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Home My WebLink About02-01-2023 City Council Agenda, amended 02-01-2023Saratoga City Council Agenda February 1, 2023 – Page 1 of 6 SARATOGA CITY COUNCIL REGULAR MEETING FEBRUARY 1, 2023 AMENDED AGENDA • 02/01/2023 JOINT SESSION PRESENTATION SLIDES ADDED • 02/01/2023 ITEM 2.3 SUPPLEMENTAL MEMO AND PRESENTATION SLIDES ADDED Teleconference/Public Participation Information The Commission Interviews, Study Session and Regular Session will be held in-person and by teleconference pursuant to amendments to the teleconference rules required by the Ralph M. Brown Act allowing teleconferencing during a proclaimed state of emergency when a local official has recommended social distancing. Members of the City Council and the public may participate in person at the location listed below or via the Zoom platform using the information below. Members of the public can view and participate in the 6:00 p.m. Joint Session by: 1. Attending the meeting in person at the City Hall Linda Callon Conference Room, located at 13777 Fruitvale Avenue, Saratoga CA 95070; OR 2. Accessing the meeting through Zoom • Webinar URL: https://us02web.zoom.us/j/88482254658 • Webinar ID 884 8225 4658 OR • Calling 1.408.638.0968 or 1.669.900.6833 Members of the public can view and participate in the 7:00 p.m. Regular Session by: 1. Attending the meeting in person at the Civic Theater, Council Chambers located at 13777 Fruitvale Avenue, Saratoga CA 95070; OR 2. Accessing the meeting through Zoom • Webinar URL: https://us02web.zoom.us/j/81627041223 • Webinar ID: 816 2704 1223 • Call In: 1.408.638.0968 or 1.669.900.6833; OR 3. Viewing the meeting on Saratoga Community Access Television Channel 15 (Comcast Channel 15, AT&T UVerse Channel 99 and calling in following the direction above; OR 4. Viewing online at http://saratoga.granicus.com/MediaPlayer.php?publish_id=2 and calling in following the direction above. Written Communication Comments can be submitted in writing at www.saratoga.ca.us/comment. Written communications will be provided to the members of the City Council and included in the Agenda Packet and/or in supplemental meeting materials. Public Comment Members of the public may comment on any item for up to three (3) minutes. The amount of time for public comment may be reduced by the Mayor or by action of the City Council. Public Comment will begin with speakers attending in-person first followed by those attending via Zoom. Saratoga City Council Agenda February 1, 2023 – Page 2 of 6 Meeting Recording Information In accordance with the Saratoga City Council’s Meeting Recording Policy, City Council Study Sessions, Joint Meetings, Joint Sessions, Commission Interviews, Retreats, meetings with the Planning Commission, and Regular Session Meetings are recorded and made available following the meeting on the City website. 6:00 PM JOINT SESSION City Hall, Linda Callon Conference Room | 13777 Fruitvale Avenue, Saratoga, CA 95070 Joint Session with Los Gatos-Saratoga Recreation and the Montalvo Arts Center Recommended Action: Receive updates from Los Gatos-Saratoga Recreation and the Montalvo Arts Center LGS Presentation Slides 7:00 PM REGULAR SESSION Civic Theater, Council Chambers | 13777 Fruitvale Avenue, Saratoga, CA 95070 PLEDGE OF ALLEGIANCE ROLL CALL REPORT ON POSTING OF THE AGENDA The agenda for this meeting was properly posted on January 27, 2023. REPORT FROM CLOSED SESSION REPORT FROM JOINT SESSION ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS Any member of the public may address the City Council on matters not on the Agenda. The law generally prohibits the City Council from discussing or taking action on such items. However, the Council may instruct staff accordingly. ANNOUNCEMENTS CEREMONIAL ITEMS Appointment of Traffic Safety Commissioners and Parks & Recreation Commissioner Recommended Action: Adopt the Resolution appointing Alec Gulesserian and Xintian (Stephen) Li to the Traffic Safety Commission and Jim Cargill to the Parks & Recreation Commission and direct the City Clerk to administer the Oaths of Office. Staff Report Attachment A - Resolution, Traffic Safety and Parks and Recreation Commission Appointments 1. CONSENT CALENDAR The Consent Calendar contains routine items of business. Items in this section will be acted on in one motion, unless removed by the Mayor or a Council Member. Any member of the public may speak on an item on the Consent Calendar at this time, or request that the Mayor remove an item from the Consent Calendar for discussion. Saratoga City Council Agenda February 1, 2023 – Page 3 of 6 1.1. City Council Meeting Minutes Recommended Action: Approve the Minutes for the January 18, 2023 City Council Regular Meeting. Staff Report Attachment A - Minutes for the January 18, 2023 City Council Regular Meeting 1.2. Review of Accounts Payable Check Registers Recommended Action: Review and accept check registers for the following accounts payable payment cycles: 1/10/23 Period 7; 1/18/23 Period 7. Staff Report Attachment A - Check Register 01-10-2023 Period 7 Attachment B - Check Register 01-18-2023 Period 7 1.3. Treasurer’s Report for the Month Ended December 31, 2022 Recommended Action: Review and accept the Treasurer’s Report for the month ended December 31, 2022. Staff Report 1.4. Severe Winter Storms Local Emergency Proclamation Termination Recommended Action: Adopt the resolution proclaiming the termination of the local emergency due to severe winter storms in December 2022 