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Home My WebLink About09-21-2022 City Council Agenda Packet amended 9-21-2022Saratoga City Council Agenda September 21, 2022 – Page 1 of 5 SARATOGA CITY COUNCIL REGULAR MEETING SEPTEMBER 21, 2022 AMENDED AGENDA • 9/21/2022 ITEM 2.1 SUPPORTING DOCUMENTS ADDED • 9/21/2022 ITEM 2.3 PRESENTATION SLIDES ADDED • 9/21/2022 ITEM 2.1 WRITTEN COMMUNICATIONS ADDED Teleconference/Public Participation Information to Mitigate the Spread of COVID‐19 This meeting will be held entirely by teleconference. All members of the City Council and staff will only participate via the Zoom platform using the process described below. The meeting is being conducted pursuant to recent amendments to the teleconference rules required by the Ralph M. Brown Act allowing teleconferencing during a proclaimed state of emergency when local official have recommended social distancing. The purpose of the amendments is to provide the safest environment for the public, elected officials, and staff while allowing for continued operation of the government and public participation during the COVID-19 pandemic. Members of the public can view and participate in the 5:45 p.m. Commission Interview by: • Using the Zoom website https://us02web.zoom.us/j/89562705914; Webinar ID 895 6270 5914 OR • Calling 1.408.638.0968 or 1.669.900.6833 and entering the Webinar ID provided above Members of the public can view and participate in the 6:00 p.m. Joint Session by: • Using the Zoom website https://us02web.zoom.us/j/89562705914; Webinar ID 895 6270 5914 OR • Calling 1.408.638.0968 or 1.669.900.6833 and entering the Webinar ID provided above Members of the public can view and participate in the 7:00 p.m. Regular Session by: • Using the Zoom website https://us02web.zoom.us/j/81752471204; Webinar ID 817 5247 1204 OR • Calling 1.408.638.0968 or 1.669.900.6833 and entering the Webinar ID provided above; OR • Viewing the meeting on Saratoga Community Access Television Channel 15 (Comcast Channel 15, AT&T UVerse Channel 99 and calling in following the direction above; OR • Viewing online at http://saratoga.granicus.com/MediaPlayer.php?publish_id=2 and calling in following the direction above. The public will not be able to participate in the meeting in person. Written Communication Comments can be submitted in writing at www.saratoga.ca.us/comment. Written communications will be provided to the members of the Council and included in the Agenda Packet and/or in supplemental meeting materials. Saratoga City Council Agenda September 21, 2022 – Page 2 of 5 Public Comment Members of the public may comment on any item for up to three (3) minutes. The amount of time for public comment may be reduced by the Mayor or by action of the City Council. Meeting Recording Information In accordance with the Saratoga City Council’s Meeting Recording Policy, City Council Study Sessions, Joint Meetings, Joint Sessions, Commission Interviews, Retreats, meetings with the Planning Commission, and Regular Session Meetings are recorded and made available following the meeting on the City website. 5:45 PM COMMISSION INTERVIEW 6:00 PM JOINT SESSION Youth Commission Work Plan Recommended Action: Meet with Commission, discuss priorities and approve FY 2022/23 work plan with input provided by the City Council. Staff Report Attachment A – Proposed FY 22/23 Work Plan Attachment B - Presentation Slides 7:00 PM REGULAR SESSION ROLL CALL REPORT ON POSTING OF THE AGENDA The agenda for this meeting was properly posted on September 15, 2022. ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS Any member of the public may address the City Council on matters not on the Agenda. The law generally prohibits the City Council from discussing or taking action on such items. However, the Council may instruct staff accordingly. ANNOUNCEMENTS CEREMONIAL ITEMS Appointment of Public Art Commissioner and Library & Community Engagement Commissioner Recommended Action: Adopt the Resolution re-appointing Gloria Wu to the Public Art Commission and appointing Valerie Nygaard to the Library & Community Engagement Commission and direct the City Clerk to administer the Oaths of Office. Time Name Commission Vacancies Incumbent 5:45 p.m. Cristina Meiser Library & Community Engagement Commission 1 Partial Term ending September 30, 2025 Yes Saratoga City Council Agenda September 21, 2022 – Page 3 of 5 Staff Report Attachment A - Resolution, Public Art Commission and Library and Community Engagement Commission Appointments Suicide Prevention Awareness Month Proclamation Recommended Action: Proclaim September 2022 as Suicide Prevention Awareness Month in the City of Saratoga. Staff Report Attachment A – Suicide Prevention Awareness Month Proclamation Good Neighbor Day Proclamation Recommended Action: Proclaim September 28, 2022 as Good Neighbor Day in the City of Saratoga. Staff Report Attachment A – Good Neighbor Day Proclamation 1. CONSENT CALENDAR The Consent Calendar contains routine items of business. Items in this section will be acted on in one motion, unless removed by the Mayor or a Council Member. Any member of the public may speak on an item on the Consent Calendar at this time, or request that the Mayor remove an item from the Consent Calendar for discussion. 1.1. City Council Meeting Minutes Recommended Action: Approve the Minutes for the September 7, 2022 City Council Regular Meeting. Staff Report Attachment A - Minutes for the September 7, 2022 City Council Regular Meeting 1.2. Review of Accounts Payable Check Registers Recommended Action: Review and accept check registers for the following accounts payable payment cycles: 8/31/22 Period 2; 9/8/22 Period 3 Staff Report Attachment A - Check Register 08-31-2022 Period 2 Attachment B - Check Register 09-08-2022 Period 3 1.3. Review and accept the Treasurer’s Report for the month ended July 31, 2022. Recommended Action: Review and accept the Treasurer’s Report for the month ended July 31, 2022. Staff Report 2. GENERAL BUSINESS 2.1. Railroad Mitigation Improvements Contract with BKF Engineers Recommended Action: Authorize a new contract with BKF Engineers in the amount of $120,000 for the design of the four mitigation sites as part of the Blue Hills Pedestrian Railroad Crossing Project. Staff Report Attachment A- Railroad Mitigation Improvements Contract with BKF Engineers Supplemental Memo 09-21-2022, Item 2.1 Supplemental Material Supplemental Memo 09-21-2022, Item 2.1 Written Communications Saratoga City Council Agenda September 21, 2022 – Page 4 of 5 2.2. Landscaping & Lighting Assessment District LLA-1; Resolutions initiating renewal of the District for FY 23-24. Recommended Action: 1. Move to allow automated license plate readers as an allowable improvement for the District in the Description of Improvements. 2. Move to adopt the Resolution describing improvements and directing preparation of the Engineer’s Report for FY 23-24 3. Move to adopt the Resolution appointing the Attorneys for the District for FY 23-24. Staff Report Attachment A - Resolution Improvements and Report Prep Attachment B - Appointment of Attorneys 2.3. Discussion of Silicon Valley Clean Energy and Valley Water Reach Codes Recommended Action: Staff recommends that the City Council receive the report and provide direction to staff. Staff Report Presentation Slides Item 2.3 (added 09-21-2022) COUNCIL ASSIGNMENTS Mayor Tina Walia Cities Association of Santa Clara County-City Selection Committee Cities Association of Santa Clara County-Legislative Action Committee Cities Association of Santa Clara County Council Finance Committee Hakone Foundation Board of Trustees and Executive Board KSAR Community Access TV Board Silicon Valley Clean Energy Authority Board of Directors West Valley Mayors & Managers Association Vice Mayor Kookie Fitzsimmons Council Finance Committee Hakone Foundation Board of Trustees Santa Clara County Housing and Community Development (HCD) Advisory Committee Saratoga Chamber of Commerce Board Saratoga Sister City Committee Liaison Council Member Mary-Lynne Bernald Saratoga Historical Foundation Board of Directors Council Member Rishi Kumar Santa Clara County Library District Board of Directors Santa Clara Valley Water Commission West Valley Clean Water Program Authority Board of Directors West Valley Solid Waste Management Authority Board of Directors Saratoga City Council Agenda September 21, 2022 – Page 5 of 5 Council Member Yan Zhao Association of Bay Area Governments Saratoga Area Senior Coordinating Council Board of Directors Saratoga Ministerial Association Valley Transportation Authority (VTA) Policy Advisory Committee Valley Transportation Authority (VTA) State Route 85 Corridor Policy Advisory Board West Valley Sanitation District Board of Directors CITY COUNCIL ITEMS COUNCIL COMMUNICATIONS CITY MANAGER'S REPORT ADJOURNMENT CERTIFICATE OF POSTING OF THE AGENDA, DISTRIBUTION OF THE AGENDA PACKET, COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT I, Britt Avrit, City Clerk for the City of Saratoga, declare that the foregoing agenda for the meeting of the City Council was posted and available for review on September 15, 2022 at the City of Saratoga, 13777 Fruitvale Avenue, Saratoga, California and on the City's website at www.saratoga.ca.us. Signed this 15th day of September 2022 at Saratoga, California. Britt Avrit, MMC, City Clerk In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the City Council by City staff in connection with this agenda, copies of materials distributed to the City Council concurrently with the posting of the agenda, and materials distributed to the City Council by staff after the posting of the agenda are available on the City website at www.saratoga.ca.us and are available for review in the office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, California. In compliance with the Americans with Disabilities Act and the Governor’s Executive Order, if you need assistance to participate in this meeting, please contact the City Clerk at bavrit@saratoga.ca.us or calling 408.868.1216 as soon as possible before the meeting. The City will use its best efforts to provide reasonable accommodations to provide as much accessibility as possible while also maintaining public safety. [28 CFR 35.102-35.104 ADA title II] SARATOGA CITY COUNCIL MEETING DATE:September 21, 2022 DEPARTMENT:City Manager’s Department PREPARED BY:Kayla Nakamoto, Administrative Analyst SUBJECT:Youth Commission Work Plan RECOMMENDED ACTION: Meet with Commission, discuss priorities and approve FY 2022/23 work plan with input provided by the City Council. BACKGROUND: The Youth Commission (YC) proposes to focus on two key areas for the upcoming school year. A detailed description of the proposed work plan is included in Attachment A. 1.Build Connection –Unplug and build community with more youth focused events. 2.Sustainability –Environmental education to help keep Saratoga clean and green. In the last year, the YC hosted and participated in several projects and programs that support their key focuses to support youth in Saratoga.In October, the Commission will collaborate with teen leaders from the City of Campbell and the City of Cupertino to host Pizza and Politics 2022, which is a political forum for teens. Current Membership Name Term End Nicole Hao, Chair June 30, 2023 Aniket Singh, Vice Chair June 30, 2023 Ashly Henry June 30, 2023 Alex Xia June 30, 2023 Saket Kelkar June 30, 2023 Justin Chao June 30, 2024 Ovee Dharwadkar June 30, 2024 Lisa Jing June 30, 2024 Arjun Krishna June 30, 2024 Maggie McCormick June 30, 2024 Bryan Zhao June 30, 2024 5 Roles & Responsibilities – Resolution No. 21-058 The powers of the Youth Commission are advisory only, and it shall render all reports and recommendations directly to the City of Council, unless otherwise directed by the Council. The Commissioners' powers and duties, in such advisory capacity to the City Council, shall include the following: A. To develop and recommend guidelines involving the concerns of youth and the programming and implementation thereof, to the Council; B. Advise the Council generally on matters which concern youth and specifically on the various aspects of the city matters related to youth as may be requested by Council. ATTACHMENTS: Attachment A – Proposed FY 22/23 Work Plan Attachment B – Presentation Slides 6 PROPOSED FISCAL YEAR 2022/2023 YOUTH COMMISSION WORK PLAN 1. Build Connection • Raise Youth Commission’s presence in the community by supporting local community-based events such as the Tree Lighting Ceremony and State of the City. • Offer engaging opportunities to promote physical fitness for youth in Saratoga. • Provide mental health resources and opportunities to unplug by sharing ways for youth to relieve stress. • Advocate and emphasize the intersection of youth mental and physical health. • Promote health and wellness by hosting a community-wide fitness challenge. The Commission will identify alternative ways to hold the event if large outdoor gatherings are not permitted due to COVID-19 such as Toga Trails. 2. Sustainability • Raise awareness about ways the community can be proactive in decreasing pollution and to help protect our environment. • Share information about various areas of interest for the youth in the community to explore through platforms such as videos posted on YouTube. • Collaborate with the Saratoga Library’s Teen Advisory Board to facilitate SED Talks to provide opportunities for youth in the community to explore areas of interest. 7 Saratoga Youth Commission Nicole Hao, Aniket Singh, Alex Xia, Ashley Henry, Saket Kelkar, Ovee Dharwadkar, Arjun Krishna, Bryan Zhao, Lisa Jing, Maggie McCormick, Justin Chao 8 2 Chair:Nicole Hao (9) Vice Chair:Aniket Singh (12) Marketing Chair: Ovee Dharwadkar (8) Secretary: Alex Xia (11) Treasurer: Ashly Henry (11) Commissioner: Saket Kelkar (11) Commissioner: Arjun Krishna (11) Commissioner: Bryan Zhao (9) Commissioner: Lisa Jing (9) Commissioner: Maggie McCormick (9) Commissioner: Justin Chao (11) Staff Liaison: Kayla Nakamoto Saratoga Youth Commission 9 3 SustainabilityConnection Key Focuses Sustainability focuses on environmental education and keeping our city clean and green. We hope to unplug and build community with more outdoor events that will form connections within our community. 10 “ We serve as a liaison between the young citizens of Saratoga and the City Council -we plan, promote, and participate in community service, creating educational and fun activities for the City's youth. 4 11 5 State of the City ●Emcees for the annual State of the City address ●Introductory remarks ○Similar role to last year ●Interactive activity ●Support Resource Tables 12 6 Pizza and Politics ●Joint event w/Campbell and Cupertino ●Political Event for Teens by Teens ●October 21,2022 ●Free pizza! 13 7 Advocacy Networking Events ●Encourages connection amongst youth ●Meet like-minded individuals to found or expand initiatives ●Versatile for a variety of platforms ●Resource Effective 14 8 Fitness Challenge ●Fitness event in the month of April/May ○E.g. Color Dash, Toga Trails, Make it to Muko depending on pandemic status ○Encourages unplugging, physical health, builds community 15 9 Sports Tournament ●Competitive Event ●Provide food and drinks for participants ●Prizes for the winners ●Build connections while de-stressing 16 10 Community Events ●Tattoos ●Crafts ●Celebrating Diversity: ○Tree lighting ○Celebration of Lights ○Lunar New Year ●Face painting 17 11 Mental Health Month ●Embrace mental health in Saratoga ●Possible Events ○Service Animals ○Weekly collaborative events ○Guest Speakers 18 12 SED Talks ●Continuing from last year ●Similar to TED Talks ○Keynotes speakers that have in depth experience on a specific topic ○Collaborate with the Saratoga Library Teen Advisory Board 19 13 Recap! ●Key Focuses for 2022-2023 ○Sustainability ○Connection 20 14 Thank you! 21 SARATOGA CITY COUNCIL MEETING DATE:September 21, 2022 DEPARTMENT:City Manager’s Department PREPARED BY:Britt Avrit, MMC, City Clerk SUBJECT:Appointment of Public Art Commissioner and Library & Community Engagement Commissioner RECOMMENDED ACTION: Adopt the Resolution re-appointing Gloria Wu to the Public Art Commission and appointing Valerie Nygaard to the Library & Community Engagement Commission and direct the City Clerk to administer the Oaths of Office. BACKGROUND: In the spring of this year, the City opened the recruitment for one full term on the Public Art Commission for a term ending September 30, 2026. One application was received,and the City Council interviewed the applicant on September 7, 2022. Also in the spring, the City opened the recruitment for two terms on the Library & Community Engagement Commission; one partial term ending September 30, 2025 and one full term ending September 30, 2026. One application was received,and the City Council interviewed the applicant on September 7, 2022. The City Council selected Gloria Wu to be re-appointed to the Public Art Commission and Valerie Nygaard to be appointed to the Library & Community Engagement Commission each for a full- term ending September 30, 2026. ATTACHMENT: Attachment A -Resolution, Public Art Commission and Library & Community Engagement Commission Appointment 22 RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA RE-APPOINTING GLORIA WU TO THE PUBLIC ART COMMISSION AND APPOINTING VALERIE NYGAARD TO THE LIBRARY & COMMUNITY ENGAGEMENT COMMISSION WHEREAS, one vacancy was created on the Public Art Commission from the expired term of Gloria Wu; WHEREAS, one vacancy was created on the Library & Community Engagement Commission from the expired term of Cristina Meiser and one vacancy was created from the expired term of Steven White in September 2021; WHEREAS, the City announced the vacancies, accepted applications until August 26, 2022 and the City Council conducted interviews on September 7, 2022. NOW, THEREFORE,the City Council of the City of Saratoga hereby resolves that the following individuals are appointed to Saratoga’s Commissions as follows: Gloria Wu, Public Art Commission; Full Term ending September 30, 2026 Valerie Nygaard, Library & Community Engagement Commission; Full Term ending September 30, 2026 The above and foregoing resolution was passed and adopted at a regular meeting of the Saratoga City Council held on the 21st day of September 2022, by the following vote: AYES: NOES: ABSENT: ABSTAIN: Tina Walia, Mayor ATTEST: Britt Avrit, MMC, City Clerk 23 SARATOGA CITY COUNCIL MEETING DATE:September 21, 2022 DEPARTMENT:City Manager’s Department PREPARED BY:Crystal Bothelio, Assistant City Manager SUBJECT:Suicide Prevention Awareness Month RECOMMENDED ACTION: Proclaim September 2022 as Suicide Prevention Awareness Month in the City of Saratoga. BACKGROUND: September is recognized as Suicide Prevention Awareness Month by communities throughout the United States. The goal of Suicide Prevention Awareness Month is to increase awareness of suicide as a public health problem and the resources available for suicide prevention. In December 2021, the City Council adopted the City of Saratoga Suicide Prevention Policy in recognition of the impact of suicide and statement of the City Council’s desire to support suicide prevention strategies. ATTACHMENTS: Attachment A –Suicide Prevention Awareness Month Proclamation 24 PROCLAMATION OF THE CITY COUNCIL OF THE CITY OF SARATOGA PROCLAIMING SEPTEMBER 2022 AS SUICIDE PREVENTION AWARENESS MONTH WHEREAS,September is recognized globally as “Suicide Prevention Awareness Month” to raise the visibility of the mental health resources and suicide prevention services available and to destigmatize the conversation about suicide to connect people with the appropriate support services; and WHEREAS,suicide is the 10th leading cause of death among adults and the 2nd leading cause of death among people between the ages of 10 and 34 in the United States; and WHEREAS,more than 48,000 people die by suicide in the United States each year, with an average of 132 suicides per day; and WHEREAS,in December 2021, the Saratoga City Council adopted the City of Saratoga Suicide Prevention policy in recognition of the impacts of suicide and desire to raise awareness of resources available to community members; and WHEREAS,this year, the County of Santa Clara launched 988, a dedicated phone number for crisis mental health services that is staffed 24 hours a day similar to 911; and WHEREAS, the National Alliance on Mental Illness Santa Clara County offers practice experience, support, education, comfort and understanding to those with severe mental health illness and their families. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Saratoga does hereby proclaim September 2022 as Suicide Prevention Awareness Month and urges anyone experiencing a mental health crisis to seek help immediately by calling 988 or contacting the National Alliance on Mental Health Illness or other local resources for support. WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA on this 21st day of September 2022. Tina Walia, Mayor City of Saratoga 25 SARATOGA CITY COUNCIL MEETING DATE:September 21, 2022 DEPARTMENT:City Manager’s Department PREPARED BY:Crystal Bothelio, Assistant City Manager SUBJECT:Good Neighbor Day Proclamation RECOMMENDED ACTION: Proclaim September 28, 2022 as Good Neighbor Day in the City of Saratoga. BACKGROUND: Good Neighbor Day is recognized on September 28 by communities across the United States to build stronger communities by encouraging residents to be good neighbors. This year, the Library and Community Engagement Commission’s work plan included planning a Good Neighbor Day community building effort. The Commission worked with staff to implement a communications plan to encourage Saratoga residents to be good neighbors through weekly outreach messages sent through City channels this month. ATTACHMENTS: Attachment A –Good Neighbor Day Proclamation 26 PROCLAMATION OF THE CITY COUNCIL OF THE CITY OF SARATOGA PROCLAIMING SEPTEMBER 28, 2022 AS GOOD NEIGHBOR DAY WHEREAS,each year, communities across the United States recognize September 28 as Good Neighbor Day to foster a stronger sense of community and compassion; and WHEREAS,good neighbors are the key to creating a vibrant and healthy community; and WHEREAS,good neighborhoods can be formed by simple acts over time, such as saying hello; and WHEREAS,residents can build and strengthen connections by inviting neighbors to connect, celebrating important milestones together, and looking out for each other through programs like Neighborhood Watch; and WHEREAS, the Library and Community Engagement Commission’s work plan included planning a Good Neighbor Day community building effort; and WHEREAS, during the month of September, the City of Saratoga shared a series of outreach messages challenging residents to spend time with their neighbors during the month of September in honor of Good Neighbor Day and provided resources and ideas on the City website for residents to refer to. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Saratoga does hereby proclaim September 28, 2022 as Good Neighbor Day, thanks the Library and Community Engagement Commission for its efforts to bring residents together, and encourages neighbors to connect this month and year-round to build a stronger Saratoga community. WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA on this 21st day of September 2022. Tina Walia, Mayor City of Saratoga 27 SARATOGA CITY COUNCIL MEETING DATE:September 21, 2022 DEPARTMENT:City Manager’s Department PREPARED BY:Britt Avrit, MMC, City Clerk SUBJECT:City Council Meeting Minutes RECOMMENDED ACTION: Approve the Minutes for the September 7, 2022 City Council Regular Meeting. BACKGROUND: Draft City Council Minutes for each Council Meeting are taken to the City Council to be reviewed for accuracy and approval. Following City Council approval, minutes are retained for legislative history and posted on the City of Saratoga website. The draft minutes are attached to this report for Council review and approval. FOLLOW UP ACTION: Minutes will be retained for legislative history and posted on the City of Saratoga website. ATTACHMENTS: Attachment A -Minutes for the September 7, 2022 City Council Regular Meeting 28 Saratoga City Council Minutes ~ September 7, 2022 ~ Page 1 of 7 MINUTES WEDNESDAY, SEPTEMBER 7, 2022 SARATOGA CITY COUNCIL REGULAR MEETING At 6:30 p.m., the City Council held interviews for the Public Art Commission and the Library & Community Engagement Commission via teleconferencing through Zoom. WALIA/FITZSIMMONS MOVED TO REAPPOINT GLORIA WU TO THE PUBLIC ART COMMISSION FOR A FULL-TERM ENDING SEPTEMBER 30, 2026. MOTION PASSED BY VERBAL ROLL CALL. AYES: KUMAR, FITZSIMMONS, WALIA: NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: BERNALD, ZHAO. WALIA/FITZSIMMONS MOVED TO APPOINT VALERIE NYGAARD TO THE LIBRARY & COMMUNITY ENGAGEMENT COMMISSION FOR A FULL-TERM ENDING SEPTEMBER 30, 2026. MOTION PASSED BY VERBAL ROLL CALL. AYES: KUMAR, FITZSIMMONS, WALIA: NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: BERNALD, ZHAO. Mayor Walia called the Regular Session to order at 7:00 p.m. via teleconferencing through Zoom. TheCityClerkexplained theCityCouncilmeeting wasconductedpursuantto Statelawasrecently amended by Assembly Bill 361, which allows the meeting to be conducted entirely by teleconference. The City Council has met all the applicable notice requirements and the public is welcome to participate. All Council Members, staff, and meeting attendees participated by Zoom. Informationonhowthepubliccanobservethemeetingandprovidepubliccomment wasprovided. ROLL CALL PRESENT: Mayor Tina Walia, Vice Mayor Kookie Fitzsimmons, Council Members Rishi Kumar, Yan Zhao ABSENT:Council Member Mary-Lynne Bernald ALSO PRESENT:James Lindsay, City Manager Crystal Bothelio Assistant City Manager Richard Taylor, City Attorney Britt Avrit, City Clerk John Cherbone, Public Works Director Nick Pegueros, Administrative Services Director Debbie Pedro, Community Development Director Captain Rich Urena, Santa Clara County Sheriff’s Office Deputy Steven Fernandes, Santa Clara County Sheriff’s Office Lauren Blom, Public Information Officer Christopher Riordan, Senior Planner Nicole Johnson, Senior Planner Tony Gonzalez, Code Compliance Officer REPORT ON POSTING OF THE AGENDA The City Clerk reported the agenda for this meeting was properly posted on September 1, 2022. 29 Saratoga City Council Minutes ~ September 7, 2022 ~ Page 2 of 7 ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS Mayor Walia invited public comment. Bill Dalton discussed the Blue Hills Elementary Pedestrian Crossing at Union Pacific Railroad (UPRR) Project. ANNOUNCEMENTS Mayor Walia shared information about Summer Music Series, Good Neighbor Day, Saratoga Safety Fair, Saratoga Loves Poetry, and the Online Art Challenge. CEREMONIAL ITEMS Commendation for The Fat Robin/La Mesa Linens Recommended Action: Commend The Fat Robin/La Mesa Linens in celebration of 50th anniversary The City Council presented a Commendation to The Fat Robin/La Mesa Linens in celebration of their 50th anniversary. 1.CONSENT CALENDAR Mayor Walia invited public comment on the Consent Calendar. No one requested to speak. 1.1. City Council Meeting Minutes Recommended Action: Approve the Minutes for the August 17, 2022 City Council Regular Meeting. FITZSIMMONS/ZHAO MOVED TO APPROVE THE MINUTES FOR THE AUGUST 17, 2022 CITY COUNCIL REGULAR MEETING. MOTION PASSED BY VERBAL ROLL CALL. AYES: KUMAR, ZHAO, FITZSIMMONS, WALIA: NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: BERNALD. 1.2. Review of Accounts Payable Check Registers Recommended Action: Review and accept check registers for the following accounts payable payment cycles: 7/15/22 Period 13; 7/15/22 Period 1; 7/21/22 Period 13; 7/21/22 Period 1; 7/28/22 Period 13; 7/28/22 Period 1; 8/4/22 Period 13; 8/4/22 Period 2; 8/4/22 Period 2; 8/11/22 Period 13; 8/11/22 Period 2; 8/17/22 Period 2; 8/24/22 Period 2. FITZSIMMONS/ZHAO MOVED TO REVIEW AND ACCEPT CHECK REGISTERS FOR THE FOLLOWING ACCOUNTS PAYABLE PAYMENT CYCLES: 7/15/22 PERIOD 13; 7/15/22 PERIOD 1; 7/21/22 PERIOD 13; 7/21/22 PERIOD 1; 7/28/22 PERIOD 13; 7/28/22 PERIOD 1; 8/4/22 PERIOD 13; 8/4/22 PERIOD 2; 8/4/22 PERIOD 2; 8/11/22 PERIOD 13; 8/11/22 PERIOD 2; 8/17/22 PERIOD 2; 8/24/22 PERIOD 2. MOTION PASSED BY VERBAL ROLL CALL. AYES: KUMAR, ZHAO, FITZSIMMONS, WALIA: NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: BERNALD. 