be a longer-term goal as funding
becomes available.
As funding and city priorities shift, the city may look to the Safe System fundamentals to select additional
projects for implementation. Safe System priority locations would be those with the greatest risk for
severe injury and fatality based on speed, angle of collision, and chances of exposure. To this end, a
prioritization effort for kinetic energy reduction potential of the project list in this report may be pursued
in the future.
Phase 0: Current and Proposed City Projects
The following describes currently proposed city projects that are directly adjacent or within the immediate
vicinity of Saratoga schools that the city is already working towards. These projects were considered as
the SRTS effort reviewed the opportunities and needs at each school site.
• Fruitvale Avenue Speed Limit Signs:
Four Flashing SR4-1(CA), School Speed Limit Assembly C (CA), and radar enforcement signs were
proposed near the intersections of Fruitvale Avenue and Career Way, and the intersection of
Saratoga Avenue and Scotland Drive. A 25 mile per hour school speed limit sign was proposed at
Saratoga Avenue and Crestbrook Drive, and the intersection of Allendale Avenue and
Science Way.
• Reid Lane:
Three speed tables along Reid Lane between Saratoga-Sunnyvale Road and Saratoga Hills Road
were proposed for a traffic calming plan. At the intersection of Lynde Avenue and Reid Avenue,
270
36
intersection restriping was proposed to realign the centerline at Lynde, and add striping along
Lynde and the west side of the intersection across Reid Lane.
• Sobey Road:
A conceptual phased Traffic Calming Plan on Sobey Road from Quito Road south of Pollard Road
to Quito Road south of Twin Creeks Road. This traffic calming plan includes installing high-
visibility crosswalks, Rectangular Rapid Flashing Beacons (RRFB) and raised crosswalks, speed
feedback signs, speed humps, centerline striping with guard rails, and 25 mile per hour right-turn
warning signs.
• Allendale Avenue:
A buffered bicycle lane striping concept (see Figure 12 below) is proposed along Allendale
Avenue between Fruitvale Avenue and Chester Avenue. This striping concept includes a 6’
buffered bicycle lane on both sides of Allendale Avenue and connects to the existing buffered
bike lanes east of Chester Avenue.
Figure 12: Buffered Bicycle Lanes
Source: National Association of City Transportation Officials (NACTO)
Phase 1: Implementation Projects
Within Phase 1, the improvements and locations are shown in Figure 13 and described in the table below.
These seven intersections will encompass a range of countermeasures and improvements, including
RRFBs, high-visibility crosswalks, ADA ramps, intersection tightening, curb extensions, and signage.
271
37
Phase 1 Implementation Projects
Intersection School Improvement Description
1) Quito Road / Sobey Road Marshall Lane Elementary School
• Consider installing Rectangular Rapid Flashing Beacon (RRFB) across Quito Road
• Install high-visibility crosswalks on west and south legs of intersection
• Install raised high-visibility crosswalks across Sobey Road and Quito Road
• Tighten northwest and southwest corners of intersection to slow turning vehicles
2) Scotland Drive / Saratoga Creek Trail St. Andrew’s Episcopal School
• Consider installing RRFB across Scotland Drive
• Install raised high-visibility crosswalks across Scotland Drive and in-street pedestrian yield signs
• Install curb ramps when pedestrian path is provided in the future
3) Shadow Oaks / Montauk Drive Redwood Middle School
• Consider installing RRFB across Shadow Oaks Way should speeds be observed to be an issue
• Install raised high-visibility crosswalk and in-street pedestrian yield signs and marking on
both approaches
• Consider filling in berms as a second step to the berm improvement to provide curb extensions
4) Herriman Avenue / Saratoga Vista Avenue Saratoga High School
• Consider installing RRFB across Herriman Avenue
• Fill in berm to build-out curb extension on northwest corner
• Install curb ramps when pedestrian path is provided in the future
5) Herriman Avenue / Camino Rico Saratoga High School
• Consider installing RRFB
• Provide traffic calming along Herriman Avenue
• Trim back landscaping on northeast and northwest corners
• Install curb extension on northwest corner
• Install curb ramps when pedestrian path is provided in the future
6) Aloha Avenue / Forrest Hills Drive Saratoga Elementary School
• Consider installing RRFB across Aloha Avenue
• Trim back landscaping at corners
• Install curb ramps when pedestrian path is improved in the future
7) Oak Street / St. Charles Street Saratoga Elementary School
• Consider installing RRFB across Oak Street
• Construct raised high-visibility crosswalks across Oak Street
• Install curb ramps when pedestrian path is provided in the future
272
Saratoga Sunnyvale RdBi g B a s in W yS De Anza BlvdW C
a
m
p
b
e
l
l
A
v
eSStellingRd
SaratogaAveWestmontAveJohnson AveDoyleRd
Allendale Ave
Los
G
a
t
o
s
-
S
a
r
a
t
o
g
a
R
d
Rainbow Dr
Bucknall Rd
McCoy Ave
Prospect Rd
S Saratoga-Sunnyvale RdSaratogaSunnyvaleRdPollard RdPierceRdRainbowDrSaratogaAveQuito RdC o n gre ssSpringsRdMiller AveCox Ave
DavesA veBubb RdFruitvale AveS Blaney AveS
a
n
b
o
r
n
R
d
MountEdenRd
∙85
∙9
Shadow
Oaks
Way/Montauk Dr.
Scotland
Dr./Saratoga
Creek Trail
Quito
Rd./Sobey
Rd.
Oak St./St.
Charles St.
Aloha
Ave./Forrest
Hills Dr.
Herriman
Ave./Saratoga
Vista Ave.Herriman Ave./Camino
Rico
\\Fpsj03.fpainc.local\data\Projects\1025-446 Saratoga NTMP\Phase 18 - Safe Routes to School\Graphics\GIS\MXD\Report_Map\SRTS\SRTS.aprxPhase 1 Implementation Projects
Priority Project Locations
City of Saratoga
School (Public)
School (Private)
Figure 13
Source: California Department of Education
#1
#2
#3
#4
#5
#6
#7
DRAFT273
39
Desired Routes to Schools
The City of Saratoga has drafted a series of Desired Routes to Schools maps. Figures 5-11 show the
desired walking routes (in pink) for pedestrians and bicyclists in Saratoga. The dashed lines in the figures
represent proposed new trails. The routes were identified as the most direct roads/trails that people are
likely to take on the way to these schools now and/or in the future. Prioritizing enhancement projects that
fall along these desired routes could help support mode shift while addressing areas with the highest
need.
The traffic safety recommendations contained in this Safe Routes to School Master Plan are intended to
improve the pedestrian and bicycle paths and intersections within a quarter mile to one-half of a mile
leading to the various schools in Saratoga. The City of Saratoga plans on implementing the traffic safety
recommendations contained in this Safe Routes to School Master Plan soon after the Plan is adopted.
Once the improvements have been made, the City will develop route maps for each of the schools and
will distribute the maps to the school community so that students and families are aware of the safer
routes to school for bicycling or walking.
274
N:\Projects\1025-446 Saratoga NTMP\Phase 18 - Safe Routes to School\Graphics\ADOBE\Saratoga_SR2S\WalkAudit\Saratoga_SRTS_01_BlueHillsElementary.ai
City of Saratoga
School (Public)
0 0.50.25
Miles
Desired Routes to School with Safety Improvements (Vision): Blue Hills Elementary
Proposed Desired Walking/Biking
Routes
Proposed Trail Addition
9
9
85
Barnhart Place
MillerAveCox Ave
Mari
l
la
C
t
Rita n naCtC o l by CttC amotaNSquiredell Dr
Tracel Dr
KirkdaleDrPuente CtProspect Rd
Elisa Ave
ReganLnEric Dr
Bibel Ave
Edina LnGua
v
a
C
t
Kane DrevA yaJ einnoBGreenmeadowLnCovina CtevA aklErD samulPAscension Dr
Manor Dr
Veronica
D
rLidoWy
Cum
b
e
rl
a
ndDrDevon Wy
Saratoga Sunnyvale RdVia RoncoleSaratoga Sunnyvale RdZorkaAve
Somervil le
D
r
Janary WyE
d
d
in
g
t
o
n
Place
LarchmontAveElmar WyMiller AveDaphne DrLarkin AveProspect Rd
Cherry
L
n
Yuba CtPrimrose WyOakhaven D ryW yppoPSolanaDr
Dartmoor Wy
WoodmontDrMerida Dr
Candy LnTed Ave
Ivy Ln yW samornaDdvlB aznA eD SArdenwood DrTerrenceAveJames Town Dr
Carol Ln
Ashley Wy evA yenalB SKirkbrook DrView ri d ge
D
r
V i e wo ak Dr
Wardell Rd Br
oo
k
v
a
l
e
D
r
DeSankaAveKarn Ci rc le
Glen Brae Dr
Goleta Ave
Kirkmont Dr
Knollwood Dr
Northampton Dr
Carniel Ave
Marilla D rPierce RdFredericks
b
u
r
g
D
r
Sara g l e n D r
Scully Ave
Cox Ave
Sea Gull Wy
S ea Gul l Wy
Blue Hills
Elementary School
85
85¼-mileBuerFigure 14
275
N:\Projects\1025-446 Saratoga NTMP\Phase 18 - Safe Routes to School\Graphics\ADOBE\Saratoga_SR2S\WalkAudit\Saratoga_SRTS_Ped_Christa_McAuliffe_Prospect_High.ai
City of Saratoga
School (Public)
0 0.50.25
Miles
Country Lane
Elementary
School
Muir
Elementary
School
Lynbrook
High School
Miller
Middle
School
½-mile BuerCyril
P
l
a
c
e
Veronica Dr
Hargra
v
e
W
y Saratoga AveGunther Ct
Elisa Ave
Bibel Ave
Edina Ln
Miller Ct
KAnsleyPlac
e
Homes DrevA aklEAscension Dr Crespi DrS ara gl e n Dr
W
W
a
lbroo
k
D
r
Mell
o
n
D
r QLawrence ExpyuitoRdDorchester
D
r
Tracel Dr
EastonDrProspect Rd
Rainbow Dr
Squiredell Dr
Paseo Olivos
Somerv i ll e D rKaveny Dr
Janary Wy
Castle Man
o
r
D
r
MillerAveMi
lle
r
Ave
Yuba C tElmwood DrKristy LnPilgrim
A
v
e
So
l
a
n
a
Dr
Bellwood Dr
Eric Dr
Brookhaven Dr
El Oso DryW roomnelGGreene DrMcKellar Dr
Candy LnNorthlawn Dr
Saratoga AveIvy Ln
Sarat
o
g
a
G
l
e
n
P
l
a
c
eTerrence AvePetersenAveMiller AveGlenHaven DrRegency DrPlymouth DrCambridge DrFields DrEileen Dr
Prospect Rd Brenton AvePaseo Flores
Royal Ann Dr
S
e
a
Gul
l
WyLarkin AveLyle DrCordelia AveM e lin da C ircle Happy ValleyAveObradD rW albrookDrBucknall RdPaseoCerroSaratogaCreekDrWest
v
i
e
w
D
r
Graves Ave
Colusa W yLassen Ave
CabernetDrBrookglen Dr
Kosich Dr
Oak K nollDrCountry Squiren LnMellowood DrWoodside DrBrookglen DrCox Ave
Brookview Dr Johnson AveEngli s h
D
r
Brockton Ln
Northampton
D
r
Radoyka DrScully AveScully AveTitusAveTitus AveElementary School
Prospect
High School
Larchmont Ave85
Desired Routes to School with Safety Improvements (Vision): Christa McAuliffe Elementary and Prospect High School
Proposed Desired Walking/Biking
Routes
Proposed Trail Addition
9
9
85
Figure 13
Figure 15
276
Kane DrAngusCt Via Escuela CtociR onimaCCalle TacubaHickory Hill Dr
evA elavtiurFT
o
n
i AnnPlaceVerde Vista
C
t
Cunningham PlaceVia
M
o
n
t
e
D
rReganLnFredericksburgDr
Saratoga AverD htuomylPMerrick DrArgonne Dr
Veronica
D
r
ScotlandDr yW lluG aeSdR elavynnuS-agotaraS SdR elavynnuS-agotaraS SYuba C t
Junipero Wy
Shadow Mountain DrLaVistaDrTricia Wy
Bu c k h av e n Ln
Chateau
D
r
CraigenCircle
Saratoga Vista AverD newoHL je p ava
D
r
Debbie Ln
Wi nt er LnBrandywine Dr
Old
T
r
e
e WyHammonsAveChalet Line
Sevilla Ln
Williamsburg Ln
Leonard Rd Edinburgh Dr
Franklin Ave
Russell Ln
Ashley Wy
WoodmontDrP
aramount
CtSaratoga Vista Ct
Lan a rk
L
n
Via
G
r
a
n
d
e
D
r
B on n i e
R
i d g e W yWardell Rd
Pierce R
d
Kilbride Dr
Miljevich Dr
Argon Chateau DrautDr Ten Oak WyBlauer Dr
Pierce Rd
M
e
r ri b rook
Dr
R
e
g
anLnThelma Ave Beaum ontAveBraemar DrCumberland DrVia Escuela Dr
Charter
s
A
v
e
Scotlan
d
D
r
Cox Ave
Cox Ave
Glen
B
r
a
e Dr
G le n Brae Dr
Glen Brae Dr
St. Andrews
School
Argonaut
Elementary School¼-mileBuerProposed Desired Walking/Biking
Routes
Proposed Trail Addition
N:\Projects\1025-446 Saratoga NTMP\Phase 18 - Safe Routes to School\Graphics\ADOBE\Saratoga_SR2S\WalkAudit\Saratoga_SRTS_03_ArgonautElementary2.ai
City of Saratoga
School (Public)
School (Private)
0 0.50.25
Miles
Desired Routes to School with Safety Improvements (Vision): Argonaut Elementary
9
9
85
Figure 16
277
½-mileBu er
Oak StMoran
L
n
Ar b e leche LnSeagr
ave
s
Wy
Ju
n
eW yT
o
n
i
A
nn PlaceSpringerAveWalnut AveLynde AveVerdeVista
C
t
Malcom
A
ve MandarinWyWoodward Ct
Big Basin Wy
Bar
o
n
i
C
t
Bu c kh a v e n
L
n
RiverRanchCircle
M
in
a
Wy
SquirrelHollowLn
WoodviewLnTrinity Ave
Boyce Ln
Brook s id e
Cr
Pon a c AveMerrick DrArgonneDrSurreyLnevA htrowmaTLexington CtElvira StParkP
l
a
c
e Loma
Rio
DrJuniper
Ln
Do u glass
Ln
Upp
e
r
HillD
r
O
r
c
h
a
r
d
R
d
Herriman AvedR elavynnuS-agotaraS SWilliams AvedR elavynnuS agotaraSL anar k L n
4th St
Se at on Ave
SullivanWy OakHollowLnLa
P
a
l
o
m
a
A
v
e
Spaich CtCaminoRico
B rookwoo
d Ln
Paul AveJ erri e s D r
Marion R
d
Canyon
V
i
ewDr
Debbie Ln
Elva AveBraemar DrPierceRd
Oak Place
Calle Tacuba
LutheriaWyHay
eld
C
t
Old
T
r e eWyHammons Ave
Chalet
L
i
n
e
B o n n i e
R
idge W ySevilla Ln
Merri
bro o k D rrD newoHLeonard Rd Edinburgh Dr
Franklin Ave
AltaVistaAve
Michaels
Dr evA atsiV agotaraSSaratoga Vista Ct
Dorsey Wy
Reid Ln
Saratoga
H
i
l
ls
R
d
Russell Ln
Sha
dow
O
aks W y
Thelma Ave BeaumontAveSaratoga AveGlen
B
r
a
e
D
r
Foothill
Elementary School Saratoga
High School
N:\Projects\1025-446 Saratoga NTMP\Phase 18 - Safe Routes to School\Graphics\ADOBE\Saratoga_SR2S\WalkAudit\Saratoga_SRTS_Ped_FoothillElementary_SaratogaHigh.ai
City of Saratoga
School (Public)
0 0.50.25
Miles
Desired Routes to School with Safety Improvements (Vision): Foothill Elementary and Saratoga High
Proposed Desired Walking/Biking
Routes
Proposed Trail Addition
9
9
85
Figure 17
278
West Valley
College ½-mileBuerAllendale Ave
Angus Ct
Mo
ran
L
n Via Escuela CtHickory
H
ill Dr
PortosCt
O
a
h
u
L
n
Omeg
a
LnrRiverdale
D
r
Walnut AveevA ednyLWe
s
c
o
DrtC anutroFSaratoga AveRiver Ra
nch Circle
Bar
o
n
i
C
t
Mina
Wy
10Acres RdSquirrelHollow
L
n Fontaine DrTen Acres CtWoodview LnBrook si de C
i
r
c
le Ath os
P
lace
R
a
nfr
e
LnMerrick Dr
Manteca WyOak StArgonneDrBigBasin WayLeonard Rd
B ro okwood
L
n Lexington Ct
Dundee
A
ve
KerwinRanc
h C
t Harper DrChate a u DrtS arivlEReid Ln
P
a
rk P
l
a
c
e Saratoga AveScotlandDrBlack
W
a lnut CtLoma RioDrHilltop WyWard WyEm e ra ld
H illsCtHoliday DrJuniper
Ln
O
r
c
h
a
r
d
R
ddR elavynnuS-agotaraS SHerriman Ave
Devon
A
v
e
Via TesoroCttS htaeHTenAcres
R
dLa VistaDrWilliams Ave DolphinDrOak HollowLnShadow Mountain DrTricia
W
y
Taos DrLa
P
a
l
o
m
a
A
v
e
Aspesi Dr
Spaich
C
t KevinStKe nosha C t
B uc k h a v e n LnCamino Rico
Debbi
e Ln
Harleigh
D
r
J e rri e s
D
r
ShortHillCt
Ljepa v aDrSan M arcos
R
d
Winter
L
n
Oak Place
A�o
n
A
v
e
LutheriaW yPorto
s
Dr
Hayeld
C
tCalle TacubaCasa Blanca Ln
W en dyLnMontroseStOld T ree WyHammonsAveChalet Line
Mont a u k DrrD newoHSobey RdM y ren D r
Edinburgh Dr
Franklin Ave ViaRanchero DrAltaVistaAveViaMadronasDrVi aArribaDrTen Oak WyViaRealDr
evA atsiV agotaraSSaratoga V istaCt
La na r k LnBonnieRidgeWy Via
G
r
a
n
d
e
D
r
Argonaut D rReganLnM
cF
arland AveCumber
l
and Dr
Kilbride Dr
Blauer Dr
Miljevich Dr
Okanogan Dr
Odd Fellows Dr
Da
g
m
a
r
D
r
Mer
ribro o k
Dr
Shadow
O
a k sWyDouglass Ln
Bon
n
e
t
W
y
Thelma Ave
Fruitvale AveBraemar Dr
C
r
e
s
t
b
r
o
o
k
D
r
Sco
t
l
a
n
d
D
r
C h e s t e r AveBeaumontAveRonnieWyBellgrove CircleSaratoga AveGlen Brae
D
r Glen B r aeDrSacred Heart
School
St. Andrews
School
Argonaut
Elementary School
Redwood
Middle SchoolSaratoga
High School
85
Charter
s
A
v
e
N:\Projects\1025-446 Saratoga NTMP\Phase 18 - Safe Routes to School\Graphics\ADOBE\Saratoga_SR2S\WalkAudit\Saratoga_SRTS_05_StAndrews_SacredHeart_RedwoodMiddle.ai
City of Saratoga
School (Public)
School (Private)
0 0.50.25
Miles
Desired Routes to School with Safety Improvements (Vision): St Andrews, Redwood Middle School, Sacred Heart
Proposed Desired Walking/Biking
Routes
Proposed Trail Addition
9
9
85
Figure 18
279
Rolling Hills
Middle School
Westmont
High School
West Valley
College ¼-mileBuerPortosDrOahu Ln
Westmont A
v
e
Elwood
D
r
Los A ltu ras
Pollard RdRiverdaleDr
Quito Rd
Gypsy Hill RdPerego Wy
Alco Wy
Sobey Oaks Ct
Roun
d
t
r e e C ttC anutroFSerraOaksC t
10AcresRd Avenida
de
l
So
l
TenAcresCtyW acetnaMGazelle
D
r
Sobey Rd
Hyde Dr
Hilltop WyChester AveE m erald
Hill sCtLosPaosMoreAveBea rd
en Dr
Via
Alto Ct
C a m in ode LosBarcosViaTesoroCtMar
i
l
y
nLn10Acres
R
dDolphin
DrOmega
L
n
Pi n emontDr
SobeyMeadowsCt
Vessing
R
dEvans LnShort
Hi
l
lCt
Arcadi a PalmsDrMarshall
L
n
Mistleto e RdSi
n
g
ingHill
L
n
Ca l l e L
argaRavenwood Dr
Rou
n
d
t
r
e
e
D
r
Odd
F
ellows Dr
Old Wood
R
d
OldAdobeRdAllendale Ave
Allendale Ave
Aspesi
D
r
Mo ntpe r e
W
y
H arleigh
D
r
Quito Rd
C
hester Ave
C h ester Ave
CasitasBulev a rCasitas Bule
v
a
r
Marshall Lane
Elementary School
85
Cas
a
Gra n deAltura VistaCasitas BulevarN:\Projects\1025-446 Saratoga NTMP\Phase 18 - Safe Routes to School\Graphics\ADOBE\Saratoga_SR2S\WalkAudit\Saratoga_SRTS_Ped_MarshallLaneElementary.ai
City of Saratoga
School (Public)
0 0.50.25
Miles
Desired Routes to School with Safety Improvements (Vision): Marshall Lane Elementary
Proposed Desired Walking/Biking
Routes
Proposed Trail Addition
9
9
85
Figure 19
280
Bank
M
i
ll
L
n
Ar b e lecheLnSeag
ra
v
e
s
Wy
M
a
r
d
e
n
A
v
e
Walnut Ave
R o cky
Cr
e
e kWyLomaRioDrForest
H
ills
D
rElvira StSquirrelHollowLnAlta Vista AveWoodviewLnVickery AveV ickery AveBrook s id eCr
Vine
S
t
Bonnie BraeLnSaint Charles
S
t
H
orsesho
e
C tGl
e
nm
o
n
t
D
r
Audre
y
Smit
hLn
Shad
ow
Oaks Wy
Saratoga Sunnyvale RdPark
D
rParkP
l
a
c
e Juniper
Ln
RanchoBell
a
VistaBellaVista
A
v
e6th St
O
r
c
h
a
r
d
R
d
Bonnie Brae Wy
Williams Ave
Norto n
R
d
Jacks Rd
K
Lo
m
i
t
a
A
v
e
o
mina
A
veDeerCanyonLn
PiedmontRdSul livanWyLa
P
a
l
o
m
a
A
v
e
S
p
a
i
c
h
C
t
WescoDrBr oo k wo o d
L
n
Am
b
r
i
c Knolls RdPaul AveSpringerAveMarion R
d
Reid Ln
Elva AveCarnelian GlenCtOak Place
Canyon V ie w Dr LutheriaWyHa
y
eld
C
t
Stoneridge
Dr Horses h oeDr
Aloha AveLos
G
a
t
o
s
-
S
a
r
a
t
o
g
a
R
dFieldstone
Dr
4th St
Michaels
D rDouglassLnMontalvo Heights Dr
Dorsey Wy
Hill Ave
H iddenVie
w
L
n Saratoga AveB i g B a si n
W
y
Oak StMendelsohn Ln
MontalvoRdB ankMillR
d
Boh lman R d
Saratoga
Elementary School
¼-mileBuerN:\Projects\1025-446 Saratoga NTMP\Phase 18 - Safe Routes to School\Graphics\ADOBE\Saratoga_SR2S\WalkAudit\Saratoga_SRTS_01_SaratogaElementary.ai
City of Saratoga
School (Public)
0 0.50.25
Miles
Desired Routes to School with Safety Improvements (Vision): Saratoga Elementary
Proposed Desired Walking/Biking
Routes
Proposed Trail Addition
9
9
85
Figure 20
281
47
Recommended Future Citywide
Policies and Plans
The following section presents recommended future citywide policies and plans that should be pursued to
further advance the goals of Safe Routes to School and encourage walking and bicycling in the
community. These policies and plans can also help work towards the Safe System approach where the city
takes a more holistic and proactive approach.
Neighborhood Traffic Calming Program
The city should consider creating a comprehensive citywide traffic calming program, which could include
elements such as speed humps, speed feedback signs, lane reductions or lane narrowing, and more. The
city would need to study this comprehensively in order to create a process and gain a greater
understanding of potential traffic shifts or changes that may occur when traffic calming elements are
installed. Creating a Neighborhood Traffic Calming Program would also allow the city to build upon the
great work that has recently been done through adoption of a speed hump policy.
Citywide Bicycle Master Plan
Bicycle facilities are present throughout the City of Saratoga, especially with more recent bicycle
infrastructure projects. The city should create a Citywide Bicycle Master Plan to establish a connected bike
network and adopt city standards and policies. This would allow the city to leverage the existing and
current ongoing bikeway projects to be more widely utilized by a greater range of users and abilities in
the city.
School Crosswalk Policy
The city currently has a City Crosswalk Policy. The city could build upon this existing work to create
specific crosswalk policies surrounding school sites. This would allow for greater flexibility in installing
marked and high-visibility crosswalks for vulnerable street users, such as school-aged children.
School Policies for All-Way Stop Signs
The city may want to explore adopting a local ordinance and criteria for installing all-way stop signs in
school zones to increase traffic safety in residential neighborhoods. All-way stop signs function to clearly
assign right-of-way at intersections, which can also be paired with marked crosswalks to enhance safety
for bicyclists and pedestrians.
282
48
School Speed Zones
The city may also want to consider adopting a local ordinance for setting speed limits in school zones,
especially in light of the recently adopted Assembly Bill (A.B.) 43 state legislation. This new legislation
allows local authorities to consider the safety of vulnerable street users when setting speed limits.
Additionally, the California Vehicle Code (CVC) Section 22352 sets a 25 miles per hour (mph) prima facie
speed limit 2 on roads approaching or passing a school. The 25 mph speed limit zones are established by
the posting of a standard “SCHOOL” warning sign at a distance up to 500 feet away from school grounds.
CVC Section 22358.4 (b)(1) states that a local authority may, by ordinance or resolution, determine and
declare the prima facie speed limit of 15 mph, in a residential district, on roads approaching, at a distance
up to 400 feet, or passing a school.
ADA Transition Plan
It is recommended that the city work toward creating an Americans with Disabilities Act (ADA) Transition
Plan to establish clear guidance and policies on how the city will work on upgrading and installing
infrastructure that is ADA-compliant and accommodates all users of the roadway.
2 A prima facie speed limit is the speed limit that applies when no other specific speed limit is posted.
283
49
School Campus On-Site
Recommendations
To further encourage walking and bicycling, below are some strategies and policies the City and School
District should collaborate on to in order to enhance access, convenience, and safety for students.
Accessible On-Site Circulation Routes
The city and the schools should work collaboratively to assess on-site circulation at the school sites to
ensure there are safe and convenient routes from the sidewalk to the front door of the schools.
Additionally, crosswalks should be marked and highly visible through parking lots, to enhance safety for
people walking through parking lots to get to and from the school entrance.
Secure Bicycle, Scooter, and Skateboard Parking Locations
Most schools in Saratoga provide bicycle parking locations on campus. Schools should provide secure,
safe, and convenient bicycle, scooter, and skateboard parking locations for students. The racks and
parking locations should have paved and accessible paths for students to access the provided
parking areas.
Back Entrances/Exits to Schools During School Pick-Up/Drop-Off
Hours
Additional entrances to the school allow for more convenient walking and bicycling access and may also
reduce conflict points with busier roads and drop off zones. This recommendation should be taken into
careful consideration before implementation. There may be other public safety, traffic congestion, and
location-specific issues to consider before a rear or secondary entrance/exit is unlocked for pick-up/drop-
off hours. But this recommendation may provide the benefit of relieving congestion during the morning
and afternoon peak periods.
284
50
Citywide Programs
A Safe System requires a holistic and integrated approach from multiple stakeholders. In addition to the
focus on creating safer roadways and safer speeds through road design, as presented in the previous
sections, citywide programs can support safer road users, safer speeds, and post-crash care.
Public Education Media Campaign
Transportation safety education plays an important role in shaping and shifting behavior, especially when
paired with community engagement to make streets safer for all people. Public education media
campaigns focused on discouraging speeding, encouraging increased awareness of pedestrians and
bicyclists at night, and encouraging appropriate crosswalk behaviors for all modes would be beneficial for
the city. Targeted education, such as on buses and bus shelters, on billboards, at movie theaters, or on
local radio stations, may be directed at vulnerable populations with the help of local partners, and at
certain behaviors of drivers, pedestrians, and bicyclists to deter specific collision types.
Partnerships with Local Schools
The City of Saratoga could partner with local schools to promote safe driver behavior. Education
campaigns could involve students promoting safer driving to their parents by holding signs during
pick-ups and drop-offs. Expanding youth involvement in engagement and awareness, such as the Youth
Commission, presents an opportunity to connect with students and expand year-round education on Safe
Routes to School.
Office of Traffic Safety (OTS) grants also offer a variety of education programs intended to teach high
school students about the dangers of driving under the influence of drugs and alcohol, including Every 15
Minutes, Sober Graduation, and DUI mock trials. A more detailed discussion of funding opportunities is
presented in the “Future Funding and Implementation” section of this report.
