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Home My WebLink About10-19-2022 City Council Agenda, Amended 10-20-2022Saratoga City Council Agenda October 19, 2022 – Page 1 of 5 SARATOGA CITY COUNCIL REGULAR MEETING OCTOBER 19, 2022 AMENDED AGENDA • 10/18/2022 ITEM 1.1 SUPPLEMENTAL MEMO ADDED • 10/19/2022 JOINT SESSION PRESENTATION MATERIALS ADDED • 10/19/2022 ITEM 1.1 WRITTEN COMMUNICATIONS ADDED • 10/19/2022 ITEM 2.2 WRITTEN COMMUNICATIONS ADDED • 10/19/2022 ITEM 2.3 PRESENTATION SLIDES ADDED • 10/20/2022 ITEM 2.1 WRITTEN COMMUNICATIONS ADDED Teleconference/Public Participation Information to Mitigate the Spread of COVID‐19 This meeting will be held entirely by teleconference. All members of the City Council and staff will only participate via the Zoom platform using the process described below. The meeting is being conducted pursuant to recent amendments to the teleconference rules required by the Ralph M. Brown Act allowing teleconferencing during a proclaimed state of emergency when local official have recommended social distancing. The purpose of the amendments is to provide the safest environment for the public, elected officials, and staff while allowing for continued operation of the government and public participation during the COVID-19 pandemic. Members of the public can view and participate in the 6:00 p.m. Joint Session by: • Using the Zoom website https://us02web.zoom.us/j/87637524453; Webinar ID 876 3752 4453 OR • Calling 1.408.638.0968 or 1.669.900.6833 and entering the Webinar ID provided above Members of the public can view and participate in the 7:00 p.m. Regular Session by: • Using the Zoom website https://us02web.zoom.us/j/81684184388; Webinar ID 816 8418 4388 OR • Calling 1.408.638.0968 or 1.669.900.6833 and entering the Webinar ID provided above; OR • Viewing the meeting on Saratoga Community Access Television Channel 15 (Comcast Channel 15, AT&T UVerse Channel 99 and calling in following the direction above; OR • Viewing online at http://saratoga.granicus.com/MediaPlayer.php?publish_id=2 and calling in following the direction above. The public will not be able to participate in the meeting in person. Written Communication Comments can be submitted in writing at www.saratoga.ca.us/comment. Written communications will be provided to the members of the Council and included in the Agenda Packet and/or in supplemental meeting materials. Public Comment Members of the public may comment on any item for up to three (3) minutes. The amount of time for public comment may be reduced by the Mayor or by action of the City Council. Saratoga City Council Agenda October 19, 2022 – Page 2 of 5 Meeting Recording Information In accordance with the Saratoga City Council’s Meeting Recording Policy, City Council Study Sessions, Joint Meetings, Joint Sessions, Commission Interviews, Retreats, meetings with the Planning Commission, and Regular Session Meetings are recorded and made available following the meeting on the City website. 6:00 PM JOINT SESSION Joint Session with Hakone and SASCC Recommended Action: Receive updates from Hakone and SASCC Hakone Presentation Materials (Added 10/19/2022) SASCC Presentation Materials (Added 10/19/2022) 7:00 PM REGULAR SESSION ROLL CALL REPORT ON POSTING OF THE AGENDA The agenda for this meeting was properly posted on October 13, 2022. REPORT ON JOINT SESSION ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS Any member of the public may address the City Council on matters not on the Agenda. The law generally prohibits the City Council from discussing or taking action on such items. However, the Council may instruct staff accordingly. ANNOUNCEMENTS CEREMONIAL ITEMS Domestic Violence Awareness Month Proclamation Recommended Action: Proclaim October 2022 as Domestic Violence Awareness Month in the City of Saratoga. Staff Report Attachment A – Domestic Violence Awareness Month Proclamation 1. CONSENT CALENDAR The Consent Calendar contains routine items of business. Items in this section will be acted on in one motion, unless removed by the Mayor or a Council Member. Any member of the public may speak on an item on the Consent Calendar at this time, or request that the Mayor remove an item from the Consent Calendar for discussion. 1.1. City Council Meeting Minutes Recommended Action: Approve the Minutes for the October 5, 2022 City Council Regular Meeting. Staff Report Attachment A - Minutes for the October 5, 2022 City Council Regular Meeting Supplemental Memo - Revised Recommended Action and Minutes Saratoga City Council Agenda October 19, 2022 – Page 3 of 5 Supplemental Memo - Written Communications (Added 10/19/2022) 1.2. Review of Accounts Payable Check Registers Recommended Action: Review and accept check registers for the following accounts payable payment cycles: 9/28/22 Period 3; 10/5/22 Period 4; 10/6/22 Period 4. Staff Report Attachment A - Check Register 09-28-2022 Period 3 Attachment B - Check Register 10-05-2022 Period 4 Attachment C - Check Register 10-06-2022 Period 4 1.3. Meeting Recording Policy Correction Recommended Action: Adopt the resolution correcting the Meeting Recording Policy to