30 Saratoga City Council Minutes ~ September 7, 2022 ~ Page 3 of 7 1.3. Treasurer’s Report for the Month Ended June 30, 2022 Recommended Action: Review and accept the Treasurer’s Report for the month ended June 30, 2022. FITZSIMMONS/ZHAO MOVED TO REVIEW AND ACCEPT THE TREASURER’S REPORT FOR THE MONTH ENDED JUNE 30, 2022. MOTION PASSED BY VERBAL ROLL CALL. AYES: KUMAR, ZHAO, FITZSIMMONS, WALIA: NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: BERNALD. 1.4. Reconsider and confirm findings pursuant to Assembly Bill 361 Recommended Action: Reconsider and confirm findings pursuant to Assembly Bill 361 of the continued public health officials’ recommendation to social distance and to therefore continue the option of holding City of Saratoga Brown Act meetings by teleconference. FITZSIMMONS/ZHAO MOVED TO RECONSIDER AND CONFIRM FINDINGS PURSUANT TO ASSEMBLY BILL 361 OF THE CONTINUED PUBLIC HEALTH OFFICIALS’ RECOMMENDATION TO SOCIAL DISTANCE AND TO THEREFORE CONTINUE THE OPTION OF HOLDING CITY OF SARATOGA BROWN ACT MEETINGS BY TELECONFERENCE. MOTION PASSED BY VERBAL ROLL CALL. AYES: KUMAR, ZHAO, FITZSIMMONS, WALIA: NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: BERNALD. 1.5. Resolution Authorizing Destruction of Certain City Records Recommended Action: Adopt the Resolution authorizing destruction of certain City records. RESOLUTION 22-032 FITZSIMMONS/ZHAO MOVED TO ADOPT THE RESOLUTION AUTHORIZING DESTRUCTION OF CERTAIN CITY RECORDS. MOTION PASSED BY VERBAL ROLL CALL. AYES: KUMAR, ZHAO, FITZSIMMONS, WALIA: NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: BERNALD. 1.6. Resolution Amending City of Saratoga Conflict of Interest Code Recommended Action: Adopt the Resolution amending the City of Saratoga Conflict of Interest Code. RESOLUTION 22-033 FITZSIMMONS/ZHAO MOVED TO ADOPT THE RESOLUTION AMENDING THE CITY OF SARATOGA CONFLICT OF INTEREST CODE. MOTION PASSED BY VERBAL ROLL CALL. AYES: KUMAR, ZHAO, FITZSIMMONS, WALIA: NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: BERNALD. 1.7. Grant of Landscape Easements – Prides Crossing (LLAD Zone 22) Recommended Action: 1. Adopt Resolution (Attachment A) accepting grant of landscape easement (Attachment B) located at 12792 Miller Avenue (APN 386-47-036) 2. Adopt Resolution (Attachment C) accepting grant of landscape easement (Attachment D) located at 12799 Miller Avenue (APN 386-47-031) 31 Saratoga City Council Minutes ~ September 7, 2022 ~ Page 4 of 7 RESOLUTION 22-034 RESOLUTION 22-035 FITZSIMMONS/ZHAO MOVED TO ADOPT THE RESOLUTION ACCEPTING GRANT OF LANDSCAPE EASEMENT LOCATED AT 12792 MILLER AVENUE (APN 386-47-036) AND ADOPT THE RESOLUTION ACCEPTING GRANT OF LANDSCAPE EASEMENT LOCATED AT 12799 MILLER AVENUE (APN 386-47- 031). MOTION PASSED BY VERBAL ROLL CALL. AYES: KUMAR, ZHAO, FITZSIMMONS, WALIA: NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: BERNALD. 1.8. Award of Contract for the 2022 Comprehensive Fee Study Project Recommended Action: Authorize City Manager to execute an agreement with Matrix Consulting Group for the 2022 Comprehensive Fee Study Project in an amount not to exceed $40,020. FITZSIMMONS/ZHAO MOVED TO AUTHORIZE CITY MANAGER TO EXECUTE AN AGREEMENT WITH MATRIX CONSULTING GROUP FOR THE 2022 COMPREHENSIVE FEE STUDY PROJECT IN AN AMOUNT NOT TO EXCEED $40,020. MOTION PASSED BY VERBAL ROLL CALL. AYES: KUMAR, ZHAO, FITZSIMMONS, WALIA: NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: BERNALD. 1.9. Goleta Avenue Right of Way Easement Recommended Action: Accept the Grant of Easement dated July 28, 2022 from the Cupertino Union School District (CUSD), property owner of 12300 De Sanka Avenue (APN 386-55-001), for a right of way easement along Goleta Avenue. FITZSIMMONS/ZHAO MOVED TO ACCEPT THE GRANT OF EASEMENT DATED JULY 28, 2022 FROM THE CUPERTINO UNION SCHOOL DISTRICT (CUSD), PROPERTY OWNER OF 12300 DE SANKA AVENUE (APN 386-55-001), FOR A RIGHT OF WAY EASEMENT ALONG GOLETA AVENUE. MOTION PASSED BY VERBAL ROLL CALL. AYES: KUMAR, ZHAO, FITZSIMMONS, WALIA: NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: BERNALD. 1.10. Donation from Saratoga Rotary Charitable Foundation Recommended Action: Authorize the City Manager to execute the donation agreement with the Saratoga Rotary Charitable Foundation to accept a donation of tables. FITZSIMMONS/ZHAO MOVED TO AUTHORIZE THE CITY MANAGER TO EXECUTE THE DONATION AGREEMENT WITH THE SARATOGA ROTARY CHARITABLE FOUNDATION TO ACCEPT A DONATION OF TABLES. MOTION PASSED BY VERBAL ROLL CALL. AYES: KUMAR, ZHAO, FITZSIMMONS, WALIA: NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: BERNALD. 32 Saratoga City Council Minutes ~ September 7, 2022 ~ Page 5 of 7 2.GENERAL BUSINESS 2.1. Landmark Designation & Mills Act Agreement for 14666 Oak Street Application No. MIL22-0001 & LNDMRK22-0001 Recommended Action: The Heritage Preservation Commission (HPC) recommends that the City Council: 1. Accept public comment on the proposal to designate the subject property as a historic landmark and enter into a Mills Act Agreement. 2. Adopt the attached ordinance designating the property as a historic landmark as introduced on July 6, 2022. 3. Adopt the attached Resolution authorizing the City Manager to enter into a Mills Act Agreement for the property located at 14666 Oak Street upon the effective date of the landmark ordinance. Nicole Johnson, Senior Planner presented the staff report. Mayor Walia invited public comment. The following individual spoke at this time: Marilyn Marchetti ORDINANCE 392 RESOLUTION 22-036 FITZSIMMONS/ZHAO MOVED TO ADOPT THE ORDINANCE DESIGNATING THE PROPERTY AS A HISTORIC LANDMARK AS INTRODUCED ON JULY 6, 2022 AND ADOPT THE RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO A MILLS ACT AGREEMENT FOR THE PROPERTY LOCATED AT 14666 OAK STREET UPON THE EFFECTIVE DATE OF THE LANDMARK ORDINANCE. MOTION PASSED BY VERBAL ROLL CALL. AYES: KUMAR, ZHAO, FITZSIMMONS, WALIA: NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: BERNALD. 2.2. Safe Routes to School Master Plan Approval Recommended Action: Approve the Safe Routes to School Master Plan dated July 14, 2022 and direct staff to move forward with implementation of improvement projects identified in the plan. Mainini Cabute, Environmental Programs Manager presented the staff report. Mayor Walia invited public comment. The following individuals spoke at this time: Marilyn Marchetti, Jojo Choi KUMAR/FITZSIMMONS MOVED TO APPROVE THE SAFE ROUTES TO SCHOOL MASTER PLAN DATED JULY 14, 2022 AND DIRECT STAFF TO MOVE FORWARD WITH IMPLEMENTATION OF IMPROVEMENT PROJECTS IDENTIFIED IN THE PLAN. MOTION PASSED BY VERBAL ROLL CALL. AYES: KUMAR, ZHAO, FITZSIMMONS, WALIA: NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: BERNALD. 33 Saratoga City Council Minutes ~ September 7, 2022 ~ Page 6 of 7 2.3. Report on Public Street Parking Regulations Recommended Action: Staff recommends that the City Council review the information in this report and provide staff direction as needed. Tony Gonzalez, Code Compliance Officer presented the staff report. Mayor Walia invited public comment. The following individual spoke at this time: Chuck Page FITZSIMMONS/WALIA MOVED TO DIRECT STAFF TO COME BACK TO COUNCIL WITH LANGUAGE FOR AN ORDINANCE THAT ADDRESSES COMMERICAL VEHICLES.MOTION PASSED BY VERBAL ROLL CALL. AYES: ZHAO, FITZSIMMONS, WALIA: NOES: KUMAR. ABSTAIN: NONE. RECUSED: NONE. ABSENT: BERNALD. 2.4. Contract with Lisa Wise Consulting for Preparation of Mixed-Use / Multi-Family Objective Design Standards Recommended Action: Authorize City Manager to execute an agreement with Lisa Wise Consulting, Inc. for the Mixed Use / Multi-Family Objective Design Standards Project in an amount not to exceed $159,511. Christopher Riordan, Senior Planner presented the staff report. Mayor Walia invited public comment. No one requested to speak. FITZSIMMONS/ZHAO MOVED TO AUTHORIZE CITY MANAGER TO EXECUTE AN AGREEMENT WITH LISA WISE CONSULTING, INC. FOR THE MIXED USE / MULTI-FAMILY OBJECTIVE DESIGN STANDARDS PROJECT IN AN AMOUNT NOT TO EXCEED $159,511. MOTION PASSED BY VERBAL ROLL CALL. AYES: KUMAR, ZHAO, FITZSIMMONS, WALIA: NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: BERNALD. COUNCIL ASSIGNMENTS Mayor Tina Walia Hakone Foundation Board of Trustees -stated the Foundation is doing well, revenues are increasing, and they are exploring more programs and more fundraising opportunities. Vice Mayor Kookie Fitzsimmons Saratoga Chamber of Commerce Board – discussed the upcoming music festival September 17, 2022 and stated the Chamber is looking for volunteers and sponsors for the event. 34 Saratoga City Council Minutes ~ September 7, 2022 ~ Page 7 of 7 Council Member Rishi Kumar West Valley Clean Water Program Authority Board of Directors – stated the Board discussed a Municipal Regional Permit that was adopted by the San Francisco Bay Regional Water Quality Control Board and discussed increasing the reserve fund balance. West Valley Solid Waste Management Authority Board of Directors –stated the Board discussed the Fund Balance Policy and discussed SB 1383 and disposal of organic material. Council Member Yan Zhao Saratoga Ministerial Association – stated the Association discussed the events they will be hosting for the remainder of this year and the beginning of next year and stated a Community Event to get to know your neighbors kicked off and will take place the 1st Wednesday of each month. CITY COUNCIL ITEMS None COUNCIL COMMUNICATIONS Vice Mayor Fitzsimmons discussed the upcoming SASCC Health Fair. CITY MANAGER'S REPORT None CITY ATTORNEY'S REPORT None ADJOURNMENT FITZSIMMONS/ZHAO MOVED TO ADJOURN THE MEETING AT 8:54 P.M.MOTION PASSED BY VERBAL ROLL CALL. AYES: ZHAO, FITZSIMMONS, WALIA: NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: BERNALD, KUMAR. Minutes respectfully submitted: Britt Avrit, City Clerk City of Saratoga 35 SARATOGA CITY COUNCIL MEETING DATE: September 21, 2022 DEPARTMENT: Administrative Services - Finance PREPARED BY: Vivian Lu, Accounting Technician SUBJECT: Review of Accounts Payable Check Registers RECOMMENDED ACTION: Review and accept check registers for the following accounts payable payment cycles: 8/31/22 Period 2; 9/8/22 Period 3 BACKGROUND: The information listed below provides detail for City check runs. Checks issued for $20,000 or greater are listed separately as well as any checks that were voided during the time period. Fund information, by check run, is also provided in this report. ATTACHMENTS: Attachment A – 8/31/22 Check Register in the ‘A/P Checks by Period and Year’ report format Attachment B – 9/8/22 Check Register in the ‘A/P Checks by Period and Year’ report format REPORT SUMMARY: Attached are Check Registers for: Date Ending Check # 8/31/2022 145868 145916 49 693,648.66 8/31/2022 8/24/2022 145867 9/8/2022 145917 145956 40 1,454,166.30 9/8/2022 8/31/2022 145916 Accounts Payable checks issued for $20,000 or greater: Date Check # Dept. Amount 8/31/2022 145873 California Caissons & Shoring CIP Street Project Fund PW Pierce Road Stabilization 76,500.00 8/31/2022 145875 City of San Jose General Fund ASD July-Sep 2022 Animal Services 58,854.60 8/31/2022 145879 Fine Steel Products Inc CIP Street Project Fund PW Pierce Road Stabilization 77,850.00 8/31/2022 145888 Maged Attia General Fund CDD Deposit Refund 24,898.06 8/31/2022 145894 O'Grady Paving Inc Gas Tax Fund PW Retention Releas e PO#107 57,549.36 8/31/2022 145903 Sandis Civil Engineers Surveyors ARPA/SLFRF Fund P W Citywide Storm Drain & Village Parking 142,724.91 8/31/2022 145913 Villalobos & Associates CIP Street Project Fund PW Curb/Gutter Project 65,539.10 8/31/2022 145914 Villalobos & Associates CIP Street Project Fund PW Pierce Road Stabilization 100,000.00 9/8/2022 145938 Lincole Glass & Mirror CIP Facility Project Fund CDD Generator Project 104,954.00 9/8/2022 145946 SCC Office of the Sheriff General Fund ASD Law Enforcement July & August 2022 1,225,509.00 9/8/2022 145950 San Jose Water Company General Fund Various Water Services ` 41,086.17 Accounts Payable checks voided during this time period: AP Date Check #Amount 11/23/2021 144381 Rashimi Reddy Payee Address Changed 125.00 12/21/2021 144487 Ed Chiao Payee Address Changed 125.00 2/10/2022 144724 Confidence UST Services Lost, never received 230.00 Voided Voided Reissued Fund Purpose StatusReason Issued to Issued to Prior Check Register Checks ReleasedTotal Checks Amount Accounts Payable Accounts Payable Ending Check # Starting Check #Type of Checks Date 36 SUNGARD PUBLIC SECTOR PAGE NUMBER: 1 DATE: 08/31/2022 CITY OF SARATOGA VENCHK11 TIME: 15:28:45 CHECK REGISTER - FUND TOTALS ACCOUNTING PERIOD: 2/23 FUND FUND TITLE AMOUNT 111 GENERAL FUND 145,215.10 253 SARATOGA LEGEND LANDSCAPE 337.39 272 BELLGROVE L&L 249.59 411 CIP STREET PROJECTS FUND 338,559.47 414 CIP ADMIN PROJECTS FUND 130.50 435 ARPA/SLFRF FUND 142,724.91 481 GAS TAX FUND 57,549.36 611 LIABILITY /RISK MGMT FUND 1,054.00 612 WORKERS COMP FUND 79.00 623 VEHICLE & EQUIPMENT MAINT 5,821.95 624 BUILDING MAINTENANCE 1,802.39 713 WVCWP AGENCY FUND 125.00 TOTAL REPORT 693,648.66 37 SUNGARD PUBLIC SECTOR PAGE NUMBER: 1 DATE: 08/31/2022 CITY OF SARATOGA VENCHK11 TIME: 15:27:12 CHECK REGISTER ACCOUNTING PERIOD: 2/23 FUND - 009 - DISBURSEMENT FUND CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT 145868 11111 08/31/22 1422 4LEAF INC. 64173 JUL BLDG INSPECTION 4,710.25 145869 11111 08/31/22 234 A T & T 63211 SUPERTRUNK 415.54 145869 11111 08/31/22 234 A T & T 63211 BIG BASIN WAY IRR 26.48 TOTAL CHECK 442.02 145870 11111 08/31/22 35 ACCENT GRAPHICS 61111 OFFICE SUPPLIES 54.11 145871 11111 08/31/22 1763 BAY AREA TRAFFIC SOLUTION 81161 PIERCE TRAFFIC CONTRL 5,080.00 145872 11111 08/31/22 500 BHAVNA HARIHARAN 46246 REF KMP RESERVATION 72.00 145873 11111 08/31/22 1693 CALIFORNIA CAISSONS & SHO 81161 PIERCE ROAD STABILIZE 76,500.00 145874 11111 08/31/22 188 CITY OF CAMPBELL 62235 FY22/23 Q1 WASTE MGMT 13,749.45 145875 11111 08/31/22 517 CITY OF SAN JOSE 64821 JUL-SEP22 ANIMAL SRVC 58,854.60 145876 11111 08/31/22 500 DINESH KIRUBA 22111 REF DEP GEO21-0038 3,347.50 145877 11111 08/31/22 370 ECONOMY LUMBER 81121 ROADWAY MATERIALS 1,097.52 145878 11111 08/31/22 421 EWING IRRIGATION 61341 CSP LNDSCAPE SUPPLIES 67.64 145879 11111 08/31/22 1665 FINE STEEL PRODUCTS, INC. 81161 PIERCE ROAD STABILIZE 77,850.00 145880 11111 08/31/22 455 GARDENLAND POWER EQUIPMEN 61312 SMALL TOOLS 590.60 145881 11111 08/31/22 463 GRAINGER 81121 STREET SUPPLIES 630.00 145882 11111 08/31/22 563 HEID, W JEFFREY 22119 MWELO22-0002 REVIEW 950.00 145882 11111 08/31/22 563 HEID, W JEFFREY 22119 MWELO22-0001 REVIEW 1,750.00 145882 11111 08/31/22 563 HEID, W JEFFREY 22119 MWELO22-0003 REVIEW 1,850.00 TOTAL CHECK 4,550.00 145883 11111 08/31/22 488 HOME DEPOT CREDIT SERVICE 61341 LANDSCAPE SUPPLIES 189.99 145883 11111 08/31/22 488 HOME DEPOT CREDIT SERVICE 61341 LANDSCAPE SUPPLIES 301.94 145883 11111 08/31/22 488 HOME DEPOT CREDIT SERVICE 61341 LANDSCAPE SUPPLIES 283.52 145883 11111 08/31/22 488 HOME DEPOT CREDIT SERVICE 61341 LANDSCAPE SUPPLIES 39.32 145883 11111 08/31/22 488 HOME DEPOT CREDIT SERVICE 61341 LANDSCAPE SUPPLIES 382.65 145883 11111 08/31/22 488 HOME DEPOT CREDIT SERVICE 61341 LANDSCAPE SUPPLIES 74.05 145883 11111 08/31/22 488 HOME DEPOT CREDIT SERVICE 61341 LANDSCAPE SUPPLIES 76.53 145883 11111 08/31/22 488 HOME DEPOT CREDIT SERVICE 61331 ROAD MAINT SUPPLIES 21.84 145883 11111 08/31/22 488 HOME DEPOT CREDIT SERVICE 61341 LANDSCAPE SUPPLIES 205.20 145883 11111 08/31/22 488 HOME DEPOT CREDIT SERVICE 61341 LANDSCAPE SUPPLIES 4.00 145883 11111 08/31/22 488 HOME DEPOT CREDIT SERVICE 61341 LANDSCAPE SUPPLIES 15.23 145883 11111 08/31/22 488 HOME DEPOT CREDIT SERVICE 61341 LANDSCAPE SUPPLIES 231.36 145883 11111 08/31/22 488 HOME DEPOT CREDIT SERVICE 61341 LANDSCAPE SUPPLIES 108.10 145883 11111 08/31/22 488 HOME DEPOT CREDIT SERVICE 61341 LANDSCAPE SUPPLIES -27.32 145883 11111 08/31/22 488 HOME DEPOT CREDIT SERVICE 61341 LANDSCAPE SUPPLIES 174.38 TOTAL CHECK 2,080.79 145884 11111 08/31/22 14 HYDROTEC IRRIGATION EQUIP 64549 KMP MASTER VALVE RPLC 2,055.44 145884 11111 08/31/22 14 HYDROTEC IRRIGATION EQUIP 64549 LEGENDS LEAK RPR 337.39 145884 11111 08/31/22 14 HYDROTEC IRRIGATION EQUIP 64549 WILDWOOD FOUNTAIN RPR 177.80 145884 11111 08/31/22 14 HYDROTEC IRRIGATION EQUIP 64543 SARA AVE MEDIAN VALVE 111.50 38 SUNGARD PUBLIC SECTOR PAGE NUMBER: 2 DATE: 08/31/2022 CITY OF SARATOGA VENCHK11 TIME: 15:27:12 CHECK REGISTER ACCOUNTING PERIOD: 2/23 FUND - 009 - DISBURSEMENT FUND CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT 145884 11111 08/31/22 14 HYDROTEC IRRIGATION EQUIP 64549 AZULE TANK OVERFLOW 76.00 145884 11111 08/31/22 14 HYDROTEC IRRIGATION EQUIP 64549 BELLGROVE WIRE RPR 249.59 145884 11111 08/31/22 14 HYDROTEC IRRIGATION EQUIP 64212 WILDWOOD HOSE RPLC 106.80 145884 11111 08/31/22 14 HYDROTEC IRRIGATION EQUIP 64549 BROOKGLEN VALVE RPLC 158.11 145884 11111 08/31/22 14 HYDROTEC IRRIGATION EQUIP 64549 EL QUITO VALVE RPLC 479.56 145884 11111 08/31/22 14 HYDROTEC IRRIGATION EQUIP 64549 WHH SPRINKLER RPR 129.83 145884 11111 08/31/22 14 HYDROTEC IRRIGATION EQUIP 64543 LAWRENCE MEDIAN IRR 111.50 TOTAL CHECK 3,993.52 145885 11111 08/31/22 63 INTERSTATE TRAFFIC CONTRO 81121 CUSTOM SIGNS 1,257.81 145886 11111 08/31/22 1563 LOGAN & POWELL, LLP 65282 WVCWP LEGAL SERVICES 125.00 145887 11111 08/31/22 1546 LYNX TECHNOLOGIES, INC. 64341 GIS ONLINE CREATOR 1,550.00 145887 11111 08/31/22 1546 LYNX TECHNOLOGIES, INC. 64341 GIS ONLINE VIEWER 1,550.00 145887 11111 08/31/22 1546 LYNX TECHNOLOGIES, INC. 64341 JUL GIS SUPPORT 337.50 145887 11111 08/31/22 1546 LYNX TECHNOLOGIES, INC. 64341 JUL GIS SUPPORT 337.50 TOTAL CHECK 3,775.00 145888 11111 08/31/22 500 MAGED ATTIA 22113 REF BD DEP ARB20-0005 24,880.00 145888 11111 08/31/22 500 MAGED ATTIA 22111 REF DEP ARB20-0005 18.06 TOTAL CHECK 24,898.06 145889 11111 08/31/22 1740 MT TIRE SERVICE, LLC 64611 MAINTENANCE VEH 175.00 145890 11111 08/31/22 79 MUNISERVICES/AVENU 65132 Q1 2022 STARS SERVICE 500.00 145891 11111 08/31/22 500 MYRA REINHARD 43481 TREE REF TRP#22-0178 125.00 145892 11111 08/31/22 1572 NBBM SERVICES, INC 64511 JANITORIAL SERVICES 1,344.00 145893 11111 08/31/22 1745 ODP BUSINESS SOLUTIONS, L 61111 OFFICE SUPPLIES 74.12 145893 11111 08/31/22 1745 ODP BUSINESS SOLUTIONS, L 61111 OFFICE SUPPLIES 86.48 145893 11111 08/31/22 1745 ODP BUSINESS SOLUTIONS, L 61111 OFFICE SUPPLIES 29.99 TOTAL CHECK 190.59 145894 11111 08/31/22 777 O'GRADY PAVING, INC. 21132 RETENTION REL PO#107 57,549.36 145895 11111 08/31/22 173 PACIFIC GAS & ELECTRIC 63111 BUILDINGS (MUSEUM) 8.65 145896 11111 08/31/22 500 PARNIYAN CAGATAY 46246 REF KMP RESERVATION 67.50 145897 11111 08/31/22 500 PENNY TONG 43481 TREE REF TRP#22-0298 130.00 145898 11111 08/31/22 1143 PLACEWORKS, INC. 65519 SARA VILLAGE MAP JUL 65.00 145899 11111 08/31/22 1550 PLAN JPA 62419 JUL GEN LIAB CLAIMS 1,054.00 145900 11111 08/31/22 1619 RICHARDSON CONSULTING 22119 ENV19-0005 JUL 6,825.00 145900 11111 08/31/22 1619 RICHARDSON CONSULTING 22119 ENV20-0003 JUL 650.00 145900 11111 08/31/22 1619 RICHARDSON CONSULTING 65411 JUL ADR PROJ REVIEWS 65.00 TOTAL CHECK 7,540.00 145901 11111 08/31/22 500 RUNGTA VANDANA 44443 REF REVIEW PDR21-0026 1,800.00 145901 11111 08/31/22 500 RUNGTA VANDANA 43116 REF TECH PDR21-0026 130.50 TOTAL CHECK 1,930.50 39 SUNGARD PUBLIC SECTOR PAGE NUMBER: 3 DATE: 08/31/2022 CITY OF SARATOGA VENCHK11 TIME: 15:27:12 CHECK REGISTER ACCOUNTING PERIOD: 2/23 FUND - 009 - DISBURSEMENT FUND CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT 145902 11111 08/31/22 1686 SAFETY NETWORK TRAFFIC SI 81121 STREET SUPPLIES 140.04 145903 11111 08/31/22 1754 SANDIS CIVIL ENGINEERS SU 81142 CITYWIDE STORM DRAIN 88,055.00 145903 11111 08/31/22 1754 SANDIS CIVIL ENGINEERS SU 81142 VILLAGE PARKING PROJ 54,669.91 TOTAL CHECK 142,724.91 145904 11111 08/31/22 111 SARATOGA HISTORICAL FOUND 63211 PHONE BILL 34.20 145905 11111 08/31/22 500 SHRUTI GOHIL 46246 REF KMP RESERVATION 54.00 145906 11111 08/31/22 500 SI CHEN 46246 REF KMP RESERVATION 38.00 145907 11111 08/31/22 160 SIERRA PACIFIC TURF SUPPL 61341 LANDSCAPE SUPPLIES 2,469.20 145907 11111 08/31/22 160 SIERRA PACIFIC TURF SUPPL 61341 LANDSCAPE SUPPLIES 357.93 145907 11111 08/31/22 160 SIERRA PACIFIC TURF SUPPL 61342 LANDSCAPE SUPPLIES 711.50 TOTAL CHECK 3,538.63 145908 11111 08/31/22 1690 SOUTHERN COUNTIES LUBRICA 61362 FUEL 5,646.95 145909 11111 08/31/22 1246 STATEWIDE TRAFFIC SAFETY 68622 SARATOGA CAR SHOW 8,080.00 145910 11111 08/31/22 1670 SYL CONSTRUCTION INC. 81161 HIGH SCHOOL SIDEWALK 8,300.00 145911 11111 08/31/22 1261 THE FRUITGUYS 61192 EMPLOYEE WELLNESS 79.00 145912 11111 08/31/22 343 TMT ENTERPRISES INC 61341 QUITO REDWOOD SAWDUST 109.38 145912 11111 08/31/22 343 TMT ENTERPRISES INC 61341 PARKS REDWOOD SAWDUST 273.44 145912 11111 08/31/22 343 TMT ENTERPRISES INC 61341 WHH TOPSOIL 300.78 145912 11111 08/31/22 343 TMT ENTERPRISES INC 61341 WHH REDWOOD SAWDUST 218.76 145912 11111 08/31/22 343 TMT ENTERPRISES INC 64552 FIELD CONVERSION SPPL 1,465.00 TOTAL CHECK 2,367.36 145913 11111 08/31/22 1524 VILLALOBOS & ASSOCIATES 81161 CURB/GUTTER PROJECT 59,581.00 145913 11111 08/31/22 1524 VILLALOBOS & ASSOCIATES 81161 CURB/GUTTER PROJECT 5,958.10 TOTAL CHECK 65,539.10 145914 11111 08/31/22 1524 VILLALOBOS & ASSOCIATES 81161 PIERCE ROAD STABILIZE 100,000.00 145915 11111 08/31/22 402 VISTA LANDSCAPE & MAINTEN 81161 SULLIVAN WAY STORM DRAIN 2,165.00 145916 11111 08/31/22 432 WEST VALLEY COLLECTIONS 62616 AUG CS BINS 536.00 TOTAL FUND 693,648.66 TOTAL REPORT 693,648.66 40 SUNGARD PUBLIC SECTOR PAGE NUMBER: 1 DATE: 09/08/2022 CITY OF SARATOGA VENCHK11 TIME: 17:23:32 CHECK REGISTER - FUND TOTALS ACCOUNTING PERIOD: 3/23 FUND FUND TITLE AMOUNT 111 GENERAL FUND 1,302,479.41 244 CUNNINGHAM/GLASGOW LND 102.75 249 MANOR DRIVE LANDSCAPE 283.72 253 SARATOGA LEGEND LANDSCAPE 887.84 255 TRICIA WOODS LANDSCAPE 29.83 271 BEUACHAMPS L&L 582.10 272 BELLGROVE L&L 750.00 276 TOLLGATE L&L 354.08 292 PARAMOUNT COURT SWD 20.37 411 CIP STREET PROJECTS FUND 9,521.44 413 CIP FACILITY PROJECT FUND 106,518.49 414 CIP ADMIN PROJECTS FUND 1,245.00 422 PARK IN-LIEU FEES FUND 1,245.00 431 CIP GRANT - STREET REPAIR 2,130.51 622 IT SERVICES 1,426.51 623 VEHICLE & EQUIPMENT MAINT 1,223.67 624 BUILDING MAINTENANCE 11,054.30 713 WVCWP AGENCY FUND 14,311.28 TOTAL REPORT 1,454,166.30 41 SUNGARD PUBLIC SECTOR PAGE NUMBER: 1 DATE: 09/08/2022 CITY OF SARATOGA VENCHK11 TIME: 17:22:37 CHECK REGISTER ACCOUNTING PERIOD: 3/23 FUND - 009 - DISBURSEMENT FUND CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT 145917 11111 09/08/22 1130 ABLE SEPTIC TANK SVC 64212 SCULLY AVE PLUMBING 250.00 145917 11111 09/08/22 1130 ABLE SEPTIC TANK SVC 64524 SEWER REPAIR 290.00 TOTAL CHECK 540.00 145918 11111 09/08/22 1187 ASSOCIATED SERVICES COMPA 61133 FACILITIES SUPPLIES 426.24 145919 11111 09/08/22 362 BOETHING TREELAND FARMS I 61342 WHH PLANTS 793.25 145920 11111 09/08/22 500 BOYS TEAM CHARITY 24211 DEP REFUND FACILITY 500.00 145921 11111 09/08/22 1159 CHAVAN & ASSOCIATES, LLP 65131 FY2021/22 CITY AUDIT 12,925.00 145921 11111 09/08/22 1159 CHAVAN & ASSOCIATES, LLP 65131 FY2021/22 GANN REPORT 300.00 145921 11111 09/08/22 1159 CHAVAN & ASSOCIATES, LLP 65131 FY2021/22 TDA AUDIT 500.00 TOTAL CHECK 13,725.00 145922 11111 09/08/22 179 CIM AIR, INC 64514 HVAC FRIENDSHIP HALL 888.10 145923 11111 09/08/22 930 COLE SUPPLY COMPANY, INC. 61341 LANDSCAPE SUPPLIES 2,017.18 145923 11111 09/08/22 930 COLE SUPPLY COMPANY, INC. 61341 LANDSCAPE SUPPLIES 987.36 145923 11111 09/08/22 930 COLE SUPPLY COMPANY, INC. 61341 LANDSCAPE SUPPLIES 1,186.73 145923 11111 09/08/22 930 COLE SUPPLY COMPANY, INC. 61341 LANDSCAPE SUPPLIES 583.27 145923 11111 09/08/22 930 COLE SUPPLY COMPANY, INC. 61341 LANDSCAPE SUPPLIES 1,162.62 TOTAL CHECK 5,937.16 145924 11111 09/08/22 1357 COMCAST 63213 COMCAST (PROSPECT) 108.22 145925 11111 09/08/22 1569 COMCAST 63213 COMCAST (PRIMARY) 561.67 145926 11111 09/08/22 991 COMCAST 63213 COMCAST (TV) 52.71 145927 11111 09/08/22 1369 COMCAST CORPORATION 63213 COMCAST (P2P) 703.91 145928 11111 09/08/22 1596 EVANS & DE SHAZO, INC. 65411 HISTORIC RSOURCE EVAL 1,254.40 145929 11111 09/08/22 423 FEHR & PEERS 81143 RDWY SFTY PLAN GRANT 2,130.51 145929 11111 09/08/22 423 FEHR & PEERS 81143 RDWY SFTY LOCAL MATCH 236.99 TOTAL CHECK 2,367.50 145930 11111 09/08/22 1568 FRANCISCO & ASSOCIATES, I 65514 WVCWP STORMWATER ADMN 8,342.47 145931 11111 09/08/22 1268 GIULIANI & KULL - SAN JOS 22119 JOB#09153 LLA22-0001 840.00 145931 11111 09/08/22 1268 GIULIANI & KULL - SAN JOS 22119 JOB#09153 LLA19-0003 420.00 TOTAL CHECK 1,260.00 145932 11111 09/08/22 463 GRAINGER 61133 FACILITIES SUPPLIES 20.81 145932 11111 09/08/22 463 GRAINGER 81121 PAVEMENT REPAIR PATCH 630.00 TOTAL CHECK 650.81 145933 11111 09/08/22 500 HIEL CONSTRUCTION INC 46911 REF LICENSE RENEWAL 15.00 145934 11111 09/08/22 472 HT HARVEY & ASSOCIATES 81161 MT. EDEN RD STABILIZE 3,209.45 145935 11111 09/08/22 14 HYDROTEC IRRIGATION EQUIP 81161 GENERATOR PVC PIPES 823.81 145936 11111 09/08/22 500 JOHN TATMAN 22111 REF DEP ARB22-0059 1,085.00 42 SUNGARD PUBLIC SECTOR PAGE NUMBER: 2 DATE: 09/08/2022 CITY OF SARATOGA VENCHK11 TIME: 17:22:37 CHECK REGISTER ACCOUNTING PERIOD: 3/23 FUND - 009 - DISBURSEMENT FUND CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT 145937 11111 09/08/22 1725 LARRY WALKER ASSOCIATES, 64745 WVCWP URMP/NPDES SVCS 4,906.55 145938 11111 09/08/22 1726 LINCOLN GLASS & MIRROR 81161 GENERATOR PROJECT 104,954.00 145939 11111 09/08/22 1546 LYNX TECHNOLOGIES, INC. 64341 FEB GIS SUPPORT 900.00 145940 11111 09/08/22 499 CARPENTERS LOCAL 2236 (MI 21262 DED:3000 DUES 260.00 145941 11111 09/08/22 1572 NBBM SERVICES, INC 64511 JANITORIAL SERVICES 1,372.00 145941 11111 09/08/22 1572 NBBM SERVICES, INC 64511 JANITORIAL SERVICES 1,400.00 145941 11111 09/08/22 1572 NBBM SERVICES, INC 64511 JANITORIAL SERVICES 1,680.00 TOTAL CHECK 4,452.00 145942 11111 09/08/22 1324 READYREFRESH 62614 DRINKING WATER SVC 123.10 145943 11111 09/08/22 1062 NI GOVERNMENT SERVICES, I 63211 7/22 AIRTIME 80.71 145944 11111 09/08/22 1732 NWESTCO LLC 62144 DEC UST INSPECTION 230.00 145945 11111 09/08/22 1745 ODP BUSINESS SOLUTIONS, L 61111 OFFICE SUPPLIES 84.41 145945 11111 09/08/22 1745 ODP BUSINESS SOLUTIONS, L 61111 OFFICE SUPPLIES 257.86 TOTAL CHECK 342.27 145946 11111 09/08/22 1 OFF OF SHERIFF-FISCAL SVC 64811 JUL 2022 LAW ENFORCE 612,754.50 145946 11111 09/08/22 1 OFF OF SHERIFF-FISCAL SVC 64811 AUG 2022 LAW ENFORCE 612,754.50 TOTAL CHECK 1,225,509.00 145947 11111 09/08/22 1087 OSCAR URVIZO TELLEZ/OSCAR 64581 PARKER RANCH TREE 5,920.00 145948 11111 09/08/22 173 PACIFIC GAS & ELECTRIC 63111 MONTE VISTA DRIVE 9.86 145948 11111 09/08/22 173 PACIFIC GAS & ELECTRIC 63111 BUILDINGS 161.13 145948 11111 09/08/22 173 PACIFIC GAS & ELECTRIC 63111 PARAMOUNT CT 20.37 145948 11111 09/08/22 173 PACIFIC GAS & ELECTRIC 63111 PARKS/OPEN SPACE 269.12 145948 11111 09/08/22 173 PACIFIC GAS & ELECTRIC 63111 VILLAGE LIGHTING 19.54 TOTAL CHECK 480.02 145949 11111 09/08/22 1619 RICHARDSON CONSULTING 22119 ENV19-0005 AUG 2,340.00 145949 11111 09/08/22 1619 RICHARDSON CONSULTING 22119 ENV20-0003 AUG 2,275.00 145949 11111 09/08/22 1619 RICHARDSON CONSULTING 65411 AUG ADR PROJ REVIEWS 130.00 TOTAL CHECK 4,745.00 145950 11111 09/08/22 87 SAN JOSE WATER COMPANY 63112 BEAUCHAMPS 582.10 145950 11111 09/08/22 87 SAN JOSE WATER COMPANY 63112 BUILDINGS 1,227.75 145950 11111 09/08/22 87 SAN JOSE WATER COMPANY 63112 CUNNINGHM/GLSGW 77.5% 102.75 145950 11111 09/08/22 87 SAN JOSE WATER COMPANY 63112 MANOR DRIVE 283.72 145950 11111 09/08/22 87 SAN JOSE WATER COMPANY 63112 PARKS/OPEN SPACE 29,846.96 145950 11111 09/08/22 87 SAN JOSE WATER COMPANY 63112 SARA LEGENDS MINA WAY 887.84 145950 11111 09/08/22 87 SAN JOSE WATER COMPANY 63112 TOLLGATE 354.08 145950 11111 09/08/22 87 SAN JOSE WATER COMPANY 63112 TRICIA WOODS 22.5% 29.83 145950 11111 09/08/22 87 SAN JOSE WATER COMPANY 63112 MEDIANS/PARKWAYS 7,771.14 TOTAL CHECK 41,086.17 145951 11111 09/08/22 1039 SANCHEZ ELECTRIC, INC. 64515 LIBRARY PV SYSTEM 1,407.73 145951 11111 09/08/22 1039 SANCHEZ ELECTRIC, INC. 64515 CORP YARD PV SYSTEM 1,016.66 TOTAL CHECK 2,424.39 43 SUNGARD PUBLIC SECTOR PAGE NUMBER: 3 DATE: 09/08/2022 CITY OF SARATOGA VENCHK11 TIME: 17:22:37 CHECK REGISTER ACCOUNTING PERIOD: 3/23 FUND - 009 - DISBURSEMENT FUND CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT 145952 11111 09/08/22 938 T. BENNETT GRAPHICS 61133 FACILITIES SUPPLIES 948.02 145952 11111 09/08/22 938 T. BENNETT GRAPHICS 81121 COMM CENTER SIGNS 740.68 145952 11111 09/08/22 938 T. BENNETT GRAPHICS 61133 FACILITIES SUPPLIES 92.76 TOTAL CHECK 1,781.46 145953 11111 09/08/22 1747 TRAFFIC PATTERNS LLC 81143 OBAG GRANTS SUPPORT 1,245.00 145953 11111 09/08/22 1747 TRAFFIC PATTERNS LLC 81143 OBAG GRANTS SUPPORT 1,245.00 145953 11111 09/08/22 1747 TRAFFIC PATTERNS LLC 81143 OBAG GRANTS SUPPORT 4,980.00 TOTAL CHECK 7,470.00 145954 11111 09/08/22 391 US BANK PURCHASING CARD P 63213 WVCWP INTERNET 161.77 145954 11111 09/08/22 391 US BANK PURCHASING CARD P 64311 WVCWP IT SERVICES 30.00 145954 11111 09/08/22 391 US BANK PURCHASING CARD P 66111 WVCWP MEETING EXPENSE 212.84 145954 11111 09/08/22 391 US BANK PURCHASING CARD P 61171 WVCWP OFFICE EQUIPMEN 539.18 145954 11111 09/08/22 391 US BANK PURCHASING CARD P 61111 WVCWP OFFICE SUPPLIES 29.04 145954 11111 09/08/22 391 US BANK PURCHASING CARD P 63211 WVCWP PHONE BILL 89.43 TOTAL CHECK 1,062.26 145955 11111 09/08/22 402 VISTA LANDSCAPE & MAINTEN 64212 CIVIC CTR CEMENT FILL 990.00 145955 11111 09/08/22 402 VISTA LANDSCAPE & MAINTEN 64212 WHH&CIVIC CTR PAVER 996.00 145955 11111 09/08/22 402 VISTA LANDSCAPE & MAINTEN 64549 BELLGROVE IRR PEPAIR 750.00 145955 11111 09/08/22 402 VISTA LANDSCAPE & MAINTEN 81121 ALLNDLE BENCH INSTALL 465.00 TOTAL CHECK 3,201.00 145956 11111 09/08/22 544 WHEEL WORKS 64611 MAINTENANCE VEH 993.67 TOTAL FUND 1,454,166.30 TOTAL REPORT 1,454,166.30 44 SARATOGA CITY COUNCIL MEETING DATE:September 21,2022 DEPARTMENT:Administrative Services PREPARED BY:Ann Xu, Accountant Agnes Pabis, Finance Manager SUBJECT:Treasurer’s Report for the Month Ended July 31, 2022 RECOMMENDED ACTION: Review and accept the Treasurer’s Report for the month ended July 31, 2022. BACKGROUND: California government code section 41004 requires that the City Treasurer submits to the City Clerk and the legislative body a written report and accounting of all receipts, disbursements, and fund balances. The Municipal Code of the City of Saratoga, Article 2-20, Section 2-20.035 designates the City Manager as the City Treasurer. This report is prepared to fulfill this requirement. The following attachments provide various financial transaction data for the City of Saratoga’s Funds collectively as well as specifically for the City’s General (Operating) Fund, including an attachment from the State Treasurer’s Office of Quarterly LAIF rates from the 1st Quarter of 1977 to the present. FISCAL STATEMENT: Cash and Investments Balance by Fund As of July 31, 2022, the City’s unaudited cash and investments totaled $40,439,920. The City Council’s adopted policy on the Working Capital Reserve Fund states that effective July 1, 2016: for cash flow purposes and to avoid the occurrence of dry period financing, pooled cash from all funds should not be allowed to fall below $1,000,000. The total pooled cash balance of $40.4 million exceeds the minimum amount required. Comerica Bank 1,934,221$ Deposit with LAIF 38,505,699$ Total Cash 40,439,920$ Cash Summary 45 City’s Current Financial Position In accordance with California government code section 53646 (b) (3), the City is financially well positioned and able to meet its estimated expenditure requirements for the next six months. As of July 31, 2022, the City’s financial position (Assets $41.6M, Liabilities $12.4M, and Fund Equity $29.2M) remains very strong and there are no issues in meeting financial obligations now or in the foreseeable future. The following Fund Balance schedule represents actual funding available for all funds at the end of the monthly period. This amount differs from the above Cash Summary schedule as assets and liabilities are components of the fund balance. As illustrated in the summary below, Total Cash is adjusted by the addition of Total Assets less the amount of Total Liabilities to arrive at the Ending Fund Balance –which represents the actual amount of funds available. ATTACHMENTS: Table 1 – Change in Total Fund Balances by Fund Table 2 – Change in Total Fund Balances by CIP Project Chart 1 – Change in Investment Pool Balance by Month Chart 2 – Local Agency Investment Fund (LAIF) Quarterly Apportionment Rates "+ Total Cash 40,439,920$ Plus: Assets 1,175,563 Less: Liabilities (12,460,326) Ending Fund Balance 29,155,157$ Adjusting Cash to Ending Fund Balance 46 TABLE 1: CHANGES IN TOTAL FUND BALANCE *Fund balances are unaudited, and may not include all necessary adjustments. These figures will be updated in future reports once the FY 2021/22 independent audit is completed. **Negative fund balance due to authorized spending of anticipated revenues These figures will be updated for future reports once the FY 2017/18 pendent audit is co Fund Description Prior Year Carryforward 7/1/2022 Increase/ (Decrease) Current Revenue Current Expenditure Transfer In Transfer Out Fund Balance 7/31/2022* General Fund Restricted Fund Balances: Environmental Services Reserve 63,182 - - - - - 63,182 Committed Fund Balances: Hillside Stability Reserve 1,000,000 - - - - - 1,000,000 Assigned Fund Balances: Future Capital Replacement & Efficiency Project Reserve 2,796,663 - - - - - 2,796,663 Carryforwards Reserve 20,850 - - - - - 20,850 Facility Reserve 3,700,000 - - - - - 3,700,000 Unassigned Fund Balances: Working Capital Reserve 1,000,000 - - - - - 1,000,000 Fiscal Stabilization Reserve 3,150,000 - - - - - 3,150,000 Compensated Absences Reserve 331,481 - - - - - 331,481 Other Unassigned Fund Balance Reserve (Pre YE distribution)3,267,840 - 571,374 (1,173,571) - 2,665,643 General Fund Total 15,330,016 - 571,374 (1,173,571) - - 14,727,819 Special Revenue Landscape/Lighting Districts 977,231 - - - - - 977,231 ARPA Federal Grants - - - - - - - Debt Service Library Bond 805,311 - - (714,893) - - 90,419 Arrowhead Bond 481,242 - - (774) - - 480,468 Debt Service 1,286,554 - - (715,667) - - 570,887 Internal Service Fund Liability/Risk Management 641,403 - 35 (760,033) - - (118,596) ** Workers Compensation 232,829 - - (2,185) - - 230,644 Office Support Fund 155,443 - 649 (500) - - 155,593 Information Technology Services 661,159 - - (30,693) - - 630,466 Vehicle & Equipment Maintenance 279,467 - - (5,541) - - 273,926 Building Maintenance 764,302 - - (22,267) - - 742,035 Vehicle & Equipment Replacement 1,101,650 - - - - - 1,101,650 Technology Replacement 798,337 - - - - - 798,337 Facility FFE Replacement 910,938 - - - - - 910,938 Internal Service Fund Total 5,545,527 - 684 (821,219) - - 4,724,993 Trust/Agency WVCWP Agency Fund 558,655 - - (29,955) - - 528,700 Trust/Agency Fund Total 558,655 - - (29,955) - - 528,700 Capital Project Street Projects 3,384,195 - - (34,069) - - 3,350,126 Park and Trail Projects 851,882 - - - - - 851,882 Facility Projects 623,475 - 4,458 - - - 627,932 Administrative Projects 1,279,921 - 7,042 - - - 1,286,963 Tree Fund Projects 52,541 - - - - - 52,541 Park In-Lieu Projects 1,172,555 - - - - - 1,172,555 CIP Grant Street Projects 50,372 - - - - - 50,372 CIP Grant Administrative Projects (14,574) - - - - - (14,574) ** Gas Tax Fund Projects 247,731 - - - - - 247,731 CIP Fund Total 7,648,098 - 11,500 (34,069) - - 7,625,528 Total City 31,346,080 - 583,558 (2,774,481) - - 29,155,157 47 TABLE 2: FUND BALANCES BY CIP PROJECT *Fund balances are unaudited and may not include all necessary adjustments. These figures will be updated in future reports once the FY 2021/22 independent audit is completed. **Negative fund balance due to authorized spending of anticipated revenues budgeted be updated for future re CIP Funds/Projects Prior Year Carryforward 7/1/2022 Increase/ (Decrease) Current Revenue Current Expenditure Transfer In Transfer Out Fund Balance 7/31/2022* Street Projects Annual Road Improvements 1,010,025 - - (34,069) - - 975,956 Roadway Safety & Traffic Calming 147,118 - - - - - 147,118 Citywide Traffic Signal Battery Backup 266,315 - - - - - 266,315 Portable Radar Feedback Sign 1,548 - - - - - 1,548 Local Roadway Safety Plan 3,410 - - - - - 3,410 Prospect/Saratoga Median Improvement 309,379 - - - - - 309,379 Village Clock 8,626 - - - - - 8,626 Big Basin Way/Blaney Trash Can Replacement 50,802 - - - - - 50,802 Annual Infrastructure Maintenance & Repairs 41,431 - - - - - 41,431 Guava Court Curb & Gutter Replacement 280,000 - - - - - 280,000 El Camino Grande Storm Drain Pump 104 - - - - - 104 Saratoga Village Crosswalk & Sidewalk Rehabilitation 49,055 - - - - - 49,055 Quito Road Sidewalk Improvements 43,370 - - - - - 43,370 Saratoga/Sunnyvale Road Sidewalk 92,158 - - - - - 92,158 Quito Road Sidewalk Rehabilitation and Gap Closure 182,609 - - - - - 182,609 Sewer & Water For Park (549) - - - - - (549) ** Fourth Street Bridge Widening 99,837 - - - - - 99,837 Quito Road Bridge Replacement 132,197 - - - - - 132,197 Quito Road Bridge - ROW Acquisition 3,662 - - - - - 3,662 Annual Retaining Wall Maintenance & Repairs 225,659 - - - - - 225,659 Mt. Eden Erosion Repair 59,622 - - - - - 59,622 Continental Circle Landslide Stabilization 57,447 - - - - - 57,447 Pierce Road Retainment 300,290 - - - - - 300,290 Mt. Eden Emergency Landslide 20,080 - - - - - 20,080 Total Street Projects 3,384,195 - - (34,069) - - 3,350,126 Parks & Trails Projects Park/Trail Repairs 32,873 - - - - - 32,873 Hakone Gardens Infrastructure Improvements 18,919 - - - - - 18,919 Hakone Pond Reconstruction 300,000 - - - - - 300,000 Beauchamps Park Playground Replacement 35,131 - - - - - 35,131 Guava/Fredericksburg Entrance 235,970 - - - - - 235,970 Saratoga Village to Quarry Park Walkway - Design 228,989 - - - - - 228,989 Total Parks & Trails Projects 851,882 - - - - - 851,882 Facility Projects Open Work Space 80,000 - - - - - 80,000 Civic Theater Improvements - - 4,458 - - - 4,458 PEG Funded Project 113,650 - - - - - 113,650 Community Center Improvement 24,513 - - - - - 24,513 Community Center Generator and EV Charging Stations 395,312 - - - - - 395,312 Library Building Exterior Maintenance 10,000 - - - - - 10,000 Total Facility Projects 623,475 - 4,458 - - - 627,932 Administrative and Technology Projects City Website/Intranet 16,948 - - - - - 16,948 Development Technology (129,461) - 242 - - - (129,220) ** Software Technology Management 118,694 - 6,801 - - - 125,495 LLD Initiation Match Program 25,000 - - - - - 25,000 Horseshoe Beautification 13,295 - - - - - 13,295 Business Renewal Program 6,643 - - - - - 6,643 Citywide Accessibility Assessment 28,066 - - - - - 28,066 City Art Program 53,669 - - - - - 53,669 Safe Routes to School Needs Assessment 15,748 - - - - - 15,748 El Quito Neighborhood Improvements 284,507 - - - - - 284,507 Parking District ADA Improvements and Rehabilitation 250,000 - - - - - 250,000 Storm Drain Master Plan 300,000 - - - - - 300,000 General Plan Update 238,592 - - - - - 238,592 Wildfire Mitigation Program 4,067 - - - - - 4,067 Risk Management Project Funding 54,153 - - - - - 54,153 Total Administrative and Technology Projects 1,279,921 - 7,042 - - - 1,286,963 48 TABLE 2 (cont.): FUND BALANCES BY CIP PROJECT *Fund balances are unaudited and may not include all necessary adjustments. These figures will be updated in future reports once the FY 2021/22 independent audit is completed. **Negative fund balance due to authorized spending of anticipated revenues CIP Funds/Projects Prior Year Carryforward 7/1/2022 Increase/ (Decrease) Current Revenue Current Expenditure Transfer In Transfer Out Fund Balance 7/31/2022* Tree Fund Projects Citywide Tree Planting Program 26,666 - - - - - 26,666 Tree Dedication Program 25,875 - - - - - 25,875 Total Tree Fund Projects 52,541 - - - - - 52,541 Park In-Lieu Projects Orchard Irrigation & Tree Planting 10,947 - - - - - 10,947 Hakone Gardens Infrastructure 82,420 - - - - - 82,420 Beauchamps Park Playground Replacement 10,079 - - - - - 10,079 Trail Pet Stations 25,000 - - - - - 25,000 Saratoga Village to Quarry Park Walkway - Design 73,810 - - - - - 73,810 Unallocated Park In-Lieu Funds 970,299 - - - - - 970,299 Total Park In-Lieu Projects 1,172,555 - - - - - 1,172,555 CIP Grant Street Projects Prospect/Saratoga Median Improvement (19,216) - - - - - (19,216) ** Citywide Signal Upgrade II 18 - - - - - 18 Saratoga Ave Sidewalk (34,146) - - - - - (34,146) ** Village Sidewalk, Curb & Gutter - Phase II Construction (91) - - - - - (91) ** Saratoga Village Crosswalk & Sidewalk Rehabilitation (834) - - - - - (834) ** Quito Bridge Replacement 18,596 - - - - - 18,596 Quito Road Bridges - ROW Acquisition 87,663 - - - - - 87,663 Total CIP Grant Street Projects 50,372 - - - - - 50,372 CIP Grant Administrative Projects CDD Software/ADA (14,574) - - - - - (14,574) ** Total CIP Grant Administrative Projects (14,574) - - - - - (14,574) Gas Tax Fund Projects Annual Roadway Improvements 194,170 - - - - - 194,170 Prospect/Saratoga Median Improvements 48,278 - - - - - 48,278 Big Basin Way Sidewalk Repairs (1,802) - - - - - (1,802) ** Quito Road Bridges 7,085 - - - - - 7,085 Total Gas Tax Fund Projects 247,731 - - - - - 247,731 Total CIP Funds 7,648,098 - 11,500 (34,069) - - 7,625,528 49 CHART 1: CHANGE IN INVESTMENT POOL BALANCE BY MONTH 50 CHART 2 March June September December 1977 5.68 5.78 5.84 6.45 1978 6.97 7.35 7.86 8.32 1979 8.81 9.10 9.26 10.06 1980 11.11 11.54 10.01 10.47 1981 11.23 11.68 12.40 11.91 1982 11.82 11.99 11.74 10.71 1983 9.87 9.64 10.04 10.18 1984 10.32 10.88 11.53 11.41 1985 10.32 9.98 9.54 9.43 1986 9.09 8.39 7.81 7.48 1987 7.24 7.21 7.54 7.97 1988 8.01 7.87 8.20 8.45 1989 8.76 9.13 8.87 8.68 1990 8.52 8.50 8.39 8.27 1991 7.97 7.38 7.00 6.52 1992 5.87 5.45 4.97 4.67 1993 4.64 4.51 4.44 4.36 1994 4.25 4.45 4.96 5.37 1995 5.76 5.98 5.89 5.76 1996 5.62 5.52 5.57 5.58 1997 5.56 5.63 5.68 5.71 1998 5.70 5.66 5.64 5.46 1999 5.19 5.08 5.21 5.49 2000 5.80 6.18 6.47 6.52 2001 6.16 5.32 4.47 3.52 2002 2.96 2.75 2.63 2.31 2003 1.98 1.77 1.63 1.56 2004 1.47 1.44 1.67 2.00 2005 2.38 2.85 3.18 3.63 2006 4.03 4.53 4.93 5.11 2007 5.17 5.23 5.24 4.96 2008 4.18 3.11 2.77 2.54 2009 1.91 1.51 0.90 0.60 2010 0.56 0.56 0.51 0.46 2011 0.51 0.48 0.38 0.38 2012 0.38 0.36 0.35 0.32 2013 0.28 0.24 0.26 0.26 2014 0.24 0.22 0.24 0.25 2015 0.26 0.28 0.32 0.37 2016 0.46 0.55 0.60 0.68 2017 0.78 0.92 1.07 1.20 2018 1.51 1.90 2.16 2.40 2019 2.55 2.57 2.45 2.29 2020 2.03 1.36 0.84 0.63 2021 0.44 0.33 0.24 0.23 2022 0.32 0.75 Quarterly Apportionment Rates Local Agency Investment Fund 51 SARATOGA CITY COUNCIL MEETING DATE:September 21, 2022 DEPARTMENT:Public Works Department PREPARED BY:M. Leah Cabute, Environmental Program Manager SUBJECT:Railroad Mitigation Improvements Contract with BKF Engineers RECOMMENDED ACTION: Authorize a new contract with BKF Engineers in the amount of $120,000 for the design of the four mitigation sites as part of the Blue Hills Pedestrian Railroad Crossing Project. BACKGROUND: The Blue Hills Pedestrian Railroad Crossing at UPRR has been a work in progress since 2012, when residents living near Fredericksburg Drive and Guava Court reached out to City staff requesting that the City work toward reopening the crossing entrance at Guava Court. At the direction of the Traffic Safety Commission, City staff began the process of reopening the Guava Court access. The Blue Hills Pedestrian Crossing at UPRR project will reopen by constructing an at-grade pedestrian crossing connecting Fredericksburg Drive and Guava Court, which will enhance pedestrian connectivity to Blue Hills Elementary School. As part of the process of reopening a crossing, UPRR requires that cities close three existing railroad crossings. Due to the City’s inability to close three crossings, UPRR instead requires the City to upgrade pedestrian and bicycle facilities at the following four railroad crossings citywide:Glen Brae Drive, Cox Avenue, Saratoga-Sunnyvale Road, and Arroyo de Arguello.The specific upgrades at these four locations have been identified by the California Public Utilities Commission and focuses on improving access and safety. On December 6, 2017, the City Council authorized a contract in the amount of $135,380 with BKF Engineers for the design of the Blue Hills Elementary Pedestrian Crossing at Union Pacific Railroad.The scope of this original contract focused mostly on the pedestrian crossing at Fredericksburg Drive and Guava Court. Subsequently, the design work for the contract was amended to include drainage repairs and bioswales along the southside of Guava Court, which increased the total contract amount to $172,940. In early 2021, staff submitted a grant application for the Metropolitan Transportation Commission (MTC) Safe and Seamless Mobility Quick-Strike Program grant funds. The grant 52 approved projects that emphasized bicycle and pedestrian safety and mobility, connections to transit and projects that advance equitable mobility. While the original request primarily focused on connecting two neighborhoods, the project also allows Saratoga community members, especially the Greenbrier neighborhood, to use Joe’s trail to bike or walk. On June 23, 2021, the MTC Board approved the Blue Hills project to receive $1.8 million in Safe and Seamless Mobility Quick Strike Program funding. These grant funds will be used to construct the Blue Hills Pedestrian Crossing at Fredericksburg Drive and Guava Court and also the safety and access upgrades at the four mitigation locations. At this time, staff requests that the City Council approve this contract with BKF in the amount of $120,000 for the design of four railroad crossings per the CPUC and UPRR safety recommendations. The contract scope includes working with the City, UPRR and CPUC, collecting data, developing concept plans, and recommending the appropriate timelines for the improvements. This contract is set to expire on June 30, 2024. Once the design of the four mitigation locations is complete, the City can move forward with a formal Agreement with UPRR to construct the Blue Hills Pedestrian Crossing at Fredericksburg Drive and Guava Court and safety improvements at four railroad crossings mitigation project. All other improvements that have not been recommended as part of the Safe and Seamless grant funds will be completed at a later time when more grant funding is secured. For these reasons, staff requests that the City Council authorize the City to enter into a new contract with BKF. ATTACHMENTS: Attachment A – Railroad Mitigation Improvements Contract with BKF Engineers 53 &RQWUDFWRU 3URMHFW1DPH 5HY &LW\RI6DUDWRJD'HVLJQ6HUYLFHV&RQWUDFW 3DJHRI City of Saratoga Standard Professional Design Services Contract 7KLVDJUHHPHQWLVPDGHDW6DUDWRJD&DOLIRUQLDE\DQGEHWZHHQWKH&LW\RI6DUDWRJDDPXQLFLSDO FRUSRUDWLRQ³&LW\´DQGBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBB ³&RQWUDFWRU´ZKRDJUHHWKDW 1. Purpose of Contract. 7KLVLVDFRQWUDFWIRU 7KHSXUSRVHRIWKHFRQWUDFWLVPRUHVSHFLILFDOO\GHVFULEHGLQ([KLELW$RIWKLVDJUHHPHQW ³6FRSHRI:RUNDQG3D\PHQW7HUPV´,QWKHHYHQWRIDFRQIOLFWEHWZHHQWKHWHUPVRIWKLV DJUHHPHQWDQGWKH6FRSHRI:RUNRUDQ\RIWKHH[KLELWVUHIHUHQFHGLQWKLV([KLELW$WKHWHUPV RIWKHDJUHHPHQWVKDOOJRYHUQ 2. 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General Provisions.&LW\DQG&RQWUDFWRUDJUHHWRDQGVKDOODELGHE\WKHJHQHUDO SURYLVLRQVVHWIRUWKLQ([KLELW& BKF Engineers Railroad Crossing Mitigation Improvements BKF Engineers Jaggi Bhandal, P.E, VP. 255 Shoreline Drive, Suite 200 Redwood City, CA 94065 1-925-396-7743 1-650-482-6399 jbhandal@bkf.com BUS-007990 Public Works Mainini Cabute 13777 Fruitvale Avenue Saratoga, CA 95070 1-408-868-1258 1-408-868-1258 mcabute@saratoga.ca.us 55 &RQWUDFWRU 3URMHFW1DPH 5HY &LW\RI6DUDWRJD'HVLJQ6HUYLFHV&RQWUDFW 3DJHRI 7. 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Entire agreement.7KLVDJUHHPHQWVXSHUVHGHVDQ\DQGDOODJUHHPHQWVHLWKHURUDORU ZULWWHQEHWZHHQWKHSDUWLHVZLWKUHVSHFWWR&RQWUDFWRU VFRPSOHWLRQRIWKH6FRSHRI:RUNRQ EHKDOIRI&LW\DQGFRQWDLQVDOORIWKHFRYHQDQWVDQGDJUHHPHQWVEHWZHHQWKHSDUWLHVZLWKUHVSHFW WRWKHUHQGHULQJRIVXFKVHUYLFHVLQDQ\PDQQHUZKDWVRHYHU1RDPHQGPHQWDOWHUDWLRQRU YDULDWLRQRIWKHWHUPVRIWKLVDJUHHPHQWVKDOOEHYDOLGXQOHVVPDGHLQZULWLQJDQGVLJQHGE\WKH SDUWLHVKHUHWR 10.$uthority to Execute agreement. (DFKLQGLYLGXDOH[HFXWLQJWKLVDJUHHPHQWUHSUHVHQWV WKDWKHRUVKHLVGXO\DXWKRUL]HGWRVLJQDQGGHOLYHUWKHDJUHHPHQWRQEHKDOIRIWKHSDUW\ LQGLFDWHGDQGWKDWWKLVDJUHHPHQWLVELQGLQJRQVXFKSDUW\LQDFFRUGDQFHZLWKLWVWHUPV7KLV DJUHHPHQWPD\EHH[HFXWHGLQFRXQWHUSDUWVHDFKRIZKLFKVKDOOEHGHHPHGDQRULJLQDOEXWDOORI ZKLFKWDNHQWRJHWKHUVKDOOFRQVWLWXWHRQHDQGWKHVDPHLQVWUXPHQW ,1:,71(66:+(5(2)WKHSDUWLHVKHUHWRKDYHH[HFXWHGWKLVDJUHHPHQW ContractorCity of Saratoga 6LJQDWXUH -DPHV/LQGVD\&LW\0DQDJHU 'DWH 6LJQHU1DPH $77(67 6LJQHU7LWOH 'DWH%ULWW$YULW&LW\&OHUN &RQWUDFW'HVFULSWLRQ 'DWH $33529('$672)250 5LFKDUG7D\ORU&LW\$WWRUQH\ 'DWH BKF Engineers Railroad Crossing Mitigation Improvements ✔ Exhibit C, Section 13 Indemnification Railroad Crossing Mitigation Improvements 56 &RQWUDFWRU 3URMHFW1DPH 5HY &LW\RI6DUDWRJD'HVLJQ6HUYLFHV&RQWUDFW±([KLELW$ 3DJHRI City of Saratoga Design Services Contract Exhibit A – Scope of Work and Payment Terms &RQWUDFWRUVKDOOFRPSOHWHWKHVFRSHRIZRUNDQGLQYRLFHWKH&LW\LQDFFRUGDQFHZLWKWKH SD\PHQWWHUPVVKRZQEHORZ $1'256HH([KLELWV$LQFRUSRUDWHGE\WKLVUHIHUHQFH -End of Exhibit A- BKF Engineers Railroad Crossing Mitigation Improvements ✔1 57 BKF ENGINEERS 1730 N. First Street, Suite 600, San Jose, CA 95112 | 408.467.9100 BKF No. 20167105-11 August 8, 2022 Mainini Cabute Public Works Department 13777 Fruitvale Avenue Saratoga, CA 95070 Transmitted Via Email Subject: Saratoga Railroad Crossing Mitigation Improvements Project Dear Ms. Cabute: As a follow-up to our field meeting on Thursday, May 12, 2022, attached is a proposal that outlines the additional scope of work requested for the Fredericksburg Dr/Guava Ct Pedestrian/Bicycle Railroad Improvements Project (Project). These additional efforts address the input received by Union Pacific Rail Road (UPRR) regarding their request to enhance the safety elements at 4 existing at-grade railroad crossings in the City of Saratoga. The attached proposal includes measures to provide concept plans addressing the modifications to these at-grade railroad crossings. To arrive at the estimated effort required by our office for this Project, we have outlined a proposed scope of services, identified assumptions, and determined a level of effort fee based on our understanding of the amendment to the Project. PROJECT UNDERSTANDING BKF’s understanding of the additional scope of work requested by the City for the Project is as follows: ·Through the formation of a diagnostics team led by UPRR and the California Public Utilities Commission (CPUC), the City was tasked to evaluate the existing crossings at four other locations in order to create a new crossing at Fredericksburg Dr/Guava Ct. ·The four locations tasked to implement safety improvements are o Glen Brae Drive - RR Crossing (MP 9.26), o Cox Ave - RR Crossing (MP 9.66), o Saratoga-Sunnyvale Road – RR Crossing (MP 10.25), o Arroyo de Arguello – RR Crossing (MP 10.51) ·Due to overall schedule and funding constraints, the scope of improvements contains three phases (Phase 0, Phase 1, and Phase 2) which will be discussed in greater detail later in this document. o Phase 0 to be prepared by BKF Engineers and constructed by City of Saratoga’s Public Works department through their field and maintenance staff. Work is expected to be completed before September 2022. o Phase 1 Concept Plan to be prepared by BKF Engineers and constructed in conjunction with the City’s Fredericksburg Drive/Guava Court Railroad Crossing Project. The phase will be constructed via conventional design, bid, build practices and will follow construction deadline requirements per current funding. o Phase 2 Concept Plan to be prepared by BKF Engineers. Project funding has not been obtained and thus construction timeline is TBD. ·It is assumed that the City will lead all outreach efforts with adjacent property owners, if required. ·No traffic, structural, or geotechnical engineering studies or services are included in the proposed scope of work. Contractor: BKF Engineers Project Name: Railroad Crossing Mitigation Improvements Exhibit A-1 Page 1 of 5 58 8/8/2022 Page 2 of 3 BKF ENGINEERS ·The City will be administering the bidding and construction support of the proposed improvements. ·The coordination and approval process with UP is understood to be very dynamic and the resolution of the phased delivery approach will take several iterations to obtain UP’s approval and consent. BKF therefore will attempt to reach resolution of the scope of work for each phase within the budgets noted, however, if efforts exceed the allowable budgets, BKF will inform the City immediately and develop an amendment as required. ·GO-88B applications for each of the 4 crossings will be required, but are not included in this proposal. BKF will develop a separate proposal to develop the CPUC applications for this effort. ·The City will complete all coordination with Caltrans directly. BKF’s scope of work does not account for any Caltrans coordination and design documents or funding approvals. PROJECT SCOPE OF WORK & ASSUMPTIONS To meet this objective, BKF has developed a supplementary scope of work and additional magnitude of cost for the City’s consideration: Task 1 – Project Management and Coordination with City, UPRR, CPUC The objective of this task is to ensure that coordination with the City, UPRR, and CPUC is maintained throughout the duration of the Project. BKF will manage each proposed task in order to ensure that the tasks are completed in accordance with the requirements of the jurisdictional authority. BKF will provide project management services for these additional tasks. BKF’s Project Manager will be responsible for managing the BKF Project team, providing the resources to complete the job, monitoring and updating the Project budget and schedule and communicating regularly with the City. BKF’s Project Manager will keep the City informed by close communications and will attend progress meetings with the City on an as-needed basis. BKF will attempt to hold all meetings within the allocated budget, but if several meetings are required to finalize the proposed scope of work, BKF will notify the City about additional budgetary needs to do so. BKF will coordinate with the overall Project Team, so that information is disseminated and Project coordination between all parties is seamless. Coordination meetings will be held, if necessary, for comments that need clarification or further information is required. Task 2 –Data Collection (Survey Topo, R/W Mapping, Utility Mapping) BKF will perform a site visit to assess existing site conditions and impacts to existing site features along the length of the new improvements. BKF will also collect existing utility mappings from third-party utility owners and the City and will utilize this information to extend mapping along the limits of the new improvements. BKF will complete topographic field surveying as part of this task to form base map to cover the limits of the new improvements. BKF will compile information from this field survey to reflect existing conditions. The topographic field survey will be conducted to aid the design of Phase 1 and Phase 2 of project. The base sheet will be coordinated with the entire Project Team. BKF will include unresolved right of way mapping for each of the locations for reference. Resolved right of way mapping services are not included in the attached scope of work, but can be provided upon request in a separate proposal. Task 3 –Develop Phase 0 Concept Plan BKF will produce a concept plan for Phase 0 of the railroad crossing mitigation improvements. This will be produced on an aerial drawing with approximate design details intended to be suitable for construction through the City’s field and/or maintenance team. No Specifications or Estimates will accompany this design. Task 4 –Develop Phase 1 Concept Plan BKF will