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Home My WebLink About09-06-2023 City Council Agenda Packet, amended 09-14-2023Saratoga City Council Agenda September 6, 2023 – Page 1 of 6 SARATOGA CITY COUNCIL REGULAR MEETING SEPTEMBER 6, 2023 AMENDED AGENDA • 09/05/2023 ITEM 2.1 WRITTEN COMMUNICATIONS ADDED • 09/06/2023 ITEM 1.10 REVISED ATTACHMENT C ADDED • 09/06/2023 ITEM 2.1 WRITTEN COMMUNICATIONS PART 2 ADDED • 09/06/2023 ITEM 2.1 PRESENTATION SLIDES (2) ADDED • 09/06/2023 ITEM 3.2 REVISED STAFF REPORT ADDED • 09/14/2023 ITEM 2.1 WRITTEN COMMUNICATIONS (FINAL) ADDED • 09/14/2023 ITEM 3.2 WRITTEN COMMUNICATIONS ADDED Public Participation Information In accordance with Saratoga City Council’s Remote Public Participation Policy, members of the public may participate in these meetings in person at the locations listed below or via remote attendance (if applicable) using the Zoom information below. In the event remote participation technology is unexpectedly unavailable, the meeting will proceed in person without remote participation. Members of the public can view and participate in the 6:00 p.m. Joint Session by: 1. Attending the meeting in person at the City Hall Linda Callon Conference Room, located at 13777 Fruitvale Avenue, Saratoga CA 95070; OR 2. Accessing the meeting through Zoom • Webinar URL: https://us02web.zoom.us/j/88482254658 • Webinar ID 884 8225 4658 OR • Calling 1.408.638.0968 or 1.669.900.6833 Members of the public can view and participate in the 7:00 p.m. Regular Session by: 1. Attending the meeting in person at the Civic Theater, Council Chambers located at 13777 Fruitvale Avenue, Saratoga CA 95070; OR 2. Accessing the meeting through Zoom • Webinar URL: https://us02web.zoom.us/j/81627041223 • Webinar ID: 816 2704 1223 • Call In: 1.408.638.0968 or 1.669.900.6833; OR 3. Viewing the meeting on Saratoga Community Access Television Channel 15 (Comcast Channel 15, AT&T UVerse Channel 99 and calling in following the direction above; OR 4. Viewing online at www.saratoga.ca.us/watch and calling in following the direction above. Written Communication Comments can be submitted in writing at www.saratoga.ca.us/comment. Written communications will be provided to the members of the City Council and included in the Agenda Packet and/or in supplemental meeting materials. Saratoga City Council Agenda September 6, 2023 – Page 2 of 6 Public Comment Members of the public may comment on any item for up to three (3) minutes. The amount of time for public comment may be reduced by the Mayor or by action of the City Council. Public Comment will begin with speakers attending in-person first followed by those attending via Zoom. Meeting Recording Information In accordance with the Saratoga City Council’s Meeting Recording Policy, City Council Study Sessions, Joint Meetings, Joint Sessions, Commission Interviews, Retreats, meetings with the Planning Commission, and Regular Session Meetings are recorded and made available following the meeting on the City website. 6:00 PM JOINT SESSION City Hall, Linda Callon Conference Room | 13777 Fruitvale Avenue, Saratoga, CA 95070 Joint Session with KSAR Recommended Action: Receive updates from KSAR 7:00 PM REGULAR SESSION Civic Theater, Council Chambers | 13777 Fruitvale Avenue, Saratoga, CA 95070 PLEDGE OF ALLEGIANCE ROLL CALL REPORT ON POSTING OF THE AGENDA The agenda for this meeting was properly posted on August 31, 2023. REPORT FROM JOINT SESSION ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS Any member of the public may address the City Council on matters not on the Agenda. The law generally prohibits the City Council from discussing or taking action on such items. However, the Council may instruct staff accordingly. ANNOUNCEMENTS CEREMONIAL ITEM Recognizing Joseph Long Jr. Recommended Action: Join County Supervisor Joe Simitian in recognizing Joseph Long Jr. for his 21 years of service as a member of the Saratoga Fire Protection District Board of Commissioners. Staff Report SPECIAL PRESENTATION Special Presentation by Silicon Valley Clean Energy (SVCE) Recommended Action: Receive presentation of the 2023 Electric Showcase Awards by Silicon Valley Clean Energy (SVCE). Staff Report Saratoga City Council Agenda September 6, 2023 – Page 3 of 6 1. CONSENT CALENDAR The Consent Calendar contains routine items of business. Items in this section will be acted on in one motion, unless removed by the Mayor or a Council Member. Any member of the public may speak on an item on the Consent Calendar at this time, or request that the Mayor remove an item from the Consent Calendar for discussion. 1.1. City Council Meeting Minutes Recommended Action: Approve the Minutes for the July 19, 2023, City Council Regular Meeting. Staff Report Attachment A - Minutes for the July 19, 2023 City Council Regular Meeting 1.2. Review and Accept Accounts Payable Check Registers Recommended Action: Review and accept the 07/13/2023, 07/20/2023, 07/28/2023, 08/03/2023, 08/11/2023, 08/17/2023, and 08/24/2023 accounts payable vendor payment check registers. Staff Report Attachment A - Check Register 07-13-2023 Period 13 Attachment B - Check Register 07-13-2023 Period 01 Attachment C - Check Register 07-20-2023 Period 13 Attachment D - Check Register 07-20-2023 Period 01 Attachment E - Check Register 07-28-2023 Period 13 Attachment F - Check Register 07-28-2023 Period 01 Attachment G - Check Register 08-03-2023 Period 13 Attachment H - Check Register 08-03-2023 Period 02 Attachment I - Check Register 08-11-2023 Period13 Attachment J - Check Register 08-11-2023 Period 02 Attachment K - Check Register 08-17-2023 Period 02 Attachment L - Check Register 08-24-2023 Period 02 1.3. Treasurer’s Report for the Month Ended June 30, 2023 Recommended Action: Review and accept the Treasurer’s Report for the month ended June 30, 2023. Staff Report 1.4. Award of Contract for Janitorial Services Recommended Action: Approve a two-year contract with North Bay Building Maintenance (NBBM) for janitorial services and authorize the City Manager to execute the same. Staff Report Attachment A - Proposed Contract 1.5. 4Leaf, Inc. Building Inspection Services Contract for $65,000.00 Recommended Action: Authorize the City Manager to execute a contract with 4Leaf, Inc. for as-needed professional building inspection services in the amount of $65,000.00 for FY 2023-24. Staff Report Attachment A - Proposed Contract Saratoga City Council Agenda September 6, 2023 – Page 4 of 6 1.6. Lynx Technologies, Inc. Geographic Information System (GIS) Consultant Contract in the amount of $35,400.00 Recommended Action: Authorize the City Manager to execute a contract with Lynx Technologies, Inc. Geographic Information System (GIS) Consultant services in the amount of $35,400.00 for FY 2023-24. Staff Report Attachment A - Proposed Contract 1.7. Final Map Approval for Two Lots Located At 20034 Herriman Avenue Recommended Action: Adopt the Resolution granting final map approval of tentative map application No. SUB 20- 0001 for two lots located at 20034 Herriman Avenue (APN 397-25-080) and authorizing ancillary actions. Staff Report Attachment A - Resolution Attachment B - Site Map Attachment C - Tract Map Attachment D - Planning Commission Resolution 1.8. Final Map Approval for Two Lots Located at 14695 Horseshoe Drive Recommended Action: Adopt the Resolution granting final map approval of parcel map application No. ULS22- 0011 for two lots located at 14695 Horseshoe Drive (APN: 397 20 055). Staff Report Attachment A - Resolution Attachment B - Site Map Attachment C - Parcel Map 397-20-055 1.9. Final Map Approval for Two Lots Located at 20170 Bonnie Brae Way Recommended Action: Adopt the Resolution granting final map approval of parcel map application No. ULS22- 0021 for two lots located at 20170 Bonnie Brae Way (APN: 517 20 021). Staff Report Attachment A - Resolution Attachment B - Site Map Attachment C - Parcel Map 517-20-021 1.10. Amended Joint Powers Agreement and Cooperation Agreement to Undertake Community Development Block Grant Program (CDBG) Activities Recommended Action: Adopt the Resolution authorizing the City Manager to enter into an Amended Joint Exercise of Powers Agreement and Cooperation Agreement with the County of Santa Clara relating to essential community development and housing assistance activities funded by the Federal government for the Community Development Block Grant (CDBG) and HOME Program. Staff Report Attachment A - Resolution Attachment B - Current Joint Powers Agreement Attachment C - Draft JPA Agreement Section 10 (Revised 09-06-2023) Saratoga City Council Agenda September 6, 2023 – Page 5 of 6 1.11. Friendship City with New Taipei City Memorandum of Understanding (MOU) Recommended Action: Approve the Friendship City Memorandum of Understanding (MOU) with New Taipei City in Taiwan. Staff Report Attachment A - Memorandum of Understanding with Saratoga Attachment B - Memorandum of Understanding with Cupertino 2. PUBLIC HEARING 2.1. MISC23-0010 – Extension request for the Temporary Compliance Plan for Winery Operations at House Family Vineyards at 13340 Old Oak Way. Recommended Action: Adopt the Resolution approving the Temporary Compliance Plan extension subject to conditions of approval. Staff Report Attachment A - Resolution to Approve the TCP Ext FINAL Attachment B - City Council Code Compliance Policy Attachment C - HFV CC Approved Code Compliance Agreement SIGNED Attachment D - HFV TCP Extension Application Attachment E - HFV TCP Letter to City Council Attachment F - Conditions from DEH and SCCFD Attachment G - Public Comments Supplemental Memo - Written Communications (added 9-05-2023) Supplemental Memo - Written Communications (added 09-06-2023) Presentation Slides (added 09-06-2023) Presentation Slides (added 09-06-2023) Written Communications (added 09-14-2023) 3. GENERAL BUSINESS 3.1. Budget Amendment Recommended Action: Adopt the Resolution amending the 2023-24 City Council adopted budget. Staff Report Attachment A - Resolution Attachment B - Solid Waste Increase Memo 3.2. Summary of City of Saratoga’s Environmental Program Recommended Action: Accept report on the City of Saratoga’s Environmental Program and direct staff on next steps. Staff Report (Revised 09-06-2023) Written Communications (added 09-14-2023) COUNCIL ASSIGNMENTS Council Assignments CITY COUNCIL ITEMS Saratoga City Council Agenda September 6, 2023 – Page 6 of 6 COUNCIL COMMUNICATIONS CITY MANAGER'S REPORT ADJOURNMENT CERTIFICATE OF POSTING OF THE AGENDA, DISTRIBUTION OF THE AGENDA PACKET, COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT I, Britt Avrit, City Clerk for the City of Saratoga, declare that the foregoing agenda for the meeting of the City Council was posted and available for review on August 31, 2023 at the City of Saratoga, 13777 Fruitvale Avenue, Saratoga, California and on the City's website at www.saratoga.ca.us. Signed this 31st day of August 2023 at Saratoga, California. Britt Avrit, MMC, City Clerk In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the City Council by City staff in connection with this agenda, copies of materials distributed to the City Council concurrently with the posting of the agenda, and materials distributed to the City Council by staff after the posting of the agenda are available on the City website at www.saratoga.ca.us and are available for review in the office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, California. In compliance with the Americans with Disabilities Act and the Governor’s Executive Order, if you need assistance to participate in this meeting, please contact the City Clerk at bavrit@saratoga.ca.us or calling 408.868.1216 as soon as possible before the meeting. The City will use its best efforts to provide reasonable accommodations to provide as much accessibility as possible while also maintaining public safety. [28 CFR 35.102-35.104 ADA title II] SARATOGA CITY COUNCIL MEETING DATE:September 6, 2023 DEPARTMENT:City Manager’s Department PREPARED BY:Leslie Arroyo, Assistant City Manager SUBJECT:Recognizing Joseph Long Jr. RECOMMENDED ACTION: Join County Supervisor Joe Simitian in recognizing Joseph Long Jr.for his 21 years of service as a member of the Saratoga Fire Protection District Board of Commissioners. BACKGROUND: Joseph Long is a lifelong resident and active member of the Saratoga community, including serving as an active member of the Saratoga Chamber of Commerce, the Saratoga Rotary Club, and the Saratoga Men’s Club. 6 SARATOGA CITY COUNCIL MEETING DATE:September 6, 2023 DEPARTMENT:City Manager’s Department PREPARED BY:Janet Costa, Executive Assistant SUBJECT:Special Presentation by Silicon Valley Clean Energy (SVCE) RECOMMENDED ACTION: Receive presentation of the 2023 Electric Showcase Awards by Silicon Valley Clean Energy (SVCE). BACKGROUND: A resident of Saratoga was selected as a winner of the 2023 Electric Showcase Awards. The Silicon Valley Clean Energy (SVCE) Electric Showcase Awards are designed to highlight and recognize community members who are reducing local emissions by upgrading to clean, electric technologies in their homes or businesses. 7 SARATOGA CITY COUNCIL MEETING DATE:September 6, 2023 DEPARTMENT:City Manager’s Department PREPARED BY:Britt Avrit, MMC, City Clerk SUBJECT:City Council Meeting Minutes RECOMMENDED ACTION: Approve the Minutes for the July 19, 2023,City Council Regular Meeting. BACKGROUND: Draft City Council Minutes for each Council Meeting are taken to the City Council to be reviewed for accuracy and approval. Following City Council approval, minutes are retained for legislative history and posted on the City of Saratoga website. The draft minutes are attached to this report for Council review and approval. ATTACHMENT: Attachment A -Minutes for the July 19, 2023, City Council Regular Meeting 8 Saratoga City Council Minutes ~ July 19, 2023 ~ Page 1 of 7 MINUTES WEDNESDAY, JULY 19, 2023 SARATOGA CITY COUNCIL REGULAR MEETING At 6:00 p.m., the City Council held a Joint Session with Santa Clara County Sheriff’s Office and Santa Clara County Fire Department in the Linda Callon Conference Room. Mayor Fitzsimmons invited public comment. No one requested to speak. Mayor Fitzsimmons called the Regular Session to order at 7:00 p.m. ROLL CALL PRESENT:Mayor Kookie Fitzsimmons, Vice Mayor Yan Zhao, Council Members Belal Aftab, Chuck Page, Tina Walia ABSENT:None ALSO PRESENT:James Lindsay, City Manager Richard Taylor, City Attorney Leslie Arroyo, Assistant City Manager John Cherbone, Public Works Director Nick Pegueros, Administrative Services Director Bryan Swanson, Community Development Director Britt Avrit, City Clerk Lauren Blom, Public Information Officer David Dorcich, Associate Civil Engineer REPORT ON POSTING OF THE AGENDA The City Clerk reported the agenda for this meeting was properly posted on July 14, 2023. REPORT FROM CLOSED SESSION Mayor Fitzsimmons stated the City Council met in Closed Session following the July 5, 2023, City Council Meeting with no reportable action. REPORT FROM JOINT SESSION Mayor Fitzsimmons stated the City Council held a Joint Session with Santa Clara County Sheriff’s Office and Santa Clara County Fire Department prior to the Regular Session. Santa Clara County Sheriff Captain Neil Valenzuela, and Santa Clara County Fire Chief Suwanna Kerdkaew provided a report of the City Council Joint Session. ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS Mayor Fitzsimmons invited public comment. The following individuals spoke: Nora Mason – discussed Ukrainian Independence Day. 9 Saratoga City Council Minutes ~ July 19, 2023 ~ Page 2 of 7 Vidur Sunghi – discussed the Music and Good in Concert Event. Bill Dalton – discussed the Our Neighborhood Voices Initiative. ANNOUNCEMENTS Mayor Fitzsimmons shared information about Movie Nights in Saratoga, the Compost Basics Workshop, and the Pickleball Ribbon-Cutting Ceremony. Council Member Page shared information about the 2023 Saratoga Classic and Cool Car Show, and Senate Bill 532. CEREMONIAL ITEM Commendation Recognizing Ann Waltonsmith Recommended Action: Present commendation recognizing Ann Waltonsmith for her service as the Hakone Foundation Board of Trustees Chairperson. Mayor Fitzsimmons invited public comment. The following individuals spoke: Howard Miller, Emily Lo, Connie Young Yu The City Council recognized Ann Waltonsmith for her service as the Hakone Foundation Board of Trustees Chairperson. SPECIAL PRESENTATION Special Presentation – Midpeninsula Regional Open Space District Recommended Action: Receive presentation from Midpeninsula Regional Open Space District Craig Gleason, Midpeninsula Regional Open Space DistrictBoard Member, Ward 1, provided a presentation from Midpeninsula Regional Open Space District. Mayor Fitzsimmons invited public comment. The following individual spoke: Lakhinder 1.CONSENT CALENDAR Mayor Fitzsimmons invited public comment. No one requested to speak. 1.1. City Council Meeting Minutes Recommended Action: Approve the Minutes for the July 5, 2023, City Council Regular Meeting. 10 Saratoga City Council Minutes ~ July 19, 2023 ~ Page 3 of 7 AFTAB/ZHAO MOVED TO APPROVE THE MINUTES FOR THE JULY 5, 2023, CITY COUNCIL REGULAR MEETING.MOTION PASSED BY THE FOLLOWING VOTE: AYES: AFTAB, PAGE, WALIA, ZHAO, FITZSIMMONS. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE. 1.2. Review and Accept Accounts Payable Check Registers Recommended Action: Review and accept the 06/29/2023 and 07/06/2023 accounts payable vendor payment check registers. AFTAB/ZHAO MOVED TO REVIEW AND ACCEPT THE 06/29/2023 AND 07/06/2023 ACCOUNTS PAYABLE VENDOR PAYMENT CHECK REGISTERS.MOTION PASSED BY THE FOLLOWING VOTE: AYES: AFTAB, PAGE, WALIA, ZHAO, FITZSIMMONS. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE. 1.3. Notice of Completion – 2022 Pavement Management Program Project Recommended Action: Accept the 2022 Pavement Management Program (2022 PMP) contract as complete and authorize staff to record the Notice of Completion. AFTAB/ZHAO MOVED TO ACCEPT THE 2022 PAVEMENT MANAGEMENT PROGRAM (2022 PMP) CONTRACT AS COMPLETE AND AUTHORIZE STAFF TO RECORD THE NOTICE OF COMPLETION.MOTION PASSED BY THE FOLLOWING VOTE: AYES: AFTAB, PAGE, WALIA, ZHAO, FITZSIMMONS. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE. 1.4. Citywide Bikeways and Sidewalk Master Plan – Resolution of Local Support Recommended Actions: 1. Adopt a Resolution of Local Support for the Citywide Bikeways and Sidewalk Master Plan to secure the funding provided through One Bay Area Grant (OBAG). 2. Adopt a budget resolution creating a new CIP project for the Citywide Bikeways and Sidewalk Master Plan. RESOLUTION 23-068 RESOLUTION 23-069 AFTAB/ZHAO MOVED TO ADOPT A RESOLUTION OF LOCAL SUPPORT FOR THE CITYWIDE BIKEWAYS AND SIDEWALK MASTER PLAN TO SECURE THE FUNDING PROVIDED THROUGH ONE BAY AREA GRANT (OBAG) AND ADOPT A BUDGET RESOLUTION CREATING A NEW CIP PROJECT FOR THE CITYWIDE BIKEWAYS AND SIDEWALK MASTER PLAN.MOTION PASSED BY THE FOLLOWING VOTE: AYES: AFTAB, PAGE, WALIA, ZHAO, FITZSIMMONS. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE. 1.5. The Elms (Quito Village) Landscape Maintenance Agreement - Pulte Recommended Action: Approve the Landscape Maintenance Agreement with Pulte Home Company, LLC for the landscaping that will be installed in the public right-of-way as part of their new housing development, The Elms. 11 Saratoga City Council Minutes ~ July 19, 2023 ~ Page 4 of 7 AFTAB/ZHAO MOVED TO APPROVE THE LANDSCAPE MAINTENANCE AGREEMENT WITH PULTE HOME COMPANY, LLC FOR THE LANDSCAPING THAT WILL BE INSTALLED IN THE PUBLIC RIGHT-OF-WAY AS PART OF THEIR NEW HOUSING DEVELOPMENT, THE ELMS.MOTION PASSED BY THE FOLLOWING VOTE: AYES: AFTAB, PAGE, WALIA, ZHAO, FITZSIMMONS. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE. 1.6. Final Map Approval for 11 Lots Located at 14521 Quito Road (397-05-028) Recommended Action: Adopt a resolution granting final map approval of tentative map application No. SUB 20- 0003 for 11 lots located at 14521 Quito Road (APN 397-05-028) and authorizing ancillary actions. RESOLUTION 23-070 AFTAB/ZHAO MOVED TO ADOPT A RESOLUTION GRANTING FINAL MAP APPROVAL OF TENTATIVE MAP APPLICATION NO. SUB 20-0003 FOR 11 LOTS LOCATED AT 14521 QUITO ROAD (APN 397-05-028) AND AUTHORIZING ANCILLARY ACTIONS.MOTION PASSED BY THE FOLLOWING VOTE: AYES: AFTAB, PAGE, WALIA, ZHAO, FITZSIMMONS. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE. 1.7. Two-year Contract for Park Restroom Maintenance Services with North Bay Building Maintenance (NBBM) in the amount not to exceed $104,299.80 Recommended Action: Approve a two-year Park Restroom Maintenance Service Contract with North Bay Building Maintenance (NBBM) for monthly restroom maintenance services in the amount not-to- exceed $104,299.80 and authorize the City Manager to execute the same. AFTAB/ZHAO MOVED TO APPROVE A TWO-YEAR PARK RESTROOM MAINTENANCE SERVICE CONTRACT WITH NORTH BAY BUILDING MAINTENANCE (NBBM) FOR MONTHLY RESTROOM MAINTENANCE SERVICES IN THE AMOUNT NOT-TO-EXCEED $104,299.80 AND AUTHORIZE THE CITY MANAGER TO EXECUTE THE SAME.MOTION PASSED BY THE FOLLOWING VOTE: AYES: AFTAB, PAGE, WALIA, ZHAO, FITZSIMMONS. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE. 2.GENERAL BUSINESS 2.1. New Taipei Friendship City Discussion Recommended Action: Consider whether to direct staff to initiate discussions with New Taipei City to develop a Friendship City Memorandum of Understanding. Leslie Arroyo, Assistant City Manager, presented the staff report. Mayor Fitzsimmons invited public comment. The following individuals spoke: David & Jennifer Guidry, Katherine Tseng 12 Saratoga City Council Minutes ~ July 19, 2023 ~ Page 5 of 7 PAGE/WALIA MOVED TO DIRECT STAFF TO INITIATE DISCUSSIONS WITH NEW TAIPEI CITY TO DEVELOP A FRIENDSHIP CITY MEMORANDUM OF UNDERSTANDING.MOTION PASSED BY THE FOLLOWING VOTE: AYES: AFTAB, PAGE, WALIA, ZHAO, FITZSIMMONS. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE. 2.2. Website Design Preview Recommended Action: Receive website design preview and provide feedback. Lauren Blom, Public Information Officer, presented the staff report. Mayor Fitzsimmons invited public comment. No one requested to speak. No action needed for this item. 2.3. Preliminary Fiscal Year 2022-23 Year-End Report Recommended Action: Receive a preliminary fiscal year 2022-23 year-end report. Nick Pegueros, Administrative Services Director, presented the staff report. Mayor Fitzsimmons invited public comment. No one requested to speak. No action needed for this item. 2.4. Amendment to Remote Public Participation Policy Recommended Action: Adopt a resolution amending the Remote Public Participation Policy to clarify that public meetings may continue in person in the event remote participation technology is not available. Richard Taylor, City Attorney, presented the staff report. Mayor Fitzsimmons invited public comment. The following individual spoke: Bill Dalton RESOLUTION 23-071 PAGE/WALIA MOVED TO ADOPT A RESOLUTION AMENDING THE REMOTE PUBLIC PARTICIPATION POLICY TO CLARIFY THAT PUBLIC MEETINGS MAY CONTINUE IN PERSON IN THE EVENT REMOTE PARTICIPATION TECHNOLOGY IS NOT AVAILABLE.MOTION PASSED BY THE FOLLOWING VOTE: AYES: AFTAB, PAGE, WALIA, ZHAO, FITZSIMMONS. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE. 13 Saratoga City Council Minutes ~ July 19, 2023 ~ Page 6 of 7 2.5. City Manager’s Employment Agreement and Salary Schedule Amendments Recommended Actions: Authorize the Mayor to sign the City Manager’s Amended Employment Agreement and adopt a Resolution Amending the City Salary Schedule effective July 1, 2023. Nick Pegueros, Administrative Services Director, presented the staff report. Mayor Fitzsimmons invited public comment. No one requested to speak. RESOLUTION 23-072 WALIA/AFTAB MOVED TO AUTHORIZE THE MAYOR TO SIGN THE CITY MANAGER’S AMENDED EMPLOYMENT AGREEMENT AND ADOPT A RESOLUTION AMENDING THE CITY SALARY SCHEDULE EFFECTIVE JULY 1, 2023.MOTION PASSED BY THE FOLLOWING VOTE: AYES: AFTAB, PAGE, WALIA, ZHAO, FITZSIMMONS. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE. 2.6. Designation of League of California Cities Annual Conference Voting Delegate and Alternate(s) Recommended Action: Designate the City of Saratoga’s voting delegate and alternate voting delegate(s) for the 2023 League of California Cities Annual Conference. Britt Avrit, City Clerk, presented the staff report. Mayor Fitzsimmons invited public comment. No one requested to speak. PAGE/WALIA MOVED TO DESIGNATE VICE MAYOR ZHAO AS THE CITY OF SARATOGA’S VOTING DELEGATE AND COUNCIL MEMBER PAGE AS THE ALTERNATE VOTING DELEGATE FOR THE 2023 LEAGUE OF CALIFORNIA CITIES ANNUAL CONFERENCE.MOTION PASSED BY THE FOLLOWING VOTE: AYES: AFTAB, PAGE, WALIA, ZHAO, FITZSIMMONS. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE. COUNCIL ASSIGNMENTS Council Member Tina Walia Nothing to report. Council Member Chuck Page Nothing to report. Council Member Belal Aftab Nothing to report. 14 Saratoga City Council Minutes ~ July 19, 2023 ~ Page 7 of 7 Vice Mayor Yan Zhao Transportation, Communication & Public Works Policy Committee – stated the Committee received updates on SB 1 projects and funding, and an update from the Caltrans Office of Federal Liaison on the Federal Discretional Funding Program. Mayor Kookie Fitzsimmons Nothing to report. CITY COUNCIL ITEMS Council Member Page stated the City Council took action earlier this year to cancel the meetings scheduled in August and requested if a Special Meeting is held in August, that an item to commemorate Ukrainian Independence Day be added to that agenda. COUNCIL COMMUNICATIONS Council Member Page discussed a webinar with Assemblymember Marc Berman and Insurance Commissioner Ricardo Lara. CITY MANAGER'S REPORT None CITY ATTORNEY'S REPORT None ADJOURNMENT WALIA/AFTAB MOVED TO ADJOURN THE MEETING AT 9:04 P.M. MOTION PASSED BY THE FOLLOWING VOTE: AYES: AFTAB, PAGE, WALIA, ZHAO, FITZSIMMONS. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE. Minutes respectfully submitted: Britt Avrit, City Clerk City of Saratoga 15 SARATOGA CITY COUNCIL MEETING DATE: September 6, 2023 DEPARTMENT: Administrative Services PREPARED BY: Vivian Lu, Accounting Technician SUBJECT: Review and Accept Accounts Payable Check Registers RECOMMENDED ACTION: Review and accept the 07/13/2023, 07/20/2023, 07/28/2023, 08/03/2023, 08/11/2023, 08/17/2023, and 08/24/2023 accounts payable vendor payment check registers. BACKGROUND: The accounts payable check registers report payments to vendors for goods and services properly procured and approved for payment in accordance with the City’s administrative purchasing policy. The information listed below lists vendor payments exceeding $20,000 and any checks that were voided during the time period. The complete check register(s) and summary by Fund are provided as attachments to this report. REPORT SUMMARY: Attached are Check Registers for: Date Ending Check # 07/13/2023 147835 147859 25 139,220.80 07/13/2023 07/06/2023 147834 07/13/2023 147860 147863 4 797.92 07/13/2023 07/13/2023 147859 07/20/2023 147864 147909 46 202,753.87 07/20/2023 07/13/2023 147863 07/20/2023 147910 147930 21 843,689.93 07/20/2023 07/20/2023 147909 07/28/2023 147931 147958 28 217,388.88 07/28/2023 07/20/2023 147930 07/28/2023 147959 147964 6 934,348.00 07/28/2023 07/28/2023 147958 08/03/2023 147965 147998 34 399,187.78 08/03/2023 07/28/2023 147964 08/03/2023 147999 148035 37 133,789.72 08/03/2023 08/03/2023 147998 08/11/2023 148036 148064 29 504,776.36 08/11/2023 08/03/2023 148035 08/11/2023 148065 148094 30 140,579.06 08/11/2023 08/11/2023 148064 08/17/2023 148095 148130 36 160,814.09 08/17/2023 08/11/2023 148094 08/24/2023 148131 148170 40 183,755.79 08/24/2023 08/17/2023 148130Accounts Payable Period 02 Accounts Payable Period 13 Accounts Payable Period 01 Accounts Payable Period 02 Accounts Payable Period 02 Accounts Payable Period 02 Accounts Payable Period 13 Accounts Payable Period 01 Accounts Payable Period 13 Accounts Payable Period 13 Checks ReleasedTotal Checks Amount Accounts Payable Period 01 Accounts Payable Period 13 Ending Check # Starting Check #Type of Checks Date 16 ATTACHMENTS: Attachment A - Check Register Reports Dated 07-13-2023 Period 13 Attachment B - Check Register Reports Dated 07-13-2023 Period 01 Attachment C - Check Register Reports Dated 07-20-2023 Period 13 Attachment D - Check Register Reports Dated 07-20-2023 Period 01 Attachment E - Check Register Reports Dated 07-28-2023 Period 13 Attachment F - Check Register Reports Dated 07-28-2023 Period 01 Attachment G - Check Register Reports Dated 08-03-2023 Period 13 Attachment H - Check Register Reports Dated 08-03-2023 Period 02 Attachment I - Check Register Reports Dated 08-11-2023 Period 13 Attachment J - Check Register Reports Dated 08-11-2023 Period 02 Attachment K - Check Register Reports Dated 08-17-2023 Period 02 Attachment L - Check Register Reports Dated 08-24-2023 Period 02 Accounts Payable checks issued for $20,000 or greater: Date Check #Dept.Amount 07/13/2023 147850 Oscar's Tree Services 2023 Storm Fund PW Storm Project - Wildwood Park 52,000.00 07/20/2023 147873 City of Campbell WVCWP Agency Fund WVCWP WVCWP FY2022-2023 Revenue Surplus 20,328.62 07/20/2023 147887 Mullins Construction Inc Liability/Risk Management Fund PW Wildwood Park Stage Project 30,000.00 07/20/2023 147892 PG&E Various Funds PW Gas & Electric Expenses 21,878.35 07/20/2023 147904 Town of Los Gatos WVCWP Agency Fund WVCWP WVCWP FY2022-2023 Revenue Surplus 22,430.63 07/20/2023 147907 US Bank Purchasing Card Various Funds Various Various City Expenses 20,798.84 07/20/2023 147917 Granicus General Fund CMD Granicus - Peak Agenda Management FY2023-2024 21,127.01 07/20/2023 147920 Mullins Construction Inc Liability/Risk Management Fund PW Wildwood Park Stage Project 33,000.00 07/20/2023 147927 The Bank of New York 2001 Library GO Bonds ASD Principal & Interest 733,292.50 07/28/2023 147935 4Leaf Inc General Fund CDD February - June 2023 Plan Review 134,659.41 07/28/2023 147962 Plan JPA Liability/Risk Management Fund ASD FY2023-2024 General Liability Insurance 933,302.00 08/03/2023 147972 Duran & Venables Inc General Fund PW Mt. Eden Roadway Repairs Project 97,232.27 08/03/2023 147981 Mario Topete Tree Care Inc General Fund PW Various Locations Tree Maintenance 24,435.00 08/03/2023 147989 Robert & Susan McCabe General Fund CDD Deposit Refund 64,158.39 08/03/2023 147992 SCA of CA LLC General Fund PW June 2023 Citywide Street Sweep 20,614.50 08/03/2023 147996 Urban Planning Partners CIP Admin Projects Fund CDD February - April 2023 Housing Element 88,919.18 08/03/2023 148007 City of Campbell General Fund PW Q1 FY2023-2024 Waste Management 61,755.38 08/11/2023 148037 Able Septic Tank Services ARPA/SLFRF Fund PW Wildwood Park Sewer Replacement & Upgrades 34,712.00 08/11/2023 148038 Aecom Technical Services General Fund CDD Saratoga Retirement Community Expansion 39,081.07 08/11/2023 148040 City of San Jose CIP Street Projects Fund PW Quito Road Pavement Cost Sharing Project 183,649.62 08/11/2023 148041 Evans West Valley Spray General Fund/CIP Street Projects Fund PW Various Locations Weed Control/Maintenance 27,445.00 08/11/2023 148049 San Jose Water Company Various Funds Various Water Services - Period 13 FY2022-2023 20,193.34 08/11/2023 148050 Sandis Civil Engineers ARPA/SLFRF Fund PW Village Parking District Improvement Project 23,316.25 08/11/2023 148054 Shute, Mihaly & Weinberger LLC General Fund Various June 2023 Attorney Services 50,818.05 08/11/2023 148059 Urban Planning Partners CIP Admin Projects Fund CDD May - June 2023 Housing and Safety Element 36,519.88 08/11/2023 148075 Comp Shared Risk Pool (SHARP) Workers Comp Fund ASD Workers' Compensation Member Contribution 63,313.50 08/11/2023 148083 San Jose Water Company Various Funds Various Water Services - Period 02 FY2023-2024 20,193.33 08/17/2023 148112 PG&E Various Funds Various Gas & Electric Expenses 25,065.29 08/17/2023 148121 San Jose Water Company Various Funds Various Water Services 20,502.64 08/17/2023 148123 SCA of CA LLC General Fund PW July 2023 Citywide Street Sweep 20,614.50 08/24/2023 148163 SCA of CA LLC General Fund PW August 2023 Citywide Street Sweep 20,614.50 08/24/2023 148166 The Bank of New York Arrowhead Bond ASD Principal & Interest 69,472.72 Accounts Payable checks voided during this time period: AP Date Check #Amount 05/04/2023 147381 SCC - Department of Environmental Health Duplicated 2,395.00 Fund Purpose StatusReason Issued to Issued to Voided 17 SUNGARD PUBLIC SECTOR PAGE NUMBER: 1 DATE: 07/13/2023 CITY OF SARATOGA VENCHK11 TIME: 12:37:41 CHECK REGISTER - FUND TOTALS ACCOUNTING PERIOD: 1/24 FUND FUND TITLE AMOUNT 111 GENERAL FUND 49,336.46 214 2023 STORM FUND 52,000.00 249 MANOR DRIVE LANDSCAPE 353.79 411 CIP STREET PROJECTS FUND 19,935.00 611 LIABILITY /RISK MGMT FUND 8,531.80 612 WORKERS COMP FUND 182.00 621 OFFICE SUPPORT 1,315.52 622 IT SERVICES 3,281.33 623 VEHICLE & EQUIPMENT MAINT 3,910.45 624 BUILDING MAINTENANCE 374.45 TOTAL REPORT 139,220.80 18 SUNGARD PUBLIC SECTOR PAGE NUMBER: 1 DATE: 07/13/2023 CITY OF SARATOGA VENCHK11 TIME: 12:36:56 CHECK REGISTER ACCOUNTING PERIOD: 1/24 FUND - 009 - DISBURSEMENT FUND CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT 147835 11111 07/13/23 234 A T & T 63211 MONTHLY RECUR CHARGES 154.88 147835 11111 07/13/23 234 A T & T 63211 PROSPECT CENTER 127.66 147835 11111 07/13/23 234 A T & T 63211 BLANEY IRRIGATION 26.72 147835 11111 07/13/23 234 A T & T 63211 PRSPCT CTR EMER ALARM 303.80 147835 11111 07/13/23 234 A T & T 63211 CRP YRD EMER POTS LNS 52.45 147835 11111 07/13/23 234 A T & T 63211 ALARM SYS CIVIC THTR 254.33 147835 11111 07/13/23 234 A T & T 63211 SENIOR CENTER ALARMS 52.51 TOTAL CHECK 972.35 147836 11111 07/13/23 500 AABC (ASIAN AMERICAN FOR 68528 DRAGON BOAT FEST. RMB 2,000.00 147837 11111 07/13/23 1130 ABLE SEPTIC TANK SVC 81161 BROOKGLEN STORM DRAIN 19,935.00 147838 11111 07/13/23 35 ACCENT GRAPHICS 61111 OFFICE SUPPLIES 185.06 147839 11111 07/13/23 781 BOTHELIO, CRYSTAL 65114 JUN 23 CONSULTING SVC 16,305.30 147840 11111 07/13/23 930 COLE SUPPLY COMPANY, INC. 61341 PARK SPPL - CLEANER 22.21 147841 11111 07/13/23 1372 DICK'S AUTOMOTIVE TRANSPO 64611 MAINTENANCE VEH 158.00 147842 11111 07/13/23 1547 DYLAN BROWN 61192 WELLNESS GRANT REIMB 100.00 147843 11111 07/13/23 370 ECONOMY LUMBER 62419 WILDWOOD PK STAGE RPR 1,652.59 147843 11111 07/13/23 370 ECONOMY LUMBER 62419 WILDWOOD PK STAGE RPR 861.10 147843 11111 07/13/23 370 ECONOMY LUMBER 62419 WILDWOOD PK STAGE RPR 231.46 147843 11111 07/13/23 370 ECONOMY LUMBER 62419 WILDWOOD PK STAGE RPR 664.02 147843 11111 07/13/23 370 ECONOMY LUMBER 62419 WILDWOOD PK STAGE RPR 370.57 147843 11111 07/13/23 370 ECONOMY LUMBER 62419 WILDWOOD PK STAGE RPR 70.47 147843 11111 07/13/23 370 ECONOMY LUMBER 62419 WILDWOOD PK STAGE RPR 4,681.59 TOTAL CHECK 8,531.80 147844 11111 07/13/23 132 KEN FUSON PEST MANAGEMENT 64549 ALLENDALE PEST 440.00 147844 11111 07/13/23 132 KEN FUSON PEST MANAGEMENT 64549 CSP/WILDWOOD PEST 600.00 TOTAL CHECK 1,040.00 147845 11111 07/13/23 1191 MGT OF AMERICA, INC. 64152 FY22/23 SB90 CONSULT 1,000.00 147846 11111 07/13/23 1164 MOUSER LAW FIRM 65271 FY22/23 LEGAL SVCS 2,765.00 147847 11111 07/13/23 1164 MOUSER LAW FIRM 65124 FY22/23 NEGO SVCS 4,830.00 147848 11111 07/13/23 1745 ODP BUSINESS SOLUTIONS, L 61111 INK CARTRIDGES 1,315.52 147849 11111 07/13/23 1087 OSCAR URVIZO TELLEZ/OSCAR 64544 PROSPECT RD TREE RMV 1,700.00 147850 11111 07/13/23 1087 OSCAR URVIZO TELLEZ/OSCAR 64581 STORM PROJ-WILDWOOD 52,000.00 147851 11111 07/13/23 173 PACIFIC GAS & ELECTRIC 63111 PARKS/OPEN SPACE 184.42 147852 11111 07/13/23 1619 RICHARDSON CONSULTING 22119 ENV19-0005 7,605.00 147852 11111 07/13/23 1619 RICHARDSON CONSULTING 65411 JUN ADR PROJ REVIEWS 1,170.00 TOTAL CHECK 8,775.00 147853 11111 07/13/23 87 SAN JOSE WATER COMPANY 63112 BUILDINGS 219.57 147853 11111 07/13/23 87 SAN JOSE WATER COMPANY 63112 MANOR DRIVE 353.79 19 SUNGARD PUBLIC SECTOR PAGE NUMBER: 2 DATE: 07/13/2023 CITY OF SARATOGA VENCHK11 TIME: 12:36:56 CHECK REGISTER ACCOUNTING PERIOD: 1/24 FUND - 009 - DISBURSEMENT FUND CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT 147853 11111 07/13/23 87 SAN JOSE WATER COMPANY 63112 MEDIANS/PARKWAYS 3,798.14 TOTAL CHECK 4,371.50 147854 11111 07/13/23 111 SARATOGA HISTORICAL FOUND 68524 BLOSSOM FESTIVAL RMB 4,923.91 147855 11111 07/13/23 160 SIERRA PACIFIC TURF SUPPL 61341 LANDSCAPE SUPPLIES 497.86 147856 11111 07/13/23 1690 SOUTHERN COUNTIES LUBRICA 61362 FUEL 3,752.45 147857 11111 07/13/23 1261 THE FRUITGUYS 61192 EMPLOYEE WELLNESS 82.00 147858 11111 07/13/23 395 VERIZON WIRELESS 63212 BUILDING & INSPECTION 152.96 147858 11111 07/13/23 395 VERIZON WIRELESS 63212 GENERAL ENGINEERING 185.41 147858 11111 07/13/23 395 VERIZON WIRELESS 63212 IT SERVICES 98.83 147858 11111 07/13/23 395 VERIZON WIRELESS 63212 PARKS 72.91 147858 11111 07/13/23 395 VERIZON WIRELESS 63212 STREETS 80.81 TOTAL CHECK 590.92 147859 11111 07/13/23 696 ZAG TECHNICAL SERVICES, I 64315 JUN IT SUPPORT SVCS 1,127.50 147859 11111 07/13/23 696 ZAG TECHNICAL SERVICES, I 64315 JUN IT SUPPORT SVCS 2,055.00 TOTAL CHECK 3,182.50 TOTAL FUND 139,220.80 TOTAL REPORT 139,220.80 20 SUNGARD PUBLIC SECTOR PAGE NUMBER: 1 DATE: 07/13/2023 CITY OF SARATOGA VENCHK11 TIME: 13:10:34 CHECK REGISTER - FUND TOTALS ACCOUNTING PERIOD: 1/24 FUND FUND TITLE AMOUNT 111 GENERAL FUND 590.00 612 WORKERS COMP FUND 207.92 TOTAL REPORT 797.92 21 SUNGARD PUBLIC SECTOR PAGE NUMBER: 1 DATE: 07/13/2023 CITY OF SARATOGA VENCHK11 TIME: 13:10:23 CHECK REGISTER ACCOUNTING PERIOD: 1/24 FUND - 009 - DISBURSEMENT FUND CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT 147860 11111 07/13/23 461 GOVERNMENT FINANCE OFFICE 62251 FY23/24 RENEW-SCOTT 150.00 147860 11111 07/13/23 461 GOVERNMENT FINANCE OFFICE 62251 FY23/24 RENEW-BUNDANG 150.00 TOTAL CHECK 300.00 147861 11111 07/13/23 499 CARPENTERS LOCAL 2236 (MI 21262 DED:3000 DUES 240.00 147862 11111 07/13/23 248 STATE OF CA FRANCHISE TAX 21252 DED:2011 FTB W/H 50.00 147863 11111 07/13/23 1261 THE FRUITGUYS 61192 EMPLOYEE WELLNESS 207.92 TOTAL FUND 797.92 TOTAL REPORT 797.92 22 SUNGARD PUBLIC SECTOR PAGE NUMBER: 1 DATE: 07/20/2023 CITY OF SARATOGA VENCHK11 TIME: 13:11:49 CHECK REGISTER - FUND TOTALS ACCOUNTING PERIOD: 1/24 FUND FUND TITLE AMOUNT 111 GENERAL FUND 82,756.67 233 SARAHILLS LIGHTING DIST 240.01 243 CARNELIAN GLEN LANDSCAPE 150.22 244 CUNNINGHAM/GLASGOW LND 172.01 251 MCCARTYSVILLE LANDSCAPE 20.06 252 PRIDES CROSSING LANDSCAPE 529.41 253 SARATOGA LEGEND LANDSCAPE 985.75 255 TRICIA WOODS LANDSCAPE 47.07 271 BEUACHAMPS L&L 808.57 272 BELLGROVE L&L 551.80 274 HORSESHOE DRIVE L&L 610.80 276 TOLLGATE L&L 17.87 411 CIP STREET PROJECTS FUND 7,996.53 414 CIP ADMIN PROJECTS FUND 5,333.00 422 PARK IN-LIEU FEES FUND 5,909.29 435 ARPA/SLFRF FUND 3,962.05 611 LIABILITY /RISK MGMT FUND 31,097.46 612 WORKERS COMP FUND 708.61 622 IT SERVICES 347.17 623 VEHICLE & EQUIPMENT MAINT 796.59 624 BUILDING MAINTENANCE 16,799.84 713 WVCWP AGENCY FUND 42,913.09 TOTAL REPORT 202,753.87 23 SUNGARD PUBLIC SECTOR PAGE NUMBER: 1 DATE: 07/20/2023 CITY OF SARATOGA VENCHK11 TIME: 13:10:23 CHECK REGISTER ACCOUNTING PERIOD: 1/24 FUND - 009 - DISBURSEMENT FUND CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT 147864 11111 07/20/23 234 A T & T 63211 GATEWAY IRR CONTROL 26.72 147864 11111 07/20/23 234 A T & T 63211 ELEC PANEL CVC THTR 26.72 147864 11111 07/20/23 234 A T & T 63211 PHONE LNS PARKS/LIB 27.23 147864 11111 07/20/23 234 A T & T 63211 EMER POTS LINE 26.72 147864 11111 07/20/23 234 A T & T 63211 EMER POT LN CDD LBBY 26.72 147864 11111 07/20/23 234 A T & T 63211 EMER POTS LN VM 31.86 147864 11111 07/20/23 234 A T & T 63211 AM 1610 RADIO 26.72 147864 11111 07/20/23 234 A T & T 63211 BOOK GO ROUND ALARM 52.36 147864 11111 07/20/23 234 A T & T 63211 CSP HVB FOR IRR 52.93 TOTAL CHECK 297.98 147865 11111 07/20/23 546 ASSOC OF BAY AREA GOV/ABA 63111 GAS SERVICES 1,570.00 147866 11111 07/20/23 1539 ARTHUR HALL LLC 64555 DIAMOND OAKS TRAIL 800.00 147866 11111 07/20/23 1539 ARTHUR HALL LLC 64555 DIAMOND OAKS TRAIL 890.00 TOTAL CHECK 1,690.00 147867 11111 07/20/23 1137 BEAR ELECTRICAL SOLUTIONS 64534 TRAFFIC SIGNAL MAINT 170.00 147868 11111 07/20/23 641 BKF ENGINEERS 81161 APR RR XING FREDERICK 866.36 147869 11111 07/20/23 247 CA DEPARTMENT OF CONSERVA 43476 22/23 Q4 COM SMIP FEE 458.44 147869 11111 07/20/23 247 CA DEPARTMENT OF CONSERVA 43477 22/23 Q4 RES SMIP FEE 5,315.38 TOTAL CHECK 5,773.82 147870 11111 07/20/23 552 CA DEPARTMENT OF JUSTICE 64161 JUN FINGERPRINT APPS 32.00 147870 11111 07/20/23 552 CA DEPARTMENT OF JUSTICE 61111 WVCWP FINGERPRINT 32.00 TOTAL CHECK 64.00 147871 11111 07/20/23 692 CBSC 21932 Q4 FY22/23 CBSC FEES 1,288.20 147872 11111 07/20/23 500 CHARLES RADER 66212 CERT CONF FUEL RMB 69.00 147872 11111 07/20/23 500 CHARLES RADER 66212 CERT CONF PARKING RMB 90.00 TOTAL CHECK 159.00 147873 11111 07/20/23 188 CITY OF CAMPBELL 41172 WVCWP FY22/23 SURPLUS 20,328.62 147874 11111 07/20/23 921 CITY OF MONTE SERENO 41172 WVCWP FY22/23 SURPLUS 81.84 147875 11111 07/20/23 991 COMCAST 63213 COMCAST (TV) 47.98 147876 11111 07/20/23 342 DATA TICKET INC 62481 JUN 2023 CITATION 100.00 147877 11111 07/20/23 1458 DELTA BLUEGRASS CO 64552 CSP SOD INSTALLATION 8,420.50 147878 11111 07/20/23 1717 DINSMORE LANDSCAPE COMPAN 64221 BLANEY PLAZE ENHANCE 9,500.00 147879 11111 07/20/23 1136 DIVISION OF THE STATE ARC 21931 APR-JUN 23 SB1186 FEE 244.40 147880 11111 07/20/23 419 EVENT SERVICES 81161 WILDWOOD PORTA POTTY 31.39 147880 11111 07/20/23 419 EVENT SERVICES 81161 13650 SARA AVE POTTY 714.45 TOTAL CHECK 745.84 147881 11111 07/20/23 423 FEHR & PEERS 65511 TRAFFIC ENGINEERING 1,345.56 147881 11111 07/20/23 423 FEHR & PEERS 65511 TRAFFIC ENGINEERING 8,863.82 TOTAL CHECK 10,209.38 24 SUNGARD PUBLIC SECTOR PAGE NUMBER: 2 DATE: 07/20/2023 CITY OF SARATOGA VENCHK11 TIME: 13:10:23 CHECK REGISTER ACCOUNTING PERIOD: 1/24 FUND - 009 - DISBURSEMENT FUND CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT 147882 11111 07/20/23 454 GACHINA LANDSCAPE MANAGEM 64552 CSP BASEBALL FENCE 1,307.00 147883 11111 07/20/23 1268 GIULIANI & KULL - SAN JOS 22119 JOB#09153 VAC23-0001 310.00 147884 11111 07/20/23 1771 GOT GOPHERS INC 64549 ORCHARD PEST - APR 550.00 147884 11111 07/20/23 1771 GOT GOPHERS INC 64549 ORCHARD PEST - MAY 550.00 147884 11111 07/20/23 1771 GOT GOPHERS INC 64549 ORCHARD PEST - JUN 550.00 TOTAL CHECK 1,650.00 147885 11111 07/20/23 14 HYDROTEC IRRIGATION EQUIP 64221 VILLAGE IRR REPAIR 452.31 147885 11111 07/20/23 14 HYDROTEC IRRIGATION EQUIP 64549 QUITO PK IRR REPAIR 193.61 147885 11111 07/20/23 14 HYDROTEC IRRIGATION EQUIP 64549 KMP IRR REPAIR 147.00 147885 11111 07/20/23 14 HYDROTEC IRRIGATION EQUIP 64549 CSP SPRINKLER REPAIR 166.14 147885 11111 07/20/23 14 HYDROTEC IRRIGATION EQUIP 64549 AZULE PK IRR REPAIR 502.11 147885 11111 07/20/23 14 HYDROTEC IRRIGATION EQUIP 64549 QUITO PK COIL REPLACE 193.61 TOTAL CHECK 1,654.78 147886 11111 07/20/23 929 KOPPEL & GRUBER PUBLIC FI 65514 L&L ADMIN SVC APR-JUN 2,366.64 147886 11111 07/20/23 929 KOPPEL & GRUBER PUBLIC FI 81161 LLA ANNEXATION SVCS 4,818.90 TOTAL CHECK 7,185.54 147887 11111 07/20/23 1792 MULLINS CONSTRUCTION INC 62419 WILDWOOD STAGE PROJ 30,000.00 147888 11111 07/20/23 1324 READYREFRESH 62614 DRINKING WATER SVC 120.84 147889 11111 07/20/23 1745 ODP BUSINESS SOLUTIONS, L 61111 OFFICE SUPPLIES 50.38 147889 11111 07/20/23 1745 ODP BUSINESS SOLUTIONS, L 61111 OFFICE SUPPLIES 7.63 TOTAL CHECK 58.01 147890 11111 07/20/23 1087 OSCAR URVIZO TELLEZ/OSCAR 64581 PARKER RANCH TRAIL 2,600.00 147891 11111 07/20/23 610 PACIFIC DISPLAY, INC 64221 JUN VIL PED LIGHTING 900.00 147892 11111 07/20/23 173 PACIFIC GAS & ELECTRIC 63111 BEAUCHAMPS 67.15 147892 11111 07/20/23 173 PACIFIC GAS & ELECTRIC 63111 BELLGROVE CIRCLE 551.80 147892 11111 07/20/23 173 PACIFIC GAS & ELECTRIC 63111 BUILDINGS 11,960.46 147892 11111 07/20/23 173 PACIFIC GAS & ELECTRIC 63111 CUNNINGHAM/GLASGOW 9.89 147892 11111 07/20/23 173 PACIFIC GAS & ELECTRIC 63111 HORSESHOE DR LNDSCAP 9.93 147892 11111 07/20/23 173 PACIFIC GAS & ELECTRIC 63111 MCCARTYSVILLE 20.06 147892 11111 07/20/23 173 PACIFIC GAS & ELECTRIC 63111 PARKS/OPEN SPACE 1,377.30 147892 11111 07/20/23 173 PACIFIC GAS & ELECTRIC 63111 PRIDES CROSSING 29.41 147892 11111 07/20/23 173 PACIFIC GAS & ELECTRIC 63111 SARAHILLS LIGHTING 240.01 147892 11111 07/20/23 173 PACIFIC GAS & ELECTRIC 63111 TOLLGATE 17.87 147892 11111 07/20/23 173 PACIFIC GAS & ELECTRIC 63111 TRAFFIC SIGNALS 1,866.80 147892 11111 07/20/23 173 PACIFIC GAS & ELECTRIC 63111 CITYWIDE STREETLIGHTS 947.45 147892 11111 07/20/23 173 PACIFIC GAS & ELECTRIC 63111 VILLAGE LIGHTING 3,814.04 147892 11111 07/20/23 173 PACIFIC GAS & ELECTRIC 63111 AZULE LIGHTING 255.03 147892 11111 07/20/23 173 PACIFIC GAS & ELECTRIC 63111 QUITO LIGHTING 711.15 TOTAL CHECK 21,878.35 147893 11111 07/20/23 173 PACIFIC GAS & ELECTRIC 63111 PUB LIB/LNDSCP LIGHTS 23.82 147894 11111 07/20/23 173 PACIFIC GAS & ELECTRIC 63111 CITYWIDE STREETLIGHTS 23.83 147894 11111 07/20/23 173 PACIFIC GAS & ELECTRIC 63111 VILLAGE LIGHTING 502.71 TOTAL CHECK 526.54 25 SUNGARD PUBLIC SECTOR PAGE NUMBER: 3 DATE: 07/20/2023 CITY OF SARATOGA VENCHK11 TIME: 13:10:23 CHECK REGISTER ACCOUNTING PERIOD: 1/24 FUND - 009 - DISBURSEMENT FUND CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT 147895 11111 07/20/23 1550 PLAN JPA 62419 JUN GEN LIAB CLAIMS 231.00 147896 11111 07/20/23 1338 ROBERT CHAVEZ FENCING 81161 QUITO PK PICKLEBALL 5,500.00 147897 11111 07/20/23 87 SAN JOSE WATER COMPANY 63112 BEAUCHAMPS 741.42 147897 11111 07/20/23 87 SAN JOSE WATER COMPANY 63112 CARNELIAN GLEN 20% 150.22 147897 11111 07/20/23 87 SAN JOSE WATER COMPANY 63112 CUNNINGHM/GLSGW 77.5% 162.12 147897 11111 07/20/23 87 SAN JOSE WATER COMPANY 63112 FARWELL/THREE OAKS 514.10 147897 11111 07/20/23 87 SAN JOSE WATER COMPANY 63112 HORSESHOE DR 80% 600.87 147897 11111 07/20/23 87 SAN JOSE WATER COMPANY 63112 PARKS/OPEN SPACE 4,412.81 147897 11111 07/20/23 87 SAN JOSE WATER COMPANY 63112 SARA LEGENDS MINA WAY 985.75 147897 11111 07/20/23 87 SAN JOSE WATER COMPANY 63112 TRICIA WOODS 22.5% 47.07 147897 11111 07/20/23 87 SAN JOSE WATER COMPANY 63112 MEDIANS/PARKWAYS 3,631.84 TOTAL CHECK 11,246.20 147898 11111 07/20/23 1 SANTA CLARA COUNTY - DTAC 62325 JUN PARKING CITATION 125.00 147899 11111 07/20/23 160 SIERRA PACIFIC TURF SUPPL 61341 LANDSCAPE SUPPLIES 659.05 147900 11111 07/20/23 787 SPRAY TECHNOLOGY 81161 VIL CHKERBOARD TABLE 6,369.20 147900 11111 07/20/23 787 SPRAY TECHNOLOGY 64549 PRIDES CROSSING RPR 500.00 TOTAL CHECK 6,869.20 147901 11111 07/20/23 1394 ST. FRANCIS ELECTRIC, LLC 64534 TS ON CALL SERVICES 1,826.00 147902 11111 07/20/23 253 STEVE BENZING ARCHITECT 81161 CSP/QUITO/WWD DESIGN 2,600.00 147903 11111 07/20/23 1610 THE HOME DEPOT PRO 61132 JANITORIAL SUPPLIES 315.15 147904 11111 07/20/23 364 TOWN OF LOS GATOS 41172 WVCWP FY22/23 SURPLUS 22,430.63 147905 391 US BANK PURCHASING CARD P VOID: MULTI STUB CHECK 147906 391 US BANK PURCHASING CARD P VOID: MULTI STUB CHECK 147907 11111 07/20/23 391 US BANK PURCHASING CARD P 61133 FACILITIES SUPPLIES 922.56 147907 11111 07/20/23 391 US BANK PURCHASING CARD P 61132 JANITORIAL SUPPLIES 1,451.51 147907 11111 07/20/23 391 US BANK PURCHASING CARD P 66211 CA CITIES CONFERENCE 650.00 147907 11111 07/20/23 391 US BANK PURCHASING CARD P 66211 CERT TRAINING 39.19 147907 11111 07/20/23 391 US BANK PURCHASING CARD P 66211 CCAC TRAINING 75.00 147907 11111 07/20/23 391 US BANK PURCHASING CARD P 66111 MTG EXPENSES-MEALS 158.83 147907 11111 07/20/23 391 US BANK PURCHASING CARD P 61313 UNIFORMS 693.04 147907 11111 07/20/23 391 US BANK PURCHASING CARD P 81161 WILDWOOD RESTROOMS 616.21 147907 11111 07/20/23 391 US BANK PURCHASING CARD P 61341 LANDSCAPE SUPPLIES 317.69 147907 11111 07/20/23 391 US BANK PURCHASING CARD P 68658 ORCHARD PICKING EVENT 509.28 147907 11111 07/20/23 391 US BANK PURCHASING CARD P 66211 CA CITIES CONF-ZHAO 650.00 147907 11111 07/20/23 391 US BANK PURCHASING CARD P 62131 MARKETING EXPENSES 115.00 147907 11111 07/20/23 391 US BANK PURCHASING CARD P 66112 MTG EXPENSES-DRINKS 71.99 147907 11111 07/20/23 391 US BANK PURCHASING CARD P 66111 MTG EXPENSES-MEALS 32.41 147907 11111 07/20/23 391 US BANK PURCHASING CARD P 66111 MTG EXPENSES-MEALS 666.90 147907 11111 07/20/23 391 US BANK PURCHASING CARD P 66112 MTG EXPENSES-MEALS 788.73 147907 11111 07/20/23 391 US BANK PURCHASING CARD P 66112 MTG EXPENSES-SNACKS 150.60 147907 11111 07/20/23 391 US BANK PURCHASING CARD P 66112 MTG EXPENSES-TREATS 20.89 147907 11111 07/20/23 391 US BANK PURCHASING CARD P 61119 PROMOTIONAL SUPPLIES 366.99 147907 11111 07/20/23 391 US BANK PURCHASING CARD P 66111 RETIRED RECOGNITION 136.69 26 SUNGARD PUBLIC SECTOR PAGE NUMBER: 4 DATE: 07/20/2023 CITY OF SARATOGA VENCHK11 TIME: 13:10:23 CHECK REGISTER ACCOUNTING PERIOD: 1/24 FUND - 009 - DISBURSEMENT FUND CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT 147907 11111 07/20/23 391 US BANK PURCHASING CARD P 66112 RETIRED RECOGNITION 84.97 147907 11111 07/20/23 391 US BANK PURCHASING CARD P 61278 SOFTWARE 359.95 147907 11111 07/20/23 391 US BANK PURCHASING CARD P 68618 SOTC-MOVIE SCREEN 829.79 147907 11111 07/20/23 391 US BANK PURCHASING CARD P 66111 TABLECLOTH CLEANING 510.00 147907 11111 07/20/23 391 US BANK PURCHASING CARD P 61341 LANDSCAPE SUPPLIES 219.58 147907 11111 07/20/23 391 US BANK PURCHASING CARD P 61112 POSTAGE 16.44 147907 11111 07/20/23 391 US BANK PURCHASING CARD P 66311 RECRUITMENT SERVICES 203.32 147907 11111 07/20/23 391 US BANK PURCHASING CARD P 61195 CCWC CONF. LODGING 746.46 147907 11111 07/20/23 391 US BANK PURCHASING CARD P 61192 EMPLOYEE WELLNESS 708.61 147907 11111 07/20/23 391 US BANK PURCHASING CARD P 66321 ORAL BOARD EXP-MEALS 206.71 147907 11111 07/20/23 391 US BANK PURCHASING CARD P 61191 SAFETY GRANT-NOTARY 120.00 147907 11111 07/20/23 391 US BANK PURCHASING CARD P 61113 NEWSPAPER SUBSCRIPTIO 159.99 147907 11111 07/20/23 391 US BANK PURCHASING CARD P 64553 CSP TOOL RENTAL 146.05 147907 11111 07/20/23 391 US BANK PURCHASING CARD P 61313 UNIFORMS 303.50 147907 11111 07/20/23 391 US BANK PURCHASING CARD P 64136 PHOTOGRAPHY SERVICES 184.21 147907 11111 07/20/23 391 US BANK PURCHASING CARD P 61111 OFFICE SUPPLIES 62.62 147907 11111 07/20/23 391 US BANK PURCHASING CARD P 61166 PC MEETING - MEALS 165.91 147907 11111 07/20/23 391 US BANK PURCHASING CARD P 66211 WCISA ARBORIST 220.00 147907 11111 07/20/23 391 US BANK PURCHASING CARD P 64611 MAINTENANCE VEH#136 348.30 147907 11111 07/20/23 391 US BANK PURCHASING CARD P 64611 MAINTENANCE VEH#137 348.30 147907 11111 07/20/23 391 US BANK PURCHASING CARD P 61342 LANDSCAPE SUPPLIES 121.12 147907 11111 07/20/23 391 US BANK PURCHASING CARD P 64611 MAINTENANCE VEH#142 99.99 147907 11111 07/20/23 391 US BANK PURCHASING CARD P 62112 PLUG N PLAY FEE 15.00 147907 11111 07/20/23 391 US BANK PURCHASING CARD P 61112 POSTAGE 12.60 147907 11111 07/20/23 391 US BANK PURCHASING CARD P 66212 ENGAGE CONF. TRAVEL 112.43 147907 11111 07/20/23 391 US BANK PURCHASING CARD P 81121 HAKONE DRAINAGE PROJ 240.63 147907 11111 07/20/23 391 US BANK PURCHASING CARD P 66231 BPELSG RENEWAL-NUNEZ 180.00 147907 11111 07/20/23 391 US BANK PURCHASING CARD P 81121 HAKONE ELECTRICAL RPR 168.66 147907 11111 07/20/23 391 US BANK PURCHASING CARD P 62251 QSP RENEWAL-YEE 125.00 147907 11111 07/20/23 391 US BANK PURCHASING CARD P 81121 STREETS SUPPLIES 760.97 147907 11111 07/20/23 391 US BANK PURCHASING CARD P 62251 CALBO - BRENTON 720.00 147907 11111 07/20/23 391 US BANK PURCHASING CARD P 62251 CALBO - GOBRERA 430.00 147907 11111 07/20/23 391 US BANK PURCHASING CARD P 62251 CALBO - REED 215.00 147907 11111 07/20/23 391 US BANK PURCHASING CARD P 62251 CALBO - YUMA 505.00 147907 11111 07/20/23 391 US BANK PURCHASING CARD P 64323 LICENSES SUPPORT 54.00 147907 11111 07/20/23 391 US BANK PURCHASING CARD P 66212 ENGAGE CONF-BUNDANG 847.53 147907 11111 07/20/23 391 US BANK PURCHASING CARD P 66212 ENGAGE CONF-XU 889.04 147907 11111 07/20/23 391 US BANK PURCHASING CARD P 62111 CREDIT CARD FEES 49.56 147907 11111 07/20/23 391 US BANK PURCHASING CARD P 61111 CREDIT CARD FEES 49.56 147907 11111 07/20/23 391 US BANK PURCHASING CARD P 61111 CREDIT CARD FEES 49.56 147907 11111 07/20/23 391 US BANK PURCHASING CARD P 61111 CREDIT CARD FEES 49.56 147907 11111 07/20/23 391 US BANK PURCHASING CARD P 61111 OFFICE SUPPLIES 27.59 147907 11111 07/20/23 391 US BANK PURCHASING CARD P 61111 OFFICE SUPPLIES 27.60 147907 11111 07/20/23 391 US BANK PURCHASING CARD P 61323 PAINTING SUPPLIES 16.38 147907 11111 07/20/23 391 US BANK PURCHASING CARD P 66212 MISAC CONF LODGING 249.97 147907 11111 07/20/23 391 US BANK PURCHASING CARD P 61211 NETWORK CABLES 49.22 147907 11111 07/20/23 391 US BANK PURCHASING CARD P 61116 EMPLOYEE RECOGNITION 23.73 147907 11111 07/20/23 391 US BANK PURCHASING CARD P 61111 OFFICE SPPL-CARTRIDGE 330.92 TOTAL CHECK 20,798.84 147908 11111 07/20/23 430 WEST VALLEY MISSION COLLE 64161 FY22/23 LIVE SCAN SVC 140.00 147908 11111 07/20/23 430 WEST VALLEY MISSION COLLE 61111 WVCWP LIVE SCAN SVC 40.00 TOTAL CHECK 180.00 147909 11111 07/20/23 1571 WORKTERRA 64163 JUN FLEX ADM FEES 200.00 27 SUNGARD PUBLIC SECTOR PAGE NUMBER: 5 DATE: 07/20/2023 CITY OF SARATOGA VENCHK11 TIME: 13:10:23 CHECK REGISTER ACCOUNTING PERIOD: 1/24 FUND - 009 - DISBURSEMENT FUND CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT TOTAL FUND 202,753.87 TOTAL REPORT 202,753.87 28 SUNGARD PUBLIC SECTOR PAGE NUMBER: 1 DATE: 07/20/2023 CITY OF SARATOGA VENCHK11 TIME: 13:40:41 CHECK REGISTER - FUND TOTALS ACCOUNTING PERIOD: 1/24 FUND FUND TITLE AMOUNT 111 GENERAL FUND 44,751.16 271 BEUACHAMPS L&L 2,800.00 311 2001 LIBRARY GO BONDS 733,292.50 411 CIP STREET PROJECTS FUND 5,460.00 611 LIABILITY /RISK MGMT FUND 37,545.96 622 IT SERVICES 17,975.29 624 BUILDING MAINTENANCE 1,865.02 TOTAL REPORT 843,689.93 29 SUNGARD PUBLIC SECTOR PAGE NUMBER: 1 DATE: 07/20/2023 CITY OF SARATOGA VENCHK11 TIME: 13:39:26 CHECK REGISTER ACCOUNTING PERIOD: 1/24 FUND - 009 - DISBURSEMENT FUND CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT 147910 11111 07/20/23 35 ACCENT GRAPHICS 61111 OFFICE SUPPLIES 65.02 147911 11111 07/20/23 666 CITY OF FOSTER CITY 66319 CALOPPS FY23/24 FEES 3,975.00 147912 11111 07/20/23 1569 COMCAST 63213 COMCAST (PRIMARY) 561.67 147913 11111 07/20/23 1369 COMCAST CORPORATION 63213 COMCAST (P2P) 686.06 147914 11111 07/20/23 370 ECONOMY LUMBER 62419 WILDWOOD STAGE REPAIR 4,545.96 147915 11111 07/20/23 373 ECS IMAGING, INC 64312 LASERFICHE FY23/24 15,644.00 147916 11111 07/20/23 1688 ENVIRONMENTAL SCIENCE ASS 81141 PERMITTING/CEQA SPPRT 5,460.00 147917 11111 07/20/23 464 GRANICUS 64135 PEAK AGENDA MANAGEMENT MO 21,127.01 147918 11111 07/20/23 123 KELEX SECURITY 64513 CIVIC THTR FIRE ALARM 180.00 147918 11111 07/20/23 123 KELEX SECURITY 64513 ADMIN BLDG FIRE ALARM 180.00 147918 11111 07/20/23 123 KELEX SECURITY 64513 CITY HALL FIRE ALARM 180.00 147918 11111 07/20/23 123 KELEX SECURITY 64513 SENIOR CTR FIRE ALARM 540.00 147918 11111 07/20/23 123 KELEX SECURITY 64513 FRIENDSHIP HALL FIRE 180.00 147918 11111 07/20/23 123 KELEX SECURITY 64513 GRACE BLDG FIRE ALARM 180.00 147918 11111 07/20/23 123 KELEX SECURITY 64513 MUSEUM FIRE ALARM 180.00 147918 11111 07/20/23 123 KELEX SECURITY 64513 LIBRARY FIRE ALARM 180.00 TOTAL CHECK 1,800.00 147919 11111 07/20/23 1576 LANGUAGE NETWORK, INC 64131 TRANSLATION SERVICES 250.00 147920 11111 07/20/23 1792 MULLINS CONSTRUCTION INC 62419 WILDWOOD STAGE PROJ 33,000.00 147921 11111 07/20/23 1733 NETFILE, INC. 64312 AGENCY SVCS FY23/24 4,500.00 147922 11111 07/20/23 1087 OSCAR URVIZO TELLEZ/OSCAR 64549 BELLGROVE TREE RMV 2,800.00 147922 11111 07/20/23 1087 OSCAR URVIZO TELLEZ/OSCAR 64581 KMP TREE RMV 3,800.00 147922 11111 07/20/23 1087 OSCAR URVIZO TELLEZ/OSCAR 64581 FRIENDSHIP TREE RMV 5,850.00 TOTAL CHECK 12,450.00 147923 11111 07/20/23 1092 PALACE ART & OFFICE SUPPL 61111 OFFICE SUPPLIES 26.05 147923 11111 07/20/23 1092 PALACE ART & OFFICE SUPPL 61154 YOUTH GOVT PGM SPPL 28.81 TOTAL CHECK 54.86 147924 11111 07/20/23 1663 SAN JOSE MAILING 64121 POSTCARDS/MAILING 2,398.81 147925 11111 07/20/23 500 SARATOGA CHAMBER OF COMME 46245 DEP REFUND WILDWOOD 861.50 147926 11111 07/20/23 160 SIERRA PACIFIC TURF SUPPL 61341 LANDSCAPE SUPPLIES 567.45 147927 11111 07/20/23 710 THE BANK OF NEW YORK MELL 71112 SARATOGA2011 INTEREST 123,292.50 147927 11111 07/20/23 710 THE BANK OF NEW YORK MELL 71111 SARATOGA2011 PRINCPAL 610,000.00 TOTAL CHECK 733,292.50 147928 11111 07/20/23 1716 VOLUNTEERLOCAL, LLC 64312 ANNUAL SOFTWARE SPPRT 800.00 147929 11111 07/20/23 432 WEST VALLEY COLLECTIONS 64532 JUL CSP BINS 566.53 147930 11111 07/20/23 1678 WILINE NETWORKS INC. 64312 ISP ANNUAL SVC JUL 23 1,083.56 30 SUNGARD PUBLIC SECTOR PAGE NUMBER: 2 DATE: 07/20/2023 CITY OF SARATOGA VENCHK11 TIME: 13:39:26 CHECK REGISTER ACCOUNTING PERIOD: 1/24 FUND - 009 - DISBURSEMENT FUND CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT TOTAL FUND 843,689.93 TOTAL REPORT 843,689.93 31 SUNGARD PUBLIC SECTOR PAGE NUMBER: 1 DATE: 07/28/2023 CITY OF SARATOGA VENCHK11 TIME: 12:46:29 CHECK REGISTER - FUND TOTALS ACCOUNTING PERIOD: 1/24 FUND FUND TITLE AMOUNT 111 GENERAL FUND 204,458.23 247 KERWIN RANCH LANDSCAPE 356.13 254 SUNLAND PARK LANDSCAPE 378.07 256 ALLENDALE LANDSCAPE 282.43 411 CIP STREET PROJECTS FUND 3,680.22 422 PARK IN-LIEU FEES FUND - .01 622 IT SERVICES .04 624 BUILDING MAINTENANCE 41.94 632 IT EQUIPMENT REPLACEMENT 7,475.59 713 WVCWP AGENCY FUND 716.24 TOTAL REPORT 217,388.88 32 SUNGARD PUBLIC SECTOR PAGE NUMBER: 1 DATE: 07/28/2023 CITY OF SARATOGA VENCHK11 TIME: 12:45:43 CHECK REGISTER ACCOUNTING PERIOD: 1/24 FUND - 009 - DISBURSEMENT FUND CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT 147931 1422 4LEAF INC. VOID: MULTI STUB CHECK 147932 1422 4LEAF INC. VOID: MULTI STUB CHECK 147933 1422 4LEAF INC. VOID: MULTI STUB CHECK 147934 1422 4LEAF INC. VOID: MULTI STUB CHECK 147935 11111 07/28/23 1422 4LEAF INC. 44491 PLAN CHECK#22-1766 503.75 147935 11111 07/28/23 1422 4LEAF INC. 44491 PLAN CHECK#23-0076 686.14 147935 11111 07/28/23 1422 4LEAF INC. 44491 PLAN CHECK#23-0144 1,167.08 147935 11111 07/28/23 1422 4LEAF INC. 44491 PLAN CHECK#22-2475 1,577.94 147935 11111 07/28/23 1422 4LEAF INC. 44491 PLAN CHECK#23-0209/10 5,390.10 147935 11111 07/28/23 1422 4LEAF INC. 44491 PLAN CHECK#23-0148 2,585.40 147935 11111 07/28/23 1422 4LEAF INC. 44491 PLAN CHECK#23-0264/65 7,413.68 147935 11111 07/28/23 1422 4LEAF INC. 44491 PLAN CHECK#23-0287 566.93 147935 11111 07/28/23 1422 4LEAF INC. 44491 PLAN CHECK#22-1565/66 155.00 147935 11111 07/28/23 1422 4LEAF INC. 44491 PLAN CHECK#22-0849 813.75 147935 11111 07/28/23 1422 4LEAF INC. 44491 PLAN CHECK#23-0294 4,575.52 147935 11111 07/28/23 1422 4LEAF INC. 44491 PLAN CHECK#23-0425 1,071.53 147935 11111 07/28/23 1422 4LEAF INC. 44491 PLAN CHECK#23-0419 3,413.63 147935 11111 07/28/23 1422 4LEAF INC. 44491 PLAN CHECK#23-0436 433.16 147935 11111 07/28/23 1422 4LEAF INC. 44491 PLAN CHECK#23-0146 2,349.17 147935 11111 07/28/23 1422 4LEAF INC. 44491 PLAN CHECK#23-0560 1,084.27 147935 11111 07/28/23 1422 4LEAF INC. 44491 PLAN CHECK#21-0941 310.00 147935 11111 07/28/23 1422 4LEAF INC. 44491 PLAN CHECK#21-1113 232.50 147935 11111 07/28/23 1422 4LEAF INC. 44491 PLAN CHECK#22-0810 193.75 147935 11111 07/28/23 1422 4LEAF INC. 44491 PLAN CHECK#23-0330/31 4,668.88 147935 11111 07/28/23 1422 4LEAF INC. 44491 PLAN CHECK#20-1983 387.50 147935 11111 07/28/23 1422 4LEAF INC. 44491 PLAN CHECK#23-0359 473.29 147935 11111 07/28/23 1422 4LEAF INC. 44491 PLAN CHECK#23-0400 123.08 147935 11111 07/28/23 1422 4LEAF INC. 44491 PLAN CHECK#23-0394 1,558.83 147935 11111 07/28/23 1422 4LEAF INC. 44491 PLAN CHECK#22-1360/06 189.00 147935 11111 07/28/23 1422 4LEAF INC. 44491 PLAN CHECK#22-2465 580.31 147935 11111 07/28/23 1422 4LEAF INC. 44491 PLAN CHECK#22-2340 542.50 147935 11111 07/28/23 1422 4LEAF INC. 44491 PLAN CHECK#22-1413/14 620.00 147935 11111 07/28/23 1422 4LEAF INC. 44491 PLAN CHECK#23-0070 960.05 147935 11111 07/28/23 1422 4LEAF INC. 44491 PLAN CHECK#22-1832/33 348.75 147935 11111 07/28/23 1422 4LEAF INC. 44491 PLAN CHECK#23-0748 397.49 147935 11111 07/28/23 1422 4LEAF INC. 44491 PLAN CHECK#23-0786 753.03 147935 11111 07/28/23 1422 4LEAF INC. 44491 PLAN CHECK#22-1568/69 157.50 147935 11111 07/28/23 1422 4LEAF INC. 44491 PLAN CHECK#22-1360/06 155.00 147935 11111 07/28/23 1422 4LEAF INC. 44491 PLAN CHECK#22-2374 155.00 147935 11111 07/28/23 1422 4LEAF INC. 44491 PLAN CHECK#22-2246 2,939.76 147935 11111 07/28/23 1422 4LEAF INC. 44491 PLAN CHECK#23-0833 1,081.08 147935 11111 07/28/23 1422 4LEAF INC. 44491 PLAN CHECK#23-0814/15 5,268.50 147935 11111 07/28/23 1422 4LEAF INC. 44491 PLAN CHECK#23-0816/17 5,341.12 147935 11111 07/28/23 1422 4LEAF INC. 44491 PLAN CHECK#22-2464 867.69 147935 11111 07/28/23 1422 4LEAF INC. 44491 PLAN CHECK#23-0886/87 2,088.77 147935 11111 07/28/23 1422 4LEAF INC. 44491 PLAN CHECK#23-0899 3,073.98 147935 11111 07/28/23 1422 4LEAF INC. 44491 PLAN CHECK#22-2431 126.00 147935 11111 07/28/23 1422 4LEAF INC. 44491 PLAN CHECK#23-0617 3,973.82 147935 11111 07/28/23 1422 4LEAF INC. 44491 PLAN CHECK#23-0661 940.94 147935 11111 07/28/23 1422 4LEAF INC. 44491 PLAN CHECK#23-0695 2,537.08 147935 11111 07/28/23 1422 4LEAF INC. 44491 PLAN CHECK#23-0605 1,294.48 147935 11111 07/28/23 1422 4LEAF INC. 44491 PLAN CHECK#23-0699 477.75 33 SUNGARD PUBLIC SECTOR PAGE NUMBER: 2 DATE: 07/28/2023 CITY OF SARATOGA VENCHK11 TIME: 12:45:43 CHECK REGISTER ACCOUNTING PERIOD: 1/24 FUND - 009 - DISBURSEMENT FUND CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT 147935 11111 07/28/23 1422 4LEAF INC. 44491 PLAN CHECK#23-0629 982.35 147935 11111 07/28/23 1422 4LEAF INC. 44491 PLAN CHECK#23-0709 1,291.29 147935 11111 07/28/23 1422 4LEAF INC. 44491 PLAN CHECK#22-0203 1,648.01 147935 11111 07/28/23 1422 4LEAF INC. 44491 PLAN CHECK#21-2065 310.00 147935 11111 07/28/23 1422 4LEAF INC. 44491 PLAN CHECK#23-0972 721.18 147935 11111 07/28/23 1422 4LEAF INC. 44491 PLAN CHECK#23-0802/03 1,269.00 147935 11111 07/28/23 1422 4LEAF INC. 44491 PLAN CHECK#23-0997 360.54 147935 11111 07/28/23 1422 4LEAF INC. 44491 PLAN CHECK#23-1086/87 1,115.70 147935 11111 07/28/23 1422 4LEAF INC. 44491 PLAN CHECK#22-1111 310.00 147935 11111 07/28/23 1422 4LEAF INC. 44491 PLAN CHECK#23-1078 513.42 147935 11111 07/28/23 1422 4LEAF INC. 44491 PLAN CHECK#23-1147 807.17 147935 11111 07/28/23 1422 4LEAF INC. 44491 PLAN CHECK#23-0419 310.00 147935 11111 07/28/23 1422 4LEAF INC. 44491 PLAN CHECK#23-0165 1,667.12 147935 11111 07/28/23 1422 4LEAF INC. 44491 PLAN CHECK#23-0686 1,367.73 147935 11111 07/28/23 1422 4LEAF INC. 44491 PLAN CHECK#23-0588 839.02 147935 11111 07/28/23 1422 4LEAF INC. 44491 PLAN CHECK#23-0896 1,119.30 147935 11111 07/28/23 1422 4LEAF INC. 44491 PLAN CHECK#23-0959 2,789.42 147935 11111 07/28/23 1422 4LEAF INC. 44491 PLAN CHECK#23-0858 263.08 147935 11111 07/28/23 1422 4LEAF INC. 44491 PLAN CHECK#22-2485 641.55 147935 11111 07/28/23 1422 4LEAF INC. 44491 PLAN CHECK#22-0731/32 1,278.75 147935 11111 07/28/23 1422 4LEAF INC. 44491 PLAN CHECK#22-2308/26 1,317.50 147935 11111 07/28/23 1422 4LEAF INC. 44491 PLAN CHECK#23-1116 486.67 147935 11111 07/28/23 1422 4LEAF INC. 44491 PLAN CHECK#23-1335 1,997.50 147935 11111 07/28/23 1422 4LEAF INC. 44491 PLAN CHECK#23-1331 6,092.20 147935 11111 07/28/23 1422 4LEAF INC. 44491 PLAN CHECK#23-0786 310.00 147935 11111 07/28/23 1422 4LEAF INC. 44491 PLAN CHECK#23-1367 2,386.75 147935 11111 07/28/23 1422 4LEAF INC. 44491 PLAN CHECK#23-1400 2,193.46 147935 11111 07/28/23 1422 4LEAF INC. 44491 PLAN CHECK#23-1040 2,174.68 147935 11111 07/28/23 1422 4LEAF INC. 44491 PLAN CHECK#23-1102 1,906.23 147935 11111 07/28/23 1422 4LEAF INC. 44491 PLAN CHECK#23-1420 1,482.39 147935 11111 07/28/23 1422 4LEAF INC. 44491 PLAN CHECK#23-1007/08 4,434.43 147935 11111 07/28/23 1422 4LEAF INC. 44491 PLAN CHECK#21-0941 736.25 147935 11111 07/28/23 1422 4LEAF INC. 44491 PLAN CHECK#23-1419 1,307.22 147935 11111 07/28/23 1422 4LEAF INC. 44491 PLAN CHECK#22-1542 310.00 147935 11111 07/28/23 1422 4LEAF INC. 44491 PLAN CHECK#22-2413 310.00 147935 11111 07/28/23 1422 4LEAF INC. 44491 PLAN CHECK#22-1502 310.00 147935 11111 07/28/23 1422 4LEAF INC. 44491 PLAN CHECK#22-1360/06 252.00 147935 11111 07/28/23 1422 4LEAF INC. 44491 PLAN CHECK#23-1210/11 3,206.15 147935 11111 07/28/23 1422 4LEAF INC. 44491 PLAN CHECK#23-1257 695.70 147935 11111 07/28/23 1422 4LEAF INC. 44491 PLAN CHECK#23-1281 1,641.64 147935 11111 07/28/23 1422 4LEAF INC. 44491 PLAN CHECK#23-1302 1,061.97 147935 11111 07/28/23 1422 4LEAF INC. 44491 PLAN CHECK#21-0055/56 157.50 147935 11111 07/28/23 1422 4LEAF INC. 44491 PLAN CHECK#23-1314/15 3,370.06 147935 11111 07/28/23 1422 4LEAF INC. 44491 PLAN CHECK#23-0209/10 310.00 TOTAL CHECK 134,659.41 147936 11111 07/28/23 1422 4LEAF INC. 64173 BLDG INSPECTOR/PERMIT 19,831.10 147937 11111 07/28/23 1600 ARTICULATE SOLUTIONS, INC 64313 WVCWP OUTREACH SPPL 542.25 147938 11111 07/28/23 641 BKF ENGINEERS 81161 JUN RR XING FREDERICK 2,435.04 147939 11111 07/28/23 587 CALIFORNIA DEPT. TAX AND 61132 SU GH 102-603396 Q4 -4.21 147939 11111 07/28/23 587 CALIFORNIA DEPT. TAX AND 61113 SU GH 102-603396 Q4 -2.74 147939 11111 07/28/23 587 CALIFORNIA DEPT. TAX AND 68655 SU GH 102-603396 Q4 -1.46 147939 11111 07/28/23 587 CALIFORNIA DEPT. TAX AND 61111 SU GH 102-603396 Q4 - .51 34 SUNGARD PUBLIC SECTOR PAGE NUMBER: 3 DATE: 07/28/2023 CITY OF SARATOGA VENCHK11 TIME: 12:45:43 CHECK REGISTER ACCOUNTING PERIOD: 1/24 FUND - 009 - DISBURSEMENT FUND CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT 147939 11111 07/28/23 587 CALIFORNIA DEPT. TAX AND 61165 SU GH 102-603396 Q4 - .37 147939 11111 07/28/23 587 CALIFORNIA DEPT. TAX AND 61313 SU GH 102-603396 Q4 - .22 147939 11111 07/28/23 587 CALIFORNIA DEPT. TAX AND 61341 SU GH 102-603396 Q4 - .13 147939 11111 07/28/23 587 CALIFORNIA DEPT. TAX AND 61354 SU GH 102-603396 Q4 - .04 147939 11111 07/28/23 587 CALIFORNIA DEPT. TAX AND 61172 SU GH 102-603396 Q4 - .02 147939 11111 07/28/23 587 CALIFORNIA DEPT. TAX AND 81161 SU GH 102-603396 Q4 - .01 