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Home My WebLink About01092024 Heritage Preservation Commission Agenda PacketPage 1 of 2 HERITAGE PRESERVATION COMMISSION REGULAR MEETING January 9, 2024 9:00 AM REGULAR MEETING Public Participation Information In accordance with Saratoga City Council’s Remote Public Participation Policy, members of the public may participate in this meeting in person at the location listed below or via remote attendance using the Zoom information below. 1.Attending the meeting in person at the City Hall Linda Callon Conference Room, located at 13777 Fruitvale Avenue, Saratoga CA 95070; OR 2.Accessing the meeting through Zoom •Using the Zoom website https://us02web.zoom.us/j/88464782338 App (Webinar ID 884 6478 2338) and using the tool to raise their hand in the Zoom platform when directed by the Chair to speak on an agenda item; OR •Calling 1.669.900.6833 or 1.408.638.0968 and pressing *9 to raise their hand to speak on an agenda item when directed by the Chair. In accordance with the Americans with Disabilities Act and the Governor’s Executive Order, if you need assistance to participate in this meeting due to a disability, please contact the City Clerk at bavrit@saratoga.ca.us or calling 408.868.1216 as soon as possible before the meeting. The City will use its best efforts to provide reasonable accommodations to provide as much accessibility as possible while also maintaining public safety. 1.Call to Order 2.Roll Call- Sharon Boyce-Bender, Zhen Li, Margarete Minar, and Priya Shastri 3.Oral Communications Any member of the public may address the Commission about any matter not on the agenda for this meeting for up to three minutes. Commissioners may not comment on the matter but may choose to place the topic on a future agenda. 4.Approval of the October 8, 2023 and October 24, 2023 minutes 5.New Business a.Election of Chair and Vice Chair 6.General Business Page 2 of 2 a. Heritage Orchard Update b. Projects status worksheet 7. Commission Items 8. Staff Comments 9. Adjournment In compliance with the Americans with Disabilities Act, if you are a disabled person and you need a disability-related modification or accommodation to participate in this meeting, please contact the City Clerk’s Office at (408) 868-1216 or bavrit@saratoga.ca.us Requests must be made as early as possible and at least one full business day before the start of the meeting. Any recommendation made by the Heritage Preservation Commission may be appealed to the Planning Commission within ten (10) days of the date of the decision. The appeal shall be taken by filing with the Secretary of the Heritage Preservation Commission a written notice and filing fee within ten (10) days of the date of the decision. In accordance with the Ralph M. Brown Act, copies of the staff report, and other materials provided to the Heritage Preservation Commission by City staff in connection with this agenda are available at the office of the Community Development Department Director at 13777 Fruitvale Avenue, Saratoga, California 95070. Any materials distributed by staff after the posting of the agenda are made available for public review at the office of the Director at the time, they are distributed to the Heritage Preservation Commission. CERTIFICATE OF POSTING OF AGENDA I, Nicole Johnson, Senior Planner, for the City of Saratoga, declare that the foregoing agenda for the meeting of the Heritage Preservation Commission was posted and available for public review on December 19, 2023 at the City of Saratoga, 13777 Fruitvale Avenue, Saratoga, CA 95070 and on the City’s website at www.saratoga.ca.us Page 1 of 2 HERITAGE PRESERVATION COMMISSION Draft Minutes REGULAR MEETING October 10, 2023 8:30 AM REGULAR MEETING 1. Site Visit(s) None 2. Call to