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Home My WebLink About04-05-2023 City Council Agenda Packet, amended 04-06-2023Saratoga City Council Agenda April 5, 2023 – Page 1 of 5 SARATOGA CITY COUNCIL REGULAR MEETING APRIL 5, 2023 AMENDED AGENDA • 04/05/2023 JOINT SESSION PRESENTATION SLIDES ADDED • 04/05/2023 NON-AGENDIZED ITEMS WRITTEN COMMUNICATIONS ADDED • 04/05/2023 ITEM 2.1 WRITTEN COMMUNICATIONS ADDED • 04/05/2023 ITEM 2.2 PRESENTATION SLIDES ADDED • 04/06/2023 ITEM 2.2 WRITTEN COMMUNICATIONS ADDED Public Participation Information In accordance with Saratoga City Council’s Remote Public Participation Policy, members of the public may participate in this meeting in person at the location listed below or via remote attendance using the Zoom information below. Members of the public can view and participate in the 6:00 p.m. Joint Session by: 1. Attending the meeting in person at the City Hall Linda Callon Conference Room, located at 13777 Fruitvale Avenue, Saratoga CA 95070; OR 2. Accessing the meeting through Zoom • Webinar URL: https://us02web.zoom.us/j/88482254658 • Webinar ID 884 8225 4658 OR • Calling 1.408.638.0968 or 1.669.900.6833 Members of the public can view and participate in the 7:00 p.m. Regular Session by: 1. Attending the meeting in person at the Civic Theater, Council Chambers located at 13777 Fruitvale Avenue, Saratoga CA 95070; OR 2. Accessing the meeting through Zoom • Webinar URL: https://us02web.zoom.us/j/81627041223 • Webinar ID: 816 2704 1223 • Call In: 1.408.638.0968 or 1.669.900.6833; OR 3. Viewing the meeting on Saratoga Community Access Television Channel 15 (Comcast Channel 15, AT&T UVerse Channel 99 and calling in following the direction above; OR 4. Viewing online at http://saratoga.granicus.com/MediaPlayer.php?publish_id=2 and calling in following the direction above. Written Communication Comments can be submitted in writing at www.saratoga.ca.us/comment. Written communications will be provided to the members of the City Council and included in the Agenda Packet and/or in supplemental meeting materials. Public Comment Members of the public may comment on any item for up to three (3) minutes. The amount of time for public comment may be reduced by the Mayor or by action of the City Council. Public Comment will begin with speakers attending in-person first followed by those attending via Zoom. Saratoga City Council Agenda April 5, 2023 – Page 2 of 5 Meeting Recording Information In accordance with the Saratoga City Council’s Meeting Recording Policy, City Council Study Sessions, Joint Meetings, Joint Sessions, Commission Interviews, Retreats, meetings with the Planning Commission, and Regular Session Meetings are recorded and made available following the meeting on the City website. 6:00 PM JOINT SESSION City Hall, Linda Callon Conference Room | 13777 Fruitvale Avenue, Saratoga, CA 95070 Joint Session with the Chamber of Commerce and Saratoga Historical Foundation Recommended Action: Receive updates from the Chamber of Commerce and Saratoga Historical Foundation Saratoga Chamber of Commerce Presentation Slides (added 04-05-2023) Saratoga Historical Foundation Presentation Slides (added 04-05-2023) 7:00 PM REGULAR SESSION Civic Theater, Council Chambers | 13777 Fruitvale Avenue, Saratoga, CA 95070 PLEDGE OF ALLEGIANCE ROLL CALL REPORT ON POSTING OF THE AGENDA The agenda for this meeting was properly posted on March 30, 2023. REPORT FROM JOINT SESSION ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS Any member of the public may address the City Council on matters not on the Agenda. The law generally prohibits the City Council from discussing or taking action on such items. However, the Council may instruct staff accordingly. Supplemental Memo - Written Communications, Non-Agendized Matters (added 04-05- 2023) ANNOUNCEMENTS CEREMONIAL ITEMS Commendation for Sunil Ahuja Recommended Action: Commend Sunil Ahuja for his service on the Saratoga Planning Commission. Staff Report Attachment A - Commendation for Sunil Ahuja Commendation Celebrating the 60th Anniversary of South Bay Musical Theatre Recommended Action: Present a commendation recognizing the 60th anniversary of South Bay Musical Theatre. Staff Report Attachment A: Commendation celebrating the 60th Anniversary of South Bay Musical Theatre Saratoga City Council Agenda April 5, 2023 – Page 3 of 5 Commendations for Science Fair Winners Recommended Action: Present commendations to the 2022 Synopsys Science and Technology Championship Science Fair participants who live in Saratoga. Staff Report Attachment A: Commendations for 2022 Synopsys Science and Technology Championship Science Fair Participants 1. CONSENT CALENDAR The Consent Calendar contains routine items of business. Items in this section will be acted on in one motion, unless removed by the Mayor or a Council Member. Any member of the public may speak on an item on the Consent Calendar at this time, or request that the Mayor remove an item from the Consent Calendar for discussion. 1.1. City Council Meeting Minutes Recommended Action: Approve the Minutes for the March 15, 2023 City Council Regular Meeting and the Minutes for the March 27, 2023 City Council Special Meeting. Staff Report Attachment A - Minutes for the March 15, 2023 City Council Regular Meeting Attachment B - Minutes for the March 27, 2023 City Council Special Meeting 1.2. Review and Accept Accounts Payable Check Registers Recommended Action: Review and accept the 03/08/2023, 03/20/2023, and 03/23/2023 accounts payable vendor payment check registers. Staff Report Attachment A - Check Register Reports Dated 03-08-2023 Period 9 Attachment B - Check Register Reports Dated 03-20-2023 Period 9 Attachment C - Check Register Reports Dated 03-23-2023 Period 9 1.3. Treasurer’s Report for the Month Ended February 28, 2023 Recommended Action: Review and accept the Treasurer’s Report for the month ended February 28, 2023. Staff Report 1.4. 2022 General Plan Housing Element Annual Progress Report Recommended Action: Adopt the Resolution accepting the 2022 General Plan Housing Element Annual Progress Report and direct staff to file the report with the Governor’s Office of Planning and Research (OPR) and the Department of Housing and Community Development. Staff Report Attachment A - Resolution Attachment B - 2022 Housing Element Annual Report Saratoga City Council Agenda April 5, 2023 – Page 4 of 5 1.5. Resolution Authorizing Participation in the Age Friendly Communities Global Network and Authorizing Use of the City Seal in the 2023 Age Friendly Communities Survey Recommended Action: Adopt the Resolution authorizing participation in the Age Friendly Communities Global Network and authorizing use of the City seal in the 2023 Age Friendly Communities Survey. Staff Report Attachment A – Resolution Authorizing Participation in the Age Friendly Communities Global Network and Authorizing Use of the City Seal in the 2023 Age Friendly Communities Survey 2. GENERAL BUSINESS 2.1. Urgency Ordinance Temporarily Suspending Certain Tree Removal Requirements for Eucalyptus Trees Recommended Action: Adopt the urgency ordinance temporarily suspending through June 30, 2023 certain tree removal requirements for Eucalyptus trees in light of the risks they pose to life and property due to the unprecedented and ongoing storms. Staff Report Attachment A - Urgency Ordinance Temporarily Suspending the Permit Fee and Replacement Tree Requirements of the Saratoga City Code Attachment B - Photos showing tree damage Attachment C - Written Communications Supplemental Memo - Item 2.1 Written Communications (added 04-05-2023) 2.2. 2023-24 Capital Improvement Program Projects and Funding Recommended Action: Approve 2023-24 Capital Improvement Program projects and funding for inclusion in the annual budget. Staff Report Attachment A - Updated CIP Prioritization Packet Presentation Slides (added 04-05-2023) Supplemental Memo - Item 2.2 Written Communications (added 04-06-2023) 2.3. User Fee Worksheet Review Recommended Action: Review user fees worksheet and provide direction to City staff for preparation of the proposed July 1, 2023 Master Fee Schedule. Staff Report Attachment A - July 1 2023 Fee Update Worksheet Attachment B - Written Communications COUNCIL ASSIGNMENTS Council Assignments CITY COUNCIL ITEMS Saratoga City Council Agenda April 5, 2023 – Page 5 of 5 COUNCIL COMMUNICATIONS CITY MANAGER'S REPORT ADJOURNMENT CERTIFICATE OF POSTING OF THE AGENDA, DISTRIBUTION OF THE AGENDA PACKET, COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT I, Britt Avrit, City Clerk for the City of Saratoga, declare that the foregoing agenda for the meeting of the City Council was posted and available for review on March 30, 2023 at the City of Saratoga, 13777 Fruitvale Avenue, Saratoga, California and on the City's website at www.saratoga.ca.us. Signed this 30th day of March 2023 at Saratoga, California. Britt Avrit, MMC, City Clerk In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the City Council by City staff in connection with this agenda, copies of materials distributed to the City Council concurrently with the posting of the agenda, and materials distributed to the City Council by staff after the posting of the agenda are available on the City website at www.saratoga.ca.us and are available for review in the office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, California. In compliance with the Americans with Disabilities Act and the Governor’s Executive Order, if you need assistance to participate in this meeting, please contact the City Clerk at bavrit@saratoga.ca.us or calling 408.868.1216 as soon as possible before the meeting. The City will use its best efforts to provide reasonable accommodations to provide as much accessibility as possible while also maintaining public safety. [28 CFR 35.102-35.104 ADA title II] JOINT SESSION WITH THE CITY OF SARATOGA Tiger Teerlink |PresidentApril 5, 2023 5 AGENDA Mission Statement Organization Business Support Collaboration with Saratoga Non-Profits Annual Community Events Annual Community Events Attendee Facts Visitor Center & Retail Store Chamber Initiatives Synergies with the City of Saratoga 6 MISSION STATEMENT Enhance the quality of life in our community by: •Advancing the interests of members •Injecting vitality into the community •Invigorating the businesses environment 7 EXECUTIVE COMMITTEE TIGER TEERLINK President CARLA CAPEK Vice President VICKI SEELIG President Elect GARY SMITH Secretary 8 OUR BUSINESS IS... BUSINESS SUPPORT New Business Support •Grand Openings &Ribbon Cuttings •Introduction to Saratoga News •Send information about events and city contacts •Provide free marketing resource information •Saratoga Spotlight Magazine 9 OUR BUSINESS IS... BUSINESS SUPPORT •Social Media -Marketing events,career opportunities, and specials •We create Member Spotlights –Highlighting businesses on our website and social media •Networking socials are once a month. A business may use the chamber office to host a business networking social Ongoing Business Support •Saratoga Chat -Monthly e-newsletter •Saratoga Scoop –Weekly events email •WVC Farmers' Market stall for use 10 COLLABORATION WITH SARATOGA'S NON-PROFITS Events •DogHood App –City-wide dog parade and Halloween costume contest •(SASCC) -City-wide Scarecrow Competition •Wreaths Across America –We sell wreaths to honor all veterans at Madronia Cemetery •SEF –Partnered and supported their first Saratoga 5K Fun Run Providing Opportunities •Local Girl Scout Troop –Sell cookies at chamber office •Partnered with Cybertrust America to speak at Saratoga Library. •Partnered with WVC to help them find Entrepreneurs for their workshop 11 ANNUAL COMMUNITY EVENTS •May 13 -Saratoga's Spring Wine Experience •July 15 –22 -Car Show Week •July 15 & August 19 -Wildwood Park Music Series •July 23 -Classic & Cool Car Show •September & October -Scarecrow's go up in village and city-wide contest •October 7 -President & Mayor's Inaugural Ball •November 20 -Holiday Yard & Window Decorating Competition •November 24 -Candy Cane Village •November 24 -Saratoga's Holiday Wine Experience 12 ANNUAL COMMUNITY EVENTS -ATTENDEE FACTS April 1 through December 31, 2022 -1,398 guests registered for events 345 attendees from San Jose 274 attendees from Saratoga 71 attendees from Sunnyvale 74 attendees from Cupertino 62 attendees from Los Gatos 40% of the attendees are coming from other areas This does not include the visitors that attended events that do not require registration (Classic & Cool Car Show, Candy Cane Village,and Saratoga Summer Music Series)13 VISITOR CENTER & RETAIL STORE •Office open to the public •Resource for questions related to dining,services, activities, directions,business information,schools,public restroom locations, city contacts, lost and found, local parks,music,and entertainment •Welcome new residents and businesses •Posters and flyers of community events •Literature on local restaurants, coffee houses, bakeries, wineries, historical bike and walking tours •NOAA -National Weather for Saratoga •County of Santa Clara Quick Guide to Services •Visitor traffic 2023 -170 visitors from January through March •25 visitors from out of the country (Hong Kong, Germany, Canada, and Sweden) and several cities across the nation A Welcome And A Smile 14 VISITOR CENTER & RETAIL STORE (CONT.) Retail Store •Partnered with Santa Cruz Mountain Wine Growers Association on new PASSPORT •Custom map of Saratoga with points of interest items for sale •For The Love of Apricots Book •Hakone Estate & Gardens Book 15 2023 CHAMBER INITIATIVES •Business Walk •Volunteer of the Year Award •President & Mayor's Inaugural Ball •On-site digital community events information reel 16 SYNERGIES WITH THE CITY OF SARATOGA Visitor Center •Retail Store •Information Resource Center •Saratoga Map State of the City •Businessperson of the Year •Citizen of the Year •Host a vendor booth Promotion & Other •City of Saratoga Source (newsletter) •Saratoga Community Awareness Emergency Preparedness Information •SASCC –The Outlook •Chamber monthly e-newsletter space & social media posts •Central Treat Command Station for Chamber Champs & their owners 17 SUMMARY The Saratoga Chamber of Commerce and Visitor Center strives to provide extra-mile service to all Saratoga guests and community members through courtesy, dignity, and respect for all. We believe that we can continue to help businesses,organizations, and community members by providing the best-in- class customer service, having an ear to hear them, supporting them, and bringing them together through community involvement. A Community That Is Engaged And Working Together Can Be A Powerful Force 18 QUESTIONS & ANSWERSTHANK YOUTIGER TEERLINK 19 Saratoga Historical Foundation & City Council APRIL 5, 2023 20 January-March 2023 Lecture at Foothill Club, “Forging a New Community With Saratoga Blacksmiths Lecture by Andy Mariani, on Zoom,"Past and Extant Farms in the Santa Clara Valley" Lecture by Robin Chapman, “True Tales from Around the Bay” Exhibit “Hearts, Leprechauns and Fools---Traditions 21 April-June 2023 April-May, Pioneer Living Classes start Blossom Festival, April 29 Lecture TBD Bridge/Mah Jongg fundraiser, June Grand Opening Blacksmith exhibit!!!!!!! Date TBD 22 July-December 2023 July 22 Fundraiser held at History San Jose August Lecture, Traci Bliss, The True Story of Big Basin Park New exhibit TBD October, Old Timers Dinner October, Volunteer Thank You Party November 24, Open House 23 Other Activities Museum/McWilliams House “Spiff up” committee Record artifact donations Marketing with news releases, social media, articles, eblast and 8-page newsletter 6x per year Respond to research requests 24 Board Members Executive Annette Stransky, President Ernie Kraule, Vice President Carole Hardy, Treasurer Barbara Marshall, Recording Secretary More Linda Hagelin, Education Director Alex Nugent, Director Architectural Preservation Dr. Jo Rodgers, Program Director Rina Shah, Membership Director Marie Lo Presto, Director At Large Ping Li, Director At Large Marilyn Marchetti, Director At Large Liason to the Board Katie Alexander, Research Tom Soukup, Webmaster Dave Sorensen, Facility Priya, Shastri, HPC Belal Aftab, City Council 25 CITY OF SARATOGA Memorandum To: Mayor Fitzsimmons & Members of the Saratoga City Council From: Britt Avrit, City Clerk Meeting Date: April 5, 2023 Subject: Written Communications, Non-Agendized Following publication of the agenda packet for the April 5, 2023 City Council Meeting, written communications were submitted for a non-agendized matter. The communications are attached to this memo. 26 From:Bill Dalton To:Britt Avrit Cc:Bill Dalton Subject:Fw: Saratoga should not hire a new Assistant City Manager Date:Tuesday, April 4, 2023 8:55:31 PM CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Hi Britt, I don't know if e-mails for non-agenda comments are included in the packet but if they are I would like these included. If I need to resubmit in a different manner to have my e-mail included please let me know. Thanks, Bill ----- Forwarded Message ----- From: Bill Dalton To: Belal Aftab <baftab@saratoga.ca.us>; Chuck Page <cpage@saratoga.ca.us>; Kookie Fitzsimmons <kookie@saratoga.ca.us>; Tina Walia <twalia@saratoga.ca.us>; Yan Zhao <yzhao@saratoga.ca.us> Cc: Britt Avrit <bavrit@saratoga.ca.us>; James Lindsay <jlindsay@saratoga.ca.us>; Bill Dalton Sent: Tuesday, April 4, 2023 at 08:48:28 PM PDT Subject: Saratoga should not hire a new Assistant City Manager Mayor Fitzsimmons and Council Members, Saratoga should not be hiring a new Assistant City Manager! Why do I say this? As a concerned citizen I have studied the budget and find these facts Projections of looming large budget deficits Staffing is one of the city's biggest expenditures Assistant City Manager is one of the most expensive positions on city staff City staff is currently top heavy with managers; consider the following From the FY 12/13 CAFER (Comprehensive Annual Financial Report) 30,850 Population 51.9 City employees 1.0 City manager none Assistant City Manager 4.0 Directors 3.0 Managers Total management 8 1:6.5 Manager/Worker ratio From the FY 21/22 CAFER 30,163 Population 57.25 City employees an increase of 5+ 1.0 City manager 27 1.0 Assistant City Manager 3.0 Directors 7.0 Managers Total management 12 an increase of 4 1:4.8 Manager/Worker ratio Note that ~80% of the head count growth is from added management positions. For several years the city has underfunded road maintenance resulting in a backlog in the millions in 2021 the council discussed options such as taxes and bonds to raise funds for road maintenance The voters deserve a discussion and vote on filling this expensive position. I am requesting the mayor and council add an agenda item for the next council meeting and vote to confirm or revoke the authorization for a new Assistant City Manager. This position should not be filled! Thank you, Bill Dalton 28 SARATOGA CITY COUNCIL MEETING DATE:April 5, 2023 DEPARTMENT:City Manager’s Department PREPARED BY:Janet Costa, Executive Assistant SUBJECT:Commendation for Sunil Ahuja RECOMMENDED ACTION: Commend Sunil Ahuja for his service on the Saratoga Planning Commission. BACKGROUND: Sunil Ahuja was appointed to the City of Saratoga Planning Commission for a full term on April 1, 2015 and April 1, 2019. During Sunil’s term as a Planning Commissioner, he participated in the review of over 150 development applications.Sunil is a dedicated and hardworking member of the community and his service and contributions are greatly appreciated by the City Council, Planning Commission, and City staff. ATTACHMENTS: Attachment A -Commendation for Sunil Ahuja 29 COMMENDATION OF THE CITY COUNCIL OF THE CITY OF SARATOGA HONORING SUNIL AHUJA WHEREAS, Sunil Ahuja was appointed to the City of Saratoga Planning Commission for a full term on April 1, 2015 and April 1, 2019; and WHEREAS,during Sunil’s term as a Planning Commissioner, he and the other Planning Commissioners participated in the review of over 150 development applications, including design review, variances, subdivisions, and use permits such as the Palm Villas Residential Care Facility for the Elderly, and development projects that preserved the City’s historic resources like the John Henry House; and WHEREAS, Sunil contributed significantly to the development of the City’s General Plan as a member of the Planning Commission, which hosted meetings for the community, studied various issues in Study Sessions, and made recommendations to the City Council on the Land Use, Circulation, Open Space and Conservation, and Housing Elements; and WHEREAS,Sunil and the other Planning Commissioners worked with City staff on updating the Saratoga Village Design Guidelines, which establishes land use policy and development standards for the Village; and WHEREAS, Sunil and the Planning Commission also worked on many ordinances to bring to the City Council, including Water Efficient Landscape Ordinance (WELO), Accessory Dwelling Unit (ADU), Temporary Signs, Tree regulations, Wireless Telecommunications Facilities, and the Village Parking Ordinance; and WHEREAS, Sunil served as the Chair of the Planning Commission from April 2019 to March 2020; and WHEREAS,it is apparent to all who have worked with Sunil that he is a dedicated and hardworking member of the community and his service and contributions are greatly appreciated by the City Council, Planning Commission, and City staff. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Saratoga does hereby recognize Sunil Ahuja for his many years of service and dedication to the City of Saratoga. WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA this 5th day of April 2023. Kookie Fitzsimmons, Mayor City of Saratoga 30 SARATOGA CITY COUNCIL MEETING DATE:April 5, 2023 DEPARTMENT:City Manager’s Department PREPARED BY:Janet Costa, Executive Assistant SUBJECT:Commendation Celebrating the 60th Anniversary of South Bay Musical Theatre RECOMMENDED ACTION: Present a commendation recognizing the 60th anniversary of South Bay Musical Theatre. BACKGROUND: South Bay Musical Theatre, originally named “Saratoga Drama Group,” has reached its 60th year of continuous operations in Saratoga. Founded in 1963 under the auspices of the Saratoga Federated Church and in 1966 it began performing at the Saratoga Council Chambers, changing the building name to the Saratoga Civic Theatre. In May 2009, the organization changed its name to South Bay Musical Theatre (SBMT), to further its mission to provide live musical theater to all in the county. The organization has presented 175 theatrical productions and events, bringing both classic Broadway shows and premieres of new musicals to the community of Saratoga. ATTACHMENTS: Attachment A:Commendation celebrating the 60th Anniversary of South Bay Musical Theatre 31 COMMENDATION OF THE CITY OF SARATOGA CELEBRATING THE 60TH ANNIVERSARY OF SOUTH BAY MUSICAL THEATRE WHEREAS, South Bay Musical Theatre, originally known as the Saratoga Drama Group, has reached its 60th year of continuous operations in Saratoga, from its first performances in 1963 to its current productions in 2023; and WHEREAS, South Bay Musical Theatre has touched the lives of thousands of local theatergoers with over 175 local productions featuring performers, musicians, and technical and creative staff from throughout Santa Clara County; and WHEREAS, South Bay Musical Theatre has involved hundreds of local adults and children in live theatre productions, helping to inspire a continuing love of theater and providing the spark for some to go on to professional careers in theater; and WHEREAS, South Bay Musical Theatre has supported Saratoga in helping to improve sound, video, and lighting systems in the Saratoga Civic Theater, including recent installation of programmable, energy-efficient LED lighting; and WHEREAS, South Bay Musical Theatre has provided training in dance, acting, voice, auditions, accents, directing, and other theatrical skills to hundreds of persons in Santa Clara County, through in- person and online courses and through participation in productions; and WHEREAS, South Bay Musical Theatre has provided technical and administrative internship opportunities to local Saratoga-area students to help train the theatrical creatives and leaders of the future; and WHEREAS, South Bay Musical Theatre has kept theatre alive in Saratoga for 60 years, including continuing to involve community members in online and virtual performances during the 2020-21 COVID shutdowns; and WHEREAS, South Bay Musical Theatre continues to focus on its core values of Heart, Community, Quality, and Growth for all who participate; and NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Saratoga does hereby recognize April 2023 as South Bay Musical Theatres 60th continuous year of operations in Saratoga. WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA this 5th day of April 2023. ___________________________ Kookie Fitzsimmons, Mayor City of Saratoga 32 SARATOGA CITY COUNCIL MEETING DATE:April 5, 2023 DEPARTMENT:City Manager’s Department PREPARED BY:Janet Costa, Executive Assistant SUBJECT:Commendations for Science Fair Winners RECOMMENDED ACTION: Present commendations to the 2022 Synopsys Science and Technology Championship Science Fair participants who live in Saratoga. BACKGROUND: A group of dedicated citizens and educators produce the Synopsys Science and Technology Championship, which takes place every year. The annual Synopsys Science and Technology Championship showcases the knowledge of science, technology, engineering, and mathematics of students in Santa Clara County. The participants of the 2022 Synopsys Science and Technology Championship who live in Saratoga will be receiving commendations. ATTACHMENTS: Attachment A:Commendations for 2022 Synopsys Science and Technology Championship Science Fair Participants 33 COMMENDATION OF THE CITY OF SARATOGA HONORING SYNOPSYS SCIENCE AND TECHNOLOGY CHAMPIONSHIP PARTICIPANT ABBY WANG WHEREAS, the annual Synopsys and Technology Championship showcases the knowledge of science, technology, engineering, and mathematics of students in Santa Clara County; and WHEREAS, this regional competition celebrates achievement by middle and high school students; and WHEREAS, through the annual competition, hundreds of Santa Clara County’s students are challenged to go beyond their classroom studies to do independent project-based research; and WHEREAS, students work independently or in teams to address questions in the fields of Computer Science, Environmental Science, Medicine & Health, Chemistry, Biology, and a half dozen other categories; and WHEREAS, the Synopsys Championship produces winners who go on to compete and win in other state and national competitions, including the California State Science Fair and Broadcom Masters; and WHEREAS, Abby Wang won a Sponsored Award at the Synopsys Science Championship for “Robee: Developing a Novel AI-based Plant Pollination System that Surpasses Natural Bees in Efficiency and Uniformity”; and NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Saratoga hereby recognizes the importance of science and engineering and applauds Abby Wang’s achievements. WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA on this 5th day of April 2022. ________________________________ Kookie Fitzsimmons, Mayor City of Saratoga 34 COMMENDATION OF THE CITY OF SARATOGA HONORING SYNOPSYS SCIENCE AND TECHNOLOGY CHAMPIONSHIP PARTICIPANT ALEXANDER LAN WHEREAS, the annual Synopsys and Technology Championship showcases the knowledge of science, technology, engineering, and mathematics of students in Santa Clara County; and WHEREAS, this regional competition celebrates achievement by middle and high school students; and WHEREAS, through the annual competition, hundreds of Santa Clara County’s students are challenged to go beyond their classroom studies to do independent project-based research; and WHEREAS, students work independently or in teams to address questions in the fields of Computer Science, Environmental Science, Medicine & Health, Chemistry, Biology, and a half dozen other categories; and WHEREAS, the Synopsys Championship produces winners who go on to compete and win in other state and national competitions, including the California State Science Fair and Broadcom Masters; and WHEREAS, Alexander Lan won a Grand Prize Award at the Synopsys Science Championship for “Variant Effect Prediction Using Deep Neural Networks for Alzheimer's Disease”; and NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Saratoga hereby recognizes the importance of science and engineering and applauds Alexander Lan’s achievements. WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA on this 5th day of April 2022. ________________________________ Kookie Fitzsimmons, Mayor City of Saratoga 35 COMMENDATION OF THE CITY OF SARATOGA HONORING SYNOPSYS SCIENCE AND TECHNOLOGY CHAMPIONSHIP PARTICIPANT AMRUTA DHARMAPURIKAR WHEREAS, the annual Synopsys and Technology Championship showcases the knowledge of science, technology, engineering, and mathematics of students in Santa Clara County; and WHEREAS, this regional competition celebrates achievement by middle and high school students; and WHEREAS, through the annual competition, hundreds of Santa Clara County’s students are challenged to go beyond their classroom studies to do independent project-based research; and WHEREAS, students work independently or in teams to address questions in the fields of Computer Science, Environmental Science, Medicine & Health, Chemistry, Biology, and a half dozen other categories; and WHEREAS, the Synopsys Championship produces winners who go on to compete and win in other state and national competitions, including the California State Science Fair and Broadcom Masters; and WHEREAS, Amruta Dharmapurikar won an Honorable Mention at the Synopsys Science Championship for “Predicting Lead Contamination in School Drinking Water Using only Publicly Available Data”; and NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Saratoga hereby recognizes the importance of science and engineering and applauds Amruta Dharmapurikar’s achievements. WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA on this 5th day of April 2022. ________________________________ Kookie Fitzsimmons, Mayor City of Saratoga 36 COMMENDATION OF THE CITY OF SARATOGA HONORING SYNOPSYS SCIENCE AND TECHNOLOGY CHAMPIONSHIP PARTICIPANT ANISH KOSARAJU WHEREAS, the annual Synopsys and Technology Championship showcases the knowledge of science, technology, engineering, and mathematics of students in Santa Clara County; and WHEREAS, this regional competition celebrates achievement by middle and high school students; and WHEREAS, through the annual competition, hundreds of Santa Clara County’s students are challenged to go beyond their classroom studies to do independent