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Home My WebLink About03-01-2023 City Council Agenda Packet, amended 03-01-2023Saratoga City Council Agenda March 1, 2023 – Page 1 of 5 SARATOGA CITY COUNCIL REGULAR MEETING MARCH 1, 2023 AMENDED AGENDA • 03/01/2023 ITEM 2.1 WRITTEN COMMUNICATIONS ADDED Public Participation Information In accordance with Saratoga City Council’s Remote Public Participation Policy, members of the public may participate in this meeting in person at the locations listed below or via remote attendance using the Zoom information below. Members of the public can view and participate in the 5:30 p.m. Commission Vacancy and Interviews by: 1. Attending the meeting in person at the City Hall Linda Callon Conference Room, located at 13777 Fruitvale Avenue, Saratoga CA 95070; OR 2. Accessing the meeting through Zoom • Webinar URL: https://us02web.zoom.us/j/82342704483 • Webinar ID 823 4270 4483 • Call In: 1.408.638.0968 or 1.669.900.6833 Members of the public can view and participate in the 7:00 p.m. Regular Session by: 1. Attending the meeting in person at the Civic Theater, Council Chambers located at 13777 Fruitvale Avenue, Saratoga CA 95070; OR 2. Accessing the meeting through Zoom • Webinar URL: https://us02web.zoom.us/j/81627041223 • Webinar ID: 816 2704 1223 • Call In: 1.408.638.0968 or 1.669.900.6833; OR 3. Viewing the meeting on Saratoga Community Access Television Channel 15 (Comcast Channel 15, AT&T UVerse Channel 99 and calling in following the direction above; OR 4. Viewing online at http://www.saratoga.ca.us/watch and calling in following the directions above. Written Communication Comments can be submitted in writing at www.saratoga.ca.us/comment. Written communications will be provided to the members of the City Council and included in the Agenda Packet and/or in supplemental meeting materials. Public Comment Members of the public may comment on any item for up to three (3) minutes. The amount of time for public comment may be reduced by the Mayor or by action of the City Council. Public Comment will begin with speakers attending in-person first followed by those attending via Zoom. Meeting Recording Information In accordance with the Saratoga City Council’s Meeting Recording Policy, City Council Study Sessions, Joint Meetings, Joint Sessions, Commission Interviews, Retreats, meetings with the Saratoga City Council Agenda March 1, 2023 – Page 2 of 5 Planning Commission, and Regular Session Meetings are recorded and made available following the meeting on the City website. 5:30 PM PARKS AND RECREATION COMMISSION VACANCY City Hall, Linda Callon Conference Room | 13777 Fruitvale Avenue, Saratoga, CA 95070 Reconsideration of Jason Tseng and Isabelle Gecils for one unexpected vacancy for a partial term on the Parks and Recreation Commission. 5:35 PM COMMISSION INTERVIEWS City Hall, Linda Callon Conference Room | 13777 Fruitvale Avenue, Saratoga, CA 95070 Time Name Commission Vacancies Incumbent 5:35 p.m. Luis Ferreira Planning Commission 2 full terms No 5:50 p.m. Paul Germeraad Planning Commission 2 full terms No 6:05 p.m. Anjali Kausar Planning Commission 2 full terms Yes 6:20 p.m. Manoj Goel Planning Commission 2 full terms No 7:00 PM REGULAR SESSION Civic Theater, Council Chambers | 13777 Fruitvale Avenue, Saratoga, CA 95070 PLEDGE OF ALLEGIANCE ROLL CALL REPORT ON POSTING OF THE AGENDA The agenda for this meeting was properly posted on February 23, 2023. ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS Any member of the public may address the City Council on matters not on the Agenda. The law generally prohibits the City Council from discussing or taking action on such items. However, the Council may instruct staff accordingly. ANNOUNCEMENTS CEREMONIAL ITEMS Proclamation Declaring March 2023 as Youth Art Month Recommended Action: Present the proclamation declaring March 2023 as Youth Art Month. Staff Report Attachment A – Proclamation Declaring March 2023 as Youth Art Month Recognition of Girl Scouts of Saratoga Recommended Action: Present Certificates of Recognition to Girl Scouts of Saratoga to commend their volunteer efforts in receiving The President’s Volunteer Service Awards. Staff Report Attachment A – Certificates of Recognition Saratoga City Council Agenda March 1, 2023 – Page 3 of 5 1. CONSENT CALENDAR The Consent Calendar contains routine items of business. Items in this section will be acted on in one motion, unless removed by the Mayor or a Council Member. Any member of the public may speak on an item on the Consent Calendar at this time, or request that the Mayor remove an item from the Consent Calendar for discussion. 1.1. City Council Meeting Minutes Recommended Action: Approve the Minutes for the February 10, 2023 City Council Special Meeting and the February 15, 2023 City Council Regular Meeting. Staff Report Attachment A - Minutes for the February 10, 2023 City Council Special Meeting Attachment B - Minutes for the February 15, 2023 City Council Regular Meeting 1.2. Review of Accounts Payable Check Registers Recommended Action: Review and accept check registers for the following accounts payable payment cycles: 2/7/23 Period 8; 2/13/23 Period 8. Staff Report Attachment A - Check Register 02-07-2023 Period 8 Attachment B - Check Register 02-13-2023 Period 8 1.3. Treasurer’s Report for the Month Ended January 31, 2023 Recommended Action: Review and accept the Treasurer’s Report for the month ended January 31, 2023. Staff Report 1.4. Final Map Approval for Two Lots Located at 20615 Leonard Road Recommended Action: Adopt the Resolution granting final map approval of parcel map application No. SUB22- 0002 for two lots located at 20615 Leonard Road (APN: 503 19 073). Staff Report Attachment A - Resolution Granting Final Map Approval Attachment B - Site Map Attachment C - Parcel Map 503 19 073 1.5. Santa Clara Valley Urban Runoff Pollution Prevention Program Agreement- Fourth Amendment Recommended Action: 1. Authorize the City Manager to execute a Fourth Amendment to the Santa Clara Valley Urban Runoff Pollution Prevention Program (SCVURPPP) Agreement. 2. Appoint the West Valley Clean Water Authority Executive Director as the SCVURPPP Representative for the City. Staff Report Attachment A- Fourth Amendment to Agreement with SCVURPPP Attachment B- SCVURPPP FY23-24 Assessment Saratoga City Council Agenda March 1, 2023 – Page 4 of 5 2. GENERAL BUSINESS 2.1. Review of projects subject to Public Resources Code section 4290 concerning development in Very High Fire Hazard Severity Zones Recommended Action: Adopt the Resolution establishing a process for review of development applications subject to Public Resources Code section 4290 concerning development in Very High Fire Hazard Severity Zones. Staff Report Attachment A - Resolution Regarding 4290 Off Site Reviews Attachment B - Saratoga Fire Hazard Zones Map Supplemental Memo - Item 2.1 Written Communications 2.2. Mid-year Budget Amendment Recommended Action: Adopt the Resolution amending the 2022-23 City Council adopted budget. Staff Report Attachment A - Resolution COUNCIL ASSIGNMENTS Mayor Kookie Fitzsimmons Cities Association of Santa Clara County-City Selection Committee Council Finance Committee Hakone Foundation Executive Board Saratoga Area Senior Coordinating Council Board of Directors West Valley Mayors & Managers Association Vice Mayor Yan Zhao Cities Association of Santa Clara County-Legislative Action Committee Saratoga Ministerial Association Silicon Valley Regional Interoperability Authority Alternate Council Member Belal Aftab Association of Bay Area Governments Hakone Foundation Board of Trustees Santa Clara County Housing and Community Development (HCD) Advisory Committee Saratoga Historical Foundation Board of Directors Valley Transportation Authority (VTA) Policy Advisory Committee Council Member Chuck Page Council Finance Committee Santa Clara Valley Water Commission Saratoga Chamber of Commerce Board West Valley Clean Water Program Authority Board of Directors West Valley Sanitation District Board of Directors West Valley Solid Waste Management Authority Board of Directors Saratoga City Council Agenda March 1, 2023 – Page 5 of 5 Council Member Tina Walia Cities Association of Santa Clara County Board of Directors KSAR Community Access TV Board Santa Clara County Library District Board of Directors Saratoga Sister City Committee Liaison Silicon Valley Clean Energy Authority Board of Directors CITY COUNCIL ITEMS COUNCIL COMMUNICATIONS CITY MANAGER'S REPORT ADJOURNMENT CERTIFICATE OF POSTING OF THE AGENDA, DISTRIBUTION OF THE AGENDA PACKET, COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT I, Britt Avrit, City Clerk for the City of Saratoga, declare that the foregoing agenda for the meeting of the City Council was posted and available for review on February 23, 2023 at the City of Saratoga, 13777 Fruitvale Avenue, Saratoga, California and on the City's website at www.saratoga.ca.us. Signed this 23rd day of February 2023 at Saratoga, California. Britt Avrit, MMC, City Clerk In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the City Council by City staff in connection with this agenda, copies of materials distributed to the City Council concurrently with the posting of the agenda, and materials distributed to the City Council by staff after the posting of the agenda are available on the City website at www.saratoga.ca.us and are available for review in the office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, California. In compliance with the Americans with Disabilities Act and the Governor’s Executive Order, if you need assistance to participate in this meeting, please contact the City Clerk at bavrit@saratoga.ca.us or calling 408.868.1216 as soon as possible before the meeting. The City will use its best efforts to provide reasonable accommodations to provide as much accessibility as possible while also maintaining public safety. [28 CFR 35.102-35.104 ADA title II] SARATOGA CITY COUNCIL MEETING DATE:March 1, 2023 DEPARTMENT:City Manager’s Department PREPARED BY:Janet Costa, Executive Assistant SUBJECT:Proclamation Declaring March 2023 as Youth Art Month RECOMMENDED ACTION: Present the proclamation declaring March 2023 as Youth Art Month. BACKGROUND: Youth Art Month is celebrated each year in March to emphasize the value of art education and to encourage support for excellent school art programs. Youth Art Month provides a forum for acknowledging skills that are fostered through experience in art education programs. ATTACHMENTS: Attachment A –Proclamation Declaring March 2023 as Youth Art Month 5 PROCLAMATION OF THE CITY COUNCIL OF THE CITY OF SARATOGA DECLARING MARCH 2023 AS YOUTH ART MONTH WHEREAS, Youth Art Month is an annual celebration in March supported through the Council for Art Education and is recognized by cities, counties, and states across the United States; and WHEREAS, the 2022/2023 theme of Youth Art Month is “Your Art, Your Voice”; and WHEREAS, arts education helps students develop creative problem-solving and critical thinking abilities, as well as provides students with a deeper understanding of multicultural values and beliefs; and WHEREAS, the Santa Clara County Office of Education is committed to supporting the arts to inspire and prepare students for success in the 21 st century by using arts education to reinforce the skills students will need to become productive, contributing members of a strong community; and WHEREAS, art education brings creativity and innovation to the classroom through collaborative strategies developed by a team of administrators, teachers, parents, students, artists, and community leaders; and WHEREAS, arts-learning strategies and arts integration help students build critical thinking skills, curiosity, flexibility, communication, innovation, and collaboration, which are key traits for success in post-secondary education and the workplace; and WHEREAS, the Saratoga City Council is dedicated to bringing art to the City of Saratoga through its public art program and efforts of the Public Art Commission, such as Saratoga Loves Poetry, the Online Art Challenge, and Paint the City. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Saratoga does hereby proclaim March 2023 as Youth Art Month and encourages Saratoga residents to support the arts in schools. WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA this 1st day of March 2023. ___________________________ Kookie Fitzsimmons, Mayor City of Saratoga 6 SARATOGA CITY COUNCIL MEETING DATE:March 1, 2023 DEPARTMENT:City Manager’s Department PREPARED BY:Janet Costa, Executive Assistant SUBJECT:Recognition of Girl Scouts of Saratoga RECOMMENDED ACTION: Present Certificates of Recognition to Girl Scouts of Saratoga in acknowledgement of receiving The President’s Volunteer Service Awards. BACKGROUND: Several Girl Scouts of Saratoga have received The President’s Volunteer Service Award. This special award honors individuals who have volunteered an impressive number of service hours during a 1 year period to create a positive impact in their community. ATTACHMENTS: Attachment A –Certificates of Recognition 7 Certificate of Recognition THIS CERTIFICATE IS AWARDED ON MARCH 1, 2023 TO Kookie Fitzsimmons, Mayor City of Saratoga of the Girl Scouts of Saratoga, in recognition of obtaining The President’s Bronze Volunteer Service Award for her commitment and leadership to strengthen our community through volunteer service. Amanda Wroblewski 8 Certificate of Recognition THIS CERTIFICATE IS AWARDED ON MARCH 1, 2023 TO Kookie Fitzsimmons, Mayor City of Saratoga of the Girl Scouts of Saratoga, in recognition of obtaining The President’s Gold Volunteer Service Award for her commitment and leadership to strengthen our community through volunteer service. Amy Pan 9 Certificate of Recognition THIS CERTIFICATE IS AWARDED ON MARCH 1, 2023 TO Kookie Fitzsimmons, Mayor City of Saratoga of the Girl Scouts of Saratoga, in recognition of obtaining The President’s Bronze Volunteer Service Award for her commitment and leadership to strengthen our community through volunteer service. Ashlyn O'Brien 10 Certificate of Recognition THIS CERTIFICATE IS AWARDED ON MARCH 1, 2023 TO Kookie Fitzsimmons, Mayor City of Saratoga of the Girl Scouts of Saratoga, in recognition of obtaining The President’s Gold Volunteer Service Award for her commitment and leadership to strengthen our community through volunteer service. Grace Mischou 11 Certificate of Recognition THIS CERTIFICATE IS AWARDED ON MARCH 1, 2023 TO Kookie Fitzsimmons, Mayor City of Saratoga of the Girl Scouts of Saratoga, in recognition of obtaining The President’s Gold Volunteer Service Award for her commitment and leadership to strengthen our community through volunteer service. Kylee O'Brien 12 Certificate of Recognition THIS CERTIFICATE IS AWARDED ON MARCH 1, 2023 TO Kookie Fitzsimmons, Mayor City of Saratoga of the Girl Scouts of Saratoga, in recognition of obtaining The President’s Bronze Volunteer Service Award for her commitment and leadership to strengthen our community through volunteer service. Michael Warren 13 Certificate of Recognition THIS CERTIFICATE IS AWARDED ON MARCH 1, 2023 TO Kookie Fitzsimmons, Mayor City of Saratoga of the Girl Scouts of Saratoga, in recognition of obtaining The President’s Gold Volunteer Service Award for her commitment and leadership to strengthen our community through volunteer service. Ramya Vasu 14 Certificate of Recognition THIS CERTIFICATE IS AWARDED ON MARCH 1, 2023 TO Kookie Fitzsimmons, Mayor City of Saratoga of the Girl Scouts of Saratoga, in recognition of obtaining The President’s Gold Volunteer Service Award for her commitment and leadership to strengthen our community through volunteer service. Rebecca Bossow 15 Certificate of Recognition THIS CERTIFICATE IS AWARDED ON MARCH 1, 2023 TO Kookie Fitzsimmons, Mayor City of Saratoga of the Girl Scouts of Saratoga, in recognition of obtaining The President’s Gold Volunteer Service Award for her commitment and leadership to strengthen our community through volunteer service. Sriya Mukund 16 Certificate of Recognition THIS CERTIFICATE IS AWARDED ON MARCH 1, 2023 TO Kookie Fitzsimmons, Mayor City of Saratoga of the Girl Scouts of Saratoga, in recognition of obtaining The President’s Gold Volunteer Service Award for her commitment and leadership to strengthen our community through volunteer service. Vidya Mukund 17 SARATOGA CITY COUNCIL MEETING DATE:March 1, 2023 DEPARTMENT:City Manager’s Department PREPARED BY:Britt Avrit, MMC, City Clerk SUBJECT:City Council Meeting Minutes RECOMMENDED ACTION: Approve the Minutes for the February 10, 2023 City Council Special Meeting and the February 15, 2023 City Council Regular Meeting. BACKGROUND: Draft City Council Minutes for each Council Meeting are taken to the City Council to be reviewed for accuracy and approval. Following City Council approval, minutes are retained for legislative history and posted on the City of Saratoga website. The draft minutes are attached to this report for Council review and approval. ATTACHMENT: Attachment A -Minutes for the February 10, 2023 City Council Special Meeting Attachment B -Minutes for the February 15, 2023 City Council Regular Meeting 18 Saratoga City Council Minutes ~ February 10, 2023 ~ Page 1 of 3 MINUTES FRIDAY, FEBRUARY 10, 2023 SARATOGA CITY COUNCIL SPECIAL MEETING Mayor Fitzsimmons called the Special Meeting to order at 9:03 a.m. ROLL CALL PRESENT:Mayor Kookie Fitzsimmons, Vice Mayor Yan Zhao, Council Members Belal Aftab, Chuck Page, Tina Walia ABSENT:None ALSO PRESENT:James Lindsay, City Manager Richard Taylor, City Attorney Britt Avrit, City Clerk John Cherbone, Public Works Director Macedonio Nunez, City Engineer Nick Pegueros, Administrative Services Director Debbie Pedro, Community Development Director REPORT ON POSTING OF THE AGENDA The City Clerk reported the agenda for this meeting was properly posted on February 2, 2023. AGENDA ITEMS 1. 3-year Forecast Mid-Year Update Recommended Action: Receive a mid-year update on the 3-Year Forecast. Nick Pegueros, Administrative Services Director presented the staff report. Mayor Fitzsimmons invited public comment. The following individual spoke at this time: Bill Dalton Receive report, no vote needed. 2. Budget Balancing Measures and Service Levels Recommended Action: Receive report on budget balancing measures and service levels and provide direction to City staff on preparation of a balanced 2023-24 proposed budget. Nick Pegueros, Administrative Services Director presented the report on Fiscal Year 2023-24 Budget Balancing Measures. Mayor Fitzsimmons invited public comment. The following individuals spoke at this time: Bill Dalton, Darrell Miller 19 Saratoga City Council Minutes ~ February 10, 2023 ~ Page 2 of 3 PAGE/WALIA MOVED TO ACCEPT $525,000 IN REVENUE AND EXPENDITURE FORECAST UPDATES, USE UP TO $1 MILLION OF WORKING CAPITAL RESERVE, AND UP TO A $186,000 REDUCTION IN ADDITIONAL UNFUNDED PENSION LIABILITY PAYMENT AS NEEDED TO PRESENT A BALANCED FISCAL YEAR 2023- 24 CITY MANAGER'S PROPOSED BUDGET. MOTION PASSED BY THE FOLLOWING ROLL CALL VOTE: AYES: AFTAB, PAGE, WALIA, ZHAO, FITZSIMMONS. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE. Nick Pegueros, Administrative Services Director presented the report on Long-Term Budget Balancing Measures. Mayor Fitzsimmons invited public comment. The following individuals spoke at this time: Bill Dalton, Darrell Miller AFTAB MOVED TO DIRECT STAFF TO PROVIDE A LINE-BY-LINE LISTING OF THE USE OF DISCRETIONARY FUNDS. Council Member Page requested a friendly amendment to direct staff to also include a line-by-line listing of the use of required program funding. AFTAB/PAGE MOVED TO DIRECT STAFF TO PROVIDE A LINE-BY-LINE LISTING OF THE USE OF DISCRETIONARY FUNDS AND NON-DISCRETIONARY FUNDS INCLUDING CONTRACTORS.MOTION PASSED BY THE FOLLOWING ROLL CALL VOTE: AYES: AFTAB, PAGE, WALIA, ZHAO, FITZSIMMONS. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE. Mayor Fitzsimmons requested a recess at this time. Mayor Fitzsimmons reconvened the meeting at 11:15 a.m. 3. 2022 Legislative Update Recommended Action: Accept staff report and provide direction to staff. Richard Taylor, City Attorney presented the staff report. Mayor Fitzsimmons invited public comment. The following individuals spoke at this time: Darrell Miller, Gary Smith, Bill Dalton Receive report, no vote needed. 4. American Rescue Plan Act of 2021 (ARPA) funds – Update Recommended Action: Receive updates on the American Rescue Plan Act of 2021 (ARPA) funded projects. Macedonio Nunez, City Engineer presented the staff report. Mayor Fitzsimmons invited public comment. 20 Saratoga City Council Minutes ~ February 10, 2023 ~ Page 3 of 3 The following individuals spoke at this time: Bill Dalton, Darrell Miller PAGE/FITZSIMMONS MOVED TO DIRECT STAFF TO EXPLORE ADDING A PUBLIC RESTROOM IN THE VILLAGE. MOTION PASSED BY THE FOLLOWING ROLL CALL VOTE: AYES: AFTAB, PAGE, WALIA, ZHAO, FITZSIMMONS. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE. Mayor Fitzsimmons requested a recess at this time. Vice Mayor Zhao left the meeting during the recess. Mayor Fitzsimmons reconvened the meeting at 1:30 p.m. 5. Capital Improvement Program Review Package Recommended Action: Receive the Capital Improvement Program (CIP) Review Package and provide feedback to staff in preparation for the CIP Prioritization Study Session. Nick Pegueros, Administrative Services Director and John Cherbone, Public Works Director presented the staff report. Mayor Fitzsimmons invited public comment. The following individuals spoke at this time: Darrell Miller, Bill Dalton WALIA/PAGE MOVED TO DIRECT STAFF TO PROVIDE INFORMATION AT THE MARCH 15, 2023 CIP PRIORITIZATION SESSION, INCLUDING SAMPLES OF HOW OTHER CITIES ARE ADDRESSING OUTDOOR DINING AREAS AND INFORMATION FOR HOW ADDITONAL FUNDS WILL BE SPENT FOR FY 2023-24 PAVEMENT MANAGEMENT PROGRAM. MOTION PASSED BY THE FOLLOWING ROLL CALL VOTE: AYES: AFTAB, PAGE, WALIA, FITZSIMMONS. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: ZHAO. RECAP The City Manager provided a review of the items discussed and the actions taken by the City Council. ADJOURNMENT PAGE/AFTAB MOVED TO ADJOURN THE MEETING AT 2:47 P.M.MOTION PASSED BY THE FOLLOWING VOTE: AYES: AFTAB, PAGE, WALIA, FITZSIMMONS. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: ZHAO. Minutes respectfully submitted: Britt Avrit, City Clerk City of Saratoga 21 Saratoga City Council Minutes ~ February 15, 2023 ~ Page 1 of 5 MINUTES WEDNESDAY, FEBRUARY 15, 2023 SARATOGA CITY COUNCIL REGULAR MEETING Mayor Fitzsimmons called the Regular Session to order at 7:00 p.m. The City Clerk explained the City Council meeting was conducted pursuant to State law as amended by Assembly Bill 361, which allows the meeting to be conducted by teleconference. The CityCouncilhasmetalltheapplicablenoticerequirementsandthepublicis welcometoparticipate in person or by Zoom. Information on how the public can observe the meeting and provide public comment was provided. ROLL CALL PRESENT:Mayor Kookie Fitzsimmons, Vice Mayor Yan Zhao, Council Members Belal Aftab, Chuck Page, Tina Walia ABSENT:None ALSO PRESENT:James Lindsay, City Manager Richard Taylor, City Attorney Britt Avrit, City Clerk Nick Pegueros, Administrative Services Director Lauren Blom, Public Information Officer Kayla Nakamoto, Administrative Analyst REPORT ON POSTING OF THE AGENDA The City Clerk reported the agenda for this meeting was properly posted on February 9, 2023. ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS Mayor Fitzsimmons invited public comment. The following individuals spoke at this time: Anthony Fisher discussed a proposed housing site. Matt Bordoni, Don Kellogg, Kathi Hammill, Peter Nosé discussed the Aloha-Vickery Trail. ANNOUNCEMENTS Mayor Fitzsimmons shared information about Foothill Club Benefit Concert, Online Art Challenge Virtual Exhibit, St. Paddy’s Party, Paint the City and the Housing Element Draft Environmental Impact Report. Vice Mayor Zhao shared information about an upcoming blood drive. Council Member Aftab shared information about the current exhibits at the Saratoga Historical Foundation and an upcoming event at the Foothill Club. Council Member Page shared information about Valley Water District education webinars. 22 Saratoga City Council Minutes ~ February 15, 2023 ~ Page 2 of 5 1.CONSENT CALENDAR Mayor Fitzsimmons invited public comment on the Consent Calendar. No one requested to speak. 1.1. City Council Meeting Minutes Recommended Action: Approve the Minutes for the February 1, 2023 City Council Regular Meeting. PAGE/ZHAO MOVED TO APPROVE THE MINUTES FOR THE FEBRUARY 1, 2023 CITY COUNCIL REGULAR MEETING.MOTION PASSED BY THE FOLLOWING VOTE: AYES: AFTAB, PAGE, WALIA, ZHAO, FITZSIMMONS. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE. 1.2. Review of Accounts Payable Check Registers Recommended Action: Review and accept check registers for the following accounts payable payment cycles: 1/26/23 Period 7; 1/30/23 Period 7. PAGE/ZHAO MOVED TO REVIEW AND ACCEPT CHECK REGISTERS FOR THE FOLLOWING ACCOUNTS PAYABLE PAYMENT CYCLES: 1/26/23 PERIOD 7; 1/30/23 PERIOD 7.MOTION PASSED BY THE FOLLOWING VOTE: AYES: AFTAB, PAGE, WALIA, ZHAO, FITZSIMMONS. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE. 2.GENERAL BUSINESS 2.1. Community Event and Street Closure Grant Program for Fiscal Year 2023/24 Recommended Action: Provide staff with direction on funding for Fiscal Year 2023/24 Community Event and Street Closure Grant Program including, 1) secured funding recipients and allocations as well as total funding amount; 2) secured funding recipient and allocation for the Street Closure Grant Program; 3) and competitive Community Event Grant Program funding allocation and application timeline. Kayla Nakamoto, Administrative Analyst presented the staff report. Mayor Fitzsimmons invited public comment. The following individuals spoke at this time: Bill Dalton, Kristin Gragnola PAGE MOVED TO KEEP FUNDING FOR THE COMMUNITY EVENT GRANT PROGRAM SECURED FUNDING RECIPIENTS THE SAME AS FISCAL YEAR 2022-23 ADDING FUNDING FOR THE MARTIN LUTHER KING EVENT TO THE SECURED FUNDING RECIPIENT GRANT PROGRAM, REDUCE FUNDING FOR THE COMPETITIVE EVENT GRANT PROGRAM TO $8,000 AND DIRECT STAFF TO RETURN WITH A REVISED COMMUNITY EVENT GRANT PROGRAM POLICY REQUIRING ADDITIONAL DATA FROM GRANT RECIPIENTS. 23 Saratoga City Council Minutes ~ February 15, 2023 ~ Page 3 of 5 Council Member Aftab requested a friendly amendment to reduce the funding for the Competitive Event Grant Program to $9,000. Additional discussion took place. PAGE AMENDED HIS MOTION TO KEEP FUNDING FOR THE COMMUNITY EVENT GRANT PROGRAM SECURED FUNDING RECIPIENTS THE SAME AS FISCAL YEAR 2022-23 ADDING FUNDING FOR THE MARTIN LUTHER KING EVENT TO THE SECURED FUNDING RECIPIENT GRANT PROGRAM, CONTINUE TO PROVIDE $10,000 IN FUNDING FORTHE COMPETITIVE EVENT GRANT PROGRAM AND DIRECT STAFF TO RETURN WITH A REVISED COMMUNITY EVENT GRANT PROGRAM POLICY REQUIRING ADDITIONAL DATA FROM GRANT RECIPIENTS. Additional discussion took place. PAGE/AFTAB MOVED TO KEEP FUNDING FOR THE COMMUNITY EVENT GRANT PROGRAM SECURED FUNDING RECIPIENTS THE SAME AS FISCAL YEAR 2022-23 ADDING FUNDING FOR THE MARTIN LUTHER KING EVENT TO THE SECURED FUNDING RECIPIENT GRANT PROGRAM, REDUCE FUNDING FOR THE COMPETITIVE EVENT GRANT PROGRAM TO $8,000 AND DIRECT STAFF TO RETURN WITH A REVISED COMMUNITY EVENT GRANT PROGRAM POLICY REQUIRING ADDITIONAL DATA FROM GRANT RECIPIENTS. MOTION PASSED BY THE FOLLOWING VOTE: AYES: AFTAB, PAGE, WALIA, ZHAO, FITZSIMMONS. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE. 2.2. Discussion Regarding Future Teleconferenced Public Meetings Pursuant to Assembly Bill 2449 Recommended Action: Receive report on teleconferenced public meetings pursuant to Assembly Bill 2449 and direct staff to return to “normal” pre-pandemic Brown Act rules for teleconferencing beginning March 1, 2023. Britt Avrit, City Clerk presented the staff report. Mayor Fitzsimmons invited public comment. No one requested to speak. PAGE/ ZHAO MOVED TO RECEIVE THE REPORT ON TELECONFERENCED PUBLIC MEETINGS PURSUANT TO ASSEMBLY BILL 2449 AND DIRECT STAFF TO RETURN TO “NORMAL” PRE-PANDEMIC BROWN ACT RULES FOR TELECONFERENCING BEGINNING MARCH 1, 2023.MOTION PASSED BY THE FOLLOWING VOTE: AYES: AFTAB, PAGE, WALIA, ZHAO, FITZSIMMONS. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE. 24 Saratoga City Council Minutes ~ February 15, 2023 ~ Page 4 of 5 COUNCIL ASSIGNMENTS Council Member Tina Walia Silicon Valley Clean Energy Authority Board of Directors - stated the Board allocated additional $2M for community grants for a total of $3.5M; stated all member communities have moved forward to reduce emissions and discussed the 2022 Community Impacts Report. Cities Association of Santa Clara County Board of Directors - stated the Interim Executive Director Shali Sirkay, was appointed as Executive Director; 2023 Board priorities have been approved, and the Board received a report from Planning Collaborative related to an Accessory Dwelling Unit program. Council Member Chuck Page West Valley Sanitation District Board of Directors – stated the Board met in Closed Session for discussion related to a lawsuit with the City of San Jose; the Board approved an item regarding transfer of unclaimed funds. West Valley Clean Water Program Authority Board of Directors – stated the Board discussed the fourth amendment to the Urban Runoff Program and stated the Board will be conducting a public opinion poll related to a State mandate to manage flow of water to storm drains. West Valley Solid Waste Management Authority Board of Directors – stated the Board discussed the new waste hauler contract that takes effect March 2024 with no rate increase. Council Member Belal Aftab Valley Transportation Authority (VTA) Policy Advisory Committee - stated the Committee reviewed the bus stop plan and process for improvements to bus stops for Santa Clara County. Vice Mayor Yan Zhao Silicon Valley Regional Interoperability Authority Alternate – stated she was sworn in as the Alternate Authority Member, Council Member Dan Furtado from the City of Campbell was sworn in as Authority Member representing West Valley Cities; the Board is made up of 11 Board Members; Russ Melton from Sunnyvale is Chair, Vice Chair is Karen Hardy from the City of Santa Clara; the Executive Director provided a verbal update on several items including the Motorola Systems upgrade, cybersecurity and regional interoperable communication success stories. Saratoga Ministerial Association – stated the Association discussed winter activities, a potential spring event, and discussed establishing a presence on social media platforms. Mayor Kookie Fitzsimmons Cities Association of Santa Clara County-City Selection Committee – stated Sergio Lopez from the City of Campbell and Vicki Veenkeer from the City of Palo Alto were chosen for the Bay Area Air Quality Management District; Local Agency Formation Commission (LAFCO) appointees are Russ Melton from the City of Sunnyvale and alternate Mark Turner from the City of Morgan Hill; Metropolitan Transportation Commission appointee is Margaret Abe-Koga from the City of Mountain View. Council Finance Committee – stated the Committee received the fee study results, directed staff to return with additional fee analysis regarding impact of increased fees, staff presented an overview of the RFP for Auditing Services and an overview of financial policies. CITY COUNCIL ITEMS None 25 Saratoga City Council Minutes ~ February 15, 2023 ~ Page 5 of 5 COUNCIL COMMUNICATIONS None CITY MANAGER'S REPORT None CITY ATTORNEY'S REPORT None ADJOURNMENT PAGE/AFTAB MOVED TO ADJOURN THE MEETING AT 9:00 P.M.MOTION PASSED BY THE FOLLOWING VOTE: AYES: AFTAB, PAGE, WALIA, ZHAO, FITZSIMMONS. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE. Minutes respectfully submitted: Britt Avrit, City Clerk City of Saratoga 26 SARATOGA CITY COUNCIL MEETING DATE: March 1, 2023 DEPARTMENT: Administrative Services - Finance PREPARED BY: Vivian Lu, Accounting Technician SUBJECT: Review of Accounts Payable Check Registers RECOMMENDED ACTION: Review and accept check registers for the following accounts payable payment cycles: 2/7/23 Period 8; 2/13/23 Period 8. BACKGROUND: The information listed below provides detail for City check runs. Checks issued for $20,000 or greater are listed separately as well as any checks that were voided during the time period. Fund information, by check run, is also provided in this report. ATTACHMENTS: Attachment A - 2/7/23 Check Register in the ‘A/P Checks by Period and Year’ report format Attachment B - 2/13/23 Check Register in the ‘A/P Checks by Period and Year’ report format REPORT SUMMARY: Attached are Check Registers for: Date Ending Check # 2/7/2023 146763 146806 44 215,642.58 2/7/2023 1/30/2023 146762 2/13/2023 146807 146866 60 274,350.34 2/13/2023 2/7/2023 146806 Accounts Payable checks issued for $20,000 or greater: Date Check #Dept. Amount 2/7/2023 146770 City of San Jose General Fund ASD Dec 2022 - Feb 2023 Animal Services 58,854.60 2/7/2023 146787 Oscar Urvizo Tellez/Oscar's Tree Service 2023 Storm Fund PW Storm Project - Tree Services 44,175.00 2/13/2023 146831 Lisa Wise Consulting Inc CIP Admin Projects Fund CDD Project Review/Analysis 22,396.25 2/13/2023 146850 SCA of CA LLC General Fund PW Jan 2023 Citywide Street Sweep 20,614.50 2/13/2023 146852 Shute, Mihaly & Weinberger General Fund Various Attorney Services 38,053.40 Accounts Payable checks voided during this time period: AP Date Check #Amount 11/8/2022 146285 Giuliani & Kull - San Jose Lost, never received 387.50 11/8/2022 146296 Plan JPA Lost, never received 2,521.50 11/8/2022 146312 Workterra Lost, never received 200.00 Accounts Payable Accounts Payable Ending Check # Starting Check #Type of Checks Date Prior Check Register Checks ReleasedTotal Checks Amount Fund Purpose StatusReason Issued to Issued to Reissued Reissued Reissued 27 SUNGARD PUBLIC SECTOR PAGE NUMBER: 1 DATE: 02/07/2023 CITY OF SARATOGA VENCHK11 TIME: 17:44:51 CHECK REGISTER - FUND TOTALS ACCOUNTING PERIOD: 8/23 FUND FUND TITLE AMOUNT 111 GENERAL FUND 110,323.90 214 2023 STORM FUND 74,471.07 242 BONNET WAY LANDSCAPE 257.44 246 GREENBRIAR LANDSCAPE 407.29 276 TOLLGATE L&L 925.07 411 CIP STREET PROJECTS FUND 1,143.75 412 CIP PARKS PROJECT FUND 7,265.63 435 ARPA/SLFRF FUND 4,663.13 611 LIABILITY /RISK MGMT FUND 6,774.13 612 WORKERS COMP FUND 100.00 621 OFFICE SUPPORT 191.79 622 IT SERVICES 2,076.39 623 VEHICLE & EQUIPMENT MAINT 151.02 624 BUILDING MAINTENANCE 5,475.60 713 WVCWP AGENCY FUND 1,416.37 TOTAL REPORT 215,642.58 28 SUNGARD PUBLIC SECTOR PAGE NUMBER: 1 DATE: 02/07/2023 CITY OF SARATOGA VENCHK11 TIME: 17:43:07 CHECK REGISTER ACCOUNTING PERIOD: 8/23 FUND - 009 - DISBURSEMENT FUND CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT 146763 11111 02/07/23 1422 4LEAF INC. 64173 DEC BLDG INSPECTION 10,088.00 146764 11111 02/07/23 1130 ABLE SEPTIC TANK SVC 81161 STORM PROJECT-INSPECT 3,065.00 146765 11111 02/07/23 1735 AGNES PABIS 61192 EMPLOYEE WELLNESS 100.00 146766 11111 02/07/23 977 AQUA SYSTEMS INC. 61132 JANITORIAL SUPPLIES 533.87 146766 11111 02/07/23 977 AQUA SYSTEMS INC. 61132 JANITORIAL SUPPLIES 263.94 TOTAL CHECK 797.81 146767 11111 02/07/23 1137 BEAR ELECTRICAL SOLUTIONS 64534 TRAFFIC SIGNAL MAINT 1,530.00 146768 11111 02/07/23 641 BKF ENGINEERS 81143 DEC RR XING FREDERICK 6,971.63 146768 11111 02/07/23 641 BKF ENGINEERS 81143 RAILROAD CROSSING IMP 294.00 TOTAL CHECK 7,265.63 146769 11111 02/07/23 500 CHARLES RADER 66111 REIMB CERT SUPPLY 89.98 146770 11111 02/07/23 517 CITY OF SAN JOSE 64821 DEC-FEB23 ANIMAL SRVC 58,854.60 146771 11111 02/07/23 1569 COMCAST 63213 COMCAST (PRIMARY) 561.67 146772 11111 02/07/23 342 DATA TICKET INC 62481 DEC 2022 CITATION 100.00 146773 11111 02/07/23 355 DURAN & VENABLES, INC. 81161 STORM PROJECT-REPAIR 9,318.45 146774 11111 02/07/23 1688 ENVIRONMENTAL SCIENCE ASS 81141 DEC BRIDGE MAINT 1,143.75 146775 11111 02/07/23 1268 GIULIANI & KULL - SAN JOS 22119 JOB#09153 LLA22-0001 387.50 146776 11111 02/07/23 1771 GOT GOPHERS INC 64549 ORCHARD PEST CONTROL 550.00 146776 11111 02/07/23 1771 GOT GOPHERS INC 64549 ORCHARD PEST CONTROL 550.00 TOTAL CHECK 1,100.00 146777 11111 02/07/23 1608 GREEN HALO SYSTEMS INC. 64323 JAN TRACKING FEE 192.00 146778 11111 02/07/23 14 HYDROTEC IRRIGATION EQUIP 64549 GREENBRIAR LEAK RPR 407.29 146778 11111 02/07/23 14 HYDROTEC IRRIGATION EQUIP 64549 QUITO PARK REPAIRS 111.50 146778 11111 02/07/23 14 HYDROTEC IRRIGATION EQUIP 64549 COMM CTR BACKFLOW RPR 116.94 146778 11111 02/07/23 14 HYDROTEC IRRIGATION EQUIP 64549 BONNET BACKFLOW RPR 257.44 146778 11111 02/07/23 14 HYDROTEC IRRIGATION EQUIP 64734 STORM PROJECT-DRAIN 715.00 TOTAL CHECK 1,608.17 146779 11111 02/07/23 39 INDUSTRIAL WIPER & SUPPLY 61331 ROAD MAINT SUPPLIES 195.77 146780 11111 02/07/23 1078 JUST LEAKS, INC. 81161 STORM PROJECT-MAINT 366.00 146781 11111 02/07/23 1467 KAYLA NAKAMOTO 66213 MILEAGE REIMB 159.63 146782 11111 02/07/23 132 KEN FUSON PEST MANAGEMENT 64545 EXTERIOR PEST CONTROL 810.00 146782 11111 02/07/23 132 KEN FUSON PEST MANAGEMENT 64545 WILDWOOD PEST MGMT 240.00 146782 11111 02/07/23 132 KEN FUSON PEST MANAGEMENT 64545 WHH PEST MGMT 360.00 TOTAL CHECK 1,410.00 146783 11111 02/07/23 1750 MARIO TOPETE TREE CARE, I 64581 STORM PROJECT-TR SVCS 7,520.00 146783 11111 02/07/23 1750 MARIO TOPETE TREE CARE, I 64581 STORM PROJECT-TR SVCS 1,240.00 29 SUNGARD PUBLIC SECTOR PAGE NUMBER: 2 DATE: 02/07/2023 CITY OF SARATOGA VENCHK11 TIME: 17:43:07 CHECK REGISTER ACCOUNTING PERIOD: 8/23 FUND - 009 - DISBURSEMENT FUND CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT 146783 11111 02/07/23 1750 MARIO TOPETE TREE CARE, I 64581 STORM PROJECT-TR SVCS 1,975.00 146783 11111 02/07/23 1750 MARIO TOPETE TREE CARE, I 64581 STORM PROJECT-TR SVCS 1,040.00 146783 11111 02/07/23 1750 MARIO TOPETE TREE CARE, I 64581 STORM PROJECT-TR SVCS 1,230.00 TOTAL CHECK 13,005.00 146784 11111 02/07/23 499 CARPENTERS LOCAL 2236 (MI 21262 DED:3000 DUES 300.00 146785 11111 02/07/23 1785 MILPITAS MATERIALS CO. 64583 STORM PROJECT-SPPL 2,237.77 146785 11111 02/07/23 1785 MILPITAS MATERIALS CO. 64583 STORM PROJECT-SPPL 1,588.85 TOTAL CHECK 3,826.62 146786 11111 02/07/23 1572 NBBM SERVICES, INC 64511 JANITORIAL SERVICES 1,372.00 146787 11111 02/07/23 1087 OSCAR URVIZO TELLEZ/OSCAR 64581 STORM PROJECT-TR SVCS 2,150.00 146787 11111 02/07/23 1087 OSCAR URVIZO TELLEZ/OSCAR 64581 STORM PROJECT-TR SVCS 3,400.00 146787 11111 02/07/23 1087 OSCAR URVIZO TELLEZ/OSCAR 64581 STORM PROJECT-TR SVCS 25,000.00 146787 11111 02/07/23 1087 OSCAR URVIZO TELLEZ/OSCAR 64581 STORM PROJECT-TR SVCS 2,850.00 146787 11111 02/07/23 1087 OSCAR URVIZO TELLEZ/OSCAR 64581 STORM PROJECT-TR SVCS 3,300.00 146787 11111 02/07/23 1087 OSCAR URVIZO TELLEZ/OSCAR 64581 STORM PROJECT-TR SVCS 2,350.00 146787 11111 02/07/23 1087 OSCAR URVIZO TELLEZ/OSCAR 64581 STORM PROJECT-TR SVCS 2,275.00 146787 11111 02/07/23 1087 OSCAR URVIZO TELLEZ/OSCAR 64581 STORM PROJECT-TR SVCS 2,850.00 TOTAL CHECK 44,175.00 146788 11111 02/07/23 173 PACIFIC GAS & ELECTRIC 63111 BUILDINGS 112.29 146788 11111 02/07/23 173 PACIFIC GAS & ELECTRIC 63111 MONTE VISTA DRIVE 79.37 146788 11111 02/07/23 173 PACIFIC GAS & ELECTRIC 63111 PARKS/OPEN SPACE 16.74 146788 11111 02/07/23 173 PACIFIC GAS & ELECTRIC 63111 EL CAMINO GRANDE PUMP 239.51 146788 11111 02/07/23 173 PACIFIC GAS & ELECTRIC 63111 PARKS/OPEN SPACE 104.37 TOTAL CHECK 552.28 146789 11111 02/07/23 1092 PALACE ART & OFFICE SUPPL 61111 OFFICE SUPPLIES 6.61 146790 11111 02/07/23 1550 PLAN JPA 62419 DEC GEN LIAB CLAIMS 4,252.63 146791 11111 02/07/23 1550 PLAN JPA 62419 SEP GEN LIAB CLAIMS 2,521.50 146792 11111 02/07/23 731 QUADIENT, INC. 61111 POSTAGE INK & LABELS 191.79 146793 11111 02/07/23 1338 ROBERT CHAVEZ FENCING 64549 DOWNTOWN PARKING RPR 850.00 146793 11111 02/07/23 1338 ROBERT CHAVEZ FENCING 64549 WILDWOOD PK RPR 800.00 TOTAL CHECK 1,650.00 146794 11111 02/07/23 87 SAN JOSE WATER COMPANY 63112 BUILDINGS 2,383.50 146794 11111 02/07/23 87 SAN JOSE WATER COMPANY 63112 PARKS/OPEN SPACE 8,135.30 146794 11111 02/07/23 87 SAN JOSE WATER COMPANY 63112 TOLLGATE 925.07 146794 11111 02/07/23 87 SAN JOSE WATER COMPANY 63112 MEDIANS/PARKWAYS 5,135.58 TOTAL CHECK 16,579.45 146795 11111 02/07/23 69 SASCC 68112 FY23 Q2 SUPPORT GRANT 11,503.75 146796 11111 02/07/23 69 SASCC 68113 FY23 Q2 ADULT DAYCARE 6,222.75 146797 11111 02/07/23 136 SCOTTY'S AUTOMOTIVE 64611 MAINTENANCE VEH#130 151.02 146798 11111 02/07/23 500 SHAILAJA VENKATSUBRAMANYA 24211 DEP REFUND FACILITY 500.00 30 SUNGARD PUBLIC SECTOR PAGE NUMBER: 3 DATE: 02/07/2023 CITY OF SARATOGA VENCHK11 TIME: 17:43:07 CHECK REGISTER ACCOUNTING PERIOD: 8/23 FUND - 009 - DISBURSEMENT FUND CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT 146799 11111 02/07/23 248 STATE OF CA FRANCHISE TAX 21252 DED:2011 FTB W/H 50.00 146800 11111 02/07/23 1670 SYL CONSTRUCTION INC. 81161 BASIN WATER & SEWER 4,663.13 146801 11111 02/07/23 391 US BANK PURCHASING CARD P 63213 WVCWP INTERNET 161.77 146801 11111 02/07/23 391 US BANK PURCHASING CARD P 66111 WVCWP MEETING EXPENSE 54.99 146801 11111 02/07/23 391 US BANK PURCHASING CARD P 61111 WVCWP OFFICE SUPPLY 614.86 146801 11111 02/07/23 391 US BANK PURCHASING CARD P 61119 WVCWP OUTREACH SUPPLY 14.09 146801 11111 02/07/23 391 US BANK PURCHASING CARD P 64313 WVCWP OUTREACH SVCS 10.00 146801 11111 02/07/23 391 US BANK PURCHASING CARD P 63211 WVCWP TELEPHONE 560.66 TOTAL CHECK 1,416.37 146802 11111 02/07/23 402 VISTA LANDSCAPE & MAINTEN 64549 GATEWAY PLANTING 995.00 146802 11111 02/07/23 402 VISTA LANDSCAPE & MAINTEN 64549 CSP REPAIRS 998.00 TOTAL CHECK 1,993.00 146803 11111 02/07/23 432 WEST VALLEY COLLECTIONS 62616 JAN CS BINS 536.00 146804 11111 02/07/23 1678 WILINE NETWORKS INC. 63213 ISP ANNUAL SERVICES 1,514.72 146805 11111 02/07/23 1571 WORKTERRA 64163 OCT FLEX ADM FEES 200.00 146806 11111 02/07/23 500 YATIN PRAYAG 43481 TREE REF TRP21-0246 125.00 TOTAL FUND 215,642.58 TOTAL REPORT 215,642.58 31 SUNGARD PUBLIC SECTOR PAGE NUMBER: 1 DATE: 02/13/2023 CITY OF SARATOGA VENCHK11 TIME: 18:34:11 CHECK REGISTER - FUND TOTALS ACCOUNTING PERIOD: 8/23 FUND FUND TITLE AMOUNT 111 GENERAL FUND 191,700.47 214 2023 STORM FUND 18,246.55 274 HORSESHOE