produce a concept plan for Phase 1 of the railroad crossing mitigation improvements. This will be Contractor: BKF Engineers Project Name: Railroad Crossing Mitigation Improvements Exhibit A-1 Page 2 of 5 59 8/8/2022 Page 3 of 3 BKF ENGINEERS produced on an aerial drawing with approximate design details intended for use as meeting materials to discuss design intent during coordination efforts. The concept plan is not intended for construction and will require work completed in Task 5 to be bid to construction. The scope of work in Phase 1 will be the work determined via the Diagnostic Team (CPUC & UPRR), and the City. Task 5 – Develop Phase 2 Concept Plans BKF will produce a concept plan for Phase 2 of the railroad crossing mitigation improvements. This design will be supplemented with topographic survey and be prepared to a concept level intended for use during coordination efforts and grant funding opportunities. The concept plan is not intended for construction and will require work completed in future tasks to be bid to construction. The scope of work in Phase 2 will be the work determined via the Diagnostic Team (CPUC & UPRR) and the City. Task 6 – Cost Estimating for Phasing Strategy BKF will prepare preliminary cost estimates for Phase 1 and Phase 2 to be combined with the overall project cost of the Fredericksburg Dr/Guava Ct Pedestrian/Bicycle Railroad Improvements Project. This task will be prepared to determine the appropriate phasing strategy that utilizes City funds in the most beneficial manner. This cost estimate will be prepared in coordination efforts with CPUC, UPRR, and the City. III. SUMMARY The amount of effort required for each individual task outlined above in the Scope of Work is described in the attached “Summary of Project Scope and Effort” for your consideration. BKF proposes to provide the work described herein and the enclosed fee summary for an estimated fee not to exceed $120,000. Should any additional services be requested or required which are not included in our Scope of Work above, we will complete our one-page Contract Addendum and forward it to you for approval and processing prior to executing any additional work task. All fees, including our base services and additional work, shall be paid on a time and material basis in accordance with our schedule of Professional Personnel Service Fees expiring on December 31, 2022, which is attached for reference. Thank you for the opportunity to present this proposal. We look forward to assisting in developing this Project. Please contact me at 925-396-7743 if you have any questions. Respectfully, BKF Engineers Jaggi Bhandal, P.E. Vice President Contractor: BKF Engineers Project Name: Railroad Crossing Mitigation Improvements Exhibit A-1 Page 3 of 5 60 BKF ENGINEERS PROFESSIONAL SERVICES RATE SCHEDULE EFFECTIVE MARCH 28, 2022 CLASSIFICATION HOURLY RATE PROJECT MANAGEMENT Principal/Vice President $272.00 Senior Associate/Vice President $244.00 Associate $237.00 Senior Project Manager | Senior Technical Manager $237.00 Project Manager | Technical Manager $231.00 Engineering Manager | Surveying Manager | Planning Manager $213.00 TECHNICAL STAFF Senior Project Engineer | Senior Project Surveyor | Senior Project Planner $198.00 Project Engineer | Project Surveyor | Project Planner $174.00 Design Engineer | Staff Surveyor | Staff Planner $151.00 BIM Specialist I, II, III $151.00 - $174.00 - $198.00 Technician I, II, III, IV $144.00 - $153.00 - $168.00 - $181.00 Drafter I, II, III, IV $113.00 - $124.00 - $134.00 - $149.00 Engineering Assistant | Surveying Assistant | Planning Assistant $94.00 FIELD SURVEYING Survey Party Chief $198.00 Instrument Person $170.00 Survey Chainperson $127.00 Utility Locator I, II, III, IV $103.00 - $146.00 - $175.00 - $199.00 Apprentice I, II, III, IV $78.00 - $105.00 - $116.00 - $123.00 CONSTRUCTION ADMINISTRATIONSenior Consultant $259.00 Senior Construction Administrator $225.00 Resident Engineer $167.00 Field Engineer I, II, III $151.00 - $174.00 - $198.00 PROJECT ADMINISTRATION Project Coordinator $126.00 Senior Project Assistant $109.00 Project Assistant $96.00 Clerical | Administrative Assistant $81.00 Expert witness rates are available upon request. Subject to the terms of a services agreement: •Charges for outside services, equipment, materials, and facilities not furnished directly by BKF Engineers willbe billed as reimbursable expenses at cost plus 10%. Such charges may include, but shall not be limited to:printing and reproduction services; shipping, delivery, and courier charges; subconsultant fees andexpenses; agency fees; insurance; transportation on public carriers; meals and lodging; and consumablematerials. •Allowable mileage will be charged at the prevailing IRS rate per mile. •Monthly invoices are due within 30 days from invoice date. Interest will be charged at 1.5% per month on past due accounts. •The rates shown are subject to periodic increases, including January 1st of each year. Contractor: BKF Engineers Project Name: Railroad Crossing Mitigation Improvements Exhibit A-1 Page 4 of 5 61 Saratoga Railroad Crossing Mitigation Improvements BKF Engineers 8/8/2022 Task Description Budget 1 Project Management and Coordination with City, UPRR, CPUC, Caltrans 15,000.00$ 2 Data Collection (Survey Topo, R/W Record Mapping, Utility Mapping)35,000.00$ 3 Develop Phase 0 Concept Plan 10,000.00$ 4 Develop Phase 1 Concept Plan 25,000.00$ 5 Develop Phase 2 Concept Plan 20,000.00$ 6 Cost Estimating for Phasing Strategy 15,000.00$ Total 120,000.00$ Assumptions: 1. Proposed scope of work does not include final design or GO 88-B processing with the CPUC. 2. Budgets noted are approximate and dependent upon coordination efforts and comments provided by UPRR. If additional efforts to finalize the scope of work as part of the phased delivery approach are required, BKF will inform the City to develop an amendment as necessary. 3. BKF assumes the City will lead all coordination efforts with Caltrans directly. 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WORK PRODUCT AND RECORDS 10.1 Property of City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ngineers Railroad Crossing Mitigation Improvements 71 &RQWUDFWRU3URMHFW1DPH 5HY &LW\RI6DUDWRJD'HVLJQ6HUYLFHV&RQWUDFW±([KLELW& 3DJHRI &RQWUDFWRURULWVVXEFRQWUDFWRUVXQGHUWKLVDJUHHPHQWDUHQRWZRUNVIRUKLUHXQGHU 86ODZWKH&RQWUDFWRUKHUHE\DVVLJQVDOOFRS\ULJKWVWRVXFKZRUNVWR&LW\ JUDQWV&LW\DUR\DOW\IUHHH[FOXVLYHDQGLUUHYRFDEOHOLFHQVHWRUHSURGXFH SXEOLVKXVHDQGWRDXWKRUL]HRWKHUVWRGRVRDOOVXFKZRUNVDQGDJUHHVWRSURYLGH DQ\PDWHULDODQGH[HFXWHDQ\GRFXPHQWVQHFHVVDU\WRHIIHFWXDWHVXFKDVVLJQPHQW DQGOLFHQVH7KH&RQWUDFWRUPD\UHWDLQDQGXVHFRSLHVRIVXFKZRUNVIRU UHIHUHQFHDQGDVGRFXPHQWDWLRQRILWVH[SHULHQFHDQGFDSDELOLWLHV 10.2 Intellectual Property. &RQWUDFWRUUHSUHVHQWVDQGZDUUDQWVWKDWLWKDVWKHOHJDO ULJKWWRXWLOL]HDOOLQWHOOHFWXDOSURSHUW\LWZLOOXWLOL]HLQWKHSHUIRUPDQFHRIWKLV DJUHHPHQW&RQWUDFWRUIXUWKHUUHSUHVHQWVWKDWLWVKDOOHQVXUH&LW\KDVWKHOHJDO ULJKWWRXWLOL]HDOOLQWHOOHFWXDOSURSHUW\LQYROYHGLQDQGRUUHVXOWLQJIURP &RQWUDFWRU¶VSHUIRUPDQFHRIWKLVDJUHHPHQW&RQWUDFWRUVKDOOLQGHPQLI\DQGKROG &LW\KDUPOHVVIURPDOOORVVDQGOLDELOLW\LQFOXGLQJDWWRUQH\V¶IHHVFRXUWFRVWVDQG DOORWKHUOLWLJDWLRQH[SHQVHVIRUDQ\LQIULQJHPHQWRIWKHSDWHQWULJKWVFRS\ULJKW WUDGHVHFUHWRUDQ\RWKHUSURSULHWDU\ULJKWRUWUDGHPDUNDQGDOORWKHULQWHOOHFWXDO SURSHUW\FODLPVRIDQ\SHUVRQRUSHUVRQVLQFRQVHTXHQFHRIWKHXVHE\&LW\RU DQ\RILWVRIILFHUVRUDJHQWVRIDUWLFOHVRUVHUYLFHVWREHVXSSOLHGLQWKH SHUIRUPDQFHRIWKLVDJUHHPHQW 10.3 Retention of Records. 8QWLOWKHH[SLUDWLRQRIILYH\HDUVDIWHUWKHIXUQLVKLQJRI DQ\VHUYLFHVSXUVXDQWWRWKLVDJUHHPHQW&RQWUDFWRUVKDOOUHWDLQDQGPDNH DYDLODEOHWRWKH&LW\RUDQ\SDUW\GHVLJQDWHGE\WKH&LW\XSRQZULWWHQUHTXHVWE\ &LW\WKLVDJUHHPHQWDQGVXFKERRNVGRFXPHQWVDQGUHFRUGVRI&RQWUDFWRUDQG DQ\ERRNVGRFXPHQWVDQGUHFRUGVRIDQ\VXEFRQWUDFWRUVWKDWDUHQHFHVVDU\RU FRQYHQLHQWIRUDXGLWSXUSRVHVWRFHUWLI\WKHQDWXUHDQGH[WHQWRIWKHUHDVRQDEOH FRVWRIVHUYLFHVWR&LW\ 10.4 Use of Recycled Paper and Electronic Documents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ngineers Railroad Crossing Mitigation Improvements 72 &RQWUDFWRU3URMHFW1DPH 5HY &LW\RI6DUDWRJD'HVLJQ6HUYLFHV&RQWUDFW±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¶V REOLJDWLRQWRLQGHPQLI\DSSOLHVXQOHVVLWLVILQDOO\DGMXGLFDWHGWKDWWKHOLDELOLW\ZDV FDXVHGE\WKHVROHDFWLYHQHJOLJHQFHRUVROHZLOOIXOPLVFRQGXFWRIDQLQGHPQLILHGSDUW\ ,ILWLVILQDOO\DGMXGLFDWHGWKDWOLDELOLW\LVFDXVHGE\WKHFRPSDUDWLYHDFWLYHQHJOLJHQFHRU ZLOOIXOPLVFRQGXFWRIDQLQGHPQLILHGSDUW\WKHQ&RQWUDFWRU¶VLQGHPQLILFDWLRQREOLJDWLRQ VKDOOEHUHGXFHGLQSURSRUWLRQWRWKHHVWDEOLVKHGFRPSDUDWLYHOLDELOLW\ 13.1 Scope of Contractor Obligation.7KHREOLJDWLRQVRI&RQWUDFWRUXQGHUWKLVRU DQ\RWKHUSURYLVLRQRIWKLVDJUHHPHQWZLOOQRWEHOLPLWHGE\WKHSURYLVLRQVRIDQ\ ZRUNHUV FRPSHQVDWLRQDFWRUVLPLODUDFW&RQWUDFWRUH[SUHVVO\ZDLYHVLWVVWDWXWRU\ LPPXQLW\XQGHUVXFKVWDWXWHVRUODZVDVWR&LW\LWVHPSOR\HHVDQGRIILFLDOV 13.2 Subcontractors.&RQWUDFWRUDJUHHVWRREWDLQH[HFXWHGLQGHPQLW\DJUHHPHQWV ZLWKSURYLVLRQVLGHQWLFDOWRWKRVHVHWIRUWKLQWKLVVHFWLRQIURPHDFKDQGHYHU\ VXEFRQWUDFWRUVXEWLHUFRQWUDFWRURUDQ\RWKHUSHUVRQRUHQWLW\LQYROYHGE\IRU ZLWKRURQEHKDOIRI&RQWUDFWRULQWKHSHUIRUPDQFHRUVXEMHFWPDWWHURIWKLV DJUHHPHQW,QWKHHYHQW&RQWUDFWRUIDLOVWRREWDLQVXFKLQGHPQLW\REOLJDWLRQV IURPRWKHUVDVUHTXLUHGKHUH&RQWUDFWRUDJUHHVWREHIXOO\UHVSRQVLEOHDFFRUGLQJ WRWKHWHUPVRIWKLVVHFWLRQ 13.3 Duty to Defend.,QDGGLWLRQWR&RQWUDFWRU¶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¶IHHVDQG GHIHQVHFRVWVLQSURSRUWLRQWRWKHHVWDEOLVKHGFRPSDUDWLYHOLDELOLW\RIWKH LQGHPQLILHGSDUW\ BKF Engineers Railroad Crossing Mitigation Improvements 73 &RQWUDFWRU3URMHFW1DPH 5HY &LW\RI6DUDWRJD'HVLJQ6HUYLFHV&RQWUDFW±([KLELW& 3DJHRI 13.4 In General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(LWKHUSDUW\PD\WHUPLQDWHWKLVDJUHHPHQWZLWKRUZLWKRXWFDXVHE\ SURYLGLQJGD\V¶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ngineers Railroad Crossing Mitigation Improvements 74 &RQWUDFWRU3URMHFW1DPH 5HY &LW\RI6DUDWRJD'HVLJQ6HUYLFHV&RQWUDFW±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¶IHHV 17. LITIGATION,IDQ\OLWLJDWLRQLVFRPPHQFHGEHWZHHQSDUWLHVWRWKLVDJUHHPHQW FRQFHUQLQJDQ\SURYLVLRQKHUHRIRUWKHULJKWVDQGGXWLHVRIDQ\SHUVRQLQUHODWLRQWKHUHWR HDFKSDUW\VKDOOEHDULWVRZQDWWRUQH\V¶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¶VREOLJDWLRQVRUWR H[HUFLVH&LW\ VULJKWVVKDOOLQQRHYHQWEHGHHPHGDZDLYHURIWKHULJKWWRGRVRWKHUHDIWHU -End of Exhibit C- BKF Engineers Railroad Crossing Mitigation Improvements 75 Contractor: BKF Engineers Project Name: Railroad Crossing Mitigation Improvements -Exhibit E- Page 1 of 2 City of Saratoga Services Contract Exhibit E - Supplemental Provisions Exhibit C – Section 13 is replaced with the following: 13. INDEMNIFICATION. To the fullest extent permitted by law, Contractor shall immediately defend, indemnify, and hold harmless City, its Council members, employees, agents and officials, from any liability, claims, suits, actions, arbitration proceedings, administrative proceedings, regulatory proceedings, losses, expenses or costs (including, without limitation, costs and fees of alternative dispute resolution and litigation) of any kind whatsoever without restriction or limitation, incurred arising out of, pertaining to, or relating to the negligence, recklessness, or willful misconduct of Contractor or its employees, agents, or subcontractors and supported by a Certificate of Merit. All obligations under this provision are to be paid by Contractor as they are incurred by the City. Contractor’s obligation to indemnify applies unless it is finally adjudicated that the liability was caused by the active negligence or willful misconduct of an indemnified party. If it is finally adjudicated that liability is caused by the comparative active negligence or willful misconduct of an indemnified party, then Contractor’s indemnification obligation shall be reduced in proportion to the established comparative liability. 13.1 Scope of Contractor Obligation. The obligations of Contractor under this or any other provision of this agreement will not be limited by the provisions of any workers' compensation act or similar act. Contractor expressly waives its statutory immunity under such statutes or laws as to City, its employees and officials. 13.2 Subcontractors. Contractor agrees to obtain executed indemnity agreements with provisions identical to those set forth in this section from each and every subcontractor, sub tier contractor or any other person or entity involved by, for, with or on behalf of Contractor in the performance or subject matter of this agreement. In the event Contractor fails to obtain such indemnity obligations from others as required here, Contractor agrees to be fully responsible according to the terms of this section. 13.3 Duty to Defend. In addition to Contractor’s obligation to indemnify, Contractor shall defend, in all legal, equitable, administrative, or special proceedings, with counsel approved by the City, the City, its Council members, employees, agents and officials, immediately upon tender to Contractor of the claim in any form or at any stage of an action or proceeding, once liability is established by a Certificate of Merit from a duly licensed engineer. A determination that persons other than Contractor are responsible for the claim relieves Contractor from its separate and distinct obligation to defend. The obligation to defend extends through final judgment, including exhaustion of any appeals. The defense obligation includes an obligation to provide independent 76 Contractor: BKF Engineers Project Name: Railroad Crossing Mitigation Improvements -Exhibit E- Page 2 of 2 defense counsel if Contractor asserts that liability is caused in whole or in part by the negligence or willful misconduct of the indemnified party. If it is finally adjudicated that liability was caused by the comparative active negligence or willful misconduct of an indemnified party, Contractor may submit a claim to the City, and City will provide reimbursement of reasonable attorneys’ fees and defense costs in proportion to the established comparative liability of the indemnified party. 13.4 In General. Failure of City to monitor compliance with these requirements imposes no additional obligations on City and will in no way act as a waiver of any rights hereunder. This obligation to indemnify and defend City as set forth herein is binding on the successors, assigns, or heirs of Contractor and shall survive the termination of this agreement or this section. This section 13 shall in no event be construed to require indemnification by Contractor to a greater extent than permitted under the public policy of the State of California. For purposes of Section 2782 of the Civil Code the parties hereto recognize and agree that this agreement is not a construction contract. By execution of this agreement, Contractor acknowledges and agrees that it has read and understands the provisions hereof and that this paragraph is a material element of consideration. City approval of insurance required by this agreement does not relieve the Contractor or subcontractors from liability under this paragraph. - End of Exhibit E - 77 CITY OF SARATOGA Memorandum To: Mayor Walia & Members of the Saratoga City Council From: Britt Avrit, MMC, City Clerk Meeting Date: September 21, 2022 Subject: Supplemental Documentation - Item 2.1 Following publication of the agenda packet for the September 21, 2022 City Council Regular Meeting, additional supporting documents for Item 2.1 were provided by staff. The materials are attached to this memo. 78 Saratoga U n i o n P a c i f i c R a i l r o a d Cox Avenue (Crossing #750195J, MP 9.54) Saratoga-Sunnyvale Road (Crossing #750196R, MP 10.25) Glen Brae Drive (Crossing #750193V, MP 9.14) Arroyo de Arguello (Crossing #750197X, MP 10.51) City of Saratoga Railroad Crossing Concept Plans August 11, 2021June 17, 2022 Phase 1 June 28, 2022 79 80 81 82 83 84 85 86 From:Macedonio Nunez To:Mainini Cabute Subject:FW: Safe & Seamless Mobility Quick-Strike Program Date:Monday, March 1, 2021 9:21:38 AM fyi From: Fiore, Celeste <Celeste.Fiore@vta.org> Sent: Friday, February 26, 2021 7:55 PM To: Macedonio Nunez <mnunez@saratoga.ca.us> Subject: RE: Safe & Seamless Mobility Quick-Strike Program CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Got it, thanks. Have a great weekend. Stay safe & healthy, Celeste Fiore | 408.321.5693 Santa Clara VTA From: Macedonio Nunez <mnunez@saratoga.ca.us> Sent: Friday, February 26, 2021 3:57 PM To: Fiore, Celeste <Celeste.Fiore@vta.org> Cc: John Cherbone <jcherbone@saratoga.ca.us>; Mainini Cabute <mcabute@saratoga.ca.us> Subject: RE: Safe & Seamless Mobility Quick-Strike Program Hi Celeste, Attached is the cover letter, CTA Project information sheet and MTC Checklist for the Safe & Seamless Mobility Quick-Strike Program. The MTC Checklist was submitted/uploaded yesterday to the MTC site. Thank you and have a great weekend. Macedonio From: Macedonio Nunez Sent: Thursday, February 25, 2021 4:14 PM To: Fiore, Celeste <Celeste.Fiore@vta.org> Cc: John Cherbone <jcherbone@saratoga.ca.us>; Mainini Cabute <mcabute@saratoga.ca.us> Subject: RE: Safe & Seamless Mobility Quick-Strike Program Sounds good 87 From: Fiore, Celeste <Celeste.Fiore@vta.org> Sent: Thursday, February 25, 2021 4:13 PM To: Macedonio Nunez <mnunez@saratoga.ca.us> Cc: John Cherbone <jcherbone@saratoga.ca.us>; Mainini Cabute <mcabute@saratoga.ca.us> Subject: RE: Safe & Seamless Mobility Quick-Strike Program CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. I’m flexible! Stay safe & healthy, Celeste Fiore | 408.321.5693 Santa Clara VTA From: Macedonio Nunez <mnunez@saratoga.ca.us> Sent: Thursday, February 25, 2021 3:06 PM To: Fiore, Celeste <Celeste.Fiore@vta.org> Cc: John Cherbone <jcherbone@saratoga.ca.us>; Mainini Cabute <mcabute@saratoga.ca.us> Subject: RE: Safe & Seamless Mobility Quick-Strike Program Hi Celeste, We just submitted/uploaded the attached Complete Streets Checklist to the MTC site. We will be e-mailing you the Letters of Interest to you tomorrow. What is the deadline time for tomorrow? Thank you, Macedonio From: Fiore, Celeste <Celeste.Fiore@vta.org> Sent: Tuesday, February 16, 2021 4:23 PM To: Fiore, Celeste <Celeste.Fiore@vta.org> Subject: Safe & Seamless Mobility Quick-Strike Program CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. CIPWG Members- A few agencies have approached me with questions for clarification and I thought I would share my responses. This will be an item on the February 23rd CIPWG agenda. 88 There are two phases to the call for applications. First, submission of the Letters of Interest. Second, submission of final application materials, if your application is recommended by MTC. First - Submit the Letters of Interest to me by Friday, February 26, 2021. Letters of Interest include: Basic project information (project description, sponsor, total cost, funding request) [aka CTAs Nominations-Project Information Form]; Describe how the project meets the program eligibility requirements and evaluationcriteria, and how well the proposed project sponsor meets state and federal funding requirements. This should be a City cover letter/memo addressed to me that summarizes the project eligibility and evaluation criteria for the project.Complete Streets Checklist-uploaded into the online database at:https://completestreets.mtc.ca.gov/ Second - Submit final application materials, if your application is recommended by MTC to them by May 21, 2021. I attached an information sheet regarding the final application material required. Note: on the Local Compliance Checklist, MTC’s Complete Streets Policy, first check box - all county agencies comply with that requirement. Second check box - VTA BPAC will review all checklists at the May 12, 2021 meeting. STAy SAFE & HEALTHy CELESTE FIoRE Transportation Planner | 408.321.5693 Santa Clara Valley Transportation Authority | CMA 3331 N. First St. | San Jose CA 95134-1927 89 From:Macedonio Nunez To:Fiore, Celeste Cc:Surani, Amin; Mainini Cabute Subject:RE: Safe & Seamless Date:Wednesday, March 17, 2021 1:57:21 PM Attachments:Pages from Project Information _ Safe and Seamless Mobility Quick Strike Program_City of Saratoga 2021-2.pdf Acknowledged Thank you Celeste. From: Fiore, Celeste <Celeste.Fiore@vta.org> Sent: Wednesday, March 17, 2021 12:20 PM To: Macedonio Nunez <mnunez@saratoga.ca.us> Cc: Surani, Amin <amin.surani@vta.org> Subject: Safe & Seamless CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Macedonio- I wanted you to note that on the Project Info Form, you indicated city local match as 11.47%. Then, total project cost should be $1.6m + 11.47% match = $1,807,297. STAy SAFe & heAlThy CeleSTe FIore Transportation Planner | 408.321.5693 Santa Clara Valley Transportation Authority | CMA 3331 N. First St. | San Jose CA 95134-1927 90 From:Macedonio Nunez To:John Cherbone; M. Leah Cabute Subject:FW: Safe & Seamless Mobility Quick-Strike Program Date:Thursday, June 3, 2021 10:15:27 AM Attachments:Outlook-hmfqbtn2.png 4a - 21-0695 - Reso-4202 - Quick Strike.pdf image005.png image006.png Great News! MTC staff recommended our Saratoga Blue Hills Elementary Pedestrian Crossing at UPRR project. It will go to their Commission on June 23, 2021 for final approval. See Attachment 1 Page 2 (document page 6 of 23) From: Fiore, Celeste <Celeste.Fiore@vta.org> Sent: Wednesday, June 2, 2021 6:53 PM To: Dennis Ng <DNg@sunnyvale.ca.gov>; Macedonio Nunez <mnunez@saratoga.ca.us> Subject: Safe & Seamless Mobility Quick-Strike Program CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. All- I wanted to let you know that MTC staff just sent their funding recommendations for this grant. It is a published agenda item for their June 9, 2021 Programming & Allocations Committee. Link found here: https://tinyurl.com/ukrnk9mx If approved, the item goes to their commission on June 23, 2021. Congratulations thus far. I'll be in touch for your next steps, if needed. Stay safe & healthy, Celeste Fiore Transportation Planner | 408.321.5693 Capital Improvement Program Working Group Staff Liaison Program Manager: OBAG, Safe & Seamless Mobility Quick-Strike, Lifeline Transportation Program, VERBS, PDA Planning, PPM 91 Santa Clara Valley Transportation Authority | CMA | CTA 3331 N. First St. | San Jose CA 95134-1927 92 Safe & Seamless Mobility Quick-Strike Grant CTA Nominations – Project Information Form 1 Basic Project Information Project Name: Blue Hills Elementary Pedestrian Crossing at UPRR Project Sponsor: City of Saratoga Sponsor Contact Information: Mainini Cabute 408.868.1258 mcabute@saratoga.ca.us Project Location: The project is located in the City of Saratoga, south of the public CPUC Crossing 001V-10.20 along Saratoga-Sunnyvale Road and north of public CPUC Crossing 001V-9.50 along Cox Avenue, at UPRR Mile Post 9.80. The proposed project location runs parallel to Fredericksburg Drive and Guava Court and the Union Pacific Rail Road corridor. Brief Project Description: Please limit to 100 word maximum The project proposes to reopen and construct an at-grade crossing connecting Fredericksburg Dr. and Guava Ct, which provides pedestrian connectivity to Lido Way. The project proposes to construct a 10-foot wide walkway over the UPRR tracks within the existing 20-foot wide City access easement. An ADA-Compliant landing will be provided at both ends and center of the track for pedestrians. The new crossing will utilize the CPUC standard flashing light signal assembly systems with automatic gates, UPRR track panels, standard 12’ UPRR right-of-way gates, and Peninsula Corridor Joint Powers Board (“Caltrain”) standard swing gates and guard railing. Program Focus Areas & Evaluation Criteria Program Focus Areas: Identify the type of project to be completed. Select all that apply: ☒ Quick-build bicycle and/or pedestrian improvement ☐ Quick-build transit improvement ☐ Bike share enhancement ☒ Bicycle and/or pedestrian safety improvement ☒ Local safe & seamless mobility improvement ☐ Safe & seamless mobility improvement in a corridor ☒ Improved connections to transit ☐ Programming to support safe and seamless mobility ☐ CTA planning or programming to support safe and seamless mobility ☐ Other project type consistent with the Blue-Ribbon Transit Recovery Task Force or the Partnership Board’s Connected Mobility Framework Priority Planning Areas: Identify the location of the project to be completed in relation to the following prioritized geographies. Select all that apply: ☐ Priority Development Area (PDA) ☐ Transit Priority Area (TPA) ☐ Community of Concern (COC) ☐ Community Air Risk Evaluation (CARE) community ☒ Other project area – for a project that is not located in the above areas, please describe how this project advances safe and seamless mobility for populations that are low-income or that have been historically-disadvantaged The Blue Hills Elementary Pedestrian Crossing at UPRR project is a construction- ready bicycle/pedestrian safety and mobility project that connects two neighborhoods, promotes safe routes to school, improves ADA access, reduces vehicle miles traveled by allowing students to walk 93 Safe & Seamless Mobility Quick-Strike Grant CTA Nominations – Project Information Form 2 to their school and other destinations and gives community members the ability to walk to shopping centers, parks, government centers, churches, and other destinations. The proposed pedestrian crossing also intersects with Joe’s Trail, and Joe’s trail is part of a future county and multi- jurisdictional trail system that will connect many Priority Development Areas in Santa Clara County. In the near term, it will connect to Saratoga PDA corridor connections, from Prospect Road and Saratoga Avenue to San Jose PDA shopping centers on Saratoga Avenue and Lawrence. The proposed project will also upgrade pedestrian and bicycle facilities by improving access and safety at four railroad crossings citywide as part of the mitigation requirements outlined by the CPUC. Connected Mobility Framework: Please limit to 200 word maximum Describe how the project aligns with the values & goals of the Partnership Board’s Connected Mobility Framework: The proposed project aligns with the five connected mobility values and goals. The proposed pedestrian crossing with ADA upgrades and Class 1 bicycle facility supports the Countywide Bicycle Plan and would allow bicyclists to continue their routes through Joe’s Trail. The proposed project creates great travel choice for families to walk or ride their bikes to school, thereby reducing vehicle miles traveled. Families can also ride to parks, the Saratoga Library, and nearby destinations such as the shopping centers. The proposed project prioritizes the traveler’s experience by investing in safety upgrades to the proposed project and the designated railroad crossing intersections that improve access and safety for the pedestrian and bicyclist. The proposed project is equitable and inclusive to all community members of various ages and demographics, allowing all community members to easily and safely access the proposed project that connects to Joe’s Trail and the four railroad crossing intersections. Lastly, the project supports sustainability because it reduces vehicle trips and miles traveled and encourages community members to walk or bike to local destinations. Community Engagement & Planning Processes: Please limit to 200 word maximum Describe the community outreach that has been completed related to this project, and also reference any local or regional plans in which this project is included (e.g. community-based transportation plan, station area or specific plans, bicycle or pedestrian plans, etc.): Community interest for reopening this pedestrian crossing resurfaced in 2012 at a public community meeting. Parks and Recreation Commission members directed staff to explore the possibility of working with local agency partners to formally reopen the pedestrian crossing that CPUC closed due to non-compliant ADA access. The City immediately reached out to the California Public Utilities Commission (CPUC) and the Union Pacific Railroad (UPRR) to begin discussions for formally reopening the crossing. The City has communicated with the Pedestrian, Equestrian, Bicycle, Trails Advisory Committee (PEBTAC), the Parks and