HomeMy WebLinkAbout02-07-2024 City Council Agenda Packet, amended 02-08-2024Saratoga City Council Agenda February 7, 2024 – Page 1 of 5
SARATOGA CITY COUNCIL
REGULAR MEETING
FEBRUARY 7, 2024
AMENDED AGENDA
• 02/02/2024 ITEM 1.6 SUPPLEMENTAL MATERIAL ADDED
• 02/07/2024 JOINT SESSION PRESENTATION ADDED
• 02/07/2024 ITEM 1.5 REVISED STAFF REPORT ADDED
• 02/07/2024 ITEM 1.6 REVISED ATTACHMENT ADDED
• 02/07/2024 ITEM 2.2 REVISED STAFF REPORT AND ATTACHMENT ADDED
• 02/08/2024 ITEM 2.2 WRITTEN COMMUNICATIONS ADDED
Public Participation Information
In accordance with Saratoga City Council’s Remote Public Participation Policy, members of the
public may participate in these meetings in person at the locations listed below or via remote
attendance (if applicable) using the Zoom information below. In the event remote participation
technology is unexpectedly unavailable, the meeting will proceed in person without remote
participation.
Members of the public can view and participate in the 6:00 p.m. Joint Session by:
1. Attending the meeting in person at the City Hall Linda Callon Conference Room, located at
13777 Fruitvale Avenue, Saratoga CA 95070; OR
2. Accessing the meeting through Zoom
• Webinar URL: https://us02web.zoom.us/j/88482254658
• Webinar ID 884 8225 4658 OR
• Calling 1.408.638.0968 or 1.669.900.6833
Members of the public can view and participate in the 7:00 p.m. Regular Session by:
1. Attending the meeting in person at Saratoga Civic Theater, Council Chambers located at
13777 Fruitvale Avenue, Saratoga CA 95070; OR
2. Accessing the meeting through Zoom
• Webinar URL: https://us02web.zoom.us/j/81627041223
• Webinar ID: 816 2704 1223
• Call In: 1.408.638.0968 or 1.669.900.6833; OR
3. Viewing the meeting on Saratoga Community Access Television Channel 15 (Comcast
Channel 15, AT&T UVerse Channel 99 and calling in following the direction above; OR
4. Viewing online at www.saratoga.ca.us/watch and calling in following the direction above.
Written Communication
Comments can be submitted in writing at www.saratoga.ca.us/comment. Written communications
will be provided to the members of the City Council and included in the Agenda Packet and/or in
supplemental meeting materials.
Saratoga City Council Agenda February 7, 2024 – Page 2 of 5
Public Comment
Members of the public may comment on any item for up to three (3) minutes. The amount of time
for public comment may be reduced by the Mayor or by action of the City Council.
Oral Communications on Non-Agendized Items will take place at the beginning of the meeting for
those attending in person. Oral Communications on Non-Agendized Items will take place at the
end of the meeting for those attending via telephone and Zoom.
Public Comment for agendized items will begin with speakers attending in-person followed by
those attending via Zoom. Please ensure your comments pertain to the agenda item. Individuals
providing comments not relevant to the agenda item will be asked to stay on topic or they will be
muted.
Meeting Recording Information
In accordance with the Saratoga City Council’s Meeting Recording Policy, City Council Study
Sessions, Joint Meetings, Joint Sessions, Commission Interviews, Retreats, meetings with the
Planning Commission, and Regular Session Meetings are recorded and made available following
the meeting on the City website.
6:00 PM JOINT SESSION
City Hall, Linda Callon Conference Room | 13777 Fruitvale Avenue, Saratoga, CA 95070
Joint Session with Saratoga Area Senior Coordinating Council (SASCC) and the Montalvo
Arts Center
Recommended Action:
Receive updates from Saratoga Area Senior Coordinating Council (SASCC) and the
Montalvo Arts Center.
Montalvo Arts Center Presentation (added 02-07-2024)
7:00 PM REGULAR SESSION
Civic Theater, Council Chambers | 13777 Fruitvale Avenue, Saratoga, CA 95070
PLEDGE OF ALLEGIANCE
ROLL CALL
REPORT ON POSTING OF THE AGENDA
The agenda for this meeting was properly posted on February 1, 2024.
REPORT FROM JOINT SESSION
ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS
Any member of the public may address the City Council on matters not on the Agenda. The law
generally prohibits the City Council from discussing or taking action on such items. However, the
Council may instruct staff accordingly.
ANNOUNCEMENTS
Saratoga City Council Agenda February 7, 2024 – Page 3 of 5
CEREMONIAL ITEM
Appointment of Parks & Recreation Commissioner
Recommended Action:
Adopt the Resolution appointing Mitra Pedersen to the Parks and Recreation Commission
and direct the City Clerk to administer the Oath of Office.
Staff Report
Attachment A - Resolution, Parks and Recreation Commission Appointment
1. CONSENT CALENDAR
The Consent Calendar contains routine items of business. Items in this section will be acted
on in one motion, unless removed by the Mayor or a Council Member. Any member of the
public may speak on an item on the Consent Calendar at this time, or request that the Mayor
remove an item from the Consent Calendar for discussion.
1.1. City Council Meeting Minutes
Recommended Action:
Approve the Minutes for the January 17, 2024, City Council Regular Meeting.
Staff Report
Attachment A - Minutes for the January 17, 2024 City Council Regular Meeting
1.2. Accounts Payable Check Registers
Recommended Action:
Review and accept the 01/11/2024, 01/18/2024, and 01/26/2024 accounts payable vendor
payment check registers.
Staff Report
Attachment A - Check Register Reports 01-11-2024
Attachment B - Check Register Reports 01-18-2024
Attachment C - Check Register Reports 01-26-2024
1.3. Treasurer’s Report for the Month Ended December 31, 2023
Recommended Action:
Review and accept the Treasurer’s Report for the month ended December 31, 2023.
Staff Report
1.4. Final Map Approval for Two Lots Located at 13370 Pierce Road.
Recommended Action:
Adopt the Resolution granting final map approval of parcel map application No. ULS23-
0003 for two lots located at 13370 Pierce Road (APN: 503 51 014).
Staff Report
Attachment A - Resolution Granting Final Map Approval
Attachment B - Site Map
Attachment C - Parcel Map
1.5. Final Map Approval for Two Lots Located at 22461 Mt. Eden Road
Recommended Action:
Continue consideration of a Resolution granting final map approval of parcel map
application No. ULS22-0015 for two lots located at 22461 Mt. Eden Road (APN: 503 80
001) to February 21, 2024.
Staff Report (Revised 02-07-2024)
Attachment A - Resolution Granting Final Map Approval
Attachment B - Site Map
Attachment C - Parcel Map
Saratoga City Council Agenda February 7, 2024 – Page 4 of 5
1.6. City Manager Recruitment
Recommended Action:
Approve the content of the brochure for recruitment for the City Manager position.
Staff Report
Attachment A - City Manager Recruitment Content Brochure
Supplemental Memo - Supplemental Material (added 02-02-2024)
Supplemental Memo - Supplemental Material Updated (added 02-07-2024)
2. GENERAL BUSINESS
2.1. Comment Letter on the Draft Environmental Impact Report for the Westgate West
Costco Project
Recommended Action:
Authorize submittal of a letter to the City of San Jose commenting on the Draft
Environmental Impact Report (DEIR) for the Westgate West Costco Project at 5287
Prospect Road.
Staff Report
Attachment A - Comment Letter on the DEIR for the Westgate West Costco project dated
January 29, 2024
2.2. Contract amendment with Fehr and Peers Transportation Consultants for the Annual
Roadway Safety and Traffic Calming Capital Improvement Project (CIP) not to exceed
$170,000.
Recommended Action:
Approve an amendment to the contract with Fehr and Peers Transportation Consultants for a
one-time increase in the payment terms of $50,000 in FY 2023/24 for consultant services
related to the Annual Roadway Safety and Traffic Calming Capital Improvement Project
(Traffic Safety CIP) for a new, not-to-exceed contract amount of $170,000 in FY 2023/24.
Staff Report (Revised 02-07-2024)
Attachment A - Original Contract
Attachment B - Contract Amendment (Revised 02-07-2024)
Supplemental Memo - Written Communications (added 02-08-2024)
COUNCIL ASSIGNMENTS
Council Assignments
CITY COUNCIL ITEMS
COUNCIL COMMUNICATIONS
CITY MANAGER'S REPORT
ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS
Any member of the public may address the City Council on matters not on the Agenda. The law
generally prohibits the City Council from discussing or taking action on such items. However, the
Council may instruct staff accordingly.
ADJOURNMENT
Saratoga City Council Agenda February 7, 2024 – Page 5 of 5
CERTIFICATE OF POSTING OF THE AGENDA, DISTRIBUTION OF THE AGENDA
PACKET, COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT
I, Britt Avrit, City Clerk for the City of Saratoga, declare that the foregoing agenda for the meeting
of the City Council was posted and available for review on February 1, 2024 at the City of
Saratoga, 13777 Fruitvale Avenue, Saratoga, California and on the City's website at
www.saratoga.ca.us.
Signed this 1st day of February 2024 at Saratoga, California.
Britt Avrit, MMC, City Clerk
In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials
provided to the City Council by City staff in connection with this agenda, copies of materials
distributed to the City Council concurrently with the posting of the agenda, and materials
distributed to the City Council by staff after the posting of the agenda are available on the City
website at www.saratoga.ca.us and are available for review in the office of the City Clerk at 13777
Fruitvale Avenue, Saratoga, California.
In compliance with the Americans with Disabilities Act and the Governor’s Executive Order, if
you need assistance to participate in this meeting, please contact the City Clerk at
bavrit@saratoga.ca.us or calling 408.868.1216 as soon as possible before the meeting. The City
will use its best efforts to provide reasonable accommodations to provide as much accessibility as
possible while also maintaining public safety. [28 CFR 35.102-35.104 ADA title II]
2024
Programming Highlights
5
Ozomatli
February 8, 2024
God is a Scottish Drag Queen
March 7, 2024
2023-2024 Carriage House Theatre Performing Arts Series
International Guitar Night
February 24, 2024
Alfreda Sings Aretha!
March 24, 2024
Tito Puente, Jr. and His Orchestra
May 1, 2024
Villalobos Brothers
May 3, 2024
6
Performing Arts Series for Students (PASS)
ABADÁ-Capoiera
January 11, 2024 May 2, 2024 February 1, 2024
Deaf Louder
Urban Jazz Dance Company SoVoSo
\ sō • vō • ˈsō \
Northern California Bay Area A Cappella Ensemble 7
The 22nd Annual
ARTS IN YOUR CLASSROOM CONFERENCE: Building Belonging
March 2, 2024
This year’s conference will provide teachers a deeper understanding of culturally affirming and anti-racist tools
that utilize arts integration strategies to further build belonging in their classrooms.8
ArtSplash! - Community Earth Day Festival
April 13th 2024
9
2024
20th Anniversary of the
Sally and Don Lucas Artists Residency
10
P L A C E: Reckonings by Asian American Artists
LAP in partnership with the San Jose ICA
Opening March 23rd, 202411
The ICA San José and Montalvo Arts Center
jointly present an exhibition that opens on
March 23 and runs through August 11, 2024.
P L A C E: Reckonings by Asian American Artists
explores what it means to define and claim
one’s identity as an Asian and an American.
Selected for their powerful voices, all of the participating artists have been
artists-in-residence or guest artists of the Lucas Artists Program. This
exhibition uplifts the diverse voices of contemporary artists of East Asian,
Southeast Asian, South Asian, and Pacific Islander ancestries. Each artist in
the show considers their complex relationship and their own agency in
association with the spaces that they have inhabited, embedded with
histories of exclusion or violence, and how this in turn affects, challenges,
transforms, or inspires their artistic practice.Christy Chen, The Fainting Couch, 2022
12
20th Anniversary Celebration, Lucas Artists Programs at Montalvo!!
Save the date: May 4th 2024 13
Each studio will be
activated by LAP
Fellows –from artist
installations To
performances & each
will be accompanied
by culinary pop-up.
The LAP Commons
will house a silent
auction of curated
artist pages from LAP
Alumni as well as the
new LAP Book.
Artworks will be on
display in and around
the LAP/Creekside
grounds.
Parking Lot 1 and
Creekside will host
performances feature
culinary artists – and
Close the event with
a Dance Party!
14
A Path Forward
15
A Path Forward
As a 2023 recipient of a prestigious NEA Our Town Grant, Montalvo Arts Center in partnership with the Santa Clara
County Parks, will join the Confederation of Ohlone People to develop a living land acknowledgement honoring the
Ohlone lands that house the arts center.
This project will be a monument, welcoming all people to these lands, and sharing Indigenous stories of the natural
world, native species, community care, shared ecosystems, interconnection and sustainability.
The work will be anchored by the hummingbird, both as a sculpture and a digital AR animation providing park
visitors to an interactive experience on A Path Forward.
The project will be unveiled July 19th as the anchor work for the 2024 Marcus Arts Festival
16
Charlene Eigen-Vasquez and Marcus Rodriquez
Threads Weaving Humanity, 2019
Talking Roots: Trees of Witness
Confederation of Ohlone People
Montalvo Arts Center & Bandaloop, 2021
Alex Estrada, Miguel Kultura & Aliks Hernandez
Patrick Orozco sharing the Creation Story,
Parajo Valley Indian Council
Charlene Eigen-Vasquez and Isaack Palafox
The Confederation of Ohlone People began
collaborating with the Lucas Artists Program
at Montalvo in 2019. Talking Roots: Tree of
Witness (TRToW ) was the first public project
which included a week-long intensive
residency at the Lucas Artists Program in
2021, culminating in a public gathering
featuring poetry, storytelling, dance, and live
music. This gathering centered around shared
concerns about environmental justice,
climate change, and the lack of indigenous
voices and perspectives on these topics.
17
Hummingbird Sculpture,
accompanied by the Ohlone
Creation Story
Walk Gently
to the Future
Listen to the Water
Communications and Care systems of the forest
Ancestors in the Wind
Everyone’s part to care for fire
Plant a seed for
the pollinators
18
70th
Anniversary of our Montalvo Service
Group
19
The Autum Festival, 1959
Historic Committee, 1954
20
Creative Writing Workshop, 1979
Ceramics Class, 1967
21
Concession Volunteers, 1996Polo Event, 1989 22
SARATOGA CITY COUNCIL
MEETING DATE:February 7, 2024
DEPARTMENT:City Manager’s Department
PREPARED BY:Britt Avrit, MMC, City Clerk
SUBJECT:Appointment of Parks & Recreation Commissioner
RECOMMENDED ACTION:
Adopt the Resolution appointing Mitra Pedersen to the Parks and Recreation Commission and
direct the City Clerk to administer the Oath of Office.
BACKGROUND:
In February 2023,the City opened the recruitment for one full term on the Parks & Recreation
Commission that ends September 30, 2027. No applications were submitted by the initial
deadline and the recruitment was reopened. After the subsequent deadline, staff received one
application. The City Council interviewed the applicant on January 17, 2024, and selected Mitra
Pedersen to be appointed to a full-term ending September 30, 2027.
ATTACHMENT:
Attachment A -Resolution, Parks and Recreation Commission Appointment
23
RESOLUTION NO. 24-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA
APPOINTING MITRA PEDERSEN TO THE PARKS AND RECREATION
COMMISSION
WHEREAS, one vacancy was created on the Parks and Recreation Commission from the
expired term of Renee Paquier in September 2023;
WHEREAS, the City announced the vacancy, accepted applications until December 31,
2023, and the City Council conducted interviews on January 17, 2024.
NOW, THEREFORE,the City Council of the City of Saratoga hereby resolves that the following
individual is appointed to Saratoga’s Commission as follows:
Mitra Pedersen, Parks and Recreation Commission; Full Term ending September 30, 2027
PASSED AND ADOPTED by the City of Saratoga City Council on this 7
th day of February 2024 by
the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Yan Zhao, Mayor
ATTEST:
Britt Avrit, MMC, City Clerk
24
SARATOGA CITY COUNCIL
MEETING DATE:February 7, 2024
DEPARTMENT:City Manager’s Department
PREPARED BY:Britt Avrit, MMC, City Clerk
SUBJECT:City Council Meeting Minutes
RECOMMENDED ACTION:
Approve the Minutes for the January 17, 2024,City Council Regular Meeting.
BACKGROUND:
Draft City Council Minutes for each Council Meeting are taken to the City Council to be reviewed
for accuracy and approval. Following City Council approval, minutes are retained for legislative
history and posted on the City of Saratoga website. The draft minutes are attached to this report
for Council review and approval.
ATTACHMENTS:
Attachment A -Minutes for the January 17, 2024, City Council Regular Meeting
25
Saratoga City Council Minutes ~ January 17, 2024 ~ Page 1 of 6
MINUTES
WEDNESDAY, JANUARY 17, 2024
SARATOGA CITY COUNCIL REGULAR MEETING
At 5:30 p.m., the City Council held an interview for the Parks and Recreation Commission.
WALIA/AFTAB MOVED TO APPOINT MITRA PEDERSON TO THE PARKS AND
RECREATION COMMISSION FOR A FULL-TERM ENDING SEPTEMBER 30, 2027.
MOTION PASSED BY THE FOLLOWING VOTE: AYES: PAGE, WALIA, AFTAB, ZHAO.
NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: FITZSIMMONS.
At 6:00 p.m., the City Council held a Joint Session with the West Valley Mission Community
College District Board of Trustees in the Linda Callon Conference Room.
Mayor Zhao invited public comment.
No one requested to speak.
Mayor Zhao called the Regular Session to order at 7:00 p.m.
ROLL CALL
PRESENT:Mayor Yan Zhao, Vice Mayor Belal Aftab, Council Members, Chuck
Page, Tina Walia
ABSENT:Council Member Kookie Fitzsimmons
ALSO PRESENT:James Lindsay, City Manager
Richard Taylor, City Attorney
Leslie Arroyo, Assistant City Manager
John Cherbone, Public Works Director
Bryan Swanson, Community Development Director
Ryan Hinchman, Administrative Services Director
Britt Avrit, City Clerk
Christopher Riordan, Senior Planner
REPORT ON POSTING OF THE AGENDA
The City Clerk reported the agenda for this meeting was properly posted on January 12, 2024.
REPORT FROM JOINT SESSION
Mayor Zhaostated the City Council held a JointSession with the West Valley Mission Community
College District Board of Trustees and West Valley College President Jennifer Taylor-Mendoza
provided a report of the City Council Joint Session.
ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS; IN-PERSON
ATTENDEES
The following individual spoke:
Chuck Page, speaking as a citizen of Saratoga, discussed Senate Bill 1383.
26
Saratoga City Council Minutes ~ January 17, 2024 ~ Page 2 of 6
ANNOUNCEMENTS
Mayor Zhao shared information about the Let’s Work Saratoga Volunteer Day, the Spring CERT
Academy and giving blood.
CEREMONIAL ITEMS
Appointment of Library and Public Art Commissioners
Recommended Action:
Adopt the Resolution appointing Ramya Vasu and Siana Smith to the Library and Public
Art Commission and direct the City Clerk to administer the Oaths of Office.
Mayor Zhao invited public comment.
No one requested to speak.
RESOLUTION 24-001
WALIA/PAGE MOVED TO ADOPT THE RESOLUTION APPOINTING RAMYA
VASU AND SIANA SMITH TO THE LIBRARY AND PUBLIC ART COMMISSION
AND DIRECT THE CITY CLERK TO ADMINISTER THE OATH OF OFFICE.
MOTION PASSED BY THE FOLLOWING VOTE: AYES: PAGE, WALIA, AFTAB,
ZHAO. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT:
FITZSIMMONS.
The City Clerk administered the Oath of Office at this time.
West Valley Community Services Proclamation
Recommended Action:
Present Proclamation to West Valley Community Services
The City Council presented the Proclamation to West Valley Community Services.
1.CONSENT CALENDAR
Mayor Zhao invited public comment.
No one requested to speak.
1.1. City Council Meeting Minutes
Recommended Action:
Approve the Minutes for the December 20, 2023, City Council Regular Meeting and the
January 9, 2024, City Council Special Meeting.
PAGE/AFTAB MOVED TO APPROVE THE MINUTES FOR THE DECEMBER 20,
2023, CITY COUNCIL REGULAR MEETING AND THE JANUARY 9, 2024, CITY
COUNCIL SPECIAL MEETING.MOTION PASSED BY THE FOLLOWING VOTE:
AYES: PAGE, WALIA, AFTAB, ZHAO. NOES: NONE. ABSTAIN: NONE. RECUSED:
NONE. ABSENT: FITZSIMMONS.
27
Saratoga City Council Minutes ~ January 17, 2024 ~ Page 3 of 6
1.2. Accounts Payable Check Registers
Recommended Action:
Review and accept the 12/14/2023 and 12/21/2023 accounts payable vendor payment check
registers.
PAGE/AFTAB MOVED TO REVIEW AND ACCEPT THE 12/14/2023 AND 12/21/2023
ACCOUNTS PAYABLE VENDOR PAYMENT CHECK REGISTERS.MOTION
PASSED BY THE FOLLOWING VOTE: AYES: PAGE, WALIA, AFTAB, ZHAO. NOES:
NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: FITZSIMMONS.
1.3. Treasurer’s Report for the Month Ended November 30, 2023
Recommended Action:
Review and accept the Treasurer’s Report for the month ended November 30, 2023.
PAGE/AFTAB MOVED TO REVIEW AND ACCEPT THE TREASURER’S REPORT
FOR THE MONTH ENDED NOVEMBER 30, 2023.MOTION PASSED BY THE
FOLLOWING VOTE: AYES: PAGE, WALIA, AFTAB, ZHAO. NOES: NONE. ABSTAIN:
NONE. RECUSED: NONE. ABSENT: FITZSIMMONS.
1.4. 2024 City Council Meeting Schedule
Recommended Action:
Approve the 2024 City Council Meeting Schedule and authorize the City Manager, after
consultation with the Mayor, to reinstate a cancelled meeting if any urgent items arise.
PAGE/AFTAB MOVED TO APPROVE THE 2024 CITY COUNCIL MEETING
SCHEDULE AND AUTHORIZE THE CITY MANAGER, AFTER CONSULTATION
WITH THE MAYOR, TO REINSTATE A CANCELLED MEETING IF ANY
URGENT ITEMS ARISE.MOTION PASSED BY THE FOLLOWING VOTE: AYES:
PAGE, WALIA, AFTAB, ZHAO. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE.
ABSENT: FITZSIMMONS.
1.5. Agreement with Bob Murray & Associates to Provide Executive Search Services
Recommended Action:
Authorize the City Manager to execute an agreement with Bob Murray & Associates in the
amount of $29,200 for executive search services for the position of City Manager.
PAGE/AFTAB MOVED TO AUTHORIZE THE CITY MANAGER TO EXECUTE AN
AGREEMENT WITH BOB MURRAY & ASSOCIATES IN THE AMOUNT OF
$29,200 FOR EXECUTIVE SEARCH SERVICES FOR THE POSITION OF CITY
MANAGER.MOTION PASSED BY THE FOLLOWING VOTE: AYES: PAGE, WALIA,
AFTAB, ZHAO. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT:
FITZSIMMONS.
28
Saratoga City Council Minutes ~ January 17, 2024 ~ Page 4 of 6
2.PUBLIC HEARINGS
2.1. APCC23-0002 - Appeal of a Design Review application for a new two-story residence
located at 19348 Athos Place
Recommended Action:
Conduct a public hearing and de novo review of the application and adopt the attached
resolution denying appeal APCC23-0002 thereby approving Design Review and Arborist
Review applications (PDR22-0016/ARB22-0080) for the construction of a new two-story
residence with a detached accessory dwelling unit (ADU) located at 19348 Athos Place and
finding the application to be exempt from environmental review under the California
Environmental Quality Act (CEQA).