DRIVE L&L 76.00 361 ARROWHEAD BOND 1,350.00 411 CIP STREET PROJECTS FUND 13,976.80 414 CIP ADMIN PROJECTS FUND 22,396.25 431 CIP GRANT - STREET REPAIR 7,409.96 612 WORKERS COMP FUND 178.40 621 OFFICE SUPPORT 67.92 622 IT SERVICES 376.78 623 VEHICLE & EQUIPMENT MAINT 4,037.93 624 BUILDING MAINTENANCE 14,283.28 713 WVCWP AGENCY FUND 250.00 TOTAL REPORT 274,350.34 32 SUNGARD PUBLIC SECTOR PAGE NUMBER: 1 DATE: 02/13/2023 CITY OF SARATOGA VENCHK11 TIME: 18:32:20 CHECK REGISTER ACCOUNTING PERIOD: 8/23 FUND - 009 - DISBURSEMENT FUND CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT 146807 11111 02/13/23 234 A T & T 63211 TITUS/PRSPECT MED-IRR 27.66 146807 11111 02/13/23 234 A T & T 63211 PROSPECT RD GRACE BLD 52.55 146807 11111 02/13/23 234 A T & T 63211 HISTORICAL PARK IRR 27.66 146807 11111 02/13/23 234 A T & T 63211 SUPERTRUNK 398.36 146807 11111 02/13/23 234 A T & T 63211 BIG BASIN WAY IRR 27.66 TOTAL CHECK 533.89 146808 11111 02/13/23 546 ASSOC OF BAY AREA GOV/ABA 63111 GAS SERVICES 1,426.74 146809 11111 02/13/23 1735 AGNES PABIS 66213 MILEAGE REIMB 154.58 146810 11111 02/13/23 500 ANN XU 66213 MILEAGE REIMB 165.06 146811 11111 02/13/23 500 ANURAG SAHA 22113 REF DEP ATFTR22-0016 1,975.00 146812 11111 02/13/23 1701 CAL. ASSOC. OF MUTUAL WAT 67713 WVCWP ANNUAL MEMBER 250.00 146813 11111 02/13/23 1193 CALIFORNIA CHAMBER OF COM 62251 03/23-03/24 #509645 899.00 146814 11111 02/13/23 179 CIM AIR, INC 64514 HVAC THEATER CONTROLS 2,680.00 146814 11111 02/13/23 179 CIM AIR, INC 64514 HVAC MAINT CVC CTR 995.00 146814 11111 02/13/23 179 CIM AIR, INC 64514 HVAC MAINT RMOTE SITE 995.00 146814 11111 02/13/23 179 CIM AIR, INC 64514 HVAC THEATER MAINT 3,129.00 TOTAL CHECK 7,799.00 146815 11111 02/13/23 188 CITY OF CAMPBELL 62235 FY22/23 Q2 WASTE MGMT 13,749.45 146816 11111 02/13/23 1784 CLEARWATER HYDROLOGY 81141 4TH STREET BRIDGE PROJECT 960.04 146816 11111 02/13/23 1784 CLEARWATER HYDROLOGY 81141 4TH STREET BRIDGE PROJECT 7,409.96 TOTAL CHECK 8,370.00 146817 11111 02/13/23 250 COTTON SHIRES AND ASSOCIA 22119 GEO19-0023 (S5229) 3,392.86 146817 11111 02/13/23 250 COTTON SHIRES AND ASSOCIA 22119 GEO23-0001 (S6013) 2,883.28 146817 11111 02/13/23 250 COTTON SHIRES AND ASSOCIA 22119 GEO22-0029 (S6023) 2,548.40 146817 11111 02/13/23 250 COTTON SHIRES AND ASSOCIA 22119 GEO23-0002 (S6033) 3,595.84 146817 11111 02/13/23 250 COTTON SHIRES AND ASSOCIA 22119 GEO22-0026 (S6202) 1,845.00 146817 11111 02/13/23 250 COTTON SHIRES AND ASSOCIA 22119 GEO22-0036 (S6272) 2,455.00 146817 11111 02/13/23 250 COTTON SHIRES AND ASSOCIA 22119 GEO22-0037 (S6282) 2,192.33 TOTAL CHECK 18,912.71 146818 11111 02/13/23 1 COUNTY OF SANTA CLARA 81121 FCC LICENSE 57.60 146819 11111 02/13/23 1681 DAVEY RESOURCE GROUP, INC 22119 DEC ARBORIST CONSULT 2,507.50 146820 11111 02/13/23 355 DURAN & VENABLES, INC. 81161 5TH/BIG BASIN WY RAIL 1,816.00 146821 11111 02/13/23 419 EVENT SERVICES 64552 FIELD CONVERSIONS 333.94 146822 11111 02/13/23 421 EWING IRRIGATION 61341 LANDSCAPE SUPPLIES 157.61 146823 11111 02/13/23 423 FEHR & PEERS 65511 TRAFFIC ENGINEERING 5,160.33 146823 11111 02/13/23 423 FEHR & PEERS 81143 TSC PROJECTS 8,700.55 TOTAL CHECK 13,860.88 146824 11111 02/13/23 472 HT HARVEY & ASSOCIATES 81161 MT. EDEN RD STABILIZE 656.25 33 SUNGARD PUBLIC SECTOR PAGE NUMBER: 2 DATE: 02/13/2023 CITY OF SARATOGA VENCHK11 TIME: 18:32:20 CHECK REGISTER ACCOUNTING PERIOD: 8/23 FUND - 009 - DISBURSEMENT FUND CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT 146825 11111 02/13/23 14 HYDROTEC IRRIGATION EQUIP 64549 KMP MAINT 93.75 146825 11111 02/13/23 14 HYDROTEC IRRIGATION EQUIP 64549 PROSPECT MED MAINT 76.00 146825 11111 02/13/23 14 HYDROTEC IRRIGATION EQUIP 64549 THELMA MED MAINT 76.00 146825 11111 02/13/23 14 HYDROTEC IRRIGATION EQUIP 64549 HORSESHOE MAINT 76.00 TOTAL CHECK 321.75 146826 11111 02/13/23 500 JACK GRISWOLD 61354 REIMB CERT SUPPLY 41.45 146827 11111 02/13/23 500 JOE KRAUS 61354 REIMB CERT SUPPLY 215.99 146828 11111 02/13/23 1078 JUST LEAKS, INC. 64522 FRIENDSHIP HALL ROOF 668.00 146829 11111 02/13/23 100 SARATOGA COMMUNITY ACCESS 64138 APR-JUN VIDEO SERVICE 9,552.75 146830 11111 02/13/23 178 LEAGUE OF CALIFORNIA CITI 62211 CY23 MEMBERSHIP DUES 13,949.00 146831 11111 02/13/23 1765 LISA WISE CONSULTING, INC 81141 PROJ REVIEW/ANALYSIS 22,396.25 146832 11111 02/13/23 500 MARIA DIAZ 43481 TREE REF TRP23-0011 130.00 146833 11111 02/13/23 1750 MARIO TOPETE TREE CARE, I 64581 STORM PROJECT-TR SVCS 7,400.00 146833 11111 02/13/23 1750 MARIO TOPETE TREE CARE, I 64581 STORM PROJECT-TR SVCS 790.00 146833 11111 02/13/23 1750 MARIO TOPETE TREE CARE, I 64581 STORM PROJECT-TR SVCS 2,270.00 146833 11111 02/13/23 1750 MARIO TOPETE TREE CARE, I 64581 STORM PROJECT-TR SVCS 1,035.00 TOTAL CHECK 11,495.00 146834 11111 02/13/23 1421 MIRACLE PLAYSYSTEMS, INC. 61348 PLAYGROUND SUPPLIES 8,323.43 146835 11111 02/13/23 500 MONIKA RICH 24211 DEP REFUND FACILITY 500.00 146836 11111 02/13/23 1572 NBBM SERVICES, INC 64511 JANITORIAL SERVICES 1,008.00 146837 11111 02/13/23 1732 NWESTCO LLC 62144 JAN UST INSPECTION 230.00 146838 11111 02/13/23 918 O'REILLY AUTO PARTS 61361 AUTO PARTS 52.27 146839 11111 02/13/23 1087 OSCAR URVIZO TELLEZ/OSCAR 64581 SARA/SNNYVLE TREE RMV 3,400.00 146840 11111 02/13/23 610 PACIFIC DISPLAY, INC 64537 DEC VIL PED LIGHTING 900.00 146840 11111 02/13/23 610 PACIFIC DISPLAY, INC 64221 VILLAGE TR LIGHT RMV 225.00 146840 11111 02/13/23 610 PACIFIC DISPLAY, INC 64537 JAN VIL PED LIGHTING 900.00 TOTAL CHECK 2,025.00 146841 11111 02/13/23 173 PACIFIC GAS & ELECTRIC 63111 PARKS/OPEN SPACE 210.01 146842 11111 02/13/23 1092 PALACE ART & OFFICE SUPPL 61121 COPY PAPER 67.92 146843 11111 02/13/23 1697 PENINSULA CRANE & RIGGING 64583 STORM PROJECT-SPPL 3,237.50 146844 11111 02/13/23 500 POONACHA KONGETIRA 22113 REF BD DEP ARB19-0044 11,500.00 146844 11111 02/13/23 500 POONACHA KONGETIRA 22111 REF DEP ARB19-0044 565.37 146844 11111 02/13/23 500 POONACHA KONGETIRA 22111 REF DEP GEO19-0017 2,002.75 TOTAL CHECK 14,068.12 146845 11111 02/13/23 908 PRO DOOR & GLASS 64528 CORP YARD DOOR MAINT 1,241.31 34 SUNGARD PUBLIC SECTOR PAGE NUMBER: 3 DATE: 02/13/2023 CITY OF SARATOGA VENCHK11 TIME: 18:32:20 CHECK REGISTER ACCOUNTING PERIOD: 8/23 FUND - 009 - DISBURSEMENT FUND CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT 146846 11111 02/13/23 1777 PUBLIC SOLUTION CONSULTIN 64221 REVIEW OF LANDSCAPE MAINT 1,828.14 146846 11111 02/13/23 1777 PUBLIC SOLUTION CONSULTIN 64212 REVIEW OF LANDSCAPE MAINT 5,482.95 TOTAL CHECK 7,311.09 146847 11111 02/13/23 87 SAN JOSE WATER COMPANY 63112 PARKS/OPEN SPACE 1,270.94 146848 11111 02/13/23 1 SANTA CLARA COUNTY - DTAC 62325 JAN HANDICAP CITATION 69.60 146848 11111 02/13/23 1 SANTA CLARA COUNTY - DTAC 62325 JAN PARKING CITATION 162.50 TOTAL CHECK 232.10 146849 11111 02/13/23 98 SARATOGA CHAMBER OF COMME 68519 COMM EVENT GRANT REIM 3,677.09 146850 11111 02/13/23 1746 SCA OF CA. LLC 64531 JAN CITYWIDE ST SWEEP 20,614.50 146851 11111 02/13/23 136 SCOTTY'S AUTOMOTIVE 64611 MAINTENANCE VEH#129 161.02 146851 11111 02/13/23 136 SCOTTY'S AUTOMOTIVE 64611 MAINTENANCE VEH#141 174.97 TOTAL CHECK 335.99 146852 11111 02/13/23 154 SHUTE MIHALY & WEINBERGER 22119 SB35 PROJ SUB20-0004 69.80 146852 11111 02/13/23 154 SHUTE MIHALY & WEINBERGER 65223 GENERAL PLAN 5,764.80 146852 11111 02/13/23 154 SHUTE MIHALY & WEINBERGER 22119 RW ENV19-0005 837.60 146852 11111 02/13/23 154 SHUTE MIHALY & WEINBERGER 65213 CDD 1,858.50 146852 11111 02/13/23 154 SHUTE MIHALY & WEINBERGER 65219 CITY CLERK 1,268.00 146852 11111 02/13/23 154 SHUTE MIHALY & WEINBERGER 65211 CM 1,036.00 146852 11111 02/13/23 154 SHUTE MIHALY & WEINBERGER 65217 OH/CC MEETINGS 1,820.00 146852 11111 02/13/23 154 SHUTE MIHALY & WEINBERGER 65215 PW 276.20 146852 11111 02/13/23 154 SHUTE MIHALY & WEINBERGER 65227 RISK MANAGEMENT 28.00 146852 11111 02/13/23 154 SHUTE MIHALY & WEINBERGER 65213 CDD 3,803.80 146852 11111 02/13/23 154 SHUTE MIHALY & WEINBERGER 65214 CDE 26.60 146852 11111 02/13/23 154 SHUTE MIHALY & WEINBERGER 65219 CITY CLERK 12,475.40 146852 11111 02/13/23 154 SHUTE MIHALY & WEINBERGER 65211 CM 1,436.40 146852 11111 02/13/23 154 SHUTE MIHALY & WEINBERGER 65218 HR 26.60 146852 11111 02/13/23 154 SHUTE MIHALY & WEINBERGER 65256 NON-DEP 282.00 146852 11111 02/13/23 154 SHUTE MIHALY & WEINBERGER 65217 OH/CC MEETINGS 1,941.80 146852 11111 02/13/23 154 SHUTE MIHALY & WEINBERGER 65215 PW 4,043.20 146852 11111 02/13/23 154 SHUTE MIHALY & WEINBERGER 65227 RISK MANAGEMENT 186.20 146852 11111 02/13/23 154 SHUTE MIHALY & WEINBERGER 22119 AHFV EIR ENV21-0011 872.50 TOTAL CHECK 38,053.40 146853 11111 02/13/23 149 SIERRA DISPLAY INC 64537 LIGHT LED STRING 1,630.87 146854 11111 02/13/23 160 SIERRA PACIFIC TURF SUPPL 61341 LANDSCAPE SUPPLIES 5,574.65 146855 11111 02/13/23 313 BAY AREA NEWS GROUP 61166 LL0006715748 179.00 146855 11111 02/13/23 313 BAY AREA NEWS GROUP 62132 LL0006719154 95.00 146855 11111 02/13/23 313 BAY AREA NEWS GROUP 62132 LL0006719158 98.00 146855 11111 02/13/23 313 BAY AREA NEWS GROUP 62132 LL0006719160 111.00 146855 11111 02/13/23 313 BAY AREA NEWS GROUP 61166 LL0006721621 163.00 TOTAL CHECK 646.00 146856 11111 02/13/23 1359 SOFTWARE ONE, INC. 64323 LICENSE SUPPORT 1,929.96 146856 11111 02/13/23 1359 SOFTWARE ONE, INC. 61278 SOFTWARE 1,044.96 TOTAL CHECK 2,974.92 146857 11111 02/13/23 1690 SOUTHERN COUNTIES LUBRICA 61362 FUEL 3,419.67 35 SUNGARD PUBLIC SECTOR PAGE NUMBER: 4 DATE: 02/13/2023 CITY OF SARATOGA VENCHK11 TIME: 18:32:20 CHECK REGISTER ACCOUNTING PERIOD: 8/23 FUND - 009 - DISBURSEMENT FUND CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT 146858 11111 02/13/23 1394 ST. FRANCIS ELECTRIC, LLC 64211 STREETLIGHTS SVC 199.00 146859 11111 02/13/23 256 STEVENS CREEK QUARRY INC 81121 STORM PROJECT-SPPL 502.62 146860 11111 02/13/23 710 THE BANK OF NEW YORK MELL 71124 ANNUAL TRUSTEE FEE 1,350.00 146861 11111 02/13/23 1261 THE FRUITGUYS 61192 EMPLOYEE WELLNESS 82.00 146862 11111 02/13/23 343 TMT ENTERPRISES INC 64552 INFIELD MIX 5,955.71 146863 391 US BANK PURCHASING CARD P VOID: MULTI STUB CHECK 146864 391 US BANK PURCHASING CARD P VOID: MULTI STUB CHECK 146865 11111 02/13/23 391 US BANK PURCHASING CARD P 61133 FACILITIES SUPPLIES 59.87 146865 11111 02/13/23 391 US BANK PURCHASING CARD P 61132 JANITORIAL SUPPLIES 1,521.26 146865 11111 02/13/23 391 US BANK PURCHASING CARD P 61111 OFFICE SUPPLIES 13.08 146865 11111 02/13/23 391 US BANK PURCHASING CARD P 61312 SMALL TOOLS 632.17 146865 11111 02/13/23 391 US BANK PURCHASING CARD P 66111 STORM PROJECT-MTG EXP 57.45 146865 11111 02/13/23 391 US BANK PURCHASING CARD P 61167 P&R COM MEETING 53.67 146865 11111 02/13/23 391 US BANK PURCHASING CARD P 61162 TSC MEETING 326.21 146865 11111 02/13/23 391 US BANK PURCHASING CARD P 66112 COUNCIL MTG EXPENSES 776.17 146865 11111 02/13/23 391 US BANK PURCHASING CARD P 62131 MARKETING EXPENSES 115.00 146865 11111 02/13/23 391 US BANK PURCHASING CARD P 61111 OFFICE SUPPLIES 38.18 146865 11111 02/13/23 391 US BANK PURCHASING CARD P 61111 OFFICE SUPPLIES 45.79 146865 11111 02/13/23 391 US BANK PURCHASING CARD P 61278 SOFTWARE 354.95 146865 11111 02/13/23 391 US BANK PURCHASING CARD P 61112 POSTAGE 20.30 146865 11111 02/13/23 391 US BANK PURCHASING CARD P 61192 EMPLOYEE WELLNESS 96.40 146865 11111 02/13/23 391 US BANK PURCHASING CARD P 66321 ORAL BOARD EXPENSES 120.15 146865 11111 02/13/23 391 US BANK PURCHASING CARD P 61112 POSTAGE 9.00 146865 11111 02/13/23 391 US BANK PURCHASING CARD P 66111 MEETING EXPENSES 33.17 146865 11111 02/13/23 391 US BANK PURCHASING CARD P 66215 NEW MYR/CNCL TRAINING 659.53 146865 11111 02/13/23 391 US BANK PURCHASING CARD P 66212 TRAVEL & LODGING EXP 847.97 146865 11111 02/13/23 391 US BANK PURCHASING CARD P 66111 MEETING EXPENSES 100.74 146865 11111 02/13/23 391 US BANK PURCHASING CARD P 66111 MEETING EXPENSES 100.74 146865 11111 02/13/23 391 US BANK PURCHASING CARD P 61112 POSTAGE 6.00 146865 11111 02/13/23 391 US BANK PURCHASING CARD P 61112 POSTAGE 6.00 146865 11111 02/13/23 391 US BANK PURCHASING CARD P 61111 OFFICE SUPPLIES 68.75 146865 11111 02/13/23 391 US BANK PURCHASING CARD P 64121 BINDING SERVICES -262.50 146865 11111 02/13/23 391 US BANK PURCHASING CARD P 61111 OFFICE SUPPLIES 10.00 146865 11111 02/13/23 391 US BANK PURCHASING CARD P 64136 PHOTOGRAPHY SERVICES 427.36 146865 11111 02/13/23 391 US BANK PURCHASING CARD P 61164 CA PRESERVATION DUES 250.00 146865 11111 02/13/23 391 US BANK PURCHASING CARD P 62251 ISA MEMBERSHIP 135.00 146865 11111 02/13/23 391 US BANK PURCHASING CARD P 62251 ISA RECERTIFICATION 120.00 146865 11111 02/13/23 391 US BANK PURCHASING CARD P 61166 PC MEETING EXPENSES 63.79 146865 11111 02/13/23 391 US BANK PURCHASING CARD P 61133 FACILITIES SUPPLIES 108.19 146865 11111 02/13/23 391 US BANK PURCHASING CARD P 61211 IT PARTS 376.78 146865 11111 02/13/23 391 US BANK PURCHASING CARD P 64323 LICENSE SUPPORT 431.20 146865 11111 02/13/23 391 US BANK PURCHASING CARD P 64323 LICENSE SUPPORT 468.00 146865 11111 02/13/23 391 US BANK PURCHASING CARD P 81121 STREET SUPPLIES 926.51 146865 11111 02/13/23 391 US BANK PURCHASING CARD P 61111 OFFICE SUPPLIES 16.25 146865 11111 02/13/23 391 US BANK PURCHASING CARD P 66212 STORM PROJECT-LODGING 358.61 146865 11111 02/13/23 391 US BANK PURCHASING CARD P 61331 ROAD MAINT SUPPLIES 25.73 146865 11111 02/13/23 391 US BANK PURCHASING CARD P 66111 STORM PROJECT-MTG EXP 397.14 146865 11111 02/13/23 391 US BANK PURCHASING CARD P 66111 STORM PROJECT-MTG EXP 219.41 146865 11111 02/13/23 391 US BANK PURCHASING CARD P 81121 STREET SUPPLIES 859.85 36 SUNGARD PUBLIC SECTOR PAGE NUMBER: 5 DATE: 02/13/2023 CITY OF SARATOGA VENCHK11 TIME: 18:32:20 CHECK REGISTER ACCOUNTING PERIOD: 8/23 FUND - 009 - DISBURSEMENT FUND CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT 146865 11111 02/13/23 391 US BANK PURCHASING CARD P 61313 UNIFORMS 158.57 146865 11111 02/13/23 391 US BANK PURCHASING CARD P 61111 OFFICE SUPPLIES 24.57 146865 11111 02/13/23 391 US BANK PURCHASING CARD P 62112 PLUG N PLAY FEE 15.00 146865 11111 02/13/23 391 US BANK PURCHASING CARD P 64323 LICENSES SUPPORT 54.00 146865 11111 02/13/23 391 US BANK PURCHASING CARD P 64584 STORM PROJECT-SPPL 171.18 146865 11111 02/13/23 391 