Education on New Roadway Design Changes
Temporary demonstrations, like pop-up style installations, can physically showcase proposed safety
infrastructure and emergency response to the public in a tangible way. Using social media platforms such
as Nextdoor, Facebook, Twitter, or Instagram to prepare and promote materials and videos focused on
new types of roadway designs or improvements could direct community conversations for meaningful
outcomes. It could also provide an opportunity for education on how to properly utilize or navigate new
types of roadway improvements.
Automated Enforcement
Automated enforcement methods, such as red-light cameras or speed safety cameras, equitably target
the specific drivers who are behaving dangerously. A strictly data-driven approach to automated
285
51
enforcement might place red-light or speed cameras in locations with the highest number of collisions;
however, speed safety cameras are not currently allowed in California. The city and the County Sherriff’s
Office should monitor potential changes to state legislation for future use of this critical tool, should it
become available.
School Safety Officers
Some Santa Clara County Sheriff’s Officers are assigned to schools in Saratoga as School Resource
Officers (SROs). Although SRO’s typically focus their efforts on issues such as drugs or other on-campus
problems, SROs can also play a role in helping with traffic issues on or near campus.
Crossing Guards
Crossing guards are an important component to encourage walking and bicycling at schools. Crossing
guards help students and parents safely cross the street at key locations near schools. They function to
remind drivers of the presence of pedestrians and can lead to parents feeling comfortable about letting
their children walk or bicycle to school.
Emergency Medical Services (EMS) Response
Victims involved in a collision have a higher chance of survival if they can quickly receive medical care. In
many cases, law enforcement officers and fire department staff are the first responders to arrive at a
collision location. In addition to equipping all first responders with the appropriate training, improving
response times for EMS would help improve the chance of survival for collision victims. Collisions can also
put the lives of first responders and other road users at risk due to increased congestion during the crash
response, which may lead to secondary crashes.
The city could work with EMS to improve response times and ensure safety in both arriving at and
attending to patients at the scene. Strategies could include implementing emergency vehicle signal
preemption, which allows emergency vehicles to break a normal traffic signal cycle and proceed through
an intersection.
Post-Crash Care Policy, Practices, and Additional Resources
When individuals are injured in collisions, they rely on emergency first responders to quickly locate them,
stabilize their injuries, and transport them to medical facilities. Post-crash care also includes forensic
analysis at the crash site and traffic incident management, so that traffic flow may be restored as safely
and quickly as possible. Policy action through the justice system and appropriate design of roadways to
lessen the risk of future crashes can also help inform safety programs.
Crash reporting practices, such as complete data collection and documentation of road user behavior and
infrastructure, and sharing data across agencies or organizations (e.g., among police departments,
transportation officials, and hospitals) can help lead to a greater understanding of the holistic safety
landscape, and thus lead to improved investments in safety.
286
52
To ensure a crash survivor receives the care needed to recover and restore body and mind to an active life
within society, medical rehabilitation with specialists can range from orthopedics, neurosurgery, physical
and occupational therapy, and prosthetics to psychology and neuropsychology.
Severe and fatal collisions not only affect the victim involved, but their family and friends as well. Across
the nation, in Canada, and locally in the San Francisco Bay Area, there are chapters of Families for Safe
Streets. This group advocates at the state capitol in Sacramento and works with lawmakers and non-
profits like Mothers Against Drunk Driving (MADD) to share their stories and testify before legislative
committees. Supporting victims’ families can come in many forms. World Day of Remembrance for Road
Traffic Victims is an annual event held on the third Sunday in November in remembrance of those who
have died or have been affected by motor vehicle collisions.
287
53
Evaluation
As the Safe Routes to School Plan is implemented incrementally over the coming years and its effects start
to materialize, the City of Saratoga should be able to identify changes over time. Measuring performance
allows the city to track impacts of improvements and potentially reallocate investments and refocus
priorities, if needed.
Tracking Mode of Access
The city should work with the Saratoga School District and private schools to provide parent surveys and
tally sheets to track the number of students that are walking and biking to school. The Safe Routes to
School National Partnership provides take-home surveys that parents can fill out to describe the way they
travel to and from school.
With the support of teachers and school staff, the district and private schools could poll students in
classrooms to tally how students get to school. The SRTS National Partnership also provides an in-class
tally sheet that documents three days over any given week. The district and private schools should
provide these periodically throughout the year to track progress. The SRTS National Partnership acts as a
data clearinghouse, and tallies and parent surveys can be sent in to be recorded. This information can be
viewed online and assessed over time, as projects and programs are implemented.
Tracking Counts
Bicycle and pedestrian counts are important and allow the city to perform before and after analyses of a
project, measure demand, quantify costs and benefits, and explain the behavior of bicyclists and
pedestrians. The city should explore counting pedestrians and bicyclists before and after major projects
are constructed. The city should also pursue funding for a regular schedule of conducting counts across
the city to evaluate progress in shifting travel modes to active transportation. Technology for automated
bicycle and pedestrian counters is increasing in presence and accuracy. Manual counts can also
be performed.
Tracking Collisions
Tracking bicycle and pedestrian collisions is important to determine safety hot spots and prioritize future
needs for bicycle and pedestrian improvement projects. Saratoga police officers receive training to
accurately record collision details. Components of such documentation include location, cause, severity of
injury, and direction of travel of each party.
288
54
The Saratoga Police Department regularly identifies corridors with the highest number of collisions. This
data could be supplemented with a detailed analysis in conjunction with bicycle and pedestrian counts to
determine the crash rate by pedestrian and bicyclist density. A spatial analysis of collisions in the form of a
heat map or types of crashes at different locations can also provide a more detailed guide to
implementing effective safety countermeasures. The city’s Capital Engineering Department should
regularly coordinate with the Police Department to review collision data and identify potential
countermeasures to address hotspot locations.
Tracking Near Misses, Hazards, and Comfort Level
The city should regularly survey the community on pedestrian and bicycle comfort levels, especially
around schools to assess how improvements are changing perception of comfort. The surveys may also
provide insight into locations that need greater attention for future improvements. The city should also
create an internal tracking mechanism for public requests for hazards or near misses that are reported to
gain a greater understanding of long-term trends and areas of the city that may need additional attention
for future improvements. Near misses may provide anecdotal information on locations in the city that may
benefit from safety improvements.
289
55
Future Funding and Implementation
Many potential funding sources may be available for additional efforts. The following summarizes
potential local, state, and federal funding sources related to transportation safety. Saratoga will also
continue to look for opportunities to layer safety-related projects onto other capital improvement
projects, as well as maintenance projects and through review and approval of private development.
Federal Funding Sources
Affordable Housing and Sustainable Communities Program (AHSC)
The AHSC Program, administered by the Strategic Growth Council and implemented by the Department
of Housing and Community Development (HCD), funds land use, housing, transportation, and land
preservation projects to support infill and compact development that reduces greenhouse gas (GHG)
emissions. This program will assist project areas by providing grants and/or loans, or any combination
thereof, that will achieve GHG emission reductions and benefit disadvantaged communities and low-
income households though increased accessibility of affordable housing, employment centers, and key
destinations via low-carbon transportation. This results in fewer vehicle miles traveled through shortened
or reduced trip lengths or mode shifts from single occupancy vehicles to use of transit, bicycling, or
walking. The project areas this funding is geared toward are transit-oriented development (TOD) project
areas, integrated connectivity project (ICP) project areas, or rural innovation project areas (RIPA).
RAISE Grant
The U.S. Department of Transportation is committed to creating high-quality jobs, improving safety,
protecting our environment, and generating equitable economic opportunity for all Americans with their
Rebuilding American Infrastructure with Sustainability and Equity (RAISE) grant. Projects will be evaluated
based on merit criteria that includes safety, environmental sustainability, quality of life, economic
competitiveness, state of good repair, innovation, and partnership. It is one of the few DOT discretionary
programs for which regional and local governments can directly compete for multimodal
transportation funding.
Safe Routes to School (SRTS) Funding
Safe Routes to School (SRTS) is a program promoting walking and bicycling to school through
infrastructure improvements, tools, safety education, and incentives to encourage these modes of travel.
Nationally, 10% to 14% of car trips during the morning rush hour are for school travel. SRTS can be
implemented at the state, community, or local school district level. Competitive federal funding is
available through the Fixing America’s Surface Transportation Act (FAST Act). Depending on the existing
infrastructure, SRTS may require that education, transportation, public safety, and city planning agencies
coordinate their effort.
290
56
Safe Streets for All (SS4A)
The recent federal infrastructure bill established the new Safe Streets for All program to provide $5 billion
in grant funding to develop and implement Vision Zero safety plans. Current legislation emphasizes
funding of planning efforts, but the focus on implementation funding is expected to increase over the
next few years.
State Funding Sources
Active Transportation Program (ATP) Funding
The Active Transportation Program (ATP) was created by Senate Bill 99 to encourage increased use of
active modes of transportation such as walking and biking. The goals of the ATP include, but are not
limited to, increasing the proportion of trips accomplished by walking and biking, increasing the safety
and mobility of non-motorized users, advancing efforts of regional agencies to achieve greenhouse gas
reduction goals, enhancing public health, and providing a broad spectrum of projects to benefit many
types of users, including disadvantaged communities. SB 1 directs $100 million annually to the ATP, with
more than 400 of the funded projects being Safe Routes to School projects and programs that encourage
a healthy and active lifestyle throughout students’ lives.
California Office of Traffic Safety (OTS) Grant Programs
OTS administers traffic safety grants in the following areas: alcohol impaired driving, distracted driving,
drug-impaired driving, emergency medical services, motorcycle safety, occupant protection, pedestrian
and bicycle safety, police traffic services, public relations, advertising, and roadway safety and
traffic records.
Caltrans Sustainable Transportation Planning Grants
The Sustainable Transportation Planning Grants include two parts: Sustainable Communities Grants and
Strategic Partnerships Grants. The Sustainable Communities Grants have $29.5 million set aside to
encourage local and regional planning goals and best practices cited in the Regional Transportation Plan
Guidelines. The Strategic Partnerships Grants set aside $4.5 million to identify and address statewide,
interregional, or regional transportation deficiencies on the state highway system in partnership with
Caltrans. These grants were released for Fiscal Year 2020-21 and applications were due October 17, 2019.
Grant announcements were made in June 2020. There is the possibility of another grant on the horizon,
but Caltrans has not released any new information yet.
Highway Safety Improvement Program (HSIP)
California’s Local HSIP focuses on infrastructure projects with nationally recognized crash reduction
factors (CRFs). Local HSIP projects must be identified on the basis of collision experience, collision
potential, collision rate, or other data-supported means.
291
57
Local Partnership Program (LPP)
The Local Partnership Program’s purpose is to provide local and regional transportation agencies that
have passed sales tax measures, developer fees, or other imposed transportation fees, with a funding of
$200 million annually from the Road Maintenance and Rehabilitation Account to fund aging
infrastructure, road conditions, active transportation, and health and safety benefits projects. LPP funds
are distributed through a 50% statewide competitive component and a 50% formulaic component. Both
programs are eligible to jurisdictions with voter approved taxes, tolls, and fees dedicated solely to
transportation and the competitive program.
Local Streets and Roads Program (LSRP)
California SB 1 has dedicated approximately $1.5 billion per year appointed by the State Controller
(Controller) to cities and counties for basic road maintenance, rehabilitation, and critical safety projects on
the local streets and roads system. Cities and counties must submit a proposed projects list adopted at a
regular meeting by their board or council that is then submitted to the California Transportation
Commission (Commission). Once reviewed and adopted by the Commission, eligible cities and counties
receive funding from the Controller and an Annual Project Expenditure Report is sent to the Commission
to be transparent with program funding received and expended.
Senate Bill (SB) 1 Funding
The U.S. Department of Transportation’s Senate Bill 1 (SB 1), also known as the Road Repair and
Accountability Act of 2017, is a landmark transportation investment to rebuild California by fixing
neighborhood streets, freeways, and bridges in communities across California and targeting funding
toward transit and congested trade and commute corridor improvements.
The largest portion of SB 1 funding goes to California’s state-maintained transportation infrastructure.
With this funding, Caltrans has a goal of repairing or replacing 17,000 miles of pavement in 10 years,
spending $250 million annually for congestion solutions, over $700 million for better transit commutes,
and supporting freight improvements. The other portion of SB 1 funding will go to local roads, transit
agencies, and expanding the state’s pedestrian and cycle routes. SB 1 funds various grant programs.
Transformative Climate Communities (TCC) Program
The TCC Program funds community-led development and infrastructure projects that strive to make major
advances in environmental, health, and economic benefits in California’s most disadvantaged
communities. Eligible improvements for this funding source include active transportation and public
transit projects, transit ridership programs and passes for low-income riders, and encouraging education
and planning activities to promote increased use of active modes of transportation.
292
58
County Funding Sources
Lifeline Transportation Program
The Metropolitan Transportation Commission (MTC) has created the Lifeline Transportation Program to
evaluate state and federal funds to provide grants for mobility and accessibility needs in low-income
communities across the Bay Area. New guidelines are established for each cycle and the projects must
address transportation gaps or barriers identified in community-based transportation plans or other local
planning efforts in low-income neighborhoods.
293
59
City or Other Funding Sources
Developer Fees
California law allows local governments to establish and charge a fee on residential and non-residential
development to fund public facilities and to service population growth. Local agencies should update
their transportation analysis guidelines to reflect safety improvements for all modes of travel. Public
facility fees can be charged to new development based on density and traffic impacts, and can go to a
variety of public facilities, including local roadways.
COVID-19 American Rescue Plan Act (ARPA) Funds
The American Rescue Plan Act (ARPA) was signed into law on March 11, 2021, in response to the COVID-
19 pandemic to provide direct relief to cities, towns, and villages in the United States. Among the variety
of eligible expenses, ARPA funds are available to support public services to replace lost public sector
revenue.
Landscape & Lighting Assessment Districts
The City of Saratoga currently has 36 special assessment districts which voted to have the city provide
oversight and maintenance of trees, landscaping, irrigation systems, and lighting systems in
neighborhood and commercial areas. These funds could be allocated to provide more lighting near
schools to improve visibility and safety.
Repaving Funds
As the city undergoes routine maintenance to repave local streets, there is an opportunity to integrate
identified Safe Routes to School improvements as a low-cost way to implement projects. Should budget
and funds allow, improvements such as signing, striping, and curb ramps may be incorporated into
repaving projects and plans. The City of Saratoga funds street resurfacing through various sources, such
as the Santa Clara Valley Transportation Authority (VTA) Measure B program, Gas Tax, General Fund
allocations, and various grants.
294
1
Appendix A:
Walk Audit Photos
Argonaut Elementary School
295
2
Blue Hills Elementary School
296
3
297
4
Christa McAuliffe
298
5
Foothill Elementary School
Marshall Lane Elementary School
299
6
300
7
Prospect High School
301
8
Redwood Middle School
Sacred Heart
302
9
Saratoga Elementary School
303
10
Saratoga High School
304
11
305
12
St. Andrews
306
Appendix B:
Online Survey Responses
Date School Location Sidewalk
Open rail road crossing fence
Crosswalks Signages Stoplights/ signs
Speed reducing measures
Bike /Pedestrian lanes
Traffic guards/ sheriff
Retime traffic lights
Better accessibility and visibility
One-way roads
Over pass for bikes and pedestrians
Turning lane Speed scanners
7/9/2021 Blue Hills Elementary Fredericksburg/Guava x x
7/9/2021 All Schools
Brookwood lane to Reid Lane on Saratoga-Sunnyvale. All roads around elementary schools Argonaut & Foothill.
x
7/9/2021 Saratoga Elementary Saratoga -Sunnyvale & Big Basin Way x
7/9/2021 Redwood Middle Saratoga Ave between La Paloma Ave and Lutheria Way x
7/9/2021 Saratoga Elementary Oak St and 3rd x
7/9/2021 Foothill Elementary Saratoga-Sunnyvale Rd between Blauer Dr and Herriman Ave x x
7/10/2021 Foothill Elementary Pierce Rd and Sarahill Dr x x
7/10/2021 Foothill Elementary Pierce Road and Quarry Road
7/10/2021 Foothill Elementary Fourth Street x
7/14/2021 Marshall Lane Elementary
The sidewalk in Marshall Lane is in terrible condition and needs widening to address the students, and residents that use it to run.
x
7/15/2021 Marshall Lane
Elementary
1. Allendale Ave (from Harleigh Dr to Quito Rd) 2. Quito Rd (from Westmont Ave to Allendale Ave) 3. Quito Rd (from Ravenwood Dr to Marshall Ln)
x x x
7/16/2021 Blue Hills, Miller, Lynbrook Fredericksburg/ Lido Way, railroad crossing x
7/17/2021 Redwood Middle School Portos and Allendale x
307
Date School Location Sidewalk
Open rail road crossing fence
Crosswalks Signages Stoplights/ signs
Speed reducing measures
Bike /Pedestrian lanes
Traffic guards/ sheriff
Retime traffic lights
Better accessibility and visibility
One-way roads
Over pass for bikes and pedestrians
Turning lane Speed scanners
7/17/2021 Redwood Middle School Scotland and Saratoga Ave. Fruitvale and Saratoga Ave x x
7/17/2021
Three: Westmont High School, Rolling Hills Middle School and Marshall Lane
Aspesi and Quito, turning the corner on the train tracks side
7/18/2021 Redwood Middle & Saratoga High Verde Vista & Sarahills Drive x
7/23/2021 Redwood Middle School Fruitvale, Allendale, Saratoga Ave x x
7/23/2021 West Valley College Montauk Way Fruitcake Ave. x x
7/27/2021 Foothill Pierce Road the entire length x
7/27/2021 Redwood Middle Saratoga-Sunnyvale between Herriman Ave and Gerald Zappelli Court x x
7/27/2021 Redwood Middle School Shadow Oaks Way x
7/27/2021 Blue Hills Elementary Sea Gull x
7/28/2021 Redwood Middle School; Saratoga High School Saratoga Ave., Allendale, Herriman x
7/30/2021 Christa McAuliffe Miller and Melinda Circle
7/31/2021 Redwood Middle School Shadow Oaks Way / Saratoga Avenue
8/1/2021 Blue Hills Elementary De Sanka & Knollwood x x
8/1/2021 Marshall Lane 1. Harleigh Drive/Allendale; 2. Allendale + Quito Intersection x
8/1/2021 Saratoga High School Saratoga-Sunnyvale Rd - Verde Vista Ln x
8/1/2021 Redwood Middle School Saratoga Ave and Herriman
8/1/2021 Saratoga
Elementary Oak Street x
8/1/2021 Saratoga High School Saratoga Ave and Herriman
308
Date School Location Sidewalk
Open rail road crossing fence
Crosswalks Signages Stoplights/ signs
Speed reducing measures
Bike /Pedestrian lanes
Traffic guards/ sheriff
Retime traffic lights
Better accessibility and visibility
One-way roads
Over pass for bikes and pedestrians
Turning lane Speed scanners
8/4/2021 Redwood Middle School Saratoga and Scotland x x
8/5/2021 Bohlman Rd & Kittridge Rd x
8/6/2021 Marshall Lane, Rolling Hills, Westmont Quito & {Aspesi, Pollard, etc.} x
8/6/2021 Saratoga High School Saratoga Ave x
8/6/2021 Blue Hills Elementary De Santa and seagull way
8/6/2021 Redwood Middle School Highway 9 x
8/6/2021 Saratoga High School Harriman, Beaumont, Glasgow, Scotland, Cumberland x
8/7/2021 Westmont High Quito Ave and McCoy
8/9/2021 Blue Hills Elementary Kirkmont, Kirkbrook, Knollwood corners x x
8/9/2021 Miller Middle School Saratoga-Sunnyvale and Kirkmont x
8/9/2021 Marshall Lane Quito and Vessing
8/13/2021 Quito road x
8/13/2021 Miller Middle School
8/13/2021 Miller Middle School
8/13/2021 Blue Hills Elementary x
8/13/2021 McAuliffe Titus Ave. between Prospect and Brookview x x
8/13/2021 Blue Hills Elementary Saratoga-Sunnyvale Road and Wardell / Cox Avenue x
8/13/2021 Miller Middle School Marilla Ct.
8/13/2021 Christa McAuliffe Cox Ave and Saratoga-Sunnyvale Rd
8/13/2021
Redwood and Foothill and Saratoga High School
Pierce Road x x
309
Date School Location Sidewalk
Open rail road crossing fence
Crosswalks Signages Stoplights/ signs
Speed reducing measures
Bike /Pedestrian lanes
Traffic guards/ sheriff
Retime traffic lights
Better accessibility and visibility
One-way roads
Over pass for bikes and pedestrians
Turning lane Speed scanners
8/14/2021 Fruitvale Ave Redwood Middle School
8/15/2021 Miller Ave and Prospect Road Miller Middle, Lynbrook High x
8/16/2021 Blue Hills Elementary Goleta Ave / Sea Gull Way
8/16/2021 Redwood Middle School Shadow Oaks and Montauk Drive Connection. x x
8/16/2021 Redwood Middle School Farwell and Allendale
8/16/2021 Lynbrook High School Miller Ave, Johnson Ave x
8/17/2021 N/A Saratoga Ave/Hwy 9 southbound x
8/19/2021 St. Andrews Fruitvale Ave/ Allendale x x
8/19/2021 Redwood Middle School Fruitvale Ave/ Allendale x
310
Appendix C: School Feedback
Date School Sidewalk
Crosswalks (Bike and
Pedestria
ns)
Signages Stoplight
s/ signs
Speed reducing
measures
Bike /Pedestri
an lanes
Traffic guards/
sheriff
Speed
scanners
Increase
lighting
Protected
left turn
Remove left turn
lane
Other
5/1/2022 Argonaut Elementary x
5/1/2022 Argonaut Elementary x
5/1/2022 Argonaut Elementary x x
5/1/2022 Argonaut Elementary x
5/1/2022 Argonaut Elementary x
5/1/2022 Argonaut Elementary x
5/1/2022 Argonaut Elementary x x
5/1/2022 Blue Hills Elementary x
5/1/2022 Blue Hills Elementary x
5/1/2022 Christa McAuliffe x
5/1/2022 Foothill Elementary x
5/1/2022 Foothill Elementary x
5/1/2022 Foothill Elementary x
5/1/2022 Foothill Elementary x
5/1/2022 Marshall Lane Elementary x
5/1/2022 Marshall Lane Elementary x
5/1/2022 Marshall Lane Elementary x
5/1/2022 Prospect High x
5/1/2022 Prospect High x
5/1/2022 Prospect High x
311
5/1/2022 Prospect High x
5/1/2022 Prospect High x
5/1/2022 Redwood Middle School x x x x x x
5/1/2022 Redwood Middle School x
5/1/2022 Redwood Middle School x
5/1/2022 Redwood Middle School x x
5/1/2022 Redwood Middle School x
5/1/2022 Redwood Middle School x
5/1/2022 Saratoga Elementary x
5/1/2022 Saratoga Elementary x
5/1/2022 Saratoga Elementary x
5/1/2022 Saratoga Elementary x
5/1/2022 Saratoga Elementary x
5/1/2022 Saratoga Elementary x
5/1/2022 Saratoga Elementary x x
5/1/2022 Saratoga Elementary x x
5/1/2022 Saratoga Elementary
5/1/2022 Saratoga High x
5/1/2022 Saratoga High x
5/1/2022 Saratoga High x
312
Appendix D: Comprehensive Project List
Argonaut Elementary School
Crossings at Existing All-Way Stop Control (1/4 mi. radius)
Existing AWS Intersections High-Visibility Crosswalks Bulb-Outs Placement of Stop Signs Clear Sightlines Intersection Tightening Crossing Guard Curb Ramps NOTES
Charters Avenue/Cumberland Drive
- Install fourth leg of
crosswalk on west leg
- Install high-visibility
crosswalks on all four legs
- Install bulb-out on
southwest corner and move
stop sign closer to
intersection
- Move existing stop sign up 100 feet closer to intersection
- Would need bulb-out to
place relocated stop sign
- Trim back landscaping on northwest corner - Bulb-out on southwest corner
- Install on southwest corner to connect to future sidewalk
on south side of Charters west of Cumberland Drive
- Existing has marked crosswalks on three legs, but
no curb ramps and no
sidewalks.
Shadow Mountain Drive/Glasgow Drive - Install curb ramps with sidewalk construction along Shadow Mountain Drive
- Existing has high-visibility crosswalk on two legs (north and east legs) at T-intersection, but no curb ramps and no sidewalks
Edinburgh Drive/Glasgow Drive
- Install high-visibility crosswalks on all three legs of T-intersection and move back stop bars.
- Install curb ramps and install striped shoulder along Glasgow Drive?
Miljevich Drive/Kilbride Drive
- Install high-visibility crosswalks on all 4 legs and move back stop bars.
- Recommend bulb-out on southeast corner of Kilbride Drive - Trim back and/or remove hedges and landscaping on all four corners
- Bulb-out on southeast corner - Install curb ramps on all four corners
- No existing sidewalk at intersection in all directions. - A sidewalk begins on north side of Miljevich about 100
feet east from intersection for
only about 75 feet.
Cumberland Drive/Scotland Drive
- Install high-visibility crosswalks on north and east legs - Trim back hedges on northeast corner on Cumberland Drive - Tighten intersection - No existing marked crosswalks or sidewalks
Crossings at Existing Side Street Stop Control (1/4 mi. radius)
Existing Side Street Stop Intersections All Way Stop Placement of Stop Signs Clear Sightlines Intersection Tightening Curb Ramps NOTES
Shadow Mountain Drive/Chateau Drive - Install bulb-out at southeast and southwest corners and relocate stop sign closer to intersection - Install bulb-out at southeast and southwest corners and relocate stop sign closer to intersection
- Install curb ramps with sidewalk construction on Shadow Mountain Drive and/or Chateau Drive
313
Crossings at Existing Side Street Stop Control (1/4 mi. radius)
Existing Side Street Stop Intersections All Way Stop Placement of Stop Signs Clear Sightlines Intersection Tightening Curb Ramps NOTES
Shadow Mountain Drive/Miljevich Drive
- Existing stop sign on west leg on Miljevich Drive approach, but not on Shadow Mountain, which is immediately in front of school entrance.
- Would need warrant analysis
- Should all-way stop be warranted,
could put crossing guard at this intersection. - Consider adding Class IV bikeway on east side in future
- Install curb ramps on all four
corners.
- Would recommend curb ramps
on east side of Shadow Mountain
should sidewalk be built in front
of school
Shadow Mountain Drive/Ljepava Drive
- Existing stop sign on west leg on Ljepava Drive approach, but not on Shadow Mountain, which is
immediately in front of school
entrance. - Would need warrant analysis - Should all-way stop be warranted, could put crossing guard at this intersection. - Alternatively could consider
keeping only north leg marked
crosswalk since it connects to the
school path to entrance.
Shadow Mountain Drive/School Driveway
- Existing has Right-in/Right-out, of school's driveway, but parents frequently ignore sign - Consider building right island to channelize right-turns
Glasgow Drive/Scotland Drive
- Could consider adopting a local all-way stop sign ordinance, if desired - This location will most likely not meet warrant
Glasgow Drive/Kilbride Drive
- Could consider adopting a local all-way stop sign ordinance, if desired - This location will most likely not meet warrant
Chateau Drive/Winter Lane
- Existing has Yield control on side streets - Recommend to look at comprehensive side street stop policies/warrants/guidelines
- Recommend bulb-out on southeast
corner
314
Crossings at Existing Uncontrolled Intersections (1/4 mi. radius)
Existing Uncontrolled Intersections Side Street Stop Curb Ramps Rectangular Rapid Flashing Beacon (RRFB) In-Street Ped Sign NOTES
Glasgow Drive/Beaumont Avenue - Stop sign warrant analysis needed
- There is an existing marked high-visibility crosswalk on south leg on Beaumont Avenue, but not curb ramps exist, no sidewalk exists on all three approaches of the T-intersection
Beaumont Avenue/Kilbride Drive - Stop sign warrant analysis needed - Landscaping at northwest and southwest corners need to be trimmed back for clear sightlines
Beaumont Avenue/Edinburgh Drive - Stop sign warrant analysis needed
Edinburgh Drive/Hammons Avenue - Stop sign warrant analysis needed
Ljepava Drive/Regan Lane - Stop sign warrant analysis needed - Install curb ramp on southeast corner for existing sidewalk on south side of Ljepava Drive - Landscaping at southeast corner needs to be trimmed back for clear sightlines - Potential location for roundabout
Kilbride Drive/Regan Lane - Stop sign warrant analysis needed - Landscaping at northeast corner needs to be trimmed back for clear sightlines
Ljepava Drive/Hickory Hill Way - Stop sign warrant analysis needed
Argonaut Drive/Chateau Drive - Stop sign warrant analysis needed - Prioritize this intersection during second phase
Argonaut/Ljevipava - Stop sign warrant analysis needed - Prioritize this intersection during second phase
Angus Court/Cumberland Drive - Stop sign warrant analysis needed
Charters Ct/School Back Entrance - Stop sign warrant analysis needed - Install curb ramps - Install in-street pedestrian sign - High-visibility crosswalks across Charters to back entrance where parents crossing street to drop off kids
Scotland Drive/Buckhaven Lane - Stop sign warrant analysis needed
315
Corridors: Perimeter to Schools (streets immediately adjacent)
Location Dedicated Pedestrian Facility Dedicated Bike Facility School Speed Limit Signs School Signage NOTES
Shadow Mountain Drive between Chateau Drive and Glasgow Drive
- Install sidewalk or Class I on east side of Shadow Mountain Drive for biking and
walking path
- None exist, recommend to install - Install more school signage
- Students exit school and take right to go northbound on Shadow Mountain Drive to houses north of school - Existing red curb and time restricted parking signs immediately adjacent to school on east side of street, but parents
still park to pick up students and kids on
bikes need to weave in between
- School signage exists on west side of Shadow Mountain Drive
Charters Avenue between Charters Court and Cumberland Drive
- Install missing sidewalk gap on south side of Charters Avenue west of Cumberland Drive - Install curb ramp on southwest corner
with sidewalk construction
- Exists on south side of Charters
Corridors: Core Pedestrian Routes (within 1/4 mi.)