Christopher Riordan, Senior Planner, presented the staff report.
The Appellant’s representative and the Applicant’s representative provided presentations.
Mayor Zhao invited public comment.
No one requested to speak.
RESOLUTION 24-002
PAGE/WALIA MOVED TO ADOPT THE RESOLUTION AS AMENDED, ADDING
THE PROPOSED CONDITION OF APPROVAL, DENYING APPEAL APCC23-0002
THEREBY APPROVING DESIGN REVIEW AND ARBORIST REVIEW
APPLICATIONS (PDR22-0016/ARB22-0080) FOR THE CONSTRUCTION OF A
NEW TWO-STORY RESIDENCE WITH A DETACHED ACCESSORY DWELLING
UNIT (ADU) LOCATED AT 19348 ATHOS PLACE AND FINDING THE
APPLICATION TO BE EXEMPT FROM ENVIRONMENTAL REVIEW UNDER
THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA).MOTION
PASSED BY THE FOLLOWING VOTE: AYES: PAGE, WALIA, AFTAB, ZHAO. NOES:
NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: FITZSIMMONS.
2.2. Landscaping & Lighting Assessment District LLA-1 - Public Hearing for Proposition
218 Protest Election for the Annexation of a new Zone 40 (Quito Oaks) and Confirmation of
Assessments for FY 24-25
Recommended Action:
Conduct the public hearing and following consideration of public comments adopt the
Resolution Ordering the Improvements and Confirming the Diagram and Assessments for
FY 24-25.
John Cherbone, Public Works Director, presented the staff report.
Mayor Zhao invited public comment.
No one requested to speak.
The City Clerk opened the ballot and presented the results of the annexation of new Zone 40
(Quito Oaks); 1 ballot received; 1 yes, 0 no.
RESOLUTION 24-003
29
Saratoga City Council Minutes ~ January 17, 2024 ~ Page 5 of 6
AFTAB/PAGE MOVED TO ADOPT THE RESOLUTION ORDERING THE
IMPROVEMENTS AND CONFIRMING THE DIAGRAM AND ASSESSMENTS
FOR FY 24-25.MOTION PASSED BY THE FOLLOWING VOTE: AYES: PAGE,
WALIA, AFTAB, ZHAO. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE.
ABSENT: FITZSIMMONS.
3.GENERAL BUSINESS
3.1. Housing Element Update & Policies
Recommended Action:
1. Review the proposed responses to comments from California Department of Housing
and Community Development (HCD) on the third Draft Housing Element.
2. Receive public comments.
3. Provide comments and direction to staff on responses and revisions to the Housing
Element for resubmittal to HCD.
Bryan Swanson, Community Development Director, presented the staff report.
Mayor Zhao requested a recess at this time.
Mayor Zhao reconvened the meeting at 9:05 p.m.
Mayor Zhao noted the number of people expected to address the City Council on this item
and requested that public speaking time be reduced to two minutes per person.
Mayor Zhao invited public comment.
The following individuals spoke: Jeff Newman, Oscar Mazariegos, Jaime Vasquez, Abhishek
Goel, Chandra Yengoti, Glenn Hendricks, Jerry Schaaf, Shari, Bernie Mills, James Atwell,
Som Nag, Jason Nolet, Hadi Ghafouri, Bill Dalton, Anthony Armenta, Rigo Gallardo,
Jagdeep Bal
WALIA/PAGE MOVED TO PROCEED WITH STAFF RECOMMENDATION AS
PRESENTED IN THE AGENDA PACKET AND UPDATED, ADDING POLICY 5.4.
MOTION PASSED BY THE FOLLOWING VOTE: AYES: PAGE, WALIA, ZHAO. NOES:
AFTAB. ABSTAIN: NONE. RECUSED: NONE. ABSENT: FITZSIMMONS.
COUNCIL ASSIGNMENTS
Council Member Tina Walia
Silicon Valley Clean Energy Authority Board of Directors; stated Council Member Walia was
elected Chair and Los Altos Hills Council Member George Tyson was elected Vice Chair; the
Board allocated funding for two existing programs; Council Member Walia discussed the PG&E
rate increase effective January 2024.
Council Member Chuck Page
Saratoga Chamber of Commerce Board – stated the Board discussed the impact of the Housing
Element on business locations, and discussed the upcoming contract renewal with the City.
Vice Mayor Belal Aftab
Nothing to report
30
Saratoga City Council Minutes ~ January 17, 2024 ~ Page 6 of 6
Mayor Yan Zhao
West Valley Sanitation District Board of Directors – stated Campbell Council Member Dan
Furtado was elected Chair and Los Gatos Council Member Rob Moore was elected Vice Chair.
Hakone Foundation Board Executive Board – stated the executive Committee will recommend to
the Board splitting the renovation project into two phases; the Koi Pond renovation first and the
Accessibility Trail second.
CITY COUNCIL ITEMS
Council Member Page discussed handling public support from the audience during Council
meetings; Mayor Zhao indicated she will address in her opening remarks.
COUNCIL COMMUNICATIONS
None
CITY MANAGER'S REPORT
None
CITY ATTORNEY'S REPORT
None
ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS; VIRTUAL ATTENDEES
No one requested to speak.
ADJOURNMENT
Mayor Zhao adjourned the meeting at 9:59 p.m.
Minutes respectfully submitted:
Britt Avrit, City Clerk
City of Saratoga
31
SARATOGA CITY COUNCIL
MEETING DATE:February 7, 2024
DEPARTMENT:Administrative Services
PREPARED BY:Vivian Lu, Accounting Technician
SUBJECT:Accounts Payable Check Registers
RECOMMENDED ACTION:
Review and accept the 01/11/2024, 01/18/2024, and 01/26/2024 accounts payable vendor payment check
registers.
BACKGROUND:
The accounts payable check registers report payments to vendors for goods and services properly procured
and approved for payment in accordance with the City’s administrative purchasing policy. The information
listed below lists vendor payments exceeding $20,000 and any checks that were voided during the time
period. The complete check register(s) and summary by Fund are provided as attachments to this report.
ATTACHMENTS:
Attachment A -Check Register Reports Dated 01/11/2024
Attachment B -Check Register Reports Dated 01/18/2024
Attachment C -Check Register Reports Dated 01/26/2024
REPORT SUMMARY:
Attached are Check Registers for:
Date
Ending
Check #
01/11/2024 148933 148990 58 217,576.06 01/11/2024 12/21/2023 148932
01/18/2024 148991 149043 53 1,068,992.47 01/18/2024 01/11/2024 148990
01/26/2024 149044 149071 28 463,531.22 01/26/2024 01/18/2024 149043
Accounts Payable checks issued for $20,000 or greater:
Date Check #Dept.Amount
01/11/2024 148934 4Leaf Inc General Fund CDD November 2023 Plan Review 40,727.33
01/11/2024 148941 Comp Shared Risk Pool (SHARP)Workers Comp Fund ASD FY2024 Q3 Workers' Compensation 63,313.50
01/11/2024 148978 SCA of CA LLC General Fund PW December 2023 Citywide Street Sweep 20,614.50
01/18/2024 148994 Able Septic Tank Services ARPA/SLFRF Fund PW Glen Brae Dr. Sewer Line Replacement 46,175.00
01/18/2024 148995 AECOM Technical Services General Fund CDD Saratoga Retirement Community Expansion 48,007.60
01/18/2024 149020 SCC Office of the Sheriff General Fund ASD January 2024 Law Enforcement 651,016.58
01/18/2024 149031 The Bank of New York Arrowhead Bond ASD Interest Payment 43,935.92
01/18/2024 149032 The Bank of New York 2001 Library Go Bond ASD Interest Payment 111,092.50
01/26/2024 149046 Candace Curtis General Fund CDD Deposit Refund ARB22-0086 24,737.45
01/26/2024 149064 SCVURPPP WVCWP Agency Fund WVCWP FY2024 WVCWP Assessment Services 299,732.00
01/26/2024 149065 Shute, Mihaly & Weinberger LLP Various Funds Various November 2023 Attorney Services 61,270.28
01/26/2024 149069 US Bank Purchasing Card Program Various Funds Various Various City Expenses 27,141.42
Accounts Payable checks voided during this time period:
AP Date Check #Amount
N/A
Ending Check #
Starting
Check #Type of Checks Date Checks ReleasedTotal Checks Amount
Accounts Payable
Accounts Payable
Accounts Payable
Fund Purpose
StatusReason Issued to
Issued to
32
SUNGARD PUBLIC SECTOR PAGE NUMBER: 1
DATE: 01/11/2024 CITY OF SARATOGA VENCHK11
TIME: 12:48:33 CHECK REGISTER - FUND TOTALS ACCOUNTING PERIOD: 7/24
FUND FUND TITLE AMOUNT
111 GENERAL FUND 105,560.81
214 2023 STORM FUND 12,947.03
257 COVINA LANDSCAPING DIST 861.51
273 GATEWAY L&L 7.54
276 TOLLGATE L&L 107.08
279 BROOKVIEW L&L 2,059.49
361 ARROWHEAD BOND 2,243.00
411 CIP STREET PROJECTS FUND 11,038.64
412 CIP PARKS PROJECT FUND 1,971.57
414 CIP ADMIN PROJECTS FUND 4,942.66
435 ARPA/SLFRF FUND 3,050.00
612 WORKERS COMP FUND 63,521.42
621 OFFICE SUPPORT 590.50
622 IT SERVICES 3,971.04
623 VEHICLE & EQUIPMENT MAINT 542.07
624 BUILDING MAINTENANCE 1,787.27
633 BUILDING FFE REPLACEMENT 2,374.43
TOTAL REPORT 217,576.06
33
SUNGARD PUBLIC SECTOR PAGE NUMBER: 1
DATE: 01/11/2024 CITY OF SARATOGA VENCHK11
TIME: 12:47:41 CHECK REGISTER ACCOUNTING PERIOD: 7/24
FUND - 009 - DISBURSEMENT FUND
CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT
148933 1422 4LEAF INC. VOID: MULTI STUB CHECK
148934 11111 01/11/24 1422 4LEAF INC. 44491 PLAN CHECK#23-0699 1,760.00
148934 11111 01/11/24 1422 4LEAF INC. 44491 PLAN CHECK#23-1507 240.00
148934 11111 01/11/24 1422 4LEAF INC. 44491 PLAN CHECK#23-2070 680.00
148934 11111 01/11/24 1422 4LEAF INC. 44491 PLAN CHECK#23-0099 560.00
148934 11111 01/11/24 1422 4LEAF INC. 44491 PLAN CHECK#23-2391 683.10
148934 11111 01/11/24 1422 4LEAF INC. 44491 PLAN CHECK#23-2399 1,329.58
148934 11111 01/11/24 1422 4LEAF INC. 44491 PLAN CHECK#23-2419 3,662.30
148934 11111 01/11/24 1422 4LEAF INC. 44491 PLAN CHECK#23-2463 1,103.89
148934 11111 01/11/24 1422 4LEAF INC. 44491 PLAN CHECK#23-0076 290.00
148934 11111 01/11/24 1422 4LEAF INC. 44491 PLAN CHECK#23-2484 4,892.35
148934 11111 01/11/24 1422 4LEAF INC. 44491 PLAN CHECK#23-2535/36 6,294.11
148934 11111 01/11/24 1422 4LEAF INC. 44491 PLAN CHECK#23-2466/67 1,149.79
148934 11111 01/11/24 1422 4LEAF INC. 44491 PLAN CHECK#23-1565 280.00
148934 11111 01/11/24 1422 4LEAF INC. 44491 PLAN CHECK#23-2540 1,639.44
148934 11111 01/11/24 1422 4LEAF INC. 44491 PLAN CHECK#23-1406/07 480.00
148934 11111 01/11/24 1422 4LEAF INC. 44491 PLAN CHECK#23-2417 1,352.53
148934 11111 01/11/24 1422 4LEAF INC. 44491 PLAN CHECK#22-1827 326.25
148934 11111 01/11/24 1422 4LEAF INC. 44491 PLAN CHECK#23-2552 1,639.44
148934 11111 01/11/24 1422 4LEAF INC. 44491 PLAN CHECK#22-0729/30 320.00
148934 11111 01/11/24 1422 4LEAF INC. 44491 PLAN CHECK#23-2546 1,715.95
148934 11111 01/11/24 1422 4LEAF INC. 44491 PLAN CHECK#23-2605 3,772.32
148934 11111 01/11/24 1422 4LEAF INC. 44491 PLAN CHECK#22-0731/32 320.00
148934 11111 01/11/24 1422 4LEAF INC. 44491 PLAN CHECK#23-1769/70 400.00
148934 11111 01/11/24 1422 4LEAF INC. 44491 PLAN CHECK#23-1875 200.00
148934 11111 01/11/24 1422 4LEAF INC. 44491 PLAN CHECK#23-2163 1,796.28
148934 11111 01/11/24 1422 4LEAF INC. 44491 PLAN CHECK#22-1598 1,200.00
148934 11111 01/11/24 1422 4LEAF INC. 44491 PLAN CHECK#23-1078 1,440.00
148934 11111 01/11/24 1422 4LEAF INC. 44491 PLAN CHECK#23-0686 400.00
148934 11111 01/11/24 1422 4LEAF INC. 44491 PLAN CHECK#22-1913 800.00
TOTAL CHECK 40,727.33
148935 11111 01/11/24 234 A T & T 63211 QUITO IRR MODEM LINE 4.63
148935 11111 01/11/24 234 A T & T 63211 TITUS/PRSPECT MED-IRR 29.76
148935 11111 01/11/24 234 A T & T 63211 HISTORICAL PARK IRR 4.96
148935 11111 01/11/24 234 A T & T 63211 SUPERTRUNK 10.54
TOTAL CHECK 49.89
148936 11111 01/11/24 1130 ABLE SEPTIC TANK SVC 64734 PROSPECT STORM DRAIN 730.00
148937 11111 01/11/24 35 ACCENT GRAPHICS 61111 OFFICE SUPPLIES 179.51
148937 11111 01/11/24 35 ACCENT GRAPHICS 61111 OFFICE SUPPLIES 428.30
148937 11111 01/11/24 35 ACCENT GRAPHICS 61111 OFFICE SUPPLIES 86.84
TOTAL CHECK 694.65
148938 11111 01/11/24 781 BOTHELIO, CRYSTAL 65114 DEC 23 CONSULTING SVC 1,606.50
148939 11111 01/11/24 1758 BRITT AVRIT 66213 MILEAGE REIMB 53.98
148940 11111 01/11/24 1357 COMCAST 63213 COMCAST (PROSPECT) 118.22
148941 11111 01/11/24 1511 COMP SHARED RISK POOL (SH 67211 Q3 FY24 WORKERS' COMP 63,313.50
148942 11111 01/11/24 250 COTTON SHIRES AND ASSOCIA 22119 GEO23-0003 (S6053) 2,430.00
148942 11111 01/11/24 250 COTTON SHIRES AND ASSOCIA 22119 GEO23-0043 (S6213) 1,215.00
34
SUNGARD PUBLIC SECTOR PAGE NUMBER: 2
DATE: 01/11/2024 CITY OF SARATOGA VENCHK11
TIME: 12:47:41 CHECK REGISTER ACCOUNTING PERIOD: 7/24
FUND - 009 - DISBURSEMENT FUND
CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT
148942 11111 01/11/24 250 COTTON SHIRES AND ASSOCIA 22119 GEO23-0050 (S6243) 270.00
148942 11111 01/11/24 250 COTTON SHIRES AND ASSOCIA 22119 GEO23-0049 (S6253) 1,626.55
148942 11111 01/11/24 250 COTTON SHIRES AND ASSOCIA 22119 GEO23-0051 (S6263) 2,841.55
148942 11111 01/11/24 250 COTTON SHIRES AND ASSOCIA 22119 GEO23-0039 (S6273) 1,485.00
TOTAL CHECK 9,868.10
148943 11111 01/11/24 342 DATA TICKET INC 62481 NOV 2023 CITATION 383.80
148944 11111 01/11/24 1136 DIVISION OF THE STATE ARC 21931 OCT-DEC 23 SB1186 FEE 171.60
148945 11111 01/11/24 416 EVANS WEST VALLEY SPRAY 64545 HAKONE GARDEN WEED 750.00
148945 11111 01/11/24 416 EVANS WEST VALLEY SPRAY 64545 CITYHALL WEED MAINT 800.00
148945 11111 01/11/24 416 EVANS WEST VALLEY SPRAY 64548 LIBRARY WEED MAINT 990.00
148945 11111 01/11/24 416 EVANS WEST VALLEY SPRAY 64545 BELLGROVE WEED MAINT 990.00
TOTAL CHECK 3,530.00
148946 11111 01/11/24 419 EVENT SERVICES 64552 CSP FENCING 844.67
148947 11111 01/11/24 421 EWING IRRIGATION 81161 MUSEUM ADA IMP SPPLS 565.16
148948 11111 01/11/24 454 GACHINA LANDSCAPE MANAGEM 81161 JAN MNTHLY WEED ABATE 901.00
148949 11111 01/11/24 1822 HAMLET INC 61115 TEMPLATES DESIGN SVCS 1,000.00
148950 11111 01/11/24 472 HT HARVEY & ASSOCIATES 81161 MT. EDEN RD STABILIZE 464.54
148951 11111 01/11/24 14 HYDROTEC IRRIGATION EQUIP 64549 CSP LEAK REPAIRS 193.87
148951 11111 01/11/24 14 HYDROTEC IRRIGATION EQUIP 64549 CITYHALL FOUNTAIN RPR 881.96
148951 11111 01/11/24 14 HYDROTEC IRRIGATION EQUIP 64549 WOODSIDE LANDSCAPE 991.05
148951 11111 01/11/24 14 HYDROTEC IRRIGATION EQUIP 64549 WOODSIDE PLANTS INSTL 283.86
148951 11111 01/11/24 14 HYDROTEC IRRIGATION EQUIP 64549 BROOKGLEN LANDSCAPE 784.58
148951 11111 01/11/24 14 HYDROTEC IRRIGATION EQUIP 64549 COVINA CT LANDSCAPE 861.51
148951 11111 01/11/24 14 HYDROTEC IRRIGATION EQUIP 64549 QUITO PK LEAK REPLACE 268.31
TOTAL CHECK 4,265.14
148952 11111 01/11/24 500 ILARIA KEOGH 46291 DEP REF BANNER 140.00
148953 11111 01/11/24 1123 IMPERIAL SPRINKLER SUPPLY 81151 IRR CONTROLLER PARTS 1,331.33
148953 11111 01/11/24 1123 IMPERIAL SPRINKLER SUPPLY 81151 IRR CONTROLLER PARTS 109.67
148953 11111 01/11/24 1123 IMPERIAL SPRINKLER SUPPLY 81151 IRR CONTROLLER PARTS 530.57
TOTAL CHECK 1,971.57
148954 11111 01/11/24 1829 JOHN S. SHELTON CO. INC. 64584 PK RANCH TRAIL REPAIR 12,947.03
148955 11111 01/11/24 636 JULIE R INGRAHAM 66213 JUL-DEC MILEAGE RMB 26.72
148956 11111 01/11/24 1765 LISA WISE CONSULTING, INC 81141 PROJ REVIEW/ANALYSIS 4,377.50
148957 11111 01/11/24 1750 MARIO TOPETE TREE CARE, I 64544 LIBRARY TREE MAINT 2,220.00
148958 11111 01/11/24 499 CARPENTERS LOCAL 2236 (MI 21262 DED:3000 DUES 260.00
148959 11111 01/11/24 1800 MOSS, LEVY & HARTZHEIM, L 65131 FY22/23 ACFR PREPARE 2,000.00
148960 11111 01/11/24 1164 MOUSER LAW FIRM 65273 NOV LEGAL SVCS 805.00
148960 11111 01/11/24 1164 MOUSER LAW FIRM 65273 DEC LEGAL SVCS 805.00
35
SUNGARD PUBLIC SECTOR PAGE NUMBER: 3
DATE: 01/11/2024 CITY OF SARATOGA VENCHK11
TIME: 12:47:41 CHECK REGISTER ACCOUNTING PERIOD: 7/24