147939 11111 07/28/23 587 CALIFORNIA DEPT. TAX AND 68651 SU GH 102-603396 Q4 - .01 147939 11111 07/28/23 587 CALIFORNIA DEPT. TAX AND 61212 SU GH 102-603396 Q4 .01 147939 11111 07/28/23 587 CALIFORNIA DEPT. TAX AND 61211 SU GH 102-603396 Q4 .03 147939 11111 07/28/23 587 CALIFORNIA DEPT. TAX AND 61111 SU GH 102-603396 Q4 .03 147939 11111 07/28/23 587 CALIFORNIA DEPT. TAX AND 61113 SU GH 102-603396 Q4 .31 147939 11111 07/28/23 587 CALIFORNIA DEPT. TAX AND 61111 SU GH 102-603396 Q4 .88 147939 11111 07/28/23 587 CALIFORNIA DEPT. TAX AND 61111 SU GH 102-603396 Q4 30.93 147939 11111 07/28/23 587 CALIFORNIA DEPT. TAX AND 61133 SU GH 102-603396 Q4 46.17 147939 11111 07/28/23 587 CALIFORNIA DEPT. TAX AND 81121 SU GH 102-603396 Q4 207.36 TOTAL CHECK 276.00 147940 11111 07/28/23 250 COTTON SHIRES AND ASSOCIA 22119 GEO23-0022 (S0069) 2,332.50 147940 11111 07/28/23 250 COTTON SHIRES AND ASSOCIA 22119 GEO15-0014 (S5015) 2,160.00 147940 11111 07/28/23 250 COTTON SHIRES AND ASSOCIA 22119 GEO23-0020 (S5338) 1,552.50 147940 11111 07/28/23 250 COTTON SHIRES AND ASSOCIA 22119 GEO23-0008 (S6093) 1,896.55 147940 11111 07/28/23 250 COTTON SHIRES AND ASSOCIA 22119 GEO23-0015 (S6143) 1,890.00 147940 11111 07/28/23 250 COTTON SHIRES AND ASSOCIA 22119 GEO22-0023 (S6172) 1,620.00 147940 11111 07/28/23 250 COTTON SHIRES AND ASSOCIA 22119 GEO23-0023 (S6173) 1,485.00 TOTAL CHECK 12,936.55 147941 11111 07/28/23 1681 DAVEY RESOURCE GROUP, INC 22119 JUN ARBORIST CONSULT 241.25 147941 11111 07/28/23 1681 DAVEY RESOURCE GROUP, INC 22119 JUN ARBORIST CONSULT 3,711.25 TOTAL CHECK 3,952.50 147942 11111 07/28/23 1268 GIULIANI & KULL - SAN JOS 22119 JOB#09153 SUB20-0003 232.50 147942 11111 07/28/23 1268 GIULIANI & KULL - SAN JOS 22119 JOB#09153 ULS22-0021 620.00 147942 11111 07/28/23 1268 GIULIANI & KULL - SAN JOS 22119 JOB#09153 ULS22-0010 460.00 147942 11111 07/28/23 1268 GIULIANI & KULL - SAN JOS 22119 JOB#09153 ULS22-0010 237.50 147942 11111 07/28/23 1268 GIULIANI & KULL - SAN JOS 22119 JOB#09153 ULS22-0002 465.00 147942 11111 07/28/23 1268 GIULIANI & KULL - SAN JOS 22119 JOB#09153 LLA19-0003 387.50 147942 11111 07/28/23 1268 GIULIANI & KULL - SAN JOS 22119 JOB#09153 SUB21-0001 155.00 TOTAL CHECK 2,557.50 147943 11111 07/28/23 500 HERMAN LAO 64549 GOOD NEIGHBOR FENCE 2,261.00 147944 11111 07/28/23 472 HT HARVEY & ASSOCIATES 64558 SARA-TO-SEA TRL MAINT 458.50 147945 11111 07/28/23 500 JOEL BION 22111 REF DEP GEO23-0017 3,266.87 147946 11111 07/28/23 500 LIMING YIN 43481 TREE REF TRP23-0200 130.00 147947 11111 07/28/23 1572 NBBM SERVICES, INC 64551 JUN WKND PK RESTROOM 3,854.40 147948 11111 07/28/23 1703 NHA ADVISORS, LLC 61115 FINANCING OPTIONS SVC 4,175.00 147949 11111 07/28/23 1062 NI GOVERNMENT SERVICES, I 63211 06/23 AIRTIME 87.35 147950 11111 07/28/23 1745 ODP BUSINESS SOLUTIONS, L 61111 OFFICE SUPPLIES 116.56 147951 11111 07/28/23 1070 OMEGA INDUSTRIAL SUPPLY, 81121 STREETS SUPPLIES 1,037.82 35 SUNGARD PUBLIC SECTOR PAGE NUMBER: 4 DATE: 07/28/2023 CITY OF SARATOGA VENCHK11 TIME: 12:45:43 CHECK REGISTER ACCOUNTING PERIOD: 1/24 FUND - 009 - DISBURSEMENT FUND CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT 147952 11111 07/28/23 1674 RAFLES WARNARS 61119 WVCWP WORK BOOTS 173.99 147953 11111 07/28/23 87 SAN JOSE WATER COMPANY 63112 ALLENDALE LLA 282.43 147953 11111 07/28/23 87 SAN JOSE WATER COMPANY 63112 KERWIN RANCH 60% 356.13 147953 11111 07/28/23 87 SAN JOSE WATER COMPANY 63112 MED/KERWIN RANCH 40% 237.42 147953 11111 07/28/23 87 SAN JOSE WATER COMPANY 63112 SUNLAND PARK 378.07 TOTAL CHECK 1,254.05 147954 11111 07/28/23 500 SHIN CHEN WAN/BING WAN 43481 TREE DEP TRP23-0342 130.00 147955 11111 07/28/23 313 BAY AREA NEWS GROUP 62132 LL0006758823 184.00 147955 11111 07/28/23 313 BAY AREA NEWS GROUP 62132 LL0006761842 218.50 147955 11111 07/28/23 313 BAY AREA NEWS GROUP 62132 LL0006761618 558.90 TOTAL CHECK 961.40 147956 11111 07/28/23 1747 TRAFFIC PATTERNS LLC 64534 TC MISC. PROJECTS 14,780.00 147957 11111 07/28/23 500 VIVEK RANE 46246 REF KMP RESERVATION 36.00 147958 11111 07/28/23 696 ZAG TECHNICAL SERVICES, I 61279 CISCO MERAKI MS125-24P SW 2,819.69 147958 11111 07/28/23 696 ZAG TECHNICAL SERVICES, I 61279 CISCO MERAKI MS125-48LP S 3,322.81 147958 11111 07/28/23 696 ZAG TECHNICAL SERVICES, I 61279 MERAKI ENTERPRISE SUPPORT 414.54 147958 11111 07/28/23 696 ZAG TECHNICAL SERVICES, I 61279 MERAKI ENTERPRISE SUPPORT 358.04 147958 11111 07/28/23 696 ZAG TECHNICAL SERVICES, I 61279 TAX 560.51 TOTAL CHECK 7,475.59 TOTAL FUND 217,388.88 TOTAL REPORT 217,388.88 36 SUNGARD PUBLIC SECTOR PAGE NUMBER: 1 DATE: 07/28/2023 CITY OF SARATOGA VENCHK11 TIME: 13:34:58 CHECK REGISTER - FUND TOTALS ACCOUNTING PERIOD: 1/24 FUND FUND TITLE AMOUNT 111 GENERAL FUND 742.00 611 LIABILITY /RISK MGMT FUND 933,302.00 612 WORKERS COMP FUND 82.00 713 WVCWP AGENCY FUND 222.00 TOTAL REPORT 934,348.00 37 SUNGARD PUBLIC SECTOR PAGE NUMBER: 1 DATE: 07/28/2023 CITY OF SARATOGA VENCHK11 TIME: 13:34:41 CHECK REGISTER ACCOUNTING PERIOD: 1/24 FUND - 009 - DISBURSEMENT FUND CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT 147959 11111 07/28/23 1608 GREEN HALO SYSTEMS INC. 64323 JUL TRACKING FEE 192.00 147960 11111 07/28/23 500 JAMES LEBLANC 24211 DEP REFUND FACILITY 500.00 147961 11111 07/28/23 1668 OAK ALARM COMPANY 62471 WVCWP SECURITY SVCS 222.00 147962 11111 07/28/23 1550 PLAN JPA 67112 FY23/24 GL INS PREM 773,769.00 147962 11111 07/28/23 1550 PLAN JPA 67115 FY23/24 PROP MEM INS 159,533.00 TOTAL CHECK 933,302.00 147963 11111 07/28/23 248 STATE OF CA FRANCHISE TAX 21252 DED:2011 FTB W/H 50.00 147964 11111 07/28/23 1261 THE FRUITGUYS 61192 EMPLOYEE WELLNESS 82.00 TOTAL FUND 934,348.00 TOTAL REPORT 934,348.00 38 39 40 41 42 43 44 SUNGARD PUBLIC SECTOR PAGE NUMBER: 1 DATE: 08/11/2023 CITY OF SARATOGA VENCHK11 TIME: 12:59:24 CHECK REGISTER - FUND TOTALS ACCOUNTING PERIOD: 2/24 FUND FUND TITLE AMOUNT 111 GENERAL FUND 188,346.13 241 ARROYO DE SARATOGA LNDSCP 150.00 242 BONNET WAY LANDSCAPE 115.00 243 CARNELIAN GLEN LANDSCAPE 100.00 244 CUNNINGHAM/GLASGOW LND 181.00 246 GREENBRIAR LANDSCAPE 400.00 248 LEUTAR COURT LANDSCAPE 100.00 249 MANOR DRIVE LANDSCAPE 200.00 254 SUNLAND PARK LANDSCAPE 598.00 271 BEUACHAMPS L&L 200.00 272 BELLGROVE L&L 2,426.00 273 GATEWAY L&L 227.35 276 TOLLGATE L&L 101.08 411 CIP STREET PROJECTS FUND 190,024.62 414 CIP ADMIN PROJECTS FUND 36,809.88 435 ARPA/SLFRF FUND 58,028.25 611 LIABILITY /RISK MGMT FUND 1,877.00 621 OFFICE SUPPORT 1,526.37 622 IT SERVICES 208.37 623 VEHICLE & EQUIPMENT MAINT 125.62 624 BUILDING MAINTENANCE 1,963.45 631 VEHICLE/EQUIP REPLACEMENT 18,174.21 713 WVCWP AGENCY FUND 2,894.03 TOTAL REPORT 504,776.36 45 SUNGARD PUBLIC SECTOR PAGE NUMBER: 1 DATE: 08/11/2023 CITY OF SARATOGA VENCHK11 TIME: 12:58:42 CHECK REGISTER ACCOUNTING PERIOD: 2/24 FUND - 009 - DISBURSEMENT FUND CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT 148036 11111 08/11/23 234 A T & T 63211 QUITO IRR MODEM LINE 13.36 148036 11111 08/11/23 234 A T & T 63211 TITUS/PRSPECT MED-IRR 13.69 148036 11111 08/11/23 234 A T & T 63211 PROSPECT RD GRACE BLD 26.21 148036 11111 08/11/23 234 A T & T 63211 HISTORICAL PARK IRR 13.69 148036 11111 08/11/23 234 A T & T 63211 SUPERTRUNK 204.46 148036 11111 08/11/23 234 A T & T 63211 SENIOR CENTER ALARMS 13.69 TOTAL CHECK 285.10 148037 11111 08/11/23 1130 ABLE SEPTIC TANK SVC 81161 WILDWOOD PK SEWER 34,712.00 148038 11111 08/11/23 1692 AECOM TECHNICAL SERVICES 22119 ENV19-0005 EIR CONSUL 39,081.07 148039 11111 08/11/23 1659 ALMETEK INDUSTRIES, INC. 61119 WVCWP PROMO SPPLS 1,684.00 148040 11111 08/11/23 517 CITY OF SAN JOSE 81161 QUITO RD PAVEMENT 183,649.62 148041 11111 08/11/23 416 EVANS WEST VALLEY SPRAY 64545 CITYWIDE WEED CTRL 2,805.00 148041 11111 08/11/23 416 EVANS WEST VALLEY SPRAY 81161 ROADSIDE WEED CTRL 5,500.00 148041 11111 08/11/23 416 EVANS WEST VALLEY SPRAY 64545 FIREHOUSE WEED CTRL 600.00 148041 11111 08/11/23 416 EVANS WEST VALLEY SPRAY 64545 HARTMAN OAK WEED 350.00 148041 11111 08/11/23 416 EVANS WEST VALLEY SPRAY 64545 SARA/SNNYVLE WEED 3,200.00 148041 11111 08/11/23 416 EVANS WEST VALLEY SPRAY 64545 CITYHALL WEED CTRL 800.00 148041 11111 08/11/23 416 EVANS WEST VALLEY SPRAY 64555 WILDWOOD WEED CTRL 500.00 148041 11111 08/11/23 416 EVANS WEST VALLEY SPRAY 64545 WILDWOOD WEED CTRL 1,400.00 148041 11111 08/11/23 416 EVANS WEST VALLEY SPRAY 64545 WILDWOOD WEED CTRL 900.00 148041 11111 08/11/23 416 EVANS WEST VALLEY SPRAY 64555 LIBRARY TRL WEED CTRL 990.00 148041 11111 08/11/23 416 EVANS WEST VALLEY SPRAY 64545 QUITO MED WEED CTRL 400.00 148041 11111 08/11/23 416 EVANS WEST VALLEY SPRAY 64555 QUITO MED WEED CTRL 2,400.00 148041 11111 08/11/23 416 EVANS WEST VALLEY SPRAY 64545 SARA/HWY9 WEED CTRL 2,800.00 148041 11111 08/11/23 416 EVANS WEST VALLEY SPRAY 64545 CSP WEED CTRL 4,800.00 TOTAL CHECK 27,445.00 148042 488 HOME DEPOT CREDIT SERVICE VOID: MULTI STUB CHECK 148043 11111 08/11/23 488 HOME DEPOT CREDIT SERVICE 64221 VILLAGE RPR SUPPLES 123.48 148043 11111 08/11/23 488 HOME DEPOT CREDIT SERVICE 61341 LANDSCAPE SUPPLIES 54.62 148043 11111 08/11/23 488 HOME DEPOT CREDIT SERVICE 61331 EARMUFF/HAMMERS 85.96 148043 11111 08/11/23 488 HOME DEPOT CREDIT SERVICE 61331 HAND SANITIZER 3.83 148043 11111 08/11/23 488 HOME DEPOT CREDIT SERVICE 61331 KNEE PAD/COOLING HAT 82.08 148043 11111 08/11/23 488 HOME DEPOT CREDIT SERVICE 61331 ROLL FRAME/POLY ROLL 130.13 148043 11111 08/11/23 488 HOME DEPOT CREDIT SERVICE 61341 LANDSCAPE SUPPLIES 141.09 148043 11111 08/11/23 488 HOME DEPOT CREDIT SERVICE 61341 LANDSCAPE SUPPLIES 214.53 148043 11111 08/11/23 488 HOME DEPOT CREDIT SERVICE 61341 LANDSCAPE SUPPLIES 197.52 148043 11111 08/11/23 488 HOME DEPOT CREDIT SERVICE 61331 MAGIC TIRE WET FOAM 74.15 148043 11111 08/11/23 488 HOME DEPOT CREDIT SERVICE 61341 LANDSCAPE SUPPLIES 94.84 148043 11111 08/11/23 488 HOME DEPOT CREDIT SERVICE 61341 RUBBER HOSE 122.41 148043 11111 08/11/23 488 HOME DEPOT CREDIT SERVICE 61341 TACKER/NAIL PULLER 76.43 148043 11111 08/11/23 488 HOME DEPOT CREDIT SERVICE 61341 TWIST TRIM LINE 21.84 148043 11111 08/11/23 488 HOME DEPOT CREDIT SERVICE 61331 ROAD MAINT SUPPLIES 69.50 148043 11111 08/11/23 488 HOME DEPOT CREDIT SERVICE 61341 PARK SPPL-SOUNDGUARDS 47.00 148043 11111 08/11/23 488 HOME DEPOT CREDIT SERVICE 61341 LANDSCAPE SUPPLIES 205.98 148043 11111 08/11/23 488 HOME DEPOT CREDIT SERVICE 61341 FOLDING KNIFE 47.62 148043 11111 08/11/23 488 HOME DEPOT CREDIT SERVICE 61331 ROAD MAINT SUPPLIES 17.11 148043 11111 08/11/23 488 HOME DEPOT CREDIT SERVICE 61341 LANDSCAPE SUPPLES 215.38 148043 11111 08/11/23 488 HOME DEPOT CREDIT SERVICE 61341 MECHANICS TOOL SET 169.90 148043 11111 08/11/23 488 HOME DEPOT CREDIT SERVICE 61331 DEEP WELL TRAY LINERS 105.80 46 SUNGARD PUBLIC SECTOR PAGE NUMBER: 2 DATE: 08/11/2023 CITY OF SARATOGA VENCHK11 TIME: 12:58:42 CHECK REGISTER ACCOUNTING PERIOD: 2/24 FUND - 009 - DISBURSEMENT FUND CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT 148043 11111 08/11/23 488 HOME DEPOT CREDIT SERVICE 61331 ROAD MAINT SUPPLIES 8.09 148043 11111 08/11/23 488 HOME DEPOT CREDIT SERVICE 64221 VILLAGE RPR-PETUNIA 256.75 TOTAL CHECK 2,566.04 148044 11111 08/11/23 100 SARATOGA COMMUNITY ACCESS 64138 JAN-JUN VIDEO SERVICE 19,583.14 148045 11111 08/11/23 500 MARILYN LEE 24914 REF DEPOSIT SARAROCKS 40.00 148046 11111 08/11/23 918 O'REILLY AUTO PARTS 61361 AUTO PARTS 79.85 148047 11111 08/11/23 173 PACIFIC GAS & ELECTRIC 63111 EL CAMINO GRANDE PUMP 4.93 148047 11111 08/11/23 173 PACIFIC GAS & ELECTRIC 63111 GATEWAY SERVICE 7.35 148047 11111 08/11/23 173 PACIFIC GAS & ELECTRIC 63111 PARKS/OPEN SPACE 81.43 TOTAL CHECK 93.71 148048 11111 08/11/23 500 PRANAV KOTAMRAJU 24211 DEP REFUND FACILITY 500.00 148049 11111 08/11/23 87 SAN JOSE WATER COMPANY 63112 BUILDINGS 318.78 148049 11111 08/11/23 87 SAN JOSE WATER COMPANY 63112 PARKS/OPEN SPACE 17,984.75 148049 11111 08/11/23 87 SAN JOSE WATER COMPANY 63112 TOLLGATE 101.08 148049 11111 08/11/23 87 SAN JOSE WATER COMPANY 63112 MEDIANS/PARKWAYS 1,788.73 TOTAL CHECK 20,193.34 148050 11111 08/11/23 1754 SANDIS CIVIL ENGINEERS SU 81142 VILLAGE PARKING PROJ 23,316.25 148051 11111 08/11/23 69 SASCC 68112 FY23 Q4 SUPPORT GRANT 11,503.75 148052 11111 08/11/23 69 SASCC 68113 FY23 Q4 ADULT DAYCARE 6,222.75 148053 11111 08/11/23 1601 SHEILA TUCKER 66212 WVCWP CASQA CONF RMB 170.80 148054 11111 08/11/23 154 SHUTE MIHALY & WEINBERGER 22119 AHFV EIR ENV21-0011 1,883.30 148054 11111 08/11/23 154 SHUTE MIHALY & WEINBERGER 65212 ADMIN SVC 319.20 148054 11111 08/11/23 154 SHUTE MIHALY & WEINBERGER 65213 CDD 5,745.60 148054 11111 08/11/23 154 SHUTE MIHALY & WEINBERGER 65214 CDE 1,729.00 148054 11111 08/11/23 154 SHUTE MIHALY & WEINBERGER 65219 CITY CLERK 4,149.60 148054 11111 08/11/23 154 SHUTE MIHALY & WEINBERGER 65211 CM 3,484.60 148054 11111 08/11/23 154 SHUTE MIHALY & WEINBERGER 65256 NON-DEP 126.83 148054 11111 08/11/23 154 SHUTE MIHALY & WEINBERGER 65217 OH/CC MEETINGS 3,644.20 148054 11111 08/11/23 154 SHUTE MIHALY & WEINBERGER 65215 PW SUB20-0003 4,335.80 148054 11111 08/11/23 154 SHUTE MIHALY & WEINBERGER 65227 RISK MANAGEMENT 532.00 148054 11111 08/11/23 154 SHUTE MIHALY & WEINBERGER 22119 SB35 PROJ SUB20-0004 3,284.02 148054 11111 08/11/23 154 SHUTE MIHALY & WEINBERGER 22119 QUITO OAKS SUB20-0003 3,210.80 148054 11111 08/11/23 154 SHUTE MIHALY & WEINBERGER 65223 GENERAL PLAN 13,679.36 148054 11111 08/11/23 154 SHUTE MIHALY & WEINBERGER 65213 CDD 2,606.90 148054 11111 08/11/23 154 SHUTE MIHALY & WEINBERGER 65219 CITY CLERK 130.50 148054 11111 08/11/23 154 SHUTE MIHALY & WEINBERGER 65211 CM 194.10 148054 11111 08/11/23 154 SHUTE MIHALY & WEINBERGER 65256 NON-DEP 5.24 148054 11111 08/11/23 154 SHUTE MIHALY & WEINBERGER 65215 PW SUB20-0003 926.80 148054 11111 08/11/23 154 SHUTE MIHALY & WEINBERGER 22119 RW ENV19-0005 830.20 TOTAL CHECK 50,818.05 148055 11111 08/11/23 500 SINSIN HANG 24914 REF DEPOSIT SARAROCKS 40.00 148056 11111 08/11/23 500 SUSAN FREEMAN 24914 REF DEPOSIT SARAROCKS 40.00 47 SUNGARD PUBLIC SECTOR PAGE NUMBER: 3 DATE: 08/11/2023 CITY OF SARATOGA VENCHK11 TIME: 12:58:42 CHECK REGISTER ACCOUNTING PERIOD: 2/24 FUND - 009 - DISBURSEMENT FUND CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT 148057 11111 08/11/23 1642 TOSHIBA FINANCIAL SERVICE 62612 COPIER LEASE JUN 849.11 148057 11111 08/11/23 1642 TOSHIBA FINANCIAL SERVICE 62612 COPIER MAINT JUN 677.26 TOTAL CHECK 1,526.37 148058 11111 08/11/23 549 TURF STAR, INC 77211 TURBO FORCE DECK 18,170.93 148058 11111 08/11/23 549 TURF STAR, INC 77211 TURBO FORCE DECK 3.28 TOTAL CHECK 18,174.21 148059 11111 08/11/23 1707 URBAN PLANNING PARTNERS, 81141 MAY-JUN HSE ELEMENT 29,358.88 148059 11111 08/11/23 1707 URBAN PLANNING PARTNERS, 81141 SAFETY ELEMENT UPDATE 4,944.25 148059 11111 08/11/23 1707 URBAN PLANNING PARTNERS, 81141 SAFETY ELEMENT UPDATE 2,216.75 TOTAL CHECK 36,519.88 148060 11111 08/11/23 391 US BANK PURCHASING CARD P 61133 FACILITIES SUPPLIES 291.72 148060 11111 08/11/23 391 US BANK PURCHASING CARD P 61132 JANITORAL SUPPLIES 1,010.43 148060 11111 08/11/23 391 US BANK PURCHASING CARD P 64525 PAINTING SUPPLIES 111.85 148060 11111 08/11/23 391 US BANK PURCHASING CARD P 66211 IIMC TRAINING 120.00 148060 11111 08/11/23 391 US BANK PURCHASING CARD P 66112 MTG EXPENSES-MEALS 335.23 148060 11111 08/11/23 391 US BANK PURCHASING CARD P 61313 UNIFORMS 342.73 148060 11111 08/11/23 391 US BANK PURCHASING CARD P 61111 OFFICE SPPL-LABELS 66.28 148060 11111 08/11/23 391 US BANK PURCHASING CARD P 61354 CERT SUPPLIES 707.95 148060 11111 08/11/23 391 US BANK PURCHASING CARD P 66131 COMM.RECOGNITION SPPL 83.90 148060 11111 08/11/23 391 US BANK PURCHASING CARD P 68651 MOVIE NIGHT EVENT 728.97 148060 11111 08/11/23 391 US BANK PURCHASING CARD P 61341 HEADPHONES BATTERY 48.72 148060 11111 08/11/23 391 US BANK PURCHASING CARD P 61112 POSTAGE 4.78 148060 11111 08/11/23 391 US BANK PURCHASING CARD P 62132 NOTARY SVCS 150.00 148060 11111 08/11/23 391 US BANK PURCHASING CARD P 61111 OFFICE SUPPLIES 211.50 148060 11111 08/11/23 391 US BANK PURCHASING CARD P 61211 IT SUPPLIES 208.37 148060 11111 08/11/23 391 US BANK PURCHASING CARD P 61362 FUEL 32.69 148060 11111 08/11/23 391 US BANK PURCHASING CARD P 61361 VEH BATTERY 13.08 TOTAL CHECK 4,468.20 148061 11111 08/11/23 391 US BANK PURCHASING CARD P 62171 WVCWP FUEL 26.26 148061 11111 08/11/23 391 US BANK PURCHASING CARD P 63213 WVCWP INTERNET 161.77 148061 11111 08/11/23 391 US BANK PURCHASING CARD P 61171 WVCWP OFFICE EQUIPMEN 392.15 148061 11111 08/11/23 391 US BANK PURCHASING CARD P 61119 WVCWP OUTREACH SPPL 150.28 148061 11111 08/11/23 391 US BANK PURCHASING CARD P 61171 WVCWP SUBSCRIPTION 119.40 148061 11111 08/11/23 391 US BANK PURCHASING CARD P 63211 WVCWP TELEPHONE 189.37 TOTAL CHECK 1,039.23 148062 11111 08/11/23 1080 VALLEY RECYCLING 62419 WILDWOOD PK STAGE RPR 1,877.00 148063 11111 08/11/23 402 VISTA LANDSCAPE & MAINTEN 64549 QUITO PK WEED RMV 300.00 148063 11111 08/11/23 402 VISTA LANDSCAPE & MAINTEN 64549 LIBRARY PLANT 320.00 148063 11111 08/11/23 402 VISTA LANDSCAPE & MAINTEN 64549 QUITO PK CLEAN UP 760.00 148063 11111 08/11/23 402 VISTA LANDSCAPE & MAINTEN 81161 BEAUCHAMPS GATE RPR 875.00 148063 11111 08/11/23 402 VISTA LANDSCAPE & MAINTEN 64548 LIBRARY BENCH INSTAL 760.00 148063 11111 08/11/23 402 VISTA LANDSCAPE & MAINTEN 64548 LIBRARY CLEAN UP 880.00 TOTAL CHECK 3,895.00 148064 11111 08/11/23 402 VISTA LANDSCAPE & MAINTEN 64547 JUN ARROYO SARATOGA 150.00 148064 11111 08/11/23 402 VISTA LANDSCAPE & MAINTEN 64547 JUN BEAUCHAMPS 200.00 148064 11111 08/11/23 402 VISTA LANDSCAPE & MAINTEN 64547 JUN BELLGROVE 2,426.00 148064 11111 08/11/23 402 VISTA LANDSCAPE & MAINTEN 64543 JUN BONNET WAY 175.00 148064 11111 08/11/23 402 VISTA LANDSCAPE & MAINTEN 64547 JUN BONNIE WAY 115.00 148064 11111 08/11/23 402 VISTA LANDSCAPE & MAINTEN 64547 JUN CARNELIAN GLEN 100.00 48 SUNGARD PUBLIC SECTOR PAGE NUMBER: 4 DATE: 08/11/2023 CITY OF SARATOGA VENCHK11 TIME: 12:58:42 CHECK REGISTER ACCOUNTING PERIOD: 2/24 FUND - 009 - DISBURSEMENT FUND CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT 148064 11111 08/11/23 402 VISTA LANDSCAPE & MAINTEN 64548 JUN CIVIC CENTER 1,592.00 148064 11111 08/11/23 402 VISTA LANDSCAPE & MAINTEN 64541 JUN CORP YARD 110.00 148064 11111 08/11/23 402 VISTA LANDSCAPE & MAINTEN 64547 JUN CUNNINGHAM/GLSGW 181.00 148064 11111 08/11/23 402 VISTA LANDSCAPE & MAINTEN 64541 JUN EL QUITO PARK 455.00 148064 11111 08/11/23 402 VISTA LANDSCAPE & MAINTEN 64543 JUN FRANKLIN CT 110.00 148064 11111 08/11/23 402 VISTA LANDSCAPE & MAINTEN 64541 JUN FRIENDSHIP PARK 140.00 148064 11111 08/11/23 402 VISTA LANDSCAPE & MAINTEN 64543 JUN FRUITVALE MEDIANS 700.00 148064 11111 08/11/23 402 VISTA LANDSCAPE & MAINTEN 64547 JUN GATEWAY 220.00 148064 11111 08/11/23 402 VISTA LANDSCAPE & MAINTEN 64547 JUN GREENBRIAR 400.00 148064 11111 08/11/23 402 VISTA LANDSCAPE & MAINTEN 64541 JUN HISTORICAL PARK 265.00 148064 11111 08/11/23 402 VISTA LANDSCAPE & MAINTEN 64543 JUN HUME/PARK 75.00 148064 11111 08/11/23 402 VISTA LANDSCAPE & MAINTEN 81161 JUN HWY 9/FARWELL/VER 290.00 148064 11111 08/11/23 402 VISTA LANDSCAPE & MAINTEN 64543 JUN HWY 9/OAK ST 70.00 148064 11111 08/11/23 402 VISTA LANDSCAPE & MAINTEN 64541 JUN KEVIN MORAN PARK 720.00 148064 11111 08/11/23 402 VISTA LANDSCAPE & MAINTEN 64547 JUN LEUTAR CT 100.00 148064 11111 08/11/23 402 VISTA LANDSCAPE & MAINTEN 64547 JUN MANOR DRIVE 200.00 148064 11111 08/11/23 402 VISTA LANDSCAPE & MAINTEN 64221 JUN PARKING DISTRICTS 380.00 148064 11111 08/11/23 402 VISTA LANDSCAPE & MAINTEN 64557 JUN QUARRY PARK 140.00 148064 11111 08/11/23 402 VISTA LANDSCAPE & MAINTEN 64543 JUN REID/HERRIMAN MED 75.00 148064 11111 08/11/23 402 VISTA LANDSCAPE & MAINTEN 64543 JUN SAN PALO CT 70.00 148064 11111 08/11/23 402 VISTA LANDSCAPE & MAINTEN 64543 JUN SARA SUNNYVALE RD 3,150.00 148064 11111 08/11/23 402 VISTA LANDSCAPE & MAINTEN 64543 JUN SARATOGA AVE 1,820.00 148064 11111 08/11/23 402 VISTA LANDSCAPE & MAINTEN 64547 JUN SUNLAND 598.00 148064 11111 08/11/23 402 VISTA LANDSCAPE & MAINTEN 64543 JUN THELMA AVE 75.00 148064 11111 08/11/23 402 VISTA LANDSCAPE & MAINTEN 64543 SARATOGA VINEYARDS 150.00 TOTAL CHECK 15,252.00 TOTAL FUND 504,776.36 TOTAL REPORT 504,776.36 49 SUNGARD PUBLIC SECTOR PAGE NUMBER: 1 DATE: 08/11/2023 CITY OF SARATOGA VENCHK11 TIME: 14:03:42 CHECK REGISTER - FUND TOTALS ACCOUNTING PERIOD: 2/24 FUND FUND TITLE AMOUNT 111 GENERAL FUND 59,904.56 273 GATEWAY L&L 7.35 276 TOLLGATE L&L 101.08 411 CIP STREET PROJECTS FUND 7,495.00 612 WORKERS COMP FUND 63,676.80 621 OFFICE SUPPORT 448.51 622 IT SERVICES 3,398.59 623 VEHICLE & EQUIPMENT MAINT 2,221.61 624 BUILDING MAINTENANCE 2,426.40 713 WVCWP AGENCY FUND 899.16 TOTAL REPORT 140,579.06 50 SUNGARD PUBLIC SECTOR PAGE NUMBER: 1 DATE: 08/11/2023 CITY OF SARATOGA VENCHK11 TIME: 14:03:00 CHECK REGISTER ACCOUNTING PERIOD: 2/24 FUND - 009 - DISBURSEMENT FUND CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT 148065 11111 08/11/23 234 A T & T 63211 QUITO IRR MODEM LINE 13.36 148065 11111 08/11/23 234 A T & T 63211 TITUS/PRSPECT MED-IRR 13.68 148065 11111 08/11/23 234 A T & T 63211 PROSPECT RD GRACE BLD 26.21 148065 11111 08/11/23 234 A T & T 63211 HISTORICAL PARK IRR 13.68 148065 11111 08/11/23 234 A T & T 63211 SUPERTRUNK 204.45 148065 11111 08/11/23 234 A T & T 63211 SENIOR CENTER ALARMS 13.68 TOTAL CHECK 285.06 148066 11111 08/11/23 546 ASSOC OF BAY AREA GOV/ABA 62232 FY23/24 ABAG MMBRSHIP 9,356.00 148067 11111 08/11/23 35 ACCENT GRAPHICS 61111 OFFICE SUPPLIES 119.58 148067 11111 08/11/23 35 ACCENT GRAPHICS 64121 PRINTING SERVICES 448.51 TOTAL CHECK 568.09 148068 11111 08/11/23 1615 ARCHIVESOCIAL, INC. 64137 ARCHIVE SOCIAL MEDIA 4,188.00 148069 11111 08/11/23 1154 AWARD COMPANY OF AMERICA, 61116 RECOGNITION PLAQUE 338.40 148070 11111 08/11/23 1806 BAKER TILLY US, LLP 65113 CM PERFORMANCE EVAL 7,700.00 148071 11111 08/11/23 1357 COMCAST 63213 COMCAST (PROSPECT) 108.22 148072 11111 08/11/23 1569 COMCAST 63213 COMCAST (PRIMARY) 571.67 148073 11111 08/11/23 991 COMCAST 63213 COMCAST (TV) 52.73 148074 11111 08/11/23 1369 COMCAST CORPORATION 63213 COMCAST (P2P) 677.22 148075 11111 08/11/23 1511 COMP SHARED RISK POOL (SH 67211 WC MEMBER CONTRIB 63,313.50 148076 11111 08/11/23 250 COTTON SHIRES AND ASSOCIA 22119 GEO19-0023 (S5229) 2,085.00 148076 11111 08/11/23 250 COTTON SHIRES AND ASSOCIA 22119 GEO22-0029 (S6023) 810.00 148076 11111 08/11/23 250 COTTON SHIRES AND ASSOCIA 22119 GEO23-0003 (S6053) 1,080.00 148076 11111 08/11/23 250 COTTON SHIRES AND ASSOCIA 22119 GEO21-0033 (S6261) 1,350.00 TOTAL CHECK 5,325.00 148077 11111 08/11/23 1372 DICK'S AUTOMOTIVE TRANSPO 64611 MAINTENANCE VEH 143.00 148077 11111 08/11/23 1372 DICK'S AUTOMOTIVE TRANSPO 64611 MAINTENANCE VEH 128.00 TOTAL CHECK 271.00 148078 11111 08/11/23 563 HEID, W JEFFREY 22119 MWELO23-0005 REVIEW 1,650.00 148079 11111 08/11/23 61 INTERSTATE BATTERY SYSTEM 61361 VEH#113 BATTERY 153.63 148080 11111 08/11/23 499 CARPENTERS LOCAL 2236 (MI 21262 DED:3000 DUES 260.00 148081 11111 08/11/23 1572 NBBM SERVICES, INC 64511 JANITORIAL SERVICES 1,708.00 148082 11111 08/11/23 173 PACIFIC GAS & ELECTRIC 63111 EL CAMINO GRANDE PUMP 4.93 148082 11111 08/11/23 173 PACIFIC GAS & ELECTRIC 63111 GATEWAY SERVICE 7.35 148082 11111 08/11/23 173 PACIFIC GAS & ELECTRIC 63111 PARKS/OPEN SPACE 81.41 TOTAL CHECK 93.69 148083 11111 08/11/23 87 SAN JOSE WATER COMPANY 63112 BUILDINGS 318.78 148083 11111 08/11/23 87 SAN JOSE WATER COMPANY 63112 PARKS/OPEN SPACE 17,984.74 148083 11111 08/11/23 87 SAN JOSE WATER COMPANY 63112 TOLLGATE 101.08 51 SUNGARD PUBLIC SECTOR PAGE NUMBER: 2 DATE: 08/11/2023 CITY OF SARATOGA VENCHK11 TIME: 14:03:00 CHECK REGISTER ACCOUNTING PERIOD: 2/24 FUND - 009 - DISBURSEMENT FUND CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT 148083 11111 08/11/23 87 SAN JOSE WATER COMPANY 63112 MEDIANS/PARKWAYS 1,788.73 TOTAL CHECK 20,193.33 148084 11111 08/11/23 98 SARATOGA CHAMBER OF COMME 62215 FY23/24 MMBRSHIP DUES 650.00 148085 11111 08/11/23 136 SCOTTY'S AUTOMOTIVE 64611 MAINTENANCE VEH 698.51 148085 11111 08/11/23 136 SCOTTY'S AUTOMOTIVE 64611 MAINTENANCE VEH#113 1,022.50 TOTAL CHECK 1,721.01 148086 11111 08/11/23 248 STATE OF CA FRANCHISE TAX 21252 DED:2011 FTB W/H 50.00 148087 11111 08/11/23 1246 STATEWIDE TRAFFIC SAFETY 68582 CAR SHOW EVENT RENTAL 1,800.00 148088 11111 08/11/23 1261 THE FRUITGUYS 61192 EMPLOYEE WELLNESS 207.92 148089 391 US BANK PURCHASING CARD P VOID: MULTI STUB CHECK 148090 11111 08/11/23 391 US BANK PURCHASING CARD P 61133 FACILITIES SUPPLIES 102.58 148090 11111 08/11/23 391 US BANK PURCHASING CARD P 61132 JANITORIAL SUPPLIES 55.91 148090 11111 08/11/23 391 US BANK PURCHASING CARD P 66112 MTG EXPENSES-MEALS 806.92 148090 11111 08/11/23 391 US BANK PURCHASING CARD P 62251 CCAC ANNUL DUES 250.00 148090 11111 08/11/23 391 US BANK PURCHASING CARD P 66211 IIMC - CERTIFICATION 200.00 148090 11111 08/11/23 391 US BANK PURCHASING CARD P 68651 MOVIE NIGHT EVENT 59.85 148090 11111 08/11/23 391 US BANK PURCHASING CARD P 61154 YOUTH IN GOVT-MEALS 365.20 148090 11111 08/11/23 391 US BANK PURCHASING CARD P 61162 TSC MTG-MEALS 126.53 148090 11111 08/11/23 391 US BANK PURCHASING CARD P 66211 CACC CONFERENCE 650.00 148090 11111 08/11/23 391 US BANK PURCHASING CARD P 61354 CERT SUPPLIES 196.41 148090 11111 08/11/23 391 US BANK PURCHASING CARD P 62131 MARKETING EXPENSES 134.00 148090 11111 08/11/23 391 US BANK PURCHASING CARD P 66111 MTG EXP-MEALS 22.88 148090 11111 08/11/23 391 US BANK PURCHASING CARD P 66112 MTG EXP-MEALS/SNACKS 509.10 148090 11111 08/11/23 391 US BANK PURCHASING CARD P 61278 SOFTWARE 359.95 148090 11111 08/11/23 391 US BANK PURCHASING CARD P 61154 YOUTH IN GOVT-GAMES 28.52 148090 11111 08/11/23 391 US BANK PURCHASING CARD P 61154 YOUTH IN GOVT-MEALS 1,007.83 148090 11111 08/11/23 391 US BANK PURCHASING CARD P 61154 YOUTH IN GOVT-SNACKS 280.59 148090 11111 08/11/23 391 US BANK PURCHASING CARD P 61154 YOUTH IN GOVT-SPPLS 34.46 148090 11111 08/11/23 391 US BANK PURCHASING CARD P 62111 CREDIT CARD FEES 49.50 148090 11111 08/11/23 391 US BANK PURCHASING CARD P 61111 CREDIT CARD FEES 49.50 148090 11111 08/11/23 391 US BANK PURCHASING CARD P 61111 CREDIT CARD FEES 49.50 148090 11111 08/11/23 391 US BANK PURCHASING CARD P 61111 CREDIT CARD FEES 49.50 148090 11111 08/11/23 391 US BANK PURCHASING CARD P 61111 OFFICE SPPL-SIGN FLAG 18.53 148090 11111 08/11/23 391 US BANK PURCHASING CARD P 61341 PARKS MAINT SUPPLIES 1,125.85 148090 11111 08/11/23 391 US BANK PURCHASING CARD P 61112 NOTARY SERVICES 175.00 148090 11111 08/11/23 391 US BANK PURCHASING CARD P 61112 POSTAGE 12.22 148090 11111 08/11/23 391 US BANK PURCHASING CARD P 61112 SCC RECORD FEES 56.50 148090 11111 08/11/23 391 US BANK PURCHASING CARD P 66321 ORAL BOARD EXP-MEALS 90.72 148090 11111 08/11/23 391 US BANK PURCHASING CARD P 61112 POSTAGE 9.50 148090 11111 08/11/23 391 US BANK PURCHASING CARD P 66311 RECRUITMENT SERVICES 629.00 148090 11111 08/11/23 391 US BANK PURCHASING CARD P 61192 WELLNESS SNACKS 155.38 148090 11111 08/11/23 391 US BANK PURCHASING CARD P 68651 MOVIE NIGHT EVENT 30.11 148090 11111 08/11/23 391 US BANK PURCHASING CARD P 61111 OFFICE SUPPLIES 164.24 148090 11111 08/11/23 391 US BANK PURCHASING CARD P 61111 OFFICE SUPPLIES 164.24 148090 11111 08/11/23 391 US BANK PURCHASING CARD P 61166 PC MTG EXP - MEALS 65.83 148090 11111 08/11/23 391 US BANK PURCHASING CARD P 66111 MTG EXPENSES-MEALS 329.84 148090 11111 08/11/23 391 US BANK PURCHASING CARD P 66211 MISAC - CONFERENCE 475.00 148090 11111 08/11/23 391 US BANK PURCHASING CARD P 62251 MISAC - MEMBERSHIP 130.00 148090 11111 08/11/23 391 US BANK PURCHASING CARD P 61112 POSTAGE 6.42 52 SUNGARD PUBLIC SECTOR PAGE NUMBER: 3 DATE: 08/11/2023 CITY OF SARATOGA VENCHK11 TIME: 14:03:00 CHECK REGISTER ACCOUNTING PERIOD: 2/24 FUND - 009 - DISBURSEMENT FUND CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT 148090 11111 08/11/23 391 US BANK PURCHASING CARD P 61133 FACILITIES SUPPLIES 10.47 148090 11111 08/11/23 391 US BANK PURCHASING CARD P 61362 PROPANE FUEL 67.25 148090 11111 08/11/23 391 US BANK PURCHASING CARD P 61362 FUEL 8.72 148090 11111 08/11/23 391 US BANK PURCHASING CARD P 62112 PLUG N PLAY FEES 15.00 148090 11111 08/11/23 391 US BANK PURCHASING CARD P 62251 CALBO REGISTRATON FEE 176.13 148090 11111 08/11/23 391 US BANK PURCHASING CARD P 64323 SOFTWARE SUPPORT 54.00 TOTAL CHECK 9,358.68 148091 11111 08/11/23 391 US BANK PURCHASING CARD P 61119 WVCWP MKTG BANNERS 570.00 148091 11111 08/11/23 391 US BANK PURCHASING CARD P 66111 WVCWP MTG - SOFTWARE 55.99 148091 11111 08/11/23 391 US BANK PURCHASING CARD P 61111 WVCWP OFFICE SUPPLIES 158.97 148091 11111 08/11/23 391 US BANK PURCHASING CARD P 61111 WVCWP RECOGNITION 86.20 148091 11111 08/11/23 391 US BANK PURCHASING CARD P 61111 WVCWP RECRUITMENT SVC 28.00 TOTAL CHECK 899.16 148092 11111 08/11/23 402 VISTA LANDSCAPE & MAINTEN 81161 PARAMOUNT VEGATATION 7,495.00 148093 11111 08/11/23 1571 WORKTERRA 64163 JUL FLEX ADM FEES 200.00 148094 11111 08/11/23 696 ZAG TECHNICAL SERVICES, I 64315 JUL IT SUPPORT SVCS 1,383.75 TOTAL FUND 140,579.06 TOTAL REPORT 140,579.06 53 SUNGARD PUBLIC SECTOR PAGE NUMBER: 1 DATE: 08/17/2023 CITY OF SARATOGA VENCHK11 TIME: 12:40:35 CHECK REGISTER - FUND TOTALS ACCOUNTING PERIOD: 2/24 FUND FUND TITLE AMOUNT 111 GENERAL FUND 114,456.06 233 SARAHILLS LIGHTING DIST 244.42 241 ARROYO DE SARATOGA LNDSCP 442.43 242 BONNET WAY LANDSCAPE 91.75 244 CUNNINGHAM/GLASGOW LND 9.58 245 FREDERICKSBURG LANDSCAPE 111.85 246 GREENBRIAR LANDSCAPE 578.94 248 LEUTAR COURT LANDSCAPE 325.39 251 MCCARTYSVILLE LANDSCAPE 477.27 252 PRIDES CROSSING LANDSCAPE 884.03 271 BEUACHAMPS L&L 66.73 272 BELLGROVE L&L 12,636.97 273 GATEWAY L&L 1,479.03 274 HORSESHOE DRIVE L&L 9.66 276 TOLLGATE L&L 16.66 279 BROOKVIEW L&L 287.35 292 PARAMOUNT COURT SWD 138.20 411 CIP STREET PROJECTS FUND 4,097.50 435 ARPA/SLFRF FUND 1,890.00 611 LIABILITY /RISK MGMT FUND 63.00 612 WORKERS COMP FUND 82.00 621 OFFICE SUPPORT 1,948.13 622 IT SERVICES 1,524.39 623 VEHICLE & EQUIPMENT MAINT 4,590.78 624 BUILDING MAINTENANCE 14,341.97 713 WVCWP AGENCY FUND 20.00 TOTAL REPORT 160,814.09 54 SUNGARD PUBLIC SECTOR PAGE NUMBER: 1 DATE: 08/17/2023 CITY OF SARATOGA VENCHK11 TIME: 12:39:45 CHECK REGISTER ACCOUNTING PERIOD: 2/24 FUND - 009 - DISBURSEMENT FUND CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT 148095 11111 08/17/23 1804 ANIXTER INC 61133 FACILITIES SUPPLIES 294.36 148096 11111 08/17/23 517 CITY OF SAN JOSE 64533 TRAFFIC MTN FY22/23 17,619.88 148097 11111 08/17/23 1412 CIVICPLUS 64141 ONLINE CODE HOSTING 1,100.00 148098 11111 08/17/23 1152 CORODATA RECORDS MANAGEME 62631 JUL RECORDS STORAGE 310.57 148099 11111 08/17/23 1715 DOCUSIGN, INC 62134 ESIGNATURE FY23/24 621.00 148099 11111 08/17/23 1715 DOCUSIGN, INC 64323 ESIGNATURE FY23/24 8,694.00 TOTAL CHECK 9,315.00 148100 11111 08/17/23 349 DUNCAN PRINTING 61111 HOLIDAY CLOSURE SIGNS 917.88 148101 11111 08/17/23 1688 ENVIRONMENTAL SCIENCE ASS 81141 PERMITTING/CEQA SPPRT 757.50 148102 11111 08/17/23 423 FEHR & PEERS 65511 TS & PLANNING SUPPORT 17,955.44 148103 11111 08/17/23 1365 GMO GLOBALSIGN, INC. 64312 SSL CERTIFICATE 342.00 148104 11111 08/17/23 500 JIANGANG LIANG 22113 REF BD DEP ARB21-0033 6,397.50 148104 11111 08/17/23 500 JIANGANG LIANG 22111 REF DEP ARB21-0033 350.88 TOTAL CHECK 6,748.38 148105 11111 08/17/23 1800 MOSS, LEVY & HARTZHEIM, L 65131 FY22/23 ACFR PREPAR 1,000.00 148105 11111 08/17/23 1800 MOSS, LEVY & HARTZHEIM, L 65131 FY22/23 CITY AUDIT 14,000.00 TOTAL CHECK 15,000.00 148106 11111 08/17/23 1740 MT TIRE SERVICE, LLC 64611 MAINTENANCE VEH 402.82 148107 11111 08/17/23 1324 READYREFRESH 62614 DRINKING WATER SVC 183.30 148108 11111 08/17/23 1732 NWESTCO LLC 62144 JUL 2023 UST INSPECT 230.00 148109 11111 08/17/23 1745 ODP BUSINESS SOLUTIONS, L 61111 OFFICE SUPPLIES 57.42 148110 11111 08/17/23 1 OFF OF SHERIFF-FISCAL SVC 61111 WVCWP LIVE SCAN SVC 20.00 148111 11111 08/17/23 918 O'REILLY AUTO PARTS 61361 AUTO PARTS 220.87 148111 11111 08/17/23 918 O'REILLY AUTO PARTS 61361 AUTO PARTS -110.44 148111 11111 08/17/23 918 O'REILLY AUTO PARTS 61361 FINANCE CHARGES 1.11 148111 11111 08/17/23 918 O'REILLY AUTO PARTS 61361 FINANCE CHARGES 1.11 TOTAL CHECK 112.65 148112 11111 08/17/23 173 PACIFIC GAS & ELECTRIC 63111 BEAUCHAMPS 66.73 148112 11111 08/17/23 173 PACIFIC GAS & ELECTRIC 63111 BELLGROVE CIRCLE 549.25 148112 11111 08/17/23 173 PACIFIC GAS & ELECTRIC 63111 BUILDINGS 13,864.31 148112 11111 08/17/23 173 PACIFIC GAS & ELECTRIC 63111 CUNNINGHAM/GLASGOW 9.58 148112 11111 08/17/23 173 PACIFIC GAS & ELECTRIC 63111 HORSESHOE DR LNDSCAP 9.66 148112 11111 08/17/23 173 PACIFIC GAS & ELECTRIC 63111 MCCARTYSVILLE 19.52 148112 11111 08/17/23 173 PACIFIC GAS & ELECTRIC 63111 PARKS/OPEN SPACE 1,543.70 148112 11111 08/17/23 173 PACIFIC GAS & ELECTRIC 63111 PRIDES CROSSING 29.07 148112 11111 08/17/23 173 PACIFIC GAS & ELECTRIC 63111 SARAHILLS LIGHTING 244.42 148112 11111 08/17/23 173 PACIFIC GAS & ELECTRIC 63111 TOLLGATE 16.66 148112 11111 08/17/23 173 PACIFIC GAS & ELECTRIC 63111 TRAFFIC SIGNALS 1,952.93 148112 11111 08/17/23 173 PACIFIC GAS & ELECTRIC 63111 CITYWIDE STREETLIGHTS 984.62 55 SUNGARD PUBLIC SECTOR PAGE NUMBER: 2 DATE: 08/17/2023 CITY OF SARATOGA VENCHK11 TIME: 12:39:45 CHECK REGISTER ACCOUNTING PERIOD: 2/24 FUND - 009 - DISBURSEMENT FUND CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT 148112 11111 08/17/23 173 PACIFIC GAS & ELECTRIC 63111 VILLAGE LIGHTING 4,785.14 148112 11111 08/17/23 173 PACIFIC GAS & ELECTRIC 63111 AZULE LIGHTING 262.53 148112 11111 08/17/23 173 PACIFIC GAS & ELECTRIC 63111 QUITO LIGHTING 727.17 TOTAL CHECK 25,065.29 148113 11111 08/17/23 173 PACIFIC GAS & ELECTRIC 63111 PARKS/OPEN SPACE 198.23 148114 11111 08/17/23 173 PACIFIC GAS & ELECTRIC 63111 PUB LIB/LNDSCP LIGHTS 26.28 148115 11111 08/17/23 173 PACIFIC GAS & ELECTRIC 63111 VILLAGE LIGHTING 513.09 148116 11111 08/17/23 173 PACIFIC GAS & ELECTRIC 63111 CITYWIDE/STREETLIGHTS 24.94 148117 11111 08/17/23 1092 PALACE ART & OFFICE SUPPL 61111 OFFICE SPPLS-WATER 73.43 148118 11111 08/17/23 1697 PENINSULA CRANE & RIGGING 81161 OAK PLACE REPAIRS 3,340.00 148119 11111 08/17/23 1550 PLAN JPA 62419 JUL GEN LIAB CLAIMS 63.00 148120 11111 08/17/23 1370 SAFETY KLEEN SYSTEMS, INC 64731 ENVIRONMENTAL SRVCS 598.54 148121 11111 08/17/23 87 SAN JOSE WATER COMPANY 63112 12050 BROOKGLN DR 50% 287.35 148121 11111 08/17/23 87 SAN JOSE WATER COMPANY 63112 ARROYO DE SARATOGA 442.43 148121 11111 08/17/23 87 SAN JOSE WATER COMPANY 63112 BELLGROVE 12,087.72 148121 11111 08/17/23 87 SAN JOSE WATER COMPANY 63112 BONNET WAY 10% 91.75 148121 11111 08/17/23 87 SAN JOSE WATER COMPANY 63112 FREDERICKSBURG 111.85 148121 11111 08/17/23 87 SAN JOSE WATER COMPANY 63112 GATEWAY PROJECT 1,479.03 148121 11111 08/17/23 87 SAN JOSE WATER COMPANY 63112 GREENBRIAR 578.94 148121 11111 08/17/23 87 SAN JOSE WATER COMPANY 63112 LEUTAR CT 325.39 148121 11111 08/17/23 87 SAN JOSE WATER COMPANY 63112 MCCARTYSVILLE 25% 91.55 148121 11111 08/17/23 87 SAN JOSE WATER COMPANY 63112 PARAMOUNT COURT 138.20 148121 11111 08/17/23 87 SAN JOSE WATER COMPANY 63112 PARKS/OPEN SPACE 1,383.34 148121 11111 08/17/23 87 SAN JOSE WATER COMPANY 63112 PRIDES CROSSING 854.96 148121 11111 08/17/23 87 SAN JOSE WATER COMPANY 63112 MCCARTYSVILLE 366.20 148121 11111 08/17/23 87 SAN JOSE WATER COMPANY 63112 MEDIANS/PARKWAYS 876.10 148121 11111 08/17/23 87 SAN JOSE WATER COMPANY 63112 MED/PRKWYS 90% BONNET 825.83 148121 11111 08/17/23 87 SAN JOSE WATER COMPANY 63112 MED/PRKWYS 50% BRKGLN 287.35 148121 11111 08/17/23 87 SAN JOSE WATER COMPANY 63112 MED/MCCARTYSVILLE 75% 274.65 TOTAL CHECK 20,502.64 148122 11111 08/17/23 1 SANTA CLARA COUNTY - DTAC 62325 JUL PARKING CITATION 100.00 148123 11111 08/17/23 1746 SCA OF CA. LLC 64531 JUL CITYWIDE ST SWEEP 20,614.50 148124 11111 08/17/23 1690 SOUTHERN COUNTIES LUBRICA 61362 FUEL 3,845.31 148125 11111 08/17/23 1246 STATEWIDE TRAFFIC SAFETY 81161 PROSPECT GREEN INFRASTRUC 1,890.00 148126 11111 08/17/23 1246 STATEWIDE TRAFFIC SAFETY 68582 2023 SARA CAR SHOW 9,205.50 148127 11111 08/17/23 1261 THE FRUITGUYS 61192 EMPLOYEE WELLNESS 82.00 148128 11111 08/17/23 1642 TOSHIBA FINANCIAL SERVICE 62612 COPIER LEASE - JUL 849.11 148128 11111 08/17/23 1642 TOSHIBA FINANCIAL SERVICE 62612 COPIER MAINT - JUL 788.45 TOTAL CHECK 1,637.56 56 SUNGARD PUBLIC SECTOR PAGE NUMBER: 3 DATE: 08/17/2023 CITY OF SARATOGA VENCHK11 TIME: 12:39:45 CHECK REGISTER ACCOUNTING PERIOD: 2/24 FUND - 009 - DISBURSEMENT FUND CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT 148129 11111 08/17/23 395 VERIZON WIRELESS 63212 BUILDING & INSPECTION 152.96 148129 11111 08/17/23 395 VERIZON WIRELESS 63212 GENERAL ENGINEERING 184.91 148129 11111 08/17/23 395 VERIZON WIRELESS 63212 IT SERVICES 98.83 148129 11111 08/17/23 395 VERIZON WIRELESS 63212 PARKS 65.15 148129 11111 08/17/23 395 VERIZON WIRELESS 63212 STREETS 81.17 TOTAL CHECK 583.02 148130 11111 08/17/23 1678 WILINE NETWORKS INC. 64312 ISP ANNUAL SVC AUG 23 1,083.56 TOTAL FUND 160,814.09 TOTAL REPORT 160,814.09 57 SUNGARD PUBLIC SECTOR PAGE NUMBER: 1 DATE: 08/24/2023 CITY OF SARATOGA VENCHK11 TIME: 12:25:45 CHECK REGISTER - FUND TOTALS ACCOUNTING PERIOD: 2/24 FUND FUND TITLE AMOUNT 111 GENERAL FUND 82,726.86 276 TOLLGATE L&L 416.05 361 ARROWHEAD BOND 69,472.72 411 CIP STREET PROJECTS FUND 19,885.94 435 ARPA/SLFRF FUND 2,015.33 611 LIABILITY /RISK MGMT FUND 1,467.91 624 BUILDING MAINTENANCE 5,745.98 713 WVCWP AGENCY FUND 2,025.00 TOTAL REPORT 183,755.79 58 SUNGARD PUBLIC SECTOR PAGE NUMBER: 1 DATE: 08/24/2023 CITY OF SARATOGA VENCHK11 TIME: 12:24:41 CHECK REGISTER ACCOUNTING PERIOD: 2/24 FUND - 009 - DISBURSEMENT FUND CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT 148131 11111 08/24/23 234 A T & T 63211 MONTHLY RECUR CHARGES 154.88 148131 11111 08/24/23 234 A T & T 63211 PROSPECT CENTER 128.73 148131 11111 08/24/23 234 A T & T 63211 BLANEY IRRIGATION 26.92 148131 11111 08/24/23 234 A T & T 63211 PRSPCT CTR EMER ALARM 303.98 148131 11111 08/24/23 234 A T & T 63211 CRP YRD EMER POTS LNS 52.80 148131 11111 08/24/23 234 A T & T 63211 ALARM SYS CIVIC THTR 256.05 148131 11111 08/24/23 234 A T & T 63211 SENIOR CENTER ALARMS 52.80 148131 11111 08/24/23 234 A T & T 63211 GATEWAY IRR CONTROL 26.94 148131 11111 08/24/23 234 A T & T 63211 ELEC PANEL CVC THTR 26.94 148131 11111 08/24/23 234 A T & T 63211 PHONE LNS PARKS/LIB 27.45 148131 11111 08/24/23 234 A T & T 63211 EMER POTS LINE 26.94 148131 11111 08/24/23 234 A T & T 63211 EMER POTS LN CDD LBBY 26.94 148131 11111 08/24/23 234 A T & T 63211 EMER POTS LV VM 32.13 148131 11111 08/24/23 234 A T & T 63211 AM 1610 RADIO 26.94 148131 11111 08/24/23 234 A T & T 63211 BOOK GO ROUND ALARM 52.58 148131 11111 08/24/23 234 A T & T 63211 CSP HVB FOR IRR 53.37 TOTAL CHECK 1,276.39 148132 11111 08/24/23 546 ASSOC OF BAY AREA GOV/ABA 63111 GAS SERVICES 1,570.00 148133 11111 08/24/23 1130 ABLE SEPTIC TANK SVC 81161 GLEN BRAE PLUMBING 910.00 148133 11111 08/24/23 1130 ABLE SEPTIC TANK SVC 81161 WILDWOOD PK PLUMBING 422.50 TOTAL CHECK 1,332.50 148134 11111 08/24/23 66 ADVANCED LISTING SERVICES 22111 ACUP23-0003 LISTING 25.00 148135 11111 08/24/23 1187 ASSOCIATED SERVICES COMPA 61133 FACILITIES SUPPLIES 743.96 148136 11111 08/24/23 1192 BAKER'S LOCK AND KEY SERV 61133 FACILITIES SUPPLIES 130.59 148136 11111 08/24/23 1192 BAKER'S LOCK AND KEY SERV 61133 FACILITIES SUPPLIES 270.58 TOTAL CHECK 401.17 148137 11111 08/24/23 362 BOETHING TREELAND FARMS I 61341 LANDSCAPE SUPPLIES 71.69 148138 11111 08/24/23 781 BOTHELIO, CRYSTAL 65114 JUL 23 CONSULTING SVC 16,714.82 148139 11111 08/24/23 552 CA DEPARTMENT OF JUSTICE 64161 JUL FINGERPRINT APPS 64.00 148140 11111 08/24/23 1260 CITIES ASSOC OF SANTA CLA 62231 23/24 SMALL CITY DUES 8,698.00 148141 11111 08/24/23 188 CITY OF CAMPBELL 62624 WVCWP 23/24 SEP LEASE 2,025.00 148142 11111 08/24/23 930 COLE SUPPLY COMPANY, INC. 61341 PARK SPPL-WASTE BAGS 1,939.70 148143 11111 08/24/23 416 EVANS WEST VALLEY SPRAY 81161 CITY EUCALYPTUS TREE 300.00 148144 11111 08/24/23 419 EVENT SERVICES 64549 ORCHARD PORTA POTTY 532.43 148144 11111 08/24/23 419 EVENT SERVICES 81161 CSP PORTA POTTY 682.83 TOTAL CHECK 1,215.26 148145 11111 08/24/23 455 GARDENLAND POWER EQUIPMEN 61331 STREETS MAINT SPPLS 229.20 148146 11111 08/24/23 1805 GEVEKO MARKINGS, INC 81121 STREET PAVEMENT SPPLS 7,010.37 148147 11111 08/24/23 1771 GOT GOPHERS INC 64549 ORCHARD PEST - JUL 550.00 59 SUNGARD PUBLIC SECTOR PAGE NUMBER: 2 DATE: 08/24/2023 CITY OF SARATOGA VENCHK11 TIME: 12:24:41 CHECK REGISTER ACCOUNTING PERIOD: 2/24 FUND - 009 - DISBURSEMENT FUND CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT 148148 11111 08/24/23 1608 GREEN HALO SYSTEMS INC. 64323 AUG TRACKING FEE 192.00 148149 488 HOME DEPOT CREDIT SERVICE VOID: MULTI STUB CHECK 148150 11111 08/24/23 488 HOME DEPOT CREDIT SERVICE 64549 TOLLGATE REPAIRS SPPL 148.07 148150 11111 08/24/23 488 HOME DEPOT CREDIT SERVICE 64221 VILLAGE REPAIRS SPPLS 218.58 148150 11111 08/24/23 488 HOME DEPOT CREDIT SERVICE 64221 VILLAGE REPAIRS SPPLS 324.11 148150 11111 08/24/23 488 HOME DEPOT CREDIT SERVICE 64221 VILLAGE REPAIRS SPPLS 130.92 148150 11111 08/24/23 488 HOME DEPOT CREDIT SERVICE 64549 TOLLGATE REPAIRS SPPL 13.18 148150 11111 08/24/23 488 HOME DEPOT CREDIT SERVICE 61341 LANDSCAPE SUPPLIES 535.89 148150 11111 08/24/23 488 HOME DEPOT CREDIT SERVICE 61341 LANDSCAPE SUPPLIES 139.03 148150 11111 08/24/23 488 HOME DEPOT CREDIT SERVICE 64549 TOLLGATE REPAIRS SPPL 254.80 148150 11111 08/24/23 488 HOME DEPOT CREDIT SERVICE 61341 LANDSCAPE SUPPLIES 181.56 148150 11111 08/24/23 488 HOME DEPOT CREDIT SERVICE 64221 VILLAGE REPAIRS SPPLS 484.32 148150 11111 08/24/23 488 HOME DEPOT CREDIT SERVICE 64221 PETUNIA/HOSE MENDER 94.97 148150 11111 08/24/23 488 HOME DEPOT CREDIT SERVICE 61347 DINING SET 873.91 148150 11111 08/24/23 488 HOME DEPOT CREDIT SERVICE 61341 CHRYSANTHEMUM 390.24 148150 11111 08/24/23 488 HOME DEPOT CREDIT SERVICE 61331 TAPE/FOOT INFLATOR 84.11 148150 11111 08/24/23 488 HOME DEPOT CREDIT SERVICE 61331 ROAD MAINT SUPPLIES 54.73 148150 11111 08/24/23 488 HOME DEPOT CREDIT SERVICE 61331 ALUMINUM/GRILL WIPE 101.59 148150 11111 08/24/23 488 HOME DEPOT CREDIT SERVICE 61341 LANDSCAPE SUPPLIES 257.53 148150 11111 08/24/23 488 HOME DEPOT CREDIT SERVICE 61341 MECHANICS TOOL SET 145.02 148150 11111 08/24/23 488 HOME DEPOT CREDIT SERVICE 61331 ROAD MAINT SUPPLIES 149.65 148150 11111 08/24/23 488 HOME DEPOT CREDIT SERVICE 61341 PLAY SAND 70.33 148150 11111 08/24/23 488 HOME DEPOT CREDIT SERVICE 64221 VILLAGE REPAIRS SPPLS 87.00 148150 11111 08/24/23 488 HOME DEPOT CREDIT SERVICE 62418 CSP BURGLARY 705.82 TOTAL CHECK 5,445.36 148151 11111 08/24/23 472 HT HARVEY & ASSOCIATES 64558 SARA-TO-SEA TRL MAINT 859.52 148152 11111 08/24/23 14 HYDROTEC IRRIGATION EQUIP 64549 SARA AVE BACKFLOW RPR 2,993.93 148152 11111 08/24/23 14 HYDROTEC IRRIGATION EQUIP 64549 CITY HALL PUMP IRR 410.99 148152 11111 08/24/23 14 HYDROTEC IRRIGATION EQUIP 64549 WILDWOOD PK IRR 118.10 148152 11111 08/24/23 14 HYDROTEC IRRIGATION EQUIP 64549 DAGMAR DR IRR 76.00 148152 11111 08/24/23 14 HYDROTEC IRRIGATION EQUIP 64549 FOOTHILL PK IRR 174.76 TOTAL CHECK 3,773.78 148153 11111 08/24/23 194 LIEBERT, CASSIDY WHITMORE 65252 ERC MEMBER FY23/24 4,245.00 148154 11111 08/24/23 1164 MOUSER LAW FIRM 65273 JUL 2023 LEGAL SVCS 7,945.00 148155 11111 08/24/23 1572 NBBM SERVICES, INC 64551 JUL WKND PK RESTROOM 4,239.83 148156 11111 08/24/23 1572 NBBM SERVICES, INC 64511 JANITORIAL SERVICES 1,680.00 148157 11111 08/24/23 1062 NI GOVERNMENT SERVICES, I 63211 07/23 AIRTIME 87.35 148158 11111 08/24/23 1182 ORCHARD CITY LOCK & SAFE, 62418 CSP BURGLARY 762.09 148159 11111 08/24/23 1087 OSCAR URVIZO TELLEZ/OSCAR 64581 JOE'S TRL & COX TREE 2,730.00 148160 11111 08/24/23 610 PACIFIC DISPLAY, INC 64221 JUL VIL PED LIGHTING 900.00 148161 11111 08/24/23 1686 SAFETY NETWORK TRAFFIC SI 81121 CITY SIGNS 12,575.57 148162 11111 08/24/23 1039 SANCHEZ ELECTRIC, INC. 64523 GLEN BRAE ELECTRICAL 400.00 60 SUNGARD PUBLIC SECTOR PAGE NUMBER: 3 DATE: 08/24/2023 CITY OF SARATOGA VENCHK11 TIME: 12:24:41 CHECK REGISTER ACCOUNTING PERIOD: 2/24 FUND - 009 - DISBURSEMENT FUND CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT 148163 11111 08/24/23 1746 SCA OF CA. LLC 64531 AUG CITYWIDE ST SWEEP 20,614.50 148164 11111 08/24/23 313 BAY AREA NEWS GROUP 22111 0006763609/ENV19-0005 869.50 148164 11111 08/24/23 313 BAY AREA NEWS GROUP 61164 LL0006768138 483.60 TOTAL CHECK 1,353.10 148165 11111 08/24/23 248 STATE OF CA FRANCHISE TAX 21252 DED:2011 FTB W/H 50.00 148166 11111 08/24/23 710 THE BANK OF NEW YORK MELL 71122 SARATOGA18 INTEREST 44,685.72 148166 11111 08/24/23 710 THE BANK OF NEW YORK MELL 71121 SARATOGA18 PRINCPAL 24,787.00 TOTAL CHECK 69,472.72 148167 11111 08/24/23 1610 THE HOME DEPOT PRO 61132 JANITORIAL SUPPLIES 683.02 148168 11111 08/24/23 933 TURF & INDUSTRIAL EQUIPME 61341 PARK SPPL-KEYSET/FUEL 15.36 148169 11111 08/24/23 402 VISTA LANDSCAPE & MAINTEN 64549 WILDWOOD PK OAK TREE 998.00 148170 11111 08/24/23 432 WEST VALLEY COLLECTIONS 64532 AUG CSP BINS 566.53 TOTAL FUND 183,755.79 TOTAL REPORT 183,755.79 61 SARATOGA CITY COUNCIL MEETING DATE:September 6,2023 DEPARTMENT:Administrative Services PREPARED BY:Ann Xu, Accountant SUBJECT:Treasurer’s Report for the Month Ended June 30, 2023 RECOMMENDED ACTION: Review and accept the Treasurer’s Report for the month ended June 30, 2023. BACKGROUND: California government code section 41004 requires that the City Treasurer submits to the City Clerk and the legislative body a written report and accounting of all receipts, disbursements, and fund balances. The Municipal Code of the City of Saratoga, Article 2-20, Section 2-20.035 designates the City Manager as the City Treasurer. This report is prepared to fulfill this requirement. The following attachments provide various financial transaction data for the City of Saratoga’s Funds collectively as well as specifically for the City’s General (Operating) Fund, including an attachment from the State Treasurer’s Office of Quarterly Local Agency Investment Fund (LAIF) rates from the 1st Quarter of 1977 to the present FISCAL STATEMENT: Cash and Investments Balance by Fund As of June 30, 2023, the City’s unaudited cash and investments totaled $44,368,071. The City Council’s adopted policy on the Working Capital Reserve Fund states that effective July 1, 2016: for cash flow purposes and to avoid the occurrence of dry period financing, pooled cash from all funds should not be allowed to fall below $1,000,000. The total pooled cash balance of $44.4 million exceeds the minimum amount required. Comerica Bank 4,016,988$ Deposit with LAIF 40,351,083$ Total Cash 44,368,071$ Cash Summary 62 City’s Current Financial Position In accordance with California government code section 53646 (b) (3), the City is financially well positioned and able to meet its estimated expenditure requirements for the next six months. As of June 30, 2023, the City’s financial position (Assets $44.6M, Liabilities $7.3M, and Fund Equity $37.3M) remains very strong and there are no issues in meeting financial obligations now or in the foreseeable future. The following Fund Balance schedule represents actual funding available for all funds at the end of the monthly period. This amount differs from the above Cash Summary schedule as assets and liabilities are components of the fund balance. As illustrated in the summary below, Total Cash is adjusted by the addition of Total Assets less the amount of Total Liabilities to arrive at the Ending Fund Balance –which represents the actual amount of funds available. ATTACHMENTS: Table 1 – Change in Total Fund Balances by Fund Table 2 – Change in Total Fund Balances by CIP Project Chart 1 – Change in Investment Pool Balance by Month Chart 2 – Local Agency Investment Fund (LAIF) Quarterly Apportionment Rates "+ Total Cash 44,368,071$ Plus: Assets 227,649 Less: Liabilities (7,316,711) Ending Fund Balance 37,279,009$ Adjusting Cash to Ending Fund Balance 63 TABLE 1: CHANGES IN TOTAL FUND BALANCE *Negative fund balance due to authorized spending of anticipated revenues **Fund balances are unaudited, and may not include all necessary adjustments. These figures will be updated in future reports once the FY 2022/23 independent audit is completed. Fund Description Prior Year Carryforward 7/1/2022 Increase/ (Decrease) Jul - May Current Revenue Current Expenditure Transfer In Transfer Out Fund Balance 6/30/2023** General Fund Committed Fund Balances: Hillside Stability Reserve 1,000,000 - - - - - 1,000,000 Assigned Fund Balances: Future Capital Replacement & Efficiency Project Reserve 3,509,000 - - - - - 3,509,000 Carryforwards Reserve 20,000 - - - - - 20,000 Facility Reserve 3,700,000 - - - - - 3,700,000 Unassigned Fund Balances: Working Capital Reserve 1,000,000 - - - - (1,000,000) - Fiscal Stabilization Reserve 3,250,000 - - - - - 3,250,000 Compensated Absences Reserve 330,000 - - - - - 330,000 Other Unassigned Fund Balance Reserve (Pre YE distribution)2,601,458 4,498,430 3,331,615 (4,260,075) - (2,889,000) 3,282,428 General Fund Total 15,410,458 4,498,430 3,331,615 (4,260,075) - (3,889,000) 15,091,428 Special Revenue Landscape/Lighting Districts 977,231 14,551 207,898 (187,965) - - 1,011,715 ARPA Federal Grants 7,127,589 - - - - - 7,127,589 2023 Storm Fund - 344,754 (1,100,000) (97,950) 1,100,000 - 246,804 Special Revenue Fund Total 8,104,820 359,304 (892,102) (285,915) 1,100,000 - 8,386,108 Debt Service Library Bond 805,311 (288,019) 390,380 - - - 907,672 Arrowhead Bond 124,402 21,593 45,000 (1,767) - - 189,228 Debt Service Fund Total 929,714 (266,426) 435,380 (1,767) - - 1,096,900 Internal Service Fund Liability/Risk Management 641,403 (277,463) 301,816 (83,593) - - 582,162 Workers Compensation 232,829 (60,850) 62,105 (9,215) - - 224,868 Office Support Fund 155,443 3,943 9,374 (4,766) - - 163,994 Information Technology Services 661,159 (51,366) 199,648 (95,053) - - 714,389 Vehicle & Equipment Maintenance 278,317 (39,752) 68,316 (37,517) - - 269,364 Building Maintenance 764,302 (127,486) 230,445 (170,153) - - 697,108 Vehicle & Equipment Replacement 624,103 111,790 37,263 - - - 773,156 Technology Replacement 798,337 87,232 37,263 (14,267) - - 908,565 Facility FFE Replacement 753,653 54,978 49,684 (2,352) - - 855,962 Internal Service Fund Total 4,909,545 (298,975) 995,914 (416,916) - - 5,189,568 Trust/Agency WVCWP Agency Fund 558,655 (100,762) 280,265 (77,965) - - 660,193 Trust/Agency Fund Total 558,655 (100,762) 280,265 (77,965) - - 660,193 Capital Project Street Projects 3,381,066 (1,562,857) 86,018 (313,332) 2,239,000 - 3,829,895 Park and Trail Projects 849,562 (199,773) - (76,788) 275,000 - 848,001 Facility Projects 623,475 (153,182) 7,683 (4,338) - - 473,638 Administrative Projects 1,429,921 (216,803) 47,167 (74,596) 275,000 - 1,460,689 Tree Fund Projects 52,541 600 - - - - 53,141 Park In-Lieu Projects 1,172,555 (32,421) - (91,049) - - 1,049,086 CIP Grant Street Projects (46,912) (11,133) 8,071 (7,665) - - (57,640) * CIP Grant Park & Trail Projects - 90,000 - - - - 90,000 CIP Grant Administrative Projects (164,574) (22,413) - - - - (186,987) * CIP Grant ARPR/SLFRF Projects - (580,704) - (10,622) - - (591,325) * Gas Tax Fund Projects 247,731 (563,828) 202,410 - - - (113,687) * CIP Fund Total 7,545,366 (3,252,514) 351,348 (578,390) 2,789,000 - 6,854,811 Total City 37,458,558 939,058 4,502,420 (5,621,027) 3,889,000 (3,889,000)37,279,009 64 TABLE 2: FUND BALANCES BY CIP PROJECT *Negative fund balance due to authorized spending of anticipated revenues **Fund balances are unaudited, and may not include all necessary adjustments. These figures will be updated in future reports once the FY 2022/23 independent audit is completed. CIP Funds/Projects Prior Year Carryforward 7/1/2022 Increase/ (Decrease) Jul - May Current Revenue Current Expenditure Transfer In Transfer Out Fund Balance 6/30/2023** Street Projects Annual Road Improvements 1,009,556 (889,878) 86,018 (182,545) 1,000,000 - 1,023,151 Roadway Safety & Traffic Calming 147,118 (83,669) - (864) 150,000 - 212,585 Citywide Traffic Signal Battery Backup 266,315 (24,324) - - 30,000 - 271,991 Portable Radar Feedback Sign 1,548 - - - - - 1,548 Local Roadway Safety Plan 3,410 (363) - - - - 3,047 Traffic Signal Controller Upgrades - - - - 80,000 - 80,000 Prospect/Saratoga Median Improvement 309,379 - - - - - 309,379 Village Clock 8,626 (6,066) - - - - 2,560 Big Basin Way/Blaney Trash Can Replacement 50,802 (18,000) - (30,669) - - 2,133 Annual Infrastructure Maintenance & Repairs 41,431 (132,231) - (86,285) 250,000 - 72,915 Guava Court Curb & Gutter Replacement 280,000 (24,184) - (3,301) - - 252,514 El Camino Grande Storm Drain Pump 104 - - - - - 104 Saratoga Village Crosswalk & Sidewalk Rehabilitation 49,055 (17,331) - - - - 31,724 Quito Road Sidewalk Improvements 43,370 - - - - - 43,370 Saratoga/Sunnyvale Road Sidewalk 92,158 - - - - - 92,158 Saratoga Sunnyvale Rd. Pathway Rehab Cox to RRX - - - - 50,000 - 50,000 Quito Road Sidewalk Rehabilitation and Gap Closure 182,609 - - - - - 182,609 Quito Road Sidewalk Rehabilitation Gap Closure Phase 2 - - - - 300,000 - 300,000 Fourth Street Bridge Widening 99,837 (3,031) - (993) - - 95,813 Quito Road Bridge Replacement 132,197 (4,719) - - - - 127,478 Quito Road Bridge - ROW Acquisition 3,662 - - - - - 3,662 Bridge Rehabilitation Project Phase 1 - - - - 350,000 - 350,000 Annual Retaining Wall Maintenance & Repairs 193,860 (26,727) - (6,142) 171,410 - 332,401 Mt. Eden Erosion Repair 59,622 (11,745) - (2,532) - - 45,344 Continental Circle Landslide Stabilization 57,447 - - - - - 57,447 Pierce Road Retainment 328,880 (320,589) - - 28,590 - 36,881 Mt. Eden Emergency Landslide 20,080 - - - - - 20,080 Unallocated Street Funds - - - - (171,000) - (171,000) Total Street Projects 3,381,066 (1,562,857) 86,018 (313,332) 2,239,000 - 3,829,895 Parks & Trails Projects Park/Trail Repairs 32,873 (52,981) - (67,961) 250,000 - 161,931 Hakone Gardens Infrastructure Improvements 16,599 (53,034) - (575) 25,000 - (12,010) * Hakone Pond Reconstruction 300,000 - - - - - 300,000 Beauchamps Park Playground Replacement 35,131 (39,076) - - - - (3,945) * Guava/Fredericksburg Entrance 235,970 (140,683) - (8,252) - - 87,035 Saratoga Village to Quarry Park Walkway - Design 228,989 - - - - - 228,989 Unallocated Park Funds - 86,000 - - - - 86,000 Total Parks & Trails Projects 849,562 (199,773) - (76,788) 275,000 - 848,001 Facility Projects Open Work Space 80,000 (1,200) - (700) - - 78,100 Civic Theater Improvements - 19,557 7,683 - - - 27,240 PEG Funded Project 113,650 56,963 - - - - 170,613 Community Center Improvement 24,513 (5,029) - - - - 19,484 Community Center Generator and EV Charging Stations 395,312 (228,473) - (3,638) - - 163,201 Library Building Exterior Maintenance 10,000 5,000 - - - - 15,000 Total Facility Projects 623,475 (153,182) 7,683 (4,338) - - 473,638 Administrative and Technology Projects Safe Routes to School - (1,245) - - 160,000 - 158,755 City Website/Intranet 16,948 - - - - - 16,948 Development Technology 20,538 (19,204) 308 (28,684) - - (27,042) * Software Technology Management 118,695 68,369 7,338 - - - 194,403 LLD Initiation Match Program 25,000 (4,832) - (27,512) - - (7,344) * Horseshoe Beautification 13,295 (3,964) - (804) - - 8,527 Business Renewal Program 6,643 (2,345) - 1,500 - - 5,798 Citywide Accessibility Assessment 28,066 (93,800) - (8,150) 100,000 - 26,116 City Art Program 53,669 - - - 25,000 - 78,669 Safe Routes to School Needs Assessment 15,748 - - - - - 15,748 El Quito Neighborhood Improvements 284,507 - - - - - 284,507 Parking District ADA Improvements and Rehabilitation 250,000 - - - - - 250,000 Storm Drain Master Plan 300,000 - - - - - 300,000 ADA Self Assessment - (2,250) - - 322,500 - 320,250 General Plan Update 238,592 (157,533) 39,521 (10,946) 250,000 - 359,634 Wildfire Mitigation Program 4,067 - - - - - 4,067 Risk Management Project Funding 54,153 - - - - - 54,153 Unallocated Administrative Funds - - - - (582,500) - (582,500) Total Administrative and Technology Projects 1,429,921 (216,803) 47,167 (74,596) 275,000 - 1,460,689 65 TABLE 2 (cont.): FUND BALANCES BY CIP PROJECT *Negative fund balance due to authorized spending of anticipated revenues **Fund balances are unaudited, and may not include all necessary adjustments. These figures will be updated in future reports once the FY 2022/23 independent audit is completed. CIP Funds/Projects Prior Year Carryforward 7/1/2022 Increase/ (Decrease) Jul - May Current Revenue Current Expenditure Transfer In Transfer Out Fund Balance 6/30/2023** Tree Fund Projects Citywide Tree Planting Program 26,666 600 - - - - 27,266 Tree Dedication Program 25,875 - - - - - 25,875 Total Tree Fund Projects 52,541 600 - - - - 53,141 Park In-Lieu Projects Orchard Irrigation & Tree Planting 10,947 (37,710) - - 30,000 - 3,237 Hakone Gardens Infrastructure 82,420 - - (409) - - 82,011 Hakone Gardens Neighbor Wood Fence Replacement - - - 75,000 - 75,000 Quarry Park Maintenance Building Utility Project - - - 35,000 - 35,000 Beauchamps Park Playground Replacement 10,079 (60,079) - - 50,000 - - EL Quito Park Pickleball - (61,759) - (90,640) 154,299 - 1,900 Joe's Trail Phase II - (1,245) - - 132,000 - 130,755 Joe's Trail Phase III - - - - 264,000 - 264,000 Trail Pet Stations 25,000 - - - - - 25,000 Saratoga Village to Quarry Park Walkway - Design 73,810 - - - 150,000 - 223,810 Village Oaks Bridge Reconstruction and Erosion Control - - - - 30,000 - 30,000 Hakone Gardens to Quarry Park Trail Gap Closure Phase 1 - - - - 50,000 - 50,000 Park and Trail Fire Mitigation - - - - 100,000 - 100,000 Unallocated Park In-Lieu Funds 970,299 128,372 - - (1,070,299) - 28,372 Total Park In-Lieu Projects 1,172,555 (32,421) - (91,049) - - 1,049,086 CIP Grant Street Projects Local Roadway Safety Plan (1,619) (3,263) 8,071 - - - 3,189 * Prospect/Saratoga Median Improvement (19,217) 3,099 - - - - (16,119) * Citywide Signal Upgrade II 18 - - - - - 18 Saratoga Ave Sidewalk (34,146) - - - - - (34,146) * Village Sidewalk, Curb & Gutter - Phase II Construction (91) - - - - - (91) * Saratoga Village Crosswalk & Sidewalk Rehabilitation (834) - - - - - (834) * 4th Street Bridge - (10,969) - (7,665) - - (18,634) * Quito Bridge Replacement 18,597 - - - - - 18,597 Quito Road Bridges - ROW Acquisition (9,619) - - - - - (9,619) * Total CIP Grant Street Projects (46,912) (11,133) 8,071 (7,665) - - (57,640) CIP Grant Park & Trail Projects Park and Trail Fire Mitigation - 90,000 - - - - 90,000 Total CIP Grant Park & Trail Projects - 90,000 - - - - 90,000 CIP Grant Administrative Projects CDD Software/ADA (14,574) 54,310 - - - - 39,736 General Plan Update (LEAP)(150,000) (76,723) - - - - (226,723) * Total CIP Grant Administrative Projects (164,574) (22,413) - - - - (186,987) CIP Grant ARPA/SLFRF Projects Park Sewer Lateral Replacement - (2,169) - (8,232) - - (10,401) * Storm Water Master Plan - (376,442) - - - - (376,442) * Stormwater Pollution Prevention Program Compliance (SWPPP)- (45,663) - - - - (45,663) * Saratoga Village Water Improvement - (156,430) - (2,390) - - (158,819) * Total CIP Grant ARPA/SLFRF Projects - (580,704) - (10,622) - - (591,325) Gas Tax Fund Projects Annual Roadway Improvements 194,170 (563,828) 202,410 - - - (167,248) * Prospect/Saratoga Median Improvements 48,278 - - - - - 48,278 Big Basin Way Sidewalk Repairs (1,802) - - - - - (1,802) * Quito Road Bridges 7,085 - - - - - 7,085 Total Gas Tax Fund Projects 247,731 (563,828) 202,410 - - - (113,687) Total CIP Funds 7,545,366 (3,252,514) 351,348 (578,390) 2,789,000 - 6,854,811 66 CHART 1: CHANGE IN INVESTMENT POOL BALANCE BY MONTH 67 CHART 2 March June September December 1977 5.68 5.78 5.84 6.45 1978 6.97 7.35 7.86 8.32 1979 8.81 9.10 9.26 10.06 1980 11.11 11.54 10.01 10.47 1981 11.23 11.68 12.40 11.91 1982 11.82 11.99 11.74 10.71 1983 9.87 9.64 10.04 10.18 1984 10.32 10.88 11.53 11.41 1985 10.32 9.98 9.54 9.43 1986 9.09 8.39 7.81 7.48 1987 7.24 7.21 7.54 7.97 1988 8.01 7.87 8.20 8.45 1989 8.76 9.13 8.87 8.68 1990 8.52 8.50 8.39 8.27 1991 7.97 7.38 7.00 6.52 1992 5.87 5.45 4.97 4.67 1993 4.64 4.51 4.44 4.36 1994 4.25 4.45 4.96 5.37 1995 5.76 5.98 5.89 5.76 1996 5.62 5.52 5.57 5.58 1997 5.56 5.63 5.68 5.71 1998 5.70 5.66 5.64 5.46 1999 5.19 5.08 5.21 5.49 2000 5.80 6.18 6.47 6.52 2001 6.16 5.32 4.47 3.52 2002 2.96 2.75 2.63 2.31 2003 1.98 1.77 1.63 1.56 2004 1.47 1.44 1.67 2.00 2005 2.38 2.85 3.18 3.63 2006 4.03 4.53 4.93 5.11 2007 5.17 5.23 5.24 4.96 2008 4.18 3.11 2.77 2.54 2009 1.91 1.51 0.90 0.60 2010 0.56 0.56 0.51 0.46 2011 0.51 0.48 0.38 0.38 2012 0.38 0.36 0.35 0.32 2013 0.28 0.24 0.26 0.26 2014 0.24 0.22 0.24 0.25 2015 0.26 0.28 0.32 0.37 2016 0.46 0.55 0.60 0.68 2017 0.78 0.92 1.07 1.20 2018 1.51 1.90 2.16 2.40 2019 2.55 2.57 2.45 2.29 2020 2.03 1.36 0.84 0.63 2021 0.44 0.33 0.24 0.23 2022 0.32 0.75 1.35 2.07 2023 2.74 3.15 Quarterly Apportionment Rates Local Agency Investment Fund 68 SARATOGA CITY COUNCIL MEETING DATE:September 6, 2023 DEPARTMENT:Community Development Department PREPARED BY:Frances Reed, Administrative Analyst SUBJECT:Award of Contract for Janitorial Services RECOMMENDED ACTION: Approve a two-year contract with North Bay Building Maintenance (NBBM) for janitorial services and authorize the City Manager to execute the same. BACKGROUND: The current agreement with NBBM expired June 30, 2023. NBBM currently charges $28 per hour with a five-hour minimum. Staff solicited bids from six janitorial service providers with hourly rates starting at $28 per hour. NBBM submitted the lowest bid of $25 per hour with a five-hour minimum, increasing their rate to $30 per hour in the second year. FISCAL STATEMENT: The first-year expense of $90,000 is accounted for in FY23/24 the Facilities Maintenance operating budget. ATTACHMENTS: Attachment A – Copy of proposed NBBM contract 69 Attachment A 70 71 72 73 74 75 76 77 78 79 80 81 82 83 84 85 86 87 88 89 90 91 92 93 94 95 96 97 98 99 100 101 102 103 104 SARATOGA CITY COUNCIL MEETING DATE:September 6, 2023 DEPARTMENT:Community Development Department PREPARED BY:Frances Reed, Administrative Analyst SUBJECT: 4Leaf, Inc. Building Inspection Services Contract for $65,000.00 RECOMMENDED ACTION: Authorize the City Manager to execute a contract with 4Leaf, Inc. for as-needed professional building inspection services in the amount of $65,000.00 for FY 2023-24. BACKGROUND: The City has historically maintained contracts with various firms to augment City staff for building inspection services on an as-needed basis. Contract inspectors are used when additional coverage is needed to ensure that services are provided in a timely manner. The City has utilized 4Leaf, Inc. for contract building inspectors for several years and is satisfied with their knowledge and capability to serve the City’s needs, as well as their familiarity with the area. The FY 2023-24 adopted budget includes funds for as-needed professional building inspection services. ATTACHMENT: Attachment A – Proposed Contract 105 106 107 108 109 110 111 112 113 114 115 116 117 118 119 120 121 122 123 124 125 126 127 128 129 SARATOGA CITY COUNCIL MEETING DATE:September 6, 2023 DEPARTMENT:Community Development Department PREPARED BY:Frances Reed, Administrative Analyst SUBJECT: Lynx Technologies, Inc. Geographic Information System (GIS) Consultant Contract in the amount of $35,400.00 RECOMMENDED ACTION: Authorize the City Manager to execute a contract with Lynx Technologies, Inc. Geographic Information System (GIS) Consultant services in the amount of $35,400.00 for FY 2023-24. BACKGROUND: Lynx Technologies provides the City with GIS support services. GIS is a digitized way of capturing, analyzing, and layering geographic data and visually sharing the results as maps. This makes it possible to relate previously unrelated information, such as street numbers, parcel information, trails, and storm drain systems. The data is digitally layered which enables specific data to be updated constantly, as data points may change. Lynx has improved Saratoga’s GIS mapping considerably over these years, which allows the city to put this extensive layered data to work in new ways. The cost of this monthly maintenance is shared with Public Works. The FY 2023-24 adopted budget includes funds for GIS consulting services. ATTACHMENT: Attachment A – Proposed Contract 130 &RQWUDFWRU3URMHFW1DPH 5HY &LW\RI6DUDWRJD6HUYLFHV&RQWUDFW 3DJHRI City of Saratoga Standard Services Contract 7KLVDJUHHPHQWLVPDGHDW6DUDWRJD&DOLIRUQLDE\DQGEHWZHHQWKH&LW\RI6DUDWRJDDPXQLFLSDO FRUSRUDWLRQ³&LW\´DQGBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBB ³&RQWUDFWRU´ZKRDJUHHWKDW 1. Purpose of Contract. 7KLVLVDFRQWUDFWIRU 7KHSXUSRVHRIWKHFRQWUDFWLVPRUHVSHFLILFDOO\GHVFULEHGLQ([KLELW$RIWKLVDJUHHPHQW ³6FRSHRI:RUNDQG3D\PHQW7HUPV´,QWKHHYHQWRIDFRQIOLFWEHWZHHQWKHWHUPVRIWKLV DJUHHPHQWDQGWKH6FRSHRI:RUNRUDQ\RIWKHH[KLELWVUHIHUHQFHGLQWKLV([KLELW$WKHWHUPV RIWKHDJUHHPHQWVKDOOJRYHUQ 2. Term. 6WDUW'DWH(QG'DWH ,I6WDUW'DWHLVOHIWEODQNVWDUWGDWHZLOOEH GDWHODVWVLJQHGEHORZ 2UXSRQSURMHFWFRPSOHWLRQZKLFKHYHU RFFXUVILUVW 3. Payment&LW\VKDOOSD\&RQWUDFWRUIRUZRUNSURGXFWSURGXFHGDQGDQ\DXWKRUL]HG UHLPEXUVDEOHFRVWVSXUVXDQWWRWKLVDJUHHPHQWDQDPRXQWQRWWRH[FHHGWKHWRWDOVXPRI BBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBB 7KLVFRQWUDFWLVDFKHFNRQH )L[HG$PRXQW&RQWUDFW±0RQWKO\,QYRLFHV )L[HG$PRXQW&RQWUDFW±'HOLYHUDEOH7DVN%DVHG,QYRLFHV 1RWWR([FHHG$PRXQW&RQWUDFW±+RXUO\6HUYLFHV 1RWWR([FHHGDPRXQW&RQWUDFW±7DVN%DVHG,QYRLFHV 6HH([KLELW$BBBBBBLQFRUSRUDWHGE\WKLVUHIHUHQFHIRUDGGLWLRQDOSD\PHQWWHUP LQIRUPDWLRQ &RQWUDFWRULVnot authorizedWRXQGHUWDNHDQ\HIIRUWVRULQFXUDQ\FRVWVZKDWVRHYHUXQGHUWKH WHUPVRIWKLVDJUHHPHQWXQWLOUHFHLSWRIDIXOO\H[HFXWHG3XUFKDVH2UGHUIURPWKH)LQDQFH 'HSDUWPHQWRIWKH&LW\RI6DUDWRJD LYNX TECHNOLOGIES, INC.GIS CONSULTING SERVICES LYNX TECHNOLOGIES, INC. On-going GIS administration, development and maintenance services. 07/01/2023 06/30/2024 35,400.00 ✔ ✔1 131 &RQWUDFWRU3URMHFW1DPH 5HY &LW\RI6DUDWRJD6HUYLFHV&RQWUDFW 3DJHRI 4. Contract Administration7KHDXWKRUL]HGUHSUHVHQWDWLYHVRI&LW\DQG&RQWUDFWRUIRU &RQWUDFWDGPLQLVWUDWLRQDUHOLVWHGEHORZ7KH&LW\¶VFRQWDFWSHUVRQLVWKH$GPLQLVWUDWRU Contractor: &RQWUDFWRU1DPH &RQWDFW3HUVRQ 6WUHHW$GGUHVV &LW\6WDWH=LS 7HOHSKRQHV )D[ (PDLO$GGUHVV 6DUDWRJD%XVLQHVV /LF City of Saratoga 'HSDUWPHQW &RQWDFW3HUVRQ 6WUHHW$GGUHVV &LW\6WDWH=LS 7HOHSKRQH )D[ (PDLO$GGUHVV 5. Insurance&RQWUDFWRUDJUHHVWRSURFXUHDQGPDLQWDLQLQVXUDQFHDVUHTXLUHGE\WKH SURYLVLRQVVHWIRUWKLQ([KLELW%&HUWLILFDWHVRIVXFKLQVXUDQFHDQGFRSLHVRIWKHLQVXUDQFH SROLFLHVDQGHQGRUVHPHQWVVKDOOEHGHOLYHUHGWR&LW\ZLWKLQWHQGD\VDIWHUEHLQJQRWLILHGRI WKHDZDUGRIWKHFRQWUDFWDQGEHIRUHH[HFXWLRQRIWKLVDJUHHPHQWE\WKH&LW\ 6. General Provisions.