Recreation Commission (PRC) and directly with the neighborhood throughout the development of this project. PEBTAC’s and PRC’s feedback of allowing pedestrian and bike access to the crossing from Guava Court was incorporated into the plan for this project. The Saratoga City Council has set aside matching grants during public meetings to show its support of the project. Describe the outreach that has been completed with transit operators to ensure the project does not conflict with existing or planned transit service: The City has been diligent about communicating with both the CPUC and UPRR. Since 2013, the City of Saratoga has been working directly with both agencies to 94 Safe & Seamless Mobility Quick-Strike Grant CTA Nominations – Project Information Form 3 discuss the necessary upgrades and requirements in order to construct the pedestrian/bicycle crossing. In 2019, the City received formal approval from CPUC to construct the project. The project also includes mitigation measures required by UPRR and CPUC at existing crossings in Saratoga. Various meetings, including field diagnostics were performed to discuss and identify necessary upgrades at four intersections city wide. The project does not conflict with existing or planned transit service. Transit Connectivity: Please limit to 100 word maximum Describe how this project addresses a gap in transit connectivity, particularly in areas significantly impacted from pandemic: The proposed project addresses a gap in transit connectivity because it creates access to Joe’s trail from the two neighborhoods. The Saratoga community has a large population of aging community members, making them more vulnerable and more significantly impacted by the pandemic. During the last 12-months of the shelter in place order from the County of Santa Clara County, the Prospect Center on Prospect Road performed regular COVID-19 tests. The proposed project would improve transit connectivity for Saratoga elderly community members by reducing the walking distance to existing Covid testing sites, especially for those who live on the Fredericksburg Drive side of proposed project. Project Partnerships: Indicate if project is anticipated to be co-nominated by MTC Describe any partnerships in place for this project (jurisdictions, CTAs, transit agencies, community groups, etc.): This proposed project is in partnership with the California Public Utilities Commission and the Union Pacific Railroad. Both the CPUC and UPRR are integral partners to make the construction possible. The City is also in partnership with community groups, such the Blue Hills Elementary School Community members, the Pedestrian, Equestrian, Bicyclists, Trails Advisory Committee (PEBTAC), and the Parks and Recreation Commission. These community groups are significant in keeping the project relevant as it impacts their quality of life. ☐ Project is co-nominated by MTC. Project Readiness: Please limit to 100 word maximum Describe the readiness of the project, including right-of-way impacts, the type of environmental document/clearance required, and consistency with Plan Bay Area 2040. The City’s proposed project is construction ready. The City spent many years working and meeting directly with the California Public Utilities Commission (CPUC) and with Union Pacific Railroad (UPRR) to achieve project readiness and the project has been fully vetted by both agencies. The design for the proposed project is complete and there were no environmental issues identified during the evaluation of the site and design of the project. The City has received an exemption per section 15301 of the CEQA guidelines. The field diagnostics for the four railroad crossing intersections that are part of the project have been conducted and the areas requiring improvement have been identified. The City has received CPUC permission to construct the project and once the City secures funding, it will enter into an Agreement with UPRR. The project has strong support from the community and all of the stakeholders involved in the project. If the project touches Caltrans right-of-way, include the status and timeline of the necessary Caltrans approvals and documents, the status and timeline of Caltrans requirements, and approvals such as planning documents (PSR or equivalent) 95 Safe & Seamless Mobility Quick-Strike Grant CTA Nominations – Project Information Form 4 environmental approval, encroachment permit. Also, include a statement of Caltrans’ level of support for the project. This project does not touch Caltrans right-of-way. There are no right-of-way conflicts that would prevent this project from moving forward. The CPUC permit demonstrates that the project is ready for construction. Caltrans approvals status and timeline; level of support Deliverability: Please limit to 200 word maximum, or include as attachment Describe the project’s timeline and status, as well as the sponsor’s ability to meet the September 30, 2022 obligation deadline. The proposed project is construction ready. The City has been working closely with UPRR to prepare the project for construction. Once the City is able to secure funding, the City will enter into an agreement with UPRR and obligate funds. The project timeline is 12 months, which would meet the September 30, 2022 obligation deadline. Identify any known risks to the project schedule, and how the CTA and project sponsor will mitigate and respond to those risks. The CPUC approval for the proposed project expires in March of 2022. City staff will request for a permit extension concurrently as it seeks grant funds to construct the project. Describe the sponsor’s ability to meet state and federal requirements after fund obligation. Include confirmation of ability to award within 6 months of obligation and a discussion of the agency’s delivery history for federal funds; note any documented internal processes in place to ensure full adherence to invoicing and timely use of funds policies, and describe CTA’s role in delivery and monitoring. The City has engineering project managers with many years of experience working directly on federal grants and processes and working together with Caltrans overseeing various projects. City staff has completed several E-76 procedures to obligate funds into construction projects. This project can be awarded within 6 months because the City has been working directly with UPRR throughout the design phase and UPRR is the agency that will construct the project. Fund exchange: ☐ Project involves a local fund exchange. If yes, please describe. Clarify which project will receive federal funds directly, which project will receive non-federal funds, and the timing of both projects. Not Applicable. Grant minimum: ☐ Project does not meet the minimum grant size requirement. If yes, describe why an exception to this requirement should be considered. Not Applicable. Supplanting of existing funds: ☐ Grant funds would supplant existing funds previously programmed to the project. If yes, describe why an exception to this requirement should be considered. If funds are requested to address a funding shortfall on a project due to reduced local revenues, describe how the county and/or local jurisdiction(s) determined which projects should be prioritized for the use of the remaining local revenues. Response should demonstrate why the project should be prioritized for regional funding if it was not the highest priority for local funding. 96 Safe & Seamless Mobility Quick-Strike Grant CTA Nominations – Project Information Form 5 Not Applicable. Toll credit request: ☐ Toll credits are requested; no local match is provided. Not Applicable. The City can set aside 11.47% for local match if required. 97 Safe & Seamless Mobility Quick-Strike Grant CTA Nominations – Project Information Form 6 Project Cost & Funding Project Cost & Status: Fund Source by Phase Project Status by Phase Phase Total Cost Safe & Seamless (Grant Request) Other Funds % Complete Planning/ Conceptual 0 0 0 Fund source; notes % complete Environmental Studies (PA&ED) 0 0 0 Fund source; notes % complete Design Engineering (PS&E) 0 0 0 Fund source; notes % complete Right-of-way 0 0 $ Fund source; notes % complete Construction 1,600,000 1,600,000 $ Fund source; notes % complete Total 1,600,000 1,600,000 $ Project Investment by Mode: Mode Share of project investment Auto % Transit % Bicycle/Pedestrian 100 Other % Total 100% 98 Metropolitan Transportation Commission Programming and Allocations Committee June 9, 2021 Agenda Item 4a - 21-0695 MTC Resolution No. 4202, Revised Subject: Revisions to the One Bay Area Grant (OBAG 2) program, including programming of $83 million to various projects within the Safe and Seamless Mobility Quick- Strike program. Background: In January 2021, the Commission adopted the policy and programming framework for the $54.4 million Safe and Seamless Mobility Quick-Strike program. Last month, the Commission augmented the program with $34.6 million in federal Coronavirus Response and Relief Supplemental Appropriations Act (CRRSAA) highway infrastructure funds, for a program total of $89 million.1 As approved, the Safe and Seamless Mobility Quick-Strike program is separated into two components: 1) a county program for local projects nominated by the nine Bay Area County Transportation Agencies (CTAs), including funding for CTA planning and programming; and 2) a regional program for regional and corridor projects, including funding for regional planning activities, and funding set aside for early implementation of the Blue-Ribbon Transit Recovery Taskforce. Safe and Seamless Mobility Quick-Strike Programming Framework Subtotal: County Program CTA Planning $1.9 Local Projects $64.8 Subtotal: $66.8 Regional Program Regional Planning $1.9 Regional and Corridor Projects $14.5 Blue Ribbon Task Force $5.9 Subtotal: $22.3 Total: $89.1 Project Prioritization Process MTC staff released a call for project nominations in February 2021. CTAs were invited to nominate projects for their county area to encourage community-based project investments and address local needs throughout the region. Initial funding targets were provided to CTAs to guide the development of project nominations by county; however, the final funding levels for each county were not guaranteed to correspond exactly to these initial targets. The final program of projects is based on the evaluation of individual projects with consideration given to geographic balance and reflect regional priorities. MTC received 71 project nominations from CTAs by the March 2021 deadline, for a total grant request of more than $108 million. MTC staff evaluated all projects 1 The amount of federal CRRSAA highway infrastructure funds has been updated since the May Committee meeting to reflect the final allocation numbers provided by the California Transportation Commission. COMMISSION AGENDA ITEM 10d 99 Programming and Allocations Committee Agenda Item 4a - 21-0695 June 9, 2021 Page 2 against the evaluation criteria established in the program guidelines, as summarized below.  Alignment with the Connected Mobility Framework Values and Goals.  Relationship to priority planning areas including, but not limited to, Priority Development Areas (PDAs) and Communities of Concern (CoCs).  Inclusion of community engagement.  Addressing a gap in transit connectivity.  Demonstration of partnership among multiple partners.  Ability to deliver the project quickly while meeting all federal funding requirements. In April, staff presented its initial project recommendations to the Bay Area Partnership Board. Staff also shared its proposal to recommend using available CRRSAA highway infrastructure funds to the augment the program and fund additional projects. Based on feedback received from CTAs at the meeting, MTC invited CTAs that had limited their initial nominations to their county targets to submit a limited number of additional project nominations or revised funding requests. Recommendation Staff recommends programming $83 million to 64 projects as summarized in Tables 1 and 2 below and detailed in Attachment 1. Staff recommends distributing the nearly $67 million available for county and local projects to 58 projects throughout the Bay Area. Of this amount, more than $42 million (65%) is directed to bicycle and pedestrian investments. Table 1. Summary Recommendation - County and Local Component County # Projects Grant Total Alameda 11 $12.0 Contra Costa 5 $8.6 Marin 3 $3.2 Napa 3 $1.3 San Francisco 5 $10.6 San Mateo 7 $5.0 Santa Clara 10 $17.1 Solano 6 $4.6 Sonoma 8 $4.5 Total: 58 $66.8 From the roughly $22 million available for regional and corridor projects, staff recommends funding four projects co-nominated by CTAs and MTC, two regional planning projects, and reserving nearly $6 million for projects of interest to the Blue-Ribbon Transit Recovery Task Force (see Table 2, below). These reserved funds would be programmed through a future Commission action later this summer to strengthen alignment between investments and Task Force priorities. 100 Programming and Allocations Committee Agenda Item 4a - 21-0695 June 9, 2021 Page 3 Table 2. Summary Recommendation - Regional and Corridor Component County Project Focus Area Grant Total Regional and Corridor Projects (Co-Nominations) Alameda MTC/ACTC: Bay Bridge Forward: I-580 WB HOV Lane Extension Bay Area Forward; Transit Priority $7.0 Contra Costa San Pablo: Giant Road Cycletrack Quick-Build Quick-Build $0.7 Napa MTC: Napa Valley Forward: SR 29/Rutherford and Oakville Roundabouts Bay Area Forward $6.0 San Mateo Redwood City: Roosevelt Avenue Quick-Build Quick-Build $0.8 Regional Planning and Programming Regional MTC: FasTrak START Pilot Evaluation Study Equitable Mobility $0.9 Santa Clara VTA: Diridon Station Planning and Studies PDA Planning and Implementation $1.0 Blue-Ribbon Implementation Regional TBD* TBD $5.9 Total: $22.3 *Recommendation includes approximately $5.9 million for projects of interest to the Blue-Ribbon Transit Recovery Task Force to be programmed through a future Commission action. As part of this programming action, staff also proposes to direct $1 million in project savings from prior federal funding cycles to VTA for Diridon Station Planning and Studies, within the Regional Strategic Initiatives program (Table 3, below). This funding continues MTC’s support for the development of this major rail infrastructure project. This programming action is in addition to proposed programming for the Safe and Seamless Mobility Quick-Strike program. Table 3. Supplemental Funding (Prior Cycle Cost Savings) Santa Clara VTA: Diridon Station Planning and Studies PDA Planning and Implementation $1.0 Coordination with State Active Transportation Program (ATP): The Governor’s May Budget Revise proposes a one-time $500 million infusion for Active Transportation projects. The CTC is proposing to use these funds to select additional high-scoring Cycle 5 ATP projects. One project recommended for a Safe and Seamless Mobility Quick-Strike award could potentially receive funding through the augmented ATP. SFMTA’s Folsom Streetscape project is recommended for $5 million in Quick-Strike funding. If the project is awarded additional ATP funding, an equivalent amount of Safe and Seamless Mobility Quick-Strike funds would be redirected to San Francisco County Transportation Authority’s (SFCTA) Yerba Buena Island Westside Bridges Seismic Retrofit project. 101 Programming and Allocations Committee Agenda Item 4a - 21-0695 June 9, 2021 Page 4 Table 4. State ATP Contingency List San Francisco Yerba Buena Island (YBI) Westside Bridges Seismic Retrofit County Program $5.0 Further, MTC staff are continuing to work with the SFCTA and SFMTA to confirm project prioritization between the Folsom Streetscape project and YBI Westside Bridges Seismic Retrofit project, ahead of approval of the Safe and Seamless Mobility Quick-Strike program of projects by the Commission. Issues: TIP Programming Conditioned Upon Program Compliance: Project sponsors must meet several requirements outlined in the Safe and Seamless Mobility Quick-Strike guidelines. These requirements include the adoption of a resolution of local support for the project and a resolution affirming compliance with the Surplus Land Act. Staff will work with CTAs and project sponsor staff to ensure all requirements are met as part of MTC’s management of the Transportation Improvement Program (TIP). Recommendation: Refer MTC Resolution No. 4202, Revised to the Commission for approval. Attachments: MTC Resolution No. 4202, Revised, Attachment B-1 Attachment 1 – Funding Recommendation Therese W. McMillan 102 Safe Seamless Mobility Quick-Strike Grant Program Funding Recommendation Attachment 1 Color Key: Funding Recommendation County and Local Projects (Sorted by County, Project Score) County Sponsor Project Title Project Score Funds Requested Funds Recommended Alameda County Alameda ACTC CTA planning & programming N/A N/A $354,000 Alameda BART/Oakland BART Fare Collection Equipment (for East Bay Greenway Segment II)88% $1,000,000 $1,000,000 Alameda AC Transit Quick Builds Transit Lanes 85% $954,000 $954,000 Alameda Oakland Oakland 14th Street Complete Streets 85% $1,000,000 $1,000,000 Alameda LAVTA LAVTA Passenger Facilities Enhancements 84% $2,000,000 $2,000,000 Alameda ACTC Alameda County Safe Routes to Schools 82% $1,500,000 $1,500,000 Alameda AC Transit AC Transit Tempo Quick Build Transit Lane Delineation 81% $300,000 $300,000 Alameda Fremont Fremont Boulevard/Walnut Avenue Protected Intersection 80% $1,271,000 $1,271,000 Alameda Fremont Fremont Boulevard/Grimmer Boulevard Protected Intersection 80% $1,415,000 $1,415,000 Alameda ACTC CTA planning & programming (for Various Youth and Adult Bicycle Promotion & Education 77% $160,000 $160,000 Alameda Alameda County Anita Avenue Safe and Accessible Route to School and Transit 75% $2,000,000 $2,000,000 Alameda ACTC Alameda County Safe Routes to Schools [Augmented Request]*71% $2,500,000 Alameda Dublin Dublin Safe Routes to School - Safety and Access Improvements 69% $2,000,000 Alameda Initial Target: $9,830,600 Total: $11,954,000 Contra Costa County Contra Costa CCTA CTA planning & programming N/A N/A $242,000 Contra Costa BART / Lafayette BART Fare Collection Equipment (for Lafayette Town Center Pathway and BART Bike Station Project)82% $1,825,000 $1,825,000 Contra Costa BART BART Fare Collection Equipment (for Bicycle, Pedestrian, and ADA Imps. at Pittsburg/Bay Point BART)80% $1,510,000 $1,510,000 Contra Costa Concord East Downtown Concord PDA Access & Safe Routes to Transit 75% $2,164,000 $2,164,000 Contra Costa Richmond Richmond 13th Street Complete Streets 75% $2,821,000 $2,821,000 Contra Costa Richmond San Pablo Ave Complete Streets Phase 2 70% $6,000,000 Contra Costa Pleasant Hill Contra Costa Blvd Complete Streets (Harriet Drive to Viking Drive)67% $4,792,000 Contra Costa Pinole Pedestrian and Bicycle Safety Imps. at Appian Way and Marlesta Rd 65% $350,000 Contra Costa Danville Diablo Road Trail 53% $2,000,000 Contra Costa Initial Target: $7,212,400 Total: $8,562,000 Marin County Marin TAM CTA planning & programming N/A N/A $141,000 Marin Marin Transit Marin County Bus Stop Improvements 82% $1,200,000 $1,200,000 Marin SMART SMART Pathway - San Rafael McInnis Pkwy to Smith Ranch Road 78% $1,858,026 $1,858,000 Marin TAM Marin County Street Smarts Bicycle and Pedestrian Safety Program 71% $250,000 Marin Mill Valley East Blithedale Pathway to Transit 70% $1,000,000 Marin Corte Madera Corte Madera Casa Buena Drive Complete Streets 66% $600,000 Marin Larkspur Doherty Drive Multi-Use Pathway at Redwood High School - Phase 2 26% $500,000 Marin Initial Target:$1,383,200 Total: $3,199,000 Napa County Napa NVTA CTA planning & programming N/A N/A $162,000 Napa NVTA Napa Valley Safe Routes to School 77% $100,000 $100,000 Napa MTC Napa Forward SR 29 Safety and Operational Improvements 70% $11,000,000 $1,000,000 Napa Initial Target:$1,037,400 Total: $1,262,000 San Francisco County San Francisco SFCTA CTA planning & programming N/A N/A $180,000 San Francisco SFCTA Downtown San Francisco Congestion Pricing Study N/A $200,000 $200,000 San Francisco SFMTA San Francisco Folsom Streetscape 89% $5,000,000 $5,000,000 San Francisco SFMTA Safe Routes to School Non-Infrastructure Program 85% $2,100,000 $2,100,000 San Francisco BART Embarcadero Station Platform Elevator Capacity & Redundancy 80% $3,144,302 $3,144,000 San Francisco SFCTA Yerba Buena Island (YBI) Westside Bridges Seismic Retrofit 71% $8,000,000 San Francisco Initial Target:$6,175,000 Total: $10,624,000 1 103 Safe Seamless Mobility Quick-Strike Grant Program Funding Recommendation Attachment 1 County Sponsor Project Title Project Score Funds Requested Funds Recommended San Mateo County San Mateo C/CAG CTA planning & programming N/A N/A $183,000 San Mateo C/CAG Planning and Programming of safe and seamless mobility N/A $200,000 $200,000 San Mateo South San Francisco El Camino Real Grand Boulevard Initiative Phase III 73% $2,120,000 $2,120,000 San Mateo San Bruno San Bruno Transit Corridor Pedestrian Connection Phase 4 72% $385,000 $385,000 San Mateo South San Francisco East of 101 Transit Expansion 72% $480,000 $480,000 San Mateo San Mateo County Broadmoor SRTS Pedestrian Safety & Mobility Imps 71% $1,418,412 $1,419,000 San Mateo Burlingame Burlingame City-Wide Pedestrian Safe Routes and Mobility Imps 71% $200,000 $200,000 San Mateo Brisbane Bayshore Blvd/Van Waters and Rodgers Rd Bus Stop Improvements 70% $360,000 San Mateo Millbrae Park Blvd, Santa Teresa Way, San Anselmo Ave Traffic Calming Quick Build 68% $347,250 San Mateo Burlingame Carmelita Ave and Paloma Ave Traffic Calming and Bicycle Safe Routes 68% $850,000 San Mateo San Mateo County Coleman-Ringwood Pedestrian and Bicycle SRTS Improvements 67% $808,562 San Mateo Daly City Southgate Avenue and School Street Safety Improvements 65% $350,000 San Mateo Millbrae Millbrae - Citywide Virtual Mobility Detection 63% $223,591 San Mateo San Bruno San Bruno Citywide Bicycle Route Network 63% $615,000 San Mateo Initial Target:$4,149,600 Total: $4,987,000 Santa Clara County Santa Clara VTA CTA planning & programming N/A N/A $419,000 Santa Clara VTA Evaluating on-demand shuttle strategies for improved transit access N/A $200,000 $200,000 Santa Clara VTA VTA Electronic Locker Upgrade and Replacement 91% $1,940,060 $1,987,000 Santa Clara San Jose En Movimiento Quick Build Network for East San Jose 89% $1,325,000 $1,325,000 Santa Clara San Jose San Jose Bascom Avenue Protected Bike Lanes & Complete Street 88% $690,000 $690,000 Santa Clara San Jose San Jose - Downtown Bikeways 86% $4,025,000 $4,025,000 Santa Clara San Jose San Jose Julian Street & McKee Road Vision Zero Complete Streets 82% $705,000 $705,000 Santa Clara Mountain View Mountain View Stierlin Road Bicycle and Pedestrian Improvements 76% $4,007,000 $4,007,000 Santa Clara Sunnyvale Sunnyvale Bicycle, Pedestrian and SRTS Safety Improvements 70% $1,900,000 $1,900,000 Santa Clara Saratoga Saratoga Blue Hills Elementary Pedestrian Crossing at UPRR 70% $1,800,000 $1,800,000 Santa Clara Los Gatos Los Gatos Creek Trail to Highway 9 Trailhead Connector 64% $5,097,400 Santa Clara Sunnyvale Sunnyvale Saratoga Class IIB Buffered Bicycle Lanes 62% $2,200,000 Santa Clara Los Altos Los Altos St. Joseph Avenue Mobility Connector 41% $950,000 Santa Clara Initial Target:$13,338,000 Total: $17,058,000 Solano County Solano STA CTA planning & programming N/A N/A $110,000 Solano STA STA Mobility Planning N/A $200,000 $200,000 Solano Vallejo Bay Trail/Vine Trail Gap Closure Segment 86% $1,800,000 $1,800,000 Solano Fairfield Fairfield/Vacaville Hannigan Station Capacity Improvements 83% $1,000,000 $1,000,000 Solano Fairfield Fairfield/Vacaville Hannigan Station Capacity Imps [Augmented Request]*83% $900,000 $900,000 Solano STA Solano Safe Routes to School Non-Infrastructure Program 74% $600,000 $600,000 Solano Initial Target:$2,717,000 Total: $4,610,000 Sonoma County Sonoma SCTA CTA planning & programming N/A N/A $135,000 Sonoma SCTA Countywide Active Transportation Plan N/A $200,000 $200,000 Sonoma SMART SMART Pathway - Petaluma Payran to Lakeville 83% $806,000 $806,000 Sonoma Santa Rosa Santa Rosa Transit Mall Roadbed Rehabilitation 72% $868,230 $868,000 Sonoma Healdsburg Healdsburg Bike Share 70% $250,000 $250,000 Sonoma Rohnert Park Rohnert Park Pedestrian and Bicycle Safety Improvements 69% $522,000 $522,000 Sonoma Cotati Downtown Cotati and Civic Center Connectivity and Safety Improvements 68% $1,250,000 $1,250,000 Sonoma Sebastopol SR 116 and Bodega Ave Pedestrian Access and Mobility Enhancements 68% $476,310 $476,000 Sonoma Sonoma County Mark West Springs Back to School Neighborhood Ped. Safety 53% $1,000,000 Sonoma Initial Target: $3,556,800 Total: $4,507,000 *Augmented funding request submitted by CTA. Listed separately from the original funding request for the project. County and Local Projects Total $66,763,000 2 104 Safe Seamless Mobility Quick-Strike Grant Program Funding Recommendation Attachment 1 Color Key: Funding Recommendation Regional and Corridor Projects County Sponsor Project Title Funds Recommended Regional and Corridor Projects (Co-Nominations) Alameda MTC/ACTC Bay Bridge Forward: I-580 WB HOV Lane Extension $7,000,000 Contra Costa San Pablo Giant Road Cycletrack Quick-Build $700,000 Napa MTC Napa Valley Forward: SR 29/Rutherford and Oakville Roundabouts $6,000,000 San Mateo Redwood City Roosevelt Avenue Quick-Build $755,000 Alameda MTC/Oakland Fruitvale Quick-Build Contra Costa BATA Richmond San Rafael Forward: I-580 WB ORT/HOV Lane Total:$14,455,000 Regional Planning and Programming Regional MTC FasTrak START Pilot Evaluation Study $900,000 Santa Clara VTA Diridon Station Planning and Studies $1,000,000 Total:$1,900,000 Blue-Ribbon Implementation Projects Regional MTC Blue-Ribbon Implementation Projects - TBD $5,941,538 Total:$5,941,538 Regional and Corridor Projects Total: $22,296,538 Focus Area Bay Area Forward; Transit Priority Quick-Build Bay Area Forward Equitable MobilityPDA Planning & Implementation TBD Bay Area Forward Quick-Build Quick-Build 3 105 Date: November 18, 2015 W.I.: 1512 Referred by: PAC Revised: 07/27/16-C 10/26/16-C 12/21/16-C 03/22/17-C 04/26/17-C 05/24/17-C 06/28/17-C 07/26/17-C 09/27/17-C 10/25/17-C 11/15/17-C 12/20-17-C 01/24/18-C 02/28/18-C 03/28/18-C 04/25/18-C 05/23/18-C 06/27/18-C 07/25/18-C 09/26/18-C 11/28/18-C 12/19/18-C 01/23/19-C 02/27/19-C 03/27/19-C 06/26/19-C 07/24/19-C 09/25/19-C 10/23/19-C 11/20/19-C 02/26/20-C 05/27/20-C 07/22/20-C 09/23/20-C 11/20/20-C 01/27/21-C 02/24/21-C 04/28/21-C 05/26/21-C 06/23/21-C ABSTRACT Resolution No. 4202, Revised Adoption of the project selection policies and project programming for the second round of the One Bay Area Grant program (OBAG 2). The project selection criteria and programming policy contain the project categories that are to be funded with various fund sources including federal surface transportation act funding available to MTC for its programming discretion to be included in the federal Transportation Improvement Program (TIP) for the OBAG 2 funding period. The resolution includes the following attachments: Attachment A – OBAG 2 Project Selection Criteria and Programming Policy Attachment B-1 – OBAG 2 Regional Program Project List Attachment B-2 – OBAG 2 County Program Project List On July 27, 2016, Attachment A, and Attachments B-1 and B-2 were revised to add additional funding and projects to the OBAG 2 framework, including $72 million in additional Fixing America’s Surface Transportation Act (FAST) funding, and to incorporate housing-related policies. On October 26, 2016, Attachment A, and Attachment B-1 were revised to clarify language related to the North Bay Priority Conservation Area (PCA) Program in Attachment A and to deprogram $2,500,000 from the Water Emergency Transportation Authority (WETA) Ferry Service Enhancement Pilot within the Regional Active Operational Management Program. 