HomeMy WebLinkAbout03-27-2023 City Council Agenda Packet - Amended 03-27-2023Saratoga City Council Agenda March 27, 2023 – Page 1 of 3
SARATOGA CITY COUNCIL
SPECIAL MEETING
MARCH 27, 2023
AMENDED AGENDA
• 03/23/2023 PUBLIC ART COMMISSION PROPOSED FY 23/24 WORK PLAN
ADDED
• 03/23/2023 NEW AGENDA ITEM ADDED: RESOLUTION PROCLAIMING A
LOCAL EMERGENCY
• 03/27/2023 WRITTEN COMMUNICATIONS ADDED
• 03/27/2023 LOCAL EMERGENCY ITEM, REVISED ATTACHMENT A ADDED
Public Participation Information
In accordance with Saratoga City Council’s Remote Public Participation Policy, members of the
public may participate in this meeting in person at the location listed below or via remote
attendance using the Zoom information below.
Members of the public can view and participate in the 6:00 p.m. Study Session by:
1. Attending the meeting in person at:
• City Hall Linda Callon Conference Room, located at 13777 Fruitvale Avenue, Saratoga CA
95070; OR
2. Accessing the meeting through Zoom
• Webinar URL: https://us02web.zoom.us/j/86846057855
• Webinar ID 868 4605 7855
• Call In: 1.408.638.0968 or 1.669.900.6833
Written Communication
Comments can be submitted in writing at www.saratoga.ca.us/comment. Written communications
will be provided to the members of the City Council and included in the Agenda Packet and/or in
supplemental meeting materials.
Public Comment
Members of the public may comment on any item on the agenda for up to three (3) minutes. The
amount of time for public comment may be reduced by the Mayor or by action of the City Council.
Public Comment will begin with speakers attending in-person first followed by those attending via
Zoom.
Meeting Recording Information
In accordance with the Saratoga City Council’s Meeting Recording Policy, City Council Study
Sessions, Joint Meetings, Joint Sessions, Commission Interviews, Retreats, meetings with the
Planning Commission, and Regular Session Meetings are recorded and made available following
the meeting on the City website.
Saratoga City Council Agenda March 27, 2023 – Page 2 of 3
6:00 PM COMMISSION WORK PLAN STUDY SESSION
City Hall, Linda Callon Conference Room | 13777 Fruitvale Avenue, Saratoga, CA 95070
Note: Times below are approximate. Items may be heard earlier or later than estimated. All Commissioners
are advised to arrive 15 minutes before the time shown below for their Commission.
WRITTEN COMMUNICATIONS
Supplemental Memo - Written Communications
6:00 PM Heritage Preservation Commission Work Plan
Recommended Action:
Meet with Commission, discuss priorities and approve the FY 23/24 work plan
with input provided by the City Council
Staff Report
Attachment A – Proposed FY 23/24 Work Plan
6:30 PM Library & Community Engagement Commission Work Plan
Recommended Action:
Meet with Commission, discuss priorities and approve FY 2023/24 work plan
with input provided by the City Council.
Staff Report
Attachment A – Proposed FY 23/24 Work Plan
7:00 PM Parks & Recreation Commission Work Plan
Recommended Action:
Meet with Commission, discuss priorities and approve FY 2023-2024 work plan
with input provided by the City Council.
Staff Report
Attachment A – Proposed FY 23/24 Work Plan
7:30 PM Break
7:45 PM Public Art Commission Work Plan
Recommended Action:
Meet with Commission, discuss priorities and approve FY 2023/24 work plan
with input provided by the City Council.
Staff Report
Supplemental Attachment - Public Art Commission Proposed FY 23/24 Work Plan
(Added 03/23/2023)
8:15 PM Traffic Safety Commission Work Plan
Recommended Action:
Meet with Commission, discuss priorities and approve FY 2023/24 work plan
with input provided by the City Council.
Staff Report
Saratoga City Council Agenda March 27, 2023 – Page 3 of 3
Resolution Proclaiming a Local Emergency (Added 03/23/2023)
Recommended Action:
Approve the resolution confirming and ratifying the proclamation of a local emergency issued by
the City of Saratoga Director of Emergency Services on March 23, 2023 resulting from severe
storms.
Staff Report (Revised 03-27-2023)
Attachment A – Resolution Confirming the Proclamation of a Local Emergency, Revised 03-27-
2023
Attachment B – Proclamation of a Local Emergency dated March 23, 2023
ADJOURNMENT
CERTIFICATE OF POSTING OF THE AGENDA, DISTRIBUTION OF THE AGENDA
PACKET, COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT
I, Britt Avrit, City Clerk for the City of Saratoga, declare that the foregoing agenda for the meeting
of the City Council was posted and available for review on March 16, 2023 at the City of Saratoga,
13777 Fruitvale Avenue, Saratoga, California and on the City's website at www.saratoga.ca.us.
Signed this 16th day of March 2023 at Saratoga, California.
Britt Avrit, MMC, City Clerk
In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials
provided to the City Council by City staff in connection with this agenda, copies of materials
distributed to the City Council concurrently with the posting of the agenda, and materials
distributed to the City Council by staff after the posting of the agenda are available on the City
website at www.saratoga.ca.us and are available for review in the office of the City Clerk at 13777
Fruitvale Avenue, Saratoga, California.
In compliance with the Americans with Disabilities Act and the Governor’s Executive Order, if
you need assistance to participate in this meeting, please contact the City Clerk at
bavrit@saratoga.ca.us or calling 408.868.1216 as soon as possible before the meeting. The City
will use its best efforts to provide reasonable accommodations to provide as much accessibility as
possible while also maintaining public safety.
[28 CFR 35.102-35.104 ADA title II]
CITY OF SARATOGA
Memorandum
To: Mayor Fitzsimmons & Members of the Saratoga City Council
From: Britt Avrit, City Clerk
Meeting Date: March 27, 2023
Subject: Written Communications, Study Session Item
Following publication of the agenda packet for the March 27, 2023 City Council Special Meeting,
written communications were submitted. The communications are attached to this memo.
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From:Bill Dalton
To:Belal Aftab; Chuck Page; Tina Walia; Yan Zhao; Kookie Fitzsimmons
Cc:James Lindsay; Britt Avrit; Bill Dalton
Subject:Comments for Monday March 27, 2023 council meeting
Date:Monday, March 27, 2023 11:51:22 AM
CAUTION: This email originated from outside your organization. Exercise caution when
opening attachments or clicking links, especially from unknown senders.
Mayor and Council Members,
In general I don't believe in granting any commission a budget to spend as the
commission sees fit. Budgeting in this manner results in a must spend it mentality.
I propose that each fiscal year each commission produce a specific list of items to be
funded by the city in the next year. The items would be evaluated as part of the
budgeting process. I envision a process similar to when staff or council proposes a
CIP project.
I looked at the FY 22/23 budget and don't see budgets or allocations for each
commission but do see $58,654 for commissions in general. Which if you think
about
it is $4,887/month.
Thus my only specific comments on financing are:
1) Heritage Preservation
a) The budget should be no more than what is required for required training in
in FY 23/24. I am not in favor of just allocating $2,000.
b) Funding for point of interest markers should funded via donations. Should
the council elect to pay for these, allocations should be to specific sites.
As no list of proposed sites is given there should be no allocation. Next year
the commission can propose specific needs and costs for markers.
c) No justification is given for $1,000 expense to participate in the Blossom
Festival. If the Heritage commissions needs funding to participate in the
Blossom festival an application should be submitted for a competitive
community funding grant.
2) The expenses of most commission projects should funded by fund raising by the
commission and not Saratoga. City expenses should be limited to staff support of
the commission. Traffic safety projects (like stop signs, speed bumps, etc) would
be funded by the city by allocation of funds to specific projects.
