The URL can be used to link to this page

Home My WebLink About01-31-2023 Public Art Commission Online Art Challenge Subcommittee Agenda Packet WebSaratoga Public Art Commission Online Art Challenge Subcommittee Agenda January 31, 2023 – Page 1 of 2 SARATOGA PUBLIC ART COMMISSION ONLINE ART CHALLENGE SUBCOMMITTEE January 31, 2023 12:00 P.M. REGULAR MEETING Saratoga City Hall, Linda Callon Conference Room · 13777 Fruitvale Avenue, Saratoga CA 95070 Participation Information The meeting will be held in-person and teleconference pursuant to amendments to the teleconference rules required by the Ralph M. Brown Act allowing teleconferencing during a proclaimed state of emergency when a local official has recommended social distancing. Members of the Committee and the public may participate in person at the location listed above on the agenda or via the Zoom platform using the information below. • Webinar URL: https://us02web.zoom.us/j/83559851630 • Webinar ID: 835 5985 1630 • Call In: 1.408.638.0968 or 1.669.900.6833 (enter the Webinar ID provided above when prompted) Written Communications Comments can be submitted in writing at www.saratoga.ca.us/publicart. Written communications received prior the end of the comment period will be provided to the members of the committee and included in the agenda packet and/or supplemental meeting materials. Public Comment Members of the public may comment on any item for up to three (3) minutes. The amount of time for public comment may be reduced. Public Comment will begin with speakers attending in-person first followed by those attending via Zoom. CALL TO ORDER ROLL CALL ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS Any member of the public may address the committee on matters not on the agenda. The law generally prohibits the committee from discussing or taking action on such items. However, the committee may schedule the item for discussion at a future meeting. Saratoga Public Art Commission Online Art Challenge Subcommittee Agenda January 31, 2023 – Page 2 of 2 AGENDA ITEMS: 1. Subcommittee Meeting Minutes Recommended Action: Approve the draft minutes from the October 18, 2022 subcommittee meeting. Draft Minutes 2. Online Art Challenge Recommended Action: Review the Online Art Challenge and input from volunteer judges. Finalize plans for an Online Art Challenge online exhibit event. Memo ADJOURNMENT CERTIFICATE OF POSTING OF THE AGENDA, DISTRIBUTION OF AGENDA PACKET, & COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT I, Crystal Bothelio, declare that the foregoing agenda was posted and available for review on January 27, 2023 at the City of Saratoga, 13777 Fruitvale Avenue, Saratoga, California and on the City's website at www.saratoga.ca.us Signed this 27th day of January 2023 at Saratoga, California. Crystal Bothelio In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the committee by City staff in connection with this agenda, copies of materials distributed to the committee concurrently with the posting of the agenda, and materials distributed to the committee by staff after the posting of the agenda are available on the City website at www.saratoga.ca.us and are available for review in the office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, California. In compliance with the Americans with Disabilities Act and the Governor’s Executive Order, if you need assistance to participate in this meeting, please contact the City Clerk at bavrit@saratoga.ca.us or calling 408.868.1216 as soon as possible before the meeting. The City will use its best efforts to provide reasonable accommodations to provide as much accessibility as possible while also maintaining public safety. [28 CFR 35.102-35.104 ADA title II] Saratoga Public Art Commission Online Art Challenge Subcommittee Minutes October 18, 2022 – Page 1 of 2 MINUTES SARATOGA PUBLIC ART COMMISSION ONLINE ART CHALLENGE SUBCOMMITTEE REGULAR MEETING OCTOBER 18, 2022 CALL TO ORDER The meeting was called to order at 4:02 p.m. ROLL CALL Present: Vice Chair Sohini Kar, Commissioner Gloria Wu Absent: None Also Present: Crystal Bothelio ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS None AGENDA ITEMS: 1. Subcommittee Meeting Minutes Recommended Action: Approve the draft minutes from the August 15, 2022 subcommittee meeting. WU/KAR MOVED TO APPROVE THE MINUTES FROM THE AUGUST 15, 2022 SUBCOMMITTEE MEETING. MOTION PASSED. AYES: KAR, WU. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. 2. Online Art Challenge Recommended Action: Select contest judges and set tentative date or timing for judges’ meetings to review submissions. Confirm details for announcement of monthly and grand prize winners. Select prizes that will be given to winners. Discuss options for exhibiting submissions. The Committee considered applications submitted by prospective judges and selected Shaan Aslam, Hannah Chang, Heather Durham, Michele Hsieh, and Sheetal Seth. The Committee discussed options for prizes and agreed on a certificate for all winners and honorable mentions. The Committee also agreed on giving a $25 gift certificat e for Michael’s to monthly winners and a $50 gift certificate for Michael’s to grand prize winners. 3 Saratoga Public Art Commission Online Art Challenge Subcommittee Minutes October 18, 2022 – Page 2 of 2 The Committee requested that winning artwork be shared on the City website and through social media. The Committee also proposed holding an online exhibit of artwork in February. The online event could be a one-hour event that includes displaying artwork of winners as well as other artwork submitted. ADJOURNMENT The meeting was adjourned at 4:37 p.m. Minutes respectfully submitted: Crystal Bothelio, City of Saratoga 4 CITY OF SARATOGA Memorandum To: Public Art Commission Saratoga Loves Poetry Subcommittee From: Crystal Bothelio, Assistant City Manager Date: October 18, 2022 Subject: Online Art Challenge At the May 16, 2022 Public Art Commission meeting, the Commission approved a process for implementing its Fiscal Year 2022/23 Work Plan. A key element of the implementation process included formation of subcommittees that would meet outside of the Commission’s regular meetings to schedule to develop recommendations and work on implementation (as needed) of the committee’s assigned work plan item. One of these committees is the Online Art Challenge Subcommittee. Since the committee’s first meeting in June 2022, the committee has made a number of decisions to establish a framework for the program. Below is a summary of the Online Art Challenge. • In September 2022, Saratoga residents were invited to register to participate in the challenge and submit as often as they want within the categories of fine art, photography, or video based on monthly themes (October – Changing Colors, November – Gratitude, December – Joy). A total of 56 residents registered. • Monthly winners, one for each age group, would win a prize ($25 gift certificate for Michael’s) and one honorable mention per art category (fine art, photography, video) for each of the age groups would also be selected. At the end of the contest, one grand prize winner for each age group would be selected to win a $50 gift certificate for Michael’s. • Volunteer judges Shaan Aslam, Hannah Chang, Heather Durham, Michele Hsieh, and Sheetal Seth were invited to select monthly and grand prize winners, as well as honorable mentions. Based on judge availability, a meeting was scheduled in November to select October winners and a meeting was held 5 in January to select November, December, and grand prize winners. The committee requested certificates of appreciation signed by the Mayor for volunteer judges. Winning artwork is attached to the memo. Several recommendations were shared by judges and as a result of the judging process: creating additional age categories for participants who are 18 years and younger; replacing the video category with a digital art category; requiring artists to note their medium on their submissions; allowing students who attend school in Saratoga register in addition to residents; and eliminating honorable mention. • The committee expressed interest in holding a one-hour online event in February to display winning artwork as well as other submissions. The committee also proposed that winning artwork be displayed on the City website and through social media. Now that winners have been selected, the committee can finalize plans for a one- hour online exhibit event. Options to hold an online event in February that do no conflict with other City events or meetings include: • February 9 at 6:00 p.m. • February 16 at 6:00 p.m. • February 21 at 6:00 p.m. A suggested program for the event is shown below. 