Order Vice Chair Minar call the meeting to order at 8:56 AM. 3. Roll Call Present: Priya Shastri, Margarete Minar, Zhen Li Absent: Sharon Boyce-Bender Staff: Nicole Johnson, Senior Planner 4. Approval of the July 11, 2023 minutes SHASTRI/LI MOVED TO APPROVE THE MINUTES FOR THE JULY 11, 2023 MEETING. MOTION PASSED. AYES: MINAR, LI SHASTRI. NOES: NONE. ABSENT: BOYCE-BENDER ABSTAIN: NONE 5. Oral Communications Tsing Barden-Saratoga Retirement Community Spoke about the proposed project in front of the manor that will be coming to HPC on a future agenda. Marilyn Maines- Spoke about the proposed project in front of the manor and addition to the manor, and the impacts that the proposal has on the existing historic structure and on adjacent properties. Vibration and noise issues. 6. New Business a. 14754 Pierce Road MINARI/SHASTRI MOVED TO RECOMMEND APPROVAL OF THE PROPOSED EXTERIOR CHANGES WITH THE RECOMMENDATIONS PROVIDED BY ARCHIVES AND ARCHITECTURE. MOTION PASSED. AYES: LI MINAR, SHASTRI. NOES: NONE. ABSENT: BOYCE-BENDER. ABSTAIN: NONE b. Brown Act/Parliamentary Procedure (City Clerk) The City Clerk gave an overview of the Brown Act/Parliamentary Procedure. 3 Page 2 of 2 7. Staff Comments a. HPC recruitment Nicole Johnson discussed the current recruitment for the two HPC vacancies. 8. Old Business a. Projects status worksheet The commission discussed the project status worksheet. 9. Commission Items 10. Adjournment Vice Chair Minar adjourned the meeting at 9:42 AM 4 Page 1 of 2 HERITAGE PRESERVATION COMMISSION Draft Minutes SPECIAL MEETING October 24, 2023 8:30 AM SPECIAL MEETING 1. Call to Order Chair Boyce-Bender called the meeting to order at 8:32 AM 2. Roll Call Present: Sharon Boyce-Bender, Zhen Li and Priya Shastri Absent: Margarete Minar Staff: Nicole Johnson, Senior Planner, Cynthia Richardson, Consultant Planner, Bryan Swanson, CDD Director Applicant: Chris Dalengas, Joe Tucker, Bonnie Bamburg, Leigh F. Prince, Sarah Stel, Emma Rawnsley (AECOM). 3. Oral Communications on Non-Agenized Items Gene Zambetti discussed adding potential signage and plaque for the Saratoga Jail on the walkway between Oak Street and Big Basin Way. 4. New Business a. Saratoga Retirement Community (SRC) Cynthia Richardson presented the staff report. Chris Dalengas, the applicant’s architect, explained the need for the proposed plan and explained the process that has been underway to get to this point, with the history of the building in mind. Commissioners asked questions of the applicant regarding emergency egress and how will the alternative help preserve the “historical view” with the lowest minimum impact. Members of the public who spoke: Marlyin Basham-14500 Fruitvale Ave Tsing Bardin-14500 Fruitvale Ave Marilyn Maines-14500 Fruitvale Ave Don Schmiek-14500 Fruitvale Ave 5 Page 2 of 2 SHASTRI/LI MOVED TO RECOMMEND TO THE CITY COUNCIL, THAT THE PROPOSED MEETING ROOM ADDITION TO THE MANOR IS IN ACCORDANCE WITH THE SECRETARY OF THE INTERIOR STANDARDS AND THAT IT WILL NOT HAVE AN IMPACT ON THE HISTORIC CHARACTER OF THE MANOR IF THE DEIR MITIGATION IS IMPOSED ON THE PROJECT AND FURTHER RECOMMENDS THAT THE CITY COUNCIL ADOPT THE APPLICANT’S ALTERNATIVE. MOTION PASSED. AYES: BOYCE- BENDER, LI, SHASTRI. NOES: NONE. ABSENT: MINAR. ABSTAIN: NONE 5. Commission Items Chair Boyce-Bender suggested changing the meeting time to 9, the commission agreed as whole. Commissioner Shastri discussed replacing the sign in the heritage orchard. 