Location Ped-Level/Roadway Safety Lighting Dedicated Pedestrian Facility Traffic Calming Treatments NOTES
Charters Avenue between Ten Oak Way and Cumberland Drive
- Comprehensive City lighting policy needed, such as installing lighting within 1/4 mile from schools.
- Speeding issues along Charters Avenue. Consider for traffic calming program and/or install sidewalk.
Beaumont Avenue between Glen Brae Drive and Glasgow Drive - Install sidewalk on at least one side of the street
Glasgow Drive between Scotland Drive and Shadow Edinburgh Drive - Install sidewalk on at least one side of the street
Kilbride Drive between Beaumont Avenue and Regan Lane - Install sidewalk on at least one side of the street
Edinburgh Drive between Beaumont Avenue and Glasgow Drive - Install sidewalk on at least one side of the street
Hammons Avenue between Edinburgh Drive and Glen Brae Drive
Miljevich Drive between Shadow Mountain Drive and Glasgow Drive - Install sidewalk on at least south side of Miljevich
- Could take improvements one more block to connect to Saratoga Sunnyvale Road (~130') - Existing sidewalks on south side of Miljevich Drive from Saratoga Sunnyvale Road easterly for about 820'
Ljepava Drive between Shadow Mountain Regan Lane - Sidewalk exists on south side of Ljepava Drive from Shadow Mountain Drive to Regan Lane
Regan Lane between Kilbride Drive and Ljepava Drive - Install sidewalk on at least east side of Regan Lane
Regan Lane between Ljepava Drive and Tricia Way - Install sidewalk at least on west side of Regan Lane - Could extend to Argonaut Drive to connect
Argonaut Drive between Regan Lane and Chateau Drive (S to N) - Install sidewalk on Argonaut Drive on south side
316
Corridors: Core Pedestrian Routes (within 1/4 mi.)
Location Ped-Level/Roadway Safety Lighting Dedicated Pedestrian Facility Traffic Calming Treatments NOTES
Chateau Drive between Argonaut Drive and Woodmont Drive or Argonaut Drive - Install sidewalk on at least one side of street - Students currently bike on this route - No sidewalks exist
Winter Lane between Cumberland Drive and Chateau Drive - Install sidewalk on at least one side of street - No sidewalks exist
Cumberland Drive between Charters Avenue and Scotland Drive - Extend sidewalk from Charters Avenue along Cumberland Drive on west side of street - Speed humps, speeding on Cumberland - No sidewalks exist on either side
Scotland Drive between Cumberland Drive and
Glasgow Drive - Extend sidewalk on north side of street - No sidewalks exist on either side
Core Bicycle Access Routes
Location Last-Mile Connections to City Bike Network Student Friendly Bike Facility NOTES
Charters Court through School Back Entrance - Recommend working with school to pave an accessible path from Charters Ct. to bicycle racks on campus for students who bicycle and for all abilities
Chateau Drive between Argonaut Drive and Winter Lane - Install Class I or Class IV bike lanes - Students currently bike on this route to/from school - No sidewalks exist
317
Blue Hills Elementary School
Crossings at Existing All-Way Stop Control (1/4 mi. radius)
Existing AWS Intersections High-Visibility Crosswalks Bulb-Outs Placement of Stop Signs Clear Sightlines Intersection Tightening Crossing Guard Curb Ramps NOTES
Sea Gull Way/De Sanka Avenue - Install bulb-outs on
all four corners
- Remove conflicting in-street pedestrian
yield sign at the all-way stop.
- Trim back landscaping and vegetation, especially
on northeast and
southeast corners
- Install curb ramps on all four
corners
- High-visibility crosswalks
exist at this location
Sea Gull Way (E)/Goleta Avenue
- Existing has high-visibility crosswalks, stop bars, and is an all-way stop - Curb ramps are missing but existing has missing
sidewalks and gaps
Crossings at Existing Side Street Stop Control (1/4 mi. radius)
Existing Side Street Stop Intersections All Way Stop Placement of Stop Signs Clear Sightlines Intersection Tightening Curb Ramps NOTES
Knollwood Drive/De Sanka Avenue - Install red curb along south side of Knollwood Drive east of De Sanka Avenue
- Improve existing painted bulb-out on southwest corner - Install curb ramps on all corners
- Crossing guard needed here - Relocate in-street pedestrian yield sign from south leg to east leg
Sea Gull Way/Goleta Avenue (W)
- All-way stop warrant analysis needed
- Install yield markings and in-street pedestrian yield signs across Sea Gull Way if all-way stop warrant not met
- Trim back landscaping on southeast corner
- Install bulb-out or painted bulb-out with delinators to tighten intersection on Goleta
Avenue northeast and southeast corners; need to be cognizant of how this is designed with the driveway at the northeast corner
- Install curb ramps on all corners
- Restripe and install high-
visibility crosswalks
- Roundabout was discussed here at the walk audit, but TAC seemed hesitant about roundabouts as a concept
Sea Gull Way/Karn Circle - Tree on southeast corner
needs to be trimmed back - Install curb ramps on southeast and southwest corners
- Sidewalk exists on south side of Sea Gull Way
Crossings at Existing Uncontrolled Intersections (1/4 mi. radius)
Existing Uncontrolled Intersections Side Street Stop Curb Ramps Rectangular Rapid Flashing Beacon (RRFB) In-Street Ped Sign NOTES
Marilla Drive/Knollwood Drive - Install curb ramps with berm - Knollwood Drive connects to Azule Park.
318
Corridors: Perimeter to Schools (streets immediately adjacent)
Location Dedicated Pedestrian Facility Dedicated Bike Facility School Speed Limit Signs School Signage NOTES
De Sanka Avenue between Knollwood Drive and Sea Gull Way - Install school speed limit signs - Install school signage
- Install traffic calming on De Sanka Avenue, such as speed humps, especially in front of school
Goleta Avenue between Sea Gull Way (E) and Sea Gull Way (W) - Install missing sidewalk gaps, especially on the north side of Goleta Avenue - Install missing bike path gap on Goleta Avenue - Install school speed limit signs - Install school signage
- Fix conflicting curb colors and no parking signage on north side of Goleta Avenue
- Class I existing on short
segment of north side of Goleta Avenue - Consider traffic calming on Goleta Avenue, such as speed humps.
Corridors: Core Pedestrian Routes (within 1/4 mi.)
Location Ped-Level/Roadway Safety Lighting Dedicated Pedestrian Facility Traffic Calming Treatments NOTES
Carol Lane between Merida Drive and Kirkbrook Drive
- Comprehensive City lighting policy needed, such as installing lighting within a 1/4 mile of schools.
Kirkmont Drive between Kirkdale Drive and Kirkbrook Drive
Knollwood Drive between Kirkdale Drive and Kirkbrook Drive
Knollwood Drive between Kirkbrook Drive and De Sanka Avenue
Knollwood Drive between De Sanka Avenue and Marilla Drive to end of Knollwood Drive cul-de-sac - Install sidewalk on at least south
side of the street.
- Consider traffic calming treatments, such as speed humps, as it is a main route to school and connects to the
park
Marilla Drive between Knollwood Drive and Marilla Court
Marilla Drive between Marilla Court and Kirkbrook Drive
Sea Gull Way between Zorka Avenue and Ted Avenue
Sea Gull Way between Ted Avenue and De Sanka Avenue
Sea Gull Way between De Sanka Avenue and Goleta Avenue (W)
Sea Gull Way between Goleta Avenue (W) and Goleta Avenue (E)
Ted Avenue between Sea Gull Way and Zorka Avenue
Cherry Lane between De Sanka Avenue and Lido Way
Karn Circle between Sea Gull Way (W) and Sea Gull Way (E)
319
Core Bicycle Access Routes
Location Last-Mile Connections to City Bike Network Student Friendly Bike Facility NOTES
Goleta Avenue/Back Entrance of School
-Work with Blue Hills ES administration to consider allowing student bike access at back entrance off of the existing bike path on north side of Goleta Avenue to provide a more direct connection.
320
Christa McAuliffe
Crossings at Existing Signalized Intersections (1/4 mi. radius)
Existing Signalized Intersections Pedestrian Countdown Head
High-Visibility Crosswalks
No Right-Turn on Red Improved Slip Lanes Closed Slips Lanes Protected Left-Turns Protected Intersections/Corners
Leading Pedestrian Interval Curb Ramps Median Refuge Island NOTES
Prospect Road/Johnson Avenue - Install pedestrian
countdown head
- Install high-visibility crosswalks on
north and west legs of two-legged crossing
- Curb ramps exist on
all three corners
Prospect Road/Miller Avenue - Install pedestrian
countdown head
- Add high-
visibility
crosswalks on
all four legs
- Curb ramps exist on all four corners - Three-legged
crossing
- Looks like protected lefts on Prospect exist - 1 collision: broadside
Crossings at Existing All-Way Stop Control (1/4 mi. radius)
Existing AWS Intersections High-Visibility Crosswalks Bulb-Outs Placement of Stop Signs Clear Sightlines Intersection Tightening Crossing Guard Curb Ramps NOTES
Titus Avenue/Brookview Drive - Install high-visibility crosswalks
- Landscaping on northeast and northwest corners need to be trimmed back
- Install curb ramps with berm on Titus Avenue
- Marked crosswalks on north and south legs lead to curb with no sidewalk - Titus Avenue is the main route to school
Crossings at Existing Side Street Stop Control (1/4 mi. radius)
Existing Side Street Stop Intersections All Way Stop Placement of Stop Signs Clear Sightlines Intersection Tightening Curb Ramps NOTES
Prospect Road/Titus Avenue - Install stop bar on south leg on Titus Avenue
- Bulb-out exists on southwest and southeast corners - Install a Pedestrian Hybrid Beacon across Prospect Road. - Consider installing a pedestrian crossing across Prospect Road since the nearest crossing is currently about 460 ft. east at Prospect Road/Johnson Avenue. - Install bike left-turn box at Prospect Rd. westbound left-turn lane as it is difficult for bicyclists to make a left-turn on
Prospect Road to Titus Avenue.
321
Crossings at Existing Uncontrolled Intersections (1/4 mi. radius)
Existing Uncontrolled Intersections Side Street Stop Curb Ramps Rectangular Rapid Flashing Beacon (RRFB) In-Street Ped Sign NOTES
Provincetown Drive/Wellfleet Way - Stop sign warrant analysis needed
Deerfield Drive/Plymouth Avenue - Stop sign warrant analysis needed
Pilgrim Drive/Tartarian Way - Stop sign warrant analysis needed
Tartarian Way/Mayflower Court - Stop sign warrant analysis needed
Tartarian Way/Wellfleet Way - Stop sign warrant analysis needed
Petal Way/Squiredell Drive - Stop sign warrant analysis needed
Woodside Drive/Mellowood Drive - Stop sign warrant analysis needed
Country Squire Lane (N)/Titus Avenue - Stop sign warrant analysis needed
Country Squire Lane (S)/Titus Avenue - Stop sign warrant analysis needed
Melinda Circle/Miller Avenue (W) - Stop sign warrant analysis needed - Install curb ramps - Install in-street pedestrian crossing sign
- Existing has a marked high-visibility crosswalk on west leg that leads to curb. North side of Miller Avenue has no sidewalks.
South side of Miller Avenue has
sidewalks existing.
Eric Drive/Miller Avenue - Stop sign warrant analysis needed
Eric Drive/Kristy Lane - Stop sign warrant analysis needed
Eric Drive/Ingrid Court - Stop sign warrant analysis needed
Eric Drive/Candy Lane - Stop sign warrant analysis needed
Kristy Lane/Melinda Circle - Run stop sign warrant analysis to install side street stop
- Install curb ramps on northwest and northeast
corners
- Install in-street pedestrian
crossing sign
- Trim back landscaping on northwest corner. - Existing has marked high-
visibility crosswalk on north leg
that leads to curb - Sidewalk exists on north side of Melinda Circle, but should be widened to meet ADA.
Crossings at Existing Side Street Stop Intersections & Uncontrolled Mid-Block Crossings (1/4 mi. radius)
Existing Side Street Stop & Uncontrolled Mid-Block Crossings Rectangular Rapid Flashing Beacon (RRFB) Pedestrian Hybrid Beacon (PHB) Bulb-Outs High-Visibility Crosswalks Raised Crosswalk Curb Ramps In-Street Ped Sign NOTES
Melinda Circle at School Back Entrance
- Consider allowing vehicular circulation out of back entrance of Melinda Cir. This would require removing existing bollards and/or installing retractable bollards and working with the Fire Department.
322
Corridors: Perimeter to Schools (streets immediately adjacent)
Location Dedicated Pedestrian Facility Dedicated Bike Facility School Speed Limit Signs School Signage NOTES
Titus Avenue between Country Squire Lane (N) and School Entrance Driveway
- Widen existing sidewalk on west side of Titus Avenue to upgrade to Class I to connect from Prospect Road
- Install school speed limit signs - Install school signage
- Prohibit parking on west side of Titus Avenue between Prospect Road and school driveway during peak pick-up/drop-off times to allow for vehicle queuing and two-way traffic.
Melinda Circle between Miller Avenue (E) and Miller Avenue (W)
- Widen exsting sidewalk on north side of Melinda Cir. to upgrade to Class I to connect to existing Class II bike lanes on Miller Ave.
- Widen exsting sidewalk on north side of Melinda Cir. to upgrade to Class I to connect to existing Class II bike lanes on Miller Ave.
- Install school speed limit signs - Install school signage
- Sidewalk exists along north and east side of Melinda Circle, which is on the school side. - Consider allowing vehicular circulation out of back entrance of Melinda Circle. This would require removing existing bollards and/or installing retractable bollards and working with the Fire Department.
Corridors: Core Pedestrian Routes (within 1/4 mi.)
Location Ped-Level/Roadway Safety Lighting Dedicated Pedestrian Facility Traffic Calming Treatments NOTES
Kristy Lane between Prospect Road and Melinda Circle
- Comprehensive City lighting policy needed, such as installing lighting within 1/4 mile
radius of schools.
- Install sidewalk on at least one side - Install traffic calming treatments along Kristy
Lane as speeding is an issue
- Kristy Lane is a main route to school - Speeding along Kristy Lane - Kristy Lane is used as a circulation
street for pick-up/drop-off to Prospect
Road
- Consider designating Kristy Lane as a bike boulevard to connect to back entrance of school at Melinda Circle from Prospect Road.
Eric Drive between Kristy Lane and Miller Avenue - Install striped shoulder - Assess corridors to install traffic calming treatments
Canyon Lane between Eric Drive and Miller Avenue - Install striped shoulder - Assess corridors to install traffic calming treatments
Melinda Circle between Miller Avenue (W) and Kristy Lane - Install striped shoulder - Assess corridors to install traffic calming treatments
Country Squire Lane between Titus Avenue (S) and Country Squire Court - Install striped shoulder - Assess corridors to install traffic calming treatments
Country Squire Lane between Country Squire Court and Country Squire Way - Install striped shoulder - Assess corridors to install traffic calming treatments
Country Squire Lane between Country Squire Way and Titus Avenue (N) - Install striped shoulder - Assess corridors to install traffic calming treatments
Provincetown Drive between Prospect Road and Pilgrim Avenue - Install striped shoulder - Assess corridors to install traffic calming treatments
323
Corridors: Core Pedestrian Routes (within 1/4 mi.)
Location Ped-Level/Roadway Safety Lighting Dedicated Pedestrian Facility Traffic Calming Treatments NOTES
Provincetown Drive between Pilgrim Avenue and Wellfleet Way - Install striped shoulder - Assess corridors to install traffic calming treatments
Deerfield Drive between Pilgrim Avenue and Wellfleet Way - Install striped shoulder - Assess corridors to install traffic calming treatments
Plymouth Avenue between Deerfield Drive and Petal Way - Install striped shoulder - Assess corridors to install traffic calming treatments
Squiredell Drive between Petal Way and Miller Avenue - Install striped shoulder - Assess corridors to install traffic calming
treatments
Tracel Drive between Miller Petal Way and Miller Avenue - Install striped shoulder - Assess corridors to install traffic calming treatments
Pilgrim Avenue between Johnson Avenue and Deerfield Drive - Install striped shoulder - Assess corridors to install traffic calming treatments
Tartarian Way between Pilgrim Avenue and Graywood Drive - Install striped shoulder - Assess corridors to install traffic calming treatments
Pine Grove Way between Tartarian Way and Royal Ann Drive - Install striped shoulder - Assess corridors to install traffic calming treatments
Wellfleet Way between Tartarian Way and Plymouth Avenue - Install striped shoulder - Assess corridors to install traffic calming treatments
Johnson Avenue between Prospect Road and Brookhaven Drive - Install striped shoulder - Assess corridors to install traffic calming treatments
Brook Lane between Brookridge Drive and Johnson Avenue - Install striped shoulder - Assess corridors to install traffic calming treatments
Woodside Drive between Mellowood Drive and Prospect Road - Install striped shoulder - Assess corridors to install traffic calming treatments
Core Bicycle Access Routes
Location Last-Mile Connections to City Bike Network Student Friendly Bike Facility NOTES
Kristy Lane between Prospect Road and Melinda Circle - Consider designating Kristy Lane as a bike boulevard to connect to back entrance of school at Melinda Circle from Prospect Road.
Prospect Road at Titus Avenue
- Install bike left-turn box at Prospect Rd. westbound left-turn lane as it is difficult for bicyclists to make a left-turn from Prospect Rd. to Titus Ave. - Extend raised Class I recommendation from Propsect HS to Christa McAuliffe
On-Site from Melinda Circle - School could consider improving back entrance to pave a direct connection from Melinda Cir. to bicycle racks on school campus. - Miller Avenue has existing Class II bike lanes east of Melinda Circle. Melinda Circle does not have bike facilities, which is the first/last-mile to the school back entrance.
324
Core Bicycle Access Routes
Location Last-Mile Connections to City Bike Network Student Friendly Bike Facility NOTES
Titus Avenue between Prospect Road and School Entrance - Widen existing sidewalk on west side of Titus Ave. to
upgrade to Class I to connect from Prospect Rd.
Prospect Road between Lawrence Expressway and Kristy Lane
- Widen existing sidewalk to upgrade to Class I on south side of Prospect Road. This will also connect Prospect HS to Christa McAuliffe
325
Foothill Elementary School
Crossings at Existing Signalized Intersections (1/4 mi. radius)
Existing Signalized Intersections
Pedestrian Countdown Head
High-Visibility Crosswalks
No Right-Turn on Red Improved Slip Lanes Closed Slips Lanes Protected Left-Turns Protected Intersections/Corners Leading Pedestrian Interval Curb Ramps Median Refuge Island NOTES
Saratoga Sunnyvale Road/Mina Way-Herriman Avenue
- Install pedestrian countdown head
- Install high-visibility crosswalks
Saratoga Sunnyvale Road/Reid Lane
- Install pedestrian countdown head
- Install high-visibility crosswalks
Crossings at Existing All-Way Stop Control (1/4 mi. radius)
Existing AWS Intersections High-Visibility Crosswalks Bulb-Outs Placement of Stop Signs Clear Sightlines Intersection Tightening Crossing Guard Curb Ramps NOTES
Lynde Avenue/Lynde Avenue - Tighten intersection on northeast corner - Install curb ramps on all four
corners
- High-visibility crosswalks exist at this
location on all three legs
Crossings at Existing Side Street Stop Control (1/4 mi. radius)
Existing Side Street Stop Intersections All Way Stop Placement of Stop Signs Clear Sightlines Intersection Tightening Curb Ramps NOTES
Tamworth Avenue/Seaton Avenue - Install curb ramps on northeast and southeast corners
- Upgrade existing crosswalk to high-visibility
Reid Lane/Lynde Avenue - Install striped bulb-out with white delineator posts on northeast corner.
- Install curb ramps on northwest and northeast corners.
Reid Lane/Elvira Street - All-way stop warrant analysis needed - Trim back landscaping to provide clear sightlines
- Install painted bulb-outs with delineators to tighten intersection
- Illegal U-Turns are frequent here as heard from County Sheriff's Officers
Verde Vista Lane/Saratoga Sunnyvale Road - All-way stop warrant analysis needed
Williams Avenue/Saratoga Sunnyvale Road - All-way stop warrant analysis needed
Walnut Avenue/Saratoga Sunnyvale Road - All-way stop warrant analysis needed
326
Crossings at Existing Uncontrolled Intersections (1/4 mi. radius)
Existing Uncontrolled Intersections Side Street Stop Curb Ramps Rectangular Rapid Flashing Beacon (RRFB) In-Street Ped Sign NOTES
Verde Vista Lane/Prune Blossom Drive - Stop sign warrant analysis needed
Verde Vista Lane/Verde Court - Stop sign warrant analysis needed
Verde Vista Lane/Toni Ann Place - Stop sign warrant analysis needed
Verde Vista Lane/Tamworth Avenue - Stop sign warrant analysis needed
Verde Vista Lane/Verde Vista Court - Stop sign warrant analysis needed
Tamworth Avenue/Woodward Court - Stop sign warrant analysis needed
Seaton Avenue/Malcom Avenue - Stop sign warrant analysis needed - Seaton Avenue leads to one of the pick-up/drop-off entrances
Trinity Avenue/Upper Hill Drive - Stop sign warrant analysis needed
Trinity Avenue/Malcom Avenue - Stop sign warrant analysis needed
Trinity Avenue/Pontiac Avenue - Stop sign warrant analysis needed
Trinity Avenue/Trinity Court - Stop sign warrant analysis needed
Lacey Avenue/Reid Lane - Stop sign warrant analysis needed
Lacey Avenue/Trinity Avenue - Install curb ramps with sidewalk construction. - Install in-street pedestrian sign
- There is an existing marked crosswalk across Trinity Avenue that is at the curve of the street. - Relocate existing marked crosswalk away from the curve. - Upgrade to high-visibility crosswalks.
Lynde Avenue/Lynde Court - Stop sign warrant analysis needed
Lynde Avenue/Deerpark Court - Stop sign warrant analysis needed
Elvira Street/Canyon View Drive - Stop sign warrant analysis needed
Canyon View Drive/Canyon View Court - Stop sign warrant analysis needed
Magnolia Court at Seaton Avenue Trail - Install curb ramp where trail from Seaton Avenue comes out to Magnolia Court
- A trail connects Seaton Avenue (back entrance to Foothill Elementary) to Magnolia Court to Mina Way, which then goes out to Saratoga Sunnyvale Road in
front of Prospect High School
Magnolia Court/Mina Way - Stop sign warrant analysis needed - Install curb ramps with berm
327
Corridors: Perimeter to Schools (streets immediately adjacent)
Location Dedicated Pedestrian Facility Dedicated Bike Facility School Speed Limit Signs School Signage NOTES
Seaton Avenue between Malcom Avenue and dead end east of Tamworth Avenue
- Install approximately 130' of missing sidewalk gap on south side of Seaton just east of Malcom Avenue to connect to existing sidewalks
- Seaton has a path that connects to Magnolia Ct. to Mina out to Saratoga Sunnyvale, which connects to Prospect High
Seaton Avenue between Tamworth Avenue and Foothill ES Parking Lot
Trinity Avenue between Malcom Avenue and Lacey Avenue - Install sidewalk with curb ramps on at least north side of the street - Install school speed limit signs - Install school signage - Consider traffic calming along Trinity Avenue corridor
Lynde Avenue between Reid Lane and Lynde Court
Lynde Avenue between Lynde Court and Deerpark Court
Corridors: Core Pedestrian Routes (within 1/4 mi.)
Location Ped-Level/Roadway Safety Lighting Dedicated Pedestrian Facility Traffic Calming Treatments NOTES
Saratoga Sunnyvale Road between Verde Vista Lane and Mina Way
- Comprehensive City lighting policy needed, such as installing lighting within a 1/4 mile of
schools.
Saratoga Sunnyvale Road between Mina Way and Reid Lane
Saratoga Sunnyvale Road between Reid Lane and Williams Avenue
Saratoga Sunnyvale Road between Williams Avenue and Walnut Avenue
Elvira Street between Canyon View Drive and Reid Lane
Canyon View Drive between Canyon View Court and Elvira Street
Reid Lane between Saratoga Sunnyvale Road and Saratoga Hills Road - Install sidewalk on north side of street - Install traffic calming along Reid Lane, such as speed tables and speed feedback signs
- City is in the process of reclassifying Reid Lane from a Collector to a Residential street
Lacey Avenue between Reid Lane and Trinity Avenue - Install sidewalk on at least west side of
the street
- Consider traffic calming treatments, such as
speed humps
- Lacey Avenue has a back entrance to the school where it becomes Trinity Avenue - Consider traffic calming along Lacey
Avenue corridor
Pontiac Avenue between Saratoga Hills Road and Trinity Avenue - Install sidewalk on both sides of street - Consider traffic calming treatments, such as speed humps
Malcom Avenue between Trinity Avenue and Seaton Avenue - Install sidewalk on both sides of street - Consider traffic calming treatments, such as speed humps
Tamworth Avenue between Seaton Avenue and Verde Vista Lane - Consider traffic calming treatments, such as speed humps - Sidewalk is existing on east side
Mina Way between Saratoga Sunnyvale Road and Magnolia Court
- Install sidewalk on at least south side of Magnolia Court and Mina Way to connect to Saratoga Sunnyvale Road, which connects to Saratoga HS
- Direct connection to Saratoga HS - Would need to verify if this street has an HOA and if it is private.
328
Marshall Lane Elementary School
Crossings at Existing Signalized Intersections (1/4 mi. radius)
Existing Signalized Intersections Pedestrian Countdown Head High-Visibility Crosswalks No Right-Turn on Red Improved Slip Lanes Closed Slips Lanes Protected Left-Turns Protected Intersections/Corners
Leading Pedestrian Interval Curb Ramps Median Refuge Island NOTES
Quito Road/Pollard Road - Install pedestrian
countdown head
- Install high-
visibility crosswalks
on north and east
legs
- Install Leading Pedestrian Interval
- Install curb ramp on
southeast
corner
- No right-turn on red and protected left-
turns exist at this location
Crossings at Existing Side Street Stop Control (1/4 mi. radius)
Existing Side Street Stop Intersections All Way Stop Placement of Stop Signs Clear Sightlines Intersection Tightening Curb Ramps NOTES
Quito Road/Ravenwood Drive
- Quito - 6,000 ADT - may need signal warrant analysis on Quito instead of AWS
- Sobey could possibly fit a roundabout, but other intersections may be limited ROW
Quito Road/Sobey Road - Tighten northwest and
southwest corners of intersection
- Install high visibility crosswalks on west and south legs and raised crosswalks across Quito
Road and Sobey Road.
- Install RRFB's.
Ravenwood Drive/Marilyn Lane - Landscaping on northwest corner needs to be trimmed back - Install bulb-out on northwest and southwest corners
- Install curb ramps on northwest and southwest corners
Marilyn Lane/Marshall Lane - Crossing guard needed
Crossings at Existing Uncontrolled Intersections (1/4 mi. radius)
Existing Uncontrolled Intersections Side Street Stop Curb Ramps Rectangular Rapid Flashing Beacon (RRFB) In-Street Ped Sign NOTES
Sobey Road/Evans Lane
- This location is a back entrance to school mainly for parking - Install raised high-visibility crosswalk across Sobey Road on west leg
Sobey Road/Sobey Meadows Court - This is the evacuation route for the school
329
Corridors: Perimeter to Schools (streets immediately adjacent)
Location Dedicated Pedestrian Facility Dedicated Bike Facility School Speed Limit Signs School Signage NOTES
Sobey Road between Old Wood Road and Sobey Meadows Court
- Install about 140 feet of missing sidewalk gap on north side of Sobey Road east of Sobey Meadows Court
- Improve pedestrian path on north side of Sobey Road to meet ADA. - Install curb ramps with sidewalk work.
- Install school speed limit signs - Install school signage - Consider traffic calming along this corridor, such as speed humps and speed feedback signs
Sobey Road between Sobey Meadows Court and 10 Acres Road - Install school speed limit signs - Install school signage - No sidewalk exists and street curves with dense landscaping
Marilyn Lane between Marshall Lane ES and Marshall Lane
- Parents double park along Marilyn Lane, parking restrictions have been previously installed but
parents still parking along Marilyn Lane for pick-up/drop-off
Corridors: Core Pedestrian Routes (within 1/4 mi.)
Location Ped-Level/Roadway Safety Lighting Dedicated Pedestrian Facility Traffic Calming Treatments Time Restricted Parking NOTES
Quito Road between Ravenwood Drive and Sobey Road - Comprehensive City lighting policy needed, such as installing lighting within a 1/4 mile radius of schools.