&LW\DQG&RQWUDFWRUDJUHHWRDQGVKDOODELGHE\WKHJHQHUDO SURYLVLRQVVHWIRUWKLQ([KLELW& LYNX TECHNOLOGIES, INC.GIS CONSULTING SERVICES LYNX TECHNOLOGIES, INC. PATRICK KELLEHER 1350 41ST AVENUE CAPITOLA, CA 95010 831-479-4821 EXT. 30 patrickk@lynxgis.com BUS-012163 COMMUNITY DEVELOPMENT BRYAN T. SWANSON 13777 FRUITVALE AVE. SARATOGA, CA 95070 408-868-1231 BSWANSON@SARATOGA.CA.US 132 133 &RQWUDFWRU3URMHFW1DPH 5HY &LW\RI6DUDWRJD6HUYLFHV&RQWUDFW±([KLELW$ 3DJHRI City of Saratoga Services Contract Exhibit A – Scope of Work and Payment Terms &RQWUDFWRUVKDOOFRPSOHWHWKHVFRSHRIZRUNDQGLQYRLFHWKH&LW\LQDFFRUGDQFHZLWKWKH SD\PHQWWHUPVVKRZQEHORZ $1'256HH([KLELWV$LQFRUSRUDWHGE\WKLVUHIHUHQFH -End of Exhibit A - LYNX TECHNOLOGIES, INC.GIS CONSULTING SERVICES ✔1 134 1 June 29, 2023 Ms. Frances Reed Community Development Director City of Saratoga 13777 Fruitvale Avenue Saratoga, Ca 95070 freed@saratoga.ca.us Re: City of Saratoga GIS 2023 / 2024 Scope of Work Dear Ms. Reed: Thank-you for this opportunity to submit this proposal to provide GIS Consulting services to the City of Saratoga. The purpose of this letter is to provide a Statement of Work, Cost and Schedule for GIS Professional Services for the 2023/2024 fiscal year. Maintenance This task is an ongoing, citywide effort that requires monthly coordination with the County Assessor, Lynx and City staff. Maintenance covers all feature classes in the City’s geodatabase including but not limited to: x Parcels (land subdivisions, lot line adjustments, records of survey) x Assessor’s database updates (ownership, property characteristics, valuation) x Addresses x Streets x Buildings x Storm Drain Updates x Zoning, Land Use, Geotechnical Hazards and Other Overlays Ad hoc requests by city staff for special projects are also included. Routine base layers (parcels, assessor, addresses and streets) will be updated every 30 days. We have reviewed the work history over the last 12 months and maintenance averages 25 hours, or $1,500 per month. Total budget requested for the next 12-month period for maintenance is $18,000. GIS Administration and Program Development The GIS architecture includes SDE/SQL databases, and on Lynx Technologies’ servers. Administration of the system include IT support and database administration. EXHIBIT A-1 135 2 This year we will migrate all web content to ESRI’s cloud platform, ArcGIS Online. A beta site has already been developed and City staff have been exploring the site for parity with the old Geocortex environment. Program development will cover expanding the list of report and map templates, and custom scripts and workflows. For example, this year we propose to implement: x Map Update Request Form. This tool will enable any authorized user to digitize a location, fill out a simple form to correct the GIS. The function will include the ability to attach files. x Public Access site. This site will exclude sensitive information and provide simpler tools for easy access and navigation. x New web maps and applications with targeted focus that can be integrated into the City’s web site. Current Planning Projects is one example that was implemented last year. Others include projects like Street Moratorium page, current street construction, housing and sales dash boards, CIP projects, Story Maps for Historical structures. Cost for the year: $9,000 Staff Training The City began to develop web maps and applications on ESRI’s ArcGIS Online platform with a public application to allow users to view current planning projects. We propose to set a bi-weekly training schedule for staff who are interested in learning how to use AGOL and develop their own maps and apps. Cost: $3,600 136 3 Other Projects (Optional) These are general interest, citywide content layers that would enhance the GIS and provide improved functionality. The total number of hours may not be sufficient to do all of these projects and the city may want to prioritize the work accordingly. x Integration with Central Square. This task would engage Lynx and IT staff to develop a workflow and functional applications so that City staff and the public can view and query the planning applications, permits, building and engineering permits and code enforcement cases using GIS. x Historic Sites and Properties: Hyperlink historic record documents and pictures (where available), add to Parcel Report in GIS Viewer. x Streets: Add circulation, speed, width, improvement characteristics, medians, PCI rating (if available from MTC). Add Moratorium Street layer for public viewer. x Tract and Easements Overlays: These layers do not exist in the GIS, we propose to collect the source documents from the city’s archives, scan them if necessary, digitize them by meets and bounds (COGO) and add attribute information. The resulting layers will be published to the GIS viewer and hyperlinks established to the source documents. x Buildings. We propose to digitize building footprints for several high density or high value sites throughout the City; o City Hall, Public Works Complex o Senior Retirement Community o West Valley College o Business Corridor o Downtown Cost: $4,800 We’ve enjoyed working with you and the team at the City over the past year and look forward to continuing to support the City’s GIS development in the coming year. Sincerely, Patrick Kelleher Lynx Technologies 137 &RQWUDFWRU3URMHFW1DPH 5HY &LW\RI6DUDWRJD6HUYLFHV&RQWUDFW±([KLELW% 3DJHRI City of Saratoga Services Contract Exhibit B – Insurance 7KHLQVXUDQFHUHTXLUHPHQWVOLVWHGEHORZWKDWKDYHDQ³9´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¶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¶H[WUDOLDELOLW\HQGRUVHPHQWWRH[WHQGFRYHUDJHWRDOOYHKLFOHVLQWKH FDUHFXVWRG\DQGFRQWURORIWKH&RQWUDFWRUUHJDUGOHVVRIZKHUHWKHYHKLFOHVDUHNHSW RUGULYHQ 3URIHVVLRQDO(UURUVDQG2PLVVLRQV/LDELOLW\³( 2´ZLWKFRYHUDJHDVLQGLFDWHG SHUORVVDJJUHJDWH SHUORVVDJJUHJDWH LYNX TECHNOLOGIES, INC.GIS CONSULTING SERVICES ✔ ✔ ✔ 138 &RQWUDFWRU3URMHFW1DPH 5HY &LW\RI6DUDWRJD6HUYLFHV&RQWUDFW±([KLELW% 3DJHRI :RUNHUV &RPSHQVDWLRQDVUHTXLUHGE\WKH6WDWHRI&DOLIRUQLDZLWKVWDWXWRU\OLPLWVDQG (PSOR\HU¶V/LDELOLW\,QVXUDQFHZLWKDOLPLWRIQROHVVWKDQSHUDFFLGHQWIRU ERGLO\LQMXU\RUGLVHDVH The Employer's Liability policy shall be endorsed to waive any right of subrogation against the City, its employees or agents. $OOVXEFRQWUDFWRUVXVHGPXVWFRPSO\ZLWKWKHDERYHUHTXLUHPHQWVH[FHSWDVQRWHGEHORZ *HQHUDO5HTXLUHPHQWV $VWRDOORIWKHFKHFNHGLQVXUDQFHUHTXLUHPHQWVDERYHWKHIROORZLQJVKDOODSSO\ 1. 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Deductibles and Self Insured Retentions. $Q\GHGXFWLEOHVRUVHOILQVXUHGUHWHQWLRQV PXVWEHGHFODUHGWRDQGDSSURYHGE\WKH&LW\$WWKHRSWLRQRIWKH&LW\HLWKHUWKHLQVXUHU VKDOOUHGXFHRUHOLPLQDWHVXFKGHGXFWLEOHVRUVHOILQVXUHGUHWHQWLRQVDVUHVSHFWVWKH&LW\LWV RIILFHUVRIILFLDOVDQGHPSOR\HHVRUWKH&RQVXOWDQWVKDOOSURFXUHDERQGJXDUDQWHHLQJ SD\PHQWRIORVVHVDQGUHODWHGLQYHVWLJDWLRQVFODLPDGPLQLVWUDWLRQDQGGHIHQVHH[SHQVHV7KH OLPLWVRILQVXUDQFHUHTXLUHGLQWKLVDJUHHPHQWPD\EHVDWLVILHGE\DFRPELQDWLRQRISULPDU\DQG LYNX TECHNOLOGIES, INC.GIS CONSULTING SERVICES ✔ 139 &RQWUDFWRU3URMHFW1DPH 5HY &LW\RI6DUDWRJD6HUYLFHV&RQWUDFW±([KLELW% 3DJHRI XPEUHOODRUH[FHVVLQVXUDQFH$Q\XPEUHOODRUH[FHVVLQVXUDQFHVKDOOFRQWDLQRUEHHQGRUVHGWR FRQWDLQDSURYLVLRQWKDWVXFKFRYHUDJHVKDOODOVRDSSO\RQDSULPDU\DQGQRQFRQWULEXWRU\EDVLV IRUWKHEHQHILWRI&LW\LIDJUHHGWRLQDZULWWHQFRQWUDFWRUDJUHHPHQWEHIRUHWKH&LW\¶VRZQ LQVXUDQFHRUVHOILQVXUDQFHVKDOOEHFDOOHGXSRQWRSURWHFWLWDVDQDPHGLQVXUHG 3. Waiver of Subrogation.&RQVXOWDQWKHUHE\JUDQWVWR&LW\DZDLYHURIDQ\ULJKWWR VXEURJDWLRQZKLFKDQ\LQVXUHURI&RQVXOWDQWPD\DFTXLUHDJDLQVW&LW\E\YLUWXHRIWKHSD\PHQW RIDQ\ORVVXQGHUVXFKLQVXUDQFH&RQVXOWDQWDJUHHVWRREWDLQDQ\HQGRUVHPHQWWKDWPD\EH QHFHVVDU\WRHIIHFWWKLVZDLYHURIVXEURJDWLRQEXWWKLVSURYLVLRQDSSOLHVUHJDUGOHVVRIZKHWKHU &LW\KDVUHFHLYHGDZDLYHURIVXEURJDWLRQHQGRUVHPHQWIURPWKHLQVXUHU 4. Verification of Coverage.&RQVXOWDQWVKDOOIXUQLVKWKH&LW\ZLWKRULJLQDOFHUWLILFDWHVDQG DPHQGDWRU\HQGRUVHPHQWVHIIHFWLQJFRYHUDJHUHTXLUHGE\WKLV([KLELW$OOFHUWLILFDWHVDQG HQGRUVHPHQWVDUHWREHUHFHLYHGDQGDSSURYHGE\WKH&LW\EHIRUHZRUNFRPPHQFHV7KH&LW\ UHVHUYHVWKHULJKWWRUHTXLUHDWDQ\WLPHFRPSOHWHFHUWLILHGFRSLHVRIDOOUHTXLUHGLQVXUDQFH SROLFLHVLQFOXGLQJHQGRUVHPHQWVHIIHFWLQJWKHFRYHUDJHUHTXLUHGE\WKHVHVSHFLILFDWLRQVDQG IDLOXUHWRH[HUFLVHWKLVULJKWVKDOOQRWFRQVWLWXWHDZDLYHURIDQ\RI&LW\¶VULJKWVSXUVXDQWWRWKLV DJUHHPHQW 5. Maintenance of Coverage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laims Made Policies.,IDQ\RIWKHUHTXLUHGSROLFLHVSURYLGHFODLPVPDGHFRYHUDJH WKHFRYHUDJHVKDOOEHPDLQWDLQHGIRUDSHULRGRIILYH\HDUVDIWHUFRPSOHWLRQRIWKHFRQWUDFW &RQVXOWDQWPD\VDWLVI\WKLVUHTXLUHPHQWE\UHQHZDORIH[LVWLQJFRYHUDJHRUSXUFKDVHRIHLWKHU SULRUDFWVRUWDLOFRYHUDJHDSSOLFDEOHWRVDLGILYH\HDUSHULRG 7. Acceptability of Insurers.,QVXUDQFHLVWREHSODFHGZLWKLQVXUHUVZLWKD%HVW¶VUDWLQJRI QROHVVWKDQ$9,, 8. Subcontractors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¶VVXEFRQWUDFWZLWKVXEFRQWUDFWRU&RQVXOWDQWVKDOOUHTXLUHDOOVXEFRQWUDFWRUVWR SURYLGHDYDOLGFHUWLILFDWHRILQVXUDQFHDQGWKHUHTXLUHGHQGRUVHPHQWVLQFOXGHGLQWKHDJUHHPHQW SULRUWRFRPPHQFHPHQWRIDQ\ZRUNDQGZLOOSURYLGHSURRIRIFRPSOLDQFHWRWKH&LW\ LYNX TECHNOLOGIES, INC.GIS CONSULTING SERVICES 140 &RQWUDFWRU3URMHFW1DPH 5HY &LW\RI6DUDWRJD6HUYLFHV&RQWUDFW±([KLELW% 3DJHRI 9. 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WORK PRODUCT AND RECORDS 10.1 Property of City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±([KLELW& 3DJHRI DQ\PDWHULDODQGH[HFXWHDQ\GRFXPHQWVQHFHVVDU\WRHIIHFWXDWHVXFKDVVLJQPHQW DQGOLFHQVH7KH&RQVXOWDQWPD\UHWDLQDQGXVHFRSLHVRIVXFKZRUNVIRU UHIHUHQFHDQGDVGRFXPHQWDWLRQRILWVH[SHULHQFHDQGFDSDELOLWLHV 10.2 Intellectual Property. &RQVXOWDQWUHSUHVHQWVDQGZDUUDQWVWKDWLWKDVWKHOHJDO ULJKWWRXWLOL]HDOOLQWHOOHFWXDOSURSHUW\LWZLOOXWLOL]HLQWKHSHUIRUPDQFHRIWKLV DJUHHPHQW&RQVXOWDQWIXUWKHUUHSUHVHQWVWKDWLWVKDOOHQVXUH&LW\KDVWKHOHJDO ULJKWWRXWLOL]HDOOLQWHOOHFWXDOSURSHUW\LQYROYHGLQDQGRUUHVXOWLQJIURP &RQVXOWDQW¶VSHUIRUPDQFHRIWKLVDJUHHPHQW&RQVXOWDQWVKDOOLQGHPQLI\DQGKROG &LW\KDUPOHVVIURPDOOORVVDQGOLDELOLW\LQFOXGLQJDWWRUQH\V¶IHHVFRXUWFRVWVDQG DOORWKHUOLWLJDWLRQH[SHQVHVIRUDQ\LQIULQJHPHQWRIWKHSDWHQWULJKWVFRS\ULJKW WUDGHVHFUHWRUDQ\RWKHUSURSULHWDU\ULJKWRUWUDGHPDUNDQGDOORWKHULQWHOOHFWXDO SURSHUW\FODLPVRIDQ\SHUVRQRUSHUVRQVLQFRQVHTXHQFHRIWKHXVHE\&LW\RU DQ\RILWVRIILFHUVRUDJHQWVRIDUWLFOHVRUVHUYLFHVWREHVXSSOLHGLQWKH SHUIRUPDQFHRIWKLVDJUHHPHQW 10.3 Retention of Records. 8QWLOWKHH[SLUDWLRQRIILYH\HDUVDIWHUWKHIXUQLVKLQJRI DQ\VHUYLFHVSXUVXDQWWRWKLVDJUHHPHQW&RQVXOWDQWVKDOOUHWDLQDQGPDNH DYDLODEOHWRWKH&LW\RUDQ\SDUW\GHVLJQDWHGE\WKH&LW\XSRQZULWWHQUHTXHVWE\ &LW\WKLVDJUHHPHQWDQGVXFKERRNVGRFXPHQWVDQGUHFRUGVRI&RQVXOWDQWDQG DQ\ERRNVGRFXPHQWVDQGUHFRUGVRIDQ\VXEFRQWUDFWRUVWKDWDUHQHFHVVDU\RU FRQYHQLHQWIRUDXGLWSXUSRVHVWRFHUWLI\WKHQDWXUHDQGH[WHQWRIWKHUHDVRQDEOH FRVWRIVHUYLFHVWR&LW\ 10.4 Use of Recycled Paper and Electronic Documents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±([KLELW& 3DJHRI 13. 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DISPUTE RESOLUTION7KHSDUWLHVVKDOOPDNHDJRRGIDLWKHIIRUWWRVHWWOHDQ\ GLVSXWHRUFODLPDULVLQJXQGHUWKLVDJUHHPHQW,IWKHSDUWLHVIDLOWRUHVROYHVXFKGLVSXWHV RUFODLPVWKH\VKDOOVXEPLWWKHPWRQRQELQGLQJPHGLDWLRQLQ&DOLIRUQLDDWVKDUHG H[SHQVHRIWKHSDUWLHVIRUDWOHDVWKRXUVRIPHGLDWLRQ,IPHGLDWLRQGRHVQRWDUULYHDWD VDWLVIDFWRU\UHVXOWDUELWUDWLRQLIDJUHHGWRE\DOOSDUWLHVRUOLWLJDWLRQPD\EHSXUVXHG,Q WKHHYHQWDQ\GLVSXWHUHVROXWLRQSURFHVVHVDUHLQYROYHGHDFKSDUW\VKDOOEHDULWVRZQ FRVWVDQGDWWRUQH\V¶IHHV 17. LITIGATION,IDQ\OLWLJDWLRQLVFRPPHQFHGEHWZHHQSDUWLHVWRWKLVDJUHHPHQW FRQFHUQLQJDQ\SURYLVLRQKHUHRIRUWKHULJKWVDQGGXWLHVRIDQ\SHUVRQLQUHODWLRQWKHUHWR HDFKSDUW\VKDOOEHDULWVRZQDWWRUQH\V¶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±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¶VREOLJDWLRQVRUWR H[HUFLVH&LW\ VULJKWVVKDOOLQQRHYHQWEHGHHPHGDZDLYHURIWKHULJKWWRGRVRWKHUHDIWHU -End of Exhibit C- LYNX TECHNOLOGIES, INC.GIS CONSULTING SERVICES 151 SARATOGA CITY COUNCIL MEETING DATE:September 6, 2023 DEPARTMENT:Community Development Department PREPARED BY:David Dorcich, Associate Engineer SUBJECT:Final Map Approval for Two Lots Located At 20034 Herriman Avenue RECOMMENDED ACTION: Adopt the Resolution granting final map approval of tentative map application No. SUB 20-0001 for two lots located at 20034 Herriman Avenue (APN 397-25-080)and authorizing ancillary actions. BACKGROUND: Attached is a resolution, which, if adopted, will grant final map approval for two lots located at 20034 Herriman Avenue (APN 397-25-080).The tentative map was approved by the Planning Commission on April 14, 2021,and the applicant has completed all the conditions imposed in connection with that approval. The recordation of the final map is a means to create individual lots from a larger lot for which building permits may be issued.The Subdivision Map Act provides that once the final map has been filed with the City Clerk, the City Council must approve or disapprove the final map and accept or reject any offers of dedication made to the city within the map at its next meeting; it further provides that the Council must approve the final map if it finds that the final map is in substantial compliance with a previously approved tentative map. The City Engineer has examined the final map and related documents submitted to the City in accordance with the provisions of Section 14.40.020 of the Municipal Code and it determined that: 1.The final map substantially complies with the approved tentative map. 2.All conditions of the approved tentative map, as contained in Planning Commission Resolution No. 21-002, were completed. 3.The Subdivision Map Act, the City’s Subdivision Ordinance,and all other applicable provisions of law were complied with. 4.The final map is technically correct. 152 Consequently, the City Engineer’s certificate was executed on the final map and the final map was filed with the City Clerk pursuant to Section 14.40.040 of the Municipal Code for action by the City Council. ATTACHMENTS: Attachment A - Resolution Granting Final Map Approval Attachment B - Site Map Attachment C - Tract Map Attachment D - Planning Commission Resolution No. 21-002 with Conditions 1682573.1 153 RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA APPROVING THE FINAL MAP OF APPLICATION NO. SUB 20-0001 20034 HERRIMAN AVENUE (APN 397-25-080) The City Council of the City of Saratoga hereby resolves as follows: SECTION 1: That certain Tract Map of a two-lot subdivision prepared by C. & D.C., Inc., dated July 2023, and filed with the City Clerk of the City of Saratoga on July 10, 2023, meets the requirements of the Subdivision Map Act and the Saratoga Municipal Code, and is approved. The City Manager (or designee) is authorized to take action required to record the Final Map. The above and foregoing resolution was passed and adopted at a regular meeting of the Saratoga City Council held on the 6th day of September 2023 by the following vote: AYES: NOES: ABSENT: ABSTAIN: ______________________________ Kookie Fitzsimmons, Mayor ATTEST: ____________________________ Britt Avrit, MMC, City Clerk 1682588.1 154 Site Map 4 5 5 8 1 acCC isA2/28/2023, 2:30:21 PM Owner: Krishna Vitaldevara & Srilalitha Janaswamy Applicant: Krishna Vitaldevara & Srilalitha Janaswamy Meeting Date: September 6, 2023 Site Map 155 156 157 158 159 160 161 162 163 SARATOGA CITY COUNCIL MEETING DATE:September 6, 2023 DEPARTMENT:Community Development Department PREPARED BY:David Dorcich, Associate Engineer SUBJECT:Final Map Approval for Two Lots Located at 14695 Horseshoe Drive RECOMMENDED ACTION: Adopt Resolution granting final map approval of parcel map application No. ULS22-0011 for two lots located at 14695 Horseshoe Drive (APN: 397 20 055). BACKGROUND: Attached is a Resolution, which, if adopted, will grant final map approval for two lots located at 14695 Horseshoe Drive (APN 397 20 055). This map is for an urban lot split utilizing the ministerial process enabled by SB9 and the applicant has satisfied all the applicable requirements of Article 15-57 of the Saratoga Municipal Code. The recordation of the final map is a means to create individual lots from a larger lot for which building permits may be issued.The Subdivision Map Act provides that once the final map has been filed with the City Clerk, the City Council must approve or disapprove the final map and accept or reject any offers of dedication made to the city within the map at its next meeting.It further provides that the Council must approve the final map if it finds that the final map is in substantial compliance with a previously approved tentative map. The City Engineer has examined the final map and related documents submitted to the City in accordance with the provisions of Section 14.40.020 of the Municipal Code and it was determined that: 1.The Subdivision Map Act, the City's Subdivision Ordinance,and all other applicable provisions of law have been complied with. 2.The final map is technically correct. Consequently, the City Engineer’s certificate was executed on the final map and the final map was filed with the City Clerk pursuant to Section 14.40.040 of the Municipal Code for action by the City Council. ATTACHMENTS: 164 Attachment A - Resolution Granting Final Map Approval Attachment B - Site Map Attachment C - Parcel Map 1682576.1 165 RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA APPROVING THE FINAL MAP OF APPLICATION NO ULS22-0001 14695 HORSESHOE DRIVE (APN 397 20 055) The City Council of the City of Saratoga hereby resolves as follows: That certain Parcel Map of a two-lot subdivision prepared by M & N Consulting Services INC., dated July 2023, and filed with the City Clerk of the City of Saratoga on August 2, 2023, meets the requirements of the Subdivision Map Act and the Saratoga Municipal Code as is. The City Manager (or designee) is authorized to take action required to record the Final Map. The above and foregoing resolution was passed and adopted at a regular meeting of the Saratoga City Council held on the 6th day of September 2023 by the following vote: AYES: NOES: ABSENT: ABSTAIN: ______________________________ Kookie Fitzsimmons, Mayor ATTEST: ____________________________ Britt Avrit, MMC, City Clerk 1682580.1 166 Site Map 167 __________________________________________________ _______________________ __________________________________________________ _______________________ ________ _______________________________ ; __________ _____ ________________________________ __________ ______________________________________ ________________________________ ________ ___ ______________________ ___________________ ___________ __________ ______________________________ _________________________________ _______________ _________ ___________________________________________ M & N CONSULTING SERVICES INC. 322 N. 18TH STREET, SAN JOSE, CA. 95112 MANDNCINC@GMAIL.COM/(669)222-1911 ________________________________________________________________________________ _____________________________________ : _______________________________________ __________________________________ ________________________________________________________ _______________________________________________________________________ ____________________________________________ ______________________________ ________________________________ _________________________________________ _________________________________________ __________________________________ ________________________________________________________ _______________________________________________________________________ ____________________________________________ ______________________________ ________________________________ _________________________________________ _________________________________________ 168 S37°15'00"W 779.57'(R1)BASIS OF BEARINGSS37°14'49"W 1058.66'899.39'(900.00')(CF-R2)(S37°15'W 1059.38')(CF-R2)159.27'(159.37')(R3)S37°14'38"W 44.24' (S36°54'15"W 44.24')(R3) (S37°50'07"W 44.11')(R4)(S37°50'07"W 975.18')(CF-R4)(975.72')(CF-R2 & R3)(S36°54'15"W )(R3)L1 (N36°54'15"W 38.00')(R3) (N37°50'07"E 38.08')(R4) N37°14'38"E 75.34'N37°14'38"E 974.73'(N52°45'00"W 300.00')(CF-R2)S37°15'00"W 105.12'(150.00')(R2) N52°45'00"W (R2)89.73'(89.87')(R3)S37°15'00"W 209.92'(N36°54'15"E 75.72')(R3) (CF-R3 & R4) 149.94'(150.00')(R2) S37°15'00"W 15.02' (S36°54'15"W 15.05')(R3)(S36°54'15"W104.92')(CF-R3)S34°52'43"W(R) S52°45'00"E(R) L=80.60' R=50.00' Δ=92°21'55" (L=80.74' R=50.00' Δ=92°31'15")(R3) (N55°37'W 200.19')(R3) (N54°41'08"W 200.33')(R4) 97.95'(97.89')(R3)102.09'(102.30')(R3)(159.38')(R4)30'30' S52°45'22"E(R) S34°52'43"W(R) 30.00' WIDE EASEMENT FOR AIR AND LIGHT (8-PM-22)(S37°15'W )(R2)149.94' CALTRANS R/W(TYPICAL) N52°45'41"W 299.87'899.39'(900.00')(CF-R2)899.39'(900.00')(CF-R2)(P)(P)L=76.47' R=50.00' Δ=87°37'43" (L=76.34' R=50.00' Δ=87°28'45")(R3)149.90'(P)(150.00')(R2)S52°45'41"E N37°14'38"E 38.00'(R2) 30'30' S55°07'17"E 200.03' N52°45'41"W 359.97'(N52°45'00"W 360.00')(CF-R2) 179.985'(180.00')(R2)179.985'(180.00')(R2) 25.06'(25.00')(CF-R1) FND: RAILROAD SPIKE(R1) S55°07'17"E 102.09' L =7 6.47'R=50.00'Δ =87°37'43"S37°15'00"W 105.12'S53°54'08"E 149.96'79.63'79.63'28.47'76.65'S52°45'41"E 149.94' REFERENCES: NOTES: LEGEND BASIS OF BEARINGS LINE TABLE LINE # L1 LENGTH 60.00' BEARING N52°45'22"W RECORD LENGTH RECORD 60.00'(R2,R3) POR. LOT 32(R2)HORSESHOE DRIVE (60' R/W)LANDS OF SESHADRI RAMASWAMI-SANGITA SESHADRI TR. DOC. 21274510 O.R. APN: 397-20-041 M & N CONSULTING SERVICES INC. 322 N. 18TH STREET, SAN JOSE, CA. 95112 MANDNCINC@GMAIL.COM/(669)222-1911 HORSESHOE DRIVE (60' R/W)SARATOGA - LOS GATOS RD. (HWY 9) FND: NAIL, HELD PER R1 POR. LOT 18(R2) LOT 19(R2)LOT 31(R2) HORSESHOE CT. (50' R/W) (PRIVATE DRIVE) LANDS OF HATAMI & SAHEBAIZAMANI DOC. 25310647 O.R. APN: 397-20-055 LANDS OF ORTIZ TR. DOC. 25118126 O.R. APN: 397-20-054 LOT 25(R2) DETAIL SCALE: 1" = 30' LOT 1 AREA = 11,716 SQ. FT. +/- LOT 2 AREA = 11,213 SQ. FT. +/-HORSESHOE DRIVE (60' R/W)SARATOGA - LOS GATOS RD. (HWY 9)S37°14'49"W159.27'FND: 3/4" I.P. WITH NAIL, INSIDE MON WELL (R1) BEARING N53°05'45"W(R3) SEE DETAIL 169 SARATOGA CITY COUNCIL MEETING DATE:September 6, 2023 DEPARTMENT:Community Development Department PREPARED BY:David Dorcich, Associate Engineer SUBJECT:Final Map Approval for Two Lots Located at 20170 Bonnie Brae Way RECOMMENDED ACTION: Adopt Resolution granting final map approval of parcel map application No. ULS22-0021 for two lots located at 20170 Bonnie Brae Way (APN: 517 20 021). BACKGROUND: Attached is a Resolution, which, if adopted, will grant final approval for two lots located at 20170 Bonnie Brae Way (APN 517 20 021). This map is for an urban lot split utilizing the ministerial process enabled by SB9 and the applicant has satisfied all the applicable requirements of Article 15-57 of the Saratoga Municipal Code. The recordation of the final map is a means to create individual lots from a larger lot for which building permits may be issued.The Subdivision Map Act provides that once the final map has been filed with the City Clerk, the City Council must approve or disapprove the final map and accept or reject any offers of dedication made to the city within the map at its next meeting. It further provides that the Council must approve the final map if it finds that the final map is in substantial compliance with a previously approved tentative map. The City Engineer has examined the final map and related documents submitted to the City in accordance with the provisions of Section 14.40.020 of the Municipal Code and it was determined that: 1.The Subdivision Map Act,the City's Subdivision Ordinance,and all other applicable provisions of law are complied with. 2.The final map is technically correct. Consequently, the City Engineer’s certificate was executed on the final map and the final map was filed with the City Clerk pursuant to Section 14.40.040 of the Municipal Code for action by the City Council. ATTACHMENTS: 170 Attachment A - Resolution Granting Final Map Approval Attachment B - Site Map Attachment C - Parcel Map 1682585.1 171 RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA APPROVING THE FINAL MAP OF APPLICATION NO ULS22-0021 20170 BONNIE BRAE WAY (APN 517 20 021) The City Council of the City of Saratoga hereby resolves as follows: That certain Parcel Map of a two lot subdivision prepared by M & N Consulting Services INC., dated March 2023, and filed with the City Clerk of the City of Saratoga on August 1, 2023, meets the requirements of the Subdivision Map Act and the Saratoga Municipal Code and is approved. The City Manager is authorized to take action required to record the Final Map. The above and foregoing resolution was passed and adopted at a regular meeting of the Saratoga City Council held on the 6th day of September 2023 by the following vote: AYES: NOES: ABSENT: ABSTAIN: ______________________________ Kookie Fitzsimmons, Mayor ATTEST: ____________________________ Britt Avrit, MMC, City Clerk 1682586.1 172 Site Map 173 ______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________; ________________________________________________________________________________________________________________ ________ _______________________________________________________ ____________________________________________________________________________________________________________________PARCEL MAP M & N CONSULTING SERVICES INC. 322 N. 18TH STREET, SAN JOSE, CA. 95112 MANDNCINC@GMAIL.COM/(669)222-1911174 MENDELSOHN LANE (R/W WIDTH VARIES)MONTALVO ROAD (60' R/W)(N8°38'00"W 753.09')(R1)S9°52'19"W 336.97'N89°20'14"E 805.62'220.59'N0°39'46"W 20.00'319.97'(R2,R5)93.23'35'94.82'353.24'191.30'S26°55'16"W 228.33'17.91'(R11)(S26°58'00"W 228.59')(R4,R12)S9°52'20"W 250.82'216.12'(216.14')(R3)380.05'(380.24')(CF-R2)N0°37'31"W 20.00'S0°36'50"E 424.28'(N0°24'W 425.00')(R13)(R8)212.50'N0°36'50"W 212.50'(R8)(R8)(R8)212.01'(212.50')(R5)(187.28)(CF-R6,R7)N89°23'11"E 992.61'S6°14'02"E 25.12'(N89°30'E 992.56')(R9)SEE DETAIL AFND: 1/2" I.P. OPEN.(U.O.)HELD MON FOR PCSEE DETAIL B188.05'(N89°16'50"E 805.80')(CF-R2)30'N53°47'30"W 350.00'(N10°00'00"E 336.47')(CF-R4,R10,R12)(N53°40'22"W 350.00')(R10)75.88'AUDREY SMITH LN(18.33)(R4)S0°36'50"E 15.00'307.66'559.13'(559.13')(CF-R13)30'30'FND: 3/4" I.P. OPEN.(R2)MON. LIES S08°25'51"E 0.44' INTO THE R/WSEE DETAIL C 90°(CF-R13)(S6°05'45"E 25.12')(R9)SEE DETAIL D261.09'145.25'(TOTAL)59.73'(59.33')(CF-R2)N8°25'51"W 20.19'(N8°29'15"W 20.19')(R2)15'20'20'15'25'HILL AVENUE (R/W WIDTH VARIES)319.97'N8°38'00"W 753.09'BASIS OF BEARINGSN36°09'45"E 22.00'(N36°19'38"E 22.00')(R10)FND: 3/4" I.P. OPEN WITHBRASS TAG & NAIL INSIDE MON WELL(ILLEGIBLE), HELD PER R10N89°20'14"E 205.00'N0°36'50"W 212.50'S0°36'50"E 212.50'102.50'102.50'102.50'102.50'S0°36'50"E 212.50'NOTES:1. ALL DISTANCES SHOWN HEREON ARE INFEET AND DECIMALS THEREOF.2. THE DISTINCTIVE BORDER LINE INDICATESTHE BOUNDARY OF THE LAND SUBDIVIDEDBY THIS MAP AND CONTAINS AND AREA OF43,563 SQ. FT. +/-LANDS OFJAGANNIVAS &SEETHEPALLIDOC. 23875710APN: 517-20-022PARCEL MAP333-MAPS-38(R9)BONNIE BRAE WAY (40' R/W)DETAIL ANOT TO SCALEREFERENCES:LEGENDENWSBASIS OF BEARINGSPARCEL MAP M & N CONSULTING SERVICES INC. 322 N. 18TH STREET, SAN JOSE, CA. 95112 MANDNCINC@GMAIL.COM/(669)222-1911SEE DETA IL ELANDS OFMOYLES TR.DOC. 13309335APN: 517-20-017LANDS OFCHEETHIRALA TR. &NAGULAPALLI-MONDUDOC. 25362794APN: 517-20-021LANDS OF WEISLERDOC. 25288163APN: 517-20-016LANDS OF BELL TR.DOC. 21310992APN: 517-20-0130.32'1.18'FND: 3/4" I.P. OPEN (U.O.).MON IS BENT NE'LY.LOCATED AT BASEDETAIL BNOT TO SCALEFND: 3/4" I.P. OPEN (U.O.).MON IS BENT NE'LY.LOCATED AT BASE0.13'FND: 3/4" I.P. WITH BRASSTAG AND NAIL INSIDEMON WELL, HELD PERR4,R10FND: 2.5" SQ. PLATE WITH CHISLED "X"STAMPED RCE 7147 INSIDE MON WELL(R11)FND: 3/4" I.P. OPEN. MON ISBENT SE'LY, LOCATED BASEAND FND ON R/W (U.O.)DETAILNOT TO SCALE0.30'FND: 3/4" I.P.OPEN(U.O.)SW'LY CORNER OFLOT 5 PER R15 DETAILNOT TO SCALE0.22'DETAIL CNOT TO SCALEFND: 1" I.P.OPEN (U.O.).0.88'0.32'FND: 3/4" I.P. OPEN. HELD PER R9RECORD OF SURVEY83-MAPS-32(R3)PARCEL MAP660-MAPS-18 (R12)DETAIL DNOT TO SCALEFND: 1" I.P.OPEN (U.O.).0.40'0.13'FND: 3/4" I.P. OPEN WITH BRASSTAG & NAIL, STAMPED RCE14001 INSIDE MON WELL (R1)PARCEL MAP479-MAPS-47(R2)DETAIL ESCALE: 1" = 50'BONNIE BRAE WAY (40' R/W)LOT 2AREA = 21,781 SQ. FT. +/-LOT 1AREA = 21,781 SQ. FT. +/-175 SARATOGA CITY COUNCIL MEETING DATE:September 6, 2023 DEPARTMENT:Community Development Department PREPARED BY:Frances Reed, Administrative Analyst SUBJECT: Amended Joint Powers Agreement and Cooperation Agreement to Undertake Community Development Block Grant Program (CDBG) Activities RECOMMENDED ACTION: Adopt the Resolution authorizing the City Manager to enter into an Amended Joint Exercise of Powers Agreement and Cooperation Agreement with the County of Santa Clara relating to essential community development and housing assistance activities funded by the Federal government for the Community Development Block Grant (CDBG) and HOME Program. BACKGROUND: Saratoga is not eligible to apply directly to the Department of Housing and Urban Development for CDBG funds because the City’s population is under the 50,000 person threshold. In previous years, the City has qualified to receive CDBG funds by participating in the “Urban County” grouping of smaller cities and the unincorporated area of Santa Clara County through a Joint Exercise of Powers Agreement and Cooperation Agreement (JPA) with Santa Clara County. In 2017, the Council approved the current JPA for a three-year period, with automatic renewals unless terminated. The proposed change to the revised JPA replaces Section 10: “Compliance with Legislation and Regulations” in its entirety to incorporate the attached HUD-approved language. ATTACHMENT: Attachment A - Resolution of Approval Attachment B - Current Joint Powers Agreement Attachment C - Draft Joint Powers Agreement (with redline changes from the County) 176 RESOLUTION NO. XX-XXX A RESOLUTION AUTHORIZING THE CITY MANAGER OF THE CITY OF SARATOGA TO THE AMENDED JOINT POWERS AGREEMENT AND COOPERATION AGREEMENT TO UNDERTAKE OR TO ASSIST IN THE UNDERTAKING OF ESSENTIAL ACTIVITIES PURSUANT TO TITLE I OF THE HOUSING AND COMMUNITY DEVELOPMENT ACT OF 1974, AS AMENDED, FOR THE PERIOD OF OCTOBER 1, 2017 TO SEPTEMBER 20, 2020 AND SUBSEQUENT AUTOMATIC RENEWALS UNLESS TERMINATED WHEREAS, Congress has enacted the Housing and Community Development Act of 1974, as amended; WHEREAS, Title I of the Act provides for a program of Community Development Block Grants; WHEREAS, Title I of the Act makes entitlement grants available to cities with a population of 50,000 or more persons and to counties that qualify as an urban county; WHEREAS, the City of Saratoga is not eligible to apply directly for entitlement funds under the Act but may, by entering into a cooperation agreement with County, qualify County as an urban county applicant and may thereby receive such funds; WHEREAS , the parties hereto wish to enter into an agreement to enable the County of Santa Clara to apply for and receive entitlement funds as an urban county and to establish the respective rights and obligations of the contracting parties to such funds; NOW, THEREFORE, BE IT RESOLVED that the City Council does hereby authorize the City Manager to enter into the Amended Joint Exercise of Powers Agreement and Cooperation Agreement with the County of Santa Clara To Undertake or to Assist in the Undertaking of Essential Activities Pursuant to Title I of the Housing and Community Act of 1974, as Amended for the Period of October 1, 2017 - September 30, 2020, and subsequent automatic renewals unless terminated. PASSED AND ADOPTED at a regular meeting of the City Council of the City of Saratoga this 6th day of September 2023 by the following vote: AYES: NOES: ABSENT: ABSTAIN: Kookie Fitzsimmons, Mayor ATTEST: Britt Avrit, MMC, City Clerk 177 JOINT EXERCISE OF PO\ilERS AGREEMENT ANDCOOPERATION AGREEMENT TO UNDERTAKEOR TO ASSIST IN THE UNDERTAKING OFESSENTIAL ACTIVITIES PURSUANT TOTITLE I OF THE HOUSING AND COMMUNITYDEVELOPMENT ACT OF 1974, AS AMENDED,FOR THE PERTOD OF OCTOBER 1, 2017 TO SEPTEMBER 30, 2020, ANDSUBSEQUENT AUTOMATIC RENE\ryALS UNLESS TERMINATEDThis Cooperation Agreement ("Agreement") is entered into by and between the County of SantaClara ("County") and the City of Saratoga ("City") relating to essential community developmentand housing assistance activities funded by the Federal government for the CommunityDevelopment Block Grant and HOME Programs, as defined below.RECITALSWHEREAS, Congress has enacted the Housing and Community Development Act of1974, as amended, (the "Act") and Title I of the Act provides for a program of CommunityDevelopment Block Grants, hereinafter referred to as "CDBG" for funds that may be used for thesupport of activities that provide decent housing, suitable living environments and expandedeconomic opportunities principally for persons of low- and moderate income; andV/HEREAS, Congress has enacted the Cranston-GonzalezNational Affordable HousingAct, as amended, (the "Cranston-Gonzalez Act"), and Title II of this Act created the HOMEInvestment Partnership Program, hereinafter called "HOME" that provides funds to states andlocal govemments for the purpose of increasing the number of affordable housing opportunitiesfor low- and moderate-income families: andWHEREAS, all provisions contained in this Agreement that refer to Act, which providesfor the distribution of CDBG funds, shall also refer to the HOME Program under Title II of theCranston-G onzalez Act ; andWHEREAS, CDBG grants are available to: (1) cities with a population of 50,000 or morepersons as entitlement grantees ("Entitlement Grantees") or (2) counties that have a populationof 200,000 or more consisting of the population within their unincorporated areas plus cities ofless than 50,000 persons in population within the counties ("Urban County") ; andWHEREAS, HOME formula allocation grants ("HOME Formula Allocation Grants") areavailable to: (1) cities with a population of 50,000 or more persons as a HOME participatingjurisdiction or (2) counties in a metropolitan area that either (l) have a population of at least200,000 people, excluding metropolitan cities within the county, with at least 100,000 of thatpopulation residing in unincorporated areas or included units of general local government inwhich the county has the authority to undertake administration of CDBG funds, or (2) has a1178 population of at least 100,000 people, and a population density of at least 5,000 people persquare mile ("HOME PJ"); andWHEREAS, the City does not meet the population threshold as an Entitlement Grantee oras a HOME PJ and the County is a qualified Urban County and HOME PJ; andWHEREAS, the City and County wish to enter into this Agreement to enable the Countyto apply for and receive entitlement funds under HOME andlor CDBG as an Urban County andto establish the respective rights and obligations of the contracting parties to such funds; andV/HEREAS, a cooperative agreement is required by the County and the City in order toimplement the provisions and terms of the CDBG and HOME programs, hereinafter collectivelyreferred to as the Urban County Program; andWHEREAS, the County and City do hereby find and determine that it is in the bestinterest of the residents of the unincorporated areas of the County and of the City that housingand community development activities be performed jointly in accordance with the provisions ofthis Agreement in that the U.S. Department of Housing and Urban Development ("HUD")recoÍrmends the expenditure of funds for such purpose on a regional basis; andWHEREAS, the County qualified as an Urban County to administer and implement theUrban County Program for housing and community development activities for the City inaccordance with the terms and conditions hereinafter provided; andWHEREAS, the City and the County agree to "cooperate to undertake, or assist inundertaking, community renewal and lower-income housing assistance activities."NOW, THEREFORE, in consideration of the mutual covenants herein set forth and themutual benefits to be derived therefrom, the parties agree as follows:1. GeneralThis Agreement gives the County authority to undertake or assist in undertaking activitieswhich will be funded from Urban County Program funds and from any program incomegenerated from the expenditures of such funds. County and City agree to cooperate toundertake, or assist in undertaking community development and affordable housingactivities.By executing this Agreement, City understands that it may not apply for grants as a non-entitlement grantee under the Small Cities or State CDBG Programs administered by theCalifornia Department of Housing and Community Development ("State HCD") during theterm of this Agreement, and City cannot join with other local governments to form a separateHOME PJ other than the Corurty HOME Program authorized under this Agreementregardless of whether County ultimately receives a HOME Formula Allocation Grant fromHUD. The County and City may not sell, trade, or otherwise transfer all or any portion ofsuch Urban County Program funds to another such metropolitan city, Urban County, unit ofgeneral local government, or Indian tribe, or insular arca that directly or indirectly receives2179 Urban County Program funds in exchange for any other funds, credits or non-Federalconsiderations, but must use such funds for activities eligible under Title I of the Act and/orTitle II of the Cranston-Gonzales Act.2. Authorities.Both the City and the County are legally authorized to enter into this Agreement underfederal, local and state law, including but not limited to the Act and the Cranston-GonzalezAct.3. Definitions.In the event of any conflict between the definitions in this Agreement and those set forth inthe Act, the Cranston-Gonzalez Act and any regulations, as defined below, the latter shallgovern.a. "Annual Action Plan": the Annual Action Plan serves as the Urban County'sapplication to HUD for funding. The Annual Action Plan summarizes the activitiesthat will be undertaken in a program year to meet the goals outlined in theConsolidated Plan and identifies the federal and non-federal resources that will beused.b. "Board of Supervisors'o: the County's legislative body responsible for approving theUrban County's Consolidated Plan and"CDBG": Community Development Block Grant, a federal program administered byHUD which provides funding to address housing and community development needsof lower-income persons.d. "Citizen Participation Plan": the plan adopted by the Board of Supervisors of theCounty which outlines the opportunities and process for citizen input on matterspertaining to planning, monitoring, and evaluation of the Urban County Programprojects.e. "City": is the city or town that is a party to this Agreement; such city or town may bereferred to as a "Non-Entitlement City," that is, a city which cannot directly apply foror receive funds through cooperation agreements with HUD.f. "City Project": is a proposal that will be undertaken by the City following approvalby the County.g. "Consolidated Plan": describes the housing conditions and goals to address thehousing needs of lower income persons, and identifies specific housing actions to betaken by the Urban County to address its housing needs. The Consolidated Plan alsoserves as a guide for HUD in the distribution of assisted housing resources tocommunities.h. "Count¡/": the County of Santa Clarathrough action by its Board of Supervisorsc3180 "Eligible Activity": Activities thaf are allowable uses of the CDBG funds as definedin the Code of Federal Regulations Title 24 for HUD and of the HOME funds asdefined in Title II of the Cranston-GonzalezNational Affordable Housing Act.j. "Grant": the CDBG and HOME funds allocated by HUD to the County of SantaClara as the legal recipient of the funds for the Urban County.k. "Grant Agreement": the grant agreement between HUD and the County of SantaClarafor Title I and Title II fundins"HOME": the HOME Investment Partnership Program, a federal programadministered by HUD to assist in addressing the affordable housing needs of lowerincome persons through such means as new housing development and construction;acquisition and rehabilitation of existing housing units; and provision of emergencyrental subsidies.m. "Housing and Community Development Advisory Committee": an advisorycommittee established by the Board of Supervisors of the County to be the policyreconìmending body to the Board of Supervisors for the Urban County Program.n. "HLJD": the United States Department of Housing and Urban Development.o. "OSH": Office of Supportive Housing, formerly known as the Office of AffordableHousing, responsible for the day to day administration of the Urban County Program.p. "Project Proposals": requests for an allocation of Urban County Program fundssubmitted by eligible applicants to implement speciflrc eligible CDBG or HOMEactivities, as defined by HUD.q. "Regulations": the rules and regulations of the U.S. Department of Housing andUrban Development; particular reference is made to those regulations stated in 24Code of Federal Regulations Part 570 (containing the general regulations ofCommunity Development Block Grants) and Part 58 (containing the regulations onthe Federal Environmental Review Procedures).r. "LJrban County": a county that is (1) in a metropolitan area; (2) authorized by statelaw to undertake essential community development and housing assistance activitieswithin its unincorporated areas, and (3) has a population of 200,000 or more within itsunincorporated areas and units of general local government (cities) within the countywith which it enters into cooperation agreements to undertake or to assist in theundertaking of eligible activities.4. Term.The term of this Agreement shall begin on October 1,2017 and extend for three ProgramYears. For the pu{poses of this Agreement, a Program Year is defined as October l't throughSeptember 30th This Agreement will subseq.r.nily automatically renew if the County ı-qualifies as an Urban County during the Agreement term for the next three (3) Program Yearperiod. Upon requalification a new three (3) Program Year term will begin at the conclusion4181 of the first Three Program Year term starting on October 1,2017. The first of theseautomatic three (3) Program Year term renewals will occur at the beginning of fiscal year2020-20I (October I,2020) and every three (3) Program Years thereafter. The terms of thisAgreement shall remain in effect until all Urban County Program funds covered under theterms of this Agreement, and any program income generated from the expenditure of suchfunds, are expended, and the funded activities completed, and that the County andparticipating units of general local government may not terminate or withdraw from thisAgreement while this Agreement remains in effect. This Agreement may not be terminatedor withdrawn by the parties for any circumstance or reason during the term of the agreement.a. Termination. This Agreement can only be terminated if an earlier date oftermination is approved in writing by HUD pursuant to the Urban CountyProgram or until such times as the City and County elect to terminate thisAgreement at the conclusion of a three-year term.b. Renewal process. As required by HUD, the City and County agree to adopt anyamendment(s) to this Agreement necessary to meet the requirements set forth inthe Urban County Qualification Notice published by HUD annually providinginstructions for Counties seeking to requalify as an urban county. Such failure tocomply will void the automatic renewal for such qualification period. Prior to therenewal date, the County will notifu City in writing that City has the option toterminate the Agreement and not be included as part of the submission by Countyto HUD for re-qualification as an Urban County for the subsequent three (3) yearqualification period. City agrees to send a timely response to County stating itsintention to either continue to be a part of the Urban County Program or to elect toterminate this Agreement and not be apart of the County's upcoming submissionto HUD to re-qualify as an Urban County for the subsequent three (3) year period.The County will submit to HUD the letter notifying the City of its ability toterminate this Agreement as well as the City's response letter. County will alsosubmit to HUD a written legal opinion provided by County Counsel stating thatthe terms and provisions continue to be authorized under state and local law andthat the Agreement continues to provide full legal authority for County.The county and the City have both adopted resolutions approving the city'sparticipation in the Urban County Program; the resolutions will be sent to HUDalong with this Agreement immediately after the Agreement has been approved aswell as whenever the County re-qualifies as an Urban County.5. Purpose of Agreement.This Agreement is formed to meet the requirements and purposes of the Act, the Cranston-Gonzales Act, and the Regulations with respect to the application for Grants and to establishthe respective rights of the parties to such Grants.5182 6. Administration of Agreement.a. The off,rcers and agents of both parties will cooperate in fumishing information andassistance necessary for the preparation, completion, and filing of the County'sapplication with HUD in accordance with the requirements of Urban County Programand the Regulations. The City shall provide opportunities for public participation asdescribed in the Citizen Participation Plan.b. The City shall submit to the County all necessary information required for thecompletion of a Consolidated Plan in the form required by HUD. This informationwill detail the City's commitments to providing housing assistance to low- and very-low income persons within the City. The local commitments to housing assistance bythe City will be incorporated into the Urban County's Consolidated Plan, which willbe reviewed by HUD to determine the local commitments to address housing needs oflow- to very-low income persons.c. The County shall not alter or amend the information furnished to County by cities incompliance with the Urban County Program and Regulations and consistent withidentified Urban County needs and priorities, the County shall have full authority andnecessary control of the preparation and filing of its Annual Action Plan to HUD andof other papers and documents in support thereof.7. Project Proposals.Any and all Project Proposals for eligible activities, including those of the City, shall besubmitted directly to the County during the term of this Agreement by eligible applicants.The three-year Notice of Funding Availability ("NOFA") will outline the eligibility criteriaand local priorities. Project Proposals must meet the HUD eligibility criteria within one ofthe funding categories contained in the NOFA. All Proposals must be submitted directly tothe County.Funding for capital improvement projects will be considered on an annual basis outside ofthe NOFA process described above. A minimum of one eligible capital improvementproject in each of the non-entitlement cities will be funded during the term of thisAgreement, pending funding availability. The City will submit a proposal to the County forconsideration for a shovel-ready project that can be completed within 12 months of thesubmittal of the Proposal or a project that can be phased over a two year period withdemonstrable programmatic and financial actions (i.e. design, architectural, constructioncosts). County and City staff will work together to determine each project's level ofreadiness and establish an implementation schedule. Unspent funds will not be carried overfrom year to year to ensure funds are spent in a timely manner. When such capital funds arenot expended they will be used to supplement other Eligible Activities, if they are notexpended in the agreed upon project's contract term between the City and the County. TheCounty will evaluate the City's timely expenditure of funds to ensure the County is incompliance with HUD before recommending funding for a capital project. Review andcomment on City proposed projects shall be to determine HUD eligibility and timelyexpenditure of funds.6183 8. Disbursement of Funds.a. City understands and agrees that Urban County Program funds disbursed under thisAgreement are the obligation of County and that such obligation of the County isdependent upon the qualification of the County as an Urban County applicant andupon the availability of federal funds to implement the Urban County Program.b. Funds disbursed to the City and other subrecipients will be expended on eligibleactivities as described in the Consolidated Plan. The 2015-2020 Consolidated Planincludes goals and strategies to address housing and community development needsin the Urban County and identifies the following Goals:1. Assist in the creation and preservation of affordable housing for lower-income and special needs households.2- Support activities to end homelessness3. Support activities that provide basic services, eliminate blight, andlorstrengthen nei ghborhoods4. Promote environmental sustainabilityc. County and City agree that the County has the authority to transfer CDBG funds toanother CDBG-eligible projeclprogram at County's sole discretion if City is notspending its CDBG funds in a timely manner, i.e. within 12 months of Proposalapproval. Prior to transferring the CDBG funds, the County will noti$' the City inwriting that the City is at risk of not meeting this timeliness requirement and thereforeCounty will transfer CDBG fimds if timeliness is not met.9.. Compliance with FinalPrograms and Plans.County and City shall comply in all respects with final Annual Action Plans and theConsolidated Plan which are developed through mutual cooperation pursuant to theapplication requirements of the Urban County Program and the Regulations and approved byHUD10. Compliance with Legislation and RegulationsCity and County agree, pursuant to 24 CFR 570.501(b) that cities are subject to the samerequirements applicable to subrecipients, including the requirement of a written agreementbetween the County and the City specific to the proposed Proposal as set forth in 24 CFR570.503. City understands and agrees that should it fail to comply with such requirements orwith the terms of this Agreement, that funds which may be allocated to City during the termof this Agreement may be terminated, or reduced or otherwise limited in accordance with theUrban County Program and Regulations.County and City shall comply with all applicable requirements of the Urban County Programand associated regulations, in utilizing grant funds under legislation that created and governthese grants, and shall take all actions necessary to assure compliance with Countycertifications required by Section 104(b) of Title I of Act, as amended regarding theprovisions of the National Environmental Policy Act of 1969, Title VI of the Civil Rights Actof 1964, Title VII of the Civil Rights Act of 1968, Executive Order 11988, Section 109 of7184 Title I of the Act which incorporates Section 504 of the Rehabilitation Act of 1973 and theAge Discrimination Act of 1975, the Fair Housing Act, and affirmatively furthering fairhousing and other applicable federal laws.The City agrees that use of Urban County Program funding for activities in or in support ofCity is prohibited if City does not affirmatively further fair housing within its ownjurisdiction as defined by Federal law or impedes County actions to comply with its fairhousing certification included with the Annual Action Plan. The City may be required todemonstrate how it complies with the fair housing requirement.Furthermore, City hereby covenants by and for itself, its successors and assigns, and allpersons claiming under or through it that there shall be no discrimination against orsegregation of any person or group of persons on account of race, color, religion, sex, maritalstatus, familial status, disability, national origin, or ancestry in the sale, lease, sublease,transfer, use, occupancy, tenure, or enjoyment of any project funded by Urban CountyProgram funds, nor shall City itself or any person claiming under or through it, establish orpermit any such practice or practices of discrimination or segregation with reference to theselection, location, number use or occupancy of tenants, lessees, subtenants, sublessees, orvendees in any project funded as a result of this Agreement.The City hereby covenants that it has adopted and is enforcing a policy prohibiting the use ofexcessive force by law enforcement agencies within its jurisdiction against any individualengaged in non-violent civil rights demonstrations. Furthennore, the City has adopted and isenforcing a policy of enforcing applicable State and local laws against physically baningentrance to or exit from a facility or location which is the subject of such non-violent civilrights demonstrations within such j urisdictions.1 1. Conflict of Interest.City shall comply with all applicable federal and state laws, regulations and policiesgoverning conflict of interest, including State conflict of interest regulations found inCalifornia Government Code Sections 1090, 1126,87100 et seq., Federal conflict of interestregulations found in 24 CFR 570.611, 85.36 ad84.42, and any other applicable policies, rulesand regulations related to conflict of interest.Any person who is an employee, agent, consultant, officer, elected or appointed official ofthe City, who exercises any functions or responsibilities with respect to Urban CountyProgram-funded activities identified in this Agreement and who is in a position to participatein the decision-making process or gain inside information with regard to activities identifiedin this Agreement, ffiây not obtain a financial interest or benefit from the Urban CountyProgram-assisted activities identified in this Agreement or any related agreement,subcontract, or contract, either for themselves, an immediate family member or businesspartner, during his/her tenure. City shall maintain written standards of conduct governingperformance of its employees engaged in the award and administration of contracts fundedby the Urban County Program.I185 12. Areas of Housing Authorit)'Operation.Nothing herein shall affect the rights and obligations of the parties with respect to anyagreement which the City may have with the Housing Authority of the County of Santa Clara("HACSC").13. Services. Equipment and Property Reimbursement.County shall provide or be primarily responsible for providing the services, equipment andother property necessary for the planning, preparation and filing of the Annual Action Planand for the administration of the Grant funds subject to the right of the County to seekreimbursement for actual expenses and costs of furnishing such services, equipment andproperty. Subject to the provisions of the application or of the grant award made thereon, allproperty furnished by County as herein-above described shall belong to County during theterm of this Agreement and after its termination.At the termination of the Urban County Program, all property and equipment acquired withCDBG funds will be subject to the requirements and conditions contained in 24 CFR section570.505 (24 CFR section 570.502(aX5)..14. Program Income.Any revenue directly generated from the use of Urban County Program funds shall beincluded as available funds for the following funding cycle and thus shall be subject toregulations and reported to HUD. The County has the responsibility for monitoring andreporting to HUD on the use of any such program income, including but not limited toappropriate record keeping.15. Revolvins Loan Fund.a. The County is authorized to maintain a separate fund in conjunction with a singlefamily home rehabilitation program for eligible activities in accordance with allCDBG requirements as may apply. The Revolving Loan Fund must be held in aninterest bearing account and the interest must be remitted to HUD annually.b. Eligible activities for single family home rehabilitation may be funded through loans.The loans, in turn, generate payments to the Revolving Loan Fund for use in carryingout the same activities.16. Records.City and County shall maintain appropriate books, records, files, and accounts relating to thereceipt and disbursement of the Grant funds, including records in accordance with 24 CFRSec 570.503 as they relate to the application, acceptance, and use of federal funds for thisfederally assisted program and any other records imposed by County's grant agreement withHUD. All such books, records, files and accounts shall be made available for inspection atreasonable times and places by authorized representatives of City, County, and HUD or anyother person authorized by the Urban County Program or the Regulations.I186 I 7. Contractual Oblieations.It is expressly understood and agreed that, as the applicant to HUD, County must take fullresponsibility and assume all obligations of an applicant under the Urban County Programand that HUD will look only to the County in this regard. However, County assumes noresponsibility nor liability for any failure to include City in the application as a result ofCity's failure to supply County with information necessary to prepare and file theapplication, or as a result of City's failure to supply County with such information upondesignated dates, or as a result of City's failure to comply with the Urban County Programand the Regulations.