6:00 p.m. Welcome from Commission Chair and/or Mayor 6:10 p.m. October Winners • 18 and under winner artwork displayed while artist introduces themselves and describes their work • Over 18 winner artwork displayed while artist introduces themselves and describes their work 6:20 p.m. November Winners • 18 and under winner artwork displayed while artist introduces themselves and describes their work • Over 18 winner artwork displayed while artist introduces themselves and describes their work 6:30 p.m. December Winners • 18 and under winner artwork displayed while artist introduces themselves and describes their work 6 • Over 18 winner artwork displayed while artist introduces themselves and describes their work 6:40 p.m. Grand Prize Winners • 18 and under winner artwork displayed while artist introduces themselves and describes their work • Over 18 winner artwork displayed while artist introduces themselves and describes their work 6:50 p.m. Recognition of Judges 6:55 p.m. Slide Show of All Submissions 7:00 p.m. Event End 7 Online Art Challenge January 31, 2023 8 •September 2022: Saratoga residents invited to sign up •Outreach:Median Banner,newsletters,social media •56 residents registered •Each month, registered participants were allowed to submit as many pieces as they wished within the categories of fine art, photography, or video based on the monthly themes •Prizes: $25 Michael’s gift card for monthly winners and $50 Michael’s gift card for grand prize winners Online Art Challenge 9 Judging Call for Judges •Community outreach for volunteer judges in September •7 applications submitted Judges •Selected by Committee in October •Shaan Aslam, Hannah Chang, Heather Durham, Michele Hsieh, and Sheetal Seth •Judges met in November and January Recommendations •Create additional age categories for 18 and under participant •Replace video category with digital art •Ask artists to note their medium •Allow any student who attends school in Saratoga, in addition to residents, to register •Eliminate honorable mention 10 Submissions •October: Changing Colors •34 Submissions •November: Gratitude •9 Submissions •December:Joy •21 Submissions 11 October Winners First Name Last Name Artwork Category Age Category Award Clara Choi Fine Art 18 and under Winner Abigail Peterson Fine Art 18 and under Honorable Mention Zoey Jaquish Photography 18 and under Honorable Mention Taylor Tate Fine Art Over 18 Winner Lynn Clifford Fine Art Over 18 Honorable Mention Thea Widmer Photography Over 18 Honorable Mention 12 October Winners Clara Choi, 18 & Under Taylor Tate, Over 18 13 November Winners First Name Last Name Artwork Category Age Category Award Taylor Lee Fine Art 18 and under Winner Chloe Wong Fine Art 18 and under Honorable Mention Wenlan Lu Fine Art Over 18 Winner Lynn Clifford Fine Art Over 18 Honorable Mention Thea Widmer Photography Over 18 Honorable Mention 14 November Winners Taylor Lee, 18 & Under Wenlan Lu, Over 18 15 December Winners First Name Last Name Artwork Category Age Category Award Abigail Peterson Fine Art 18 and under Winner Clara Choi Fine Art 18 and under Honorable Mention Lynn Clifford Fine Art Over 18 Winner Wenlan Lu Fine Art Over 18 Honorable Mention 16 December Winners Abigail Peterson, 18 & Under Lynn Clifford, Over 18 17 Grand Prize Winners First Name Last Name Age Category Submission Jimin Oh 18 and under December Wenlan Lu Over 18 October 18 Grand Prize Winners Jimin Oh, 18 & Under Wenlan Lu, Over 18 19 Online Exhibit Date Options •February 9 at 6:00 p.m. •February 16 at 6:00 p.m. •February 21 at 6:00 p.m. 20 Online Exhibit Program 6:30 p.m. •Welcome from Commission Chair and/or Mayor 6:10 p.m. •October Winners: •Artists introduce themselves and describes their work 6:20 p.m. •November Winners: •Artists introduce themselves and describes their work 6:30 p.m. •December Winners: •Artists introduce themselves and describes their work 6:40 p.m. •Grand Prize Winners: •Artists introduce themselves and describes their work 6:50 p.m. •Recognition of Judges 6:55 p.m. •Slide Show of Submissions 7:00 p.m. •Event End 21