6. Staff Comments 7. Adjournment Chair Boyce-Bender adjourned the meeting at 9:55 AM Minutes respectfully submitted: Nicole Johnson, Senior Planner City of Saratoga 6 APN Address Commissioner Status 503 24 087 3rd Street 20640 Boyce-Bender Owner working on obtaining documents 503 48 045 Congress Springs Rd 22000 (Quarry)Minar Loading Structure 503 23 008 Marion Rd 20602 Boyce-Bender Need criteria for HRI APN Address Year Entered into Contract Notes 389-04-007 Shubert Drive 19277 2020 Year 1 Complete 389-05-016 DeHavilland Drive 19174 2021 Begins tax year 2023/2024 397-19-010 Fruitvale Avenue 15095 2014 Years 1-7 Completed 397-22-053 Oak Place 14475 2019 Years 1-2 Completed 397-25-099 Saratoga Avenue 14065 2013 Years 1-8 Completed 517-08-017 Orchard Road 20331 2019 Years 1-2 Completed 517-11-005 Saratoga Los Gatos Road 20280 2021 Year 1 Complete 517-22-130 Peach Hill Road 15320 2020 Years 1-2 completed 517-08-047 Oak Street 14666 2022 Begins tax year 2024/25 397-310001 Saratoga Avenue 14275 2023 Begins tax year 2024/25 Oak Street HPC members are researching TBD TBD TBD TBD May 2024 $11,000.00 $11,000.00 Ongoing Ongoing Ongoing Ongoing Ongoing Ongoing Preservation Month 2024 Harvest Day 2024 Approved Budget Blossom Festival 2024 State of the City 2024 Arbor Day 2024 Balance Saratoga Ave Heritage Lane Inventory Village Inventory Community Outreach via Social Media Training Other Saratoga Jail Research Heritage Orchard Sign Potential Heritage Resource Inventory Candidates 2023/24 Point of Interest Markers (POI) Potential Heritage Plaques/Signage Events Current Mills Act Properties Saratoga Jail 7 Historic Resource Inventory Added Year/Fiscal Year Reso # Historical Name Montpere Way 18500 2015 HP15-01 Shubert Dr 19277 2017-2018 HP17-01 Lutheria Way Entrance Posts 14200 & 14221 Lutheria Way 2018-2019 HP18-02 & HP18-03 Saratoga Av 13601 (St Andrew's)2018-2019 HP18-01 DeHavilland Drive 19461 2019-2020 HP19-07 Entrance Planter DeHavilland Drive 19152 2019-2020 HP19-06 Entrance Planter DeHaviland Drive 19174 2021-2022 HP21-0006 Eichler Home Park Place 20390 2019-2020 HP19-03 Saratoga Federated Church Bell Shubert Drive 19201 2019-2020 HP19-04 Entrance Planter Shubert Drive 19401 2019-2020 Entrance Planter Montpere Way 18485 2019-2020 HP19-009 Home Orchard Road 20331 2019-2020 HP19-02 Peck House Saratoga-Los Gatos Road 20450 2020-2021 HP20-0002 Historical Park Saratoga-Los Gatos Road 20450 2020-2021 HP20-0001 Interurban Stop Removed from HRI Hammons Avenue 13514 May 24, 2022 HP22-002 - Saratoga Avenue 13631 November 9, 2021 HP21-007 Rawdon Dell Ranch Alta Vista Avenue 14054 February 12, 2019 HP19-001 Water Tower Discontinued Status Allendale 19365 2017 Orchard Road 20328 2019 Orchard Road 20350 2019 Elva Ave - Russian Church 14220 2019 DeHavilland 19222 2021 DeHavilland 19223 2021 Saratoga Ave 13650 (Library)2021 Saratoga Ave 13718 (Sacred Heart)2021 Saratoga-Los Gatos Road 20318 2021 La Palmoa Ave 20295 2021 DeHavilland 19246 2022 Saratoga Ave 14301 2022 Orchard Road 20290 2022 Saratoga Ave 14285 2022 Lutheria Way 14321 2022 Montavlo Road 14900 2022 Montpere way 18547 (38926034)2023/24 Montepere Way 18591 (38926029)2023/24 Montpere Way 18521 2023/24 Montpere Way 18530 (389 26 021)2023/24 Montpere Way 18550 (38926020)2023/24 Montepere Way 18570 (38926019)2023/24 Montepere Way 18600 (38926018)2023/24 Montpere Way 18531(38926033)2023/24 Added Peach Hill Road 15320 2020-2021 Landmark and Mills Act Carey House Orchard Road 20331 2019-2020 Landmark and Mills Act Peck House Shubert Dr 19277 2020-2021 Landmark and Mills Act Kenji Matsuda House Oak Street 14666 2022/2023 Landmark and Mills Act Congregational Church Parsonage Discontinued Year Status Bella Vista 20021 2014 Big Basin Way 14501-14503 2014 Fruitvale 14251 2014 Big Basin Way 14519 2014 1Big Basin Way (20640 Third St) 4413-14415 2014 Big Basin Way 14495 2014 Pierce Rd 14754 2014 Old Grandview Ranch 2015 APN Address Year Designated Status 386-47-039 Cox Avenue 19161 2012 10 year Contract Fullfilled 378-25-021 Walbrook Drive 11995 2004 10 year Contract Fullfilled 393-45-017 Saratoga Avenue 13855 2007 10 Year Contract