US BANK PURCHASING CARD P 64583 STORM PROJECT-SPPL 1,807.64 TOTAL CHECK 13,224.83 146866 11111 02/13/23 432 WEST VALLEY COLLECTIONS 62616 FEB CS BINS 536.00 TOTAL FUND 274,350.34 TOTAL REPORT 274,350.34 37 SARATOGA CITY COUNCIL MEETING DATE:March 1,2023 DEPARTMENT:Administrative Services PREPARED BY:Ann Xu, Accountant SUBJECT:Treasurer’s Report for the Month Ended January 31, 2023 RECOMMENDED ACTION: Review and accept the Treasurer’s Report for the month ended January 31, 2023. BACKGROUND: California government code section 41004 requires that the City Treasurer submits to the City Clerk and the legislative body a written report and accounting of all receipts, disbursements, and fund balances. The Municipal Code of the City of Saratoga, Article 2-20, Section 2-20.035 designates the City Manager as the City Treasurer. This report is prepared to fulfill this requirement. The following attachments provide various financial transaction data for the City of Saratoga’s Funds collectively as well as specifically for the City’s General (Operating) Fund, including an attachment from the State Treasurer’s Office of Quarterly LAIF rates from the 1st Quarter of 1977 to the present. FISCAL STATEMENT: Cash and Investments Balance by Fund As of January 31, 2023, the City’s unaudited cash and investments totaled $39,857,121. The City Council’s adopted policy on the Working Capital Reserve Fund states that effective July 1, 2016: for cash flow purposes and to avoid the occurrence of dry period financing, pooled cash from all funds should not be allowed to fall below $1,000,000. The total pooled cash balance of $39.9 million exceeds the minimum amount required. Comerica Bank 2,552,613$ Deposit with LAIF 37,304,508$ Total Cash 39,857,121$ Cash Summary 38 City’s Current Financial Position In accordance with California government code section 53646 (b) (3), the City is financially well positioned and able to meet its estimated expenditure requirements for the next six months. As of January 31, 2023, the City’s financial position (Assets $40.0M, Liabilities $5.0M, and Fund Equity $35.0M) remains very strong and there are no issues in meeting financial obligations now or in the foreseeable future. The following Fund Balance schedule represents actual funding available for all funds at the end of the monthly period. This amount differs from the above Cash Summary schedule as assets and liabilities are components of the fund balance. As illustrated in the summary below, Total Cash is adjusted by the addition of Total Assets less the amount of Total Liabilities to arrive at the Ending Fund Balance –which represents the actual amount of funds available. ATTACHMENTS: Table 1 – Change in Total Fund Balances by Fund Table 2 – Change in Total Fund Balances by CIP Project Chart 1 – Change in Investment Pool Balance by Month Chart 2 – Local Agency Investment Fund (LAIF) Quarterly Apportionment Rates "+ Total Cash 39,857,121$ Plus: Assets 173,901 Less: Liabilities (5,040,680) Ending Fund Balance 34,990,342$ Adjusting Cash to Ending Fund Balance 39 TABLE 1: CHANGES IN TOTAL FUND BALANCE *Negative fund balance due to authorized spending of anticipated revenues These figures will be updated for future reports once the FY 2017/18 pendent audit Fund Description Prior Year Carryforward 7/1/2022 Increase/ (Decrease) Jul - Dec Current Revenue Current Expenditure Transfer In Transfer Out Fund Balance 1/31/2023 General Fund Committed Fund Balances: Hillside Stability Reserve 1,000,000 - - - - - 1,000,000 Assigned Fund Balances: Future Capital Replacement & Efficiency Project Reserve 3,509,000 - - - - - 3,509,000 Carryforwards Reserve 20,000 - - - - - 20,000 Facility Reserve 3,700,000 - - - - - 3,700,000 Unassigned Fund Balances: Working Capital Reserve 1,000,000 - - - - - 1,000,000 Fiscal Stabilization Reserve 3,250,000 - - - - - 3,250,000 Compensated Absences Reserve 330,000 - - - - - 330,000 Other Unassigned Fund Balance Reserve (Pre YE distribution)2,601,458 (1,912,323) 4,720,595 (1,648,345) - (2,509,000) 1,252,385 General Fund Total 15,410,458 (1,912,323) 4,720,595 (1,648,345) - (2,509,000) 14,061,385 Special Revenue Landscape/Lighting Districts 977,231 (149,407) 287,892 (20,442) - - 1,095,274 ARPA Federal Grants 7,127,589 - - - - - 7,127,589 2023 Storm Fund - - - (70,521) - - (70,521) * Special Revenue Fund Total 8,104,820 (149,407) 287,892 (90,964) - - 8,152,342 Debt Service Library Bond 805,311 (699,934) 520,327 (123,293) - - 502,412 Arrowhead Bond 124,402 3,694 67,860 (767) - - 195,190 Debt Service Fund Total 929,714 (696,240) 588,187 (124,060) - - 697,602 Internal Service Fund Liability/Risk Management 641,403 (432,848) - (6,117) - - 202,438 Workers Compensation 232,829 (2,894) - (55,837) - - 174,098 Office Support Fund 155,443 6,201 640 (5,027) - - 157,257 Information Technology Services 661,159 (4,818) 1,078 (56,868) - - 600,552 Vehicle & Equipment Maintenance 278,317 2,625 - (8,920) - - 272,023 Building Maintenance 764,302 14,602 - (56,937) - - 721,967 Vehicle & Equipment Replacement 905,217 62,001 - - - - 967,217 Technology Replacement 798,337 60,938 - - - - 859,274 Facility FFE Replacement 941,400 72,348 - (4,130) - - 1,009,618 Internal Service Fund Total 5,378,407 (221,844) 1,718 (193,835) - - 4,964,444 Trust/Agency WVCWP Agency Fund 558,655 28,588 448,154 (383,983) - - 651,413 Trust/Agency Fund Total 558,655 28,588 448,154 (383,983) - - 651,413 Capital Project Street Projects 3,381,066 (2,020,909) 715,151 (52,960) 2,209,000 - 4,231,348 Park and Trail Projects 849,562 (139,338) - (6,950) 275,000 - 978,274 Facility Projects 623,475 (157,282) 7,540 (854) - - 472,879 Administrative Projects 1,429,921 (176,628) 23,497 (91,898) 25,000 - 1,209,892 Tree Fund Projects 52,541 300 - - - - 52,841 Park In-Lieu Projects 1,172,555 (39,303) - (3,000) - - 1,130,253 CIP Grant Street Projects (46,912) (14,359) - (3,081) - - (64,352) * CIP Grant Park & Trail Projects - (96,841) - - - - (96,841) * CIP Grant Administrative Projects (164,574) (41,672) - (35,050) - - (241,296) * CIP Grant ARPR/SLFRF Projects - (506,358) - (233) - - (506,590) * Gas Tax Fund Projects 247,731 (953,022) 191,638 (189,598) - - (703,251) * CIP Fund Total 7,545,366 (4,145,411) 937,826 (383,624) 2,509,000 - 6,463,157 Total City 37,927,419 (7,096,637) 6,984,371 (2,824,811) 2,509,000 (2,509,000)34,990,342 40 TABLE 2: FUND BALANCES BY CIP PROJECT *Negative fund balance due to authorized spending of anticipated revenues CIP Funds/Projects Prior Year Carryforward 7/1/2022 Increase/ (Decrease) Jul - Dec Current Revenue Current Expenditure Transfer In Transfer Out Fund Balance 1/31/2023 Street Projects Annual Road Improvements 1,009,556 (1,575,951) 715,151 (26,971) 1,000,000 - 1,121,785 Roadway Safety & Traffic Calming 147,118 - - - 150,000 - 297,118 Citywide Traffic Signal Battery Backup 266,315 (24,040) - (284) - - 241,991 Portable Radar Feedback Sign 1,548 - - - - - 1,548 Local Roadway Safety Plan 3,410 (363) - - - - 3,047 Traffic Signal Controller Upgrades - - - - 80,000 - 80,000 Prospect/Saratoga Median Improvement 309,379 - - - - - 309,379 Village Clock 8,626 (6,066) - - - - 2,560 Big Basin Way/Blaney Trash Can Replacement 50,802 (18,000) - - - - 32,802 Annual Infrastructure Maintenance & Repairs 41,431 (35,702) - (22,928) 250,000 - 232,801 Guava Court Curb & Gutter Replacement 280,000 - - - - - 280,000 El Camino Grande Storm Drain Pump 104 - - - - - 104 Saratoga Village Crosswalk & Sidewalk Rehabilitation 49,055 (17,331) - - - - 31,724 Quito Road Sidewalk Improvements 43,370 - - - - - 43,370 Saratoga/Sunnyvale Road Sidewalk 92,158 - - - - - 92,158 Saratoga Sunnyvale Rd. Pathway Rehab Cox to RRX - - - - 50,000 - 50,000 Quito Road Sidewalk Rehabilitation and Gap Closure 182,609 - - - - - 182,609 Quito Road Sidewalk Rehabilitation Gap Closure Phase 2 - - - - 300,000 - 300,000 Fourth Street Bridge Widening 99,837 (1,438) - (399) - - 98,000 Quito Road Bridge Replacement 132,197 (2,342) - (2,378) - - 127,478 Quito Road Bridge - ROW Acquisition 3,662 - - - - - 3,662 Bridge Rehabilitation Project Phase 1 - - - - 350,000 - 350,000 Annual Retaining Wall Maintenance & Repairs 222,450 (15,878) - - 200,000 - 406,572 Mt. Eden Erosion Repair 59,622 (3,209) - - - - 56,412 Continental Circle Landslide Stabilization 57,447 - - - - - 57,447 Pierce Road Retainment 300,290 (320,589) - - - - (20,299) * Mt. Eden Emergency Landslide 20,080 - - - - - 20,080 Unallocated Street Funds - - - - (171,000) - (171,000) Total Street Projects 3,381,066 (2,020,909) 715,151 (52,960) 2,209,000 - 4,231,348 Parks & Trails Projects Park/Trail Repairs 32,873 (2,850) - - 250,000 - 280,023 Hakone Gardens Infrastructure Improvements 16,599 - - - 25,000 - 41,599 Hakone Pond Reconstruction 300,000 - - - - - 300,000 Beauchamps Park Playground Replacement 35,131 (19,038) - (6,950) - - 9,143 Guava/Fredericksburg Entrance 235,970 (117,450) - - - - 118,520 Saratoga Village to Quarry Park Walkway - Design 228,989 - - - - - 228,989 Total Parks & Trails Projects 849,562 (139,338) - (6,950) 275,000 - 978,274 Facility Projects Open Work Space 80,000 - - - - - 80,000 Civic Theater Improvements - 9,486 7,540 - - - 17,026 PEG Funded Project 113,650 19,056 - - - - 132,706 Community Center Improvement 24,513 (3,351) - (854) - - 20,308 Community Center Generator and EV Charging Stations 395,312 (187,473) - - - - 207,839 Library Building Exterior Maintenance 10,000 5,000 - - - - 15,000 Total Facility Projects 623,475 (157,282) 7,540 (854) - - 472,879 Administrative and Technology Projects Safe Routes to School - (1,245) - - 160,000 - 158,755 City Website/Intranet 16,948 - - - - - 16,948 Development Technology 20,538 (11,520) 228 (4,516) - - 4,731 Software Technology Management 118,695 36,881 7,241 - - - 162,817 LLD Initiation Match Program 25,000 - - - - - 25,000 Horseshoe Beautification 13,295 (1,160) - - - - 12,135 Business Renewal Program 6,643 (2,345) - - - - 4,298 Citywide Accessibility Assessment 28,066 (49,500) - (23,280) 100,000 - 55,286 City Art Program 53,669 - - - 25,000 - 78,669 Safe Routes to School Needs Assessment 15,748 - - - - - 15,748 El Quito Neighborhood Improvements 284,507 - - - - - 284,507 Parking District ADA Improvements and Rehabilitation 250,000 - - - - - 250,000 Storm Drain Master Plan 300,000 - - - - - 300,000 ADA Self Assessment - (2,250) - - 322,500 - 320,250 General Plan Update 238,592 (145,489) 16,028 (64,103) - - 45,028 Wildfire Mitigation Program 4,067 - - - - - 4,067 Risk Management Project Funding 54,153 - - - - - 54,153 Unallocated Administrative Funds - - - - (582,500) - (582,500) Total Administrative and Technology Projects 1,429,921 (176,628) 23,497 (91,898) 25,000 - 1,209,892 41 TABLE 2 (cont.): FUND BALANCES BY CIP PROJECT *Negative fund balance due to authorized spending of anticipated revenues CIP Funds/Projects Prior Year Carryforward 7/1/2022 Increase/ (Decrease) Jul - Dec Current Revenue Current Expenditure Transfer In Transfer Out Fund Balance 1/31/2023 Tree Fund Projects Citywide Tree Planting Program 26,666 300 - - - - 26,966 Tree Dedication Program 25,875 - - - - - 25,875 Total Tree Fund Projects 52,541 300 - - - - 52,841 Park In-Lieu Projects Orchard Irrigation & Tree Planting 10,947 - - - 30,000 - 40,947 Hakone Gardens Infrastructure 82,420 - - - - - 82,420 Hakone Gardens Neighbor Wood Fence Replacement - - - 75,000 - 75,000 Quarry Park Maintenance Building Utility Project - - - 35,000 - 35,000 Beauchamps Park Playground Replacement 10,079 (60,079) - - 50,000 - - EL Quito Park Pickleball - (9,322) - (3,000) 154,299 - 141,977 Joe's Trail Phase II - (1,245) - - 132,000 - 130,755 Joe's Trail Phase III - - - - 264,000 - 264,000 Trail Pet Stations 25,000 - - - - - 25,000 Saratoga Village to Quarry Park Walkway - Design 73,810 - - - 150,000 - 223,810 Village Oaks Bridge Reconstruction and Erosion Control - - - - 30,000 - 30,000 Hakone Gardens to Quarry Park Trail Gap Closure Phase 1 - - - - 50,000 - 50,000 Park and Trail Fire Mitigation - - - - 100,000 - 100,000 Unallocated Park In-Lieu Funds 970,299 31,343 - - (1,070,299) - (68,657) Total Park In-Lieu Projects 1,172,555 (39,303) - (3,000) - - 1,130,253 CIP Grant Street Projects Local Roadway Safety Plan (1,619) (3,263) - - - - (4,882) * Prospect/Saratoga Median Improvement (19,217) - - - - - (19,217) * Citywide Signal Upgrade II 18 - - - - - 18 Saratoga Ave Sidewalk (34,146) - - - - - (34,146) * Village Sidewalk, Curb & Gutter - Phase II Construction (91) - - - - - (91) * Saratoga Village Crosswalk & Sidewalk Rehabilitation (834) - - - - - (834) * 4th Street Bridge - (11,096) - (3,081) - - (14,177) * Quito Bridge Replacement 18,597 - - - - - 18,597 Quito Road Bridges - ROW Acquisition (9,619) - - - - - (9,619) * Total CIP Grant Street Projects (46,912) (14,359) - (3,081) - - (64,352) CIP Grant Park & Trail Projects Beauchamps Park Playground - (196,841) - - - - (196,841) * Park and Trail Fire Mitigation - 100,000 - - - - 100,000 Total CIP Grant Park & Trail Projects - (96,841) - - - - (96,841) CIP Grant Administrative Projects CDD Software/ADA (14,574) - - - - - (14,574) * General Plan Update (LEAP)(150,000) (41,672) - (35,050) - - (226,723) * Total CIP Grant Administrative Projects (164,574) (41,672) - (35,050) - - (241,296) CIP Grant ARPA/SLFRF Projects Storm Water Master Plan - (374,065) - (233) - - (374,297) * Saratoga Village Water Improvement - (132,293) - - - - (132,293) * Total CIP Grant ARPA/SLFRF Projects - (506,358) - (233) - - (506,590) Gas Tax Fund Projects Annual Roadway Improvements 194,170 (953,022) 191,638 (189,598) - - (756,812) * Prospect/Saratoga Median Improvements 48,278 - - - - - 48,278 Big Basin Way Sidewalk Repairs (1,802) - - - - - (1,802) * Quito Road Bridges 7,085 - - - - - 7,085 Total Gas Tax Fund Projects 247,731 (953,022) 191,638 (189,598) - - (703,251) Total CIP Funds 7,545,366 (4,145,411) 937,826 (383,624) 2,509,000 - 6,463,157 42 CHART 1: CHANGE IN INVESTMENT POOL BALANCE BY MONTH 43 CHART 2 March June September December 1977 5.68 5.78 5.84 6.45 1978 6.97 7.35 7.86 8.32 1979 8.81 9.10 9.26 10.06 1980 11.11 11.54 10.01 10.47 1981 11.23 11.68 12.40 11.91 1982 11.82 11.99 11.74 