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Home My WebLink About12-21-2022 City Council Agenda, amended 12-21-2022Saratoga City Council Agenda December 21, 2022 – Page 1 of 6 SARATOGA CITY COUNCIL REGULAR MEETING DECEMBER 21, 2022 AMENDED AGENDA • 12/21/2022 ITEM 1.1 WRITTEN COMMUNICATIONS ADDED • 12/21/2022 ITEM 2.3 SUPPLEMENTAL INFORMATION ADDED • 12/21/2022 ITEM 2.4 SUPPLEMENTAL MEMO ADDED (RESOLUTION APPROVING COUNCIL ASSIGNMENTS) Teleconference/Public Participation Information The Commission Interviews, Study Session and Regular Session will be held in-person and by teleconference pursuant to amendments to the teleconference rules required by the Ralph M. Brown Act allowing teleconferencing during a proclaimed state of emergency when a local official has recommended social distancing. Members of the City Council and the public may participate in person at the location listed below or via the Zoom platform using the information below. Members of the public can view and participate in the 5:30 p.m. Commission Interviews by: 1. Attending the meeting in person at the City Hall Linda Callon Conference Room, located at 13777 Fruitvale Avenue, Saratoga CA 95070; OR 2. Accessing the meeting through Zoom • https://us02web.zoom.us/j/82342704483 • Webinar ID 823 4270 4483 OR • Calling 1.408.638.0968 or 1.669.900.6833 Members of the public can view and participate in the 6:00 p.m. Study Session by: 1. Attending the meeting in person at the City Hall Linda Callon Conference Room, located at 13777 Fruitvale Avenue, Saratoga CA 95070; OR 2. Accessing the meeting through Zoom • https://us02web.zoom.us/j/86846057855 • Webinar ID 868 4605 7855 OR • Calling 1.408.638.0968 or 1.669.900.6833 Members of the public can view and participate in the 7:00 p.m. Regular Session by: 1. Attending the meeting in person at the Civic Theater, Council Chambers located at 13777 Fruitvale Avenue, Saratoga CA 95070; OR 2. Accessing the meeting through Zoom • Webinar URL: https://us02web.zoom.us/j/81627041223 • Webinar ID: 816 2704 1223 • Call In: 1.408.638.0968 or 1.669.900.6833; OR 3. Viewing the meeting on Saratoga Community Access Television Channel 15 (Comcast Channel 15, AT&T UVerse Channel 99 and calling in following the direction above; OR Saratoga City Council Agenda December 21, 2022 – Page 2 of 6 4. Viewing online at http://saratoga.granicus.com/MediaPlayer.php?publish_id=2 and calling in following the direction above. Written Communication Comments can be submitted in writing at www.saratoga.ca.us/comment. Written communications will be provided to the members of the City Council and included in the Agenda Packet and/or in supplemental meeting materials. Public Comment Members of the public may comment on any item for up to three (3) minutes. The amount of time for public comment may be reduced by the Mayor or by action of the City Council. Public Comment will begin with speakers attending in-person first followed by those attending via Zoom. Meeting Recording Information In accordance with the Saratoga City Council’s Meeting Recording Policy, City Council Study Sessions, Joint Meetings, Joint Sessions, Commission Interviews, Retreats, meetings with the Planning Commission, and Regular Session Meetings are recorded and made available following the meeting on the City website. 5:30 PM COMMISSION INTERVIEWS City Hall, Linda Callon Conference Room | 13777 Fruitvale Avenue, Saratoga, CA 95070 Time Name Commission Vacancies Incumbent 5:30 p.m. Vicky Chu Heritage Preservation Commission 2 full terms, 1 partial term No 5:40 p.m. Margarete Minar Heritage Preservation Commission 2 full terms, 1 partial term No 5:50 p.m. Zhen Li Heritage Preservation Commission 2 full terms, 1 partial term No 6:00 P.M. STUDY SESSION City Hall, Linda Callon Conference Room | 13777 Fruitvale Avenue, Saratoga, CA 95070 2023 Preview Study Session Discussion Topics City Council Norms of Operation 7:00 PM REGULAR SESSION Civic Theater, Council Chambers | 13777 Fruitvale Avenue, Saratoga, CA 95070 PLEDGE OF ALLEGIANCE ROLL CALL REPORT ON POSTING OF THE AGENDA The agenda for this meeting was properly posted on December 16, 2022. REPORT FROM STUDY SESSION Saratoga City Council Agenda December 21, 2022 – Page 3 of 6 ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS Any member of the public may address the City Council on matters not on the Agenda. The law generally prohibits the City Council from discussing or taking action on such items. However, the Council may instruct staff accordingly. ANNOUNCEMENTS CEREMONIAL ITEMS Commendation for Belal Aftab Recommended Action: Commend Belal Aftab for his service on the Saratoga Traffic Safety Commission. Staff Report Attachment A - Commendation for Belal Aftab Commendation for Rina Shah Recommended Action: Commend Rina Shah for her service on the Saratoga Heritage Preservation Commission Staff Report Attachment A - Commendation for Rina Shah 1. CONSENT CALENDAR The Consent Calendar contains routine items of business. Items in this section will be acted on in one motion, unless removed by the Mayor or a Council Member. Any member of the public may speak on an item on the Consent Calendar at this time, or request that the Mayor remove an item from the Consent Calendar for discussion. 