- Widen sidewalk to install Class I on west side of Quito Road where the existing sidewalk is adjacent to
striped shoulder with restricted parking
- Consider traffic calming along Quito Road
- Existing has a striped shoulder and
parking restrictions on west side of
Quito Road
- Quito Road is a core route to school
Core Bicycle Access Routes
Location Last-Mile Connections to City Bike Network Student Friendly Bike Facility NOTES
Quito Road between Ravenwood Drive and Sobey Road
- Widen existing sidewalk to install Class I on west side of Quito Road where there is an existing sidewalk adjacent to striped shoulder with
restricted parking
330
Prospect High School
Crossings at Existing Signalized Intersections (1/4 mi. radius)
Existing Signalized Intersections Pedestrian Countdown Head High-Visibility Crosswalks No Right-Turn on Red Improved Slip Lanes Closed Slips Lanes Protected Left-Turns Protected Intersections/Corners
Leading Pedestrian Interval Curb Ramps Median Refuge Island NOTES
Lawrence Expressway/Prospect Road - Install pedestrian countdown head
- Install high-visibility crosswalks on
all four legs. Coordinate with City of San Jose and County on the improvements.
- Install raised crosswalk across slip
lanes - Enlarge porkchops to provide larger pedestrian refuge area
- Install LPI - Curb ramps exist on all four corners - Collisions: speeding, rear end, not yielding to pedestrian in crosswalk
Prospect Road/Lyle Drive - Install pedestrian countdown head
- Install high-
visibility crosswalks on all four legs. Coordinate with City of San Jose on the
improvements.
- Recommend installing no right-turn on red for northbound right-turns to remove conflict with pedestrians crossing over Prospect Road
- Consider split phase or protected-left turns to prevent conflicting movements
- Install LPI
- Southbound lefts onto Prospect Road are heavy - Observed in the field that vehicles are frequently not yielding to pedestrians in crosswalk, especially on east leg - Curb ramps exist at all four corners - Existing phasing is permissive - Northern section of Prospect Road is in
San Jose ROW. Would need to coordinate on improvements.
Crossings at Existing All-Way Stop Control (1/4 mi. radius)
Existing AWS Intersections High-Visibility Crosswalks Bulb-Outs Placement of Stop Signs Clear Sightlines Intersection Tightening Crossing Guard Curb Ramps NOTES
Brookglen Drive/Brookview Drive - Add high-visibility crosswalks on all three legs of T-intersection - Trim back or remove landscaping on southwest corner - Install curb ramps on all four corners
Crossings at Existing Side Street Stop Control (1/4 mi. radius)
Existing Side Street Stop Intersections All Way Stop Placement of Stop Signs Clear Sightlines Intersection Tightening Curb Ramps NOTES
Prospect Road/Brookglen Drive
- Look at signal warrant or possibly right-in/right-out with offset intersection of northern Brookglen Drive - Curb ramps exist on all four corners
Kosich Drive/Obrad Drive (E) - All-way stop warrant analysis needed - Existing only has stop control on north leg
331
Crossings at Existing Uncontrolled Intersections (1/4 mi. radius)
Existing Uncontrolled Intersections Side Street Stop Curb Ramps Rectangular Rapid Flashing Beacon (RRFB) In-Street Ped Sign NOTES
Prospect Road/School Entrance - Install curb ramps
- Install sidewalk and marked crossing from Prospect Road/Lyle Drive intersection to front of school entrance - Student currently have to walk across drive aisles to get to school entrance from Prospect Road
Brookglen Drive/Greenbrook Court - Stop sign warrant analysis needed - Greenbrook Court dead ends to cul-de-sac with 5 driveways - No sidewalk in all directions
Brookglen Drive/Lynbrook Court - Stop sign warrant analysis needed - Lynbrook Court dead ends to cul-de-sac - No sidewalk in all directions
Brookglen Drive/Fernbrook Court - Stop sign warrant analysis needed - Fernbrook dead ends to cul-de-sac - No sidewalk in all directions
Brookglen Drive/Walbrook Drive - Stop sign warrant analysis needed
- No sidewalks exist in all directions - T-intersection - In-street 25 mph speed limit sign present just north of intersection on Brookglen Drive approaching a curve
Saratoga Creek Drive/Kosich Drive - Stop sign warrant analysis needed - Back entrance gate on Saratoga Creek Drive north of Kosich Drive could potentially be opened during pick-up/drop-off times
Kosich Drive/Kosich Court - Stop sign warrant analysis needed - Landscaping/trees need to be trimmed back or removed - Kosich Court dead ends to cul-de-sac
Kosich Drive/Obrad Drive (W) - Stop sign warrant analysis needed - Landscaping/trees need to be trimmed back or removed - Obrad Drive dead ends to cul-de-sac - No sidewalks exist
Obrad Drive/Cabernet Drive - Stop sign warrant analysis needed - Tree on private property on southeast corner needs to be trimmed back/removed
English Drive/English Court - Stop sign warrant analysis needed - Install curb ramps on northeast and southeast corners - English Court dead ends to cul-de-sac with 6 driveways - Sidewalk exists in all directions
Wallbrook Drive/Sunnybrook Court - Stop sign warrant analysis needed - Sunnybrook Court dead ends to cul-de-sac
Corridors: Perimeter to Schools (streets immediately adjacent)
Location Dedicated Pedestrian Facility Dedicated Bike Facility School Speed Limit Signs School Signage NOTES
Prospect Road between Lawrence Expressway and Lyle Drive
- Widen existing sidewalk to upgrade to Class I on south side of Prospect Road. This will also connect Prospect HS to Christa McAuliffe
- Install school speed limit signs - Install school signage
Prospect Road between Lyle Drive and English Drive
- Widen existing sidewalk to upgrade to Class I on south side of Prospect Road. This will also connect Prospect HS to Christa McAuliffe
- Install school speed limit signs - Install school signage
332
Corridors: Perimeter to Schools (streets immediately adjacent)
Location Dedicated Pedestrian Facility Dedicated Bike Facility School Speed Limit Signs School Signage NOTES
Prospect Road between English Drive and Brookglen Drive - Install school speed limit signs - Install school signage
Saratoga Creek Drive between Westview Drive and Kosich Drive
- Recommend to install sidewalk as long-term project - Recommend to install striped shoulder as short-term project
- Install school speed limit signs - Install school signage
Corridors: Core Pedestrian Routes (within 1/4 mi.)
Location Ped-Level/Roadway Safety Lighting Dedicated Pedestrian Facility Traffic Calming Treatments NOTES
Brookglen Drive between Prospect Road and Brookview Drive
- Comprehensive City lighting policy needed, such as installing lighting within a 1/4 mile radius of schools.
- Install sidewalk on at least one side of the street - Consider traffic calming treatments, such as speed feedback signs and/or speed humps
- Speeding on Prospect Road - Look at signal warrant or possibly right-in/right-out with offset intersection of Brookglen Drive - Speeding on Brookglen, running stop signs
- No sidewalk exists on both sides
- No street lighting exists
Kosich Drive between Saratoga Creek Drive and Obrad Drive (E) - Install sidewalk on at least north side of Kosich Drive
Obrad Drive between Kosich Drive and Cabernet Drive - Install sidewalk on at least one side of the street
- Two driveways on this 240' block - Very small length of sidewalk (~40') on east side closer to Cabernet Drive - No driveways on east side of street
- Possibility to extend sidewalk for this
block
Cabernet Drive between Radoyka Drive and Obrad Drive - Install sidewalk on at least one side of the street
Lawrence Expressway between Prospect Road and Saratoga Avenue - County Expressway
Wallbrook Drive between Brookglen Drive and Sunnybrook Court
Wallbrook Drive between Sunnybrook Court and Shadybrook Court
Core Bicycle Access Routes
Location Last-Mile Connections to City Bike Network Student Friendly Bike Facility NOTES
Prospect Road between Lawrence Expressway and Kristy Lane - Widen existing sidewalk to upgrade to Class I on south side of Prospect Road. This will also connect Prospect HS to Christa McAuliffe
Prospect Road between Lyle Drive and Brookglen Drive - Recommend bike crossings
333
Core Bicycle Access Routes
Location Last-Mile Connections to City Bike Network Student Friendly Bike Facility NOTES
Prospect Road at Brookglen Drive - Green conflict striping needed at intersection - Comment from County Sherriff's Officers - Install green conflict striping along Prospect Road corridor for consistency
Saratoga Creek Possible future trail
334
Redwood Middle School
Crossings at Existing Signalized Intersections (1/4 mi. radius)
Existing Signalized Intersections Pedestrian Countdown Head
High-Visibility Crosswalks
No Right-Turn on Red Improved Slip Lanes Closed Slips Lanes Protected Left-Turns Protected Intersections/Corners Leading Pedestrian Interval Curb Ramps Median Refuge Island NOTES
Allendale Avenue/Fruitvale Avenue - Install pedestrian countdown head
- Install high-
visibility
crosswalks on north leg and add north leg crossing
- Improve slip lanes on northeast and
southeast corners by installing raised crosswalks with larger porkchop islands
- Install protected left-turns - Install Leading Pedestrian Interval
- Install curb ramps on northeast and southeast corners
- Build out median noses on north and south legs - City closed slip lane on southwest corner recently
Crossings at Existing Side Street Stop Control (1/4 mi. radius)
Existing Side Street Stop Intersections All Way Stop Placement of Stop Signs Clear Sightlines Intersection Tightening Curb Ramps NOTES
Fruitvale Avenue/Montauk Drive - All Way Stop is not recommended at this location due to high ADT (8,000).
Fruitvale Avenue/Career Way
- All Way Stop is not recommended at this location as it has high ADT's and some sight distance issues due to grade changes on Fruitvale Avenue.
Allendale Avenue/Yerba Santa Court - All Way Stop is not recommended at this location
Crossings at Existing Uncontrolled Intersections (1/4 mi. radius)
Existing Uncontrolled Intersections Side Street Stop Curb Ramps Rectangular Rapid Flashing Beacon (RRFB) In-Street Ped Sign NOTES
Montauk Drive/Okanogan Drive - Stop sign warrant analysis needed
Montauk Drive/Montauk Court - Stop sign warrant analysis needed
335
Crossings at Existing Side Street Stop Intersections & Uncontrolled Mid-Block Crossings (1/4 mi. radius)
Existing Side Street Stop & Uncontrolled Mid-Block Crossings Rectangular Rapid Flashing Beacon (RRFB) Pedestrian Hybrid Beacon (PHB) Bulb-Outs High-Visibility Crosswalks Raised Crosswalk Curb Ramps In-Street Ped Sign NOTES
Shadow Oaks Way/Montauk Drive Connection - Consider an RRFB if speeds are observed to be an issue
- Fill in berms as a second step to the berm improvement to install bulb-outs
- Install raised crosswalk
- Install in-street pedestrian yield signs
and shark's teeth on both
approaches
- Mid-block crossing is frequently used by students to access Redwood MS - Parents also drop off students at this location and make U-turns to not exit to Saratoga Avenue due to congestion
- Students are crossing on bikes and
skateboards along the trail
- City newly installed a berm, high-visibility crosswalks, and curb ramps - Residents are complaining that the berm is a tripping hazard
Allendale east of School Pick-Up/Drop-Off Zone
- Install curb ramp on north side of Allendale
at mid-block
crossing
Corridors: Perimeter to Schools (streets immediately adjacent)
Location Dedicated Pedestrian Facility Dedicated Bike Facility School Speed Limit Signs School Signage NOTES
Allendale Avenue between Redwood MS Parking Lot and Fruitvale Avenue - Install missing sidewalk gap on south side of Allendale Avenue just east of School Pick-Up/Drop-Off Zone
- Install buffered Class II or Class IV bike lanes on Allendale between parking lot and Fruitvale Avenue
- Install school speed limit signs - Install school signage - Install curb ramp at existing mid-
block crossing
Montauk Drive between Fruitvale Avenue and Okanogan Drive - Recommend to stay away from using Montauk as pick-up/drop-off
Corridors: Core Pedestrian Routes (within 1/4 mi.)
Location Ped-Level/Roadway Safety Lighting Dedicated Pedestrian Facility Traffic Calming Treatments NOTES
Fruitvale Avenue between Athletics Way and Montauk Drive
- Comprehensive City lighting policy needed, such as installing lighting within 1/4 mile radius of
schools.
- Install sidewalk
Taos Drive between Montauk Drive and Okanogan Drive - Install sidewalk
Okanogan Drive between Montauk Drive and Okanogan Drive - Install sidewalk
Okanogan Drive between Okanogan Drive and Taos Drive - Install sidewalk
Allendale Avenue between Fruitvale Avenue and Harleigh Drive - Install sidewalk
Shadow Oaks Way between Saratoga Avenue and Saratoga Avenue - Install sidewalk or Class I on at least one side of Shadow Oaks Way
336
Core Bicycle Access Routes
Location Last-Mile Connections to City Bike Network Student Friendly Bike Facility NOTES
Allendale Avenue between Harleigh Drive and Fruitvale Avenue - Install Class IV bike lanes on Allendale Avenue to connect Fruitvale Avenue bike lanes that are currently in the works
Fruitvale Avenue between Allendale Avenue and Saratoga Avenue - Widen sidewalk on west side of Fruitvale Avenue to install to Class I - Fruitvale connects to Saratoga Library where many students go to after school
Orchard Path west of Fruitvale Avenue - Install Class I or sidewalk from Fruitvale Avenue to Saratoga Library through orchard - Fruitvale connects to Saratoga Library where many students go to after school
337
Sacred Heart
Crossings at Existing Uncontrolled Intersections (1/4 mi. radius)
Existing Uncontrolled Intersections Side Street Stop Curb Ramps Rectangular Rapid Flashing Beacon (RRFB) In-Street Ped Sign NOTES
Saratoga Avenue/School Driveway
- School entrance sign needed as it is easy to miss the driveway - Two-Way Left-Turn Lane confusing to drivers as it tapers towards the west driveway of school
Saratoga Avenue/Baroni Court - Trim back landscaping for clear sightlines
Crossings at Existing Side Street Stop Intersections & Uncontrolled Mid-Block Crossings (1/4 mi. radius)
Existing Side Street Stop & Uncontrolled Mid-Block Crossings
Rectangular Rapid Flashing Beacon (RRFB) Pedestrian Hybrid Beacon (PHB) Bulb-Outs High-Visibility Crosswalks Raised Crosswalk Curb Ramps In-Street Ped Sign NOTES
Saratoga Avenue/Crestbrook Drive - Upgrade existing
RRFB to PHB
- Fill in berms to install bulb-outs at
northwest and southwest corners on
Saratoga Avenue
- Install missing curb ramp on northwest
corner
Corridors: Perimeter to Schools (streets immediately adjacent)
Location Dedicated Pedestrian Facility Dedicated Bike Facility School Speed Limit Signs School Signage NOTES
Saratoga Avenue between Crestbrook Drive and Shadow Oaks Way
- Improve and widen existing sidewalk area to bring up to ADA on south side
of Saratoga Avenue
- Install school speed limit signs - Install school signage
- Speeding is not much of an issue on Saratoga Avenue, but more congestion - There is a proposed flashing school speed limit sign on Saratoga Avenue east of Heritage Creek Court
Corridors: Core Pedestrian Routes (within 1/4 mi.)
Location Ped-Level/Roadway Safety Lighting Dedicated Pedestrian Facility Traffic Calming Treatments NOTES
Shadow Oaks Way between Woodview Lane and Saratoga Avenue
- Comprehensive City lighting policy needed, such as installing lighting within a 1/4 mile from schools.
- Install sidewalk - Install traffic calming, such as speed humps
Crestbrook Drive between Saratoga Avenue and Braemar Drive - Install sidewalk - Install traffic calming, such as speed humps
Braemar Drive between Crestbrook Drive and Merribrook Drive - Install sidewalk - Install traffic calming, such as speed humps
Braemar Drive between Merribrook Drive and Lomond Court - Install sidewalk - Install traffic calming, such as speed humps
338
Core Bicycle Access Routes
Location Last-Mile Connections to City Bike Network Student Friendly Bike Facility NOTES
Saratoga Avenue between Crestbrook and Shadow Oaks Way - Improve and widen existing sidewalk area to bring up to ADA on south side of Saratoga Avenue
- Speeding is not much of an issue on Saratoga Avenue, but more congestion - There is a proposed flashing school speed limit sign on Saratoga Avenue east of Heritage Creek Court
339
Saratoga Elementary School
Crossings at Existing Side Street Stop Control (1/4 mi. radius)
Existing Side Street Stop Intersections All Way Stop Placement of Stop Signs Clear Sightlines Intersection Tightening Curb Ramps NOTES
Saratoga-Los Gatos Road/Oak Place - All-way stop warrant analysis needed
Big Basin Way/3rd Street - All-way stop warrant analysis needed
Big Basin Way/6th Street - All-way stop warrant analysis needed
6th Street/St Charles Street - All-way stop warrant analysis needed
Oak Street/St. Charles Street - Install curb ramps with sidewalk construction - Install RRFB at this intersection with raised marked high-visibility crosswalks across Oak St.
Oak Street/3rd Street - All-way stop warrant analysis needed - Crossing guard needed
Crossings at Existing Uncontrolled Intersections (1/4 mi. radius)
Existing Uncontrolled Intersections Side Street Stop Curb Ramps Rectangular Rapid Flashing Beacon (RRFB) In-Street Ped Sign NOTES
Oak Street/Lomita Avenue - Stop sign warrant analysis needed
Lomita Avenue/Aloha Avenue - Stop sign warrant analysis needed
Saratoga-Los Gatos Road/Aloha Avenue - Stop sign not recommended here
Aloha Avenue/Forrest Hills Drive - Install curb ramps during sidewalk
construction - Consider upgrading crossing to RRFB
- Existing is a yield crossing with marked high-visibility crosswalks across Aloha Avenue that lead to no sidewalks or curb
ramps - This is a core route to school - Trim back landscaping
Vickery Avenue/Lomita Avenue - Stop sign warrant analysis needed
Oak Street/4th Street - Consider mid-block crossing
- Desire line may exist. There are stairs here mid-block at between Komina Avenue and 3rd Street that connects to 4th Street. 4th
Street is a direct connection to Big Basin
Way, which is a big commercial corridor.
340
Crossings at Existing Side Street Stop Intersections & Uncontrolled Mid-Block Crossings (1/4 mi. radius)
Existing Side Street Stop & Uncontrolled Mid-Block Crossings Rectangular Rapid Flashing Beacon (RRFB) Pedestrian Hybrid Beacon (PHB) Bulb-Outs High-Visibility Crosswalks Raised Crosswalk Curb Ramps In-Street Ped Sign NOTES
Saratoga-Los Gatos Road/Oak Street - Install PHB - Install curb ramps on all three marked corners. - RRFB exists at this T-intersection with high-visibility crosswalks on two of the three legs.
Corridors: Perimeter to Schools (streets immediately adjacent)
Location Dedicated Pedestrian Facility Dedicated Bike Facility School Speed Limit Signs School Signage NOTES
Oak Street between Saratoga-Los Gatos Road and Komina Avenue - Install missing sidewalk gap on north side of Oak Street in front of school entrance - Consider installing traffic calming treatments on Oak Street, such as speed humps - Install school signage
- Sidewalk exists on the majority of both sides of the street except for one short segment in front of school. - Speeding on Oak. Consider install traffic calming treatments, such as speed humps. - Delivery trucks and cut-through traffic on Oak Street.
Oak Street between Komina Avenue and 6th Street - Install sidewalk on south side of Oak Street and remove parking
St. Charles Street between 6th and Oak
- Convert St. Charles Street to be one-way traffic and add sidewalk for pedestrians at least on the north side to connect to
existing sidewalk on Oak Street.
Forrest Hills Drive between Aloha Avenue to end of cul-de-sac - Install sidewalk on at least west side of Forrest Hills Drive with curb ramps.
Corridors: Core Pedestrian Routes (within 1/4 mi.)
Location Ped-Level/Roadway Safety Lighting Dedicated Pedestrian Facility Traffic Calming Treatments NOTES
Aloha Avenue between Forrest Hills Drive and Komina Avenue - Comprehensive City lighting policy needed, such as installing lighting within 1/4 mile radius of schools.
- Fill in berm to install sidewalk that is up to ADA with curb ramps
Komina Avenue between Aloha Avenue and Oak Street - Install sidewalk on north side of Komina Avenue on school side and remove parking. - Consider traffic calming along Komina Avenue, such as speed humps
- Komina Avenue is a primary route to school and parents are frequently walking on the street centerline - There is an access gate mid-block on Komina Avenue. - Restrict parking on north side of Komina Avenue
Core Bicycle Access Routes
Location Last-Mile Connections to City Bike Network Student Friendly Bike Facility NOTES
Forest Hills Drive to back of school entrance - Install paved path for bicyclists and pedestrians
from back entrance to bike racks at back of school
- This is currently a dirt path for Fire access, but could be improved to be paved in asphalt. May need to get Fire's approval on design.
341
Saratoga High School
Crossings at Existing Signalized Intersections (1/4 mi. radius)
Existing Signalized Intersections Pedestrian Countdown Head
High-Visibility Crosswalks
No Right-Turn on Red Improved Slip Lanes Closed Slips Lanes Protected Left-Turns Protected Intersections/Corners
Leading Pedestrian Interval Curb Ramps Median Refuge Island NOTES
Saratoga Sunnyvale Road/Mina Way - Install pedestrian countdown heads
- Install high-visibility crosswalks on
all four legs of intersection with the new north pedestrian crossing leg
- Restrict right-turns on red
- Install curb ramp on northeast corner with adding the missing fourth pedestrian crossing on north leg
- Extend median nose to create refuge island
- Add north leg of crossing for pedestrians
Saratoga Sunnyvale Road/Reid Lane - Install pedestrian countdown heads
- Install high-visibility crosswalks on all four legs of intersection
- Restrict right-turns on red
- Change to
protected phasing - Install LPI
- Add missing southern leg
crossing across Saratoga Sunnyvale Road
Crossings at Existing All-Way Stop Control (1/4 mi. radius)
Existing AWS Intersections High-Visibility Crosswalks Bulb-Outs Placement of Stop Signs Clear Sightlines Intersection Tightening Crossing Guard Curb Ramps NOTES
Lynde Avenue/Lynde Avenue - Install bulb-out on northeast corner - Install curb ramps on all four corners
Crossings at Existing Side Street Stop Control (1/4 mi. radius)
Existing Side Street Stop Intersections All Way Stop Placement of Stop Signs Clear Sightlines Intersection Tightening Curb Ramps NOTES
Verde Vista Lane/Saratoga Sunnyvale Road - All-way stop warrant analysis needed
Williams Avenue/Saratoga Sunnyvale Road - All-way stop warrant analysis needed
Walnut Avenue/Saratoga Sunnyvale Road - All-way stop warrant analysis needed
Reid Lane/Elvira Street - All-way stop warrant analysis needed
342
Crossings at Existing Side Street Stop Control (1/4 mi. radius)
Existing Side Street Stop Intersections All Way Stop Placement of Stop Signs Clear Sightlines Intersection Tightening Curb Ramps NOTES
Herriman Avenue/Saratoga Vista Avenue - All-way stop warrant analysis needed - Vegetation and landscaping on northwest corner need to be trimmed back - Install curb ramps
- Crossing this intersection is very difficult for students with speeding on Herriman, sightline issues, shadows also limit visibility, crossing improvements need to be prioritized here, traffic calming needed, this street also connects
to Argonaut ES
Herriman Avenue/Camino Rico - Trim back vegetation and landscaping on northeast and northwest corners
- Install bulb-out on northwest corner - Install curb ramps
- Crossing this intersection is very difficult for students with speeding on Herriman, sightline issues, shadows also limit visibility, crossing improvements need to be prioritized here, traffic calming needed, this street also connects
to Argonaut ES
- Consider installing an RRFB
Saratoga Avenue/Herriman Avenue - Trim back vegetation and landscaping on northwest corner
- Fill in berm to build bulb-out on northwest corner. - Install curb ramps on all three corners
- Signal warrant analysis needed as it is a key connector between Saratoga HS, Redwood MS and Library. - If signal warrant not met,
upgrade existing RRFB to PHB.
Crossings at Existing Uncontrolled Intersections (1/4 mi. radius)
Existing Uncontrolled Intersections Side Street Stop Curb Ramps Rectangular Rapid Flashing Beacon (RRFB) In-Street Ped Sign NOTES
Lynde Avenue/Deerpark Court - Stop sign warrant analysis needed
Williams Avenue/Alta Vista Avenue - Stop sign warrant analysis needed
Walnut Avenue/Alta Vista Avenue - Stop sign warrant analysis needed
Merrick Drive/Camino Rico - Stop sign warrant analysis needed
Calle Tacuba/Camino Rico - Stop sign warrant analysis needed
Merrick Drive/Calle Tacuba - Stop sign warrant analysis needed
Lexington Court/Chalet Lane - Stop sign warrant analysis needed
343
Crossings at Existing Side Street Stop Intersections & Uncontrolled Mid-Block Crossings (1/4 mi. radius)
Existing Side Street Stop & Uncontrolled Mid-Block Crossings Rectangular Rapid Flashing Beacon (RRFB) Pedestrian Hybrid Beacon (PHB) Bulb-Outs High-Visibility Crosswalks Raised Crosswalk Curb Ramps In-Street Ped Sign NOTES
Herriman Avenue/Lexington Court - Fill in existing berm on northeast corner to install bulb-out
- Install curb ramps on northeast and southeast corners
- Install curb ramp on
northwest corner with Class I construction
- School entrance sign needed - Reduce sign clutter on south side of Herriman near school driveway - Consider realigning school driveway to Lexington Court. Existing intersection is
offset.
- Crossing guard needed here as voiced by
school administration. - Refresh paint and reflectors at crossing. - RRFB with high-visibility raised crosswalks currently exist at this location.
Herriman Avenue/Saratoga Avenue
- Signal warrant analysis needed. - If signal warrant
not met, upgrade
existing RRFB to PHB.
- Fill in existing berm on northwest corner to
install bulb-out
- Install curb ramps on all three corners.
Corridors: Perimeter to Schools (streets immediately adjacent)
Location Dedicated Pedestrian Facility Dedicated Bike Facility School Speed Limit Signs School Signage NOTES
Saratoga Sunnyvale Road between Verde Vista Lane and Herriman Avenue
Saratoga Sunnyvale Road between Herriman Avenue and Walnut Avenue - Widen existing sidewalk and install Class I
on east side of Saratoga Sunnyvale Road
- Widen existing sidewalk and
install Class I on east side of
Saratoga Sunnyvale Road
- Install school speed limit signs - Install school signage
- Pick-up/drop-off queue backs up from Herriman down Saratoga Sunnyvale to Reid and sometimes
past Walnut - Consider traffic calming along Saratoga Sunnyvale Road corridor
Herriman Avenue between Saratoga Sunnyvale Road and Beaumont Avenue - Upgrade existing Class II to Class I on north side of Herriman and remove parking
- Upgrade existing Class II to Class I on north side of Herriman and remove parking - Install school speed limit signs - Install school signage - Consider traffic calming on Herriman Avenue, such as speed humps
Corridors: Core Pedestrian Routes (within 1/4 mi.)
Location Ped-Level/Roadway Safety Lighting Dedicated Pedestrian Facility Traffic Calming Treatments NOTES
Alta Vista Avenue between terminus and Williams Avenue
- Comprehensive City lighting policy needed, such as installing lighting within 1/4 mile radius of schools. - Install sidewalks - Consider as part of Citywide traffic calming program
Alta Vista Avenue between Williams Avenue and Walnut Avenue
Walnut Avenue between Alta Vista Avenue and Saratoga Sunnyvale Road
Williams Avenue between Alta Vista Avenue and Saratoga Sunnyvale Road
Reid Lane between Elvira Street and Saratoga Sunnyvale Road
344
Corridors: Core Pedestrian Routes (within 1/4 mi.)