FUND - 009 - DISBURSEMENT FUND
CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT
TOTAL CHECK 1,610.00
148961 11111 01/11/24 1740 MT TIRE SERVICE, LLC 64611 MAINTENANCE VEH 312.07
148962 11111 01/11/24 110 NBS-GOVT FINANCE GROUP 71124 2024-Q1 ADMIN FEES 768.00
148963 11111 01/11/24 1324 READYREFRESH 61133 DRINKING WATER SVC 120.84
148964 11111 01/11/24 1732 NWESTCO LLC 62144 UST OPERATOR TRAINING 230.00
148965 11111 01/11/24 1745 ODP BUSINESS SOLUTIONS, L 61111 OFFICE SUPPLIES 51.04
148965 11111 01/11/24 1745 ODP BUSINESS SOLUTIONS, L 61111 OFFICE SUPPLIES 24.00
TOTAL CHECK 75.04
148966 11111 01/11/24 1087 OSCAR URVIZO TELLEZ/OSCAR 81161 GUAVA CT TREE REMOVE 3,050.00
148967 11111 01/11/24 610 PACIFIC DISPLAY, INC 64221 DEC VIL PED LIGHTS 900.00
148968 11111 01/11/24 173 PACIFIC GAS & ELECTRIC 63111 BUILDINGS (MUSEUM) 135.53
148968 11111 01/11/24 173 PACIFIC GAS & ELECTRIC 63111 BUILDINGS 309.30
148968 11111 01/11/24 173 PACIFIC GAS & ELECTRIC 63111 PARKS/OPEN SPACE 41.65
148968 11111 01/11/24 173 PACIFIC GAS & ELECTRIC 63111 VILLAGE LIGHTING 6.82
TOTAL CHECK 493.30
148969 11111 01/11/24 173 PACIFIC GAS & ELECTRIC 63111 GATEWAY SERVICE 7.54
148970 11111 01/11/24 173 PACIFIC GAS & ELECTRIC 63111 EL CAMINO GRANDE PUMP 17.25
148971 11111 01/11/24 173 PACIFIC GAS & ELECTRIC 63111 PARKS/OPEN SPACE 270.95
148972 11111 01/11/24 173 PACIFIC GAS & ELECTRIC 63111 PARKS/OPEN SPACE 113.20
148973 11111 01/11/24 1092 PALACE ART & OFFICE SUPPL 61121 COPY PAPER 590.50
148973 11111 01/11/24 1092 PALACE ART & OFFICE SUPPL 66112 MTG EXPENSES-WATER 79.39
TOTAL CHECK 669.89
148974 11111 01/11/24 1338 ROBERT CHAVEZ FENCING 64549 SOLAR PANEL INSTALL 990.00
148975 11111 01/11/24 87 SAN JOSE WATER COMPANY 63112 BUILDINGS 1,211.06
148975 11111 01/11/24 87 SAN JOSE WATER COMPANY 63112 PARKS/OPEN SPACE 3,569.32
148975 11111 01/11/24 87 SAN JOSE WATER COMPANY 63112 PARKS/OPEN SPACE 4,047.74
148975 11111 01/11/24 87 SAN JOSE WATER COMPANY 63112 TOLLGATE 107.08
148975 11111 01/11/24 87 SAN JOSE WATER COMPANY 63112 MEDIANS/PARKWAYS 4,007.47
TOTAL CHECK 12,942.67
148976 11111 01/11/24 1039 SANCHEZ ELECTRIC, INC. 77262 BLDG LIGHTS UPDATED 2,374.43
148977 11111 01/11/24 1 SANTA CLARA COUNTY - DTAC 62325 DEC PARKING CITATION 137.50
148978 11111 01/11/24 1746 SCA OF CA. LLC 64531 DEC CITYWIDE ST SWEEP 20,614.50
148979 11111 01/11/24 160 SIERRA PACIFIC TURF SUPPL 61341 CITYHALL GRASS SEED 1,345.51
148979 11111 01/11/24 160 SIERRA PACIFIC TURF SUPPL 61341 LANDSCAPE SUPPLIES 320.83
TOTAL CHECK 1,666.34
148980 11111 01/11/24 236 SOLECTRIC ELECTRICAL 64549 CSP BATHROOM REPAIRS 528.67
36
SUNGARD PUBLIC SECTOR PAGE NUMBER: 4
DATE: 01/11/2024 CITY OF SARATOGA VENCHK11
TIME: 12:47:41 CHECK REGISTER ACCOUNTING PERIOD: 7/24
FUND - 009 - DISBURSEMENT FUND
CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT
148981 11111 01/11/24 1394 ST. FRANCIS ELECTRIC, LLC 64211 ANNUAL ST LIGHTS RPR 427.60
148982 11111 01/11/24 248 STATE OF CA FRANCHISE TAX 21252 DED:2011 FTB W/H 50.00
148983 11111 01/11/24 1246 STATEWIDE TRAFFIC SAFETY 81161 TS-PIERCE RD 3,780.00
148983 11111 01/11/24 1246 STATEWIDE TRAFFIC SAFETY 81161 TS-PIERCE RD 5,670.00
TOTAL CHECK 9,450.00
148984 11111 01/11/24 256 STEVENS CREEK QUARRY INC 81121 STREETS SPPLS-SAND 223.10
148985 11111 01/11/24 710 THE BANK OF NEW YORK MELL 71124 ANNUAL TRUSTEE FEE 1,475.00
148986 11111 01/11/24 1261 THE FRUITGUYS 61192 EMPLOYEE WELLNESS 207.92
148987 11111 01/11/24 432 WEST VALLEY COLLECTIONS 64532 JAN 2024 CSP BINS 566.53
148988 11111 01/11/24 1678 WILINE NETWORKS INC. 64312 ISP ANNUAL SVC JAN 24 1,164.82
148989 11111 01/11/24 1571 WORKTERRA 64163 DEC FLEX ADM FEES 200.00
148990 11111 01/11/24 696 ZAG TECHNICAL SERVICES, I 64312 IT CLOUD SERVICES 978.00
148990 11111 01/11/24 696 ZAG TECHNICAL SERVICES, I 64319 CISCO UMBRELLA SVCS 1,710.00
TOTAL CHECK 2,688.00
TOTAL FUND 217,576.06
TOTAL REPORT 217,576.06
37
SUNGARD PUBLIC SECTOR PAGE NUMBER: 1
DATE: 01/18/2024 CITY OF SARATOGA VENCHK11
TIME: 12:31:34 CHECK REGISTER - FUND TOTALS ACCOUNTING PERIOD: 7/24
FUND FUND TITLE AMOUNT
111 GENERAL FUND 764,737.33
233 SARAHILLS LIGHTING DIST 248.05
243 CARNELIAN GLEN LANDSCAPE 121.66
244 CUNNINGHAM/GLASGOW LND 164.65
247 KERWIN RANCH LANDSCAPE 374.09
249 MANOR DRIVE LANDSCAPE 449.94
251 MCCARTYSVILLE LANDSCAPE 19.95
252 PRIDES CROSSING LANDSCAPE 32.31
253 SARATOGA LEGEND LANDSCAPE 946.03
254 SUNLAND PARK LANDSCAPE 645.34
255 TRICIA WOODS LANDSCAPE 44.93
256 ALLENDALE LANDSCAPE 196.99
271 BEUACHAMPS L&L 840.51
272 BELLGROVE L&L 775.42
274 HORSESHOE DRIVE L&L 496.49
276 TOLLGATE L&L 35.96
311 2001 LIBRARY GO BONDS 111,092.50
361 ARROWHEAD BOND 43,935.92
411 CIP STREET PROJECTS FUND 27,644.26
413 CIP FACILITY PROJECT FUND 8,563.17
414 CIP ADMIN PROJECTS FUND 1,748.82
422 PARK IN-LIEU FEES FUND 9,300.00
435 ARPA/SLFRF FUND 68,160.56
612 WORKERS COMP FUND 82.00
621 OFFICE SUPPORT 4,827.73
622 IT SERVICES 8,695.08
624 BUILDING MAINTENANCE 13,994.98
713 WVCWP AGENCY FUND 817.80
TOTAL REPORT 1,068,992.47
38
SUNGARD PUBLIC SECTOR PAGE NUMBER: 1
DATE: 01/18/2024 CITY OF SARATOGA VENCHK11
TIME: 12:30:51 CHECK REGISTER ACCOUNTING PERIOD: 7/24
FUND - 009 - DISBURSEMENT FUND
CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT
148991 11111 01/18/24 234 A T & T 63211 PROSPECT CENTER 140.30
148991 11111 01/18/24 234 A T & T 63211 BLANEY IRRIGATION 29.25
148991 11111 01/18/24 234 A T & T 63211 PRSPCT CTR EMER ALARM 329.00
148991 11111 01/18/24 234 A T & T 63211 CRP YRD EMER POTS LNS 56.96
148991 11111 01/18/24 234 A T & T 63211 ALARM SYS CIVIC THTR 279.38
148991 11111 01/18/24 234 A T & T 63211 SENIOR CENTER ALARMS 57.49
148991 11111 01/18/24 234 A T & T 63211 GATEWAY IRR CONTROL 29.25
148991 11111 01/18/24 234 A T & T 63211 ELEC PANEL CVC THTR 29.25
148991 11111 01/18/24 234 A T & T 63211 PHONE LNS PARKS/LIB 29.76
148991 11111 01/18/24 234 A T & T 63211 EMER POTS LINE 29.25
148991 11111 01/18/24 234 A T & T 63211 EMER POTS LN CDD LBBY 29.25
148991 11111 01/18/24 234 A T & T 63211 EMER POTS LV VM 34.47
148991 11111 01/18/24 234 A T & T 63211 AM 1610 RADIO 29.25
148991 11111 01/18/24 234 A T & T 63211 BOOK GO ROUND ALARM 57.21
148991 11111 01/18/24 234 A T & T 63211 CSP HVB FOR IRR 57.99
TOTAL CHECK 1,218.06
148992 11111 01/18/24 546 ASSOC OF BAY AREA GOV/ABA 63111 GAS SERVICES 1,570.00
148992 11111 01/18/24 546 ASSOC OF BAY AREA GOV/ABA 63111 FY23 GAS TRUE-UP 1,867.50
TOTAL CHECK 3,437.50
148993 11111 01/18/24 1130 ABLE SEPTIC TANK SVC 81161 GLEN BRAE SEWER RPLC 16,196.91
148994 11111 01/18/24 1130 ABLE SEPTIC TANK SVC 81161 GLEN BRAE SEWER RPLC 46,175.00
148995 11111 01/18/24 1692 AECOM TECHNICAL SERVICES 22119 ENV19-0005 EIR CONSUL 48,007.60
148996 11111 01/18/24 1804 ANIXTER INC 81161 STANLEY READERS 5,563.17
148997 11111 01/18/24 247 CA DEPARTMENT OF CONSERVA 43476 23/24 Q2 COM SMIP FEE 46.99
148997 11111 01/18/24 247 CA DEPARTMENT OF CONSERVA 43477 23/24 Q2 RES SMIP FEE 5,875.24
TOTAL CHECK 5,922.23
148998 11111 01/18/24 1536 CALIFORNIA SPORT DESIGN 61313 UNIFORMS 311.34
148999 11111 01/18/24 692 CBSC 21932 Q2 FY23/24 CBSC FEES 1,591.08
149000 11111 01/18/24 193 CITY OF CUPERTINO 62251 WVM&MGR'S MTGS 2024 400.00
149000 11111 01/18/24 193 CITY OF CUPERTINO 62251 WVM&MGR'S MTGS 2024 400.00
TOTAL CHECK 800.00
149001 11111 01/18/24 1569 COMCAST 63213 COMCAST (PRIMARY) 561.67
149002 11111 01/18/24 991 COMCAST 63213 COMCAST (TV) 47.98
149003 11111 01/18/24 1369 COMCAST CORPORATION 63213 COMCAST (P2P) 707.58
149004 11111 01/18/24 250 COTTON SHIRES AND ASSOCIA 81161 CHIQUITA WAY GEOTECH 8,478.00
149005 11111 01/18/24 1268 GIULIANI & KULL - SAN JOS 22119 JOB#09153 ULS22-0003 620.00
149005 11111 01/18/24 1268 GIULIANI & KULL - SAN JOS 22119 JOB#09153 ULS22-0016 620.00
149005 11111 01/18/24 1268 GIULIANI & KULL - SAN JOS 22119 JOB#09153 ULS22-0013 310.00
149005 11111 01/18/24 1268 GIULIANI & KULL - SAN JOS 22119 JOB#09153 COC23-0002 77.50
TOTAL CHECK 1,627.50
149006 11111 01/18/24 1771 GOT GOPHERS INC 64549 ORCHARD PEST- DEC 550.00
39
SUNGARD PUBLIC SECTOR PAGE NUMBER: 2
DATE: 01/18/2024 CITY OF SARATOGA VENCHK11
TIME: 12:30:51 CHECK REGISTER ACCOUNTING PERIOD: 7/24
FUND - 009 - DISBURSEMENT FUND
CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT
149007 11111 01/18/24 463 GRAINGER 61133 FACILITY SUPPLIES 309.25
149008 11111 01/18/24 1608 GREEN HALO SYSTEMS INC. 64323 JAN TRACKING FEE 192.00
149009 11111 01/18/24 14 HYDROTEC IRRIGATION EQUIP 81161 GUAVA CT SPRINKLERS 978.42
149009 11111 01/18/24 14 HYDROTEC IRRIGATION EQUIP 81161 GUAVA CT HYPER PLUGS 883.63
149009 11111 01/18/24 14 HYDROTEC IRRIGATION EQUIP 81161 GUAVA CT HYPER PLUGS 781.60
TOTAL CHECK 2,643.65
149010 11111 01/18/24 1053 INFORMATION STATION SPECI 63211 AM RADIO REPAIRS 330.00
149010 11111 01/18/24 1053 INFORMATION STATION SPECI 63211 AM RADIO SIGNAL TEST 177.87
TOTAL CHECK 507.87
149011 11111 01/18/24 63 INTERSTATE TRAFFIC CONTRO 81121 SIGNS/MARKING STICK 2,733.28
149011 11111 01/18/24 63 INTERSTATE TRAFFIC CONTRO 81121 STREETS SUPPLIES 445.16
149011 11111 01/18/24 63 INTERSTATE TRAFFIC CONTRO 81121 STREET SUPPLIES 3,898.13
149011 11111 01/18/24 63 INTERSTATE TRAFFIC CONTRO 81121 CUSTOM SIGNS 1,139.69
TOTAL CHECK 8,216.26
149012 11111 01/18/24 500 JODY SORENSEN 68353 NBHD WATCH GRANT RMB 300.00
149013 11111 01/18/24 1802 KAIZEN INFOSOURCE LLC 65114 OCT-DEC RECORD SVCS 2,500.00
149014 11111 01/18/24 178 LEAGUE OF CALIFORNIA CITI 62211 2024 MEMBERSHIP DUES 14,367.00
149015 11111 01/18/24 683 LIST ENGINEERING COMPANY, 81142 GENERATOR SERVICES 3,000.00
149016 11111 01/18/24 1546 LYNX TECHNOLOGIES, INC. 64341 DEC GIS SUPPORT 1,125.00
149016 11111 01/18/24 1546 LYNX TECHNOLOGIES, INC. 64341 DEC GIS SUPPORT 1,125.00
TOTAL CHECK 2,250.00
149017 11111 01/18/24 1792 MULLINS CONSTRUCTION INC 64221 BLANEY PLAZA FENCE 875.00
149018 11111 01/18/24 1792 MULLINS CONSTRUCTION INC 81161 HAKONE GARDEN FENCE 9,300.00
149019 11111 01/18/24 1572 NBBM SERVICES, INC 64511 JANITORIAL SERVICES 1,260.00
149019 11111 01/18/24 1572 NBBM SERVICES, INC 64511 JANITORIAL SERVICES 616.00
TOTAL CHECK 1,876.00
149020 11111 01/18/24 1 OFF OF SHERIFF-FISCAL SVC 64811 JAN 2024 LAW ENFORCE 651,016.58
149021 11111 01/18/24 173 PACIFIC GAS & ELECTRIC 63111 BEAUCHAMPS 71.43
149021 11111 01/18/24 173 PACIFIC GAS & ELECTRIC 63111 BELLGROVE CIRCLE 775.42
149021 11111 01/18/24 173 PACIFIC GAS & ELECTRIC 63111 BUILDINGS 8,250.01
149021 11111 01/18/24 173 PACIFIC GAS & ELECTRIC 63111 CUNNINGHAM/GLASGOW 9.88
149021 11111 01/18/24 173 PACIFIC GAS & ELECTRIC 63111 HORSESHOE DR LNDSCAPE 9.86
149021 11111 01/18/24 173 PACIFIC GAS & ELECTRIC 63111 MCCARTYSVILLE 19.95
149021 11111 01/18/24 173 PACIFIC GAS & ELECTRIC 63111 PARKS/OPEN SPACE 1,224.55
149021 11111 01/18/24 173 PACIFIC GAS & ELECTRIC 63111 PRIDES CROSSING 32.31
149021 11111 01/18/24 173 PACIFIC GAS & ELECTRIC 63111 SARAHILLS LIGHTING 248.05
149021 11111 01/18/24 173 PACIFIC GAS & ELECTRIC 63111 TOLLGATE 35.96
149021 11111 01/18/24 173 PACIFIC GAS & ELECTRIC 63111 TRAFFIC SIGNALS 1,911.88
149021 11111 01/18/24 173 PACIFIC GAS & ELECTRIC 63111 CITYWIDE STREETLIGHTS 1,005.96
149021 11111 01/18/24 173 PACIFIC GAS & ELECTRIC 63111 VILLAGE LIGHTING 3,866.53
149021 11111 01/18/24 173 PACIFIC GAS & ELECTRIC 63111 AZULE LIGHTING 268.69
40
SUNGARD PUBLIC SECTOR PAGE NUMBER: 3
DATE: 01/18/2024 CITY OF SARATOGA VENCHK11
TIME: 12:30:51 CHECK REGISTER ACCOUNTING PERIOD: 7/24
FUND - 009 - DISBURSEMENT FUND
CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT
149021 11111 01/18/24 173 PACIFIC GAS & ELECTRIC 63111 QUITO LIGHTING 743.92
TOTAL CHECK 18,474.40
149022 11111 01/18/24 173 PACIFIC GAS & ELECTRIC 63111 CITYWIDE STREETLIGHTS 28.54
149023 11111 01/18/24 173 PACIFIC GAS & ELECTRIC 63111 VILLAGE LIGHTING 521.72
149024 11111 01/18/24 173 PACIFIC GAS & ELECTRIC 63111 PUB LIB/LNDSCP LIGHTS 64.31
149025 11111 01/18/24 1777 PUBLIC SOLUTION CONSULTIN 64544 REVIEW OF LANDSCAPE 2,324.41
149026 11111 01/18/24 731 QUADIENT, INC. 61111 POSTAGE MACHINE SPPL 47.69
149027 11111 01/18/24 1619 RICHARDSON CONSULTING 22119 ENV19-0005 5,460.00
149028 11111 01/18/24 87 SAN JOSE WATER COMPANY 63112 ALLENDALE LLA 196.99
149028 11111 01/18/24 87 SAN JOSE WATER COMPANY 63112 BEAUCHAMPS 769.08
149028 11111 01/18/24 87 SAN JOSE WATER COMPANY 63112 CARNELIAN GLEN 20% 121.66
149028 11111 01/18/24 87 SAN JOSE WATER COMPANY 63112 CUNNINGHM/GLSGW 77.5% 154.77
149028 11111 01/18/24 87 SAN JOSE WATER COMPANY 63112 FARWELL/THREE OAKS 598.82
149028 11111 01/18/24 87 SAN JOSE WATER COMPANY 63112 HORSESHOE DR 80% 486.63
149028 11111 01/18/24 87 SAN JOSE WATER COMPANY 63112 KERWIN RANCH 60% 374.09
149028 11111 01/18/24 87 SAN JOSE WATER COMPANY 63112 MANOR DRIVE 449.94
149028 11111 01/18/24 87 SAN JOSE WATER COMPANY 63112 PARKS/OPEN SPACE 3,154.01
149028 11111 01/18/24 87 SAN JOSE WATER COMPANY 63112 SARA LEGENS MINA WAY 946.03
149028 11111 01/18/24 87 SAN JOSE WATER COMPANY 63112 SUNLAND PARK 645.34
149028 11111 01/18/24 87 SAN JOSE WATER COMPANY 63112 TRICIA WOODS 22.5% 44.93
149028 11111 01/18/24 87 SAN JOSE WATER COMPANY 63112 MEDIANS/PARKWAYS 7,709.83
149028 11111 01/18/24 87 SAN JOSE WATER COMPANY 63112 MED/KERWIN RANCH 40% 249.39
TOTAL CHECK 15,901.51
149029 11111 01/18/24 1754 SANDIS CIVIL ENGINEERS SU 81142 VILLAGE PARKING PROJ 3,145.00
149030 11111 01/18/24 1453 SUPERION, LLC 64312 FEB ASP SERVICES 6,100.13
149031 11111 01/18/24 710 THE BANK OF NEW YORK MELL 71122 SARATOGA18 INTEREST 43,935.92
149032 11111 01/18/24 710 THE BANK OF NEW YORK MELL 71112 SARATOGA2011 INTEREST 111,092.50
149033 11111 01/18/24 1261 THE FRUITGUYS 61192 EMPLOYEE WELLNESS 82.00
149034 11111 01/18/24 343 TMT ENTERPRISES INC 64552 CSP SPPLS-INFIELD MIX 5,862.26
149035 11111 01/18/24 1773 TOBY BRENTON 61316 PROTECT GEAR-BOOTS 207.29
149035 11111 01/18/24 1773 TOBY BRENTON 61316 PROTECT GEAR-PANTS 177.71
TOTAL CHECK 385.00
149036 11111 01/18/24 1642 TOSHIBA FINANCIAL SERVICE 62612 COPIER LEASE-DEC 1,220.11
149036 11111 01/18/24 1642 TOSHIBA FINANCIAL SERVICE 62612 COPIER MAINT-DEC 1,059.93
TOTAL CHECK 2,280.04
149037 11111 01/18/24 391 US BANK PURCHASING CARD P 66111 WVCWP MTG EXP-ZOOM 55.99
149037 11111 01/18/24 391 US BANK PURCHASING CARD P 61111 WVCWP OFFICE SUPPLIES 121.76
149037 11111 01/18/24 391 US BANK PURCHASING CARD P 63211 WVCWP TELEPHONE 252.06
149037 11111 01/18/24 391 US BANK PURCHASING CARD P 66111 WVCWP MTG EXP-MEALS 387.99
TOTAL CHECK 817.80
41
SUNGARD PUBLIC SECTOR PAGE NUMBER: 4
DATE: 01/18/2024 CITY OF SARATOGA VENCHK11
TIME: 12:30:51 CHECK REGISTER ACCOUNTING PERIOD: 7/24
FUND - 009 - DISBURSEMENT FUND
CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT
149038 11111 01/18/24 395 VERIZON WIRELESS 63212 BUILDING & INSPECTION 153.62
149038 11111 01/18/24 395 VERIZON WIRELESS 63212 CITY MANAGER OFFICE 51.58
149038 11111 01/18/24 395 VERIZON WIRELESS 63212 GENERAL ENGINEERING 186.38