project-based research; and WHEREAS, students work independently or in teams to address questions in the fields of Computer Science, Environmental Science, Medicine & Health, Chemistry, Biology, and a half dozen other categories; and WHEREAS, the Synopsys Championship produces winners who go on to compete and win in other state and national competitions, including the California State Science Fair and Broadcom Masters; and WHEREAS, Anish Kosaraju won an Honorable Mention at the Synopsys Science Championship for “Optimizing Crop Type Using Machine Learning to Maximize Agricultural Productivity”; and NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Saratoga hereby recognizes the importance of science and engineering and applauds Anish Kosaraju’s achievements. WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA on this 5th day of April 2022. ________________________________ Kookie Fitzsimmons, Mayor City of Saratoga 37 COMMENDATION OF THE CITY OF SARATOGA HONORING SYNOPSYS SCIENCE AND TECHNOLOGY CHAMPIONSHIP PARTICIPANT ARAHAN BALASUBRAMANIAN WHEREAS, the annual Synopsys and Technology Championship showcases the knowledge of science, technology, engineering, and mathematics of students in Santa Clara County; and WHEREAS, this regional competition celebrates achievement by middle and high school students; and WHEREAS, through the annual competition, hundreds of Santa Clara County’s students are challenged to go beyond their classroom studies to do independent project-based research; and WHEREAS, students work independently or in teams to address questions in the fields of Computer Science, Environmental Science, Medicine & Health, Chemistry, Biology, and a half dozen other categories; and WHEREAS, the Synopsys Championship produces winners who go on to compete and win in other state and national competitions, including the California State Science Fair and Broadcom Masters; and WHEREAS, Arahan Balasubramanian won a Second Place Award at the Synopsys Science Championship for “Fallen Power Line Detector To Avoid Hazardous Conditions (e.g. Fire)”; and NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Saratoga hereby recognizes the importance of science and engineering and applauds Arahan Balasubramanian’s achievements. WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA on this 5th day of April 2022. ________________________________ Kookie Fitzsimmons, Mayor City of Saratoga 38 COMMENDATION OF THE CITY OF SARATOGA HONORING SYNOPSYS SCIENCE AND TECHNOLOGY CHAMPIONSHIP PARTICIPANT ARYA ASHOK WHEREAS, the annual Synopsys and Technology Championship showcases the knowledge of science, technology, engineering, and mathematics of students in Santa Clara County; and WHEREAS, this regional competition celebrates achievement by middle and high school students; and WHEREAS, through the annual competition, hundreds of Santa Clara County’s students are challenged to go beyond their classroom studies to do independent project-based research; and WHEREAS, students work independently or in teams to address questions in the fields of Computer Science, Environmental Science, Medicine & Health, Chemistry, Biology, and a half dozen other categories; and WHEREAS, the Synopsys Championship produces winners who go on to compete and win in other state and national competitions, including the California State Science Fair and Broadcom Masters; and WHEREAS, Arya Ashok won a Sponsored Award at the Synopsys Science Championship for “Examining the Effect of Hemp plastics on Gymnodinium sp. Optical Density and ROS Output to Model Coral Bleaching”; and NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Saratoga hereby recognizes the importance of science and engineering and applauds Arya Ashok’s achievements. WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA on this 5th day of April 2022. ________________________________ Kookie Fitzsimmons, Mayor City of Saratoga 39 COMMENDATION OF THE CITY OF SARATOGA HONORING SYNOPSYS SCIENCE AND TECHNOLOGY CHAMPIONSHIP PARTICIPANT ASHLEY MO WHEREAS, the annual Synopsys and Technology Championship showcases the knowledge of science, technology, engineering, and mathematics of students in Santa Clara County; and WHEREAS, this regional competition celebrates achievement by middle and high school students; and WHEREAS, through the annual competition, hundreds of Santa Clara County’s students are challenged to go beyond their classroom studies to do independent project-based research; and WHEREAS, students work independently or in teams to address questions in the fields of Computer Science, Environmental Science, Medicine & Health, Chemistry, Biology, and a half dozen other categories; and WHEREAS, the Synopsys Championship produces winners who go on to compete and win in other state and national competitions, including the California State Science Fair and Broadcom Masters; and WHEREAS, Ashley Mo won an Honorable Mention at the Synopsys Science Championship for “The Effects of Different Nutrients Used in Ocean Fertilization on Growth of Algae”; and NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Saratoga hereby recognizes the importance of science and engineering and applauds Ashley Mo’s achievements. WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA on this 5th day of April 2022. ________________________________ Kookie Fitzsimmons, Mayor City of Saratoga 40 COMMENDATION OF THE CITY OF SARATOGA HONORING SYNOPSYS SCIENCE AND TECHNOLOGY CHAMPIONSHIP PARTICIPANT ASHWIN KUPPAHALLY WHEREAS, the annual Synopsys and Technology Championship showcases the knowledge of science, technology, engineering, and mathematics of students in Santa Clara County; and WHEREAS, this regional competition celebrates achievement by middle and high school students; and WHEREAS, through the annual competition, hundreds of Santa Clara County’s students are challenged to go beyond their classroom studies to do independent project-based research; and WHEREAS, students work independently or in teams to address questions in the fields of Computer Science, Environmental Science, Medicine & Health, Chemistry, Biology, and a half dozen other categories; and WHEREAS, the Synopsys Championship produces winners who go on to compete and win in other state and national competitions, including the California State Science Fair and Broadcom Masters; and WHEREAS, Ashwin Kuppahally won an Honorable Mention at the Synopsys Science Championship for “The North American Carbon Flux Model: Predicting Carbon Flux Using Inversely Estimated Data with a Neural Network”; and NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Saratoga hereby recognizes the importance of science and engineering and applauds Ashwin Kuppahally’s achievements. WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA on this 5th day of April 2022. ________________________________ Kookie Fitzsimmons, Mayor City of Saratoga 41 COMMENDATION OF THE CITY OF SARATOGA HONORING SYNOPSYS SCIENCE AND TECHNOLOGY CHAMPIONSHIP PARTICIPANT AVA BHOWMIK WHEREAS, the annual Synopsys and Technology Championship showcases the knowledge of science, technology, engineering, and mathematics of students in Santa Clara County; and WHEREAS, this regional competition celebrates achievement by middle and high school students; and WHEREAS, through the annual competition, hundreds of Santa Clara County’s students are challenged to go beyond their classroom studies to do independent project-based research; and WHEREAS, students work independently or in teams to address questions in the fields of Computer Science, Environmental Science, Medicine & Health, Chemistry, Biology, and a half dozen other categories; and WHEREAS, the Synopsys Championship produces winners who go on to compete and win in other state and national competitions, including the California State Science Fair and Broadcom Masters; and WHEREAS, Ava Bhowmik won a First Place Award at the Synopsys Science Championship for “A Novel Low-Cost Portable Apparatus to Assess Face Mask and Instrument Cover Efficacy”; and NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Saratoga hereby recognizes the importance of science and engineering and applauds Ava Bhowmik’s achievements. WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA on this 5th day of April 2022. ________________________________ Kookie Fitzsimmons, Mayor City of Saratoga 42 COMMENDATION OF THE CITY OF SARATOGA HONORING SYNOPSYS SCIENCE AND TECHNOLOGY CHAMPIONSHIP PARTICIPANT CAROLINE ZHOU WHEREAS, the annual Synopsys and Technology Championship showcases the knowledge of science, technology, engineering, and mathematics of students in Santa Clara County; and WHEREAS, this regional competition celebrates achievement by middle and high school students; and WHEREAS, through the annual competition, hundreds of Santa Clara County’s students are challenged to go beyond their classroom studies to do independent project-based research; and WHEREAS, students work independently or in teams to address questions in the fields of Computer Science, Environmental Science, Medicine & Health, Chemistry, Biology, and a half dozen other categories; and WHEREAS, the Synopsys Championship produces winners who go on to compete and win in other state and national competitions, including the California State Science Fair and Broadcom Masters; and WHEREAS, Caroline Zhou won an Honorable Mention at the Synopsys Science Championship for “Study of Light Wavelength Effects On Plant Growth Using Home Built Greenhouse”; and NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Saratoga hereby recognizes the importance of science and engineering and applauds Caroline Zhou’s achievements. WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA on this 5th day of April 2022. ________________________________ Kookie Fitzsimmons, Mayor City of Saratoga 43 COMMENDATION OF THE CITY OF SARATOGA HONORING SYNOPSYS SCIENCE AND TECHNOLOGY CHAMPIONSHIP PARTICIPANT DHRUV ARON WHEREAS, the annual Synopsys and Technology Championship showcases the knowledge of science, technology, engineering, and mathematics of students in Santa Clara County; and WHEREAS, this regional competition celebrates achievement by middle and high school students; and WHEREAS, through the annual competition, hundreds of Santa Clara County’s students are challenged to go beyond their classroom studies to do independent project-based research; and WHEREAS, students work independently or in teams to address questions in the fields of Computer Science, Environmental Science, Medicine & Health, Chemistry, Biology, and a half dozen other categories; and WHEREAS, the Synopsys Championship produces winners who go on to compete and win in other state and national competitions, including the California State Science Fair and Broadcom Masters; and WHEREAS, Dhruv Aron won a Sponsored Award at the Synopsys Science Championship for “Predicting Heart Disease Accurately with Machine Learning and Common Biological Factors”; and NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Saratoga hereby recognizes the importance of science and engineering and applauds Dhruv Arun’s achievements. WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA on this 5th day of April 2022. ________________________________ Kookie Fitzsimmons, Mayor City of Saratoga 44 COMMENDATION OF THE CITY OF SARATOGA HONORING SYNOPSYS SCIENCE AND TECHNOLOGY CHAMPIONSHIP PARTICIPANT DYLAN ZUO WHEREAS, the annual Synopsys and Technology Championship showcases the knowledge of science, technology, engineering, and mathematics of students in Santa Clara County; and WHEREAS, this regional competition celebrates achievement by middle and high school students; and WHEREAS, through the annual competition, hundreds of Santa Clara County’s students are challenged to go beyond their classroom studies to do independent project-based research; and WHEREAS, students work independently or in teams to address questions in the fields of Computer Science, Environmental Science, Medicine & Health, Chemistry, Biology, and a half dozen other categories; and WHEREAS, the Synopsys Championship produces winners who go on to compete and win in other state and national competitions, including the California State Science Fair and Broadcom Masters; and WHEREAS, Dylan Zuo won an Honorable Mention at the Synopsys Science Championship for “Optimization of Novel Aerodynamic Features to Increase the Range of an Electric Car”; and NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Saratoga hereby recognizes the importance of science and engineering and applauds Dylan Zuo’s achievements. WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA on this 5th day of April 2022. ________________________________ Kookie Fitzsimmons, Mayor City of Saratoga 45 COMMENDATION OF THE CITY OF SARATOGA HONORING SYNOPSYS SCIENCE AND TECHNOLOGY CHAMPIONSHIP PARTICIPANT ETHAN SHIH WHEREAS, the annual Synopsys and Technology Championship showcases the knowledge of science, technology, engineering, and mathematics of students in Santa Clara County; and WHEREAS, this regional competition celebrates achievement by middle and high school students; and WHEREAS, through the annual competition, hundreds of Santa Clara County’s students are challenged to go beyond their classroom studies to do independent project-based research; and WHEREAS, students work independently or in teams to address questions in the fields of Computer Science, Environmental Science, Medicine & Health, Chemistry, Biology, and a half dozen other categories; and WHEREAS, the Synopsys Championship produces winners who go on to compete and win in other state and national competitions, including the California State Science Fair and Broadcom Masters; and WHEREAS, Ethan Shih won an Honorable Mention at the Synopsys Science Championship for “Measuring the Effects of Different Halophytes on the Salinity of Soil”; and NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Saratoga hereby recognizes the importance of science and engineering and applauds Ethan Shih’s achievements. WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA on this 5th day of April 2022. ________________________________ Kookie Fitzsimmons, Mayor City of Saratoga 46 COMMENDATION OF THE CITY OF SARATOGA HONORING SYNOPSYS SCIENCE AND TECHNOLOGY CHAMPIONSHIP PARTICIPANT IONA XIA WHEREAS, the annual Synopsys and Technology Championship showcases the knowledge of science, technology, engineering, and mathematics of students in Santa Clara County; and WHEREAS, this regional competition celebrates achievement by middle and high school students; and WHEREAS, through the annual competition, hundreds of Santa Clara County’s students are challenged to go beyond their classroom studies to do independent project-based research; and WHEREAS, students work independently or in teams to address questions in the fields of Computer Science, Environmental Science, Medicine & Health, Chemistry, Biology, and a half dozen other categories; and WHEREAS, the Synopsys Championship produces winners who go on to compete and win in other state and national competitions, including the California State Science Fair and Broadcom Masters; and WHEREAS, Iona Xia won a Second Place Award at the Synopsys Science Championship for “Determining The Role of Wnt Pathways in Pulmonary Arterial Hypertension Associated Right Heart Failure”; and NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Saratoga hereby recognizes the importance of science and engineering and applauds Iona Xia’s achievements. WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA on this 5th day of April 2022. ________________________________ Kookie Fitzsimmons, Mayor City of Saratoga 47 COMMENDATION OF THE CITY OF SARATOGA HONORING SYNOPSYS SCIENCE AND TECHNOLOGY CHAMPIONSHIP PARTICIPANT ISHIR LAKHANI WHEREAS, the annual Synopsys and Technology Championship showcases the knowledge of science, technology, engineering, and mathematics of students in Santa Clara County; and WHEREAS, this regional competition celebrates achievement by middle and high school students; and WHEREAS, through the annual competition, hundreds of Santa Clara County’s students are challenged to go beyond their classroom studies to do independent project-based research; and WHEREAS, students work independently or in teams to address questions in the fields of Computer Science, Environmental Science, Medicine & Health, Chemistry, Biology, and a half dozen other categories; and WHEREAS, the Synopsys Championship produces winners who go on to compete and win in other state and national competitions, including the California State Science Fair and Broadcom Masters; and WHEREAS, Ishir Lakhani won an Honorable Mention at the Synopsys Science Championship for “Using a Neural Network to Identify Respiratory Crackles in Wireless Stethoscope Data”; and NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Saratoga hereby recognizes the importance of science and engineering and applauds Ishir Lakhani’s achievements. WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA on this 5th day of April 2022. ________________________________ Kookie Fitzsimmons, Mayor City of Saratoga 48 COMMENDATION OF THE CITY OF SARATOGA HONORING SYNOPSYS SCIENCE AND TECHNOLOGY CHAMPIONSHIP PARTICIPANT JANAM CHAHAL WHEREAS, the annual Synopsys and Technology Championship showcases the knowledge of science, technology, engineering, and mathematics of students in Santa Clara County; and WHEREAS, this regional competition celebrates achievement by middle and high school students; and WHEREAS, through the annual competition, hundreds of Santa Clara County’s students are challenged to go beyond their classroom studies to do independent project-based research; and WHEREAS, students work independently or in teams to address questions in the fields of Computer Science, Environmental Science, Medicine & Health, Chemistry, Biology, and a half dozen other categories; and WHEREAS, the Synopsys Championship produces winners who go on to compete and win in other state and national competitions, including the California State Science Fair and Broadcom Masters; and WHEREAS, Janam Chahal won a Second Place Award at the Synopsys Science Championship for “Antagonistic Neurochemicals and Their Effects on the Heart Rate of Daphnia magna”; and NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Saratoga hereby recognizes the importance of science and engineering and applauds Janam Chahal’s achievements. WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA on this 5th day of April 2022. ________________________________ Kookie Fitzsimmons, Mayor City of Saratoga 49 COMMENDATION OF THE CITY OF SARATOGA HONORING SYNOPSYS SCIENCE AND TECHNOLOGY CHAMPIONSHIP PARTICIPANT KYLEEN LIAO WHEREAS, the annual Synopsys and Technology Championship showcases the knowledge of science, technology, engineering, and mathematics of students in Santa Clara County; and WHEREAS, this regional competition celebrates achievement by middle and high school students; and WHEREAS, through the annual competition, hundreds of Santa Clara County’s students are challenged to go beyond their classroom studies to do independent project-based research; and WHEREAS, students work independently or in teams to address questions in the fields of Computer Science, Environmental Science, Medicine & Health, Chemistry, Biology, and a half dozen other categories; and WHEREAS, the Synopsys Championship produces winners who go on to compete and win in other state and national competitions, including the California State Science Fair and Broadcom Masters; and WHEREAS, Kyleen Liao won a First Place Award at the Synopsys Science Championship for “Novel Fine-grained Air Quality Forecasting for Wildfire Season Using Graph Neural Nets”; and NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Saratoga hereby recognizes the importance of science and engineering and applauds Kyleen Liao’s achievements. WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA on this 5th day of April 2022. ________________________________ Kookie Fitzsimmons, Mayor City of Saratoga 50 COMMENDATION OF THE CITY OF SARATOGA HONORING SYNOPSYS SCIENCE AND TECHNOLOGY CHAMPIONSHIP PARTICIPANT MELODY YIN WHEREAS, the annual Synopsys and Technology Championship showcases the knowledge of science, technology, engineering, and mathematics of students in Santa Clara County; and WHEREAS, this regional competition celebrates achievement by middle and high school students; and WHEREAS, through the annual competition, hundreds of Santa Clara County’s students are challenged to go beyond their classroom studies to do independent project-based research; and WHEREAS, students work independently or in teams to address questions in the fields of Computer Science, Environmental Science, Medicine & Health, Chemistry, Biology, and a half dozen other categories; and WHEREAS, the Synopsys Championship produces winners who go on to compete and win in other state and national competitions, including the California State Science Fair and Broadcom Masters; and WHEREAS, Melody Yin won an Honorable Mention at the Synopsys Science Championship for “Developing a Multi-Module Machine Learning System to Identify Clinically Important Traumatic Brain Injuries in Children”; and NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Saratoga hereby recognizes the importance of science and engineering and applauds Melody Yin’s achievements. WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA on this 5th day of April 2022. ________________________________ Kookie Fitzsimmons, Mayor City of Saratoga 51 COMMENDATION OF THE CITY OF SARATOGA HONORING SYNOPSYS SCIENCE AND TECHNOLOGY CHAMPIONSHIP PARTICIPANT MICHELLE WEI WHEREAS, the annual Synopsys and Technology Championship showcases the knowledge of science, technology, engineering, and mathematics of students in Santa Clara County; and WHEREAS, this regional competition celebrates achievement by middle and high school students; and WHEREAS, through the annual competition, hundreds of Santa Clara County’s students are challenged to go beyond their classroom studies to do independent project-based research; and WHEREAS, students work independently or in teams to address questions in the fields of Computer Science, Environmental Science, Medicine & Health, Chemistry, Biology, and a half dozen other categories; and WHEREAS, the Synopsys Championship produces winners who go on to compete and win in other state and national competitions, including the California State Science Fair and Broadcom Masters; and WHEREAS, Michelle Wei won an Alternate Grand Prize Award at the Synopsys Science Championship for “Reducing Residential Energy Consumption using 2D Spectral Analysis with High-Frequency Non-intrusive Load Monitoring”; and NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Saratoga hereby recognizes the importance of science and engineering and applauds Michelle Wei’s achievements. WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA on this 5th day of April 2022. ________________________________ Kookie Fitzsimmons, Mayor City of Saratoga 52 COMMENDATION OF THE CITY OF SARATOGA HONORING SYNOPSYS SCIENCE AND TECHNOLOGY CHAMPIONSHIP PARTICIPANT NICHOLAS WEI WHEREAS, the annual Synopsys and Technology Championship showcases the knowledge of science, technology, engineering, and mathematics of students in Santa Clara County; and WHEREAS, this regional competition celebrates achievement by middle and high school students; and WHEREAS, through the annual competition, hundreds of Santa Clara County’s students are challenged to go beyond their classroom studies to do independent project-based research; and WHEREAS, students work independently or in teams to address questions in the fields of Computer Science, Environmental Science, Medicine & Health, Chemistry, Biology, and a half dozen other categories; and WHEREAS, the Synopsys Championship produces winners who go on to compete and win in other state and national competitions, including the California State Science Fair and Broadcom Masters; and WHEREAS, Nicholas Wei won a Grand Prize Award at the Synopsys Science Championship for “Investigating Epigenetic Chromosome Modifications in Cardiomyocyte Differentiation for Heart Disease Treatment”; and NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Saratoga hereby recognizes the importance of science and engineering and applauds Nicholas Wei’s achievements. WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA on this 5th day of April 2022. ________________________________ Kookie Fitzsimmons, Mayor City of Saratoga 53 COMMENDATION OF THE CITY OF SARATOGA HONORING SYNOPSYS SCIENCE AND TECHNOLOGY CHAMPIONSHIP PARTICIPANT OJAS GUPTA WHEREAS, the annual Synopsys and Technology Championship showcases the knowledge of science, technology, engineering, and mathematics of students in Santa Clara County; and WHEREAS, this regional competition celebrates achievement by middle and high school students; and WHEREAS, through the annual competition, hundreds of Santa Clara County’s students are challenged to go beyond their classroom studies to do independent project-based research; and WHEREAS, students work independently or in teams to address questions in the fields of Computer Science, Environmental Science, Medicine & Health, Chemistry, Biology, and a half dozen other categories; and WHEREAS, the Synopsys Championship produces winners who go on to compete and win in other state and national competitions, including the California State Science Fair and Broadcom Masters; and WHEREAS, Ojas Gupta won a Second Place Award at the Synopsys Science Championship for “Humanin and Alzheimer's: a novel approach to delay onset of, prevent, and potentially cure AD in C. Elegans”; and NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Saratoga hereby recognizes the importance of science and engineering and applauds Ojas Gupta’s achievements. WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA on this 5th day of April 2022. ________________________________ Kookie Fitzsimmons, Mayor City of Saratoga 54 COMMENDATION OF THE CITY OF SARATOGA HONORING SYNOPSYS SCIENCE AND TECHNOLOGY CHAMPIONSHIP PARTICIPANT RHEA KUMAR WHEREAS, the annual Synopsys and Technology Championship showcases the knowledge of science, technology, engineering, and mathematics of students in Santa Clara County; and WHEREAS, this regional competition celebrates achievement by middle and high school students; and WHEREAS, through the annual competition, hundreds of Santa Clara County’s students are challenged to go beyond their classroom studies to do independent project-based research; and WHEREAS, students work independently or in teams to address questions in the fields of Computer Science, Environmental Science, Medicine & Health, Chemistry, Biology, and a half dozen other categories; and WHEREAS, the Synopsys Championship produces winners who go on to compete and win in other state and national competitions, including the California State Science Fair and Broadcom Masters; and WHEREAS, Rhea Kumar won an Honorable Mention at the Synopsys Science Championship for “Measuring the Effects of Different Halophytes on the Salinity of Soil”; and NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Saratoga hereby recognizes the importance of science and engineering and applauds Rhea Kumar’s achievements. WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA on this 5th day of April 2022. ________________________________ Kookie Fitzsimmons, Mayor City of Saratoga 55 COMMENDATION OF THE CITY OF SARATOGA HONORING SYNOPSYS SCIENCE AND TECHNOLOGY CHAMPIONSHIP PARTICIPANT ROHAN BHOWMIK WHEREAS, the annual Synopsys and Technology Championship showcases the knowledge of science, technology, engineering, and mathematics of students in Santa Clara County; and WHEREAS, this regional competition celebrates achievement by middle and high school students; and WHEREAS, through the annual competition, hundreds of Santa Clara County’s students are challenged to go beyond their classroom studies to do independent project-based research; and WHEREAS, students work independently or in teams to address questions in the fields of Computer Science, Environmental Science, Medicine & Health, Chemistry, Biology, and a half dozen other categories; and WHEREAS, the Synopsys Championship produces winners who go on to compete and win in other state and national competitions, including the California State Science Fair and Broadcom Masters; and WHEREAS, Rohan Bhowmik won an Honorable Mention at the Synopsys Science Championship for “A Multi-Modal Wildfire Prediction and Personalized Early-Warning System”; and NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Saratoga hereby recognizes the importance of science and engineering and applauds Rohan’s Bhowmik’s achievements. WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA on this 5th day of April 2022. ________________________________ Kookie Fitzsimmons, Mayor City of Saratoga 56 COMMENDATION OF THE CITY OF SARATOGA HONORING SYNOPSYS SCIENCE AND TECHNOLOGY CHAMPIONSHIP PARTICIPANT ROHAN SANGAMESWARAN WHEREAS, the annual Synopsys and Technology Championship showcases the knowledge of science, technology, engineering, and mathematics of students in Santa Clara County; and WHEREAS, this regional competition celebrates achievement by middle and high school students; and WHEREAS, through the annual competition, hundreds of Santa Clara County’s students are challenged to go beyond their classroom studies to do independent project-based research; and WHEREAS, students work independently or in teams to address questions in the fields of Computer Science, Environmental Science, Medicine & Health, Chemistry, Biology, and a half dozen other categories; and WHEREAS, the Synopsys Championship produces winners who go on to compete and win in other state and national competitions, including the California State Science Fair and Broadcom Masters; and WHEREAS, Rohan Sangameswaran won an Honorable Mention at the Synopsys Science Championship for “MAIScope - A low-cost portable microscope with built-in vision AI to automate Malaria diagnosis in developing countries”; and NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Saratoga hereby recognizes the importance of science and engineering and applauds Rohan Sangameswaran’s achievements. WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA on this 5th day of April 2022. ________________________________ Kookie Fitzsimmons, Mayor City of Saratoga 57 COMMENDATION OF THE CITY OF SARATOGA HONORING SYNOPSYS SCIENCE AND TECHNOLOGY CHAMPIONSHIP PARTICIPANT SABRINA ZHU WHEREAS, the annual Synopsys and Technology Championship showcases the knowledge of science, technology, engineering, and mathematics of students in Santa Clara County; and WHEREAS, this regional competition celebrates achievement by middle and high school students; and