include the full list of meetings to be recorded previously approved by the City Council. Staff Report Attachment A – Resolution Correcting the Meeting Recording Policy 1.4. Big Basin Way Turnaround Temporary No Parking Restriction Recommended Action: Approve an MV Resolution temporarily restricting parking at the Big Basin Way Turnaround. Staff Report Attachment A - MV Resolution Attachment B - Parking Restriction Diagram Attachment C - Final Turnaround Plans 1.5. Quito Village Subdivision Improvement Agreement with Pulte Home Company Recommended Action: Approve Subdivision Improvement Agreement with Pulte Home Company, LLC. to develop the property known as Assessor’s Parcel Number 389-12-020, a portion of the project known as Quito Village, and authorize the City Manager to execute the same. Staff Report Attachment A - Subdivision Improvement Agreement - Pulte 2. GENERAL BUSINESS 2.1. Saratoga Local Roadway Safety Plan Recommended Action: Approve the Saratoga Local Roadway Safety Plan dated July 2022 and direct staff to move forward with implementing safety improvements recommended in the Plan. Staff Report Attachment A –Saratoga Local Roadway Safety Plan Supplemental Memo - Written Communications (Added 10//20/2022) 2.2. Commercial and Recreational Vehicle Parking Restriction Options Recommended Action: Staff recommends that the City Council review the information in this report and provide staff direction as needed. Staff Report Saratoga City Council Agenda October 19, 2022 – Page 4 of 5 Supplemental Memo - Written Communications (Added 10/19/2022) 2.3. Communications Platforms Review and Website Recommendations Recommended Action: Receive presentation from Tripepi Smith on Platforms Review; and provide direction on selection of website redesign features. Staff Report Attachment A – Tripepi Smith Platforms Review Attachment B – Website Feature Examples Attachment C – 2015 Tripepi Smith Report Presentation Slides (Added 10/19/2022) 2.4. Report on Mills Act Agreements Recommended Action: Staff recommends that the City Council receive the report. Staff Report Attachment A- City Council Resolution 03-016 -Establishing Mills Act Tax Abatement Program Attachment B- Mills Act Monitoring COUNCIL ASSIGNMENTS Mayor Tina Walia Cities Association of Santa Clara County-City Selection Committee Cities Association of Santa Clara County-Legislative Action Committee Cities Association of Santa Clara County Council Finance Committee Hakone Foundation Board of Trustees and Executive Board KSAR Community Access TV Board Silicon Valley Clean Energy Authority Board of Directors West Valley Mayors & Managers Association Vice Mayor Kookie Fitzsimmons Council Finance Committee Hakone Foundation Board of Trustees Santa Clara County Housing and Community Development (HCD) Advisory Committee Saratoga Chamber of Commerce Board Saratoga Sister City Committee Liaison Council Member Mary-Lynne Bernald Saratoga Historical Foundation Board of Directors Council Member Rishi Kumar Santa Clara County Library District Board of Directors Santa Clara Valley Water Commission West Valley Clean Water Program Authority Board of Directors West Valley Solid Waste Management Authority Board of Directors Council Member Yan Zhao Association of Bay Area Governments Saratoga Area Senior Coordinating Council Board of Directors Saratoga Ministerial Association Saratoga City Council Agenda October 19, 2022 – Page 5 of 5 Valley Transportation Authority (VTA) Policy Advisory Committee Valley Transportation Authority (VTA) State Route 85 Corridor Policy Advisory Board West Valley Sanitation District Board of Directors CITY COUNCIL ITEMS COUNCIL COMMUNICATIONS CITY MANAGER'S REPORT ADJOURNMENT CERTIFICATE OF POSTING OF THE AGENDA, DISTRIBUTION OF THE AGENDA PACKET, COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT I, Britt Avrit, City Clerk for the City of Saratoga, declare that the foregoing agenda for the meeting of the City Council was posted and available for review on October 13, 2022 at the City of Saratoga, 13777 Fruitvale Avenue, Saratoga, California and on the City's website at www.saratoga.ca.us. Signed this 13th day of October 2022 at Saratoga, California. Britt Avrit, MMC, City Clerk In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the City Council by City staff in connection with this agenda, copies of materials distributed to the City Council concurrently with the posting of the agenda, and materials distributed to the City Council by staff after the posting of the agenda are available on the City website at www.saratoga.ca.us and are available for review in the office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, California. In compliance with the Americans with Disabilities Act and the Governor’s Executive Order, if you need assistance to participate in this meeting, please contact the City Clerk at bavrit@saratoga.ca.us or calling 408.868.1216 as soon as possible before the meeting. The City will use its best efforts to provide reasonable accommodations to provide as much accessibility as possible while also maintaining public safety. [28 CFR 35.102-35.104 ADA title II]