149038 11111 01/18/24 395 VERIZON WIRELESS 63212 IT SERVICES 98.97
149038 11111 01/18/24 395 VERIZON WIRELESS 63212 PARKS 70.25
149038 11111 01/18/24 395 VERIZON WIRELESS 63212 STREETS 80.46
TOTAL CHECK 641.26
149039 11111 01/18/24 1524 VILLALOBOS & ASSOCIATES 81161 MUSEUM SIGN/LIGHTING 1,150.00
149040 11111 01/18/24 1524 VILLALOBOS & ASSOCIATES 81161 PIERCE RD BASE ROCK 6,500.00
149041 11111 01/18/24 1524 VILLALOBOS & ASSOCIATES 81161 QUITO RD SHOULDER RPR 2,600.00
149042 11111 01/18/24 402 VISTA LANDSCAPE & MAINTEN 81161 FRUITVALE TREE TRIM 990.00
149042 11111 01/18/24 402 VISTA LANDSCAPE & MAINTEN 81161 FRUITVALE BRANCHES 860.00
TOTAL CHECK 1,850.00
149043 11111 01/18/24 696 ZAG TECHNICAL SERVICES, I 64315 DEC IT SUPPORT SVCS 1,178.75
TOTAL FUND 1,068,992.47
TOTAL REPORT 1,068,992.47
42
SUNGARD PUBLIC SECTOR PAGE NUMBER: 1
DATE: 01/26/2024 CITY OF SARATOGA VENCHK11
TIME: 12:48:07 CHECK REGISTER - FUND TOTALS ACCOUNTING PERIOD: 7/24
FUND FUND TITLE AMOUNT
111 GENERAL FUND 121,842.62
246 GREENBRIAR LANDSCAPE 138.01
280 SARATOGA WOODS L&L 3,500.14
411 CIP STREET PROJECTS FUND 11,137.10
414 CIP ADMIN PROJECTS FUND 15,161.58
435 ARPA/SLFRF FUND 3,624.75
611 LIABILITY /RISK MGMT FUND 1,970.00
612 WORKERS COMP FUND 218.02
621 OFFICE SUPPORT 3,133.70
622 IT SERVICES 170.89
623 VEHICLE & EQUIPMENT MAINT 1,199.39
624 BUILDING MAINTENANCE 1,703.02
713 WVCWP AGENCY FUND 299,732.00
TOTAL REPORT 463,531.22
43
SUNGARD PUBLIC SECTOR PAGE NUMBER: 1
DATE: 01/26/2024 CITY OF SARATOGA VENCHK11
TIME: 12:47:40 CHECK REGISTER ACCOUNTING PERIOD: 7/24
FUND - 009 - DISBURSEMENT FUND
CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT
149044 11111 01/26/24 357 BMI IMAGING SYSTEMS 81161 DOCUMENTS SCAN SVCS 6,161.58
149045 11111 01/26/24 587 CALIFORNIA DEPT. TAX AND 81161 GH102-603396 Q2/FY24 -3.66
149045 11111 01/26/24 587 CALIFORNIA DEPT. TAX AND 61111 GH102-603396 Q2/FY24 - .13
149045 11111 01/26/24 587 CALIFORNIA DEPT. TAX AND 61133 GH102-603396 Q2/FY24 - .02
149045 11111 01/26/24 587 CALIFORNIA DEPT. TAX AND 61341 GH102-603396 Q2/FY24 .02
149045 11111 01/26/24 587 CALIFORNIA DEPT. TAX AND 61347 GH102-603396 Q2/FY24 5.47
149045 11111 01/26/24 587 CALIFORNIA DEPT. TAX AND 61111 GH102-603396 Q2/FY24 18.25
149045 11111 01/26/24 587 CALIFORNIA DEPT. TAX AND 64121 GH102-603396 Q2/FY24 44.07
TOTAL CHECK 64.00
149046 11111 01/26/24 500 CANDACE CURTIS 22113 DEP BD REF ARB22-0086 24,773.50
149046 11111 01/26/24 500 CANDACE CURTIS 22111 DEP REF ARB22-0086 -36.05
TOTAL CHECK 24,737.45
149047 11111 01/26/24 1357 COMCAST 63213 COMCAST (PROSPECT) 118.22
149048 11111 01/26/24 991 COMCAST 63213 COMCAST (TV) 52.67
149049 11111 01/26/24 1152 CORODATA RECORDS MANAGEME 62631 DEC RECORDS STORAGE 231.57
149050 11111 01/26/24 1766 DISABILITY ACCESS CONSULT 81161 ADA EVALUATION SVCS 9,000.00
149051 11111 01/26/24 1043 EMILY LO 66111 EXECUTIVE RETREAT RMB 165.90
149052 11111 01/26/24 1688 ENVIRONMENTAL SCIENCE ASS 81141 PERMITTING/CEQA SPPRT 1,047.50
149053 11111 01/26/24 1770 FLOCK GROUP INC 64817 SARA WOODS SECURITY 1,166.66
149053 11111 01/26/24 1770 FLOCK GROUP INC 64817 SARA WOODS SECURITY 1,166.74
149053 11111 01/26/24 1770 FLOCK GROUP INC 64817 SARA WOODS SECURITY 1,166.74
TOTAL CHECK 3,500.14
149054 11111 01/26/24 500 GREG PAGONIS 22111 DEP REF ARB22-0012 300.46
149055 11111 01/26/24 1750 MARIO TOPETE TREE CARE, I 64581 AZULE PK TREE MAINT 480.00
149055 11111 01/26/24 1750 MARIO TOPETE TREE CARE, I 64581 AZULE PK TREE MAINT 5,860.00
149055 11111 01/26/24 1750 MARIO TOPETE TREE CARE, I 64544 KMP TREE MAINT 5,880.00
TOTAL CHECK 12,220.00
149056 11111 01/26/24 1572 NBBM SERVICES, INC 64511 JANITORIAL SERVICES 770.00
149057 11111 01/26/24 1732 NWESTCO LLC 62144 JAN 2024 UST INSPECT 240.00
149058 11111 01/26/24 1831 PACIFIC PREPAREDNESS LLC 64831 EMERGENCY MGMT SVCS 1,443.75
149059 11111 01/26/24 1550 PLAN JPA 62419 DEC GEN LIAB CLAIMS 1,570.00
149060 11111 01/26/24 731 QUADIENT, INC. 62613 POSTAGE MACHINE MAINT 2,902.13
149061 11111 01/26/24 393 REED & GRAHAM, INC 81121 STREETS SUPPLIES 93.10
149062 11111 01/26/24 87 SAN JOSE WATER COMPANY 63112 GREENBRIAR 138.01
149063 11111 01/26/24 136 SCOTTY'S AUTOMOTIVE 64611 MAINTENANCE VEH#141 184.97
149063 11111 01/26/24 136 SCOTTY'S AUTOMOTIVE 64611 MAINTENANCE VEH#148 161.02
TOTAL CHECK 345.99
44
SUNGARD PUBLIC SECTOR PAGE NUMBER: 2
DATE: 01/26/2024 CITY OF SARATOGA VENCHK11
TIME: 12:47:40 CHECK REGISTER ACCOUNTING PERIOD: 7/24
FUND - 009 - DISBURSEMENT FUND
CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT
149064 11111 01/26/24 1561 SCVURPPP 64742 WVCWP CAMPBELL 23/24 105,326.00
149064 11111 01/26/24 1561 SCVURPPP 64742 WVCWP LOS GATOS 23/24 97,483.00
149064 11111 01/26/24 1561 SCVURPPP 64742 WVCWP MNTE SRNO 23/24 7,844.00
149064 11111 01/26/24 1561 SCVURPPP 64742 WVCWP SARATOGA 23/24 89,079.00
TOTAL CHECK 299,732.00
149065 11111 01/26/24 154 SHUTE MIHALY & WEINBERGER 65223 GENERAL PLAN 13,699.94
149065 11111 01/26/24 154 SHUTE MIHALY & WEINBERGER 22119 ENV19-0005 912.50
149065 11111 01/26/24 154 SHUTE MIHALY & WEINBERGER 22119 ENV19-0004 284.20
149065 11111 01/26/24 154 SHUTE MIHALY & WEINBERGER 22119 AHFV EIR ENV21-0011 1,123.50
149065 11111 01/26/24 154 SHUTE MIHALY & WEINBERGER 22119 SB 35 PROJ SUB20-0004 1,898.00
149065 11111 01/26/24 154 SHUTE MIHALY & WEINBERGER 65213 CDD 5,554.30
149065 11111 01/26/24 154 SHUTE MIHALY & WEINBERGER 65219 CITY CLERK 1,976.10
149065 11111 01/26/24 154 SHUTE MIHALY & WEINBERGER 65211 CM 1,945.80
149065 11111 01/26/24 154 SHUTE MIHALY & WEINBERGER 65216 FACILITIES 382.20
149065 11111 01/26/24 154 SHUTE MIHALY & WEINBERGER 65215 PW SUB20-0003 7,964.70
149065 11111 01/26/24 154 SHUTE MIHALY & WEINBERGER 65227 RISK MANAGEMENT 81.90
149065 11111 01/26/24 154 SHUTE MIHALY & WEINBERGER 65213 CDD 7,394.80
149065 11111 01/26/24 154 SHUTE MIHALY & WEINBERGER 65219 CITY CLERK 2,390.80
149065 11111 01/26/24 154 SHUTE MIHALY & WEINBERGER 65211 CM 3,030.20
149065 11111 01/26/24 154 SHUTE MIHALY & WEINBERGER 65216 FACILITIES 250.20
149065 11111 01/26/24 154 SHUTE MIHALY & WEINBERGER 65256 NON-DEP 427.14
149065 11111 01/26/24 154 SHUTE MIHALY & WEINBERGER 65217 OH/CC MEETINGS 3,641.80
149065 11111 01/26/24 154 SHUTE MIHALY & WEINBERGER 65215 PW SUB20-0003 8,117.60
149065 11111 01/26/24 154 SHUTE MIHALY & WEINBERGER 65227 RISK MANAGEMENT 194.60
TOTAL CHECK 61,270.28
149066 11111 01/26/24 248 STATE OF CA FRANCHISE TAX 21252 DED:2011 FTB W/H 50.00
149067 391 US BANK PURCHASING CARD P VOID: MULTI STUB CHECK
149068 391 US BANK PURCHASING CARD P VOID: MULTI STUB CHECK
149069 11111 01/26/24 391 US BANK PURCHASING CARD P 61133 FACILITIES SUPPLIES 866.42
149069 11111 01/26/24 391 US BANK PURCHASING CARD P 66112 MEETING EXP-SUPPLIES 216.45
149069 11111 01/26/24 391 US BANK PURCHASING CARD P 61316 SEA PROTECTION GEARS 481.25
149069 11111 01/26/24 391 US BANK PURCHASING CARD P 66111 MEETING EXP-MEALS 137.47
149069 11111 01/26/24 391 US BANK PURCHASING CARD P 66112 MEETING EXP-MEALS 42.53
149069 11111 01/26/24 391 US BANK PURCHASING CARD P 66212 NEW LAWS CONFERENCE 646.00
149069 11111 01/26/24 391 US BANK PURCHASING CARD P 61341 LANDSCAPE SUPPLIES 464.25
149069 11111 01/26/24 391 US BANK PURCHASING CARD P 66211 TRAINING-PETSCHOOL 20.00
149069 11111 01/26/24 391 US BANK PURCHASING CARD P 61111 KEYBOARD TRAY 275.00
149069 11111 01/26/24 391 US BANK PURCHASING CARD P 61162 TSC MEETING EXP 4.99
149069 11111 01/26/24 391 US BANK PURCHASING CARD P 66211 CASCC HOLIDAY EVENT 50.00
149069 11111 01/26/24 391 US BANK PURCHASING CARD P 68656 CITY EVENT SUPPLIES 921.17
149069 11111 01/26/24 391 US BANK PURCHASING CARD P 66212 CNCL ACADEMY LODGING 623.77
149069 11111 01/26/24 391 US BANK PURCHASING CARD P 66111 EMPLOYEE RECOG SPPLS 806.07
149069 11111 01/26/24 391 US BANK PURCHASING CARD P 66112 MTG EXP-MEALS/DRINKS 1,046.50
149069 11111 01/26/24 391 US BANK PURCHASING CARD P 66111 NOTARY SERVICES 100.00
149069 11111 01/26/24 391 US BANK PURCHASING CARD P 61111 OFFICE SUPPLIES 16.35
149069 11111 01/26/24 391 US BANK PURCHASING CARD P 61278 SOFTWARE SUPPORT 359.95
149069 11111 01/26/24 391 US BANK PURCHASING CARD P 64549 CSP SECURITY SVCS 53.91
149069 11111 01/26/24 391 US BANK PURCHASING CARD P 61341 PARK BARTHROOM SPPLS 615.22
149069 11111 01/26/24 391 US BANK PURCHASING CARD P 64558 TRAILS MAINT SPPLS 3,666.39
149069 11111 01/26/24 391 US BANK PURCHASING CARD P 61112 POSTAGE 62.69
45
SUNGARD PUBLIC SECTOR PAGE NUMBER: 3
DATE: 01/26/2024 CITY OF SARATOGA VENCHK11
TIME: 12:47:40 CHECK REGISTER ACCOUNTING PERIOD: 7/24
FUND - 009 - DISBURSEMENT FUND
CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT
149069 11111 01/26/24 391 US BANK PURCHASING CARD P 66212 CSMFO CONF LODGING 1,312.65
149069 11111 01/26/24 391 US BANK PURCHASING CARD P 66212 CCWC CONF LODGING 455.13
149069 11111 01/26/24 391 US BANK PURCHASING CARD P 61191 CCWC CONFERENCE 400.00
149069 11111 01/26/24 391 US BANK PURCHASING CARD P 66311 DEGREE VERIFICATION 169.70
149069 11111 01/26/24 391 US BANK PURCHASING CARD P 61116 EMPLOYEE RECOGNITION 87.30
149069 11111 01/26/24 391 US BANK PURCHASING CARD P 66111 MEETING EXP-MEALS 144.36
149069 11111 01/26/24 391 US BANK PURCHASING CARD P 61112 POSTAGE 11.39
149069 11111 01/26/24 391 US BANK PURCHASING CARD P 61192 WELLNESS GRANT SPPLS 218.02
149069 11111 01/26/24 391 US BANK PURCHASING CARD P 64552 FIELD CONVERSION SPPL 274.40
149069 11111 01/26/24 391 US BANK PURCHASING CARD P 66112 MEETING EXP-MEALS 464.72
149069 11111 01/26/24 391 US BANK PURCHASING CARD P 61111 OFFICE SUPPLIES 78.30
149069 11111 01/26/24 391 US BANK PURCHASING CARD P 61313 INSPECTOR HATS 138.17
149069 11111 01/26/24 391 US BANK PURCHASING CARD P 22119 LLA19-0003 NOTARY SVC 125.00
149069 11111 01/26/24 391 US BANK PURCHASING CARD P 62251 AICP/APA MEMBERSHIPS 748.00
149069 11111 01/26/24 391 US BANK PURCHASING CARD P 61111 INK CARTRIDGE 66.62
149069 11111 01/26/24 391 US BANK PURCHASING CARD P 64611 MAINTENANCE VEH-TIRES 528.40
149069 11111 01/26/24 391 US BANK PURCHASING CARD P 66111 EMPLOYEE RECOG-MEALS 507.12
149069 11111 01/26/24 391 US BANK PURCHASING CARD P 64611 MAINTENANCE VEH 85.00
149069 11111 01/26/24 391 US BANK PURCHASING CARD P 66111 MEETING EXP-BAGELS 87.70
149069 11111 01/26/24 391 US BANK PURCHASING CARD P 66111 MEETING EXP-MEALS 970.24
149069 11111 01/26/24 391 US BANK PURCHASING CARD P 66212 CSMFO CONF LODGING 564.57
149069 11111 01/26/24 391 US BANK PURCHASING CARD P 66211 CSMFO CONFERENCE 515.00
149069 11111 01/26/24 391 US BANK PURCHASING CARD P 62251 CSMFO MEMBERSHIP 55.00
149069 11111 01/26/24 391 US BANK PURCHASING CARD P 61116 EMPLOYEE RECOGNITION 86.48
149069 11111 01/26/24 391 US BANK PURCHASING CARD P 66212 CSMFO CONF-HINCHMAN 263.81
149069 11111 01/26/24 391 US BANK PURCHASING CARD P 81161 MT. VISTA DRAIN IMP 3,628.41
149069 11111 01/26/24 391 US BANK PURCHASING CARD P 64323 SOFTWARE SUPPORT 54.00
149069 11111 01/26/24 391 US BANK PURCHASING CARD P 66211 DPR TRAINING-BARAJAS 60.00
149069 11111 01/26/24 391 US BANK PURCHASING CARD P 66211 DPR TRAINING-BROWN 60.00
149069 11111 01/26/24 391 US BANK PURCHASING CARD P 66211 DPR TRAINING-DEDINI 140.00
149069 11111 01/26/24 391 US BANK PURCHASING CARD P 66211 DPR TRAINING-DIAZ 140.00
149069 11111 01/26/24 391 US BANK PURCHASING CARD P 66211 DPR TRAINING-JUAREZ 60.00
149069 11111 01/26/24 391 US BANK PURCHASING CARD P 66211 LEAGE OF CA CITIES 675.00
149069 11111 01/26/24 391 US BANK PURCHASING CARD P 66111 MEETING EXP-SUPPLIES 41.00
149069 11111 01/26/24 391 US BANK PURCHASING CARD P 66211 CSMFO CONF-HINCHMAN 515.00
149069 11111 01/26/24 391 US BANK PURCHASING CARD P 62251 CSMFO MBRSHP-HINCHMAN 135.00
149069 11111 01/26/24 391 US BANK PURCHASING CARD P 66211 CSMFO CONF-SCOTT 515.00
149069 11111 01/26/24 391 US BANK PURCHASING CARD P 66212 CSMFO LODGING-SCOTT 405.67
149069 11111 01/26/24 391 US BANK PURCHASING CARD P 62251 CSMFO MBRSHP-SCOTT 55.00
149069 11111 01/26/24 391 US BANK PURCHASING CARD P 66211 CSMFO CONF-BUNDANG 515.00
149069 11111 01/26/24 391 US BANK PURCHASING CARD P 66212 CSMFO LODGING-BUNDANG 308.88
TOTAL CHECK 27,141.42
149070 11111 01/26/24 500 VIKRAM MEHTA 22111 REF DEP ARB19-0029 238.55
149071 11111 01/26/24 402 VISTA LANDSCAPE & MAINTEN 81161 QUARRY RD WEED MAINT 9,996.50
TOTAL FUND 463,531.22
TOTAL REPORT 463,531.22
46
SARATOGA CITY COUNCIL
MEETING DATE:February 7, 2024
DEPARTMENT:Administrative Services
PREPARED BY:Ann Xu, Interim Finance Manager/Accountant
SUBJECT:Treasurer’s Report for the Month Ended December 31, 2023
RECOMMENDED ACTION:
Review and accept the Treasurer’s Report for the month ended December 31, 2023.
BACKGROUND:
California government code section 41004 requires that the City Treasurer submits to the City
Clerk and the legislative body a written report and accounting of all receipts, disbursements, and
fund balances. The Municipal Code of the City of Saratoga, Article 2-20, Section 2-20.035
designates the City Manager as the City Treasurer. This report is prepared to fulfill this
requirement.
The following attachments provide various financial transaction data for the City of Saratoga’s
Funds collectively as well as specifically for the City’s General (Operating) Fund, including an
attachment from the State Treasurer’s Office of Quarterly Local Agency Investment Fund (LAIF)
rates from the 1st Quarter of 1977 to the present.
FISCAL STATEMENT:
Cash and Investments Balance by Fund
As of December 31, 2023, the City’s unaudited cash and investments totaled $38,948,779. The
City Council’s adopted policy on the Working Capital Reserve Fund states that effective July 1,
2016: for cash flow purposes and to avoid the occurrence of dry period financing, pooled cash
from all funds should not be allowed to fall below $1,000,000. The total pooled cash balance of
$38.9 million exceeds the minimum amount required.
Comerica Bank 3,737,898$
Deposit with LAIF 35,210,881$
Total Cash 38,948,779$
Cash Summary
47
City’s Current Financial Position
In accordance with California government code section 53646 (b) (3), the City is financially well
positioned and able to meet its estimated expenditure requirements for the next six months. As of
December 31, 2023, the City’s financial position (Assets $39.7M, Liabilities $6.7M, and Fund
Equity $33.0M) remains very strong and there are no issues in meeting financial obligations now
or in the foreseeable future.
The following Fund Balance schedule represents actual funding available for all funds at the end
of the monthly period. This amount differs from the above Cash Summary schedule as assets and
liabilities are components of the fund balance. As illustrated in the summary below, Total Cash
is adjusted by the addition of Total Assets less the amount of Total Liabilities to arrive at the
Ending Fund Balance –which represents the actual amount of funds available.