{& Indemnification.In lieu of and notwithstanding the pro rata risk allocation which might otherwise be imposedbetween the Parties pursuant to Government code Section 895.6, the Parties agree that alllosses or liabilities incurred by a party shall not be shared pro rata but instead the County andCity agree that pursuant to Government Code Section 895.4, each of the parties hereto shallfully indemnify and hold each of the other parties, their officers, board members, employeesand agents, harmless from any claim, expense or cost, damage or liability imposed for injury(as defined by Government code Section 810.8) occurring by reason of the negligent acts oromissions or willful misconduct of the indemnifying party, its offrcers, employees or agents,under or in connection with or arising out of any performance of obligations required by thisAgreement, the Urban County Program, Annual Action Plan, Grant Agreement theRegulations or other applicable laws relating to this Agreement delegated to such party underthis Agreement. No party, nor any officer, board member, employee or agent thereof shall beresponsible for any damage or liability occurring by reason of the negligent acts or omissionsor willful misconduct of the other parties hereto, their officer, board members, employees oragents, under or in connection with or arising out of any performance of obligations requiredby this Agreement, the Urban County Program, Application, Regulations or other applicablelaws relating to this Agreement delegated to such other parties under this Agreement.19. Self-Insurance.The City and County are authorized self-insured public entities for purposes of generalliability, automobile liability, professional liability and worker's compensation. City andCounty warrant that through their respective programs of self-insurance, they have adequatecoverage or resources to protect against any liabilities arising out of their perfonnanceregarding the terms and conditions of this Agreement.20. Discretionar.y Actions.Nothing herein contained shall be construed to prohibit the City from exercising its discretionon any legislative quasi-judicial and/or administrative matter (including but not limited toany action involving zoning of General Plan amendments). Nothing herein shall compel theCity to take any action on any matter save and except as expressly required in thisAgreement. It is understood and agreed that the City does not by this Agreement commititself or delegate the exercise of any of its police powers in any matter whatsoever save andexcept as expressly set forth in this Agreement.10187 21. Timeliness.When any action is required hereunder upon request for action on a document or materialfurnished by the County to the City said request for action on a document or material shall befurnished at least 30 days prior to the date said action is required in order to allow sufficienttime for the City to review and act on said document or material.22. Severabilitv.Should any part, term, provision of this Agreement be judicially determined to be illegal or inconflict with any law of the State of California or any law of the United States, or should anypart, term, or provision of this Agreement be otherwise rendered unenforceable orineffectual, the validity of the remaining portions or provisions shall not be affected thereby.23. Section Headings.All section headings contained herein are for the convenience of reference only and are notintended to define or limit the scope of any provision of this Agreement.24. Notices.Any notice, tender, or delivery to be given hereunder by either party to the other may beeffected by personal delivery in writing or by certif,red mail, return receipt requested. Eachparty may change its address by written notice in accordance with this Section.IN V/ITNESS V/HEREOF, parties hereto have executed this Agreement on the dates set forthbelow.CITY OF SARATOGACOUNTY OFABy:By:2tCity ManagerJeffrey V. SmithCounty ExecutiveAttest:Byo'r4Clerk11188 Approved as to form:Approved as to form and legality:By:City AttorneyCe+lv^:*eq¡*v, kwLead Deputy County CounselChristopherDate: 1tDate: aBy:911443.t12189 AMENDMENT No. 1 to JOINT EXERCISE POWERS AGREEMENT AND COOPERATION AGREEMENT TO UNDERTAKE OR TO ASSIST IN THE UNDERTAKING OF ESSENTIAL ACTIVITIES PURUSANTPURSUANT TO TITLE I OF THE HOUSING AND COMMUNITY DEVELOPMENT ACT OF 1974, AS AMENDED, FOR THE PERIOD OF OCTOBER 1, 2017 TO SEPTEMBER 30, 2020 AND SUBSEQUENT AUTOMATIC RENEWALS UNLESS TERMINATED This Amendment No.1 is entered into by and between the County of Santa Clara (“County”) and the City of “City Name” (“City”) as of August __, 2023 (the “Effective Date”) in order to amend that certain above referenced Joint Exercise of Powers Agreement and Cooperation Agreement dated [July 19, 2017] (the “Agreement”). The County and the City hereby agree that Section 10 of the Agreement is amended by deleting the entirety of Section 10 in the original Agreement and replacing it with the following: Section 10. ORIGINAL 10. Compliance with Legislation and Regulations. City and County agree, pursuant to 24 CFR 570.501(b) that cities are subject to the same requirements applicable to subrecipients, including the requirement of a written agreement between the County and the City specific to the proposed Proposal as set forth in 24 CFR 570.503. City understands and agrees that should it fail to comply with such requirements or with the terms of this Agreement, that funds which may be allocated to City during the term of this Agreement may be terminated, or reduced or otherwise limited in accordance with the Urban County Program and Regulations. City and County agree to undertake, or assist in the undertaking, community renewal and lower- income housing assistance activities. County and City shall comply with all applicable requirements of the Urban County Program and associated regulations, in utilizing grant funds under legislation that created and govern these grants, and shall take all actions necessary to assure compliance with the urban county's certification underCounty certifications required by Section 104(b) of Title I of Act, as amended regarding the provisions of the Housing and Community Development Act of 1974, that the grant will be conducted and administered in conformity withNational Environmental Policy Act of 1969, Title VI of the Civil Rights Act of 1964, and the implementing regulations at 24 CFR part 1, and the Fair Housing Act, and the implementing regulations at 24 CFR part 100, and will affirmatively further fair housing. (See 24 CFR § 91.225(a) and Affirmatively Furthering Fair Housing Definitions and Certifications (86 FR 30779, June 10, 2021), to be codified at 24 CFR 5.151 and 5.152, available at https://www.federalregister.gov/documents/2021/06/10/2021-12114/restoring-affirmativelyfurthering- fair-housing-definitions-and-certifications.) County and City shall comply withTitle VII of the Civil Rights Act of 1968, Executive Order 11988, Section 109 of Title I of the Housing and Community Development Act of 1974, and the implementing regulations at 24 CFR part 6,Act which incorporates Section 504 of the Rehabilitation Act of 1973, and the implementing regulations at 24 CFR part 8, 190 Title II of the Americans with Disabilities Act, and the implementing regulations at 28 CFR part 35, the and the Age. Discrimination Act of 1975, and the implementing regulation at 24 CFR part 146, and Section 3 of the Housing and Urban Development Act of 1968. The County and City shall comply with all the Fair Housing Act, and affirmatively furthering fair housing and other applicable federal laws. The City agrees that use of Urban County Program funding for activities in or in support of City is prohibited if City does not affirmatively further fair housing within its own jurisdiction as defined by Federal law or impedes County actions to comply with its fair housing certification included with the Annual Action Plan. If requested, the City shall execute assurances and certifications in HUD 424-BThe City may be required to demonstrate how it complies with the fair housing requirement. Furthermore, City hereby covenants by and for itself, its successors and assigns, and all persons claiming under or through it that there shall be no discrimination against or segregation of any person or group of persons on account of race, color, religion, sex, marital status, familial status, disability, national origin, or ancestry in the sale, lease, sublease, transfer, use, occupancy, tenure, or enjoyment of any project funded by Urban County Program funds, nor shall City itself or any person claiming under or through it, establish or permit any such practice or practices of discrimination or segregation with reference to the selection, location, number use or occupancy of tenants, lessees, subtenants, sublessees, or vendees in any project funded as a result of this Agreement. The City hereby covenants has adopted and is enforcing a policy prohibiting the use of excessive force by law enforcement agencies within its jurisdiction against any individual engaged in non-violent civil rights demonstrations. Furthermore, the City has adopted and is enforcing a policy of enforcing applicable State and local laws against physically barring entrance to or exit from a facility or location which is the subject of such non-violent civil rights demonstrations within such jurisdictions. Except as herein modified, all other provisions of the Agreement, including any subsequent amendments thereto, shall remain in full force and effect. This amendment may be executed in any number of counterparts, and all of such counterparts so executed together shall be deemed to constitute one and the same agreement, and each such counterpart shall be deemed to be an original provided all of the parties have fully executed this amendment. Unless otherwise prohibited by law or County policy, the parties agree that an electronic copy of this amendment, or an electronically signed amendment, has the same force and legal effect as the amendment executed with an original ink signature. The term “electronic copy of this amendment” refers to a transmission by facsimile, electronic mail, or other electronic means of a copy of the original signed amendment in a portable document format. The term “electronically signed amendment” means the amendment that is executed by applying an electronic signature using technology approved by the County. Formatted: Indent: First line: 0" 191 IN WITNESS THEREOF, the parties have by their duty authorized representatives executed this Amendment effective as of the Effective Date. [insert signature blocks] 192 SARATOGA CITY COUNCIL MEETING DATE:September 6, 2023 DEPARTMENT:City Manager’s Department PREPARED BY:Leslie Arroyo, Assistant City Manager SUBJECT:Friendship City with New Taipei City Memorandum of Understanding (MOU) RECOMMENDED ACTION: Approve the Friendship City Memorandum of Understanding (MOU)with New Taipei City in Taiwan. BACKGROUND: At the July 19, 2023,Saratoga City Council meeting, Council directed staff to form a Friendship City relationship with New Taipei City in Taiwan. New Taipei City has several Friendship City relationships with cities in the United States, including Cupertino and the Town of Holmdel, New Jersey. In some cities, the “Friendship City” designation is often less formal than a Sister City relationship and is used as a first stage in the relationship, and after it is strengthened and the partners are sure they want a long-term relationship, they may become “Sister Cities.” Friendship City agreements can be made through an MOU.Currently, Saratoga has one Sister City relationship with Muko, Japan. ATTACHMENTS: Attachment A: Memorandum of Understanding with Saratoga Attachment B: Memorandum of Understanding with Cupertino 193 194 195 MAYOR BARRY CHANG bchang@cupertino.org CITY HALL 10300 TORRE AVENUE • CUPERTINO, CA 95014-3255 TELEPHONE: (408) 777-3192 • FAX: (408) 777-3366 Agreement on the Establishment of a Friendship City Designation Between Taipei, Taiwan, Republic of China and Cupertino, California, United States of America To further develop friendly cooperation and deepen mutual understanding and friendship between different cultures; Taipei, Taiwan, Republic of China and the City of Cupertino, California, United States of America enter into this Agreement on matters concerning the establishment of friendly cooperation between the two parties through amicable negotiation. I. The parties agree to jointly promote friendly exchange between the people of Taipei and the City of Cupertino on the basis of equality and mutual benefit dependent upon ratification of this Agreement by both. II. The parties should exchange information with each other and strengthen the exchange and cooperation in economics, culture, education, innovation and entrepreneurship, and other areas. III. The parties should establish a friendly relationship, based on exchange and cooperation, to jointly promote cultural and educational exchanges with Taipei and the City of Cupertino. IV. The parties will follow the City of Cupertino’s “Policies and Guidelines on Sister Cities, Friendship Cities, and International Delegations.” V. This Agreement is made in duplicate in both Chinese and English, with both versions being equally valid, and shall take effect from the date when it is signed by both parties. VI. The term of this Agreement is for two years and will automatically terminate if not renewed. ________________________________________ Friendship City Representative Taipei, Taiwan, Republic of China Date: ___________________________________ ________________________________________ Mayor Barry Chang Cupertino, California, United States of America Date: ___________________________________ 196 SARATOGA CITY COUNCIL MEETING DATE: September 6, 2023 DEPARTMENT: Community Development Department PREPARED BY: Nicole Johnson, Senior Planner SUBJECT: MISC23-0010 – Extension request for the Temporary Compliance Plan for Winery Operations at House Family Vineyards at 13340 Old Oak Way RECOMMENDED ACTIONS: Adopt the Resolution approving the Temporary Compliance Plan extension subject to conditions of approval. BACKGROUND: In May 2021, the City Council amended the City’s Code Compliance Policy (Attachment B) to provide that when steps to correct an existing code violation(s) requires a discretionary approval by the City, a Temporary Compliance Plan (TCP) shall be developed including a reasonable timeline to achieve voluntary compliance. The temporary compliance plan is subject to appeal to the City Council pursuant to City Code Section 2-05.030. In October 2021 the City ordered House Family Vineyards to immediately cease all public winery operations due to ongoing code violations. House Family Vineyards submitted an application for a TCP in July 2022 to allow limited interim operations while the City considers its application for various approvals concerning winery operations. Staff approved the proposed TCP on August 17, 2022. At the October 5, 2022 City Council meeting, an appeal of staff’s approval was heard by the Council. The staff report and minutes from the October 5, 2022 meeting can be found on the City’s website. The Council denied the appeal and approved the TCP with reduced operating days and times for wine tastings by appointment at Izumi Point located on Old Oak Way (APN 503-15- 078). Tastings are by appointment only and for no more than 49 people (including staff) and conducted between the hours of 12:00 pm – 5:00 PM Thursdays to Sunday. Izumi point has picnic tables with bench seating and umbrellas as well as chairs to accommodate guests. Visitors and employees park in the parking areas adjacent to the seating area and along the private roadway within the property boundaries. Portable toilets and a hand washing station are available adjacent to the seating and parking area and serviced weekly. Wine is stored in a portable commercial refrigerator adjacent to a bar area and the seating area. The TCP was implemented by the attached Code Compliance Agreement (Attachment C) and pursuant to Condition #4: If the Proposed Approvals are not approved by the City by September 30, 2023, the temporary compliance plan shall be of no further force and effect and the commercial operations shall constitute an ongoing violation and Owners agree to immediately close the winery operations on the Property. 197 Condition #3 in the Code Compliance Agreement states that failure to resolve by October 17, 2022, the incomplete items for the Proposed Approvals (Conditional Use Permit, Design Review, and open space easement modification) shall constitute an ongoing violation and result in suspension or revocation of the temporary compliance plan and an immediate closure of the winery operations including wine tasting. The applicant failed to produce complete documents for the Proposed Approvals by the deadline and on November 9, 2022, the TCP was suspended. The TCP was reinstated on June 1, 2023, after the application for the Proposed Approvals had been deemed complete. DISCUSSION On July 3, 2023 House Family Vineyards submitted a request to extend the TCP until September 30, 2024. The application also requests the approved TCP be amended with respect to the days and hours of operation as well as food service on site. The applicant has requested the following changes to the conditions of the Code Compliance Plan (Exhibit A of the Code Compliance Agreement): Condition Applicant Requested Change #5b-Hours of operation are limited to Thursday-Sunday i. 12:00 PM-5:00 PM Hours of operation are limited to Monday - Sunday i. 12:00 PM-6:00 PM #7- No food shall be prepared on the Property. Only shelf stable, prepackaged, non-potentially hazardous foods shall be served. There shall be no catering services on the Property. No food shall be prepared on the Property. Only shelf stable, prepackaged, non- potentially hazardous foods shall be served. An approved, permitted caterer may be also be utilized for food service on site. Additional details of the applicant’s requested changes are included in the TCP extension application and letter included in Attachments D and E. The Santa Clara County Department of Environmental Health (DEH) reviewed the revised TCP application and stated that it would be unable to authorize the expansion of use proposed by the applicant and the conditions included in Attachment F apply. The Santa Clara County Fire Department has also reviewed the extension request and their previous conditions (Attachment F) continue to apply. Staff is not recommending any changes to the operating days and hours, or food service allowed by the current TCP and has included the recommended conditions from DEH and the Fire Department in Exhibit A of the resolution to approve the TCP extension. STATUS OF APPLICATIONS The applicant has applied for a CUP to operate a winery on the properties at the terminus of Old Oak Way (APN’s 503-15-081, 503-15-082, 503-15-083), Design Review Approval for existing and future structures associated with the winery operations and adjustments to the existing open space easement. An Environmental Impact Report (EIR) is being prepared by the City for these applications. Progress on the EIR was delayed because the applications for the Proposed Approvals 198 were incomplete until June 1, 2023. Necessary information regarding the required off-site secondary access road is still missing to complete the EIR. A secondary access road on adjacent properties is required by the Santa Clara County Fire Department to comply with the requirements of Public Resources Code 4290. The applicant has applied to the Fire Department for an exception to this requirement. Staff is recommending a condition to the Code Compliance Agreement that establishes a deadline to provide the necessary information to complete the EIR and allow the application to move forward. Condition #3 of the Agreement states: Owners further agree that Owners’ failure to resolve by January 12, 2024, those items requested by the City for the EIR application for the Proposed Approvals shall constitute an ongoing violation and result in suspension or revocation of this temporary compliance plan and an immediate closure of the winery operations which includes wine tasting on the Property. ADVERTISING, NOTICING AND PUBLIC CONTACT: For the September 6, 2023 City Council meeting, a public notice was sent to property owners within 500 feet of the site in addition to interested parties. The public notice and description of the project was published in the Saratoga News, posted on the City’s website and sent to interested individuals. ATTACHMENTS: Attachment A - Resolution approving the TCP extension request Attachment B - City of Saratoga Code Compliance Policy Attachment C - Approved/Signed Temporary Compliance Plan dated October 6, 2022 Attachment D - House Family Vineyards TCP extension application Attachment E - HFV TCP letter to City Council Attachment F - Conditions from DEH and SCCFD Attachment G - Public Comments 1681778.1 199 2 RESOLUTION NO: XX-XX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA AND APPROVING THE TEMPORARY COMPLIANCE PLAN EXTENSION (APPLICATION MISC23-0010) FOR HOUSE FAMILY VINEYARDS OLD OAK WAY (APNS 503-15-078, 503-15-081, 503-15-082, 503-15-083) WHEREAS, on May 19, 2021, in order to promote the health, safety, and quality of life of the residents of Saratoga, the City Council adopted Resolution No. 21-035 amending the City’s Code Compliance Policy to require, for projects that require discretionary approval to come into compliance, temporary compliance plans which may be appealed to the City Council; and WHEREAS, on July 28, 2022 an application was submitted by House Family Vineyards (“Owners”) requesting approval of a Temporary Compliance Plan to conduct wine tastings at Izumi Point (APNs 503-15-078, 503-15-081, 503-15-082, 503-15-083) and hereinafter referred to as the “TCP”; and WHEREAS, the subject property is located in a Hillside Residential Zoning District and has been used for an unpermitted public winery operation and improvements, that includes wine tasting and the hosting of special events without required approvals including Conditional Use Permit and Design Review; and WHEREAS, Owners constructed unpermitted structures including a tasting room/deck, restrooms, an office, and a kitchen in a steel storage container which were deemed by City as unsafe and deficient with regards to fire safety, including but not limited to, property access and the lack of approved sprinklers; and WHEREAS, per City’s Order to Correct Violations and Abate a Public Nuisance, Owners have secured the structures to prevent access and removed the kitchen and steel storage container from the subject property; and WHEREAS, Owners have applied for an approval of a Conditional Use Permit, Design Review, and other approvals (“Proposed Approvals”) for the public winery operations and structures; and WHEREAS, pursuant to City’s Code Compliance Policy, Owners applied for the TCP to continue wine tasting outdoors by appointment only while Proposed Approvals are considered; and WHEREAS, the TCP was reviewed by Santa Clara County Fire Department (SCCFD), Department of Environmental Health (DEH) and City departments, and on was approved on August 200 3 17, 2022 for a term ending September 30, 2023 subject to conditions of approval which conditions were accepted by the Owner on September 7, 2022; and WHEREAS, on August 24, 2022 an appeal to the City Council was filed by Nancy Lietzke (“Appellant”); and WHEREAS, on October 5, 2022, following a duly noticed public hearing where the City Council conducted a de novo review of the appeal, at which all interested parties were given a full opportunity to be heard and to present evidence, the City Council considered and approved the application; and WHEREAS, on July 10, 2023 an application was filed by the applicant asking for a 12 month extension of the Temporary Compliance Plan approval, for an expansion of days and times of the wine tasting operation under the Temporary Compliance Plan and to allow catering for food service onsite; and WHEREAS, on September 6, 2023, following a duly noticed public hearing where the City Council conducted a de novo review of the appeal, at which all interested parties were given a full opportunity to be heard and to present evidence, the City Council considered the application and other materials, exhibits, and evidence presented by City Staff, the Owner, and other interested parties; and NOW THEREFORE, The City Council of the City of Saratoga hereby approves MISC23-0010 Located on Old Oak Way (APNs 503-15-078, 503-15-081, 503-15-082, 503-15-083), subject to the Conditions of Approval attached hereto as Exhibit 1. PASSED AND ADOPTED by the City of Saratoga City Council on this 6th day of September 2023 by the following vote: AYES: NOES: ABSENT: ABSTAIN: Kookie Fitzsimmons MAYOR, CITY OF SARATOGA, CALIFORNIA ATTEST: Britt Avrit, MMC, City Clerk 201 1 Exhibit 1 CODE COMPLIANCE PLAN FOR HOUSE FAMILY VINEYARDS APNs 503-15-078, 503-15-081, 503-15-082, 503-15-083 THIS CODE COMPLIANCE PLAN (“Agreement”) is made and entered into this __day of __________, 2023, by and between the City of Saratoga, a municipal corporation (“City”), AND David L. House and House Family Vineyards, (“Owners”). City and Owners may be referred to individually as a “Party” or collectively as the “Parties.” RECITALS WHEREAS, on May 19, 2021, in order to promote the health, safety, and quality of life of the residents of Saratoga, the City Council adopted Resolution No. 21-035 regarding the City’s Code Compliance Policy to require, for projects that require discretionary approval to come into compliance, temporary compliance plans which may be appealed to the City Council; and WHEREAS, the subject property is located in a Hillside Residential Zoning District and has been used for an unpermitted public winery operation, that includes wine tasting and the hosting of special events without the required City approvals; and WHEREAS, Owners constructed unpermitted structures including a tasting deck, restrooms and an office which were deemed by City as unsafe and deficient with regards to fire safety, including but not limited to, property access and the lack of approved sprinklers; and WHEREAS, per City’s Order to Correct Violations and Abate a Public Nuisance, Owners have secured the structures to prevent access; and WHEREAS, Owners have applied for an approval of a Conditional Use Permit and Design Review (“Proposed Approvals”) for the public winery operations and structures, which application is thus far deemed incomplete by City; and WHEREAS, pursuant to City’s Code Compliance Policy, Owners were approved for a Temporary Compliance Plan on October 5, 2022; and WHEREAS, the Owners have applied for a 12 month extension from the date of the Temporary Compliance Plan approval to continue wine tasting outdoors and by appointment only, for an expansion of days and times of the wine tasting operation under the Temporary Compliance Plan and to allow catering for food service onsite while Proposed Approvals are considered. 202 2 NOW, THEREFORE, in consideration of the foregoing recitals and other good and valuable consideration, the value and sufficiency of which are hereby acknowledged, it is agreed by and between the Parties hereto as follows: 1. Owners represent and warrant that Owners are the fee title owners of property known as 13340 Old Oak Way, Saratoga (APN 503 15 078), 13330 Old Oak Way, Saratoga (APN 503-15-081) and APNs 503-15-082, 503-15-083 (collectively referred to as “Property”). 2. Owners agree that they will strictly comply with the conditions attached and incorporated herein as Exhibit A (“Code Compliance Plan”). 3. Owners further agree that Owners’ failure to resolve by January 12, 2024, those items requested by the City for the EIR application for the Proposed Approvals shall constitute an ongoing violation and result in suspension or revocation of this temporary compliance plan and an immediate closure of the winery operations which includes wine tasting on the Property. 4. The Proposed Approvals include discretionary actions by City, and nothing herein is a guarantee that the Proposed Approvals will be approved or constitutes a promise or other commitment by City to approve the Proposed Approvals. If the Proposed Approvals are not approved by City by September 30, 2024, this temporary compliance plan shall be of no further force and effect and the commercial operations shall constitute an ongoing violation and Owners agree to immediately close the winery operations on the Property. 5. Owners hereby agree to voluntarily and knowingly assume all the risks of any and all related aspects of the Temporary Compliance Plan of any kind or nature (including, without limitation, those associated with any natural or man-made hazard on the Property). 6. Owners agree to hold harmless, defend and indemnify City from and against any and all claims, actions, damages, suits or liabilities claimed by Owners or any other person arising out of, or related to: a. any and all information, provided by Owners or any consultant, agent, or employee of Owners, as well as any City review by City related to said Application for the Project, whether such information is in existence, or City review already occurred, at the time of execution of this Agreement or comes into existence or occurs subsequent thereto. b. any actual or potential geologic or geotechnical aspect of the Temporary Compliance Plan including, without limitation, land slippage, landslide, earthquake, slope instability, soil or sub-soil instability, liquefaction, lack of lateral or subjacent support (including, without limitation, any failure, collapse or damage to any building or structure or its foundation), site preparation and grading, site surface and subsurface drainage improvements, soil compaction or 203 3 other soil related and/or erosion related conditions, excavations for retaining structures and foundations, and all geologically and geotechnically-related design parameters. 7. Owners shall indemnify, hold harmless, and defend City and its authorized agents, officers, officials, and employees from and against any and all claims, demands, suits, damages, liabilities, losses, accidents, casualties, occurrences, claims and payments, including attorney fees claimed or which might arise or be asserted against City that are alleged or proven to result or arise from the Temporary Compliance Plan and any activities associated with the use of the Property. 8. Owners agree to defend, indemnify, and hold harmless City and its officers, officials, boards, commissions, employees, consultants, agents, and volunteers from and against any claim, action, or proceeding to attack, set aside, void, or annul any action taken by City on this Agreement and the subject Temporary Compliance Plan, or any of the proceedings, acts, or determinations taken, done or made prior to said action, including, but not limited to, any writ of mandate, litigation, declaratory relief, or due process litigation which may arise or result from or be related in any way to approval of this Agreement and the Temporary Compliance Plan. This provision shall also apply to any action taken pursuant to the California Environmental Quality Act (“CEQA”), by the City’s staff, advisory agencies, boards or commissions, Planning Commission, or City Council. 9. In the event a claim is asserted against the City, its authorized agents, officers, officials or employees, City shall promptly notify Owners. Owners shall defend at its own expense any suit based on such claim, provided that City shall control the choice of counsel and defense of any such claim, action or proceeding as against City and nothing herein shall prevent City from participating in the defense. If any judgment or claims against City, its authorized agents, officers, officials or employees shall be allowed, Owner(s) shall pay for all costs and expenses in connection therewith. All provisions in this Agreement related to Owners’ agreement to defend, indemnify or hold harmless City shall survive the expiration or revocation of the Temporary Compliance Plan, or termination of this Agreement. 10. The provisions of this Agreement shall be severable. If any phrase, clause, section, subsection, paragraph, subdivision, sentence or provision of this Agreement is adjudged invalid or unconstitutional by a court of competent jurisdiction, such judgment shall not affect or invalidate the remainder of any phrase, clause, section, subsection, paragraph, subdivision, sentence or provision of this Agreement. 11. This Agreement is effective upon full execution, or upon expiration of the applicable period for appeal to the City Council provided no notice of appeal has been filed within such time, whichever is later. If an appeal to the City Council is filed, this Agreement 204 4 shall become effective on the date such decision is rendered if the Agreement is upheld or modified. This Agreement will not become effective and will be null and void if the City Council reverses approval of this Agreement on appeal. Each signatory to this Agreement represents and warrants that they are authorized to sign this Agreement. This Agreement shall not be modified except by written instrument executed by City and the Owners at the time of modification. 12. The interpretation, validity, and enforcement of this Agreement shall be governed by and interpreted in accordance with the laws of the State of California. Any suit, claim, or legal proceeding of any kind related to this Agreement shall be filed and heard in a court of competent jurisdiction in the County of Santa Clara. 13. All notices or communication concerning a party’s compliance with the terms of this Agreement shall be in writing and may be given either personally, by certified mail, return receipt requested, or by overnight express carrier. The notice shall be deemed to have been given and received on the date delivered in person or the date upon which the postal authority or overnight express carrier indicates that the mailing was delivered to the address of the receiving party. Any party hereto, by giving ten (10) days written notice to the other, may designate any other address as substitution of the address to which the notice or communication shall be given. Notices or communications shall be given to the Parties at the addresses set forth below until specified otherwise in writing. AFTER REVIEW AND CONSIDERATION OF ALL OF THE FOREGOING TERMS AND CONDITIONS AND HAVING CONSULTED WITH LEGAL COUNSEL OF OWNERS’ CHOOSING OR HAVING HAD THE REASONABLE OPPORTUNITY TO DO SO, OWNERS, BY THE SIGNATURE PROVIDED BELOW, HEREBY AGREE TO BE BOUND BY AND FULLY AND TIMELY COMPLY WITH, ALL OF THE FOREGOING TERMS AND CONDITIONS. IN WITNESS WHEREOF, the Parties hereto have executed this Agreement on the date first written above. [Signatures on Following Page] To City: City of Saratoga Community Development Director 13777 Fruitvale Avenue Saratoga, CA 95070 with a copy to: City of Saratoga City Clerk 13777 Fruitvale Avenue Saratoga, CA 95070 To Owners: David L House House Family Vineyards 13340 Old Oak Way Saratoga, CA 95070 205 5 HOUSE FAMILY VINEYARDS _________________________________________ DATE: David L House CITY OF SARATOGA _________________________________________ DATE: Bryan Swanson Community Development Director 206 1 EXHIBIT A CODE COMPLIANCE PLAN 1. This plan is valid until September 30, 2024. 2. The Temporary Compliance Plan is confined to the area as shown in figures 1 & 2 of Exhibit B. 3. No further site work is authorized by the issuance of this Temporary Compliance Plan. Any physical work, including but not limited to construction, grading, plumbing or electrical work, or other site work, will result in a revocation of this Temporary Compliance Plan. 4. This Temporary Compliance Plan authorizes the use of the Property for wine tastings by appointment only. 5. Wine tastings a. By appointment only b. Hours of operation are limited to Thursday-Sunday i. 12:00 PM-5:00 PM c. No more than 49 people, including employees, during any appointment window. 6. No events, such as weddings, or other such activities are permitted with this Temporary Compliance Plan. 7. No food shall be prepared on the Property. Only shelf stable, prepackaged, non-potentially hazardous foods shall be served. There shall be no catering services on the Property. 8. There shall be no parking on any public streets. 9. There shall be no live or amplified music. 10. Owners shall purchase and install a City approved noise monitoring device per City Code Section 7-30.040(b) to monitor the noise levels on the Property, to ensure that the activities on the site comply with City’s noise standards. City shall be notified if noise standards are exceeded. 11. All uses shall comply with the noise standards in City Code Section 7-30.040, and no person shall cause, produce, or allow to be produced any noise that exceeds these noise standards at any point outside the Property boundary on which the noise is generated. 12. An 8.5 x 11 sign about the Temporary Compliance Plan shall be posted at the entrance to the Property. The sign should state that the winery is currently operating under a Temporary Compliance Plan agreement with the City of Saratoga. For information on the Temporary Compliance Plan, please contact Nicole Johnson, Senior Planner at 408-868- 1209 or njohnson@saratgoga.ca.us 207 2 13. The applicant shall submit a monthly report of attendance for the wine tasting appointments. 14. Owners shall comply with all Santa County Clara Fire Department Requirements set forth in Exhibit C. 15. Owners shall comply with all requirements of the Santa Clara Department of Environmental Health. 16. Owners consent to inspections by City and other regulatory agencies during events or when complaints are received. 17. If there any health and safety concerns from outside agencies, the compliance plan may be revoked. 18. Any violation of this plan may result in revocation of this Temporary Compliance Plan and closure of House Family Vineyards. 19. This Code Compliance Plan shall take effect upon acceptance of all conditions by the applicant. If the applicant has not accepted all conditions in this Plan by September 13, 2023, approval of this plan shall expire and be of no force and effect. 1681806.1 208 3 EXHIBIT B 209 RESOLUTION NO.21-035 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA AMENDING THE CITY OF SARATOGA CODE COMPLIANCE POLICY WHEREAS, the City of Saratoga works to ensure the health and safety of the community and maintain a high quality of life; and WHEREAS, enforcement of the City Code is one mechanism by which the City of Saratoga is able to maintain standards of health, safety, and high quality of life within Saratoga; and WHEREAS, the City Council of the City of Saratoga adopted a comprehensive Code Compliance Policy in 2016 that established guiding principles and priorities regarding enforcement of the City Code; and WHEREAS, the current Code Compliance Policy allows unpermitted uses to continue and unpermitted structures to remain at staff s discretion during the compliance process while the applicant pursues the necessary City permits and approvals; and WHEREAS, the City Council desires to amend the policy to require, for projects that require discretionary approval to come into compliance, temporary compliance plans which may be appealed to the City Council; and WHEREAS, this resolution and content of the attached Code Compliance Policy shall supersede all prior resolutions, policies, and understandings relating to code enforcement in the City and the City of Saratoga Code Compliance Program except in connection with the Santa Clara County Sheriffs Office, San Jose Animal Services, or other local government agencies that have the authority and responsibility to enforce the City Code through contract with the City of Saratoga or other means. NOW, THEREFORE BE IT RESOLVED, that the City Council of the City of Saratoga hereby adopts the attached amended City of Saratoga Code Compliance Policy. The above and foregoing resolution was passed and adopted at a regular meeting of the Saratoga City Council held on the 19`" day of May 2021 by the following vote: AYES: Mayor Yan Zhao, Vice Mayor Tina Walia, Council Members, Rishi Kumar NOES: Council Members Mary -Lynne Bernald, Kookie Fitzsimmons ABSENT: ABSTAIN: 210 an Zhao, Mayor ATE DATE: z-v Bretschn ' , City Clerk 211 CITY OF SARATOGA CODE COMPLIANCE POLICY Adopted May 19, 2021 I. Purpose The Code Compliance Program is one of the City of Saratoga's methods for promoting the health, safety, and quality of life of the residents of Saratoga. This policy outlines the City Council's priorities for enforcement of City Code and is intended to provide guidance for the implementation of City Code compliance strategies in Saratoga. This policy shall apply to the Code compliance officials designated by the City Manager. It shall not apply to the Santa Clara County Sheriff's Office, San Jose Animal Services, or other local government agencies that have the authority and responsibility to enforce the City Code through contract with the City of Saratoga or other means. II. General Provisions A. Prioritization of Violations. Violations that present an imminent threat to public health and safety shall receive first priority in the enforcement of the City Code. Complaints concerning alleged violations of limited duration that are in process, present a clear violation of the City Code, and can be resolved through immediate action shall receive second priority. Other violations shall be pursued as time permits. B. Complaint -Driven Enforcement. The Code Compliance Program shall operate on a complaint basis and compliance officers shall not actively seek enforcement of violations without a prior complaint filed, subject to the following exceptions: 1. Violations that present an imminent threat to public health and safety may be proactively enforced without receiving a prior complaint. 2. During the course of investigating a complaint, compliance officers may proactively enforce violations found within the vicinity of the alleged violation. City permits, conditions of approval, and parking regulations may be enforced without a complaint filed in connection with inspections and compliance monitoring. 4. The City Council may by resolution direct proactive enforcement of certain types of violations. C. Voluntary Compliance. Compliance officers shall strive to achieve voluntary compliance with the City Code before formal enforcement action is taken. When compliance requires a discretionary approval by the City, Compliance officers shall develop a temporary compliance plan including a reasonable timeline in their efforts to achieve voluntary compliance. Such plans shall be provided to the City Council and the complaining party(ies) and are subject to appeal to the City Council pursuant to City Code Section 2-05.030. Notice of the temporary compliance plan shall be posted on the property in a manner set forth in the temporary compliance 212 plan. Furthermore, the City understands that in some cases, enforcement of the City Code may not fully address the circumstances that may have led to the filing of a complaint. Given the City's limited Code compliance resources and interest in fostering lasting solutions to community concerns, compliance officers shall encourage neighbors to informally work together to reach resolution of violation complaints before resorting to formal procedures. In the event that complaints reveal rifts among neighbors that may not be fully resolved through the Code compliance process, the City shall encourage residents to participate in conflict mediation by coordinating or referring residents to available mediation services. D. Anonymous Complaints Not Guaranteed. Any person may make a complaint to the City regarding alleged code violations. With the exception of complaints regarding clear and imminent threats to public health and safety, the City shall not accept anonymous complaints. The City recognizes that some complainants may not want their names disclosed for fear of retaliation. The City makes no assurances that the identity of the complaining party will remain confidential. For example, it may be necessary for the complaint for the complaining party to testify at an administrative hearing or in a court of law in order to effectively resolve the violation. Furthermore, it may be necessary for the City to disclose the identity or contact information of the complainant in order to respond to and comply with Public Records Act requests. E. Weekend Enforcement. The City of Saratoga recognizes the need for Code compliance staff to be available on weekends. Weekend hours shall be a priority when establishing the work schedule for Code compliance staff. 213 CODE COMPLIANCE PLAN FOR HOUSE FAMILY VINEYARDS APNs 503-15-078, 503-15-79, 503-15-080 THIS CODE COMPLIANCE PLAN ("Agreement") is made and entered into this _day of , 2022, by and between the City of Saratoga, a municipal corporation ("City"), AND David L. House and House Family Vineyards, ("Owners"). City and Owners may be referred to individually as a "Party" or collectively as the "Parties." RECITALS WHEREAS, on May 19, 2021, in order to promote the health, safety, and quality of life of the residents of Saratoga, the City Council adopted Resolution No. 21-035 regarding the City's Code Compliance Policy to require, for projects that require discretionary approval to come into compliance, temporary compliance plans which may be appealed to the City Council; and WHEREAS, the subject property is located in a Hillside Residential Zoning District and has been used for an unpermitted public winery operation, that includes wine tasting and the hosting of special events without the required City approvals; and WHEREAS, Owners have constructed unpermitted structures including a tasting deck, restrooms and an office which have been deemed by City as unsafe and deficient with regards to fire safety, including but not limited to, property access and the lack of approved sprinklers; and WHEREAS, per City's Order to Correct Violations and Abate a Public Nuisance, Owners have secured the structures to prevent access; and WHEREAS, Owners have now applied for an approval of a Conditional Use Permit and Design Review ("Proposed Approvals") for the public winery operations and structures, which application is thus far deemed incomplete by City; and WHEREAS, pursuant to City's Code Compliance Policy, Owners have applied for a temporary compliance plan to continue wine tasting outdoors and by appointment only while Proposed Approvals are considered. 6TH October 214 NOW, THEREFORE, in consideration of the foregoing recitals and other good and valuable consideration, the value and sufficiency of which are hereby acknowledged, it is agreed by and between the Parties hereto as follows: 1.Owners represent and warrant that Owners are the fee title owners of property known as 13340 Old Oak Way, Saratoga (APN 503 15 078), 13330 Old Oak Way, Saratoga (APN 503-15-080), and APN 503-15-079 ( collectively referred to as "Property"). 2.Owners agree that they will strictly comply with the conditions attached and incorporated herein as Exhibit A ("Code Compliance Plan"). 3.Owners further agree that Owners' failure to resolve by October 17, 2022, the incomplete items for the application for the Proposed Approvals shall constitute an ongoing violation and result in suspension or revocation of this temporary compliance plan and an immediate closure of the winery operations which includes wine tasting on the Property. 4.The Proposed Approvals include discretionary actions by City, and nothing herein is a guarantee that the Proposed Approvals will be approved or constitutes a promise or other commitment by City to approve the Proposed Approvals. If is the Proposed Approvals are not approved by City by September 30, 2023, this temporary compliance plan shall be of no further force and effect and the commercial operations shall constitute an ongoing violation and Owners agree to immediately close the winery operations on the Property. 5.Owners hereby withdraw their appeal filed on May 10, 2022, by Owners' counsel, G.Scott Emblige, related to City's Notice of Violation dated April 11, 2022, and their appeal filed on July 15, 2022, by Owners' counsel, Barton Hechtman, related to City's denial of a temporary compliance plan on July 1, 2022. Owners agree that due to Owners' withdrawal of its appeals, that City is not required to schedule or hold a hearing before a Hearing Officer for the Notice of Violation, or the City Council for the denial of a temporary compliance plan. 6.Owners hereby agree to voluntarily and knowingly assume all the risks of any and all related aspects of the Temporary Compliance Plan of any kind or nature (including, without limitation, those associated with any natural or man-made hazard on the Property). 7.Owners agree to hold harmless, defend and indemnify City from and against any and all claims, actions, damages, suits or liabilities claimed by Owners or any other person arising out of, or related to: 215 a.any and all information, provided by Owners or any consultant, agent, or employee of Owners, as well as any City review by City related to said Application for the Project, whether such information is in existence, or City review already occurred, at the time of execution of this Agreement or comes into existence or occurs subsequent thereto. b.any actual or potential geologic or geotechnical aspect of the Temporary Compliance Plan including, without limitation, land slippage, landslide, earthquake, slope instability, soil or sub-soil instability, liquefaction, lack of lateral or subjacent support (including, without limitation, any failure, collapse or damage to any building or structure or its foundation), site preparation and grading, site surface and subsurface drainage improvements, soil compaction or other soil related and/or erosion related conditions, excavations for retaining structures and foundations, and all geologically and geotechnically related design parameters. 8.Owners shall indemnify, hold harmless, and defend City and its authorized agents, officers, officials, and employees from and against any and all claims, demands, suits, damages, liabilities, losses, accidents, casualties, occurrences, claims and payments, including attorney fees claimed or which might arise or be asserted against City that are alleged or proven to result or arise from the Temporary Compliance Plan and any activities associated with the use of the Property. 9.Owners agree to defend, indemnify, and hold harmless City and its officers, officials, boards, commissions, employees, consultants, agents, and volunteers from and against any claim, action, or proceeding to attack, set aside, void, or annul any action taken by City on this Agreement and the subject Temporary Compliance Plan, or any of the proceedings, acts, or determinations taken, done or made prior to said action, including, but not limited to, any writ of mandate, litigation, declaratory relief, or due process litigation which may arise or result from or be related in any way to approval of this Agreement and the Temporary Compliance Plan. This provision shall also apply to any action taken pursuant to the California Environmental Quality Act ("CEQA"), by the City's staff, advisory agencies, boards or commissions, Planning Commission, or City Council. 10.In the event a claim is asserted against City, its authorized agents, officers, officials or employees, City shall promptly notify Owners. Owners shall defend at its own expense any suit based on such claim, provided that City shall control the choice of counsel and defense of any such claim, action or proceeding as against City and nothing herein shall prevent City from participating in the defense. If any judgment or claims against City, its authorized agents, officers, officials or employees shall be allowed, Owner(s) shall pay for all costs and expenses in connection therewith. All 216 provisions in this Agreement related to Owners' agreement to defend, indemnify or hold harmless City shall survive the expiration or revocation of the Temporary Compliance Plan, or termination of this Agreement. 11.The provisions of this Agreement shall be severable. If any phrase, clause, section, subsection, paragraph, subdivision, sentence or provision of this Agreement is adjudged invalid or unconstitutional by a court of competent jurisdiction, such judgment shall not affect or invalidate the remainder of any phrase, clause, section, subsection, paragraph, subdivision, sentence or provision of this Agreement. 12.This Agreement is effective upon full execution, or upon expiration of the applicable period for appeal to the City Council provided no notice of appeal has been filed within such time, whichever is later. If an appeal to the City Council is filed, this Agreement shall become effective on the date such decision is rendered if the Agreement is upheld or modified. This Agreement will not become effective and will be null and void if the City Council reverses approval of this Agreement on appeal. Each signatory to this Agreement represents and warrants that they are authorized to sign this Agreement. This Agreement shall not be modified except by written instrument executed by City and the Owners at the time of modification. 13.The interpretation, validity, and enforcement of this Agreement shall be governed by and interpreted in accordance with the laws of the State of California. Any suit, claim, or legal proceeding of any kind related to this Agreement shall be filed and heard in a court of competent jurisdiction in the County of Santa Clara. 14.All notices or communication concerning a party's compliance with the terms of this Agreement shall be in writing and may be given either personally, by certified mail, return receipt requested, or by overnight express carrier. The notice shall be deemed to have been given and received on the date delivered in person or the date upon which the postal authority or overnight express carrier indicates that the mailing was delivered to the address of the receiving party. Any party hereto, by giving ten (10) days written notice to the other, may designate any other address as substitution of the address to which the notice or communication shall be given. Notices or communications shall be given to the Parties at the addresses set forth below until specified otherwise in writing. 217 To City: City of Saratoga Community Development Director 13777 Fruitvale Avenue Saratoga, CA 95070 with a copy to: City of Saratoga City Clerk 13777 Fruitvale Avenue Saratoga, CA 95070 To Owners: David L House House Family Vineyards 13340 Old Oak Way Saratoga, CA 95070 AFTER REVIEW AND CONS ID ERA TION OF ALL OF THE FOREGOING TERMS AND CONDITIONS AND HAVING CONSUL TED WITH LEGAL COUNSEL OF OWNERS' CHOOSING OR HA YING HAD THE REASONABLE OPPORTUNITY TO DO SO, OWNERS, BY THE SIGNATURE PROVIDED BELOW, HEREBY AGREE TO BE BOUND BY AND FULLY AND TIMELY COMPLY WITH, ALL OF THE FOREGOING TERMS AND CONDITIONS. IN WITNESS WHEREOF, the Parties hereto have executed this Agreement on the date first written above. [Signatures on Following Page] HOUSE FAMILY VINEY ARDS DATE:/�z 218 EXHIBIT A CODE COMPLIANCE PLAN 1.This plan is valid until September 30, 2023. 2.The Temporary Compliance Plan is confined to the area as shown in figures l & 2 of Exhibit B. 3.No further site work is authorized by the issuance of this Temporary Compliance Plan. Any physical work, including but not limited to construction, grading, plumbing or electrical work, or other site work, will result in a revocation of this Temporary Compliance Plan. 4.This Temporary Compliance Plan authorizes the use of the Property for wine tastings by appointment only. 5.Wine tastings a.By appointment only b.Hours of operation are limited to Thursday-Sunday i.12:00 PM-5:00 PM c.No more than 49 people, including employees, during any appointment window. 6.No events, such as weddings, or other such activities are permitted with this Temporary Compliance Plan. 7.No food shall be prepared on the Property. Food service shall be limited to cheese, bread and/or crackers, dried meats and other snack foods. 8.There shall be no parking on any public streets. 9.There shall be no live or amplified music. 10.Owners shall purchase and install a City approved noise monitoring device per City Code Section 7-30.040(b) to monitor the noise levels on the Property, to ensure that the activities on the site comply with City's noise standards. City shall be notified if noise standards are exceeded. 11.All uses shall comply with the noise standards in City Code Section 7-30.040, and no person shall cause, produce, or allow to be produced any noise that exceeds these noise standards at any point outside the Property boundary on which the noise is generated. 12.An 8.5 x 11 sign about the Temporary Compliance Plan shall be posted at the entrance to the Property. The sign should state that the winery is currently operating under a Temporary Compliance Plan agreement with the City of Saratoga. For 219 1546862.1 information on the Temporary Compliance Plan, please contact Nicole Johnson, Senior Planner at 408-868-1209 or njohnson@saratgoga.ca.us 13.The applicant shall submit a monthly report of attendance for the wme tasting appointments. 14.Owners shall comply with all Santa County Clara Fire Department Requirements set forth in Exhibit C. 15.Owners shall comply with all requirements of the Santa Clara Department of Environmental Health. 16.Owners consent to inspections by City and other regulatory agencies during events or when complaints are received. 17.If there any health and safety concerns from outside agencies, the compliance plan may be revoked. 18.Any violation of this plan may result in revocation of this Temporary Compliance Plan and closure of House Family Vineyards. 19.This Code Compliance Plan shall take effect upon acceptance of all conditions by the applicant. If the applicant has not accepted all conditions in this Plan by October 12, 2022, approval of this plan shall expire and be of no force and effect 220 House Family Vineyards Temporary Compliance Plan 1 Attachment 1 House Family Vineyards Temporary Compliance Plan Scope of Operations at Izumi Point On May 19, 2021, the City of Saratoga adopted a resolution to update the City’s Code Compliance Policy to require Temporary Compliance Plans for code violations requiring discretionary approval to correct such violations. This scope of operations for the House Family Vineyards identifies the specific operating procedures and limits under the Temporary Compliance Plan. (TCP) 1. Wine Tasting Location. House Family Vineyards (HFV) will hold wine tastings at Izumi Point, a 0.2-acre outdoor area shown in Figures 1 and 2 and in the photographs below. Izumi Point is an outdoor space with panoramic views. This location served as the original tasting area for the winery in 2012 before moving to Vineyard Point. Izumi Point has also been used for recent events, including a wedding and the Saratoga Car Show Kick-off Party on July 16. As shown in Figure 1, the nearest neighbor is approximately one-quarter of a mile away from Izumi Point. Izumi Point is covered with a decomposed granite surface that has been treated with a hardener and is a pervious surface that allows natural drainage. This location is part of Assessor’s Parcel Number 133340 and is licensed for wine tasting (city business permit and ABC type 02). Figure 1. Izumi Point – Proposed Temporary Compliance Plan Operations 221 House Family Vineyards Temporary Compliance Plan 2 Figure 2. Izumi Point Site Plan 222 House Family Vineyards Temporary Compliance Plan 3 Photograph 1. View of Izumi Point Looking North -- showing seating area 223 House Family Vineyards Temporary Compliance Plan 4 Photograph 2. View of Izumi Point Looking North – showing road and parking area and portable restroom to the right and guest seating are to the left 224 House Family Vineyards Temporary Compliance Plan 5 Photograph 3. View of Izumi Point Looking West -- showing the guest seating area 225 House Family Vineyards Temporary Compliance Plan 6 Photograph 4. View of Izumi Point Looking West -- showing the portable refrigerator and bar/set up area 2. Parking Location. Visitors and employees will park in the designated parking area show in in Figures 2 and 3. Disabled patrons will be accommodated as follows: Guests with ADA transport needs will be shuttled in an approved ADA compliant cart allowing access to the seating area and restrooms. Photograph 5 below shows that a sign is prominently displayed in the parking area directing disabled guests to call for assistance No parking will be permitted on public streets. All parking spaces meet Saratoga City Code 15.35.040. 226 House Family Vineyards Temporary Compliance Plan 7 Figure 3. Parking Area Detail 227 House Family Vineyards Temporary Compliance Plan 8 Photograph 5. Sign Directing Disabled Guests to Call for Assistance 3. Occupancy Maximums. There will be a limit of 49 total occupants at any given time at the defined tasting area. This number includes two employees. 4. Total Employees. This temporary operation will require two employees throughout the day for wine tasting service. 5. Hours of Operation for Public Wine Tastings. HFV will be open wine tastings Monday through Sunday 12:00 noon to 6:00 pm. All wine tastings will be by appointment only through the HFV online reservation system. This system allows us to block out the time of day to control visitation traffic. Reservations are for a 2-hour time window. The last reservation will be at 4:00 pm with all guests exiting by 6:00 pm. All employees would exit by 6:30 pm. 6. Service Model a. Seating. Izumi Point will have seating to accommodate our reservation and capacity limits. The seating will be a mix of picnic style tables with bench seating and umbrellas and Adirondack style seats with an accompanying side table. All service will be table style service with waitstaff taking and delivering to the tables. ADA accessible seating and tables will be provided. See Figure 2 and Photographs 1-3 for details. b. Restrooms. Figure 2 shows that there will be porta-potties located adjacent to the parking and seating area. One will be ADA accessible. A 228 House Family Vineyards Temporary Compliance Plan 9 self-contained hand washing station will accompany the restrooms. The restrooms will be professionally serviced weekly. See Exhibit 1, attached. • Spill/leak Protocol. In the event of a spill or leak form the portable restrooms, clean up will be handled as follows. • The source of the leak will be identified. If possible, the staff will apply a reasonable solution to stopping the leak. • The area will be cordoned off from public access. • If possible, the functioning restroom will be moved to an adjacent sanitary location. • Lime sulfur will be applied to the contaminated area. The area will be cleaned at the close of business. • The sanitation rental company will be notified immediately so they may assist in the clean up process. c. Refrigeration and Bar Area. The wines will be stored in a portable three-door commercial refrigerator to maintain proper temperature and protect them from excessive heat. The refrigerator and small bar/set up area will be located under the large oak tree shown in Figure 2 and Photograph 4. The refrigerator will be powered by electrical outlets located at the end of the wall at the entrance to the property (See Figure 2). The refrigerator and bar will used for day of service only. d. Glassware. The wine will be served in rental glassware. The glassware will be cleaned and returned weekly. e. No food will be prepared onsite. Limited snacks such as nuts and crackers may be provided to guests, but no food will be prepared onsite. Compostable napkins and snack plates will be provided. No potentially hazardous foods will be served under this service model. If potentially hazardous foods will be served, prior approval will be sought from the DEH under a separate application. 7. Fire Safety. Figure 2 shows that emergency access to Izumi Point will be via Oal Oak Way, which is 23- to 26-feet wide at this location. An existing 22-foot-wide by 32-foot-deep Fire Department turnaround is located just outside of the entrance to the property. The proposed use, and outdoor gathering of fewer than 50 people, falls under the Occupancy B Category in the California Building Code. The use will comply with safety measures required for this occupancy category, including fire safety and evacuation plans in compliance with the applicable provisions of Sections 401 and 404 of the California Fire Code. As shown in Figure 2, the area is serviced by a standard residential fire hydrant at the site. There is an additional hydrant located 300 ft from the site to the north. 8. Noise Levels. Operations will comply with City Code 7.30.040. A complaint phone number is posted on our web site – www.HouseFamilyVineyards.com. 229 House Family Vineyards Temporary Compliance Plan 10 9. Compliance Reporting Mechanism. To ensure compliance with the TCP, HFV will provide monthly reporting to the Planning Department at the end of each month of operation to document the number of visitors and provide any records of complaints from neighbors and how any such complaints were addressed. HFV welcomes the various oversight agencies for site inspections during operations to ensure compliance. 230 House Family Vineyards Temporary Compliance Plan 11 Exhibit 1 Restroom Service Agreement From: Tori Henderson <tori@nationwidewasteservice.com> Date: May 2, 2022 at 8:01:21 AM PDT To: jim@housefamilyvineyards.com Cc: Nationwide Waste Service <info@nationwidewasteservice.com> Subject: Re: Invoice 60951573898 from Nationwide Waste Service Hello Jim, We do not do a contract. Your order is month to month. This order is set up for 1x weekly service on Fridays. I also see that there was a request for a wash station that we have been trying to reach you about to see if it is approved. Addition of a wash station will add $320 per unit every 28 days. Do you approve of this? Thank you! Tori Henderson Customer Service Supervisor Nationwide Waste Service Office: (855) 301-2530 www.nationwidewasteservice.com From: Connor Rolnick <connor@nationwidewasteservice.com> Date: May 4, 2022 at 9:07:21 AM PDT To: jim@housefamilyvineyards.com, Nationwide Waste Service <info@nationwidewasteservice.com> Subject: Portable Toilet Service - Nationwide Waste Service Hello, this is to confirm that the portable toilet and the ADA toilet at location 13330 Old Oak Way. Saratoga, CA 95070 gets service 1x weekly on Friday. This servicing does include a pump out and hose down. Thank you, Connor Rolnick Nationwide Waste Service Office: (855) 301-2530 www.nationwidewasteservice.com 231 232 EXHIBIT A CODE COMPLIANCE PLAN RENEWAL 1.This plan the same as the existing Temporary Compliance Plan that is valid until September 30, 2023, except that it (a) extends the valid period for one year -- to September 30, 2024 and (b) extends the days and hours of operation. 2.The Temporary Compliance Plan is confined to the area as shown in figures 1 & 2 of Exhibit B. 3.No further site work is authorized by the issuance of this Temporary Compliance Plan. Any physical work, including but not limited to construction, grading, plumbing or electrical work, or other site work, will result in a revocation of this Temporary Compliance Plan. 4.This Temporary Compliance Plan authorizes the use of the Property for wine tastings by appointment only. 5.Wine tastings a.By appointment only b.Hours of operation are limited to Monday -Sunday i.12:00 PM-6:00 PM c.No more than 49 people, including employees, during any appointment window. 6.No events, such as weddings, or other such activities are permitted with this Temporary Compliance Plan. 7.No food shall be prepared on the Property. Only shelf stable, prepackaged, non- potentially hazardous foods shall be served. An approved, permitted caterer may be also be utilized for food service on site 8.There shall be no parking on any public streets. 9.There shall be no live or amplified music. 10.Owners shall purchase and install a City approved noise monitoring device per City Code Section 7-30.040(b) to monitor the noise levels on the Property, to ensure that the activities on the site comply with City's noise standards. City shall be notified if noise standards are exceeded. 11.All uses shall comply with the noise standards in City Code Section 7-30.040 and no person shall cause, produce, or allow to be produced any noise that exceeds these noise standards at any point outside the Property boundary on which the noise is generated. 12.An 8.5 x 11 sign about the Temporary Compliance Plan shall be posted at the entrance to the Property. The sign should state that the winery is currently operating under a Temporary Compliance Plan agreement with the City of Saratoga. For 233 1546862.1 information on the Temporary Compliance Plan, please contact Nicole Johnson, Senior Planner at 408-868-1209 or njohnson@saratgoga.ca.us 13.The applicant shall submit a monthly report of attendance for the wine tasting appointments. 14.Owners shall comply with all Santa County Clara Fire Department Requirements set forth in Exhibit C. 15.Owners shall comply with all requirements of the Santa Clara Department of Environmental Health. 16.Owners consent to inspections by City and other regulatory agencies during events or when complaints are received. 17.If there any health and safety concerns from outside agencies, the compliance plan may be revoked. 18.Any violation of this plan may result in revocation of this Temporary Compliance Plan and closure of House Family Vineyards. 234 House Family Vineyards Temporary Compliance Plan Scope of Operations at Izumi Point On May 19, 2021, the City of Saratoga adopted a resolution to update the City's Code Compliance Policy to require Temporary Compliance Plans for code violations requiring discretionary approval to correct such violations. This scope of operations for the House Family Vineyards identifies the specific operating procedures and limits under the Temporary Compliance Plan. (TCP) 1.Wine Tasting Location. House Family Vineyards (HFV) will hold wine tastings at Izumi Point, a 0.2-acre outdoor area shown in Figures 1 and 2 and in the photographs below. Izumi Point is an outdoor space with panoramic views. This location served as the original tasting area for the winery in 2012 before moving to Vineyard Point. Izumi Point has also been used for recent events, including a wedding and the Saratoga Car Show Kick-off Party on July 16. As shown in Figure 1, the nearest neighbor is approximately one-quarter of a mile away from Izumi Point. Izumi Point is covered with a decomposed granite surface that has been treated with a hardener and is a pervious surface that allows natural drainage. This location is part of Assessor's Parcel Number 133340 and is licensed for wine tasting (city business permit and ABC type 02). IZUMI POINT --+ Figure 1. Izumi Point -Proposed Temporary Compliance Plan Operations House Family Vineyards Temporary Compliance Plan 1 235 ........ ,. . . ''"-D ENLARGED BELOW C/L R=250.00' FIRE HYDRANT ------ Figure 2. Izumi Point Site Plan K N [] 0 � [] [] House Family Vineyards Temporary Compliance Plan ' (e)TREE ', EXISTING FIRE DEPARTMENT TLJRNAROLJND Y'IALL Y'llTH GATES ELEGTRIC.AL SERVIC.E@ END OF Y'IALL SITE PLAN 1/8"=1'-0" A-6 2 236 Photograph 1. View of Izumi Point Looking North --showing seating area House Family Vineyards Temporary Compliance Plan 3 237 Photograph 2. View of Izumi Point Looking North -showing road and parking area and portable restroom to the right and guest seating are to the left House Family Vineyards Temporary Compliance Plan 238 Photograph 3. View of Izumi Point Looking West --showing the guest seating area House Family Vineyards Temporary Compliance Plan 5 239 Photograph 4. View of Izumi Point Looking West -- showing the portable refrigerator and bar/set up area 2.Parking Location. Visitors and employees will park in the designated parking area show in in Figures 2 and 3. Disabled patrons will be accommodated as follows: Guests with ADA transport needs will be shuttled in an approved ADA compliant cart allowing access to the seating area and restrooms. Photograph 5 below shows that a sign is prominently displayed in the parking area directing disabled guests to call for assistance No parking will be permitted on public streets. All parking spaces meet Saratoga City Code 15.35.040. House Family Vineyards Te mporary Compliance Plan 6 240 / i I . 0 • i l ' i I Figure 3. Parking Area Detail ,I I I , , .,,_l �"<' /l' ,I:-,;; cy 1'• �/ c::I House Family Vineyards Te mporary Compliance Plan l b -rP \ if :•;;� �, !• Q w w J a • i • () la!! wix ix� & 01 p ,!1 at-�wj1;! Sc! 1!� ,,H � liH z: ..... ' 'i �n W2 wf z� G� z: w; _J ; _J ! <t • !I . . . 4.. I-; (I) � w· � th Ip ; I:! i i � t •• h I;; •i.. / 8 � " �� e� .. 7 241 Photograph 5. Sign Directing Disabled Guests to Call for Assistance 3.Occupancy Maximums. There will be a limit of 49 total occupants at any given time at the defined tasting area. This number includes up to four employees. 4.Total Employees. This temporary operation will require up to four employees throughout the day for wine tasting service. 