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HomeMy WebLinkAbout10-10-2023 PRC Special Meeting Packet 1 City of Saratoga Parks and Recreation Commission Special Meeting Agenda DATE: Tuesday, October 10, 2023 TIME: 6:30 p.m. LOCATION: Linda Callon Conference Room 13777 Fruitvale Avenue, Saratoga, CA And Via Zoom Public Participation Information In accordance with Saratoga’s Remote Public Participation Policy, members of the public may participate in this meeting in person at the location listed above or via remote attendance using the Zoom information below. In the event that remote participation technology is unexpectedly unavailable, the meeting will proceed in person without remote participation. • Webinar URL: https://us02web.zoom.us/j/84091857373 • Webinar ID: 840 9185 7373 • Call In: 1.408.638.0968 or 1.669.900.6833 (enter the Webinar ID provided above when prompted) and pressing *9 to raise their hand to speak on an agenda item when directed by the Chair. Public Comment Members of the public may comment on any item for up to three (3) minutes. The amount of time for public comment may be reduced by the Chair or by action of the Parks & Recreation Commission. Public Comment will begin with speakers attending in-person first followed by those attending via Zoom. As always, members of the public can send written comments to the Commission prior to the meeting by commenting online at www.saratoga.ca.us/prc prior to the start of the meeting. These emails will be provided to the members of the Commission and will become part of the official record of the meeting. During the meeting the Chair will explain the process for members of the public to be recognized to offer public comment. Call to Order Roll Call: Commissioner Jim Cargill, Commissioner Isabelle Gecils, Chair Badri Sridharan and Commissioner Michelle Wang Report on Posting of the Agenda: Pursuant to Government Code Section 54954.2, this meeting was properly posted on October 5, 2023. 2 Oral & Written Communication: Any member of the public may address the Commission about any matter not on the agenda for this meeting for up three minutes. Commissioners may not comment on the matter but may choose to place the topic on a future agenda. Approval of Parks and Recreation Commission Draft Minutes: 08-08-2023 Draft Minuets Agenda: 1. Sign for Heritage Orchard Issue: Partner with the Heritage Preservation Commission on a historical sign for the Heritage Orchard Action: Action if necessary 2. Define Hours for Pickleball Issue: Set hours for pickleball play Action: Vote on suggested hours 3. Movie Night Recap Discussion Issue: Review August Movie Night Action: Actions if necessary 4. Weed Abatement Discussion Issue: Discuss alternatives Action: Action if necessary 5. QR Code Sign for Parks Issue: Discuss wording and link for park signs Action: Action if necessary 6. Workplan & Community Engagement Brainstorming Issue: Discuss new project ideas or any project updates Action: Approve new project if suggested 2023-2024 PRC Workplan 7. Elect new Vice-Chair Issue: Select new Vice-Chair Action: Vote on nominations 3 Commissioner and Staff Reports (This includes committee updates and park reports. This section is informational only; no actions will be taken.) Commissioner Park Cargill Beauchamp, Foothill, Congress Springs Gecils Bellgrove, Gardiner Sridharan Azule, Kevin Moran, Quarry Wang Friendship, Ravenwood, Wildwood Vacant Brookglen, El Quito Agenda Items for Next Meeting November 14, 2023 Adjournment In compliance with the Americans with Disabilities Act, if you are a disabled person and you need a disability-related modification or accommodation to participate in this meeting, contact Kristin Borel at 408.868.1296 or kborel@saratoga.ca.us. Requests must be made as early as possible and at least one full business day before the start of the meeting. Parks and Recreation Commission Agenda Note: In accordance with the Ralph M. Brown Act, copies of the staff reports, and other materials provided to the Parks and Recreation Commission by City staff in connection with this agenda are available at the office of the City Manager at 13777 Fruitvale Avenue, Saratoga, California 95070. Any materials distributed by staff after the posting of the agenda are made available for public review at the office of the City Manager at the time they are distributed to the Parks and Recreation Commission. Certificate of Posting of Agenda: I, Kristin Borel, Public Works Analyst for the City of Saratoga, declare that the foregoing agenda for the meeting of the Parks and Recreation Commission of the City of Saratoga was posted on October 5, 2023, at the office of the City of Saratoga, 13777 Fruitvale Avenue, Saratoga, CA 95070 and was available for public review at that location. The agenda is also available on the City’s website, www.saratoga.ca.us/prc Draft Minutes 08-08-2023 City of Saratoga Parks and Recreation Commission Special Meeting Draft Minutes DATE: Tuesday, August 8, 2023 TIME: 6:30 p.m. LOCATION: Linda Callon Conference Room 13777 Fruitvale Avenue, Saratoga, CA And Via Zoom Call to Order: Chair Sridharan called the meeting to order at 6:30 p.m. Roll Call: Commissioner Jim Cargill, Commissioner Isabelle Gecils, Vice Chair Renee Paquier, Chair Badri Sridharan and Commissioner Michelle Wang Absent: Commissioner Wang. Also in attendance was Kristin Borel, Staff Liaison. Report on Posting of the Agenda: Kristin Borel reported that the meeting was properly posted on August 4, 2023. Oral & Written Communication: Any member of the public may address the Commission about any matter not on the agenda for this meeting for up three minutes. Commissioners may not comment on the matter but may choose to place the topic on a future agenda. There were no speakers on this item Approval of Parks