Thank you,
Bill Dalton
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SARATOGA CITY COUNCIL
MEETING DATE:March 27, 2023
DEPARTMENT:Community Development Department
PREPARED BY:Nicole Johnson, Senior Planner
SUBJECT:Heritage Preservation Commission Work Plan
RECOMMENDED ACTION:
Meet with Commission, discuss priorities and approve the FY 23/24 work plan with input provided
by the City Council
BACKGROUND:
On February 14, 2023, the Heritage Preservation Commission (HPC) held their regularly
scheduled meeting and discussed their upcoming 2023/24 fiscal year (FY) work plan and
proposes to work on the following list of items in the upcoming fiscal year. A detailed description
of the proposed work plan is included in Attachment A.
1.Heritage Resource Inventory (HRI)
2.Continuing Education
3.Saratoga Avenue (Heritage Lane) Inventory
4.Public Outreach
5.Plaques/Point of Interest Markers
During fiscal year 2202/23 the HPC recommended two (2)properties to the City Council for a
Landmark and Mills Act contract. The HPC reviewed five (5)development applications for work
to be performed upon a heritage resource. In addition, HPC members attended several online
webinars focusing on historic preservation.
Current Membership
Name Term Ending
Sharon Boyce-Bender (Chair)12/31/2023
Priya Shastri (SHF Nominee)12/31/2024
Zhen Li 12/31/2024
Vacant 12/31/2025
Margarete Minar (Vice Chair)12/31/2026
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Budget Request
The Heritage Preservation Commission would like to request a budget allocation of $11,000 for
2023/24.
Request Requested Allocation
Point of interest markers $8,000
Training & Membership (California Preservation Foundation)$2,000
Blossom Festival and Preservation Month activities: (activities,
poster, speaker, displays, etc.)
$1,000
Total $11,000
Powers and Duties - City Code Section 13-10.040:
The Heritage Preservation Commission shall be advisory only to the City Council, the
Planning Commission and the agencies and departments of the City and shall establish liaison
and work in conjunction with such authorities to implement the purposes of this Chapter. The
Heritage Preservation Commission shall have the following powers and duties:
a) Conduct, or cause to be conducted, a comprehensive survey of properties within the
boundaries of the City for the purpose of establishing the Heritage Resource Inventory
which shall be publicized and periodically updated, and a copy thereof shall be kept on
file in the Planning Department.
b) Recommend to the City Council specific proposals for designation as a historic
landmark, heritage lane or historic district.
c) Recommend to the appropriate City agencies or departments projects and action
programs for the recognition, conservation, enhancement and use of the City's heritage
resources, including standards to be followed with respect to any applications for
permits to construct, change, alter, remodel, remove or otherwise affect such resources.
d) Review and comment upon existing or proposed ordinances, plans or policies of the
City as they relate to heritage resources.
e) Review and comment upon all applications for any work, permit, or approval pertaining
to or significantly affecting any heritage resource or a property that staff deems to be of
historic interest. The Heritage Preservation Commission's review for any work, permit
or approval concerning a heritage lane shall be limited to applications for any work,
permit or approval upon or within a designated heritage lane. The Commission's
comments shall be forwarded to the City agency or department processing the
application within thirty days after receiving the request for such comments.
f) Investigate and report to the City Council on the availability of federal, state, county,
local or private funding sources or programs for the rehabilitation and preservation of
heritage resources.
g) Cooperate with county, state and federal governments and with private organizations in
the pursuit of the objectives of heritage conservation.
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h) Upon the request of a property owner or occupant and at the discretion of the Heritage
Preservation Commission, render advice and guidance on the conservation,
rehabilitation, alteration, decoration, landscaping or maintenance of any heritage
resource; such voluntary advice and guidance shall not impose any regulation or control
over any property.
i) Participate in, promote and conduct public information and educational programs
pertaining to heritage resources.
j) Perform such other functions as may be delegated to it by resolution or motion of the
City Council.
ATTACHMENT:
Attachment A – Proposed FY 23/24 Work Plan
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PROPOSED FISCAL YEAR 2023/2024
HERITAGE PRESERVATION COMMISSION WORK PLAN
1. Heritage Resource Inventory
Continue their duty as commissioners to recommend and work with property owners to add
eligible properties to the Heritage Resource Inventory. So far during the current fiscal year,
two (2)properties were reviewed and recommendedto the City Council for a Landmark and
Mills Act contract. There are currently four (4) sites for consideration to be included on the
Inventory. The HPC reached out to eight (8) properties during the current fiscal year,
requesting to have these properties placed on the HRI, no response was received for five (5)
of these properties and the owners of the remaining three (3) reached out and declined to
be included on the HRI.
2. Continuing Education
The City of Saratoga is a Certified Local Government (CLG) recognized by the State of
California Office of Preservation (OHP). The CLG requires that all commissioners receive
annual training in Historic Preservation.
3. Saratoga Avenue (Heritage Lane) Inventory
Review, update, video documentation and inventory of all the homes, fences and trees along
the portion of Saratoga Avenue that is designated as Heritage Lane, for the potential
addition to the City’s Heritage Resource Inventory.
4. Public Outreach
Continue to participate in City events such as the Blossom Festival, Arbor Day, Historic
Preservation Month, the State of the City, Harvest Day and provide information about the
City’s historic preservation efforts at these events. Collaborate with the City’s Public
Information Officer in utilizing social media platforms and add helpful links and documents
and informational videos to the HPC webpage. Such items would include, but not limited to,
advantages of putting structures and trees on the Inventory, reaching out to property
owners on the Heritage Resource Inventory about applying for Landmark status, the Mills
Act program, informational signage for the Heritage Orchard, and pride in our historic
community.
5. Plaques/Point of Interest Markers
To properly recognize heritage resources and properties of special interest in our City, the
HPC would like to continue recommending to Council special sites that warrant Point of
Interest Markers (POI) and/or plaques. The HPC is requesting funding for POI markers and
plaques for the 2023/24 FY. In addition, the Commission will work with the Parks and
Recreation Commission to research park locations and local history for their Historic Plaque
Program for City Parks.
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SARATOGA CITY COUNCIL
MEETING DATE: March 27, 2023
DEPARTMENT: City Manager’s Department
PREPARED BY: Crystal Bothelio, Consultant
SUBJECT: Library and Community Engagement Commission Work Plan
RECOMMENDED ACTION:
Meet with Commission, discuss priorities and approve FY 2023/24 work plan with input provided
by the City Council.
BACKGROUND:
The Library and Community Engagement (LCE) proposes to work on the following list of items
in the upcoming fiscal year. A detailed description of the proposed work plan is included in
Attachment A.
1. Community Event Grant Program
2. Celebrate Saratoga’s Diversity
3. Parent Student Collaboration
4. Good Neighbor Day
5. Saratoga Library and Library District Surveys
6. Saratoga Library Ambassadors
7. City of Saratoga Ambassadors
The proposed Fiscal Year 2023/24 work plan is a continuation of efforts in the 2022/23 work plan.
This provides the Commission with the opportunity to continue refining and improving upon
existing work plan items which was a complete reimagining of the Commission’s work efforts
after the Commission’s responsibilities and scope were significantly adjusted in 2020. Over the
last fiscal year, the Commission has developed plans to implement their work plan and completed
some of their work plan efforts. This Commission’s efforts in Fiscal Year 2022/23 include:
• The Commission reviewed Fiscal Year 2022/23 Community Event Grant Program
competitive applications and provided a funding recommendation to the City Council.
• The Commission completed implementation of Good Neighbor Day in Fiscal Year
2022/23, working with City staff to implement a communications plan through the City’s
outreach tools (including social media and newsletters) to encourage Saratoga residents to
build stronger neighborhoods through weekly outreach messages during the month of
September in recognition of Good Neighbor Day and create a Good Neighbor webpage
with a variety of ideas about how to bring neighbors together. Starting the week of August
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29, the City shared weekly messages about Good Neighbor Day through the City’s
newsletter, Nextdoor, and Facebook. The Good Neighbor Day webpage and Good
Neighbor Day messaging was viewed more than 15,000 times and there were 17
engagements (such as click, reaction, share) with social media messages on Good Neighbor
Day. On September 21, the Saratoga City Council Meeting presented the Good Neighbor
Day proclamation to the Library & Community Engagement Commission.