Location Ped-Level/Roadway Safety Lighting Dedicated Pedestrian Facility Traffic Calming Treatments NOTES
Lynde Avenue between Reid Lane and Lynde Court
Lynde Avenue between Lynde Court and Deerpark Court
Lexington Court between Herriman Avenue and Chalet Lane (S)
Lexington Court between Chalet Lane (S) and Chalet Lane (N)
Chalet Lane between Lexington Court and Franklin Avenue
Merrick Drive between Calle Tacuba and Camino Rico
Calle Tacuba between Merrick Drive and Camino Rico
Camino Rico between Herriman Avenue and Calle Tacuba
Camino Rico between Calle Tacuba and Merrick Drive
Core Bicycle Access Routes
Location Last-Mile Connections to City Bike Network Student Friendly Bike Facility NOTES
Herriman Avenue between Saratoga Sunnyvale Road Beaumont Avenue - Upgrade existing Class II to Class I on north side of Herriman and remove parking - Consider traffic calming on Herriman Avenue, such as speed humps
345
St. Andrews
Crossings at Existing Side Street Stop Control (1/4 mi. radius)
Existing Side Street Stop Intersections All Way Stop Placement of Stop Signs Clear Sightlines Intersection Tightening Curb Ramps NOTES
Saratoga Avenue/Rossmere Court - All-way stop sign warrant analysis needed
Braemar Drive/Crestbrook Drive - All-way stop sign warrant analysis needed
Saratoga Avenue/Via Monte Drive - All-way stop sign warrant analysis needed
Crossings at Existing Uncontrolled Intersections (1/4 mi. radius)
Existing Uncontrolled Intersections Side Street Stop Curb Ramps Rectangular Rapid Flashing Beacon (RRFB) In-Street Ped Sign NOTES
Saratoga Avenue/School Driveway
- Cars are creating dual right-turn lanes into school driveway during pick-up/drop-off times and creating sightline issues as students are crossing over school driveway
- Crossing guard needed at this location
Braemar Drive/Lomond Court - Stop sign warrant analysis needed
Braemar Drive/Merribrook Drive - Stop sign warrant analysis needed
Braemar Drive/Moray Court - Stop sign warrant analysis needed
Braemar Drive/Braemar Court - Stop sign warrant analysis needed
Braemar Drive/Scotland Drive - Stop sign warrant analysis needed
Glen Brae Drive/Kilt Court - Stop sign warrant analysis needed
Scotland Drive/Lanark Lane - Stop sign warrant analysis needed
Scotland Drive/Tweed Court - Stop sign warrant analysis needed
Via Monte Drive/Via Arriba Drive - Stop sign warrant analysis needed
Via Monte Drive/Via Madronas Drive - Stop sign warrant analysis needed
Via Monte Drive/Glen Brae Drive - Stop sign warrant analysis needed
Crossings at Existing Side Street Stop Intersections & Uncontrolled Mid-Block Crossings (1/4 mi. radius)
Existing Side Street Stop & Uncontrolled Mid-Block Crossings
Rectangular Rapid Flashing Beacon (RRFB) Pedestrian Hybrid Beacon (PHB) Bulb-Outs High-Visibility Crosswalks Raised Crosswalk Curb Ramps In-Street Ped Sign NOTES
Saratoga Avenue/Crestbrook Drive - Upgrade existing RRFB to PHB
- Fill in berms to install bulb-outs at northwest and southwest corners on Saratoga Avenue
- Install missing curb ramp on northwest corner
346
Crossings at Existing Side Street Stop Intersections & Uncontrolled Mid-Block Crossings (1/4 mi. radius)
Existing Side Street Stop & Uncontrolled Mid-Block Crossings
Rectangular Rapid Flashing Beacon (RRFB) Pedestrian Hybrid Beacon (PHB) Bulb-Outs High-Visibility Crosswalks Raised Crosswalk Curb Ramps In-Street Ped Sign NOTES
Scotland Drive/Saratoga Creek Trail - Install RRFB - Install bulb-outs on both sides of crossing - Install raised high-visibility crosswalk across Scotland Drive - Install a raised crosswalk - Install curb ramps on both sides of crossing - Install in-street pedestrian sign
Corridors: Perimeter to Schools (streets immediately adjacent)
Location Dedicated Pedestrian Facility Dedicated Bike Facility School Speed Limit Signs School Signage NOTES
Saratoga Avenue between Scotland Drive and Fruitvale Avenue - Cars queue in the street during pick-up/drop-off
Crestbrook Drive between Braemar Drive and Saratoga Avenue - Install striped shoulder with berm - Install traffic calming, such as speed humps - Restrict parking on Crestbrook Drive
Corridors: Core Pedestrian Routes (within 1/4 mi.)
Location Ped-Level/Roadway Safety Lighting Dedicated Pedestrian Facility Traffic Calming Treatments NOTES
Scotland Drive between Saratoga Avenue and Lanark Lane
- Comprehensive City lighting policy needed, such as installing lighting within a 1/4 mile radius of schools.
- Install sidewalk on at least one side of the street - Consider Scotland Drive for traffic calming measures, such as speed humps - Many student run along Scotland Drive for cross country - Students frequently walk down Scotland Drive
Via Monte Drive between Saratoga Avenue and Via Arriba Drive
Via Monte Drive between Via Arriba Drive and Via Madronas Drive
Via Monte Drive between Via Madronas Drive and Glen Brae Lane
Glen Brae Drive between Charters Avenue and Lanark Lane - Install sidewalk on at least one side of the street - Consider installing traffic calming measures, such as speed humps - Glen Brae Drive is a cut through street with speeding issues
Braemar Drive between Scotland Drive and Braemar Court
Braemar Drive between Braemar Court and Moray Court
Braemar Drive between Moray Drive and Crestbrook Drive
Braemar Drive between Crestbrook Drive and Merribrook Drive
Braemar Drive between Merribrook Drive and Lomond Court
Merribrook Drive between Merribrook Court and Braemar Drive
347
Core Bicycle Access Routes
Location Last-Mile Connections to City Bike Network Student Friendly Bike Facility NOTES
Saratoga Avenue between Crestbrook Drive and Scotland Drive - Upgrade existing Class II bike lanes to Class IV
Crestbrook Drive between Braemar Drive and Saratoga Avenue - Install Class I trail to connect to Saratoga Creek Trail Head
348
CITY OF SARATOGA
Memorandum
To: Mayor Walia & Members of the Saratoga City Council
From: Britt Avrit, MMC, City Clerk
Meeting Date: September 7, 2022
Subject: Written Communications, Item 2.2
Following publication of the agenda packet for the September 7, 2022 City Council Regular
Meeting, written communications were submitted for Item 2.2. The communications are attached
to this memo.
349
From:noreply@civicplus.com
To:Mary-Lynne Bernald; Yan Zhao; Rishi Kumar; Tina Walia; Kookie Fitzsimmons; James Lindsay; Britt Avrit; Crystal
Bothelio
Subject:Online Form Submittal: Council Comments Form
Date:Wednesday, September 7, 2022 1:06:31 PM
CAUTION: This email originated from outside your organization. Exercise caution when opening attachments
or clicking links, especially from unknown senders.
Council Comments Form
Your Name domenico azzollini
Phone Number
Email Address
Subject Safe Route to School Redwood Middle and Traffic infractions on
Shadow Oak
Comments The pedestrian crossing on Shadow Oaks and Montauk Drive
Path has had berms installed to facilitate crossing.
However parents stop to to drop off and pick up children (in
Violation on the non stopping sign) on the actual berms, reducing
visibility for the crosswalk .
I drive on Shadow Oaks multiple times a day during school pick
and drop-off and the situation it pretty dangerous as stopped cars
block views of the crossing.
So unless the non stopping is enforced, the visibility cars driving
on Shadow Oaks have of children walking the pedestrian
crossing is more limited than if berms were not there. One
solution in the plan was to 'fill the berms" however that does not
address at all the issues. My suggestion would be to ask the
school safety officer to enforce the no stopping no parking sign,
Email Subscription Subscribe
Email not displaying correctly? View it in your browser.
350
Saratoga Safe Routes to School (SRTS)
Master Plan
351
Safe Routes to School (SRTS) Master PlanHistory
2013-the City’s public works department and the TSC proactively
reached out to the various school communities and offered City
resources to evaluate and make recommendations to address school
traffic safety and circulation.
2018-the City of Saratoga officially joined the County’s Safe Routes to
School Initiative by City resolution. By doing so, the City became eligible
for potential funding resources from state and regional agencies
September 2020-the City entered into a contract with the City’s traffic
consultants, Fehr and Peers, to assist in developing the SRTS Master
Plan.
December 2020-City staff began process to develop the SRTS Master
Plan.
352
SRTS Master PlanStakeholders
The development of the SRTS Master Plan was a collaborative
process.
A SRTS Technical Advisory Committee was formed and included
the following stakeholders:
City staff
Traffic Safety Commission
Youth Commission
Sheriff Traffic Deputies
School communities
School neighbors.
353
SRTS Master PlanSchools Assessed
1.Argonaut Elementary School
2.Blue Hills Elementary School
3.Christa McAuliffe Elementary School
4.Marshall Lane
5.Foothill Elementary School
6.Prospect High School
7.Redwood Middle School
8.Saratoga Elementary School
9.Saratoga High School
10.Sacred Heart School (Private)
11.St.Andrew’s Episcopal School (Private)
Note:The City will evaluate two additional private schools in the near future:Challenger
and Action Day Primary Plus
354
SRTS Master PlanTwo Project Goals
Identify all potential walking and bicycling routes toschoolsinSaratoga,list improvements that should bemade at those routes to accommodate walking andbicyclingtoschooland develop recommended route mapsforeachschool.
Conduct extensive outreach with the school communitiesand neighborhoods to ensure that the City has identifiedtheappropriateroutesforstudentstouseand theappropriatetrafficsafetycalming solutions at thoselocations.
355
SRTS Master PlanGoal 1: Identify Walking and Bicycling Routes
Participated in walk audits and site evaluations to identify areas
around schools needing traffic safety improvements.
Reviewed Roadway systems, collision history and pedestrian and
bicycle facilities.
Worked closely with school principals, current students through
the Youth Commission, and parents of students through an online
survey to find out routes that they believe students are using to
walk and bike to school.
Identifiedimprovements that should be made at those routes to
accommodate walking and bicycling to school
356
SRTS Master PlanNear Term Recommended Improvements
Quito Rd and
Sobey Rd
Marshall Lane
Elementary
RRFB, high visibility
crosswalks, tighten turns
Scotland
Dr/Saratoga
Creek Trail
St. Andrews
Episcopal
RRFB, high visibility
crosswalks, yield signs,
curb ramps
Shadow Oaks
Wy/Montauk
Dr
Redwood
Middle
RRFB, high visibility
crosswalks, yield signs,
berm improvements
Herriman Ave/
Saratoga Vista
Ave
Saratoga High RRFB, berm
improvements, curb
ramps
Herriman Ave/
Camino Rico
Saratoga High RRFB, trim back
landscaping, curb
extension, curb ramps
Aloha Ave/
Forrest Hills Dr
Saratoga
Elementary
RRFB, trim back
landscaping, curb ramps
Oak St/
Charles St.
Saratoga
Elementary
RRFB, high visibility
crosswalks, curb ramps 357
SRTS Master PlanGoal 2: Extensive Outreach
The SRTS TAC prioritized school and community outreach in the
development of the SRTS Master Plan with the goal of achieving a win-
win outcome.
The SRTS Master Plan process spanned over 16 months beginning with
the walk auditsin May 2021.
Outreach tools used during the master plan development included
public meetings,City social media,community newsletters, website
information,online surveys,and direct communications.
Outreach public meetings were held at the Traffic Safety Commission:
September 9, 2021, March 10, 2022, and July 14, 2022.
City’s online survey was active from October 2021 until April 2022.
During that time, the City received nearly 100 written comments.
358
SRTS Master PlanGoal 2: Extensive Outreach-Continued
The SRTS TAC also directly communicated to all 11 schools
and offered to give a presentation about the City’s efforts and
progress on the SRTS Master Plan at a future Parent Teacher
Association(PTA)meeting.
Only Saratoga High School PTA invited the SRTS TAC to
present atits February 3, 2022 meeting.
The City customized the presentation for each school and
distributedeach presentation to the appropriate school.
School community members were asked to provide feedback
by contacting City staff orcommenting on the online form.
359
SRTS Master PlanGoal 2: Extensive Outreach
The City received comments from
parents from10of the 11schools
1)Redwood Middle (22 comments)
2)Saratoga Elementary (12 comments)
3)Blue Hills Elementary (11 comments)
4)Foothill Elementary (9 comments)
5)Marshall Lane Elementary (7 comments)
6)Argonaut Elementary (7 comments)
7)Saratoga High (6 comments)
8)Prospect High (5 comments)
9)Christa McAuliffe (3 comments)
10)Saint Andrews (1 comment)
360
SRTS Master PlanFuture Desired Routes to School
City will develop safe routes to school
route maps for each school for
students to use once the near-term
safety improvements are complete.
City will begin promoting annual
events, such as walk or bike to school
events.
Staff will continue to apply for grants
to help fund the future improvements
that require additional funding.
361
SRTS Master PlanExisting Conditions
11 Schools
362
SRTS Master PlanExisting Conditions
11 Schools
Existing and Planned Pedestrian
Network
363
SRTS Master PlanExisting Conditions
11 Schools
Existing and Planned Pedestrian
Network
Existing Bicycle Facilities
364
SRTS Master PlanExisting Conditions
11 Schools
Existing and Planned Pedestrian
Network
Existing Bicycle Facilities
Collision Hot Spots
365
SRTS Master Plan Future Desired Routes to School
•Most direct roads/trails
that people are likely to
take on the way to schools
now and/or in the future
•Prioritizing enhancement
projects that fall along
these desired routes could
help support mode shift
while addressing areas
with the highest need
366
SRTS Master Plan Proven Safety Tools and the Safe System
367
SRTS Master Plan Proven Safety Tools and the Safe System
368
SRTS Master PlanNear-Term Implementation Projects
369
SRTS Master Plan Supporting Plans, Policies, and Programs
•Future Citywide Plans and Policies
•School Campus On-Site
Recommendations
•Citywide Programs
•Evaluation
•Future Funding
370
SRTS Master PlanMedium and Long-Term Projects
371
Thank you!
Questions?
372
SARATOGA CITY COUNCIL
MEETING DATE:September 7, 2022
DEPARTMENT:Community Development Department
PREPARED BY:Tony Gonzalez, Code Compliance Officer
SUBJECT:Report on Public Street Parking Regulations
RECOMMENDED ACTION:
Staff recommends that the City Council review the information in this report and provide staff
direction as needed.
BACKGROUND:
In the last two years, the Code Enforcement Division has received approximately ten (10)
complaints regarding recreational vehicles, commercial trailers and large commercial vehicles
parked and/or stored on streets. In all cases the complainants allege that the recreational vehicles,
commercial trailers,and large commercial vehicles create a traffic hazard for other drivers due to
their location and that the owners of these vehicles are using public streets for storage of their large
commercial vehicles and trailers.Code Enforcement responded to these complaints, verified the
complainants’concerns, and then referred the cases to the Sheriff’s Department for follow-up as
they enforce parking regulations on city streets.
The California Vehicle Code Section 22651(k) and Saratoga City Code Section 9-25.010 prohibits
vehicles, including but not limited to recreational vehicles, commercial trailers,and commercial
vehicles, to be parked or left standing for 72 hours or more.
City Code Section 9-25.030 Parking of Certain Commercial Vehicles on Residential Streets
regulates large commercial vehicles or trailers parked and/or stored in residential areas. The
ordinance states that “No person who owns or has possession, custody or control of any
commercial vehicle measuring more than twenty feet in length or eight feet in height shall park or
leave standing such vehicle upon any street in a residential district or abutting any property or area
within a residential district, between the hours of 8:00 P.M. and 8:00 A.M. of the following day.”
However, in most cases the commercial vehicles do not exceed the allowable length and or height,
so the Sheriff’s Department is not able to issue a parking citation per section 9-25.030 of the
ordinance.
373
DISCUSSION:
Several surrounding cities have more restrictive ordinances that regulate the parking of
recreational vehicles, commercial trailers, and large commercial vehicles on streets. The following
are examples of cities that have adopted more restrictive ordinances:
City of Campbell ordinance 10.24.015 Use of Streets for Storage of Vehicles states that “It is
unlawful for any person who owns or has possession, custody or control of any vehicle, including
a boat or trailer, to park or leave such vehicle upon any street, alley, or public parking facility
for a period of seventy-two consecutive hours or more. For the purposes of this section, a vehicle
shall be considered to have been parked or left standing for seventy-two or more consecutive
hours if it has remained inoperable or has not been moved at least one mile during the seventy-
two-hour period. An inoperable vehicle is a vehicle that cannot be moved under its own power
or a vehicle, which cannot operate legally and safely on the highways of the state. The mileage
reflected on the odometer of the vehicle shall be presumed to be an accurate indication of the
distance that the vehicle has or has not been moved. Obstruction of the odometer of the vehicle
will result in a presumption that the vehicle has not been moved.”
City of Cupertino ordinance 11.28.030 Commercial Vehicles states “Commercial vehicles having
a manufacturer’s gross vehicle weight rating of ten thousand pounds or more shall not park or
stand on any street located within a residential zoning district and truck trailers shall not park or
stand upon any public street.”
City of Los Altos ordinance 14.74.010 Off Street Parking and Loading R-1 District Requirements
states “No commercial vehicle or trailer over a gross vehicle weight of six thousand (6,000)
pounds shall be parked, stored, or otherwise left unattended at any place within the R-1 District,
except while actually engaged in pickup or delivery activities, or during the course of the actual
construction, alteration, or repair of structures in the immediate proximity, or unless kept entirely
in an enclosed parking structure or behind a solid fence or wall not less than six feet in height.”
City of Morgan Hill’s ordinance 10.40.210 Parking Oversized Vehicles on Public Streets in
Residential Areas states “no person shall stop, stand or park an oversized vehicle on a public
street or highway located immediately adjacent to real property located in a residential
zone…except for the purpose of loading or unloading food, supplies, equipment or cargo or due
to a temporary and unplanned inoperability. Such exemption period shall not exceed ten
consecutive hours. For the purposes of this section, the term ‘oversized vehicle’ shall mean any
vehicle or combination of vehicles that exceeds twenty-two feet in length or seven feet in height,
exclusive of any projecting lights or devices allowed by the provisions of the California Vehicle
Code.”
374
SARATOGA CITY COUNCIL
MEETING DATE:September 7, 2022
DEPARTMENT:Community Development Department
PREPARED BY:Christopher Riordan, Senior Planner
SUBJECT:Contract with Lisa Wise Consulting, Inc.for Preparation of Mixed-Use /
Multi-Family Objective Design Standards
RECOMMENDED ACTION:
Authorize City Manager to execute an agreement with Lisa Wise Consulting, Inc. for the Mixed
Use / Multi-Family Objective Design Standards Project in an amount not to exceed $159,511.
BACKGROUND:
On July 6, 2022, the City Council authorized staff to submit the Draft 2023-2031 Housing Element
to the State Housing and Community Development Department (HCD) for its review.
The Draft Housing Element identified several non-vacant sites to be included within a proposed
rezoning program to allow for development potential consistent with Saratoga’s RHNA
requirements. This rezoning program will consist of the creation of three new mixed-use zoning
districts: Mixed Use” (MU), “Mixed Use High Density” (MU/HD), and “Mixed Use Very High
Density” (MU/VHD).
State housing law requires local jurisdictions to have clear and objective zoning standards and
streamlined review and approval processes for multifamily development to ensure that local
housing production goals are met. These objective standards include development regulations
such as setback and height limitations and can include design standards if these standards are
written to be objective rather than subjective.The intent of Objective Design Standards is to
provide applicants and developers with a clear understanding of the City’s expectations for mixed-
use and muti-family residential project design. An objective standard is one that is measurable,
quantifiable, easily defined, and enforceable.
In addition, on May 4, 2022 the City Council approved the FY 2022/23 Planning Commission
work plan which included the Mixed Use and Multifamily Objective Design Standards as one of
the priority work plan items.
375
Staff solicited bids from three planning consulting firms and received one proposal. Staff
recommends awarding a contract for the Mixed Use/Multi-Family Objective Design Standards
Project from Lisa Wise Consulting, Inc. in an amount not to exceed $159,511.
It is anticipated that the Mixed-Use / Multi-Family Objective Design Standards will be completed
and ready for Planning Commission and City Council approval in association with the final review
and adoption of the 2023-2031 Housing Element Update.
FISCAL IMPACT:
The costs to prepare the Mixed-Use / Multi-Family Objective Design Standards will be paid from
the General Plan Update Fund. These funds are collected from building permit fees that are set
aside to cover costs associated with updating the City’s General Plan.
ATTACHMENT:
Attachment A –Agreement between City of Saratoga and Lisa Wise Consulting, Inc. for the Mixed
Use/Multi Family Objective Design Standards Project
376
&RQWUDFWRU 3URMHFW1DPH
5HY&LW\RI6DUDWRJD'HVLJQ6HUYLFHV&RQWUDFW3DJHRI
City of Saratoga
Standard Professional Design Services Contract
7KLVDJUHHPHQWLVPDGHDW6DUDWRJD&DOLIRUQLDE\DQGEHWZHHQWKH&LW\RI6DUDWRJDDPXQLFLSDO
FRUSRUDWLRQ ³&LW\´ DQGBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBB
³&RQWUDFWRU´ ZKRDJUHHWKDW
1. Purpose of Contract.
7KLVLVDFRQWUDFWIRU
7KHSXUSRVHRIWKHFRQWUDFWLVPRUHVSHFLILFDOO\GHVFULEHGLQ([KLELW$RIWKLVDJUHHPHQW
³6FRSHRI:RUNDQG3D\PHQW7HUPV´ ,QWKHHYHQWRIDFRQIOLFWEHWZHHQWKHWHUPVRIWKLV
DJUHHPHQWDQGWKH6FRSHRI:RUNRUDQ\RIWKHH[KLELWVUHIHUHQFHGLQWKLV([KLELW$WKHWHUPV
RIWKHDJUHHPHQWVKDOOJRYHUQ
2. Term.
6WDUW'DWH (QG'DWH
,I6WDUW'DWHLVOHIWEODQNVWDUWGDWHZLOOEH
GDWHODVWVLJQHGEHORZ
2UXSRQSURMHFWFRPSOHWLRQZKLFKHYHU
RFFXUVILUVW
3. Payment&LW\VKDOOSD\&RQWUDFWRUIRUZRUNSURGXFWSURGXFHGDQGDQ\DXWKRUL]HG
UHLPEXUVDEOHFRVWVSXUVXDQWWRWKLVDJUHHPHQWDQDPRXQWQRWWRH[FHHGWKHWRWDOVXPRI
BBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBB
7KLVFRQWUDFWLVD FKHFNRQH
)L[HG$PRXQW&RQWUDFW±0RQWKO\,QYRLFHV
)L[HG$PRXQW&RQWUDFW±'HOLYHUDEOH7DVN%DVHG,QYRLFHV
1RWWR([FHHG$PRXQW&RQWUDFW±+RXUO\6HUYLFHV
1RWWR([FHHGDPRXQW&RQWUDFW±7DVN%DVHG,QYRLFHV
6HH([KLELW$BBBBBBLQFRUSRUDWHGE\WKLVUHIHUHQFHIRUDGGLWLRQDOSD\PHQWWHUP
LQIRUPDWLRQ
&RQWUDFWRULVnot authorizedWRXQGHUWDNHDQ\HIIRUWVRULQFXUDQ\FRVWVZKDWVRHYHUXQGHUWKH
WHUPVRIWKLVDJUHHPHQWXQWLOUHFHLSWRIDIXOO\H[HFXWHG3XUFKDVH2UGHUIURPWKH)LQDQFH
'HSDUWPHQWRIWKH&LW\RI6DUDWRJD
Lisa Wise Consulting, Inc.
Mixed-Use Multi - Family Objective Design Standards
Lisa Wise Consulting, Inc.
Mixed-Use / Multi-Family Objective Design Standards
09/01/2022 06/30/2023
145,010 plus 10% contingency
✔
□ □ □ □ □
377
&RQWUDFWRU 3URMHFW1DPH
5HY&LW\RI6DUDWRJD'HVLJQ6HUYLFHV&RQWUDFW3DJHRI
4. Contract Administration7KHDXWKRUL]HGUHSUHVHQWDWLYHRI&LW\DQG&RQWUDFWRUIRU
&RQWUDFWDGPLQLVWUDWLRQDUHOLVWHGEHORZ7KH&LW\¶VFRQWDFWSHUVRQLVWKH$GPLQLVWUDWRU
Contractor:
&RQWUDFWRU1DPH
&RQWDFW3HUVRQ
6WUHHW$GGUHVV
&LW\6WDWH=LS
7HOHSKRQH V
)D[
(PDLO$GGUHVV
6DUDWRJD%XVLQHVV
/LF
City of Saratoga
'HSDUWPHQW
&RQWDFW3HUVRQ
6WUHHW$GGUHVV
&LW\6WDWH=LS
7HOHSKRQH
)D[
(PDLO$GGUHVV
5. Insurance&RQWUDFWRUDJUHHVWRSURFXUHDQGPDLQWDLQLQVXUDQFHDVUHTXLUHGE\WKH
SURYLVLRQVVHWIRUWKLQ([KLELW%&HUWLILFDWHVRIVXFKLQVXUDQFHDQGFRSLHVRIWKHLQVXUDQFH
SROLFLHVDQGHQGRUVHPHQWVVKDOOEHGHOLYHUHGWR&LW\ZLWKLQWHQ GD\VDIWHUEHLQJQRWLILHGRI
WKHDZDUGRIWKHFRQWUDFWDQGEHIRUHH[HFXWLRQRIWKLVDJUHHPHQWE\WKH&LW\
6. General Provisions.&LW\DQG&RQWUDFWRUDJUHHWRDQGVKDOODELGHE\WKHJHQHUDO
SURYLVLRQVVHWIRUWKLQ([KLELW&
Lisa Wise Consulting, Inc.
Mixed-Use Multi - Family Objective Design Standards
Lisa Wise Consulting, Inc.
Lisa Wise
983 OSOS STREET
SAN LUIS OBISPO, CA 93401
805-595-1345
Lisa@lisawiseconsulting.com
Community Development
Christopher Riordan
13777 Fruitvale Ave.
Saratoga, CA 95070
4088681235
criordan@saratoga.ca.us
378
379
&RQWUDFWRU 3URMHFW1DPH
5HY&LW\RI6DUDWRJD'HVLJQ6HUYLFHV&RQWUDFW±([KLELW$ 3DJHRI
City of Saratoga Design Services Contract
Exhibit A – Scope of Work and Payment Terms
&RQWUDFWRUVKDOOFRPSOHWHWKHVFRSHRIZRUNDQGLQYRLFHWKH&LW\LQDFFRUGDQFHZLWKWKH
SD\PHQWWHUPVVKRZQEHORZ
$1'256HH([KLELW V $LQFRUSRUDWHGE\WKLVUHIHUHQFH
-End of Exhibit A-
Lisa Wise Consulting, Inc.
Mixed-Use Multi - Family Objective Design Standards
A-1 Project Proposal
✔1□
380
983 OSOS STREET, SAN LUIS OBISPO, CA 93401 | (805) 595 1345 | LISAWISECONSULTING.COM | 1
City of Saratoga
Objective Design Standards
Draft Scope of Work
Prepared by Lisa Wise Consulting, Inc. (LWC)
August 11, 2022
This draft Scope of Work prepared for the City of Saratoga (“City”) describes a work plan for
preparation and adoption of Objective Design Standards required by State law to help
implement of the City’s 6th Cycle Housing Element. The Scope describes the work plan by
task and includes associated meetings and deliverables. All meetings are assumed to be
conducted online via a videoconferencing platform, unless otherwise noted.
SCOPE OF WORK
Task 1: Project Initiation and Analysis
A. Project Initiation Meeting, City Tour, and Working Meetings. LWC will meet with City
staff to discuss the goals and priorities for the Objective Design Standards Project
(“Project”); finalize the work program, timeline, and milestone; and clarify roles and
responsibilities. Following the meeting, City staff will lead the team on a virtual tour of
the City to evaluate existing conditions, such as the intensity, forms, and character, with
an emphasis on desired development outcomes and the opportunity sites identified in
the Housing Element. (See also Task 2.C. below.)
LWC will also conduct up to two additional meetings with City staff early in the project to
obtain their perspective on what is important from a design perspective to the
community. Following these meetings with City staff, LWC will prepare a comprehensive
summary of the feedback received.
B. Technical Analysis, Site Analysis, and Evaluation. LWC will prepare a technical
Analysis, Site Analysis and Evaluation that addresses the following:
• Applicable ordinances, plans, and policy documents including the Gateway Design
Guidelines, Village Design Guidelines and Single-Family Residential Design Review
Handbook focusing on the City’s opportunity sites for multi-family development.
• Projects in the “pipeline”, recent development projects, and proposals.
381
983 OSOS STREET, SAN LUIS OBISPO, CA 93401 | (805) 595 1345 | LISAWISECONSULTING.COM | 2
• An evaluation of the existing context and design characteristics, including
commonalities and differences, of the proposed housing opportunity site areas,
including Saratoga Avenue, Gateway North, Gateway South, Village East,
Prospect/Lawrence, Fellowship Plaza, Wardell, Allendale/Chester, Quito/Pollard,
and any additional areas as appropriate.
Prior to preparation of the Technical Analyses, Site Analysis and Evaluation, LWC will
prepare and submit to the City a data request for background material related to the
analyses and Code update.
C. Objective Design Standards Recommendations Memo. Based on the technical
analyses and City staff comments, LWC will prepare an Objective Design Standards
Recommendations Memo. The Memo will highlight General Plan and Housing Element
policy direction and present recommendations for the content and organization of the
Objective Design Standards, including an annotated Table of Contents. The memo will
also discuss how the material will be added or integrated into the existing Zoning Code.
After completing an Administrative Draft of the Recommendations Memo for staff review
and comment, LWC will prepare the final Recommendations Memo based on a single set
of consolidated, non-conflicting comments from the City staff review of the
Administrative Draft.
TASK 2: Administrative Draft Objective Design Standards
A. Working Meetings with City Staff. LWC will participate in up to six 1-hour working
meetings with City staff during the development of the Objective Design Standards.
Topics will be determined in coordination with staff. LWC will provide a summary
memo for each meeting.
B. Administrative Draft Objective Design Standards. LWC will prepare draft Objective
Design Standards for the City’s opportunity sites (Attachment 1 in the Draft Housing
Element). While the scope and nature of the amendments will be determined through
Task 1 and Task 2, LWC anticipates the Objective Design Standards will include the
following.
• Supplemental Design Standards for Multi-Family Development. Based on the
DELIVERABLES
Task 1 Meetings
• Staff Meetings, summary memos (PDF)
• Data Request (PDF)
Task 1 Products
• Zoning Code Update Recommendations Memo (PDF)
382
983 OSOS STREET, SAN LUIS OBISPO, CA 93401 | (805) 595 1345 | LISAWISECONSULTING.COM | 3
Objective Design Standards Recommendations Memo (Task 1.C), Objective Design
Standards for the opportunity sites will be developed, i.e., the small sites as well
as the 10-acre opportunity sites. The Objective Design Standards will complement
the development regulations of the base district(s) and address:
o Site design. Topics will include, for example, access, parking access and design.