and Recreation Commission Draft Minutes: Commissioner Cargil/Gecils moved to Approve the Parks and Recreation Minutes for the Regular Meeting on May 5, 2023. Passed by the following vote: Ayes: Cargill, Gecils, Paquier, and Sridharan. Noes: None. Abstain: None. Absent: Wang There were no speakers on this item. Agenda: 1. Movie Night Recap Discussion Commissioners reviewed the June and July Movie Night Events. Chair Sridharan mentioned that they bought popsicles to hand out at the July event and planned to purchase them for the August event. Some Boy Scouts helped by handing out coloring books. There were no speakers on this item. Draft Minutes 08-08-2023 2. El Quito Pickleball Court Project The Ribbon Cutting event was successful and a pickleball demonstration was held. Chair Sridharan and Commissioner Cargill attended. There were no speakers on this item. 3. Workplan & Community Engagement Brainstorming The Commissioners reviewed the ideas submitted by Commissioner Cargill. The suggestion of signs with a QR Code linking residents to a feedback form will be explored with City staff. Commissioner Cargill will work with the Trails Committee (PEBTAC) to look into allowing bicycles on trails. Weed abatement in parks and on trails was discussed and staff will follow up and report at the next meeting. Commissioner Gecils gave an update to her Invasive Species Identification Project. There were no speakers on this item. Commissioner and Staff Reports (This includes committee updates and park reports. This section is informational only; no actions will be taken.) Commissioner Park Cargill Beauchamp, Foothill, Congress Springs Gecils Bellgrove, Gardiner Paquier Brookglen, El Quito Sridharan Azule, Kevin Moran, Quarry Wang Friendship, Ravenwood, Wildwood Agenda Items for Next Meeting September 12, 2023 • Recap of August Movie Night • Signs with QR codes in parks • Weed abatement discussion • Workplan items - review and new ideas Adjournment Adjournment: Commissioner Paquier/Cargill move to adjourn the meeting at 7:35 p.m. Passed by the following vote: Ayes: Cargill, Gecils, Paquier, and Sridharan. Noes: None. Abstain: None. Absent: Wang In compliance with the Americans with Disabilities Act, if you are a disabled person and you need a disability-related modification or accommodation to participate in this meeting, contact Kristin Borel at 408.868.1296 or kborel@saratoga.ca.us. Requests must be made as early as possible and at least one full business day before the start of the meeting. Parks and Recreation Commission Agenda Note: In accordance with the Ralph M. Brown Act, copies of the staff reports, and other materials provided to the Parks and Recreation Commission by City staff in connection with this agenda are available at the office of the City Manager at 13777 Fruitvale Avenue, Saratoga, California 95070. Any materials Draft Minutes 08-08-2023 distributed by staff after the posting of the agenda are made available for public review at the office of the City Manager at the time they are distributed to the Parks and Recreation Commission. Certificate of Posting of Agenda: I, Kristin Borel, Public Works Analyst for the City of Saratoga, declare that the foregoing agenda for the meeting of the Parks and Recreation Commission of the City of Saratoga was posted on August 4, 2023, at the office of the City of Saratoga, 13777 Fruitvale Avenue, Saratoga, CA 95070 and was available for public review at that location. The agenda is also available on the City’s website, www.saratoga.ca.us/prc FISCAL YEAR 2022/2023 PARKS & RECREATION COMMISSION WORK PLAN 1. Movie Night The goal is to build stronger community relations between the City of Saratoga and the community and gathering residents by hosting events at City parks. The Commission will continue to support outdoor the Movie Night series by hosting a resource table to engage with residents and promote City objectives. 2. Age Friendly Communities The goal is to provide inclusive, age-friendly opportunities for equitable access to parks. This is accomplished by creating virtual park drone videos for less mobile residents, and by organizing afternoon movies at the Civic Theater (the movies have been on hold due to Covid). 3. Let’s Work Volunteer Program The goal is to continue promoting a healthy lifestyle and engage community members about parks and trails in Saratoga. This is accomplished by organizing a volunteer program at Quarry Park which removes invasive species and helps the City advance its effort to promote and extend the existing trail system. 4. Historic Plaque Program for City Parks The goal of this program is to create plaques for City parks which describes local history or relevant information of the area. The Commission will work with the Historical Preservation Commission to research park locations and local history. 5. Let’s Walk and Let’s Hike The goal is to continue promoting a healthy lifestyle and engaging community members about new parks and trails in Saratoga. The Commission will organize walks and hikes in parks and on city trails. 6. Let’s Create The goal is to promote and highlight our city parks and trails through creative opportunities. Possible ideas include sponsoring a photo contest or art project relating to city parks. The Commission would like to partner with other Commissions or groups such as the Youth Commission, Art Commission, Senior Center, or Library. 7. Community Outreach Attend and volunteer for City of Saratoga events, share information about City effort and activities with friends and family in the community, encourage the community to engage with the City, encourage fellow residents to serve on a City Commission, which provides the City staff with insights about community concerns or interests to help shape City outreach and engagement efforts.