Fullfilled 397-13-066 Chester Avenue 14288 2005 10 Year Contract Fullfilled 503-22-075 Saratoga Sunnyvale 2005 10 Year Contract Fullfilled 517-08-017 Oak Street 14683 2011 10 Year Contract Fullfilled 517-11-003 Saratoga Los Gatos 2011 10 year Contract Fullfilled Added Palm Trees - Yerba Santa Court 2017-2018 397 16 055 14120 Shadow Oaks - 397 42 002 14250 Douglas Lane Point of Interest Markers Installed Fiscal Year Location Theater of the Glade Site Point of Interest Marker 2017-2018 Blossom Festival Point of Interest Marker 2017-2018 Ohlone Indians 2019/2020 Saloons 2019/2020 Saratoga Paper Mill 2019/2020 Caledonia Pasteboard Mill 2019/2020 McCartysville 2020/2021 Immigrating to CA 2020/2021 El Quito Olive Farm 2020/2021 Glen Una Ranch 2020/2021 Saratoga Vitaphone 2020/2021 Other Year Status Village Design Guidelines 2019 Memorial Arch 2019/2020 Heritage Orchard Master Plan Update 2020/2021 Heritage Preservtion Code Update 2022/2023 Mills Act Properties Heritage Tree Inventory Saratoga Ave/Saratoga-Los Gatos Road Saratoga Ave/Saratoga-Los Gatos Road 7/18/23 -45 day letter sent to property owners. 8/02/2023- owner objected 8/2/23 - 45 day letter sent to property owners 8/18/23 Owner does not wish to be placed on the inventory. 8/2/23 - 45 day letter sent to property owners -8/30/23 Owner does not wish to be placed on the inventory 8/2/23 - 45 day letter sent to property owners . 9/6/23 Owner does not wish to be placed on the inventory. 8/2/23 - 45 day letter sent to property owners 10/3/23-Owners have not responded, property not placed on inventory. Let sent for 45 day comment period. Period ended 01/17/22. No response from the owner. within the road right of way adjacent to 14650 Big Basin Way Wildwood Park Big Basin Way near the Buy and Save Market Big Basin Way where Bank of America is located-the parking lot is where the laundry was located 8/2/23 - 45 day letter sent to property owners 8/10/23 Owner does not wish to be placed on the HRI within the road right of way adjacent to 14535 Big Basin Way Owner declined to be placed on HRI (8/26/2022) Owner declined to be placed on the HRI 9/14/2022 Lettter sent for 45 day comment period. Period ended 09/20/22. No response from the owner. Lettter sent for 45 day comment period. Period ended 09/20/22. No response from the owner. 8/2/23 - 45 day letter sent to property owners 8/08/23- Owner objected 8/2/23 - 45 day letter sent to property owners. 8/08/2023-owner responded, does not wish to be placed on the inventory. Wildwood Park Other Landmarks Let sent for 45 day comment period. Period ended 11/8/2021. No response from the owner. Hold Owner Requested to Hold Owner Requested to Hold Owner Requested to Hold Owner did not want house on Inventory On January 2, 2019, staff was informed that the property owner is not interested in having their house on the inventory. Owner has contacted City and is hesitant about being put on inventory. Owner will contact City whether or not they are interested. 2019- Church responded that they do not want to be included on the inventory Let sent for 45 day comment period. Period ended 11/8/2021. No response from the owner. Approved by CC 8/21/19 Completed February 2020 Approved by CC 12/02/20 Approved by City Council 12/16/22 Owner declined to be placed on HRI (8/17/2022) Saratoga-Los Gatos Road/Austin Ave Big Basin Way and Third St Lack of owner consent Lack of owner consent plus not eligible as it lacks sufficient integrity to its original design Lack of owner consent Lack of owner consent Lack of owner consent plus not eligible as it lacks sufficient integrity to its original design Lack of owner consent plus not eligible as it lacks sufficient integrity to its original design Lack of owner consent Owner did not want house as a landmark Quito Road 8