106 ABSTRACT MTC Resolution No. 4202, Revised Page 2 On December 21, 2016, Attachments B-1 and B-2 were revised to redirect $417,000 in un- programmed balances from the Regional Active Operational Management program to MTC’s Spare the Air Youth within the Climate Initiatives Program; divide MTC’s Rideshare Program into three subcomponents totaling $10,000,000: $720,000 for Rideshare Implementation, $7,280,000 for the Carpool Program, and $2,000,000 for the Vanpool Program; direct $1,785,000 from 511 Next Gen to the Commuter Benefits program; direct $1,000,000 in un-programmed balances to SMART’s Multi-Use Pathway; transfer $1,000,000 from MTC’s Casual Carpool project to MTC’s Eastbay Commuter Parking project within the Bay Bridge Forward program, as the former will be funded with non-federal funds; transfer $500,000 from the Freeway Performance Initiative program and $500,000 in un-programmed balances to US 101/Marin Sonoma Narrow’s B2 Phase 2 project in the Regional Active Operational Management Program; shift $40,000,000 from the BART Car Replacement/Expansion project to the Golden Gate Bridge Suicide Deterrent project and $13 million from MTC’s Clipper project to un-programmed balances within the Transit Priorities program as part of a RM2 funding action to address a cost increase on the Golden Gate Bridge Suicide Deterrent project; and program $5,990,000 to Alameda County’s Safe Routes to School Program in the County Program. On March 22, 2017, Attachment B-1 was revised to program $17,000,000 in un-programmed balances within the Regional Transit Priorities Program to MTC’s Clipper Program, as part of the FY17 Transit Capital Priorities program. On April 26, 2017, Attachment B-2 was revised to program $1,655,000 to the Sonoma Safe Routes to School program; and redirect $1,000 from Contra Costa Transportation Authority’s Planning Activities Base to its discretionary balance and $1,000 from San Francisco County Transportation Authority’s Planning Activities Base to its discretionary balance to address an inconsistency between amounts programmed to planning activities in Appendix A-3 and reflect actual amounts obligated for planning. On May 24, 2017, Attachment B-1 was revised to redirect $1,237,000 from 511 Next Gen to AOM Implementation within the Regional Active Operational Management program to reflect re- organization of staff between program elements; direct $18,000,000 in Arterial/Transit Performance to the Program for Arterial System Synchronization ($5,000,000) and the Next Gen Arterial Operations Program ($13,000,000) within the Regional Active Operational Management program; direct $19,000,000 from the Transportation Management System (TMS) Field Equipment Devices Operations and Maintenance to TMS Implementation ($2,910,000), Performance-Based Intelligent 107 ABSTRACT MTC Resolution No. 4202, Revised Page 3 Transportation Systems Device Maintenance and Rehabilitation ($5,940,000), Transportation Management Center Asset Upgrade and Replacement ($4,000,000), I-880 Communication Upgrade and Infrastructure Gap Closures ($4,000,000) and a Detection Technology Pilot ($5,000,000) within the Regional Active Operational Management program; and remove $290,556 in un-programmed balances from the Regional Active Operational Management program to address over-programming in a previous cycles of the STP/CMAQ regional programs. On June 28, 2017, Attachments B-1 and B-2 were revised to reprogram $1,000,000 from the SMART Pathway – 2nd to Andersen to San Rafael’s Grand Ave Bike/Pedestrian Improvements within the Regional Climate Initiatives program as part of a funding exchange within the City of San Rafael, conditioned on San Rafael committing $1 million in non-federal funds to the construction of the pathway, and a resolution of local support for the use of federal funds on the Grand Ave project, and TAM approval of the redirection of local measure funds between the projects; split out $8,729,000 from the 511 Next Gen program to 511 Implementation within the Regional Active Operational Management program; program $1,250,000 to Golden Gate Bridge Highway and Transportation District for the Bettini Transit Center as part of the Marin County Program; and program $2,617,000 within the San Mateo County Program to the San Mateo County Office of Education for the SRTS program, including $223,000 in supplemental funds from San Mateo’s discretionary balance. On July 26, 2017, Attachment B-1 was revised to program $12,000,000 to the US 101 Marin Sonoma Narrows project as part of a fund exchange agreement with Sonoma County Transportation Authority; $11,000,000 in exchange funds are added to the program for tracking purposes, with the final $1 million in exchange funds to be identified through a future Commission action. On September 27, 2017, Attachment B-1 was revised to change the name of the Next Gen Arterial Operations Program (NGAOP) to Innovative Deployment for Enhanced Arterials (IDEA) to reflect program rebranding and additional focus on advanced technologies; program $4,160,000 to Incident Management Implementation and $8,840,000 to I-880 Integrated Corridor Mobility project within the Regional Active Operational Management program; split out the Connected Vehicles/Shared Mobility program into the Connected Vehicles/Automated Vehicles program for $2,500,000 and the Shared Use Mobility program for $2,500,000; and program $16,000,000 for three corridors within the Freeway Performance Program, with $8,000,000 for I- 680, $3,000,000 for I-880, and $5,000,000 for SR-84. 108 ABSTRACT MTC Resolution No. 4202, Revised Page 4 On October 25, 2017, Attachment B-1 was revised to program $10,000,000 to the Bay Area Air Quality Management District for the Spare the Air program, in lieu of the Electric Vehicle Programs within the Regional Climate Initiatives Program, conditioned on the Air District contribution of an additional $10 million to advance implementation of electric vehicles within the region. On November 15, 2017, Attachment B-2 was revised to program $200,000 in the Alameda County Program to the I-580 Corridor Study, to support a joint corridor study between Alameda County Transportation Commission (ACTC) and MTC; $122,000 within the Napa County Program to Napa Valley Transportation Authority (NVTA) for the Napa County Safe Routes to School (SRTS) Program; and $300,000 within the Contra Costa County Program to San Ramon for the San Ramon Valley Street Smarts Program. On December 20, 2017, Attachments A, Appendix A-3, B-1, and B-2 were revised to program $334 million in the County Program to local and county projects recommended by the nine Congestion Management Agencies (CMAs); redirect $10,248,000 from BART Car Replacement/Expansion to Clipper within the Regional Transit Priorities Program; revise the CMA Planning Activities funding amounts to reflect the supplementary funds requested by several CMAs through their County Programs; and clarify the program details for the Local Housing Production Incentive program (also known as the 80K by 2020 Challenge Grant). On January 24, 2018, Attachment B-1 was revised to redirect $4,100,000 from Performance- Based ITS Device Maintenance and Rehabilitation to I-880 Communication Upgrade and Infrastructure Gap Closures, within the Transportation Management System program. On February 28, 2018, Attachments B-1 and B-2 were revised to program $13 million in Innovative Deployments to Enhance Arterials (IDEA) program grants within the Regional Active Operational Management Program; redirect $822,000 within Contra Costa County’s Safe Routes to School Program (SRTS) for future SRTS projects; program $2,813,000 to San Francisco SRTS Non-Infrastructure Program within the San Francisco County Program; and clarify MTC exchange fund projects. On March 28, 2018, Attachment B-1 was revised to distribute the $1.5 million Community- Based Transportation Planning Program among the nine county Congestion Management Areas 109 ABSTRACT MTC Resolution No. 4202, Revised Page 5 (CMAs); clarify the limits of three Freeway Performance Program projects within the Regional Active Operational Management Program; and reflect the programming of $30,000 in MTC exchange funds for Bay Area Greenprint Functionality Improvements, as part of the PCA program. On April 25, 2018, Attachment B-1 was revised to program $8,200,000 in Priority Conservation Area (PCA) grants within the North Bay PCA Program; $3,400,000 to Sonoma County Transportation Authority (SCTA) for the Marin Sonoma Narrows B2 Phase 2 project, as part of an exchange agreement in which an equal amount of SCTA’s future Regional Transportation Improvement Program (RTIP) funds will be programmed at MTC’s discretion; $7,288,000 in PDA Planning and Implementation grants; and $500,000 to MTC for PDA Implementation. On May 23, 2018, Attachments B-1 and B-2 were revised to change the project sponsor from MTC to VTA for the IDEA Program project at the Veteran’s Administration Palo Alto Medical Center; redirect funds within the Santa Clara County OBAG 2 County Program to reduce San Jose’s West San Carlos Urban Village Streetscape Improvements by $2,050,000, redirecting $1,000,000 from the project to Santa Clara’s Saratoga Creek Trail Phase 1 and $1,050,000 to Saratoga’s Prospect Rd Complete Streets project; and direct an additional an additional $25,000 in unprogrammed balances within Santa Clara County OBAG 2 County Program to Saratoga’s Prospect Rd Complete Streets project. On June 27, 2018, Attachments B-1 and B-2 were revised to program $800,000 to MTC’s Carsharing Implementation and $325,000 to Targeted Transportation Alternatives within the Climate Initiatives Program; redirect from MTC’s 511 NextGen program $8,271,000 to 511 Implementation, $2,000,000 to Contra Costa Transportation Authority’s (CCTA’s) I-80 Central Ave Interchange Improvements project, and $380,000 to an unprogrammed balance within the Regional Active Operational Management program; clarify the scope of MTC’s Freeway Performance Program I-880 to reflect the project limits of I-80 to I-280; and redirect $1,394,000 from Vallejo’s Local Streets Rehabilitation project to Fairfield’s Heart of Fairfield project within the Solano County Program. On July 25, 2018, Attachment B-1 was revised to program $1,600,000 to Santa Clara Valley Transportation Authority (VTA) for the SR 85 Transit Guideway Study as part of a fund exchange agreement; remove Rohnert Park’s $65,000 Central Rohnert Park PDA/Creekside Neighborhood Subarea Connector Path Technical Assistance grant from the Regional PDA 110 ABSTRACT MTC Resolution No. 4202, Revised Page 6 Planning Grant program as it will be funded through a prior cycle; reduce the funding for Windsor’s PDA Planning and Implementation Staffing Assistance grant by $85,000 as this project will receive an equivalent amount of funds through a prior cycle; a total of $150,000 balance created by these two revisions was returned to the Regional PDA Planning Grant Program un-programmed balance. On September 12, 2018, Attachments B-1 and B-2 were revised to program $3,000,000 within the Freeway Performance Program to the US 101 corridor in San Mateo and Santa Clara counties; direct an additional $6,000,000 within the Freeway Performance Program to the I-680 corridor within Contra Costa County, $4,000,000 of which is part of an exchange agreement with Contra Costa Transportation Authority (CCTA); redirect $15,000 within the Innovative Deployment for Enhanced Arterials (IDEA) program from IDEA Technical Assistance to VTA’s IDEA grant at the Veterans Affairs Palo Alto Medical Center; redirect $48,000 from MTC’s Clipper to the BART Car Replacement/Expansion project within the Transit Priorities program to reflect program amounts previously adopted through the Transit Capital Priorities (TCP) program; revise the amount programmed to VTA’s SR 85 Transit Guideway Study within Regional Strategic Initiatives to $1,200,000 to reflect amount previously approved; redirect $1,214,000 from Berkeley’s North Shattuck Avenue Rehabilitation project to its Southside Complete Streets and Transit Improvements project within the Alameda County Program; from Sunnyvale’s East Sunnyvale Area Sense of Place Improvements, redirect $1,000,000 to Los Altos’ Miramonte Ave Bicycle and Pedestrian Access Improvements and $1,140,000 to the Safe Routes to School program balance within the Santa Clara County Program; and program $4,500,000 available from a previous funding cycle to the following projects within Regional Strategic Initiatives: $617,000 to Novato’s Pavement Rehabilitation (for Downtown Novato SMART Station) as part of a local funding exchange, $1,120,000 to the Transportation Authority of Marin (TAM) for the Old Redwood Highway Multi-Use Pathway project, $763,000 for San Rafael’s Grand Ave Bridge project, and $2,000,000 to TAM for the US 101 Marin Sonoma Narrows project. On November 28, 2018, Attachment B-1 was revised to make adjustments related to the MTC/SCVTA Funding Exchange Agreement MTC Resolution No. 4356 and to the MTC/CCTA Funding Exchange Agreement MTC Resolution No. 4357, and to program $4,000,000 in MTC exchange funds in accordance with MTC Resolution 3989, to the following projects: $619,000 to CCTA for Innovative Deployment for Enhanced Arterials; $621,000 to the city of Walnut Creek for innovative Deployment for Enhanced Arterials; $500,000 to the city of Richmond for the 111 ABSTRACT MTC Resolution No. 4202, Revised Page 7 Richmond-San Rafael Bridge Bikeway Access; $1,160,000 to MTC for Richmond-San Rafael Bridge Forward; and $1,100,000 to MTC for Napa Valley Transportation Demand. On December 19, 2018, Attachments B-1 and B-2 were revised to redirect $5,200,000 from MTC’s I-880 Integrated Corridor Management (ICM) Central Segment to the I-880 ICM Northern Segment project within the Regional Active Operational Management Program; clarify the Diridon Integrated Station Area Concept Plan project within the Regional Priority Development Planning and Implementation Program to reference Santa Clara Valley Transportation Authority (VTA) as a project partner; within the Santa Clara County Program, redirect $794,000 in unprogrammed balances to Sunnyvale’s East Sunnyvale Sense of Place Improvements, clarify the remaining unprogrammed balance is discretionary, and clarify the division of funding for Santa Clara’s Saratoga Creek Trail Phase 1 project between the county’s Safe Routes to School program and its discretionary program. On January 23, 2019, Attachment B-2 was revised to redirect $15,980,000 within the San Francisco County Program from the Better Market Street project to the Central Subway project. On February 27, 2019, Attachment B-1 was revised to change the fund source of $3,779,849 programmed to the Golden Gate Bridge Suicide Deterrent in Surface Transportation Block Grant Program (STP) funds to federal Highway Infrastructure Program (STP Bump) funds provided in the Consolidated Appropriations Act, 2018. Of the $3,779,849 freed up by this swap, $1,000,000 is returned to the region’s STP/CMAQ balance to help address the CMAQ shortfall as a result of the region becoming attainment for carbon monoxide (CO) and therefore receiving less CMAQ funds which are distributed based on air quality status. The remaining $2,779,849 is held for future Commission action. On March 27, 2019, Attachment A, Appendix A-8, Appendix A-10, and Attachment B-1 were revised to clarify provisions pertaining to the interim status report requirements for Priority Development Area (PDA) Investment & Growth Strategies; change the recipient of the Concord IDEA project from CCTA to the City of Concord and reduce the MTC Exchange funding from $619,000 to $589,000; and redirect the $30,000 in MTC Exchange funds to a new MTC-led Concord IDEA project. On June 26, 2019, Attachment B-2 was revised to program $822,000 in unprogrammed Safe Routes to School Program (SRTS) balances within the Contra Costa County Program to six 112 ABSTRACT MTC Resolution No. 4202, Revised Page 8 existing projects; and to redirect $251,000 within the San Mateo County Program from Atherton’s Middlefield Road Class II Bike Lanes to its James Avenue Rehabilitation. On July 24, 2019, Attachment A was revised to delegate authority to the Executive Director or designee to sign Letters of Understanding for the exchange of STP/CMAQ funds with other regions, within certain conditions and limitations, and to delegate to a Committee of the Commission the authority to approve exchanges beyond these conditions and limitations. On September 25, 2019, Attachments B-1 and B-2 were revised to clarify that the $300,000 programmed to Alameda County Transportation Commission (ACTC) within the Community Based Transportation Plan (CBTP) Updates program will be directed to its Congestion Management Agency (CMA) Planning program as part of an internal fund exchange within ACTC; redirect $9.6 million from 511 Implementation to 511 Next Gen within the Bay Area 511 Traveler Information Program; within the Freeway Performance Program redirect $625,000 in from MTC’s SR 84 (US 101 to I-880) to the environmental phase of MTC’s I-580 WB HOV Lane Extension project and change the project sponsor of the I-80/Central Ave. Interchange Improvements project from the Contra Costa Transportation Authority (CCTA) to City of Richmond; within the Innovative Deployment to Enhance Arterials (IDEA) program, clarify that LAVTA is a partner agency for the Dublin Category 2 IDEA project; within the Transportation Management Systems (TMS) program, change the name of the overall program to Connected Bay Area, redirect $2 million from the Detection Technology Pilot project and $1.8 million from the Performance-Based ITS Device Maintenance and Rehabilitation project to provide an additional $3.8 million to the I-880 Communications Upgrade and Infrastructure Gap Closures project; within the Incident Management program, redirect $1 million from MTC’s I-880 Integrated Corridor Management (ICM) Central Segment to the Northern Segment; within the San Francisco County program, redirect $3,366,000 from John Yehall Chin Elementary Safe Routes to School (SRTS) Improvement; and within the Santa Clara County program, redirect $1 million from Los Altos’ Miramonte Ave Bicycle and Pedestrian Access Improvements project to Cupertino’s McClellan Rd Separated Bike Lane project, and program $1,346,000 in unprogrammed discretionary balances to Campbell’s Harriet Ave Sidewalk project and Los Gatos Shannon Rd Complete Streets project. On October 23, 2019, Attachment B-1 was revised to redirect $3 million from MTC’s Detection Technology Pilot project to establish the InterConnect Bay Area grant program within the Connected Bay Area program; direct $5 million ($4 million Solano County and $1 million other 113 ABSTRACT MTC Resolution No. 4202, Revised Page 9 North Bay counties) within the Housing Incentive Pool program to establish the Sub-HIP program, with specific projects to be recommended through future programming actions; and program $1 million to BART for AB2923 Implementation from unprogrammed balances within the PDA Planning & Implementation program. On November 20, 2019, Attachments B-1 and B-2 were revised to program $6,023,000 in MTC exchange funds in accordance with MTC Resolution No. 3989 to 13 projects within the Priority Conservation Area (PCA) Grants program; and within the Contra Costa County program, redirect $1,025,000 from Brentwood’s Various Streets and Roads Preservation project to Pittsburg’s Pavement Improvements project, redirect $618,000 from San Pablo’s Market Street Pavement Rehabilitation project to Giant Road Pavement Rehabilitation project; and revise the name of Walnut Creek’s Ygnacio Valley Road Rehabilitation project to reflect the latest proposed scope of work. On February 26, 2020, Attachments A, B-1, and B-2 were revised to program $1 million to MTC for SR 37 corridor planning in Marin, Napa, Solano, and Sonoma Counties and $3 million to MTC for I-80 corridor planning from the Carquinez Bridge to the San Francisco-Oakland Bay Bridge (SFOBB) Toll Plaza within the Freeway Performance Program; revise the name of the Concord Willow Pass Road Rehabilitation and Safe Routes to School project within the Contra Costa County Program to reflect the project’s current scope; and clarify language within the OBAG 2 Project Selection Criteria and Programming Policy to reflect the Commission adoption of Housing Incentive Pool (HIP) program guidelines, MTC Resolution No. 4348. On May 27, 2020, Attachment B-1 was revised to clarify the scope of MTC’s Freeway Performance Program planning-only project on I-80 extends from Carquinez Bridge in Contra Costa to Fremont Street in San Francisco; change the sponsor for three projects within the Regional Priority Conservation Area (PCA) Grant program; and to redirect $104,000 in the North Bay Priority PCA Grant program from Novato’s Carmel Open Space Acquisition project to Novato’s Hill Area National Recreation Area, as the former project has been cancelled. On July 22, 2020, Attachment B-1 was revised to program $5 million to five projects in Solano, Marin, Napa, and Sonoma Counties within the Housing Incentive Pool Pilot Program (Sub-HIP) and program $1 million to the Napa Valley Forward Traffic Calming and Multimodal Improvements project within the Freeway Performance Program (FPP); and incorporate $7,681,887 in federal Highway Infrastructure Program apportionment provided through the 114 ABSTRACT MTC Resolution No. 4202, Revised Page 10 Department of Transportation Appropriations Act, 2020 to the Golden Gate Bridge Suicide Deterrent. On September 23, 2020, Attachment B-2 was revised to redirect $2,000,000 from Napa’s Silverado Trail Five-way Intersection Improvement project to Napa Valley Transportation Authority’s Vine Transit Bus Maintenance Facility within the Napa County Program, and $1,394,000 from Fairfield’s Heart of Fairfield Improvements to its Cadenasso Dr. repaving project within the Solano County Program. On November 20, 2020, Attachment B-1 was revised to program $1,000,000 to SFCTA for the environmental phase of the Yerba Buena Island/Treasure Island Multi-Use Pathway project within the Priority Conservation Area (PCA) Grants program, with payback from BATA at a future date; $647,000 in MTC exchange funds in accordance with MTC Resolution No. 3989 to four projects within the Priority Conservation Area (PCA) Grants program; and to clarify the project sponsor of the Old Redwood Highway Multi-Use Pathway project as Larkspur, rather than the Transportation Authority of Marin (TAM). On January 27, 2021, Attachments A and Attachment B-1 were revised, and Appendix A-11 was added, to incorporate additional funding into the OBAG 2 framework, including $52.9 million in STP/CMAQ program balances made available through FY2018-FY2020 appropriations of Federal Highway Infrastructure Program (FHIP) funds, and a $1.5 million balance redirected from the Cycle 1 STP/CMAQ Climate Initiatives program, as part of the Safe & Seamless Mobility Quick-Strike program. On February 24, 2021, Attachment B-1 was revised to program a total of $7.91 million in Federal Highway Infrastructure Program (FHIP) funds provided in the Consolidated Appropriations Act, 2021, and project savings from previous STP/CMAQ cycles to the Golden Gate Bridge Highway and Transportation District (GGBHTD) for shareable costs of an increase to the Golden Gate Bridge Suicide Deterrent System. Because the final FFY 2021 FHIP amount is not yet available at the time of the Commission meeting, the final split between the two fund sources will be adjusted by staff as a technical change, with the total amount not to exceed $7.91 million. On April 28, 2021, Attachment B-1 was revised to change the fund source of $13,942,852 from Federal Highway Infrastructure Program (FHIP) funds to Surface Transportation Block Grant 115 ABSTRACT MTC Resolution No. 4202, Revised Page 11 (STP) funds for the Gate Bridge Highway and Transportation District (GGBHTD) for the Golden Gate Bridge Suicide Deterrent System project; program $61,708,245 in STP/CMAQ funds, and $13,942,852 in FHIP funds redirected from the GGB suicide deterrent system, to the Transportation Authority of Marin (TAM) for the US-101 Marin-Sonoma Narrows Segment B7 project as part of the SB1/RMS alternative funding plan; and program $99,840,510 in STP/CMAQ funds to the Solano Transportation Authority (STA) for the Solano I-80 Express Lanes project as part of the SB1/RMS alternative funding plan. The programmed funding to TAM and STA serves as a loan to the project sponsors to permit the projects to move to construction while Regional Measure 3 funds are unavailable. The loaned funds shall be repaid to MTC as non-federal funds and will be subject to future OBAG programming. On May 26, 2021, Attachment B-1 and Appendix A-11 were revised to program $34,593,076 in Federal Highway Infrastructure Program funds made available through federal Coronavirus Response and Relief Supplemental Appropriations Act (CRRSAA) to augment the Regional Safe and Seamless Mobility Quick-Strike program framework; and to program $7,775,000 in Priority Development Area (PDA) Planning and Implementation grants and $87,000 in Regional PDA Supportive Studies within the Regional PDA Planning and Implementation program. On June 23, 2021, Attachment B-1 was revised to program $83,118,000 to various local and regional projects within the Regional Safe and Seamless Mobility Quick-Strike program; and program $1,000,000 in project savings from previous fund cycles to VTA’s Diridon Station Planning and Studies project as part of the Regional Strategic Initiatives program. Further discussion of the project selection criteria and programming policy is contained in the memorandum to the Programming and Allocations Committee dated November 4, 2015, July 13, 2016, October 12, 2016, December 14, 2016, February 8, 2017 (action deferred to March 2017), March 8, 2017, April 12, 2017, May 10, 2017, June 14, 2017, July 12, 2017, September 13, 2017, October 11, 2017, November 8, 2017, December 13, 2017, January 10, 2018, February 14, 2018, March 7, 2018, and April 11, 2018; the Planning Committee dated April 6, 2018; and the Programming and Allocations Committee dated May 9, 2018, June 13, 2018, July 11, 2018, September 12, 2018, November 14, 2018, December 12, 2018, January 9, 2019, February 13, 2019, March 6, 2019, June 12, 2019, July 10, 2019, September 4, 2019, October 9, 2019, November 13, 2019, February 12, 2020, May 13, 2020, July 8, 2020, September 9 2020, November 4, 2020, January 13, 2021, February 10, 2021, April 14, 2021, and May 12, 2021; and 116 ABSTRACT MTC Resolution No. 4202, Revised Page 12 the Planning Committee dated May 14, 2021; and the Programming and Allocations committee dated June 9, 2021. 