and January 2023. Staff Report Attachment A – Resolution Proclaiming the Termination of a Local Emergency Attachment B – Resolution 23-001 1.5. Parking Restriction on Fruitvale Avenue at Douglass Lane Recommended Action: Adopt the Motor Vehicle resolution authorizing a No Parking zone on the west side of Fruitvale Avenue just south of Douglass Lane for 100 feet. Staff Report Attachment A - MV Resolution Attachment B - Map of Parking Restriction 1.6. Update to City Council Norms of Operation Recommended Action: Adopt the resolution updating the City Council Norms of Operation to provide the Mayor with the discretion to allow Council Members to share announcements during City Council Regular Meetings. Staff Report Attachment A – Resolution Amending the City Council Norms of Operation Attachment B – Updated City Council Norms of Operation Saratoga City Council Agenda February 1, 2023 – Page 4 of 6 2. GENERAL BUSINESS 2.1. Paint the City 2023 Program and Locations Recommended Action: Approve the locations recommended by the Public Art Commission for the 2023 Paint the City program, including: 1) Saratoga Avenue at State Route 85 North; 2) Saratoga Avenue at State Route 85 South; and, 3) Saratoga Avenue at Dagmar. Authorize staff to proceed with next steps of the Paint the City program and to seek State approvals to paint the utility boxes at the two Saratoga Avenue at State Route 85 locations. Staff Report Attachment A - Public Art Policy 2.2. Winter Storm Damage Report – Appropriation of $450,000 Emergency Fund Recommended Action: Receive report and adopt a resolution authorizing 2023 Storm Fund emergency appropriations in the amount of $450,000. Staff Report Attachment A - Budget Resolution 2.3. Overview of Community Services Support Recommended Action: Receive report summarizing the support provided by the City for various community organizations that serve the City and/or community. Staff Report - Revised 02-01-2023 Attachment A – Fiscal Year 2022/23 Matrix of Community Support Services Supplemental Memo - Item 2.3 Additional Information Item 2.3 Presentation Slides 2.4. Resolution Regarding Teleconferenced Public Meetings for the City Council and all City Brown Act Bodies (Commissions & Committees) pursuant to Assembly Bill 361 Recommended Action: Adopt the resolution authorizing teleconferenced public meetings for the City of Saratoga City Council and all City of Saratoga Brown Act Bodies pursuant to Assembly Bill 361 through February 2023. Staff Report Attachment A - Resolution Regarding Teleconferenced Mtgs Pursuant to AB 361 COUNCIL ASSIGNMENTS Mayor Kookie Fitzsimmons Cities Association of Santa Clara County-City Selection Committee Council Finance Committee Hakone Foundation Executive Board Saratoga Area Senior Coordinating Council Board of Directors West Valley Mayors & Managers Association Vice Mayor Yan Zhao Cities Association of Santa Clara County-Legislative Action Committee Saratoga Ministerial Association Silicon Valley Regional Interoperability Authority Alternate Saratoga City Council Agenda February 1, 2023 – Page 5 of 6 Council Member Belal Aftab Association of Bay Area Governments Hakone Foundation Board of Trustees Santa Clara County Housing and Community Development (HCD) Advisory Committee Saratoga Historical Foundation Board of Directors Valley Transportation Authority (VTA) Policy Advisory Committee Council Member Chuck Page Council Finance Committee Santa Clara Valley Water Commission Saratoga Chamber of Commerce Board West Valley Clean Water Program Authority Board of Directors West Valley Sanitation District Board of Directors West Valley Solid Waste Management Authority Board of Directors Council Member Tina Walia Cities Association of Santa Clara County Board of Directors KSAR Community Access TV Board Santa Clara County Library District Board of Directors Saratoga Sister City Committee Liaison Silicon Valley Clean Energy Authority Board of Directors CITY COUNCIL ITEMS COUNCIL COMMUNICATIONS CITY MANAGER'S REPORT ADJOURNMENT CERTIFICATE OF POSTING OF THE AGENDA, DISTRIBUTION OF THE AGENDA PACKET, COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT I, Britt Avrit, City Clerk for the City of Saratoga, declare that the foregoing agenda for the meeting of the City Council was posted and available for review on January 27, 2023 at the City of Saratoga, 13777 Fruitvale Avenue, Saratoga, California and on the City's website at www.saratoga.ca.us. Signed this 27th day of January 2023 at Saratoga, California. Britt Avrit, MMC, City Clerk In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the City Council by City staff in connection with this agenda, copies of materials distributed to the City Council concurrently with the posting of the agenda, and materials distributed to the City Council by staff after the posting of the agenda are available on the City website at www.saratoga.ca.us and are available for review in the office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, California. Saratoga City Council Agenda February 1, 2023 – Page 6 of 6 In compliance with the Americans with Disabilities Act and the Governor’s Executive Order, if you need assistance to participate in this meeting, please contact the City Clerk at bavrit@saratoga.ca.us or calling 408.868.1216 as soon as possible before the meeting. The City will use its best efforts to provide reasonable accommodations to provide as much accessibility as possible while also maintaining public safety. [28 CFR 35.102-35.104 ADA title II]