• The Commission has been refining plans for Celebrate Saratoga’s Diversity, most recently
preparing to create a program in partnership with the Saratoga Library that invites the
Saratoga community to tell their story about what brought them to Saratoga.
• The Commission is also refining plans for Parent/Student Collaboration. The Commission
recently agreed to partner with the Saratoga Library to display information about Project
Cornerstone during the school year, including monthly book selection as well as other
books that support monthly Project Cornerstone themes, and programing or activities that
align with goals of Project Cornerstone as an initial action. Saratoga Library is working on
implementation of the effort.
Current Membership
Name Term End
Victoria Zhang, Chair September 30, 2023
Eric Lewis September 30, 2024
Cristina Meiser, Vice Chair September 30, 2025
Robert Gulino September 30, 2025
Valerie Nygaard September 30, 2026
Roles & Responsibilities – Resolution No. 20-055
RESPONSIBILITIES
The Library & Community Engagement Commission shall serve as an advisory and liaison body.
Its basic responsibilities shall include the following:
1. Provide counsel and recommendations on Library policies, budgets, plans and procedures
to the Saratoga City Council and the Santa Clara County Library. Identify and bring to the
attention of the City Council, the City staff, and the Santa Clara County Library staff (as
appropriate) current and prospective issues and questions relating to Library policies and
activities.
2. Provide counsel and recommendations to the Saratoga City Council on increasing public
engagement in City government, supporting cultural and artistic programs in the
community, and fostering a stronger, more inclusive community.
3. As directed by the City Council, evaluate and assess community concerns, support City
engagement programs, and perform such other activities as may be directed by the Saratoga
City Council.
DUTIES
In carrying out its basic responsibilities, the Library & Community Engagement Commission shall
perform the following duties:
1. Hold formal meetings as required (see preceding Section on "Administration”).
2. Maintain communications with the City Council, City staff, Santa Clara County Library
staff, and the Saratoga Community Librarian.
3. Serve in an advisory capacity on major engagement initiatives or policies to help create a
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more inclusive and engaged community, including providing support in identifying and
connecting with different groups in the community (such as other governmental,
educational, and non-profit organizations).
4. Maintain within the Commission a continuity of knowledge of Library operations and City
community engagement policies and strategies.
5. Keep generally informed on technical developments that could have a bearing on the
Library's policies or strategies.
6. Provide support and/or advice on events related to the Library and City.
7. Work with and engage "Friends of the Saratoga Libraries", the Saratoga Teen Advisory
Board, and other support groups as may be desirable concerning the Library.
RELATIONSHIPS
1. The Library & Community Engagement Commission shall report to and be responsible to
the Saratoga City Council. The City Manager is authorized to appoint a City staff member
to serve as a liaison representative between the Council, staff and the Library &
Community Engagement Commission on administrative matters.
2. The Library & Community Engagement Commission shall have no administrative
authority over Library or City operations, activities, or staff.
3. The Library Commission & Community Engagement shall have authority to call meetings,
conduct hearings, perform analysis, and make contacts with various interested parties in
carrying out its basic responsibilities.
ATTACHMENTS:
Attachment A – Proposed FY 23/24 Work Plan
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PROPOSED FISCAL YEAR 2023/24
LIBRARY & COMMUNITY ENGAGEMENT COMMISSION WORK PLAN
1. Community Event Grant Program
For many years, the City has funded a Community Event Grant Program. This program includes a fixed
allocation of funds to support traditional community events, such as the Blossom Festival and July 4
Celebration, as well as competitive funds for which other event organizers can apply. Per the direction
of the Council, the Commission will review qualified applications for competitive funding and make
funding recommendations to the City Council.
2. Celebrate Saratoga’s Diversity
Review current efforts in Saratoga to celebrate diversity to identify opportunities and then work with
Saratoga Library or other community organizations to develop diverse and inclusive programs or
activities. Measure and analyze public participation and engagement to evaluate success and
opportunities for improvement.
• Subcommittee Members: Cristina Meiser, Victoria Zhang
3. Parent/Student Collaboration
Identify opportunities for parent and/or student collaboration, such as support for Project
Cornerstone, engagement with West Valley College, or partnering with Saratoga Youth Commission
and Saratoga Library Teen Advisory Board to develop a program geared towards students and parents.
Measure and analyze public participation and engagement to evaluate success and opportunities for
improvement.
• Subcommittee Members: Cristina Meiser, Valerie Nygaard
4. Good Neighbor Day
Plan a Good Neighbor Day community building effort, such as an outreach campaign to be shared
through the City’s social media accounts, to be conducted in coordination with recognition of Good
Neighbor Day in September 2023. Measure and analyze public participation and engagement to
evaluate success and opportunities for improvement.
• Subcommittee Members: Eric Lewis, Bob Gulino
5. Saratoga Library and Library District Surveys (Ongoing)
The Saratoga Library and Santa Clara County Library District periodically conduct patron surveys. The
Commission would provide input on questions, where appropriate, and review the results of library
patron surveys to provide recommendations on opportunities to enhance services and programs.
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SARATOGA CITY COUNCIL
MEETING DATE:March 27, 2023
DEPARTMENT:Public Works Department
PREPARED BY:Kristin Borel, Administrative Analyst
SUBJECT:Parks & Recreation Commission Work Plan
RECOMMENDED ACTION:
Meet with Commission, discuss priorities and approve FY 2023-2024 work plan with input provided
by the City Council.
BACKGROUND:
The Parks & Recreation Commission (PRC) proposes to work on the following list of items in the
upcoming fiscal year. A detailed description of the proposed work plan is included in Attachment
A.
1.Movie Night
2.Age Friendly Communities
3.Historic Plaque Program
4.Let’s Work
5.Let’s Hike and Let’s Walk
6.Let’s Create
In the last year, the PRC participated in several projects and programs. The Let’s Work Program
continues to help clean and maintain Quarry Park and has drawn many volunteers of all ages. The
Commission will continue the Drone Video Program which will next highlight Friendship Park.
The Beauchamps Park Playground Replacement Project is completed,and the Commission is
currently working on the next CIP (Capital Improvement Project) project which is the installation
of Pickleball courts in El Quito Park.Movie Night continues to be a success and the planning of
this year’s event is in progress.The Commission would like to add Food Trucks to one of the
Movie Night events and is investigating this option.
Current Membership
Name Term End
Badri Sridharan -Chair September 30, 2025
Renee Paquier –Vice Chair September 30, 2023
Jim Cargill September 30, 2026
Isabelle Gecils September 30, 2025
Michelle Wang September 30, 2024
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Powers & Duties – Resolution No. 423
The powers of the Parks and Recreation Commission are advisory only and it shall render all
reports and recommendations directly to the City Council, unless otherwise directed by the
Council. The Commission does not constitute a planning agency with the terms and meaning of
Government Code Section 65100 of the State of California. The Commissions' powers and duties,
in such advisory capacity to the City Council, shall include the following:
(a) to recommend a parks and recreation program, and the programming and implementation
thereof, to the Council;
(b) advise the Council specifically on design, use, development, financing, care and maintenance
of parks and playgrounds; landscaping along thoroughfares and other City streets; walkways,
pathways, equestrian paths, streambeds, protection and promulgation of trees, and such other
matters as may be requested by the Council.
RESPONSIBILITIES
In carrying out its basic responsibilities, the Parks and Recreation Commission shall perform the
following duties:
1. Hold formal meetings as required.
2. Maintain communications with the City Council, and City Staff.
3. Serve in an advisory capacity on initiatives or policies to help create a more inclusive and
engaged community, including providing support in identifying and connecting with
different groups in the community (such as other governmental, educational, and non-
profit organizations).
4. Maintain within the Commission a continuity of knowledge of PRC operations and City
community engagement policies and strategies.
