HomeMy WebLinkAbout02.07.2023 Finance Committee MinutesCity Council Finance Committee Minutes – February 7, 2023
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MINUTES
SARATOGA CITY COUNCIL FINANCE COMMITTEE
MEETING
FEBRUARY 7, 2023
CALL TO ORDER
The meeting was called to order at 4:10 p.m.
ROLL CALL
Present: Mayor Kookie Fitzsimmons, Council Member Page, Council Member Walia
Also Present: James Lindsay, City Manager
Nick Pegueros, Administrative Services Director
Agnes Pabis, Finance Manager
Gina Scott, Administrative Analyst
REPORT ON POSTING OF THE AGENDA
The Administrative Analyst reported the agenda for this meeting was properly posted on January
31, 2023.
AGENDA ITEMS
1. Finance Committee Minutes
Recommended Action:
Approve the minutes for the January 10, 2023, Finance Committee Meeting.
PAGE/FITZSIMMONS MOVED TO APPROVE THE MINUTES FOR THE JANUARY 10, 2023
FINANCE COMMITTEE MEETING. MOTION PASSED BY VERBAL ROLL CALL. AYES:
PAGE/FITZSIMMONS NOES: NONE. ABSTAIN: NONE.
2. Fee Study Results Review
Recommended Action:
Receive the 2022-23 Comprehensive Fee Study Project results and provide input on City staff’s
cost recovery recommendations.
Gina Scott, Administrative Analyst, presented a brief overview of the Fee Study project and
introduced Matrix Consulting Staff to provide a presentation of the Fee Study results.
Finance Committee directed staff to return with additional fee analysis demonstrating the
cumulative impact of increased fees, at various recovery levels and up-to full cost recovery,
with any additional fees imposed by other agencies at building permit issuance.
DIRECTION PROVIDED TO STAFF. NO VOTE TAKEN.
City Council Finance Committee Minutes – February 7, 2023
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3. Request for Proposals for Independent Auditing Services
Recommended Action:
Approve the request for proposal (RFP) for independent auditing services for the fiscal year
ending June 30, 2023.
Agnes Pabis, Finance Manager, presented an overview of the RFP for Auditing Services. Staff
confirmed that the RFP requires the selected firm to provide independent audit services to
West Valley Clean Water Authority, upon the Authority’s request, and under separate
professional services contract with the Authority. Staff also highlighted that the independent
auditor is selected by the City Council and requested that the Finance Committee designate
two Councilmembers to serve on the RFP screening committee.
PAGE/FITZSIMMONS MOVED TO APPROVE THE REQUEST FOR PROPOSAL FOR
INDEPENDENT AUDITING SERVICES AND DESIGNATE COUNCIL MEMBER PAGE AND
MAYOR FITZSIMMONS TO SERVE ON THE AUDITOR SCREENING COMMITTEE. MOTION
PASSED BY VERBAL ROLL CALL. AYES: PAGE/FITZSIMMONS NOES: NONE. ABSTAIN: NONE.
4. November Finance Committee Meeting
Recommended Action:
Cancel the Finance Committee’s November 28, 2023 regular meeting, and schedule a special
meeting the week of November 27th.
Nick Pegueros, Administrative Services Director, identified a scheduling conflict with the
November 28th regular meeting and requested an alternative meeting date on the week of
November 27th.
Committee Consensus
Cancel the November 28, 2023 meeting, and schedule a special meeting on November 27,
2023, at 4:00 p.m., to receive the independent auditor’s report on the fiscal year ended June
30, 2023.
CONSENSUS DIRECTION TO STAFF. NO VOTE TAKEN.
5. City Council Financial Policies and General Financial Operating Policies Review
Recommended Action:
Receive report on the annual Financial Policies for fiscal year 2023-24 and request changes or
updates to the policies as well as completing a review of the City’s reserve policies.
Nick Pegueros, Administrative Services Director, provided the committee with the City Council
Financial Policies and the General Financial Operating Policies.
City Council Finance Committee Minutes – February 7, 2023
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James Lindsay, City Manager, proposed the idea of adding a Community Grant Reserve Policy.
Consensus Direction
Return with draft policy to provide greater certainty to community grant recipients through a
new General Fund reserve policy.
CONSENSUS DIRECTION TO STAFF. NO VOTE TAKEN.
ADJOURNMENT
PAGE/FITZSIMMONS MOVED TO ADJOURN THE MEETING AT 5:11 PM. MOTION PASSED BY
VERBAL ROLL CALL. AYES: PAGE/FITZSIMMONS. NOES: NONE. ABSTAIN: NONE.
Minutes respectfully submitted:
Gina Scott, Administrative Analyst
City of Saratoga