WHEREAS, through the annual competition, hundreds of Santa Clara County’s students are challenged to go beyond their classroom studies to do independent project-based research; and WHEREAS, students work independently or in teams to address questions in the fields of Computer Science, Environmental Science, Medicine & Health, Chemistry, Biology, and a half dozen other categories; and WHEREAS, the Synopsys Championship produces winners who go on to compete and win in other state and national competitions, including the California State Science Fair and Broadcom Masters; and WHEREAS, Sabrina Zhu won an Honorable Mention at the Synopsys Science Championship for “A Novel MiRNA Therapeutic for Drug Addiction: Effects of Oxycodone Self- Administration on Gene Expression in the Rat NAc”; and NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Saratoga hereby recognizes the importance of science and engineering and applauds Sabrina Zhu’s achievements. WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA on this 5th day of April 2022. ________________________________ Kookie Fitzsimmons, Mayor City of Saratoga 58 COMMENDATION OF THE CITY OF SARATOGA HONORING SYNOPSYS SCIENCE AND TECHNOLOGY CHAMPIONSHIP PARTICIPANT SALLY ZHU WHEREAS, the annual Synopsys and Technology Championship showcases the knowledge of science, technology, engineering, and mathematics of students in Santa Clara County; and WHEREAS, this regional competition celebrates achievement by middle and high school students; and WHEREAS, through the annual competition, hundreds of Santa Clara County’s students are challenged to go beyond their classroom studies to do independent project-based research; and WHEREAS, students work independently or in teams to address questions in the fields of Computer Science, Environmental Science, Medicine & Health, Chemistry, Biology, and a half dozen other categories; and WHEREAS, the Synopsys Championship produces winners who go on to compete and win in other state and national competitions, including the California State Science Fair and Broadcom Masters; and WHEREAS, Sally Zhu won a Second Place Award at the Synopsys Science Championship for “Using Difference Imaging to Study Photometrically Variable Stars in the Andromeda Galaxy ”; and NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Saratoga hereby recognizes the importance of science and engineering and applauds Sally Zhu’s achievements. WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA on this 5th day of April 2022. ________________________________ Kookie Fitzsimmons, Mayor City of Saratoga 59 COMMENDATION OF THE CITY OF SARATOGA HONORING SYNOPSYS SCIENCE AND TECHNOLOGY CHAMPIONSHIP PARTICIPANT SANNIDHI BOPPANA WHEREAS, the annual Synopsys and Technology Championship showcases the knowledge of science, technology, engineering, and mathematics of students in Santa Clara County; and WHEREAS, this regional competition celebrates achievement by middle and high school students; and WHEREAS, through the annual competition, hundreds of Santa Clara County’s students are challenged to go beyond their classroom studies to do independent project-based research; and WHEREAS, students work independently or in teams to address questions in the fields of Computer Science, Environmental Science, Medicine & Health, Chemistry, Biology, and a half dozen other categories; and WHEREAS, the Synopsys Championship produces winners who go on to compete and win in other state and national competitions, including the California State Science Fair and Broadcom Masters; and WHEREAS, Sannidhi Boppana won an Honorable Mention at the Synopsys Science Championship for “Noise Resilience of Reduced Precision Neural Networks”; and NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Saratoga hereby recognizes the importance of science and engineering and applauds Sannidhi Boppana’s achievements. WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA on this 5th day of April 2022. ________________________________ Kookie Fitzsimmons, Mayor City of Saratoga 60 COMMENDATION OF THE CITY OF SARATOGA HONORING SYNOPSYS SCIENCE AND TECHNOLOGY CHAMPIONSHIP PARTICIPANT SHREYAS RANA WHEREAS, the annual Synopsys and Technology Championship showcases the knowledge of science, technology, engineering, and mathematics of students in Santa Clara County; and WHEREAS, this regional competition celebrates achievement by middle and high school students; and WHEREAS, through the annual competition, hundreds of Santa Clara County’s students are challenged to go beyond their classroom studies to do independent project-based research; and WHEREAS, students work independently or in teams to address questions in the fields of Computer Science, Environmental Science, Medicine & Health, Chemistry, Biology, and a half dozen other categories; and WHEREAS, the Synopsys Championship produces winners who go on to compete and win in other state and national competitions, including the California State Science Fair and Broadcom Masters; and WHEREAS, Shreyas Rana won an Honorable Mention at the Synopsys Science Championship for “Using A Mobile Phone for At-home Monitoring of Progression of Parkinson's Disease”; and NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Saratoga hereby recognizes the importance of science and engineering and applauds Shreyas Rana’s achievements. WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA on this 5th day of April 2022. ________________________________ Kookie Fitzsimmons, Mayor City of Saratoga 61 COMMENDATION OF THE CITY OF SARATOGA HONORING SYNOPSYS SCIENCE AND TECHNOLOGY CHAMPIONSHIP PARTICIPANT TANVI SIVAKUMAR WHEREAS, the annual Synopsys and Technology Championship showcases the knowledge of science, technology, engineering, and mathematics of students in Santa Clara County; and WHEREAS, this regional competition celebrates achievement by middle and high school students; and WHEREAS, through the annual competition, hundreds of Santa Clara County’s students are challenged to go beyond their classroom studies to do independent project-based research; and WHEREAS, students work independently or in teams to address questions in the fields of Computer Science, Environmental Science, Medicine & Health, Chemistry, Biology, and a half dozen other categories; and WHEREAS, the Synopsys Championship produces winners who go on to compete and win in other state and national competitions, including the California State Science Fair and Broadcom Masters; and WHEREAS, Tanvi Sivakumar won a Second Place Award at the Synopsys Science Championship for “Improving Outcomes: Early Detection of Autism Using fMRI and Phenotypic Data with Convolutional Neural Networks”; and NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Saratoga hereby recognizes the importance of science and engineering and applauds Tanvi Sivakumar’s achievements. WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA on this 5th day of April 2022. ________________________________ Kookie Fitzsimmons, Mayor City of Saratoga 62 COMMENDATION OF THE CITY OF SARATOGA HONORING SYNOPSYS SCIENCE AND TECHNOLOGY CHAMPIONSHIP PARTICIPANT TIFFANY ZHU WHEREAS, the annual Synopsys and Technology Championship showcases the knowledge of science, technology, engineering, and mathematics of students in Santa Clara County; and WHEREAS, this regional competition celebrates achievement by middle and high school students; and WHEREAS, through the annual competition, hundreds of Santa Clara County’s students are challenged to go beyond their classroom studies to do independent project-based research; and WHEREAS, students work independently or in teams to address questions in the fields of Computer Science, Environmental Science, Medicine & Health, Chemistry, Biology, and a half dozen other categories; and WHEREAS, the Synopsys Championship produces winners who go on to compete and win in other state and national competitions, including the California State Science Fair and Broadcom Masters; and WHEREAS, Tiffany Zhu won an Honorable Mention at the Synopsys Science Championship for “The Effects of Different Nutrients Used in Ocean Fertilization on Growth of Algae”; and NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Saratoga hereby recognizes the importance of science and engineering and applauds Tiffany Zhu’s achievements. WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA on this 5th day of April 2022. ________________________________ Kookie Fitzsimmons, Mayor City of Saratoga 63 COMMENDATION OF THE CITY OF SARATOGA HONORING SYNOPSYS SCIENCE AND TECHNOLOGY CHAMPIONSHIP PARTICIPANT TIMOTHY HU WHEREAS, the annual Synopsys and Technology Championship showcases the knowledge of science, technology, engineering, and mathematics of students in Santa Clara County; and WHEREAS, this regional competition celebrates achievement by middle and high school students; and WHEREAS, through the annual competition, hundreds of Santa Clara County’s students are challenged to go beyond their classroom studies to do independent project-based research; and WHEREAS, students work independently or in teams to address questions in the fields of Computer Science, Environmental Science, Medicine & Health, Chemistry, Biology, and a half dozen other categories; and WHEREAS, the Synopsys Championship produces winners who go on to compete and win in other state and national competitions, including the California State Science Fair and Broadcom Masters; and WHEREAS, Timothy Hu won a Sponsored Award at the Synopsys Science Championship for “A Novel Deep Learning and Graphical-QSAR Approach to Assess the Pharmacognostic Properties of Yucatan Plants”; and NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Saratoga hereby recognizes the importance of science and engineering and applauds Timothy Hu’s achievements. WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA on this 5th day of April 2022. ________________________________ Kookie Fitzsimmons, Mayor City of Saratoga 64 SARATOGA CITY COUNCIL MEETING DATE:April 5, 2023 DEPARTMENT:City Manager’s Department PREPARED BY:Britt Avrit, MMC, City Clerk SUBJECT:City Council Meeting Minutes RECOMMENDED ACTION: Approve the Minutes for the March 15, 2023 City Council Regular Meeting and the Minutes for the March 27, 2023 City Council Special Meeting. BACKGROUND: Draft City Council Minutes for each Council Meeting are taken to the City Council to be reviewed for accuracy and approval. Following City Council approval, minutes are retained for legislative history and posted on the City of Saratoga website. The draft minutes are attached to this report for Council review and approval. ATTACHMENT: Attachment A -Minutes for the March 15, 2023 City Council Regular Meeting Attachment B -Minutes for the March 27, 2023 City Council Special Meeting 65 Saratoga City Council Minutes ~ March 15, 2023 ~ Page 1 of 6 MINUTES WEDNESDAY, MARCH 15, 2023 SARATOGA CITY COUNCIL REGULAR MEETING At 6:00 p.m., the City Council held a study session to review and provide direction on projects and funding for the 2023-24 Capital Improvement Program (CIP) budget. Nick Pegueros, Administrative Services Director presented the staff report. Mayor Fitzsimmons invited public comment. The following individual spoke at this time: Bill Dalton WALIA/PAGE MOVED TO FUND THE PROJECTS, NOT INCLUDING THE VILLAGE OUTDOOR DINING IMPROVEMENTS PROJECT, AS PRESENTED AND ALLOCATE THE REMAINING AVAILABLE $1,337,000 TO THE PAVEMENT MANAGEMENT PROGRAM.MOTION PASSED BY THE FOLLOWING ROLL CALL VOTE: AYES: AFTAB, PAGE, WALIA, ZHAO, FITZSIMMONS. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE. Mayor Fitzsimmons stated she needs to recuse herself from discussion of Village Outdoor Dining Improvements due to a conflict of interest related to property she owns in the Village and left the meeting at this time. Council Member Page stated he needs to recuse himself from discussion of Village Outdoor Dining Improvements due to a potential conflict of interest because he rents space for his business in the Village and left the meeting at this time. Vice Mayor Zhao became Chair of the meeting at this time. Nick Pegueros, Administrative Services Director presented the report for the Village Outdoor Dining Improvements project. Vice Mayor Zhao invited public comment. The following individuals spoke at this time: Stan Bogosian, Bill Dalton AFTAB/WALIA MOVED TO NOT MOVE FORWARD WITH FUNDING THE VILLAGE OUTDOOR DINING IMPROVEMENTS PROJECT AT THIS TIME AND KEEP THE FUNDING IN THE CAPITAL IMPROVEMENT PROGRAM.MOTION PASSED BY THE FOLLOWING ROLL CALL VOTE: AYES: AFTAB, WALIA, ZHAO. NOES: NONE. ABSTAIN: NONE. RECUSED: PAGE, FITZSIMMONS. ABSENT: NONE. Mayor Fitzsimmons and Council Member Page returned to the meeting at this time. PAGE/WALIA MOVED TO KEEP UNALLOCATED FUNDS IN THE CAPITAL IMPROVEMENT PROGRAM RESERVES.MOTION PASSED BY THE FOLLOWING ROLL CALL VOTE: AYES: AFTAB, PAGE, WALIA, ZHAO, FITZSIMMONS. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE. 66 Saratoga City Council Minutes ~ March 15, 2023 ~ Page 2 of 6 Mayor Fitzsimmons called the Regular Session to order at 7:07 p.m. in honor of Jack Mallory. The members of the City Council offered their appreciation for Mr. Mallory’s contributions to the community and offered their condolences to his family. Priorto Roll Call, theCityClerk stated Council MemberAftab is attending themeetingfrom Hong Kong,asindicatedontheagenda,pursuanttoGovernmentCode54953(b).CouncilMemberAftab confirmed for the record he has met the applicable notice requirements and confirmed the public is able to participate from his location. ROLL CALL PRESENT:Mayor Kookie Fitzsimmons, Vice Mayor Yan Zhao, Council Members Belal Aftab, Chuck Page, Tina Walia ABSENT:None ALSO PRESENT:James Lindsay, City Manager Richard Taylor, City Attorney Britt Avrit, City Clerk Nick Pegueros, Administrative Services Director John Cherbone, Public Works Director Debbie Pedro, Community Development Director David Dorcich, Associate Engineer Lauren Blom, Public Information Officer REPORT ON POSTING OF THE AGENDA The City Clerk reported the agenda for this meeting was properly posted on March 10, 2023. ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS Mayor Fitzsimmons invited public comment. The following individuals spoke at this time: Helen Carroll – discussed a pickle ball pilot program in Mountain View. Stephen Balsbaugh – discussed a pickle ball pilot program in Mountain View. Bob Samuels – discussed pickle ball and stated he looks forward to playing in Saratoga. ANNOUNCEMENTS Mayor Fitzsimmons shared information about the storm impacts and power outages, the Community Event Grant Program and Commission Recruitments. Council Member Page thanked Public Works staff for their work with the most recent storm. Council Member Walia thanked Public Works staff for their work with the storms this season and the City Manager for his leadership through the storms. 67 Saratoga City Council Minutes ~ March 15, 2023 ~ Page 3 of 6 CEREMONIAL ITEM Appointment of Parks & Recreation Commissioner and Planning Commissioners Recommended Action: Adopt the Resolution appointing Isabelle Gecils to the Parks & Recreation Commission, reappointing Anjali Kausar to the Planning Commission, appointing Paul Germeraad to the Planning Commission; direct the City Clerk to administer the Oaths of Office. RESOLUTION 23-013 ZHAO/PAGE MOVED TO APPOINT ISABELLE GECILS TO THE PARKS AND RECREATION COMMISSION FOR A PARTIAL-TERM ENDING SEPTEMBER 30, 2025 AND REAPPOINT ANJALI KAUSAR TO THE PLANNING COMMISSION AND APPOINT PAUL GERMERAAD TO THE PLANNING COMMISSION FOR FULL TERMS ENDING MARCH 31, 2027. MOTION PASSED BY THE FOLLOWING ROLL CALL VOTE: AYES: AFTAB, PAGE, WALIA, ZHAO, FITZSIMMONS. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE. Proclamation Recognizing March 2023 as American Red Cross Month Recommended Action: Present a proclamation recognizing March 2023 as American Red Cross Month to a representative of the American Red Cross, Silicon Valley Chapter. The City Council proclaimed March 2023 as American Red Cross Month. 1.CONSENT CALENDAR Mayor Fitzsimmons invited public comment on the Consent Calendar. No one requested to speak. 1.1. City Council Meeting Minutes Recommended Action: Approve the Minutes for the March 1, 2023 City Council Regular Meeting. PAGE/ZHAO MOVED TO APPROVE THE MINUTES FOR THE MARCH 1, 2023 CITY COUNCIL REGULAR MEETING.MOTION PASSED BY THE FOLLOWING ROLL CALL VOTE: AYES: AFTAB, PAGE, WALIA, ZHAO, FITZSIMMONS. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE. 1.2. Review of Accounts Payable Check Registers Recommended Action: Review and accept check registers for the following accounts payable payment cycles: 2/23/23 Period 8; 3/1/23 Period 9. PAGE/ZHAO MOVED TO REVIEW AND ACCEPT CHECK REGISTERS FOR THE FOLLOWING ACCOUNTS PAYABLE PAYMENT CYCLES: 2/23/23 PERIOD 8; 3/1/23 PERIOD 9.MOTION PASSED BY THE FOLLOWING ROLL CALL VOTE: AYES: AFTAB, PAGE, WALIA, ZHAO, FITZSIMMONS. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE. 68 Saratoga City Council Minutes ~ March 15, 2023 ~ Page 4 of 6 1.3. Final Map Approval for Two Lots Located at 19315 San Marcos Road Recommended Action: Adopt the Resolution granting final map approval of parcel map application No. ULS22- 0003 for two lots located at 19315 San Marcos Road (APN: 397 13 011). RESOLUTION 23-014 PAGE/ZHAO MOVED TO ADOPT THE RESOLUTION GRANTING FINAL MAP APPROVAL OF PARCEL MAP APPLICATION NO. ULS22-0003 FOR TWO LOTS LOCATED AT 19315 SAN MARCOS ROAD (APN: 397 13 011).MOTION PASSED BY THE FOLLOWING ROLL CALL VOTE: AYES: AFTAB, PAGE, WALIA, ZHAO, FITZSIMMONS. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE. 1.4. Designation of Authorized Agents – Federal Emergency Management Agency Recommended Action: Approve the Designation of Applicant’s Agents Resolution. RESOLUTION 23-015 PAGE/ZHAO MOVED TO APPROVE THE DESIGNATION OF APPLICANT’S AGENTS RESOLUTION.MOTION PASSED BY THE FOLLOWING ROLL CALL VOTE: AYES: AFTAB, PAGE, WALIA, ZHAO, FITZSIMMONS. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE. 2.GENERAL BUSINESS 2.1. 2022 Comprehensive Cost of Services (User Fee) Study Recommended Action: Receive and accept the 2022 Comprehensive Cost of Services (User Fee) Study and provide policy direction to City staff for the preparation of the comprehensive Fee Schedule which is scheduled for City Council consideration on April 19. Nick Pegueros, Administrative Services Director presented the staff report. Mayor Fitzsimmons invited public comment. No one requested to speak. PAGE/ZHAO MOVED TO APPROVE THE RECOMMENDED FEE CHANGES PRESENTED AND GAVE DIRECTION TO STAFF TO INCLUDE THE CURRENT FEE, PROPOSED FEE, AND PERCENTAGE OF COST RECOVERY FOR EACH LINE ITEM WHEN THE ITEM IS PRESENTED TO COUNCIL AT A FUTURE MEETING.MOTION PASSED BY THE FOLLOWING ROLL CALL VOTE: AYES: AFTAB, PAGE, WALIA, ZHAO, FITZSIMMONS. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE. 69 Saratoga City Council Minutes ~ March 15, 2023 ~ Page 5 of 6 COUNCIL ASSIGNMENTS Council Member Tina Walia Saratoga Sister City Committee Liaison - stated a student volunteer is working on the website update. Silicon Valley Clean Energy Authority Board of Directors – stated Silicon Valley Clean Energy had a clean audit for Fiscal Year ending 2022 and stated the midyear budget was approved. Cities Association of Santa Clara County Board of Directors – stated the Board approved a contract with Renne Public Law Group for General Counsel services. Council Member Chuck Page Council Finance Committee – stated the Committee discussed the fee study that was provided tonight. Santa Clara Valley Water Commission – stated a telephone poll related to clean waterway laws and the associated funding will be taking place soon. Council Member Belal Aftab Valley Transportation Authority (VTA) Policy Advisory Committee - stated 17 new bus drivers completed the program, President Biden released a draft budget that includes BART’s Silicon Valley Phase II, and the Committee received a Safe Routes to School presentation that included many surrounding area cities proposed plans. Vice Mayor Yan Zhao Cities Association of Santa Clara County-Legislative Action Committee – stated the Committee received a 2023 Legislative Outlook presentation from Renne Public Policy Group. Mayor Kookie Fitzsimmons Nothing to report CITY COUNCIL ITEMS Page/Fitzsimmons requested discussion of City Council support for outdoor dining in the Village. COUNCIL COMMUNICATIONS None CITY MANAGER'S REPORT None CITY ATTORNEY'S REPORT None ADJOURNMENT PAGE/ZHAO MOVED TO ADJOURN THE MEETING AT 8:48 P.M.MOTION PASSED BY THE FOLLOWING ROLL CALL VOTE: AYES: AFTAB, PAGE, WALIA, ZHAO, FITZSIMMONS. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE. 70 Saratoga City Council Minutes ~ March 15, 2023 ~ Page 6 of 6 Minutes respectfully submitted: Britt Avrit, City Clerk City of Saratoga 71 Saratoga City Council Minutes – March 27, 2023 – Page 1 of 4 MINUTES MONDAY, MARCH 27, 2023 SARATOGA CITY COUNCIL SPECIAL MEETING Mayor Fitzsimmons called the Special Meeting to order at 6:03 p.m. ROLL CALL PRESENT:Mayor Kookie Fitzsimmons, Vice Mayor Yan Zhao, Council Members Belal Aftab, Chuck Page, Tina Walia ABSENT:None ALSO PRESENT:James Lindsay, City Manager Richard Taylor, City Attorney Britt Avrit, City Clerk John Cherbone, Public Works Director Crystal Bothelio, Consultant Kristin Borel, Administrative Analyst II Emma Burkhalter, Associate Civil Engineer Nicole Johnson, Senior Planner Heritage Preservation Commission Work Plan Recommended Action: Meet with Commission, discuss priorities and approve FY 2023-2024 work plan with input provided by the City Council. Heritage Preservation Commission Chair Sharon Boyce-Bender introduced Vice Chair Margarete Minarand Commissioners Zhen Li and Priya Shastri. The Commission then presented its proposed FY 23/24 work plan. Mayor Fitzsimmons invited public comment. The following individual spoke at this time: Bill Dalton ZHAO/AFTAB MOVED TO APPROVE THE HERITAGE PRESERVATION COMMISSION FY 23/24 WORK PLAN AND THE REQUESTED ALLOCATION OF $11,000 IN THE FY 23/24 BUDGET. MOTION PASSED BY THE FOLLOWING VOTE: AYES: AFTAB, PAGE, WALIA, ZHAO, FITZSIMMONS. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE. 72 Saratoga City Council Minutes – March 27, 2023 – Page 2 of 4 Library & Community Engagement Commission Work Plan Recommended Action: Meet with Commission, discuss priorities and approve FY 2023-2024 work plan with input provided by the City Council. Library and Community Engagement Commission Chair Victoria Zhang introduced Vice Chair Cristina Meiser and Commissioners Robert Gulino, Valerie Nygaard and Eric Lewis as well as Acting Saratoga Librarian Saralyn Otter. The Commission then presented its proposed FY 23/24 work plan. Mayor Fitzsimmons invited public comment. No one requested to speak. WALIA/ZHAO MOVED TO APPROVE THE LIBRARY & COMMUNITY ENGAGEMENT COMMISSION FY 23/24 WORK PLAN. MOTION PASSED BY THE FOLLOWING VOTE: AYES: AFTAB, PAGE, WALIA, ZHAO, FITZSIMMONS. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE. Parks & Recreation Commission Work Plan Recommended Action: Meet with Commission, discuss priorities and approve FY 2023-2024 work plan with input provided by the City Council. Parks and Recreation Commission Chair Badri Sridharan introduced Vice Chair Renee Paquier and Commissioner Jim Cargill. The Commission then presented its proposed FY 23/24 work plan. Mayor Fitzsimmons invited public comment. No one requested to speak. PAGE/AFTAB MOVED TO APPROVE THE PARKS & RECREATION COMMISSION FY 23/24 WORK PLAN. MOTION PASSED BY THE FOLLOWING VOTE: AYES: AFTAB, PAGE, WALIA, ZHAO, FITZSIMMONS. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE. WALIA/PAGE MOVED TO REORDER THE AGENDA AND CONSIDER THE REOLUTION PROCLAIMING A LOCAL EMERGENCY AT THIS TIME.MOTION PASSED BY THE FOLLOWING VOTE: AYES: AFTAB, PAGE, WALIA, ZHAO, FITZSIMMONS. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE. Resolution Proclaiming a Local Emergency (Added 03/23/2023) Recommended Action: Approve the resolution confirming and ratifying the proclamation of a local emergency issued by the City of Saratoga Director of Emergency Services on March 23, 2023 resultingfrom severe storms. James Lindsay, City Manager presented the staff report. 73 Saratoga City Council Minutes – March 27, 2023 – Page 3 of 4 Mayor Fitzsimmons invited public comment. No one requested to speak. RESOLUTION 23-016 WALIA/PAGE MOVED TO ADOPT THE RESOLUTION CONFIRMING AND RATIFYING THE PROCLAMATION OF A LOCAL EMERGENCY ISSUED BY THE CITY OF SARATOGA DIRECTOR OF EMERGENCY SERVICES ON MARCH 23, 2023 RESULTING FROM SEVERE STORMS. MOTION PASSED BY THE FOLLOWING VOTE: AYES: AFTAB, PAGE, WALIA, ZHAO, FITZSIMMONS. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE. The City Council provided direction to staff to bring an Urgency Ordinance related to suspending certain requirements for tree removals for eucalyptus trees for consideration at the April 5, 2023 City Council meeting. Mayor Fitzsimmons requested a 15-minute break at this time. Mayor Fitzsimmons reconvened the meeting at 7:43 p.m. Public Art Commission Work Plan Recommended Action: Meet with Commission, discuss priorities and approve FY 2023-2024 work plan with input provided by the City Council. Public Art Commission Chair Ramya Vasu presented the Public Art Commission proposed FY 23/24 work plan. Mayor Fitzsimmons invited public comment. The following individual spoke at this time: Bill Dalton WALIA/PAGE MOVED TO APPROVE THE PUBLIC ART COMMISSION FY 23/24 WORK PLAN AS AMENDED TO INCLUDE THE ‘PROJECTION ART’, ‘ARTWORK EXHIBIT OPPORTUNITIES’, ‘SARATOGA LOVES POETRY’, ‘PAINT THE CITY’ AND ‘SARATOGA ROCKS’ PROJECTS. MOTION PASSED BY THE FOLLOWING VOTE: AYES: AFTAB, PAGE, WALIA, ZHAO, FITZSIMMONS. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE. Traffic Safety Commission Work Plan Recommended Action: Meet with Commission, discuss priorities and approve FY 2023-2024 work plan with input provided by the City Council. Traffic Safety Commission Chair Jason Mount introduced Vice Chair Robert Eng and Commissioners Alec Gulesserian, and Stephen Li. The Commission thenpresented the proposed FY 23/24 work plan. 74 Saratoga City Council Minutes – March 27, 2023 – Page 4 of 4 Mayor Fitzsimmons invited public comment. No one requested to speak. PAGE/AFTAB MOVED TO APPROVE THE TRAFFIC SAFETY COMMISSION FY 23/24 WORK PLAN AND ENGAGE IN A STUDY SESSION TO FURTHER DEVELOP PROCESSES, IMPROVE EFFICIENCIES AND DEVELOP MATERIALS FOR RESIDENTS. MOTION PASSED BY THE FOLLOWING VOTE: AYES: AFTAB, PAGE, WALIA, ZHAO, FITZSIMMONS. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE. ADJOURNMENT PAGE/WALIA MOVED TO ADJOURN THE MEETING AT 8:44 P.M. MOTION PASSED BY THE FOLLOWING VOTE: AYES: AFTAB, PAGE, WALIA, ZHAO, FITZSIMMONS. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE. Minutes respectfully submitted: Britt Avrit, City Clerk City of Saratoga 75 SARATOGA CITY COUNCIL MEETING DATE: April 5, 2023 DEPARTMENT: Administrative Services PREPARED BY: Vivian Lu, Accounting Technician SUBJECT: Review and Accept Accounts Payable Check Registers RECOMMENDED ACTION: Review and accept the 03/08/2023, 03/20/2023, and 03/23/2023 accounts payable vendor payment check registers. BACKGROUND: The accounts payable check registers report payments to vendors for goods and services properly procured and approved for payment in accordance with the City’s administrative purchasing policy. The information listed below lists vendor payments exceeding $20,000 and any checks that were voided during the time period. The complete check register(s) and summary by Fund are provided as attachments to this report. ATTACHMENTS: Attachment A - Check Register Reports Dated 03-08-2023 Attachment B - Check Register Reports Dated 03-20-2023 Attachment C - Check Register Reports Dated 03-23-2023 REPORT SUMMARY: Attached are Check Registers for: Date Ending Check # 03/08/2023 146981 147026 46 173,219.58 3/8/2023 03/01/2023 146980 03/20/2023 147027 147074 48 319,571.45 3/20/2023 03/08/2023 147026 03/23/2023 147075 147122 48 748,570.05 3/23/2023 03/20/2023 147074 Accounts Payable checks issued for $20,000 or greater: Date Check # Dept. Amount 03/08/2023 147007 O'Grady Paving Inc 2023 Storm Fund PW Storm Project - Potholes 40,799.78 03/08/2023 147018 Shute, Mihaly & Weinberger General Fund Various Attorney Services 29,436.36 03/20/2023 147027 Aecom Technical Services General Fund CDD Retirement Community Expansion 52,353.75 03/20/2023 147035 City of San Jose General Fund ASD March - April 2023 Animal Services 39,236.40 03/20/2023 147046 Matrix Consulting Group General Fund ASD Comprehensive Fee Study & Cost Allocation Plan 25,690.00 03/20/2023 147052 Orchard Keepers Inc Park in-Lieu Fund PW Heritage Orchard Trees Project 37,710.00 03/20/2023 147070 US Bank Purchase Card Various Funds Various Various City Expenses 21,798.27 03/23/2023 147095 Lincoln Glass & Mirror CIP Facility Project Fund CDD Community Center Generator Project 41,000.00 03/23/2023 147103 SCC Off of the Sheriff General Fund ASD Law Enforcement March 2023 612,754.50 03/23/2023 147111 Santa Clara Valley Trans Authority General Fund PW FY22/23 CMP Membership Fees 27,442.00 Accounts Payable checks voided during this time period: AP Date Check #Amount N/A Ending Check # Starting Check #Type of Checks Date Checks ReleasedTotal Checks Amount Accounts Payable Accounts Payable Accounts Payable Fund Purpose StatusReason Issued to Issued to 76 SUNGARD PUBLIC SECTOR PAGE NUMBER: 1 DATE: 03/08/2023 CITY OF SARATOGA VENCHK11 TIME: 17:50:48 CHECK REGISTER - FUND TOTALS ACCOUNTING PERIOD: 9/23 FUND FUND TITLE AMOUNT 111 GENERAL FUND 80,613.08 214 2023 STORM FUND 54,854.78 246 GREENBRIAR LANDSCAPE 624.56 247 KERWIN RANCH LANDSCAPE 56.78 251 MCCARTYSVILLE LANDSCAPE 169.85 252 PRIDES CROSSING LANDSCAPE 4,395.54 411 CIP STREET PROJECTS FUND 3,767.93 412 CIP PARKS PROJECT FUND 1,998.25 414 CIP ADMIN PROJECTS FUND 14,493.75 611 LIABILITY /RISK MGMT FUND 674.00 621 OFFICE SUPPORT 1,505.51 622 IT SERVICES 1,409.77 623 VEHICLE & EQUIPMENT MAINT 149.26 624 BUILDING MAINTENANCE 4,722.50 632 IT EQUIPMENT REPLACEMENT 1,110.02 713 WVCWP AGENCY FUND 2,674.00 TOTAL REPORT 173,219.58 77 SUNGARD PUBLIC SECTOR PAGE NUMBER: 1 DATE: 03/08/2023 CITY OF SARATOGA VENCHK11 TIME: 17:49:24 CHECK REGISTER ACCOUNTING PERIOD: 9/23 FUND - 009 - DISBURSEMENT FUND CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT 146981 11111 03/08/23 234 A T & T 63211 QUITO IRR MODEM LINE 27.50 146981 11111 03/08/23 234 A T & T 63211 TITUS/PRSPECT MED-IRR 27.66 146981 11111 03/08/23 234 A T & T 63211 PROSPECT RD GRACE BLD 52.55 146981 11111 03/08/23 234 A T & T 63211 HISTORICAL PARK IRR 27.66 146981 11111 03/08/23 234 A T & T 63211 SUPERTRUNK 405.80 146981 11111 03/08/23 234 A T & T 63211 BIG BASIN WAY IRR 27.66 TOTAL CHECK 568.83 146982 11111 03/08/23 1130 ABLE SEPTIC TANK SVC 81161 STORM PROJ-WILLMSBURG 5,565.00 146982 11111 03/08/23 1130 ABLE SEPTIC TANK SVC 81161 STORM PROJ-CODY LN 3,640.00 TOTAL CHECK 9,205.00 146983 11111 03/08/23 66 ADVANCED LISTING SERVICES 22119 PDR22-0017 LISTING 175.00 146984 11111 03/08/23 1187 ASSOCIATED SERVICES COMPA 61133 FACILITIES SUPPLIES 330.69 146984 11111 03/08/23 1187 ASSOCIATED SERVICES COMPA 61133 FACILITIES SUPPLIES 542.11 TOTAL CHECK 872.80 146985 11111 03/08/23 130 CDW GOVERNMENT 61271 LAPTOP DOCKS 1,110.02 146986 11111 03/08/23 188 CITY OF CAMPBELL 62624 WVCWP Q1 2023 ADDL 174.00 146987 11111 03/08/23 930 COLE SUPPLY COMPANY, INC. 61341 LANDSCAPE SUPPLIES 660.71 146988 11111 03/08/23 1357 COMCAST 63213 COMCAST (PROSPECT) 108.22 146989 11111 03/08/23 1569 COMCAST 63213 COMCAST (PRIMARY) 561.67 146990 11111 03/08/23 991 COMCAST 63213 COMCAST (TV) 47.98 146991 11111 03/08/23 1369 COMCAST CORPORATION 63213 COMCAST (P2P) 691.90 146992 11111 03/08/23 500 CONGREGATION BETH DAVID 68525 REIMB COMM. EVENT 2,000.00 146993 11111 03/08/23 342 DATA TICKET INC 62481 JAN 2023 CITATION 100.00 146994 11111 03/08/23 1717 DINSMORE LANDSCAPE COMPAN 64541 JAN AZULE PARK 715.00 146994 11111 03/08/23 1717 DINSMORE LANDSCAPE COMPAN 64541 JAN BROOKGLEN PARK 120.00 146994 11111 03/08/23 1717 DINSMORE LANDSCAPE COMPAN 64541 JAN FOOTHILL PARK 191.00 146994 11111 03/08/23 1717 DINSMORE LANDSCAPE COMPAN 64541 JAN GARDINER PARK 191.00 146994 11111 03/08/23 1717 DINSMORE LANDSCAPE COMPAN 64547 JAN PRIDES CROSSING 268.00 146994 11111 03/08/23 1717 DINSMORE LANDSCAPE COMPAN 64543 JAN PROSPECT MEDIANS 417.00 146994 11111 03/08/23 1717 DINSMORE LANDSCAPE COMPAN 64541 JAN RAVENWOOD PARK 120.00 146994 11111 03/08/23 1717 DINSMORE LANDSCAPE COMPAN 64555 JAN TRL DOG STATIONS 652.00 TOTAL CHECK 2,674.00 146995 11111 03/08/23 1308 EDGES ELECTRICAL GROUP LL 64549 PRIDES CROSSING 2,583.55 146995 11111 03/08/23 1308 EDGES ELECTRICAL GROUP LL 64549 PRIDES CROSSING 222.67 TOTAL CHECK 2,806.22 146996 11111 03/08/23 416 EVANS WEST VALLEY SPRAY 64545 FRUITVALE WEED 2,805.00 146996 11111 03/08/23 416 EVANS WEST VALLEY SPRAY 64545 HAKONE GARDEN WEED 750.00 146996 11111 03/08/23 416 EVANS WEST VALLEY SPRAY 64545 FRUITVALE WEED 350.00 146996 11111 03/08/23 416 EVANS WEST VALLEY SPRAY 64545 FIREHOUSE WEED 600.00 146996 11111 03/08/23 416 EVANS WEST VALLEY SPRAY 64555 CITYHALL WEED 800.00 146996 11111 03/08/23 416 EVANS WEST VALLEY SPRAY 64555 LIBRARY TRL WEED 990.00 78 SUNGARD PUBLIC SECTOR PAGE NUMBER: 2 DATE: 03/08/2023 CITY OF SARATOGA VENCHK11 TIME: 17:49:24 CHECK REGISTER ACCOUNTING PERIOD: 9/23 FUND - 009 - DISBURSEMENT FUND CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT 146996 11111 03/08/23 416 EVANS WEST VALLEY SPRAY 64555 SARA/SNNYVLE WEED 3,200.00 TOTAL CHECK 9,495.00 146997 11111 03/08/23 1709 GREEN PRO SOLUTIONS 61341 LANDSCAPE SUPPLIES 998.90 146998 11111 03/08/23 472 HT HARVEY & ASSOCIATES 81161 MT EDEN RD STABILIZE 945.11 146999 11111 03/08/23 14 HYDROTEC IRRIGATION EQUIP 81161 MT EDEN RD MAINT 1,107.49 146999 11111 03/08/23 14 HYDROTEC IRRIGATION EQUIP 81161 RAVENWOOD PK MAINT 1,768.56 146999 11111 03/08/23 14 HYDROTEC IRRIGATION EQUIP 64549 ORCHARD PIPE RPR 228.08 146999 11111 03/08/23 14 HYDROTEC IRRIGATION EQUIP 64549 QUARRY PK MAINT 76.00 TOTAL CHECK 3,180.13 147000 11111 03/08/23 61 INTERSTATE BATTERY SYSTEM 61361 AUTO PARTS 149.26 147001 11111 03/08/23 63 INTERSTATE TRAFFIC CONTRO 81161 BEAUCHAMPS PK SPPL 229.69 147002 11111 03/08/23 1765 LISA WISE CONSULTING, INC 81141 PROJ REVIEW/ANALYSIS 14,493.75 147003 11111 03/08/23 1563 LOGAN & POWELL, LLP 65282 WVCWP LEGAL SERVICES 2,500.00 147004 11111 03/08/23 499 CARPENTERS LOCAL 2236 (MI 21262 DED:3000 DUES 260.00 147004 11111 03/08/23 499 CARPENTERS LOCAL 2236 (MI 21262 INTERNAL CORRECTION -20.00 147004 11111 03/08/23 499 CARPENTERS LOCAL 2236 (MI 21262 INTERNAL CORRECTION 20.00 TOTAL CHECK 260.00 147005 11111 03/08/23 1572 NBBM SERVICES, INC 64511 JANITORIAL SERVICES 1,526.00 147006 11111 03/08/23 1572 NBBM SERVICES, INC 64551 JAN WKND PK RESTROOM 3,854.40 147007 11111 03/08/23 777 O'GRADY PAVING, INC. 81161 STORM PROJ-POTHOLES 40,799.78 147008 11111 03/08/23 1087 OSCAR URVIZO TELLEZ/OSCAR 64581 GUAVA CT TREE RMV 4,950.00 147009 11111 03/08/23 500 OSWALDO MORENO 24211 DEP REFUND FACILITY 500.00 147010 11111 03/08/23 173 PACIFIC GAS & ELECTRIC 63111 BUILDINGS 219.95 147011 11111 03/08/23 173 PACIFIC GAS & ELECTRIC 63111 PARKS/OPEN SPACE 65.71 147012 11111 03/08/23 1550 PLAN JPA 62419 JAN GEN LIAB CLAIMS 674.00 147013 11111 03/08/23 1777 PUBLIC SOLUTION CONSULTIN 64549 REVIEW OF LANDSCAPE MAINT 56.78 147013 11111 03/08/23 1777 PUBLIC SOLUTION CONSULTIN 64549 REVIEW OF LANDSCAPE MAINT 169.85 147013 11111 03/08/23 1777 PUBLIC SOLUTION CONSULTIN 64549 REVIEW OF LANDSCAPE MAINT 624.56 147013 11111 03/08/23 1777 PUBLIC SOLUTION CONSULTIN 64549 REVIEW OF LANDSCAPE MAINT 1,321.32 TOTAL CHECK 2,172.51 147014 11111 03/08/23 1619 RICHARDSON CONSULTING 22119 ENV19-0005 1,365.00 147014 11111 03/08/23 1619 RICHARDSON CONSULTING 65411 FEB ADR PROJ REVIEWS 7,800.00 147014 11111 03/08/23 1619 RICHARDSON CONSULTING 22119 ENV21-0001 325.00 TOTAL CHECK 9,490.00 147015 11111 03/08/23 87 SAN JOSE WATER COMPANY 63112 BUILDINGS 8.22 147015 11111 03/08/23 87 SAN JOSE WATER COMPANY 63112 PARKS/OPEN SPACE 458.66 147015 11111 03/08/23 87 SAN JOSE WATER COMPANY 63112 MEDIANS/PARKWAYS 8.81 79 SUNGARD PUBLIC SECTOR PAGE NUMBER: 3 DATE: 03/08/2023 CITY OF SARATOGA VENCHK11 TIME: 17:49:24 CHECK REGISTER ACCOUNTING PERIOD: 9/23 FUND - 009 - DISBURSEMENT FUND CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT TOTAL CHECK 475.69 147016 11111 03/08/23 1039 SANCHEZ ELECTRIC, INC. 64523 CORP YARD BREAKROOM 1,637.18 147017 11111 03/08/23 1 SANTA CLARA COUNTY SHERIF 21254 DED:2014 SCC W/H 796.82 147018 11111 03/08/23 154 SHUTE MIHALY & WEINBERGER 65223 GENERAL PLAN 6,415.20 147018 11111 03/08/23 154 SHUTE MIHALY & WEINBERGER 22119 RW ENV19-0005 698.00 147018 11111 03/08/23 154 SHUTE MIHALY & WEINBERGER 22119 RW ENV21-0001 349.00 147018 11111 03/08/23 154 SHUTE MIHALY & WEINBERGER 65212 ADMIN SVC 53.20 147018 11111 03/08/23 154 SHUTE MIHALY & WEINBERGER 65213 CDD 4,814.60 147018 11111 03/08/23 154 SHUTE MIHALY & WEINBERGER 65219 CITY CLERK 4,655.00 147018 11111 03/08/23 154 SHUTE MIHALY & WEINBERGER 65211 CM 3,564.40 147018 11111 03/08/23 154 SHUTE MIHALY & WEINBERGER 65216 FACILITIES 159.60 147018 11111 03/08/23 154 SHUTE MIHALY & WEINBERGER 65218 HR 79.80 147018 11111 03/08/23 154 SHUTE MIHALY & WEINBERGER 65256 NON-DEP 154.06 147018 11111 03/08/23 154 SHUTE MIHALY & WEINBERGER 65217 OH/CC MEETINGS 4,734.80 147018 11111 03/08/23 154 SHUTE MIHALY & WEINBERGER 65215 PW SUB20-0003 2,660.00 147018 11111 03/08/23 154 SHUTE MIHALY & WEINBERGER 22119 PW SUB20-0003 239.40 147018 11111 03/08/23 154 SHUTE MIHALY & WEINBERGER 65227 RISK MANAGEMENT 266.00 147018 11111 03/08/23 154 SHUTE MIHALY & WEINBERGER 22119 AHFV EIR ENV21-0011 593.30 TOTAL CHECK 29,436.36 147019 11111 03/08/23 248 STATE OF CA FRANCHISE TAX 21252 DED:2011 FTB W/H 50.00 147020 11111 03/08/23 1246 STATEWIDE TRAFFIC SAFETY 81121 STREETS SUPPLIES 215.33 147021 11111 03/08/23 343 TMT ENTERPRISES INC 64552 FIELD CONVERSION SPPL 6,046.71 147021 11111 03/08/23 343 TMT ENTERPRISES INC 61341 LANDSCAPE SUPPLIES 273.44 TOTAL CHECK 6,320.15 147022 11111 03/08/23 1642 TOSHIBA FINANCIAL SERVICE 62612 COPIER LEASE FEB 849.11 147022 11111 03/08/23 1642 TOSHIBA FINANCIAL SERVICE 62612 COPIER MAINT FEB 656.40 TOTAL CHECK 1,505.51 147023 11111 03/08/23 1730 TOTAL IMAGING SOLUTIONS, 61171 MICROFICHE DIGI READR 535.00 147024 11111 03/08/23 398 VERMONT SYSTEMS, INC 64321 RECTRAK FY22/23 6,237.00 147024 11111 03/08/23 398 VERMONT SYSTEMS, INC 66211 RECTRAK TRAINING 875.00 147024 11111 03/08/23 398 VERMONT SYSTEMS, INC 66211 RECTRAK DATA TRAINING 525.00 TOTAL CHECK 7,637.00 147025 11111 03/08/23 1524 VILLALOBOS & ASSOCIATES 81161 SARA-SUNNYVALE PROJ 1,500.00 147026 11111 03/08/23 1524 VILLALOBOS & ASSOCIATES 64583 STORM PROJ-PIERCE RD 4,850.00 TOTAL FUND 173,219.58 TOTAL REPORT 173,219.58 80 SUNGARD PUBLIC SECTOR PAGE NUMBER: 1 DATE: 03/20/2023 CITY OF SARATOGA VENCHK11 TIME: 13:34:49 CHECK REGISTER - FUND TOTALS ACCOUNTING PERIOD: 9/23 FUND FUND TITLE AMOUNT 111 GENERAL FUND 215,366.13 214 2023 STORM FUND 23,618.44 243 CARNELIAN GLEN LANDSCAPE 101.89 244 CUNNINGHAM/GLASGOW LND 146.11 249 MANOR DRIVE LANDSCAPE 231.30 252 PRIDES CROSSING LANDSCAPE 631.73 253 SARATOGA LEGEND LANDSCAPE 710.00 255 TRICIA WOODS LANDSCAPE 42.42 271 BEUACHAMPS L&L 390.24 274 HORSESHOE DRIVE L&L 407.58 411 CIP STREET PROJECTS FUND 9,885.08 414 CIP ADMIN PROJECTS FUND 491.01 422 PARK IN-LIEU FEES FUND 37,710.00 611 LIABILITY /RISK MGMT FUND 39.24 612 WORKERS COMP FUND 132.00 621 OFFICE SUPPORT 297.19 622 IT SERVICES 1,654.63 623 VEHICLE & EQUIPMENT MAINT 9,384.30 624 BUILDING MAINTENANCE 3,498.59 632 IT EQUIPMENT REPLACEMENT 1,103.73 633 BUILDING FFE REPLACEMENT 9,696.00 713 WVCWP AGENCY FUND 4,033.84 TOTAL REPORT 319,571.45 81 SUNGARD PUBLIC SECTOR PAGE NUMBER: 1 DATE: 03/20/2023 CITY OF SARATOGA VENCHK11 TIME: 13:33:38 CHECK REGISTER ACCOUNTING PERIOD: 9/23 FUND - 009 - DISBURSEMENT FUND CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT 147027 11111 03/20/23 1692 AECOM TECHNICAL SERVICES 22119 ENV19-0005 EIR CONSUL 52,353.75 147028 11111 03/20/23 1600 ARTICULATE SOLUTIONS, INC 64313 WVCWP OUTREACH SPPL 198.45 147029 11111 03/20/23 781 BOTHELIO, CRYSTAL 65114 JAN 23 CONSULTING SVC 16,289.10 147030 11111 03/20/23 781 BOTHELIO, CRYSTAL 65114 FEB 23 CONSULTING SVC 15,827.40 147031 11111 03/20/23 552 CA DEPARTMENT OF JUSTICE 64161 FEB FINGERPRINT APPS 32.00 147031 11111 03/20/23 552 CA DEPARTMENT OF JUSTICE 61111 FEB FINGERPRINT APPS 32.00 TOTAL CHECK 64.00 147032 11111 03/20/23 500 CHARLES RADER 66111 REIMB CERT SUPPLIES 661.19 147033 11111 03/20/23 179 CIM AIR, INC 64514 HVAC REPAIRS COMM CTR 995.00 147034 11111 03/20/23 179 CIM AIR, INC 77263 HVAC MAINT CITYHALL 9,696.00 147035 11111 03/20/23 517 CITY OF SAN JOSE 64821 MAR-APR23 ANIMAL SRVC 39,236.40 147036 11111 03/20/23 1152 CORODATA RECORDS MANAGEME 62631 FEB RECORDS STORAGE 297.19 147037 11111 03/20/23 250 COTTON SHIRES AND ASSOCIA 22119 GEO22-0035 (S6043) 1,845.00 147037 11111 03/20/23 250 COTTON SHIRES AND ASSOCIA 22119 GEO23-0003 (S6053) 1,855.00 147037 11111 03/20/23 250 COTTON SHIRES AND ASSOCIA 22119 GEO23-0004 (S6063) 1,902.50 147037 11111 03/20/23 250 COTTON SHIRES AND ASSOCIA 22119 GEO23-0005 (S6073) 1,790.00 147037 11111 03/20/23 250 COTTON SHIRES AND ASSOCIA 22119 GEO23-0006 (S6083) 2,002.50 147037 11111 03/20/23 250 COTTON SHIRES AND ASSOCIA 22119 GEO21-0006 (S6141) 1,507.50 147037 11111 03/20/23 250 COTTON SHIRES AND ASSOCIA 22119 GEO22-0024 (S6182) 1,732.50 TOTAL CHECK 12,635.00 147038 11111 03/20/23 355 DURAN & VENABLES, INC. 81161 STORM PROJ-MT EDEN RD 19,652.17 147039 11111 03/20/23 1268 GIULIANI & KULL - SAN JOS 22119 JOB#09153 SUB20-0003 310.00 147039 11111 03/20/23 1268 GIULIANI & KULL - SAN JOS 22119 JOB#09153 ULS22-0003 1,085.00 147039 11111 03/20/23 1268 GIULIANI & KULL - SAN JOS 22119 JOB#09153 SUB21-0001 620.00 TOTAL CHECK 2,015.00 147040 11111 03/20/23 1771 GOT GOPHERS INC 64549 ORCHARD PEST CONTROL 550.00 147040 11111 03/20/23 1771 GOT GOPHERS INC 64549 ORCHARD PEST CONTROL 550.00 TOTAL CHECK 1,100.00 147041 11111 03/20/23 1462 JANET COSTA 61192 WELLNESS GRANT REIMB 50.00 147042 11111 03/20/23 500 JANICE LEFEVRE 24914 REF DEPOSIT SARAROCKS 40.00 147043 11111 03/20/23 100 SARATOGA COMMUNITY ACCESS 64138 OCT-DEC VIDEO SERVICE 19,105.50 147044 11111 03/20/23 178 LEAGUE OF CALIFORNIA CITI 81161 ROAD NEEDS ASSESSMENT 500.00 147045 11111 03/20/23 500 MARILYN MARCHETTI 68353 NBHD WATCH GRANT RMB 300.00 147046 11111 03/20/23 1769 MATRIX CONSULTING GROUP, 64159 COMP FEE STUDY & CAP 11,160.00 147046 11111 03/20/23 1769 MATRIX CONSULTING GROUP, 64159 COMP FEE STUDY & CAP 10,340.00 147046 11111 03/20/23 1769 MATRIX CONSULTING GROUP, 64159 COMP FEE STUDY & CAP 4,190.00 TOTAL CHECK 25,690.00 82 SUNGARD PUBLIC SECTOR PAGE NUMBER: 2 DATE: 03/20/2023 CITY OF SARATOGA VENCHK11 TIME: 13:33:38 CHECK REGISTER ACCOUNTING PERIOD: 9/23 FUND - 009 - DISBURSEMENT FUND CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT 147047 11111 03/20/23 1164 MOUSER LAW FIRM 65273 FY22/23 FEB LEGAL SVC 490.00 147047 11111 03/20/23 1164 MOUSER LAW FIRM 65124 FY22/23 NEGO SVCS 1,715.00 TOTAL CHECK 2,205.00 147048 11111 03/20/23 1740 MT TIRE SERVICE, LLC 64611 MAINTENANCE VEH 65.00 147048 11111 03/20/23 1740 MT TIRE SERVICE, LLC 64611 MAINTENANCE VEH 3,293.91 TOTAL CHECK 3,358.91 147049 11111 03/20/23 1572 NBBM SERVICES, INC 64511 JANITORIAL SERVICES 1,218.00 147050 11111 03/20/23 1745 ODP BUSINESS SOLUTIONS, L 66112 COUNCIL MTG EXPENSES 62.97 147051 11111 03/20/23 777 O'GRADY PAVING, INC. 81161 2022 PAVEMENT MGMT 3,300.00 147051 11111 03/20/23 777 O'GRADY PAVING, INC. 21132 RETENTION HELD PO#095 -165.00 TOTAL CHECK 3,135.00 147052 11111 03/20/23 1658 ORCHARD KEEPERS, INC. 81161 ORCHARD TREES PROJECT 37,710.00 147053 11111 03/20/23 1658 ORCHARD KEEPERS, INC. 64554 FEB ORCHARD MAINT 3,971.38 147054 11111 03/20/23 173 PACIFIC GAS & ELECTRIC 63111 PUB LIB/LNDSCP LIGHTS 24.64 147055 11111 03/20/23 173 PACIFIC GAS & ELECTRIC 63111 PARKS/OPEN SPACE 209.40 147056 11111 03/20/23 1092 PALACE ART & OFFICE SUPPL 66112 MEETING EXPENSES 7.07 147057 11111 03/20/23 500 PAULA GRASSI 68353 NBHD WATCH GRANT RMB 300.00 147058 11111 03/20/23 500 ROBERT LOPRESTO 68353 NBHD WATCH GRANT RMB 300.00 147059 11111 03/20/23 87 SAN JOSE WATER COMPANY 63112 BEAUCHAMPS 390.24 147059 11111 03/20/23 87 SAN JOSE WATER COMPANY 63112 BUILDINGS 280.87 147059 11111 03/20/23 87 SAN JOSE WATER COMPANY 63112 CARNELIAN GLEN 20% 101.89 147059 11111 03/20/23 87 SAN JOSE WATER COMPANY 63112 CUNNINGHM/GLSGW 77.5% 146.11 147059 11111 03/20/23 87 SAN JOSE WATER COMPANY 63112 FARWELL/THREE OAKS 491.01 147059 11111 03/20/23 87 SAN JOSE WATER COMPANY 63112 HORSESHOE DR. 80% 407.58 147059 11111 03/20/23 87 SAN JOSE WATER COMPANY 63112 MANOR DRIVE 231.30 147059 11111 03/20/23 87 SAN JOSE WATER COMPANY 63112 PARKS/OPEN SPACE 1,493.96 147059 11111 03/20/23 87 SAN JOSE WATER COMPANY 63112 SARA LEGENDS MINA WAY 710.00 147059 11111 03/20/23 87 SAN JOSE WATER COMPANY 63112 TRICIA WOODS 22.5% 42.42 147059 11111 03/20/23 87 SAN JOSE WATER COMPANY 63112 MEDIANS/PARKWAYS 5,867.13 TOTAL CHECK 10,162.51 147060 11111 03/20/23 149 SIERRA DISPLAY INC 64537 LIGHT LED STRING 160.41 147061 11111 03/20/23 313 BAY AREA NEWS GROUP 62132 LL0006721233 489.90 147061 11111 03/20/23 313 BAY AREA NEWS GROUP 62132 LL0006726176 381.80 147061 11111 03/20/23 313 BAY AREA NEWS GROUP 62132 LL0006727599 296.70 TOTAL CHECK 1,168.40 147062 11111 03/20/23 313 BAY AREA NEWS GROUP 64313 WVCWP STORM SEWER AD 2,240.82 147063 11111 03/20/23 1690 SOUTHERN COUNTIES LUBRICA 61362 FUEL 4,324.47 147064 11111 03/20/23 1592 STATE FUND 67712 WVCWP WC 22/23 ADDL 31.05 83 SUNGARD PUBLIC SECTOR PAGE NUMBER: 3 DATE: 03/20/2023 CITY OF SARATOGA VENCHK11 TIME: 13:33:38 CHECK REGISTER ACCOUNTING PERIOD: 9/23 FUND - 009 - DISBURSEMENT FUND CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT 147065 11111 03/20/23 1261 THE FRUITGUYS 61192 EMPLOYEE WELLNESS 82.00 147066 11111 03/20/23 1284 TRIPEPI, SMITH & ASSOCIAT 65114 ASSIST CM RECRUITMENT 1,261.25 147067 11111 03/20/23 549 TURF STAR, INC 64611 MAINTENANCE VEH 1,653.05 147068 391 US BANK PURCHASING CARD P VOID: MULTI STUB CHECK 147069 391 US BANK PURCHASING CARD P VOID: MULTI STUB CHECK 147070 11111 03/20/23 391 US BANK PURCHASING CARD P 61151 COMMUNITY ART SPPLS 39.33 147070 11111 03/20/23 391 US BANK PURCHASING CARD P 65113 FACILITATION SVCS 1,144.04 147070 11111 03/20/23 391 US BANK PURCHASING CARD P 61133 FACILITIES SUPPLIES 911.37 147070 11111 03/20/23 391 US BANK PURCHASING CARD P 66211 CTAP TRAINING 25.00 147070 11111 03/20/23 391 US BANK PURCHASING CARD P 62146 SWRCB PERMIT FEES 749.35 147070 11111 03/20/23 391 US BANK PURCHASING CARD P 66112 COUNCIL MTG EXPENSES 628.56 147070 11111 03/20/23 391 US BANK PURCHASING CARD P 61212 EMER IT EQUIPMENT 369.76 147070 11111 03/20/23 391 US BANK PURCHASING CARD P 62131 MARKETING EXPENSES 115.00 147070 11111 03/20/23 391 US BANK PURCHASING CARD P 66111 MEETING EXPENSES 164.02 147070 11111 03/20/23 391 US BANK PURCHASING CARD P 61116 RECOGNITION SUPPLIES 54.56 147070 11111 03/20/23 391 US BANK PURCHASING CARD P 61278 SOFTWARE 354.95 147070 11111 03/20/23 391 US BANK PURCHASING CARD P 66211 ISA TRAINING 520.90 147070 11111 03/20/23 391 US BANK PURCHASING CARD P 64549 LANDSCAPE SUPPLIES 373.12 147070 11111 03/20/23 391 US BANK PURCHASING CARD P 61341 LANDSCAPE SUPPLIES 598.51 147070 11111 03/20/23 391 US BANK PURCHASING CARD P 66111 MEETING EXPENSES 43.89 147070 11111 03/20/23 391 US BANK PURCHASING CARD P 66211 NALP TRAINING 645.00 147070 11111 03/20/23 391 US BANK PURCHASING CARD P 61112 POSTAGE 24.63 147070 11111 03/20/23 391 US BANK PURCHASING CARD P 66311 APA RECRUMITMENT 50.00 147070 11111 03/20/23 391 US BANK PURCHASING CARD P 66311 CAL APA RECRUITMENT 150.00 147070 11111 03/20/23 391 US BANK PURCHASING CARD P 66111 MEETING EXPENSES 25.00 147070 11111 03/20/23 391 US BANK PURCHASING CARD P 66311 NEOGOV RECRUITMENT 199.00 147070 11111 03/20/23 391 US BANK PURCHASING CARD P 61112 POSTAGE 9.56 147070 11111 03/20/23 391 US BANK PURCHASING CARD P 61191 SAFETY SUPPLIES 39.24 147070 11111 03/20/23 391 US BANK PURCHASING CARD P 66211 CALCITIES TRAINING -675.00 147070 11111 03/20/23 391 US BANK PURCHASING CARD P 66212 LODGING -249.82 147070 11111 03/20/23 391 US BANK PURCHASING CARD P 64552 FIELD CONVERSIONS 551.04 147070 11111 03/20/23 391 US BANK PURCHASING CARD P 61151 COMMUNITY ART SPPLS 192.93 147070 11111 03/20/23 391 US BANK PURCHASING CARD P 68651 OUTDOOR MOVIE NIGHT 2,761.68 147070 11111 03/20/23 391 US BANK PURCHASING CARD P 66111 MEETING EXPENSES 197.69 147070 11111 03/20/23 391 US BANK PURCHASING CARD P 61166 PC ACADEMY REGISTER 675.00 147070 11111 03/20/23 391 US BANK PURCHASING CARD P 64323 DROPBOX 119.88 147070 11111 03/20/23 391 US BANK PURCHASING CARD P 61117 ERGO SUPPLIES 192.49 147070 11111 03/20/23 391 US BANK PURCHASING CARD P 61166 PC BOOKS & SUBSCRIPT 133.21 147070 11111 03/20/23 391 US BANK PURCHASING CARD P 61166 PC MEETING EXPENSES 88.20 147070 11111 03/20/23 391 US BANK PURCHASING CARD P 61312 SMALL EQUIPMENT 35.56 147070 11111 03/20/23 391 US BANK PURCHASING CARD P 61323 PAINTING SUPPLIES 93.35 147070 11111 03/20/23 391 US BANK PURCHASING CARD P 61211 IT PARTS 41.45 147070 11111 03/20/23 391 US BANK PURCHASING CARD P 61271 LAPTOPS 1,103.73 147070 11111 03/20/23 391 US BANK PURCHASING CARD P 64583 STORM PROJ-PIERCE RD 429.56 147070 11111 03/20/23 391 US BANK PURCHASING CARD P 66212 CSMFO CONF-A. PABIS 840.21 147070 11111 03/20/23 391 US BANK PURCHASING CARD P 66212 CSMFO CONF-A. XU 840.21 147070 11111 03/20/23 391 US BANK PURCHASING CARD P 66212 CSMFO CONF-G. SCOTT 840.21 147070 11111 03/20/23 391 US BANK PURCHASING CARD P 61362 FUEL 47.87 147070 11111 03/20/23 391 US BANK PURCHASING CARD P 81121 STREETS SUPPLIES 1,126.48 147070 11111 03/20/23 391 US BANK PURCHASING CARD P 81121 STREETS SUPPLIES 1,323.60 84 SUNGARD PUBLIC SECTOR PAGE NUMBER: 4 DATE: 03/20/2023 CITY OF SARATOGA VENCHK11 TIME: 13:33:38 CHECK REGISTER ACCOUNTING PERIOD: 9/23 FUND - 009 - DISBURSEMENT FUND CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT 147070 11111 03/20/23 391 US BANK PURCHASING CARD P 61334 ENCROACHMENT SUPPLIES 43.63 147070 11111 03/20/23 391 US BANK PURCHASING CARD P 64549 LANDSCAPE SUPPLIES 258.61 147070 11111 03/20/23 391 US BANK PURCHASING CARD P 64583 STORM PROJ-PIERCE RD 183.60 147070 11111 03/20/23 391 US BANK PURCHASING CARD P 62112 PLUG N PLAY FEE 15.00 147070 11111 03/20/23 391 US BANK PURCHASING CARD P 64583 STORM PROJ-PIERCE RD 3,353.11 TOTAL CHECK 21,798.27 147071 11111 03/20/23 391 US BANK PURCHASING CARD P 66111 WVCWP MEETING EXPENSE 79.48 147071 11111 03/20/23 391 US BANK PURCHASING CARD P 61111 WVCWP OFFICE SUPPLIES 908.64 147071 11111 03/20/23 391 US BANK PURCHASING CARD P 64313 WVCWP OUTREACH SVCS 5.01 147071 11111 03/20/23 391 US BANK PURCHASING CARD P 61171 WVCWP SMALL EQUIPMENT 254.23 147071 11111 03/20/23 391 US BANK PURCHASING CARD P 63211 WVCWP TELEPHONE 284.16 TOTAL CHECK 1,531.52 147072 11111 03/20/23 1524 VILLALOBOS & ASSOCIATES 81161 VILLAGE PARKLETS 3,800.00 147073 11111 03/20/23 432 WEST VALLEY COLLECTIONS 62616 MAR CS BINS 536.00 147074 11111 03/20/23 1678 WILINE NETWORKS INC. 63213 ISP ANNUAL SERVICES 1,613.18 TOTAL FUND 319,571.45 TOTAL REPORT 319,571.45 85 SUNGARD PUBLIC SECTOR PAGE NUMBER: 1 DATE: 03/23/2023 CITY OF SARATOGA VENCHK11 TIME: 14:01:03 CHECK REGISTER - FUND TOTALS ACCOUNTING PERIOD: 9/23 FUND FUND TITLE AMOUNT 111 GENERAL FUND 672,390.40 233 SARAHILLS LIGHTING DIST 237.67 244 CUNNINGHAM/GLASGOW LND -27.85 247 KERWIN RANCH LANDSCAPE 339.21 251 MCCARTYSVILLE LANDSCAPE -55.76 252 PRIDES CROSSING LANDSCAPE 223.53 254 SUNLAND PARK LANDSCAPE 354.47 256 ALLENDALE LANDSCAPE 275.16 271 BEUACHAMPS L&L -7.42 272 BELLGROVE L&L 618.58 274 HORSESHOE DRIVE L&L -27.86 276 TOLLGATE L&L -20.42 412 CIP PARKS PROJECT FUND 1,142.32 413 CIP FACILITY PROJECT FUND 41,000.00 414 CIP ADMIN PROJECTS FUND 287.56 422 PARK IN-LIEU FEES FUND 2,883.21 612 WORKERS COMP FUND 289.92 622 IT SERVICES 5,643.47 623 VEHICLE & EQUIPMENT MAINT 161.02 624 BUILDING MAINTENANCE 18,505.34 713 WVCWP AGENCY FUND 4,357.50 TOTAL REPORT 748,570.05 86 SUNGARD PUBLIC SECTOR PAGE NUMBER: 1 DATE: 03/23/2023 CITY OF SARATOGA VENCHK11 TIME: 13:59:45 CHECK REGISTER ACCOUNTING PERIOD: 9/23 FUND - 009 - DISBURSEMENT FUND CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT 147075 11111 03/23/23 1422 4LEAF INC. 64173 FEB BLDG INSPECTION 920.00 147076 11111 03/23/23 234 A T & T 63211 MONTHLY RECUR CHARGES 167.43 147076 11111 03/23/23 234 A T & T 63211 PROSPECT CENTER 128.85 147076 11111 03/23/23 234 A T & T 63211 BLANEY IRRIGATION 27.11 147076 11111 03/23/23 234 A T & T 63211 PRSPCT CTR EMER ALARM 294.47 147076 11111 03/23/23 234 A T & T 63211 CRP YRD EMER POTS LNS 53.34 147076 11111 03/23/23 234 A T & T 63211 ALARM SYS CIVIC THTR 257.41 147076 11111 03/23/23 234 A T & T 63211 SENIOR CENTER ALARMS 52.82 147076 11111 03/23/23 234 A T & T 63211 GATEWAY IRR CONTROL 27.11 147076 11111 03/23/23 234 A T & T 63211 ELEC PANEL CVC THTR 27.11 147076 11111 03/23/23 234 A T & T 63211 PHONE LNS PARKS/LIB 27.66 147076 11111 03/23/23 234 A T & T 63211 EMER POTS LINE 27.11 147076 11111 03/23/23 234 A T & T 63211 EMER POT LN CDD LBBY 27.11 147076 11111 03/23/23 234 A T & T 63211 EMER POTS LN VM 32.34 147076 11111 03/23/23 234 A T & T 63211 AM 1610 RADIO 27.11 147076 11111 03/23/23 234 A T & T 63211 BOOK GO ROUND ALARM 53.25 147076 11111 03/23/23 234 A T & T 63211 CSP HVB FOR IRR 53.67 147076 11111 03/23/23 234 A T & T 63211 QUITO IRR MODEM LINE 27.11 TOTAL CHECK 1,311.01 147077 11111 03/23/23 546 ASSOC OF BAY AREA GOV/ABA 63111 GAS SERVICES 1,426.74 147078 11111 03/23/23 1130 ABLE SEPTIC TANK SVC 64549 GLEN BRAE DR DRAINS 250.00 147078 11111 03/23/23 1130 ABLE SEPTIC TANK SVC 64524 CIVIC CTR PLUMB RPR 250.00 TOTAL CHECK 500.00 147079 11111 03/23/23 500 ANIL NIGAM 43116 REF PERMIT PDR22-0024 133.03 147079 11111 03/23/23 500 ANIL NIGAM 44443 REF PERMIT PDR22-0024 1,835.00 TOTAL CHECK 1,968.03 147080 11111 03/23/23 1187 ASSOCIATED SERVICES COMPA 61133 FACILITIES SUPPLIES 203.95 147080 11111 03/23/23 1187 ASSOCIATED SERVICES COMPA 61133 FACILITIES SUPPLIES 319.78 TOTAL CHECK 523.73 147081 11111 03/23/23 1159 CHAVAN & ASSOCIATES, LLP 65131 FY21/22 SINGLE AUDIT 4,200.00 147082 11111 03/23/23 188 CITY OF CAMPBELL 62624 WVCWP 22/23 APR LEASE 2,025.00 147083 11111 03/23/23 1681 DAVEY RESOURCE GROUP, INC 22119 JAN ARBORIST CONLULT 1,020.00 147084 11111 03/23/23 1793 DEPARTMENT OF MOTOR VEHIC 61361 VEH NONOPERATION FEES 10.00 147085 11111 03/23/23 1717 DINSMORE LANDSCAPE COMPAN 81161 QUITO PK SHED REPAIR 1,142.32 147086 11111 03/23/23 1717 DINSMORE LANDSCAPE COMPAN 64541 MAR AZULE PARK 715.00 147086 11111 03/23/23 1717 DINSMORE LANDSCAPE COMPAN 64541 MAR BROOKGLEN PARK 120.00 147086 11111 03/23/23 1717 DINSMORE LANDSCAPE COMPAN 64541 MAR FOOTHILL PARK 191.00 147086 11111 03/23/23 1717 DINSMORE LANDSCAPE COMPAN 64541 MAR GARDINER PARK 191.00 147086 11111 03/23/23 1717 DINSMORE LANDSCAPE COMPAN 64547 MAR PRODES CROSSING 268.00 147086 11111 03/23/23 1717 DINSMORE LANDSCAPE COMPAN 64543 MAR PROSPECT MEDIANS 417.00 147086 11111 03/23/23 1717 DINSMORE LANDSCAPE COMPAN 64541 MAR RAVENWOOD PARK 120.00 147086 11111 03/23/23 1717 DINSMORE LANDSCAPE COMPAN 64555 MAR TRL DOG STATIONS 652.00 TOTAL CHECK 2,674.00 147087 11111 03/23/23 419 EVENT SERVICES 64552 CSP FIELD CONVERSIONS 71.56 87 SUNGARD PUBLIC SECTOR PAGE NUMBER: 2 DATE: 03/23/2023 CITY OF SARATOGA VENCHK11 TIME: 13:59:45 CHECK REGISTER ACCOUNTING PERIOD: 9/23 FUND - 009 - DISBURSEMENT FUND CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT 147088 11111 03/23/23 1521 FRANCISCO ALVAREZ 66214 TUITION RMB FALL2022 203.00 147089 11111 03/23/23 1771 GOT GOPHERS INC 64545 ORCHARD PEST CONTROL 550.00 147090 11111 03/23/23 463 GRAINGER 61133 FACILITIES SUPPLIES 20.98 147091 11111 03/23/23 1608 GREEN HALO SYSTEMS INC. 64323 MAR TRACKING FEE 192.00 147092 11111 03/23/23 14 HYDROTEC IRRIGATION EQUIP 81161 QUITO PK MAINT 994.92 147092 11111 03/23/23 14 HYDROTEC IRRIGATION EQUIP 81161 QUITO PK GROW GARDEN 960.29 147092 11111 03/23/23 14 HYDROTEC IRRIGATION EQUIP 81161 QUITO PK TR BUBBLER 928.00 TOTAL CHECK 2,883.21 147093 11111 03/23/23 123 KELEX SECURITY 64513 MUSEUM FIRE ALARM 600.00 147093 11111 03/23/23 123 KELEX SECURITY 64513 LIBRARY FIRE ALARM 600.00 147093 11111 03/23/23 123 KELEX SECURITY 64513 FRNDSHP HALL FIRE 773.00 147093 11111 03/23/23 123 KELEX SECURITY 64513 SENIOR CTR FIRE ALARM 2,506.00 147093 11111 03/23/23 123 KELEX SECURITY 64513 GRACE BLD FIRE ALARM 480.00 147093 11111 03/23/23 123 KELEX SECURITY 64513 ADMIN BLDG FIRE ALARM 480.00 147093 11111 03/23/23 123 KELEX SECURITY 64513 CITY HALL FIRE ALARM 480.00 TOTAL CHECK 5,919.00 147094 11111 03/23/23 1671 KOFFIE STRAW, LLC 61119 WVCWP MARKETING EXP 2,332.50 147095 11111 03/23/23 1726 LINCOLN GLASS & MIRROR 81161 GENERATOR PROJECT 41,000.00 147096 11111 03/23/23 1546 LYNX TECHNOLOGIES, INC. 64341 FEB GIS SUPPORT 1,012.50 147096 11111 03/23/23 1546 LYNX TECHNOLOGIES, INC. 64341 FEB GIS SUPPORT 1,012.50 TOTAL CHECK 2,025.00 147097 11111 03/23/23 1750 MARIO TOPETE TREE CARE, I 64581 VIA RONCOLE TREE RMV 2,965.00 147098 11111 03/23/23 1790 NATIONAL INDUSTRIAL & SAF 61331 ROAD MAINT SUPPLIES 95.76 147099 11111 03/23/23 1572 NBBM SERVICES, INC 64511 JANITORIAL SERVICES 1,288.00 147100 11111 03/23/23 1572 NBBM SERVICES, INC 64551 MAR WKND PK RESTROOM 3,854.40 147101 11111 03/23/23 1324 READYREFRESH 62614 DRINKING WATER SVC 112.10 147102 11111 03/23/23 1062 NI GOVERNMENT SERVICES, I 63211 02/23 AIRTIME 87.35 147103 11111 03/23/23 1 OFF OF SHERIFF-FISCAL SVC 64811 MAR 2023 LAW ENFORCE 612,754.50 147104 11111 03/23/23 173 PACIFIC GAS & ELECTRIC 63111 BEAUCHAMPS -7.42 147104 11111 03/23/23 173 PACIFIC GAS & ELECTRIC 63111 BELLGROVE CIRCLE 618.58 147104 11111 03/23/23 173 PACIFIC GAS & ELECTRIC 63111 BUILDINGS 8,326.25 147104 11111 03/23/23 173 PACIFIC GAS & ELECTRIC 63111 CUNNINGHAM/GLASGOW -27.85 147104 11111 03/23/23 173 PACIFIC GAS & ELECTRIC 63111 HORSESHOE DR. LNDSCAP -27.86 147104 11111 03/23/23 173 PACIFIC GAS & ELECTRIC 63111 MCCARTYSVILLE -55.76 147104 11111 03/23/23 173 PACIFIC GAS & ELECTRIC 63111 PARKS/OPEN SPACE 171.42 147104 11111 03/23/23 173 PACIFIC GAS & ELECTRIC 63111 PRIDES CROSSING -44.47 147104 11111 03/23/23 173 PACIFIC GAS & ELECTRIC 63111 SARAHILLS LIGHTING 237.67 147104 11111 03/23/23 173 PACIFIC GAS & ELECTRIC 63111 TOLLGATE -20.42 147104 11111 03/23/23 173 PACIFIC GAS & ELECTRIC 63111 TRAFFIC SIGNALS -94.68 88 SUNGARD PUBLIC SECTOR PAGE NUMBER: 3 DATE: 03/23/2023 CITY OF SARATOGA VENCHK11 TIME: 13:59:45 CHECK REGISTER ACCOUNTING PERIOD: 9/23 FUND - 009 - DISBURSEMENT FUND CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT 147104 11111 03/23/23 173 PACIFIC GAS & ELECTRIC 63111 CITYWIDE STREETLIGHTS 916.34 147104 11111 03/23/23 173 PACIFIC GAS & ELECTRIC 63111 VILLAGE LIGHTING 3,175.88 147104 11111 03/23/23 173 PACIFIC GAS & ELECTRIC 63111 AZULE LIGHTING 251.08 147104 11111 03/23/23 173 PACIFIC GAS & ELECTRIC 63111 QUITO LIGHTING 702.58 TOTAL CHECK 14,121.34 147105 11111 03/23/23 173 PACIFIC GAS & ELECTRIC 63111 CITYWIDE STREETLIGHTS 23.23 147106 11111 03/23/23 173 PACIFIC GAS & ELECTRIC 63111 VILLAGE LIGHTING 497.13 147107 11111 03/23/23 87 SAN JOSE WATER COMPANY 63112 ALLENDALE LLA 275.16 147107 11111 03/23/23 87 SAN JOSE WATER COMPANY 63112 KERWIN RANCH 60% 339.21 147107 11111 03/23/23 87 SAN JOSE WATER COMPANY 63112 MED/KERWIN RANCH 40% 226.14 147107 11111 03/23/23 87 SAN JOSE WATER COMPANY 63112 SUNLAND PARK 354.47 TOTAL CHECK 1,194.98 147108 11111 03/23/23 1 SANTA CLARA COUNTY - DTAC 62325 FEB PARKING CITATION 100.00 147109 11111 03/23/23 1 SANTA CLARA COUNTY SHERIF 21254 DED:2014 SCC W/H 796.82 147110 11111 03/23/23 1 SANTA CLARA COUNTY VECTOR 64545 VECTOR CNTRL FY22/23 341.89 147111 11111 03/23/23 91 SANTA CLARA VALLEY TRANS 62233 FY22/23 CMP MEM FEES 27,442.00 147112 11111 03/23/23 136 SCOTTY'S AUTOMOTIVE 64611 MAINTENANCE VEH#131 151.02 147113 11111 03/23/23 160 SIERRA PACIFIC TURF SUPPL 61341 LANDSCAPE SUPPLIES 281.85 147114 11111 03/23/23 313 BAY AREA NEWS GROUP 62132 LL0006733246 370.30 147115 11111 03/23/23 248 STATE OF CA FRANCHISE TAX 21252 DED:2011 FTB W/H 50.00 147116 11111 03/23/23 1453 SUPERION, LLC 64312 MAR ASP SERVICES 5,545.58 147117 11111 03/23/23 500 TESLA ENERGY OPERATIONS I 43117 PERMIT 23-0429 CANCEL 20.00 147117 11111 03/23/23 500 TESLA ENERGY OPERATIONS I 41412 PERMIT 23-0429 CANCEL 36.38 147117 11111 03/23/23 500 TESLA ENERGY OPERATIONS I 43112 PERMIT 23-0429 CANCEL 1.50 147117 11111 03/23/23 500 TESLA ENERGY OPERATIONS I 43471 PERMIT 23-0429 CANCEL 242.50 TOTAL CHECK 300.38 147118 11111 03/23/23 1261 THE FRUITGUYS 61192 EMPLOYEE WELLNESS 207.92 147118 11111 03/23/23 1261 THE FRUITGUYS 61192 EMPLOYEE WELLNESS 82.00 TOTAL CHECK 289.92 147119 11111 03/23/23 500 TIMOTHY WATSON 43116 REF PERMIT PDR22-0018 133.03 147119 11111 03/23/23 500 TIMOTHY WATSON 44443 REF PERMIT PDR22-0018 1,835.00 TOTAL CHECK 1,968.03 147120 11111 03/23/23 343 TMT ENTERPRISES INC 61341 LANDSCAPE SUPPLIES 60.16 147121 11111 03/23/23 1184 U.S. SECURITY SUPPLY, INC 61133 FACILITIES SUPPLIES 357.44 147122 11111 03/23/23 395 VERIZON WIRELESS 63212 ADMIN SERVICES 28.91 147122 11111 03/23/23 395 VERIZON WIRELESS 63212 BUILDING & INSPECTION 150.98 147122 11111 03/23/23 395 VERIZON WIRELESS 63212 GENERAL ENGINEERING 181.94 147122 11111 03/23/23 395 VERIZON WIRELESS 63212 IT SERVICES 97.89 89 SUNGARD PUBLIC SECTOR PAGE NUMBER: 4 DATE: 03/23/2023 CITY OF SARATOGA VENCHK11 TIME: 13:59:45 CHECK REGISTER ACCOUNTING PERIOD: 9/23 FUND - 009 - DISBURSEMENT FUND CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT 147122 11111 03/23/23 395 VERIZON WIRELESS 63212 PARKS 64.62 147122 11111 03/23/23 395 VERIZON WIRELESS 63212 STREETS 78.45 TOTAL CHECK 602.79 TOTAL FUND 