10.71 1983 9.87 9.64 10.04 10.18 1984 10.32 10.88 11.53 11.41 1985 10.32 9.98 9.54 9.43 1986 9.09 8.39 7.81 7.48 1987 7.24 7.21 7.54 7.97 1988 8.01 7.87 8.20 8.45 1989 8.76 9.13 8.87 8.68 1990 8.52 8.50 8.39 8.27 1991 7.97 7.38 7.00 6.52 1992 5.87 5.45 4.97 4.67 1993 4.64 4.51 4.44 4.36 1994 4.25 4.45 4.96 5.37 1995 5.76 5.98 5.89 5.76 1996 5.62 5.52 5.57 5.58 1997 5.56 5.63 5.68 5.71 1998 5.70 5.66 5.64 5.46 1999 5.19 5.08 5.21 5.49 2000 5.80 6.18 6.47 6.52 2001 6.16 5.32 4.47 3.52 2002 2.96 2.75 2.63 2.31 2003 1.98 1.77 1.63 1.56 2004 1.47 1.44 1.67 2.00 2005 2.38 2.85 3.18 3.63 2006 4.03 4.53 4.93 5.11 2007 5.17 5.23 5.24 4.96 2008 4.18 3.11 2.77 2.54 2009 1.91 1.51 0.90 0.60 2010 0.56 0.56 0.51 0.46 2011 0.51 0.48 0.38 0.38 2012 0.38 0.36 0.35 0.32 2013 0.28 0.24 0.26 0.26 2014 0.24 0.22 0.24 0.25 2015 0.26 0.28 0.32 0.37 2016 0.46 0.55 0.60 0.68 2017 0.78 0.92 1.07 1.20 2018 1.51 1.90 2.16 2.40 2019 2.55 2.57 2.45 2.29 2020 2.03 1.36 0.84 0.63 2021 0.44 0.33 0.24 0.23 2022 0.32 0.75 1.35 2.07 Quarterly Apportionment Rates Local Agency Investment Fund 44 SARATOGA CITY COUNCIL MEETING DATE:March 1, 2023 DEPARTMENT:Community Development Department PREPARED BY:David Dorcich, Associate Engineer SUBJECT:Final Map Approval for Two Lots Located at 20615 Leonard Road RECOMMENDED ACTION: Adopt the Resolution granting final map approval of parcel map application No. SUB22-0002 for two lots located at 20615 Leonard Road (APN: 503 19 073). BACKGROUND: Attached is a Resolution, which, if adopted, will grant final approval for a two lot Parcel Map located at 20615 Leonard Road (APN 503 19 073). This map is for the urban lot split utilizing the ministerial process enabled by SB9.Under the Subdivision Map Act, the Council “shall …approve the map if it conforms to all the requirements of [the Map Act]and any local subdivision ordinance.” The City Engineer has examined the final map and related documents submitted to the City in accordance with the provisions of Section 14.40.020 of the Municipal Code and it was determined that: 1.The Subdivision Map Act, the City's Subdivision Ordinance and all other applicable provisions of law have been complied with. 2.The final map is technically correct. Consequently, the City Engineer’s certificate has been executed on the final map and the final map has been filed with the City Clerk pursuant to Section 14.40.040 of the Municipal Code for action by the City Council. ATTACHMENTS: Attachment A -Resolution Granting Final Map Approval Attachment B -Site Map Attachment C -Parcel Map 1619582.1 45 RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA APPROVING THE FINAL MAP OF APPLICATION NO SUB22-0002 20615 LEONARD ROAD (APN 503 19 073) The City Council of the City of Saratoga hereby resolves as follows: That certain Parcel Map prepared by M & N Consulting Services INC., dated October 2022, and filed with the City Clerk of the City of Saratoga on February 9, 2023 is approved as TWO (2) individual lots. The City Manager is authorized to take action required to record the Parcel Map. The above and foregoing resolution was passed and adopted at a regular meeting of the Saratoga City Council held on the 1st day of March 2023 by the following vote: AYES: NOES: ABSENT: ABSTAIN: ______________________________ Kookie Fitzsimmons, Mayor ATTEST: ____________________________ Britt Avrit, MMC, City Clerk 1619613.1 46 Site Map 47 _________________________________________________________________________ __________________________________________________ _____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________; ________________________________________________________________________________________________________________ ________ _______________________________________________________ NOT TO SCALE________________________________________________________________________________SARATOGA-SUNNYVALE RD.PARCEL MAP M & N CONSULTING SERVICES INC. 322 N. 18TH STREET, SAN JOSE, CA. 95112 MANDNCINC@GMAIL.COM/(669)222-1911P I E R C E R D .SURREY LN.RUSSELL LN.DEBBIE LN.MANDARINWAYSARAVIEWCT.LEONARD RD.RICECT. PARAMOUNT DR.PARAMOUNTCT.MILJEVICH DR.GLASGOW DR.GLEN BRAE DR.KILBRIDE CT.ARGONAUT DR . REGAN LN.CUNNINGHAMPLACEL JEPA VA DR .HICKORY HILLWAYBELLAVINASITETHELMA AVE.SHADOW MOUNTAIN DR.ENWS______________________________________BRITT AVRIT48 N0°36'38"W 1109.49' S 4 8 ° 1 3 ' 2 2 "W 1 5 6 . 8 2 ' ( S 4 8 ° 0 2 ' 0 0 "W 1 5 6 . 8 2 ' ) ( R 2 )S28°15'03"E 136.55'(S28°27'26"E 136.55')(R2)N89°17'00"E 604.36'(CF-R2)480.00'(480.00')(CF-R1)(R4)S89°17'00"W 161.10'(R1,R4)164.00'(CF-R2)C1S80°25'13"E 336.11'(S80°37'16"E 336.11')(CF-R2)N89°17'00"E 84.13'(N89°04'57"E 84.06'(R2)S89°17'00"W 480.00'(S89°17'00"W 480.00')(R1)S0°36'38"E 200.00' (S0°39'00"E 200.00')(CF-R1) 879.49'155.00'N0°43'00"W 30.00'30.00' (R1) N0°30'42"W 714.57' 47.75' (47.86')(R3) (48.06')(R2) (S0°44'14"E 714.77')(CF-R2)S89°17'00"W 161.72'N0°25'58"W 200.00' N0°36'38"W 200.00'(N0°39'00"W 200.00')(R1,R4) (N0°39'00"W 200.00')(R1,R4)ANGLE POINT IN SARATOGA-SUNNYVALE ROAD HELDPER R3(TIE-LINE)FND: 3/4" I.P. WITH PLASTICCAP, STAMPED "LS 3414"(U.O.)N0°30'42"W 666.82'(666.71')(R2) SARATOGA-SUNNYVALE ROAD (HIGHWAY 9) (R/W VAIRES) 30'30'(179°53'52")(CF-R3)179°54'04"(R1,R4)S45°37'56"E 47.38'(S45°49'38"E 47.38')(R2)(S01°10'49"E 42.00')(CF-R2)N33°36'54"W 145.30'(N33°48'57"W 145.30')(R2)139.37'55.00'(CF-R2)(CF-R2)(N0°30'00"W 200.00')(R4)BASIS OF BEARINGS(R1)RICE CT.PARAMOUNTDRIVE (50' R/W)25' 25'S0°58'46"E 42.00'C2 N 4 8 ° 1 4 ' 2 1 " E ( R ) S0°42'58"E(R) S0°44'25"E(R)464.94'(464.93')(CF-R2)REFERENCES:NOTES:LEGENDENWSBASIS OF BEARINGSCURVE TABLECURVE #C1LENGTH149.53'RADIUS175.00'DELTA48°57'18"RECORDLENGTHRECORDRADIUSRECORD DELTA48°57'03"(R2)149.51'(R2)175.00'(R2)C2 90.09'115.00'44°53'04"90.14'(R2)115.00'(R2)44°54'35"(R2)THELMAAVENUELOT 28(R2)LANDS OFJIANTO & WANGDOC. 21400549 O.R.APN: 309-19-074LEONARD ROAD (60' R/W)MILJEVICH DRIVEPARAMOUNTDRIVELOT 27(R2)LOT 26(R2)LOT 25(R2)LOT 24(R2)LOT 23(R2)LOT 29(R2)LOT 30(R2)LANDS OFGOLSHAN & ESTAHBANATIDOC. 21293923 O.R.APN: 503-19-073LANDS OFOREGLIADOC. 13425818 O.R.APN: 503-19-072PARCEL "C " (R1 )PARCEL "B " (R1 )PARCEL "A"(R1)SEE PAGE 3LANDS OFLUO & FU TR.DOC. 24904908 O.R.APN: 503-19-122LANDS OFDUNTON TR.DOC. 21211117 O.R.APN: 503-19-124LANDS OFSUTTER TR.DOC. 23863958 O.R.APN: 503-19-125PARAMOUNT DRIVE (50' R/W) ST E W A R T C O U R T PARCEL MAP M & N CONSULTING SERVICES INC. 322 N. 18TH STREET, SAN JOSE, CA. 95112 MANDNCINC@GMAIL.COM/(669)222-191149 S89°17'00"W 161.10'N0°25'58"W 200.00'S89°17'00"W 131.01'N0°36'38"W 44.27'N26°27'19"W 21.43'N0°36'38"W 55.43'S89°17'00"W 161.72'119.00'81.00'83.63'S78°20'36"E 75.30'N0°25'58"W 64.87'S89°17'00"W 161.13'47.38'21.00'N0°36'38"W 200.00' 119.00'10.00'140.72'N89°17'00"E 30.34'ENWSBASIS OF BEARINGSSET 3/4" I.P. WITH PLASTIC CAPSTAMPED "P.L.S. 8743" ON A 3'X 3' OFFSET TO THE PC.LEONARD ROAD (60' R/W)EXISTING 10.00' WIDESANITARY SEWER EASEMENTPER DOC. 6212 O.R. 476PRIVATE SANITARY SEWEREASEMENT FOR THE BENEFITOF PARCEL APARCEL APARCEL BAREA CALCULATIONS:REFERENCES:NOTES:PARCEL MAP M & N CONSULTING SERVICES INC. 322 N. 18TH STREET, SAN JOSE, CA. 95112 MANDNCINC@GMAIL.COM/(669)222-1911LEGEND3.00'3.00'3.00'3.00'SET 3/4" I.P. WITH PLASTIC CAPSTAMPED "P.L.S. 8743" ON A 3'X 3' OFFSET TO THE PC.50 SARATOGA CITY COUNCIL MEETING DATE:March 1, 2023 DEPARTMENT:Public Works PREPARED BY:M. Leah Cabute, Environmental Programs Manager SUBJECT:Santa Clara Valley Urban Runoff Pollution Prevention Program Agreement- Fourth Amendment RECOMMENDED ACTION: 1.Authorize the City Manager to execute a Fourth Amendment to the Santa Clara Valley Urban Runoff Pollution Prevention Program (SCVURPPP) Agreement. 2.Appoint the West Valley Clean Water Authority Executive Director as the SCVURPPP Representative for the City. BACKGROUND: The SCVURPPP is an association of 15 agencies in Santa Clara County (13 local cities and towns, County of Santa Clara, and Santa Clara Valley Water) that share a common National Pollutant Discharge Elimination System (NPDES) permit to discharge stormwater to the San Francisco Bay. SCVURPPP assists its members in the implementation of pollution prevention, source control, monitoring and outreach programs aimed at reducing pollution in stormwater runoff, protecting water quality and beneficial uses of San Francisco Bay and Santa Clara Valley creeks and rivers. The City of Saratoga entered into a Memorandum of Agreement (MOA) to participate in SCVURPPP in 1999. A first amendment to the agreement was executed in 2005, a second amendment in 2006, and a third amendment in 2016 authorizing the continuation of SCVURPPP, each without changing the original terms.The current term of the MOA governing the SCVURPPP is set to expire on June 30, 2023.The fourth amendment to the Agreement will extend the original terms of the MOA to June 30, 2027. The MOA includes a cost-sharing formula that allocates 30.2% of program costs to Valley Water, 30.1% to the City of San Jose, and the remainder to the remaining 13 other municipalities that participate in the SCVURPPP in a manner roughly proportionate to community size and runoff from respective jurisdictions. The City of Saratoga’s proportionate share of the program costs is 1.59%.For fiscal year 2023-2024,the SCVRPPP’s total cost is $5.66 million, of which Saratoga’s share totals $89,970. 51 While the MOA amendment does not propose to change the cost distribution methodology, total program costs have increased. Saratoga’s Fiscal Year 2023-3034 costs are approximately 8% higher than the previous year amount of $82,568. The increase is mostly due to the increase in MRP requirements. Attachment B shows SCVURPPP totals per agency for the past three years. SCVURPPP fees are paid through the West Valley Clean Water Authority, a Joint Powers Authority (JPA), rather than directly by the City of Saratoga. The JPA serves as the Stormwater Pollution Prevention Authority for the cities of Campbell, Monte Sereno, Saratoga and Town of Los Gatos. In this capacity, the Authority develops an annual work plan to fulfill requirements of the NPDES permit. The Executive Director serves as the SCVURPPP representative for the Authority members and has participated in the SCVURPPP Management Committee since the JPA was established in 2018 but has not been formally appointed to serve as the City’s representative. Consequently, staff recommends that the City Council formally appoint the Clean Water Program Authority Executive Director as the SCVURPPP Representative for the City in addition to authorizing the City Manager to execute the Fourth Amendment to the SCVURPPP Agreement. ATTACHMENT: Attachment A: Fourth Amendment to Agreement with SCVURPPP Attachment B: SCVURPPP FY23-24 Assessment 52 Attachment 1 FOURTH AMENDMENT TO AGREEMENT PROVIDING FOR IMPLEMENTATION OF THE SANTA CLARA VALLEY URBAN RUNOFF POLLUTION PREVENTION PROGRAM THIS FOURTH AMENDMENT TO AGREEMENT PROVIDING FOR IMPLEMENTATION OF THE SANTA CLARA VALLEY URBAN RUNOFF POLLUTION PREVENTION PROGRAM (the “Amendment”) is entered into by and between the SANTA CLARA VALLEY WATER DISTRICT, a local public agency of the State of California (“District”); CITY OF CAMPBELL, a municipal corporation of the State of California; CITY OF CUPERTINO, a municipal corporation of the State of California; CITY OF LOS ALTOS, a municipal corporation of the State of California; TOWN OF LOS ALTOS HILLS, a municipal corporation of the State of California; TOWN OF LOS GATOS, a municipal corporation of the State of California; CITY OF MILPITAS, a municipal corporation of the State of California; CITY OF MONTE SERENO, a municipal corporation of the State of California; CITY OF MOUNTAIN VIEW, a municipal corporation of the State of California; CITY OF PALO ALTO, a municipal corporation of the State of California; CITY OF SAN JOSE, a municipal corporation of the State of California; CITY OF SANTA CLARA, a municipal corporation of the State of California; CITY OF SARATOGA, a municipal corporation of the State of California; CITY OF SUNNYVALE, a municipal corporation of the State of California; and COUNTY OF SANTA CLARA, a political subdivision of the State of California. All of the above-mentioned entities are hereinafter collectively referred to as “Parties” or individually as “Party.” RECITALS A.The Parties previously entered into that certain Agreement Providing For Implementation of the Santa Clara Valley Urban Runoff Pollution Prevention Program (the “Agreement” or “MOA”) pursuant to which the Parties established certain terms and conditions relating to the implementation and oversight of the Santa Clara Valley Urban Runoff Pollution Prevention Program (the “Program”), including a cost sharing allocation, which was appended thereto as Exhibit A. Unless otherwise set forth herein, all terms shall have the meaning set forth in the Agreement as amended. A copy of the Agreement inclusive of Exhibit A is attached hereto as Appendix 1. A copy of the Agreement inclusive of all of its previous amendments is available via the internet at https://scvurppp.org/wp- content/uploads/2019/10/MOA_2016_complete_package_DEC_2016.pdf); B.The Agreement originally provided for a five-year term, which, based on its execution, was set to conclude on or about March 10, 2005. However, on or about February 20, 2005, the Parties unanimously entered into a First Amendment to the Agreement, which extended the term of the Agreement by one additional year; 53 2 C.The Parties thereafter unanimously entered into a Second Amendment to the Agreement, which extended the term of the amended Agreement by “one fiscal year beyond the termination date of the (then) next NPDES Permit issued to the Parties, including any administrative extension of the (then) next NPDES Permit’s term which occurred pursuant to the NPDES regulations.” The next NPDES permit applicable to the Parties (and others) was subsequently adopted by the California Regional Water Quality Control Board, San Francisco Bay Region (“RWQCB SFBR”) on October 14, 2009 and was known as the Municipal Regional Permit (“MRP”) because it covered numerous public agencies in the San Francisco