5.Hours of Operation for Public Wine Tastings. HFV will be open for wine tastings Monday through Sunday 12:00 noon to 6:00 pm. All wine tastings will be by appointment only through the HFV online reservation system. This system allows us to block out the time of day to control visitation traffic. Reservations are for a 2-hour time window. The last reservation will be at 4:00 pm. All employees and guests would exit by 6:30 pm. 6.Service Model a.Seating. Izumi Point will have seating to accommodate our reservation and capacity limits. The seating will be a mix of picnic style tables with bench seating and umbrellas and Adirondack style seats with an accompanying side table. All service will be table style service with waitstaff taking and delivering to the tables. ADA accessible seating and tables will be provided. See Figure 2 and Photographs 1-3 for details. b.Restrooms. Figure 2 shows that there will be porta-potties located adjacent to the parking and seating area. One will be ADA accessible. A House Family Vineyards Temporary Compliance Plan 8 242 self-contained hand washing station will accompany the restrooms. The restrooms will be professionally serviced weekly. See Exhibit 1, attached. •Spill/leak Protocol. In the event of a spill or leak form the portable restrooms, clean up will be handled as follows. •The source of the leak will be identified. If possible, the staff will apply a reasonable solution to stopping the leak. •The area will be cordoned off from public access. •If possible, the functioning restroom will be moved to an adjacent sanitary location. •Lime sulfur will be applied to the contaminated area. The area will be cleaned at the close of business. •The sanitation rental company will be notified immediately so they may assist in the clean up process. c.Refrigeration and Bar Area. The wines will be stored in a portable three-door commercial refrigerator to maintain proper temperature and protect them from excessive heat. The refrigerator and small bar/set up area will be located under the large oak tree shown in Figure 2 and Photograph 4. The refrigerator will be powered by electrical outlets located at the end of the wall at the entrance to the property (See Figure 2). The refrigerator and bar will used for day of serviceonly. d.Glassware. The wine will be served in rental glassware. The glassware will be cleaned and returned weekly. e.No food will be prepared onsite. Limited shelf-stable, pre-packaged snacks may be provided to guests, but no food will be prepared onsite. Per DPH, use of a DPH-approved, permitted caterer may also be utilized for food service on site. Compostable napkins and snack plates will be provided. No potentially hazardous foods will be served under this service model. If potentially hazardous foods will be served, prior approval will be sought from the DEH under a separate application. 7.Fire Safety. Figure 2 shows that emergency access to Izumi Point will be via Old Oak Way, which is 23- to 26-feet wide at this location. An existing 22-foot-wide by 32-foot-deep Fire Department turnaround is located just outside of the entrance to the property. The proposed use, an outdoor gathering of fewer than 50 people, falls under the Occupancy B Category in the California Building Code. The use will comply with safety measures required for this occupancy category, including fire safety and evacuation plans in compliance with the applicable provisions of Sections 401 and 404 of the California Fire Code. As shown in Figure 2, the area is serviced by a standard residential fire hydrant at the site. There is an additional hydrant located 300 ft from the site to the north. House Family Vineyards Temporary Compliance Plan 9 243 9.Compliance Reporting Mechanism. To ensure compliance with the TCP, HFV will provide monthly reporting to the Planning Department at the end of each month of operation to document the number of visitors and provide any records of complaints from neighbors and how any such complaints were addressed. HFV welcomes the various oversight agencies for site inspections during operations to ensure compliance. House Family Vineyards Te mporary Compliance Plan 10 8. Noise Levels. Operations will comply with City Code 7.30.040. A complaint phone number is posted on our web site - www.HouseFamilyVineyards.com. 244 Exhibit 1 Restroom Service Agreement From: Tori Henderson <tori@nationwidewasteservice .com> Date: May 2, 2022 at 8:01 :21 AM PDT To: jim@housefamilyvineyards.com Cc: Nationwide Waste Service <info@nationwidewasteservice.com> Subject: Re: Invoice 60951573898 from Nationwide Waste Service Hello Jim, We do not do a contract. Your order is month to month. This order is set up for 1x weekly service on Fridays. I also see that there was a request for a wash station that we have been trying to reach you about to see if it is approved. Addition of a wash station will add $320 per unit every 28 days. Do you approve of this? Thank you! Tori Henderson Customer Service Supervisor Nationwide Waste Service Office: (855) 301-2530 www.nationwidewasteservice.com House Family Vineyards Temporary Compliance Plan 11 245 SANTA CLARA COUNTY FIRE DEPARTMENT DEVELOPMENT AL REVIEW COMMENTS Plans and Scope of Review: This project shall comply with the following: BLDG PERMIT No. 1.The 2019 edition of the California Fire, Building, Mechanical, and Electrical CodeCFC/CBC/CMC/CEC), as adopted by the City of Saratoga2.Santa Clara County Fire Department's (SCCFD) Specifications The scope of this project includes the following: The proposed use includes a request for temporary use of grade-level exterior space, immediately inside the site's vehicle entrance gate (Izumi Point). The revised location is on a separate parcel than the illegal tasting deck near the previously proposed location. The proposed temporary use is limited to maximum 49 persons, including patrons and staff, on site at any one time. Plan Status: The revised temporary compliance plan is APPROVED, subject to compliance with the following comments. These conditions apply to the proposed, exterior use only. These conditions shall not be construed to apply to any future building(s) or legalization of the existing "tasting deck". Plan Review Comments: 1.Fire department access onto & throughout the site, via existing fire lanes, shall be maintainedpassable by fire apparatus at all times, with a minimum clear, unobstructed roadway width of 20feet. Fire hydrants and other suppression equipment shall be maintained obstructed. 2.Smoking shall not be permitted in any tent or temporary membrane structure or in any adjacentareas where hay, straw, or any other combustible materials are stored or used. Approved "NOSMOKING" signs shall be conspicuously posted. 3.The existing electronic gate, across the proposed access road, shall have an approved means ofemergency operation by Fire Department personnel. Difficulty using existing means wasexperienced during prior site visit, warranting further validation. 4.Defensible space shall be maintained in accordance with Cal Fire guidelines includingconsideration for slope adjustments. 5.Any use of fuel powered appliances (e.g. patio heaters) shall be in accordance with SCCFDstandard Sl-8. City PLANS SPECS NEW RMDL AS OCCUPANCY CONST. TYPE Applican!Name DATE PAGE STG 0 0 0 0 0 David House 8/9/2022 �l_OF�2� SEC/FLOOR AREA NAME OF PROJECT LOAD PROJECT DESCRIPTION Commercial Development LOCATION PROJECT TYPE OR SYSTEM Temp. Compliance Plan HOUSE FAMILY VINEYARDS -TEMP USE 13340 Old Oak Way Saratoga TABULAR ARE FLOW REDUCTION FOR ARE SPRINKLERS REQUIRED FIRE FLOW @ 20 PSI BY Campbell, Rob Serving Santa Clara County and the communities of Campbell, Cupertino, Los Altos, Los Altos Hills, Los Gatos, Monte Sereno, and Saratoga. 246 SANTA CLARA COUNTY FIRE DEPARTMENT DEVELOPMENTAL REVIEW COMMENTS REVIE:\f� 22 2797 BLDG PERMIT No. 6. Any storage of LP containers shall be in accordance with Chapter 61 of the California Fire Code. 7.Contact this office at 408-341-4420 for site inspection prior to initiation of proposed use. This review shall not be construed to be an approval of a violation of the provisions of the California Fire Code or of other laws or regulations of the jurisdiction. A permit presuming to give authority to violate or cancel the provisions of the fire code or other such laws or regulations shall not be valid. Any addition to or alteration of approved construction documents shall be approved in advance. [CFC, Ch.1, 105.3.6) City PLANS SPECS NEW RMDL AS OCCUPANCY CONST. TYPE Applican!Name STG D D D D D David House DATE PAGE 8/9/2022 �2_0F�2- SEC/FLOOR AREA LOAD PROJECT DESCRIPTION Commercial Development PROJECT TYPE OR SYSTEM Temp. Compliance Plan NAME OF PROJECT LOCATION HOUSE FAWLY VINEYARDS -TEMP USE 13340 Old Oak Way Saratoga TABULAR FIRE FLOW REDUCTION FOR FIRE SPRINKLERS REQUIRED FIRE FLOW @ 20 PSI BY Campbell, Rob Serving Santa Clara County and the communities of Campbell, Cupertino, Los Altos, Los Altos Hills, Los Gatos, Monte Sereno, and Saratoga. 247 From: Camp, Jeff <Jeff.Camp@deh.sccgov.org> Sent: Thursday, August 3, 2023 3:52 PM To: Jim Cargill <jim@housefamilyvineyards.com> Cc: Nicole Johnson <njohnson@saratoga.ca.us>; Haghighi, Darius <darius.haghighi@deh.sccgov.org>; Hee, Calvin <Calvin.Hee@deh.sccgov.org>; Rubingh, Jonathan <jonathan.rubingh@deh.sccgov.org>; Blanco, Yvonne <Yvonne.Blanco@deh.sccgov.org> Subject: House Family Vineyard 13340/13336 Old Oak CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Jim, I spoke with Nicole Johnson, Senior Planner with the City of Saratoga, regarding your request for an extension of the temporary operating permit and she provided me with the attached Compliance Plans for House Family Vineyards. The Department of Environmental Health is ok with approving a final, one year extension for use of the on site portable toilets with the following condit ions: •This extension will expire one year from the date of permit issuance. No further extensions will be approved. •This approval does not allow for any expanded scope of use or increase in daily occupancy. •The Code Compliance Agreement will need to edited to address the following: o Exhibit A, Line Item 7 should be edited to include: “No food shall be prepared on the property. Only shelf stable, prepackaged, non-potentially hazardous foods shall be served.” The Code Compliance Agreement currently states that cheese and dried meats shall be served. •Please communicate with Department of Environmental Health (DEH) Plan Check Division (Calvin Hee, copied here) for any DEH Plan Check submittal requirements related to the legalization of the tasting room and associated restrooms. Per your question regarding the use of a caterer, an approved, permitted caterer may be utilized for food service on site, but please reach out to my colleague, Yvonne Blanco (copied here) for any requirements related to public catering events. Once the changes are made to the Code Compliance Agreement, please resubmit to myself and Nicole for review. At that point I will generate an invoice for the new DEH operating permit and, once paid, will issue you the permit. Jeff Camp Registered Environmental Health Specialist Santa Clara County Department of Environmental Health 408-918-3473 office 408-318-1559 mobile 248 August 22, 2023 Saratoga City Hall 13777 Fruitvale Avenue Saratoga, CA 95070 Re: Extension and Modification of the House Family Vineyards Temporary Compliance Plan – September 6, 2023 City Council Meeting Dear Mayor Fitzsimmons, Vice Mayor Zhao, and Council Members Aftab, Page, and Walia, On October 5, 2022, the City Council approved the Temporary Compliance Plan (TCP) for House Family Vineyards to re-open our wine tasting business on a limited basis at Izumi Point, near the entrance to our property. We were grateful for this approval and welcomed guests once again before we were required to shut down on November 9, 2022 due to an incomplete Conditional Use Permit (CUP) application.1 On June 1, 2023, we were granted permission by the Planning Department to reopen under the TCP based on the finding that our CUP application satisfied Condition 3 of the signed TCP.2 HFV and our customers have been enjoying being open again for a few months this past year. We are requesting the renewal of the TCP for one additional year with the following modifications: • permission to operate from 12-6 PM Monday through Sunday as originally proposed and recommended by staff, instead of 12-5 Thursday through Sunday as amended by the City Council in response to a neighbor’s appeal. 1 Condition 3 of the signed TCP states: “Owners further agree that Owners' failure to resolve by October 17, 2022, the incomplete items for the application for the Proposed Approvals shall constitute an ongoing violation and result in suspension or revocation of this temporary compliance plan and an immediate closure of the winery operations which includes wine tasting on the Property.” 2 Ibid. 249 House Family Vineyards TCP, August 22, 2023 2 The reasons for these requested modifications are as follows: 1. While the City Council voted to reduce the hours from 12-6 PM to 12-5 PM and the number of days from seven to four, there was never a reason provided that established a connection between and impacts associated with the operations and the one hour and three-day reductions. 2. The current compacted days and hours result a higher per-person demand on the limited hours of operation and because everyone is required to exit by 5 PM, it unnecessarily compresses the number of vehicles existing into a short time frame. Allowing operations until 6 PM will reduce the reservation load at the days end thus helping to meter traffic more uniformly through the day. 3. Historically HFV has operated for the public Thursday through Sun 12 -6 PM with Monday, Tuesday and Wednesday reserved for private wine tasting group by appointment only. The ability to allow these private groups (usually in one van) access to the early week again helps keep the weekend traffic to a more metered level. Currently we need to schedule these reservations into the compacted days and hours. 4. Many of our neighbors in Saratoga desire to bring their out-of-town guests to local wine tasting and then go to dine in Saratoga at local restaurants. We’ve received feedback that the 5 PM closing time puts them at an awkward time for typical dinner reservation. A 6 PM closing time could help drive business in our community, which is a desired secondary benefit to Saratoga. Why the Extension is needed. Unless the TCP is extended, we will be required to shut down yet again at the end of this month because the current TCP is only valid until September 30, 2023. While we have been working diligently with the Community Development Department there are some minor new additional pieces of info rmation that the EIR consultant needs before resuming work on the EIR related to the proposed emergency access road that we will be providing for the project to address fire safety concerns. This secondary emergency access was not part of the original project. Because preparation of the EIR is still on hold, we do not anticipate that we will receive entitlements to operate under the proposed Conditional Use Permit for many months. 250 House Family Vineyards TCP, August 22, 2023 3 The Proposed Extension and Modifications are supported by City and County Staff. Our TCP renewal has the support of your Community Development Department and has been reviewed by the County Fire Department and Department of Environmental Health. House Family Vineyards is one of Saratoga’s favorite gathering places. House Family has overwhelming support in our community.3 Over the past year more than 800 people have sent emails, supporting House Family.4 Please approve our proposed renewal and allow HFV to continue to offer a local wine tasting experience that brings a sense of pride to the community of Saratoga. This provides residents and visitors with an experience that showcase the beauty of our commu nity. Although nearby neighbors sometimes object to the community gathering places, the majority of our neighbors support House Family’s reopening – because they love sharing House Family, with their friends and families. And, since HFV has reopened under the TCP, no complaints have been received to date by the city regarding the operations. For these reasons, we urge you to support HFV and our community and vote to approve the TCP Extension and Modification. Respectfully, Dave House and Jim Cargill, House Family Vineyards cc: Bryan Swanson, Community Development Director, Nicole Johnson, Senior Planner Britt Avrit, City Clerk 3 https://www.dropbox.com/scl/fi/1xp1f9qnzcbvhcs3iobw8/Exhibit -B-Saratoga- Supporters.pdf?rlkey=qtl5almzge4pdnlxwu06kt4rp&dl=0 4 https://www.dropbox.com/scl/fi/m0h69gc4vt0kmat36rknt/Exhibit -E-Emails-of- Support.pdf?rlkey=c3j54rxo7273cjwsfsfmc667n&dl=0 251 1 Nicole Johnson From:Camp, Jeff <Jeff.Camp@deh.sccgov.org> Sent:Thursday, August 3, 2023 3:52 PM To:Jim Cargill Cc:Nicole Johnson; Haghighi, Darius; Hee, Calvin; Rubingh, Jonathan; Blanco, Yvonne Subject:House Family Vineyard 13340/13336 Old Oak Attachments:2023 07 03 Revised HFV TCP Application.pdf; HFV Updated Code Compliance Agreement SIGNED 10062022.pdf CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Jim, I spoke with Nicole Johnson, Senior Planner with the City of Saratoga, regarding your request for an extension of the temporary operaƟng permit and she provided me with the aƩached Compliance Plans for House Family Vineyards. The Department of Environmental Health is ok with approving a final, one year extension for use of the on site portable toilets with the following condiƟons: ‐ This extension will expire one year from the date of permit issuance. No further extensions will be approved. ‐ This approval does not allow for any expanded scope of use or increase in daily occupancy. ‐ The Code Compliance Agreement will need to edited to address the following: o Exhibit A, Line Item 7 should be edited to include: “No food shall be prepared on the property. Only shelf stable, prepackaged, non‐potenƟally hazardous foods shall be served.” The Code Compliance Agreement currently states that cheese and dried meats shall be served. ‐ Please communicate with Department of Environmental Health (DEH) Plan Check Division (Calvin Hee, copied here) for any DEH Plan Check submiƩal requirements related to the legalizaƟon of the tasƟng room and associated restrooms. Per your quesƟon regarding the use of a caterer, an approved, permiƩed caterer may be uƟlized for food service on site, but please reach out to my colleague, Yvonne Blanco (copied here) for any requirements related to public catering events. Once the changes are made to the Code Compliance Agreement, please resubmit to myself and Nicole for review. At that point I will generate an invoice for the new DEH operaƟng permit and, once paid, will issue you the permit. Jeff Camp Registered Environmental Health Specialist Santa Clara County Department of Environmental Health 408‐918‐3473 office 408‐318‐1559 mobile Work Schedule: Tues – Fri 7:30am – 6:00pm For Onsite Wastewater Treatment Systems Manual and application, Go to: www.ehinfo.org/wastewater Or click here For Drinking Water and Wells Information and applications, 252 BLDG PERMIT No. 279722PLAN REVIEW No. DEVELOPMENTAL REVIEW COMMENTS Plans and Scope of Review: This project shall comply with the following: 1.The 2019 edition of the California Fire, Building, Mechanical, and Electrical Code CFC/CBC/CMC/CEC), as adopted by the City of Saratoga 2.Santa Clara County Fire Department's (SCCFD) Specifications The scope of this project includes the following: The proposed use includes a request for temporary use of grade-level exterior space, immediately inside the site's vehicle entrance gate (Izumi Point). The revised location is on a separate parcel than the illegal tasting deck near the previously proposed location. The proposed temporary use is limited to maximum 49 persons, including patrons and staff, on site at any one time. Plan Status: The revised temporary compliance plan is APPROVED, subject to compliance with the following comments. These conditions apply to the proposed, exterior use only. These conditions shall not be construed to apply to any future building(s) or legalization of the existing "tasting deck". Plan Review Comments: 1.Fire department access onto & throughout the site, via existing fire lanes, shall be maintained passable by fire apparatus at all times, with a minimum clear, unobstructed roadway width of 20 feet. Fire hydrants and other suppression equipment shall be maintained obstructed. 2.Smoking shall not be permitted in any tent or temporary membrane structure or in any adjacent areas where hay, straw, or any other combustible materials are stored or used. Approved “NO SMOKING” signs shall be conspicuously posted. 3.The existing electronic gate, across the proposed access road, shall have an approved means of emergency operation by Fire Department personnel. Difficulty using existing means was experienced during prior site visit, warranting further validation. 4. Defensible space shall be maintained in accordance with Cal Fire guidelines including consideration for slope adjustments. 5.Any use of fuel powered appliances (e.g. patio heaters) shall be in accordance with SCCFD standard SI-8. City Y E PLANS Y E SPECS Y E NEW Y E RMDL CONST. TYPE BY PAGE SEC/FLOOR OCCUPANCY LOADAREA David House ApplicantName HOUSE FAMILY VINEYARDS - TEMP USE NAME OF PROJECT LOCATION Y E AS 2OF1 DATE 8/9/2022STG Campbell, Rob PROJECT DESCRIPTION Commercial Development TABULAR FIRE FLOW REDUCTION FOR FIRE SPRINKLERS REQUIRED FIRE FLOW @ 20 PSI PROJECT TYPE OR SYSTEM Temp. Compliance Plan Old Oak Way13340 Saratoga 253 BLDG PERMIT No. 279722PLAN REVIEW No. DEVELOPMENTAL REVIEW COMMENTS 6.Any storage of LP containers shall be in accordance with Chapter 61 of the California Fire Code. 7.Contact this office at 408-341-4420 for site inspection prior to initiation of proposed use. This review shall not be construed to be an approval of a violation of the provisions of the California Fire Code or of other laws or regulations of the jurisdiction. A permit presuming to give authority to violate or cancel the provisions of the fire code or other such laws or regulations shall not be valid. Any addition to or alteration of approved construction documents shall be approved in advance. [CFC, Ch.1, 105.3.6] City Y E PLANS Y E SPECS Y E NEW Y E RMDL CONST. TYPE BY PAGE SEC/FLOOR OCCUPANCY LOADAREA David House ApplicantName HOUSE FAMILY VINEYARDS - TEMP USE NAME OF PROJECT LOCATION Y E AS 2OF2 DATE 8/9/2022STG Campbell, Rob PROJECT DESCRIPTION Commercial Development TABULAR FIRE FLOW REDUCTION FOR FIRE SPRINKLERS REQUIRED FIRE FLOW @ 20 PSI PROJECT TYPE OR SYSTEM Temp. Compliance Plan Old Oak Way13340 Saratoga 254 1 Nicole Johnson From:James Lindsay Sent:Wednesday, August 23, 2023 8:14 AM To:Bryan Swanson; Nicole Johnson Subject:FW: Online Form Submittal: Council Comments Form From: noreply@civicplus.com <noreply@civicplus.com> Sent: Wednesday, August 23, 2023 3:32 AM To: Chuck Page <cpage@saratoga.ca.us>; Yan Zhao <yzhao@saratoga.ca.us>; Belal Aftab <baftab@saratoga.ca.us>; Tina Walia <twalia@saratoga.ca.us>; Kookie Fitzsimmons <kookie@saratoga.ca.us>; James Lindsay <jlindsay@saratoga.ca.us>; Britt Avrit <bavrit@saratoga.ca.us>; Crystal Bothelio <cbothelio@saratoga.ca.us>; Leslie Arroyo <larroyo@saratoga.ca.us> Subject: Online Form Submittal: Council Comments Form CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Council Comments Form Your Name Andrey Tovchigrechko Phone Number Field not completed. Email Address Subject HFV extension of the TCP hearing on 09/06/2023 Comments Dear Council, Until we have a one-call way to stop a violation at the exact hour it occurs, I ask you not to give any exceptions to this business and adhere to all existing rules. This applies to the temporal use permit, which is limited to one year and does not provide for renewal. This also applies to fire & safety rules. If a mechanism is put in place to stop violations immediately (rather than writing complaints that will be reviewed in months at best), I am ready to support HFV after that - during agreed hours and permitted activities. Best regards, Andrey Tovchigrechko 255 1 Nicole Johnson From:James Lindsay Sent:Wednesday, August 23, 2023 11:56 AM To:Bryan Swanson; Nicole Johnson Subject:FW: Online Form Submittal: Council Comments Form From: noreply@civicplus.com <noreply@civicplus.com> Sent: Wednesday, August 23, 2023 11:36 AM To: Chuck Page <cpage@saratoga.ca.us>; Yan Zhao <yzhao@saratoga.ca.us>; Belal Aftab <baftab@saratoga.ca.us>; Tina Walia <twalia@saratoga.ca.us>; Kookie Fitzsimmons <kookie@saratoga.ca.us>; James Lindsay <jlindsay@saratoga.ca.us>; Britt Avrit <bavrit@saratoga.ca.us>; Crystal Bothelio <cbothelio@saratoga.ca.us>; Leslie Arroyo <larroyo@saratoga.ca.us> Subject: Online Form Submittal: Council Comments Form CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Council Comments Form Your Name Kathleen Reed Phone Number Field not completed. Email Address Subject House Family Vineyard Comments Please do the right thing and let House Family vineyard be able to be open to all wine club members as well as visitors with good food and good wine. It is a beautiful venue and leaves a positive impression on any and all who visit there about the beauty of Saratoga. Email Subscription Subscribe Email not displaying correctly? View it in your browser. 256 1 Nicole Johnson From:Planning Sent:Friday, August 25, 2023 7:41 AM To:Nicole Johnson Subject:FW: House Family Winery - public comment From: Marcia Fariss < Sent: Thursday, August 24, 2023 6:00 PM To: Planning <planning@saratoga.ca.us> Subject: House Family Winery CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. I cannot fathom how, if in 5 years time, House Family Winery hasn't seen fit to comply with Saratoga's regulations and CUP, you expect them to do it with another time extension. They are simply buying time, hoping to wear down everyone involved in approval of their illegal operation. Bottom line: once they are in full compliance with ALL Fire Marshall regulations and Saratoga, CUP mandates, etc, then they should be allowed to operate. They would be an asset to the City‐‐BUT ONLY IF THEY ARE IN COMPLETE COMPLIANCE with every single City, County, Fire regulation. Thank you for not granting any more extensions! They've already had 5 years and done nothing! 257 1 Nicole Johnson Subject:FW: Online Form Submittal: Planning Commission Comments Form From: noreply@civicplus.com <noreply@civicplus.com> Sent: Thursday, August 24, 2023 6:07 PM To: Clinton Brownley <cbrownley@gmail.com>; Anjali Kausar <aakausar@outlook.com>; Razi Mohiuddin <razi@mohiuddin.com>; Herman Zheng <zheng.herman@gmail.com>; Jonathan Choi <jojo.choi@gmail.com>; Ping Li <ping.li2@comcast.net>; Paul Germaraad <pgermeraad@gmail.com>; Bryan Swanson <bswanson@saratoga.ca.us>; Britt Avrit <bavrit@saratoga.ca.us>; Frances Reed <freed@saratoga.ca.us> Subject: Online Form Submittal: Planning Commission Comments Form CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Planning Commission Comments Form Your Name Marcia Fariss Phone Number Field not completed. Email Address Comments Please deny any further House Family Winery operations until such time as they have met all CUP permit regulations as well as Fire Marshal mandates. They've been operating for years, illegally, and it's time that ceased. Thank you for denying any further extensions and demand that they cease operation until all conditions have been satisfactorily met. Email not displaying correctly? View it in your browser. 258 1 Nicole Johnson From:Britt Avrit Sent:Monday, August 28, 2023 8:57 AM To:Nicole Johnson Subject:FW: Request to reject CUP at the House Family Vineyard Britt Avrit, MMC | City Clerk City of Saratoga | City Manager’s Office 13777 Fruitvale Avenue | Saratoga, CA 95070 408.868.1294 | bavrit@saratoga.ca.us Tell us how we did! Complete the City of Saratoga Customer Service Survey From: Srilatha Raghavan Sent: Sunday, August 27, 2023 11:55 AM To: Tina Walia <twalia@saratoga.ca.us>; Yan Zhao <yzhao@saratoga.ca.us>; Kookie Fitzsimmons <kookie@saratoga.ca.us>; Belal Aftab <baftab@saratoga.ca.us>; Chuck Page <cpage@saratoga.ca.us> Subject: Request to reject CUP at the House Family Vineyard CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Respected Council members, I recently learned that the City Council is scheduled to consider a request from the HFV to extend the Temporary Compliance Plan on September 6th. I understand that the Saratoga City Council has made extraordinary efforts to bring HFV into compliance, each time costing the Saratoga Council members and residents time and resources to review and understand the HFV proposals and applications. The HFV had ample time and failed to respond and comply within the city's set timelines. The HFV has repeatedly violated city regulations and flouted city rules, in their efforts to increase the value of their property and make the business viable for their family estate. Quite frankly, I don't understand why the city is bending over backwards to help the HFV. We respectfully urge the City Council to reject the House Family Vineyard request to extend the TCP. Thank you for listening to and acting upon the messages from the residents of Saratoga. Sincerely, Srilatha Raghavan Deer Trail Ct Saratoga 259 From:noreply@civicplus.com To:Chuck Page; Yan Zhao; Belal Aftab; Tina Walia; Kookie Fitzsimmons; James Lindsay; Britt Avrit; Crystal Bothelio; Leslie Arroyo Subject:Online Form Submittal: Council Comments Form Date:Tuesday, August 29, 2023 2:46:55 PM CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Council Comments Form Your Name Litsung Chen Phone Number Email Address Subject Reject the extension of TCP at HFV Comments I strongly reject the extension of TCP at HFV because TCP already took so long but not passed. In order to give HFV more time to skip some of the TCP requirements there is a request of an exception to PRC 4290 regarding the proposed secondary fire access road for the House Family Vineyard. Considering the very high wildfire risk zone that encompasses over half of the City of Saratoga any extension of TCP to help the exceptions to PRC 4290 should only be prohibited. A commercial entity with the scope and scale of the House Family Vineyards located in our high wildfire risk hillsides shouldn’t be qualified for the TCP extension in order to obtain exceptions of TCP requirements. House winery built without permits in the first place in 2013. The July, 2021, PRC 4290 requirements put into place road standards for fire access. In light of the current devastating wildfires in Lahaina, Maui, and our state in previous years, the city should be very sensitive to any extension to allow exceptions that bring risks to the community. The City should ultimately take decision into consideration as well as many other issues with the project such as the tasting deck was built on in 2013, TCP was offered, and now TCP was asked for extension. Please re-consider the decision. Sincerely yours, Litsung Chen 260 Email Subscription Subscribe Email not displaying correctly? View it in your browser. 261 F om N ole John onToB t Av t Su j ct W H W z mi nt at ns af e 5 M Da e Thu s ay Au u t 31 2 23 8 47 2 AMImpo an e H gh S nce e y N co e e s | Se io l nne C ty o Sa at ga | Commun y Deve o m nt De a ment 777 ui v le A enue | Sa a o a CA 950 0 408) 68- 20 | *Ci y Ha l s c osed ve y ot e i ay* Te s e Comp e e he C ty o Sa at ga Cus ome e i e u ey om ony Gonza ez < gonz le @sa a oga ca us> Sent W dnesd y Augu t 30 2 23 5 14 M To N co e John on <nj hnson@sa ato a a s> B yan Swans n <b wanson@sa at ga a us> Sub ect W H VW zumi o nt at ons a te 5 M mpo tan e Hi h He lo Eve yone See th t ema l be ow Rega ds Tony Gonzalez Code Compl an e O f erC y of Sara oga | C mmun ty Deve opm nt Dep rtment 13 77 F u vale Avenue | Sara oga CA 95070 (408) 868 1230| tgon ale @sa ato a ca us | Te l us how we d d! omp e e he Ci y o Sa ato a Cu tome Se v ce Su vey om Moh ni Ba ak shna Sent W dnesd y Augu t To ony Gonza ez <gonza e @sa a oga ca us> Sub ect H VW zumi o nt at ons a te 5 M CAUTION Th s ema o g na ed f om outs de you o an z t on Exe c se ca t on when open ng t achments o c ck ng nks e pec a y f om u known s nde s D ar Mr G nza s In the pa t few mo ths we h ve not ced the fo ow ng ex ended af er hours a t v t es at HFVW Izum po t from ur ne ghb rhood It hou d be the c ty’s re pons b y o mon tor an app c nt dur g he TCP per od o ensure hat the app ant adher s to the t m ngs and re tr ct ons s t n p a e by he c y We hope he c y has b en do ng the ne es ary mon tor ng to en ure that App ant s o ow ng the r gu at ns s per the cur ent t mpo ary perm t c mp ant Us ne ghbor ng es dents h ve een for ed o r port t ese past ct v t s as we have not ed mu t p e v o at o s f the c ty mand ted t me r str ct ns I m u able to s a e a l the p ctu es on you code v ol t on omp a nt w bs te o I m send ng you a epa a e em il as we l Summa y f operat ons a t r h urs On day August th 2 23 t app xima ely 5 20 M p t o s we e obse ved s t ing at ab es and in c ai s d nk ng w ne at zumi o nt On Sunday Au ust 6 h 2023 at a i t e a e 5 0 M one g o p o at ons was obse ved ge t ng up o depa t m thei t ble whi e a i e ent g oup ont nued o e su ly s t at a othe ab e Wh e p t o s we e l nge ing on t e p ope ty he House am ly V neya ds s a n b ack at i e went bout th i egu a ou ne Two p t on ca s we e a so doc men ed pa ed n he Rid el ne a te 5 30 M The a company ng phot s have been a chi ed w th he o gin l meta da a n act o t me au hen i at on shou d it be ne essa y The Tempo a y Comp ia ce l n a p ov d by he i y ounc l sp ci ca ly st i ts t e d ys o t e week a d ime W ne ta t ng m y nly oc u Thu sday - S nday om oon o 5 M A l p t o s a e to va ate he p ope ty p o o We ur e he c y and ta f to note hese we document d v o t ons by he app cant a d not nter a n h s TCP or any fu ther e tens ons Th nk ou Moh n Ba ak hnanV a Oa s L ne ga CA 9 070 262 263 From:Nicole Johnson To:Britt Avrit Subject:FW: House Family Vineyards Temporary Compliance Plan Extension Date:Thursday, August 31, 2023 8:47:34 AM Attachments:Izumi Point After Hours Operations.pdf Lights at Izumi Point.pdf Sincerely, Nicole Nicole Johnson| Senior Planner City of Saratoga | Community Development Department 13777 Fruitvale Avenue | Saratoga, CA 95070 (408) 868-1209| www.saratoga.ca.us *City Hall is closed every other Friday* Tell us how we did! Complete the City of Saratoga Customer Service Survey From: Nancy Lietzke Sent: Wednesday, August 30, 2023 10:52 PM To: Nicole Johnson <njohnson@saratoga.ca.us>; Tony Gonzalez <tgonzalez@saratoga.ca.us>; James Lindsay <jlindsay@saratoga.ca.us>; Richard S. Taylor <rtaylor@smwlaw.com>; Tina Walia <twalia@saratoga.ca.us>; Belal Aftab <baftab@saratoga.ca.us>; Chuck Page <cpage@saratoga.ca.us>; Kookie Fitzsimmons <kookie@saratoga.ca.us>; Yan Zhao <yzhao@saratoga.ca.us>; Bryan Swanson <bswanson@saratoga.ca.us> Subject: House Family Vineyards Temporary Compliance Plan Extension CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Dear Saratoga City Council and City Staff, I have been informed by Nicole Johnson that there is to be a City Council meeting on September 6th, 2023, that will address a request from David House and House Family Vineyards to extend the current Temporary Compliance Plan at Izumi Point. It was the hope of concerned neighbors that if the House Family Vineyards project was not ready to move forward for a Conditional Use Permit by September 30, 2023, the expiration date of the TCP, that the TCP would lapse. However, it appears that is not to be the case even though House Family Vineyards was given almost a year from October 5, 2022, to finally submit complete documents to the City of 264 Saratoga so that an Environmental Impact Report could be performed and completed, and those results sent to the Planning Commission and City Council for review. In fact, the Temporary Compliance Plan was suspended in early November of 2022 and not restarted until June of 2023 because documents submitted by House Family Vineyards were not deemed complete enough. Impacted residents are frustrated with the time frame it has taken for this project to come before the Planning Commission and the City Council for a CUP determination. It has taken 7 years from the time the city became aware of the winery activities in 2016. The winery, however, has been conducting tastings and events nonpermitted without a CUP since 2013. That is 10 years of nonpermitted business activities. Residents are also frustrated with having to monitor the many nonpermitted actions of this winery. It should not be the responsibility of residents to make sure a business entity is adhering to the guidelines set forth by the Planning Department and the City Council. But that is exactly the situation that has occurred with the House Family Vineyards entity. Our city unfortunately is “only complaint driven”. It does not perform routine site visits to see if a business is following the guidelines of a code compliance plan. Thus, please find below another official code complaint that has just been filed with Code Enforcement. It is unfortunate that residents have little choice other than to file code complaints. It would seem a more appropriate pathway would be for City Officials to implement and enforce the standards and deadlines of a code compliance plan they themselves have voted upon. The following complaint outlines violations to the operating hours of the TCP time frame of 12 to 5 pm. There are numerous pictures taken of patrons still enjoying wine tastings after 5 pm. According to Stipulation #5 of the Code Compliance Plan: “Wine tastings: a. By appointment only b. Hours of operation are limited to Thursday – Sunday 12:00 PM – 5:00 PM 265 c. No more than 49 people, including employees, during any appointment window.” In addition, on July 10th, 2023, a series of string lights attached to what appear to be poles were erected. According to stipulation #3 of the Code Compliance Plan” “No further site work is authorized by the issuance of this Temporary Compliance Plan. Any physical work, including but not limited to construction, grading, plumbing or electrical work, or other site work, will result in a revocation of this Temporary Compliance Plan.” Based on these violations, according to Stipulation #18 of the Code Compliance Plan below, the Temporary Compliance Plan should be revoked and no further extensions entertained by the City Council. “Any violation of this plan may result in revocation of this Temporary Compliance Plan and closure of House Family Vineyards. “ It is time for winery operations - tastings and events, to cease at House Family Vineyards until a Conditional Use Permit (CUP) can finally be determined by our City Council. A Temporary Compliance Plan extension request by David House should not be entertained by our City Council. Sincerely, Nancy Lietzke 266 267 Lights at Izumi Point It has been observed that string lights have recently been erected at Izumi Point. The string lights appear to be possibly attached to a tree, which is an obvious fire hazard. The Temporary Compliance Plan resolution pass by the Saratoga City Council only allows for wine tasting Thursday – Sunday from 12 - 5 PM at Izumi Point. The resolution specifically prohibits events and other activities from being conducted at Izumi Point. As the hours of wine tasting are from 12 – 5 PM, lights for patrons leaving at dusk is unnecessary as the sun does not set during the summer until after 8 PM. The addition of lights is not included in the Temporary Compliance Plan Scope of Operations and the specific attributes allowed at Izumi Point. But more importantly, the suspended lights are not approved by the Santa Clara County Fire Department DEVELPMENTAL REVIEW COMMENTS #22 2797. Ancillary powered accessories outside of the refrigerator are not approved for use at Izumi Point by the City of Saratoga Temporary Compliance Plan. The lights were initially documented on July 10th, 2023. This is a nonpermitted modification by House Family Vineyards at Izumi Point which is located in a very high wildfire risk zone in Saratoga’s residential hillsides. It is not the first time House Family Vineyards have been cited and sent violation letters by the City of Saratoga for well documented nonpermitted activities on the property associated with the winery. Continued noncompliance ultimately poses a risk to the life, health and safety of the community, surrounding homes and patrons. The City of Saratoga should immediately move to revoke the Temporary Compliance Plan given the lights are an inherent fire safety risk and lack the appropriate permits and approvals. In addition, no consideration should be given to the request by House Family Vineyards for an extension of this Temporary Compliance Plan at the September 6th, 2023, City Council meeting. 268 CITY OF SARATOGA Memorandum To: Mayor Fitzsimmons & Members of the Saratoga City Council From: Britt Avrit, City Clerk Meeting Date: September 6, 2023 Subject: Written Communications, Item 2.1 Following publication of the agenda packet for the September 6, 2023 City Council Meeting, written communications were submitted for Item 2.1. The communications are attached to this memo. 269 From:noreply@civicplus.com To:Chuck Page; Yan Zhao; Belal Aftab; Tina Walia; Kookie Fitzsimmons; James Lindsay; Britt Avrit; Crystal Bothelio; Leslie Arroyo Subject:Online Form Submittal: Council Comments Form Date:Thursday, August 31, 2023 12:43:48 PM CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Council Comments Form Your Name KEN CZWORNIAK Phone Number Field not completed. Email Address Subject House Family Winery Comments I am strongly opposed to granting the House Winery another temporary operational permit House Winery operated wine tastings and commercial events for several years without the required permits from the city of Saratoga. After these violations surfaced House Winery requested and received several temporary use permits with the understanding that they would bring their operation into compliance with all regulations . One year after their request in 2022 they have still not brought their operation into compliance with all regulations , especially relating to fire safety Please deny their latest request for a temporary permit. Thank you Ken Czworniak Email Subscription Subscribe Email not displaying correctly? View it in your browser. 270 From:James Lindsay To:Britt Avrit Subject:FW: House Family Vineyard Temporary Compliance Plan Extension Date:Friday, September 1, 2023 1:51:05 PM From: Geetha Krishnamurthy < Sent: Friday, September 1, 2023 10:26 AM To: Nicole Johnson <njohnson@saratoga.ca.us>; Tony Gonzalez <tgonzalez@saratoga.ca.us>; James Lindsay <jlindsay@saratoga.ca.us>; Richard S. Taylor <rtaylor@smwlaw.com>; Tina Walia <twalia@saratoga.ca.us>; Belal Aftab <baftab@saratoga.ca.us>; Chuck Page <cpage@saratoga.ca.us>; Kookie Fitzsimmons <kookie@saratoga.ca.us>; Yan Zhao <yzhao@saratoga.ca.us>; Bryan Swanson <bswanson@saratoga.ca.us> Subject: House Family Vineyard Temporary Compliance Plan Extension CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Hello Elected Saratoga City Council and City Staff, I am writing to express my concern about the request from David House and House Family Vineyards to extend the current Temporary Compliance Plan at Izumi Point and the planned discussion about that in the city council meeting on September 6. I don't want to reiterate all the concerns and frustrations that have been already eloquently expressed by my friends and neighbors in Saratoga in various meetings and in their emails to you. I fail to understand why you are letting one person, who repeatedly violates rules and codes, blatantly is non-compliant, has total disregard for his neighbors, waste so much of everyone's time. In the interest of the safety of the neighborhood from fire and traffic and for the peace and quiet in these beautiful hills with its diverse wildlife, I request you to please reject another appeal for extension from the House Family Vineyards. I hope as elected officials you will consider the concerns of the majority of the House's hillside neighbors and put an end to the winery development, the only purpose of which seems to be to secure the House Family's future status. Thank you. Warm regards, Geetha 271 From:noreply@civicplus.com To:Chuck Page; Yan Zhao; Belal Aftab; Tina Walia; Kookie Fitzsimmons; James Lindsay; Britt Avrit; Crystal Bothelio; Leslie Arroyo Subject:Online Form Submittal: Council Comments Form Date:Sunday, September 3, 2023 10:29:31 AM CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Council Comments Form Your Name Tina Case Phone Number Email Address Subject House Family Vineyards Comments I support the continued operation of House Family Vineyards. They are an asset to the community. Looking at the recent fires in Maui underscore the importance of how farmed, well-kept land help shield a community as a fire breaker. House Family Vineyards land is a shield to the community - the community of Saratoga need to understand the importance of this. House Family Vineyards are good neighbors and increase the vitality and value of our community. Businesses like House Family Vineyards are a destination for the city. I am proud to bring visitors there to show off the beauty of Saratoga. House Family Vineyards preserves the lands and helps the environment while giving the community a place to gather, relax and enjoy nature. Thank you, Email Subscription Subscribe Email not displaying correctly? View it in your browser. 272 From:Glenda Aune To:Kookie Fitzsimmons; Yan Zhao; Tina Walia; Belal Aftab; Chuck Page Cc:Nicole Johnson; Tony Gonzalez; James Lindsay; Richard S. Taylor; Britt Avrit Subject:Extension of Temporary Compliance Plan for House Family Vineyards - Comments for Sept 6 City Council Meeting Date:Thursday, August 31, 2023 7:08:59 PM CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Dear City Council Members, My name is Glenda Aune and I have lived in the Saratoga Hillsides for almost forty (40) years. I love our Hillsides and want to preserve them. And I am asking each of you to vote “no” on the extension of the Temporary Compliance Plan (TCP) for House Family Vineyards (HFV) for four (4) primary reasons: 1. Non-compliance: HFV has not been compliant with the current TCP. At least one resident who lives close to HFV has observed the tasting venue being open after the 5PM closing time. A formal complaint has been filed with the City. 2. Disregard of wildfire risks: The winery does not have a fire access road. Santa Clara County Fire Department (SCCFD) did not require a fire access road for the TCP tasting area at Izumi Point since the number of people visiting the venue was limited to forty-nine (49) including employees. However, this does not take into account the total number of people that could be at the winery at any one time. Since fire risks are increasing, an exit route for a commercial operation in our Hillsides - a very high fire area - should be required by the City in order to protect local residents who are dependent on our narrow rural roads for safe exit during an emergency and to help protect SCCFD personnel who may have to respond to a fire at the top of a very steep, narrow road – Old Oak Way! – when 30-40-or more vehicles are trying to exit down that road. 3. Violation of City Ordinance 15-13.40: In August 2022, the City approved a TCP for HFV to remain open while the Environmental Impact Report (EIR) for the HFV proposed Conditional Use Permit (CUP) is in process. However, this TCP should have never been approved because the wine tasting venue at Izumi Point is a commercial operation that creates noise and traffic in our low-density residential Hillsides. This clearly violates City Ordinance 15-13.40 which states that a winery and its operations “may be permitted, provided the uses do not create major traffic or noise impacts and are found to be compatible with the immediately surrounding area.” This use is NOT compatible with the surrounding area. And, the proposed TCP includes extended hours and days of operation and catering services for more food options. This will create a wine-bar in a residential area which clearly violates City Ordinance 15-13.40. In addition, the Santa Clara County Department of Environmental Health (DEH) has stated that it would be unable to authorize the expansion of use. 273 4. Stalled EIR: Why get a CUP approval when a TCP works just as well? The TCP, especially with the proposed amendments, allows HFV to continue their tasting operations without permits enabling HFV to take their time providing all the necessary documentation required for the EIR study. It is my understanding that the EIR is currently delayed because HFV wants an exception to SCCFD’s requirement for a fire access road for their operations. They argue that the cost of building the road is not proportionate to the impacts of the proposed project. I am quite concerned that if HFV delays the EIR long enough, the City will grant an exception for the fire access road. Fire risks are real and increasing in our Hillsides, a high fire area! And when a fire starts, people may have very little time to escape. To me, this means that we must do everything we can to ensure evacuation routes are always clear in the event of an emergency such as a wildfire or earthquake. Most of us don’t really think a wildfire will destroy our homes in this high fire area. I doubt the residents of Maui thought much about fire until the fire started, burned quickly, and everything was gone. And it happened in 2018 when the Camp Fire destroyed over 18,000 structures, most within the first four hours. And fires are burning today in Northern California. This risk is real! Extending the TCP with no requirement for a fire access road in the case of an emergency increases the risk for Hillside residents and SCCFD personnel in the event of a wildfire. While HFV argues that the winery is a fire break, it will NOT stop a fire on Old Oak Way or Pierce Road which is a major exit route during an emergency. And, even though a fire access road was not a requirement for the TCP, it is a crucial for the safety of Hillside residents and SCCFD personnel. Your vote matters. And, I am asking each of you to be transparent and explain why you vote “yes” or “no” to extend this TCP. Residents have the right to know why you vote “yes” or “no” for the extension. If you vote “yes” to extend the TCP, please explain why. For example, do you support the TCP because you support Saratoga businesses regardless of the impact on residents? … Or maybe you don’t think a fire access road is necessary because you think the risk of fire is very low. … Or perhaps you support Mr. House, a friend of the City who supports City events. … Or you think the TCP is in line with City Ordinance 15-13.40 because you don’t think the tasting venue creates much traffic or noise. … Or you support all the HFV patrons who tell you how much they love the winery even though most of them don’t live in the Hillsides and go home and never have to deal with the noise and traffic and are probably unaware of or just ignore the fire risk. … Or you agree that HFV is a Saratoga gathering place for friends and family. … Or you want to treat HFV like Cooper Garrod even though that winery’s operations were grandfathered as part of an annexation which is very different than HFV. … Or perhaps you are just trying to help HFV be compliant with City Ordinances – the City has been trying to help HFV for six (6) years since 2016. … Or do you support the TCP for some other reason? … Please tell us why 274 you support this. And if you vote “no,” please explain why. For example, do you agree that this tasting venue violates City Ordinance 15-13.40? … Or you think that the risk of fire is very high and the tasting venue at HFV puts an undue burden on Hillside residents who may need to evacuate in an emergency and could put SCCFD personnel in harm’s way if they have to respond to a fire at HFV? … Please tell us why you don’t want to extend the TCP. And, I am asking each of you to be transparent about your relationship with Mr. David House or HFV. Do you know Mr. House or someone who is associated with the winery? If so, please explain your relationship. For example … Council Member Page – When you were the President of the Chamber of Commerce, the organization sent out emails asking people to support the HFV CUP and the Chamber recommends the HFV as a destination for Saratoga visitors. What is your relationship with Mr. House or HFV? And, Mayor Fitzsimmons – I have an email from Mr. House that includes you on the “cc” list. He uses your personal email address, not your Saratoga email. Why does he have this? Perhaps he helped with your campaign for City Council? What is your relationship with Mr. House or HFV? As our City Council, we, the Residents, are dependent on you to make the right decisions to help ensure our safety. Please do what is right for Saratoga Hillside Residents and vote “no” on the extension of the TCP. And as I have asked before … Please, STOP the commercialization of our residential Hillsides and STOP this TCP which violates a City Ordinance. And be transparent and explain how you make your decision. Thank you, Glenda Aune 275 From:noreply@civicplus.com To:Chuck Page; Yan Zhao; Belal Aftab; Tina Walia; Kookie Fitzsimmons; James Lindsay; Britt Avrit; Crystal Bothelio; Leslie Arroyo Subject:Online Form Submittal: Council Comments Form Date:Sunday, September 3, 2023 1:44:07 PM CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Council Comments Form Your Name Shelley Cargill Phone Number Field not completed. Email Address Subject Field not completed. Comments I am a resident of Old Oak away and I fully support House Family Vineyards continues full operation. Email Subscription Unsubscribe Email not displaying correctly? View it in your browser. 276 From:noreply@civicplus.com To:Chuck Page; Yan Zhao; Belal Aftab; Tina Walia; Kookie Fitzsimmons; James Lindsay; Britt Avrit; Crystal Bothelio; Leslie Arroyo Subject:Online Form Submittal: Council Comments Form Date:Sunday, September 3, 2023 4:06:45 PM CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Council Comments Form Your Name Aldo Phone Number Field not completed. Email Address Subject Ask for the testing room Comments We would love to come back again but enjoy the testing room and the view from there!! Email Subscription Unsubscribe Email not displaying correctly? View it in your browser. 277 From:noreply@civicplus.com To:Chuck Page; Yan Zhao; Belal Aftab; Tina Walia; Kookie Fitzsimmons; James Lindsay; Britt Avrit; Crystal Bothelio; Leslie Arroyo Subject:Online Form Submittal: Council Comments Form Date:Sunday, September 3, 2023 11:55:16 PM CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Council Comments Form Your Name Dr. M Rifat Ullah Phone Number Field not completed. Email Address Subject Letter of Support for House Family Vineyard Comments September 03, 2023 My wife and I are pleased to write to the Saratoga City Council in support of the House Family Vineyard. We live in Connecticut and often visit our son who lives in a home that is a few doors down from this vineyard on Old Oak Way. We visited this wonderful vineyard and absolutely loved the experience. Our perspective is that vineyards like this are an asset for a community and a source of pride. Not only they preserve the natural beauty against the onslaught of more housing developments in the area, they also add interest to the area by offering unique experiences that only a well-managed family vineyard can provide. We hope the City Council will support House Family Vinyard in their efforts to offer the community – and tourists like us – the opportunity to experience what a great vineyard has to offer. We wish this vineyard all the best on their journey to be the premier vineyard in the region. Sincerely, Dr. M Rifat Ullah and Mrs. Seema Ullah Hartford, Connecticut Email Subscription Field not completed. 278 Email not displaying correctly? View it in your browser. 279 From:noreply@civicplus.com To:Chuck Page; Yan Zhao; Belal Aftab; Tina Walia; Kookie Fitzsimmons; James Lindsay; Britt Avrit; Crystal Bothelio; Leslie Arroyo Subject:Online Form Submittal: Council Comments Form Date:Monday, September 4, 2023 11:36:51 AM CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Council Comments Form Your Name Courtney Pando Phone Number Email Address Subject House Family Vineyards Comments I completely support the extension of the permit for House Family Vineyards. Email Subscription Unsubscribe Email not displaying correctly? View it in your browser. 280 From:noreply@civicplus.com To:Chuck Page; Yan Zhao; Belal Aftab; Tina Walia; Kookie Fitzsimmons; James Lindsay; Britt Avrit; Crystal Bothelio; Leslie Arroyo Subject:Online Form Submittal: Council Comments Form Date:Monday, September 4, 2023 1:16:39 PM CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Council Comments Form Your Name Alexa John Phone Number Email Address Subject House Family Vineyards Comments I fully support House Family Vineyards with their want to extend their permit as well as reopening their tasting room at Vista Point! It’s a beautiful escape from the busy Santa Clara County. Email Subscription Unsubscribe Email not displaying correctly? View it in your browser. 281 From:noreply@civicplus.com To:Chuck Page; Yan Zhao; Belal Aftab; Tina Walia; Kookie Fitzsimmons; James Lindsay; Britt Avrit; Crystal Bothelio; Leslie Arroyo Subject:Online Form Submittal: Council Comments Form Date:Monday, September 4, 2023 1:20:09 PM CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Council Comments Form Your Name Yuko Araki Phone Number Email Address Subject Supporting House Family Vineyard Comments Businesses like House Family Vineyards are a destination for the city. I am proud to bring visitors there to show off the beauty of Saratoga. Email Subscription Unsubscribe Email not displaying correctly? View it in your browser. 282 From:noreply@civicplus.com To:Chuck Page; Yan Zhao; Belal Aftab; Tina Walia; Kookie Fitzsimmons; James Lindsay; Britt Avrit; Crystal Bothelio; Leslie Arroyo Subject:Online Form Submittal: Council Comments Form Date:Monday, September 4, 2023 1:20:33 PM CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Council Comments Form Your Name Hannah Salvador Phone Number Email Address Subject House Vineyard Comments I support the continued operation of House Family Vineyards. They are an asset to the community. House Family Vineyards are good neighbors and increase the vitality and value of our community. Businesses like House Family Vineyards are a destination for the city. I am proud to bring visitors there to show off the beauty of Saratoga. House Family Vineyards preserves the lands and helps the environment while giving the community a place to gather, relax and enjoy nature. Email Subscription Field not completed. Email not displaying correctly? View it in your browser. 283 From:noreply@civicplus.com To:Chuck Page; Yan Zhao; Belal Aftab; Tina Walia; Kookie Fitzsimmons; James Lindsay; Britt Avrit; Crystal Bothelio; Leslie Arroyo Subject:Online Form Submittal: Council Comments Form Date:Monday, September 4, 2023 1:24:44 PM CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Council Comments Form Your Name Bryan Laird Phone Number Field not completed. Email Address Subject Field not completed. Comments I support the continued operation of House Family Vineyards. They are an asset to the community. House Family Vineyards are good neighbors and increase the vitality and value of our community. Businesses like House Family Vineyards are a destination for the city. I am proud to bring visitors there to show off the beauty of Saratoga. House Family Vineyards preserves the lands and helps the environment while giving the community a place to gather, relax and enjoy nature. Email Subscription Field not completed. Email not displaying correctly? View it in your browser. 284 From:noreply@civicplus.com To:Chuck Page; Yan Zhao; Belal Aftab; Tina Walia; Kookie Fitzsimmons; James Lindsay; Britt Avrit; Crystal Bothelio; Leslie Arroyo Subject:Online Form Submittal: Council Comments Form Date:Monday, September 4, 2023 1:25:13 PM CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Council Comments Form Your Name David Hartstein Phone Number Email Address Subject House Family Vineyards - Allow Them to Re-open and resume full contributions to the community! Comments Businesses like House Family Vineyards are a destination for the city. I am proud to bring visitors there to show off the beauty of Saratoga. Email Subscription Field not completed. Email not displaying correctly? View it in your browser. 285 From:noreply@civicplus.com To:Chuck Page; Yan Zhao; Belal Aftab; Tina Walia; Kookie Fitzsimmons; James Lindsay; Britt Avrit; Crystal Bothelio; Leslie Arroyo Subject:Online Form Submittal: Council Comments Form Date:Monday, September 4, 2023 1:26:35 PM CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Council Comments Form Your Name Shalini Wadwani Phone Number Field not completed. Email Address Subject House family Vineyards Comments Businesses like House Family Vineyards are a destination for the city. I am proud to bring visitors there to show off the beauty of Saratoga. House Vineyards should be preserved! Email Subscription Field not completed. Email not displaying correctly? View it in your browser. 286 From:noreply@civicplus.com To:Chuck Page; Yan Zhao; Belal Aftab; Tina Walia; Kookie Fitzsimmons; James Lindsay; Britt Avrit; Crystal Bothelio; Leslie Arroyo Subject:Online Form Submittal: Council Comments Form Date:Monday, September 4, 2023 1:28:40 PM CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Council Comments Form Your Name William Krivan Phone Number Email Address Subject House Family Vineyards Comments I support the continued operation of House Family Vineyards. House Family Vineyards preserves the lands and helps the environment while giving the community a place to gather, relax and enjoy nature. My wife and I have been long-time members of their wine club and as residents of the Willow Glen area of San Jose, we frequently make the short drive to the tasting room, enjoy a late afternoon fabulous view out across the valley while sipping a nice wine. The winery is a hidden treasure right in the heart of Silicon Valley, a treasure to be preserved and allowed to continue in operation. Bill & Terry Krivan Glenwood Ave. San Jose CA 95125 Email Subscription Unsubscribe Email not displaying correctly? View it in your browser. 287 From:noreply@civicplus.com To:Chuck Page; Yan Zhao; Belal Aftab; Tina Walia; Kookie Fitzsimmons; James Lindsay; Britt Avrit; Crystal Bothelio; Leslie Arroyo Subject:Online Form Submittal: Council Comments Form Date:Monday, September 4, 2023 1:33:34 PM CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Council Comments Form Your Name Kseniya Phone Number Email Address Subject Support House Permit Comments I support the extension of the permit for House Family Vineyards. It’s a wonderful winery and should continue being able to operate! Email Subscription Subscribe Email not displaying correctly? View it in your browser. 288 From:noreply@civicplus.com To:Chuck Page; Yan Zhao; Belal Aftab; Tina Walia; Kookie Fitzsimmons; James Lindsay; Britt Avrit; Crystal Bothelio; Leslie Arroyo Subject:Online Form Submittal: Council Comments Form Date:Monday, September 4, 2023 1:33:37 PM CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Council Comments Form Your Name Melanie Behrens Phone Number Email Address Subject House family Comments I support the continued operation of House Family Vineyards. They are an asset to the community. House Family Vineyards are good neighbors and increase the vitality and value of our community. Businesses like House Family Vineyards are a destination for the city. I am proud to bring visitors there to show off the beauty of Saratoga. House Family Vineyards preserves the lands and helps the environment while giving the community a place to gather, relax and enjoy nature. Email Subscription Unsubscribe Email not displaying correctly? View it in your browser. 289 From:noreply@civicplus.com To:Chuck Page; Yan Zhao; Belal Aftab; Tina Walia; Kookie Fitzsimmons; James Lindsay; Britt Avrit; Crystal Bothelio; Leslie Arroyo Subject:Online Form Submittal: Council Comments Form Date:Monday, September 4, 2023 1:33:59 PM CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Council Comments Form Your Name Sandy Erickson Phone Number Email Address Subject House Family Vineyards Comments House Family Vineyards is a destination for the city. I am proud to bring visitors there to show off the beauty of Saratoga. Please allow this beautiful and special place to remain open to the public. Email Subscription Unsubscribe Email not displaying correctly? View it in your browser. 290 From:noreply@civicplus.com To:Chuck Page; Yan Zhao; Belal Aftab; Tina Walia; Kookie Fitzsimmons; James Lindsay; Britt Avrit; Crystal Bothelio; Leslie Arroyo Subject:Online Form Submittal: Council Comments Form Date:Monday, September 4, 2023 1:34:45 PM CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Council Comments Form Your Name Will Chemelewski Phone Number Email Address Subject Support local businesses and community vibrancy Comments Businesses like House Family Vineyards are a destination for the city and a fantastic way to advertise the quality of life in Saratoga. I am proud to bring visitors there to show off the beauty of Saratoga. Email Subscription Subscribe Email not displaying correctly? View it in your browser. 