Building placement may be included if not sufficiently addressed in the base
zone development standards.
o Building massing and scale. Topics will include, for example, building
type/configuration, upper story step-backs, roof form, and adjacencies to
lower-intensity districts.
o Building design. Topics will include, for example, façade articulation, building
transparency, entry design, ground floor finish floor elevation, corner
treatment, window placement and design, and building materials.
These standards will satisfy the State’s requirements for Objective Design Standards
in accordance with SB330. LWC will also identify changes elsewhere in the Zoning
Code that may need to be addressed for consistency.
C. Assist City Staff and Urban Planning Partners, Inc. (UPP) with Zoning Standards.
LWC will provide technical assistance to City Staff and UPP who will be developing the
multi-family development standards for the City’s Zoning Code. This technical
assistance will be provided via on-line conference calls or emails and may involve
research and recommendations on how the Zoning Code may be updated. LWC will
provide up to 40 hours of technical support on the Zoning Code.
TASK 3: Public Review Objective Design Standards
A. Public Review Draft Objective Design Standards. LWC will prepare a Public Review
Draft of Objective Design Standards based on a single set of consolidated, non-
conflicting comments from the City staff review of the Administrative Draft.
Task 3 Products
• Public Review Draft (Word and PDF)
Task2 Meetings
• Working Meetings with City Staff (6), summary memos (PDF)
Task 2 Products
• Administrative Draft Zoning Amendments (Word and PDF)
383
983 OSOS STREET, SAN LUIS OBISPO, CA 93401 | (805) 595 1345 | LISAWISECONSULTING.COM | 4
TASK 4: Review and Adoption
A. Planning Commission and City Council Study Session (1). LWC will prepare
materials/presentations for, and present at a Planning Commission and City Council
study session on the Public Review Draft Objective Design Standards. LWC will take
notes of the Council’s and Commission’s comments. This presentation will take place
in person, pending County health guidelines.
B. Hearing Draft Objective Design Standards. Based on the Planning Commission and
City Council study session on the Objective Design Standards, LWC will prepare a
Hearing Draft Objective Design Standards. The document will be produced in MS
Word and PDF format.
C. Planning Commission Public Hearing (1). LWC will prepare materials/presentations
for, and present at a Planning Commission public hearing to support adoption of the
Public Review Draft Objective Design Standards. LWC will take notes of the
Commission’s comments. This presentation will take place in person, pending County
health guidelines.
D. City Council Public Hearing (1). LWC will prepare materials/presentations for, and
present at a City Council public hearing to support adoption of the Objective Design
Standards. This presentation will take place in person, pending County health
guidelines.
E. Final Objective Design Standards. Based on the City Council’s final
decision/adoption of the Objective Design Standards and final text changes provided
by City staff, LWC will prepare the final Objective Design Standards. The document
will be produced in MS Word and PDF format for City staff to integrate into the City’s
existing Zoning Code.
.
Task 4 Meetings
• Planning Commission and City Council Study Session (1)
• Planning Commission Public Hearing (1)
• City Council Public Hearing (1)
Task 4 Products
• Hearing Draft Objective Design Standards (Word and PDF)
• Final Objective Design Standards (Word and PDF)
384
Hours Cost Hours Cost Hours Cost Hours Cost
TTaasskk 11:: PPrroojjeecctt IInniittiiaattiioonn aanndd AAnnaallyyssiiss 1122 $$ 33,,442200 2266 $$ 66,,337700 5566 $$ 1100,,992200 5566 $$ 88,,668800 115500 $$ 2299,,339900
Task 1A: Project Initation, and City Tour Working Meetings 6 $ 1,710 10 $ 2,450 16 $ 3,120 16 $ 2,480 48 $ 9,760
Task 1B: Technical Analysis, Site Analysis, and Evaluation 2 $ 570 8 $ 1,960 16 $ 3,120 16 $ 2,480 42 $ 8,130
Task 1C: Objective Design Standards Recommendations Memo 4 $ 1,140 8 $ 1,960 24 $ 4,680 24 $ 3,720 60 $ 11,500
TTaasskk 22:: AAddmmiinniissttrraattiivvee DDrraafftt ZZoonniinngg AAmmeennddmmeennttss 1188 $$ 55,,113300 5500 $$ 1122,,225500 111166 $$ 2222,,662200 110088 $$ 1166,,774400 229922 $$ 5566,,774400
Task 2A: Working Meetings 12 $ 3,420 18 $ 4,410 24 $ 4,680 24 $ 3,720 78 $ 16,230
Task 2B: Administrative Draft Objective Design Standards 4 $ 1,140 24 $ 5,880 80 $ 15,600 80 $ 12,400 188 $ 35,020
Task 2C: Assist UPP with Zoning Standards 2 $ 570 8 $ 1,960 12 $ 2,340 4 $ 620 26 $ 5,490
TTaasskk 33:: PPuubblliicc RReevviieeww OObbjjeeccttiivvee DDeessiiggnn SSttaannddaarrddss 44 $$ 11,,114400 88 $$ 11,,996600 4400 $$ 77,,880000 4400 $$ 66,,220000 9922 $$ 1177,,110000
Task 3A: Public Review Draft Objective Design Standards 4 $ 1,140 8 $ 1,960 40 $ 7,800 40 $ 6,200 92 $ 17,100
TTaasskk 44:: RReevviieeww aanndd AAddooppttiioonn 1144 $$ 33,,999900 2266 $$ 66,,337700 8888 $$ 1177,,116600 9922 $$ 1144,,226600 222200 $$ 4411,,778800
Task 4A: Planning Comission/City Council Study Session 2 $ 570 4 $ 980 24 $ 4,680 24 $ 3,720 54 $ 9,950
Task 4B: Hearing Draft Objective Design Standards 4 $ 1,140 8 $ 1,960 24 $ 4,680 24 $ 3,720 60 $ 11,500
Task 4C: Planning Comission Public Hearing 2 $ 570 4 $ 980 16 $ 3,120 16 $ 2,480 38 $ 7,150
Task 4D: City Council Public Hearing 2 $ 570 4 $ 980 16 $ 3,120 16 $ 2,480 38 $ 7,150
Task 4E: Final Objective Design Standards 4 $ 1,140 6 $ 1,470 8 $ 1,560 12 $ 1,860 30 $ 6,030
SSuubb TToottaall 4488 $$ 1133,,668800 111100 $$ 2266,,995500 330000 $$ 5588,,550000 229966 $$ 4455,,888800 775544 $$ 114455,,001100
Contingency (10%) $ 14,501
TTOOTTAALL 4488 $$ 1133,,668800 111100 $$ 2266,,995500 330000 $$ 5588,,550000 229966 $$ 4455,,888800 775544 $$ 115599,,551111
TToottaall HHoouurrss
PPeerr TTaasskk
CCiittyy ooff SSaarraattooggaa
OObbjjeeccttiivvee DDeessiiggnn SSttaannddaarrddss
AAuugguusstt 2299,, 22002222 SSuubbttoottaall bbyy TTaasskk
Principal Director Senior Associate
$285 $245 $195 $155
LLiissaa WWiissee CCoonnssuullttiinngg,, IInncc..
385
&RQWUDFWRU 3URMHFW1DPH
5HY&LW\RI6DUDWRJD'HVLJQ6HUYLFHV&RQWUDFW±([KLELW% 3DJHRI
City of Saratoga Design Services Contract
Exhibit B – Insurance
7KHLQVXUDQFHUHTXLUHPHQWVOLVWHGEHORZWKDWKDYHDQ³9´LQGLFDWHGLQWKHVSDFHEHIRUHWKH
UHTXLUHPHQWDSSO\WRWKLVDJUHHPHQWWRJHWKHUZLWKWKHJHQHUDOUHTXLUHPHQWV
0RGLILFDWLRQVRUZDLYHUVWRWKHEHORZUHTXLUHPHQWVDUHVKRZQLQ([KLELW(
&RQWUDFWRUVKDOOSURYLGHLWVLQVXUDQFHEURNHU V DJHQW V ZLWKDFRS\RIWKHVHUHTXLUHPHQWVDQG
UHTXHVWWKDWWKH\SURYLGHFHUWLILFDWHVRILQVXUDQFHFRPSOHWHZLWKFRSLHVRIDOOUHTXLUHG
HQGRUVHPHQWVWR 5LVN0DQDJHU&LW\RI6DUDWRJD)UXLWYDOH$YHQXH6DUDWRJD&$
ZLWKDFRS\WRWKH3ULPDU\5HSUHVHQWDWLYHOLVWHGLQVHFWLRQRQSDJH'XULQJWKHWHUPRIWKLV
DJUHHPHQW&RQWUDFWRUVKDOOHQVXUHWKDWLWVEURNHU V DJHQW V SURYLGHWKH5LVN0DQDJHUDQG
3ULPDU\5HSUHVHQWDWLYHZLWKXSGDWHGFHUWLILFDWHVRILQVXUDQFHUHIOHFWLQJFRQWLQXHGVDWLVIDFWLRQRI
WKHUHTXLUHPHQWVRIWKLVDJUHHPHQWWRJHWKHUZLWKXSGDWHGHQGRUVHPHQWVLQWKHHYHQWRIDFKDQJH
LQWKHXQGHUO\LQJLQVXUDQFHSROLF\ LHV
$OOHQGRUVHPHQWVVKDOOEHVLJQHGE\DSHUVRQDXWKRUL]HGE\WKDWLQVXUHUWRELQGFRYHUDJHRQLWV
EHKDOI&LW\KDVWKHULJKWWRUHTXLUH&RQWUDFWRU¶VLQVXUHUWRSURYLGHFRPSOHWHFHUWLILHGFRSLHVRI
DOOUHTXLUHGLQVXUDQFHSROLFLHV$VGHVFULEHGLQPRUHGHWDLOEHORZWKH&LW\LWVRIILFHUVRIILFLDOV
HPSOR\HHVDJHQWVDQGYROXQWHHUVDUHWREHFRYHUHGDVLQVXUHGV
$OOFHUWLILFDWHVDQGHQGRUVHPHQWVPXVWEHUHFHLYHGDQGDSSURYHGE\&LW\EHIRUHZRUN
FRPPHQFHV
,QVXUDQFH5HTXLUHPHQWV
&RPPHUFLDO*HQHUDO%XVLQHVV/LDELOLW\,QVXUDQFHZLWKFRYHUDJHDWOHDVWDVEURDGDVLQGLFDWHG
SHURFFXUUHQFHDJJUHJDWHOLPLWVIRUERGLO\LQMXU\DQGSURSHUW\
GDPDJH
&RYHUDJHIRU;&8KD]DUGV0867EHHYLGHQFHGRQWKH&HUWLILFDWHRI,QVXUDQFH
$XWR/LDELOLW\,QVXUDQFHZLWKFRYHUDJHDVLQGLFDWHG
FRPELQHGVLQJOHOLPLWIRUERGLO\LQMXU\DQGSURSHUW\GDPDJH
FRPELQHGVLQJOHOLPLWIRUERGLO\LQMXU\DQGSURSHUW\GDPDJH
*DUDJHNHHSHUV¶H[WUDOLDELOLW\HQGRUVHPHQWWRH[WHQGFRYHUDJHWRDOOYHKLFOHVLQWKH
FDUHFXVWRG\DQGFRQWURORIWKH&RQWUDFWRUUHJDUGOHVVRIZKHUHWKHYHKLFOHVDUHNHSW
RUGULYHQ
3URIHVVLRQDO(UURUVDQG2PLVVLRQV/LDELOLW\ ³( 2´ ZLWKFRYHUDJHDVLQGLFDWHG
SHUORVVDJJUHJDWH
SHUORVVDJJUHJDWH
Lisa Wise Consulting, Inc.
Mixed-Use Multi - Family Objective Design Standards
■
✔
✔
✔
□
□ □
□ □ □
□ □
386
&RQWUDFWRU 3URMHFW1DPH
5HY&LW\RI6DUDWRJD'HVLJQ6HUYLFHV&RQWUDFW±([KLELW% 3DJHRI
:RUNHUV
&RPSHQVDWLRQDVUHTXLUHGE\WKH6WDWHRI&DOLIRUQLDZLWKVWDWXWRU\OLPLWVDQG
(PSOR\HU¶V/LDELOLW\,QVXUDQFHZLWKDOLPLWRIQROHVVWKDQSHUDFFLGHQWIRU
ERGLO\LQMXU\RUGLVHDVH
The Employer's Liability policy shall be endorsed to waive any right of subrogation against
the City, its employees or agents.
$OOVXEFRQWUDFWRUVXVHGPXVWFRPSO\ZLWKWKHDERYHUHTXLUHPHQWVH[FHSWDVQRWHGEHORZ
*HQHUDO5HTXLUHPHQWV
$VWRDOORIWKHFKHFNHGLQVXUDQFHUHTXLUHPHQWVDERYHWKHIROORZLQJVKDOODSSO\
1. Insurance Provisions. 7KHSROLFLHVDUHWRFRQWDLQRUEHHQGRUVHGWRFRQWDLQWKH
IROORZLQJSURYLVLRQV
x 7KH&LW\LWVRIILFHUVRIILFLDOVHPSOR\HHVDJHQWVDQGYROXQWHHUV HDFKDQ³DGGLWLRQDO
LQVXUHG´ DUHWREHFRYHUHGDVLQVXUHGVZLWKWKHVDPHFRYHUDJHDQGOLPLWVDYDLODEOHWRWKH
QDPHGLQVXUHGUHJDUGLQJ OLDELOLW\DULVLQJRXWRIDFWLYLWLHVSHUIRUPHGE\RURQEHKDOIRI
WKH&RQWUDFWRU SURGXFWVDQGFRPSOHWHGRSHUDWLRQVRIWKH&RQWUDFWRU SUHPLVHVRZQHG
RFFXSLHGRUXVHGE\WKH&RQWUDFWRU RUDXWRPRELOHVRZQHGOHDVHGKLUHGRUERUURZHGE\
WKH&RQWUDFWRU7KHFRYHUDJHVKDOOFRQWDLQQRVSHFLDOOLPLWDWLRQVRQWKHVFRSHRIWKH
SURWHFWLRQDIIRUGHGWRWKH&LW\LWVRIILFHUVRIILFLDOVHPSOR\HHVDJHQWVRUYROXQWHHUV
$Q\DYDLODEOHLQVXUDQFHSURFHHGVEURDGHUWKDQRULQH[FHVVRIWKHPLQLPXPLQVXUDQFH
FRYHUDJHUHTXLUHPHQWVDQGRUOLPLWVVSHFLILHGLQWKLVDJUHHPHQWVKDOOEHDYDLODEOHWRWKH
DGGLWLRQDOLQVXUHG7KHUHTXLUHPHQWVIRUFRYHUDJHDQGOLPLWVVKDOOEH WKHPLQLPXP
FRYHUDJHDQGOLPLWVVSHFLILHGLQWKLVDJUHHPHQW RU WKHEURDGHUFRYHUDJHDQG
PD[LPXPOLPLWVRIFRYHUDJHRIDQ\LQVXUDQFHSROLF\RUSURFHHGVDYDLODEOHWRWKHQDPHG
LQVXUHG ZKLFKHYHULVJUHDWHU7KHDGGLWLRQDOLQVXUHGFRYHUDJHXQGHU&RQWUDFWRU¶VSROLF\
VKDOOEH
SULPDU\DQGQRQFRQWULEXWRU\DQGZLOOQRWVHHNFRQWULEXWLRQIURPWKH&LW\¶V
LQVXUDQFHRUVHOILQVXUDQFHDQGVKDOOEHDWOHDVWDVEURDGDV&*7KLV
UHTXLUHPHQWGRHVQRWDSSO\WRHUURUVDQGRPLVVLRQVLQVXUDQFH
x $Q\IDLOXUHWRFRPSO\ZLWKUHSRUWLQJSURYLVLRQVRIWKHSROLFLHVVKDOOQRWDIIHFWFRYHUDJH
SURYLGHGWRWKH&LW\LWVRIILFHUVRIILFLDOVHPSOR\HHVRUYROXQWHHUV
x 7KH&RQWUDFWRU¶VLQVXUDQFHVKDOODSSO\VHSDUDWHO\WRHDFKLQVXUHGDJDLQVWZKRPFODLPLV
PDGHRUVXLWLVEURXJKWH[FHSWZLWKUHVSHFWWRWKHOLPLWVRIWKHLQVXUHU
VOLDELOLW\
2. Deductibles and Self Insured Retentions. $Q\GHGXFWLEOHVRUVHOILQVXUHGUHWHQWLRQV
PXVWEHGHFODUHGWRDQGDSSURYHGE\WKH&LW\$WWKHRSWLRQRIWKH&LW\HLWKHU WKHLQVXUHU
VKDOOUHGXFHRUHOLPLQDWHVXFKGHGXFWLEOHVRUVHOILQVXUHGUHWHQWLRQVDVUHVSHFWVWKH&LW\LWV
RIILFHUVRIILFLDOVDQGHPSOR\HHV RU WKH&RQWUDFWRUVKDOOSURFXUHDERQGJXDUDQWHHLQJ
SD\PHQWRIORVVHVDQGUHODWHGLQYHVWLJDWLRQVFODLPDGPLQLVWUDWLRQDQGGHIHQVHH[SHQVHV7KH
Lisa Wise Consulting, Inc.
Mixed-Use Multi - Family Objective Design Standards
✔□
387
&RQWUDFWRU 3URMHFW1DPH
5HY&LW\RI6DUDWRJD'HVLJQ6HUYLFHV&RQWUDFW±([KLELW% 3DJHRI
OLPLWVRILQVXUDQFHUHTXLUHGLQWKLVDJUHHPHQWPD\EHVDWLVILHGE\DFRPELQDWLRQRISULPDU\DQG
XPEUHOODRUH[FHVVLQVXUDQFH$Q\XPEUHOODRUH[FHVVLQVXUDQFHVKDOOFRQWDLQRUEHHQGRUVHGWR
FRQWDLQDSURYLVLRQWKDWVXFKFRYHUDJHVKDOODOVRDSSO\RQDSULPDU\DQGQRQFRQWULEXWRU\EDVLV
IRUWKHEHQHILWRI&LW\ LIDJUHHGWRLQDZULWWHQFRQWUDFWRUDJUHHPHQW EHIRUHWKH&LW\¶VRZQ
LQVXUDQFHRUVHOILQVXUDQFHVKDOOEHFDOOHGXSRQWRSURWHFWLWDVDQDPHGLQVXUHG
3. Waiver of Subrogation.&RQWUDFWRUKHUHE\JUDQWVWR&LW\DZDLYHURIDQ\ULJKWWR
VXEURJDWLRQZKLFKDQ\LQVXUHURI&RQWUDFWRUPD\DFTXLUHDJDLQVW&LW\E\YLUWXHRIWKHSD\PHQW
RIDQ\ORVVXQGHUVXFKLQVXUDQFH&RQWUDFWRUDJUHHVWRREWDLQDQ\HQGRUVHPHQWWKDWPD\EH
QHFHVVDU\WRHIIHFWWKLVZDLYHURIVXEURJDWLRQEXWWKLVSURYLVLRQDSSOLHVUHJDUGOHVVRIZKHWKHU
&LW\KDVUHFHLYHGDZDLYHURIVXEURJDWLRQHQGRUVHPHQWIURPWKHLQVXUHU
4. Verification of Coverage.&RQWUDFWRUVKDOOIXUQLVKWKH&LW\ZLWKRULJLQDOFHUWLILFDWHVDQG
DPHQGDWRU\HQGRUVHPHQWVHIIHFWLQJFRYHUDJHUHTXLUHGE\WKLV([KLELW$OOFHUWLILFDWHVDQG
HQGRUVHPHQWVDUHWREHUHFHLYHGDQGDSSURYHGE\WKH&LW\EHIRUHZRUNFRPPHQFHV7KH&LW\
UHVHUYHVWKHULJKWWRUHTXLUHDWDQ\WLPHFRPSOHWHFHUWLILHGFRSLHVRIDOOUHTXLUHGLQVXUDQFH
SROLFLHVLQFOXGLQJHQGRUVHPHQWVHIIHFWLQJWKHFRYHUDJHUHTXLUHGE\WKHVHVSHFLILFDWLRQVDQG
IDLOXUHWRH[HUFLVHWKLVULJKWVKDOOQRWFRQVWLWXWHDZDLYHURIDQ\RI&LW\¶VULJKWVSXUVXDQWWRWKLV
DJUHHPHQW
5. Maintenance of Coverage.&RQWUDFWRUVKDOOQRWFDQFHODVVLJQRUFKDQJHDQ\SROLF\RI
LQVXUDQFHUHTXLUHGE\WKLVDJUHHPHQWRUHQJDJHLQDQ\DFWRURPLVVLRQWKDWZLOOFDXVHLWVLQVXUHU
WRFDQFHODQ\LQVXUDQFHSROLF\UHTXLUHGE\WKLVDJUHHPHQWH[FHSWDIWHUSURYLGLQJGD\VSULRU
QRWLFHWRWKH&LW\,IDQLQVXUDQFHSROLF\UHTXLUHGE\WKLVDJUHHPHQWLVXQLODWHUDOO\FDQFHOOHGRU
FKDQJHGE\WKHLQVXUHU&RQWUDFWRUVKDOOLPPHGLDWHO\SURYLGHZULWWHQQRWLFHWRWKH&LW\DQG
REWDLQVXEVWLWXWHLQVXUDQFHPHHWLQJWKHUHTXLUHPHQWVRIWKLVDJUHHPHQW1RWKLQJLQWKLV
SDUDJUDSKUHOLHYHV&RQWUDFWRURILWVREOLJDWLRQWRPDLQWDLQDOOLQVXUDQFHUHTXLUHGE\WKLV
DJUHHPHQWDWDOOWLPHVGXULQJWKHWHUPRIWKHDJUHHPHQW
6. Claims Made Policies.,IDQ\RIWKHUHTXLUHGSROLFLHVSURYLGHFODLPVPDGHFRYHUDJH
WKHFRYHUDJHVKDOOEHPDLQWDLQHGIRUDSHULRGRIILYH\HDUVDIWHUFRPSOHWLRQRIWKHFRQWUDFW
&RQWUDFWRUPD\VDWLVI\WKLVUHTXLUHPHQWE\UHQHZDORIH[LVWLQJFRYHUDJHRUSXUFKDVHRIHLWKHU
SULRUDFWVRUWDLOFRYHUDJHDSSOLFDEOHWRVDLGILYH\HDUSHULRG
7. Acceptability of Insurers.,QVXUDQFHLVWREHSODFHGZLWKLQVXUHUVZLWKD%HVWV
UDWLQJRI
QROHVVWKDQ$ 9,,
8. Subcontractors&RQWUDFWRUDJUHHVWRLQFOXGHZLWKDOOVXEFRQWUDFWRUVLQWKHLUVXEFRQWUDFW
WKHVDPHUHTXLUHPHQWVDQGSURYLVLRQVRIWKLVDJUHHPHQWLQFOXGLQJWKHLQGHPQLW\DQGLQVXUDQFH
UHTXLUHPHQWVWRWKHH[WHQWWKH\DSSO\WRWKHVFRSHRIWKHVXEFRQWUDFWRU
VZRUN6XEFRQWUDFWRUV
KLUHGE\&RQWUDFWRUVKDOODJUHHWREHERXQGWR&RQWUDFWRUDQG&LW\LQWKHVDPHPDQQHUDQGWRWKH
VDPHH[WHQWDV&RQWUDFWRULVERXQGWRWKH&LW\XQGHUWKLVDJUHHPHQW6XEFRQWUDFWRUVVKDOOIXUWKHU
DJUHHWRLQFOXGHWKHVHVDPHSURYLVLRQVZLWKDQ\VXEVXEFRQWUDFWRU&RQWUDFWRUVKDOOSURYLGH
VXEFRQWUDFWRUZLWKDFRS\RIWKHLQGHPQLW\DQGLQVXUDQFHSURYLVLRQVRIWKLVDJUHHPHQWDVDSDUW
RI&RQWUDFWRU¶VVXEFRQWUDFWZLWKVXEFRQWUDFWRU&RQWUDFWRUVKDOOUHTXLUHDOOVXEFRQWUDFWRUVWR
Lisa Wise Consulting, Inc.
Mixed-Use Multi - Family Objective Design Standards
388
&RQWUDFWRU 3URMHFW1DPH
5HY&LW\RI6DUDWRJD'HVLJQ6HUYLFHV&RQWUDFW±([KLELW% 3DJHRI
SURYLGHDYDOLGFHUWLILFDWHRILQVXUDQFHDQGWKHUHTXLUHGHQGRUVHPHQWVLQFOXGHGLQWKHDJUHHPHQW
SULRUWRFRPPHQFHPHQWRIDQ\ZRUNDQGZLOOSURYLGHSURRIRIFRPSOLDQFHWRWKH&LW\
9. Special Risks or Circumstances.&LW\UHVHUYHVWKHULJKWWRPRGLI\WKHVHUHTXLUHPHQWV
LQFOXGLQJOLPLWVEDVHGRQWKHQDWXUHRIWKHULVNSULRUH[SHULHQFHLQVXUHUFRYHUDJHRURWKHU
VSHFLDOFLUFXPVWDQFHV
-End of Exhibit B-
Lisa Wise Consulting, Inc.
Mixed-Use Multi - Family Objective Design Standards
389
&RQWUDFWRU 3URMHFW1DPH
5HY&LW\RI6DUDWRJD'HVLJQ6HUYLFHV&RQWUDFW±([KLELW& 3DJHRI
City of Saratoga Design Services Contract
Exhibit C – General Provisions
1. INDEPENDENT CONTRACTOR. &LW\UHTXLUHVWKHVHUYLFHVRIDTXDOLILHGFRQWUDFWRU
WRSURYLGHWKHZRUNSURGXFWGHVFULEHGLQ([KLELW$EHFDXVHLWODFNVWKHTXDOLILHG
SHUVRQQHOWRSURYLGHWKHVSHFLILHGZRUNSURGXFW&RQWUDFWRULVTXDOLILHGWRSURYLGHWKH
UHTXLUHGZRUNSURGXFWDQGLVDJUHHDEOHWRSURYLGLQJVXFKZRUNSURGXFWRQWKHWHUPVDQG
FRQGLWLRQVLQWKLVDJUHHPHQW
1.1 In General$WDOOWLPHVGXULQJWKHWHUPRIWKLVDJUHHPHQW&RQWUDFWRUVKDOOEHDQ
LQGHSHQGHQWFRQWUDFWRUDQGVKDOOQRWEHDQHPSOR\HHRI&LW\&RQWUDFWRUVKDOO
FRPSOHWHWKH6FRSHRI:RUNKHUHXQGHULQDFFRUGDQFHZLWKFXUUHQWO\DSSURYHG
PHWKRGVDQGSUDFWLFHVLQ&RQWUDFWRU
VILHOG1RUHODWLRQVKLSRIHPSOR\HUDQG
HPSOR\HHLVFUHDWHGE\WKLVDJUHHPHQWEHWZHHQWKH&LW\DQG&RQWUDFWRURUDQ\
VXEFRQWUDFWRURUHPSOR\HHRI&RQWUDFWRU&LW\VKDOOKDYHWKHULJKWWRFRQWURO
&RQWUDFWRURQO\ZLWKUHVSHFWWRVSHFLI\LQJWKHUHVXOWVWREHREWDLQHGIURP
&RQWUDFWRUSXUVXDQWWRWKLVDJUHHPHQW&LW\VKDOOQRWKDYHWKHULJKWWRFRQWUROWKH
PHDQVE\ZKLFK&RQWUDFWRUDFFRPSOLVKHVVHUYLFHVUHQGHUHGSXUVXDQWWRWKLV
DJUHHPHQW$Q\WHUPVLQWKLVDJUHHPHQWUHIHUULQJWRGLUHFWLRQIURP&LW\VKDOOEH
FRQVWUXHGDVSURYLGLQJIRUGLUHFWLRQDVWRSROLF\DQGWKHUHVXOWRIWKH&RQWUDFWRU¶V
ZRUNRQO\DQGQRWDVWRWKHPHDQVE\ZKLFKVXFKDUHVXOWLVREWDLQHG
1.2 Non-Exclusive Contract.1RWKLQJFRQWDLQHGLQWKLVDJUHHPHQWVKDOOEH
FRQVWUXHGDVOLPLWLQJWKHULJKWRI&RQWUDFWRUWRHQJDJHLQ&RQWUDFWRU
VSURIHVVLRQ
VHSDUDWHDQGDSDUWIURPWKLVDJUHHPHQWVRORQJDVVXFKDFWLYLWLHVGRQRWLQWHUIHUH
RUFRQIOLFWZLWKWKHSHUIRUPDQFHE\&RQWUDFWRURIWKHREOLJDWLRQVVHWIRUWKLQWKLV
DJUHHPHQW,QWHUIHUHQFHRUFRQIOLFWZLOOEHGHWHUPLQHGDWWKHVROHGLVFUHWLRQRIWKH
&LW\
1.3 Standard of Care.&RQWUDFWRUVKDOOFRPSOHWHWKH6FRSHRI:RUNUHTXLUHG
SXUVXDQWWRWKLVDJUHHPHQWLQWKHPDQQHUDQGDFFRUGLQJWRWKHVWDQGDUGVREVHUYHG
E\DFRPSHWHQWSUDFWLWLRQHURIWKHSURIHVVLRQLQZKLFK&RQWUDFWRULVHQJDJHGLQ
WKHJHRJUDSKLFDODUHDLQZKLFK&RQWUDFWRUSUDFWLFHVLWVSURIHVVLRQ$OOZRUN
SURGXFWRIZKDWVRHYHUQDWXUHZKLFK&RQWUDFWRUGHOLYHUVWR&LW\SXUVXDQWWRWKLV
DJUHHPHQWVKDOOEHSUHSDUHGLQDVXEVWDQWLDOILUVWFODVVDQGZRUNPDQOLNHPDQQHU
DQGFRQIRUPWRWKHVWDQGDUGVRITXDOLW\QRUPDOO\REVHUYHGE\DSHUVRQSUDFWLFLQJ
LQ&RQWUDFWRU¶VSURIHVVLRQ
1.4 Qualifications.&RQWUDFWRUUHSUHVHQWVDQGZDUUDQWVWR&LW\WKDWWKH&RQWUDFWRULV
TXDOLILHGWRSHUIRUPWKHVHUYLFHVDVFRQWHPSODWHGE\WKLVDJUHHPHQWDQGWKDWDOO
ZRUNSHUIRUPHGXQGHUWKLVDJUHHPHQWVKDOOEHSHUIRUPHGRQO\E\SHUVRQQHOXQGHU
WKHVXSHUYLVLRQRIWKH&RQWUDFWRUDVDQHPSOR\HHRULIDXWKRUL]HGE\WKH6FRSHRI
:RUNDVXEFRQWUDFWRU$OOSHUVRQQHOHQJDJHGLQWKHZRUNVKDOOEHIXOO\TXDOLILHG
DQGVKDOOEHDXWKRUL]HGOLFHQVHGDQGFHUWLILHGXQGHUVWDWHDQGORFDOODZWRSHUIRUP
VXFKZRUNLIDXWKRUL]DWLRQOLFHQVLQJRUFHUWLILFDWLRQLVUHTXLUHG7KH&RQWUDFWRU
VKDOOFRPPLWDGHTXDWHUHVRXUFHVDQGWLPHWRFRPSOHWHWKHSURMHFWZLWKLQWKH
SURMHFWVFKHGXOHVSHFLILHGLQWKLVDJUHHPHQW
1.5 Professional Seal:KHUHDSSOLFDEOHLQWKHGHWHUPLQDWLRQRIWKH$GPLQLVWUDWRU
WKHILUVWSDJHRIDWHFKQLFDOUHSRUWILUVWSDJHRIGHVLJQVSHFLILFDWLRQVDQGHDFK
SDJHRIFRQVWUXFWLRQGUDZLQJVVKDOOEHVWDPSHGVHDOHGDQGVLJQHGE\WKHOLFHQVHG
SURIHVVLRQDOUHVSRQVLEOHIRUWKHUHSRUWGHVLJQSUHSDUDWLRQ7KHVWDPSVHDOVKDOOEH
Lisa Wise Consulting, Inc.