5. Keep generally informed on developments that could have a bearing on park and trail
policies or strategies.
6. Provide support and/or advice on events related to city parks and trails.
7. Work with other Commissions and groups on events and projects that are identified in the
PRC workplan.
OBJECTIVES FOR 2023-2024
1. To build stronger community relations and gathering all Saratoga residents by hosting
events at City parks.
2. To build stronger community relations by engaging community members in hosted events,
dialogues, and activities by the city.
3. To continue promoting a healthy lifestyle by informing residents about park and trail
locations and amenities.
4. To provide accessible and inclusive parks to support community interests and recreation
needs.
ATTACHMENTS:
Attachment A – Proposed FY 23/24 Work Plan
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FISCAL YEAR 2023/2024
PARKS & RECREATION COMMISSION WORK PLAN
1. Movie Night
The goal is to build stronger community relations between the City of Saratoga and the
community and gathering residents by hosting events at City parks. The Commission will
continue to support outdoor the Movie Night series by hosting a resource table to engage
with residents and promote City objectives.
2. Age Friendly Communities
The goal is to provide inclusive, age-friendly opportunities for equitable access to parks. This
is accomplished by creating virtual park drone videos for less mobile residents, and by
organizing afternoon movies at the Civic Theater (the movies have been on hold due to
Covid).
3. Let’s Work Volunteer Program
The goal is to continue promoting a healthy lifestyle and engage community members about
parks and trails in Saratoga. This is accomplished by organizing a volunteer program at
Quarry Park which removes invasive species and helps the City advance its effort to promote
and extend the existing trail system.
4. Historic Plaque Program for City Parks
The goal of this program is to create plaques for City parks which describes local history or
relevant information of the area. The Commission will work with the Historical Preservation
Commission to research park locations and local history.
5. Let’s Walk and Let’s Hike
The goal is to continue promoting a healthy lifestyle and engaging community members
about new parks and trails in Saratoga. The Commission will organize walks and hikes in parks
and on city trails.
6. Let’s Create
The goal is to promote and highlight our city parks and trails through creative opportunities.
Possible ideas include sponsoring a photo contest or art project relating to city parks. The
Commission would like to partner with other Commissions or groups such as the Youth
Commission, Art Commission, Senior Center, or Library.
7. Community Outreach
Attend and volunteer for City of Saratoga events, share information about City effort and
activities with friends and family in the community, encourage the community to engage with
the City, encourage fellow residents to serve on a City Commission, which provides the City
staff with insights about community concerns or interests to help shape City outreach and
engagement efforts.
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SARATOGA CITY COUNCIL
MEETING DATE: March 27, 2023
DEPARTMENT: City Manager’s Department
PREPARED BY: Crystal Bothelio, Consultant
SUBJECT: Public Art Commission Work Plan
RECOMMENDED ACTION:
Meet with Commission, discuss priorities and approve FY 2023/24 work plan with input provided
by the City Council.
BACKGROUND:
The Public Art Commission’s proposed Fiscal Year 2023/24 work plan will be finalized at the
Commission’s regular meeting on March 20, 2023. Consequently, the work plan will be provided
as a supplemental attachment following the Commission meeting.
The Public Art Commission is the City’s newest Commission, holding its first meeting in
November 2021. Over the last fiscal year, the Commission has been actively working towards
completing as many of the efforts identified in the Fiscal Year 2022/23 work plan. The
Commission’s efforts have included:
• After approval of the 2022/23 work plan, the Commission adopted a strategy for
implementing its ambitious work plan. This included formation of Brown Act
subcommittees that meet outside of the Commission’s regular meeting schedule to
formulate recommendations to execute their designated work plan item.
• The Commission implemented the Saratoga Loves Poetry in September 2022. Over 60
Saratoga students in grades kindergarten through 12 submitted original poems as part of
the contest. A panel of 3 volunteer judges reviewed submissions and selected winners in a
variety of age categories. Winners were announced in November 2022 at the Tree Lighting
Ceremony and winning poems were displayed outside of the Book-Go-Round over the
holidays.
• The Commission hosted an Online Art Challenge, inviting residents register in the program
that lasted from October to December 2022. During the 3-month program, registered
participants submitted artwork inspired by monthly themes. A panel of volunteer judges
reviewed all the submissions and selected monthly and grand prize winners that were
announced at an online event in February 2023.
• The Commission promoted #SaratogaROCKS by hosting rock painting tables at various
Saratoga events, including Arbor Day, Community Harvest, and Movie Nights.
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• The Commission had an initial discussion with Montalvo Arts Center about opportunities
for collaboration, such as a joint artist residency or placement of Artist in Residency
work on City property.
• The State Route 85 and Union Pacific Overpass Artwork met and concluded that the
project would not be feasible.
• The Artwork Exhibit Opportunities subcommittee met and started preliminary discussions
about opportunities for display artwork in non-traditional spaces.
Current Membership
Name Term End
James Cai September 30, 2023
Ramya Vasu, Chair September 30, 2024
Sohini Kar September 30, 2025
Siana Smith September 30, 2025
Gloria Wu, Vice Chair September 30, 2026
Roles & Responsibilities – Resolution No. 21-047
STRUCTURE
A. Membership. The Public Art Commission of the City of Saratoga shall consist of five
members appointed by the City Council. Members are required to meet qualifications
identified in City Code Section 2-12.020. The first five Commissioners appointed will be
exempted from City Code Section 2-12.020(a)(3).
B. Term of Office, Vacancies and Removal, Officers. The term of office, vacancies and
removals, and officers of members of the Commission shall be as set forth in the City Code
Section 2-12.020 except that the terms of four Commissioners initially appointed to the
Commission shall be partial terms of one, two, and three years to ensure that the
Commission terms are staggered in accordance with City Code 2-12.030(c).
ADMINISTRATION
A. Meetings. The Public Art Commission shall hold regular meetings every other month. The
date and time of these meetings shall be approved by vote of the Commission.
B. Rules of Procedure. The Commission shall in all respects comply with the requirements
for City Commissions as set forth in the City Code and City Council policies.
C. Compensation. Members of the Commission shall serve without compensation. When in
accord with current City policy and when arranged in advance with the City Manager,
actual and necessary expenses incurred by Commission members acting in their official
capacity shall be reimbursed by the City.
D. Records. The staff liaison of the Commission shall keep a record of all proceedings,
deliberations, findings, determinations, and recommendations of the Commission. These
records shall be available to the public, and copies shall be filed with the City Clerk.
E. Staff Support. Staff support required by the Commission shall be provided consistent with
City budget authorizations.
RESPONSIBILITIES & DUTIES
1. The Commission shall provide counsel and recommendations on public art policies,
budgets, plans, and procedures to the Saratoga City Council.
18
2. As directed by the City Council, evaluate and assess public art projects or programs and
perform such other activities as may be directed by the Saratoga City Council.
3. The Commission shall maintain communications with the City Council and City staff on
public art-related matters.
4. Provide support and/or advice on events or programs related to City public art.
5. Maintain awareness and knowledge of public art trends and principles.
ATTACHMENTS:
Attachment A – Proposed FY 22/23 Work Plan (to be provided as supplemental memo after March
20, 2023)
19
CITY OF SARATOGA
Memorandum
To: Mayor Fitzsimmons & Members of the Saratoga City Council
From: Crystal Bothelio
Date: March 27, 2023
Subject: Public Art Commission Proposed FY 23/24 Work Plan
As noted in the staff report provided as part of the agenda packet for the Commission Work Plan
Study Session, the Public Art Commission’s proposed FY 23/24 work plan is being provided as a
supplemental attachment. The Commission reviewed its work plan in January 2023 and
recommended City Council consideration of the work plan as drafted at that time, but was scheduled
to consider additional refinements and finalize its proposed work plan at its March 20, 2023 Regular
Meeting. Due to lack of a quorum, the Commission was unable to meet.