291 From:noreply@civicplus.com To:Chuck Page; Yan Zhao; Belal Aftab; Tina Walia; Kookie Fitzsimmons; James Lindsay; Britt Avrit; Crystal Bothelio; Leslie Arroyo Subject:Online Form Submittal: Council Comments Form Date:Monday, September 4, 2023 1:35:22 PM CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Council Comments Form Your Name Jo Voordeckers Phone Number Field not completed. Email Address Subject letter of support for House Family Vineyards Comments I support the continued operation of House Family Vineyards. They are an asset to the community, giving the community a place to gather, relax and enjoy nature. Email Subscription Field not completed. Email not displaying correctly? View it in your browser. 292 From:noreply@civicplus.com To:Chuck Page; Yan Zhao; Belal Aftab; Tina Walia; Kookie Fitzsimmons; James Lindsay; Britt Avrit; Crystal Bothelio; Leslie Arroyo Subject:Online Form Submittal: Council Comments Form Date:Monday, September 4, 2023 1:35:26 PM CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Council Comments Form Your Name Kevin J Kraus Phone Number Email Address Subject Houe Family Vineyards Support Comments Please allow House Family Vineyards to operate at its beautiful location in the hills of Saratoga. Businesses like House Family Vineyards are a destination for the city. I am proud to bring visitors there to show off the beauty of Saratoga. Email Subscription Unsubscribe Email not displaying correctly? View it in your browser. 293 From:noreply@civicplus.com To:Chuck Page; Yan Zhao; Belal Aftab; Tina Walia; Kookie Fitzsimmons; James Lindsay; Britt Avrit; Crystal Bothelio; Leslie Arroyo Subject:Online Form Submittal: Council Comments Form Date:Monday, September 4, 2023 1:39:49 PM CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Council Comments Form Your Name Darlene Bik Phone Number Field not completed. Email Address Subject House Family Vineyards - September 7, 2023 hearing Comments I support the continued operation of House Family Vineyards. They are an asset to the community. House Family Vineyards are good neighbors and increase the vitality and value of our community. Businesses like House Family Vineyards are a destination for the city. I am proud to bring visitors there to show off the beauty of Saratoga. House Family Vineyards preserves the lands and helps the environment while giving the community a place to gather, relax and enjoy nature. Email Subscription Field not completed. Email not displaying correctly? View it in your browser. 294 From:noreply@civicplus.com To:Chuck Page; Yan Zhao; Belal Aftab; Tina Walia; Kookie Fitzsimmons; James Lindsay; Britt Avrit; Crystal Bothelio; Leslie Arroyo Subject:Online Form Submittal: Council Comments Form Date:Monday, September 4, 2023 1:40:13 PM CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Council Comments Form Your Name Robert Goland Phone Number Email Address Subject House Family Winery Comments I support the continued operation of House Family Vineyards. They are an asset to the community. Email Subscription Unsubscribe Email not displaying correctly? View it in your browser. 295 From:noreply@civicplus.com To:Chuck Page; Yan Zhao; Belal Aftab; Tina Walia; Kookie Fitzsimmons; James Lindsay; Britt Avrit; Crystal Bothelio; Leslie Arroyo Subject:Online Form Submittal: Council Comments Form Date:Monday, September 4, 2023 1:44:44 PM CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Council Comments Form Your Name Carolina Siliezar Phone Number Email Address Subject Family House Winery Comments House Family Vineyards preserves the lands and helps the environment while giving the community a place to gather, relax and enjoy nature.. Hoping for a timely renewal of permits in order to continue enjoying such wonderful settings and supporting it’s conservation cause. Email Subscription Subscribe Email not displaying correctly? View it in your browser. 296 From:noreply@civicplus.com To:Chuck Page; Yan Zhao; Belal Aftab; Tina Walia; Kookie Fitzsimmons; James Lindsay; Britt Avrit; Crystal Bothelio; Leslie Arroyo Subject:Online Form Submittal: Council Comments Form Date:Monday, September 4, 2023 1:46:58 PM CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Council Comments Form Your Name Jon peters Phone Number Email Address Subject House Family Vinyards use permit Comments House Family Vineyards preserves the lands and helps the environment while giving the community a place to gather, relax and enjoy nature. Email Subscription Subscribe Email not displaying correctly? View it in your browser. 297 From:noreply@civicplus.com To:Chuck Page; Yan Zhao; Belal Aftab; Tina Walia; Kookie Fitzsimmons; James Lindsay; Britt Avrit; Crystal Bothelio; Leslie Arroyo Subject:Online Form Submittal: Council Comments Form Date:Monday, September 4, 2023 1:49:44 PM CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Council Comments Form Your Name Heather Prichard Phone Number Field not completed. Email Address Subject House family Vineyard support Comments I support the extension of the permit for House Family Vineyards. It’s a wonderful winery and should continue being able to operate. The staff is also super kind and respectful. Email Subscription Unsubscribe Email not displaying correctly? View it in your browser. 298 From:noreply@civicplus.com To:Chuck Page; Yan Zhao; Belal Aftab; Tina Walia; Kookie Fitzsimmons; James Lindsay; Britt Avrit; Crystal Bothelio; Leslie Arroyo Subject:Online Form Submittal: Council Comments Form Date:Monday, September 4, 2023 1:51:02 PM CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Council Comments Form Your Name Christopher Vogt Phone Number Field not completed. Email Address Subject House Family Vineyards Comments Hello - I would like to voice my support for House Family Vineyards approval. House Family Vineyards preserves the lands and helps the environment while giving the community a place to gather, relax and enjoy nature. It is a wonderful asset to the community and continues our semi-rural experience of life. We are fortunate indeed to have access to this special treasure. Please approve their petition! Thank you, Christopher Vogt Email Subscription Subscribe Email not displaying correctly? View it in your browser. 299 From:noreply@civicplus.com To:Chuck Page; Yan Zhao; Belal Aftab; Tina Walia; Kookie Fitzsimmons; James Lindsay; Britt Avrit; Crystal Bothelio; Leslie Arroyo Subject:Online Form Submittal: Council Comments Form Date:Monday, September 4, 2023 1:54:22 PM CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Council Comments Form Your Name Leslie Larson Phone Number Email Address Subject House Family vineyard Comments I support the House Family vineyard as a valuable contributor to the Saratoga community. It is a destination for the city, it contributes to the city's revenue stream and it helps create a collection of businesses that attract a clientele that returns to contribute again and again. House Family Vineyards also preserves open space, helps prevent wildfires and gives the community a place to gather, and enjoy the amazing scenery in the Saratoga area. Email Subscription Unsubscribe Email not displaying correctly? View it in your browser. 300 From:noreply@civicplus.com To:Chuck Page; Yan Zhao; Belal Aftab; Tina Walia; Kookie Fitzsimmons; James Lindsay; Britt Avrit; Crystal Bothelio; Leslie Arroyo Subject:Online Form Submittal: Council Comments Form Date:Monday, September 4, 2023 1:55:17 PM CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Council Comments Form Your Name Kit Chee Phone Number Email Address Subject Support for House Winery, Saratoga. Comments I’m writing to support House Winery’s extension of their Temporary Permit and longer term permit for their operations. Establishments like House Winery provide space for us to bring visitors to California and the Bay Area. House Winery show cases the Bays beautiful surroundings, small batch wine making, thriving small/ medium enterprise and supports gatherings. I can’t see why extending their Temporary Permit is an issue. It’s not polluting nor damaging the community we live in. It’s an asset to our community. Thanks. Kit. Saratoga Resident. Email Subscription Unsubscribe Email not displaying correctly? View it in your browser. 301 From:noreply@civicplus.com To:Chuck Page; Yan Zhao; Belal Aftab; Tina Walia; Kookie Fitzsimmons; James Lindsay; Britt Avrit; Crystal Bothelio; Leslie Arroyo Subject:Online Form Submittal: Council Comments Form Date:Monday, September 4, 2023 1:56:03 PM CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Council Comments Form Your Name Alexey Zaretskiy Phone Number Email Address Subject House Family Vineyards Support Letter Comments Dear Members of the City Council of Saratoga, I am writing to express my strong support for the continued operation of House Family Vineyards. This establishment serves as a valuable asset to our community in multiple ways. Firstly, House Family Vineyards are exemplary neighbors who contribute positively to the local atmosphere. They not only enrich our community’s vitality but also enhance its overall value. Secondly, this business is more than just a vineyard; it’s a destination that makes Saratoga a more appealing place to live, work, and visit. I have personally been proud to bring guests to House Family Vineyards to showcase the beauty and hospitality of Saratoga. Lastly, House Family Vineyards plays a role in environmental stewardship. The land preservation efforts and commitment to sustainable practices offer an eco-friendly place for the community to gather, relax, and enjoy nature. I urge you to consider the collective voice of the community that supports House Family Vineyards, and take it into account in any deliberations that may affect its continued operation. Thank you for your attention to this matter. Email Subscription Field not completed. Email not displaying correctly? View it in your browser. 302 From:noreply@civicplus.com To:Chuck Page; Yan Zhao; Belal Aftab; Tina Walia; Kookie Fitzsimmons; James Lindsay; Britt Avrit; Crystal Bothelio; Leslie Arroyo Subject:Online Form Submittal: Council Comments Form Date:Monday, September 4, 2023 1:56:28 PM CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Council Comments Form Your Name Theresa Kinane Phone Number Email Address Subject House Family Vineyards Comments I support the continued operation of House Family Vineyards. They are an asset to the community. House Family Vineyards are good neighbors and increase the vitality and value of our community. Businesses like House Family Vineyards are a destination for the city. I am proud to bring visitors there to show off the beauty of Saratoga. House Family Vineyards preserves the lands and helps the environment while giving the community a place to gather, relax and enjoy nature. Email Subscription Unsubscribe Email not displaying correctly? View it in your browser. 303 From:noreply@civicplus.com To:Chuck Page; Yan Zhao; Belal Aftab; Tina Walia; Kookie Fitzsimmons; James Lindsay; Britt Avrit; Crystal Bothelio; Leslie Arroyo Subject:Online Form Submittal: Council Comments Form Date:Monday, September 4, 2023 2:00:43 PM CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Council Comments Form Your Name Steve John Phone Number Email Address Subject House family vineyards Comments We have been visiting and buying from House Family for years. I support the extension of the permit for House Family Vineyards. It’s a wonderful winery and should continue being able to operate. Email Subscription Field not completed. Email not displaying correctly? View it in your browser. 304 From:noreply@civicplus.com To:Chuck Page; Yan Zhao; Belal Aftab; Tina Walia; Kookie Fitzsimmons; James Lindsay; Britt Avrit; Crystal Bothelio; Leslie Arroyo Subject:Online Form Submittal: Council Comments Form Date:Monday, September 4, 2023 2:00:44 PM CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Council Comments Form Your Name Martin Schlager Phone Number Field not completed. Email Address Subject House Family Vineyards Comments A great place to enjoy a beautiful view, take a sip of wine and relax. Why would anyone not like this quiet corner of paradise! Didn't let this area of nature end. Email Subscription Subscribe Email not displaying correctly? View it in your browser. 305 From:noreply@civicplus.com To:Chuck Page; Yan Zhao; Belal Aftab; Tina Walia; Kookie Fitzsimmons; James Lindsay; Britt Avrit; Crystal Bothelio; Leslie Arroyo Subject:Online Form Submittal: Council Comments Form Date:Monday, September 4, 2023 2:02:57 PM CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Council Comments Form Your Name Joe Bixby Phone Number Email Address Subject Support for House Family Vineyards Comments I support the continued operation of House Family Vineyards. They are an asset to the community. I am proud to bring visitors there to show off the beauty of Saratoga. Email Subscription Unsubscribe Email not displaying correctly? View it in your browser. 306 From:noreply@civicplus.com To:Chuck Page; Yan Zhao; Belal Aftab; Tina Walia; Kookie Fitzsimmons; James Lindsay; Britt Avrit; Crystal Bothelio; Leslie Arroyo Subject:Online Form Submittal: Council Comments Form Date:Monday, September 4, 2023 2:06:34 PM CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Council Comments Form Your Name Gregory Smith Phone Number Email Address Subject House Family Comments Council members: I urge you to please consider your position to continue the availablilty of the House Family Vineyard wine tasting location. Their contribution to the atmosphere and romance of the Saratoga hills is priceless. Enabling Saratogans to visit their location is a tremendous asset to the town. The view from their property ,as you should know, is absoulutely fabulous. Please don't let this fall away. Thank you. Greg Smith Email Subscription Field not completed. Email not displaying correctly? View it in your browser. 307 308 From:noreply@civicplus.com To:Chuck Page; Yan Zhao; Belal Aftab; Tina Walia; Kookie Fitzsimmons; James Lindsay; Britt Avrit; Crystal Bothelio; Leslie Arroyo Subject:Online Form Submittal: Council Comments Form Date:Monday, September 4, 2023 2:11:41 PM CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Council Comments Form Your Name John T Streed II Phone Number Email Address Subject House Vineyards Comments They are a pillar to the winery culture around Saratoga. They have always had an upkept and tidy establishment. Please allow then to reopen their complete grounds. Thank you Email Subscription Subscribe Email not displaying correctly? View it in your browser. 309 From:noreply@civicplus.com To:Chuck Page; Yan Zhao; Belal Aftab; Tina Walia; Kookie Fitzsimmons; James Lindsay; Britt Avrit; Crystal Bothelio; Leslie Arroyo Subject:Online Form Submittal: Council Comments Form Date:Monday, September 4, 2023 2:18:41 PM CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Council Comments Form Your Name Saratoga Pavers Phone Number Field not completed. Email Address Subject Please preserve House Family Vineyards Comments I support the continued operation of House Family Vineyards. They are an asset to the community. House Family Vineyards are good neighbors and increase the vitality and value of our community. Businesses like House Family Vineyards are a destination for the city. I am proud to bring visitors there to show off the beauty of Saratoga. House Family Vineyards preserves the lands and helps the environment while giving the community a place to gather, relax and enjoy nature. Email Subscription Subscribe Email not displaying correctly? View it in your browser. 310 From:noreply@civicplus.com To:Chuck Page; Yan Zhao; Belal Aftab; Tina Walia; Kookie Fitzsimmons; James Lindsay; Britt Avrit; Crystal Bothelio; Leslie Arroyo Subject:Online Form Submittal: Council Comments Form Date:Monday, September 4, 2023 2:18:47 PM CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Council Comments Form Your Name Amir Ajanee Phone Number Email Address Subject House Family Vinyard Comments Businesses like House Family Vineyards are a destination for the city. I am proud to bring visitors there to show off the beauty of Saratoga. Email Subscription Unsubscribe Email not displaying correctly? View it in your browser. 311 From:noreply@civicplus.com To:Chuck Page; Yan Zhao; Belal Aftab; Tina Walia; Kookie Fitzsimmons; James Lindsay; Britt Avrit; Crystal Bothelio; Leslie Arroyo Subject:Online Form Submittal: Council Comments Form Date:Monday, September 4, 2023 2:22:49 PM CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Council Comments Form Your Name Mael Buckner Phone Number Email Address Subject Field not completed. Comments I support the extension of the permit for House Family Vineyards. It’s a wonderful winery and should continue being able to operate. Email Subscription Unsubscribe Email not displaying correctly? View it in your browser. 312 From:noreply@civicplus.com To:Chuck Page; Yan Zhao; Belal Aftab; Tina Walia; Kookie Fitzsimmons; James Lindsay; Britt Avrit; Crystal Bothelio; Leslie Arroyo Subject:Online Form Submittal: Council Comments Form Date:Monday, September 4, 2023 2:24:51 PM CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Council Comments Form Your Name PAUL PORRINI Phone Number Email Address Subject House Family Vineyards Comments I support the continued operation of House Family Vineyards. They are an asset to the community in the following ways: 1) Best neighbors possible. As a direct neighbor to the vineyard sharing a long property line, I am quite aware of the operations of the House Family Vineyard and the positive impact it has on our community. Without exception, over the last 15 years, they have proven to be the best neighbors one could ask for. They are all about quiet enjoyment and preservation, everything that makes Saratoga awesome. Their land protects 73 acres in the Saratoga hills from history destroying exploitation. The House Family are guardians of the land. Their vineyards provide a natural fire break between open spaces and Saratoga homes. They conserve nature as evidence by the recent planting of butterfly habitat. They share their land with the community and provide a place for everyone to enjoy peace and quiet in a natural setting. 2) Stimulate local economy. House Family brings people from Saratoga and surrounding communities to Saratoga’s local businesses, people who spend money, provide jobs and support our local economy. This benefits all types of Saratoga businesses which in turn bring sale tax revenue into the city’s budget. 3) Community gathering place. A wine tasting at House Family Vineyards (with a band) in their their glorious natural setting is about as close to perfect as 313 possible. When relatives come to town, this is a wonderful place to showcase our city as it has the feeling of being in wine country but its in our own home town. I have invited many friends including many from out of town to join me in their Vineyard Point tasing room for years and I now miss the opportunity to do so. I'm looking forward to it opening again real soon. 4) Support our community. The House Family is a community pillar. They launched the first FireWise community in Saratoga and worked diligently to implement fire protection activities in our neighborhood. They relaunched Neighborhood Watch to reduce the risk of crime in our neighborhood. They have communicated very well with their neighbors on all their community support efforts and their plans to make improvements in their property. I see them around town and I know they supply wine to local events including Concerts in the Park, the Car Show, the Wine Stroll, Montalvo and Hakone. I participated with them to provide Ukrainian relief through “My New Red Shoes” as well as other events and programs. House Family genuinely loves and supports Saratoga. For all of the above reasons, I support, without hesitation the permitting of the House Family Vineyards development efforts and am looking forward to sharing a property line with the vineyard and the House Family for years to come. Sincerely, Paul Porrini Email Subscription Subscribe Email not displaying correctly? View it in your browser. 314 From:noreply@civicplus.com To:Chuck Page; Yan Zhao; Belal Aftab; Tina Walia; Kookie Fitzsimmons; James Lindsay; Britt Avrit; Crystal Bothelio; Leslie Arroyo Subject:Online Form Submittal: Council Comments Form Date:Monday, September 4, 2023 2:25:47 PM CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Council Comments Form Your Name Rodrigo Cordero Phone Number Field not completed. Email Address Subject House Family Vineyards Comments Good afternoon, I am lucky enough to have been born and raised in Saratoga, and now proudly a homeowner in Saratoga. I have been going to House Family Vineyards for nearly 10 years, have taken all my family that visits from South America, my friends, my parents. Everyone is blown away by the winery, and it is certainly one of the gems of the city. I have been paying close attention to the developments with their reopening, participated in the city council meeting several years back about their temporary license, and have been a supporter throughout. It is painfully obvious to me that the group opposing House Family Vineyards has a personal vendetta against the winery. Their claims of noise, drunk driving, etc are all frivolous. It is not a loud place whatsoever. To compare, I can hear the concerts at the Mountain Winery from my parents’ home off Sobey, so therefore, that must be much louder than anything House Winery is doing. If House is able to get all their permits in order, it is imperative that they are allowed to resume their operations. For a bitter group of neighbors, who I do not believe have the best interest of my city at heart, to shut down such a wonderful small business in our community would be an absolute shame. I unequivocally voice my support for House Winery, and if I weren’t working Wednesday evening, would be at the council meeting to voice my support in person. Thank you for your time and consideration. Email Subscription Unsubscribe Email not displaying correctly? View it in your browser. 315 From:noreply@civicplus.com To:Chuck Page; Yan Zhao; Belal Aftab; Tina Walia; Kookie Fitzsimmons; James Lindsay; Britt Avrit; Crystal Bothelio; Leslie Arroyo Subject:Online Form Submittal: Council Comments Form Date:Monday, September 4, 2023 2:32:25 PM CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Council Comments Form Your Name Laura NEss Phone Number Email Address Subject In Support of House Family Vineyards Comments Dear City Council Members, Having served on the Saratoga Chamber of Commerce for many years, and been a proud supporter of the businesses there, I wanted to express my support for House Family Vineyards in their effort to rectify their permit status with the City. Not only does this business preserve agricultural land and provide habitat for wildlife, but it provides the community a place to gather, relax and enjoy nature. It also attracts visitors to the town of Saratoga, and results in an added positive impact on the local economy. Having award-winning wineries in the region is part of Saratoga's rich history, dating back to the days of Emmet Rixford and Paul Masson, and later, Martin Ray, Cooper-Garrod and Mount Eden. Wineries not only make history, by providing places for people to meet, celebrate life events and exchange views, but they also preserve it. Please see to it the House Family remains a vibrant part of the Saratoga community. Laura Email Subscription Subscribe Email not displaying correctly? View it in your browser. 316 From:noreply@civicplus.com To:Chuck Page; Yan Zhao; Belal Aftab; Tina Walia; Kookie Fitzsimmons; James Lindsay; Britt Avrit; Crystal Bothelio; Leslie Arroyo Subject:Online Form Submittal: Council Comments Form Date:Monday, September 4, 2023 2:33:25 PM CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Council Comments Form Your Name Amanda Sunny Phone Number Field not completed. Email Address Subject Support of Continued Operation of House Family Vineyards Comments I support the continued operation of House Family Vineyards. They are an asset to the community. House Family Vineyards are good neighbors and increase the vitality and value of our community. Businesses like House Family Vineyards are a destination for the city. I am proud to bring visitors there to show off the beauty of Saratoga. House Family Vineyards preserves the lands and helps the environment while giving the community a place to gather, relax and enjoy nature. Email Subscription Unsubscribe Email not displaying correctly? View it in your browser. 317 From:noreply@civicplus.com To:Chuck Page; Yan Zhao; Belal Aftab; Tina Walia; Kookie Fitzsimmons; James Lindsay; Britt Avrit; Crystal Bothelio; Leslie Arroyo Subject:Online Form Submittal: Council Comments Form Date:Monday, September 4, 2023 2:43:56 PM CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Council Comments Form Your Name Nancy Gioia Phone Number Field not completed. Email Address Subject House Family Vineyards Comments House Family Vineyardsis a destination for us and guest we bring there when visiting Saratoga. It is professionally run with excellent product, inviting and inclusive, and provides a wonderful quality representation of an excellent Saratoga business community partner. Their pride of the area and neighbors is evident when you visit. The respectful and well appointed grounds and road represents a quality business in a vibrant community. Please support House Family Vineyard’s continued business and re-opening. We come to Saratoga to visit them and enjoy the community. Without House Family Vineyard, we would likely stay in other communities in the Bay Area. Please support! Email Subscription Subscribe Email not displaying correctly? View it in your browser. 318 From:noreply@civicplus.com To:Chuck Page; Yan Zhao; Belal Aftab; Tina Walia; Kookie Fitzsimmons; James Lindsay; Britt Avrit; Crystal Bothelio; Leslie Arroyo Subject:Online Form Submittal: Council Comments Form Date:Monday, September 4, 2023 2:46:37 PM CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Council Comments Form Your Name Kristi Brackett Phone Number Email Address Subject House Family Winery Comments To whom it may concern, I am writing on behalf of House Family Vineyards. House Family Vineyards are good neighbors and increase the vitality and value of our community. We love to go and sit in nature and view the bay area while enjoying a glass of wine. We have gone to other wineries in Saratoga and I love the atmosphere and wine (and the family vibe) of House Family Winery. Please consider allowing them a permit to continue pouring for our locals and guests who may be visiting Saratoga for the first time! Best Kristi Email Subscription Unsubscribe Email not displaying correctly? View it in your browser. 319 From:noreply@civicplus.com To:Chuck Page; Yan Zhao; Belal Aftab; Tina Walia; Kookie Fitzsimmons; James Lindsay; Britt Avrit; Crystal Bothelio; Leslie Arroyo Subject:Online Form Submittal: Council Comments Form Date:Monday, September 4, 2023 2:47:35 PM CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Council Comments Form Your Name James Hunter Phone Number Email Address Subject House Family Vineyards Comments House Family Vineyards preserves the lands and helps the environment while giving the community a place to gather, relax and enjoy nature. Email Subscription Unsubscribe Email not displaying correctly? View it in your browser. 320 From:noreply@civicplus.com To:Chuck Page; Yan Zhao; Belal Aftab; Tina Walia; Kookie Fitzsimmons; James Lindsay; Britt Avrit; Crystal Bothelio; Leslie Arroyo Subject:Online Form Submittal: Council Comments Form Date:Monday, September 4, 2023 2:54:04 PM CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Council Comments Form Your Name Greg keese Phone Number Email Address Subject House vinyard Comments I do not support the continued operation. They have knowingly been operating without the correct permits Gk Email Subscription Subscribe Email not displaying correctly? View it in your browser. 321 From:noreply@civicplus.com To:Chuck Page; Yan Zhao; Belal Aftab; Tina Walia; Kookie Fitzsimmons; James Lindsay; Britt Avrit; Crystal Bothelio; Leslie Arroyo Subject:Online Form Submittal: Council Comments Form Date:Monday, September 4, 2023 2:54:15 PM CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Council Comments Form Your Name Mark Kramer Phone Number Email Address Subject House Family Vineyards Comments I support the continued operation of House Family Vineyards. They are an asset to the community. House Family Vineyards are good neighbors and increase the vitality and value of our community. Businesses like House Family Vineyards are a destination for the city. I am proud to bring visitors there to show off the beauty of Saratoga. House Family Vineyards preserves the lands and helps the environment while giving the community a place to gather, relax, and enjoy nature. Enough of the NIMBYism. The very rich few are making where we live unlivable and degrading our quality of living. Email Subscription Field not completed. Email not displaying correctly? View it in your browser. 322 From:noreply@civicplus.com To:Chuck Page; Yan Zhao; Belal Aftab; Tina Walia; Kookie Fitzsimmons; James Lindsay; Britt Avrit; Crystal Bothelio; Leslie Arroyo Subject:Online Form Submittal: Council Comments Form Date:Monday, September 4, 2023 2:56:52 PM CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Council Comments Form Your Name John Camara Phone Number Email Address Subject House family vinerds Comments I support the continued operation of House Family Vineyards. They are an asset to the community Email Subscription Subscribe Email not displaying correctly? View it in your browser. 323 From:noreply@civicplus.com To:Chuck Page; Yan Zhao; Belal Aftab; Tina Walia; Kookie Fitzsimmons; James Lindsay; Britt Avrit; Crystal Bothelio; Leslie Arroyo Subject:Online Form Submittal: Council Comments Form Date:Monday, September 4, 2023 2:59:35 PM CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Council Comments Form Your Name Terry Johnson Phone Number Email Address Subject House Family Vineyards Comments House Family Vineyards is a major asset to Saratoga. It would be a real shame to lose House. I support the continued operation of House Family Vineyards. Please approve their permits Email Subscription Field not completed. Email not displaying correctly? View it in your browser. 324 From:noreply@civicplus.com To:Chuck Page; Yan Zhao; Belal Aftab; Tina Walia; Kookie Fitzsimmons; James Lindsay; Britt Avrit; Crystal Bothelio; Leslie Arroyo Subject:Online Form Submittal: Council Comments Form Date:Monday, September 4, 2023 3:00:34 PM CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Council Comments Form Your Name Scott and Vasyla Brady Phone Number Email Address Subject House Family Vineyards Comments House Family Vineyards (House) preserves the lands and helps the environment while giving the community a place to gather, relax and enjoy nature. My wife and I have enjoyed visiting House for many years. We and other members will certainly continue to respect House neighbors and we hope that the City will allow this winery to continue its operation for the enjoyment of many. Email Subscription Subscribe Email not displaying correctly? View it in your browser. 325 From:noreply@civicplus.com To:Chuck Page; Yan Zhao; Belal Aftab; Tina Walia; Kookie Fitzsimmons; James Lindsay; Britt Avrit; Crystal Bothelio; Leslie Arroyo Subject:Online Form Submittal: Council Comments Form Date:Monday, September 4, 2023 3:11:30 PM CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Council Comments Form Your Name Mark Swendsen Phone Number Email Address Subject House Family Vineyard Comments I support the continued operation of House Family Vineyards. They are an asset to the community. House Family Vineyards are good neighbors and increase the vitality and value of our community. Businesses like House Family Vineyards are a destination for the city. I am proud to bring visitors there to show off the beauty of Saratoga. House Family Vineyards preserves the lands and helps the environment while giving the community a place to gather, relax and enjoy nature. Email Subscription Field not completed. Email not displaying correctly? View it in your browser. 326 From:noreply@civicplus.com To:Chuck Page; Yan Zhao; Belal Aftab; Tina Walia; Kookie Fitzsimmons; James Lindsay; Britt Avrit; Crystal Bothelio; Leslie Arroyo Subject:Online Form Submittal: Council Comments Form Date:Monday, September 4, 2023 3:11:44 PM CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Council Comments Form Your Name Barbara D. Reynolds Phone Number Field not completed. Email Address Subject Support for House Family Vineyards Comments I support the continued operation of House Family Vineyards. They are an asset to the community. Businesses like House Family Vineyards are a destination for the city. I am proud to bring visitors there to show off the beauty of Saratoga. Email Subscription Unsubscribe Email not displaying correctly? View it in your browser. 327 From:noreply@civicplus.com To:Chuck Page; Yan Zhao; Belal Aftab; Tina Walia; Kookie Fitzsimmons; James Lindsay; Britt Avrit; Crystal Bothelio; Leslie Arroyo Subject:Online Form Submittal: Council Comments Form Date:Monday, September 4, 2023 3:15:21 PM CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Council Comments Form Your Name Roger Givens Phone Number Field not completed. Email Address Subject House Family Vineyards Support Comments House Family Vineyards is continuing the fabulous history of this historical area. Not only in California, this area is known throughout the winemaking world by missions, churches, and Christians was so important. I have been a resident of Santa Clara County since 1969 and so proud to show guests/family the history, beauty, and ambiance of the Santa Cruz Mountains. House Family Vineyards is preserving agriculture, history, with honesty, generosity and graciousness. Email Subscription Subscribe Email not displaying correctly? View it in your browser. 328 From:noreply@civicplus.com To:Chuck Page; Yan Zhao; Belal Aftab; Tina Walia; Kookie Fitzsimmons; James Lindsay; Britt Avrit; Crystal Bothelio; Leslie Arroyo Subject:Online Form Submittal: Council Comments Form Date:Monday, September 4, 2023 3:27:02 PM CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Council Comments Form Your Name Jen Roszell Phone Number Field not completed. Email Address Subject Support of Continued Operation for House Family Vineyards Comments I support the continued operation of House Family Vineyards. They are an asset to the community. House Family Vineyards are good neighbors and increase the vitality and value of our community. Businesses like House Family Vineyards are a destination for the city. I am proud to bring visitors there to show off the beauty of Saratoga. House Family Vineyards preserves the lands and helps the environment while giving the community a place to gather, relax and enjoy nature. Email Subscription Field not completed. Email not displaying correctly? View it in your browser. 329 From:noreply@civicplus.com To:Chuck Page; Yan Zhao; Belal Aftab; Tina Walia; Kookie Fitzsimmons; James Lindsay; Britt Avrit; Crystal Bothelio; Leslie Arroyo Subject:Online Form Submittal: Council Comments Form Date:Monday, September 4, 2023 3:31:09 PM CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Council Comments Form Your Name Brian Toleno Phone Number Email Address Subject House Family Vineyards Comments I am writing this letter in support of House Family Vineyards opening up their tasting room and space in Saratoga. When they were open, we often took visitors there to "show off" the beauty of Saratoga and the community. House Family Vineyards are good neighbors and increase the vitality and value of our community. I fully support them opening and look forward to once again being able to visit their facility with my family and friends. It is unfortunate that a small group of vocal neighbors can negatively impact such a wonderful part of our community. Email Subscription Subscribe Email not displaying correctly? View it in your browser. 330 331 From:noreply@civicplus.com To:Chuck Page; Yan Zhao; Belal Aftab; Tina Walia; Kookie Fitzsimmons; James Lindsay; Britt Avrit; Crystal Bothelio; Leslie Arroyo Subject:Online Form Submittal: Council Comments Form Date:Monday, September 4, 2023 3:38:26 PM CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Council Comments Form Your Name Kerry Flynn Phone Number Email Address Subject House Family - Please Do the Right Thing Comments Hi - House Family is a local family business that provides wonderful views, wine, and a place that feels like you are getting away from it all. We need to support local businesses more than ever these days. They are good neighbors, responsible, and lead neighborhood safety programs. It's unfair for individuals to undermine or misconstrue plans or intentions that could impact the community and this wonderful family business when they have clearly been doing everything "by the book" and then some!!! It is also good for other local businesses, I know I enjoy visiting the town, shops and restaurants after picking up my wine club purchase. Please do the right thing!!!! Sincerely, Kerry Flynn Email Subscription Subscribe Email not displaying correctly? View it in your browser. 332 From:noreply@civicplus.com To:Chuck Page; Yan Zhao; Belal Aftab; Tina Walia; Kookie Fitzsimmons; James Lindsay; Britt Avrit; Crystal Bothelio; Leslie Arroyo Subject:Online Form Submittal: Council Comments Form Date:Monday, September 4, 2023 3:43:17 PM CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Council Comments Form Your Name Theresa Corsick Phone Number Email Address Subject Love House Winery Comments I support the continued operation of House Family Vineyards. They are an asset to the community. House Family Vineyards are good neighbors and increase the vitality and value of our community. Businesses like House Family Vineyards are a destination for the city. I am proud to bring visitors there to show off the beauty of Saratoga. House Family Vineyards preserves the lands and helps the environment while giving the community a place to gather, relax and enjoy nature. Email Subscription Subscribe Email not displaying correctly? View it in your browser. 333 From:noreply@civicplus.com To:Chuck Page; Yan Zhao; Belal Aftab; Tina Walia; Kookie Fitzsimmons; James Lindsay; Britt Avrit; Crystal Bothelio; Leslie Arroyo Subject:Online Form Submittal: Council Comments Form Date:Monday, September 4, 2023 3:44:01 PM CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Council Comments Form Your Name Jeff & Elly Hoever Phone Number Email Address Subject House Family Vineyards Comments Saratoga City Council- I strongly support the continued operation of House Family Vineyards. They are an asset to the community, good neighbors and increase the vitality and value of our community. Businesses like House Family Vineyards are a destination for the Saratoga and I am proud to bring visitors there to show off the beauty of Saratoga. House Family Vineyards preserves the lands and helps the environment while giving the community a place to gather, relax and enjoy nature. They have followed all the rules and process dictated by the Conditional Permit and deserve to continue operations to remain a showcase of Saratoga and good neighbor. Jeff & Elly Hoever 18970 Greenbrook Ct Email Subscription Subscribe Email not displaying correctly? View it in your browser. 334 From:noreply@civicplus.com To:Chuck Page; Yan Zhao; Belal Aftab; Tina Walia; Kookie Fitzsimmons; James Lindsay; Britt Avrit; Crystal Bothelio; Leslie Arroyo Subject:Online Form Submittal: Council Comments Form Date:Monday, September 4, 2023 3:49:54 PM CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Council Comments Form Your Name Sharon Lesko Baab Phone Number Email Address Subject HOUSE FAMILY VINEYARDS Comments I am a resident of Saratoga and support the continued operation of House Family Vineyards. We enjoy going there to socialize with other Saratoga residents for a glass of wine. It is a nicely run operation. Email Subscription Subscribe Email not displaying correctly? View it in your browser. 335 From:noreply@civicplus.com To:Chuck Page; Yan Zhao; Belal Aftab; Tina Walia; Kookie Fitzsimmons; James Lindsay; Britt Avrit; Crystal Bothelio; Leslie Arroyo Subject:Online Form Submittal: Council Comments Form Date:Monday, September 4, 2023 3:54:14 PM CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Council Comments Form Your Name Carlton Baab Phone Number Email Address Subject HOUSE FAMILY VINEYARDS Comments House Family Vineyards is a great place in Saratoga to relax and have a glass of wine. It alsopreserves the lands and helps the environment while giving the community a place to gather, relax and enjoy nature. Please continue support of its operation. Email Subscription Field not completed. Email not displaying correctly? View it in your browser. 336 From:noreply@civicplus.com To:Chuck Page; Yan Zhao; Belal Aftab; Tina Walia; Kookie Fitzsimmons; James Lindsay; Britt Avrit; Crystal Bothelio; Leslie Arroyo Subject:Online Form Submittal: Council Comments Form Date:Monday, September 4, 2023 3:55:48 PM CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Council Comments Form Your Name Melissa Bader Ryan Phone Number Email Address Subject House Family Vineyards Comments I enthusiastically support the continued operation of House Family Vineyards. I have been visiting their beautiful Saratoga location for years. They truly are an asset to the community. House Family Vineyards have been good neighbors and they add so much value to the community. House is a destination for the city and I love to bring visitors there to show off the beauty of Saratoga. House Family Vineyards preserves the lands and helps the environment while giving the community a place to gather, relax and enjoy nature. I truly hope that the city of Saratoga listens to those who want to share the beauty of our community with others rather than the few neighbors who want to keep Saratoga to themselves. It would be a shame to lose such a gem in our community because of a small number of narrow minded residents. Email Subscription Field not completed. Email not displaying correctly? View it in your browser. 337 From:noreply@civicplus.com To:Chuck Page; Yan Zhao; Belal Aftab; Tina Walia; Kookie Fitzsimmons; James Lindsay; Britt Avrit; Crystal Bothelio; Leslie Arroyo Subject:Online Form Submittal: Council Comments Form Date:Monday, September 4, 2023 3:56:19 PM CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Council Comments Form Your Name John Munro Phone Number Email Address Subject House Family Vineyards Comments Dear Saratoga City Council, I write in support of House Family Vineyards. Although I live in Yorkshire, I feel compelled to provide my views as I had the pleasure of visiting House Vineyards in December 2022. It is a well-maintained, atmospheric and low impact local attraction. It is also a highly successful business venture that employs and trains a local workforce. It is the type of going concern that should be rigorously supported by local government, not threatened with closure, or curtailment. In addition to being a job and economic growth provider for the community, House Family Vineyards is a cultural attraction that positively heightens the profile of Saratoga. Much of my career has been focused on developing, marketing, and promoting cultural tourism. I also lectured in this field at the University of Hull for over twenty years. House Family Vineyards is the ideal type of community attraction that benefits both local audiences and visitors to Saratoga. It promotes social well-being and has a sound environmental footprint. I wholeheartedly stand behind House Family Vineyards' efforts to flourish in this beautiful part of the country and I hope Saratoga City Council will make every effort to support and encourage them as well. Kind regards, John Munro Email Subscription Subscribe 338 Email not displaying correctly? View it in your browser. 339 From:noreply@civicplus.com To:Chuck Page; Yan Zhao; Belal Aftab; Tina Walia; Kookie Fitzsimmons; James Lindsay; Britt Avrit; Crystal Bothelio; Leslie Arroyo Subject:Online Form Submittal: Council Comments Form Date:Monday, September 4, 2023 3:56:59 PM CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Council Comments Form Your Name Thomas Schmidt Phone Number Field not completed. Email Address Subject Support for House Family Vineyards Comments I support the continued operation of House Family Vineyards. They are an asset to the community. House Family Vineyards are good neighbors and increase the vitality and value of our community. Businesses like House Family Vineyards are a destination for the city. I am proud to bring visitors there to show off the beauty of Saratoga. House Family Vineyards preserves the lands and helps the environment while giving the community a place to gather, relax and enjoy nature. Email Subscription Subscribe Email not displaying correctly? View it in your browser. 340 From:noreply@civicplus.com To:Chuck Page; Yan Zhao; Belal Aftab; Tina Walia; Kookie Fitzsimmons; James Lindsay; Britt Avrit; Crystal Bothelio; Leslie Arroyo Subject:Online Form Submittal: Council Comments Form Date:Monday, September 4, 2023 4:04:00 PM CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Council Comments Form Your Name Marilyn Goodman Phone Number Email Address Subject House Family Vineyard Comments I support the continued operation of House Family Vineyards. They are an asset to the community. House Family Vineyards are good neighbors and increase the vitality and value of our community. Businesses like House Family Vineyards are a destination for the city. I am proud to bring visitors there to show off the beauty of Saratoga. House Family Vineyards preserves the lands and helps the environment while giving the community a place to gather, relax and enjoy nature. Email Subscription Subscribe Email not displaying correctly? View it in your browser. 341 From:noreply@civicplus.com To:Chuck Page; Yan Zhao; Belal Aftab; Tina Walia; Kookie Fitzsimmons; James Lindsay; Britt Avrit; Crystal Bothelio; Leslie Arroyo Subject:Online Form Submittal: Council Comments Form Date:Monday, September 4, 2023 4:06:17 PM CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Council Comments Form Your Name Michael KELLAGHER Phone Number Email Address Subject Please allow House Family Vineyards to fully reopen Comments Please allow House Family Vineyards to fully reopen. My wife, son and I have lived ~10 minutes away for over 6 years and we have loved coming to House Family Vineyards since we discovered it at the recommendation of other working professionals. It’s the main (only) reason for us to visit the local Saratoga and Cupertino area restaurants, cafes, and shops - and we have been missing it. For several concerned community members to control the outcome is sad. Shutting House Family down seems like an inappropriate action. Alternatives options to directly alleviate the concerns should be enacted instead. Email Subscription Subscribe Email not displaying correctly? View it in your browser. 342 From:noreply@civicplus.com To:Chuck Page; Yan Zhao; Belal Aftab; Tina Walia; Kookie Fitzsimmons; James Lindsay; Britt Avrit; Crystal Bothelio; Leslie Arroyo Subject:Online Form Submittal: Council Comments Form Date:Monday, September 4, 2023 4:12:39 PM CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Council Comments Form Your Name Pam Schultz Phone Number Email Address Subject House Family Winery Comments Dan & I fully support the continued operation of House Family Vineyards. They are an asset to the community. Not only do they have a beautiful winery with exquisite wines, but they have come to be such a big part of their community. They have participated in many wonderful fundraisers, including, “My New Red Shoes”, which included many customers in their goal of bringing shoes to thousands of people. I feel proud to bring friends & business associates there to show off the beauty of Saratoga. House Family had gone above and beyond to be respectful of their neighbors and prove they can be an asset to the community. Dan & Pam Schultz Email Subscription Subscribe Email not displaying correctly? View it in your browser. 343 From:noreply@civicplus.com To:Chuck Page; Yan Zhao; Belal Aftab; Tina Walia; Kookie Fitzsimmons; James Lindsay; Britt Avrit; Crystal Bothelio; Leslie Arroyo Subject:Online Form Submittal: Council Comments Form Date:Monday, September 4, 2023 4:16:39 PM CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Council Comments Form Your Name Francis Ryan Phone Number Email Address Subject House Family Vineyards - I support the continued operation Comments I support the continued operation of House Family Vineyards. They are an asset to the community. Francis Ryan Email Subscription Subscribe Email not displaying correctly? View it in your browser. 344 From:noreply@civicplus.com To:Chuck Page; Yan Zhao; Belal Aftab; Tina Walia; Kookie Fitzsimmons; James Lindsay; Britt Avrit; Crystal Bothelio; Leslie Arroyo Subject:Online Form Submittal: Council Comments Form Date:Monday, September 4, 2023 4:44:48 PM CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Council Comments Form Your Name Elise Kiland Phone Number Email Address Subject I support House Family Vineyards Comments I support the continued operation of House Family Vineyards. They are an asset to the community. House Family Vineyards are good neighbors and increase the vitality and value of our community. Businesses like House Family Vineyards are a destination for the city. I am proud to bring visitors there to show off the beauty of Saratoga. House Family Vineyards preserves the lands and helps the environment while giving the community a place to gather, relax and enjoy nature. Email Subscription Field not completed. Email not displaying correctly? View it in your browser. 345 From:noreply@civicplus.com To:Chuck Page; Yan Zhao; Belal Aftab; Tina Walia; Kookie Fitzsimmons; James Lindsay; Britt Avrit; Crystal Bothelio; Leslie Arroyo Subject:Online Form Submittal: Council Comments Form Date:Monday, September 4, 2023 4:48:06 PM CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Council Comments Form Your Name Vikas Agarwal Phone Number Email Address Subject House Family Vineyards Comments I appreciate the Council's diligence in this matter and would like to make sure the Council hears my voice: • I support the continued operation of House Family Vineyards. They are an asset to the community. • House Family Vineyards are good neighbors and increase the vitality and value of our community. • Businesses like House Family Vineyards are a destination for the city. I am proud to bring visitors there to show off the beauty of Saratoga. • House Family Vineyards preserves the lands and helps the environment while giving the community a place to gather, relax and enjoy nature. Email Subscription Subscribe Email not displaying correctly? View it in your browser. 346 From:noreply@civicplus.com To:Chuck Page; Yan Zhao; Belal Aftab; Tina Walia; Kookie Fitzsimmons; James Lindsay; Britt Avrit; Crystal Bothelio; Leslie Arroyo Subject:Online Form Submittal: Council Comments Form Date:Monday, September 4, 2023 4:50:42 PM CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Council Comments Form Your Name Natalie Phone Number Field not completed. Email Address Subject Support for House Family Vineyards Comments Hello, I am writing in support of House Family Vineyards. I have been a member of the winery since 2017 and would love to continue enjoying the space, view, and hospitality that they share with the community. House is where I have celebrated birthdays, showed off to visiting friends and family, and just decompressed after a long work week. The employees and management at House have become friendly faces I look forward to seeing and talking to. For those of us who cannot afford a beautiful mountain-side mansion with a view of Silicon Valley, the House Family is sharing their slice of Heaven with us. While I agree that they should go through the appropriate permitting process, I don’t agree with the few NIMBY neighbors fighting to close House Vineyards although we. In all my years going there whether for a regular tasting or a bigger event, I almost never see another car on the road driving up to the property. So there is no way to backup their claims of traffic or congestion. House has always had very good parking management and encourage ride share. House is an incredibly special property run by warm people who are also very professional. It is a unique (even compared to the other few wineries in the area) experience for us locals to enjoy in our backyard without having to drive 2 hours to Napa/Sonoma. Please work with House Family so that we can go back to enjoy each other soon. Email Subscription Field not completed. Email not displaying correctly? View it in your browser. 347 From:noreply@civicplus.com To:Chuck Page; Yan Zhao; Belal Aftab; Tina Walia; Kookie Fitzsimmons; James Lindsay; Britt Avrit; Crystal Bothelio; Leslie Arroyo Subject:Online Form Submittal: Council Comments Form Date:Monday, September 4, 2023 4:52:00 PM CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Council Comments Form Your Name Mike Asturias Phone Number Email Address Subject House Family Winery Comments I support the continued operation of House Family Vineyards. They are an asset to the community. House Family Vineyards are good neighbors and increase the vitality of the neighborhood. Businesses like House Family Vineyards are a destination for the city. I am proud to bring visitors there to show off the beauty of Saratoga. House Family Vineyards preserves the lands and helps the environment while giving the community a place to gather, relax and enjoy nature. Email Subscription Unsubscribe Email not displaying correctly? View it in your browser. 348 From:noreply@civicplus.com To:Chuck Page; Yan Zhao; Belal Aftab; Tina Walia; Kookie Fitzsimmons; James Lindsay; Britt Avrit; Crystal Bothelio; Leslie Arroyo Subject:Online Form Submittal: Council Comments Form Date:Monday, September 4, 2023 5:16:33 PM CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Council Comments Form Your Name Rose Rojas Phone Number Email Address Subject Family house vineyards Comments I support the continued operation of House Family Vineyards. They are an asset to the community. House Family Vineyards are good neighbors and increase the vitality and value of our community. Businesses like House Family Vineyards are a destination for the city. I am proud to bring visitors there to show off the beauty of Saratoga. House Family Vineyards preserves the lands and helps the environment while giving the community a place to gather, relax and enjoy nature. Email Subscription Unsubscribe Email not displaying correctly? View it in your browser. 349 From:noreply@civicplus.com To:Chuck Page; Yan Zhao; Belal Aftab; Tina Walia; Kookie Fitzsimmons; James Lindsay; Britt Avrit; Crystal Bothelio; Leslie Arroyo Subject:Online Form Submittal: Council Comments Form Date:Monday, September 4, 2023 5:36:32 PM CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Council Comments Form Your Name Leslie Fotion Phone Number Email Address Subject House Family Vineyards Comments I am very supportive of House Vineyards in our community. What a blessing it’s been for casual gathering and wine tasting. I certainly hope they can continue. Email Subscription Subscribe Email not displaying correctly? View it in your browser. 350 From:noreply@civicplus.com To:Chuck Page; Yan Zhao; Belal Aftab; Tina Walia; Kookie Fitzsimmons; James Lindsay; Britt Avrit; Crystal Bothelio; Leslie Arroyo Subject:Online Form Submittal: Council Comments Form Date:Monday, September 4, 2023 6:23:37 PM CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Council Comments Form Your Name Charl Porter Phone Number Field not completed. Email Address Subject House Family VIneyards Comments To whom it may concern, I fully support the continued operation of House Family Vineyards. They are an asset to the community, giving the community a place to gather, relax and enjoy nature. I am proud to bring visitors there to show off the beauty of Saratoga and the Bay Area. Kind regards. Email Subscription Field not completed. Email not displaying correctly? View it in your browser. 351 From:noreply@civicplus.com To:Chuck Page; Yan Zhao; Belal Aftab; Tina Walia; Kookie Fitzsimmons; James Lindsay; Britt Avrit; Crystal Bothelio; Leslie Arroyo Subject:Online Form Submittal: Council Comments Form Date:Monday, September 4, 2023 6:53:41 PM CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Council Comments Form Your Name Melissa Duran Phone Number Field not completed. Email Address Subject House Family Vineyards permit Comments Dear Council Members, I support the continued operation of House Family Vineyards. They are an asset to the community. Businesses like House Family Vineyards are a destination for the city. I am proud to bring visitors there to show off the beauty of Saratoga. Thank you, Melissa Duran Email Subscription Unsubscribe Email not displaying correctly? View it in your browser. 352 From:noreply@civicplus.com To:Chuck Page; Yan Zhao; Belal Aftab; Tina Walia; Kookie Fitzsimmons; James Lindsay; Britt Avrit; Crystal Bothelio; Leslie Arroyo Subject:Online Form Submittal: Council Comments Form Date:Monday, September 4, 2023 7:16:02 PM CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Council Comments Form Your Name Alina Gicqueau Phone Number Email Address Subject support for House Family Vineyards to the City Council Of Saratoga. Comments I support the continued operation of House Family Vineyards. They are an asset to the community. House Family Vineyards are good neighbors and increase the vitality and value of our community. Businesses like House Family Vineyards are a destination for the city. I am proud to bring visitors there to show off the beauty of Saratoga. House Family Vineyards preserves the lands and helps the environment while giving the community a place to gather, relax and enjoy nature. Email Subscription Field not completed. Email not displaying correctly? View it in your browser. 353 From:noreply@civicplus.com To:Chuck Page; Yan Zhao; Belal Aftab; Tina Walia; Kookie Fitzsimmons; James Lindsay; Britt Avrit; Crystal Bothelio; Leslie Arroyo Subject:Online Form Submittal: Council Comments Form Date:Monday, September 4, 2023 7:27:50 PM CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Council Comments Form Your Name greg Phone Number Field not completed. Email Address Subject House Family Vineyards Comments I support the continued operation of House Family Vineyards. They are an asset to the community. House Family Vineyards are good neighbors and increase the vitality and value of our community. Businesses like House Family Vineyards are a destination for the city. I am proud to bring visitors there to show off the beauty of Saratoga. House Family Vineyards preserves the lands and helps the environment while giving the community a place to gather, relax and enjoy nature. Email Subscription Unsubscribe Email not displaying correctly? View it in your browser. 354 From:noreply@civicplus.com To:Chuck Page; Yan Zhao; Belal Aftab; Tina Walia; Kookie Fitzsimmons; James Lindsay; Britt Avrit; Crystal Bothelio; Leslie Arroyo Subject:Online Form Submittal: Council Comments Form Date:Monday, September 4, 2023 7:54:06 PM CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Council Comments Form Your Name Padma Srinivasan Phone Number Email Address Subject House Family Vineyards Comments Businesses like House Family Vineyards are a destination for the city. I am proud to bring visitors there to show off the beauty of Saratoga. Email Subscription Field not completed. Email not displaying correctly? View it in your browser. 355 From:noreply@civicplus.com To:Chuck Page; Yan Zhao; Belal Aftab; Tina Walia; Kookie Fitzsimmons; James Lindsay; Britt Avrit; Crystal Bothelio; Leslie Arroyo Subject:Online Form Submittal: Council Comments Form Date:Monday, September 4, 2023 8:01:16 PM CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Council Comments Form Your Name Debby Barry Phone Number Field not completed. Email Address Subject Save House Family Vineyards! Comments Hard to believe that Saratoga doesn’t appreciate a destination family winery that has been operating several years already. I love this place and bring out of town visitors annually to sit, drink wine, dine casually, and enjoy the view. Why is this suddenly a “problem”? Hate to think that the beautiful Town of Saratoga has morphed into a narrow-minded small-minded menace to this lovely remote vineyard business up in its hills. Please reconsider ruling on House Vineyards. Sincerely, Debby Barry, Bay Area Native Email Subscription Subscribe Email not displaying correctly? View it in your browser. 356 From:noreply@civicplus.com To:Chuck Page; Yan Zhao; Belal Aftab; Tina Walia; Kookie Fitzsimmons; James Lindsay; Britt Avrit; Crystal Bothelio; Leslie Arroyo Subject:Online Form Submittal: Council Comments Form Date:Monday, September 4, 2023 8:28:29 PM CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Council Comments Form Your Name Suhani Akhare Phone Number Field not completed. Email Address Subject House Family Vineyards Comments Businesses like House Family Vineyards are a destination for the city. I am proud to bring visitors there to show off the beauty of Saratoga. They are asset to be cherished and protected. Email Subscription Unsubscribe Email not displaying correctly? View it in your browser. 357 From:noreply@civicplus.com To:Chuck Page; Yan Zhao; Belal Aftab; Tina Walia; Kookie Fitzsimmons; James Lindsay; Britt Avrit; Crystal Bothelio; Leslie Arroyo Subject:Online Form Submittal: Council Comments Form Date:Monday, September 4, 2023 8:41:57 PM CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Council Comments Form Your Name Julie Mercik Phone Number Email Address Subject We Support House Family Vineyards Comments Dear City of Saratoga Council, House Family Vineyards property and winery business are a supreme asset for Saratoga neighbors and friends. We love to showcase beautiful Saratoga by bringing our global clients and out of town friends to enjoy the fabulous view of Silicon Valley and fine wines of House Family Vineyards. Please allow House Family Vineyards to continue their specialized hospitality work as a good neighbors who are enhancing the vitality and value of our Saratoga community. Email Subscription Subscribe Email not displaying correctly? View it in your browser. 358 From:noreply@civicplus.com To:Chuck Page; Yan Zhao; Belal Aftab; Tina Walia; Kookie Fitzsimmons; James Lindsay; Britt Avrit; Crystal Bothelio; Leslie Arroyo Subject:Online Form Submittal: Council Comments Form Date:Monday, September 4, 2023 8:44:24 PM CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Council Comments Form Your Name Lisa Orint Phone Number Email Address Subject House Family Winery Comments Writing in to show my support for House Family Winery in Saratoga. My partner and I live in Los Gatos, and regularly visit the winery. We bring visitors from out of town, and often stop in Saratoga for meals on the way back from our visits. The winery is a big draw for us and for others in the area. Please keep House winery open! Email Subscription Field not completed. Email not displaying correctly? View it in your browser. 359 From:noreply@civicplus.com To:Chuck Page; Yan Zhao; Belal Aftab; Tina Walia; Kookie Fitzsimmons; James Lindsay; Britt Avrit; Crystal Bothelio; Leslie Arroyo Subject:Online Form Submittal: Council Comments Form Date:Monday, September 4, 2023 8:54:49 PM CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Council Comments Form Your Name Staci Van Doren Phone Number Email Address Subject House Family Vineyards Comments House Family Vineyards preserves the lands and helps the environment while giving the community a place to gather, relax and enjoy nature. This winery offered me an opportunity to grow in my career in wine. This is an amazing winery that needs to operate and continue these opportunities. Email Subscription Subscribe Email not displaying correctly? View it in your browser. 360 From:noreply@civicplus.com To:Chuck Page; Yan Zhao; Belal Aftab; Tina Walia; Kookie Fitzsimmons; James Lindsay; Britt Avrit; Crystal Bothelio; Leslie Arroyo Subject:Online Form Submittal: Council Comments Form Date:Monday, September 4, 2023 9:00:59 PM CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Council Comments Form Your Name Dustin Shitanishi Phone Number Field not completed. Email Address Subject Field not completed. Comments I support the continued operation of House Family Vineyards. They are an asset to the community Email Subscription Unsubscribe Email not displaying correctly? View it in your browser. 361 From:noreply@civicplus.com To:Chuck Page; Yan Zhao; Belal Aftab; Tina Walia; Kookie Fitzsimmons; James Lindsay; Britt Avrit; Crystal Bothelio; Leslie Arroyo Subject:Online Form Submittal: Council Comments Form Date:Monday, September 4, 2023 9:02:45 PM CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Council Comments Form Your Name Beth Collins Phone Number Email Address Subject House family vineyards Comments House family vineyards is an asset to the community. Its a wonderful business and we enjoy visiting often. House Family Vineyards are good neighbors and increase the vitality and value of our community. Businesses like House Family Vineyards are a destination for the city. I am proud to bring visitors there to show off the beauty of Saratoga. House Family Vineyards preserves the lands and helps the environment while giving the community a place to gather, relax and enjoy nature Email Subscription Field not completed. Email not displaying correctly? View it in your browser. 