117 Date: November 18, 2015 W.I.: 1512 Referred By: Programming & Allocations RE: One Bay Area Grant Program Second Round (OBAG 2) Project Selection Criteria and Programming Policy METROPOLITAN TRANSPORTATION COMMISSION RESOLUTION NO. 4202 WHEREAS, the Metropolitan Transportation Commission (MTC) is the Regional Transportation Planning Agency (RTPA) for the San Francisco Bay Area pursuant to Government Code Section 66500 et seq.; and WHEREAS, MTC is the designated Metropolitan Planning Organization (MPO) for the nine- county San Francisco Bay Area region and is required to prepare and endorse a Transportation Improvement Program (TIP) which includes federal funds; and WHEREAS, MTC is the designated recipient for state and federal funding assigned to the RTPA/MPO of the San Francisco Bay Area for the programming of projects; and WHEREAS, state and federal funds assigned for RTPA/MPO programming discretion are subject to availability and must be used within prescribed funding deadlines regardless of project readiness; and WHEREAS, MTC, in cooperation with the Association of Bay Area Governments (ABAG), the Bay Area Air Quality Management District (BAAQMD), the Bay Conservation and Development Commission (BCDC), California Department of Transportation (Caltrans), Congestion Management Agencies (CMAs), county Transportation Authorities (TAs), transit operators, counties, cities, and interested stakeholders, has developed criteria, policies and procedures to be used in the selection of projects to be funded with various funding including regional federal funds as set forth in Attachments A, B-1 and B-2 of this Resolution, incorporated herein as though set forth at length; and WHEREAS, using the policies set forth in Attachment A of this Resolution, MTC, in cooperation with the Bay Area Partnership and interested stakeholders, will develop a program of projects to be funded with these funds for inclusion in the federal TIP, as set forth in Attachments B-1 and B-2 of this Resolution, incorporated herein as though set forth at length; and WHEREAS the federal TIP and subsequent TIP amendments and updates are subject to public review and comment; now therefore be it 118 MTCResolution4202Page2RESOLVEDthatMTCapprovesthe“ProjectSelectionCriteriaandProgrammingPolicy”forprojectstobefundedintheOBAG2ProgramassetforthinAttachmentsA,B-iandB-2ofthisResolution;andbeitfurtherRESOLVEDthattheregionaldiscretionaryfundingshallbepooledanddistributedonaregionalbasisforimplementationofprojectselectioncriteria,policies,proceduresandprogramming,consistentwiththeRegionalTransportationPlan(RTP);andbeitfurtherRESOLVEDthattheprojectswillbeincludedinthefederalTIPsubjecttofinalfederal approvalandrequirements;andbeitfurtherRESOLVEDthattheExecutiveDirectorordesigneemaymaketechnicaladjustmentsandothernon-substantialrevisions,including updatestofundsourcesanddistributionstoreflectfinalfundingcriteriaandavailability;andbeitfurtherRESOLVEDthattheExecutiveDirectorordesigneeisauthorizedtoreviseAttachmentsB-iandB-2asnecessarytoreflecttheprogrammingofprojectsastheprojectsareselected,revisedandincludedinthefederalTIP;andbeitfurtherRESOLVEDthattheExecutiveDirectorordesigneeshallmakeavailableacopyofthisresolution,andattachementsasmayberequiredandappropriate.TheaboveresolutionwasenteredintobytheMetropolitanTransportationCommissionattheregularmeetingoftheCommissionheldinOakland,California,onNovember18,2015METROPOLITANTRANSPORTATIONCOMMISSIONDaveCortese,Chair119 Attachment B‐1 MTC Resolution No. 4202 OBAG 2 Regional Programs FY 2017‐18 through FY 2021‐22 June 2021 OBAG 2 Regional Programs Project List PROJECT CATEGORY AND TITLE SPONSOR Total STP/CMAQ Other OBAG 2 REGIONAL PROGRAMS $646,914,885 $99,975,260 1. REGIONAL PLANNING ACTIVITIES Regional Planning MTC $9,555,000 1. REGIONAL PLANNING ACTIVITIES TOTAL: $9,555,000 2. PAVEMENT MANAGEMENT PROGRAM Pavement Management Program MTC $1,500,000 Pavement Technical Advisory Program (PTAP)MTC $7,500,000 Statewide Local Streets and Roads (LSR) Needs Assessment MTC/Caltrans $250,000 2. PAVEMENT MANAGEMENT PROGRAM TOTAL: $9,250,000 3. PDA PLANNING & IMPLEMENTATION PDA Planning and Implementation PDA Implementation MTC $2,000,000 PDA Supportive Studies MTC $587,000 PDA Planning Berkeley: San Pablo Avenue PDA Plan MTC $750,000 Oakland: MacArthur Transit Village PDA; North Oakland/Golden Gate PDA Plan MTC $800,000 Oakland: Eastmont Town Center/International Blvd; Fruitvale & Dimond; MacArthur Blvd Corridor; San Antonio MTC $800,000 Union City: Decoto Industrial Parkway Study Area Specific Plan 2.0 MTC $800,000 El Cerrito: San Pablo Avenue Specific Plan and EIR Update/Amendments MTC $308,000 Moraga: Moraga Center Specific Plan Implementation Project MTC $140,000 Richmond: Hilltop PDA Plan MTC $750,000 San Pablo: Rumrill Blvd PDA Plan MTC $250,000 Marin County: Urbanized Corridor/Marin City PDA Plan MTC $300,000 San Rafael: Downtown Precise Plan MTC $500,000 San Francisco: HUB Area EIR MTC $500,000 San Francisco: Transit Corridors Study MTC $500,000 Burlingame: Broadway Planning Area PDA Plan MTC $400,000 South San Francisco: Downtown Station Area PDA Plan MTC $500,000 Cupertino: VTA Cores and Corridors PDA Plan MTC $400,000 Milpitas: Midtown PDA Plan MTC $500,000 Palo Alto: University Ave/Downtown PDA Plan MTC $800,000 San Jose/VTA: Diridon Integrated Station Area Concept Plan MTC $800,000 San Jose: SW Expressway/Race Street Light Rail Urban Village Plans MTC $500,000 Santa Clara: Downtown PDA Plan MTC $400,000 Vacaville: Downtown Specific Plan MTC $350,000 Santa Rosa: Downtown Station Area Specific Plan Update/Amendment MTC $800,000 Staffing Assistance Emeryville: Mitigate Regulation‐Induced Displacement, Streamlined Asset Mngmt MTC $180,000 Fremont: SB743 Implementation MTC $150,000 Hayward: SB743 Implementation MTC $150,000 Oakland: ADU Initiative MTC $200,000 Oakland: Innovative Construction Initiative MTC $200,000 Concord: VMT‐based Transportation Impact Standards MTC $150,000 Concord: Galindo Street Corridor Plan MTC $200,000 Lafayette: Updated Parking Ordinance and Strategies MTC $150,000 San Jose: PDA/Citywide Design Guidelines MTC $200,000 Windsor: Parking Management and Pricing MTC $35,000 Technical Assistance Marin/Sonoma VMT Implementation Group MTC $170,000 Napa/Solano VMT Implementation Group MTC $170,000 Various Jurisdictions: VMT Implementation Group MTC $140,000 Emeryville: Developing the Highest and Best Use of the Public Curb MTC $65,000 Hayward: Micro Mobility/Safety Program MTC $75,000 Oakland: General Plan Framework ‐ PDA Community Engagement Program MTC $65,000 San Leandro: BayFair TOD Infrastructure Design/Finance MTC $150,000 San Francisco: Mission‐San Jose PDA Housing Feasibility Analysis MTC $65,000 San Francisco: PDA Density Bonus Program MTC $65,000 Belmont: Transportation Demand Management Program MTC $65,000 San Mateo: TDM Ordinance MTC $150,000 Santa Rosa/Sonoma County: Renewal Enterprise District MTC $150,000 San Jose: Urban Villages District Parking & Rezoning MTC $120,000 BART AB2923 Implementation BART $1,000,000 Community‐Based Transportation Plan (CBTP) Updates MTC MTC $300,000ACTC: CMA Planning (for Community‐Based Transportation Plans) MTC Res. No. 4202 Attachment B‐1 Adopted: 11/18/15‐C Revised: 07/27/16‐C 10/26/16‐C 12/21/16‐C 03/22/17‐C 05/24/17‐C 06/28/17‐C 07/26/17‐C 09/27/17‐C 10/25/17‐C 12/20/17‐C 01/24/18‐C 02/28/18‐C 03/28/18‐C 04/25/18‐C 05/23/18‐C 06/27/18‐C 07/25/18‐C 09/26/18‐C 11/28/18‐C 12/19/18‐C 02/27/19‐C 03/27/19‐C 06/26/19‐C 09/25/19‐C 10/23/19‐C 11/20/19‐C 02/26/20‐C 05/27/20‐C 07/22/20‐C 11/20/20‐C 01/27/21‐C 02/24/21‐C 04/28/21‐C 05/26/21‐C 06‐23‐21‐C Metropolitan Transportation Commission (MTC) 1 MTC Resolution No. 4202 Attachment B‐1 120 Attachment B‐1 MTC Resolution No. 4202 OBAG 2 Regional Programs FY 2017‐18 through FY 2021‐22 June 2021 OBAG 2 Regional Programs Project List PROJECT CATEGORY AND TITLE SPONSOR Total STP/CMAQ Other OBAG 2 REGIONAL PROGRAMS $646,914,885 $99,975,260 MTC Res. No. 4202 Attachment B‐1 Adopted: 11/18/15‐C Revised: 07/27/16‐C 10/26/16‐C 12/21/16‐C 03/22/17‐C 05/24/17‐C 06/28/17‐C 07/26/17‐C 09/27/17‐C 10/25/17‐C 12/20/17‐C 01/24/18‐C 02/28/18‐C 03/28/18‐C 04/25/18‐C 05/23/18‐C 06/27/18‐C 07/25/18‐C 09/26/18‐C 11/28/18‐C 12/19/18‐C 02/27/19‐C 03/27/19‐C 06/26/19‐C 09/25/19‐C 10/23/19‐C 11/20/19‐C 02/26/20‐C 05/27/20‐C 07/22/20‐C 11/20/20‐C 01/27/21‐C 02/24/21‐C 04/28/21‐C 05/26/21‐C 06‐23‐21‐C CCTA: Community‐Based Transportation Plans MTC $215,000 TAM: Community‐Based Transportation Plans MTC $75,000 NVTA: Community‐Based Transportation Plans MTC $75,000 SFCTA: Community‐Based Transportation Plans MTC $175,000 C/CAG: Community‐Based Transportation Plans MTC $120,000 VTA: Community‐Based Transportation Plans MTC $300,000 STA: Community‐Based Transportation Plans MTC $95,000 SCTA: Community‐Based Transportation Plans MTC $110,000 CBTP Program Evaluation MTC $35,000 3. PDA PLANNING & IMPLEMENTATION TOTAL: $20,000,000 4. CLIMATE INITIATIVES Climate Initiatives $10,875,000 Spare the Air & EV Program Outreach (for Electric Vehicle Programs)BAAQMD $10,000,000 Carsharing Implementation MTC $800,000 Targeted Transportation Alternatives MTC $325,000 Spare the Air Youth Program ‐ 2 MTC $1,417,000 4. CLIMATE INITIATIVES TOTAL: $23,417,000 5. REGIONAL ACTIVE OPERATIONAL MANAGEMENT Active Operational Management AOM Implementation MTC $23,737,000 Bay Area 511 Traveler Information 511 Next Gen MTC $26,148,000 511 Implementation MTC $7,450,000 Rideshare Rideshare Implementation MTC $720,000 Carpool Program MTC $7,280,000 Vanpool Program MTC $2,000,000 Commuter Benefits Implementation MTC $674,000 Commuter Benefits Program MTC $1,111,000 Napa Valley Transportation Demand Strategies (Fund Exchange)MTC/NVTA $1,100,000 Bay Bridge Forward Transbay Higher Capacity Bus Fleet/Increased Service Frequencies AC Transit $1,200,000 Pilot Transbay Express Bus Routes AC Transit $800,000 Eastbay Commuter Parking MTC $2,500,000 Transbay Higher Capacity Bus Fleet/Increased Service Frequencies WestCat $2,000,000 Dumbarton Forward MTC $4,375,000 Richmond‐San Rafael Bridge Forward Richmond‐San Rafael Bridge Bikeway Access (Fund Exchange)Richmond $500,000 Richmond‐San Rafael Bridge Forward (Fund Exchange)MTC $1,160,000 Freeway Performance Program Freeway Performance Program MTC $14,240,000 FPP: I‐880 (I‐80 to I‐280)MTC $3,000,000 MTC $625,000 FPP: I‐80 (Carquinez Bridge to Fremont St., SF) PL only MTC $3,000,000 FPP: CC I‐680 NB HOV/Express Lanes (Ala Co. to Sol Co.)MTC $10,000,000 FPP: I‐80 Central Ave Interchange Improvements Richmond $2,000,000 FPP: SR 37 (US 101 to I‐80) PL only MTC $1,000,000 FPP: Napa Valley Forward Traffic Calming & Multimodal Imps.MTC $1,000,000 FPP: US 101 (SR 85 to San Francisco Co. Line)MTC $3,000,000 SCTA $1,000,000 Program for Arterial System Synchronization (PASS)MTC $5,000,000 Innovative Deployments for Enhanced Arterials (IDEA) IDEA Technical Assistance MTC $1,532,000 IDEA Category 1 AC Transit: Dumbarton Express Route (SR84) MTC $2,300,000 Alameda: Webster & Posey Tubes (SR 260), Park St MTC $276,000 Hayward: Various Locations MTC $302,000 Oakland: Bancroft Ave MTC $310,000 Pleasanton: Various Locations MTC $290,000 Union City: Union City Blvd & Decoto Rd MTC $710,000 San Ramon: Bollinger Canyon Rd & Crow Canyon Rd MTC $563,000 San Rafael: Downtown San Rafael MTC $830,000 South San Francisco: Various Locations MTC $532,000 San Jose: Citywide MTC $1,400,000 SR 84 (US 101 to I‐880) Dumbarton Forward FPP: I‐580 WB HOV Lane Extension (SR 24 to I‐80/SFOBB approach) PL & ENV Only FPP: SCTA US 101/Marin Sonoma Narrows (MSN) B2 Phase 2 Metropolitan Transportation Commission (MTC) 2 MTC Resolution No. 4202 Attachment B‐1 121 Attachment B‐1 MTC Resolution No. 4202 OBAG 2 Regional Programs FY 2017‐18 through FY 2021‐22 June 2021 OBAG 2 Regional Programs Project List PROJECT CATEGORY AND TITLE SPONSOR Total STP/CMAQ Other OBAG 2 REGIONAL PROGRAMS $646,914,885 $99,975,260 MTC Res. No. 4202 Attachment B‐1 Adopted: 11/18/15‐C Revised: 07/27/16‐C 10/26/16‐C 12/21/16‐C 03/22/17‐C 05/24/17‐C 06/28/17‐C 07/26/17‐C 09/27/17‐C 10/25/17‐C 12/20/17‐C 01/24/18‐C 02/28/18‐C 03/28/18‐C 04/25/18‐C 05/23/18‐C 06/27/18‐C 07/25/18‐C 09/26/18‐C 11/28/18‐C 12/19/18‐C 02/27/19‐C 03/27/19‐C 06/26/19‐C 09/25/19‐C 10/23/19‐C 11/20/19‐C 02/26/20‐C 05/27/20‐C 07/22/20‐C 11/20/20‐C 01/27/21‐C 02/24/21‐C 04/28/21‐C 05/26/21‐C 06‐23‐21‐C IDEA Category 2 LAVTA/Dublin: Citywide MTC $385,000 Emeryville: Powell, Shellmound, Christie & 40th St MTC $785,000 Concord: Concord Blvd, Clayton Rd & Willow Pass Rd (Fund Exchange)MTC $589,000 MTC Concord Blvd, Clayton Rd & Willow Pass Rd (Fund Exchange) MTC $30,000 Walnut Creek: Various locations (Fund Exchange) MTC $621,000 Los Gatos: Los Gatos Blvd MTC $700,000 VTA: Veterans Admin. Palo Alto Medical Center VTA $845,000 Connected Vehicles/Automated Vehicles (CV/AV)MTC $2,500,000 Shared Use Mobility MTC $2,500,000 Connected Bay Area TMS Implementation MTC $2,910,000 TMC Asset Upgrade and Replacement MTC $1,150,000 I‐880 Communication Upgrade and Infrastructure Gap Closures MTC $11,940,000 InterConnect Bay Area Program MTC $3,000,000 Incident Management Incident Management Implementation MTC $4,160,000 I‐880 ICM Northern MTC $6,200,000 I‐880 ICM Central MTC $2,640,000 Unprogrammed Balance TBD $380,000 5. REGIONAL ACTIVE OPERATIONAL MANAGEMENT TOTAL: $173,000,000 $4,000,000 6. TRANSIT PRIORITIES BART Car Replacement/Expansion BART $99,800,000 GGB Suicide Deterrent (for BART Car Replacement/Expansion)GGBH&TD $9,760,668 $30,239,332 Clipper MTC $34,200,000 Unprogrammed Balance $15,283,000 6. TRANSIT PRIORITIES TOTAL: $159,043,668 $30,239,332 7. PRIORITY CONSERVATION AREA (PCA) Regional Peninsula, Southern and Eastern Counties PCA Grant Program Bay Area GreenPrint: PCA Functionality Imps (Fund Exchange)MTC/GreenInfo Network $30,000 PCA Grant Implementation MTC/Coastal Conservancy $500,000 Alameda County: Niles Canyon Trail, Phase 1Alameda County $321,000 Albany: Albany Hill Access Improvements Albany $251,000 Livermore: Arroyo Road Trail Livermore $400,000 WOEIP/Urban Biofilter: Adapt Oakland Urban Greening in West Oakland WOEIP/Urban Biofilter $300,000 EBRPD: Bay Trail at Point Molate (RSR Bridge to Point Molate Beach Park)EBRPD $1,000,000 JMLT: Pacheco Marsh/Lower Walnut Creek Restoration and Public Access John Muir Land Trust $950,000 SFCTA: Yerba Buena Island Multi‐Use Pathway (PE/ENV)SFCTA $1,000,000 San Francisco: McLaren Park and Neighborhood Connections Plan SF Recreation and Parks $194,000 San Francisco/Coastal Conservancy: Twin Peaks Trail Improvement SF Rec and Park/Conservancy $74,000 GGNPC/NPS: Rancho Corral de Tierra Unit Management Plan Engagement National Parks Service $200,000 SMCHD: Pillar Point Public Access Improvements San Mateo Co. Harbor District $298,000 Menlo Park: Bedwell Bayfront Park Entrance Improvements Menlo Park $520,000 San Mateo Co.: Colma Creek Adaptation Study (Colma Creek Connector)San Mateo Co.$110,000 San Mateo Co.: San Bruno Mtn. Habitat Conservation Plan Grazing Pilot San Mateo Co.$137,900 South San Francisco: Sign Hill Conservation and Trail Master Plan South San Francisco $135,100 Point Blue: Pajaro River Watershed: Habitat Restoration and Climate Resilient Imps.Point Blue Conservation Science $379,000 SCVOSA: Coyote Ridge Open Space Preserve Public Access, Phase 1 Point Blue Conservation Science $400,000 SCVOSA: Tilton Ranch Acquisition Santa Clara Valley Open Space Auth.$1,000,000 North Bay PCA Grant Program Marin Co: Hicks Valley/Wilson Hill/Marshall‐Petaluma Rehab. (for Corte Madera: Paradise Dr MUP)Marin County $312,000 Marin Co: Hicks Valley/Wilson Hill/Marshall‐Petaluma Rd Rehab Marin County $869,000 Novato $104,000 Novato: Vineyard Rd Improvements (for Hill Recreation Area Imps.) Novato $265,000 National Parks Service: Fort Baker's Vista Point Trail NPS $500,000 NVTA: Vine Trail ‐ St. Helena to Calistoga NVTA $711,000 Napa: Vine Trail ‐ Soscol Ave Corridor Napa $650,000 Napa County: Silverado Trail Rehabilitation ‐ Phase L Napa County $689,000 Solano County: Suisun Valley Farm‐to‐Market ‐ Phase 3 Bike Imps Solano County $2,050,000 Sonoma County: Crocker Bridge Bike/Pedestrian Bridge Sonoma County $1,280,000 Sonoma County: Joe Rodota Trail Bridge Replacement Sonoma County $770,000 7. PRIORITY CONSERVATION AREA (PCA)TOTAL: $9,200,000 $7,200,000 Novato: Nave Dr/Bell Marin Keys Rehabilitation (for Hill Recreation Area Imps.) Metropolitan Transportation Commission (MTC) 3 MTC Resolution No. 4202 Attachment B‐1 122 Attachment B‐1 MTC Resolution No. 4202 OBAG 2 Regional Programs FY 2017‐18 through FY 2021‐22 June 2021 OBAG 2 Regional Programs Project List PROJECT CATEGORY AND TITLE SPONSOR Total STP/CMAQ Other OBAG 2 REGIONAL PROGRAMS $646,914,885 $99,975,260 MTC Res. No. 4202 Attachment B‐1 Adopted: 11/18/15‐C Revised: 07/27/16‐C 10/26/16‐C 12/21/16‐C 03/22/17‐C 05/24/17‐C 06/28/17‐C 07/26/17‐C 09/27/17‐C 10/25/17‐C 12/20/17‐C 01/24/18‐C 02/28/18‐C 03/28/18‐C 04/25/18‐C 05/23/18‐C 06/27/18‐C 07/25/18‐C 09/26/18‐C 11/28/18‐C 12/19/18‐C 02/27/19‐C 03/27/19‐C 06/26/19‐C 09/25/19‐C 10/23/19‐C 11/20/19‐C 02/26/20‐C 05/27/20‐C 07/22/20‐C 11/20/20‐C 01/27/21‐C 02/24/21‐C 04/28/21‐C 05/26/21‐C 06‐23‐21‐C 8. BAY AREA HOUSING INITIATIVES Bay Area Preservation Pilot (BAPP) (Funding Exchange) MTC $10,000,000 Housing Incentive Pool TBD $25,000,000 Sub‐HIP Pilot Program Fairfield: Pavement Preservation/Rehabilitation (for One Lake Apts. Linear Park Trail) Fairfield $2,100,000 Vacaville: Pavement Preservation/Rehabilitation (for Allison PDA Affordable Housing) Vacaville $1,900,000 Marin County: Marin City Pedestrian Crossing Imps.Marin County $300,000 NVTA: Imola Park and Ride NVTA $300,000 Santa Rosa: Downtown Multi‐modal and Fiber Improvements Santa Rosa $400,000 8. BAY AREA HOUSING INITIATIVES TOTAL: $30,000,000 $10,000,000 9. SAFE & SEAMLESS MOBILITY QUICK‐STRIKE TBD TBD $52,900,000 $34,593,076 County & Local Alameda CTA planning & programming (for Youth and Adult Bicycle Promotion & Education)ACTC $160,000 Alameda County Safe Routes to Schools ACTC $1,500,000 CTA planning & programming ACTC $354,000 AC Transit Tempo Quick Build Transit Lane Delineation AC Transit $300,000 AC Transit Quick Builds Transit Lanes AC Transit $954,000 Anita Avenue Safe and Accessible Route to School and Transit Alameda County $2,000,000 BART Fare Collection Equipment (for Oakland East Bay Greenway Segment II)BART/Oakland $1,000,000 Fremont Boulevard/Walnut Avenue Protected Intersection Fremont $1,271,000 Fremont Boulevard/Grimmer Boulevard Protected Intersection Fremont $1,415,000 LAVTA Passenger Facilities Enhancements LAVTA $2,000,000 Oakland 14th Street Complete Streets Oakland $1,000,000 Contra Costa CTA planning & programming CCTA $242,000 BART Fare Collection Equipment (for Lafayette Town Center Pathway and BART Bike Station PrBART / Lafayette $1,825,000 BART Fare Collection Equipment (for Bicycle, Pedestrian, and ADA Imps. at Pittsburg/Bay PointBART $1,510,000 East Downtown Concord PDA Access & Safe Routes to Transit Concord $2,164,000 Richmond 13th Street Complete Streets Richmond $2,821,000 Marin CTA planning & programming TAM $141,000 Marin County Bus Stop Improvements Marin Transit $1,200,000 SMART Pathway ‐ San Rafael McInnis Pkwy to Smith Ranch Road SMART $1,858,000 Napa CTA planning & programming NVTA $162,000 Napa Valley Safe Routes to School NVTA $100,000 Napa Valley Forward: SR 29/Rutherford & Oakville Roundabouts MTC $1,000,000 San Francisco CTA planning & programming SFCTA $180,000 Downtown San Francisco Congestion Pricing Study SFCTA $200,000 Embarcadero Station Platform Elevator Capacity & Redundancy BART $3,144,000 San Francisco Folsom Streetscape SFMTA $5,000,000 Safe Routes to School Non‐Infrastructure Program SFMTA $2,100,000 San Mateo CTA planning & programming C/CAG $183,000 Planning and Programming of safe and seamless mobility C/CAG $200,000 Burlingame City‐Wide Pedestrian Safe Routes and Mobility Imps Burlingame $200,000 San Bruno Transit Corridor Pedestrian Connection Phase 4 San Bruno $385,000 Broadmoor SRTS Pedestrian Safety & Mobility Imps San Mateo County $1,419,000 El Camino Real Grand Boulevard Initiative Phase III South San Francisco $2,120,000 East of 101 Transit Expansion Project South San Francisco $49,924 $430,076 Santa Clara CTA planning & programming VTA $419,000 Evaluating on‐demand shuttle strategies for improved transit access VTA $200,000 VTA Electronic Locker Upgrade and Replacement VTA $1,987,000 Mountain View Stierlin Road Bicycle and Pedestrian Improvements Mountain View $2,521,000 $1,486,000 San Jose Julian Street & McKee Road Vision Zero Complete Streets San Jose $705,000 San Jose Bascom Avenue Protected Bike Lanes & Complete Street San Jose $690,000 En Movimiento Quick Build Network for East San Jose San Jose $1,325,000 San Jose ‐ Downtown Bikeways San Jose $4,025,000 Saratoga Blue Hills Elementary Pedestrian Crossing at UPRR Saratoga $1,800,000 Metropolitan Transportation Commission (MTC) 4 MTC Resolution No. 4202 Attachment B‐1 123 Attachment B‐1 MTC Resolution No. 4202 OBAG 2 Regional Programs FY 2017‐18 through FY 2021‐22 June 2021 OBAG 2 Regional Programs Project List PROJECT CATEGORY AND TITLE SPONSOR Total STP/CMAQ Other OBAG 2 REGIONAL PROGRAMS $646,914,885 $99,975,260 MTC Res. No. 4202 Attachment B‐1 Adopted: 11/18/15‐C Revised: 07/27/16‐C 10/26/16‐C 12/21/16‐C 03/22/17‐C 05/24/17‐C 06/28/17‐C 07/26/17‐C 09/27/17‐C 10/25/17‐C 12/20/17‐C 01/24/18‐C 02/28/18‐C 03/28/18‐C 04/25/18‐C 05/23/18‐C 06/27/18‐C 07/25/18‐C 09/26/18‐C 11/28/18‐C 12/19/18‐C 02/27/19‐C 03/27/19‐C 06/26/19‐C 09/25/19‐C 10/23/19‐C 11/20/19‐C 02/26/20‐C 05/27/20‐C 07/22/20‐C 11/20/20‐C 01/27/21‐C 02/24/21‐C 04/28/21‐C 05/26/21‐C 06‐23‐21‐C Sunnyvale Bicycle, Pedestrian and SRTS Safety Improvements Sunnyvale $1,900,000 Solano CTA planning & programming STA $110,000 STA Mobility Planning STA $200,000 Solano Safe Routes to School Non‐Infrastructure Program STA $600,000 Fairfield/Vacaville Hannigan Station Capacity Improvements Fairfield $1,900,000 Vallejo Bay Trail/Vine Trail Gap Closure Segment Vallejo $1,800,000 Sonoma CTA planning & programming SCTA $135,000 Countywide Active Transportation Plan SCTA $200,000 Cotati Downtown‐ Civic Center Connectivity and Safety Improvements Cotati $242,000 $1,008,000 Healdsburg Bike Share Healdsburg $250,000 Rohnert Park Pedestrian and Bicycle Safety Improvements Rohnert Park $522,000 Santa Rosa Transit Mall Roadbed Rehabilitation Santa Rosa $868,000 Sebastopol SR 116 and Bodega Ave Pedestrian Access and Mobility Enhancements Sebastopol $476,000 SMART Pathway ‐ Petaluma Payran to Lakeville SMART $806,000 Regional & Corridor Regional Planning FasTrak START Pilot Evaluation Study MTC $900,000 Diridon Station Planning & Studies MTC $1,000,000 Regional and Corridor Bay Bridge Forward: I‐580 WB HOV Lane Extension MTC/ACTC $7,000,000 San Pablo Giant Road Cycletrack Quick‐Build San Pablo $700,000 Napa Valley Forward: SR 29/Rutherford & Oakville Roundabouts MTC $6,000,000 Redwood City Roosevelt Avenue Quick‐Build Redwood City $755,000 Transit Recovery Blue Ribbon Task Force TBD TBD $5,941,538 9. SAFE & SEAMLESS MOBILITY QUICK‐STRIKE TOTAL:$54,466,462 $34,593,076 10. REGIONAL STRATEGIC INVESTMENTS (RSI) CC I‐680 NB HOV/Express Lanes Ala Co to Sol Co (Fund Exchange)CCTA/MTC $4,000,000 GGBHTD $7,910,000 Pavement Rehab (for Downtown Novato SMART Station)Novato $617,000 Old Redwood Highway Multi‐Use Pathway Larkspur $1,120,000 Grand Ave Bridge San Rafael $763,000 Grand Ave Bike/Ped Imps (for SMART 2nd to Andersen Pathway) San Rafael $1,000,000 US 101 Marin‐Sonoma Narrows TAM $2,000,000 US 101/Marin Sonoma Narrows (MSN) B2 Phase 2 (Fund Exchange)SCTA $15,400,000 US 101 Marin‐Sonoma Narrows (MSN) B7 (Loan for RM3)TAM $61,708,245 $13,942,852 I‐80 Express Lanes in Solano County (Loan for RM3)STA $63,464,510 $36,376,000 Diridon Station Planning & Studies MTC $1,000,000 10. REGIONAL STRATEGIC INVESTMENTS (RSI) TOTAL: $158,982,755 $13,942,852 OBAG 2 REGIONAL PROGRAMS TOTAL: $646,914,885 $99,975,260 J:\SECTION\ALLSTAFF\Resolution\TEMP‐RES\MTC\RES‐4202_ongoing_OBAG2\[tmp‐4202_Attachment‐B‐1_June.xlsx]June 2021 ‐ Commission GGB Suicide Deterrent System Metropolitan Transportation Commission (MTC) 5 MTC Resolution No. 4202 Attachment B‐1 124 Kate Colin, Mayor • Maribeth Bushey, Vice Mayor • Rachel Kertz, Councilmember • Maika Llorens Gulati, Councilmember • Eli Hill, Councilmember May 17, 2021 Therese McMillan, Executive Director Metropolitan Transportation Commission Bay Area Metro Center 375 Beale St. San Francisco, California 94105 RE: Safe & Seamless Mobility Quick Strike Program – Support & Partnership for the SMART Pathway McInnis to Smith Ranch Road Project in San Rafael Dear Ms. McMillan: The City of San Rafael would like to express support for this SMART Pathway project and is pleased to partner with SMART on the submittal of the Safe & Seamless Mobility Quick Strike Program request for $1,858,026 in funds to complete the project. SMART will be the implementing agency and provide up to $535,000 in local matching funds. This San Francisco Bay Trail/SMART Pathway project will link the McInnis Regional Park and Smith Ranch Road area to the SMART Marin Civic Center Station and the Marin Civic Center and its services. At the SMART Marin Civic Center Station there are connections to additional SMART Pathway segments and the City’s bicycle network to our Terra Linda and Central San Rafael neighborhoods. This pathway segment is a critical gap closure for the San Francisco Bay Trail and would provide a direct, non- motorized connection to McInnis Regional Park, a Healthy Parks Healthy People participating location. Marin County’s McInnis Regional Park is a 450-acre park with multi-use sports and outdoor activity facilities, including a skate park, batting cages, softball/soccer fields, tennis courts, a group picnic area and nature trails. Currently pedestrians and bicyclists would have to travel nearly 3-miles along a hilly, high traffic volume/speed route that passes two un-metered Highway 101 ramps to reach McInnis park from the SMART Station. This project would continue from the existing Bay Trail on McInnis Parkway and construct a level, paved bicycle/pedestrian facility along .85 miles of the SMART railroad right-of-way, with two crossings over Las Gallinas Creek. We encourage you to fully fund construction of this project as it will provide needed bicycle/pedestrian connectivity between a regional rail station and regionally significant outdoor recreational facilities, the SF Bay Trail and Marin County’s McInnis Regional Park. More access to nature is needed now as communities and families continue to manage their health and lives during the COVID pandemic. Sincerely, Kate Colin, Mayor 125 Saratoga U n i o n P a c i f i c R a i l r o a d Cox Avenue (Crossing #750195J, MP 9.54) Saratoga-Sunnyvale Road (Crossing #750196R, MP 10.25) Glen Brae Drive (Crossing #750193V, MP 9.14) Arroyo de Arguello (Crossing #750197X, MP 10.51) City of Saratoga Railroad Crossing Concept Plans August 11, 2021June 17, 2022 Phase 1 June 28, 2022 126 127 128 129 130 131 132 133 CITY OF SARATOGA Memorandum To: Mayor Walia & Members of the Saratoga City Council From: Britt Avrit, MMC, City Clerk Meeting Date: September 21, 2022 Subject: Written Communications, Item 2.1 Following publication of the agenda packet for the September 21, 2022 City Council Regular Meeting, written communications were submitted for Item 2.1. The communications are attached to this memo. 134 From:Bill Dalton To:Kookie Fitzsimmons; Mary-Lynne Bernald; Rishi Kumar; Tina Walia; Yan Zhao Cc:James Lindsay; Britt Avrit Subject:9/21 Council meeting Item 2.1 - Railroad Mitigation Improvements Contract with BKF Engineers Date:Wednesday, September 21, 2022 8:07:48 AM Attachments:Blue_Hills_-_Student_Population.pdf CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Council members, The agenda item says "Authorize a new contract with BKF Engineers in the amount of $120,000 for the design of the four mitigation sites as part of the Blue Hills Pedestrian Railroad Crossing Project." I skimmed the contract. The contract scope of work is a letter from BKF in August as follow-up to a May meeting. I read the BKF letter. I see the word concept used many times. I see 3 phases 0, 1, and 2. I see these statements regarding phase 2 "Phase 2 Concept Plan to be prepared by BKF Engineers. Project funding has not been obtained and thus construction timeline is TBD." "The concept plan is not intended for construction and will require work completed in future tasks to be bid to construction." Another statement of interest "GO-88B applications for each of the 4 crossings will be required, but are not included in this proposal. BKF will develop a separate proposal to develop the CPUC applications for this effort." The last page of the letter includes the following statement "Proposed scope of work does not include final design ... " It seems what this contract really funds is negotiation with UP and CPUC to define the details of what UP wants Saratoga to pay for at the four existing crossings. 