HomeMy WebLinkAbout02-07-2022 Library & Community Engagement Commission MinutesSaratoga Library & Community Engagement Commission Minutes | February 7, 2022
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MINUTES
SARATOGA LIBRARY &
COMMUNITY ENGAGEMENT COMMISSION
REGULAR MEETING
FEBRUARY 7, 2022
CALL TO ORDER
Chair Eric Lewis called the meeting to order at 7:04 pm
ROLL CALL
Present: Chair Eric Lewis, Vice Chair Victoria Zhang, Commissioner Cristina
Meiser
Absent: Commissioner Robert Gulino
Also Present: Jennifer Weeks, Nichole King, David Guidry, Ahana Chakraborty, Ayushi
Chakraborty, Kayla Nakamoto, Crystal Bothelio
ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS
None
AGENDA ITEMS
1. Library & Community Engagement Commission Minutes
Recommended Action:
Review and approve the minutes from December 16, 2021 Regular Meeting.
MEISER/ZHANG MOVED TO APPROVE THE MINUTES FROM DECEMBER 16, 2021
REGULAR MEETING WITH A CORRECTION TO THE MEETING DATE. MOTION PASSED.
AYES: LEWIS, MEISER, ZHANG. NOES: NONE. ABSTAIN: NONE. ABSENT: GULINO.
2. Saratoga Teen Advisory Board Report
Recommended Action:
Receive Saratoga Teen Advisory Board report.
Ahana Chakraborty and Ayushi Chakraborty from the Saratoga Teen Advisory Board
reported on recent activities and upcoming events, including SED Talks, Tile Trade and
Talk, Coffeehouse, and increased outreach to Lynbrook High School students.
3. Santa Clara County Library District Report
Recommended Action:
Receive Santa Clara County Library District report.
Saratoga Library & Community Engagement Commission Minutes | February 7, 2022
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Jennifer Weeks, Santa Clara County Librarian, reported on the selection of the 7th County
Poet Laureate, Silicon Valley Reads, Black History Month activities, and shared all branch
libraries are now open again 7 days per week.
4. Saratoga Community Library Report
Recommended Action:
Receive Saratoga Community Library report.
Nichole King, Saratoga Community Librarian, reported on extension of hours, library card
designs, library checkouts and visitor counts, Black History Month displays, New Year
wish tree display, and distribution of tests and masks at Saratoga Library on February 11.
5. Friends of the Saratoga Libraries Report
Recommended Action:
Receive Friends of the Saratoga Libraries report.
David Guidry, Friends of the Saratoga Libraries President, reported on volunteer
recruitment efforts, publicity and outreach, Book-Go-Round newsletter, Blind Date with
a Book Valentine’s promotion, and potential collaboration with other Friends
organizations.
6. Library & Community Engagement Commission Chair Report
Recommended Action:
Receive Library & Community Engagement Commission Chair report.
Chair Eric Lewis reported on the Friends and Commissioners forum hosted by the Santa
Clara County Library District.
7. City of Saratoga Report
Recommended Action:
Receive City of Saratoga report.
Crystal Bothelio, Assistant City Manager, reported on the Community Event Grant
Program, Housing Element update, Commission recruitments, Commission Work Plan
Study Session, and virtual meetings. Event grant, housing element, commission
recruitments, commission work plan study session date selection
8. Community News & Trends
Recommended Action:
Share news and trends within the community.
None
Saratoga Library & Community Engagement Commission Minutes | February 7, 2022
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9. 2022 Work Plan
Recommended Action:
Finalize the proposed 2022 Work Plan for City Council consideration. A special meeting
may be scheduled if the Commission would like more time to finalize the proposed 2022
Work Plan.
The Commission discussed the proposed work plan and agreed to make the following
changes:
• Remove uncertain language in description of Community Event Grant Program on
allocation of competitive program funds.
• Update Celebrate Saratoga’s Diversity to allow collaboration with the Library or other
community organizations as appropriate.
• Change Parent/Youth Program to Parent/Student Collaboration and make
description more general to allow Project Cornerstone or something similar and
collaboration with West Valley College or other community partner.
• Remove City Commission Showcase.
• Revise Good Neighbor Day description to be more general so that it does not call
specifically for an event or activity.
• Update Serve as City of Saratoga Ambassador to include encouragement for service
on a City Commission.
SUMMARIZE ACTION ITEMS
None
AGENDA ITEMS FOR NEXT MEETING – APRIL 11, 2022
The Commission agreed to hold a special meeting on March 15 at 3:00 p.m. to finalize the
work plan before City Council consideration and receive an overview of requirements for the
Community Event Grant Program.
ADJOURNMENT
Chair Eric Lewis adjourned the meeting at 9:13 p.m.
Minutes respectfully submitted:
Crystal Bothelio, Assistant City Manager
City of Saratoga