362 From:noreply@civicplus.com To:Chuck Page; Yan Zhao; Belal Aftab; Tina Walia; Kookie Fitzsimmons; James Lindsay; Britt Avrit; Crystal Bothelio; Leslie Arroyo Subject:Online Form Submittal: Council Comments Form Date:Monday, September 4, 2023 9:48:26 PM CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Council Comments Form Your Name Kimberly Drutz Phone Number Field not completed. Email Address Subject in support of House Family Wines Comments Hi, I'm writing in support of House Family Vineyards. Our family has had club memberships over the years and have looked forward to enjoying nature while socializing together and sipping wine. House Family Vineyards preserves the lands and helps the environment while giving the community a place to gather, relax and enjoy nature. Please support this establishment. Sincerely, Kimberly Drutz Email Subscription Unsubscribe Email not displaying correctly? View it in your browser. 363 From:noreply@civicplus.com To:Chuck Page; Yan Zhao; Belal Aftab; Tina Walia; Kookie Fitzsimmons; James Lindsay; Britt Avrit; Crystal Bothelio; Leslie Arroyo Subject:Online Form Submittal: Council Comments Form Date:Monday, September 4, 2023 10:22:11 PM CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Council Comments Form Your Name greg stephens Phone Number Email Address Subject House Winery Comments I support the continued operation of House Family Vineyards. They are an asset to the community. House Family Vineyards are good neighbors and increase the vitality and value of our community. Businesses like House Family Vineyards are a destination for the city. I am proud to bring visitors there to show off the beauty of Saratoga. House Family Vineyards preserves the lands and helps the environment while giving the community a place to gather, relax and enjoy nature. Email Subscription Subscribe, Unsubscribe Email not displaying correctly? View it in your browser. 364 From:noreply@civicplus.com To:Chuck Page; Yan Zhao; Belal Aftab; Tina Walia; Kookie Fitzsimmons; James Lindsay; Britt Avrit; Crystal Bothelio; Leslie Arroyo Subject:Online Form Submittal: Council Comments Form Date:Monday, September 4, 2023 10:22:23 PM CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Council Comments Form Your Name Chica Leung Phone Number Field not completed. Email Address Subject Support House Family Vineyards Comments I fully support the continued operation of House Family Vineyards. They are an asset to the community. Businesses like House Family Vineyards are a destination for the city. I am proud to bring visitors there to show off the beauty of Saratoga. Email Subscription Unsubscribe Email not displaying correctly? View it in your browser. 365 From:noreply@civicplus.com To:Chuck Page; Yan Zhao; Belal Aftab; Tina Walia; Kookie Fitzsimmons; James Lindsay; Britt Avrit; Crystal Bothelio; Leslie Arroyo Subject:Online Form Submittal: Council Comments Form Date:Monday, September 4, 2023 10:51:16 PM CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Council Comments Form Your Name Binu Goel Phone Number Email Address Subject Field not completed. Comments I support the continued operation of House Family Vineyards. They are an asset to the community. House Family Vineyards are good neighbors and increase the vitality and value of our community. Businesses like House Family Vineyards are a destination for the city. I am proud to bring visitors there to show off the beauty of Saratoga. House Family Vineyards preserves the lands and helps the environment while giving the community a place to gather, relax and enjoy nature. Email Subscription Field not completed. Email not displaying correctly? View it in your browser. 366 From:noreply@civicplus.com To:Chuck Page; Yan Zhao; Belal Aftab; Tina Walia; Kookie Fitzsimmons; James Lindsay; Britt Avrit; Crystal Bothelio; Leslie Arroyo Subject:Online Form Submittal: Council Comments Form Date:Monday, September 4, 2023 11:01:26 PM CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Council Comments Form Your Name daniel francisco Phone Number Field not completed. Email Address Subject Field not completed. Comments Businesses like House Family Vineyards are a destination for the city. I am proud to bring visitors there to show off the beauty of Saratoga. Email Subscription Unsubscribe Email not displaying correctly? View it in your browser. 367 From:noreply@civicplus.com To:Chuck Page; Yan Zhao; Belal Aftab; Tina Walia; Kookie Fitzsimmons; James Lindsay; Britt Avrit; Crystal Bothelio; Leslie Arroyo Subject:Online Form Submittal: Council Comments Form Date:Tuesday, September 5, 2023 5:05:33 AM CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Council Comments Form Your Name Andy Becker Phone Number Field not completed. Email Address Subject House Family Vineyards Comments Good morning. Sharing my thoughts in support of House Family Vineyards. I support the continued operation of House Family Vineyards. -They are an asset to the community. -House Family Vineyards are good neighbors and increase the vitality and value of our community. -Businesses like House Family Vineyards are a destination for the city. -I am proud to bring visitors there to show off the beauty of Saratoga. One of my top destinations in wine country. -House Family Vineyards preserves the lands and helps the environment while giving the community a place to gather, relax and enjoy nature. Thank you. Andy Becker Email Subscription Unsubscribe Email not displaying correctly? View it in your browser. 368 From:noreply@civicplus.com To:Chuck Page; Yan Zhao; Belal Aftab; Tina Walia; Kookie Fitzsimmons; James Lindsay; Britt Avrit; Crystal Bothelio; Leslie Arroyo Subject:Online Form Submittal: Council Comments Form Date:Tuesday, September 5, 2023 6:03:45 AM CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Council Comments Form Your Name Shelly Morris Phone Number Email Address Subject Support for House Family Vineyards Comments I am writing in support of House Family Vineyards. Businesses like House Family Vineyards are a destination for the city of Saratoga, which has seen so many close in recent years. I am proud to bring friends to House to show off the beauty of Saratoga and Silicon Valley. They also offer the community the rare opportunity to see and connect with some of the last remaining agriculture in this part of the South Bay. House Family Vineyards is a gem and I encourage you to keep their business going. Email Subscription Unsubscribe Email not displaying correctly? View it in your browser. 369 From:noreply@civicplus.com To:Chuck Page; Yan Zhao; Belal Aftab; Tina Walia; Kookie Fitzsimmons; James Lindsay; Britt Avrit; Crystal Bothelio; Leslie Arroyo Subject:Online Form Submittal: Council Comments Form Date:Tuesday, September 5, 2023 6:51:05 AM CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Council Comments Form Your Name Tara Johnson Phone Number Email Address Subject Support for House Family Vineyards Comments I support the continued operation of House Family Vineyards. They are an asset to the community and are good neighbors. Additionally, they increase the vitality and value of our community. Businesses like House Family Vineyards are a destination for the city, and I am proud to bring visitors there to show off the beauty of Saratoga. House Family Vineyards is concerned about the natural history of our area, and can be considered environmental stewards. We are happy to be nearby neighbors ourselves of this wonderful winery and can’t imagine how anyone could oppose this business. Email Subscription Unsubscribe Email not displaying correctly? View it in your browser. 370 From:noreply@civicplus.com To:Chuck Page; Yan Zhao; Belal Aftab; Tina Walia; Kookie Fitzsimmons; James Lindsay; Britt Avrit; Crystal Bothelio; Leslie Arroyo Subject:Online Form Submittal: Council Comments Form Date:Tuesday, September 5, 2023 7:09:46 AM CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Council Comments Form Your Name Roger Neef Phone Number Email Address Subject House Family Vineyards Comments Dear Saratoga Council, I fully support the continued operation of House Family Vineyards. I strongly feel they are an asset to the community. Every time I have been there, it has been a nice, quiet, peaceful gathering of people to enjoy the wine, food, and exceptional view. I feel strongly that House Family Vineyards goes to extraordinary lengths to be good neighbors and increase the vitality and value of the community. I have seen firsthand House Family Vineyards go to great efforts to minimize the impact on the community around them while providing a unique destination for visitors. Businesses like House Family Vineyards are a destination for the city and bring in visitors from around the valley to show off the beauty of Saratoga. I am sure many of these visitors end up enjoying the great restaurants and shops of Saratoga. Having them in your community is certainly a great asset. House Family Vineyards preserves the land and helps the environment while giving the community a place to gather, relax, and enjoy nature. I encourage you to allow them to continue to offer the great service to the community they have worked so hard to provide. Best regards, Roger Neef Email Subscription Unsubscribe Email not displaying correctly? View it in your browser. 371 From:noreply@civicplus.com To:Chuck Page; Yan Zhao; Belal Aftab; Tina Walia; Kookie Fitzsimmons; James Lindsay; Britt Avrit; Crystal Bothelio; Leslie Arroyo Subject:Online Form Submittal: Council Comments Form Date:Tuesday, September 5, 2023 7:26:17 AM CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Council Comments Form Your Name Barrie and Lisa Carson Phone Number Email Address Subject Support for House Family Vineyards Comments We support the continued operation of House Family Vineyards. They are an asset to the community, good neighbors and increase the vitality and value of our community. We are proud to bring visitors there to show off the beauty of Saratoga. House Family Vineyards preserves the lands and helps the environment while giving the community a place to gather, relax and enjoy nature. Email Subscription Field not completed. Email not displaying correctly? View it in your browser. 372 From:noreply@civicplus.com To:Chuck Page; Yan Zhao; Belal Aftab; Tina Walia; Kookie Fitzsimmons; James Lindsay; Britt Avrit; Crystal Bothelio; Leslie Arroyo Subject:Online Form Submittal: Council Comments Form Date:Tuesday, September 5, 2023 7:40:39 AM CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Council Comments Form Your Name Frank Casanova Phone Number Email Address Subject support for House Family Vineyards Comments We are fully in support of House Family Vineyards continuing their operation of providing a wonderful environment for community, commerce and fun. We have a mid-sized, private, vineyard on our property and know that vineyards like those at House Family provide employment for people (some sole some supplemental), creates a beautiful landscape and increasingly important, a perfect fire-break. Vineyards are ecosystems which prevent soil erosion and at the same time keep dozens of people employed to manage the property year-round. We think the installation at House Family is modest in size, large in impact and should be allowed to proceed. Email Subscription Subscribe Email not displaying correctly? View it in your browser. 373 From:noreply@civicplus.com To:Chuck Page; Yan Zhao; Belal Aftab; Tina Walia; Kookie Fitzsimmons; James Lindsay; Britt Avrit; Crystal Bothelio; Leslie Arroyo Subject:Online Form Submittal: Council Comments Form Date:Tuesday, September 5, 2023 8:36:02 AM CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Council Comments Form Your Name Becki Phone Number Field not completed. Email Address Subject Writing in support of House Family Comments Businesses like House Family Vineyards are a destination for the city. I am proud to bring visitors there to show off the beauty of Saratoga. Email Subscription Field not completed. Email not displaying correctly? View it in your browser. 374 From:noreply@civicplus.com To:Chuck Page; Yan Zhao; Belal Aftab; Tina Walia; Kookie Fitzsimmons; James Lindsay; Britt Avrit; Crystal Bothelio; Leslie Arroyo Subject:Online Form Submittal: Council Comments Form Date:Tuesday, September 5, 2023 8:40:30 AM CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Council Comments Form Your Name Tom Muise Phone Number Field not completed. Email Address Subject Please Support House Family Winery Comments House Family Winery has one of the most beautiful views of the Santa Clara valley and offers a truly world class destination for gathering with friends - all within 10 minutes of where we all live! It's a tremendous asset for Saratoga and I urge you to support the re-opening of their facility so everyone can enjoy this beautiful Saratoga treasure. Thank you - Tom Muise Ansley Place Saratoga Email Subscription Subscribe Email not displaying correctly? View it in your browser. 375 From:noreply@civicplus.com To:Chuck Page; Yan Zhao; Belal Aftab; Tina Walia; Kookie Fitzsimmons; James Lindsay; Britt Avrit; Crystal Bothelio; Leslie Arroyo Subject:Online Form Submittal: Council Comments Form Date:Tuesday, September 5, 2023 8:51:49 AM CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Council Comments Form Your Name Mike Dunnam (Member of Sacred Heart Mens Club) Phone Number Email Address Subject House Family Vineyards Comments Businesses like House Family Vineyards are a destination for the city. I am proud to bring visitors there to show off the beauty of Saratoga. In addition, House Family Vineyards preserves the lands and helps the environment while giving the community a place to gather, relax and enjoy nature. Email Subscription Unsubscribe Email not displaying correctly? View it in your browser. 376 From:noreply@civicplus.com To:Chuck Page; Yan Zhao; Belal Aftab; Tina Walia; Kookie Fitzsimmons; James Lindsay; Britt Avrit; Crystal Bothelio; Leslie Arroyo Subject:Online Form Submittal: Council Comments Form Date:Tuesday, September 5, 2023 8:53:00 AM CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Council Comments Form Your Name Elise Neef Phone Number Email Address Subject House Family Vineyards Comments Cut and paste messages: I support the continued operation of House Family Vineyards. They are an asset to the community. House Family Vineyards are good neighbors and increase the vitality and value of our community. Businesses like House Family Vineyards are a destination for the city. I am proud to bring visitors there to show off the beauty of Saratoga. House Family Vineyards preserves the lands and helps the environment while giving the community a place to gather, relax and enjoy nature. Email Subscription Subscribe Email not displaying correctly? View it in your browser. 377 From:noreply@civicplus.com To:Chuck Page; Yan Zhao; Belal Aftab; Tina Walia; Kookie Fitzsimmons; James Lindsay; Britt Avrit; Crystal Bothelio; Leslie Arroyo Subject:Online Form Submittal: Council Comments Form Date:Tuesday, September 5, 2023 8:57:11 AM CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Council Comments Form Your Name Sue Johnson Phone Number Field not completed. Email Address Subject Continuance of House Vineyard Use Permit Comments We are hoping the Council will approve the continuance of House Vineyards conditional use permit for wine tastings at Izumi Pt and eventually back at their tasting room at the top of Old Oak Way. Their reservation system has worked well, Izumi Pt has not been crowded and we have seen very little traffic at the times we have wine tasted there during Club wine pick ups. House Vineyards is an asset to the City of Saratoga. Email Subscription Subscribe Email not displaying correctly? View it in your browser. 378 From:noreply@civicplus.com To:Chuck Page; Yan Zhao; Belal Aftab; Tina Walia; Kookie Fitzsimmons; James Lindsay; Britt Avrit; Crystal Bothelio; Leslie Arroyo Subject:Online Form Submittal: Council Comments Form Date:Tuesday, September 5, 2023 8:57:44 AM CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Council Comments Form Your Name Laura Hamilton Phone Number Email Address Subject House Family Vineyards Comments Businesses like House Family Vineyards are a destination for the city. I am proud to bring visitors there to show off the beauty of Saratoga. They open late, close early, parking is within the property boundaries. I am sick and tired of wealthy people in Saratoga trying to shut down access to hiking trails, public lands, and other peoples' properties. Enough is enough. Let other Saratogans enjoy a paid glass of wine with a view on a weekend afternoon. Email Subscription Subscribe Email not displaying correctly? View it in your browser. 379 From:Nicole Johnson To:Britt Avrit Subject:FW: House Family Vineyards Temporary Compliance Plan Extension Date:Tuesday, September 5, 2023 8:57:44 AM Sincerely, Nicole Nicole Johnson| Senior Planner City of Saratoga | Community Development Department 13777 Fruitvale Avenue | Saratoga, CA 95070 www.saratoga.ca.us *City Hall is closed every other Friday* Tell us how we did! Complete the City of Saratoga Customer Service Survey From: Mohini Balakrishnan < Sent: Tuesday, September 5, 2023 8:57 AM To: Nicole Johnson <njohnson@saratoga.ca.us>; Tony Gonzalez <tgonzalez@saratoga.ca.us>; James Lindsay <jlindsay@saratoga.ca.us>; Richard S. Taylor <rtaylor@smwlaw.com>; Tina Walia <twalia@saratoga.ca.us>; Belal Aftab <baftab@saratoga.ca.us>; Chuck Page <cpage@saratoga.ca.us>; Kookie Fitzsimmons <kookie@saratoga.ca.us>; Yan Zhao <yzhao@saratoga.ca.us>; Bryan Swanson <bswanson@saratoga.ca.us> Subject: House Family Vineyards Temporary Compliance Plan Extension CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Dear Saratoga City Council and City Staff, I strongly oppose the extension of the Temporary Compliance Plan (TCP) for House Family Vineyards (HFV) for the following reasons 1. The city to date has spent significant city resources, and inordinate amount of staff hours and time in working with this one non- compliant applicant since 2016. 2. This applicant had been conducting a for profit business in a residential hillside neighborhood, without the necessary permits for several years. The winery, has been conducting tastings and events without permits since 2013. That is 10 years of non permitted business activities. 3. In 2013, a tasting deck structure was built on scenic Open Space Easement on a ridgeline. The structure was built without building or fire permits and in violation of Open Space Easement restrictions. Nonpermitted gas, electrical, plumbing, and sewage hookups were performed 380 without permits. 4. Over the years from 2013 to 2020, eleven (11) nonpermitted shipping containers were brought onto the property, three (3) of which were energized without building permits. Many of the shipping containers lack proper seismic tie downs. In April of 2022, it was discovered that the Winery had been operating, since approximately 2017, a fully functioning nonpermitted kitchen in one of the nonpermitted shipping containers. Not only did the kitchen have no building or fire permits, it also was lacking in health department permits. From approximately, October of 2021 until April of 2022, the House Family Vineyards continued to blatantly operate its tasting deck structure despite being ordered by the City of Saratoga to cease use and secure the facility from patrons and staff. This order was based on SCCFD advising the City of Saratoga the tasting structure did not meet fire specifications and lacked a proper fire road to the structure for fire and emergency vehicles. 5. Non-permitted fully operation kitchen was discovered April 16th, 2022 by SCCFD 6. The proposed TCP extension includes extended hours and days of operation and catering services for more food options. This will create a wine-bar in a residential area which clearly violates City Ordinance 15-13.40. In addition, the Santa Clara County Department of Environmental Health (DEH) has stated that it would be unable to authorize the expansion of use. 7. The Department of Environmental Health states that for CUP extension ‘No food shall be prepared on the property. Only shelf stable, prepackaged, non-potentially hazardous foods shall be served.” 8. Actions speak louder than words! This applicant has not worked with the city to become compliant despite the city’s leniency in time and extensions being granted. The applicant’s irresponsible non permitted activities over the years has been at significant risk to residents given the risk of wildfires. It is now time for the city to place the emphasis on the safety of lives and property of ALL Saratoga Residents. 9. The city has not shown oversight of this Applicant in the past years and during the TCP period. It has become resident’s responsibility to point out violations that potentially endanger our residences, residents and neighborhoods. When the city grants discretionary TCP’s it should be the city’s responsibility to ensure that the terms of the TCP are followed. It should be the city’s responsibility to monitor an applicant during the TCP period to ensure that the applicant adheres to the timings and restrictions set in place by the city. It was recently noted and pointed out by residents that HFV was violating the TCP by exceeding allotted tasting hours. In addition, on July 10th, 2023, a series of string lights attached to what appear to be poles were erected. According to stipulation #3 of the Code Compliance Plan “No further site work is authorized by the issuance of this Temporary Compliance Plan. Any physical work, including but not limited to construction, grading, plumbing or electrical work, or other site work, will result in a revocation of this Temporary Compliance Plan.” Based on these violations, according to Stipulation #18 of the Code Compliance Plan below, the Temporary Compliance Plan should be revoked and no further extensions entertained by the City Council. “Any violation of this plan may result in revocation of this Temporary Compliance Plan and closure of House Family Vineyards. “ Environmental impact: 381 News of wildfires, hurricanes, floods, scorching temperatures across the planet are all daily news now. This is the world we live in and we cannot ignore this reality. Our laws now need to be more stringent in ensuring that our City and neighborhoods are following fire safety protocols to ensure safety and prevent any loss of life and property. As we are grappling with the horrible tragedy that is unfolding in Maui, we are learning that one of the reasons the fires turned so deadly was because the ignition point was in a residential neighborhood. The fire began at an elevation and the burning embers then moved like a fiery dagger downwind through the valley to the heart of Lahaina town leaving little room for escape for its inhabitants. As we know now, this is one of the deadliest wildfires in recent history of the US. Saratoga hillsides have a similar terrain, with the downwind escape routes being Pierce road, Big Basin way/HIghway 9 or Mt Eden, all of which runs through deep forested areas as well. In case of a fire in the higher terrains (where we live), we could have a similar situation like Maui at hand, with all escape routes being cut off for its residents. Just like Hawaii, California has immense danger from power lines in the hillsides that can ignite fires in conditions of gusty winds. Pierce Road is studded all along with criss- crossing power lines and the role of PGE connected to wildfires is well known. It is this deep concern that prompts me to write to you. My earnest request is for the City Council and fire department to NOT allow an exception to the fire safety requirements of PRC 4290 for the House Family Vineyard, as it exposes ALL the residents of Saratoga and especially residents of Saratoga hills to very high wildfire risk and danger. The House Family Vineyard is proposing commercially having over 100 guests per day, further intensifying the use of our fragile hillsides, and thereby placing an extreme strain, risk and stress on our environment with the density, additional cars, traffic on Pierce Road - a small country road. We salute SCCFD’s dedication and service to date in ensuring the safety of us hillside residents and all residents of Saratoga. We also need to consider the ongoing safety of the fire department and emergency services personnel who serve our community in these times of need. The added commercial intensification of HFV will add significant risk to them and their responsibility in safeguarding this already vulnerable terrain. The commercial success of HFV should not become a deadly burden that is placed on the shoulders of the residents of Saratoga. We are a residential neighborhood looking for ongoing safety and prudent measures to safeguard our life, residential lifestyle and property. In conclusion I would request that City Council and SCCFD follow and enforce the most stringent guidelines of PRC 4290 and deny HFV an extension to their TCP. Thank you, Mohini Balakrishnan Villa Oaks 382 From:noreply@civicplus.com To:Chuck Page; Yan Zhao; Belal Aftab; Tina Walia; Kookie Fitzsimmons; James Lindsay; Britt Avrit; Crystal Bothelio; Leslie Arroyo Subject:Online Form Submittal: Council Comments Form Date:Tuesday, September 5, 2023 9:04:32 AM CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Council Comments Form Your Name Alexandra Lenehan Phone Number Email Address Subject House Family Vineyards Comments When my husband and I lived in Los Altos Hills, we enjoyed coming to House Family Vineyards often to enjoy the lovely wines, beautiful views and events. We live in San Francisco now, so we don't visit the vineyard as often but truly feel that House Family Vineyards is an asset to the Saratoga community and along with Hakone Gardens is a destination for the city. House Family Vineyards preserves the lands and helps the environment while giving the community a place to gather, relax and enjoy nature. Email Subscription Unsubscribe Email not displaying correctly? View it in your browser. 383 From:noreply@civicplus.com To:Chuck Page; Yan Zhao; Belal Aftab; Tina Walia; Kookie Fitzsimmons; James Lindsay; Britt Avrit; Crystal Bothelio; Leslie Arroyo Subject:Online Form Submittal: Council Comments Form Date:Tuesday, September 5, 2023 9:18:52 AM CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Council Comments Form Your Name Shalini Phone Number Field not completed. Email Address Subject House Family Vineyards Comments House family vineyards is one of the hidden gems of Saratoga. It’s one of the places that I love to show off to company when they’re in town. It’s a staple in the community and one of the best vineyards we have. Email Subscription Subscribe Email not displaying correctly? View it in your browser. 384 From:noreply@civicplus.com To:Chuck Page; Yan Zhao; Belal Aftab; Tina Walia; Kookie Fitzsimmons; James Lindsay; Britt Avrit; Crystal Bothelio; Leslie Arroyo Subject:Online Form Submittal: Council Comments Form Date:Tuesday, September 5, 2023 9:25:17 AM CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Council Comments Form Your Name Steven V James Phone Number Email Address Subject House Family Vineyards future Comments Dear Council members, I am writing to express my strong support for the continued operation of House Family Vineyards. They are an asset to the community in many ways. First, House Family Vineyards are good neighbors. They are always willing to lend a helping hand and support local events. They also make a significant contribution to the local economy, employing many people and purchasing goods and services from other local businesses. Second, House Family Vineyards increase the vitality and value of our community. They are a destination for visitors from all over the world, and they help to put Saratoga on the map. I am proud to bring visitors there to show off the beauty of our city. Third, House Family Vineyards preserves the lands and helps the environment. They use sustainable farming practices and protect the natural beauty of their property. They also provide a place for the community to gather, relax, and enjoy nature. For all of these reasons, I urge you to support the continued operation of House Family Vineyards. They are an important part of our community, and we would be poorer without them. Sincerely, Steven James Email Subscription Subscribe 385 Email not displaying correctly? View it in your browser. 386 From:noreply@civicplus.com To:Chuck Page; Yan Zhao; Belal Aftab; Tina Walia; Kookie Fitzsimmons; James Lindsay; Britt Avrit; Crystal Bothelio; Leslie Arroyo Subject:Online Form Submittal: Council Comments Form Date:Tuesday, September 5, 2023 9:53:42 AM CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Council Comments Form Your Name Linda Merrill Hyman Phone Number Email Address Subject House Family Vineyards Comments I support the continued operation of House Family Vineyards. It is truly an asset to the community and offers a unique experience. I feel that they are very respectful to the neighbors, Email Subscription Subscribe Email not displaying correctly? View it in your browser. 387 From:noreply@civicplus.com To:Chuck Page; Yan Zhao; Belal Aftab; Tina Walia; Kookie Fitzsimmons; James Lindsay; Britt Avrit; Crystal Bothelio; Leslie Arroyo Subject:Online Form Submittal: Council Comments Form Date:Tuesday, September 5, 2023 10:11:34 AM CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Council Comments Form Your Name Shailendra K Goel Phone Number Email Address Subject House Family Vineyards - Keep it open Comments I support the continued operation of House Family Vineyards. They are an asset to the community. House Family Vineyards are good neighbors and increase the vitality and value of our community. Businesses like House Family Vineyards are a destination for the city. I am proud to bring visitors there to show off the beauty of Saratoga. House Family Vineyards preserves the lands and helps the environment while giving the community a place to gather, relax and enjoy nature. Email Subscription Unsubscribe Email not displaying correctly? View it in your browser. 388 From:noreply@civicplus.com To:Chuck Page; Yan Zhao; Belal Aftab; Tina Walia; Kookie Fitzsimmons; James Lindsay; Britt Avrit; Crystal Bothelio; Leslie Arroyo Subject:Online Form Submittal: Council Comments Form Date:Tuesday, September 5, 2023 10:21:10 AM CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Council Comments Form Your Name Deepak Kakar Phone Number Email Address Subject Support for House Family Vineyards Comments I support the continued operation of House Family Vineyards. They are an asset to the community. House Family Vineyards are good neighbors and increase the vitality and value of our community. Businesses like House Family Vineyards are a destination for the city. I am proud to bring visitors there to show off the beauty of Saratoga. House Family Vineyards preserves the lands and helps the environment while giving the community a place to gather, relax and enjoy nature. Email Subscription Unsubscribe Email not displaying correctly? View it in your browser. 389 From:noreply@civicplus.com To:Chuck Page; Yan Zhao; Belal Aftab; Tina Walia; Kookie Fitzsimmons; James Lindsay; Britt Avrit; Crystal Bothelio; Leslie Arroyo Subject:Online Form Submittal: Council Comments Form Date:Tuesday, September 5, 2023 10:50:09 AM CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Council Comments Form Your Name Yumi Nagao Phone Number Email Address Subject Support of House Family Vinyards Comments I support the continued operation of House Family Vineyards. They are an asset to the community. Email Subscription Unsubscribe Email not displaying correctly? View it in your browser. 390 From:noreply@civicplus.com To:Chuck Page; Yan Zhao; Belal Aftab; Tina Walia; Kookie Fitzsimmons; James Lindsay; Britt Avrit; Crystal Bothelio; Leslie Arroyo Subject:Online Form Submittal: Council Comments Form Date:Tuesday, September 5, 2023 10:55:56 AM CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Council Comments Form Your Name Rubab Huq Phone Number Field not completed. Email Address Subject House Family Vineyards Comments House Family Vineyards preserves the lands and helps the environment while giving the community a place to gather, relax and enjoy nature. Email Subscription Subscribe Email not displaying correctly? View it in your browser. 391 From:noreply@civicplus.com To:Chuck Page; Yan Zhao; Belal Aftab; Tina Walia; Kookie Fitzsimmons; James Lindsay; Britt Avrit; Crystal Bothelio; Leslie Arroyo Subject:Online Form Submittal: Council Comments Form Date:Tuesday, September 5, 2023 10:57:54 AM CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Council Comments Form Your Name John Liranzo Phone Number Email Address Subject I support House Family Vineyards Comments I support the continued operation of House Family Vineyards. They are an asset to the community. House Family Vineyards are good neighbors and increase the vitality and value of our community. Businesses like House Family Vineyards are a destination for the city. I am proud to bring visitors there to show off the beauty of Saratoga. House Family Vineyards preserves the lands and helps the environment while giving the community a place to gather, relax and enjoy nature. Email Subscription Field not completed. Email not displaying correctly? View it in your browser. 392 From:noreply@civicplus.com To:Chuck Page; Yan Zhao; Belal Aftab; Tina Walia; Kookie Fitzsimmons; James Lindsay; Britt Avrit; Crystal Bothelio; Leslie Arroyo Subject:Online Form Submittal: Council Comments Form Date:Tuesday, September 5, 2023 11:15:01 AM CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Council Comments Form Your Name Vinayak Desai Phone Number Field not completed. Email Address Subject House Family Vineyards Comments I support the continued operation of House Family Vineyards. They are an asset to the community. House Family Vineyards are good neighbors and increase the vitality and value of our community. Businesses like House Family Vineyards are a destination for the city. I am proud to bring visitors there to show off the beauty of Saratoga. House Family Vineyards preserves the lands and helps the environment while giving the community a place to gather, relax and enjoy nature. Email Subscription Subscribe Email not displaying correctly? View it in your browser. 393 From:noreply@civicplus.com To:Chuck Page; Yan Zhao; Belal Aftab; Tina Walia; Kookie Fitzsimmons; James Lindsay; Britt Avrit; Crystal Bothelio; Leslie Arroyo Subject:Online Form Submittal: Council Comments Form Date:Tuesday, September 5, 2023 11:26:21 AM CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Council Comments Form Your Name donna c williams Phone Number Email Address Subject House Vineyards Comments Dear Council, During these challenging times, I cannot understand why you would close one of the nicest outdoor seating wineries in the Saratoga area. Businesses like House Family Vineyards are a destination for the city. I am proud to bring visitors there to show off the beauty of Saratoga, and this venue is a gem for our neighborhood. Donna Email Subscription Subscribe Email not displaying correctly? View it in your browser. 394 From:noreply@civicplus.com To:Chuck Page; Yan Zhao; Belal Aftab; Tina Walia; Kookie Fitzsimmons; James Lindsay; Britt Avrit; Crystal Bothelio; Leslie Arroyo Subject:Online Form Submittal: Council Comments Form Date:Tuesday, September 5, 2023 11:45:37 AM CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Council Comments Form Your Name Linda Hamp Phone Number Field not completed. Email Address Subject House Family Vineyards Comments This property should remain a place for the public. House Family Vineyards preserves the lands and helps the environment while giving the community a place to gather, relax and enjoy nature. Email Subscription Subscribe Email not displaying correctly? View it in your browser. 395 From:noreply@civicplus.com To:Chuck Page; Yan Zhao; Belal Aftab; Tina Walia; Kookie Fitzsimmons; James Lindsay; Britt Avrit; Crystal Bothelio; Leslie Arroyo Subject:Online Form Submittal: Council Comments Form Date:Tuesday, September 5, 2023 11:46:04 AM CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Council Comments Form Your Name Greg Richtarek Phone Number Email Address Subject House Family Vineyards Comments As a long time resident of the Santa Cruz Mountains, I am writing in support of House Family Vineyards. As winegrowers, not only do they preserve land resources for agriculture and support wildlife habitat, but they provide a vital place for the community to gather, for neighbors to meet and for people to exchange ideas. The Saratoga area has a long history in wine, beginning with Emmet Rixford, Paul Masson and Martin Ray, and continuing to this day with Cooper-Garrod, The Mountain Winery, Domaine Eden, Savannah-Chanelle and Mount Eden. House Family Vineyards has become an important part of that history, and should be permitted to make things right and continue building the winemaking legacy of the region for many decades to come. Wineries tend to be sustainable businesses passed on to the next generation. Further, wineries like Savannah-Chanelle, Cooper-Garrod, Domaine Eden and House Family Vineyards incent visitors from outside the area to discover Saratoga as an attractive destination. They come to the area, stay in the hotels and eat in the restaurants. This is how communities are sustained and their business owners prosper, providing valuable tax revenue for the city’s coffers. I urge you to vote in support of the House Family Vineyards Temporary Compliance Plan Extension. Email Subscription Subscribe Email not displaying correctly? View it in your browser. 396 From:noreply@civicplus.com To:Chuck Page; Yan Zhao; Belal Aftab; Tina Walia; Kookie Fitzsimmons; James Lindsay; Britt Avrit; Crystal Bothelio; Leslie Arroyo Subject:Online Form Submittal: Council Comments Form Date:Tuesday, September 5, 2023 12:08:46 PM CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Council Comments Form Your Name Tish Thinesen Phone Number Email Address Subject House Winery Comments I support the continued operation of House Family Vineyards. They are an asset to the community. House Family Vineyards are good neighbors and increase the vitality and value of our community. Businesses like House Family Vineyards are a destination for the city. I am proud to bring visitors there to show off the beauty of Saratoga. House Family Vineyards preserves the lands and helps the environment while giving the community a place to gather, relax and enjoy nature. It is also my understanding that the leader of the opposition Mrs. Nancy Lettie doesn’t live on either Pierce Rd or Olr Oak Rd. Let the folks who live on these roads decide if the winery is good for Sarstogs Email Subscription Unsubscribe Email not displaying correctly? View it in your browser. 397 From:noreply@civicplus.com To:Chuck Page; Yan Zhao; Belal Aftab; Tina Walia; Kookie Fitzsimmons; James Lindsay; Britt Avrit; Crystal Bothelio; Leslie Arroyo Subject:Online Form Submittal: Council Comments Form Date:Tuesday, September 5, 2023 12:27:17 PM CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Council Comments Form Your Name MEHAK PURI Phone Number Email Address Subject Support House Family Vineyards Comments I support the continued operation of House Family Vineyards. They are an asset to the community. House Family Vineyards are good neighbors and increase the vitality and value of our community. Businesses like House Family Vineyards are a destination for the city. I am proud to bring visitors there to show off the beauty of Saratoga. House Family Vineyards preserves the lands and helps the environment while giving the community a place to gather, relax and enjoy nature. Email Subscription Subscribe Email not displaying correctly? View it in your browser. 398 CITY OF SARATOGA Memorandum To: Mayor Fitzsimmons & Members of the Saratoga City Council From: Britt Avrit, City Clerk Meeting Date: September 6, 2023 Subject: Written Communications, Item 2.1 Following publication of the agenda packet for the September 6, 2023 City Council Meeting, and after publishing written communications on September 5, 2023, additional written communications were submitted for Item 2.1. The communications are attached to this memo. 399 From:noreply@civicplus.com To:Chuck Page; Yan Zhao; Belal Aftab; Tina Walia; Kookie Fitzsimmons; James Lindsay; Britt Avrit; Crystal Bothelio; Leslie Arroyo Subject:Online Form Submittal: Council Comments Form Date:Tuesday, September 5, 2023 1:55:50 PM CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Council Comments Form Your Name GG Cargill Phone Number Email Address Subject Support for House Family Vineyards Comments House Family Vineyards preserves the lands and helps the environment while giving the community a place to gather, relax and enjoy nature. Email Subscription Unsubscribe Email not displaying correctly? View it in your browser. 400 From:noreply@civicplus.com To:Chuck Page; Yan Zhao; Belal Aftab; Tina Walia; Kookie Fitzsimmons; James Lindsay; Britt Avrit; Crystal Bothelio; Leslie Arroyo Subject:Online Form Submittal: Council Comments Form Date:Tuesday, September 5, 2023 2:18:58 PM CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Council Comments Form Your Name Roger Smullen Phone Number Email Address Subject House Family Vineyard Comments I strongly support House Family Vineyard and want to see it continue operating in Saratoga. It's a jewel and asset of Saratoga, and it is a place we like to bring out of town visitors to to show off Saratoga and what we have to offer. Additionally as someone concerned about the wildfire threat in our community, House Family Vineyard's is an excellent steward of the lands, and the well maintained vineyards would act like a fire break in the event of a wildfire. The presence of House Family Vineyard strengthens our community, and I look forward to it being a part of Saratoga for years to come. Thank you, Roger Smullen Email Subscription Field not completed. Email not displaying correctly? View it in your browser. 401 From:noreply@civicplus.com To:Chuck Page; Yan Zhao; Belal Aftab; Tina Walia; Kookie Fitzsimmons; James Lindsay; Britt Avrit; Crystal Bothelio; Leslie Arroyo Subject:Online Form Submittal: Council Comments Form Date:Tuesday, September 5, 2023 2:21:27 PM CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Council Comments Form Your Name Tim Phone Number Email Address Subject House Family Vineyards Comments Please allow this local winery to continue to operate Email Subscription Unsubscribe Email not displaying correctly? View it in your browser. 402 From:noreply@civicplus.com To:Chuck Page; Yan Zhao; Belal Aftab; Tina Walia; Kookie Fitzsimmons; James Lindsay; Britt Avrit; Crystal Bothelio; Leslie Arroyo Subject:Online Form Submittal: Council Comments Form Date:Tuesday, September 5, 2023 2:55:46 PM CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Council Comments Form Your Name Nick Roland Phone Number Field not completed. Email Address Subject House Family Vineyards Comments I support the continued operation of House Family Vineyards. They are an asset to the community and preserve the lands and helps the environment while giving the community a place to gather, relax and enjoy nature. Businesses like House Family Vineyards are a destination and I am proud to bring visitors there to show off the beauty of Saratoga. Email Subscription Field not completed. Email not displaying correctly? View it in your browser. 403 From:noreply@civicplus.com To:Chuck Page; Yan Zhao; Belal Aftab; Tina Walia; Kookie Fitzsimmons; James Lindsay; Britt Avrit; Crystal Bothelio; Leslie Arroyo Subject:Online Form Submittal: Council Comments Form Date:Tuesday, September 5, 2023 3:15:16 PM CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Council Comments Form Your Name Art Adams Phone Number Field not completed. Email Address Subject House Family Vineyards Comments This is in regards to House Family Vineyards. I have lived in Los Gatos for 25 years. I have served in Los Gatos Morning Rotary and a number of community service organizations including Hospice of the Valley and the Community Cancer Foundation. I mention those not for personal credit, but to show that I have some feel of how serving a community such as Los Gatos or Saratoga is essential to maintaining the character that draws us all who are fortunate to live here. Last October House Vineyards reached out for volunteers to sort literally thousands of pairs of shoes for the people of Ukraine. I think the humanity and effort in that outreach speaks to the people of House Vineyards. It's easy to write a check or put a sticker on your car, but this was a commitment and they followed through to the project's end. With Globalization bringing us chain stores and foreign corporations, I think Saratoga would be enriched by having a business as committed to the rest of us as House Vineyards. Respectfully, Art Adams Email Subscription Subscribe Email not displaying correctly? View it in your browser. 404 From:noreply@civicplus.com To:Chuck Page; Yan Zhao; Belal Aftab; Tina Walia; Kookie Fitzsimmons; James Lindsay; Britt Avrit; Crystal Bothelio; Leslie Arroyo Subject:Online Form Submittal: Council Comments Form Date:Tuesday, September 5, 2023 3:46:08 PM CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Council Comments Form Your Name Elise Bergeron Phone Number Email Address Subject House Family Vineyard Comments House Family Vineyards preserves the lands and helps the environment while giving the community a place to gather, relax and enjoy nature. Email Subscription Field not completed. Email not displaying correctly? View it in your browser. 405 From:noreply@civicplus.com To:Chuck Page; Yan Zhao; Belal Aftab; Tina Walia; Kookie Fitzsimmons; James Lindsay; Britt Avrit; Crystal Bothelio; Leslie Arroyo Subject:Online Form Submittal: Council Comments Form Date:Tuesday, September 5, 2023 3:57:25 PM CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Council Comments Form Your Name Kris Bakke Phone Number Email Address Subject House Vineyards Support Comments Wanted to write in and express my support for House Vineyards which I think is one on the best Vineyards in the area. THey are adding great value to the area. I live 10 minutes from the Vineyard and love to take friends up there often and see the beautiful sights.Hoping they can resume their usage of their wine tasting room which has been shut down for quite some time now. I support the continued operation of House Family Vineyards. They are an asset to the community. House Family Vineyards are good neighbors and increase the vitality and value of our community. Businesses like House Family Vineyards are a destination for the city. I am proud to bring visitors there to show off the beauty of Saratoga. House Family Vineyards preserves the lands and helps the environment while giving the community a place to gather, relax and enjoy nature. Please support this important business in our area, Thank you! Kris Bakke Email Subscription Subscribe Email not displaying correctly? View it in your browser. 406 From:noreply@civicplus.com To:Chuck Page; Yan Zhao; Belal Aftab; Tina Walia; Kookie Fitzsimmons; James Lindsay; Britt Avrit; Crystal Bothelio; Leslie Arroyo Subject:Online Form Submittal: Council Comments Form Date:Tuesday, September 5, 2023 3:58:04 PM CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Council Comments Form Your Name Donita Grabado Phone Number Field not completed. Email Address Subject House Family Vineyards to stay open Comments I am proud to bring visitors there to show off the beauty of Saratoga. House Family Vineyards preserves the lands and helps the environment while giving the community a place to gather, relax and enjoy nature. Email Subscription Unsubscribe Email not displaying correctly? View it in your browser. 407 From:noreply@civicplus.com To:Chuck Page; Yan Zhao; Belal Aftab; Tina Walia; Kookie Fitzsimmons; James Lindsay; Britt Avrit; Crystal Bothelio; Leslie Arroyo Subject:Online Form Submittal: Council Comments Form Date:Tuesday, September 5, 2023 4:00:18 PM CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Council Comments Form Your Name Robert Granado Phone Number Field not completed. Email Address Subject House Family Vineyards, Support Comments Businesses like House Family Vineyards are a destination for the city. I am proud to bring friends & family there to show off the beauty of Saratoga. Email Subscription Unsubscribe Email not displaying correctly? 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ůĞŐĂů ĐŚĂůůĞŶŐĞ ďƌŽƵŐŚƚ ďǇ Ă ŵĞŵďĞƌ ŽĨ ƚŚĞ ƉƵďůŝĐ ƚŚĂƚ ǁŽƵůĚ ŚŽůĚ ƵƉ ƉƌŽũĞĐƚ ĂƉƉƌŽǀĂůƐ͕ŝĨ ƚŚĞ WƌŽƉŽƐĞĚ ƉƉƌŽǀĂůƐ ĂƌĞ ŶŽƚ ĂƉƉƌŽǀĞĚ ďǇ ŝƚǇ ďǇ ^ĞƉƚĞŵďĞƌ ϯϬ͕ ϮϬϮϰ͕ ƚŚŝƐ ƚĞŵƉŽƌĂƌǇ ĐŽŵƉůŝĂŶĐĞ ƉůĂŶ ƐŚĂůů ďĞ ŽĨ ŶŽ ĨƵƌƚŚĞƌ ĨŽƌĐĞ ĂŶĚ ĞĨĨĞĐƚ ĂŶĚ ƚŚĞ ĐŽŵŵĞƌĐŝĂů ŽƉĞƌĂƚŝŽŶƐ ƐŚĂůů ĐŽŶƐƚŝƚƵƚĞ ĂŶ ŽŶŐŽŝŶŐ ǀŝŽůĂƚŝŽŶ ĂŶĚ KǁŶĞƌƐ ĂŐƌĞĞ ƚŽ ŝŵŵĞĚŝĂƚĞůǇ ĐůŽƐĞ ƚŚĞ ǁŝŶĞƌǇ ŽƉĞƌĂƚŝŽŶƐ ŽŶ ƚŚĞ WƌŽƉĞƌƚǇ͘ ;WĂŐĞ Ϯ͕ ĐůĂƵƐĞ ϰ ĂŶĚ ƉĂŐĞ ϴ͕ ŝƚĞŵ ϭͿ ϰ͘EŽ ĨŽŽĚ ƐŚĂůů ďĞ ƉƌĞƉĂƌĞĚ ŽŶ ƚŚĞ WƌŽƉĞƌƚǇ͘ KŶůǇ ƐŚĞůĨ ƐƚĂďůĞ͕ ƉƌĞƉĂĐŬĂŐĞĚ͕ ŶŽŶͲƉŽƚĞŶƚŝĂůůǇ ŚĂǌĂƌĚŽƵƐ ĨŽŽĚƐ ƐŚĂůů ďĞ ƐĞƌǀĞĚ͘WĞƌ W,͕ ƵƐĞ ŽĨ Ă W,ͲĂƉƉƌŽǀĞĚ͕ ƉĞƌŵŝƚƚĞĚ ĐĂƚĞƌĞƌ ŵĂǇ ĂůƐŽ ďĞ ƵƚŝůŝǌĞĚ ĨŽƌ ĨŽŽĚ ƐĞƌǀŝĐĞ ŽŶ ƐŝƚĞ͘;WĂŐĞ ϴ͕ ŝƚĞŵ ϳ͘Ϳ 409 ,ĞƌĞ ĂƌĞ ƚŚĞ ƌĞĂƐŽŶƐ ĨŽƌ ƚŚĞ ĐŚĂŶŐĞƐ͗ ϭ͘WĞƌŵŝƐƐŝŽŶ ƚŽ ŽƉĞƌĂƚĞ ĨƌŽŵ ϭϮͲϲ WD DŽŶĚĂǇ ƚŚƌŽƵŐŚ ^ƵŶĚĂǇ ĂƐ ŽƌŝŐŝŶĂůůǇ ƉƌŽƉŽƐĞĚ ĂŶĚ ƌĞĐŽŵŵĞŶĚĞĚ ďǇ ƐƚĂĨĨ ĨŽƌ ƚŚĞ ŽƌŝŐŝŶĂů dW͕ ŝŶƐƚĞĂĚ ŽĨ ϭϮͲϱ dŚƵƌƐĚĂǇ ƚŚƌŽƵŐŚ ^ƵŶĚĂǇ ĂƐ ĂŵĞŶĚĞĚ ďǇ ƚŚĞ ϮϬϮϮ ŝƚǇ ŽƵŶĐŝů ŝŶ ƌĞƐƉŽŶƐĞ ƚŽ Ă ŶĞŝŐŚďŽƌ͛Ɛ ĂƉƉĞĂů͘ ůůŽǁŝŶŐ ŽƉĞƌĂƚŝŽŶƐ ƵŶƚŝů ϲ WD ǁŝůů ƌĞĚƵĐĞ ƚŚĞ ƌĞƐĞƌǀĂƚŝŽŶ ůŽĂĚ Ăƚ ƚŚĞ ĚĂǇƐ ĞŶĚ ƚŚƵƐ ŚĞůƉŝŶŐ ƚŽ ŵĞƚĞƌ ƚƌĂĨĨŝĐ ŵŽƌĞ ƵŶŝĨŽƌŵůǇ ƚŚƌŽƵŐŚ ƚŚĞ ĚĂǇ͘ ,ŝƐƚŽƌŝĐĂůůǇ ,&s ŚĂƐ ŽƉĞƌĂƚĞĚ ĨŽƌ ƚŚĞ ƉƵďůŝĐ dŚƵƌƐĚĂǇ ƚŚƌŽƵŐŚ ^ƵŶ ϭϮͲϲ WD ǁŝƚŚ DŽŶĚĂǇ͕ dƵĞƐĚĂǇ ĂŶĚ tĞĚŶĞƐĚĂǇ ƌĞƐĞƌǀĞĚ ĨŽƌ ƉƌŝǀĂƚĞ ǁŝŶĞ ƚĂƐƚŝŶŐ ŐƌŽƵƉ ďǇ ĂƉƉŽŝŶƚŵĞŶƚ ŽŶůǇ͘ dŚĞ ĂďŝůŝƚǇ ƚŽ ĂůůŽǁ ƚŚĞƐĞ ŐƌŽƵƉƐ ĂĐĐĞƐƐ ƚŽ ƚŚĞ ĞĂƌůǇ ǁĞĞŬ ĂŐĂŝŶ ŚĞůƉƐ ŬĞĞƉ ƚŚĞ ǁĞĞŬĞŶĚ ƚƌĂĨĨŝĐ ƚŽ Ă ŵŽƌĞ ŵĞƚĞƌĞĚ ůĞǀĞů͘ ƵƌƌĞŶƚůǇ ǁĞ ŶĞĞĚ ƚŽ ƐĐŚĞĚƵůĞ ƚŚĞƐĞ ƌĞƐĞƌǀĂƚŝŽŶƐ ŝŶƚŽ ƚŚĞ ĐŽŵƉĂĐƚĞĚ ĚĂǇƐ ĂŶĚ ŚŽƵƌƐ͘ ϲ WD ĐůŽƐŝŶŐ ƚŝŵĞ ĐŽƵůĚ ŚĞůƉ ĚƌŝǀĞ ďƵƐŝŶĞƐƐ ŝŶ ŽƵƌ ĐŽŵŵƵŶŝƚǇ͕ ǁŚŝĐŚ ŝƐ Ă ĚĞƐŝƌĞĚ ƐĞĐŽŶĚĂƌǇ ďĞŶĞĨŝƚ ƚŽ ^ĂƌĂƚŽŐĂ͘ Ϯ͘ŽŶ͛ƚ ƉĞŶĂůŝǌĞ ,&s ĨŽƌ ĂŶ ͞ŝŶĐŽŵƉůĞƚĞ hW ƉƉůŝĐĂƚŝŽŶ͟ ƚŚĂƚ ŵĂǇ ďĞ ĚƵĞ ƚŽ ĨƵƚƵƌĞ ŶĞǁ ŝŶĨŽƌŵĂƚŝŽŶĂů ƌĞƋƵĞƐƚƐ͘ ŚĂŶŐĞƐ ƚŽ ůĂƵƐĞ ϯ ĂƌĞ ŬĞǇ ďĞĐĂƵƐĞ ŽƚŚĞƌǁŝƐĞ ǁĞ ŵĂǇ ďĞ ĚĞĂůŝŶŐ ǁŝƚŚ Ă ŵŽǀŝŶŐ ƚĂƌŐĞƚ ĂƐ ŚĂƐ ďĞĞŶ ƚŚĞ ĐĂƐĞ ŽǀĞƌ ƚŚĞ ƉĂƐƚ ǇĞĂƌ͕ ĂŶĚ ǁĞ ŵĂǇ ŶĞǀĞƌ ďĞ ĂďůĞ ƚŽ ĐŽŵƉůǇ ŝĨ ǁĞ ƌĞƉĞĂƚĞĚůǇ ƌĞĐĞŝǀĞ ŶĞǁ ŝŶĨŽƌŵĂƚŝŽŶĂů ƌĞƋƵĞƐƚƐ͘ WůĞĂƐĞ ŶŽƚĞ ƚŚĂƚ ƚŚĞ ŽŶůǇ ƚǁŽ ŝƚĞŵƐ ĐƵƌƌĞŶƚůǇ ŽƵƚƐƚĂŶĚŝŶŐ ĨŽƌ ŽƵƌ ĂƉƉůŝĐĂƚŝŽŶ ƚŽ ďĞ ĚĞĞŵĞĚ ĐŽŵƉůĞƚĞ ŝƐ ;ĂͿ Ă ůŝĐĞŶƐĞ ĂŐƌĞĞŵĞŶƚ ƚŽ ĂůůŽǁ ƚŚĞ /Z ĐŽŶƐƵůƚĂŶƚ ĂŶĚ ŝƚǇ ĞŵƉůŽǇĞĞƐ ĂƵƚŚŽƌŝǌĞĚ ĂĐĐĞƐƐ ƚŽ ƚŚĞ ƉĂƌĐĞůƐ ŽŶ ǁŚŝĐŚ ƚŚĞ ĞŵĞƌŐĞŶĐǇ ĂĐĐĞƐƐ ƌŽĂĚ ŝƐ ƉƌŽƉŽƐĞĚ ĂŶĚ ;ďͿ ŝƚǇ ƐƚĂĨĨ ĂŐƌĞĞŵĞŶƚ ƌĞŐĂƌĚŝŶŐ ƌĞƐŽůƵƚŝŽŶ ŽĨ ŐĞŽƚĞĐŚŶŝĐĂů ŝƚĞŵƐ ŽƵƚůŝŶĞĚ ŝŶ ƚŚĞ ŽƚƚŽŶ ^ŚŝƌĞƐ DĞŵŽ ĚĂƚĞĚ :ƵůǇ ϭϴ͕ ϮϬϮϯ͘ tĞ ĂƌĞ ĐƵƌƌĞŶƚůǇ ǁŽƌŬŝŶŐ ǁŝƚŚ Dƌ͘ WĂƌŬŝŶ͕ ǇŽƵƌ ŝƚǇ ƚƚŽƌŶĞǇ͕ ŽŶ ƚŚĞ ĨŝŶĂů ůĂŶŐƵĂŐĞ ŽĨ ƚŚĞ ĂŐƌĞĞŵĞŶƚ ĂŶĚ ĂƌĞ ĂǁĂŝƚŝŶŐ ĨŽƌŵĂů ĂĐĐĞƉƚĂŶĐĞ ďǇ ƐƚĂĨĨ ƌĞŐĂƌĚŝŶŐ ƚŚĞ ƌĞƐŽůƵƚŝŽŶ ŽĨ ƚŚĞ ŐĞŽƚĞĐŚŶŝĐĂů ŝƐƐƵĞƐ͘ ϯ͘ŽŶ͛ƚ ƉĞŶĂůŝǌĞ ,&s ĨŽƌ ĚĞůĂǇƐ ŝŶ ƚŚĞ hW ĂƉƉƌŽǀĂůƐ ĚƵĞ ƚŽ Y ŚĂůůĞŶŐĞƐ Žƌ >ĂǁƐƵŝƚƐ ďĞǇŽŶĚ ƚŚĞ ĐŽŶƚƌŽů ŽĨ ,&s Žƌ ƚŚĞ ŝƚǇ͘ŚĂŶŐĞƐ ƚŽ ůĂƵƐĞ ϰ ĂƌĞ ŬĞǇ ďĞĐĂƵƐĞ ǁĞ ƐŚŽƵůĚ ŶŽƚ ďĞ ƉĞŶĂůŝǌĞĚ ĨŽƌ ĚĞůĂǇƐ ƚŚĂƚ ĂƌĞ ŽƵƚ ŽĨ ŽƵƌ ĐŽŶƚƌŽů͘ Y ĐŚĂůůĞŶŐĞƐ ĂŶĚ ůĂǁƐƵŝƚƐ ƚŚĂƚ ŵĂǇ ŚŽůĚ ƵƉ ƉƌŽũĞĐƚ ĂƉƉƌŽǀĂůƐ ƉĂƐƚ ƚŚĞ ^ĞƉƚĞŵďĞƌ ϯϬ͕ ϮϬϮϰ ĞǆƉŝƌĂƚŝŽŶ ĚĂƚĞ ĂƌĞ ŽƵƚ ŽĨ ŽƵƌ ĐŽŶƚƌŽů͕ ĂŶĚ ǁĞ ƐŚŽƵůĚ ŶŽƚ ďĞ ƉĞŶĂůŝǌĞĚ ďǇ ƉƌŽũĞĐƚ ĂƉƉƌŽǀĂů ĚĞůĂǇƐ ĐĂƵƐĞĚ ďǇ ĂŶ ŽƵƚƐŝĚĞ ƉĂƌƚǇ͘ ϰ͘ĂƚĞƌĞƌ ĂůůŽǁĂŶĐĞ͘ dŚŝƐ ĂůůŽǁƐ ƵƐ ŵŽƌĞ ĨůĞǆŝďŝůŝƚǇ ƚŽ ƉƌŽǀŝĚĞ ĨŽŽĚ ŽŶ ƐŝƚĞ͘ ZĞƐƉĞĐƚĨƵůůǇ͕ ĂǀĞ ,ŽƵƐĞ ĂŶĚ :ŝŵ 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RIILFH 412 PRELOH ΎΎWůĞĂƐĞ ŶŽƚĞ ƚŚĂƚ / ǁŝůů ďĞ ŽŶ ǀĂĐĂƚŝŽŶ ĨƌŽŵ ^ĞƉƚĞŵďĞƌ ϲͲϭϵ͕ ŵƵĐŚ ŽĨ ƚŚĞ ƚŝŵĞ ǁŝƚŚŽƵƚ ŝŶƚĞƌŶĞƚ ĂĐĐĞƐƐ͘ 413 2 RESOLUTION NO: XX-XX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA AND APPROVING THE TEMPORARY COMPLIANCE PLAN EXTENSION (APPLICATION MISC23-0010) FOR HOUSE FAMILY VINEYARDS OLD OAK WAY (APNS 503-15-078, 503-15-081, 503-15-082, 503-15-083) WHEREAS, on May 19, 2021, in order to promote the health, safety, and quality of life of the residents of Saratoga, the City Council adopted Resolution No. 21-035 amending the City’s Code Compliance Policy to require, for projects that require discretionary approval to come into compliance, temporary compliance plans which may be appealed to the City Council; and WHEREAS, on July 28, 2022 an application was submitted by House Family Vineyards (“Owners”) requesting approval of a Temporary Compliance Plan to conduct wine tastings at Izumi Point (APNs 503-15-078, 503-15-081, 503-15-082, 503-15-083) and hereinafter referred to as the “TCP”; and WHEREAS, the subject property is located in a Hillside Residential Zoning District and has been used for an unpermitted public winery operation and improvements, that includes wine tasting and the hosting of special events without required approvals including Conditional Use Permit and Design Review; and WHEREAS, Owners constructed unpermitted structures including a tasting room/deck, restrooms, an office, and a kitchen in a steel storage container which were deemed by City as unsafe and deficient with regards to fire safety, including but not limited to, property access and the lack of approved sprinklers; and WHEREAS, per City’s Order to Correct Violations and Abate a Public Nuisance, Owners have secured the structures to prevent access and removed the kitchen and steel storage container from the subject property; and WHEREAS, Owners have applied for an approval of a Conditional Use Permit, Design Review, and other approvals (“Proposed Approvals”) for the public winery operations and structures; and WHEREAS, pursuant to City’s Code Compliance Policy, Owners applied for the TCP to continue wine tasting outdoors by appointment only while Proposed Approvals are considered; and WHEREAS, the TCP was reviewed by Santa Clara County Fire Department (SCCFD), Department of Environmental Health (DEH) and City departments, and on was approved on August 414 3 17, 2022 for a term ending September 30, 2023 subject to conditions of approval which conditions were accepted by the Owner on September 7, 2022; and WHEREAS, on August 24, 2022 an appeal to the City Council was filed by Nancy Lietzke (“Appellant”); and WHEREAS, on October 5, 2022, following a duly noticed public hearing where the City Council conducted a de novo review of the appeal, at which all interested parties were given a full opportunity to be heard and to present evidence, the City Council considered and approved the application; and WHEREAS, on July 10, 2023 an application was filed by the applicant asking for a 12 month extension of the Temporary Compliance Plan approval, for an expansion of days and times of the wine tasting operation under the Temporary Compliance Plan and to allow catering for food service onsite; and WHEREAS, on September 6, 2023, following a duly noticed public hearing where the City Council conducted a de novo review of the appeal, at which all interested parties were given a full opportunity to be heard and to present evidence, the City Council considered the application and other materials, exhibits, and evidence presented by City Staff, the Owner, and other interested parties; and NOW THEREFORE, The City Council of the City of Saratoga hereby approves MISC23-0010 Located on Old Oak Way (APNs 503-15-078, 503-15-081, 503-15-082, 503-15-083), subject to the Conditions of Approval attached hereto as Exhibit 1. PASSED AND ADOPTED by the City of Saratoga City Council on this 6th day of September 2023 by the following vote: AYES: NOES: ABSENT: ABSTAIN: Kookie Fitzsimmons MAYOR, CITY OF SARATOGA, CALIFORNIA ATTEST: Britt Avrit, MMC, City Clerk 415 1 Exhibit 1 CODE COMPLIANCE PLAN FOR HOUSE FAMILY VINEYARDS APNs 503-15-078, 503-15-081, 503-15-082, 503-15-083 THIS CODE COMPLIANCE PLAN (“Agreement”) is made and entered into this __day of __________, 2023, by and between the City of Saratoga, a municipal corporation (“City”), AND David L. House and House Family Vineyards, (“Owners”). City and Owners may be referred to individually as a “Party” or collectively as the “Parties.” RECITALS WHEREAS, on May 19, 2021, in order to promote the health, safety, and quality of life of the residents of Saratoga, the City Council adopted Resolution No. 21-035 regarding the City’s Code Compliance Policy to require, for projects that require discretionary approval to come into compliance, temporary compliance plans which may be appealed to the City Council; and WHEREAS, the subject property is located in a Hillside Residential Zoning District and has been used for an unpermitted public winery operation, that includes wine tasting and the hosting of special events without the required City approvals; and WHEREAS, Owners constructed unpermitted structures including a tasting deck, restrooms and an office which were deemed by City as unsafe and deficient with regards to fire safety, including but not limited to, property access and the lack of approved sprinklers; and WHEREAS, per City’s Order to Correct Violations and Abate a Public Nuisance, Owners have secured the structures to prevent access; and WHEREAS, Owners have applied for an approval of a Conditional Use Permit and Design Review (“Proposed Approvals”) for the public winery operations and structures, which application is thus far deemed incomplete by City; and WHEREAS, pursuant to City’s Code Compliance Policy, Owners were approved for a Temporary Compliance Plan on October 5, 2022; and WHEREAS, the Owners have applied for a 12 month extension from the date of the Temporary Compliance Plan approval to continue wine tasting outdoors and by appointment only, for an expansion of days and times of the wine tasting operation under the Temporary Compliance Plan and to allow catering for food service onsite while Proposed Approvals are considered. 416 2 NOW, THEREFORE, in consideration of the foregoing recitals and other good and valuable consideration, the value and sufficiency of which are hereby acknowledged, it is agreed by and between the Parties hereto as follows: 1. Owners represent and warrant that Owners are the fee title owners of property known as 13340 Old Oak Way, Saratoga (APN 503 15 078), 13330 Old Oak Way, Saratoga (APN 503-15-081) and APNs 503-15-082, 503-15-083 (collectively referred to as “Property”). 2. Owners agree that they will strictly comply with the conditions attached and incorporated herein as Exhibit A (“Code Compliance Plan”). 3. Owners further agree that Owners’ failure to resolve by January 12, 2024, those items requested by the City for the EIR application for the Proposed Approvals shall constitute an ongoing violation and result in suspension or revocation of this temporary compliance plan and an immediate closure of the winery operations which includes wine tasting on the Property. 4. The Proposed Approvals include discretionary actions by City, and nothing herein is a guarantee that the Proposed Approvals will be approved or constitutes a promise or other commitment by City to approve the Proposed Approvals. If the Proposed Approvals are not approved by City by September 30, 2024, this temporary compliance plan shall be of no further force and effect and the commercial operations shall constitute an ongoing violation and Owners agree to immediately close the winery operations on the Property. 5. Owners hereby agree to voluntarily and knowingly assume all the risks of any and all related aspects of the Temporary Compliance Plan of any kind or nature (including, without limitation, those associated with any natural or man-made hazard on the Property). 6. Owners agree to hold harmless, defend and indemnify City from and against any and all claims, actions, damages, suits or liabilities claimed by Owners or any other person arising out of, or related to: a. any and all information, provided by Owners or any consultant, agent, or employee of Owners, as well as any City review by City related to said Application for the Project, whether such information is in existence, or City review already occurred, at the time of execution of this Agreement or comes into existence or occurs subsequent thereto. b. any actual or potential geologic or geotechnical aspect of the Temporary Compliance Plan including, without limitation, land slippage, landslide, earthquake, slope instability, soil or sub-soil instability, liquefaction, lack of lateral or subjacent support (including, without limitation, any failure, collapse or damage to any building or structure or its foundation), site preparation and grading, site surface and subsurface drainage improvements, soil compaction or 417 3 other soil related and/or erosion related conditions, excavations for retaining structures and foundations, and all geologically and geotechnically-related design parameters. 7. Owners shall indemnify, hold harmless, and defend City and its authorized agents, officers, officials, and employees from and against any and all claims, demands, suits, damages, liabilities, losses, accidents, casualties, occurrences, claims and payments, including attorney fees claimed or which might arise or be asserted against City that are alleged or proven to result or arise from the Temporary Compliance Plan and any activities associated with the use of the Property. 8. Owners agree to defend, indemnify, and hold harmless City and its officers, officials, boards, commissions, employees, consultants, agents, and volunteers from and against any claim, action, or proceeding to attack, set aside, void, or annul any action taken by City on this Agreement and the subject Temporary Compliance Plan, or any of the proceedings, acts, or determinations taken, done or made prior to said action, including, but not limited to, any writ of mandate, litigation, declaratory relief, or due process litigation which may arise or result from or be related in any way to approval of this Agreement and the Temporary Compliance Plan. This provision shall also apply to any action taken pursuant to the California Environmental Quality Act (“CEQA”), by the City’s staff, advisory agencies, boards or commissions, Planning Commission, or City Council. 9. In the event a claim is asserted against the City, its authorized agents, officers, officials or employees, City shall promptly notify Owners. Owners shall defend at its own expense any suit based on such claim, provided that City shall control the choice of counsel and defense of any such claim, action or proceeding as against City and nothing herein shall prevent City from participating in the defense. If any judgment or claims against City, its authorized agents, officers, officials or employees shall be allowed, Owner(s) shall pay for all costs and expenses in connection therewith. All provisions in this Agreement related to Owners’ agreement to defend, indemnify or hold harmless City shall survive the expiration or revocation of the Temporary Compliance Plan, or termination of this Agreement. 10. The provisions of this Agreement shall be severable. If any phrase, clause, section, subsection, paragraph, subdivision, sentence or provision of this Agreement is adjudged invalid or unconstitutional by a court of competent jurisdiction, such judgment shall not affect or invalidate the remainder of any phrase, clause, section, subsection, paragraph, subdivision, sentence or provision of this Agreement. 11. This Agreement is effective upon full execution, or upon expiration of the applicable period for appeal to the City Council provided no notice of appeal has been filed within such time, whichever is later. If an appeal to the City Council is filed, this Agreement 418 4 shall become effective on the date such decision is rendered if the Agreement is upheld or modified. This Agreement will not become effective and will be null and void if the City Council reverses approval of this Agreement on appeal. Each signatory to this Agreement represents and warrants that they are authorized to sign this Agreement. This Agreement shall not be modified except by written instrument executed by City and the Owners at the time of modification. 12. The interpretation, validity, and enforcement of this Agreement shall be governed by and interpreted in accordance with the laws of the State of California. Any suit, claim, or legal proceeding of any kind related to this Agreement shall be filed and heard in a court of competent jurisdiction in the County of Santa Clara. 