135 After studying the BKF scope of work it seems that not only is significantly more work required by BKF or another firm and not all needed construction is funded. In my earlier e-mail suggesting the project be terminated, which is attached, I estimated one or two students would use the crossing. Since then I contacted Cupertino Union School District requesting Blue Hills enrolment data (response attached). This is what I learned: Total enrolment - 405 Students on the wrong side of the UP tracks - 6 Students on the wrong side of 85 - 50 Students not living in the attendance area - 79 This data coupled with my personal observation that only seven or eight students use the 85 crossing to get to Blue Hills makes my estimate of only one or two students would use the new crossing very reasonable. I'd like to add a couple other points to consider as you decide on this contract I live close to the Cox crossing. I no longer hear trains. I'd bet there are none. I contacted County Supervisor Joe Simitian's office inquiring about his proposal that the county consider purchasing the site and learned: 1) Neither the quarry or kilns are operating. They have no idea if or when if Lehigh will resume operations at the site. 2) From the Santa Clara County HLUET meeting Sept 15, 2022 item 9 staff report "The County also recently initiated discussions with the Quarry regarding terminating mining and cement production activities at the property and evaluating potential future uses of the property." My conclusion -- not only is any expenditure unwarranted but the tracks may not be used again. In summary, I am requesting the Council not authorize the contract with BKF. No additional funds should be spent on this project until the council votes to specifically continue the Blue Hills Elementary Pedestrian Crossing. This should happen as soon as possible but no later than March of 2023 when the Capital Improvement Projects are reviewed and prioritized. Thank you, Bill Dalton ----- Forwarded Message ----- From: Bill Dalton <dalton_bill@yahoo.com> To: Tina Walia <twalia@saratoga.ca.us>; Kookie Fitzsimmons 136 <kookie@saratoga.ca.us>; Mary-Lynne Bernald <mlbernald@saratoga.ca.us>; Rishi Kumar <rkumar@saratoga.ca.us>; Yan Zhao <yzhao@saratoga.ca.us> Cc: James Lindsay <jlindsay@saratoga.ca.us> Sent: Tuesday, September 6, 2022 at 09:37:30 AM PDT Subject: Blue Hills Elementary Pedestrian Crossing at Union Pacific Railroad (UPRR) Hello Council Members, I would like to ask for a motion or motions for the following at the September 7 Council Meeting: An agenda item at the next council meeting to consider canceling the Blue Hills Elementary Pedestrian Crossing at Union Pacific Railroad (UPRR) Request staff produce a report showing how much Saratoga can save by canceling the current contracts and avoiding future additional spending I know considerable funds have been spent on this project. However it is my opinion the remaining spending on current contracts and required future spending of of Saratoga matching funds is not justified by the benefit. And the project certainly is not worth the 1.8 million in grant funds. Here is why I say this: There are approximately 133 homes on the wrong side of the tracks whose children would attend Blue Hills There are approximately 719 homes on the wrong side of 85 whose children would attend Blue Hills Blue Hills School is a kindergarten/5th grade elementary school. How many children is it realistic to expect the use the railroad crossing to walk or bike to school? My answer -- less than 5 at the most and more likely 1 or 2 based on my observations. I've been to Kevin Moran Park at 7:30 to see how many children crossed over 85 instead of being driven to school -- less than 10. I am told the contracts with Union Pacific in the amount of $100,000 and BKF Engineers $172,940 can be canceled and unspent funds saved. One additional point. John tells me negotiations with Union Pacific are still ongoing and demands for unrelated changes by Union Pacific as a condition for allowing the Blue Hills crossing may cost more than the grant intended to be the primary source of funding. In conclusion, is spending another $100,000 or more so 1 or 2 children are not driven to school a prudent decision? I say no and request a review of this project to consider cancelation ASAP. 137 Thank you, Bill Dalton 138 2022-2023 Blue Hills Student Population PRA Total Enrollment Students within Requested area Grade Total # of Students Total # of Students TK 45 Cox/SS/UP Tracks 6 K 43 1 61 Students living East of 85 2 70 Total # of Students 3 60 50 4 74 5 52 Total # of Students not living in attendance area Total 405 Total # of Students 79 139 From:Joan Holland To:Tina Walia; Kookie Fitzsimmons; Mary-Lynne Bernald; Rishi Kumar; Yan Zhao; M. Leah Cabute; John Cherbone; Britt Avrit Subject:letter to City Council, please read at Council Mtg. 9/21/22, re: Blue Hills Pedestrian Railroad Crossing project Date:Wednesday, September 21, 2022 1:35:27 PM CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Dear City Council and City Staff, I have drafted the following letter in support of the Blue Hills Pedestrian Railroad Crossing project and I humbly request that the following letter be read out loud during tonight's City Council meeting, as part of the Regular Session's General Discussion topic 2.1 "Railroad Mitigation Improvements Contract with BKF Engineers". Thank you, Joan Holland cc: saratoga city council: Tina Walia, Kookie Fitzsimmons, Mary-Lynne Bernald, Rishi Kumar, Yan Zhao saratoga public works: Mainini Cabute, John Cherbone saratoga city clerk: Britt Avrit ****** September 21, 2022 Dear Esteemed Council Members, It is with gratitude and anticipation that I am tracking the Blue Hills Pedestrian Railroad Crossing project as it continues to move forward. Over the past decade-plus, many iterations of City Councils have been supportive and made choices that will bring this project to light, and the city staff have worked diligently to find solutions mutually agreeable to the City, the CPUC, and the Union Pacific Railroad, and more importantly have doggedly worked to secure grant funding for construction. Through it all, our community is excited at the prospect of being re-connected and having access once again to the schools, shops, trails, and friends we used to enjoy by foot and bicycle. When my family moved to Saratoga in 1996, we were delighted that Saratoga neighbors could freely pass across the open railroad tracks by foot/bike/stroller, between Fredericksburg Drive and Lido Way/Guava Court. Countless times we walked and wheeled our four children to school, parks, and friends, as did others in our neighborhood with their own children. In fact my neighbor's girls used to walk to Blue Hills using the open crossing ... in 1968! Then in 2007 I accompanied my son Cameron, youngest of our four children, as he rode his bike to school one morning in his first week of second grade at Blue Hills and surprisingly as I returned home and approached the crossing, it was being fenced up! That afternoon I drove to pick him up, along with his bike, and we've been driving ever since. For years we, our neighbors and community, have reached out to City Councils to correct this closure and have continued to hope that the crossing would be re-opened soon ~ "maybe by middle school", "maybe by high school", "maybe by college", and most recently "maybe by college graduation". It's been a long time since that day in 2007 when the open crossing became closed. Along the way my own kids have grown up and there are now new 140 families in the neighborhood who are hoping the crossing will be re-opened soon, "maybe by kindergarten". This Blue Hills Pedestrian Railroad Crossing project is so much more than "kids going to school". It's about reconnecting a community that has for too long been wrongly divided by the closure. It's about giving one neighborhood access to the wonderful Joe's Trail and all it offers, as well as routes to the Argonaut Center and more, and giving another neighborhood pedestrian access to schools, parks, and places of worship. It's about investing in a project that upgrades our city infrastructure and extensively benefits the entire Saratoga community: while named for just one crossing location, the project scope ensures safety upgrades at other railroad crossings throughout the city, significantly subsidized by grant funding. It's about fostering Saratoga's charming character of being able to walk and bike and be with our friends and neighbors. It is my sincerest hope that you recognize the benefits to our City of Saratoga community and continue to support this Blue Hills Pedestrian Railroad Crossing project. Sincerely, Joan and Neil Holland, and family Saratoga residents since 1996 141 SARATOGA CITY COUNCIL MEETING DATE:September 21, 2022 DEPARTMENT:Public Works PREPARED BY:John Cherbone, Public Works Director SUBJECT:Landscaping &Lighting Assessment District LLA-1; Resolutions initiating renewal of the District for FY 23-24. RECOMMENDED ACTION: 1. Move to allow automated license plate readers as an allowable improvement for the District in the Description of Improvements. 2. Move to adopt the Resolution describing improvements and directing preparation of the Engineer’s Report for FY 23-24 3. Move to adopt the Resolution appointing the Attorneys for the District for FY 23-24. REPORT SUMMARY: Each year the City Council must adopt a series of resolutions to provide for ongoing funding and operation of the City’s Landscaping and Lighting District. The attached resolutions begin that process. This year, staff is proposing that the City Council expand the list of authorized improvements to include automated license plate readers as discussed in more detail below. Attached are two Resolutions the City Council must adopt to initiate the annual process of renewing the Landscaping & Lighting Assessment District LLA-1 for the upcoming fiscal year beginning on July 1 and/or annex new Zones. A summary of each Resolution is as follows: 1.Resolution describing improvements and directing preparation of the Engineer’s Report -This is the Resolution required under Streets & Highways Code Section 22622 to initiate the annual renewal process for the existing assessment district and the annexation of new Zones for the ensuing fiscal year. The Resolution references the proposed improvements to be provided by the district (Exhibit A to the Resolution) and directs the preparation of the Engineer’s Report required under S&H Code Section 22565. Exhibit A 142 includes automated license plate readers as an authorized improvement; staff will remove this addition if Council directs. 2.Resolution appointing Attorneys -This Resolution appoints the City Attorney’s office as the attorneys for the District throughout the renewal process and limits their fees in connection with this work to $500. The provisions of SB 919 (The Proposition 218 Omnibus Implementation Act) adopted by the State legislature in 1997, (Chapter 38, Stats. 1997), and which became effective on July 1, 1997, will be implemented during the renewal process if necessary. Procedurally this means that assessment ballots will be mailed to those property owners within the District whose initial proposed assessments are either 1) higher than in any previous year and who have not previously voted on their assessments, 2) higher than what was authorized via balloting conducted in a previous year, or 3) annexation of new Zones. As in previous years, ballots will be separately tabulated at the close of the Protest Hearing for each Zone that may be voting. Only those ballots returned by the close of the Protest Hearing will count towards determining whether a majority protest exists. Automatic License Plate Readers In February 2022, the City Council authorized a 1-year Automated License Plate Reader (ALPR) pilot program with Flock Safety. The City’s 7 camera system captures images of vehicle license plates, compares plate numbers against law enforcement databases (such as those for stolen vehicles or outstanding warrants), and alerts the Sheriff’s Office when a match is identified so that a deputy can be deployed to investigate. The pilot program officially started in August 2022 when installation of all 7 cameras was completed. One of the features of the Flock ALPR system is that residents and neighborhoods with their own Flock cameras may enable sharing of license plate data with the City system. If a private camera detects a license plate on a law enforcement database, the Sheriff’s Office will be notified and deployed to the camera location, just as they would if one of the City’s 7 cameras detected a license plate match. Consequently, several neighborhoods, including Greenbrier and Bellgrove, have reached out to the City Council to express a desire to place Flock cameras at the entrance of their neighborhoods in the public right of way. While the City allows placement of private cameras in the public right of way with an encroachment permit, only formal Homeowners Associations with articles of incorporation filed with the California Secretary of State are eligible for the encroachment permit for private security cameras. The proposed Resolution (Attachment A) would provide neighborhoods (including those that do not have a formal Homeowners Association) an option to request the City to install ALPR camera(s) in the public right within their LLA Zone and funded by their assessment. Any cameras funded under this model would be part of a City agreement with Flock, which means only the Sheriff’s Office would have access to camera data. Under the City’s agreement with Flock, the annual lease amount per camera is currently $2,500 plus $250 for camera installation. These costs may vary over time. 143 ATTACHMENTS: Attachment A: Resolution describing improvements and directing preparation of the Engineer’s Report. Attachment B: Resolution appointing Attorneys. 1560554.1 144 RESOLUTION NO. _____ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA DESCRIBING IMPROVEMENTS AND DIRECTING PREPARATION OF ENGINEER'S REPORT FOR CITY OF SARATOGA LANDSCAPING AND LIGHTING ASSESSMENT DISTRICT LLA-1 - FISCAL YEAR 2023-2024 WHEREAS; The City Council did, pursuant to the provisions of the Landscaping and Lighting Act of 1972, Part 2, Division 15 of the Streets and Highways Code of the State of California, conduct proceedings for the formation of the City of Saratoga Landscaping and Lighting Assessment District LLA-1 and for the levy and collection of assessments for fiscal year 1980 - 1981, and did, on June 18, 1980, pursuant to proceedings duly had, adopt its Resolution No. 950-D, a Resolution Overruling Protests and Ordering the Formation of an Assessment District and the Improvements and Confirming the Diagram and Assessments; and WHEREAS, The public interest, convenience and necessity require, and it is the intention of said Council to undertake proceedings for the levy and collection of assessments upon the several lots or parcels of land in said District and/or several lots of parcels of land which are proposed to be annexed into said District for the construction or installation of improvements, including the maintenance or servicing, or both, thereof, for the fiscal year 2023-2024; and WHEREAS, The improvements to be constructed or installed, including the maintenance or servicing, or both, thereof, are more particularly described in Exhibit "A" hereto attached and by reference incorporated herein; and WHEREAS, The costs and expenses of said improvements, including the maintenance or servicing, or both, thereof, are to be made chargeable upon said District and/or upon the lots within the territory proposed to be annexed into said District, the exterior boundaries of which District are the composite and consolidated area as more particularly shown on a map thereof on file in the office of the Clerk of the City of Saratoga to which reference is hereby made for further particulars. Said map indicates by a boundary line the extent of the territory included in said District and/or to be annexed into said District and shall govern for all details as to the extent of the assessment district, and the proposed annexation; and WHEREAS, The Engineer of said City be, and is hereby, directed to prepare and file with said Clerk a report, in writing, referring to the assessment district and/or proposed annexation by its distinctive designation, specifying the fiscal year to which the report applies, and, with respect to that year, presenting the following: a)plans and specification of the existing improvements and for proposed new improvements, if any, to be made within the assessment district or within the territory to be annexed into said District; b)an estimate of the costs of said proposed new improvements, if any, to be made, the costs of maintenance or servicing, or both, thereof, and of any existing improvements, together with the incidental expenses in connection therewith; c)a diagram showing the exterior boundaries of the assessment district and of any zones within said district and the lines and dimensions of each lot or parcel of land within the district as such 145 Resolution No. XX Page 2 lot or parcel of land is shown on the County Assessor's map for the fiscal year to which the report applies, each of which lots or parcels of land shall be identified by a distinctive number or letter on said diagram; and d)a proposed assessment of the total amount of the estimated costs and expenses of the proposed new improvements, including the maintenance or servicing, or both, thereof, and of any existing improvements upon the several lots or parcels of land in said district in proportion to the estimated particular and distinct benefits to be received by each of such lots or parcels of land, respectively, from said improvements, including the maintenance or servicing, or both, thereof, and of the expenses incidental thereto. WHEREAS,The Office of the Public Works Director of said City be, and is hereby, designated as the office to answer inquiries regarding any protest proceedings to be had herein, and may be contacted during regular office hours at the City Hall, 13777 Fruitvale Avenue, Saratoga, California 95070 or by calling (408) 868-1241. NOW, THEREFORE BE IT RESOLVED,that the City Council of the City of Saratoga does hereby describe improvements and direct preparation of the Engineer’s Report for the City of Saratoga Landscaping and Lighting Assessment District LLA-1 – Fiscal Year 2023-2024. PASSED AND ADOPTED by the City of Saratoga City Council on this 21st day of September 2022 by the following vote: AYES: NOES: ABSTAIN: ABSENT: Tina Walia, Mayor ATTEST: DATE: Britt Avrit, MMC, City Clerk 146 Resolution No. XX Page 3 Exhibit A DESCRIPTION OF IMPROVEMENTS The design, construction or installation, including the maintenance or servicing, or both, thereof, of landscaping, including trees, shrubs, grass or other ornamental vegetation, statuary, fountains and other ornamental structures and facilities, and public lighting facilities for the lighting of any public places, including traffic signals, ornamental standards, luminaries, poles, supports, tunnels, manholes, vaults, conduits, pipes, wires, conductors, guys, stubs, platforms, braces, transformers, insulators, contacts, switches, capacitors, meters, communication circuits, appliances, attachments and appurtenances, including the cost of repair, removal or replacement of all or any part thereof, providing for the life, growth, health and beauty of landscaping, including cultivation, irrigation, trimming, spraying, fertilizing and treating for disease or injury; the removal of trimmings, rubbish, debris and other solid waste; electric current or energy, gas or other illuminating agent for any public lighting facilities or for the lighting or operation of any other improvements; and the operation of any fountains or the maintenance of any other improvements including storm water improvements connected to National Pollutant Discharge Elimination System (NPDES) permit requirements and automated license plate readers. . 147 RESOLUTION NO. _____ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA APPOINTING ATTORNEYS FOR LANDSCAPING AND LIGHTING ASSESSMENT DISTRICT LLA -1 - FISCAL YEAR 2023-2024 WHEREAS, the City Council has determined to undertake proceedings for the levy and collection of assessments upon the parcels of land in the City of Saratoga Landscaping and Lighting Assessment District LLA-1 pursuant to the Landscaping and Lighting Act of 1972 for the construction or installation of improvements, including the maintenance or servicing, or both, thereof for the fiscal year 2023-2024; and WHEREAS, the public interest and general welfare will be served by appointing and employing attorneys for the preparation and conduct of said proceedings; NOW, THEREFORE BE IT RESOLVED,That the law firm of Shute, Mihaly & Weinberger be, and it is hereby appointed and employed to do and perform all legal services required in the conduct of said proceedings, and that its compensation be, and it hereby is fixed at not to exceed $500.00. PASSED AND ADOPTED by the City of Saratoga City Council on this 21st day of September 2021 by the following vote: AYES: NOES: ABSTAIN: ABSENT: ATTEST: DATE: Britt Avrit, MMC, City Clerk 148 SARATOGA CITY COUNCIL MEETING DATE:September 21, 2022 DEPARTMENT:Community Development Department PREPARED BY:Keith Weiner,Building Official SUBJECT:Discussion of Silicon Valley Clean Energy and Valley Water Reach Codes RECOMMENDED ACTION: Staff recommends that the City Council receive the report and provide direction to staff. BACKGROUND: Silicon Valley Clean Energy (SVCE) is a community owned agency providing energy to thirteen communities in Santa Clara County. SVCE buys energy from environmentally responsible sources that are renewable and carbon free.The power continues to be delivered via PG&E transmission lines.Valley Water is the water purveyor for Santa Clara County. On April 5, 2022,the City signed a letter of intent to consider the adoption of reach codes as put forth by SVCE. Reach codes are amendments that exceed the requirements enforced by the 2022 California Building Codes in the interest of lowering carbon emissions. The code amendments proposed apply to new construction, are cost efficient and provide reduced greenhouse gas emissions for the life of the building. On January 1, 2023,the City will adopt the 2022 California Building Codes (Title 24 of the California Code of Regulations); the reach codes can be adopted simultaneously. DISCUSSION: On January 1, 2020, the City of Saratoga enacted reach codes requiring new residential buildings to utilize electric heat pumps to heat homes and provide hot water. Other appliances within the home could be gas appliances if dedicated electrical circuits were supplied to each appliance location to allow replacement with an electrical appliance.Exterior gas appliances and Accessory Dwelling Units) ADUs were exempt from this code. For the 2022 code update, SCVE is again proposing reach codes for the City’s consideration. Adoption of any part of these amendments will serve to demonstrate the City’s commitment to energy conservation and advance Saratoga toward the State of California’s goal of reducing greenhouse gas emissions to 80 percent below 1990 levels by 2050. 149 In addition, for this code cycle the Santa Clara County Water Efficient New Development Task Force has brought forth a Model Water Efficient New Development Ordinance to ensure that new development is poised to be water efficient in order to extend the region’s water supplies. The proposed code amendments can be broken down into three main parts with a range of options the for the City Council to consider within each part: 1. Additional building electrification options: a) Banning natural gas and allowing only electric sources b) Allowing gas only for cooking appliances c) Removing the exception for ADU’s d) Removing the exception for exterior gas appliances Of the four items listed above, staff recommends adding items b & c to the 2022 code update. 2. Additional electric vehicle charging options: Currently one EV charger circuit raceway is required to be installed the garage, this is termed “capable” as the conduit must be in place and there must be room for the proper sized circuit breaker in the electrical panel. A second EV charger raceway must be installed outside of the garage and one of these raceways must be wired. Proposed amendments by SVCE are: a) New one- and two-family dwellings to have one level 2 Ready Space (40 amp) and one level 1 ready space (20 amps) b) New multifamily dwellings with shared parking facilities: 1) 40% of dwelling units with parking spaces shall be EVCS 2) 60% of dwelling units with parking spaces shall be Level 1 Ready Spaces c) Existing parking facilities: When new parking facilities are added or new electrical or new lighting of existing parking facilities are added, and the work requires a permit, 10% of the total spaces added or altered shall be EVCS Staff recommends including all three options into the 2022 code update. 3. Water conservation measures proposed by Valley Water: a) Installation of greywater systems in new construction and for applicable remodels b) Installation of drain water heat revery systems c) Requirement for compact hot water distribution systems d) Hot water recirculation systems e) Onsite non-potable water systems Of the five items listed above, staff recommends adding items a & d to the 2022 code update. FISCAL IMPACT: Staff time devoted to preparing the adoption resolution and at meetings pertaining to the reach codes and their adoption will be covered by the $10,000.00 grant provided by SVCE to all Cities that have signed a letter of intent to consider the adoption of the codes. 150 Reach Code Options 2023 Code Adoption Cycle City Council Meeting –September 21, 2022 151 Building Electrification Electric Vehicle Chargers Water Conservation Sections 152 •All new buildings must be heated and have their water heated by an electric heat pump. •Other gas appliances (stove, dryer, fireplace) can be gas but must also have an adequately sized electrical circuit run to the location and have load capacity to service that circuit. •Exterior appliances such as BBQ, patio heaters, fire pits and pool equipment are exempt. •ADU’s are exempt. •Second electric vehicle charger required. Current (2019) Adopted Code 153 •All Electric •Los Gatos •Santa Clara County •Cupertino •Sunnyvale Other Jurisdictions Mostly Electric •Saratoga •Monte Sereno •Campbell •Los Altos 154 •Maintain the status quo. •Make incremental changes to existing requirements. •Go all electric. What are our choices? 155 •Eliminate exception for ADU’s •Only allow gas for cooking (remove our current allowance for gas fireplaces and clothes dryers) •Remove exception for gas at exterior appliances Options for Saratoga 156 SVCE is recommending amending the California Green Building Code sections that cover Electrical Vehicle Charging infrastructure. EV Reach Code 157 •EVCS: a parking space that includes the installation of electrical vehicle supply equipment (what is typically considered an EV charger). •Level 1 EV Ready: minimum of 20-amp (110/120v) plug labeled “Electric Vehicle Outlet”. •Level 2 EV Ready: minimum of 40-amp (208/240v) plug labeled “Electric Vehicle Outlet”. •Low Power Level 2 EV Ready: minimum 20-amp (208/240v) plug labeled “Electric Vehicle Outlet”. Definitions 158 One-and two-family dwellings and townhouses with attached private garages •New construction to have one level 2 EV Ready space. If a second parking space is provided , it shall have a level 1 EV Ready Space. Multi family dwellings with new shared residential parking facilities •40% of dwelling units with parking spaces shall be EVCS. •60% of dwelling units with parking spaces shall be Level 1 EV Ready Space. Existing Buildings •When new parking facilities are added, or electrical systems or lighting of existing parking facilities are added, and the work requires a permit, 10% of the total spaces added or altered shall be EVCS. Proposed Amendments 159 •Installation of greywater systems in new construction and for applicable remodels •Installation of drain water heat recovery systems •Requirements for compact hot water distributions systems •Hot water recirculation systems •Onsite treated non potable water systems Water conserving measures presented by Valley Water 160 •Installation of graywater ready systems in new construction •Requirement for installation of hot water recirculation systems Water efficiency options for Saratoga 161 What is a basic greywater system? 162 What is a hot water recirculation system? 163 Questions? 164 165