748,570.05 TOTAL REPORT 748,570.05 90 SARATOGA CITY COUNCIL MEETING DATE:April 5,2023 DEPARTMENT:Administrative Services PREPARED BY:Ann Xu, Accountant SUBJECT:Treasurer’s Report for the Month Ended February 28, 2023 RECOMMENDED ACTION: Review and accept the Treasurer’s Report for the month ended February 28, 2023. BACKGROUND: California government code section 41004 requires that the City Treasurer submits to the City Clerk and the legislative body a written report and accounting of all receipts, disbursements, and fund balances. The Municipal Code of the City of Saratoga, Article 2-20, Section 2-20.035 designates the City Manager as the City Treasurer. This report is prepared to fulfill this requirement. The following attachments provide various financial transaction data for the City of Saratoga’s Funds collectively as well as specifically for the City’s General (Operating) Fund, including an attachment from the State Treasurer’s Office of Quarterly LAIF rates from the 1st Quarter of 1977 to the present. FISCAL STATEMENT: Cash and Investments Balance by Fund As of February 28, 2023, the City’s unaudited cash and investments totaled $39,085,319. The City Council’s adopted policy on the Working Capital Reserve Fund states that effective July 1, 2016: for cash flow purposes and to avoid the occurrence of dry period financing, pooled cash from all funds should not be allowed to fall below $1,000,000. The total pooled cash balance of $39.1 million exceeds the minimum amount required. Comerica Bank 1,780,811$ Deposit with LAIF 37,304,508$ Total Cash 39,085,319$ Cash Summary 91 City’s Current Financial Position In accordance with California government code section 53646 (b) (3), the City is financially well positioned and able to meet its estimated expenditure requirements for the next six months. As of February 28, 2023, the City’s financial position (Assets $39.5M, Liabilities $5.2M, and Fund Equity $34.3M) remains very strong and there are no issues in meeting financial obligations now or in the foreseeable future. The following Fund Balance schedule represents actual funding available for all funds at the end of the monthly period. This amount differs from the above Cash Summary schedule as assets and liabilities are components of the fund balance. As illustrated in the summary below, Total Cash is adjusted by the addition of Total Assets less the amount of Total Liabilities to arrive at the Ending Fund Balance –which represents the actual amount of funds available. ATTACHMENTS: Table 1 – Change in Total Fund Balances by Fund Table 2 – Change in Total Fund Balances by CIP Project Chart 1 – Change in Investment Pool Balance by Month Chart 2 – Local Agency Investment Fund (LAIF) Quarterly Apportionment Rates "+ Total Cash 39,085,319$ Plus: Assets 390,065 Less: Liabilities (5,178,151) Ending Fund Balance 34,297,233$ Adjusting Cash to Ending Fund Balance 92 TABLE 1: CHANGES IN TOTAL FUND BALANCE *Negative fund balance due to authorized spending of anticipated revenues Fund Description Prior Year Carryforward 7/1/2022 Increase/ (Decrease) Jul - Jan Current Revenue Current Expenditure Transfer In Transfer Out Fund Balance 2/28/2023 General Fund Committed Fund Balances: Hillside Stability Reserve 1,000,000 - - - - - 1,000,000 Assigned Fund Balances: Future Capital Replacement & Efficiency Project Reserve 3,509,000 - - - - - 3,509,000 Carryforwards Reserve 20,000 - - - - - 20,000 Facility Reserve 3,700,000 - - - - - 3,700,000 Unassigned Fund Balances: Working Capital Reserve 1,000,000 - - - - - 1,000,000 Fiscal Stabilization Reserve 3,250,000 - - - - - 3,250,000 Compensated Absences Reserve 330,000 - - - - - 330,000 Other Unassigned Fund Balance Reserve (Pre YE distribution)2,601,458 1,159,927 1,208,351 (1,654,046) - (2,509,000) 806,689 General Fund Total 15,410,458 1,159,927 1,208,351 (1,654,046) - (2,509,000) 13,615,689 Special Revenue Landscape/Lighting Districts 977,231 118,043 69 (25,212) - - 1,070,131 ARPA Federal Grants 7,127,589 - - - - - 7,127,589 2023 Storm Fund - (70,521) - (239,766) - - (310,287) * Special Revenue Fund Total 8,104,820 47,521 69 (264,978) - - 7,887,433 Debt Service Library Bond 805,311 (302,899) 3,236 - - - 505,648 Arrowhead Bond 124,402 70,787 - (46,586) - - 148,604 Debt Service Fund Total 929,714 (232,112) 3,236 (46,586) - - 654,252 Internal Service Fund Liability/Risk Management 641,403 (438,965) 1,410 (10,123) - - 193,725 Workers Compensation 232,829 (58,731) 2,770 (3,773) - - 173,095 Office Support Fund 155,443 1,814 673 (966) - - 156,965 Information Technology Services 661,159 (60,607) - (45,585) - - 554,967 Vehicle & Equipment Maintenance 278,317 (6,294) - (16,948) - - 255,075 Building Maintenance 764,302 (42,335) - (77,245) - - 644,722 Vehicle & Equipment Replacement 905,217 62,001 - - - - 967,217 Technology Replacement 798,337 60,938 - (5,221) - - 854,054 Facility FFE Replacement 941,400 68,218 - (279) - - 1,009,339 Internal Service Fund Total 5,378,407 (413,962) 4,853 (160,139) - - 4,809,159 Trust/Agency WVCWP Agency Fund 558,655 92,759 - (43,521) - - 607,893 Trust/Agency Fund Total 558,655 92,759 - (43,521) - - 607,893 Capital Project Street Projects 3,381,066 (1,358,718) 37,901 (94,406) 2,209,000 - 4,174,844 Park and Trail Projects 849,562 (146,288) - (7,266) 275,000 - 971,008 Facility Projects 623,475 (150,596) 19,028 - - - 491,907 Administrative Projects 1,429,921 (245,029) 38,706 (110,216) 25,000 - 1,138,381 Tree Fund Projects 52,541 300 300 - - - 53,141 Park In-Lieu Projects 1,172,555 (42,303) 64,686 - - - 1,194,939 CIP Grant Street Projects (46,912) (17,440) 15,522 (7,410) - - (56,240) * CIP Grant Park & Trail Projects - (96,841) 196,841 - - - 100,000 CIP Grant Administrative Projects (164,574) (76,723) 54,310 - - - (186,987) * CIP Grant ARPR/SLFRF Projects - (506,590) - (5,486) - - (512,076) * Gas Tax Fund Projects 247,731 (950,982) 57,140 - - - (646,111) * CIP Fund Total 7,545,366 (3,591,209) 484,434 (224,784) 2,509,000 - 6,722,807 Total City 37,927,419 (2,937,076) 1,700,944 (2,394,053) 2,509,000 (2,509,000)34,297,233 93 TABLE 2: FUND BALANCES BY CIP PROJECT *Negative fund balance due to authorized spending of anticipated revenues CIP Funds/Projects Prior Year Carryforward 7/1/2022 Increase/ (Decrease) Jul - Jan Current Revenue Current Expenditure Transfer In Transfer Out Fund Balance 2/28/2023 Street Projects Annual Road Improvements 1,009,556 (887,771) 37,901 (34,390) 1,000,000 - 1,125,297 Roadway Safety & Traffic Calming 147,118 - - (42,201) 150,000 - 254,917 Citywide Traffic Signal Battery Backup 266,315 (24,324) - - - - 241,991 Portable Radar Feedback Sign 1,548 - - - - - 1,548 Local Roadway Safety Plan 3,410 (363) - - - - 3,047 Traffic Signal Controller Upgrades - - - - 80,000 - 80,000 Prospect/Saratoga Median Improvement 309,379 - - - - - 309,379 Village Clock 8,626 (6,066) - - - - 2,560 Big Basin Way/Blaney Trash Can Replacement 50,802 (18,000) - - - - 32,802 Annual Infrastructure Maintenance & Repairs 41,431 (58,630) - (15,056) 250,000 - 217,745 Guava Court Curb & Gutter Replacement 280,000 - - - - - 280,000 El Camino Grande Storm Drain Pump 104 - - - - - 104 Saratoga Village Crosswalk & Sidewalk Rehabilitation 49,055 (17,331) - - - - 31,724 Quito Road Sidewalk Improvements 43,370 - - - - - 43,370 Saratoga/Sunnyvale Road Sidewalk 92,158 - - - - - 92,158 Saratoga Sunnyvale Rd. Pathway Rehab Cox to RRX - - - - 50,000 - 50,000 Quito Road Sidewalk Rehabilitation and Gap Closure 182,609 - - - - - 182,609 Quito Road Sidewalk Rehabilitation Gap Closure Phase 2 - - - - 300,000 - 300,000 Fourth Street Bridge Widening 99,837 (1,837) - (960) - - 97,040 Quito Road Bridge Replacement 132,197 (4,719) - - - - 127,478 Quito Road Bridge - ROW Acquisition 3,662 - - - - - 3,662 Bridge Rehabilitation Project Phase 1 - - - - 350,000 - 350,000 Annual Retaining Wall Maintenance & Repairs 193,860 (15,878) - (1,144) 200,000 - 376,838 Mt. Eden Erosion Repair 59,622 (3,209) - (656) - - 55,756 Continental Circle Landslide Stabilization 57,447 - - - - - 57,447 Pierce Road Retainment 328,880 (320,589) - - - - 8,291 Mt. Eden Emergency Landslide 20,080 - - - - - 20,080 Unallocated Street Funds - - - - (171,000) - (171,000) Total Street Projects 3,381,066 (1,358,718) 37,901 (94,406) 2,209,000 - 4,174,844 Parks & Trails Projects Park/Trail Repairs 32,873 (2,850) - - 250,000 - 280,023 Hakone Gardens Infrastructure Improvements 16,599 - - - 25,000 - 41,599 Hakone Pond Reconstruction 300,000 - - - - - 300,000 Beauchamps Park Playground Replacement 35,131 (25,988) - - - - 9,143 Guava/Fredericksburg Entrance 235,970 (117,450) - (7,266) - - 111,254 Saratoga Village to Quarry Park Walkway - Design 228,989 - - - - - 228,989 Total Parks & Trails Projects 849,562 (146,288) - (7,266) 275,000 - 971,008 Facility Projects Open Work Space 80,000 - - - - - 80,000 Civic Theater Improvements - 17,026 - - - - 17,026 PEG Funded Project 113,650 19,056 19,028 - - - 151,733 Community Center Improvement 24,513 (4,205) - - - - 20,308 Community Center Generator and EV Charging Stations 395,312 (187,473) - - - - 207,839 Library Building Exterior Maintenance 10,000 5,000 - - - - 15,000 Total Facility Projects 623,475 (150,596) 19,028 - - - 491,907 Administrative and Technology Projects Safe Routes to School - (1,245) - - 160,000 - 158,755 City Website/Intranet 16,948 - - - - - 16,948 Development Technology 20,538 (15,807) 207 - - - 4,938 Software Technology Management 118,695 44,122 5,496 - - - 168,314 LLD Initiation Match Program 25,000 - - - - - 25,000 Horseshoe Beautification 13,295 (1,160) - (870) - - 11,265 Business Renewal Program 6,643 (2,345) - - - - 4,298 Citywide Accessibility Assessment 28,066 (72,780) - - 100,000 - 55,286 City Art Program 53,669 - - - 25,000 - 78,669 Safe Routes to School Needs Assessment 15,748 - - - - - 15,748 El Quito Neighborhood Improvements 284,507 - - - - - 284,507 Parking District ADA Improvements and Rehabilitation 250,000 - - - - - 250,000 Storm Drain Master Plan 300,000 - - - - - 300,000 ADA Self Assessment - (2,250) - - 322,500 - 320,250 General Plan Update 238,592 (193,564) 33,002 (109,346) - - (31,316) * Wildfire Mitigation Program 4,067 - - - - - 4,067 Risk Management Project Funding 54,153 - - - - - 54,153 Unallocated Administrative Funds - - - - (582,500) - (582,500) Total Administrative and Technology Projects 1,429,921 (245,029) 38,706 (110,216) 25,000 - 1,138,381 94 TABLE 2 (cont.): FUND BALANCES BY CIP PROJECT *Negative fund balance due to authorized spending of anticipated revenues CIP Funds/Projects Prior Year Carryforward 7/1/2022 Increase/ (Decrease) Jul - Jan Current Revenue Current Expenditure Transfer In Transfer Out Fund Balance 2/28/2023 Tree Fund Projects Citywide Tree Planting Program 26,666 300 300 - - - 27,266 Tree Dedication Program 25,875 - - - - - 25,875 Total Tree Fund Projects 52,541 300 300 - - - 53,141 Park In-Lieu Projects Orchard Irrigation & Tree Planting 10,947 - - - 30,000 - 40,947 Hakone Gardens Infrastructure 82,420 - - - - - 82,420 Hakone Gardens Neighbor Wood Fence Replacement - - - 75,000 - 75,000 Quarry Park Maintenance Building Utility Project - - - 35,000 - 35,000 Beauchamps Park Playground Replacement 10,079 (60,079) - - 50,000 - - EL Quito Park Pickleball - (12,322) - - 154,299 - 141,977 Joe's Trail Phase II - (1,245) - - 132,000 - 130,755 Joe's Trail Phase III - - - - 264,000 - 264,000 Trail Pet Stations 25,000 - - - - - 25,000 Saratoga Village to Quarry Park Walkway - Design 73,810 - - - 150,000 - 223,810 Village Oaks Bridge Reconstruction and Erosion Control - - - - 30,000 - 30,000 Hakone Gardens to Quarry Park Trail Gap Closure Phase 1 - - - - 50,000 - 50,000 Park and Trail Fire Mitigation - - - - 100,000 - 100,000 Unallocated Park In-Lieu Funds 970,299 31,343 64,686 - (1,070,299) - (3,971) Total Park In-Lieu Projects 1,172,555 (42,303) 64,686 - - - 1,194,939 CIP Grant Street Projects Local Roadway Safety Plan (1,619) (3,263) - - - - (4,882) * Prospect/Saratoga Median Improvement (19,217) - 3,099 - - - (16,119) * Citywide Signal Upgrade II 18 - - - - - 18 Saratoga Ave Sidewalk (34,146) - - - - - (34,146) * Village Sidewalk, Curb & Gutter - Phase II Construction (91) - - - - - (91) * Saratoga Village Crosswalk & Sidewalk Rehabilitation (834) - - - - - (834) * 4th Street Bridge - (14,177) 12,424 (7,410) - - (9,163) * Quito Bridge Replacement 18,597 - - - - - 18,597 Quito Road Bridges - ROW Acquisition (9,619) - - - - - (9,619) * Total CIP Grant Street Projects (46,912) (17,440) 15,522 (7,410) - - (56,240) CIP Grant Park & Trail Projects Beauchamps Park Playground - (196,841) 196,841 - - - - Park and Trail Fire Mitigation - 100,000 - - - - 100,000 Total CIP Grant Park & Trail Projects - (96,841) 196,841 - - - 100,000 CIP Grant Administrative Projects CDD Software/ADA (14,574) - 54,310 - - - 39,736 General Plan Update (LEAP)(150,000) (76,723) - - - - (226,723) * Total CIP Grant Administrative Projects (164,574) (76,723) 54,310 - - - (186,987) CIP Grant ARPA/SLFRF Projects Storm Water Master Plan - (374,297) - - - - (374,297) * Stormwater Pollution Prevention Program Compliance (SWPPP)- - - (4,663) - - (4,663) * Saratoga Village Water Improvement - (132,293) - (823) - - (133,116) * Total CIP Grant ARPA/SLFRF Projects - (506,590) - (5,486) - - (512,076) Gas Tax Fund Projects Annual Roadway Improvements 194,170 (950,982) 57,140 - - - (699,672) * Prospect/Saratoga Median Improvements 48,278 - - - - - 48,278 Big Basin Way Sidewalk Repairs (1,802) - - - - - (1,802) * Quito Road Bridges 7,085 - - - - - 7,085 Total Gas Tax Fund Projects 247,731 (950,982) 57,140 - - - (646,111) Total CIP Funds 7,545,366 (3,591,209) 484,434 (224,784) 2,509,000 - 6,722,807 95 CHART 1: CHANGE IN INVESTMENT POOL BALANCE BY MONTH 96 CHART 2 March June September December 1977 5.68 5.78 5.84 6.45 1978 6.97 7.35 7.86 8.32 1979 8.81 9.10 9.26 10.06 1980 11.11 11.54 10.01 10.47 1981 11.23 11.68 12.40 11.91 1982 11.82 11.99 11.74 10.71 1983 9.87 9.64 10.04 10.18 1984 10.32 10.88 11.53 11.41 1985 10.32 9.98 9.54 9.43 1986 9.09 8.39 7.81 7.48 1987 7.24 7.21 7.54 7.97 1988 8.01 7.87 8.20 8.45 1989 8.76 9.13 8.87 8.68 1990 8.52 8.50 8.39 8.27 1991 7.97 7.38 7.00 6.52 1992 5.87 5.45 4.97 4.67 1993 4.64 4.51 4.44 4.36 1994 4.25 4.45 4.96 5.37 1995 5.76 5.98 5.89 5.76 1996 5.62 5.52 5.57 5.58 1997 5.56 5.63 5.68 5.71 1998 5.70 5.66 5.64 5.46 1999 5.19 5.08 5.21 5.49 2000 5.80 6.18 6.47 6.52 2001 6.16 5.32 4.47 3.52 2002 2.96 2.75 2.63 2.31 2003 1.98 1.77 1.63 1.56 2004 1.47 1.44 1.67 2.00 2005 2.38 2.85 3.18 3.63 2006 4.03 4.53 4.93 5.11 2007 5.17 5.23 5.24 4.96 2008 4.18 3.11 2.77 2.54 2009 1.91 1.51 0.90 0.60 2010 0.56 0.56 0.51 0.46 2011 0.51 0.48 0.38 0.38 2012 0.38 0.36 0.35 0.32 2013 0.28 0.24 0.26 0.26 2014 0.24 0.22 0.24 0.25 2015 0.26 0.28 0.32 0.37 2016 0.46 0.55 0.60 0.68 2017 0.78 0.92 1.07 1.20 2018 1.51 1.90 2.16 2.40 2019 2.55 2.57 2.45 2.29 2020 2.03 1.36 0.84 0.63 2021 0.44 0.33 0.24 0.23 2022 0.32 0.75 1.35 2.07 Quarterly Apportionment Rates Local Agency Investment Fund 97 SARATOGA CITY COUNCIL MEETING DATE: April 5, 2023 DEPARTMENT: Community Development Department PREPARED BY: Christopher Riordan, Senior Planner SUBJECT: 2022 General Plan Housing Element Annual Progress Report RECOMMENDED ACTION: Adopt the attached Resolution accepting the 2022 General Plan Housing Element Annual Progress Report and direct staff to file the report with the Governor’s Office of Planning and Research (OPR) and the Department of Housing and Community Development (HCD). BACKGROUND: Government Code Section 65400 requires the City Council to review and accept an annual report on the status of their progress in implementing the Housing Element. This report must be submitted every year to HCD and OPR to fulfill the State mandated reporting requirements. The 2022 Annual Progress Report includes information on the number of new residential planning applications submitted and the number of building permits issued within the 2022 calendar year. However, only the number of building permits issued are used for the purposes of determining progress towards Saratoga’s Regional Housing Needs Assessment (RHNA). For the 2022 reporting period the City of Saratoga added 129 new housing units which included: • 3 deed-restricted dwelling units in the very low-income category (Quito Village) • 2 deed-restricted accessory dwelling units in the low-income category • 45 accessory dwelling units with no rental limitations • 79 new single-family and townhomes The 79 new single-family and townhome residential units includes 60 building permits issued for the Quito Village project. In addition, HCD has instructed jurisdictions to include the number of all residential projects in the number of new units constructed regardless of if there was a residential demolition on the site. Saratoga had 15 demolition/rebuild projects in 2022. Therefore, the total numbers reported in 2022 for above moderate housing units are higher than previous years. Saratoga’s 2015-2022 Regional Housing Needs Allocation (RHNA) is a total of 439 housing units in the following income level categories. For the previous eight reporting periods (2015- 2022), the City has added a total of 375 net new housing units. 98 2022 General Plan Housing Element Annual Progress Report April 5, 2022 Income Level 2015-2022 RHNA 2015-2022 City of Saratoga Very Low 147 3 Low 95 85 Moderate 104 146 Above Moderate 93 141 Total 439 375 Senate Bill 35 provides that jurisdictions which have made insufficient progress toward their Above Moderate income RHNA are subject to the streamlined ministerial approval for proposed developments with at least 10% affordability. Jurisdictions which have made sufficient progress toward their Above Moderate income RHNA but insufficient progress toward their Low and Very Low income RHNA are subject to the streamlined ministerial approval process for proposed developments with at least 50% affordability. As of December 31, 2022, Saratoga has issued 141 building permits for above moderate housing units, exceeding our RHNA allocation of 93. Based on these numbers, for an SB35 project in Saratoga to be eligible for streamlined ministerial approval, at least 50% of the units would be required to be affordable. HCD will determine if Saratoga has made sufficient progress toward the Above Moderate RHNA for this reporting period. ATTACHMENTS: Attachment A: Resolution Attachment B: 2022 Housing Element Annual Progress Report 99 RESOLUTION NO. 23-____ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA ACCEPTING THE 2022 GENERAL PLAN HOUSING ELEMENT ANNUAL PROGRESS REPORT AND DIRECTING STAFF TO FILE THE REPORT WITH THE GOVERNOR’S OFFICE OF PLANNING AND RESEARCH (OPR) AND THE DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT (HCD) WHEREAS, Government Code Section 65400 requires that an Annual Progress Report be prepared highlighting the progress made on implementation of the Housing Element; and WHEREAS, the Annual Progress Report is to be reviewed and accepted by the City Council and subsequently filed with OPR and HCD; and NOW, THEREFORE BE IT RESOLVED, that the Saratoga City Council has reviewed and accepted the 2022 Housing Element Annual Progress Report and hereby directs staff to file the report with OPR and HCD. The above and foregoing resolution was passed and adopted at a regular meeting of the Saratoga City Council held on the 5th day of April 2023 by the following vote: AYES: NOES: ABSENT: ABSTAIN: Kookie Fitzsimmons, Mayor ATTEST: Britt Avrit, City Clerk Attachment A 100 Attachment B 101 SARATOGA CITY COUNCIL MEETING DATE:April 5, 2023 DEPARTMENT:City Manager’s Department PREPARED BY:Crystal Bothelio, Consultant SUBJECT:Resolution Authorizing Participation in the Age Friendly Communities Global Network and Authorizing Use of the City Seal in the 2023 Age Friendly Communities Survey RECOMMENDED ACTION: Adopt the Resolution authorizing participation in the Age Friendly Communities Global Network and authorizing use of the City seal in the 2023 Age Friendly Communities Survey. BACKGROUND: The City of Saratoga was the first jurisdiction in Santa Clara County to be recognized as an Age Friendly Community. Most communities begin the process of becoming an Age Friendly Community by adopting a resolution authorizing participation in the Age Friendly Communities Global Network. That was not completed as part of Saratoga’s initial efforts and a resolution is being brought before the City Council for consideration. Additionally, if adopted, the resolution would authorize the use of the City Seal in the 2023 Age Friendly Communities Survey being conducted by the Saratoga Area Senior Coordinating Council (SASCC). In 2016, SASCC surveyed older adults living in Saratoga as part of the effort to earn Saratoga’s designation as an Age Friendly Community. As part of the ongoing commitment to retaining Saratoga’s Age Friendly Community designation, the 2023 survey will reassess residents to provide a comparison to the 2016 results.Per City Code, use of the City seal by organizations other than the City must be approved by the City Council via resolution or ordinance. ATTACHMENTS: Attachment A –Resolution Authorizing Participation in the Age Friendly Communities Global Network and Authorizing Use of the City Seal in the 2023 Age Friendly Communities Survey 102 RESOLUTION NO. 23-___ RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA AUTHORIZING PARTICIPATION IN THE AGE FRIENDLY COMMUNITIES GLOBAL NETWORK & USE OF THE CITY SEAL IN THE 2023 AGE FRIENDLY COMMUNITIES SURVEY WHEREAS, the global population of people age 60 or over is expected to grow from 600 million in the year 2000 to almost 2 billion by the year 2050; and WHEREAS, currently, older adults in Saratoga account for 25% of the population and this is expected to grow to 36% of the population by the year 2060; and WHEREAS, a Global Network of Age-Friendly Communities has been established to encourage and promote public policies that support active aging and improved health, well-being, satisfaction, and quality of life for older adults; and WHEREAS, the City of Saratoga, through its policy decisions, supports programs, services, and resources for its senior population; and WHEREAS, the City of Saratoga has been designated as an Age Friendly Community because of its efforts that help older adults age in place and remain engaged in their community; and WHEREAS, as part of the ongoing commitments to remain an Age Friendly Community, the Saratoga Area Senior Coordinating Council is conducting a survey of older adults and has requested use of the City seal on the survey; WHEREAS, in accordance with City Code Section 2-05.040, no organization other than the City may use the City seal except upon approval of the City Council by ordinance or resolution. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Saratoga hereby supports initiatives and opportunities to engage in the Age-Friendly Communities Global Network by encouraging and promoting public policies and projects in support of healthy and active aging; and, authorizes the City Manager to execute documents and take further actions as may be necessary for the City’s continued participation in the Age-Friendly Communities Global Network. BE IT FURTHER RESOLVED that the City Council of the City of Saratoga hereby authorizes use of the City of Saratoga seal in the 2023 Age Friendly Communities Survey. The above and foregoing resolution was passed and adopted at a special meeting of the Saratoga City Council held on the 27th day of March 2023 by the following vote: AYES: NOES: ABSENT: ABSTAIN: Kookie Fitzsimmons, Mayor ATTEST: DATE: Britt Avrit, MMC City Clerk 103 SARATOGA CITY COUNCIL MEETING DATE:April 5, 2023 DEPARTMENT:City Attorney’s Office PREPARED BY:Richard Taylor, City Attorney SUBJECT:Urgency Ordinance Temporarily Suspending Certain Tree Removal Requirements for Eucalyptus Trees RECOMMENDED ACTION: Adopt the urgency ordinance temporarily suspending through June 30, 2023 certain tree removal requirements for Eucalyptus trees in light of the risks they pose to life and property due to the unprecedented and ongoing storms. BACKGROUND: At the March 27, 2023 special meeting of the City Council staff was directed to prepare an urgency ordinance suspending, for a limited period, certain provisions of the City’s Tree Ordinance for removal of Eucalyptus trees. The ordinance is attached as Attachment A. As an urgency measure, the ordinance would take effect immediately upon adoption. The measure must be approved by a 4/5 vote in order to be adopted. Since December 2022, Saratoga and the San Francisco Bay Area have seen a series of storms and atmospheric river systems that have brought high winds and extraordinary levels of precipitation. Both the Governor of California and President of the United States have issued emergency declarations in response to these storms and the City also recently proclaimed a local emergency. High wind gusts and saturated soils have caused large trees to collapse, damaging property and, in some cases, even causing loss of life. In Saratoga, a significant number of falling trees have been Eucalyptus trees. The photographs in Attachment B illustrate the damage to property and public roads caused by these falling Eucalyptus trees. Collapsed trees have cost the City $250,000 in infrastructure impacts and fallen tree removal over the past two weeks alone; approximately 75% of these costs are attributable to Eucalyptus trees specifically. The danger of falling trees is expected to continue until soils dry in May and winds subside in June. The tree removal permit process established by the Municipal Code, which includes a $130 permit fee, notice requirement, and replacement tree requirement, and discretionary staff review based on standards that do not consider saturated soils and high winds, is ill-suited for the current emergency situation. 104 In light of the foregoing and as requested by the Council, staff has prepared the attached ordinance for Council consideration. The measure would continue to require residents to obtain a tree removal permit but for removal of Eucalyptus trees would, until June 30, 2023, suspend the following requirements of the Code: A. The requirement to pay a fee when applying for a tree removal permit as specified in Section 15-50.070(e); B. The requirement to plant a replacement tree, relocate the tree, and/or pay a fee or post a bond to the Tree Fund as a condition of receiving a tree removal permit as specified in Section 15-50.080(c); C. The requirement of a notice and appeal period for approved tree removal permits as specified in Section 15-50.070(b); and D. The requirement for a determination on the tree removal permit application as set forth in Section 15-50.080 except as to the determination that the tree to be removed is in the genus Eucalyptus. ATTACHMENTS: Attachment A – Urgency Ordinance Temporarily Suspending the Permit Fee and Replacement Tree Requirements of the Saratoga City Code Attachment B – Photos showing tree damage Attachment C – Attachment C - Written Communications 1632982.1 105 1 ORDINANCE NO. AN URGENCY ORDINANCE OF THE CITY OF SARATOGA TEMPORARILY SUSPENDING CERTAIN TREE REMOVAL REQUIREMENTS OF THE SARATOGA CITY CODE THE CITY COUNCIL OF THE CITY OF SARATOGA HEREBY ORDAINS AS FOLLOWS: Findings 1.The San Francisco Bay Area region has seen a series of storms and atmospheric river systems that have brought high winds and extraordinary levels of precipitation starting in late December and continuing through March 2023. 2.The Governor proclaimed a State of Emergency to exist in Santa Clara County on March 8, 2023; and the President of the United States issued a Federal Emergency Declaration on March 10, 2023 for severe winter storms that began on March 9, 2023 in California. 3.The Director of Emergency Services of Saratoga proclaimed a local emergency to exist throughout the City of Saratoga on March 23, 2023 and the City Council confirmed the proclamation on March 27, 2023. 4.The March 13-15, 2023 atmospheric river event produced winds that reached as high as 97 miles per hour at higher elevations and gusts in the range of 40 to 50 miles per hour at lower elevations at locations throughout Santa Clara County. 5.Many trees have fallen as a result of heavy winds and persistent rainfall and a significant number of these trees are Eucalyptus trees. 6.Collapsed trees have caused significant damage to property and public infrastructure, costing the City $250,000 in infrastructure impacts and fallen tree removal over the last two weeks alone, 75% of which is attributable to Eucalyptus trees specifically. 7.The danger of falling trees will persist for several months and more trees are expected to collapse as a result of winds, saturated soils, and weakened root systems. 8.A review of historic weather records indicates that soils should dry by the end of May, winds should subside by the end of June, and that the risk of continued damage from trees therefore should subside by that time as well. 9.Numerous members of the community members have expressed concern regarding the dangers of falling trees and have submitted approximately 100 permits for tree removal in the last two weeks. 106 2 10.The City’s existing process for tree removal, including a $130 permit fee, notice requirement, replacement tree cost, and discretionary staff review based on standards that do not consider saturated soils and high winds is ill-suited for the current emergency situation. 11.Given the serious threats to public health and safety described above, this Ordinance is a temporary measure to suspend, until June 30, 2023, specified portions of the City Code pertaining to removal of trees in the genus Eucalyptus to streamline the tree removal permit process for such trees. Therefore, the City Council hereby ordains as follows: Section 1.Until June 30, 2023 the following requirements of the Saratoga Municipal Code are hereby suspended with respect to applications for and issuance of tree removal permits for trees in the genus Eucalyptus: A. The requirement to pay a fee when applying for a tree removal permit as specified in Section 15-50.070(e); B. The requirement to plant a replacement tree, relocate the tree, and/or pay a fee or post a bond to the Tree Fund as a condition of receiving a tree removal permit as specified in Section 15-50.080(c); C. The requirement of a notice and appeal period for approved tree removal permits as specified in Section 15-50.070(b); and D. The requirement for a determination on the tree removal permit application as set forth in Section 15-50.080 except as to the determination that the tree to be removed is in the genus Eucalyptus. Section 2.Government Code section 36937(a) authorizes the adoption of an urgency ordinance to protect the public peace, health or safety, where there is a declaration of the facts constituting the urgency and the ordinance is adopted by four-fifths of the Council. Section 3.The City Council hereby finds, determines and declares that this urgency ordinance adopted pursuant to California Government Code section 36937 is necessary because there is a current and immediate threat to the public health, safety and/or welfare and a need for immediate preservation of the public peace, health, or safety that warrants this urgency measure, which finding is based upon the facts stated in the Findings above, all of which are deemed true and correct, as well any oral and written testimony at the April 5, 2023 City Council meeting. Section 4.The City Council of the City of Saratoga held a duly noticed public meeting on April 5, 2023, and after considering all testimony and written materials provided in connection with that meeting introduced this ordinance and waived the reading thereof. Section 5.This urgency ordinance shall take effect immediately upon adoption in accordance with the provisions set forth in Government Code section 36937 and shall remain in effect until June 30, 2023, at which time it shall be of no further force and effect. 