The work plan as proposed during the January 2023 Publ ic Art Commission meeting is attached. The
draft revision scheduled for consideration in March is also provided. The March 2023 draft changes
include:
1) Revisions to the description of the Projection Art and Artwork Exhibit Opportunities to mak e
it a goal of the Commission to find ways to project and exhibit art as part of existing work plan
items.
2) Updates to the description of the Public Art Fundraising work plan item to allow the
Commission to prepare a fundraising plan for City Council consideration as needed based on
resources needed to implement the Commission’s work efforts.
3) Updates to various work plan item timelines.
4) Reordering of work plan items.
5) Elimination of timelines and subcommittees for Projection Art, Artwork Exhibit Opportunities,
and Public Art Fundraising as these efforts would be explored as appropriate in connection
with other Commission work efforts.
Attachments:
Attachment A – Proposed FY 23/24 Work Plan Recommended by Commission January 2023
Attachment B – Draft Update to FY 23/24 Scheduled for Consideration by Commission March 2023
20
Attachment A – Proposed FY 23/24 Work Plan Recommended by Commission January 2023
ATTACHMENT A: PROPOSED FISCAL YEAR 2023/24
PUBLIC ART COMMISSION WORK PLAN
January 23, 2023
1. Living Sculpture
Explore options for creating a living sculpture consisting of plants and other materials, such as metal,
glass, or mirror, to be installed in a City median, park, or other appropriate location and present a
proposal to City Council for consideration. With Council’s approval, implement sculpture plans.
Committee Members:
• Siana Smith
Timeline:
• March 2023: Council consideration of work plan item
• May – June 2023: Subcommittee to develop a recommendation
• July 2023: Commission consideration of committee recommendation
• September 2023: City Council consideration of recommendation
2. Public Art Fundraising
Explore options for raising funds for and non-monetary contributions, such as space or partnerships,
to support City public art efforts and present a fundraising proposal to the City Council for
consideration. With Council’s approval, implement fundraising plan.
Committee Members:
• James Cai
• Sohini Kar
Timeline:
• March – April 2024: Subcommittee to develop a recommended fundraising plan
• May 20, 2024: Commission consideration of committee recommendation
• June 2024: City Council consideration of Commission recommendation
21
Attachment A – Proposed FY 23/24 Work Plan Recommended by Commission January 2023
3. Projection Art
Explore opportunities for projection art and return to City Council with a proposal for consideration,
including possible themes, locations, community participation, frequency, and timing. For example,
students could be invited to submit artwork (written, visual, and/or performing) to be projected at
night in the City.
Committee Members:
• Sohini Kar
• Gloria Wu
Timeline:
• March – April 2023: Subcommittee to develop a recommended program
• May 15, 2023: Commission consideration of committee recommendation
• June 2023: City Council consideration of Commission recommendation
• July – September 2023: Tentative implementation, if Commission recommendation approved
• February 2024: Subcommittee to develop a recommended program
• March 18, 2024: Commission consideration of committee recommendation
• April 2024: City Council consideration of Commission recommendation
• June – August 2024: Tentative implementation, if Commission recommendation approved
4. Montalvo Arts Center Collaboration
Explore opportunities to collaborate with Montalvo Arts Center, such as temporary placement of
Artist in Residency work on City property, and present a proposal to the City Council for consideration.
Timeline:
• January 23, 2023: Staff to invite Montalvo Arts Center representative to attend meeting to discuss
opportunities for collaboration
• March 20, 2023: Commission to develop recommendation for collaboration
• April 2023: City Council consideration of Commission recommendation
22
Attachment A – Proposed FY 23/24 Work Plan Recommended by Commission January 2023
5. Artwork Exhibit Opportunities
Identify non-traditional exhibit locations in the City where there is an opportunity to temporarily
display artwork at or in public spaces, including spaces managed/maintained by community partners.
For example, locations could include City buildings and properties, Saratoga Library, schools, or West
Valley College. Ask staff to assess feasibility of displaying artwork at those locations. Present proposal
for exhibit, including art selection and locations. Artwork that is displayed could be developed through
other work plan items, such as projection art or the online art challenge, or through collaboration with
community partners. With Council’s approval, implement proposed plan and seek Council
authorization prior to placement of any artwork proposed for City property.
Committee Members:
• Siana Smith
• Gloria Wu
Timeline:
• January – February 2023: Subcommittee to develop recommended artwork exhibit opportunities
• March 20, 2023: Commission consideration of committee recommendation
• April 2023: City Council consideration/approval of Commission recommendation
• May 2023 – June 2024: Artwork Exhibit Opportunities implementation, if Commission
recommendation approved
6. Saratoga Loves Poetry
Invite students at schools located in Saratoga to submit original poetry for the chance to win a prize,
to be showcased in a variety of ways, such as through City online communication channels, through a
temporary display, requesting publication in local newspapers, and/or at special events and activities,
including as part of other work plan efforts, such as projection art. Explore options to collaborate with
Saratoga Library as part of their annual contest or a new contest. In addition or as an alternative,
consider options to include residents of all ages in 1 contest per year.
Committee Members:
• Ramya Vasu
Timeline:
• April 2023: Subcommittee to develop a recommended program
• May 15, 2023: Commission consideration of committee recommendation
• August – September 2023: Outreach, registration, and submittal period for student contest
• October 2023: Selection of student contest winners
• November – December 2023: Announcement of winners and showcase of poems
7. Chalk Art
Explore options to host chalk art activities at several existing community events, including Summer
Movie Nights hosted by the City, Saratoga Classic Car Show hosted by the Chamber, and the Wildwood
Music Fest hosted by the Chamber. Chalk art activities would be documented through photos and/or
video.
Implementation:
• At every regular meeting, discuss opportunities to host Chalk Art or #SaratogaROCKS activity at
upcoming events within the next 2 to 3 months in the community
8. Online Art Challenge
23
Attachment A – Proposed FY 23/24 Work Plan Recommended by Commission January 2023
Challenge the community to submit and share artwork at regular intervals over a designated amount
of time (such as once a week for one month). Participants would be invited to select one medium for
all submissions over the course of the challenge (such as dance or photography). Selected artwork
could be featured by the City in different ways, such as being shared online. Consider opening contest
to all students who attend school in Saratoga and create additional age categories for participants
who are age 18 years or younger.
Committee Members:
• Sohini Kar
• Gloria Wu
Timeline:
• May – June 2023: Subcommittee to develop a recommended program
• July 17, 2023: Commission consideration of committee recommendation
• September – December 2023: Outreach, registration, submission of artwork, and judging
• February 2024: Exhibition of artwork
9. Paint the City
Continue the Paint the City utility box painting program starting in fall/winter 2022 and consider the
addition of non-City owned utility boxes. Once locations are identified and authorized by the City
Council, residents age 10 and older would be invited to submit conceptual artwork for utility box
locations. The Public Art Commission would then review conceptual artwork and select up to 3 options
per location. The top 3 selections would be posted online for public voting where residents can engage
in the process by selecting their favorite conceptual design per location. After the close of voting, the
Commission would make a recommendation on artwork to the City Council. Selected artists receive a
stipend of $600.
Committee Members:
• James Cai
• Ramya Vasu
Implementation:
• August 2023: Subcommittee to develop a recommended program
• September 18, 2023: Commission consideration of committee recommendation
• November 2023: Council consideration of Commission recommendation
• December 2023 – January 2024: Application period
• January 2024: Subcommittee to develop recommended Top 3 selections for each location
• January 15, 2024: Commission consideration of committee recommendation
• January – February 2024: Public voting
• March 18, 2023: Results of public voting and Commission recommendation on final artwork
• April 2024: City Council consideration/approval of Commission recommendation
• April – May 2024: Utility box painting completed
24
Attachment A – Proposed FY 23/24 Work Plan Recommended by Commission January 2023
10. #SaratogaROCKS
Continue to encourage participation in the City of Saratoga’s #SaratogaROCKS program, which
provides free rock painting kits to community members, and explore ways to enhance the program,
increase participation, and make more appealing to community members. Conduct strategic
outreach, such as providing kits to local retirement communities or hosting rock painting at local
events. Document use of kits through photos or video.
