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Home My WebLink About06-13-2023 Heritage Preservation Commission Agenda PacketPage 1 of 2 HERITAGE PRESERVATION COMMISSION REGULAR MEETING June 13, 2023 8:30 AM REGULAR MEETING Public Participation Information In accordance with Saratoga City Council’s Remote Public Participation Policy, members of the public may participate in this meeting in person at the location listed below or via remote attendance using the Zoom information below. 1. Attending the meeting in person at the City Hall Linda Callon Conference Room, located at 13777 Fruitvale Avenue, Saratoga CA 95070; OR 2. Accessing the meeting through Zoom • Using the Zoom website https://us02web.zoom.us/j/89724230427 App (Webinar ID 897 2423 0427) and using the tool to raise their hand in the Zoom platform when directed by the Chair to speak on an agenda item; OR • Calling 1.669.900.6833 or 1.408.638.0968 and pressing *9 to raise their hand to speak on an agenda item when directed by the Chair. In accordance with the Americans with Disabilities Act and the Governor’s Executive Order, if you need assistance to participate in this meeting due to a disability, please contact the City Clerk at bavrit@saratoga.ca.us or calling 408.868.1216 as soon as possible before the meeting. The City will use its best efforts to provide reasonable accommodations to provide as much accessibility as possible while also maintaining public safety. 1. Site Visit(s) a. None 2. Call to Order 3. Roll Call- Sharon Boyce-Bender, Zhen Li, Margarete Minar, and Priya Shastri 4. Oral Communications Any member of the public may address the Commission about any matter not on the agenda for this meeting for up to three minutes. Commissioners may not comment on the matter but may choose to place the topic on a future agenda. 5. Approval of the May 9, 2023 minutes Page 2 of 2 6. New Business a. Saratoga Jail research update b. Summer Movie Nights c. Heritage Orchard signage d. Heritage Orchard Tour 7. Staff Comments 8. Old Business 9. Commission Items 10. Adjournment In compliance with the Americans with Disabilities Act, if you are a disabled person and you need a disability-related modification or accommodation to participate in this meeting, please contact the City Clerk’s Office at (408) 868-1216 or bavrit@saratoga.ca.us Requests must be made as early as possible and at least one full business day before the start of the meeting. Any recommendation made by the Heritage Preservation Commission may be appealed to the Planning Commission within ten (10) days of the date of the decision. The appeal shall be taken by filing with the Secretary of the Heritage Preservation Commission a written notice and filing fee within ten (10) days of the date of the decision. In accordance with the Ralph M. Brown Act, copies of the staff report, and other materials provided to the Heritage Preservation Commission by City staff in connection with this agenda are available at the office of the Community Development Department Director at 13777 Fruitvale Avenue, Saratoga, California 95070. Any materials distributed by staff after the posting of the agenda are made available for public review at the office of the Director at the time, they are distributed to the Heritage Preservation Commission. CERTIFICATE OF POSTING OF AGENDA I, Nicole Johnson, Senior Planner, for the City of Saratoga, declare that the foregoing agenda for the meeting of the Heritage Preservation Commission was posted and available for public review on June 8, 2023 at the City of Saratoga, 13777 Fruitvale Avenue, Saratoga, CA 95070 and on the City’s website at www.saratoga.ca.us Page 1 of 2 HERITAGE PRESERVATION COMMISSION REGULAR MEETING DRAFT MEETING MINUTES May 9, 2023 8:30 AM REGULAR MEETING 1. Site Visit(s) a. None 2. Call to Order Chair Boyce-Bender called the meeting to order at 8:30 AM 3. Roll Call Present: Sharon Boyce-Bender, Zhen Li, Margarete Minar, and Priya Shastri Absent: None Staff: Nicole Johnson, Senior Planner 4. Oral Communications None 5. Approval of the March 14, 2023 minutes SHASTRI/MINAR MOVED TO APPROVE THE MINUTES FOR THE MARCH 14, 2023 MEETING. MOTION PASSED. AYES: BOYCE-BENDER, LI, MINAR, SHASTRI. NOES: NONE. ABSTAIN: NONE. 6. New Business a. Blossom Festival Recap The Commissioners discussed the Blossom Festival. Would like HPC table to be closer to the Orchard Keepers to assist with orchard questions. The crafts were a success with the kids. There were many people interested in the Heritage Orchard Master Plan. Maybe provide fruit saplings to the public at next year’s Blossom Festival. b. Potential HRI properties Nicole Johnson showed an example of the letter that staff sends to property owners, informing them that HPC is considering adding the property to the HRI and why it qualifies per the criteria in the code. 3 Page 2 of 2 7. Staff Comments a. Mills Act Agreements Nicole Johnson discussed the City Council recent conversations of Mills Act Agreements and informed the HPC that there is an agenda item scheduled for the June 7th meeting if the HPC members would like to prepare something to discuss. 8. Old Business a. Project Status Worksheet The Commissioners discussed the project status worksheet and assigned the properties. 9. Commission Items The Chair asked that the commissioners be prepared at the June meeting to discuss their Saratoga Jail Research 10. Adjournment Chair Boyce-Bender adjourned the meeting at 9:05 AM Minutes respectfully submitted: Nicole Johnson, Senior Planner City of Saratoga 4 1 Nicole Johnson From:Crystal Bothelio Sent:Thursday, June 1, 2023 1:36 PM To:Emma Burkhalter; Nicole Johnson Subject:Summer Movie Nights Attachments:2023 Movie Nights Flyer.pdf Hi Emma and Nicole, I just wanted to check in to see if either of your Commissions would like to host a table at the upcoming Summer Movie Nights. The City will provide a table and two chairs (addiƟonal chairs can be provided upon request). AddiƟonal details about each event are below. June 16, 2023 – DC League of Super‐Pets Deadline to Reserve Resource Table Space: June 9, 2023 6:30 p.m. Park ready for Resource table hosts to arrive 7:15 p.m. Resource table setup should be complete 7:30 p.m. Resource tables open 8:30 p.m. Welcoming remarks 8:45 p.m. Movie & trailer start, table hosts welcome to leave or stay and watch! July 21, 2023 – Wall‐E Deadline to Reserve Resource Table Space: July 14, 2023 6:30 p.m. Park ready for Resource table hosts to arrive 7:15 p.m. Resource table setup should be complete 7:30 p.m. Resource tables open 8:30 p.m. Welcoming remarks 8:45 p.m. Movie & trailer start, table hosts welcome to leave or stay and watch! August 18, 2023 – Inside Out Deadline to Reserve Resource Table Space: August 11, 2023 6:00 p.m. Park ready for Resource table hosts to arrive 6:45 p.m. Resource table setup should be complete 7:00 p.m. Resource tables open 7:55 p.m. Welcoming remarks 8:15 p.m. Movie & trailer start, table hosts welcome to leave or stay and watch! If you have any quesƟons or would like addiƟonal informaƟon, don’t hesitate to reach out to me! Crystal Bothelio Consultant | City of Saratoga, City Manager’s Department 13777 Fruitvale Avenue │ Saratoga, CA 95070 408.868.1269 │ cbothelio@saratoga.ca.us 5