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Home My WebLink About03-15-2023 Public Art Commission Paint the City Subcommittee Agenda PacketSaratoga Public Art Commission Paint the City Subcommittee Agenda March 15, 2023 – Page 1 of 2 SARATOGA PUBLIC ART COMMISSION PAINT THE CITY SUBCOMMITTEE March 15, 2033 3:30 P.M. REGULAR MEETING Saratoga City Hall, Linda Callon Conference Room · 13777 Fruitvale Avenue, Saratoga CA 95070 Public Participation Information In accordance with Saratoga City Council’s Remote Public Participation Policy, the public may participate in person at the location listed above on the agenda or via the Zoom platform using the information below. • Webinar URL: https://us02web.zoom.us/j/83675563741 • Webinar ID: 836 7556 3741 • Call In: 1.408.638.0968 or 1.669.900.6833 (enter the Webinar ID provided above when prompted) Written Communications Comments can be submitted in writing at www.saratoga.ca.us/publicart. Written communications received prior the end of the comment period will be provided to the members of the committee and included in the agenda packet and/or supplemental meeting materials. Public Comment Members of the public may comment on any item for up to three (3) minutes. The amount of time for public comment may be reduced. Public Comment will begin with speakers attending in-person first followed by those attending via Zoom. CALL TO ORDER ROLL CALL ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS Any member of the public may address the committee on matters not on the agenda. The law generally prohibits the committee from discussing or taking action on such items. However, the committee may schedule the item for discussion at a future meeting. Saratoga Public Art Commission Paint the City Subcommittee Agenda March 15, 2023 – Page 2 of 2 AGENDA ITEMS: 1. Subcommittee Meeting Minutes Recommended Action: Approve the draft minutes from the September 13, 2022 subcommittee meeting. Draft Minutes 2. Paint the City Top 3 Design Selections Recommended Action: Review qualified Paint the City conceptual designs and select up to 3 designs per utility box location to recommend to the Public Art Commission. Once approved by the Commission, the community will be invited to rank the designs at each location. The highest ranked designs will be presented to the Commission then the City Council to be accepted. Conceptual artwork will be provided to the subcommittee as a supplemental attachment in advance of the March 15 meeting. Memo ADJOURNMENT CERTIFICATE OF POSTING OF THE AGENDA, DISTRIBUTION OF AGENDA PACKET, & COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT I, Crystal Bothelio, declare that the foregoing agenda was posted and available for review on March 10, 2023 at the City of Saratoga, 13777 Fruitvale Avenue, Saratoga, California and on the City's website at www.saratoga.ca.us Signed this 10th day of March 2023 at Saratoga, California. Crystal Bothelio, Consultant In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the committee by City staff in connection with this agenda, copies of materials distributed to the committee concurrently with the posting of the agenda, and materials distributed to the committee by staff after the posting of the agenda are available on the City website at www.saratoga.ca.us and are available for review in the office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, California. In compliance with the Americans with Disabilities Act and the Governor’s Executive Order, if you need assistance to participate in this meeting, please contact t he City Clerk at bavrit@saratoga.ca.us or calling 408.868.1216 as soon as possible before the meeting. The City will use its best efforts to provide reasonable accommodations t o provide as much accessibility as possible while also maintaining public safety. [28 CFR 35.102-35.104 ADA title II] Saratoga Public Art Commission Paint the City Subcommittee Minutes September 13, 2022 – Page 1 of 2 MINUTES SARATOGA PUBLIC ART COMMISSION PAINT THE CITY SUBCOMMITTEE REGULAR MEETING SEPTEMBER 13, 2022 CALL TO ORDER The meeting was called to order at 4:03 p.m. ROLL CALL Present: Commissioners James Cai, Ramya Vasu Absent: None Also Present: Crystal Bothelio, Kayla Nakamoto ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS None AGENDA ITEMS: 1. Paint the City Recommended Action: Consider Paint the City utility box locations and finalize an implementation recommendation to be considered by the Public Art Commission at the September 19, 2022 meeting. Staff will share prospective locations with the subcommittee during the meeting. Kayla Nakamoto, City of Saratoga Analyst, shared information about the Paint the City program and options for locations. The public comment period was opened. Emilie spoke. The Committee considered location options and