107 3 Section 6.If any section, subsection, sentence, clause, or phrase of this Ordinance is for any reason held to be invalid or unconstitutional by a decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance. The City Council hereby declares that it would have passed this Ordinance and each and every section, subsection, sentence, clause, or phrase not declared invalid or unconstitutional without regard to whether any portion of the Ordinance would be subsequently declared invalid or unconstitutional. Section 7.The City Council finds that adoption of this Ordinance is exempt from environmental review under the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines section 15269 as a projectto maintain, repair, and restore, property damaged as a result of a disaster in a disaster stricken area in which a state of emergency has been proclaimed by the Governor and actions to prevent an emergency until soils dry and winds subside and pursuant to CEQA Guidelines section 15061(b)(3), because it can be seen with certainty that temporarily suspending certain tree removal requirements for Eucalyptus trees will not have a significant effect on the environment. Section 8. A summary of this ordinance shall be published in a newspaper of general circulation of the City of Saratoga within fifteen days after its adoption. —Continued Next Page— 108 4 Following a duly noticed public meeting the foregoing urgency ordinance was introduced and adopted as an urgency ordinance by the following vote on April 5, 2023. AYES: NOES: ABSENT: ABSTAIN: SIGNED: Kookie Fitzsimmons MAYOR, CITY OF SARATOGA, CALIFORNIA ATTEST: DATE : Britt Avrit, MMC CITY CLERK APPROVED AS TO FORM: _____________________________DATE: ________________________ Richard Taylor CITY ATTORNEY 1632738.1 109 Attachment B – Photos showing tree damage La Paloma Avenue Wildwood Park 110 Allendale Avenue 1632726.1 111 From:City Council To:Yan Zhao; James Lindsay; Chuck Page; Crystal Bothelio; Tina Walia; Belal Aftab; Kookie Fitzsimmons; Britt Avrit Subject:FW: Eucalyptus Trees Date:Monday, March 27, 2023 4:19:59 PM ________________________________________ From: Paula Grassi Sent: Monday, March 27, 2023 4:19:35 PM (UTC-08:00) Pacific Time (US & Canada) To: City Council Subject: Eucalyptus Trees CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Dear Counsel Members, I received an email from Rishi regarding Saratoga’s eucalyptus trees and wanted to share my thoughts. I think it’s safe to say we all know eucalyptus trees are not native to California. While I love the smell of crushed leaves underfoot when hiking or the fragrance of eucalyptus being carried on a gentle breeze; these are very dangerous and unpredictable trees. The limbs crack and break without warning, (hence the nickname in Australia ‘widow maker’), the root system is shallow and the oils of the tree are highly flammable. When these trees fall on power lines many lives are adversely affected in ways too many to count. They are far too dangerous to be planted anywhere near a home, business, roadway or anywhere people pass by. Many of us drive Fruitvale on the way up to highway 9 several times a week. I’m always wary of having to pass by and under some of the most enormous eucalyptus trees I’ve ever seen in my life! Once I get past those, I proceed down highway 9 toward Los Gatos watching for falling limbs from the trees in the median. There always seem to be branches that have fallen on the roadway or onto the shoulder. Just last week I was on my way to meet friends in LG when a tree fell onto a vehicle on highway 9 blocking traffic. Thankfully, no one was hurt. Then there was the 100 ft eucalyptus that came down on a house near town last week during the cyclone bomb storm. The shallow root ball was as wide as a small car. Its a miracle no one inside was hurt but it did quite a bit of damage to the house. You may recall about 30 large eucalyptus trees were removed by Santa Clara Valley Water District a couple of years along the creek in Saratoga between Cox and Prospect. I remember several years ago there was a huge uproar over the proposed removal of two gigantic eucalyptus trees at Oak Street Elementary. Some people were up in arms that the trees were considered dangerous and should be taken down due potential limbs breaking and falling while children were on the playground. Some Saratogans even strapped themselves to the trees in protest. Some years later I heard one tree was removed due to disease or vandalism, and the other one had dropped a limb on the playground while children were present. Apparently, the tree that dropped the limb prompted an urgency for removal and both are now gone. I agree with Rishi’s sentiment, Saratoga needs an urban forestry plan to monitor all of our large trees to ensure safety and enjoyment for everyone. Paula & Peter Grassi Charter Avenue 112 From:City Council To:Yan Zhao; James Lindsay; Chuck Page; Crystal Bothelio; Tina Walia; Belal Aftab; Kookie Fitzsimmons; Britt Avrit Subject:FW: eucalyptus trees Date:Sunday, March 26, 2023 2:32:43 PM From: Adele Salle Sent: Sunday, March 26, 2023 2:32:20 PM (UTC-08:00) Pacific Time (US & Canada) To: City Council <saratoga_cc@saratoga.ca.us> Subject: eucalyptus trees CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Every time I drive down Scully Ave. heading South from Prospect Road I wonder if the eucalyptus trees on the Beth David side of the street will fall on my car. During these last storms I avoid that street completely. At the very least the city of Saratoga should check out the health of those trees and have them removed if they are in danger of falling. I know Saratoga wants to be the city of trees, but not at the expense of public safety. Adele Salle 113 From:City Council To:Yan Zhao; James Lindsay; Chuck Page; Crystal Bothelio; Tina Walia; Belal Aftab; Kookie Fitzsimmons; Britt Avrit Subject:FW: Eucalyptus trees Date:Monday, March 27, 2023 2:08:35 AM From: Lucien Remy Sent: Monday, March 27, 2023 2:08:07 AM (UTC-08:00) Pacific Time (US & Canada) To: City Council <saratoga_cc@saratoga.ca.us> Subject: Eucalyptus trees CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Hi there Saratoga While I’m not a Saratoga resident, I’m friends with Rishi Kumar. I did want to send a brief, supportive note in regards to his emails to his supporters about Eucalyptus trees. Please keep in mind that Eucalyptus trees tend to flower in winter and can be an important source of nectar for hummingbirds/ bees ( fact check me on that please) I’d kindly suggest that some analysis about removing Eucalyptus trees be augmented with some navigation process to plant other winter flowering native plants to support the hummingbirds / bee population. Eucalyptus trees are definitely dangerous and a fire hazard and they have recently shut down the Bay bridge from falling across the roadway. That’s all I have awareness of/ to share or to add , other than that some day I would aspire to live in sunny ISaratoga and garden flowers of native plants that nourish the birds and bees in winter Kind regards, Lucien Remy -- Sent from Gmail Mobile 114 From:City Council To:Yan Zhao; James Lindsay; Chuck Page; Crystal Bothelio; Tina Walia; Belal Aftab; Kookie Fitzsimmons; Britt Avrit Subject:FW: Eucalyptus trees Date:Monday, March 27, 2023 7:42:01 PM ________________________________________ From: Diane Jew Sent: Monday, March 27, 2023 7:41:41 PM (UTC-08:00) Pacific Time (US & Canada) To: City Council Subject: Eucalyptus trees CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. I agree with Rishi Kumar’s thought on eucalyptus trees. I have had two of them come down and they all have been trimmed several times in the past. On the other hand my one neighbor does not trim any of her eucalyptus trees that will come down on my house. Is there any recourse for this? It seems cruel to be financially responsible for her trees coming down on my home as an Act of God under insurance. We value our beautiful trees but safety comes first. “Our city already works closely with the county to send weed abatement notices to residents who may face potential fire hazards due to overgrown yards, driven by a Weed Abatement Saratoga policy. We could consider implementing a similar Eucalyptus abatement strategy, as the recent storm underlines the importance of proactive actions with these trees. “ Than you Diane Jew Sent from my iPhone 115 From:City Council To:Yan Zhao; James Lindsay; Chuck Page; Crystal Bothelio; Tina Walia; Belal Aftab; Kookie Fitzsimmons; Britt Avrit Subject:FW: [SVDC 2438] Trees Date:Tuesday, March 28, 2023 7:01:30 PM Attachments:ATT00001.txt From: SVDC >On Behalf Ofjill hunter via SVDC Sent: Tuesday, March 28, 2023 7:01:06 PM (UTC-08:00) Pacific Time (US & Canada) To: Subject: [SVDC 2438] Trees CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Hi everyone, I've been thinking about all the trees we've lost this winter, probably close to 500. The 3 year drought also was responsible for extreme tree loss. Saratoga is known for its tree canopy, we've received awards and trophies commending us for our care and love of trees. Why not take this opportunity to plant trees this spring to replace our lost ones? When I was mayor in 2013 we planted over two thousand trees and we can do it again. Give a tree as a present or as a memorial. Involve your family in the selection. Trees are so important to humans, wildlife and to the community. Let's all rally around the idea that we must plant trees to replace our lost ones. I know there are questions about eucalyptus trees . There are over 700 varieties of eucalyptus, many of them absolutely beautiful. Have you noticed the red flowering tree next to the old post office or the ones in the median next to Redwood school. They are eucalyptus. Have you noticed the ironwood eucalyptus with the black bark along Highway 9? The Blue Gum Eucalyptus is the tree that is the offender not the others. Do not think that all eucalyptus are the same. The blue gum is the most prolific in California because so many were planted as windbreaks around the orchards. 450,000 alone were planted in San Diego since it was a desert at the time and they were fast growing and the people wanted shade. Betty Peck told me that John Muir had brought the eucalyptus to Saratoga because he had extra ones from the Pan American Fair in San Francisco. That story has never been verified. After all this rain it is a great time to plant trees and replace our lost ones. At Jack Mallory's Memorial service last week we sang a song called "Our Home Saratoga". This is the first verse: We love our home Saratoga, our place to belong On trails of flowers, trees and mountain breeze, We're able to walk along. Thank you for listening. I love this community as I know you do and want it to be the best it can be. JIll 116 117 118 From:City Council To:Yan Zhao; James Lindsay; Chuck Page; Crystal Bothelio; Tina Walia; Belal Aftab; Kookie Fitzsimmons; Britt Avrit Subject:FW: Eucalyptus tree in my backyard. Date:Monday, March 27, 2023 10:38:43 PM From: Junqing Chen Sent: Monday, March 27, 2023 10:38:24 PM (UTC-08:00) Pacific Time (US & Canada) To: City Council <saratoga_cc@saratoga.ca.us> Subject: Eucalyptus tree in my backyard. CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Dear City Council, We have a fairly large Eucalyptus tree at the corner of our backyard. It had broken tree trunks in the past which fortunately only damaged the neighbor's fence. We however are increasingly concerned as the storm and windy weather seems to become a new norm of the California winter. I thus wonder whether it is possible to get the permission to remove this tree. Thanks Junqing resident at , Saratoga, CA 95070 -- ----------------------------------------------------------------------------- Junqing Chen 119 From:City Council To:Yan Zhao; James Lindsay; Chuck Page; Crystal Bothelio; Tina Walia; Belal Aftab; Kookie Fitzsimmons; Britt Avrit Subject:FW: Eucalyptus Trees Date:Monday, March 27, 2023 4:19:59 PM ________________________________________ From: Paula Grassi Sent: Monday, March 27, 2023 4:19:35 PM (UTC-08:00) Pacific Time (US & Canada) To: City Council Subject: Eucalyptus Trees CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Dear Counsel Members, I received an email from Rishi regarding Saratoga’s eucalyptus trees and wanted to share my thoughts. I think it’s safe to say we all know eucalyptus trees are not native to California. While I love the smell of crushed leaves underfoot when hiking or the fragrance of eucalyptus being carried on a gentle breeze; these are very dangerous and unpredictable trees. The limbs crack and break without warning, (hence the nickname in Australia ‘widow maker’), the root system is shallow and the oils of the tree are highly flammable. When these trees fall on power lines many lives are adversely affected in ways too many to count. They are far too dangerous to be planted anywhere near a home, business, roadway or anywhere people pass by. Many of us drive Fruitvale on the way up to highway 9 several times a week. I’m always wary of having to pass by and under some of the most enormous eucalyptus trees I’ve ever seen in my life! Once I get past those, I proceed down highway 9 toward Los Gatos watching for falling limbs from the trees in the median. There always seem to be branches that have fallen on the roadway or onto the shoulder. Just last week I was on my way to meet friends in LG when a tree fell onto a vehicle on highway 9 blocking traffic. Thankfully, no one was hurt. Then there was the 100 ft eucalyptus that came down on a house near town last week during the cyclone bomb storm. The shallow root ball was as wide as a small car. Its a miracle no one inside was hurt but it did quite a bit of damage to the house. You may recall about 30 large eucalyptus trees were removed by Santa Clara Valley Water District a couple of years along the creek in Saratoga between Cox and Prospect. I remember several years ago there was a huge uproar over the proposed removal of two gigantic eucalyptus trees at Oak Street Elementary. Some people were up in arms that the trees were considered dangerous and should be taken down due potential limbs breaking and falling while children were on the playground. Some Saratogans even strapped themselves to the trees in protest. Some years later I heard one tree was removed due to disease or vandalism, and the other one had dropped a limb on the playground while children were present. Apparently, the tree that dropped the limb prompted an urgency for removal and both are now gone. I agree with Rishi’s sentiment, Saratoga needs an urban forestry plan to monitor all of our large trees to ensure safety and enjoyment for everyone. Paula & Peter Grassi Charter Avenue 120 From:City Council To:Yan Zhao; James Lindsay; Chuck Page; Crystal Bothelio; Tina Walia; Belal Aftab; Kookie Fitzsimmons; Britt Avrit Subject:FW: Eucalyptus Trees in Saratoga Date:Sunday, March 26, 2023 6:34:19 PM ________________________________________ From: Rahul Gaur Sent: Sunday, March 26, 2023 6:34:02 PM (UTC-08:00) Pacific Time (US & Canada) To: City Council Subject: Eucalyptus Trees in Saratoga CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Dear City Council members, Eucalyptus trees are not native to CA and are a fire hazard as well as dangerous for falling over due to their shallow roots. It will be great if these trees can be inspected by the City arborist and removed if they pose a danger to the residents. Regards, Rahul 121 From:City Council To:Yan Zhao; James Lindsay; Chuck Page; Crystal Bothelio; Tina Walia; Belal Aftab; Kookie Fitzsimmons; Britt Avrit Subject:FW: Eucalyptus Trees must go Date:Monday, March 27, 2023 7:17:24 AM From: William Clark Sent: Monday, March 27, 2023 7:17:02 AM (UTC-08:00) Pacific Time (US & Canada) To: City Council <saratoga_cc@saratoga.ca.us> Subject: Eucalyptus Trees must go CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. I must pass under several of these dangerous trees every day on the way to Marshall Lane School! The trees are a dangerous fire hazard and now power interruption and deadly tree. This is a City obligation, not a resident duty. William Clark Saratoga, CA 95070 122 From:City Council To:Yan Zhao; James Lindsay; Chuck Page; Crystal Bothelio; Tina Walia; Belal Aftab; Kookie Fitzsimmons; Britt Avrit Subject:FW: Eucalyptus trees. Date:Sunday, March 26, 2023 2:07:20 PM ________________________________________ From: Santosh Rao < Sent: Sunday, March 26, 2023 2:06:33 PM (UTC-08:00) Pacific Time (US & Canada) To: City Council Subject: Eucalyptus trees. CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Hello, It appears there is a coordinated effort to take down eucalyptus trees. Please do NOT take down any trees. Trees especially eucalyptus are a heritage of Saratoga and Must be left alone. The trees existed long before many current residents arrived here and will be around long after the protesting residents are gone. Again please do not take out any trees. Especially do not take out eucalyptus trees in Saratoga. Some thinning and pruning periodically is fine but do not take down any trees. Thank you. Thanks, Santosh Rao 123 From:City Council To:Yan Zhao; James Lindsay; Chuck Page; Crystal Bothelio; Tina Walia; Belal Aftab; Kookie Fitzsimmons; Britt Avrit Subject:FW: Eucalyptus trees Date:Sunday, March 26, 2023 2:30:08 PM From: Pavitra Kamath Sent: Sunday, March 26, 2023 2:29:57 PM (UTC-08:00) Pacific Time (US & Canada) To: City Council <saratoga_cc@saratoga.ca.us> Subject: Eucalyptus trees CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Dear city council, I am writing to you to add my voice to request an updated tree ordinance that requires assessment, pruning and / or removal of Eucalyptus trees. In this past 3 months of storms in California, I had an 18 ft Eucalyptus branch break off and fall into my backyard. The branch fell on the side away from my home but had it fallen on the other side, it would have fallen onto my home and destroyed a portion of it. Further, given its proximity to my roof, it is also a fire danger that had me breathing uneasy when the fire came so close in Saratoga 3 yrs back. I would be more than glad to provide any further information as well as photographs if needed. I would appreciate my input to be considered on any discussion on the subject of tree assessment. As a city council, I would hope that you take into consideration the POV of city residents and the dangers posed to them by the city policies on preserving any tree, even a non-native. If a similar 18' branch were to fall when my children are playing in the backyard, it would have disastrous consequences. So the city policy on trees goes against the safety of our family. I am very much for greenery but would very much prefer to have safe, stable and fire retardant trees in my backyard like the oak that I already have. Thank you for your time and consideration. Regards, Pavitra (resident on Kilbride Ct, Saratoga) 124 From:City Council To:Yan Zhao; James Lindsay; Chuck Page; Crystal Bothelio; Tina Walia; Belal Aftab; Kookie Fitzsimmons; Britt Avrit Subject:FW: Eucalyptus Trees-Hazards Date:Monday, March 27, 2023 1:34:51 PM From: cy shi Sent: Monday, March 27, 2023 1:34:43 PM (UTC-08:00) Pacific Time (US & Canada) To: City Council <saratoga_cc@saratoga.ca.us> Subject: Eucalyptus Trees-Hazards CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Dear Saratoga, We are very worried about two Eucalyptus trees on a neighboring vacant lot that could fall on our house and garage. It seems like it would be prudent to have a Eucalyptus program for the City to inspect for safety. Regards, Cynthia Shiba 125 From:City Council To:Yan Zhao; James Lindsay; Chuck Page; Crystal Bothelio; Tina Walia; Belal Aftab; Kookie Fitzsimmons; Britt Avrit Subject:FW: Tree Hazards Date:Tuesday, March 28, 2023 12:52:52 PM ________________________________________ From: Sent: Tuesday, March 28, 2023 12:52:37 PM (UTC-08:00) Pacific Time (US & Canada) To: City Council; Rishi Kumar Subject: Tree Hazards CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Dear City Council, Rishi Kumar recently sent out an email regarding the need for Eucalyptus tree management. While I support the need for an arborist to assess tree health in the City of Saratoga and to remove any unhealthy trees that may be a hazard to people and property, I would caution the Town against what sounds like a knee-jerk reaction on this topic. This should not be an excuse for people to be able to cut down any, or all, undesirable trees in our city out of fear. I am very familiar with Eucalyptus trees having lived in Australia, and while we do need to be mindful of the potential hazards, they are a tree species that can withstand drought conditions, an asset when considering our changing climate in California, and thus should be considered for our urban landscape. What is not being currently done by the City or many residents is the proper care of trees - people do not mulch their trees or their gardeners completely remove any leaf matter from underneath the canopies. Gardeners use Round up herbicides which serves to weaken the health of trees, and residents fail to water their trees in times of severe drought. Thus, we need to educate our residents and commercial gardeners on how best to care for their trees as a means of minimizing both the financial impact and environmental deterioration of this issue going forward. Btw, I have approx 100 trees on our property so I am very familiar with this issue. Thank you for your consideration, Saskia Adams , Saratoga Sent from my iPhone 126 From:City Council To:Yan Zhao; James Lindsay; Chuck Page; Crystal Bothelio; Tina Walia; Belal Aftab; Kookie Fitzsimmons; Britt Avrit Subject:FW: Tree Ordinance and Eucalyptus Trees Date:Tuesday, March 28, 2023 2:19:52 PM From: Ray Froess Sent: Tuesday, March 28, 2023 2:19:41 PM (UTC-08:00) Pacific Time (US & Canada) To: City Council <saratoga_cc@saratoga.ca.us> Cc: Subject: Tree Ordinance and Eucalyptus Trees CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. There isn’t a sufficient correlation between tree species and hazards for an ordinance against Eucalyptus or any other tree. There are other significant variables such as size, variety, root structure, disease, location, etc. Large trees should be regularly inspected. See arborist articles at https://www.esseltek.com/blog/tree-risk-assessment-at- risk/#:~:text=The%20arborist%20will%20then%20assess%20the%20risk%20according less%20damage%20than%20if%20the%20entire%20tree%20falls. https://www.arborcare.com/blog/falling-trees-what-property-owners-need-to-know Ray Froess Land 127 From:City Council To:Yan Zhao; James Lindsay; Chuck Page; Crystal Bothelio; Tina Walia; Belal Aftab; Kookie Fitzsimmons; Britt Avrit Subject:FW: Trees Date:Monday, March 27, 2023 12:11:39 AM ________________________________________ From: Jane Parks-McKay Sent: Monday, March 27, 2023 12:11:29 AM (UTC-08:00) Pacific Time (US & Canada) To: City Council Subject: Trees CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. I love trees but with our recent doubts and the over saturation of trees from the storms we need to have a better tree management plan. I speak Specifically to the very flammable eucalyptus trees that abound. Please let’s be proactive and make our area safer. Thankyou Jane parks mckay Sent from my iPhone 128 129 F om R shi uma o J mes ind ay o n Che one ubject wd [ The Sa a oga Upda e 32] Euc ly tus t ees n Sa toga Da e Sun ay Ma ch 6 2023 3 13 11 M A tachmen s h - CAUTION Th s ema o g nated f om ou s de you o gan zat on Exe c se caut on when open ng a tachmen s o c ck ng nks espec a y f om unknown sende s Fo you u gent act onThanks so much— In f nd h p Team R sh Kuma Cand date fo Un ed St tes Cong e s S con Va ey s CD16 Phone 408 805 5993 Beg n fo wa ded message m K ishna Sa aswae e T e a a a a e 9 2] a s ees a a aa e Ma ch 26 2023 at 3 09 35 M DT Rishi Kuma Dea R sh The e s a huge dead t ee nea the nte section o a ke Ranch Rd and V sta A oyo Ct which needs to be emoved A pho o is attached I be ieve t s Euca yptus I pass this t ee seve al imes a day and hudde on the thought o it a l ng on me Something s mi a happened a ew days ago in he Ranch San An onio a k ki l ng a woman I b ought this up wi h the a ke Ranch home owne associat on They a e a guing w th the c ty o de e mine i s t the esponsib l ty o a ke Ranch home owne associat on o the c ty o Sa atoga? n any case this t ee shou d be emoved be o e any acc dent occu s Thanks fo ak ng ead n th s ma te We need mo e eade s ke you Best ega dsK shna---- - K shna Sa aswat Ce****************** 130 On Ma 26 2023 at 1 46 PM R sh Kuma <sh 1@gma com> w o e Dea ne ghbo sI am w t ng to equest you thoughts on the ssue of Euca yptus t ees n Sa a oga My v ewpo nt s hat these t ees pose safe y sks that must be add essed In the past a fa ng Euca yp us t ee k ed a b ke n Pa o A o and n a ecent s o m seve a t ees fe on homes n Sa atoga - fo tunate y no one was hu t - h gh ght ng the u gent need fo act on to ensu e pub c safety I wou d ove to hea f om you on th s top c keep ead ng Euca yptus t ees have a h s o y of dead y mb and t ee a nc den s and some Ca fo n a commun t es have emoved them due to sa ety and ext eme f e haza d conce ns It s c uc a to p otect ou p ope ty and ves by cons de ng the dange s of these t ees desp te the adaptab ty o va ous c mates wo dw de due o the sha ow oot system Ou c y u gent y needs an u ban fo est y p an and an upda ed t ee o d nance that takes n o account p udent da a and wo ks fo ou es dents A though t ees have cont buted to the nc ed b e cha ac e and amb ance of Sa atoga we must p o t ze safe y The dec duous ba k on he gums s a f e haza d catch ng f e ead y and ca y ng f e up n o the canopy cast ng embe s ou wa d Ou c y a eady wo ks c ose y w th the county o send weed abatement not ces to es den s who may ace po ent a f e haza ds due o ove g own ya ds d ven by a Weed Aba ement Sa atoga po cy We cou d cons de mp ement ng a s m a Euca yptus abatement t ategy as the ecent sto m unde nes the mpo ance of p oact ve act ons w h these t ees I be eve h s s a m ss on wo h pu su ng To add ess h s s ue we shou d cons deconduct ng tho ough assessments of the hea th and st uctu a nteg y of Euca yptus t ees by ce t f ed a bo sts and mp ement ng app op ate measu es such as p un ng o emova of t ees that pose a k to pub c a ety Add t ona y we need o estab sh gu de nes fo the p ant ng and ma n enance of Euca yptus t ees n pub c a eas tak ng nto account fac o s such as t ee spec es ocat on and potent a sks wh e p o t z ng safety and p ese v ngthe natu a env onment and beauty of Sa a oga If you have any feedback on h s top c p ease cons de a so ema ng the c y counc at sa atoga_cc@sa atoga ca us Thank you fo you a tent on o th s c t ca ma te — In f endsh p R sh Kuma Cand da e o Un ed Sta es Cong ess S on Va ey s CD16 131 www R h Kuma om Phone 408 805 5993 <PastedG aph c-1 png> -- Fo ow R sh on Tw te Refe to R sh s Sa atoga FAQ ht ps t nyu com Sa a ogaFAQ - and you w f nd t a ve y nfo mat ve esou ce gu de--- You ece ved th s message because you a e subsc bed to he Goog e G oups "Inc ed b e Sa a oga" g oupTo unsub c be f om th s g oup and stop ece v ng ema s f om t send an ema to nc ed b eSa atoga unsubsc be@goog eg oups comTo v ew th s d scuss on on the web v s t https g oups goog e com d msg d Inc ed b eSa atoga A65378CA-1E6E-4CFB-9AC6 0E1704103CA1%40gma com 132 From: Rishi Kumar To:James Lindsay Subject:Fwd: [ The Saratoga Update 932] Eucalyptus trees in Saratoga Date:Monday, March 27, 2023 11:37:18 AM Attachments:PastedGraphic-1.png PastedGraphic-1.png CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. FYI — In friendship, Team Rishi Kumar Candidate for United States Congress, Silicon Valley’s CD16 www.RishiKumar.com Phone 408 805 5993 Begin forwarded message: From: Cheryl Owiesny > Subject: Re: [ The Saratoga Update 932] Eucalyptus trees in Saratoga Date: March 27, 2023 at 11:15:51 AM PDT To: Rishi Kumar Hi Rishi All Trees are wonderful....but they do needing care, water (drought) maintenance, thinning, trimming etc. So many I have interacted with are frustrated by the city of Saraoga's process to remove trees. Expensive to get a permit to remove and expensive to get the tree removed or worked on. Some neighbors mentioned that they were denied a permit to cut a tree down ( a tree that they see everyday and the arborist looks at once) and subsequently the tree has fallen. Eucalytus are a part of the issue...so are other tress. I thing the whole tree issue needs to be addressed in the city. I see so many trees that have alot of dead wood that has collected for 5-10 years and needs to be removed. I am not a expert, 133 arborists know more than me. I do know that the Ash trees I have in my yard have been an expensive problem with our water/sewer lines and I had to spend alot of money to fix. The droughts we have had do not help the situation. At brookside swim and tennis club along the creek SJ Water I believe has come in the past 2 or so years and removed alot eucalyptus trees. Thankfully before they fell. my thoughts. Cheryl On Sun, Mar 26, 2023 at 1:47 PM Rishi Kumar wrote: Dear neighbors, I am writing to request your thoughts on the issue of Eucalyptus trees in Saratoga. My viewpoint is that these trees pose safety risks that must be addressed. In the past, a falling Eucalyptus tree killed a biker in Palo Alto, and in a recent storm, several trees fell on homes in Saratoga - fortunately no one was hurt - highlighting the urgent need for action to ensure public safety. I would love to hear from you on this topic….keep reading. Eucalyptus trees have a history of deadly limb and tree fall incidents, and some California communities have removed them due to safety and extreme fire