Implementation:
At every regular meeting, discuss opportunities for Commissioners to attend upcoming community
events and host #SaratogaROCKS or Chalk Art activity.
11. Cultural Performing Arts Event
Hold a cultural performing arts event in Saratoga open to all types of cultural performing arts.
Timeline:
• January – April 2024: Subcommittee to develop a recommendation
• May 20, 2024: Commission consideration of committee recommendation
• Summer/Fall 2024: Cultural Performing Arts event
25
Attachment B – Draft Update to FY 23/24 Scheduled for Consideration by Commission March 2023
ATTACHMENT B: DRAFT UPDATE TO FISCAL YEAR 2023/24
PUBLIC ART COMMISSION WORK PLAN
March 20, 2023
1. Living Sculpture
Explore options for creating a living sculpture consisting of plants and other materials, such as metal,
glass, or mirror, to be installed in a City median, park, or other appropriate location. Consider
opportunities to collaborate with Montalvo Arts Center, such as hosting an artist in residency to
develop the sculpture. Once a recommendation is finalized, present a proposal to City Council for
consideration. With Council’s approval, implement sculpture plans.
Committee Members:
• Siana Smith
• Ramya Vasu
Timeline:
• May – December 2023: Subcommittee to develop a recommendation
• Winter 2023/2024: Commission consideration of committee recommendation, then City Council
consideration of recommendation
2. Online Art Challenge
Challenge the community to submit and share artwork at regular intervals over a designated amount
of time (such as once a week for one month). Participants would be invited to select one medium for
all submissions over the course of the challenge (such as dance or photography). Selected artwork
could be featured by the City in different ways, such as being shared online. Consider opening contest
to all students who attend school in Saratoga and create additional age categories for participants
who are age 18 years or younger.
Committee Members:
• Sohini Kar
• Gloria Wu
Timeline:
• June – August 2023: Subcommittee to develop a recommendation
• September 18, 2023: Commission consideration of committee recommendation
• September – December 2023: Outreach, registration, submission of artwork, and judging
• February 2024: Exhibition of artwork
26
Attachment B – Draft Update to FY 23/24 Scheduled for Consideration by Commission March 2023
3. Saratoga Loves Poetry
Invite students at schools located in Saratoga to submit original poetry for the chance to win a prize,
to be showcased in a variety of ways, such as through City online communication channels, through a
temporary display, requesting publication in local newspapers, and/or at special events and activities,
including as part of other work plan efforts, such as projection art. Explore options to collaborate with
Saratoga Library as part of their annual contest or a new contest. In addition or as an alternative,
consider options to include residents of all ages in 1 contest per year.
Committee Members:
• Ramya Vasu
Timeline:
• April – June 2023: Subcommittee to develop a recommendation
• July 17, 2023: Commission consideration of committee recommendation
• August – September 2023: Outreach, registration, and submittal period for student contest
• October 2023: Selection of student contest winners
• November – December 2023: Announcement of winners and showcase of poems
4. Paint the City
Continue the Paint the City utility box painting program starting in fall/winter 2022 and consider the
addition of non-City owned utility boxes. Once locations are identified and authorized by the City
Council, residents age 10 and older would be invited to submit conceptual artwork for utility box
locations. The Public Art Commission would then review conceptual artwork and select up to 3 options
per location. The top 3 selections would be posted online for public voting where residents can engage
in the process by selecting their favorite conceptual design per location. After the close of voting, the
Commission would make a recommendation on artwork to the City Council. Selected artists receive a
stipend of $600.
Committee Members:
• James Cai
• Ramya Vasu
Implementation:
• May - August 2023: Subcommittee to develop a recommendation
• September 18, 2023: Commission consideration of committee recommendation
• November 2023: Council consideration of Commission recommendation
• December 2023 – January 2024: Application period
• January 2024: Subcommittee to develop recommended Top 3 selections for each location
• January 15, 2024: Commission consideration of committee Top 3 recommendation
• January – February 2024: Public voting
• March 18, 2024: Results of public voting and Commission recommendation on final artwork
• April 2024: City Council consideration/approval of Commission recommendation
• April – May 2024: Utility box painting completed
27
Attachment B – Draft Update to FY 23/24 Scheduled for Consideration by Commission March 2023
5. Cultural Performing Arts Event
Hold a cultural performing arts event in Saratoga open to all types of cultural performing arts.
Timeline:
• January – April 2024: Subcommittee to develop a recommendation
• May 20, 2024: Commission consideration of committee recommendation
• Summer/Fall 2024: Cultural Performing Arts event
6. Artwork Exhibit, Projection Art, and Public Art Fundraising
Explore opportunities to exhibit and/or project art developed as part of Public Art Commission work
plan efforts as well as other City efforts and events. Consider opportunities to partner with Montalvo
Arts Center on a projection art project in 2025 as part of the Montalvo Arts Center 25h anniversary
celebrations. Explore options for public art fundraising as needed to support Public Art Commission
work plan efforts.
7. #SaratogaROCKS
Continue to encourage participation in the City of Saratoga’s #SaratogaROCKS program, which
provides free rock painting kits to community members, and explore ways to enhance the program,
increase participation, and make more appealing to community members. Conduct strategic
outreach, such as providing kits to local retirement communities or hosting rock painting at local
events. Document use of kits through photos or video.
Implementation:
• Ongoing: At every regular meeting, discuss opportunities for Commissioners to attend upcoming
community events and host #SaratogaROCKS or Chalk Art activity.
8. Chalk Art
Explore options to host chalk art activities at several existing community events, including Summer
Movie Nights hosted by the City, Saratoga Classic Car Show hosted by the Chamber, and the Wildwood
Music Fest hosted by the Chamber. Chalk art activities would be documented through photos and/or
video.
Implementation:
• Ongoing: At every regular meeting, discuss opportunities to host Chalk Art or #SaratogaROCKS
activity at upcoming events within the next 2 to 3 months in the community
9. Montalvo Arts Center Collaboration
Explore opportunities to collaborate with Montalvo Arts Center, such as temporary placement of
Artist in Residency work on City property, and present a proposal to the City Council for consideration.
Timeline:
• January 23, 2023: Staff to invite Montalvo Arts Center representative to attend meeting to discuss
opportunities for collaboration (completed)
• Ongoing: Continue discussion and, as needed, present recommendations for collaboration to the
City Council
28
SARATOGA CITY COUNCIL
MEETING DATE:March 27, 2023
DEPARTMENT:Public Works Department
PREPARED BY:Emma Burkhalter, Associate Engineer
SUBJECT:Traffic Safety Commission Work Plan
RECOMMENDED ACTION:
Meet with Commission, discuss priorities and approve FY 2023/24 work plan with input provided
by the City Council.
BACKGROUND:
The City of Saratoga Traffic Safety Commission (TSC) proposes the following work plan for FY
23-24:
1.Investigate, review, and analyze traffic safety issues raised by community members.
2.Refine the TSC process so that it continues to be more efficient and effective.
3.Provide a respectful space where community members are able to seek solutions for traffic
safety concerns.
4.Collaborate with schools and community members to develop the Safe Routes to School
Master Plan.
5.Promote education to the community and schools regarding traffic, bicycle, and pedestrian
safety, through public meetings.
6.Review projects on the Capital Improvement Project list and prioritize for funding.
7.Continue to develop a Traffic Safety Commission Handbook that is unique to the roles and
responsibilities of TSC.
2022 SUMMARY
The Traffic Safety Commission has regular meetings every other month beginning in January,
resulting in six regular meetings each year. In 2022, the Traffic Safety Commission met in the
months of January, March, May, July, and September, with a special meeting in August to get
through the backlog of items deferred due to time, and another special meeting in December to
make up for the cancelled November regular meeting. Through September, the TSC had all regular
and special meetings via Zoom technology to reduce the spread of COVID-19 and had their first
hybrid meeting in December.
