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Home My WebLink About03-06-2024 City Council Agenda, amended 03-06-2024Saratoga City Council Agenda March 6, 2024 – Page 1 of 5 SARATOGA CITY COUNCIL REGULAR MEETING MARCH 6, 2024 AMENDED AGENDA • 03/01/2024 COUNCIL MEMBER REMOTE LOCATION ADDED • 03/06/2024 NON-AGENDIZED WRITTEN COMMUNICATIONS ADDED Public Participation Information In accordance with Saratoga City Council’s Remote Public Participation Policy, members of the public may participate in these meetings in person at the locations listed below or via remote attendance (if applicable) using the Zoom information below. In the event remote participation technology is unexpectedly unavailable, the meeting will proceed in person without remote participation. Members of the public can view and participate in the 6:00 p.m. Commission Interviews by: 1. Attending the meeting in person at: • City Hall Linda Callon Conference Room, located at 13777 Fruitvale Avenue, Saratoga CA 95070 • Via Maistra 12, 7500 St. Moritz, Switzerland; OR 2. Accessing the meeting through Zoom • Webinar URL: https://us02web.zoom.us/j/82342704483 • Webinar ID 823 4270 4483 • Call In: 1.408.638.0968 or 1.669.900.6833 Members of the public can view and participate in the 6:30 p.m. Closed Session by: 1. Attending the meeting in person at: • City Hall Linda Callon Conference Room, located at 13777 Fruitvale Avenue, Saratoga CA 95070; • Via Maistra 12, 7500 St. Moritz, Switzerland;; OR 2. Accessing the meeting through Zoom • https://us02web.zoom.us/j/89527052458 • Webinar ID 895 2705 2458 OR • Calling 1.408.638.0968 or 1.669.900.6833 Members of the public can view and participate in the 7:00 p.m. Regular Session by: 1. Attending the meeting in person at: • Saratoga Civic Theater, Council Chambers, located at 13777 Fruitvale Avenue, Saratoga CA 95070 • Via Maistra 12, 7500 St. Moritz, Switzerland;; OR 2. Accessing the meeting through Zoom • Webinar URL: https://us02web.zoom.us/j/81627041223 • Webinar ID: 816 2704 1223 • Call In: 1.408.638.0968 or 1.669.900.6833; OR 3. Viewing the meeting on Saratoga Community Access Television Channel 15 (Comcast Channel 15, AT&T UVerse Channel 99 and calling in following the direction above; OR 4. Viewing online at www.saratoga.ca.us/watch and calling in following the direction above. Saratoga City Council Agenda March 6, 2024 – Page 2 of 5 Written Communication Comments can be submitted in writing at www.saratoga.ca.us/comment. Written communications will be provided to the members of the City Council and included in the Agenda Packet and/or in supplemental meeting materials. Public Comment Members of the public may comment on any item for up to three (3) minutes. The amount of time for public comment may be reduced by the Mayor or by action of the City Council. Oral Communications on Non-Agendized Items will take place at the beginning of the meeting for those attending in person. Oral Communications on Non-Agendized Items will take place at the end of the meeting for those attending via telephone and Zoom. Public Comment for agendized items will begin with speakers attending in-person followed by those attending via Zoom. Please ensure your comments pertain to the agenda item. Individuals providing comments not relevant to the agenda item will be asked to stay on topic or they will be muted. Meeting Recording Information In accordance with the Saratoga City Council’s Meeting Recording Policy, City Council Study Sessions, Joint Meetings, Joint Sessions, Commission Interviews, Retreats, meetings with the Planning Commission, and Regular Session Meetings are recorded and made available following the meeting on the City website. 6:00 PM COMMISSION INTERVIEWS City Hall, Linda Callon Conference Room | 13777 Fruitvale Avenue, Saratoga, CA 95070 Time Name Commission Vacancies Incumbent 6:00 p.m. Herman Zheng Planning 1 full term Yes 6:15 p.m. Zaheer Hassan Planning 1 full term No 6:30 PM CLOSED SESSION City Hall, Linda Callon Conference Room | 13777 Fruitvale Avenue, Saratoga, CA 95070 CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION (Significant exposure to litigation pursuant to Government Code Section 54956.9(d)(2). (1 case) Threat of Litigation Recommended Action: Review the attached threat of litigation and provide direction to staff. Staff Report Attachment A – Letter received January 25, 2024 7:00 PM REGULAR SESSION Civic Theater, Council Chambers | 13777 Fruitvale Avenue, Saratoga, CA 95070 PLEDGE OF ALLEGIANCE ROLL CALL Saratoga City Council Agenda March 6, 2024 – Page 3 of 5 REPORT ON POSTING OF THE AGENDA The agenda for this meeting was properly posted on February 29, 2024. ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS Any member of the public may address the City Council on matters not on the Agenda. The law generally prohibits the City Council from discussing or taking action on such items. However, the Council may instruct staff accordingly. Supplemental Memo - Written Communications (added 03-06-2024) ANNOUNCEMENTS CEREMONIAL ITEM Proclamation Declaring March 2024 as Youth Art Month Recommended Action: Declare March 2024 as Youth Art Month Proclamation Declaring March 2024 as Youth Art Month 1. CONSENT CALENDAR The Consent Calendar contains routine items of business. Items in this section will be acted on in one motion, unless removed by the Mayor or a Council Member. Any member of the public may speak on an item on the Consent Calendar at this time, or request that the Mayor remove an item from the Consent Calendar for discussion. 1.1. City Council Meeting Minutes Recommended Action: Approve the Minutes for the February 21, 2024, City Council Regular Meeting. Staff Report Attachment A - Minutes for the February 21, 2024 City Council Regular Meeting 1.2. Accounts Payable Check Registers Recommended Action: Review and accept the 02/15/2024 and 02/22/2024 accounts payable vendor payment check registers. Staff Report Attachment A - Check Register 02-15-2024 Attachment B - Check Register 02-22-2024 1.3. Treasurer’s Report for the Month Ended January 31, 2024 Recommended Action: Review and accept the Treasurer’s Report for the month ended January 31, 2024. Staff Report 1.4. Records Retention Schedule Update Recommended Action: Adopt the Resolution adopting a revised Citywide Records Retention Schedule. Staff Report Attachment A - Resolution Adopting a Revised Citywide Records Retention Schedule Saratoga City Council Agenda March 6, 2024 – Page 4 of 5 1.5. Final Map Approval for Two Lots Located at 22461 Mt. Eden Road Recommended Action: Adopt the Resolution granting final map approval of parcel map application No. ULS22- 0015 for two lots located at 22461 Mt. Eden Road (APN: 503 80 001). Staff Report Attachment A - Resolution Granting Final Map Approval Attachment B - Site Map Attachment C - Parcel Map 1.6. Update to the Bail Schedule for Enforcement of Park Rules Recommended Action: Adopt the Resolution approving an updated bail schedule setting bail amounts for violations of Municipal Code provisions relating to park use. Staff Report Attachment A - Resolution Attachment B – Municipal Code Section 11-05.030-.050 2. GENERAL BUSINESS 2.1. Public Art Policy Review Recommended Action: Provide direction to staff on changes to the Saratoga Public Art Policy. Staff Report Attachment A - Public Art Policy 2.2. Sister City and Friendship City Guidelines Policy Approval Recommended Action: Adopt the Resolution adopting City Council Policy 003 - Sister City and Friendship City Guidelines Staff Report Attachment A – Resolution adopting City Council Policy 003–Sister City and Friendship City Guidelines COUNCIL ASSIGNMENTS Council Assignments CITY COUNCIL ITEMS COUNCIL COMMUNICATIONS CITY MANAGER'S REPORT ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS Any member of the public may address the City Council on matters not on the Agenda. The law generally prohibits the City Council from discussing or taking action on such items. However, the Council may instruct staff accordingly. ADJOURNMENT Saratoga City Council Agenda March 6, 2024 – Page 5 of 5 CERTIFICATE OF POSTING OF THE AGENDA, DISTRIBUTION OF THE AGENDA PACKET, COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT I, Britt Avrit, City Clerk for the City of Saratoga, declare that the foregoing agenda for the meeting of the City Council was posted and available for review on February 29, 2024 at the City of Saratoga, 13777 Fruitvale Avenue, Saratoga, California and on the City's website at www.saratoga.ca.us. Signed this 29th day of February 2024 at Saratoga, California. Britt Avrit, MMC, City Clerk In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the City Council by City staff in connection with this agenda, copies of materials distributed to the City Council concurrently with the posting of the agenda, and materials distributed to the City Council by staff after the posting of the agenda are available on the City website at www.saratoga.ca.us and are available for review in the office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, California. In compliance with the Americans with Disabilities Act and the Governor’s Executive Order, if you need assistance to participate in this meeting, please contact the City Clerk at bavrit@saratoga.ca.us or calling 408.868.1216 as soon as possible before the meeting. The City will use its best efforts to provide reasonable accommodations to provide as much accessibility as possible while also maintaining public safety. [28 CFR 35.102-35.104 ADA title II]