ATTACHMENTS:
Table 1 – Change in Total Fund Balances by Fund
Table 2 – Change in Total Fund Balances by CIP Project
Chart 1 – Change in Investment Pool Balance by Month
Chart 2 – Local Agency Investment Fund (LAIF) Quarterly Apportionment Rates
"+
Total Cash 38,948,779$
Plus: Assets 776,782
Less: Liabilities (6,715,915)
Ending Fund Balance 33,009,646$
Adjusting Cash to Ending Fund Balance
48
TABLE 1: CHANGES IN TOTAL FUND BALANCE
*Negative fund balance due to authorized spending of anticipated revenues
**Includes long-term debt for Arrowhead Community Facilities District Bond
Fund Description
Prior Year
Carryforward
7/1/2023
Increase/
(Decrease)
Jul-Nov
Current
Revenue
Current
Expenditure Transfer In
Transfer
Out
Fund Balance
12/31/2023
General Fund
Committed Fund Balances:
Hillside Stability Reserve 1,000,000 - - - - - 1,000,000
Assigned Fund Balances:
Future Capital Replacement & Efficiency Project Reserve 3,509,000 - - - - (1,337,000) 2,172,000
Carryforwards Reserve 100,000 - - - - - 100,000
Facility Reserve 3,700,000 - - - - - 3,700,000
Unassigned Fund Balances:
Working Capital Reserve 1,000,000 - - - - - 1,000,000
Fiscal Stabilization Reserve 3,150,000 - - - - - 3,150,000
Compensated Absences Reserve 330,000 - - - - - 330,000
Other Unassigned Fund Balance Reserve (Pre YE distribution)2,373,803 (4,129,451) 3,812,448 (1,719,493) - (2,170,876) (1,833,569) *
General Fund Total 15,162,803 (4,129,451) 3,812,448 (1,719,493) - (3,507,876) 9,618,431
Special Revenue
Landscape/Lighting Districts 1,001,132 (188,665) 12,354 (32,008) - - 792,813
ARPA Federal Grants 6,473,435 - - - - - 6,473,435
2023 Storm Fund 200,884 23,634 - (6,200) - - 218,318
Special Revenue Fund Total 7,675,451 (165,031) 12,354 (38,208) - - 7,484,566
Debt Service
Library Bond 910,655 (727,068) 1,391 - - - 184,978
Arrowhead Bond (1,287,086) (70,005) - - - - (1,357,090) **
Debt Service Fund Total (376,431) (797,073) 1,391 - - - (1,172,112)
Internal Service Fund
Liability/Risk Management 643,207 (455,562) - (28,940) - - 158,706
W orkers Compensation 224,868 9,581 2,007 (5,019) - - 231,438
Office Support Fund 162,213 3,254 614 (2,710) - - 163,371
Information Technology Services 710,691 101,136 - (62,818) - - 749,009
Vehicle & Equipment Maintenance 268,387 (21,674) - (25,836) - - 220,877
Building Maintenance 692,401 106,739 - (75,609) - - 723,530
Vehicle & Equipment Replacement 754,983 (10,498) - - - - 744,484
Technology Replacement 908,565 56,644 - (4,050) - - 961,159
Facility FFE Replacement 855,962 100,000 - - - - 955,962
Internal Service Fund Total 5,221,277 (110,381) 2,621 (204,982) - - 4,908,536
Trust/Agency
WVCWP Agency Fund 651,922 29,818 6,702 (107,186) - - 581,256
Trust/Agency Fund Total 651,922 29,818 6,702 (107,186) - - 581,256
Capital Project
Street Projects 3,660,101 (627,402) 228,298 (296,351) 2,846,395 (57,395) 5,753,646
Park and Trail Projects 836,826 (153,965) - (25,797) 375,000 - 1,032,064
Facility Projects 492,336 13,850 11,913 - - - 518,099
Administrative Projects 1,334,960 448,035 (192,227) (23,716) 343,876 - 1,910,928
Tree Fund Projects 53,141 12,470 - - - - 65,611
Park In-Lieu Projects 1,048,701 310,589 64,686 (37,687) - - 1,386,289
CIP Grant Street Projects (81,233) - 9,115 - - - (72,117) *
CIP Grant Park & Trail Projects 90,000 1,178,005 (5,000) - - - 1,263,005
CIP Grant Administrative Projects (186,987) (31,245) - (13,780) - - (232,012) *
CIP Grant ARPR/SLFRF Projects - (491,996) - (196,728) - - (688,725) *
Gas Tax Fund Projects (51,189) 570,900 132,471 - - - 652,182
CIP Fund Total 7,196,656 1,229,240 249,256 (594,059) 3,565,271 (57,395) 11,588,970
Total City 35,531,678 (3,942,878) 4,084,773 (2,663,928) 3,565,271 (3,565,271)33,009,646
49
TABLE 2: FUND BALANCES BY CIP PROJECT
*Negative fund balance due to authorized spending of anticipated revenues
CIP Funds/Projects
Prior Year
Carryforward
7/1/2023
Increase/
(Decrease)
Jul-Nov
Current
Revenue
Current
Expenditure Transfer In Transfer Out
Fund Balance
12/31/2023
Street Projects
Annual Road Improvements 853,356 (169,807) 228,298 (160,897) 1,337,000 (57,395) 2,030,555
Roadway Safety & Traffic Calming 212,585 (114,109) - (58,652) 150,000 - 189,824
Citywide Traffic Signal Battery Backup 271,991 - - - - - 271,991
Portable Radar Feedback Sign 1,548 - - - - - 1,548
Local Roadway Safety Plan 3,047 - - - - - 3,047
Traffic Signal Controller Upgrades 80,000 - - - - - 80,000
Safe Routes to School Implementation - (22,300) - - 160,000 - 137,700
Citywide Bikeways and Sidewalk Master Plan - - - - 57,395 - 57,395
Prospect/Saratoga Median Improvement 309,379 - - - - - 309,379
Village Clock 2,560 - - - - - 2,560
Big Basin Way/Blaney Trash Can Replacement 2,133 - - - - - 2,133
Annual Infrastructure Maintenance & Repairs 72,915 (244,354) - (12,313) 250,000 - 66,248
Guava Court Curb & Gutter Replacement 252,514 - - - - - 252,514
Annual Corrugated Pipe Rehabilitation Project - - - - 300,000 - 300,000
El Camino Grande Storm Drain Pump 104 - - - - - 104
Saratoga Village Crosswalk & Sidewalk Rehabilitation 31,724 (4,793) - - - - 26,932
Quito Road Sidewalk Improvements 43,370 - - - - - 43,370
Saratoga/Sunnyvale Road Sidewalk 92,158 - - - - - 92,158
Saratoga Sunnyvale Rd. Pathway Rehab Cox to RRX 50,000 - - (50,000) - - -
Quito Road Sidewalk Rehabilitation and Gap Closure 182,609 - - - - - 182,609
Quito Road Sidewalk Rehabilitation Gap Closure Phase 2 300,000 - - - - - 300,000
Fourth Street Bridge Widening 95,813 - - - 42,000 - 137,813
Quito Road Bridge Replacement 127,478 - - - - - 127,478
Quito Road Bridge - ROW Acquisition 3,662 - - - - - 3,662
Bridge Rehabilitation Project Phase 1 350,000 - - - 350,000 - 700,000
Annual Retaining Wall Maintenance & Repairs 332,401 (71,775) - (13,317) 200,000 - 447,309
Mt. Eden Erosion Repair 45,344 (264) - (1,171) - - 43,909
Continental Circle Landslide Stabilization 57,447 - - - - - 57,447
Pierce Road Retainment 36,881 - - - - - 36,881
Mt. Eden Emergency Landslide 20,080 - - - - - 20,080
Unallocated Street Funds (171,000) - - - - - (171,000)
Total Street Projects 3,660,101 (627,402) 228,298 (296,351) 2,846,395 (57,395) 5,753,646
Parks & Trails Projects
Park/Trail Repairs 150,756 (103,965) - (21,213) 250,000 - 275,579
Hakone Gardens Infrastructure Improvements (12,010) - - - 25,000 - 12,990
Hakone Pond Reconstruction 300,000 - - - - - 300,000
Beauchamps Park Playground Replacement (3,945) - - - - - (3,945) *
Guava/Fredericksburg Entrance 87,035 - - (4,584) - - 82,450
Saratoga Village to Quarry Park Walkway - Design 228,989 - - - - - 228,989
Park and Trail Fire Mitigation - (50,000) - - 100,000 - 50,000
Unallocated Park Funds 86,000 - - - - - 86,000
Total Parks & Trails Projects 836,826 (153,965) - (25,797) 375,000 - 1,032,064
Facility Projects
Open Work Space 78,100 - - - - - 78,100
Civic Theater Improvements 27,240 2,598 6,913 - - - 36,751
PEG Funded Project 189,312 11,411 - - - - 200,722
Community Center Improvement 19,484 (158) - - - - 19,326
Community Center Generator and EV Charging Stations 163,201 - - - - - 163,201
Library Building Exterior Maintenance 15,000 - 5,000 - - - 20,000
Total Facility Projects 492,336 13,850 11,913 - - - 518,099
Administrative and Technology Projects
Safe Routes to School 158,755 - - - - - 158,755
City Website/Intranet 16,948 - - - - - 16,948
Development Technology (27,042) (6,927) 5 - - - (33,964) *
Software Technology Management 194,403 66,470 13,896 - - - 274,769
LLD Initiation Match Program (7,344) - - - - - (7,344) *
Horseshoe Beautification 8,237 (1,125) - - - - 7,113
Business Renewal Program 5,798 - - - - - 5,798
Citywide Accessibility Assessment 26,116 - - (23,716) 100,000 - 102,400
City Art Program 78,669 - - - 25,000 - 103,669
Safe Routes to School Needs Assessment 15,748 - - - - - 15,748
El Quito Neighborhood Improvements 284,507 - - - - - 284,507
Parking District ADA Improvements and Rehabilitation 250,000 - - - - - 250,000
Storm Drain Master Plan 300,000 - - - - - 300,000
ADA Self Assessment 320,250 - - - - - 320,250
General Plan Update 234,195 389,617 (206,128) - 218,876 - 636,560
Wildfire Mitigation Program 4,067 - - - - - 4,067
Risk Management Project Funding 54,153 - - - - - 54,153
Unallocated Administrative Funds (582,500) - - - - - (582,500)
Total Administrative and Technology Projects 1,334,960 448,035 (192,227) (23,716) 343,876 - 1,910,928
50
TABLE 2 (cont.): FUND BALANCES BY CIP PROJECT
*Negative fund balance due to authorized spending of anticipated revenues
CIP Funds/Projects
Prior Year
Carryforward
7/1/2023
Increase/
(Decrease)
Jul-Nov
Current
Revenue
Current
Expenditure Transfer In Transfer Out
Fund Balance
12/31/2023
Tree Fund Projects
Citywide Tree Planting Program 27,266 12,470 - - - - 39,736
Tree Dedication Program 25,875 - - - - - 25,875
Total Tree Fund Projects 53,141 12,470 - - - - 65,611
Park In-Lieu Projects
Orchard Irrigation & Tree Planting 3,237 - - - - - 3,237
Hakone Gardens Infrastructure 82,011 - - (37,687) - - 44,324
Hakone Gardens Neighbor Wood Fence Replacement 75,000 (59,950) - - - - 15,050
Quarry Park Maintenance Building Utility Project 35,000 - - - - - 35,000
EL Quito Park Pickleball 1,515 - - - - - 1,515
Joe's Trail Phase II 130,755 - - - - - 130,755
Joe's Trail Phase III 264,000 - - - - - 264,000
Trail Pet Stations 25,000 - - - - - 25,000
Saratoga Village to Quarry Park Walkway - Design 223,810 - - - - - 223,810
Village Oaks Bridge Reconstruction and Erosion Control 30,000 - - - - - 30,000
Hakone Gardens to Quarry Park Trail Gap Closure Phase 1 50,000 - - - - - 50,000
Park and Trail Fire Mitigation 100,000 (49,920) - - - - 50,080
Unallocated Park In-Lieu Funds 28,372 420,459 64,686 - - - 513,517
Total Park In-Lieu Projects 1,048,701 310,589 64,686 (37,687) - - 1,386,289
CIP Grant Street Projects
Local Roadway Safety Plan (4,882) - - - - - (4,882) *
Prospect/Saratoga Median Improvement (19,217) - 3,718 - - - (15,499) *
Citywide Signal Upgrade II 18 - - - - - 18
Saratoga Ave Sidewalk (34,146) - - - - - (34,146) *
Village Sidewalk, Curb & Gutter - Phase II Construction (91) - - - - - (91) *
Saratoga Village Crosswalk & Sidewalk Rehabilitation (834) - 2,564 - - - 1,730 *
4th Street Bridge (31,057) - 2,833 - - - (28,224) *
Quito Bridge Replacement 18,597 - - - - - 18,597
Quito Road Bridges - ROW Acquisition (9,619) - - - - - (9,619) *
Total CIP Grant Street Projects (81,233) - 9,115 - - - (72,117)
CIP Grant Park & Trail Projects
Blue Hills Elementary Pedestrian Crossing at UPPR - 1,200,000 - - - - 1,200,000
Park and Trail Fire Mitigation 90,000 (21,995) (5,000) - - - 63,005
Total CIP Grant Park & Trail Projects 90,000 1,178,005 (5,000) - - - 1,263,005
CIP Grant Administrative Projects
CDD Software/ADA 39,736 - - - - - 39,736
General Plan Update (LEAP)(226,723) (31,245) - (13,780) - - (271,748) *
Total CIP Grant Administrative Projects (186,987) (31,245) - (13,780) - - (232,012)
CIP Grant ARPA/SLFRF Projects
Park Sewer Lateral Replacement - (8,487) - - - - (8,487) *
Prospect Road Green Infrastructure (304,640) - - - - (304,640) *
Stormwater Pollution Prevention Program Compliance (SWPPP)- (38,000) - (529) - - (38,529) *
Saratoga Village Water Improvement - (37,610) - (6,146) - - (43,756) *
Guava Ct. Improvements and Green Stormwater Infrastructure (GSI)- (103,259) - (188,685) - - (291,944) *
Monta Vista Storm Drain Improvement - - - (1,368) - - (1,368) *
Total CIP Grant ARPA/SLFRF Projects - (491,996) - (196,728) - - (688,725)
Gas Tax Fund Projects
Annual Roadway Improvements (104,750) 570,900 132,471 - - - 598,621 *
Prospect/Saratoga Median Improvements 48,278 - - - - - 48,278
Big Basin Way Sidewalk Repairs (1,802) - - - - - (1,802) *
Quito Road Bridges 7,085 - - - - - 7,085
Total Gas Tax Fund Projects (51,189) 570,900 132,471 - - - 652,182
Total CIP Funds 7,196,656 1,229,240 249,256 (594,059) 3,565,271 (57,395) 11,588,970
51
CHART 1: CHANGE IN INVESTMENT POOL BALANCE BY MONTH
52
CHART 2 : LAIF Quarterly Apportionment Rates
March June September December
1977 5.68 5.78 5.84 6.45
1978 6.97 7.35 7.86 8.32
1979 8.81 9.10 9.26 10.06
1980 11.11 11.54 10.01 10.47
1981 11.23 11.68 12.40 11.91
1982 11.82 11.99 11.74 10.71
1983 9.87 9.64 10.04 10.18
1984 10.32 10.88 11.53 11.41
1985 10.32 9.98 9.54 9.43
1986 9.09 8.39 7.81 7.48
1987 7.24 7.21 7.54 7.97
1988 8.01 7.87 8.20 8.45
1989 8.76 9.13 8.87 8.68
1990 8.52 8.50 8.39 8.27
1991 7.97 7.38 7.00 6.52
1992 5.87 5.45 4.97 4.67
1993 4.64 4.51 4.44 4.36
1994 4.25 4.45 4.96 5.37
1995 5.76 5.98 5.89 5.76
1996 5.62 5.52 5.57 5.58
1997 5.56 5.63 5.68 5.71
1998 5.70 5.66 5.64 5.46
1999 5.19 5.08 5.21 5.49
2000 5.80 6.18 6.47 6.52
2001 6.16 5.32 4.47 3.52
2002 2.96 2.75 2.63 2.31
2003 1.98 1.77 1.63 1.56
2004 1.47 1.44 1.67 2.00
2005 2.38 2.85 3.18 3.63
2006 4.03 4.53 4.93 5.11
2007 5.17 5.23 5.24 4.96
2008 4.18 3.11 2.77 2.54
2009 1.91 1.51 0.90 0.60
2010 0.56 0.56 0.51 0.46
2011 0.51 0.48 0.38 0.38
2012 0.38 0.36 0.35 0.32
2013 0.28 0.24 0.26 0.26
2014 0.24 0.22 0.24 0.25
2015 0.26 0.28 0.32 0.37
2016 0.46 0.55 0.60 0.68
2017 0.78 0.92 1.07 1.20
2018 1.51 1.90 2.16 2.40
2019 2.55 2.57 2.45 2.29
2020 2.03 1.36 0.84 0.63
2021 0.44 0.33 0.24 0.23
2022 0.32 0.75 1.35 2.07
2023 2.74 3.15 3.59 4.00
53
SARATOGA CITY COUNCIL
MEETING DATE:February 7, 2024
DEPARTMENT:Community Development Department
PREPARED BY:David Dorcich, Associate Engineer
SUBJECT:Final Map Approval for Two Lots Located at 13370 Pierce Road
RECOMMENDED ACTION:
Adopt the Resolution granting final map approval of parcel map application No. ULS23-0003 for
two lots located at 13370 Pierce Road (APN: 503 51 014).
BACKGROUND:
Attached is a Resolution, which, if adopted, will grant final map approval for two (2) lots located
at 13370 Pierce Road (APN 503 51 014). This map is for an urban lot split utilizing the ministerial
process enabled by SB9 and the applicant has satisfied all the applicable requirements of Article
15-57 of the Saratoga Municipal Code.
The recordation of the final map is a means to create individual lots from a larger lot for which
building permits may be issued.The Subdivision Map Act provides that once the final map has
been filed with the City Clerk, the City Council must approve or disapprove the final map and
accept or reject any offers of dedication made to the City within the map at its next meeting.It
further provides that the Council must approve the final map if it finds that the final map is in
substantial compliance with a previously approved tentative map.
The City Engineer has examined the final map and related documents submitted to the City in
accordance with the provisions of Section 14.40.020 of the Municipal Code and it was determined
that:
1.The Subdivision Map Act, the City's Subdivision Ordinance,and all other applicable
provisions of law have been complied with.
2.The final map is technically correct.
Consequently, the City Engineer’s certificate was executed on the final map and the final map was
filed with the City Clerk pursuant to Section 14.40.040 of the Municipal Code for action by the
City Council.
ATTACHMENTS:
54
Attachment A - Resolution Granting Final Map Approval
Attachment B - Site Map
Attachment C - Parcel Map
1682576.1
55
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA
APPROVING THE FINAL MAP OF APPLICATION NO ULS23-0003
13370 PIERCE ROAD (APN 503 51 014)
The City Council of the City of Saratoga hereby resolves as follows:
That certain Parcel Map of a two lot subdivision prepared by LE Engineering, dated
January 24, 2024 and filed with the City Clerk of the City of Saratoga on January 8, 2024,
meets the requirements of the Subdivision Map Act and the Saratoga Municipal Code and
is approved. The City Manager (or designee) is authorized to take action required to record
the Final Map.
The above and foregoing resolution was passed and adopted at a regular meeting of the Saratoga
City Council held on the 7th day of February2024 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
______________________________
Yan Zhao, Mayor
ATTEST:
____________________________
Britt Avrit, MMC, City Clerk
1740091.1
56
Site Map
57
’58
604 M 5-6
LOT 3 TRACT
NO
.
14
13
55
M
55
-56
LOT
22
LOT
19
LOT
20TRACTNO. 3392
LOT
23
LOT 2
604 M 5-6
59
SARATOGA CITY COUNCIL
MEETING DATE:February 7, 2024
DEPARTMENT:Community Development Department
PREPARED BY:David Dorcich, Associate Engineer
SUBJECT:Final Map Approval for Two Lots Located at 22461 Mt. Eden Road
RECOMMENDED ACTION:
Continue consideration of a Resolution granting final map approval of parcel map application
No. ULS22-0015 for two lots located at 22461 Mt. Eden Road (APN: 503 80 001)to February
21, 2024.
REVISIONS & UPDATES:
Staff report revised on February 7, 2024, to amend the Recommended Action to continue
consideration of the Resolution until February 21, 2024,because additional time is needed
by the applicant.
BACKGROUND:
Attached is a Resolution, which, if adopted, will grant final map approval for two (2) lots located
at 22461 Mt. Eden Road (APN 503 80 001). This map is for an urban lot split utilizing the
ministerial process enabled by SB9 and the applicant has satisfied all the applicable requirements
of Article 15-57 of the Saratoga Municipal Code.
The recordation of the final map is a means to create individual lots from a larger lot for which
building permits may be issued.The Subdivision Map Act provides that once the final map has
been filed with the City Clerk, the City Council must approve or disapprove the final map and
accept or reject any offers of dedication made to the City within the map at its next meeting.It
further provides that the Council must approve the final map if it finds that the final map is in
substantial compliance with a previously approved tentative map.
The City Engineer has examined the final map and related documents submitted to the City in
accordance with the provisions of Section 14.40.020 of the Municipal Code and it was determined
that:
1.The Subdivision Map Act, the City's Subdivision Ordinance,and all other applicable
provisions of law have been complied with.
2.The final map is technically correct.
60
Consequently, the City Engineer’s certificate was executed on the final map and the final map was
filed with the City Clerk pursuant to Section 14.40.040 of the Municipal Code for action by the
City Council.
ATTACHMENTS:
Attachment A - Resolution Granting Final Map Approval
Attachment B - Site Map
Attachment C - Parcel Map
1682576.1
61
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA
APPROVING THE FINAL MAP OF APPLICATION NO ULS22-0015
22461 MT. EDEN ROAD (APN 503 80 001)
The City Council of the City of Saratoga hereby resolves as follows:
That certain Parcel Map of a two lot subdivision prepared by Sterling Consultants, dated
November 2023, and filed with the City Clerk of the City of Saratoga on November 28,
2023, meets the requirements of the Subdivision Map Act and the Saratoga Municipal
Code and is approved. The City Manager (or designee) is authorized to take action
required to record the Final Map.
The above and foregoing resolution was passed and adopted at a regular meeting of the Saratoga
City Council held on the 7th day of February2024 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
______________________________
Yan Zhao, Mayor
ATTEST:
____________________________
Britt Avrit, MMC, City Clerk
1696624.1
62
Site Map
63
64
65
66
SARATOGA CITY COUNCIL
MEETING DATE:February 7, 2024
DEPARTMENT:Administrative Services
PREPARED BY:Monica LaBossiere, Human Resources Manager
SUBJECT:City Manager Recruitment
RECOMMENDED ACTION:
Approve the content of the brochure for recruitment for the City Manager position.
BACKGROUND:
The brochure content is being brought to City Council for approval to ensure that Valerie Gaeta
Phillips, President, and Recruiter of Bob Murray & Associates,has accurately captured the collective
input of the Council.
The following schedule (subject to change)is up to date:
Milestone Date
Recruitment material for City Council final review and approval February 7
Recruitment period February 16-March 31
Present top applicants to City Council April 8
First round candidate interviews with Council, facilitated by executive
search firm
April 22 and April 23
Final round candidate interviews -(1) with Council, facilitated by
executive search firm and (2) with executive management staff
April 29
Reference checking and contract negotiation April 30-May 3
City Manager contract approval June 5 or 19
ATTACHMENT:
Attachment A –City Manager Recruitment content brochure
67
City of Saratoga, CA
City Manager
Profile Text Draft
THE COMMUNITY
The City of Saratoga is a charming residential community of approximately 31,000 known for its
excellent schools and prestigious neighborhoods. The community’s downtown district, known as
“The Village,” has distinctive dining, unique shops, and numerous buildings dating back to the late
1800s and early 1900s. Saratoga residents place an emphasis on retaining the quality of the City’s semi-
rural ambiance and unique character. The City is also home to Villa Montalvo and the Hakone
Gardens, which is one of the oldest Japanese estates, retreats and gardens in the Western Hemisphere.
In addition to its cultural venues, the City of Saratoga offers a wide array of recreational opportunities.
The City has 14 parks, and numerous trails that allow for an assortment of activities. Additionally,
Saratoga is close to regional parks with excellent hiking and horseback riding trails.
THE CITY
The City of Saratoga was incorporated in 1956 and operates under a Council/Manager form of
government. At the time of incorporation, many school and utility districts were in existence and
consequently, more than one district may serve within the City’s boundaries. Fire protection services
are provided through special districts, and the City has formed collaborative relationships and
established service contracts with other government agencies including law enforcement services
through the Santa Clara County Sheriff's Office, animal control services provided by the City of San
Jose, recreation programs provided by Los Gatos-Saratoga Community Education and Recreation,
senior programs provided by the Saratoga Area Senior Coordinating Council, and library services
provided by Santa Clara County Library District. In addition, sanitation services are provided by West
Valley Sanitation District and Cupertino Sanitary District.
The City has five departments including: City Manager, Community Services, Administrative Services,
Community Development, and Public Works. Residential areas make up 98% of the City and 13
square miles of incorporated area. The 2023-24 operating and capital budget total is $43.9 million, and
the City has 56.50 full time employee positions.
The City’s mission statement: Provide essential municipal services which protect health, safety, and
welfare, and to satisfy the community’s desires to maintain its quality of life while practicing fiscal
responsibility. The City’s values statement: Strives to maintain a high quality of life for its residents
through careful planning and infrastructure maintenance, through activities to build community, and
by providing opportunities for extensive citizen participation in community issues.
THE POSITION
As the appointed Chief Executive Officer of the City, the City Manager is responsible for planning,
directing, managing, and reviewing the activities and operations of the City. The role operates under
the policy direction of the City Council in accordance with municipal law, for the benefit of City
68
residents. It involves coordinating City services and activities across various departments and external
agencies, as well as providing highly responsible and complex administrative support to the City
Council, offering advice with substantial discretion and judgement in analyzing the best approaches
for recommendations and decisions.
This position will administer the execution of City Council priorities; advise the City Council on
agenda items, issues, programs, and other matters; approve the selection, status change, transfer, and
termination of all City personnel; and confer with and direct the Assistant City Manager and
department directors in the formation and implementation of administrative policies and practices.
Other duties include but are not limited to:
Driving efficiency and effectiveness across all City programs and activities.
Coordinating the preparation of a wide variety of reports and presentations for the City
Council and outside organizations.
Developing proposals for action on current and future City needs and recommending long-
range plans for City services and programs.
Directing the development of the City Council meeting agendas, attending all City Council
meetings, and writing/approving staff reports.
Directing the development of the City’s operating and capital budgets for approval by the City
Council.
Overseeing the implementation of the adopted budget, monitoring changes that may impact
the City’s budget, and advising the City Council on the City’s financial conditions.
Participating in professional and community organizations on behalf of the City.
Planning and evaluating executive management staff performance, establishing performance
requirements and personal development targets, monitoring performance, and providing
coaching for performance improvement and development.
Representing the City to the press and other information media as required.
Representing the City Council in relationships with other government organizations and
private agencies.
Working closely with supervising personnel who manage the provision of municipal services
via contract or joint powers authority, including but not limited to the Sheriff’s Office, animal
control, solid waste, and clean water program.
Acting as the City Treasurer (Article 2-20.035), which includes supervising the activities of the
Finance and Administrative Services Director, implementing the City’s investment policy as
adopted by the City Council, and performing other responsibilities required by law to be
performed by the City Treasurer.
The City Manager also provides day-to-day leadership, working closely with the City’s executive
management team to ensure a high-performance, service-oriented work environment. The ideal
candidate must have the ability to establish, maintain, and foster positive, effective working
relationships with other agencies, community partners, organizations, and individuals encountered in
the course of work. This position works closely with City Council, the City Attorney, boards,
commissions, a variety of public and private organizations, and citizen groups to implement programs
69
and projects that serve the public interest. It is essential that the City Manager ensures that high
customer service standards are upheld throughout the course of work.
THE IDEAL CANDIDATE
The City seeks an ideal candidate embodying qualities essential for effective leadership: an active
listener, forward-facing, with broad knowledge of the functional areas of municipal government, and
tech-savvy, capable of embracing the values of Saratoga, its community, and anticipating community
needs. Understanding land-use planning and community engagement in the planning process is
crucial.
They must be responsive, prioritize customer service, and demonstrate adaptability and a solution-
oriented mindset. Additionally, they need to attend events that connect them with the community.
Transparency,honesty,andethicalconductareparamount,alongwithadedicationtothecommunity's
best interests, while fostering the professional development of staff. They should be a servant leader,
accessible, and prioritize others while fostering open communication. As an effective communicator,
they improve efficiencies and demonstrate dedication in service to the community, while immersed in
the community, passionate and unbiased, embracing out-of-the-box thinking to effectively address
challenges.
Qualified candidates typically possess ten (10) years of increasingly responsible experience in city
government including at least three (3) years of experience as a city manager, or at least six (6) years
of experience as an assistant city manager, or at least eight (8) years of experience as a department
head involving considerable responsibility.
View the City Manager job description here.
COMPENSATION
The 2023-24 salary or pay scale for the incumbent in the City Manager position is $300,518.00. The
starting salary will be based on the experience and qualifications of the selected candidate. The City
also offers an excellent benefits package including:
CalPERS Retirement Plan: 2% at 60 retirement formula for Classic Members or 2% at 62 retirement
formula for New Members.
CalPERS Health Insurance: The City provides a generous employer contribution toward the
purchase of medical coverage and offers Comprehensive HMO and PPO plan options available
through CalPERS.
Dental Programs: Employer paid comprehensive in and out of network plan options available.
Life Insurance: Employer paid coverage life term policy ($150,000).
70
Long Term Disability: Employer paid coverage of 66 2/3 % of salary to a maximum of
$2,000/month, with an employee option to purchase additional coverage, up to a maximum of
$8,200/month.