Bay Region in addition to the Parties. The MRP was then administratively extended until a new NPDES Permit applicable to the Parties (and the other public entities in the San Francisco Bay Region) was adopted by the California Regional Water Quality Control Board, San Francisco Bay Region, on November 19, 2015 (“MRP 2.0”). MRP 2.0 became effective on January 1, 2016 and was originally scheduled to terminate on December 31, 2020; D.The Parties thereafter unanimously entered into a Third Amendment to the Agreement, which once again extended the term of the amended Agreement by “one fiscal year beyond the termination date of the next NPDES Permit issued to the Parties, including any administrative extension of the next NPDES Permit’s term which occurred pursuant to the NPDES regulations.” MRP 2.0 was then administratively extended, largely due to the COVID-19 pandemic, until a new NPDES Permit applicable to the Parties (and the other public entities in the San Francisco Bay Region) was adopted by the California Regional Water Quality Control Board, San Francisco Bay Region, on May 11, 2022 (“MRP 3.0”). MRP 3.0 became effective on July 1, 2022 and is currently scheduled to terminate on June 30, 2027 unless administratively extended; E.The Parties expect to utilize the Program to continue to represent their interests relative to MRP 3.0 (including with respect to an administrative appeal of its adoption that the State Water Resources Control Board is considering to pursue on its own motion), to help them effectuate certain aspects of compliance with MRP 3.0, and, beyond that, in negotiating the terms of a further renewed NPDES Permit when MRP 3.0 nears the end of its anticipated five-year term and any administrative extension provided thereto; F.The Parties also expect to continue to utilize the Program’s preferred approach of achieving consensus to resolve issues and reach decisions, and to rely on the Majority Vote mechanism set forth in Section 2.08 of the Agreement at the Management Committee level only when consensus-based resolutions appear or become elusive; G.The Parties now desire to update the Agreement as previously amended and further extend the term of the MOA as set forth below; H.Section 7.02 of the MOA provides that it may be amended by the unanimous written agreement of the Parties and that all Parties agree to bring any proposed amendments to their Council or Board, as applicable, within three (3) months following acceptance by the Management Committee; and 54 3 I.The Program’s Management Committee accepted this Amendment for referral to the Parties’ Councils and/or Boards at its meeting on January 19, 2023. NOW, THEREFORE, THE PARTIES HERETO FURTHER AGREE AS FOLLOWS: 1. Recognition of Current Permit. Recital F of the Agreement, as previously amended, is hereby further amended by the addition of the following subsections: 6. Order No. R2-2009-0074 (the Municipal Regional Permit, NPDES Permit CAS612008); adopted October 14, 2009 and amended by the RWQCB SFBR on November 28, 2011; 7. Order No. R2-2015-0049 (MRP 2.0, NPDES Permit CAS612008); adopted by the RWQCB SFBR on November 19, 2015; 8. Order No. R2-2022-0018 (MRP 3.0, NPDES Permit CAS612008); adopted by the RWQCB SFBR on May 11, 2022. 2. Extension of Term of Agreement. Sections 6.02 and 6.02.01 of the Agreement, as previously amended, are hereby replaced as follows: This Agreement shall have a term extending one fiscal year beyond the date of termination of MRP 3.0; such termination date shall, however, be deemed to include any administrative extension of MRP 3.0 which occurs or arises pursuant to the NPDES regulations or any modification of the MRP 3.0 termination date that arises from an NPDES permitting action undertaken by the RWQCB SFBR or California State Water Resources Control Board. 3. Superseding Effect. This Fourth Amendment of the Agreement shall supplement all prior amendments of the Agreement and supersede any conflicting provisions of the prior amendments of the Agreement. [remainder of page intentionally blank] 55 4 IN WITNESS WHEREOF, the Parties have executed this Fourth Amendment effective as of the last date indicated below or April 19, 2023, whichever arises earlier. City of ____________________:By: ____________________________________ Name: ____________________________________ Title: ____________________________________ Date: ____________________________________ 56 Attachment B- SCVURPPP FY23-24 Assessment 57 SARATOGA CITY COUNCIL MEETING DATE:March 1, 2023 DEPARTMENT:City Attorney’s Office PREPARED BY:Richard Taylor, City Attorney SUBJECT:Review of projects subject to Public Resources Code section 4290 concerning development in Very High Fire Hazard Severity Zones RECOMMENDED ACTION: Adopt the Resolution establishing a process for review of development applications subject to Public Resources Code section 4290 concerning development in Very High Fire Hazard Severity Zones. BACKGROUND: Public Resources Code section 4290 directs the California Board of Forestry and Fire Protection (“Cal Fire”) to adopt regulations establishing wildfire protection standards for development in Very High Fire Hazard Severity Zones (VHFHSZ). (These are known as the “FireSafe Regulations.”) For decades, the FireSafe Regulations only applied in limited areas throughout the State, but in 2018 the Legislature expanded their scope and beginning on July 1, 2021 they apply to a significant portion of the City. (The regulations are set forth at 14 Cal. Code Regs. §§ 1274.00- 1276.04. They do not apply to accessory dwelling units or to parcels created before 1991 subject to conditions relating to the perimeters and access to the buildings.) The VHFHSZ in Saratoga is shown in Attachment B. For a wide range of projects in the VHFHSZ the FireSafe Regulations require review by CalFire or its designee (in this case the Santa Clara County Fire Department)of the project’s compliance with the FireSafe Regulations. The most critical standard requires all roads in areas subject to the Regulations to ensure two-way traffic flow with at least two, 10-foot wide lanes. (These roads must be paved, with the ability to support at least 75,000 pounds, and the grade generally cannot exceed 16%. The regulations also contain access requirements relating to turnouts and turnarounds, dead-end roads, bridges, and gate entrances.) Because much of the VHFHSZ area is in the City’s hillsides, most, if not all, of the roads subject to the FireSafe Regulations in Saratoga do not meet this standard. In such cases,the reviewing authority typically rejects the application, requiring resubmittal with plans showing compliance with the technical specifications of the FireSafe Regulations. It is infeasible for most projects to comply not only due to cost, but also environmental impacts and the need for land acquisition for sufficient rights-of-way.Although the FireSafe Regulations contain a process allowing exceptions 58 2 | P a g e for applicants showing that their projects are designed to provide the “same practical effect” as the standards that are not feasible due to due to health, safety, environmental conditions, physical site limitations or other limiting conditions, state regulators have not provided guidance on what such measures would include. Santa Clara County faces a similar situation and has adopted a process whereby it conducts project specific evaluations on a case-by-case basis for single-family residential development on existing lots along existing roads once the reviewing authority has identified that the project does not fully comply with the road access standards listed in the FireSafe Regulations. The evaluation considers an engineering cost estimate for the improvements necessary to comply and determines whether the County can waive compliance with some or all of the FireSafe Regulations on the basis that applying them would violate the State or Federal Law. The attached resolution would implement a similar process in Saratoga. Development applications would continue to be submitted to the applicable reviewing authority. If it is determined that the project does not fully comply with the road access standards listed in the Fire Safe Regulations the applicant would have the option of revising the plans or providing the City with information concerning the infeasibility of compliance and a request that the City determine that applying the standards would violate State or Federal law. This determination would be made by the City Attorney’s office in consultation with the Community Development Department and Department of Public Works based on factors such as the cost and feasibility of necessary improvements and rights of way. ATTACHMENTS: Attachment A – Resolution Attachment B – Saratoga Fire Hazard Zones Map 1618683.1 59 RESOLUTION NO. 23- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA AUTHORIZING ADOPTING PROCEDURES FOR REVIEW OF DEVELOPMENT CONDITIONS SUBJECT TO PUBLIC RESOURCES CODE 4290 WHEREAS, in accordance with Public Resources Code 4290 the State Board of Forestry has adopted regulations establishing wildfire protection standards for development in Very High Fire Hazard Severity Zones (VHFHSZ); and WHEREAS, these regulations are set forth at are set forth at 14 Cal. Code Regs. §§ 1274.00 et seq. and are known as the “Fire Safe Regulations;” WHEREAS, the Fire Safe Regulations establish various roadway standards that, due to the topography in the City of Saratoga, are not met by many current roads and improving these roads to meet the roadway standards would pose significant engineering, environmental, and economic challenges; and WHEREAS, in certain cases conditioning approval of residential development on completion of off-site roadway improvements pursuant to the Fire Safe Regulations may be in violation of state and/or federal law. NOW, THEREFORE,the City Council of the City of Saratoga hereby determines that applications for residential development on existing lots in the Very High Fire Hazard Severity Zone subject to the Fire Safe Regulations shall be processed as follows: 1.Applications shall be forwarded to the reviewing authority specified in the regulations; 2.Following this review, if the reviewing authority determines that project changes or conditions concerning offsite roadway improvements are required, the applicant may request that the City review those changes or conditions to determine if they may violate state or federal law by submitting a written request together with documentation of the facts and circumstances that the applicant believes create a conflict with state or federal law; 3.The City Attorney, in conjunction with Department of Public Works and the Community Development Department, shall review the application; and 4.If the City Attorney determines that the offsite roadway improvement conditions are likely to violate state or federal law then the Community Development Department shall not impose the conditions so identified as part of the permit(s) issued for the project. PASSED AND ADOPTED by the City of Saratoga City Council on this 1st day of March 2023 by the following vote: AYES: 60 Resolution 23- Page 2 NOES: ABSTAIN: ABSENT: Kookie Fitzsimmons, Mayor ATTEST: Britt Avrit, MMC, City Clerk 1620023.1 61 Rd. Cox Ave. Sobey Rd. Douglas Ln. Congre ss S prin g Rd . (H W Y 9) Rd. Allendale Ave. CUPERTINO SAN JOSE LOS GATOS SARATOGA LOS GATOS UNINCORPORATED SANTA CLARA COUNTY Legend Very High High Moderate Wildland-Urban Interface Saratoga City Limits Saratoga Sphere of Influence Surrounding City Boundaries SAFETY ELEMENT Fire Hazard Zones Exhibit 7 0 1,500 3,000750 Feet Prepared by RBF Consulting: 12/04/2012 Sources: City of Saratoga - Zoning Map (2010) Wildland-Urban Interface Fire Area Map (2009) : ESRI Terrain Basemap County of Santa Clara - CityLimits (2010) StreetEdge (2009) : CA Dept of Forestry and Fire Protection (2007) Fire Station 62 CITY OF SARATOGA Memorandum To: Mayor Fitzsimmons & Members of the Saratoga City Council From: Britt Avrit, City Clerk Meeting Date: March 1, 2023 Subject: Written Communications, Item 2.1 Following publication of the agenda packet for the March 1, 2023 City Council Regular Meeting, written communications were submitted for Item 2.1. The communications are attached to this memo. 63 64 small area and put people in harm’s way during an emergency evacuation. And, the exception process should NEVER be applied to any commercial operations that generate lots of traffic on our winding, rural roads. 2. The City should approve any alternate conditions to ensure safety. The proposed resolution states that the “Community Development Department shall not impose the conditions so identified as part of the permit(s) issued for the project” which implies that the applicant can do what they want or just completely ignore the imposed conditions and potential impacts. 3. All exceptions should include a public review and comment period so that local residents understand the potential impact of a proposed exception and can provide input. Someone making a decision in an office by looking at a map and discussing the options with the applicant does not have the insight that local residents can provide. And in our hillsides, notification of a proposed exception should be sent to all residents within a five (5) mile radius as a minimum in order to notify “all” impacted residents. (NOTE: Only notifying residents who live within 500 feet of the applicant meets the letter of CEQA regulations but does not meet the spirit of the regulation to notify ALL impacted residents.) I love our hillsides. I hope that you will do everything you can to protect this beautiful place and the residents who live here. None of us are safe from wildfires. It is not reasonable to think “this will never happen here” or the “requirement to meet the Firesafe Regulations is not proportionate to the impacts of a project.” Saving one life or keeping one person out of harm’s way in an emergency is worth everything. Please make Resolution No. 23 very specific – 1/ only apply to single-family residences, 2/ specify the City approves any alternate conditions, and 3/ require a public review and comment period for the exception. Thank you. Email Subscription Subscribe Email not displaying correctly? View it in your browser. 