recommended the Commission propose the following locations to the City Council for Paint the City: • Saratoga Avenue at State Route 85 North (Caltrans) • Saratoga Avenue at State Route 85 South (Caltrans) • Saratoga Avenue at Dagmar (City) • Backup: Saratoga Avenue at Vineyard 3 Saratoga Public Art Commission Paint the City Subcommittee Minutes September 13, 2022 – Page 2 of 2 ADJOURNMENT The meeting was adjourned at 4:28 p.m. Minutes respectfully submitted: Crystal Bothelio 4 CITY OF SARATOGA Memorandum To: Public Art Commission, Paint the City Subcommittee From: Crystal Bothelio Date: March 15, 2023 Subject: Paint the City Top 3 Design Selections The Paint the City Subcommittee Committee met on September 13, 2022 and recommended 3 Paint the City locations for the next program cycle. The Commission in turn recommended City Council approval of the locations at the September 19, 2022 meeting. With two of the three utility box locations under the jurisdiction of the State of California, staff had to determine if it would be possible for the City to include these boxes in the Paint the City program before taking the locations to the City Council for consideration. Staff was able to determine that the State does allow utility boxes to be painted and the City Council approved the proposed locations at the February 1, 2023. Subsequently, the application process was opened. The application period will close on March 12. The next step in the process is for the be selection of up to 3 designs per utility box location. The committee will review qualified applications at the March 15 meeting, identifying proposed top 3 selections for the Commission to consider at the March 20 meeting. Once approved by the Commission, the community will be invited to rank the designs at each location. The highest ranked designs will be presented to the Commission then the City Council to be accepted. Since the agenda packet for the March 15 subcommittee meeting will be published before the application deadline, staff will provide the subcommittee with conceptual artwork as a supplemental attachment in advance of the meeting. 5 ABOUT PAINT THE CITY Criteria • Artists must be Saratoga residents • Artists must be age 10 and older • Applications must include original, full-color artwork on the Paint the City artwork template • Only 1 concept per utility box location is allowed, artists may not submit applications for multiple locations • Artwork should align with the artwork criteria below Artwork Criteria Artwork must cover the entire box, not including handles, hinges, or box identification markers. The lower right corner of the back panel will be reserved for the artist name(s). Entries must be the original design of the applicant(s) and suitable for viewing by all ages. Artwork may not contain the following: • Text • Political statements or symbols • Religious references or symbols • Profane or offensive content • Graffiti-like style artwork • Copyrighted or trademarked material • Corporate or organizational references, branding, logos, flags, or symbols • Colors or combinations of colors that simulate official traffic control devices • Graphics that imitate traffic control devices Selected artists will be required to sign an Assignment and Transfer of Copyright and Waiver of Moral Rights in Artwork agreement that also authorizes the City to use artwork. Artist Selection Staff will share applications that meet minimum criteria with the subcommittee. At the March 15 meeting, the subcommittee will select up to 3 designs per utility box location. These selections will be shared with the Public Art Commission at the march 20 meeting for confirmation. Once approved, the community will then be invited to 6 rank the designs at each location. The highest-ranked designs will be presented to the City Council. Selected artists will also receive a stipend of $600. Artist Responsibilities Selected artists are responsible for providing all the necessary supplies and tools, including paint, brushes, topcoat, and a protective coating. Recommended paint and protective coating will be provided to selected artists. Artists are also responsible for keeping utility box location clean and orderly, including the placement of tarps to keep the site clean of paint. Locations 1. Saratoga Avenue at State Route 85 North (Caltrans) 2. Saratoga Avenue at State Route 85 South (Caltrans) 3. Saratoga Avenue at Dagmar (City) Approximate Timeline Timing Milestone February 1, 2023 City Council Approval of Paint the City Locations February 2023 Application Period March 15, 2023 Subcommittee Selection of Top 3 Designs March 20, 2023 Commission Confirmation of Top 3 Designs March – April 2023 Public Voting May 2023 Commission Recommendation on Artwork May 17, 2023 Council Acceptance of Artwork June – September 2023 Painting 7