13. All notices or communication concerning a party’s compliance with the terms of this Agreement shall be in writing and may be given either personally, by certified mail, return receipt requested, or by overnight express carrier. The notice shall be deemed to have been given and received on the date delivered in person or the date upon which the postal authority or overnight express carrier indicates that the mailing was delivered to the address of the receiving party. Any party hereto, by giving ten (10) days written notice to the other, may designate any other address as substitution of the address to which the notice or communication shall be given. Notices or communications shall be given to the Parties at the addresses set forth below until specified otherwise in writing. AFTER REVIEW AND CONSIDERATION OF ALL OF THE FOREGOING TERMS AND CONDITIONS AND HAVING CONSULTED WITH LEGAL COUNSEL OF OWNERS’ CHOOSING OR HAVING HAD THE REASONABLE OPPORTUNITY TO DO SO, OWNERS, BY THE SIGNATURE PROVIDED BELOW, HEREBY AGREE TO BE BOUND BY AND FULLY AND TIMELY COMPLY WITH, ALL OF THE FOREGOING TERMS AND CONDITIONS. IN WITNESS WHEREOF, the Parties hereto have executed this Agreement on the date first written above. [Signatures on Following Page] To City: City of Saratoga Community Development Director 13777 Fruitvale Avenue Saratoga, CA 95070 with a copy to: City of Saratoga City Clerk 13777 Fruitvale Avenue Saratoga, CA 95070 To Owners: David L House House Family Vineyards 13340 Old Oak Way Saratoga, CA 95070 419 5 HOUSE FAMILY VINEYARDS _________________________________________ DATE: David L House CITY OF SARATOGA _________________________________________ DATE: Bryan Swanson Community Development Director 420 1 EXHIBIT A CODE COMPLIANCE PLAN 1. This plan is valid until September 30, 2024. 2. The Temporary Compliance Plan is confined to the area as shown in figures 1 & 2 of Exhibit B. 3. No further site work is authorized by the issuance of this Temporary Compliance Plan. Any physical work, including but not limited to construction, grading, plumbing or electrical work, or other site work, will result in a revocation of this Temporary Compliance Plan. 4. This Temporary Compliance Plan authorizes the use of the Property for wine tastings by appointment only. 5. Wine tastings a. By appointment only b. Hours of operation are limited to Thursday-Sunday i. 12:00 PM-5:00 PM c. No more than 49 people, including employees, during any appointment window. 6. No events, such as weddings, or other such activities are permitted with this Temporary Compliance Plan. 7. No food shall be prepared on the Property. Only shelf stable, prepackaged, non-potentially hazardous foods shall be served. There shall be no catering services on the Property. 8. There shall be no parking on any public streets. 9. There shall be no live or amplified music. 10. Owners shall purchase and install a City approved noise monitoring device per City Code Section 7-30.040(b) to monitor the noise levels on the Property, to ensure that the activities on the site comply with City’s noise standards. City shall be notified if noise standards are exceeded. 11. All uses shall comply with the noise standards in City Code Section 7-30.040, and no person shall cause, produce, or allow to be produced any noise that exceeds these noise standards at any point outside the Property boundary on which the noise is generated. 12. An 8.5 x 11 sign about the Temporary Compliance Plan shall be posted at the entrance to the Property. The sign should state that the winery is currently operating under a Temporary Compliance Plan agreement with the City of Saratoga. For information on the Temporary Compliance Plan, please contact Nicole Johnson, Senior Planner at 408-868- 1209 or njohnson@saratgoga.ca.us 421 2 13. The applicant shall submit a monthly report of attendance for the wine tasting appointments. 14. Owners shall comply with all Santa County Clara Fire Department Requirements set forth in Exhibit C. 15. Owners shall comply with all requirements of the Santa Clara Department of Environmental Health. 16. Owners consent to inspections by City and other regulatory agencies during events or when complaints are received. 17. If there any health and safety concerns from outside agencies, the compliance plan may be revoked. 18. Any violation of this plan may result in revocation of this Temporary Compliance Plan and closure of House Family Vineyards. 19. This Code Compliance Plan shall take effect upon acceptance of all conditions by the applicant. If the applicant has not accepted all conditions in this Plan by September 13, 2023, approval of this plan shall expire and be of no force and effect. 1681806.1 422 3 EXHIBIT B 423 From:noreply@civicplus.com To:Chuck Page; Yan Zhao; Belal Aftab; Tina Walia; Kookie Fitzsimmons; James Lindsay; Britt Avrit; Crystal Bothelio; Leslie Arroyo Subject:Online Form Submittal: Council Comments Form Date:Tuesday, September 5, 2023 4:45:01 PM CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Council Comments Form Your Name Karen Parker Phone Number Field not completed. Email Address Subject House Family Vineyards Comments I am in complete agreement of the continued operation of HFV in Saratoga. I am a native Saratoga resident who supports our community and we all should do our duty to support local businesses. House Family is a wonderful place to gather and come together in a peaceful environment. I truly feel a part of the family as everyone who works there are welcoming and incredibly friendly. Email Subscription Subscribe Email not displaying correctly? View it in your browser. 424 From:noreply@civicplus.com To:Chuck Page; Yan Zhao; Belal Aftab; Tina Walia; Kookie Fitzsimmons; James Lindsay; Britt Avrit; Crystal Bothelio; Leslie Arroyo Subject:Online Form Submittal: Council Comments Form Date:Tuesday, September 5, 2023 6:31:50 PM CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Council Comments Form Your Name William Nacey Phone Number Email Address Subject Support for House Family Vineyards Comments I support the continued operation of House Family Vineyards. They are an asset to the community. Email Subscription Subscribe Email not displaying correctly? View it in your browser. 425 From:Kookie Fitzsimmons To:James Lindsay; Leslie Arroyo; Crystal Bothelio; Britt Avrit Subject:Fw: Agenda Item 2.1 of the Sep. 6, 2023, City Council Meeting Date:Tuesday, September 5, 2023 7:12:31 PM forwarding... From: Curt Bianchi < Sent: Tuesday, September 5, 2023 7:10 PM To: Kookie Fitzsimmons <kookie@saratoga.ca.us>; Yan Zhao <yzhao@saratoga.ca.us>; Belal Aftab <baftab@saratoga.ca.us>; Chuck Page <cpage@saratoga.ca.us>; Tina Walia <twalia@saratoga.ca.us> Subject: Agenda Item 2.1 of the Sep. 6, 2023, City Council Meeting CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Greeting City Council Members, I write regarding Agenda Item 2.1 of the September 6 City Council meeting, the subject of which is the House Family Vineyards (HFV) request for an extension to its Temporary Compliance Plan (TCP). As you know, the Temporary Compliance Plan policy was put into place by the City Council in 2021. As I understand it, it was enacted largely in response to HFV, which had been operating for years without the appropriate permits, and had been the subject of numerous complaints and code enforcement actions in connection with operating a winery without a Conditional Use Permit and building a number of unpermitted structures and improvements. So far as I know, the only TCP the City has issued is the one for HFV. (It’s the only one I could find searching the City website.) After the City issued a TCP to HFV in August, 2022, an appeal was heard by the Council on October 5, 2022. Council voted 3-2 to deny the appeal. One of the votes supporting the appeal was from then Mayor Walia, whose statement I would like to quote in part: "In general, I support the [TCP] policy so we can continue to move forward with the long-standing approach that Saratoga has taken to work with businesses to bring them into compliance. . . . I’m not sure this is the right place to use it. When that policy for TCP, which council put together in spring of 2021, my expectation at that time is that that there was a reasonable amount of time. In my mind, that reasonable amount of time would have been six months. The policy doesn’t call out six months. It just says work with staff in a reasonable amount of time. "Almost 18 months later we are looking at a TCP. My expectation was that by now we would have completed the full Conditional Use Permit (CUP) application, with an EIR and design review, looking at land use elements which are the key parts of such a project. I understand we don’t even have the application completed yet. That is really disappointing to me. The staff report, what I’m reading is, it is going to take at least one more year before the planning commission and the city council get to review the EIR, the CUP application, along with the full land use decisions to be made. That takes it to about two and a half years from when the TCP policy was put into effect by the Council. “Staff has confirmed the repeated and very long duration of code violations. In the interest of fairness, and setting the right precedence for all residents, I cannot support this TCP because I don’t see anything temporary about it in terms of the timeline. It is only prolonging the situation that has gone long enough. Staff has pointed out that agriculture uses, specifically growing grapes and making wine, can continue. There are alternates to having tasting rooms elsewhere. Very simply, I cannot support this TCP because of 426 the longterm nature. It is not looking temporary to me.” Now here we are a year after the TCP was issued. Less than a month after the Council heard the appeal, HFV fell out of compliance with the TCP and was order to shutdown wine tasting. It was able to resume in June 2023, but the TCP ends this month. In the meantime, according to City staff, HFV still has not submitted all of the required documents for the EIR process. Thinking back to the October, 2022, appeal, City staff stated to the Council, “The EIR has been stalled for several months because we have not received requested information, so once we receive complete information we can move forward with the EIR.” Nearly one year later, the staff report for the September 6, 2023, Council meeting states, "Progress on the EIR was delayed because the applications for the Proposed Approvals were incomplete until June 1, 2023. Necessary information regarding the required off-site secondary access road is still missing to complete the EIR.” It doesn’t sound like the process is any further along. I understand that many individuals enjoy visiting HFV, but to me the issue is the TCP process and its application in this case. Does the word “temporary” in Temporary Compliance Plan have any meaning? As the first use of the TCP process, this one sets the precedent for future ones. So I encourage the Council to think about this when considering an extension, and whether the TCP is the appropriate mechanism for HFV to obtain a CUP. Lastly, in its letter to the City Council, HFV cites a document listing supporters of HFV. In this document, Council member Chuck Page is listed as a supporter. Therefore, I believe it appropriate that he recuse himself from this agenda item. This document is here: https://www.dropbox.com/scl/fi/1xp1f9qnzcbvhcs3iobw8/Exhibit-B-Saratoga-Supporters.pdf? rlkey=qtl5almzge4pdnlxwu06kt4rp&dl=0. (The letter is included in the September 6, 2023, Council meeting agenda packet.) Sincerely, Curt Bianchi Brookglen Drive 427 From:noreply@civicplus.com To:Chuck Page; Yan Zhao; Belal Aftab; Tina Walia; Kookie Fitzsimmons; James Lindsay; Britt Avrit; Crystal Bothelio; Leslie Arroyo Subject:Online Form Submittal: Council Comments Form Date:Tuesday, September 5, 2023 8:37:48 PM CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Council Comments Form Your Name Laurie Arjomand Phone Number Field not completed. Email Address Subject House Family Vineyard Comments I support the continued operation of House Family Vineyards. They are an asset to the community. Email Subscription Field not completed. Email not displaying correctly? View it in your browser. 428 From:noreply@civicplus.com To:Chuck Page; Yan Zhao; Belal Aftab; Tina Walia; Kookie Fitzsimmons; James Lindsay; Britt Avrit; Crystal Bothelio; Leslie Arroyo Subject:Online Form Submittal: Council Comments Form Date:Tuesday, September 5, 2023 9:32:04 PM CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Council Comments Form Your Name Julie Miller Phone Number Field not completed. Email Address Subject House Vineyards Comments I support the continued operation of House Family Vineyards. They are an asset to the community. House Family Vineyards are good neighbors and increase the vitality and value of our community. Businesses like House Family Vineyards are a destination for the city. I am proud to bring visitors there to show off the beauty of Saratoga. We don't have many places like this in Saratoga. House Family Vineyards preserves the lands and helps the environment while giving the community a place to gather, relax and enjoy nature. Please let them stay open and reopen the proper venue as it was before. Email Subscription Unsubscribe Email not displaying correctly? View it in your browser. 429 From:noreply@civicplus.com To:Chuck Page; Yan Zhao; Belal Aftab; Tina Walia; Kookie Fitzsimmons; James Lindsay; Britt Avrit; Crystal Bothelio; Leslie Arroyo Subject:Online Form Submittal: Council Comments Form Date:Tuesday, September 5, 2023 10:46:32 PM CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Council Comments Form Your Name Mangala Kishen Phone Number Email Address Subject House Family Vineyards Comments I support the continued operation of House Family Vineyards. They are an asset to the community. House Family Vineyards are good neighbors and increase the vitality and value of our community. Businesses like House Family Vineyards are a destination for the city. I am proud to bring visitors there to show off the beauty of Saratoga. House Family Vineyards preserves the lands and helps the environment while giving the community a place to gather, relax and enjoy nature. Email Subscription Unsubscribe Email not displaying correctly? View it in your browser. 430 From:noreply@civicplus.com To:Chuck Page; Yan Zhao; Belal Aftab; Tina Walia; Kookie Fitzsimmons; James Lindsay; Britt Avrit; Crystal Bothelio; Leslie Arroyo Subject:Online Form Submittal: Council Comments Form Date:Wednesday, September 6, 2023 4:03:35 AM CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Council Comments Form Your Name Julie Wagner Phone Number Field not completed. Email Address Subject House Family Vineyards Comments Businesses like House Family Vineyards are a destination for the city. I am proud to bring visitors there to show off the beauty of Saratoga. Email Subscription Unsubscribe Email not displaying correctly? View it in your browser. 431 From:noreply@civicplus.com To:Chuck Page; Yan Zhao; Belal Aftab; Tina Walia; Kookie Fitzsimmons; James Lindsay; Britt Avrit; Crystal Bothelio; Leslie Arroyo Subject:Online Form Submittal: Council Comments Form Date:Wednesday, September 6, 2023 9:09:47 AM CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Council Comments Form Your Name larisa tsololo Phone Number Field not completed. Email Address Subject House Family Vineyards Comments Businesses like House Family Vineyards are a destination for the city. I am proud to bring visitors there to show off the beauty of Saratoga. House Family Vineyards preserves the lands and helps the environment while giving the community a place to gather, relax and enjoy nature. Email Subscription Subscribe Email not displaying correctly? View it in your browser. 432 From:noreply@civicplus.com To:Chuck Page; Yan Zhao; Belal Aftab; Tina Walia; Kookie Fitzsimmons; James Lindsay; Britt Avrit; Crystal Bothelio; Leslie Arroyo Subject:Online Form Submittal: Council Comments Form Date:Wednesday, September 6, 2023 12:29:02 PM CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Council Comments Form Your Name Craig Chidlow Phone Number Email Address Subject MISC23-0010 Comments To Saratoga City Council, I am a resident of Old Oak Way and opposed to granting permission to operate a wine tasting and food venue at the House Family Vineyard location. While Mr. House has worked to win over residents on the street, all my immediate neighbors tell me they are worried about and against Mr. House's long term plans. There are a number of reasons the council has listened to over many meetings that have not been solved. Fire, traffic, inebriated drivers, etc. Please respect the fact we all (including Mr. House) bought property zoned as residential. This is a selfish endeavor where a simple solution exists - move the wine and food to a nice location in downtown Saratoga. If not, then please ask why not. Maybe not big enough for the number of people? Why is it ok here then? Regarding fire - If safety is the first priority, why did Mr. House shorten Old Oak Way and install a gate? Block the foot trail leading to the Fremont Open Space at the top of the road? We have one way out via Pierce even though there's been years of talking about a simple dirt road opened up from House properties to Garrod's fire road / Parker Ranch trail. Why is this so difficult if safety is everyone's top concern? Trying to navigate around fire regulation puts us, our pets, property, and our insurance at risk. Thank you for your consideration. Craig Chidlow Email Subscription Subscribe 433 From:noreply@civicplus.com To:Chuck Page; Yan Zhao; Belal Aftab; Tina Walia; Kookie Fitzsimmons; James Lindsay; Britt Avrit; Crystal Bothelio; Leslie Arroyo Subject:Online Form Submittal: Council Comments Form Date:Wednesday, September 6, 2023 12:43:29 PM CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Council Comments Form Your Name Michelle Piffero Phone Number Field not completed. Email Address Subject Keep House Family Open Comments House Family Vineyards is a hidden gem and destination that Bay Area residents have come to love and cherish. HFV not only brings rest and relaxation (not to mention delicious wine) to its patrons, but also supports the livelihood of HFV employees while conserving vital open space in the now congested Silicon Valley. I've worked for HFV since 2019, I'm a Palo Alto native, current resident of Cupertino, and single mother of three amazing children. It's been a struggle to stay in the Bay Area and raise my children in this every expensive valley. I sell silicon wafers full- time and have a WSET and work part time in the wine industry. During down cycles in the semiconductor industry HFV supplements my income to allow me to continue to support my own family. I depend on my income from HFV to keep my family afloat in this very competitive and extremely expensive area. HFV also provides much needed open space and gorgeous views for the entire community to enjoy, not only the rich residents who can afford to live here. The 73 acre parcel helps to conserve Saratoga's open space and wildlife while the 11 acres of vines planted on steep slopes aid in erosion control. HFV is a vital part of my life and all its employees. Please continue to work with Dave House and his family to keep House Family Vineyards tasting room open for everyone. Thank you, Michelle Piffero Email Subscription Field not completed. Email not displaying correctly? View it in your browser. 434 From:noreply@civicplus.com To:Chuck Page; Yan Zhao; Belal Aftab; Tina Walia; Kookie Fitzsimmons; James Lindsay; Britt Avrit; Crystal Bothelio; Leslie Arroyo Subject:Online Form Submittal: Council Comments Form Date:Wednesday, September 6, 2023 12:59:44 PM CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Council Comments Form Your Name Cheriel Jensen Phone Number Email Address Subject House Request for Temporary Permit Comments September 6, 2023 Dear City Mayor and City Council House Latest Request on the Agenda tonight. Please deny this request for a Temporary (NON) Compliance Permit. CEQA does not provide for temporary noncompliance with the fire access requirements. Here the term “temporary” truthfully means going on 10 years or more of Commercial Land Uses in a steep mountain area planned by Citizen Initiative, zoned and in active use for very low density residential and agricultural land uses. Saratoga circulated and adopted an initiative and together planned this land forty plus years ago, before the current owner. Rejected as part of this planning/zoning effort were: Commercial land uses, Creating heavy traffic demand on a steep, narrow, windy. Pierce Road, and the single fire escape route, Creating heavy traffic over a moving landslide at the top of Old Oak. Creating traffic noise reverberating through the mountains. Without permits, reshaping the mountain for a lengthy parking lot. Locating a demand for sewage processing for crowds without a sewage line extension, thus polluting our watershed. 435 Denuding the mountains of their native oak forest without permits, never to be reforested, and destabilizing the land. Please stop this illegal use. Yours truly Cheriel Jensen Email Subscription Subscribe Email not displaying correctly? View it in your browser. 436 From:noreply@civicplus.com To:Chuck Page; Yan Zhao; Belal Aftab; Tina Walia; Kookie Fitzsimmons; James Lindsay; Britt Avrit; Crystal Bothelio; Leslie Arroyo Subject:Online Form Submittal: Council Comments Form Date:Wednesday, September 6, 2023 1:10:05 PM CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Council Comments Form Your Name Gail L CARATOZZOLO Phone Number Email Address Subject House Family Winery Comments I'd like to express my support for the continuation of services from the House Family winery. I'm hoping that they can continue their unrestricted operation of services and many in the Saratoga community love their venue. They clearly enhance the environment and make excellent use of the grounds. We bring many out of town relative and friend to enjoy the setting, views and excellent services. Gail Email Subscription Subscribe Email not displaying correctly? View it in your browser. 437 From:noreply@civicplus.com To:Chuck Page; Yan Zhao; Belal Aftab; Tina Walia; Kookie Fitzsimmons; James Lindsay; Britt Avrit; Crystal Bothelio; Leslie Arroyo Subject:Online Form Submittal: Council Comments Form Date:Wednesday, September 6, 2023 1:47:43 PM CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Council Comments Form Your Name Anne Smith Phone Number Email Address Subject House family Vineyards is important to our community. Comments House family Vineyards is an asset to the Saratoga community. Email Subscription Unsubscribe Email not displaying correctly? View it in your browser. 438 From:noreply@civicplus.com To:Chuck Page; Yan Zhao; Belal Aftab; Tina Walia; Kookie Fitzsimmons; James Lindsay; Britt Avrit; Crystal Bothelio; Leslie Arroyo Subject:Online Form Submittal: Council Comments Form Date:Wednesday, September 6, 2023 2:04:38 PM CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Council Comments Form Your Name Ashley Herrington Phone Number Email Address Subject House Family Comments Hello, Businesses like House Family Vineyards are a destination for the city. I am proud to bring visitors there to show off the beauty of Saratoga. This was one of our favorite spots and means so much to us! Please let them fully reopen! Thank you, Email Subscription Unsubscribe Email not displaying correctly? View it in your browser. 439 From:noreply@civicplus.com To:Chuck Page; Yan Zhao; Belal Aftab; Tina Walia; Kookie Fitzsimmons; James Lindsay; Britt Avrit; Crystal Bothelio; Leslie Arroyo Subject:Online Form Submittal: Council Comments Form Date:Wednesday, September 6, 2023 2:17:06 PM CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Council Comments Form Your Name RAYMOND CHAN Phone Number Email Address Subject Support of House Family Vineyards. Comments Hi, I am a long time Saratoga resident and have enjoyed House Family Vineyards for a long time. I support the continued operation of House Family Vineyards. They are an asset to the community. House Family Vineyards are good neighbors and increase the vitality and value of our community. Businesses like House Family Vineyards are a destination for the city. I am proud to bring visitors there to show off the beauty of Saratoga. House Family Vineyards preserves the lands and helps the environment while giving the community a place to gather, relax and enjoy nature. This is the place where we go to celebrate all kind of family events. Regards, Raymond Chan Email Subscription Unsubscribe Email not displaying correctly? View it in your browser. 440 From:noreply@civicplus.com To:Chuck Page; Yan Zhao; Belal Aftab; Tina Walia; Kookie Fitzsimmons; James Lindsay; Britt Avrit; Crystal Bothelio; Leslie Arroyo Subject:Online Form Submittal: Council Comments Form Date:Wednesday, September 6, 2023 2:35:37 PM CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Council Comments Form Your Name Edward Fotion Phone Number Email Address Subject House Winery Comments This is regarding House Winery and the serving of wine and providing a space for hundreds of local individuals to have a quality of life choice in support of their local community and favorite local winery. I believe that the council has concluded that the arguments by one or two neighbors regarding the noise of people laughing and having a good time together; and having this fun within the noise ordinance hours, was somehow offensive and that the opinions of those few individuals somehow are more important than the hundreds of individuals rights. I think that the councils decision was wrong and should be reversed. House Winery has always respected their neighbors and made it clear to patrons that the noise levels should never get out of hand. They also keep tight hours of operation. Email Subscription Subscribe Email not displaying correctly? View it in your browser. 441 From:noreply@civicplus.com To:Chuck Page; Yan Zhao; Belal Aftab; Tina Walia; Kookie Fitzsimmons; James Lindsay; Britt Avrit; Crystal Bothelio; Leslie Arroyo Subject:Online Form Submittal: Council Comments Form Date:Wednesday, September 6, 2023 2:39:30 PM CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Council Comments Form Your Name Linda Smith Phone Number Field not completed. Email Address Subject House Family Vineyards Comments I support the continued operation of House Family Vineyards. They are an asset to the community. They are also a destination for the city. I enjoy bringing visitors there to show off the beauty of Saratoga. And House Family Vineyards preserves the lands and helps the environment while giving the community a place to gather, relax and enjoy nature. Email Subscription Subscribe Email not displaying correctly? View it in your browser. 442 House Family Vineyards Temporary Compliance Plan Extension Application Number: MISC23-0010 City Council Meeting-September 6, 2023 443 Vicinity Map 444 Site Plan Current TCP- Wine Tastings •By appointment only •Hours of operation are limited to Thursday-Sunday •12:00 PM-5:00 PM •No more than 49 people, including employees, during any appointment window. 445 HFV Requested Changes Code Compliance Agreement •#3 -Owners further agree that Owners’ failure to resolve by January 12, 2024, those items requested by the City for the EIR application for the Proposed Approvals,which include and are limited to these two items (a) a license agreement to allow AECOM and city employees onsite access to the parcels on which the secondary emergency access road is proposed and (b) agreement regarding resolution of items outlined in the Cotton Shires Memo dated July 18, 2023, shall constitute an ongoing violation and result in suspension or revocation of this temporary compliance plan and an immediate closure of the winery operations which includes wine tasting on the Property. •#4- The Proposed Approvals include discretionary actions by City, and nothing herein is a guarantee that the Proposed Approvals will be approved or constitutes a promise or other commitment by City to approve the Proposed Approvals.Except in the case of a legal challenge brought by a member of the public that would hold up project approvals,if the Proposed Approvals are not approved by City by September 30, 2024, this temporary compliance plan shall be of no further force and effect and the commercial operations shall constitute an ongoing violation and Owners agree to immediately close the winery operations on the Property Temporary Compliance Plan •#5b- Hours of operation are limited to Monday -Sunday 12:00 PM-6:00 PM •#7 - No food shall be prepared on the Property. Only shelf stable, prepackaged, non-potentially hazardous foods shall be served. Per DPH, use of a DPH-approved, permitted caterer may also be utilized for food service on site. 446 Recommendation Adopt the resolution approving the Temporary Compliance Plan for the limited winery operations for House Family Vineyards subject to conditions. 447 448 449 450 451 452 453 454 455 456 457 458 459 460 461 462 463 From:noreply@civicplus.com To:Chuck Page; Yan Zhao; Belal Aftab; Tina Walia; Kookie Fitzsimmons; James Lindsay; Britt Avrit; Crystal Bothelio; Leslie Arroyo Subject:Online Form Submittal: Council Comments Form Date:Wednesday, September 6, 2023 3:13:03 PM CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Council Comments Form Your Name Jessica Williamson Phone Number Field not completed. Email Address Subject House family winery Comments House Family Vineyards preserves the lands and helps the environment while giving the community a place to gather, relax and enjoy nature. Email Subscription Unsubscribe Email not displaying correctly? View it in your browser. 464 From:noreply@civicplus.com To:Chuck Page; Yan Zhao; Belal Aftab; Tina Walia; Kookie Fitzsimmons; James Lindsay; Britt Avrit; Crystal Bothelio; Leslie Arroyo Subject:Online Form Submittal: Council Comments Form Date:Wednesday, September 6, 2023 3:44:35 PM CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Council Comments Form Your Name DAVID LEMIRE Phone Number Email Address Subject House Family Vineyards Comments I am writing in support of House Family Vineyards application for a permit to reopen their tasting room at the top of Old Oak Way. House Family Vineyards is one of those rare local treasures that makes Saratoga the special place that it is. They are good members of our community and their tasting room provides a one of a kind place for Saratogans to gather and enjoy our magnificent setting at the foot of the Santa Cruz Mountains. Sitting outdoors at the tasting room looking out over the gorgeous hillside vineyard while sampling premium local wines truly transports the visitor to Saratoga's agricultural past as the jewel of the Valley of the Heart's Delight. It also provides a great introduction to Saratoga for those coming to visit from out of the area. Not to mention tax revenues for our community and business traffic for our village restaurants. Please don't allow a few complainers to deprive our community of access to this rare gem of a local business. I urge the city council to approve and issue the use permit without any further unnecessary delay. Email Subscription Subscribe Email not displaying correctly? View it in your browser. 465 From:noreply@civicplus.com To:Chuck Page; Yan Zhao; Belal Aftab; Tina Walia; Kookie Fitzsimmons; James Lindsay; Britt Avrit; Crystal Bothelio; Leslie Arroyo Subject:Online Form Submittal: Council Comments Form Date:Wednesday, September 6, 2023 4:10:47 PM CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Council Comments Form Your Name Jean Song Phone Number Field not completed. Email Address Subject House vineyard Comments I support the continued operation of House Family Vineyards. They are an asset to the community. Email Subscription Unsubscribe Email not displaying correctly? View it in your browser. 466 From:noreply@civicplus.com To:Chuck Page; Yan Zhao; Belal Aftab; Tina Walia; Kookie Fitzsimmons; James Lindsay; Britt Avrit; Crystal Bothelio; Leslie Arroyo Subject:Online Form Submittal: Council Comments Form Date:Wednesday, September 6, 2023 4:11:58 PM CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Council Comments Form Your Name Marte Formico Phone Number Email Address Subject House Family Vineyards Comments I support House Vineyards...they are a destination for families and our community. Email Subscription Subscribe Email not displaying correctly? View it in your browser. 467 From:noreply@civicplus.com To:Chuck Page; Yan Zhao; Belal Aftab; Tina Walia; Kookie Fitzsimmons; James Lindsay; Britt Avrit; Crystal Bothelio; Leslie Arroyo Subject:Online Form Submittal: Council Comments Form Date:Wednesday, September 6, 2023 4:22:02 PM CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Council Comments Form Your Name Lupita Inzunza Phone Number Email Address Subject Support for House Vineyards Comments We should allow House Vineyards to continue their business. Businesses like House Family Vineyards are a destination for the city. I am proud to bring visitors there to show off the beauty of Saratoga. They bring vitality to the town. Email Subscription Field not completed. Email not displaying correctly? View it in your browser. 468 From:noreply@civicplus.com To:Chuck Page; Yan Zhao; Belal Aftab; Tina Walia; Kookie Fitzsimmons; James Lindsay; Britt Avrit; Crystal Bothelio; Leslie Arroyo Subject:Online Form Submittal: Council Comments Form Date:Wednesday, September 6, 2023 4:22:58 PM CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Council Comments Form Your Name Susan Stark Phone Number Email Address Subject HOUSE FAMILY VINEYARDS SARATOGA Comments Good afternoon, I love the city of Saratoga, CA. I have lived many years in Saratoga and run my business. While my children were young, hiking, camping, going to different venues, Now my children are grown and bring my grandchildren to Saratoga. So many great spaces in Saratoga, including, House Family Vineyards. I, with colleagues and friends have enjoyed a great sunset many times, fantastic wine, good ambiance, good music. Please keep House Family Vineyards up and running. House Family Vineyards preserves the lands and helps the environment while giving the community a place to gather, relax and enjoy nature. Thank you, Susan Stark; Stark Complete Real Estate Services Saratoga, CA 95070 Email Subscription Subscribe Email not displaying correctly? View it in your browser. 469 From:noreply@civicplus.com To:Chuck Page; Yan Zhao; Belal Aftab; Tina Walia; Kookie Fitzsimmons; James Lindsay; Britt Avrit; Crystal Bothelio; Leslie Arroyo Subject:Online Form Submittal: Council Comments Form Date:Wednesday, September 6, 2023 4:36:17 PM CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Council Comments Form Your Name Petra Jakobskrueger Phone Number Email Address Subject House Family Vineyards Comments I support the continued operation of House Family Vineyards. They are an asset to the community. Businesses like House Family Vineyards are a destination for the city. I am proud to bring visitors there to show off the beauty of Saratoga. In addition, House Family Vineyards preserves the lands and helps the environment while giving the community a place to gather, relax and enjoy nature. Email Subscription Field not completed. Email not displaying correctly? View it in your browser. 470 From:noreply@civicplus.com To:Chuck Page; Yan Zhao; Belal Aftab; Tina Walia; Kookie Fitzsimmons; James Lindsay; Britt Avrit; Crystal Bothelio; Leslie Arroyo Subject:Online Form Submittal: Council Comments Form Date:Wednesday, September 6, 2023 5:05:57 PM CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Council Comments Form Your Name Barbara Carroll Phone Number Email Address Subject Support for House Family Vineyards Comments Dear City of Saratoga Council Members, I am once again writing to you, asking that you hear, and listen to, the voices of the many people in support of House Family Vineyards. My husband and I have been members of this beautiful winery for many years. It is a wonderful place to relax and enjoy the lovely scenery. In addition, after visiting the winery, we often stroll through the town and eat dinner in many of the lovely restaurants the city of Saratoga has to offer. Dave House, his family, and his staff have always been good, considerate neighbors to everyone in the City of Saratoga. There has never been a time when the patrons of HFV have been noisy and disruptive. To the contrary, the atmosphere is peaceful, and the patrons are extremely considerate of the residents who live nearby. This winery is without a doubt an asset to the city, and is most certainly not an annoyance, nor a hindrance, as stated by the few neighbors who are doing everything they can to close this place down, It is shocking to us that this small group of people refuse to see the beauty, as well as the benefits to the community, of House Family Vineyards. We ask you to please, please, allow House Family Vineyards to continue to open its doors to everyone. To close this winery would be tragic for the city of Saratoga as well as the patrons who enjoy this wonderful place. Thank you for taking the time to read and consider my comments. PLEASE ALLOW HOUSE FAMILY VINEYARDS TO REMAIN OPEN. Email Subscription Subscribe Email not displaying correctly? View it in your browser. 471 From:noreply@civicplus.com To:Chuck Page; Yan Zhao; Belal Aftab; Tina Walia; Kookie Fitzsimmons; James Lindsay; Britt Avrit; Crystal Bothelio; Leslie Arroyo Subject:Online Form Submittal: Council Comments Form Date:Wednesday, September 6, 2023 5:27:59 PM CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Council Comments Form Your Name Tom Clerkin Phone Number Email Address Subject Support of House Family Vinyards Comments Sept. 6, 2023 Dear Saratoga City Council, My wife, Pam and I are sending this letter of support for House Family Vineyards. We have lived in Saratoga over 25 years and have raised our family here. When out of town family visit, we love to take them to House Vineyards for a glass of wine and beautiful the views of Saratoga. In addition, the staff at House go out of their way to make sure elderly visitors are safe and happy. That’s the way it should be! When we visit House Family Vineyards, it has a very comfortable, low key feeling. I love the way the vineyard and walking paths and tasting room, etc. seem designed to blend with the natural environment and the residential character of the neighborhood. The limited hours they are open are designed to work with and respect neighbor’s privacy. Recently, I learned that House Family Vineyards launched the first FireWise community in Saratoga. This is another example of respecting and working with their neighbors. Also, vineyards provide a natural fire break in the hills which helps all neighbors. There are many other examples from our visits where we feel like we have new friends and strengthened relationships in our community. For all these reasons, we believe House Family Vineyards is an asset to our community. So, we support House Family Vineyards and look forward to visiting in the future. Sincerely, 472 Tom and Pam Clerkin Saratoga, CA 95070 Email Subscription Subscribe Email not displaying correctly? View it in your browser. 473 From:noreply@civicplus.com To:Chuck Page; Yan Zhao; Belal Aftab; Tina Walia; Kookie Fitzsimmons; James Lindsay; Britt Avrit; Crystal Bothelio; Leslie Arroyo Subject:Online Form Submittal: Council Comments Form Date:Wednesday, September 6, 2023 6:25:00 PM CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Council Comments Form Your Name Allison Basker Phone Number Email Address Subject House Family Vineyards Comments Hello, I am writing in support of continued operations at House Family Vineyards. Businesses like House Family Vineyards are a destination for the city of Saratoga and the Santa Cruz Mountains Winegrowing Region at large. I worked at HFV as an event and tasting room manager, and consistently heard guests refer to it as a “hidden gem”! This business showcases the beauty of Saratoga and offers guests a unique opportunity to enjoy incredible views and natural surroundings so close to Silicon Valley. Many guests who visit HFV also visit/support other businesses in the region, whether it’s other wineries (Cooper Garrod, Burrell School, Picchetti, Ridge), restaurants, hotels, or outdoor adventures (horseback riding, kayaking, kiking, etc). The team at HFV takes great care of the environment - expertly tending to the vines, maintaining the land overall, and participating in important initiatives like proactive fire safety with other community members. HFV gives the community a beautiful place to gather, relax, and enjoy the best that Saratoga has to offer. It would be a real shame to prevent people from continuing to enjoy the unique “tree-house” style tasting room and the surrounding outdoor seating overlooking the vines and the valley below. In my time working at HFV, I saw a variety of guests: tech employees enjoying a company event/offsite, folks gathering for personal milestone celebrations such as baby showers or birthday parties, neighbors coming up to enjoy Friday night music & wood-fired pizza, groups of friends down from San Francisco visiting the region for a day or a weekend, travelers from 474 overseas in the area for the first time, teachers on summer break - the list goes on and on! :) Everybody really loves the experience, the location, the wine, the food and the House family and staff! The diverse crowd of guests who visit and fall in love with the venue and the area are sure to return for years to come. It’s a great business for the region and too special to close! Email Subscription Subscribe Email not displaying correctly? View it in your browser. 475 From:noreply@civicplus.com To:Chuck Page; Yan Zhao; Belal Aftab; Tina Walia; Kookie Fitzsimmons; James Lindsay; Britt Avrit; Crystal Bothelio; Leslie Arroyo Subject:Online Form Submittal: Council Comments Form Date:Wednesday, September 6, 2023 6:30:13 PM CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Council Comments Form Your Name Jon Mohn Phone Number Email Address Subject House Family Winery Comments I have been a member of House Family Winery for a long time, and have enjoyed, with my family and friends, the beutiful view of Silicon Valley. Living by Gene's market, it has been a treat to be able to take a 5 minute drive up to house to enjoy the great wine with a fantastic view. A treat for all Sratogans to enjoy... I support the continued operation of House Family Winery Email Subscription Subscribe Email not displaying correctly? View it in your browser. 476 From:noreply@civicplus.com To:Chuck Page; Yan Zhao; Belal Aftab; Tina Walia; Kookie Fitzsimmons; James Lindsay; Britt Avrit; Crystal Bothelio; Leslie Arroyo Subject:Online Form Submittal: Council Comments Form Date:Wednesday, September 6, 2023 7:40:53 PM CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Council Comments Form Your Name Cody Teerlink Phone Number Field not completed. Email Address Subject House Family Vineyards Continued Support! Comments House Family Vineyards and it's employees have been a great support to the city at many of the local events for years. They donate their time, helping hands and their wine. They run a great establishment and allow you to come drink and sample their wine, all while being able to bring your own food to enjoy in the beautiful Saratoga Foothills. That alone is impressive. We too are neighbors living in the same hills as House Family Vineyards and can see them from our home, which our family has lived in since the 1950's. They ARE a local business, and they SUPPORT local businesses. To disallow them to continue doing business eliminates one of the classier establishments of Saratoga, that in turn Supports Saratoga. Email Subscription Subscribe Email not displaying correctly? View it in your browser. 477 From:noreply@civicplus.com To:Chuck Page; Yan Zhao; Belal Aftab; Tina Walia; Kookie Fitzsimmons; James Lindsay; Britt Avrit; Crystal Bothelio; Leslie Arroyo Subject:Online Form Submittal: Council Comments Form Date:Wednesday, September 6, 2023 9:38:50 PM CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Council Comments Form Your Name Daniel Onn Phone Number Email Address Subject Support House Vineyards Comments Dear Saratoga City Council, Why must a vote be held to go along with the House Vineyards project? I fully support their efforts to add their fine wines which I've had at many Wine Strolls and community events. I fully support the other and I hope the community and residents share my unwavering support. With Appreciation, Daniel Onn Beaumont/Thelma Neighborhood Safety Watch Lead and Resident Email Subscription Field not completed. Email not displaying correctly? View it in your browser. 478 From:noreply@civicplus.com To:Chuck Page; Yan Zhao; Belal Aftab; Tina Walia; Kookie Fitzsimmons; James Lindsay; Britt Avrit; Crystal Bothelio; Leslie Arroyo Subject:Online Form Submittal: Council Comments Form Date:Wednesday, September 6, 2023 6:52:28 PM CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Council Comments Form Your Name Marcia Fariss Phone Number Field not completed. Email Address Subject House Family Winery CUP Comments Please notice that most of those opposing the House CUP don't want to close down the House Family Winery. They and I want the House Family Winery to operate within the Codes and CUP regulations that all other commercial ventures need to adhere to in order to remain in business. If you don't insist on them meeting our regulations you make a mockery of them and no other businesses will adhere to them either. The result will be chaos. Thank you for insisting that House meet all previous requirements and do not allow any more extensions. They've already had plenty of time to meet the codes. Email Subscription Subscribe Email not displaying correctly? View it in your browser. 479 SARATOGA CITY COUNCIL MEETING DATE:September 6, 2023 DEPARTMENT:Administrative Services PREPARED BY:Dan Jacobson, Interim Administrative Services Director Gina Scott, Administrative Analyst SUBJECT:Budget Amendment RECOMMENDED ACTION: Adopt the Resolution amending the 2023-24 City Council adopted budget. BACKGROUND: City staff recommends the following amendments to the adopted budget to reflect material changes resulting from new information and to memorialize notable changes occurring during the budget adoption process. Revenues & Resources Budget Inc./(Dec.) Expenditures & Requirements Budget Inc./(Dec.) General Fund Street Sweeping Contract Extension 61,900 Solid Waste Contract Update 127,100 Use of other unassigned fund balance 189,000 Total $ 189,000 $ 189,000 Other Funds* Office Support Fund 22,500 22,500 IT Equipment Replacement 20,100 20,100 Beauchamps Landscape & Lighting District 1,000 1,000 Landscape & Lighting District ALPRs 88,205 88,205 Streets Capital -Annual Roadway Improvements (57,395)(57,395) Streets Capital –Bikeways & Sidewalk Master Plan 57,395 57,395 Grant Funding –Streets Projects 467,730 467,730 Grant Funding –Parks Projects 1,200,000 1,200,000 Total $1,799,535 $1,799,535 *Budgetary adjustments previously approved 480 General Fund The following summarizes the recommended amendments listed above under the General Fund section. Street sweeping contract extension. The West Valley Solid Waste Management Authority (JPA) will take over the street sweeping contract on July 1, 2024 instead of March 31, 2024 as was originally expected. The contract extension will require a budget increase of $61,843.50 to cover this additional quarter of service. Solid Waste Contract.Saratoga is expecting to pay $247,022 to the JPA for solid waste program services in fiscal year 2023-24, an increase of $193,208 from prior year. This increase is driven by several factors, including additional requirements around SB1383 and costs associated with a fee study; due to a combination of the magnitude of the increase and the timing of the information, the additional costs were not fully incorporated into the budget prior to adoption (refer to Attachment B). As the adopted budget includes $120,000 for solid waste program services, this budget amendment is necessary to ensure timely payment for the third and fourth quarters of fiscal year 2023-24. Other Funds The City maintains separate funds based on dedicated purpose, including organization-wide support, capital improvements, and in other cases where the sources or uses of funds are restricted. The changes described below in these funds have already received consideration and approval by City Council and are presented primarily for transparency. Office Support Fund. The City Clerk’s office is updating the City’s Records Retention Schedule. The $22,500 project was budgeted in the 2022-23 fiscal year but the RFP process pushed the contract into the 2023-24 fiscal year. IT Equipment Replacement Fund. Each year money is set aside to purchase software and hardware for the City’s information technology needs. Due to supply shortages, the $20,100 allocated for thesepurchases was not spent in the 2022-23fiscal year. The supplies are expected to be received during the first quarter of the 2023-24 fiscal year. Streets Capital Fund. The recommended Streets Capital Fund amendment provides an update to the Annual Roadway Improvement Program fund. The City received a grant from One Bay Area Grant (OBAG) to fund the Citywide Bikeways and Sidewalk Master Plan. This incoming grant of $443,000 requires a local match. The original approved resolution awarded $57,000 from the local match however the City has received notification that the total local match required is $57,395. The funding will be transferred from the Annual Roadway Improvement fund (9111-003) as previously approved in resolution #23-069. A second grant, received from Assembly Bill 179 Budget Act 2022 (PLBP) in the amount of $1,200,000, will fund the Blue Hills Elementary PED Crossing project. Saratoga has received its annual TDA Grant at the end of June in the amount of $24,730. This grant was not included in the original budget adoption. Beauchamps Landscape & Lighting District.Beauchamps Landscape and Lighting 481 District requested additional funding for an irrigation controller. The $1,000 funding request was approved by Council with resolution #23-067. ATTACHMENT: Attachment A – Resolution Attachment B – Solid Waste Increase Memo 482 Budget Resolution Page 1 RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA AMENDING THE ADOPTED FISCAL YEAR 2023-24 BUDGET . . . WHEREAS,City Council Resolution 23-061 adopted the Fiscal Year 2023-24 Budget on June 21, 2023; and WHEREAS,City staff presented a report containing material changes to the adopted budget requiring City Council approval; NOW, THEREFORE BE IT RESOLVED,that the City Council of the City of Saratoga hereby amends the fiscal year 2023-24 budget as follows: Revenues & Resources Budget Inc./ (Dec.) Expenditures & Requirements Budget Inc./ (Dec.) General Fund Street Sweeping Contract Extension 61,900 Solid Waste Contract Update 127,100 Use of unassigned fund balance 189,000 Total $ 189,000 $ 189,000 Other Funds Office Support Fund 22,5000 22,500 Risk Management Fund 20,100 20,100 Beauchamps Landscape & Lighting District 1,0001,000 1,000 Landscape & Lighting District ALPRs 88,205 88,205 Streets Capital - Annual Roadway Improvements (57,395)(57,395) Streets Capital – Bikeways & Sidewalk Master Plan 57,395 57,395 Grant Funding – Streets Projects 467,730 467,730 Grant Funding – Parks Projects 1,200,000 1,200,000 Total $ 1,799,535 $ 1,799,535 483 Budget Resolution Page 2 The above and foregoing resolution was passed and adopted at a regular meeting of the Saratoga City Council held on the 6th day of September by the following vote: AYES: NOES: ABSENT: ABSTAIN: Kookie Fitzsimmons, Mayor ATTEST: Britt Avrit, MMC, City Clerk 484 Attachment B Memorandum 1 DATE: August 29, 2023 TO: Dan Jacobson, Interim Administrative Services Director FROM: M. Leah Cabute, Environmental Program Manager SUBJECT: Solid Waste Contract Rate Increase Garbage collection and recycling in the City of Saratoga are overseen by the West Valley Solid Waste Management Authority. This Solid Waste Joint Powers Authority (JPA) was formed in October 1997 between the Cities of Saratoga, Campbell, Monte Sereno, and the Town of Los Gatos. The Authority is governed by a four-member Board of Directors who are current council members of their respective agencies. The JPA has the authority to advise the Member Agencies on issues related to solid waste handling and disposal and related rates and charges. The Solid Waste JPA also regulates and sets rates of solid waste collection and disposal, transfer stations, resource recovery facilities, recycling facilities, household hazardous waste facilities and landfills. In 1998, the Solid Waste JPA retained HF&F to perform executive director, program management and accounting duties for the JPA. The table below shows the current five-year forecast for the solid waste budget based on member agency assessments. For this fiscal year (FY23/24), Saratoga is projected to pay $247,022 toward solid waste program services, compared to approximately $55,000 that Saratoga paid in the previous year. This significant cost increase is due to the following contract changes and the additional work and time that the Solid Waste JPA staff will be doing to develop the contract and implement the new programs to comply with state requirements: Increased hourly rates for HF&H staff and increased support requested by member agency staff- such as attendance to county-wide meetings on behalf of the JPA member agencies. Conduct Franchise fee justification study. Design and develop a new construction and demolition debris program. Develop the SB1383 enforcement compliance as part of the implementation of SB1383. Legal costs to review franchise fee justification study, collection contract implementation and C&D program development. Integration of street sweeping contract costs. General 3% increase for services. 485 Attachment B Memorandum 2 The Solid Waste JPA budget is approved by the Solid Waste JPA Board Members in May of each year. This timing sometimes makes it difficult to align with the City of Saratoga budget process and therefore City staff typically calculates our best estimate based on conversation with program staff and our knowledge of future service and program changes. For this fiscal year, there were more changes than anticipated due to the fluid nature of contract negotiations. 486 SARATOGA CITY COUNCIL MEETING DATE:September 6, 2023 DEPARTMENT:Public Works Department PREPARED BY:M. Leah Cabute, Environmental Program Manager SUBJECT:Summary of City of Saratoga’s Environmental Sustainability Program RECOMMENDED ACTION: Accept report. BACKGROUND: At the July 5th City Council meeting, the City Council received public comments about the use of artificial turf at Saratoga schools. Council Members Walia and Aftab requested information on artificial turf in the City and a summary of the City’s Environmental Sustainability Program. The City has not used artificial turf in the parks and has no plans to do so in the future. Current California Law, Government Code, Section 53087.7 prohibits the City from banning artificial on private property. The City takes a practical and reasonable approach toward the development and implementation of its Environmental Program. While the City’s Environmental Program goals are guided by state and regional requirements, the City also works closely with the community to ensure that environmental stewardship appropriately matches the needs and desires of the community. The City uses the general fund to pay for mandatory operational programs and relies on grant funding to implement larger capital projects. The Environmental Program is divided into three major categories:clean energy, solid waste management, and clean water. The City advocates for green business practices when possible and works diligently to achieve the many environmental requirements developed by the State. Below are brief descriptions of the Environmental Program categories, state laws that require action, and the City’s actions to comply. Clean Energy Efforts The City’s clean energy efforts are defined by the Climate Action Plan (CAP) 2030, which the City Council adopted in 2020. The CAP is guided by state and local strategies to reduce emissions to 40% below 1990 emissions by 2030. The City takes actions in the areas of energy use, transportation, waste, water and natural system strategies that will collectively achieve the targeted emissions level for the year 2030. 487 City Action 2017 Began purchasing 100% renewable electricity from Silicon Valley Clean Energy for all municipal facilities. 2019 Adopted a green building reach code that requires all new buildings to use electric heat pump technology for their space and water heating and requires new one and two-family homes and townhouses with attached garages to install two EV charger outlets, with one outlet located on the exterior of the building. 2020 Adopted the Saratoga Climate Action Plan 2030. 2021 Approved the SVCE Community Resilience grant for the City-wide battery back-up system for traffic lights in the event of a power outage. The system was installed in 2022. 2023 Updated its Building Code to advance electrification measures adopted in the 2019 code by: 1) requiring the use of electrical appliances, except for cooking appliances, in all building interiors, including accessory dwelling units, 2) modifying the requirements for electric vehicle chargers to be more specific in regard to the level of charger, and include requirements for parking lot improvements and requirements for the number of chargers installed in multi-family housing projects. Recent Developed several low-carbon transportation initiatives to encourage pedestrian and bike activities and use of electric vehicles. Projects include the following: o Blue Hills Elementary Pedestrian Crossing at Union Pacific Railroad Project o Safe Routes to School Master Plan o Electric Vehicle (EV) Charging Program Future Fit Assist Plan o Dual-port Level 2 chargers at City Hall Solid Waste Management The City is a member agency of the West Valley Solid Waste Management Authority (WVSWMA). WVSWMA assists its member agencies in complying with state laws that require integrated waste management to properly reduce, collect, recycle, and dispose of waste products generated by community members. Under Assembly Bill 939 and the Integrated Waste Management Act enacted in 1989, local governments are required to prepare, adopt, implement, and maintain plans to reduce waste disposal in landfills. Integrated waste management plans must include provisions for the proper disposal of household waste that are prohibited from being disposed of in landfills. In partnership with the County of Santa Clara, the City provides the Household Hazardous Waste program to the Saratoga residents. In 2016, the state passed Senate Bill 1383 (SB1383) to reduce organic waste disposal by 75% and increase edible food recovery 20% by 2025. Under this law, jurisdictions must provide organics recycling service to nearly all residents and businesses. Jurisdictions must also develop or expand existing organic collection systems in all sectors and plan for adequate organic processing. City Action 2021 Adopted Mandatory Organic Waste Disposal Reduction Ordinance and continues to work with WVSWMA to implement other requirements, such as contamination monitoring, record keeping, reporting and enforcement. As a result of this state requirement, operating expenses have been significantly increasing due to mandatory compliance with SB1383. 488 2021 Received approximately $7 million in American Rescue Plan Act (ARPA) funds and determined that the funding should mainly be used to support the Saratoga Mandatory Organic Waste Disposal Reduction Ordinance by upgrading trash and recycling enclosures, storm drains and accessibility areas at the Saratoga Village Parking Districts. Recent Waste diversion effort - Use of Green Halo since 2019, a third-party web-based data collection system for documenting construction waste diversion as required by the California Green Building Code. Clean Water Program The City is a member of the West Valley Clean Water Program Authority (WVCWPA), The main function of WVCWPA is to ensure that its member cities comply with the National Pollution Discharge Elimination System (NPDES) and the Municipal Regional Permit (MRP). The MRP regulates regional stormwater activities related to construction sites, industrial sites, illegal discharges and illicit connections, new development, and municipal operations. City staff works closely with the WVCWPA to develop plans and update policies to comply with the MRP and various city staff members monitor project sites to ensure compliance. City Action 2019 Developed Green Stormwater Infrastructure (GSI) Plan, which guides the City in designing low-impact development measures that reduce pollutants in stormwater discharges into storm drain infrastructure on public and private lands. 2020 Pest management effort at Heritage Orchard - Use sustainable practices such as the cover crop method, that involves planting other crops to deter pests and improve soil health. 2023 This year, the City will be completing its first public right-of-way GSI project in front of Prospect Center. The project includes bioretention drainage management areas (DMA) that will filter rainwater as it drains back into the soil. Other near future projects that will install bioretention DMAs include the Blue Hills Pedestrian Crossing at the Railroad Project and the Saratoga Village Parking Districts. Ongoing Water conservation strategies: 2002 Use smart and efficient irrigation system that uses 50 smart controllers connected to a central computer that automatically adjusts operation times as the weather changes and changes the irrigation program in real time. 2015 Converted 66,719 square feet of grass to native plants paid for by the Santa Clara Valley Water District (SCVWD) drought rebate program to convert grass areas to native plant species. The program paid for the removal of the grass, modifications to the irrigation system, and purchase of native plants. The City hopes to convert more grass into native plant species in the future. 2023 Require the installation of graywater-ready plumbing systems and the installation of hot water recirculation systems in new construction as part of Building Code Update. REVISIONS & UPDATES: Staff report revised on September 06, 2023, to correct the date of when City Council approved the SVCE Resilience Grant and when the system was installed. 489 From:Kookie Fitzsimmons To:Leslie Arroyo; Crystal Bothelio; Britt Avrit Subject:Fw: tem 3.2 of the 9/6/23 Saratoga C ty Council Meet ng Date:Wednesday September 6 2023 3:24:23 PM Attachments:Art ficial Turf In o Sheet from Val ey Water.pdf copying Leslie Crystal Britt From: Cynthia Fan Sent: Wednesday September 6 2023 9 43 AM To: Kookie Fitzsimmons <kookie@saratoga.ca.us>; Yan Zhao <yzhao@saratoga.ca.us>; Belal Aftab <baftab@saratoga.ca.us>; Chuck Page <cpage@saratoga.ca.us>; Tina Walia <twalia@saratoga.ca.us>; M. Leah Cabute <mcabute@saratoga.ca.us>; Public Works <publicworks@saratoga.ca.us>; James Lindsay <jlindsay@saratoga.ca.us> Subject: item 3.2 of the 9/6/23 Saratoga City Council Meeting CAUTION This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Dear Saratoga City Council Members and Staff, Regarding item 3.2 of the 9/6/23 Saratoga City Council Meeting Thank you for not using artificial turf in parks. Please codify your intent to continue this commendable practice by establishing a moratorium on artificial turf on city-owned property. Also, please evolve the city s Environmental Sustainability Program to encourage alternatives to artificial turf on private property. Simple steps the city could quickly start with could include sharing the following materials with the community via the city website and other communication channels 1. The artificial turf information sheet produced by our very own water district, Valley Water, which explains why they do not promote or rebate it https //s3.us-west-2.amazonaws.com/valleywater.org.if-us-west-2/f2-live/s3fs- public/Artificial%20Turf%20Fact%20Sheet_042922%20SL pdf2. This video explaining in simple terms why artificial turf is NOT encouraged as a way to conserve water (posted on the website of another California municipality, the Town of Windsor) https //youtu.be/9Dov vwTIYI? si=asA1QCCBf9SPr3Y8 3. Especially timely The 9/27/23 and 9/28/23 educational events on organically managing natural grass at parks and residences described at https //nontoxicschools.org/sept2023events/ Thank you, Cynthia Fan 490 491 492 493 494 SARATOGA CITY COUNCIL COUNCIL ASSIGNMENTS Mayor Kookie Fitzsimmons Cities Association of Santa Clara County-City Selection Committee Council Finance Committee Hakone Foundation Executive Board Saratoga Area Senior Coordinating Council Board of Directors West Valley Mayors & Managers Association Vice Mayor Yan Zhao Cities Association of Santa Clara County-Legislative Action Committee Saratoga Ministerial Association Silicon Valley Regional Interoperability Authority Alternate Council Member Belal Aftab Association of Bay Area Governments Hakone Foundation Board of Trustees Santa Clara County Housing and Community Development (HCD) Advisory Committee Saratoga Historical Foundation Board of Directors Valley Transportation Authority (VTA) Policy Advisory Committee Council Member Chuck Page Council Finance Committee Santa Clara Valley Water Commission Saratoga Chamber of Commerce Board West Valley Clean Water Program Authority Board of Directors West Valley Sanitation District Board of Directors West Valley Solid Waste Management Authority Board of Directors Council Member Tina Walia Cities Association of Santa Clara County Board of Directors KSAR Community Access TV Board Santa Clara County Library District Board of Directors Saratoga Sister City Committee Liaison Silicon Valley Clean Energy Authority Board of Directors 495