65 From:noreply@civicplus.com To:Chuck Page; Yan Zhao; Belal Aftab; Tina Walia; Kookie Fitzsimmons; James Lindsay; Britt Avrit; Crystal Bothelio Subject:Online Form Submittal: Council Comments Form Date:Monday, February 27, 2023 9:57:39 PM CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Council Comments Form Your Name Mohini Balakrishnan Phone Number Email Address Subject 2.1 Review of projects to public code section 4290 concerning development in a Very High Fire Hazard Severity Zone ( VHFHSZ) Comments Dear City Council Members, Making any exceptions to Firesafe Regulations should be done with extreme caution and care. The number one priority should be safety of residents and ease of evacuation. The Santa Clara Fire Department and Cal Fire have been extremely cognizant of these risks to residents in prioritizing their safety. With this in mind, Resolution No. 23 is far too broad and should be very specific. 1. Exceptions should only be considered for single-family residences, not generic “residential development.” 2. The exception process should NOT be applied to multi-family developments - regardless of whether they are multi-family dwellings or a group of closely clustered single-family homes. This will generate a lot of traffic in a small area and put residents and people at risk way during an emergency evacuation. 3. The exception process should NEVER be applied to any commercial operations that generate lots of traffic on our winding, rural roads. Any exceptions being considered should include a public review and comment period, so that local residents can understand the potential impact of a proposed exception and provide input. This is not a decision to be made in an office by looking at a map and discussing the options with the applicant, without the insight and input that local residents can provide. And in our highly vulnerable residential hillsides where most parcels are over an acre, notification of a proposed exception should be sent to all residents within a five (5) mile radius as a 66 minimum in order to notify “all” impacted residents. (NOTE: Only notifying residents who live within 500 feet of the applicant meets the letter of CEQA regulations but does not meet the spirit of the regulation to notify ALL impacted residents.) In an emergency evacuation such as a wildfire (which has literally been in our backyards on several occasions in the recent past) access to the hillsides by CalFire and other emergency personnel, along with a safe exit for residents from our hillsides are absolutely necessary to protect life. Our weather patterns and conditions dictate that we need to continue to be cautious to ensure safety of our residents and neighborhoods. Mohini Balakrishnan Email Subscription Subscribe Email not displaying correctly? View it in your browser. 67 From:Kookie Fitzsimmons To:Srilatha Raghavan; Yan Zhao; Belal Aftab; Chuck Page; Tina Walia Cc:Crystal Bothelio; James Lindsay; Britt Avrit Subject:Re: PRC 4290 and the House Winery Date:Tuesday, February 28, 2023 4:23:30 PM Dear Srilatha, Thank you for sharing your thoughts related to item 2.1 on the March 1 City Council agenda. Your email will be included with other written communications on this item in the agenda packet. Additionally, you are welcome to attend the March 1 City Council meeting to comment on this item. You can join us in person at 7:00 p.m. in the Civic Theater or via Zoom using the access information available on the agenda. Sincerely, Kookie Fitzsimmons, Mayor City of Saratoga From: Srilatha Raghavan Sent: Tuesday, February 28, 2023 9:51 AM To: Kookie Fitzsimmons <kookie@saratoga.ca.us>; Yan Zhao <yzhao@saratoga.ca.us>; Belal Aftab <baftab@saratoga.ca.us>; Chuck Page <cpage@saratoga.ca.us>; Tina Walia <twalia@saratoga.ca.us> Subject: PRC 4290 and the House Winery CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Dear Respected Council Members, We read the House Winery Developmental Review comments from the Saratoga Fire Department. Upon reading the Saratoga Fire Department comments, a few notes alarmed me. 1. The Winery is located in a Very High Fire Hazard Severity Zone (VHFHSZ). The winery's commercial operation with a kitchen substantially increases the fire risk in this VHFHSZ. The homes affected by operating the winery is far beyond the 500 feet limit and could potentially be a hazard to all the hillside homes in the vicinity. 2. The fire safety of the Saratoga residents is of paramount importance to the city's leadership with top priority to save lives in the event of a fire. Making exceptions and using loopholes to grant permits to The House Family Winery may in the long run cause evacuation delays during an emergency and jeopardize the safety of the residents. The alternate routes noted in the report - a) jeopardizes The House winery evacuations through longer, less familiar roads to safety and b) poses great danger to local residents, preventing smooth and quick evacuation, due to the increased winery traffic on these single lane mountain roads. We residents already experience extremely slow traffic and road delays when there are concerts in nearby wineries. During an emergency, there is bound to be more traffic congestion and fewer exit options. Adding one more commercial operation in this residential neighborhood, with additional traffic generated by winery staff and guests may lead to disastrous results. We urge the council to apply the rules in the spirit of providing Saratoga residents safety from 68 fire. Making an exception to Saratoga's Firesafe Regulations should not result in loss of lives or property damage, or even cast a doubt in the minds of the hillside residents about the City's consideration about the residents' safety. Thank you. Sincerely, Srilatha Raghavan Hillside Resident Saratoga CA 95070 69 From:Bill Dalton To:Belal Aftab; Chuck Page; Kookie Fitzsimmons; Tina Walia; Yan Zhao Cc:James Lindsay; Britt Avrit; Bill Dalton Subject:Comments on March 1, 2023 Council item 2.1. Development in Very High Fire Hazard Severity Zones Date:Wednesday, March 1, 2023 11:37:24 AM CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Mayor and Council Members, 1) I don't recall any recent council discussion resulting in directing the City Attorney to develop this waiver process. Did I miss it? Or is this a proposal by staff? 2) I question the granting of a waiver to a requirement established by a higher authority based on the opinion of the City Attorney that "improvement conditions are likely to violate state or federal law". Such a process is very likely to result in litigation. Just imagine if your request is rejected while others are granted. 3) Should the council decide to adopt the procedure in the proposed resolution, I request the following modifications: 1. A decision by the City Attorney to grant a waiver goes to the Planning Commission for approval and the decision may be appealed to the Council. 2. The resolution as written contains the following phrase "applications for residential development". This is too vague. Any such waiver should be restricted to single family residence development. Thank you, Bill Dalton 70 SARATOGA CITY COUNCIL MEETING DATE:March 1, 2023 DEPARTMENT:Administrative Services PREPARED BY:Nick Pegueros SUBJECT:Mid-year Budget Amendment RECOMMENDED ACTION: Adopt the Resolution amending the 2022-23 City Council adopted budget. BACKGROUND: City staff recommends the following amendments to the adopted budget to reflect material changes resulting from new information or to correct errors identified following budget adoption. Revenues & Resources Budget Inc./(Dec.) Expenditures & Requirements Budget Inc./(Dec.) General Fund Property taxes 300,000 Building plan check 200,000 Contract plan check services 145,000 Transfer General Plan Update Project CIP 250,000 Investment income 375,000 Total $875,000 $395,000 Other Funds Office Support Fund*45,000 45,000 Risk Management Fund*96,307 96,307 Streets Capital -Annual Retaining Wall Maintenance (28,590)(28,590) Streets Capital -Pierce Road Retaining Wall 28,590 28,590 Streets Capital -Traffic Signal Battery Backup*30,000 30,000 Administrative & Tech CIP -General Plan Update 250,000 250,000 Total $421,307 $421,307 * Expenditures offset by use of available fund balance 71 General Fund The following summarizes the recommended mid-year amendments listed above under the General Fund section. Property taxes.Saratoga's largest revenue source is property taxes, with an adopted 2022- 23 budget of $17.5 million or 67% of budgeted revenue. The property taxes category includes taxes paid by Saratoga property owners, supplemental tax revenue from increased assessed values, the real property transfer tax, Excess Education Revenue Augmentation Fund (ERAF), and property tax in lieu of motor vehicle license fees. The Santa Clara County Assessor's Office's most recent reports reflect higher than budgeted property tax in lieu of vehicle license fees, $100,000, and higher than anticipated Excess ERAF, $200,000. Building plan check fee revenue and expenditures.The City received a one-time plan check fee revenue in 2022-23 resulting from the Quito Village project,with seventy percent (70%) of the fee earmarked to offset contract plan check services. Both the revenue and expenditure amendments are one-time and not expected to recur in future years. The recommended action authorizes an increase in budgeted revenue of $200,000 and contract services expenditures of $145,000. General Plan Update Fee revenue.The City applies a General Plan Update fee at the time of building permit issuance to support the General Plan & Advanced Planning Updates CIP project. Since July 1, 2020, the City has received $448,302, and only $200,000 has been transferred to the General Plan & Advanced Planning Update project. A correcting interfund transfer of $250,000 from the General Fund to the Administrative and Technology CIP is necessary to ensure the surcharge supports its intended purpose. The Administrative and Technology CIP Fund reflects a corresponding revenue and expenditure adjustment. The underlying cause of the miscoded revenue requiring a budget amendment has been resolved. Investment income.City investments in the Local Agency Investment Fund (LAIF) have experienced slow and steady increases in investment returns over the past nine months. At the mid-year review, City staff anticipates that the rates experienced in the first half of the fiscal year will remain steady through the end of the fiscal year. The recommended action increases the investment income budget by $375,000. Other Funds The City tracks several services provided organization-wide through special Funds that allocate costs to City programs based on usage. Office Support Fund. The City Clerk's Office requested funds for an electronic document management system improvement project in the 2022-23 General Fund budget process. City budget staff intended to include the request in the Office Support Fund. However, it was omitted entirely from the adopted document. Staff recommends including $45,000 in the budget amendment to move the project forward this year and likely continue into the next fiscal year. The project is consistent with the Office Support Fund's purpose, and a sufficient fund balance is available for the budget amendment. 72 Risk Management Fund. The adopted budget included preliminary cost increases for liability and property insurance premiums based on the best information available. After adoption, the premiums for 2022-23 were $96,307 higher than originally estimated. A sufficient fund balance is available for the budget amendment. Streets Capital Fund. The recommended Streets Capital Fund amendments provide two updates. First, the recommendation transfers budget appropriations from the Annual Retaining Wall Maintenance and Repairs CIP project (9153-003) to the Pierce Road Retaining Wall CIP project to meet project expenditure needs in the later project. Second, the recommendation reappropriates $30,000 to the Traffic Signal Battery Backup project, which was closed prematurely in the City’s financial database. Administrative and Technology Capital Fund. The recommended amendment appropriates the $250,000 correcting transfer from the General Fund for the General Plan Update Project. ATTACHMENT: Attachment A – Resolution 73 RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA AMENDING THE ADOPTED FISCAL YEAR 2022-23 BUDGET WHEREAS,City Council Resolution 22-025 adopted the Fiscal Year 2022-23 Budget on June 15, 2022; and WHEREAS,City staff presented a mid-year report containing material changes to the adopted budget and several corrections requiring City Council approval NOW, THEREFORE BE IT RESOLVED,that the City Council of the City of Saratoga hereby amends the fiscal year 2022-23 budget as follows: Revenues & Resources Budget Inc./ (Dec.) Expenditures & Requirements Budget Inc./ (Dec.) General Fund Property taxes 300,000 Building plan check 200,000 Contract plan check services 145,000 Transfer General Plan Update Project CIP 250,000 Investment income 375,000 Total $875,000 $395,000 Other Funds Office Support Fund*45,000 45,000 Risk Management Fund*96,307 96,307 Streets Capital - Annual Retaining Wall Maintenance (28,590)(28,590) Streets Capital - Pierce Road Retaining Wall 28,590 28,590 Streets Capital - Traffic Signal Battery Backup*30,000 30,000 Administrative & Tech CIP - General Plan Update 250,000 250,000 Total $421,307 $421,307 * Expenditures offset by use of available fund balance 74 Resolution 23- Page 2 The above and foregoing resolution was passed and adopted at a regular meeting of the Saratoga City Council held on the 1st day of March 2023 by the following vote: AYES: NOES: ABSENT: ABSTAIN: ______________________________ Kookie Fitzsimmons, Mayor ATTEST: ____________________________ Britt Avrit, MMC, City Clerk 75