Deferred Compensation: The City will match at-will employee contributions to a deferred
compensation account up to a maximum of $250 per month.
Paid Time Off: Accrued at a rate of 22 days per year.
Holidays: The City observes 13 holidays.
Paid Administrative Leave: 65 hours of paid administrative leave is granted every fiscal year.
9/80 City Work Schedule: Nine-hour days Monday through Thursday, eight hours every other
Friday.
View the City’s 2024 Employee Benefits Summary here.
TO APPLY
If you are interested in this outstanding opportunity, please visit our website at
www.bobmurrayassoc.com to apply online.
Filing Deadline: March 31, 2024
Following the closing date, resumes will be screened according to the qualifications outlined above.
The most qualified candidates will be invited to personal interviews with Bob Murray & Associates.
A select group of candidates will be asked to provide references once it is anticipated that they may
be recommended as finalists. References will be contacted only following candidate approval. Finalist
interviews will be held with the City of Saratoga. Candidates will be advised of the status of the
recruitment following selection of the City Manager. If you have any questions, please do not hesitate
to call Ms. Valerie Phillips at (916) 784-9080.
71
CITY OF SARATOGA
Memorandum
To: Members of the Saratoga City Council
From: Britt Avrit, City Clerk
Meeting Date: February 7, 2024
Subject: Agenda Item 1.6 Supplemental Material
Following publication of the agenda packet for the February 7, 2024 City Council Meeting, the
City Council received supplemental material for Agenda Item 1.6; the material is attached to this
memo.
72
considerable responsibility. View the City Manager
job description here.
COMPENSATION
The 2023-24 salary or pay scale for the incumbent in the
City Manager position is $300,518.00. The starting salary
will be based on the experience and qualifications of the
selected candidate. The City also offers an excellent benefits
package including:
CalPERS Retirement Plan – 2% at 60 retirement formula for
Classic Members or 2% at 62 retirement formula for New Members.
CalPERS Health Insurance – The City provides a generous
employer contribution toward the purchase of medical coverage
and offers Comprehensive HMO and PPO plan options available
through CalPERS.
Dental Programs – Employer paid comprehensive in and out of
network plan options available.
Life Insurance – Employer paid coverage life term policy ($150,000).
Long Term Disability – Employer paid coverage of 66 2/3 % of
salary to a maximum of $2,000/month, with an employee option to
purchase additional coverage, up to a maximum of $8,200/month.
Deferred Compensation – The City will match at-will employee
contributions to a deferred compensation account up to a maximum
of $250 per month.
Paid Time Off – Accrued at a rate of 22 days per year.
Holidays – The City observes 13 holidays.
Paid Administrative Leave – 65 hours of paid administrative leave is
granted every fiscal year.
9/80 City Work Schedule – Nine-hour days Monday through Thursday,
eight hours every other Friday.
View the City’s 2024 Employee Benefits Summary here.
TO APPLY
If you are interested in this out-
standing opportunity, please apply
online at:
www.bobmurrayassoc.com
Filing Deadline:
March 31, 2024
Following the closing date, resumes
will be screened according to the
qualifications outlined above. The
most qualified candidates will be
invited to personal interviews with
Bob Murray & Associates. A
select group of candidates will be
asked to provide references once
it is anticipated that they may be
recommended as finalists. Refer-
ences will be contacted only fol-
lowing candidate approval. Finalist
interviews will be held with the
City of Saratoga. Candidates will
be advised of the status of the
recruitment following selection of
the City Manager.
If you have any questions, please
do not hesitate to call Ms. Valerie
Phillips at:
(916) 784-9080
CITY
MANAGER
73
THE COMMUNITY
The City of Saratoga is a charming
residential community of approxi-
mately 31,000 known for its excellent
schools and prestigious neighbor-
hoods. The community’s downtown
district, known as “The Village,” has
distinctive dining, unique shops,
and numerous buildings dating
back to the late 1800s and early
1900s. Saratoga residents place an
emphasis on retaining the quality
of the City’s semi-rural ambiance
and unique character. The City is
also home to Villa Montalvo and
the Hakone Gardens, which is one
of the oldest Japanese estates,
retreats and gardens in the Western
Hemisphere.
In addition to its cultural venues,
the City of Saratoga offers a wide
array of recreational opportunities.
The City has 14 parks, and numerous
trails that allow for an assortment
of activities. Additionally, Saratoga
is close to regional parks with excel -
lent hiking and horseback riding
trails.
THE CITY
The City of Saratoga was incorpo-
rated in 1956 and operates under
a Council/Manager form of govern -
ment. At the time of incorporation,
many school and utility districts were
in existence and consequently,
more than one district may serve
within the City’s boundaries. Fire
protection services are provided
through special districts, and the
City has formed collaborative
relationships and established
service contracts with other
government agencies in-
cluding law enforcement
services through the
Santa Clara County
Sheriff’s Office, animal
control services pro-
vided by the City of
San Jose, recreation
programs provided
•Directing the development
of the City Council meeting
agendas, attending all
City Council meetings,
and writing/approving
staff reports.
•Directing the develop-
ment of the City’s op-
erating and capital
budgets for approval
by the City Council.
•Overseeing the implemen-
tation of the adopted budget,
monitoring changes that may
impact the City’s budget, and
advising the City Council on the City’s
financial conditions.
•Participating in professional and community organizations on behalf
of the City.
•Planning and evaluating executive management staff performance,
establishing performance requirements and personal development
targets, monitoring performance, and providing coaching for perfor-
mance improvement and development.
•Representing the City to the press and other information media as required.
•Representing the City Council in relationships with other government
organizations and private agencies.
•Working closely with supervising personnel who manage the provi-
sion of municipal services via contract or joint powers authority,
including but not limited to the Sheriff’s Office, animal control, solid
waste, and clean water program.
•Acting as the City Treasurer (Article 2-20.035), which
includes supervising the activities of the Finance and
Administrative Services Director, implementing
the City’s investment policy as adopted by the City
Council, and performing other responsibilities
required by law to be performed by the City
Treasurer.
The City Manager also provides day-to-day
leadership, working closely with the City’s executive
management team to ensure a high-performance,
service-oriented work environment. The ideal can-
didate must have the ability to establish, maintain,
and foster positive, effective working relationships with
other agencies, community partners, organizations, and
individuals encountered in the course of work. This position
works closely with City Council, the City Attorney, boards,
commissions, a variety of public and private organizations,
and citizen groups to implement programs and projects
that serve the public interest. It is essential that the City
Manager ensures that high customer service standards
are upheld throughout the course of work.
THE IDEAL
CANDIDATE
The City seeks an ideal candi-
date embodying qualities essen-
tial for effective leadership: an
active listener, forward-facing,
with broad knowledge of the
functional areas of municipal
government, and tech-savvy,
capable of embracing the values
of Saratoga, its community, and
anticipating community needs.
Understanding land-use planning
and community engagement in
the planning process is crucial.
They must be responsive, prioritize
customer service, and demon-
strate adaptability and a solution-
oriented mindset. Additionally, they
need to attend events that con-
nect them with the community.
Transparency, honesty, and ethical
conduct are paramount, along with
a dedication to the community’s
best interests, while fostering the
professional development of staff.
They should be a servant leader,
accessible, and prioritize others
while fostering open communication.
As an effective communicator,
they improve efficiencies and
demonstrate dedication
in service to the commu-
nity, while immersed in
the community, pas-
sionate and unbiased,
embracing out-of-the-
box thinking to effec-
tively address chal-
lenges.
Qualified candidates
typically possess ten (10)
years of increasingly re-
sponsible experience in city
government including at least
three (3) years of experience as a
city manager, or at least six (6)
years of experience as an assis-
tant city manager, or at least
eight (8) years of experience as
a department head involving
by Los Gatos-Saratoga Community
Education and Recreation, senior
programs provided by the Saratoga
Area Senior Coordinating Council,
and library services provided by Santa
Clara County Library District. In addition,
sanitation services are provided by West
Valley Sanitation District and Cupertino
Sanitary District.
The City has five departments including: City Manager, Com-
munity Services, Administrative Services, Community Develop-
ment, and Public Works. Residential areas make up 98% of the
City and 13 square miles of incorporated area. The 2023-24 oper-
ating and capital budget total is $43.9 M, and the City has 56.50
full time employee positions.
The City’s mission statement: Provide essential municipal services
which protect health, safety, and welfare, and to satisfy the com-
munity’s desires to maintain its quality of life while practicing fiscal
responsibility. The City’s values statement: Strives to maintain a high
quality of life for its residents through careful planning and infrastructure
maintenance, through activities to build community, and by providing
opportunities for extensive citizen participation in community issues.
THE POSITION
As the appointed Chief Executive Officer of the City, the City Manager
is responsible for planning, directing, managing, and reviewing the
activities and operations of the City. The role operates under the policy
direction of the City Council in accordance with municipal law, for the
benefit of City residents. It involves coordinating City services and
activities across various departments and external agencies, as well
as providing highly responsible and complex administrative support
to the City Council, offering advice with substantial discretion and
judgement in analyzing the best approaches for recommendations
and decisions.
This position will administer the execution of City Council priorities;
advise the City Council on agenda items, issues, programs, and other
matters; approve the selection, status change, transfer, and termi-
nation of all City personnel; and confer with and direct the Assistant
City Manager and department directors in the formation and
implementation of administrative policies and practices. Other
duties include but are not limited to:
•Driving efficiency and effectiveness across
all City programs and activities.
•Coordinating the preparation of a wide
variety of reports and presentations for
the City Council and outside organi-
zations.
•Developing proposals for action
on current and future City needs
and recommending long-range
plans for City services and pro-
grams.
74
THE COMMUNITY
The City of Saratoga is a charming
residential community of approxi-
mately 31,000 known for its excellent
schools and prestigious neighbor-
hoods. The community’s downtown
district, known as “The Village,” has
distinctive dining, unique shops,
and numerous buildings dating
back to the late 1800s and early
1900s. Saratoga residents place an
emphasis on retaining the quality
of the City’s semi-rural ambiance
and unique character. The City is
also home to Villa Montalvo and
the Hakone Gardens, which is one
of the oldest Japanese estates,
retreats and gardens in the Western
Hemisphere.
In addition to its cultural venues,
the City of Saratoga offers a wide
array of recreational opportunities.
The City has 14 parks, and numerous
trails that allow for an assortment
of activities. Additionally, Saratoga
is close to regional parks with excel -
lent hiking and horseback riding
trails.
THE CITY
The City of Saratoga was incorpo-
rated in 1956 and operates under
a Council/Manager form of govern -
ment. At the time of incorporation,
many school and utility districts were
in existence and consequently,
more than one district may serve
within the City’s boundaries. Fire
protection services are provided
through special districts, and the
City has formed collaborative
relationships and established
service contracts with other
government agencies in-
cluding law enforcement
services through the
Santa Clara County
Sheriff’s Office, animal
control services pro-
vided by the City of
San Jose, recreation
programs provided
•Directing the development
of the City Council meeting
agendas, attending all
City Council meetings,
and writing/approving
staff reports.
•Directing the develop-
ment of the City’s op-
erating and capital
budgets for approval
by the City Council.
•Overseeing the implemen-
tation of the adopted budget,
monitoring changes that may
impact the City’s budget, and
advising the City Council on the City’s
financial conditions.
•Participating in professional and community organizations on behalf
of the City.
•Planning and evaluating executive management staff performance,
establishing performance requirements and personal development
targets, monitoring performance, and providing coaching for perfor-
mance improvement and development.
•Representing the City to the press and other information media as required.
•Representing the City Council in relationships with other government
organizations and private agencies.
•Working closely with supervising personnel who manage the provi-
sion of municipal services via contract or joint powers authority,
including but not limited to the Sheriff’s Office, animal control, solid
waste, and clean water program.
•Acting as the City Treasurer (Article 2-20.035), which
includes supervising the activities of the Finance and
Administrative Services Director, implementing
the City’s investment policy as adopted by the City
Council, and performing other responsibilities
required by law to be performed by the City
Treasurer.
The City Manager also provides day-to-day
leadership, working closely with the City’s executive
management team to ensure a high-performance,
service-oriented work environment. The ideal can-
didate must have the ability to establish, maintain,
and foster positive, effective working relationships with
other agencies, community partners, organizations, and
individuals encountered in the course of work. This position
works closely with City Council, the City Attorney, boards,
commissions, a variety of public and private organizations,
and citizen groups to implement programs and projects
that serve the public interest. It is essential that the City
Manager ensures that high customer service standards
are upheld throughout the course of work.
THE IDEAL
CANDIDATE
The City seeks an ideal candi-
date embodying qualities essen-
tial for effective leadership: an
active listener, forward-facing,
with broad knowledge of the
functional areas of municipal
government, and tech-savvy,
capable of embracing the values
of Saratoga, its community, and
anticipating community needs.
Understanding land-use planning
and community engagement in
the planning process is crucial.
They must be responsive, prioritize
customer service, and demon-
strate adaptability and a solution-
oriented mindset. Additionally, they
need to attend events that con-
nect them with the community.
Transparency, honesty, and ethical
conduct are paramount, along with
a dedication to the community’s
best interests, while fostering the
professional development of staff.
They should be a servant leader,
accessible, and prioritize others
while fostering open communication.
As an effective communicator,
they improve efficiencies and
demonstrate dedication
in service to the commu-
nity, while immersed in
the community, pas-
sionate and unbiased,
embracing out-of-the-
box thinking to effec-
tively address chal-
lenges.
Qualified candidates
typically possess ten (10)
years of increasingly re-
sponsible experience in city
government including at least
three (3) years of experience as a
city manager, or at least six (6)
years of experience as an assis-
tant city manager, or at least
eight (8) years of experience as
a department head involving
by Los Gatos-Saratoga Community
Education and Recreation, senior
programs provided by the Saratoga
Area Senior Coordinating Council,
and library services provided by Santa
Clara County Library District. In addition,
sanitation services are provided by West
Valley Sanitation District and Cupertino
Sanitary District.
The City has five departments including: City Manager, Com-
munity Services, Administrative Services, Community Develop-
ment, and Public Works. Residential areas make up 98% of the
City and 13 square miles of incorporated area. The 2023-24 oper-
ating and capital budget total is $43.9 M, and the City has 56.50
full time employee positions.
The City’s mission statement: Provide essential municipal services
which protect health, safety, and welfare, and to satisfy the com-
munity’s desires to maintain its quality of life while practicing fiscal
responsibility. The City’s values statement: Strives to maintain a high
quality of life for its residents through careful planning and infrastructure
maintenance, through activities to build community, and by providing
opportunities for extensive citizen participation in community issues.
THE POSITION
As the appointed Chief Executive Officer of the City, the City Manager
is responsible for planning, directing, managing, and reviewing the
activities and operations of the City. The role operates under the policy
direction of the City Council in accordance with municipal law, for the
benefit of City residents. It involves coordinating City services and
activities across various departments and external agencies, as well
as providing highly responsible and complex administrative support
to the City Council, offering advice with substantial discretion and
judgement in analyzing the best approaches for recommendations
and decisions.
This position will administer the execution of City Council priorities;
advise the City Council on agenda items, issues, programs, and other
matters; approve the selection, status change, transfer, and termi-
nation of all City personnel; and confer with and direct the Assistant
City Manager and department directors in the formation and
implementation of administrative policies and practices. Other
duties include but are not limited to:
•Driving efficiency and effectiveness across
all City programs and activities.
•Coordinating the preparation of a wide
variety of reports and presentations for
the City Council and outside organi-
zations.
•Developing proposals for action
on current and future City needs
and recommending long-range
plans for City services and pro-
grams.
75
considerable responsibility. View the City Manager
job description here.
COMPENSATION
The 2023-24 salary or pay scale for the incumbent in the
City Manager position is $300,518.00. The starting salary
will be based on the experience and qualifications of the
selected candidate. The City also offers an excellent benefits
package including:
CalPERS Retirement Plan – 2% at 60 retirement formula for
Classic Members or 2% at 62 retirement formula for New Members.
CalPERS Health Insurance – The City provides a generous
employer contribution toward the purchase of medical coverage
and offers Comprehensive HMO and PPO plan options available
through CalPERS.
Dental Programs – Employer paid comprehensive in and out of
network plan options available.
Life Insurance – Employer paid coverage life term policy ($150,000).
Long Term Disability – Employer paid coverage of 66 2/3 % of
salary to a maximum of $2,000/month, with an employee option to
purchase additional coverage, up to a maximum of $8,200/month.
Deferred Compensation – The City will match at-will employee
contributions to a deferred compensation account up to a maximum
of $250 per month.
Paid Time Off – Accrued at a rate of 22 days per year.
Holidays – The City observes 13 holidays.
Paid Administrative Leave – 65 hours of paid administrative leave is
granted every fiscal year.
9/80 City Work Schedule – Nine-hour days Monday through Thursday,
eight hours every other Friday.
View the City’s 2024 Employee Benefits Summary here.
TO APPLY
If you are interested in this out-
standing opportunity, please apply
online at:
www.bobmurrayassoc.com
Filing Deadline:
March 31, 2024
Following the closing date, resumes
will be screened according to the
qualifications outlined above. The
most qualified candidates will be
invited to personal interviews with
Bob Murray & Associates. A
select group of candidates will be
asked to provide references once
it is anticipated that they may be
recommended as finalists. Refer-
ences will be contacted only fol-
lowing candidate approval. Finalist
interviews will be held with the
City of Saratoga. Candidates will
be advised of the status of the
recruitment following selection of
the City Manager.
If you have any questions, please
do not hesitate to call Ms. Valerie
Phillips at:
(916) 784-9080
CITY
MANAGER
76
CITY OF SARATOGA
Memorandum
To: Members of the Saratoga City Council
From: Britt Avrit, City Clerk
Meeting Date: February 7, 2024
Subject: Agenda Item 1.6 Supplemental Material
Following publication of the agenda packet for the February 7, 2024 City Council Meeting, and
following the addition of supplemental material, changes were made to the City Manager
Recruitment Brochure; the updated brochure is attached to this memo with changes highlighted
in yellow.
77
considerable responsibility. View the City Manager
job description here.
COMPENSATION
The 2023-24 salary or pay scale for the incumbent in the
City Manager position is $300,518.00. The starting salary
will be based on the experience and qualifications of the
selected candidate. The City also offers an excellent benefits
package including:
CalPERS Retirement Plan – 2% at 60 retirement formula for
Classic Members or 2% at 62 retirement formula for New Members.
CalPERS Health Insurance – The City provides a generous
employer contribution toward the purchase of medical coverage
and offers Comprehensive HMO and PPO plan options available
through CalPERS.
Dental Programs – Employer paid comprehensive in and out of
network plan options available.
Life Insurance – Employer paid coverage life term policy ($150,000).
Long Term Disability – Employer paid coverage of 66 2/3 % of
salary to a maximum of $2,000/month, with an employee option to
purchase additional coverage, up to a maximum of $8,200/month.
Deferred Compensation – The City will match at-will employee
contributions to a deferred compensation account up to a maximum
of $250 per month.
Paid Time Off – Accrued at a rate of 22 days per year.
Holidays – The City observes 13 holidays.
Paid Administrative Leave – 65 hours of paid administrative leave is
granted every fiscal year.
9/80 City Work Schedule – Nine-hour days Monday through Thursday,
eight hours every other Friday.
View the City’s 2024 Employee Benefits Summary here.
TO APPLY
If you are interested in this out-
standing opportunity, please apply
online at:
www.bobmurrayassoc.com
Filing Deadline:
March 31, 2024
Following the closing date, resumes
will be screened according to the
qualifications outlined above. The
most qualified candidates will be
invited to personal interviews with
Bob Murray & Associates. A
select group of candidates will be
asked to provide references once
it is anticipated that they may be
recommended as finalists. Refer-
ences will be contacted only fol-
lowing candidate approval. Finalist
interviews will be held with the
City of Saratoga. Candidates will
be advised of the status of the
recruitment following selection of
the City Manager.
If you have any questions, please
do not hesitate to call Ms. Valerie
Phillips at:
(916) 784-9080
CITY
MANAGER
78
THE COMMUNITY
The City of Saratoga is a charming
residential community of approxi-
mately 31,000 known for its excellent
schools and prestigious neighbor-
hoods. The community’s downtown
district, known as “The Village,” has
distinctive dining, unique shops,
and numerous buildings dating
back to the late 1800s and early
1900s. Saratoga residents place an
emphasis on retaining the quality
of the City’s semi-rural ambiance
and unique character. The City is
also home to Villa Montalvo and
the Hakone Gardens, which is one
of the oldest Japanese estates,
retreats and gardens in the Western
Hemisphere.
In addition to its cultural venues,
the City of Saratoga offers a wide
array of recreational opportunities.
The City has 14 parks, and numerous
trails that allow for an assortment
of activities. Furthermore, Saratoga
is close to regional parks with
excellent hiking and horseback
riding trails.
THE CITY
The City of Saratoga was incorpo-
rated in 1956 and operates under
a Council/Manager form of govern -
ment. At the time of incorporation,
many school and utility districts were
in existence and consequently,
more than one district may serve
within the City’s boundaries. Fire
protection services are provided
through special districts, and the
City has formed collaborative
relationships and established
service contracts with other
government agencies in-
cluding law enforcement
services through the
Santa Clara County
Sheriff’s Office, animal
control services pro-
vided by the City of
San Jose, recreation
programs provided
•Directing the development
of the City Council meeting
agendas, attending all
City Council meetings,
and writing/approving
staff reports.
•Directing the develop-
ment of the City’s op-
erating and capital
budgets for approval
by the City Council.
•Overseeing the implemen-
tation of the adopted budget,
monitoring changes that may
impact the City’s budget, and
advising the City Council on the City’s
financial conditions.
•Participating in professional and community organizations on behalf
of the City.
•Planning and evaluating executive management staff performance,
establishing performance requirements and personal development
targets, monitoring performance, and providing coaching for perfor-
mance improvement and development.
•Representing the City to the press and other information media as required.
•Representing the City Council in relationships with other government
organizations and private agencies.
•Working closely with supervising personnel who manage the provi-
sion of municipal services via contract or joint powers authority,
including but not limited to the Sheriff’s Office, animal control, solid
waste, and clean water program.
•Acting as the City Treasurer (Article 2-20.035), which
includes supervising the activities of the Finance and
Administrative Services Director, implementing
the City’s investment policy as adopted by the City
Council, and performing other responsibilities
required by law to be performed by the City
Treasurer.
The City Manager also provides day-to-day
leadership, working closely with the City’s executive
management team to ensure a high-performance,
service-oriented work environment. The ideal can-
didate must have the ability to establish, maintain,
and foster positive, effective working relationships with
other agencies, community partners, organizations, and
individuals encountered in the course of work. This position
works closely with City Council, the City Attorney, boards,
commissions, a variety of public and private organizations,
and citizen groups to implement programs and projects
that serve the public interest. It is essential that the City
Manager ensures that high customer service standards
are upheld throughout the course of work.
THE IDEAL
CANDIDATE
The City seeks an ideal candi-
date embodying qualities essen-
tial for effective leadership: an
active listener, forward-facing,
with broad knowledge of the
functional areas of municipal
government, and tech-savvy,
capable of embracing the values
of Saratoga, its community, and
anticipating community needs.
Understanding land-use planning
and community engagement in
the planning process is crucial.
They must be responsive, prioritize
customer service, and demon-
strate adaptability and a solution-
oriented mindset. Additionally, they
need to attend events that con-
nect them with the community.
Transparency, honesty, and ethical
conduct are paramount, along with
a dedication to the community’s
best interests, while fostering the
professional development of staff.
They should be a servant leader,
accessible, and prioritize others
while fostering open communication.