Mixed-Use Multi - Family Objective Design Standards
390
&RQWUDFWRU 3URMHFW1DPH
5HY&LW\RI6DUDWRJD'HVLJQ6HUYLFHV&RQWUDFW±([KLELW& 3DJHRI
LQDEORFNHQWLWOHG6HDODQG6LJQDWXUHRI5HJLVWHUHG3URIHVVLRQDOZLWK
UHSRUWGHVLJQUHVSRQVLELOLW\DVSHUWKHVDPSOHEHORZ
______________________________
Seal and Signature of Registered Professional
with report/design responsibility.
1.6 Use of City Equipment.&LW\VKDOOQRWEHUHVSRQVLEOHIRUDQ\GDPDJHWRSHUVRQV
RUSURSHUW\DVDUHVXOWRIWKHXVHPLVXVHRUIDLOXUHRIDQ\HTXLSPHQWXVHGE\
&RQWUDFWRURUE\DQ\RILWVHPSOR\HHVHYHQWKRXJKVXFKHTXLSPHQWEHIXUQLVKHG
UHQWHGRUORDQHGWR&RQWUDFWRUE\&LW\
1.7 Payment of Taxes and Other Expenses.6KRXOG&LW\LQLWVGLVFUHWLRQRUD
UHOHYDQWWD[LQJDXWKRULW\LQFOXGLQJEXWQRWOLPLWHGWRWKH,QWHUQDO5HYHQXH
6HUYLFHRUWKH6WDWH(PSOR\PHQW'HYHORSPHQW'LYLVLRQGHWHUPLQHWKDWWKH
&RQWUDFWRULVDQHPSOR\HHIRUSXUSRVHVRIFROOHFWLRQRIDQ\HPSOR\PHQWWD[HV
WKHDPRXQWVSD\DEOHXQGHUWKLVDJUHHPHQWVKDOOEHUHGXFHGE\DPRXQWVHTXDOWR
ERWKWKHHPSOR\HHDQGHPSOR\HUSRUWLRQVRIWKHWD[GXH DQGRIIVHWWLQJDQ\
FUHGLWVIRUDPRXQWVDOUHDG\SDLGE\WKH&RQWUDFWRUZKLFKFDQEHDSSOLHGDJDLQVW
WKLVOLDELOLW\ &LW\VKDOOWKHQIRUZDUGWKRVHDPRXQWVWRWKHUHOHYDQWWD[LQJ
DXWKRULW\6KRXOGDUHOHYDQWWD[LQJDXWKRULW\GHWHUPLQHDOLDELOLW\IRUSDVW
VHUYLFHVSHUIRUPHGE\WKH&RQWUDFWRUIRU&LW\XSRQQRWLILFDWLRQRIVXFKIDFWE\
WKH&LW\WKH&RQWUDFWRUVKDOOSURPSWO\UHPLWVXFKDPRXQWGXHRUDUUDQJHZLWKWKH
&LW\WRKDYHWKHDPRXQWGXHZLWKKHOGIURPIXWXUHSD\PHQWVWRWKH&RQWUDFWRU
XQGHUWKLVDJUHHPHQW DJDLQRIIVHWWLQJDQ\DPRXQWVDOUHDG\SDLGE\WKH
&RQWUDFWRUZKLFKFDQEHDSSOLHGDVDFUHGLWDJDLQVWVXFKOLDELOLW\ $Q\
GHWHUPLQDWLRQRIHPSOR\PHQWVWDWXVDERYHVKDOOEHVROHO\IRUWKHSXUSRVHVRIWKH
SDUWLFXODUWD[LQTXHVWLRQDQGIRUDOORWKHUSXUSRVHVRIWKLVDJUHHPHQW7KH
&RQWUDFWRUVKDOOQRWEHFRQVLGHUHGDQHPSOR\HHRI&LW\1RWZLWKVWDQGLQJWKH
IRUHJRLQJVKRXOGDQ\FRXUWDUELWUDWRURUDGPLQLVWUDWLYHDXWKRULW\GHWHUPLQHWKDW
WKH&RQWUDFWRULVDQHPSOR\HHIRUDQ\RWKHUSXUSRVHWKHQWKH&RQWUDFWRUDJUHHVWR
DUHGXFWLRQLQWKH&LW\
VILQDQFLDOOLDELOLW\VRWKDWWKH&LW\
VWRWDOH[SHQVHVXQGHU
WKLVDJUHHPHQWDUHQRWJUHDWHUWKDQWKH\ZRXOGKDYHEHHQKDGWKHFRXUWDUELWUDWRU
RUDGPLQLVWUDWLYHDXWKRULW\GHWHUPLQHGWKDWWKH&RQWUDFWRUZDVQRWDQHPSOR\HH
2. COMMUNICATION AND NOTICES7KH$GPLQLVWUDWRUGHVLJQDWHGLQVHFWLRQRQ
SDJHRIWKLVDJUHHPHQWLVDXWKRUL]HGWRUHFHLYHLQIRUPDWLRQLQWHUSUHWDQGGHILQH&LW\
V
SROLFLHVFRQVLVWHQWZLWKWKLVDJUHHPHQWDQGFRPPXQLFDWHZLWK&RQWUDFWRUFRQFHUQLQJ
WKLVDJUHHPHQW$OOFRUUHVSRQGHQFHDQGRWKHUFRPPXQLFDWLRQVVKDOOEHGLUHFWHGWRRU
WKURXJKWKH$GPLQLVWUDWRURUWKH$GPLQLVWUDWRU¶VGHVLJQHH
2.1 In General.$OOQRWLFHVRUFRPPXQLFDWLRQFRQFHUQLQJDSDUW\
VFRPSOLDQFHZLWK
WKHWHUPVRIWKLVDJUHHPHQWVKDOOEHLQZULWLQJDQGPD\EHJLYHQHLWKHUSHUVRQDOO\
E\FHUWLILHGPDLOUHWXUQUHFHLSWUHTXHVWHGRUE\RYHUQLJKWH[SUHVVFDUULHU7KH
Lisa Wise Consulting, Inc.
Mixed-Use Multi - Family Objective Design Standards
391
&RQWUDFWRU 3URMHFW1DPH
5HY&LW\RI6DUDWRJD'HVLJQ6HUYLFHV&RQWUDFW±([KLELW& 3DJHRI
QRWLFHVKDOOEHGHHPHGWRKDYHEHHQJLYHQDQGUHFHLYHGRQWKHGDWHGHOLYHUHGLQ
SHUVRQRUWKHGDWHXSRQZKLFKWKHSRVWDODXWKRULW\RURYHUQLJKWH[SUHVVFDUULHU
LQGLFDWHVWKDWWKHPDLOLQJZDVGHOLYHUHGWRWKHDGGUHVVRIWKHUHFHLYLQJSDUW\7KH
SDUWLHVVKDOOPDNHJRRGIDLWKHIIRUWVWRSURYLGHDGYDQFHFRXUWHV\QRWLFHRIDQ\
QRWLFHVRUFRPPXQLFDWLRQVKHUHXQGHUYLDHPDLO+RZHYHUXQGHUQR
FLUFXPVWDQFHVVKDOOVXFKFRXUWHV\QRWLFHVDWLVI\WKHQRWLFHUHTXLUHPHQWVVHWIRUWK
DERYH QRUVKDOOODFNRIVXFKFRXUWHV\QRWLFHDIIHFWWKHYDOLGLW\RIVHUYLFHSXUVXDQW
WRWKHQRWLFHUHTXLUHPHQWVHWIRUWKDERYH
2.2 Addresses for Notice.1RWLFHVRUFRPPXQLFDWLRQVVKDOOEHJLYHQWRWKHSDUWLHVDW
WKHDGGUHVVHVVHWIRUWKLQVHFWLRQ ³&RQWUDFW$GPLQLVWUDWLRQ´ XQOHVVRWKHUZLVH
GHVLJQDWHGLQDZULWWHQQRWLFHWRWKHRWKHUSDUW\,QDGGLWLRQQRWLFHVWR&LW\VKDOO
EHFRSLHGWR
-DPHV/LQGVD\
&LW\0DQDJHU
&LW\RI6DUDWRJD
)UXLWYDOH$YHQXH
6DUDWRJD&$
%ULWW$YULW
&LW\&OHUN
&LW\RI6DUDWRJD
)UXLWYDOH$YHQXH
6DUDWRJD&$
7KHVHFRSLHVVKDOOQRWFRQVWLWXWHQRWLFH
2.3 Change of Address.$Q\SDUW\KHUHWRE\JLYLQJWHQ GD\VZULWWHQQRWLFHWR
WKHRWKHUPD\GHVLJQDWHDQ\RWKHUDGGUHVVDVVXEVWLWXWLRQRIWKHDGGUHVVWRZKLFK
WKHQRWLFHRUFRPPXQLFDWLRQVKDOOEHJLYHQ
3. PAYMENT. 7KHSD\PHQWVVSHFLILHGLQWKLVSDUDJUDSKVKDOOEHWKHRQO\SD\PHQWVWREH
PDGHWR&RQWUDFWRULQFRQQHFWLRQZLWK&RQWUDFWRU¶VFRPSOHWLRQRIWKH6FRSHRI:RUN
SXUVXDQWWRWKLVDJUHHPHQW5HLPEXUVDEOHH[SHQVHVVKDOOEHELOOHGRQO\DWWKHLUDFWXDO
FRVW&RQWUDFWRUVKDOOVXEPLWDOOELOOLQJVWR&LW\DQG&LW\VKDOOSD\VXFKELOOLQJVLQWKH
PDQQHUVSHFLILHGLQWKLVSDUDJUDSK3D\PHQWVKDOOEHPDGHSD\DEOHWR&RQWUDFWRUDQG
GHOLYHUHGWRWKHDGGUHVVVSHFLILHGLQVHFWLRQRQSDJHRIWKLVDJUHHPHQW7KHPDNLQJ
RIDQ\SD\PHQWE\&LW\RUWKHUHFHLSWWKHUHRIE\WKH&RQWUDFWRUVKDOOLQQRZD\OHVVHQ
WKHOLDELOLW\RIWKH&RQWUDFWRUWRFRUUHFWRUUHYLVHXQVDWLVIDFWRU\ZRUNHYHQWKRXJKWKH
XQVDWLVIDFWRU\FKDUDFWHURIVXFKZRUNPD\QRWKDYHEHHQDSSDUHQWRUGHWHFWHGDWWKHWLPH
VXFKSD\PHQWZDVPDGH&LW\PD\ZLWKKROGSD\PHQWWR&RQWUDFWRULQDQ\LQVWDQFHLQ
ZKLFKWKH&RQWUDFWRUKDVIDLOHGRUUHIXVHGWRVDWLVI\DQ\PDWHULDOREOLJDWLRQSURYLGHGIRU
LQWKLVDJUHHPHQW,QQRHYHQWVKDOO&LW\EHOLDEOHIRULQWHUHVWRUODWHFKDUJHVIRUDQ\ODWH
SD\PHQWV
3.1 Time and Materials.,IWKLVFRQWUDFWLVGHVLJQDWHGDVD7LPHDQG0DWHULDOV
FRQWUDFWRQSDJHLQYRLFLQJDQGSD\PHQWVKDOOEHDVIROORZV
(a)&RQWUDFWRUVKDOOVXEPLWLQYRLFHVQRWPRUHRIWHQWKDQRQFHDPRQWKGXULQJ
WKHWHUPRIWKLVDJUHHPHQWEDVHGRQWKHFRVWIRUZRUNSHUIRUPHGLQ
DFFRUGDQFHZLWKWKH5DWH6FKHGXOHLQWKH6FRSHRI:RUNDQGDXWKRUL]HG
UHLPEXUVDEOHH[SHQVHVLQFXUUHGSULRUWRWKHLQYRLFHGDWH,QYRLFHVVKDOO
FRQWDLQWKHIROORZLQJLQIRUPDWLRQ
(i)6HULDOLGHQWLILFDWLRQVRIELOOVLH%LOO1R
(ii)7KHEHJLQQLQJDQGHQGLQJGDWHVRIWKHELOOLQJSHULRG
Lisa Wise Consulting, Inc.
Mixed-Use Multi - Family Objective Design Standards
392
&RQWUDFWRU 3URMHFW1DPH
5HY&LW\RI6DUDWRJD'HVLJQ6HUYLFHV&RQWUDFW±([KLELW& 3DJHRI
(iii)$VXPPDU\FRQWDLQLQJWKHWRWDOFRQWUDFWDPRXQWWKHDPRXQWRI
SULRUELOOLQJVWKHWRWDOGXHWKLVSHULRGSHUFHQWDJHRIZRUN
FRPSOHWHGWKHUHPDLQLQJEDODQFHDYDLODEOHIRUDOOUHPDLQLQJ
ELOOLQJSHULRGVDQGDEULHIGHVFULSWLRQRIZRUNFRPSOHWHGGXULQJ
WKHELOOLQJSHULRG
(b)&LW\VKDOOPDNHPRQWKO\SD\PHQWVEDVHGRQVXFKLQYRLFHVIRU
VDWLVIDFWRU\SURJUHVVLQFRPSOHWLRQRIWKH6FRSHRI:RUNDQGIRU
DXWKRUL]HGUHLPEXUVDEOHH[SHQVHVLQFXUUHG
3.2 Lump Sum.,IWKLVFRQWUDFWLVGHVLJQDWHGDVD/XPS6XPFRQWUDFWRQSDJH
IROORZLQJFRPSOHWLRQRIWKHZRUN&RQWUDFWRUVKDOOVXEPLWDVLQJOHLQYRLFH
FRQWDLQLQJWKHEHJLQQLQJDQGHQGLQJGDWHVRIWKHELOOLQJSHULRGDQGWKHWRWDO
FRQWUDFWDPRXQW&LW\VKDOOPDNHDVLQJOHSD\PHQWEDVHGRQVXFKLQYRLFHIRU
VDWLVIDFWRU\FRPSOHWLRQRIWKH6FRSHRI:RUN
4. CONTRACTOR NOT AGENT.([FHSWDV&LW\PD\VSHFLI\LQZULWLQJ&RQWUDFWRU
VKDOOKDYHQRDXWKRULW\H[SUHVVRULPSOLHGWRDFWRQEHKDOIRI&LW\LQDQ\FDSDFLW\
ZKDWVRHYHUDVDQDJHQW&RQWUDFWRUVKDOOKDYHQRDXWKRULW\H[SUHVVRULPSOLHGSXUVXDQW
WRWKLVDJUHHPHQWWRELQG&LW\WRDQ\REOLJDWLRQZKDWVRHYHU
5. BENEFITS AND TAXES. &RQWUDFWRUVKDOOQRWKDYHDQ\FODLPXQGHUWKLVDJUHHPHQWRU
RWKHUZLVHDJDLQVW&LW\IRUVHQLRULW\YDFDWLRQWLPHYDFDWLRQSD\VLFNOHDYHSHUVRQDOWLPH
RIIRYHUWLPHKHDOWKLQVXUDQFHPHGLFDOFDUHKRVSLWDOFDUHLQVXUDQFHEHQHILWVVRFLDO
VHFXULW\GLVDELOLW\XQHPSOR\PHQWZRUNHUVFRPSHQVDWLRQRUHPSOR\HHEHQHILWVRIDQ\
NLQG&RQWUDFWRUVKDOOEHVROHO\OLDEOHIRUDQGREOLJDWHGWRSD\GLUHFWO\DOODSSOLFDEOH
WD[HVLQFOXGLQJEXWQRWOLPLWHGWRIHGHUDODQGVWDWHLQFRPHWD[HVDQGLQFRQQHFWLRQ
WKHUHZLWK&RQWUDFWRUVKDOOLQGHPQLI\DQGKROG&LW\KDUPOHVVIURPDQ\DQGDOOOLDELOLW\
WKDW&LW\PD\LQFXUEHFDXVHRI&RQWUDFWRU
VIDLOXUHWRSD\VXFKWD[HV&LW\VKDOOKDYHQR
REOLJDWLRQZKDWVRHYHUWRSD\RUZLWKKROGDQ\WD[HVRQEHKDOIRI&RQWUDFWRU
6. ASSIGNMENT PROHIBITED.7KHVHUYLFHVWREHSHUIRUPHGE\WKH&RQWUDFWRUDUH
SHUVRQDOLQFKDUDFWHUDQGQRSDUW\WRWKLVDJUHHPHQWPD\DVVLJQDQ\ULJKWRUREOLJDWLRQ
XQGHUWKLVDJUHHPHQW$Q\DWWHPSWHGRUSXUSRUWHGDVVLJQPHQWRIDQ\ULJKWRUREOLJDWLRQ
XQGHUWKLVDJUHHPHQWVKDOOEHYRLGDQGRIQRHIIHFW+RZHYHUZLWKWKHFRQVHQWRIWKH
&LW\JLYHQLQZULWLQJ&RQWUDFWRULVHQWLWOHGWRVXEFRQWUDFWVXFKSRUWLRQVRIWKHZRUNWREH
SHUIRUPHGXQGHUWKLVDJUHHPHQWDVPD\EHVSHFLILHGE\&LW\
7. PERSONNEL.&RQWUDFWRUVKDOODVVLJQRQO\FRPSHWHQWSHUVRQQHOWRFRPSOHWHWKH6FRSH
RI:RUNSXUVXDQWWRWKLVDJUHHPHQW,QWKHHYHQWWKDW&LW\LQLWVVROHGLVFUHWLRQDWDQ\
WLPHGXULQJWKHWHUPRIWKLVDJUHHPHQWGHVLUHVWKHUHPRYDORIDQ\VXFKSHUVRQV
&RQWUDFWRUVKDOOLPPHGLDWHO\XSRQUHFHLYLQJQRWLFHIURPFLW\RIVXFKGHVLUHRI&LW\
FDXVHWKHUHPRYDORIVXFKSHUVRQRUSHUVRQVIURPZRUNLQFRQQHFWLRQZLWKWKH6FRSHRI
:RUN
8. CONFLICT OF INTEREST.
8.1 In General.&RQWUDFWRUXQGHUVWDQGVWKDWLWVSURIHVVLRQDOUHVSRQVLELOLW\LVVROHO\
WR&LW\&RQWUDFWRUUHSUHVHQWVDQGZDUUDQWVWKDWLWSUHVHQWO\KDVQRLQWHUHVWDQG
Lisa Wise Consulting, Inc.
Mixed-Use Multi - Family Objective Design Standards
393
&RQWUDFWRU 3URMHFW1DPH
5HY&LW\RI6DUDWRJD'HVLJQ6HUYLFHV&RQWUDFW±([KLELW& 3DJHRI
ZLOOQRWDFTXLUHDQ\GLUHFWRULQGLUHFWLQWHUHVWWKDWZRXOGFRQIOLFWZLWKLWV
SHUIRUPDQFHRIWKLVDJUHHPHQW&RQWUDFWRUVKDOOQRWHPSOR\RUVXEFRQWUDFWZLWKD
SHUVRQKDYLQJVXFKDQLQWHUHVWLQWKHSHUIRUPDQFHRIWKLVDJUHHPHQW
8.2 Subsequent Conflict of Interest.&RQWUDFWRUDJUHHVWKDWLIDQDFWXDORUSRWHQWLDO
FRQIOLFWRILQWHUHVWRQWKHSDUWRI&RQWUDFWRULVGLVFRYHUHGDIWHUDZDUGWKH
&RQWUDFWRUZLOOPDNHDIXOOGLVFORVXUHLQZULWLQJWRWKH&LW\7KLVGLVFORVXUHVKDOO
LQFOXGHDGHVFULSWLRQRIDFWLRQVZKLFKWKH&RQWUDFWRUKDVWDNHQRUSURSRVHVWR
WDNHDIWHUFRQVXOWDWLRQZLWKWKH&LW\WRDYRLGPLWLJDWHRUQHXWUDOL]HWKHDFWXDORU
SRWHQWLDOFRQIOLFW:LWKLQGD\VWKH&RQWUDFWRUVKDOOKDYHWDNHQDOOQHFHVVDU\
VWHSVWRDYRLGPLWLJDWHRUQHXWUDOL]HWKHFRQIOLFWRILQWHUHVWWRWKHVDWLVIDFWLRQRI
WKH&LW\
8.3 Interests of City Officers and Staff.1RRIILFHUPHPEHURUHPSOR\HHRI&LW\
DQGQRPHPEHURIWKH&LW\&RXQFLOVKDOOKDYHDQ\SHFXQLDU\LQWHUHVWGLUHFWRU
LQGLUHFWLQWKLVDJUHHPHQWRUWKHSURFHHGVWKHUHRI1HLWKHU&RQWUDFWRUQRUDQ\
PHPEHURIDQ\&RQWUDFWRU¶VIDPLO\VKDOOVHUYHRQDQ\&LW\ERDUGRUFRPPLWWHHRU
KROGDQ\VXFKSRVLWLRQZKLFKHLWKHUE\UXOHSUDFWLFHRUDFWLRQQRPLQDWHV
UHFRPPHQGVRUVXSHUYLVHV&RQWUDFWRU
VSHUIRUPDQFHRIWKH6FRSHRI:RUNRU
DXWKRUL]HVIXQGLQJWR&RQWUDFWRU
9. COMPLIANCE WITH LAWS
9.1 In General. &RQWUDFWRUVKDOONHHSLWVHOIIXOO\LQIRUPHGRIDQGFRPSO\ZLWKDOO
ODZVSROLFLHVJHQHUDOUXOHVDQGUHJXODWLRQVHVWDEOLVKHGE\&LW\DQGVKDOOFRPSO\
ZLWKWKHFRPPRQODZDQGDOOODZVRUGLQDQFHVFRGHVDQGUHJXODWLRQVRI
JRYHUQPHQWDODJHQFLHV LQFOXGLQJIHGHUDOVWDWHPXQLFLSDODQGORFDOJRYHUQLQJ
ERGLHV DSSOLFDEOHWRWKHSHUIRUPDQFHRIWKH6FRSHRI:RUNKHUHXQGHU
9.2 Licenses and Permits. &RQWUDFWRUUHSUHVHQWVDQGZDUUDQWVWR&LW\WKDWLWKDVDOO
OLFHQVHVSHUPLWVTXDOLILFDWLRQVDQGDSSURYDOVRIZKDWVRHYHUQDWXUHZKLFKDUH
OHJDOO\UHTXLUHGIRU&RQWUDFWRUWRSUDFWLFHLWVSURIHVVLRQ&RQWUDFWRUUHSUHVHQWV
DQGZDUUDQWVWR&LW\WKDW&RQWUDFWRUVKDOODWLWVVROHFRVWDQGH[SHQVHNHHSLQ
HIIHFWDWDOOWLPHVGXULQJWKHWHUPRIWKLVDJUHHPHQWDQ\OLFHQVHVSHUPLWVDQG
DSSURYDOVZKLFKDUHOHJDOO\UHTXLUHGIRU&RQWUDFWRUWRSUDFWLFHLWVSURIHVVLRQ,Q
DGGLWLRQWRWKHIRUHJRLQJ&RQWUDFWRUVKDOOREWDLQDQGPDLQWDLQGXULQJWKHWHUP
KHUHRIDYDOLG&LW\RI6DUDWRJD%XVLQHVV/LFHQVH
10. WORK PRODUCT AND RECORDS
10.1 Property of City.$OOUHSRUWVGDWDPDSVPRGHOVFKDUWVVWXGLHVVXUYH\V
SKRWRJUDSKVPHPRUDQGDRURWKHUZULWWHQGRFXPHQWVRUPDWHULDOVSUHSDUHGE\
&RQWUDFWRUSXUVXDQWWRWKLVDJUHHPHQWVKDOOEHFRPHWKHSURSHUW\RI&LW\XSRQ
FRPSOHWLRQRIWKHZRUNWREHSHUIRUPHGKHUHXQGHURUXSRQWHUPLQDWLRQRIWKLV
DJUHHPHQW:LWKRXWOLPLWLQJWKHJHQHUDOLW\RIWKHIRUHJRLQJLILQFRQQHFWLRQ
ZLWKVHUYLFHVSHUIRUPHGXQGHUWKLVDJUHHPHQWWKH&RQWUDFWRURULWVVXEFRQWUDFWRUV
FUHDWHDUWZRUNFRS\SRVWHUVELOOERDUGVSKRWRJUDSKVYLGHRWDSHVDXGLRWDSHV
V\VWHPVGHVLJQVVRIWZDUHUHSRUWVGLDJUDPVVXUYH\VVRXUFHFRGHVRUDQ\RWKHU
RULJLQDOZRUNVRIDXWKRUVKLSVXFKZRUNVRIDXWKRUVKLSVKDOOEHZRUNVIRUKLUHDV
GHILQHGXQGHU7LWOHRIWKH8QLWHG6WDWHV&RGHDQGDOOFRS\ULJKWVLQVXFKZRUNV
DUHWKHSURSHUW\RI&LW\,ILWLVHYHUGHWHUPLQHGWKDWDQ\ZRUNVFUHDWHGE\WKH
Lisa Wise Consulting, Inc.