hazard concerns. It is crucial to protect our property and lives by considering the dangers of these trees, despite their adaptability to various climates worldwide due to their shallow root system. Our city urgently needs an urban forestry plan and an updated tree ordinance that takes into account prudent data and works for our residents. Although trees have contributed to the incredible character and ambiance of Saratoga, we must prioritize safety. The deciduous bark on the “gums” is a fire hazard, catching fire readily, and carrying fire up into the canopy, casting embers outward. Our city already works closely with the county to send weed abatement notices to residents who may face potential fire hazards due to overgrown yards, driven by a Weed Abatement Saratoga policy. We could consider implementing a similar Eucalyptus abatement strategy, as the recent storm underlines the importance of proactive actions with these trees. I believe this is a mission worth pursuing. To address this issue, we should consider conducting thorough assessments of the health and structural integrity of Eucalyptus trees by certified arborists and implementing appropriate measures such as pruning or removal of trees that pose a risk to public safety. Additionally, we need to establish guidelines for the planting and maintenance of Eucalyptus trees in public areas, taking into account factors such as tree species, location, and potential risks, while prioritizing safety and preserving the natural environment and beauty of 134 Saratoga. If you have any feedback on this topic, please consider also emailing the city council at saratoga_cc@saratoga.ca.us. Thank you for your attention to this critical matter. — In friendship, Rishi Kumar Candidate for United States Congress, Silicon Valley’s CD16 www.RishiKumar.com Phone -- Follow Rishi on Twitter https://twitter.com/rishikumar1/ Refer to Rishi's Saratoga FAQ https://tinyurl.com/SaratogaFAQ - and you will find it a very informative resource guide --- You received this message because you are subscribed to the Google Groups "Incredible Saratoga" group. To unsubscribe from this group and stop receiving emails from it, send an email to IncredibleSaratoga+unsubscribe@googlegroups.com. To view this discussion on the web visit https://groups.google.com/d/msgid/IncredibleSaratoga/A65378CA-1E6E- 4CFB-9AC6-0E1704103CA1%40gmail.com. 135 From: Rishi Kumar To:James Lindsay; John Cherbone Subject:Fwd: [ The Saratoga Update 933] Eucalyptus trees in Saratoga Date:Tuesday, March 28, 2023 9:05:34 AM CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. FYI. Someone needs to take action I think - PG&E, SJWC or our city? - Rishi Begin forwarded message: From: Kathy Cleary Subject: Re: [ The Saratoga Update 933] Eucalyptus trees in Saratoga Date: March 28, 2023 at 6:10:29 AM PDT To: Rishi Kumar Rishi, These eucalyptus trees need to be trimmed every few years and kept at 20 feet high. After I wrote my email to you I went out and looked to see how high the trees were. They are actually over 5-6 stories high near the water reservoir!!! Because the property lines are not clear nobody is taking responsibility and the trees are getting higher and higher. My neighbor Gerry Butler is the contractor that built this street. He spoke to the city on numerous occasions and SJ Water Co and nobody is doing anything. Gerry warned them there is a massive power box right near the trees. I set up all the meetings w SJ Water and all the neighbors went down to the reservoir and SJ Water said it’s not their problem. The city said “we’ll tell somebody” and they have dropped the ball. I live on one of the most expensive streets in Saratoga. This is going to cost the city a lot of money if my street burns down or damage us done. We are at $1,800/sqft for our homes in Villa Montalvo. Kathy Cleary Sent from my iPhone On Mar 27, 2023, at 11:04 PM, Rishi Kumar > wrote: Kathy, 136 I have brought your email to the attention of the city manager requesting action. https://rishikumarforcongress.substack.com/p/eucalyptus-trees Please review this and let me know if there are points you would like added. Much appreciated — In friendship, Team Rishi Kumar Candidate for United States Congress, Silicon Valley’s CD16 www.RishiKumar.com Phone <PastedGraphic-1.png> On Mar 27, 2023, at 10:35 AM, Kathy Cleary wrote: Rishi, My neighbors next door to me on both sides have trimmed their eucalyptus trees down to 10 feet every few years. My neighbors are very responsible. However, there are 3 large eucalyptus trees by the water reservoir in Villa Montalvo that have never been trimmed. These trees are over 30 feet high. They sit right next to a major power box. I have asked the SJ Water Company to please trim them since it is on their property. They refused. They said is was not on their property and that it was on the City of Saratoga’s property line. I called the City of Saratoga and they have done nothing. That was 5 years ago when we had a fire on the SJ Water Company’s property due to a fallen tree onto a power line. I showed them the fire damage done and told them those trees on the other side need trimming. The trees appear to be on some type of city easement. We are expected to have 70mph winds tomorrow Tuesday from 12pm-3pm. I pray these trees don’t fall on that major power box. Please feel to contact me and I can show you where these trees are. Kathy Cleary Saratoga Ca 95070 137 Sent from my iPhone On Mar 27, 2023, at 10:14 AM, Jack Belani > wrote: I think they are “deadly “ and risky and should be removed On Mar 26, 2023, at 1:47 PM, Rishi Kumar wrote: Dear neighbors, I am writing to request your thoughts on the issue of Eucalyptus trees in Saratoga. My viewpoint is that these trees pose safety risks that must be addressed. In the past, a falling Eucalyptus tree killed a biker in Palo Alto, and in a recent storm, several trees fell on homes in Saratoga - fortunately no one was hurt - highlighting the urgent need for action to ensure public safety. I would love to hear from you on this topic….keep reading. Eucalyptus trees have a history of deadly limb and tree fall incidents, and some California communities have removed them due to safety and extreme fire hazard concerns. It is crucial to protect our property and lives by considering the dangers of these trees, despite their adaptability to various climates worldwide due to their shallow root system. 138 Our city urgently needs an urban forestry plan and an updated tree ordinance that takes into account prudent data and works for our residents. Although trees have contributed to the incredible character and ambiance of Saratoga, we must prioritize safety. The deciduous bark on the “gums” is a fire hazard, catching fire readily, and carrying fire up into the canopy, casting embers outward. Our city already works closely with the county to send weed abatement notices to residents who may face potential fire hazards due to overgrown yards, driven by a Weed Abatement Saratoga policy. We could consider implementing a similar Eucalyptus abatement strategy, as the recent storm underlines the importance of proactive actions with these trees. I believe this is a mission worth pursuing. To address this issue, we should consider conducting thorough assessments of the health and structural integrity of Eucalyptus trees by certified arborists and implementing appropriate measures such as pruning or removal of trees that pose a risk to public safety. Additionally, we need to establish guidelines for the planting and maintenance of Eucalyptus trees in public areas, taking into account factors such as tree species, location, and potential risks, while prioritizing safety and preserving the natural environment and beauty of Saratoga. 139 If you have any feedback on this topic, please consider also emailing the city council at saratoga_cc@saratoga.ca.us. Thank you for your attention to this critical matter. — In friendship, Rishi Kumar Candidate for United States Congress, Silicon Valley’s CD16 www.RishiKumar.com Phone <PastedGraphic-1.png> -- Follow Rishi on Twitter https://twitter.com/rishikumar1/ Refer to Rishi's Saratoga FAQ https://tinyurl.com/SaratogaFA Q - and you will find it a very informative resource guide --- You received this message because you are subscribed to the Google Groups "Incredible Saratoga" group. To unsubscribe from this group and stop receiving emails from it, send an email to IncredibleSaratoga+unsubscribe @googlegroups.com. To view this discussion on the web visit https://groups.google.com/d/ms gid/IncredibleSaratoga/A65378 CA-1E6E-4CFB-9AC6- 0E1704103CA1%40gmail.com. -- Follow Rishi on Twitter https://twitter.com/rishikumar1/ Refer to Rishi's Saratoga FAQ https://tinyurl.com/SaratogaFAQ - and you will find it a very informative resource guide 140 --- You received this message because you are subscribed to the Google Groups "Incredible Saratoga" group. To unsubscribe from this group and stop receiving emails from it, send an email to IncredibleSaratoga+unsubscribe@googlegro ups.com. To view this discussion on the web visit https://groups.google.com/d/msgid/Incredibl eSaratoga/CCFD86AF-69C9-415B-9CE6- 2154666F934E%40gmail.com. 141 CITY OF SARATOGA Memorandum To: Mayor Fitzsimmons & Members of the Saratoga City Council From: Britt Avrit, City Clerk Meeting Date: April 5, 2023 Subject: Written Communications, Item 2.1 Following publication of the agenda packet for the April 5, 2023 City Council Meeting, written communications were submitted for Item 2.1. The communications are attached to this memo. 142 1 Britt Avrit From:City Council Sent:Saturday, April 1, 2023 3:11 PM To:Yan Zhao; James Lindsay; Chuck Page; Crystal Bothelio; Tina Walia; Belal Aftab; Kookie Fitzsimmons; Britt Avrit Subject:FW: Request to update Saratoga Tree ordinance & urban forest plan ________________________________________ From: Yogesh Nivas Sent: Saturday, April 1, 2023 3:10:29 PM (UTC‐08:00) Pacific Time (US & Canada) To: City Council Cc: Subject: Request to update Saratoga Tree ordinance & urban forest plan CAUTION: This email originated from outside your organizaƟon. Exercise cauƟon when opening aƩachments or clicking links, especially from unknown senders. This is in response to Rishi Kumar’s recent communicaƟon for the trees causing damages in Saratoga. I fully agree with him on this issue. I have the following addiƟonal comments: During the last series of storms, large trees caused extensive damages and danger to human life, houses and power lines etc. Also, as many Saratoga residents can relate, some residents have planted large redwoods, eucalyptus etc right close to their neighbour fence / House and these trees grow very tall . This is not only hazardous in winter storms and summer fires, but it also makes neighbors unfriendly and unhappy! It blocks their views, their sunlight and also creates problems for them to generate solar power. We need an updated ordinance for the trees etc. For example, one ordinance could be the setbacks for the trees based on their eventual height (e.g. 15 Ō setback for a 15 Ō tree) or something similar, to address this issue. This will make sure that residents plant large trees away from the neighbours house or the fence. I also suggest that if exisƟng large trees are next to the fence or neighbour's house, they need or allowed to be either removed or trimmed/ pruned substanƟally in height and canopy . Sincerely, Yogesh Nivas Saratoga 143 From:noreply@civicplus.com To:Chuck Page; Yan Zhao; Belal Aftab; Tina Walia; Kookie Fitzsimmons; James Lindsay; Britt Avrit; Crystal Bothelio Subject:Online Form Submittal: Council Comments Form Date:Monday, April 3, 2023 4:56:31 PM CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Council Comments Form Your Name Daniel and carolyn Rhoads Phone Number Email Address Subject Comment on Urgency ordinance on Eucalyptus trees Comments Hi Members: Regarding Rishi's request on urgency ordinance against Eucalyptus Trees: Yes, with all the storms this year, weak, stressed and dead trees have fallen. Five years of drought has been the main cause. However, I/we have seen many examples of improper trimming/thinning of healthy trees over the years and they too are coming down. People need to get tree experts that know how to work on various species of trees. Having your weekly gardener may not be the right person - who only wants to trim a tree the way you want which may be unsafe. Over trimming causes trees to grow abnormally and forces growth in branches that make the tree dangerous in strong winds several years after being trimmed and thinned . "Trees don't kill people, people kill people". We need updated permitting processes for tree trimming, planting and removal actions. Maybe even permitting processes for tree planting so that trees are planted correctly and planted in proper places so they don't cause problems years later. We are concerned that such an "open season" on removing Eucalyptus trees will cause many other unnecessary removal of our city trees. We love Saratoga for its mature urban forest and want it to be preserved. As for Eucalyptus trees: studies by UC Davis/Berkley and others show there is NO increased risk of falling Eucalyptus trees than any other species of trees. Many Thanks for your consideration. 144 Email Subscription Subscribe Email not displaying correctly? View it in your browser. 145 SARATOGA CITY COUNCIL MEETING DATE:April 5, 2023 DEPARTMENT:Administrative Services PREPARED BY:Nick Pegueros, Administrative Services Director Gina Scott, Administrative Analyst SUBJECT:2023-24 Capital Improvement Program Projects and Funding RECOMMENDED ACTION: Approve 2023-24 Capital Improvement Program (CIP) projects and funding for inclusion in the annual budget. BACKGROUND: City staff has presented the 2023-24 CIP at two meetings: the City Council’s February 10th Retreat and the March 15th 2023-24 Capital Improvement Program Project Prioritization Study Session. The following summarizes City Council’s direction at their March 15th Study Session: A.CIP project direction with no financial impact on the 2023-24 budget: 1.Accept unchanged project narrative for existing CIP projects. 2.Accept list of existing projects with anticipated completion on or around June 30, 2023. Since the March 15th Study Session, City staff is removing the Saratoga-Sunnyvale Road Pathway Rehabilitation –Cox Avenue to Railroad Crossing from the list of projects to be completed by June 30 due to the impact on staff capacity from the 2023 storm emergencies. 3.Accept proposed budget narrative updates. B.CIP direction with financial impacts on the 2023-24 budget: 1.Affirmation of City financial policies on priority and dedicated revenue projects. 2.$5,122,000 for priority and dedicated revenue funded projects which includes City Council direction to increase the 2023-24 Pavement Management Program (PMP) budget from $2,600,000 to $4,187,000. The additional PMP funding uses $250,000 of unallocated Streets Capital fund balance and $1,337,000 of the General Fund’s Future Capital Reserve. 3.$752,000 in additional funding for five existing projects. 4.$300,000 for the nominated (new)Annual Corrugated Pipe Rehabilitation Project. C.Village Outdoor Dining Improvements project. City Council considered the Village Outdoor Dining Improvements project separate from the balance of the CIP due to recusals by Mayor Fitzsimmons and Councilmember Page. Vice Mayor Zhao, Councilmember Aftab, and Councilmember Walia considered the proposed 146 project and voted unanimously to place the project on the unfunded CIP project list. With the project placed on the unfunded list, the entire Council directed City staff to leave targeted funding for the project, $220,000, in the unallocated General Fund’s Future Capital Reserve. NEXT STEPS With the City Council’s review and final approval at the April 5th meeting, the CIP component of the annual budget will be complete. City Council and members of the public will see the CIP as part of the City’s comprehensive 2023-24 spending plan at the budget public hearing scheduled for June 7th with final adoption scheduled for June 21 st. ATTACHMENTS: Attachment A – Updated CIP Prioritization Packet 147 City of Saratoga 2023-24 CIP Funding Summary General Fund Other City Funds Total Available for 2023-24 Funding Requests General Fund Future Capital Reserve 3,509,000$ -$ 3,509,000$ Estimated 2023-24 Revenue Dedicated to CIP by City Council policy - 2,635,000 2,635,000 Projected Unallocated Streets CIP Fund Balance - 250,000 250,000 Total Available 3,509,000$ 2,885,000$ 6,394,000$ Priority & Dedicated Revenue Projects Annual Pavement Management Program (PMP)1,337,000$ 2,850,000$ 4,187,000$ Annual Roadway Safety & Traffic Calming 150,000 - 150,000 Annual Sidewalks, Curbs & Gutters, Storm Drains, Bridges Mtc & Repair 250,000 - 250,000 Annual Retaining Wall Maintenance & Repairs 200,000 - 200,000 Annual Parks, Trails, Grounds & Median Infrastructure 250,000 - 250,000 Annual Public Art Infrastructure 25,000 - 25,000 Annual Hakone Gardens Infrastructure Improvements 25,000 - 25,000 Annual Civic Theater Improvements - 35,000 35,000 Subtotal 2,237,000$ 2,885,000$ 5,122,000$ 2023-24 Existing Projects Funding Requests Safe Routes to School Implementation Plan 160,000$ -$ 160,000$ Fourth Street Bridge Widening 42,000 - 42,000 Park & Trail Fire Mitigation 100,000 - 100,000 ADA Transition Plan Implementation 100,000 - 100,000 Bridge Rehabilitation Project 350,000 350,000 Subtotal 752,000$ -$ 752,000$ Nominated Projects Annual Corrugated Pipe Rehabilitation Project 300,000 - 300,000 Subtotal 300,000$ -$ 300,000$ Total Funding Requests 3,289,000$ 2,885,000$ 6,174,000$ Net Available Requested 220,000$ -$ 220,000$ 2023-24 Updated CIP Prioritization Packet 2023-03-30 Attachment A Page 1 148 Updated CIP Prioritization Packet 2023-03-30 Attachment A Page 2 149 City of Saratoga Treasurer's Report - Streets CIP Funds As of January 31, 2023 Prior Year Carryforward 7/1/2022 Increase/ (Decrease) Jul - Dec January 2023 Revenue January 2023 Expenditure Net Transfers In/ (Out) Fund Balance 1/31/2023 Streets CIP Fund Annual Road Improvements 1,009,556$ (1,575,951)$ 715,151$ (26,971)$ 1,000,000$ 1,121,785$ Roadway Safety & Traffic Calming 147,118 - - - 150,000 297,118 Citywide Traffic Signal Battery Backup 266,315 (24,040) -(284) -241,991 Portable Radar Feedback Sign 1,548 - - - - 1,548 Local Roadway Safety Plan 3,410 (363) - - -3,047 Traffic Signal Controller Upgrades - - - - 80,000 80,000 Prospect/Saratoga Median Improvement 309,379 - - - - 309,379 Village Clock 8,626 (6,066) - - - 2,560 Big Basin Way/Blaney Trash Can Replacement 50,802 (18,000) - - - 32,802 Annual Infrastructure Maintenance & Repairs 41,431 (35,702) -(22,928) 250,000 232,801 Guava Court Curb & Gutter Replacement 280,000 - - - - 280,000 El Camino Grande Storm Drain Pump 104 - - - - 104 Saratoga Village Crosswalk & Sidewalk Rehabilitation 49,055 (17,331) - - - 31,724 Quito Road Sidewalk Improvements 43,370 - - - - 43,370 Saratoga/Sunnyvale Road Sidewalk 92,158 - - - - 92,158 Saratoga Sunnyvale Rd. Pathway Rehab Cox to RRX - - - - 50,000 50,000 Quito Road Sidewalk Rehabilitation and Gap Closure 182,609 - - - - 182,609 Quito Road Sidewalk Rehabilitation Gap Closure Phase 2 - - - - 300,000 300,000 Fourth Street Bridge Widening 99,837 (1,438) -(399) -98,000 Quito Road Bridge Replacement 132,197 (2,342) -(2,378) -127,478 Quito Road Bridge - ROW Acquisition 3,662 - - - - 3,662 Bridge Rehabilitation Project Phase 1 - - - - 350,000 350,000 Annual Retaining Wall Maintenance & Repairs 222,450 (15,878) - - 200,000 406,572 Mt. Eden Erosion Repair 59,622 (3,209) - - - 56,412 Continental Circle Landslide Stabilization 57,447 - - - - 57,447 Pierce Road Retainment 300,290 (320,589) - - - (20,299) Mt. Eden Emergency Landslide 20,080 - - - - 20,080 Unallocated Street Funds - - - - (171,000) (171,000) Total Street CIP Fund 3,381,066$ (2,020,909)$ 715,151$ (52,960)$ 2,209,000$ 4,231,348$ Streets CIP Grants Fund Local Roadway Safety Plan (1,619)$ (3,263)$ -$ -$ -$ (4,882)$ Prospect/Saratoga Median Improvement (19,217) - - - - (19,217) Citywide Signal Upgrade II 18 - - - - 18 Saratoga Ave Sidewalk (34,146) - - - - (34,146) Village Sidewalk, Curb & Gutter - Phase II Construction (91) - - - - (91) Saratoga Village Crosswalk & Sidewalk Rehabilitation (834) - - - - (834) 4th Street Bridge - (11,096) - (3,081) - (14,177) Quito Bridge Replacement 18,597 - - - - 18,597 Quito Road Bridges - ROW Acquisition (9,619) - - - - (9,619) Total Streets CIP Grants Fund (46,911)$ (14,359)$ -$ (3,081)$ -$ (64,351)$ Gas Tax CIP Fund Annual Roadway Improvements 194,170$ (953,022)$ 191,638$ (189,598)$ -$ (756,812)$ Prospect/Saratoga Median Improvements 48,278 - - - - 48,278 Big Basin Way Sidewalk Repairs (1,802) - - - - (1,802) Quito Road Bridges 7,085 - - - - 7,085 Total Gas Tax CIP Fund 247,731$ (953,022)$ 191,638$ (189,598)$ -$ (703,251)$ Total Streets CIP Funds 3,581,886$ (2,988,290)$ 906,789$ (245,639)$ 2,209,000$ 3,463,746$ Updated CIP Prioritization Packet 2023-03-30 Attachment A Page 3 150 Updated CIP Prioritization Packet 2023-03-30 Attachment A Page 4 151 City of Saratoga Treasurer's Report - Parks & Trails CIP Funds As of January 31, 2023 Prior Year Carryforward 7/1/2022 Increase/ (Decrease) Jul - Dec January 2023 Revenue January 2023 Expenditure Net Transfers In/ (Out) Fund Balance 1/31/2023 Parks & Trails CIP Fund Park/Trail Repairs 32,873$ (2,850)$ - - 250,000$ 280,023$ Hakone Gardens Infrastructure Improvements 16,599 - - - 25,000 41,599 Hakone Pond Reconstruction 300,000 - - - - 300,000 Beauchamps Park Playground Replacement 35,131 (19,038) - (6,950) - 9,143 Guava/Fredericksburg Entrance 235,970 (117,450) - - - 118,520 Saratoga Village to Quarry Park Walkway - Design 228,989 - - - - 228,989 Total Parks & Trails CIP Fund 849,562$ (139,338)$ -$ (6,950)$ 275,000$ 978,274$ Park In-Lieu CIP Fund Orchard Irrigation & Tree Planting 10,947$ - - - 30,000$ 40,947$ Hakone Gardens Infrastructure 82,420 - - - - 82,420 Hakone Gardens Neighbor Wood Fence Replacement - - - 75,000 75,000 Quarry Park Maintenance Building Utility Project - - - 35,000 35,000 Beauchamps Park Playground Replacement 10,079 (60,079) - - 50,000 - EL Quito Park Pickleball - (9,322) - (3,000) 154,299 141,977 Joe's Trail Phase II - (1,245) - - 132,000 130,755 Joe's Trail Phase III - - - - 264,000 264,000 Trail Pet Stations 25,000 - - - - 25,000 Saratoga Village to Quarry Park Walkway - Design 73,810 - - - 150,000 223,810 Village Oaks Bridge Reconstruction and Erosion Control - - - - 30,000 30,000 Hakone Gardens to Quarry Park Trail Gap Closure Phase 1 - - - - 50,000 50,000 Park and Trail Fire Mitigation - - - - 100,000 100,000 Unallocated Park In-Lieu Funds 970,299 31,343 - - (1,070,299) (68,657) Total Park In-Lieu CIP Fund 1,172,555$ (39,303)$ -$ (3,000)$ -$ 1,130,252$ Park & Trails CIP Grant Fund Beauchamps Park Playground -$ (196,841)$ -$ -$ -$ (196,841)$ Park and Trail Fire Mitigation - 100,000 - - - 100,000 Total Park & Trail CIP Grant Fund -$ (96,841)$ -$ -$ -$ (96,841)$ Total Parks & Trails CIP Funds 2,022,117$ (275,482)$ -$ (9,950)$ 275,000$ 2,011,685$ Updated CIP Prioritization Packet 2023-03-30 Attachment A Page 5 152 Updated CIP Prioritization Packet 2023-03-30 Attachment A Page 6 153 City of Saratoga Treasurer's Report - Other CIP Funds As of January 31, 2023 Prior Year Carryforward 7/1/2022 Increase/ (Decrease) Jul - Dec January 2023 Revenue January 2023 Expenditure Net Transfers In/ (Out) Fund Balance 1/31/2023 Facilities CIP Fund Open Work Space 80,000$ -$ -$ -$ -$ 80,000$ Civic Theater Improvements - 9,486 7,540 - - 17,026 PEG Funded Project 113,650 19,056 - - - 132,706 Community Center Improvement 24,513 (3,351) - (854) - 20,308 Community Center Generator and EV Charging Stations 395,312 (187,473) - - - 207,839 Library Building Exterior Maintenance 10,000 5,000 - - - 15,000 Total Facilities CIP Fund 623,475$ (157,282)$ 7,540$ (854)$ -$ 472,879$ Administrative and Technology CIP Fund Safe Routes to School -$ (1,245)$ -$ -$ 160,000$ 158,755$ City Website/Intranet 16,948 - - - - 16,948 Development Technology 20,538 (11,520) 228 (4,516) - 4,731 Software Technology Management 118,695 36,881 7,241 - - 162,817 LLD Initiation Match Program 25,000 - - - - 25,000 Horseshoe Beautification 13,295 (1,160) - - - 12,135 Business Renewal Program 6,643 (2,345) - - - 4,298 Citywide Accessibility Assessment 28,066 (49,500) - (23,280) 100,000 55,286 City Art Program 53,669 - - - 25,000 78,669 Safe Routes to School Needs Assessment 15,748 - - - - 15,748 El Quito Neighborhood Improvements 284,507 - - - - 284,507 Parking District ADA Improvements and Rehabilitation 250,000 - - - - 250,000 Storm Drain Master Plan 300,000 - - - - 300,000 ADA Self Assessment - (2,250) - - 322,500 320,250 General Plan Update 238,592 (145,489) 16,028 (64,103) - 45,028 Wildfire Mitigation Program 4,067 - - - - 4,067 Risk Management Project Funding 54,153 - - - - 54,153 Unallocated Administrative Funds - - - - (582,500) (582,500) Total Administrative and Technology CIP Fund 1,429,921$ (176,628)$ 23,497$ (91,899)$ 25,000$ 1,209,892$ Administrative & Technology CIP Grant Fund CDD Software/ADA (14,574)$ -$ -$ -$ -$ (14,574)$ General Plan Update (LEAP)(150,000) (41,672) - (35,050) - (226,723) Total Administrative & Technology CIP Grant Fund (164,574) (41,672) - (35,050) - (241,297) ARPA/SLFRF CIP Fund Storm Water Master Plan -$ (374,065)$ -$ (233)$ -$ (374,297)$ Saratoga Village Water Improvement - (132,293) - - - (132,293) Total ARPA/SLFRF CIP Fund -$ (506,358)$ -$ (233)$ -$ (506,590)$ Total Other CIP Funds 1,888,822$ (881,940)$ 31,037$ (128,036)$ 25,000$ 934,884$ Updated CIP Prioritization Packet 2023-03-30 Attachment A Page 7 154 Updated CIP Prioritization Packet 2023-03-30 Attachment A Page 8 155 City of Saratoga 2023-24 CIP Budget - Unchanged Projects Narratives List April 5, 2023 Streets Guava Court Curb & Gutter Replacement Pierce Road Retaining Wall Quito Road Sidewalk Rehabilitation Gap Closure Quito Road Sidewalk Improvements Design Saratoga Village Crosswalk & Sidewallk Rehabilitation Saratoga-Sunnyvale Road Sidewalks Traffic Signal Controller Upgrades Village Clock-Saratoga Village Beautification Parks & Trails Hakone Gardens Infrastructure Improvements Blue Hills Elementary Pedestrian Crossing at Union Pacific Railroad (UPRR) Citywide Tree Replanting Program El Quito Park Pickleball Courts Hakone Gardens Pond Renovation Phase 1 Hakone Gardens to Quarry Park Trail Gap Closure Phase 1 Design and Aquisition Village Oaks Bridge Reconstruction and Erosion Control Facilities PEG Projects Saratoga Library Building Exterior Maintenance Administrative & Technology Community Development Technology Management General Plan and Advanced Planning Update Software Technology Management ADA Self-Assessment & Transition Plan Updated CIP Prioritization Packet 2023-03-30 Attachment A Page 9 156 Updated CIP Prioritization Packet 2023-03-30 Attachment A Page 10 157 Page No. Local Roadway Safety Plan 13 Big Basin Way/Blaney Trash Can Replacement 14 Parks & Trails Orchard Irrigation & Tree Planting 15 Beauchamps Park& Playground Replacement 16 Trail Pet Stations 17 Hakone Gardens Neighbor Wood Fence Replacement 18 Quarry Park Mtc Building Utility Project 19 Administrative City Website & Intranet Redesign Project 20 SB2 Community Development Software Grant 21 Business Renewal & Beautification Grant Program 22 Safe Routes to School Needs Assessment 23 ARPA Storm Drain Master Plan 24 City of Saratoga 2023-24 CIP Budget - Anticipated Completion by June 30, 2023 April 5, 2023 Streets Updated CIP Prioritization Packet 2023-03-30 Attachment A Page 11 158 Updated CIP Prioritization Packet 2023-03-30 Attachment A Page 12 159 Updated CIP Prioritization Packet 2023-03-30 Attachment A Page 13 160 Updated CIP Prioritization Packet 2023-03-30 Attachment A Page 14 161 Updated CIP Prioritization Packet 2023-03-30 Attachment A Page 15 162 Updated CIP Prioritization Packet 2023-03-30 Attachment A Page 16 163 Updated CIP Prioritization Packet 2023-03-30 Attachment A Page 17 164 - Hakone Gardens Neighbor Wood Fence Replacement Project No. 9222-009 Project Manager Department Shawn Gardner Public Works Location Project No. Hakone Gardens 9222-009 Description & Background This project will replace the existing rotting wood fence with a safe fence along the parking lot. If not done it will result in sporadic costly repairs and present safety concerns. Work will commence in 2022-23. Funding 2022-23: $75,000 Park In-Lieu Fund Requirements CITY OF SARATOGA, CALIFORNIA ADOPTED FISCAL YEAR 2022-23 BUDGET Updated CIP Prioritization Packet 2023-03-30 Attachment A Page 18 165 Updated CIP Prioritization Packet 2023-03-30 Attachment A Page 19 166 Updated CIP Prioritization Packet 2023-03-30 Attachment A Page 20 167 Updated CIP Prioritization Packet 2023-03-30 Attachment A Page 21 168 Updated CIP Prioritization Packet 2023-03-30 Attachment A Page 22 169 Updated CIP Prioritization Packet 2023-03-30 Attachment A Page 23 170 Updated CIP Prioritization Packet 2023-03-30 Attachment A Page 24 171 City of Saratoga 2023-24 CIP Budget - Narrative Updates Page No. Streets Prospect Road Improvements 27 Quito Road Sidewalk GAP Closures 29 Mt. Eden Erosion Repair 31 Quito Road Bridges 33 Parks & Trails Saratoga Village to Quarry Park Walkway 35 Joe's Trail Phases 2 & 3 37 Administrative Open Work Space/Office Conversion Feasibility & Design 39 Community Center Improvement Program 41 Senior Center-Com Ctr Gen & EV Charging Stations 43 April 5, 2023 Updated CIP Prioritization Packet 2023-03-30 Attachment A Page 25 172 Updated CIP Prioritization Packet 2023-03-30 Attachment A Page 26 173 Updated CIP Prioritization Packet 2023-03-30 Attachment A Page 27 174 Updated CIP Prioritization Packet 2023-03-30 Attachment A Page 28 175 Updated CIP Prioritization Packet 2023-03-30 Attachment A Page 29 176 Updated CIP Prioritization Packet 2023-03-30 Attachment A Page 30 177 Updated CIP Prioritization Packet 2023-03-30 Attachment A Page 31 178 Updated CIP Prioritization Packet 2023-03-30 Attachment A Page 32 179 Updated CIP Prioritization Packet 2023-03-30 Attachment A Page 33 180 Updated CIP Prioritization Packet 2023-03-30 Attachment A Page 34 181 Updated CIP Prioritization Packet 2023-03-30 Attachment A Page 35 182 Updated CIP Prioritization Packet 2023-03-30 Attachment A Page 36 183 Updated CIP Prioritization Packet 2023-03-30 Attachment A Page 37 184 Updated CIP Prioritization Packet 2023-03-30 Attachment A Page 38 185 Updated CIP Prioritization Packet 2023-03-30 Attachment A Page 39 186 Updated CIP Prioritization Packet 2023-03-30 Attachment A Page 40 187 Updated CIP Prioritization Packet 2023-03-30 Attachment A Page 41 188 Updated CIP Prioritization Packet 2023-03-30 Attachment A Page 42 189 Updated CIP Prioritization Packet 2023-03-30 Attachment A Page 43 190 Updated CIP Prioritization Packet 2023-03-30 Attachment A Page 