Following the 2021 approval of a speed Hump process and using that process to begin evaluating
a request for a new speed hump on Pierce Road just past Bella Vina, the TSC approved the speed
hump in 2022 and it was scheduled to be installed in winter (weather permitting). In mid-2022, a
29
request came in for speed humps on Reid Lane, and the TSC was able to begin the first
implementation of the City-Led path of the speed hump process. Following close behind Reid
Lane is a request for speed humps on Mendelsohn Lane, which will also go through the City-Led
process in 2023.
The traffic safety concerns reviewed by the TSC vary and include speeding, sight distance issues,
crosswalk safety, restricted parking, and pedestrian and bicyclist safety. The TSC gives
recommendations to the City on how to resolve the traffic safety issues. Often times, the
recommendation requires changes to the street or intersection to improve safety. Sometimes the
recommendations involve a simple striping project or sign installation, while others require a more
significant change, such as lighted crosswalks, speed tables, or permanent radar feedback signs.
Simple projects such as striping can take six to nine months to complete due to project prioritizing.
Projects requiring changes in infrastructure might take as long as two years to begin due to budget
constraints.
In recent years, the TSC has reviewed traffic safety concerns that require more comprehensive
solutions. This is mostly because these same streets have already been reviewed in previous years
and the incremental improvements have already been implemented but the traffic safety issues
have not been completely resolved.
Currently, the TSC is developing a comprehensive solution for Quito Road. Preliminary plans have
been developed and City staff will develop an outreach plan to communicate to community
members about the proposed changes.
The table below shows the 2022 traffic safety recommendations. (Note: The matrix does not
include vegetation trimmings for sight distance, directed enforcement requests, recommendations
that involved further TSC review, and items that resulted in no action.) Items identified as In
progress will be implemented through a road markings contract over the next several months.
Meeting
Date
Location and Nature of
Request TSC Recommendation Status
1/13/2022
Prospect Rd at Via Roncole
– Request for Stop Sign/All-
Way Stop
City staff will work with the City of
Cupertino to repave and restripe
Prospect Road between Saratoga-
Sunnyvale Road and Stelling Road and
then look into crosswalk options at this
location.
In Progress
1/13/2022 Highway 9 at Vickery Ave –
Pedestrian Safety
City staff will upgrade the existing
rapid flashing beacon (RFB) to the
current standard and make sure there is
a more reliable power source for the
RFB.
In Progress
5/19/2022
Shadow Oaks Way –
Remove Safety
Improvements
Traffic engineer will develop a plan to
alter the bulb-outs to be more visually
appealing and to shorten them if
possible to allow resident space for
trash cans.
In Progress
5/19/2022
Bellgrove Cir – No Parking
Request, Sight Distance
Concern
Traffic engineer will develop a striping
plan for Bellgrove Circle and City staff
will implement the plan.
In Progress
30
Meeting
Date
Location and Nature of
Request TSC Recommendation Status
5/19/2022 Williams Ave – Request for
No Parking
Traffic engineer will develop a striping
plan including a temporary berm for
Williams Ave and City staff will
implement the plan.
In Progress
5/19/2022 Fruitvale Ave at Douglass
Ln – Request for No Parking
Traffic engineer will develop a plan for
No Parking zone and City staff will
implement the plan
Complete
5/19/2022 Glen Brae Dr and Cox Ave –
Request for Street Lights
Traffic engineer will develop a plan for
street lights at three crosswalks on Cox
Avenue and City staff will implement
the plans.
In Progress
7/14/2022
Highway 9 at Saratoga Oaks
– Speeding Concern, Speed
Hump Request
Traffic engineer will prepare traffic
calming plans for Highway 9. City staff
will implement plans once Caltrans
encroachment permit is issued.
In Progress
7/14/2022
Saratoga Oaks & Big Basin
Way Turnaround – Speeding
Concern, Request for
Lighting, Request for
Pedestrian Improvements
City staff will install temporary No
Parking signs at turnaround until
permanent turnaround upgrade plan can
be implemented.
Complete
8/9/2022
Prospect Rd, Parker Ranch
Rd, Star Ridge Ct, Comer Dr
– Pedestrian Safety
Traffic engineer to draft postcard for
City staff to distribute for pedestrian
safety awareness.
In Progress
8/9/2022
Prospect Rd at Maria Ln –
Speeding Concern,
Pedestrian Safety at
Trailhead
City staff to work with the City’s Trails
Committee and the City of Cupertino to
explore potential extension of trail to
safer exit and to work with the City of
Cupertino and the Parker Ranch HOA
to install sidewalk or extend the trail.
In Progress
8/9/2022
Scully Ave at Viewridge Dr
– Speeding Concern, Stop
Sign Enforcement, Speed
Hump Request, Radar
Feedback Sign Request
Traffic engineer will prepare traffic
calming plan for Scully Ave and City
staff will implement the plan.
In Progress
8/9/2022 Scully Ave – Request for No
Parking
Traffic engineer will develop a plan for
No Parking zone and City staff will
implement the plan
In Progress
8/9/2022
Sobey Rd – Speeding
Concern, Sight Distance
Concerns, Comprehensive
Plan
City staff will implement Sobey Road
Phase 2 plan.Complete
31
Meeting
Date
Location and Nature of
Request TSC Recommendation Status
9/8/2022
McCoy Ave between Paseo
Presada and Quito Rd –
Speeding Concern, Request
for Knock-Down Sign, Stop
Sign, Bulb Outs, and Median
Island
Traffic engineer will develop a plan for
widening the existing speed hump on
McCoy Ave and City staff will
implement the plan.
In Progress
9/8/2022
Cox Ave at De Havilland Dr
– Vehicles Passing in Bike
Lane
Traffic engineer will prepare plans for
installing flexible posts and green bike
lane and City staff will implement the
plan.
In Progress
9/8/2022
Cox Ave – Speeding
Concern, Request for Speed
Limit Signs, Request for
Radar Feedback Signs
Traffic engineer will prepare plan for
adding speed limit signage and City
staff will implement the plan.
In Progress
9/8/2022
Miljevich Dr at Glasgow Dr
– Speeding Concern,
Request for Stop Sign,
Request for Speed Humps
Traffic engineer will prepare striping
plans and City staff will implement the
plans.
In Progress
12/1/2022 Old Oak Way – Sight
Distance, Speeding Concern
City staff will implement plan to
increase center median reflectors on all
three curves on Old Oak Way.
In Progress
31
23
16
12 14 16 15
12
9
14
25 23
34
31
43 43 42
2006 2008 2010 2012 2014 2016 2018 2020 2022
Traffic Safety Commission Items 2006-2022
32
Current Membership
Name Term Ending
Chi-Kuang Chu 12/31/2024
Robert Eng, Vice Chair 12/31/2025
Jason Mount, Chair 12/31/2025
Alec Gulesserian 12/31/2026
Stephen Li 12/31/2027
Roles & Responsibilities – Resolution No. 05-032
The exclusive mission of the Traffic Safety Commission shall be to investigate, review, and
analyze issues, and make recommendations to the City Council and City staff regarding traffic
safety. The Commission shall work to increase awareness of, and attention to, the traffic safety
needs of the community by improving communications and involvement between the community,
and the City government on services, needs and programs.
33
SARATOGA CITY COUNCIL
MEETING DATE:March 27, 2023
DEPARTMENT:City Manager’s Department
PREPARED BY:James Lindsay, City Manager
SUBJECT:Resolution Proclaiming a Local Emergency
RECOMMENDED ACTION:
Approve the resolution confirming and ratifying the proclamation of a local emergency issued by
the City of Saratoga Director of Emergency Services on March 23, 2023 resulting from severe
storms.
BACKGROUND:
Since late December, the San Francisco Bay Area region has seen a series of storms and
atmospheric river systems that have brought extraordinary levels of precipitation and high winds.