Mixed-Use Multi - Family Objective Design Standards
394
&RQWUDFWRU 3URMHFW1DPH
5HY&LW\RI6DUDWRJD'HVLJQ6HUYLFHV&RQWUDFW±([KLELW& 3DJHRI
&RQWUDFWRURULWVVXEFRQWUDFWRUVXQGHUWKLVDJUHHPHQWDUHQRWZRUNVIRUKLUHXQGHU
86ODZWKH&RQWUDFWRUKHUHE\DVVLJQVDOOFRS\ULJKWVWRVXFKZRUNVWR&LW\
JUDQWV&LW\DUR\DOW\IUHHH[FOXVLYHDQGLUUHYRFDEOHOLFHQVHWRUHSURGXFH
SXEOLVKXVHDQGWRDXWKRUL]HRWKHUVWRGRVRDOOVXFKZRUNVDQGDJUHHVWRSURYLGH
DQ\PDWHULDODQGH[HFXWHDQ\GRFXPHQWVQHFHVVDU\WRHIIHFWXDWHVXFKDVVLJQPHQW
DQGOLFHQVH7KH&RQWUDFWRUPD\UHWDLQDQGXVHFRSLHVRIVXFKZRUNVIRU
UHIHUHQFHDQGDVGRFXPHQWDWLRQRILWVH[SHULHQFHDQGFDSDELOLWLHV
10.2 Intellectual Property. &RQWUDFWRUUHSUHVHQWVDQGZDUUDQWVWKDWLWKDVWKHOHJDO
ULJKWWRXWLOL]HDOOLQWHOOHFWXDOSURSHUW\LWZLOOXWLOL]HLQWKHSHUIRUPDQFHRIWKLV
DJUHHPHQW&RQWUDFWRUIXUWKHUUHSUHVHQWVWKDWLWVKDOOHQVXUH&LW\KDVWKHOHJDO
ULJKWWRXWLOL]HDOOLQWHOOHFWXDOSURSHUW\LQYROYHGLQDQGRUUHVXOWLQJIURP
&RQWUDFWRU¶VSHUIRUPDQFHRIWKLVDJUHHPHQW&RQWUDFWRUVKDOOLQGHPQLI\DQGKROG
&LW\KDUPOHVVIURPDOOORVVDQGOLDELOLW\LQFOXGLQJDWWRUQH\V¶IHHVFRXUWFRVWVDQG
DOORWKHUOLWLJDWLRQH[SHQVHVIRUDQ\LQIULQJHPHQWRIWKHSDWHQWULJKWVFRS\ULJKW
WUDGHVHFUHWRUDQ\RWKHUSURSULHWDU\ULJKWRUWUDGHPDUNDQGDOORWKHULQWHOOHFWXDO
SURSHUW\FODLPVRIDQ\SHUVRQRUSHUVRQVLQFRQVHTXHQFHRIWKHXVHE\&LW\RU
DQ\RILWVRIILFHUVRUDJHQWVRIDUWLFOHVRUVHUYLFHVWREHVXSSOLHGLQWKH
SHUIRUPDQFHRIWKLVDJUHHPHQW
10.3 Retention of Records. 8QWLOWKHH[SLUDWLRQRIILYH\HDUVDIWHUWKHIXUQLVKLQJRI
DQ\VHUYLFHVSXUVXDQWWRWKLVDJUHHPHQW&RQWUDFWRUVKDOOUHWDLQDQGPDNH
DYDLODEOHWRWKH&LW\RUDQ\SDUW\GHVLJQDWHGE\WKH&LW\XSRQZULWWHQUHTXHVWE\
&LW\WKLVDJUHHPHQWDQGVXFKERRNVGRFXPHQWVDQGUHFRUGVRI&RQWUDFWRU DQG
DQ\ERRNVGRFXPHQWVDQGUHFRUGVRIDQ\VXEFRQWUDFWRU V WKDWDUHQHFHVVDU\RU
FRQYHQLHQWIRUDXGLWSXUSRVHVWRFHUWLI\WKHQDWXUHDQGH[WHQWRIWKHUHDVRQDEOH
FRVWRIVHUYLFHVWR&LW\
10.4 Use of Recycled Paper and Electronic Documents.&RQWUDFWRUVKDOOSUHSDUH
DQGVXEPLWDOOUHSRUWVZULWWHQVWXGLHVDQGRWKHUSULQWHGPDWHULDORQUHF\FOHG
SDSHUWRWKHH[WHQWLWLVDYDLODEOHDWHTXDORUOHVVFRVWWKDQYLUJLQSDSHU
'RFXPHQWVVKDOOEHSULQWHGRQERWKVLGHVRIWKHSDJHDQG&LW\VKDOOEHSURYLGHG
ZLWKHOHFWURQLFFRSLHVRIGRFXPHQWV LQ:RUGRUSGIIRUPDW H[FHSWZKHUH
XQXVXDOFLUFXPVWDQFHVPDNHLWLQIHDVLEOHWRGRVR
11. CONFIDENTIAL INFORMATION&RQWUDFWRUVKDOOKROGDQ\FRQILGHQWLDO
LQIRUPDWLRQUHFHLYHGIURP&LW\LQWKHFRXUVHRISHUIRUPLQJWKLVDJUHHPHQWLQWUXVWDQG
FRQILGHQFHDQGZLOOQRWUHYHDOVXFKFRQILGHQWLDOLQIRUPDWLRQWRDQ\SHUVRQRUHQWLW\
HLWKHUGXULQJWKHWHUPRIWKHDJUHHPHQWRUDWDQ\WLPHWKHUHDIWHU8SRQH[SLUDWLRQRIWKLV
DJUHHPHQWRUWHUPLQDWLRQDVSURYLGHGKHUHLQ&RQWUDFWRUVKDOOUHWXUQPDWHULDOVZKLFK
FRQWDLQDQ\FRQILGHQWLDOLQIRUPDWLRQWR&LW\&RQWUDFWRUPD\NHHSRQHFRS\IRULWV
FRQILGHQWLDOILOH)RUSXUSRVHVRIWKLVSDUDJUDSKFRQILGHQWLDOLQIRUPDWLRQLVGHILQHGDVDOO
LQIRUPDWLRQGLVFORVHGWR&RQWUDFWRUZKLFKUHODWHVWR&LW\
VSDVWSUHVHQWDQGIXWXUH
DFWLYLWLHVDVZHOODVDFWLYLWLHVXQGHUWKLVDJUHHPHQWZKLFKLQIRUPDWLRQLVQRWRWKHUZLVH
RISXEOLFUHFRUGXQGHU&DOLIRUQLDODZ
12. RESPONSIBILITY OF CONTRACTOR&RQWUDFWRUVKDOOWDNHDOOUHVSRQVLELOLW\IRU
WKHZRUNVKDOOEHDUDOOORVVHVDQGGDPDJHVGLUHFWO\RULQGLUHFWO\UHVXOWLQJWR&RQWUDFWRU
WRDQ\VXEFRQWUDFWRUWRWKH&LW\WR&LW\RIILFHUVDQGHPSOR\HHVRUWRSDUWLHVGHVLJQDWHG
Lisa Wise Consulting, Inc.
Mixed-Use Multi - Family Objective Design Standards
395
&RQWUDFWRU 3URMHFW1DPH
5HY&LW\RI6DUDWRJD'HVLJQ6HUYLFHV&RQWUDFW±([KLELW& 3DJHRI
E\WKH&LW\RQDFFRXQWRIWKHSHUIRUPDQFHRUFKDUDFWHURIWKHZRUNXQIRUHVHHQ
GLIILFXOWLHVDFFLGHQWVRFFXUUHQFHVRURWKHUFDXVHVWRWKHH[WHQWSUHGLFDWHGRQDFWLYHRU
SDVVLYHQHJOLJHQFHRIWKH&RQWUDFWRURURIDQ\VXEFRQWUDFWRU
13. INDEMNIFICATION. 7RWKHIXOOHVWH[WHQWSHUPLWWHGE\ODZ&RQWUDFWRUVKDOO
LPPHGLDWHO\GHIHQGLQGHPQLI\DQGKROGKDUPOHVV&LW\LWV&RXQFLOPHPEHUV
HPSOR\HHVDJHQWVDQGRIILFLDOVIURPDQ\OLDELOLW\FODLPVVXLWVDFWLRQVDUELWUDWLRQ
SURFHHGLQJVDGPLQLVWUDWLYHSURFHHGLQJVUHJXODWRU\SURFHHGLQJVORVVHVH[SHQVHVRU
FRVWV LQFOXGLQJZLWKRXWOLPLWDWLRQFRVWVDQGIHHVRIDOWHUQDWLYHGLVSXWHUHVROXWLRQDQG
OLWLJDWLRQ RIDQ\NLQGZKDWVRHYHUZLWKRXWUHVWULFWLRQRUOLPLWDWLRQLQFXUUHGDULVLQJRXW
RISHUWDLQLQJWRRUUHODWLQJWRWKHQHJOLJHQFHUHFNOHVVQHVVRUZLOOIXOPLVFRQGXFWRI
&RQWUDFWRURULWVHPSOR\HHVDJHQWVRUVXEFRQWUDFWRUV$OOREOLJDWLRQVXQGHUWKLV
SURYLVLRQDUHWREHSDLGE\&RQWUDFWRUDVWKH\DUHLQFXUUHGE\WKH&LW\&RQWUDFWRU¶V
REOLJDWLRQWRLQGHPQLI\DSSOLHVXQOHVVLWLVILQDOO\DGMXGLFDWHGWKDWWKHOLDELOLW\ZDV
FDXVHGE\WKHVROHDFWLYHQHJOLJHQFHRUVROHZLOOIXOPLVFRQGXFWRIDQLQGHPQLILHGSDUW\
,ILWLVILQDOO\DGMXGLFDWHGWKDWOLDELOLW\LVFDXVHGE\WKHFRPSDUDWLYHDFWLYHQHJOLJHQFHRU
ZLOOIXOPLVFRQGXFWRIDQLQGHPQLILHGSDUW\WKHQ&RQWUDFWRU¶VLQGHPQLILFDWLRQREOLJDWLRQ
VKDOOEHUHGXFHGLQSURSRUWLRQWRWKHHVWDEOLVKHGFRPSDUDWLYHOLDELOLW\
13.1 Scope of Contractor Obligation.7KHREOLJDWLRQVRI&RQWUDFWRUXQGHUWKLVRU
DQ\RWKHUSURYLVLRQRIWKLVDJUHHPHQWZLOOQRWEHOLPLWHGE\WKHSURYLVLRQVRIDQ\
ZRUNHUV
FRPSHQVDWLRQDFWRUVLPLODUDFW&RQWUDFWRUH[SUHVVO\ZDLYHVLWVVWDWXWRU\
LPPXQLW\XQGHUVXFKVWDWXWHVRUODZVDVWR&LW\LWVHPSOR\HHVDQGRIILFLDOV
13.2 Subcontractors.&RQWUDFWRUDJUHHVWRREWDLQH[HFXWHGLQGHPQLW\DJUHHPHQWV
ZLWKSURYLVLRQVLGHQWLFDOWRWKRVHVHWIRUWKLQWKLVVHFWLRQIURPHDFKDQGHYHU\
VXEFRQWUDFWRUVXEWLHUFRQWUDFWRURUDQ\RWKHUSHUVRQRUHQWLW\LQYROYHGE\IRU
ZLWKRURQEHKDOIRI&RQWUDFWRULQWKHSHUIRUPDQFHRUVXEMHFWPDWWHURIWKLV
DJUHHPHQW,QWKHHYHQW&RQWUDFWRUIDLOVWRREWDLQVXFKLQGHPQLW\REOLJDWLRQV
IURPRWKHUVDVUHTXLUHGKHUH&RQWUDFWRUDJUHHVWREHIXOO\UHVSRQVLEOHDFFRUGLQJ
WRWKHWHUPVRIWKLVVHFWLRQ
13.3 Duty to Defend.,QDGGLWLRQWR&RQWUDFWRU¶VREOLJDWLRQWRLQGHPQLI\&RQWUDFWRU
VKDOOGHIHQGLQDOOOHJDOHTXLWDEOHDGPLQLVWUDWLYHRUVSHFLDOSURFHHGLQJVZLWK
FRXQVHODSSURYHGE\WKH&LW\WKH&LW\LWV&RXQFLOPHPEHUVHPSOR\HHVDJHQWV
DQGRIILFLDOVLPPHGLDWHO\XSRQWHQGHUWR&RQWUDFWRURIWKHFODLPLQDQ\IRUPRU
DWDQ\VWDJHRIDQDFWLRQRUSURFHHGLQJZKHWKHURUQRWOLDELOLW\LVHVWDEOLVKHG$Q
DOOHJDWLRQRUGHWHUPLQDWLRQWKDWSHUVRQVRWKHUWKDQ&RQWUDFWRUDUHUHVSRQVLEOHIRU
WKHFODLPGRHVQRWUHOLHYH&RQWUDFWRUIURPLWVVHSDUDWHDQGGLVWLQFWREOLJDWLRQWR
GHIHQG7KHREOLJDWLRQWRGHIHQGH[WHQGVWKURXJKILQDOMXGJPHQWLQFOXGLQJ
H[KDXVWLRQRIDQ\DSSHDOV7KHGHIHQVHREOLJDWLRQLQFOXGHVDQREOLJDWLRQWR
SURYLGHLQGHSHQGHQWGHIHQVHFRXQVHOLI&RQWUDFWRUDVVHUWVWKDWOLDELOLW\LVFDXVHG
LQZKROHRULQSDUWE\WKHQHJOLJHQFHRUZLOOIXOPLVFRQGXFWRIWKHLQGHPQLILHG
SDUW\,ILWLVILQDOO\DGMXGLFDWHGWKDWOLDELOLW\ZDVFDXVHGE\WKHFRPSDUDWLYH
DFWLYHQHJOLJHQFHRUZLOOIXOPLVFRQGXFWRIDQLQGHPQLILHGSDUW\&RQWUDFWRUPD\
VXEPLWDFODLPWRWKH&LW\IRUUHLPEXUVHPHQWRIUHDVRQDEOHDWWRUQH\V¶IHHVDQG
GHIHQVHFRVWVLQSURSRUWLRQWRWKHHVWDEOLVKHGFRPSDUDWLYHOLDELOLW\RIWKH
LQGHPQLILHGSDUW\
Lisa Wise Consulting, Inc.
Mixed-Use Multi - Family Objective Design Standards
396
&RQWUDFWRU 3URMHFW1DPH
5HY&LW\RI6DUDWRJD'HVLJQ6HUYLFHV&RQWUDFW±([KLELW& 3DJHRI
13.4 In General.)DLOXUHRI&LW\WRPRQLWRUFRPSOLDQFHZLWKWKHVHUHTXLUHPHQWV
LPSRVHVQRDGGLWLRQDOREOLJDWLRQVRQ&LW\DQGZLOOLQQRZD\DFWDVDZDLYHURI
DQ\ULJKWVKHUHXQGHU7KLVREOLJDWLRQWRLQGHPQLI\DQGGHIHQG&LW\DVVHWIRUWK
KHUHLQLVELQGLQJRQWKHVXFFHVVRUVDVVLJQVRUKHLUVRI&RQWUDFWRUDQGVKDOO
VXUYLYHWKHWHUPLQDWLRQRIWKLVDJUHHPHQWRUWKLVVHFWLRQ7KLVVHFWLRQVKDOOLQ
QRHYHQWEHFRQVWUXHGWRUHTXLUHLQGHPQLILFDWLRQE\&RQWUDFWRUWRDJUHDWHUH[WHQW
WKDQSHUPLWWHGXQGHUWKHSXEOLFSROLF\RIWKH6WDWHRI&DOLIRUQLD)RUSXUSRVHVRI
6HFWLRQRIWKH&LYLO&RGHWKHSDUWLHVKHUHWRUHFRJQL]HDQGDJUHHWKDWWKLV
DJUHHPHQWLVQRWDFRQVWUXFWLRQFRQWUDFW%\H[HFXWLRQRIWKLVDJUHHPHQW
&RQWUDFWRUDFNQRZOHGJHVDQGDJUHHVWKDWLWKDVUHDGDQGXQGHUVWDQGVWKH
SURYLVLRQVKHUHRIDQGWKDWWKLVSDUDJUDSKLVDPDWHULDOHOHPHQWRIFRQVLGHUDWLRQ
&LW\DSSURYDORILQVXUDQFHUHTXLUHGE\WKLVDJUHHPHQWGRHVQRWUHOLHYHWKH
&RQWUDFWRURUVXEFRQWUDFWRUVIURPOLDELOLW\XQGHUWKLVSDUDJUDSK
14. DEFAULT AND REMEDIES.
14.1 Events of default(DFKRIWKHIROORZLQJVKDOOFRQVWLWXWHDQHYHQWRIGHIDXOW
KHUHXQGHU
(a))DLOXUHE\&RQWUDFWRUWRSHUIRUPDQ\REOLJDWLRQXQGHUWKLVDJUHHPHQWDQG
IDLOXUHWRFXUHVXFKEUHDFKLPPHGLDWHO\XSRQUHFHLYLQJQRWLFHRIVXFK
EUHDFKLIWKHEUHDFKLVVXFKWKDWWKH&LW\GHWHUPLQHVWKHKHDOWKZHOIDUHRU
VDIHW\RIWKHSXEOLFLVLPPHGLDWHO\HQGDQJHUHG RU
(b))DLOXUHE\HLWKHUSDUW\WRSHUIRUPDQ\REOLJDWLRQXQGHUWKLVDJUHHPHQWDQG
IDLOXUHWRFXUHVXFKEUHDFKZLWKLQILIWHHQ GD\VRIUHFHLYLQJQRWLFHRI
VXFKEUHDFK H[FHSWIRUEUHDFKHVVXEMHFWWRVXESDUDJUDSK D DERYH
SURYLGHGWKDWLIWKHQDWXUHRIWKHEUHDFKLVVXFKWKDWWKHQRQEUHDFKLQJ
SDUW\GHWHUPLQHVLWZLOOUHDVRQDEO\UHTXLUHPRUHWKDQILIWHHQ GD\VWR
FXUHWKHEUHDFKLQJSDUW\VKDOOQRWEHLQGHIDXOWLILWSURPSWO\FRPPHQFHV
WKHFXUHDQGGLOLJHQWO\SURFHHGVWRFRPSOHWLRQRIWKHFXUH
14.2 Remedies upon default8SRQDQ\GHIDXOWWKHQRQGHIDXOWLQJSDUW\VKDOOKDYH
WKHULJKWWRLPPHGLDWHO\VXVSHQGRUWHUPLQDWHWKLVDJUHHPHQWVHHNVSHFLILF
SHUIRUPDQFHDQGRUVHHNGDPDJHVWRWKHIXOOH[WHQWDOORZHGE\ODZ&LW\VKDOO
KDYHWKHULJKWWRFRQWUDFWZLWKDQRWKHUSDUW\WRSHUIRUPWKLVDJUHHPHQW
14.3 No Waiver)DLOXUHE\&LW\WRVHHNDQ\UHPHG\IRUDQ\GHIDXOWKHUHXQGHUVKDOO
QRWFRQVWLWXWHDZDLYHURIDQ\RWKHUULJKWVKHUHXQGHURUDQ\ULJKWWRVHHNDQ\
UHPHG\IRUDQ\VXEVHTXHQWGHIDXOW
15. TERMINATION. (LWKHUSDUW\PD\WHUPLQDWHWKLVDJUHHPHQWZLWKRUZLWKRXWFDXVHE\
SURYLGLQJGD\V¶QRWLFHLQZULWLQJWRWKHRWKHUSDUW\7KH&LW\PD\WHUPLQDWHWKLV
DJUHHPHQWDWDQ\WLPHZLWKRXWSULRUQRWLFHLQWKHHYHQWWKDW&RQWUDFWRUFRPPLWVD
PDWHULDOEUHDFKRIWKHWHUPVRIWKLVDJUHHPHQW8SRQWHUPLQDWLRQWKLVDJUHHPHQWVKDOO
EHFRPHRIQRIXUWKHUIRUFHRUDIIHFWZKDWVRHYHUDQGHDFKRIWKHSDUWLHVKHUHWRVKDOOEH
UHOLHYHGDQGGLVFKDUJHGIURPWKHULJKWVDQGREOLJDWLRQVRIWKLVDJUHHPHQWVXEMHFWWR
SD\PHQWIRUDFFHSWDEOHVHUYLFHVUHQGHUHGSULRUWRWKHH[SLUDWLRQRIWKHQRWLFHRI
WHUPLQDWLRQDQGGHOLYHU\WR&LW\RIDQ\ZRUNLQSURJUHVVFRPSOHWHGZRUNVXSSOLHV
HTXLSPHQWDQGRWKHUPDWHULDOVSURGXFHGDVDSDUWRIRUDFTXLUHGLQFRQQHFWLRQZLWKWKH
SHUIRUPDQFHRIWKLVDJUHHPHQWDQGDQ\FRPSOHWHGRUSDUWLDOO\FRPSOHWHGZRUNZKLFKLI
Lisa Wise Consulting, Inc.
Mixed-Use Multi - Family Objective Design Standards
397
&RQWUDFWRU 3URMHFW1DPH
5HY&LW\RI6DUDWRJD'HVLJQ6HUYLFHV&RQWUDFW±([KLELW& 3DJH RI
WKLVDJUHHPHQWKDGEHHQFRPSOHWHGZRXOGKDYHEHHQUHTXLUHGWREHIXUQLVKHGWR&LW\
1RWZLWKVWDQGLQJWKHIRUHJRLQJDQGVHFWLRQRQSDJHWKLVVHFWLRQDQGWKHSURYLVLRQVRI
WKLVDJUHHPHQWFRQFHUQLQJLQVXUDQFH ([KLELW% )XQGLQJ$JHQF\5HTXLUHPHQWV DVVHW
IRUWKLQ([KLELW'LIDSSOLFDEOH :RUN3URGXFWDQG5HFRUGV&RQILGHQWLDO,QIRUPDWLRQ
5HVSRQVLELOLW\RI&RQWUDFWRU,QGHPQLILFDWLRQ'HIDXOWDQG5HPHGLHV/LWLJDWLRQDQG
-XULVGLFWLRQDQG6HYHUDELOLW\VKDOOVXUYLYHWHUPLQDWLRQRUH[SLUDWLRQRIWKLVDJUHHPHQW
16. DISPUTE RESOLUTION7KHSDUWLHVVKDOOPDNHDJRRGIDLWKHIIRUWWRVHWWOHDQ\
GLVSXWHRUFODLPDULVLQJXQGHUWKLVDJUHHPHQW,IWKHSDUWLHVIDLOWRUHVROYHVXFKGLVSXWHV
RUFODLPVWKH\VKDOOVXEPLWWKHPWRQRQELQGLQJPHGLDWLRQLQ&DOLIRUQLDDWVKDUHG
H[SHQVHRIWKHSDUWLHVIRUDWOHDVWKRXUVRIPHGLDWLRQ,IPHGLDWLRQGRHVQRWDUULYHDWD
VDWLVIDFWRU\UHVXOWDUELWUDWLRQLIDJUHHGWRE\DOOSDUWLHVRUOLWLJDWLRQPD\EHSXUVXHG,Q
WKHHYHQWDQ\GLVSXWHUHVROXWLRQSURFHVVHVDUHLQYROYHGHDFKSDUW\VKDOOEHDULWVRZQ
FRVWVDQGDWWRUQH\V¶IHHV
17. LITIGATION,IDQ\OLWLJDWLRQLVFRPPHQFHGEHWZHHQSDUWLHVWRWKLVDJUHHPHQW
FRQFHUQLQJDQ\SURYLVLRQKHUHRIRUWKHULJKWVDQGGXWLHVRIDQ\SHUVRQLQUHODWLRQWKHUHWR
HDFKSDUW\VKDOOEHDULWVRZQDWWRUQH\V¶IHHVDQGFRVWV
18. JURISDICTION AND SEVERABILITY7KLVDJUHHPHQWVKDOOEHDGPLQLVWHUHGDQG
LQWHUSUHWHGXQGHUWKHODZVRIWKH6WDWHRI&DOLIRUQLD-XULVGLFWLRQRIOLWLJDWLRQDULVLQJIURP
WKLVDJUHHPHQWVKDOOEHLQWKDWVWDWHDQGYHQXHVKDOOEHLQ6DQWD&ODUD&RXQW\&DOLIRUQLD
,IDQ\SDUWRIWKLVDJUHHPHQWLVIRXQGWRFRQIOLFWZLWKDSSOLFDEOHODZVVXFKSDUWVKDOOEH
LQRSHUDWLYHQXOODQGYRLGLQVRIDUDVLWFRQIOLFWVZLWKVDLGODZVEXWWKHUHPDLQGHURIWKLV
DJUHHPHQWVKDOOEHLQIXOOIRUFHDQGHIIHFW
19. NOTICE OF NON-RENEWAL&RQWUDFWRUXQGHUVWDQGVDQGDJUHHVWKDWWKHUHLVQR
UHSUHVHQWDWLRQLPSOLFDWLRQRUXQGHUVWDQGLQJWKDWWKH&LW\ZLOOUHTXHVWWKDWZRUNSURGXFW
SURYLGHGE\&RQWUDFWRUXQGHUWKLVDJUHHPHQWEHVXSSOHPHQWHGRUFRQWLQXHGE\
&RQWUDFWRUXQGHUDQHZDJUHHPHQWIROORZLQJH[SLUDWLRQRUWHUPLQDWLRQRIWKLVDJUHHPHQW
&RQWUDFWRUZDLYHVDOOULJKWVRUFODLPVWRQRWLFHRUKHDULQJUHVSHFWLQJDQ\IDLOXUHE\&LW\
WRFRQWLQXHWRUHTXHVWRUUHWDLQDOORUDQ\SRUWLRQRIWKHZRUNSURGXFWIURP&RQWUDFWRU
IROORZLQJWKHH[SLUDWLRQRUWHUPLQDWLRQRIWKLVDJUHHPHQW
20. PARTIES IN INTEREST7KLVDJUHHPHQWLVHQWHUHGRQO\IRUWKHEHQHILWRIWKHSDUWLHV
H[HFXWLQJWKLVDJUHHPHQWDQGQRWIRUWKHEHQHILWRIDQ\RWKHULQGLYLGXDOHQWLW\RUSHUVRQ
21. WAIVER.1HLWKHUWKHDFFHSWDQFHRIZRUNRUSD\PHQWIRUZRUNSXUVXDQWWRWKLV
DJUHHPHQWVKDOOFRQVWLWXWHDZDLYHURIDQ\ULJKWVRUREOLJDWLRQVDULVLQJXQGHUWKLV
DJUHHPHQW7KHIDLOXUHE\WKH&LW\WRHQIRUFHDQ\RI&RQWUDFWRU¶VREOLJDWLRQVRUWR
H[HUFLVH&LW\
VULJKWVVKDOOLQQRHYHQWEHGHHPHGDZDLYHURIWKHULJKWWRGRVRWKHUHDIWHU
-End of Exhibit C-
Lisa Wise Consulting, Inc.
Mixed-Use Multi - Family Objective Design Standards
398
&RQWUDFWRU 3URMHFW1DPH
5HY&LW\RI6DUDWRJD'HVLJQ6HUYLFHV&RQWUDFW±([KLELW( 3DJHRI
City of Saratoga Design Services Contract
Exhibit E – Special Requirements
$1'256HH([KLELW V (LQFRUSRUDWHGE\WKLVUHIHUHQFH
-End of Exhibit E-
Lisa Wise Consulting, Inc.
Mixed-Use Multi - Family Objective Design Standards
See Exhibit E-1
✔1□
399
CityofSaratogaServicesContract -ExhibitE-1
Exhibit E-1
City of Saratoga Standard Services Contract
Exhibit E - Special Requirements
The following sections and subsections of the Agreement are replaced with the text shown below:
Exhibit B – Section 1
The City, its officers, officials, employees, agents and volunteers (each an "additional insured") are to be
covered as insureds with the same coverage and limits available to the named insured regarding: liability
arising out of activities performed by or on behalf of the Consultant; premises owned, occupied or used
by the Consultant; or automobiles owned, leased, hired or borrowed by the Consultant. The coverage shall
contain no special limitations on the scope of the protection afforded to the City, its officers, officials,
employees, agents or volunteers. Any available insurance proceeds broader
than or in excess of the minimum insurance coverage requirements and/or limits specified in this
agreement shall be available to the additional insured. The requirements for coverage and limits shall be
(1) the minimum coverage and limits specified in this agreement; or (2) the broader coverage and
maximum limits of coverage of any insurance policy or proceeds available to the named insured;
whichever is greater. The additional insured coverage under Consultant's policy shall be ''primary and
non-contributory" and will not seek contribution from the City's insurance or self-insurance and shall be
at least as broad as CG 20 01 04 13. This requirement does not apply to errors and omissions insurance
or Workers’ Compensation.
Exhibit C
Subsection 1.3
Standard of Care.Consultant shall complete the Scope of Work required pursuant to this agreement
in the manner and according to the standards observed by a practitioner of the profession in which
Consultant is engaged in the geographical area in which Consultant practices its profession. All work
product of whatsoever nature which Consultant delivers to City pursuant to this agreement shall be
prepared in a substantial, workmanlike manner and conform to the standards of quality normally
observed by a person practicing in Consultant's profession.
Subsection 1.5
Professional Seal.Shall be deleted
Section 13
INDEMNIFICATION. To the fullest extent permitted by law, Contractor shall immediately defend,
indemnify, and hold harmless City, its Council member, employees, and officials, from any liability,
claims, suits, actions, arbitration proceedings, administrative proceedings, regulatory proceedings, losses,
expenses, or costs (including, without limitation, cost and fees of alternatively dispute resolution and
litigation) of any kind whatsoever without restriction or limitation, incurred arising out of, pertaining to,
or relating to the negligence, recklessness, or willful misconduct of Contractor or its employees, agents
ort subcontractors.
400
CITY OF SARATOGA
Memorandum
To: Mayor Walia & Members of the Saratoga City Council
From: Britt Avrit, MMC, City Clerk
Meeting Date: September 7, 2022
Subject: Written Communications, Item 2.4
Following publication of the agenda packet for the September 7, 2022 City Council Regular
Meeting, written communications were submitted for Item 2.4. The communications are attached
to this memo.
401
From:noreply@civicplus.com
To:Mary-Lynne Bernald; Yan Zhao; Rishi Kumar; Tina Walia; Kookie Fitzsimmons; James Lindsay; Britt Avrit; Crystal
Bothelio
Subject:Online Form Submittal: Council Comments Form
Date:Friday, September 2, 2022 5:36:45 PM
CAUTION: This email originated from outside your organization. Exercise caution when opening attachments
or clicking links, especially from unknown senders.
Council Comments Form
Your Name Andrey Tovchigrechko
Phone Number Field not completed.
Email Address
Subject support "Contract with Lisa Wise Consulting" agenda item
Comments I support item 2.4 of the Agenda 09/07 "Contract with Lisa Wise
Consulting". When I thought about how to harmonize the
requirements for increasing density and the rural character of
Saratoga, one of the few options that I liked was Form Based
Codes. And I looked at the work of Lisa Wise Consulting, they do
exactly that.
Email Subscription Subscribe
Email not displaying correctly? View it in your browser.
402