As an effective communicator,
they improve efficiencies and
demonstrate dedication
in service to the commu-
nity, while immersed in
the community, pas-
sionate and unbiased,
embracing out-of-the-
box thinking to effec-
tively address chal-
lenges.
Qualified candidates
typically possess ten (10)
years of increasingly re-
sponsible experience in city
government including at least
three (3) years of experience as a
city manager, or at least six (6)
years of experience as an assis-
tant city manager, or at least
eight (8) years of experience as
a department head involving
by Los Gatos-Saratoga Community
Education and Recreation, senior
programs provided by the Successful
Aging Solutions and Community Con-
sulting, and library services provided
by Santa Clara County Library District.
In addition, sanitation services are provided
by West Valley Sanitation District and Cupertino
Sanitary District.
The City has five departments including: City Manager, Com-
munity Services, Administrative Services, Community Develop-
ment, and Public Works. Residential areas make up 98% of the
City and 13 square miles of incorporated area. The 2023-24 oper-
ating and capital budget total is $43.9 M, and the City has 56.50
full time employee positions.
The City’s mission statement: Provide essential municipal services
which protect health, safety, and welfare, and to satisfy the com-
munity’s desires to maintain its quality of life while practicing fiscal
responsibility. The City’s values statement: Strives to maintain a high
quality of life for its residents through careful planning and infrastructure
maintenance, through activities to build community, and by providing
opportunities for extensive citizen participation in community issues.
THE POSITION
As the appointed Chief Executive Officer of the City, the City Manager
is responsible for planning, directing, managing, and reviewing the
activities and operations of the City. The role operates under the policy
direction of the City Council in accordance with municipal law, for the
benefit of City residents. It involves coordinating City services and
activities across various departments and external agencies, as well
as providing highly responsible and complex administrative support
to the City Council, offering advice with substantial discretion and
judgement in analyzing the best approaches for recommendations
and decisions.
This position will administer the execution of City Council priorities;
advise the City Council on agenda items, issues, programs, and other
matters; approve the selection, status change, transfer, and termi-
nation of all City personnel; and confer with and direct the Assistant
City Manager and department directors in the formation and
implementation of administrative policies and practices. Other
duties include but are not limited to:
•Driving efficiency and effectiveness across
all City programs and activities.
•Coordinating the preparation of a wide
variety of reports and presentations for
the City Council and outside organi-
zations.
•Developing proposals for action
on current and future City needs
and recommending long-range
plans for City services and pro-
grams.
79
THE COMMUNITY
The City of Saratoga is a charming
residential community of approxi-
mately 31,000 known for its excellent
schools and prestigious neighbor-
hoods. The community’s downtown
district, known as “The Village,” has
distinctive dining, unique shops,
and numerous buildings dating
back to the late 1800s and early
1900s. Saratoga residents place an
emphasis on retaining the quality
of the City’s semi-rural ambiance
and unique character. The City is
also home to Villa Montalvo and
the Hakone Gardens, which is one
of the oldest Japanese estates,
retreats and gardens in the Western
Hemisphere.
In addition to its cultural venues,
the City of Saratoga offers a wide
array of recreational opportunities.
The City has 14 parks, and numerous
trails that allow for an assortment
of activities. Furthermore, Saratoga
is close to regional parks with
excellent hiking and horseback
riding trails.
THE CITY
The City of Saratoga was incorpo-
rated in 1956 and operates under
a Council/Manager form of govern -
ment. At the time of incorporation,
many school and utility districts were
in existence and consequently,
more than one district may serve
within the City’s boundaries. Fire
protection services are provided
through special districts, and the
City has formed collaborative
relationships and established
service contracts with other
government agencies in-
cluding law enforcement
services through the
Santa Clara County
Sheriff’s Office, animal
control services pro-
vided by the City of
San Jose, recreation
programs provided
•Directing the development
of the City Council meeting
agendas, attending all
City Council meetings,
and writing/approving
staff reports.
•Directing the develop-
ment of the City’s op-
erating and capital
budgets for approval
by the City Council.
•Overseeing the implemen-
tation of the adopted budget,
monitoring changes that may
impact the City’s budget, and
advising the City Council on the City’s
financial conditions.
•Participating in professional and community organizations on behalf
of the City.
•Planning and evaluating executive management staff performance,
establishing performance requirements and personal development
targets, monitoring performance, and providing coaching for perfor-
mance improvement and development.
•Representing the City to the press and other information media as required.
•Representing the City Council in relationships with other government
organizations and private agencies.
•Working closely with supervising personnel who manage the provi-
sion of municipal services via contract or joint powers authority,
including but not limited to the Sheriff’s Office, animal control, solid
waste, and clean water program.
•Acting as the City Treasurer (Article 2-20.035), which
includes supervising the activities of the Finance and
Administrative Services Director, implementing
the City’s investment policy as adopted by the City
Council, and performing other responsibilities
required by law to be performed by the City
Treasurer.
The City Manager also provides day-to-day
leadership, working closely with the City’s executive
management team to ensure a high-performance,
service-oriented work environment. The ideal can-
didate must have the ability to establish, maintain,
and foster positive, effective working relationships with
other agencies, community partners, organizations, and
individuals encountered in the course of work. This position
works closely with City Council, the City Attorney, boards,
commissions, a variety of public and private organizations,
and citizen groups to implement programs and projects
that serve the public interest. It is essential that the City
Manager ensures that high customer service standards
are upheld throughout the course of work.
THE IDEAL
CANDIDATE
The City seeks an ideal candi-
date embodying qualities essen-
tial for effective leadership: an
active listener, forward-facing,
with broad knowledge of the
functional areas of municipal
government, and tech-savvy,
capable of embracing the values
of Saratoga, its community, and
anticipating community needs.
Understanding land-use planning
and community engagement in
the planning process is crucial.
They must be responsive, prioritize
customer service, and demon-
strate adaptability and a solution-
oriented mindset. Additionally, they
need to attend events that con-
nect them with the community.
Transparency, honesty, and ethical
conduct are paramount, along with
a dedication to the community’s
best interests, while fostering the
professional development of staff.
They should be a servant leader,
accessible, and prioritize others
while fostering open communication.
As an effective communicator,
they improve efficiencies and
demonstrate dedication
in service to the commu-
nity, while immersed in
the community, pas-
sionate and unbiased,
embracing out-of-the-
box thinking to effec-
tively address chal-
lenges.
Qualified candidates
typically possess ten (10)
years of increasingly re-
sponsible experience in city
government including at least
three (3) years of experience as a
city manager, or at least six (6)
years of experience as an assis-
tant city manager, or at least
eight (8) years of experience as
a department head involving
by Los Gatos-Saratoga Community
Education and Recreation, senior
programs provided by the Successful
Aging Solutions and Community Con-
sulting, and library services provided
by Santa Clara County Library District.
In addition, sanitation services are provided
by West Valley Sanitation District and Cupertino
Sanitary District.
The City has five departments including: City Manager, Com-
munity Services, Administrative Services, Community Develop-
ment, and Public Works. Residential areas make up 98% of the
City and 13 square miles of incorporated area. The 2023-24 oper-
ating and capital budget total is $43.9 M, and the City has 56.50
full time employee positions.
The City’s mission statement: Provide essential municipal services
which protect health, safety, and welfare, and to satisfy the com-
munity’s desires to maintain its quality of life while practicing fiscal
responsibility. The City’s values statement: Strives to maintain a high
quality of life for its residents through careful planning and infrastructure
maintenance, through activities to build community, and by providing
opportunities for extensive citizen participation in community issues.
THE POSITION
As the appointed Chief Executive Officer of the City, the City Manager
is responsible for planning, directing, managing, and reviewing the
activities and operations of the City. The role operates under the policy
direction of the City Council in accordance with municipal law, for the
benefit of City residents. It involves coordinating City services and
activities across various departments and external agencies, as well
as providing highly responsible and complex administrative support
to the City Council, offering advice with substantial discretion and
judgement in analyzing the best approaches for recommendations
and decisions.
This position will administer the execution of City Council priorities;
advise the City Council on agenda items, issues, programs, and other
matters; approve the selection, status change, transfer, and termi-
nation of all City personnel; and confer with and direct the Assistant
City Manager and department directors in the formation and
implementation of administrative policies and practices. Other
duties include but are not limited to:
•Driving efficiency and effectiveness across
all City programs and activities.
•Coordinating the preparation of a wide
variety of reports and presentations for
the City Council and outside organi-
zations.
•Developing proposals for action
on current and future City needs
and recommending long-range
plans for City services and pro-
grams.
80
considerable responsibility. View the City Manager
job description here.
COMPENSATION
The 2023-24 salary or pay scale for the incumbent in the
City Manager position is $300,518.00. The starting salary
will be based on the experience and qualifications of the
selected candidate. The City also offers an excellent benefits
package including:
CalPERS Retirement Plan – 2% at 60 retirement formula for
Classic Members or 2% at 62 retirement formula for New Members.
CalPERS Health Insurance – The City provides a generous
employer contribution toward the purchase of medical coverage
and offers Comprehensive HMO and PPO plan options available
through CalPERS.
Dental Programs – Employer paid comprehensive in and out of
network plan options available.
Life Insurance – Employer paid coverage life term policy ($150,000).
Long Term Disability – Employer paid coverage of 66 2/3 % of
salary to a maximum of $2,000/month, with an employee option to
purchase additional coverage, up to a maximum of $8,200/month.
Deferred Compensation – The City will match at-will employee
contributions to a deferred compensation account up to a maximum
of $250 per month.
Paid Time Off – Accrued at a rate of 22 days per year.
Holidays – The City observes 13 holidays.
Paid Administrative Leave – 65 hours of paid administrative leave is
granted every fiscal year.
9/80 City Work Schedule – Nine-hour days Monday through Thursday,
eight hours every other Friday.
View the City’s 2024 Employee Benefits Summary here.
TO APPLY
If you are interested in this out-
standing opportunity, please apply
online at:
www.bobmurrayassoc.com
Filing Deadline:
March 31, 2024
Following the closing date, resumes
will be screened according to the
qualifications outlined above. The
most qualified candidates will be
invited to personal interviews with
Bob Murray & Associates. A
select group of candidates will be
asked to provide references once
it is anticipated that they may be
recommended as finalists. Refer-
ences will be contacted only fol-
lowing candidate approval. Finalist
interviews will be held with the
City of Saratoga. Candidates will
be advised of the status of the
recruitment following selection of
the City Manager.
If you have any questions, please
do not hesitate to call Ms. Valerie
Phillips at:
(916) 784-9080
CITY
MANAGER
81
SARATOGA CITY COUNCIL
MEETING DATE: February 7, 2024
DEPARTMENT: Community Development Department
PREPARED BY: Bryan Swanson, Community Development Director
SUBJECT: Comment Letter on the Draft Environmental Impact Report for the Westgate
West Costco Project
RECOMMENDED ACTION:
Authorize submittal of a letter to the City of San Jose commenting on the Draft Environmental
Impact Report (DEIR) for the Westgate West Costco Project at 5287 Prospect Road.
BACKGROUND:
The proposed Westgate West Costco Project (Project) to be located within the approximately
9.69 acre Westgate West shopping center at 5287 Prospect. The proposed Costco would be
located on the northwestern portion of the site in an area previously occupied by Orchard Supply
Hardware. The project would include the demolition of three existing commercial buildings
totaling approximately 188,265 square feet, including the removal of 115 trees, and the
construction of an approximately 40 foot tall, 165,148 square foot wholesale retail and tire center
(Costco), with rooftop and surface vehicle parking.
On December 15, 2023, the City of San Jose issued a Notice of Availability of a draft
Environmental Impact Report for public review with a deadline for comments on February 20,
2024. Staff are coordinating with the City Attorney and Public Works Department to ensure that
key areas of concern identified by the City are addressed in the environmental document. Staff’s
preliminary conclusions, provided as Attachment A, identify several deficiencies in the DEIR. A
summary of the key deficiencies include:
• The DEIR’s flawed project description does not permit meaningful public review of the
project.
• The DEIR fails to adequately evaluate and mitigate the project’s environmental impacts.
• The DEIR fails to accurately describe existing conditions and adequately assess the
project's transportation impacts.
• The DEIR improperly analyzed impacts to land use.
82
• The DEIR does not adequately mitigate noise impacts and is inconsistent with both the
San Jose and the Saratoga Noise Ordinance.
• The DEIR fails to adequately analyze hazardous materials impacts.
• The DEIR fails to adequately analyze the projects’ cumulative environmental impacts.
In summary, the City of Saratoga is requesting that San José defer consideration of the proposed
Project until completion of the Paseo de Saratoga Urban Village Plan that includes a
comprehensive transit, bicycle, and pedestrian plan capable of meeting transportation demand
within the Village. Upon completion of the Plan, we request that San José revise and recirculate
a DEIR and coordinate with Saratoga as the Project continues through the process.
ATTACHMENT:
Attachment A – Comment Letter on the DEIR for the Westgate West Costco project dated
January 29, 2024
83
1
January 29, 2024
Kara Hawkins
Planner III
Department of Planning, Building, and Code Enforcement
200 East Santa Clara Street, 3rd Floor
San Jose, CA 95113
Re: Draft Environmental Impact Report for the Westgate West Costco Project
Project; File No. CP21 -022; (SCH# 2022010135)
Dear Ms. Hawkins :
Saratoga appreciates the opportunity to submit comments on the Draft Environmental
Impact Report (DEIR) for the Westgate West Costco Project (Project). As a neighboring
jurisdiction, Saratoga has been closely monitoring the proposed land use changes in the
southeastern part of San Jos… as they have the potential to adversely affect Saratoga, its
residents, and its environment.
Given the size of the proposed Project and its immediate proximity to Saratoga, it is
imperative that the DEIR comprehensively evaluate and mitigate the Project’s environmental
impacts. We articulated Saratoga’s primary concerns regarding the Project in our Notice of
Preparation (NOP) comment letter dated February 10, 2022, and we identified specific
impacts that the City of San Jos… should carefully evaluate as part of an informative and
comprehensive DEIR. However, as explained below, the DEIR fails to provide the necessary
evaluation and fails to identify feasible and effective mitigation measures and alternatives
capable of minimizing the Project’s environmental impacts.
We offer the following comments for San José’s consideration and respectfully request that
Sa n Jo s … coordinate closely with Saratoga to ensure the proposed Project is developed in an
environmentally responsible manner.
Community Development Department
1 3777 Fruitvale Avenue
Saratoga, CA 95070
408.868.1222
84
DEIR for Westgate West Costco Project
January 29, 2024
2
I. The DEIR Fails to Comply With CEQA.
A. The DEIR’s Flawed Project Description Does Not Permit Meaningful Public
Review of the Project.
In order for an EIR to adequately evaluate the environmental ramifications of a project,
it must first provide a comprehensive description of the project itself. “An accurate, stable
and finite project description is the sine qua non of an informative and legally sufficient
EIR.” San Joaquin Raptor, 27 Cal.App.4th 713, 730, (quoting County of Inyo v. City of Los
Angeles (1977) 71 Cal.App.3d 185, 193). As a result, courts have found that even if an EIR
is adequate in all other respects, the use of a “truncated project concept” violates CEQA
and mandates the conclusion that the lead agency did not proceed in a manner required
by law. San Joaquin Raptor, 27 Cal.App.4th at 729-30. Furthermore, “[a]n accurate project
description is necessary for an intelligent evaluation of the potential environmental
effects of a proposed activity.” Id . at 730 [citation omitted]. Thus, an inaccurate or
incomplete project description renders the analysis of significant environmental impacts
inherently unreliable.
In addition, CEQA requires evaluation of “the whole of an action, which has a potential
for resulting in either a direct physical change in the environment, or a reasonably
foreseeable indirect physical change in the environment.” CEQA Guidelines § 15378(a).
Breaking the project into smaller sub-projects will lead to inadequate environmental
review. See, e.g., Bozung v. Local Agency Formation Comm’n (1975) 13 Cal.3d 263, 283-84
(CEQA mandates that “environmental considerations do not become submerged by
cho pping a large project into many little ones”).
As discussed above, and in our February 10, 2022, letter, the City of Saratoga remains
concerned that San Jos… is proceeding with the proposed Project before completing its
plan for the Paseo de Saratoga Urban Village, which is part of the City’s comprehensive
approach to fostering growth in key development areas within San Jose. Already the El
Paseo de Saratoga development project has been approved (and is in the process of
being further refined by the project proponent) without the benefit of San Jose having
determined the direction and vision for the Paseo de Saratoga Urban Village. Next, the
Costco project is being considered without having moved the Urban Village concept
forward to determine what guidance should frame development in this area. At its best,
this is poor planning. The larger concern is that it results in piecemealing of
environmental review under CEQA. Reviewing Costco as a project separate from the El
Paseo de Saratoga project and separate from the CEQA analysis for the future Paseo de
Saratoga Urban Village, thwarts the CEQA process and precludes informed public
participation and decision making. It is imperative that the DEIR disclose all of San Jos …’s
development plans for the Paseo de Saratoga Urban Village so that Saratoga and the
public are apprised of the full extent of San Jos…’s plans for development in the area.
85
DEIR for Westgate West Costco Project
January 29, 2024
3
The DEIR’s Project Description is also deficient because it omits significant details
necessary to understand the Project and accurately assess the Project’s impacts. A
notable defect is the DEIR’s failure to provide necessary information about the project
design features that the DEIR relies upon to reduce environmental impacts to a less than
significant level. Throughout the DEIR, there are references in various impact area
sections such as “the Project Proponents are committing to . . .” or “the Project will include
. . .”. However, the information or details about the commitments or inclusions are not
noted in the Project Description, and there is no mechanism to confirm or enforce the
actual implementation of these measures, programs or efforts.
For example, Table 3.3 -4 in the Air Quality section of the DEIR identifies a variety of
transportation, energy, and conservation measures that are included in the project and
demonstrates how the project is consistent with the 2017 Clean Air Plan. This
assessment of consistency leads the DEIR to conclude that the Project’s air quality
impacts are less than significant. However, the Project Description fails to include any of
these measures. This pattern is repeated in several impact sections including Ener gy,
Greenhouse Gas Emissions, and Transportation. The DEIR cannot rely on casual
statements in the impact sections to equal a reduction of impacts to less than significant
levels. Statements made by the Project proponents that are used to demonstrate how
t he project impacts will be less than significant need to be documented in the Project
Description. Furthermore, the impact analysis needs to qualify or quantify how the
measure will be implemented or the design feature will be installed to reduce the impact.
Absent this, environmental impacts should be accurately assessed, and mitigation
measures should be included to ensure effective implementation and resulting impact
reduction.
B. The DEIR Fails to Adequately Evaluate and Mitigate the Project’s Environmental
Im pacts.
1. The DEIR Contains Inaccurate Conclusions for Energy Impacts
The DEIR inaccurately characterizes impacts to energy resources as less than significant.
In fact, because this project does not incorporate renewable energy features into the
building design and because no specific energy conservation measures are identified in
the Project Description that could be employed to reduce energy usage, the Project
indeed does have a significant impact on energy resources.
The DEIR acknowledges that Part I of Appendix F of the CEQA Guidelines states as follows:
“The goal of conserving energy implies the wise and efficient use of energy. The means
of achieving this goal include:
1. Decreasing overall per capita energy consumption,
2. Decreasing reliance on fossil fuels such as coal, natural gas and oil, and
3. Increasing reliance on renewable energy resources.”
86
DEIR for Westgate West Costco Project
January 29, 2024
4
See DEIR at 96.
Moreover, the DEIR states that impacts to energy resources are considered to be
significant if the project would result in the “wasteful, inefficient or unnecessary
consumption of fuel or energy, and conversely if the project would not incorporate
renewable energy or energy efficiency measures into building design, equipment use,
transportation or other project features.” See DEIR at 97.
Despite this, the DEIR asserts without substantiation, that through “compliance with local
electricity programs and Project design requirements, the Project’s projected electricity
use would not be inefficient or wasteful and incorporates renewable energy where
practical.” See DEIR at 103. In fact, the project includes the use of 388,576 kBtu/yr of
natural gas for heating and 1,831,175 kWh/yr of electricity for lighting and other on-site
uses. Because the project is burning non-renewable fossil fuel inst ead of exclusively
renewable energy, and because the project is not generating on-site power, it is indeed
inefficient and wasteful and creating a significant impact on energy resources.
Ramboll’s Energy Analysis (Appendix E to the DEIR) asserts that the Project is consistent
with San Jose General Plan Policy MS-2.2, “Encourage maximized use of on-site
generation of renewable energy for all new and existing buildings,” in that the Project
proponent has committed to the community “Solar Choice” program with PG&E. Because
of the Project’s intent to use this program, in part, the DEIR concludes the Project’s
impacts to energy resources is less than significant. There are, however, several
problems with this conclusion:
First , PG&E is not enrolling customers in the Solar Choice Program. The following
statement is on their website: “Residential and Non-Residential enrollment in Solar
Choice is on hold per California Public Utility Commission directive in Decision 21 -12-036.
All customers attempting to enroll will be placed on a waitlist for future enrollment if
capacity becomes available.”1 The Solar Choice program is not currently operational and
there is no specific timeline for it to be so.2 Therefore, the Project cannot assert
compliance with the requirement to maximize use of renewable energy if the very
program being cited is not functional. The DEIR should identify other sources of 100%
renewable energy that can provide power to the Project. Better yet, renewable electricity
should be generated on site to offset the needs of the future facility.
Second , the Solar Choice program offers both 50% and 100% options, so a “commitment
to invest in community solar” does not guarantee that renewable energy will be used to
the maximum degree. Reliance on the Solar Choice program cannot serve to claim that
1 https://www.pge.com/en/clean-energy/solar/community-renewable-programs.html
2 https://www.pgecurrents.com/articles/3902-pg-e-seeks-176-15-mw-new-local-solar-
projects-meet-customer-demand-popular-renewable-energy-program
87
DEIR for Westgate West Costco Project
January 29, 2024
5
the Project is using renewable energy and eliminates the need to incorporate renewable
energy – such as solar photovoltaics on the rooftop parking deck – into the project design.
Third , even if the PG&E Solar Choice Program was a functional option, the fact that the
details of this commitment are not captured in the Project Description or a mitigation
measure renders it near impossible to enforce compliance or mandate implementation,
and therefore unreliable as a partial basis for the significance conclusion.
Because the project includes minimal energy efficiency measures (that aren’t included in
the Project Description) and does not incorporate renewable energy production on site
despite ample opportunity to do so, it cannot be assumed that the project’s energy
impacts would be less than significant. In fact, League to Save Lake Tahoe et al. v. County of
Placer (2022) 75 Cal.App.5th 63 held that that the project’s energy analysis was deficient
because the EIR failed to analyze the project’s potential use of renewable energy. This
DEIR fails in the same way.
2. The DEIR Fails to Accurately Describe Existing Conditions and Adequately Assess
the Project’s Transportation Impacts.
Saratoga relies on the DEIR and the Non-CEQA Local Transportation Analysis (LTA) to
evaluate how traffic from the proposed Project would affect its transportation network.
For this reason, it is imperative that the DEIR and LTA accurately depict existing
conditions, the Project’s trip generation, and its trip distribution.
(a) The Transportation Analysis is Flawed and Incomplete.
The Transportation Analysis requires the following corrections (all page references in this
list are to pages in DEIR Appendix I):
• LTA Appendices B: Existing Traffic Conditions TRAFFIX Reports, E: Background Traffic
Conditions TRAFFIX Reports, F: Background Plus Project Traffic Conditions TRAFFIX
Reports, and G: Cumulative Plus Project Traffic Conditions TRAFFIX Reports: The
TRAFFIX o utput files are missing in the Appendix for all intersections and therefore
the parameters, geometries, volumes, assumptions, etc. cannot be reviewed or
confirmed.