The March 13 –15, 2023 atmospheric river event produced hurricane speed winds at higher
elevations in Santa Clara County. Lower elevations also so powerful winds with gusts of 40 to 50
miles per hour throughout the County. More rain and wind were produced by a low-pressure
system that impacted Saratoga March 21 –22, 2023 and the National Weather Service is
anticipating additional storms to impact the region.
The combination of saturated soils and high winds during recent storms caused numerous trees to
fall and lose limbs, blocking roads, taking down power lines, and damaging public and private
property. Many residents experienced extended power and telecommunication outages.
Additionally, the continued rain has exacerbated soil stability concerns that have emerged as a
result of the series of storms that started in December. Consequently,the Director of Emergency
Services proclaimed the existence of a local emergency in the City of Saratoga on March 23, 2023
at 12:50 p.m.
Per Saratoga City Code Section 6-05.050, the City Council is required to take action to confirm
and ratify the proclamation within seven (7) days or the proclamation shall have no further force
or effect. Approval of the resolution confirming and ratifying the resolution proclaiming a local
emergency provides the City of Saratoga with greater flexibility to respond to disaster conditions,
such as obtaining critical supplies and resources, requesting financial aid, seeking mutual aid, and
requiring City employees to provide emergency services.
34
The City Council is required by City Code to review the need for continuing the local emergency
every 30 days. At the earliest possible date warranted by conditions, the City Council will be asked
to proclaim the termination of the local emergency.
AMENDED ATTACHMENT:
Attachment A has been amended to include a statement clarifying that the City of Saratoga is
seeking assistance in response to the local emergency.
ATTACHMENTS:
Attachment A – Resolution Confirming the Proclamation of a Local Emergency, Revised 03-27-
2023
Attachment B – Proclamation of a Local Emergency dated March 23, 2023
35
RESOLUTION NO. 23-__
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA
CONFIRMING THE EXISTENCE OF A LOCAL EMERGENCY PROCLAIMED BY
THE DIRECTOR OF EMERGENCY SERVICES
WHEREAS, Saratoga City Code Section 6-05.020 defines an emergency as the actual or
threatened conditions of disaster; and
WHEREAS, the Emergency Services Act, Government Code section 8630, and Saratoga
City Code Section 6-05.050 authorize the Director of Emergency Services or Acting Director in
the Director’s absence to proclaim the existence or threatened existence of a local emergency when
the City of Saratoga is affected or likely to be affected by a public calamity requires that the City
Council take action to ratify the proclamation within seven (7) days thereafter, or the proclamation
shall have no further force or effect; and
WHEREAS, pursuant to California Government Code Sections 8680.9 and 8558(c), a
local emergency is a condition of extreme peril to persons or property which is or is likely to be
beyond the control of the services, personnel, equipment, and facilities of a local agency
proclaimed as such by the affected local agency; and
WHEREAS, the purpose of a local emergency proclamation is to provide extraordinary
powers to issue rules and regulations on matters reasonably related to the protection of life and
property as affected by such emergency, obtain vital supplies, and require emergency services of
employees; and
WHEREAS, a local emergency proclamation is a prerequisite for requesting state or
federal assistance; and
WHEREAS, threatened conditions of extreme peril to the safety of people and property
have arisen within the City of Saratoga caused by:
1. The San Francisco Bay Area region has seen a series of storms and atmospheric river systems
that have brought high winds and extraordinarily levels of precipitation start in late December
and continuing through March 2023.
2. The March 13 – 15, 2023 atmospheric river event produced winds that reached as high as 97
miles per hour at higher elevations and gusts in the range of 40 to 50 miles per hour at lower
elevations at locations throughout Santa Clara County. This was followed by a record-setting
low pressure system or “bomb cyclone” with high winds and rains March 21-22, 2023 and
forecasts for rain in the following week.
3. The combination of saturated soils and high winds caused numerous trees to fall and lose limbs
that blocked roadways, produced widespread and extended power outages, and damaged public
and private property and these conditions are expected to continue. The continued rain also
exacerbated soil stability concerns that started to emerge with the series of storms starting in
December 2022.
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Resolution 23-xx
Page 2
WHEREAS, the Saratoga City Council does hereby find that the aforesaid conditions are
or are likely to be beyond the control of the services, personnel, equipment, and facilities of the
City of Saratoga; and
WHEREAS, the aforesaid conditions warranted and necessitated the proclamation of the
existence of a local emergency in the City on March 23, 2023 and those conditions are ongoing;
and
WHEREAS, the California Disaster Assistance Act (commencing at Government Code
section 8680) allows that with the Proclamation of a Local Emergency the City may seek financial
assistance and may request reimbursement of the significant expenses incurred during response, if
approved by the Director of the California Office of Emergency Services or Concurrence or
Governor’s Proclamation; and
WHEREAS, on March 23, 2023 at 12:50 p.m., the Director of Emergency Services of the
City of Saratoga proclaimed the existence of a local emergency within the City of Saratoga as set
forth on Attachment A and at that time the City Council of the City of Saratoga was not in session;
and
WHEREAS, the emergency conditions are on-going.
NOW, THEREFORE BE IT RESOLVED, PROCLAIMED, AND ORDERED THAT:
1. The local emergency proclaimed by the Director of Emergency Services of the City of
Saratoga is hereby ratified and confirmed;
2. The City Council has reviewed the need for continuing the declaration of local emergency
and finds based on substantial evidence that the public interest and necessity require the
continuance of the proclamation of local emergency related to severe storms.
3. The City Council requests that the Governor of the State of California include the City of
Saratoga within the State emergency proclamation and request a federal declaration to
provide assistance including, but not limited to, assistance under the California Disaster
Assistance act (CDAA), Individual and Households Program, Public Assistance Program,
Small Business Administration disaster program, and all other available assistance
programs for damage and debris cleanup and mitigation to assist with losses, emergency
repairs, and other recovery actions required by the City of Saratoga.
4. Said local emergency shall be deemed to continue to exist until terminated by the City
Council of the City of Saratoga, and until such time, the City Council shall periodically
review, until the local emergency is terminated, the need for continuing the local
emergency.
5. During the existence of said local emergency the powers, functions, and duties of the
emergency organization of the City of Saratoga shall be those prescribed by State law, by
ordinances, and resolutions of this City.
6. The Director of Emergency Services is hereby directed to report to the City Council within
thirty (30) days on the need for further continuing the local emergency.
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Resolution 23-xx
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7. City staff is hereby authorized and directed to take any action that may be necessary or
convenient to assist in obtaining federal, state or regional disaster/emergency relief
funding.
8. The City Manager or his designee is hereby designated as the authorized representative of
the City of Saratoga for the purpose of receipt, processing and coordination of all inquiries
and requirements necessary to obtain county, state or federal relief assistance.
9. The City Clerk shall forward a copy of this resolution to the Governor, to the California
Office of Emergency Services, to the Santa Clara County Office of Emergency
Management, and to all other appropriate county, state and federal agencies with an interest
therein.
10. City staff is hereby authorized and directed to take any and all actions that they or the City
Attorney may deem necessary or advisable in order to effectuate the purpose and intent of
this Resolution.
11. As provided in Saratoga Municipal Code section 6-05.050 and Government Code section
8634, the Council hereby reaffirms that the Director of Emergency Services is authorized
to promulgate orders and regulations necessary to provide for the protection of life and
property during the existence of this local emergency. Such orders and regulations shall be
in writing and shall be given widespread publicity and notice. The City Council hereby
recognizes that it is not practicable to have the City Council confirm such regulations and
orders due to the rapidly changing conditions associated with the weather events.
12. This Resolution shall take effect immediately upon its adoption.
The above and foregoing resolution was passed and adopted at a special meeting of the Saratoga
City Council held on the 27
th day of March 2023 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Kookie Fitzsimmons, Mayor
ATTEST:
DATE:
Britt Avrit, MMC
City Clerk
1630553.1
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