1.1. City Council Meeting Minutes Recommended Action: Approve the Minutes for the December 7, 2022 City Council Regular Meeting and the December 13, 2022 City Council Special Meeting. Staff Report Attachment A - Minutes for the December 7 2022 City Council Regular Meeting Attachment B - Minutes for the December 13, 2022 City Council Special Meeting Supplemental Memo - Item 1.1 Written Communications 1.2. Review of Accounts Payable Check Registers Recommended Action: Review and accept check registers for the following accounts payable payment cycles: 11/29/22 Period 5; 12/1/22 Period 6; 12/5/22 Period 6. Staff Report Attachment A - Check Register 11-29-2022 Attachment B - Check Register 12-1-2022 Attachment C - Check Register 12-5-2022 Saratoga City Council Agenda December 21, 2022 – Page 4 of 6 1.3. Amendment to the Agreement with Urban Planning Partners, Inc. for preparation of the 2023-2031 Housing Element Update and General Plan Amendment Environmental Impact Report Recommended Action: Authorize the City Manager to execute an amendment to the agreement with Urban Planning Partners, Inc. (UPP) to increase the amount not to exceed by $65,000 (from $481,981to $546,981) for the 2023-2031 Housing Element Update and General Plan Amendment Environmental Impact Report. Staff Report Attachment A - UPP Proposed Contract Amendment 1.4. Commission Local Appointments List and Terms Expiring in 2023 Recommended Action: Adopt the Local Appointments List for terms expiring in the 2023 calendar year and direct the City Clerk to post on the City’s website. Staff Report Attachment A - 2023 Local Appointment List Attachment B - 2023 Tentative Commission Recruitment Schedule 2. GENERAL BUSINESS 2.1. Amendment to Agreement with Flock Group Inc. Recommended Action: Authorize the City Manager to execute an amended agreement with Flock and approve a resolution authorizing the City Manager to enter and submit supplemental orders as part of the City’s agreement with Flock. Staff Report Attachment A – Amended Agreement with Flock Attachment B – Resolution Authorizing the City Manager to Enter and Submit Supplemental Orders as Part of the City’s Agreement with Flock 2.2. AB1600 Development Impact Fee Annual Report Recommended Action: Review and accept the annual AB1600 Development Impact Fee report for the fiscal year ended June 30, 2021 and June 30, 2022. Staff Report 2.3. Services Agreement for City Manager’s Department Program Support Recommended Action: Authorize the City Manager to execute an agreement with Crystal Bothelio to provide program support for the City Manager’s Department for an amount not to exceed $135,000. Staff Report Attachment A - Draft Agreement Attachment B - Illustration of Duties Supplemental Memo - Item 2.3 Additional Information Saratoga City Council Agenda December 21, 2022 – Page 5 of 6 2.4. Adoption of City Council Assignments Recommended Action: Adopt the Resolution establishing City Council assignments for calendar year 2023. Staff Report Attachment B - City Council Assignment Descriptions Supplemental Memo - Item 2.4 Resolution Approving Council Assignments COUNCIL ASSIGNMENTS Mayor Kookie Fitzsimmons Council Finance Committee Hakone Foundation Board of Trustees Santa Clara County Housing and Community Development (HCD) Advisory Committee Saratoga Chamber of Commerce Board Saratoga Sister City Committee Liaison Vice Mayor Yan Zhao Association of Bay Area Governments Saratoga Area Senior Coordinating Council Board of Directors Saratoga Ministerial Association Valley Transportation Authority (VTA) Policy Advisory Committee Valley Transportation Authority (VTA) State Route 85 Corridor Policy Advisory Board West Valley Sanitation District Board of Directors Council Member Tina Walia Cities Association of Santa Clara County-City Selection Committee Cities Association of Santa Clara County-Legislative Action Committee Cities Association of Santa Clara County Council Finance Committee Hakone Foundation Board of Trustees and Executive Board KSAR Community Access TV Board Silicon Valley Clean Energy Authority Board of Directors West Valley Mayors & Managers Association CITY COUNCIL ITEMS COUNCIL COMMUNICATIONS CITY MANAGER'S REPORT ADJOURNMENT CERTIFICATE OF POSTING OF THE AGENDA, DISTRIBUTION OF THE AGENDA PACKET, COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT I, Britt Avrit, City Clerk for the City of Saratoga, declare that the foregoing agenda for the meeting of the City Council was posted and available for review on December 16, 2022 at the City of Saratoga, 13777 Fruitvale Avenue, Saratoga, California and on the City's website at www.saratoga.ca.us. Saratoga City Council Agenda December 21, 2022 – Page 6 of 6 Signed this 16th day of December 2022 at Saratoga, California. Britt Avrit, MMC, City Clerk In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the City Council by City staff in connection with this agenda, copies of materials distributed to the City Council concurrently with the posting of the agenda, and materials distributed to the City Council by staff after the posting of the agenda are available on the City website at www.saratoga.ca.us and are available for review in the office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, California. In compliance with the Americans with Disabilities Act and the Governor’s Executive Order, if you need assistance to participate in this meeting, please contact the City Clerk at bavrit@saratoga.ca.us or calling 408.868.1216 as soon as possible before the meeting. The City will use its best efforts to provide reasonable accommodations to provide as much accessibility as possible while also maintaining public safety. [28 CFR 35.102-35.104 ADA title II]