44 191 City of Saratoga 2023-24 (CIP) Budget - Priority Funding Requests March 15, 2023 Page No. Annual Pavement Management Program (PMP)47 Annual Roadway Safety & Traffic Calming 49 Annual Sidewalks, Curbs & Gutters, Storm Drains, Bridges Mtc & Repair 51 Annual Retaining Wall Maintenance & Repairs 53 Annual Parks & Trails, Grounds & Median Infrastructure 55 Annual Public Art Infrastructure 57 Annual Hakone Gardens Infrastructure Improvements 59 Annual CivicTheater Improvements 61 General Fund Other City Funds Total 2023-24 Funding Request: Priority & Dedicated Revenue Projects Annual Pavement Management Program (PMP)1,337,000$ 2,850,000$ 4,187,000$ Annual Roadway Safety & Traffic Calming 150,000 - 150,000 Annual Sidewalks, Curbs & Gutters, Storm Drains, Bridges Mtc & Repair 250,000 - 250,000 Annual Retaining Wall Maintenance & Repairs 200,000 - 200,000 Annual Parks, Trails, Grounds & Median Infrastructure 250,000 - 250,000 Annual Public Art Infrastructure 25,000 - 25,000 Annual Hakone Gardens Infrastructure Improvements 25,000 - 25,000 Annual Civic Theater Improvements - 35,000 35,000 Subtotal 2,237,000$ 2,885,000$ 5,122,000$ 2023-24 CIP Funding & Requests Updated CIP Prioritization Packet 2023-03-30 Attachment A Page 45 192 Updated CIP Prioritization Packet 2023-03-30 Attachment A Page 46 193 Updated CIP Prioritization Packet 2023-03-30 Attachment A Page 47 194 Updated CIP Prioritization Packet 2023-03-30 Attachment A Page 48 195 Updated CIP Prioritization Packet 2023-03-30 Attachment A Page 49 196 Updated CIP Prioritization Packet 2023-03-30 Attachment A Page 50 197 Updated CIP Prioritization Packet 2023-03-30 Attachment A Page 51 198 Updated CIP Prioritization Packet 2023-03-30 Attachment A Page 52 199 Updated CIP Prioritization Packet 2023-03-30 Attachment A Page 53 200 Updated CIP Prioritization Packet 2023-03-30 Attachment A Page 54 201 Updated CIP Prioritization Packet 2023-03-30 Attachment A Page 55 202 Updated CIP Prioritization Packet 2023-03-30 Attachment A Page 56 203 Updated CIP Prioritization Packet 2023-03-30 Attachment A Page 57 204 Updated CIP Prioritization Packet 2023-03-30 Attachment A Page 58 205 Updated CIP Prioritization Packet 2023-03-30 Attachment A Page 59 206 Updated CIP Prioritization Packet 2023-03-30 Attachment A Page 60 207 Updated CIP Prioritization Packet 2023-03-30 Attachment A Page 61 208 Updated CIP Prioritization Packet 2023-03-30 Attachment A Page 62 209 City of Saratoga 2023-24 (CIP) Budget - Existing Project Funding Requests April 5, 2023 Page No. Safe Routes to School Phase 1 65 Fourth Street Bridge Widening 67 Park & Trail Fire Mitigation 69 ADA Transition Plan Implementation 71 Bridge Rehabilitation Project 73 General Fund Other City Funds Total 2023-24 Funding Request: Existing Projects Safe Routes to School Implementation Plan 160,000$ -$ 160,000$ Fourth Street Bridge Widening 42,000 - 42,000 Park & Trail Fire Mitigation 100,000 - 100,000 ADA Transition Plan Implementation 100,000 - 100,000 Bridge Rehabilitation Project 350,000 350,000 Subtotal 752,000$ -$ 752,000$ 2023-24 CIP Funding & Requests Updated CIP Prioritization Packet 2023-03-30 Attachment A Page 63 210 Updated CIP Prioritization Packet 2023-03-30 Attachment A Page 64 211 Updated CIP Prioritization Packet 2023-03-30 Attachment A Page 65 212 Updated CIP Prioritization Packet 2023-03-30 Attachment A Page 66 213 Updated CIP Prioritization Packet 2023-03-30 Attachment A Page 67 214 Updated CIP Prioritization Packet 2023-03-30 Attachment A Page 68 215 Updated CIP Prioritization Packet 2023-03-30 Attachment A Page 69 216 Updated CIP Prioritization Packet 2023-03-30 Attachment A Page 70 217 Updated CIP Prioritization Packet 2023-03-30 Attachment A Page 71 218 Updated CIP Prioritization Packet 2023-03-30 Attachment A Page 72 219 Updated CIP Prioritization Packet 2023-03-30 Attachment A Page 73 220 Updated CIP Prioritization Packet 2023-03-30 Attachment A Page 74 221 City of Saratoga 2023-24 CIP Budget - Nominated Projects 4/5/2023 Page No. Annual Corregated Pipe Rehabilitation Project 77 General Fund Other City Funds Total Nominated Project Annual Corregated Pipe Rehabilitation Project 300,000 - 300,000 Subtotal 300,000$ -$ 300,000$ 2023-24 Updated CIP Prioritization Packet 2023-03-30 Attachment A Page 75 222 Updated CIP Prioritization Packet 2023-03-30 Attachment A Page 76 223 Updated CIP Prioritization Packet 2023-03-30 Attachment A Page 77 224 Updated CIP Prioritization Packet 2023-03-30 Attachment A Page 78 225 City of Saratoga 2023-24 CIP Budget - Unfunded Project Narratives Page No. Streets State Route/85 Saratoga Avenue Beautification 81 Saratoga Avenue at Herriman Traffic Signal Installation 82 Saratoga Avenue at Highway 85 Traffic Signal Adaptive 83 Saratoga Heights Landslide Repair 84 Village Outdoor Dining Improvement 85 Fruitvale Avenue Pedestrian and Bicyle Improvement Project 87 Parks & Trails ADA All-Incluside Playground 88 Quarry Park ADA Access to Upper Terrace Parking Lot and Pond 89 Facilities Restroom and Shower Trailer 90 April 5, 2023 Updated CIP Prioritization Packet 2023-03-30 Attachment A Page 79 226 Updated CIP Prioritization Packet 2023-03-30 Attachment A Page 80 227 Updated CIP Prioritization Packet 2023-03-30 Attachment A Page 81 228 Updated CIP Prioritization Packet 2023-03-30 Attachment A Page 82 229 Updated CIP Prioritization Packet 2023-03-30 Attachment A Page 83 230 Updated CIP Prioritization Packet 2023-03-30 Attachment A Page 84 231 Updated CIP Prioritization Packet 2023-03-30 Attachment A Page 85 232 Updated CIP Prioritization Packet 2023-03-30 Attachment A Page 86 233 FRUITVALE AVENUE PEDESTRIAN AND BICYCLE IMPROVEMENT PROJECT Project Name Fruitvale Avenue Pedestrian and Bicycle Improvement Project Project Number Department Public Works Project Manager Macedonio Nunez Description This project will install a new concrete sidewalk in the eastbound direction of Fruitvale Ave. The street will be micro-surfaced and will be re-striped to add buffered bike lanes on both directions. Location On Fruitvale Ave between Saratoga Ave and Allendale Ave. Project This project will remove and replace the existing deteriorating AC pathway and replace it with Background a concrete sidewalk in the eastbound direction of Fruitvale Ave. The existing concrete swale gutter will be removed and replaced with a concrete curb and gutters in the eastbound direction of Fruitvale Ave to add street shoulder width for the new buffered bike lanes. On both directions the street will be micro-surfaced and restriped to add new buffered bike lanes and green bike zones at areas where vehicle traffic crosses the bike lanes. The existing bike lane striping on the eastbound direction has a 2 ft street width and 3 ft concrete swale for a total of a 5 ft bike lane. The existing lanes in both directions are 12 ft wide. The new travel lanes will be reduced from 12 ft to 10 ft to accommodate the new 6.5 ft bike lanes with a 2 ft buffer. Operating Budget Impacts: To be determined Updated CIP Prioritization Packet 2023-03-30 Attachment A Page 87 234 Updated CIP Prioritization Packet 2023-03-30 Attachment A Page 88 235 Updated CIP Prioritization Packet 2023-03-30 Attachment A Page 89 236 Updated CIP Prioritization Packet 2023-03-30 Attachment A Page 90 237 238 239 240 241 242 243 244 245 246 CITY OF SARATOGA Memorandum To: Mayor Fitzsimmons & Members of the Saratoga City Council From: Britt Avrit, City Clerk Meeting Date: April 5, 2023 Subject: Written Communications, Item 2.2 Following publication of the agenda packet for the April 5, 2023 City Council Meeting written communications were submitted for Item 2.2. The communications are attached to this memo. 247 From:noreply@civicplus.com To:Chuck Page; Yan Zhao; Belal Aftab; Tina Walia; Kookie Fitzsimmons; James Lindsay; Britt Avrit; Crystal Bothelio Subject:Online Form Submittal: Council Comments Form Date:Wednesday, April 5, 2023 4:30:44 PM CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Council Comments Form Your Name Al Drewke Phone Number Email Address Subject item 2.2, the Capital Improvement Program Projects and Funding Tonight's Meeting Comments I want to voice my support for looking at ways to provide for outdoor dining or wine tasting on Big Basin Way. The CIP would be a very logical way to explore the return of outdoor service. When I had my parklet operating in front of my tasting room I universally received positive comments from my visitors. They felt that particularly from roughly April to October these outdoor venues where perfect for our climate and that the outdoor experience was one that they enjoyed very much. Even during the remainder of the year the outdoor venue was enjoyed except for rain days! Email Subscription Subscribe Email not displaying correctly? View it in your browser. 248 SARATOGA CITY COUNCIL MEETING DATE:April 5, 2023 DEPARTMENT:Administrative Services PREPARED BY:Nick Pegueros, Administrative Services Director Gina Scott, Administrative Analyst SUBJECT:User Fee Worksheet Review RECOMMENDED ACTION: Review user fees worksheet and provide direction to City staff for preparation of the proposed July 1, 2023 Master Fee Schedule. BACKGROUND: City Council received a report on the 2022 Comprehensive Fee Study at their March 15 meeting and directed City staff to return with line-item detail for review and direction. DISCUSSION: City Council provided overall cost recovery targets by program area at their March 15 meeting and City staff has compiled Attachment A to aid in a line item review of recommended fee changes effective July 1, 2023. Table 1 updates the estimated 2023-24 revenue increase based on application of City Council direction. Staff’s application of the cost recovery targets results in an estimated revenue increase that is $10,384 higher than the estimate provided at the March 15 meeting. Table 1: Impact of City Council Overall Cost Recovery Targets Rate Subsidy Building 74%$502,845 Planning 63%$331,138 Code Compliance 78%$2,241 Engineering 96%$37,712 Business License 48%$22,815 Total 48%, no change $0 $896,751 $440,144 75%, increase $133,972 78%, no change $0 96%, no change $0 Program Current Cost Recovery 2023-24 Revenue Increase, updated for 4/5 90%, increase $306,172 Cost Recovery Targets 3/15 Council Direction 249 When reviewing Attachment A, the reader will note that some recommended fees exceed the cost recovery targets in Table 1. Such increases are necessary to offset the impacts of the following: 1.Revenue loss from fee decreases.The 2022 Comprehensive Cost of Services (User Fee) Study identified the full cost to provide each service provided by the City. Some existing fees exceed the total cost of providing the service, and City staff recommends reducing those fees to 100% cost recovery. The consequence of the recommendation is that overall program cost recovery fell below the targets listed in Table 1. To offset the losses, City staff recommends increasing other fees within in the same program area up to the level supported by the Cost of Services Study. 2.Revenue loss from community benefit services.At the March 15 meeting, City staff presented scenarios where line-item fee increases above their current level might undermine the policy objectives of the fee, broadly referred to as services that have a community benefit. City staff identified revenue loss from community benefit fees and increased other fees above the targets in Table 1 to achieve the March 15 direction. When blended, the recommended fee changes in Attachment A achieve the targets for all program areas, as listed in Table 1. Attachment A provides the requested information with City staff’s recommended cost recovery level on a fee-by-fee basis. City Council may direct that individual fees return with cost recovery levels that differ from those recommended by City staff to achieve the overall recovery target by program. Attachment A is organized into the following columns: 1.Fee No.– This is a unique identifier for each fee. 2.Fee name – The service provided by the City. 3.Current fee – The fee charged until the City Council adopts a new fee schedule. City Council will consider an updated fee schedule effective July 1 at their April 19 public hearing. 4.Total Cost – The fully burdened cost to provide each service as calculated by the 2022 Comprehensive User Fee Study and presented to City Council at their March 15 meeting. 5.Recommended Fee – The recommended fee column reflects City staff's recommendation to achieve overall program cost recovery targets of 90% and 75% for the building and planning programs, respectively. 6.Recommended Cost Recovery % - This column expresses the recommended fee as a percentage of the line item’s Total Cost. If an existing fee exceeds 100% of the total cost, City staff recommends decreasing the fees to 100% cost recovery. For example, Commercial Photovoltaic permits, Proposed Fee Nos. 4.22, 4.23, and 4.24. FISCAL IMPACT: At the City Council’s February 10 retreat, the updated 3-year budget forecast included a placeholder $100,000 in increased structural revenue from adjustments to the City fee schedule. The cost recovery policy direction provided by City Council attheir March 15 meeting for building and planning recovers an estimated $440,000 or $340,000 more than what is currently included in the 3-year budget forecast. ATTACHMENT: 250 Attachment A – July 1, 2023 Fee Update Worksheet Attachment B – Written Communications 251 City of Saratoga July 1, 2023 Fee Update Worksheet As of March 30, 2023 Fee No.Fee Name Current Fee Total Cost Recommended Fee Recommended Cost Recovery % PLANNING Planning Permits Tree Removal Permit 2.01 Tree Removal Permit 130.00$ 321.46$ 130.00$ 40% 2.02 After-the-Fact Tree Removal Permit (Up to 3 trees) 415.00$ 568.15$ 568.00$ 100% 2.03 After-the-Fact Tree Removal Permit (More than 3 trees) Actual Cost Planning Fees Appeals 2.04 Appeal of Administrative Decision to Planning Commission per City Code Section 15-90.010 410.00$ 2,476.32$ 410.00$ 17% 2.05 From Planning Commission to City Council per City Code Section 15-90.020 $ 615.00 2,476.32$ $ 615.00 25% 2.06 Application Extension Fee $ 2,550.00 1,340.20$ $ 1,340.20 100% Planning Services Annexation 2.07 Annexation Request $ 5,000.00 5,000.00$ $ 5,000.00 100% 2.08 Waiver Request 510.00$ 485.73$ 485.73$ 100% 2.09 City Attorney Services Actual Cost 2.10 Noticing Services (Mailing List) Actual Cost 2.11 Final Planning Inspections 170.00$ 239.27$ 179.45$ 75% Actual Cost Actual Costs Actual Costs 1 of 15 252 City of Saratoga July 1, 2023 Fee Update Worksheet As of March 30, 2023 Fee No.Fee Name Current Fee Total Cost Recommended Fee Recommended Cost Recovery % Technical Review 2.12 Application (up to 3 reviews)510.00$ 1,031.58$ 1,032.00$ 100% 2.13 Special Reports and Studies Actual Cost 2.14 Traffic and Economic Studies/Other Special Reviews Actual Cost 2.15 Williamson Act Contract Application or Contract Cancellation $ 5,000.00 5,000.00$ $ 5,000.00 100% 2.16 Zoning Ordinance Amendment $ 3,500.00 3,500.00$ $ 3,500.00 100% 2.17 Complex Project Fee Actual Cost General Plan Services 2.18 General Plan Amendment 3,500.00$ 3,500.00$ 3,500.00$ 100% Pre-Development Application Services 2.19 Property Profile 105.00$ 208.24$ 105.00$ 50% Planning Application Reviews Conditional Use Permit 2.2 Administrative Review 3,470.00$ 2,800.55$ 2,800.55$ 100% 2.21 Planning Commission Review 4,490.00$ 9,498.05$ 4,490.00$ 47% Design Application Review 2.22 Administrative Review 3,470.00$ 5,245.86$ 3,934.39$ 75% 2.23 Planning Commission Review 5,305.00$ 9,220.57$ 6,915.43$ 75% Actual Costs Actual Cost Actual Costs 2 of 15 253 City of Saratoga July 1, 2023 Fee Update Worksheet As of March 30, 2023 Fee No.Fee Name Current Fee Total Cost Recommended Fee Recommended Cost Recovery % Environmental Application Review 2.24 Department of Fish & Game EIR Fee per AB 3158 Actual Cost 2.25 Department of Fish & Game Negative Declaration Fee Actual Cost 2.26 Environmental Assessment Fee $ 1,500.00 1,500.00$ $ 1,500.00 100% 2.27 Mitigated Negative Declaration Fee Actual Cost 2.28 Environmental Impact Report Administrative Fee Actual Cost 2.29 Monitoring of Mitigation Measures Actual Cost Fence Exception – Application & Permit 2.3 Planning Commission Review 1,840.00$ 2,334.61$ 1,840.00$ 79% Exception – Application & Permit 2.31 Planning Commission Review 1,840.00$ 2,447.76$ 1,840.00$ 75% Heritage Preservation Application & Reviews 2.32 Mills Act Application Actual Cost 2.33 Historic Compliance Review 245.00$ 1,041.22$ 780.92$ 75% 2.34 Application for HRI or Landmark Designation No Charge 1,318.71$ No Charge 2.35 Permit Application Fee No Charge 416.49$ 312.37$ 75% 2.36 Appeal Fee No Charge 2,476.32$ 1,857.24$ 75% Actual Costs Actual Costs Actual Costs Actual Costs Actual Costs Actual Costs 3 of 15 254 City of Saratoga July 1, 2023 Fee Update Worksheet As of March 30, 2023 Fee No.Fee Name Current Fee Total Cost Recommended Fee Recommended Cost Recovery % Lot Adjustment – Application Review 2.37 Application for Lot Line Adjustment 1,530.00$ 2,392.02$ 2,392.02$ 100% 2.38 Application for Merger of Parcel 1,530.00$ 2,392.02$ 2,392.02$ 100% 2.39 Application for Reversion to Acreage 1,530.00$ 2,392.02$ 2,392.02$ 100% 2.4 Modification of Approved Application Review 2,550.00$ 2,318.42$ 2,318.42$ 100% Sign – Application Review 2.41 Administrative Review 310.00$ 662.12$ 310.00$ 47% 2.42 Planning Commission Review 1,840.00$ 2,261.30$ 1,840.00$ 81% 2.43 Sound Wall Application Review 1,020.00$ 662.12$ 662.12$ 100% Temporary Use Application Review 2.44 Administrative Review 435.00$ 555.23$ 435.00$ 78% 2.45 Planning Commission Review 2,655.00$ 3,009.73$ 2,655.00$ 88% Tentative Map Subdivision – Application Review 2.46 Base Fee, 4 or less Actual Costs 4,696.95$ $ 4,696.95 100% 2.47 Each additional lot over 4 $ 150.00 7,724.95$ $ 5,793.71 75% 2.48 Subdivision Final Map $ 5,000.00 10,197.65$ $ 7,648.24 75% 2.49 Variance – Application Review $ 2,755.00 3,069.26$ $ 3,069.26 100% 2.5 Water Efficiency Landscape – Application Review $ 2,500.00 2,500.00$ $ 2,500.00 100% 4 of 15 255 City of Saratoga July 1, 2023 Fee Update Worksheet As of March 30, 2023 Fee No.Fee Name Current Fee Total Cost Recommended Fee Recommended Cost Recovery % Arborist Services 2.51 Arborist Consultant Services/ Field Inspections Actual Cost 2.52 Arborist Review Fee $ 1,000.00 1,500.00$ $ 1,000.00 67% 2.53 Arborist Review of Tree Appeal $ 255.00 2,567.85$ $ 255.00 10% 2.54 Tree Fines Penalty SB9 2.55 Urban Lot Split New 4,047.14$ $ 4,047.14 100% 2.56 Two Unit Development New 5,245.86$ $ 5,245.86 100% Over the Counter (OTC) 2.57 Minor (e.g., AC Units) New 104.12$ $ 104.12 100% 2.58 Major (e.g., Swimming Pool, Gazebo, etc.) New 1,249.47$ $ 1,249.47 100% Other Services 2.59 Certificate of Compliance $ 2,500.00 2,500.00$ $ 2,500.00 100% 2.6 Geotechnical Review $ 5,000.00 5,000.00$ $ 5,000.00 100% 2.61 Lot Line Adjustment Engineering Fees $ 2,500.00 2,500.00$ $ 2,500.00 100% 2.62 Map Checking Fees $ 2,500.00 2,500.00$ $ 2,500.00 100% 2.63 Traffic Review Fee $ 2,500.00 2,500.00$ $ 2,500.00 100% 2.64 Stormwater Design Review Fee $ 2,500.00 2,500.00$ $ 2,500.00 100% 2.65 City Surveyor $ 2,500.00 2,500.00$ $ 2,500.00 100% 2.66 Vendor Surcharge New 25%18.75%75% Other Charges 2.67 Technology Surcharge 7.25%9.00%8.10%90% Actual Costs Penalty 5 of 15 256 City of Saratoga July 1, 2023 Fee Update Worksheet As of March 30, 2023 Fee No.Fee Name Current Fee Total Cost Recommended Fee Recommended Cost Recovery % CODE COMPLIANCE Code Compliance Permits 3.01 Animal – Kennel Permit $ 130.00 345.42$ $ 130.00 38% 3.02 Animal – Horse Permit $ 130.00 345.42$ $ 130.00 38% 3.03 Noise Exception Permit $ 55.00 86.35$ $ 55.00 64% Enforcement Fees & Penalties Administrative Citation Fee 3.04 First Violation $ 105.00 250.00$ $ 105.00 42% 3.05 Second Violation $ 205.00 500.00$ $ 205.00 41% 3.06 Subsequent Violations $ 510.00 1,000.00$ $ 510.00 51% Administrative Citation Late Payment Penalty 3.07 Within 30 days after due date $ 0.10 0.10$ $ 0.10 100% 3.08 Exceeding 30 days after due date $ 0.10 0.10$ $ 0.10 100% Notice of Code Violation 3.09 Removal of Notice of Code Violation $ 510.00 518.12$ $ 510.00 98% Sign Retrieval Fees (per calendar year) 3.1 First Occurrence N/A 259.06$ N/A 3.11 Second Occurrence $ 25.00 259.06$ $ 25.00 10% 3.12 Subsequent Occurrences $ 45.00 259.06$ $ 45.00 17% 3.13 Sign Abandonment Actual Costs Actual Costs 6 of 15 257 City of Saratoga July 1, 2023 Fee Update Worksheet As of March 30, 2023 Fee No.Fee Name Current Fee Total Cost Recommended Fee Recommended Cost Recovery % Sheriff Office Enforcement Fees 3.14 Abandoned Vehicle Fee $ 255.00 255.00$ $ 255.00 100% General Fees 3.15 Subpoena Summons Response Actual Cost 777.19$ Actual Cost Appeals - Public Hearings 3.16 Code Compliance Appeal $ 410.00 1,036.25$ $ 410.00 40% Business Regulation Permits Bingo 3.17 Permit Appication Fee $ 50.00 129.53$ $ 50.00 39% Circus and Carnivals(Fairs) 3.18 Permit Appication Fee $ 100.00 172.71$ $ 100.00 58% 3.19 Clean Up Deposit $ 500.00 500.00$ $ 500.00 100% Firearms 3.2 Sellers Permit Application Fee $ 300.00 518.12$ $ 300.00 58% 3.21 Sellers Permit Renewal Fee $ 250.00 259.06$ $ 250.00 97% Massage Establishments 3.22 Permit Application Fee $ 750.00 518.12$ $ 750.00 145% 3.23 Permit for Managing Employee $ 350.00 359.06$ $ 350.00 97% 3.24 Permit for Massage Practitioner $ 350.00 259.06$ $ 350.00 135% 3.25 Examination Fee Set by Examiner 3.26 Background Investigation / Fingerprinting Set by Sheriff 3.27 Appeal Hearaing - Permit Denial $ 500.00 690.83$ $ 500.00 72% 3.28 Appeal Hearing - Permit Suspension or Revocation $ 1,500.00 1,036.25$ $ 1,500.00 145% Set by Examiner Set by Sheriff 7 of 15 258 City of Saratoga July 1, 2023 Fee Update Worksheet As of March 30, 2023 Fee No.Fee Name Current Fee Total Cost Recommended Fee Recommended Cost Recovery % Motion Picture Filming 3.29 Permit Application Fee $ 500.00 345.42$ $ 500.00 145% 3.3 Clean-up Set by Community Events Offical 500.00$ Set by Community Events Offical Special Event 3.31 Permit Application Fee $ 300.00 345.42$ $ 300.00 87% 3.32 Clean Up Deposit $ 250.00 250.00$ $ 250.00 100% 8 of 15 259 City of Saratoga July 1, 2023 Fee Update Worksheet As of March 30, 2023 Fee No.Fee Name Current Fee Total Cost Recommended Fee Recommended Cost Recovery % BUILDING Building Permits Fees Valuation 4.01 $1 to $2,000 $ 78.00 162.45$ $ 146.20 90% 4.02 $2,001 base fee $ 78.00 162.45$ $ 146.20 90% 4.03 Each additional $1,000 up to $25,000 $ 17.50 16.48$ $ 14.83 90% 4.04 $25,001 base fee $ 490.00 541.48$ $ 487.34 90% 4.05 Each additional $1,000 up to $50,000 $ 12.60 21.66$ $ 19.49 90% 4.06 $50,001 base fee $ 805.00 1,082.97$ $ 974.67 90% 4.07 Each additional $1,000 up to $100,000 $ 9.80 10.83$ $ 9.75 90% 4.08 $100,001 base fee 1,242.00$ 1,624.45$ 1,462.01$ 90% 4.09 Each additional $1,000 up to $500,000 7.00$ 9.21$ 8.28$ 90% 4.1 $500,001 base fee 4,042.00$ 5,306.55$ 4,775.89$ 90% 4.11 Each additional $1,000 up to $1,000,000 5.90$ 10.18$ 9.16$ 90% 4.12 $1,000,001 base fee 7,010.00$ 10,396.50$ 9,356.85$ 90% 4.13 Each additional $1,000 up to $5,000,000 4.56$ 3.90$ 3.90$ 100% 4.14 $5,000,001 base fee $ 25,250.00 25,991.26$ 23,392.13$ 90% 4.15 Each additional $1,000 up to $10,000,000 $ 4.56 2.60$ 2.60$ 100% 4.16 $10,000,001 base fee $ 48,050.00 38,986.89$ 38,986.89$ 100% 4.17 Each additional $1,000 $ 4.56 1.30$ 1.30$ 100% 4.18 Plan Check Fee 65%66%66%100% 9 of 15 260 City of Saratoga July 1, 2023 Fee Update Worksheet As of March 30, 2023 Fee No.Fee Name Current Fee Total Cost Recommended Fee Recommended Cost Recovery % Photovoltaic Residential 4.19 Roof Mount Actual Cost 4.2 15KW and above $ 15.00 19.82$ $ 15.00 76% 4.21 Ground Mount Actual Cost Commercial 4.22 0-8 KW $ 690.00 612.01$ $ 612.01 100% 4.23 9-48 KW $ 925.00 769.39$ $ 769.39 100% 4.24 49 KW and above $ 2,260.00 1,762.80$ $ 1,762.80 100% Grading Permits 4.25 Less than 100 Cubic Yards 510.00$ 523.94$ 510.00$ 97% 4.26 Over 100 Cubic Yards Base 510.00$ 523.94$ 510.00$ 97% 4.27 Each additional 100 Cubic Yards 125.00$ 216.59$ 125.00$ 58% 4.28 Plan Check Fee 545.00$ 581.65$ 545.00$ 94% 4.29 Landslide Repair Permit At discretion of Building Official MEP Permits Mechanical Permits - Heating and Air Conditioning Permits 4.3 Minor Remodels, Residential/Commercial without associated building permit $ 0.10 0.18$ $ 0.16 90% 4.31 Major Remodels, Residential/Commercial without associated building permit Actual Cost 4.32 Miscellaneous permits without associated building permit Actual Cost Actual Costs Actual Costs At discretion of Building Official Actual Costs Actual Costs 10 of 15 261 City of Saratoga July 1, 2023 Fee Update Worksheet As of March 30, 2023 Fee No.Fee Name Current Fee Total Cost Recommended Fee Recommended Cost Recovery % 4.33 Plan Check Fee 25%86%25%29% 11 of 15 262 City of Saratoga July 1, 2023 Fee Update Worksheet As of March 30, 2023 Fee No.Fee Name Current Fee Total Cost Recommended Fee Recommended Cost Recovery % Electrical Permits 4.34 Minor Remodels, Residential/Commercial without associated building permit $ 0.10 0.18$ $ 0.18 100% 4.35 Major Remodels, Residential/Commercial without associated building permit Actual Cost 4.36 Miscellaneous permits without associated building permit Actual Cost 4.37 Plan Check Fee 25%85%25%29% Plumbing Permits 4.38 Water Heater Replacement $ 80.00 199.05$ $ 80.00 40% 4.39 Minor Remodels, Residential/Commercial without associated building permit $ 0.10 0.18$ $ 0.18 100% 4.4 Major Remodels, Residential/Commercial without associated building permit Actual Cost 4.41 Miscellaneous permits without associated building permit Actual Cost 4.42 Plan Check Fee 25%85%25%29% Actual Costs Actual Costs Actual Costs Actual Costs 12 of 15 263 City of Saratoga July 1, 2023 Fee Update Worksheet As of March 30, 2023 Fee No.Fee Name Current Fee Total Cost Recommended Fee Recommended Cost Recovery % Building Inspection Services Other Inspection Fees 4.43 Inspection Outside of Normal Business Hours Actual Costs 4.44 Re-Inspection Fees Assessed Under Section 305(h) of the Uniform Administrative Code Actual Costs 4.45 Inspections or plan review for which no fee is specifically indicated Actual Costs 4.46 Permit Extension – prior to expiration Actual Costs 4.47 Permit to Final (only if all inspections except final have been completed) Actual Costs 4.48 Alternative Materials or Methods of Construction Request Actual Costs 4.49 Duplicate Permit Card Actual Costs 4.5 Stockpiling Permit $ 310.00 324.89$ $ 310.00 95% 4.51 Re-check Plan Review New 196.36$ $ 196.36 100% Other Charges 4.52 Technology Surcharge 7.25%9.00%8.10%90% 4.53 General Plan Update Fee 0.285%0.306%0.285%93% Penalties 4.54 Building Without a Permit 2x Permit Fee 2x Permit Fee 2x Permit Fee Actual Costs Actual Costs Actual Costs Actual Costs Actual Costs Actual Costs Actual Costs 13 of 15 264 City of Saratoga July 1, 2023 Fee Update Worksheet As of March 30, 2023 Fee No.Fee Name Current Fee Total Cost Recommended Fee Recommended Cost Recovery % ENGINEERING Engineering Fees 5.01 Engineering Design & Administrative Review 1,020.00$ 1,129.02$ 1,020.00$ 90% Improvement Plan Check Service Fee -$ 5.02 First 50,000 Estimated Construction Cost base fee 5,100.00$ 7,589.23$ 7,589.23$ 100% 5.03 Over 50,000 Estimated Construction Cost $ 0.05 0.02$ 0.02$ 100% 5.04 Inspection Fees For Subdivisions & Building Site Improvements 200%119%119%100% 5.05 Tentative Subdivision Map, 1 lot 2,550.00$ 3,640.65$ 2,550.00$ 70% 5.06 Each Additional Lot 500.00$ 578.62$ 500.00$ 86% Engineering Permits Encroachment Permits 5.07 Permit Application Fee for pipes, drains, conduits, driveways. columns, landscaping, lighting, fences, walls, utility service connections, routine O&M work by utility agencies, and permanent encroachments. 510.00$ 1,189.72$ 1,070.75$ 90% 14 of 15 265 City of Saratoga July 1, 2023 Fee Update Worksheet As of March 30, 2023 Fee No.Fee Name Current Fee Total Cost Recommended Fee Recommended Cost Recovery % Major Repairs or Capital Improvements by Utility Agencies / Companies 5.08 Up to $250,000 14.00%9.73%9.73%100% 5.09 Between $250,000 and $500,000 35,700.00$ 24,323.83$ 24,323.83$ 100% 5.1 Engineer's Estimate over $250,000 8.00%17.87%17.87%100% 5.11 Over $500,000 56,100.00$ 89,366.80$ 89,366.80$ 100% 5.12 Engineer's Estimate over $500,000 7.00%2.94%2.94%100% 5.13 Oversized Load Permit 25.00$ 524.44$ 25.00$ 5% Equipment Rentals 5.14 Heavy Equipment, Vehicles, and Construction Tools & Equipment Rentals Actual Cost 5.15 Security Deposit To be determined by Fleet Manager Miscellaneous 5.16 Tree and Bench Dedications 1,445.40$ 5.17 Additional Public Works map checks, plan checks, or inspection services Actual Cost Other Charges 5.18 Technology Surcharge 7.25%9.00%8.10%90% To be determined by Fleet Manager 50% Actual Cost Actual Cost Actual Cost 15 of 15 266 Attachment B - Written Communications Council Comments Form Your Name John Reagan Subject Proposed City Council Appeals Fee Comments City Council: I am opposed to the proposed increase in City Council appeals fee. The ~$2500 discussed at the last council meeting is outrageous and un-American. The current $400 to appeal is equally outrageous. Appeals of bad decisions by low-level, non-resident, unelected employees require require a petittion to the City Council. There is no reason that this should cost $2500 let alone $400. The government needs to be accountable and accessible to the people and such a large amount of money presents an unreasonable barrier. Please look hard elsewhere in your budget to cut unnecessary services and expenses. This proposal is misguided. John T. Reagan 267 SARATOGA CITY COUNCIL COUNCIL ASSIGNMENTS Mayor Kookie Fitzsimmons Cities Association of Santa Clara County-City Selection Committee Council Finance Committee Hakone Foundation Executive Board Saratoga Area Senior Coordinating Council Board of Directors West Valley Mayors & Managers Association Vice Mayor Yan Zhao Cities Association of Santa Clara County-Legislative Action Committee Saratoga Ministerial Association Silicon Valley Regional Interoperability Authority Alternate Council Member Belal Aftab Association of Bay Area Governments Hakone Foundation Board of Trustees Santa Clara County Housing and Community Development (HCD) Advisory Committee Saratoga Historical Foundation Board of Directors Valley Transportation Authority (VTA) Policy Advisory Committee Council Member Chuck Page Council Finance Committee Santa Clara Valley Water Commission Saratoga Chamber of Commerce Board West Valley Clean Water Program Authority Board of Directors West Valley Sanitation District Board of Directors West Valley Solid Waste Management Authority Board of Directors Council Member Tina Walia Cities Association of Santa Clara County Board of Directors KSAR Community Access TV Board Santa Clara County Library District Board of Directors Saratoga Sister City Committee Liaison Silicon Valley Clean Energy Authority Board of Directors 268