• Pages 3 -4: Include the City of Saratoga’s Local Roads Safety Plan, approved October
2022, and Safe Routes to School, approved September 2022, and General Plan, dated
November 2010, documentation in the Local Regulatory Framework discussion as
both apply within the study area.
• Page 7: Clarify the analysis methodology for determining an adverse effect in the City
of Saratoga. Did the analysis follow the same standards as the City of San Jose or a
different standard? (This comment also applies to the CMP and County facilities.)
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• Page 9: The description for Saratoga Avenue includes bike lanes, however there are
some sections of Saratoga Avenue that do not have bike lanes. Adjust the text and
add a brief discussion of the recent road diet and ensure the road diet is included
under Background and Cumulative Conditions.
• Page 9: Update the description of the extents of Prospect Road: “extends from
Campbell Ave at Saratoga Ave in the east to Stelling Road in the cities of Saratoga and
Cupertino.”
• Page 10 -11: Identify pedestrian facilities that are not ADA compliant along the project
frontage.
• Figure 3: Update the bicycle facilities figure to include the designations listed on page
11 under “Bicycle Facilities” (i.e., Class I, II, etc.)
• Figure 3: Bicycle facilities in the City of Saratoga are missing from this graphic. Include
these facilities, one of which includes bicycle lanes on Saratoga Avenue. Lawrence
Expressway does not have designated bicycle lanes; remove from figure.
• Page 14: Include Saratoga Avenue / Cox Avenue and Quito Road / Cox Avenue as part
of the study intersections. These intersections are located in between other study
intersections and experience congestion today.
• Page 21: Ensure that the Project and its proposed improvements do not conflict with
the City of Saratoga’s General Plan, Local Roads Safety Plan, or Safe Routes to School
Plan, and incorporate the improvements identified in these plans as part of the project
to avoid a significance finding.
• Page 34: Clarify if the pass -by and diverted trip percentages are for all Costco trips
(weekdays and weekends), or just for weekday trips.
• Figure 9: Explain the trip assignment at Intersections 17, 18, and 19. The trip totals do
not add up between intersections and the orientation of the intersections is not clear.
• Pages 42-52: It is not stated anywhere what transportation improvements were
assumed to be implemented under Background or Cumulative Conditions, such as
the City of San Jose’s road diet on Saratoga Avenue. Clarify this in the text and make
any updates to the LOS results as necessary.
• Page 57: The project is identified to have an adverse queuing effect for the eastbound
and westbound left-turn lanes at Lawrence Expressway and Prospect Road, however,
it was identified that there is no room for additional queue storage. Provide further
ju stification for why a portion or all the queue spillback cannot be accommodated.
For example, was parking removal considered, narrowing of travel lane, or restriping
considered?
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(b) The DEIR Fails to Analyze or Mitigate Significant Impacts on Pedestrians and Bicyclists.
The DEIR fails to analyze the impact of the Project’s additional traffic on safety risks to
pedestrians and bicyclists in the area. Given the existing high levels of traffic in the area,
added traffic from customers and trucks from deliveries will only exacerbate risks to
these users. The Project must include more pedestrian and bicycle facilities to address
these risks.
San Jos…’s General Plan emphasizes the importance of pedestrian and bicycle travel in
achieving the City’s mobility goals. San Jos …’s Bike Plan 2020 calls for reducing bicycle
collision rates by 50 percent. Similarly, San Jos …’s Vision Zero Plan is inte nded to create a
community culture that prioritizes traffic safety and ensures that mistakes on roadways
do not result in severe injury or death. Despite San Jos…’s clear priorities to protect
pedestrians and bicyclists from harm, the DEIR does not evaluate the potential impacts
on pedestrians and bicyclists that would be caused by the Project’s increased vehicular
travel. CEQA requires such an analysis. See City of Maywood v. Los Angeles Unified School
Dist . (2012) 208 Cal.App.4th 362, 392-95 (holding EIR was inadequate because it failed to
analyze and mitigate project impacts on pedestrians).
It is imperative that the DEIR disclose existing pedestrian and bicycle accident rates in the
study area and then evaluate how these rates would change with the addition of Project
traffic. This evaluation must include Saratoga Avenue between I-280 and Quito Road as
this roadway segment is designated a “Priority Safety Corridor” as part of Vision Zero San
Jo sé . The EIR must address, at the very least, the following questions: How many
pedestrian and bicycle accidents have occurred on streets in the study area over the last
decade? What was the cause of these accidents? What actions has the San Jose taken to
prevent such accidents?
Lastly, the Project does not provide bicycle parking facilities consistent with the City of
San Jose’s Municipal Code. This makes the project in conflict with a program, plan,
ordinance, or policy addressing the circulation system and is a finding of significance
unless adequate bicycle parking is provided. The EIR notes that because Costco is a retail
warehouse building, it would not generate substantial multimodal trips; however,
employees and customers using the food court could arrive via alternative modes of
travel. The City of San Jose should adhere to their own bicycle parking policy.
Because the DEIR does not fully analyze impacts on pedestrians and bicycles its
discussion of mitigation measures also falls short. At a minimum, the City of Saratoga
requests that the improvements identified in Saratoga’s Safe Routes to School Plan along
Prospect Road and Lawrence Expressway be implemented as a part of this project.
Although located in the City of Saratoga, the Prospect High School attendance boundary
includes a portion of San Jose and Prospect High students would appear to be among
those most affected by this project.
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3. The DEIR Improperly Analyzed Impacts to Land Use.
The DEIR concludes that impacts to land use are less than significant despite the Project
being incompatible with several San Jose General Plan Community Design and Land Use
policies adopted to ensure a comfortable, attractive, and safe environment in the Cit y’s
varied residential and commercial neighborhoods. The most notable policies are
identified below:
Policy CD-1.12: Use building design to reflect both the unique character of a specific site
and the context of surrounding development and to support pedestrian movement
throughout the building site by providing convenient means of entry from public streets
and transit facilities where applicable, and by designing ground level building frontages
to create an attractive pedestrian environment along building frontages. Unless it is
appropriate to the site and context, franchise-style architecture is strongly discouraged.
Policy CD-1.18: Minimize the footprint and visibility of parking areas. Where parking
areas are necessary, provide aesthetically pleasing and visually interesting parking
garages with clearly identified pedestrian entrances and walkways. Encourage designs
that encapsulate parking facilities behind active building space or screen parked vehicles
from view from the public realm. Ensure that garage lighting does not impact adjacent,
and to the extent feasible, avoid impacts of headlights on adjacent land uses.
Policy CD-2.3: Enhance pedestrian activity by incorporating appropriate design
techniques and regulating uses in private developments, particularly in Downtown,
Urban Villages, Corridors, Main Streets, and other locations where appropriate.
a. Include attractive and interesting pedestrian-oriented streetscape features such as
street furniture, pedestrian scale lighting, pedestrian oriented way-finding signage,
clocks, fountains, landscaping, and street trees that provide shade, with
improvements to sidewalks and other pedestrian ways.
e. Create easily identifiable and accessible building entrances located on street
frontages or paseos.
f. Accommodate the physical needs of elderly populations and persons with disabilities.
g. Integrate existing or proposed transit stops in project designs.
Policy LU-5.4 : Require new commercial development to facilitate pedestrian and bicycle
access through techniques such as minimizing building separation from public sidewalks;
providing safe, accessible, convenient, and pleasant pedestrian connections, and
including secure and convenient bike storage.
The DEIR states that the above policies were adopted for the purpose of avoiding or
mitigating land use impacts resulting from planned development within the City. See
DEIR at 153. While the DEIR includes this list of General Plan policies, it contains no
meaningful analysis of the project’s relation to these policies and makes no
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DEIR for Westgate West Costco Project
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determination of conformance with the policies, and therefore prematurely and
inaccurately concludes that the project has less than significant land use impacts.
4. The DEIR Does Not Adequately Mitigate Noise Impacts and is Inconsistent with
Both the San Jose and the Saratoga Noise Ordinances.
The DEIR glosses over the project’s significant noise impacts to area residents. The project
proposes to conduct construction activities that generate substantial noise beyond noise
standards set forth in Saratoga’s and San Jose’s municipal codes. The Saratoga Noise
Ordinance limits construction activities to 7:30 a.m. to 6:00 p.m. Monday-Friday and 9:00
a.m. to 5:00 p.m. on Saturdays. See Saratoga Noise Ordinance Section 7-30. 060.The
Project proposes construction from 7 am to 7pm Monday through Saturday. Therefore,
the project’s proposed construction schedule is inconsistent with Saratoga’s Noise
Ordinance.
The construction hours are also inconsistent with San Jose’s Municipal Code. Section
20.100.450, Hours of Construction Within 500 Feet of a Residential Unit, of the San José
Municipal Code (Municipal Code), specifies the following standard exceptions to the
provisions of Section 20.100.450.
“Unless otherwise expressly allowed in a Development Permit or other
planning approval, no applicant or agent of an applicant shall suffer or allow
any construction activity on a site located within 500 feet of a residential unit
before 7:00 a.m. or after 7:00 p.m., Monday through Friday, or at any time on
weekends.”
The DEIR fails to identify the above inconsistencies as significant impacts. Given that
construction activities will occur for almost two years, this approach is unacceptable.
In addition, the DEIR fails to identify feasible mitigation measures to address anticipated
significant noise impacts. Given the length of the construction period, one would expect
the DEIR to have included a detailed plan for minimizing construction noise. Instead, the
DEIR impermissibly defers mitigation of construction noise until after project approval.
DEIR at 180 and 181.
Under CEQA an EIR is inadequate if it fails to identify feasible mitigation measures. Lo tu s
v. Department of Transportation (2014) 223 Cal. App. 4th 645; San Franciscans for
Reasonable Growth v. City and County of San Francisco (1984) 151 Cal.App.3d 61, 79. An
EIR is inadequate if it fails to suggest mitigation measures, or if its suggested mitigation
measures are so undefined that it is impossible to evaluate their effectiveness. San
Franciscans for Reasonable Growth v. City and County of San Francisco (19 84) 151 Cal.App.3d
61 at 79. The formulation of mitigation measures may not properly be deferred until after
Project approval; rather, “[m]itigation measures must be fully enforceable through
permit conditions, agreements, or legally binding instruments.” CEQA Guidelines §
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DEIR for Westgate West Costco Project
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15126.4(a). Here, the DEIR’s identification and analysis of mitigation measures are legally
inadequate.
Moreover, the DEIR fails to provide evidence that the mitigation it does provide would be
effective in reducing impacts. For example, mitigation measure MM NOI-1, which defers
preparation of a Noise Logistics Plan after project approval, is generic and does little to
reduce noise impacts to residents. DEIR at 180. For instance, one measure requires the
project to “control noise from workers’ radios” when this noise is likely to be minor
compared to the noise generated by construction equipment and delivery trucks.
Similarly, listing the construction hours, sending notices to nearby residences, and
appointing a noise disturbance coordinator are ineffectual to reduce actual noise levels.
Finally, the DEIR fails to analyze whether and to what extent the Noise Logistics Plan will
reduce noise levels after it is implemented.
Likewise, mitigation measure MM NOI-2 related to the project’s proposed extended
construction hours is also deficient. Specifically, the measure prohibits concrete trucks
from accessing the Project site via Graves Avenue and/or Saratoga Avenue during all
n ighttime activities to reduce noise impacts to San Jose residents along those roads.
However, the DEIR does not specify the alternate routes that trucks would use. If trucks
were to travel along Prospect through Saratoga, residents along that route would be
severely impacted. At a minimum, this measure must be revised to ensure that the
specified construction truck route will not travel on Saratoga streets.
5. The DEIR Fails to Adequately Analyze Hazardous Materials’ Im pacts.
The DEIR’s analysis of impacts related to hazardous materials suffers from two flaws.
First, the DEIR fails to adequately describe the existing environmental setting related to
known hazardous materials on and near the project site. The DEIR’s analysis of these
impacts is based on Phase I and Phase II technical reports prepared by Kleinfelder in 2019
and 2021. DEIR at 132 and 133. The reports specify that the reports are to be used” within
a reasonable time from its issuance, but in no event later than one year from the date of
the report.” DEIR at 132 and Appendix G1 at 9. Even the most recent of these reports is
two and a half years old; the reports are outdated.
Accurate and complete information pertaining to the setting of the project and
surrounding uses is critical to an evaluation of a project’s impact on the environment.
San Joaquin Raptor/Wildlife Center v. Stanislaus County, 27 Cal.App.4th 713, 728 (1994); see
also Friends of the Eel River v. Sonoma County Water Agency, 108 Cal.App.4th 859, 875 (2003)
(incomplete description of the Project’s environmental setting fails to set the stage for a
discussion of significant effects). Here, the relies on describing the Project’s setting
undermine its adequacy as an informational document.
Second, the DEIR does not adequately analyze impacts related to known vapor intrusion
on the Midas site that could pose health concerns in the existing and proposed buildings.
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DEIR for Westgate West Costco Project
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DEIR at 133. The DEIR states that “[I]t’s anticipated that the “new building will be ventilated
and will have a less porous slab” but fails to include any mitigation requiring testing to
ensure that these assumptions are realized. The DEIR also relies on compliance with
Department of Toxic Substances Control regulations and deferred preparation of a Site
Management Plan and Health and Safety Plan to conclude that this significant impact
would be minimized. DEIR at 140. This Plan would be used to “guide activities during
demolition, excavation, and initial construction to ensure that potentially contaminated
soils are identified, characterized, removed, and disposed of properly.” Therefore,
preparation of the plan is important to protect public health and safety now, before
approval, while adjustments to planned project construction can be made. As discussed
above, under CEQA deferring mitigation is impermissible. The DEIR should have included
Site Management Plan and Health and Safety Plan outlining potential remediation if
necessary.
6. The DEIR Fails to Adequately Analyze the Project’s Cumulative Environmental
Im pacts.
An EIR must discuss the cumulative impacts of a project if the incremental effects of a
project are considerable when viewed in connection with the effects of other past,
current, and probable future projects. CEQA Guidelines §§ 15130(a), 15065(c). Projects
currently under environmental review by San José clearly qualify as reasonably probable
future projects to be considered in a cumulative impacts analysis. See San Franciscans for
Reasonable Growth v. City & County of San Francisco, 151 Cal.App.3d 61, 74 n.13 (1984).
The DEIR concluded that neither construction nor operation are anticipated to result in
impacts significant enough to be cumulatively considerable beyond a 2.5 -mile radius of
the Project site for all resource areas with the exception of GHG emissions, where the
Project’s contribution to a cumulative impact within the City of San José, the greater air
basin, and globally is discussed. However, the DEIR offers no explanation or justification
for why a 2.5 mile radius is the appropriate distance to use to assess cumulative impacts.
The DEIR also does not describe what portion (if any) of the housing units anticipated due
to the Regional Housing Needs Allocation (RHNA) for both San Jose and Saratoga were
included in the future build out assumptions for the cumulative analysis.
C. The DEIR Must Be Revised and Recirculated.
Under California law, the present DEIR cannot properly form the basis of a final EIR. CEQA
and the Guidelines describe the circumstances that require recirculation of a draft EIR.
Such circumstances include: (1) the addition of significant new information to the EIR
after public notice is given of the availability of the DEIR but before certification, or (2) the
draft EIR is so “fundamentally and basically inadequate and conclusory in nature that
meaningful public review and comment were precluded.” CEQA Guidelines § 15088.5.
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Here, both circumstances apply. Decisionmakers and the public cannot assess the
Project’s impacts or even its feasibility through the present DEIR. Among other
fundamental deficiencies, the DEIR fails to adequately describe key components of the
Project, it understates the Project’s significant environmental impacts and assumes that
unquantified project design features will effectively reduce these impacts. The DEIR also
fails to provide a legally adequate alternatives analysis. In order to resolve these is sues,
San Jos… must prepare a revised EIR that would necessarily include substantial new
information. This revised EIR must then be recirculated for public review and comment.
II. Conclusion
Saratoga appreciates the opportunity to provide comments on the DEIR. We respectfully
request that San Jos… defer consideration of the proposed Project until completion of the
Paseo de Saratoga Urban Village Plan that includes a comprehensive transit, bicycle, and
pedestrian plan capable of meeting transportation demand within the Village. Upon
completion of the Plan, we request that San Jos… revise and recirculate a DEIR and
coordinate with Saratoga as the Project continues through the process.
Very truly yours,
Bryan Swanson,
Community Development Director
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SARATOGA CITY COUNCIL
MEETING DATE:February 7, 2024
DEPARTMENT:Public Works Department
PREPARED BY:Emma Burkhalter, Associate Engineer
SUBJECT:Contract amendment with Fehr and Peers Transportation Consultants for the
Annual Roadway Safety and Traffic Calming Capital Improvement Project (CIP)
not to exceed $170,000.
RECOMMENDED ACTION:
Approve an amendment to the contract with Fehr and Peers Transportation Consultants for a one-
time increase in the payment terms of $50,000 in FY 2023/24 for consultant services related to the
Annual Roadway Safety and Traffic Calming Capital Improvement Project (Traffic Safety CIP)
for a new,not-to-exceed contract amount of $170,000 in FY 2023/24.
REVISIONS & UPDATES:
Staff Report and Attachment B –Contract Amendment,revised on February 7, 2024 to
correct the contract amendment to $50,000 for only the current fiscal year and not each
fiscal year for the duration of the contract.Additional background provided.
BACKGROUND:
City Council approved a three-year contract with Fehr and Peers Transportation Consultants on
May 18, 2022,for Traffic Engineering Consultant Services, which includes their work for the
Traffic Safety Commission (TSC).The current contract is funded by the operating budget.
The contract with Fehr and Peers is for all transportation consultant services required by the City
annually and is not limited to their work for the TSC. In addition to this year’s typical design
reviews, general transportation consulting, and traffic safety work, Fehr and Peers was also asked
to review the General Plan update, review traffic impacts from neighboring city developments,
and provide more than the typical amount of design reviews. So far, the design costs generated
by TSC approval of traffic safety improvements has been covered by the annual contract amount
of $120,000, but due to the aforementioned extra transportation consultant work required this
fiscal year, the design work for projects to be constructed using the Traffic Safety CIP will need
to be funded by the Traffic Safety CIP.
Staff recommends an amendment to the current contract with Fehr and Peers Transportation
Consultants for a one-time increase in the payment terms of an additional $50,000 in FY 2023/24
to cover the costs related to Traffic Safety CIP Projects.
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FISCAL IMPACT:
The additional contract amount will be funded by the Traffic Safety CIP Budget.
ATTACHMENTS:
Attachment A - Original Contract
Attachment B – Contract Amendment
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Contractor:Project:
Rev. 5/2023 City of Saratoga Contract Amendment Page 1 of 2
City of Saratoga
Contract Amendment
This Contract Amendment is made at Saratoga, California by and between the City of Saratoga,
a municipal corporation ("City"), and _______________________________
("Contractor"), who agree that:
1.City and Contractor entered into an agreement dated ___________________
for _______________________________________________
(“Original Agreement”) and wish to amend the Original Agreement as set forth in the provisions
checked below. Terms not defined in this Contract Amendment shall have the meaning used in
the Original Agreement and the provisions of the Original Agreement shall apply to interpretation
and enforcement of this Contract Amendment.
Amended Term.
The Term of the Original Agreement commenced on the Effective Date and is hereby
extended through ___________________(insert new termination date)or the
completion of the project, whichever occurs first, unless it is further extended by written
mutual agreement between the parties, provided that the parties retain the right to
terminate this Agreement as provided in Exhibit C to the Original Agreement.
Amended Scope of Work.
The Scope of Work terms included as Exhibit(s)______________________
to the Original Agreement are hereby:
supplemented with additional Scope of Works terms included as Exhibit ______
to this Contract Amendment;
AND/OR extended to include providing the ongoing services referenced in the
Original Agreement for the duration of the amended term.
Amended Payment Terms.
The first sentence of section 3 of the Original Agreement setting forth the maximum
contract payment is hereby replaced with the following:
City shall pay Contractor for work product produced pursuant to this agreement an
amount not to exceed the total sum of
$_______________________________________________
for work to be performed and any authorized reimbursable costs.
AND/OR See Exhibit(s) ______
2.All other provisions of the Original Agreement remain unchanged by this Contract
Amendment.
Fehr and Peers Traffic Engineering & Consultant Services
Fehr and Peers
07/01/2022
Traffic Engineering & Consultant Services
✔
170,000 for Fiscal Year 2023-24
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Contractor:Project:
Rev. 5/2023 City of Saratoga Contract Amendment Page 2 of 2
3.Exhibits. All attachments to this agreement are by this reference incorporated herein and
made a part of this agreement.
Additional Exhibits:
IN WITNESS WHEREOF, the parties hereto have executed this Amendment.
Contractor City of Saratoga
Signature City Manager
Date:
Signer Name
ATTEST:
Signer Title
Date:City Clerk
Contract Description: Date:
APPROVED AS TO FORM:
City Attorney’s Office
Date:
Fehr and Peers Traffic Engineering & Consultant Services
Traffic Engineering & Consultant Services - Amendment to
increase payment terms of contract
127
CITY OF SARATOGA
Memorandum
To: Members of the Saratoga City Council
From: Britt Avrit, City Clerk
Meeting Date: February 7, 2024
Subject: Written Communications, Item 2.2
Communications for Item 2.2 are attached to this memo.
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From:Bill Dalton
To:Belal Aftab; Chuck Page; Kookie Fitzsimmons; Tina Walia; Yan Zhao
Cc:James Lindsay; Leslie Arroyo; Britt Avrit; Bill Dalton
Subject:2024/2/7 Council Meeting Item 2.2. Amendment to the contract with Fehr and Peers
Date:Tuesday, February 6, 2024 11:11:19 AM
CAUTION: This email originated from outside your organization. Exercise caution when
opening attachments or clicking links, especially from unknown senders.
Mayor and Council Members,
The proposal is to increase the 3 year contract with Fehr and Peers from
$120,000/year to $170,000/year.
The Annual Roadway Safety & Traffic Calming project gets and allocation of
$150,000 each year.
So the proposal is to allow spending of up to $170,000 per year to decide how to
spend $150,000 per year.
I ask would any of you pay an investment manager $170,000 for advice on investing
$150,000.
My guess is NO. Neither makes sense.
Please reject the proposed amendment. $120 is already excessive.
Thank you,
Bill Dalton
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SARATOGA CITY COUNCIL
COUNCIL ASSIGNMENTS
Mayor Yan Zhao
Hakone Foundation Board Executive Board
Santa Clara County Housing and Community Development Advisory Committee
Santa Clara County Library District Board of Directors
West Valley Mayors and City Managers Association
West Valley Sanitation District Board of Directors
Council Finance Committee
Vice Mayor Belal Aftab
Association of Bay Area Government (ABAG) General Assembly
Silicon Valley Regional Interoperability Authority Alternate
Valley Transportation Authority Policy Advisory Committee
Saratoga Historical Foundation Board of Directors
Council Finance Committee
Council Member Chuck Page
Santa Clara Valley Water Commission
West Valley Clean Water Program Authority Board of Directors
West Valley Solid Waste Management Authority Board of Directors
Saratoga Chamber of Commerce Board
Saratoga Ministerial Association
Council Member Tina Walia
Cities Association of Santa Clara County Board of Directors
Cities Association of Santa Clara County City Selection Committee
Cities Association of Santa Clara County Legislative Action Committee
KSAR 15 Saratoga Community Access Cable Television Foundation Board of Directors
Silicon Valley Clean Energy Authority Board of Directors
Council Member Kookie Fitzsimmons
Hakone Foundation Board of Trustees
Saratoga Area Senior Coordinating Council Board of Directors
Saratoga Sister City Committee Liaison
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