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HomeMy WebLinkAbout04-03-2024 City Council Agenda Packet, amended 04-04-2024Saratoga City Council Agenda April 3, 2024 – Page 1 of 5 SARATOGA CITY COUNCIL REGULAR MEETING APRIL 3, 2024 AMENDED AGENDA • 04/02/2024 ITEM 1.5 STAFF REPORT UPDATED • 04/04/2024 JOINT SESSION PRESENTATION SLIDES ADDED • 04/04/2024 ITEM 2.2 PRESENTATION SLIDES ADDED Public Participation Information In accordance with Saratoga City Council’s Remote Public Participation Policy, members of the public may participate in these meetings in person at the locations listed below or via remote attendance (if applicable) using the Zoom information below. In the event remote participation technology is unexpectedly unavailable, the meeting will proceed in person without remote participation. Members of the public can view and participate in the 6:00 p.m. Joint Session by: 1. Attending the meeting in person at the City Hall Linda Callon Conference Room, located at 13777 Fruitvale Avenue, Saratoga CA 95070; OR 2. Accessing the meeting through Zoom • Webinar URL: https://us02web.zoom.us/j/88482254658 • Webinar ID 884 8225 4658 OR • Calling 1.408.638.0968 or 1.669.900.6833 Members of the public can view and participate in the 7:00 p.m. Regular Session by: 1. Attending the meeting in person at: • Saratoga Civic Theater, Council Chambers, located at 13777 Fruitvale Avenue, Saratoga CA 95070 2. Accessing the meeting through Zoom • Webinar URL: https://us02web.zoom.us/j/81627041223 • Webinar ID: 816 2704 1223 • Call In: 1.408.638.0968 or 1.669.900.6833; OR 3. Viewing the meeting on Saratoga Community Access Television Channel 15 (Comcast Channel 15, AT&T UVerse Channel 99 and calling in following the direction above; OR 4. Viewing online at www.saratoga.ca.us/watch and calling in following the direction above. Written Communication Comments can be submitted in writing at www.saratoga.ca.us/comment. Written communications will be provided to the members of the City Council and included in the Agenda Packet and/or in supplemental meeting materials. Public Comment Members of the public may comment on any item for up to three (3) minutes. The amount of time for public comment may be reduced by the Mayor or by action of the City Council. Saratoga City Council Agenda April 3, 2024 – Page 2 of 5 Oral Communications on Non-Agendized Items will take place at the beginning of the meeting for those attending in person. Oral Communications on Non-Agendized Items will take place at the end of the meeting for those attending via telephone and Zoom. Public Comment for agendized items will begin with speakers attending in-person followed by those attending via Zoom. Please ensure your comments pertain to the agenda item. Individuals providing comments not relevant to the agenda item will be asked to stay on topic or they will be muted. Meeting Recording Information In accordance with the Saratoga City Council’s Meeting Recording Policy, City Council Study Sessions, Joint Meetings, Joint Sessions, Commission Interviews, Retreats, meetings with the Planning Commission, and Regular Session Meetings are recorded and made available following the meeting on the City website. 6:00 PM JOINT SESSION City Hall, Linda Callon Conference Room | 13777 Fruitvale Avenue, Saratoga, CA 95070 Joint Session with Saratoga Chamber of Commerce Recommended Action: Receive updates from Saratoga Chamber of Commerce. Presentation Slides (added 04-04-2024) 7:00 PM REGULAR SESSION Civic Theater, Council Chambers | 13777 Fruitvale Avenue, Saratoga, CA 95070 PLEDGE OF ALLEGIANCE ROLL CALL REPORT ON POSTING OF THE AGENDA The agenda for this meeting was properly posted on March 28, 2024. ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS Any member of the public may address the City Council on matters not on the Agenda. The law generally prohibits the City Council from discussing or taking action on such items. However, the Council may instruct staff accordingly. ANNOUNCEMENTS CEREMONIAL ITEM STEM Winners Recognition Recommended Action: Present Commendations to STEM Winners STEM Commendations 1. CONSENT CALENDAR The Consent Calendar contains routine items of business. Items in this section will be acted on in one motion, unless removed by the Mayor or a Council Member. Any member of the public may speak on an item on the Consent Calendar at this time, or request that the Mayor remove an item from the Consent Calendar for discussion. Saratoga City Council Agenda April 3, 2024 – Page 3 of 5 1.1. City Council Meeting Minutes Recommended Action: Approve the Minutes for the March 18, 2024, City Council Special Meeting and the March 20, 2024, City Council Regular Meeting. Staff Report Attachment A - Minutes for the March 18, 2024 City Council Special Meeting Attachment B - Minutes for the March 20, 2024 City Council Regular Meeting 1.2. Accounts Payable Check Registers Recommended Action: Review and accept the 03/14/2024 and 03/21/2024 accounts payable vendor payment check registers. Staff Report Attachment A - Check Register 03-14-2024 Attachment B - Check Register 03-21-2024 1.3. Treasurer’s Report for the Month Ended February 29, 2024 Recommended Action: Review and accept the Treasurer’s Report for the month ended February 29, 2024. Staff Report 1.4. 2nd Reading Zoning Code Amendments Recommended Action: Adopt the ordinance amendments to Chapter 14 (Subdivisions) and Chapter 15 (Zoning Regulations) of the Saratoga City Code. Staff Report Attachment A - Ordinance Amending Chapter 14 (Subdivisions) and Chapter 15 (Zoning) 1.5. 2023 General Plan Housing Element Annual Progress Report Recommended Action: Adopt the Resolution accepting the 2023 General Plan Housing Element Annual Progress Report and direct staff to file the report with the Governor’s Office of Planning and Research and the Department of Housing and Community Development. Staff Report (Revised 04-02-2024) Attachment A - Resolution Attachment B - 2023 Housing Element Annual Progress Report 1.6. Acceptance of Parcel Conveyance for the Quito Road Bridges Project Mitigation Recommended Action: Adopt a resolution authorizing the acceptance of the conveyance of land for the Quito Road Bridges project mitigation efforts and authorizing the City Manager to execute a Certificate of Acceptance. Staff Report Attachment A - Resolution Authorizing Acceptance of Land Attachment B - Grant Deed Attachment C - Certificate of Acceptance Attachment D - Tract No. 10610 Saratoga City Council Agenda April 3, 2024 – Page 4 of 5 1.7. Budget Amendment – Allendale Landscape District LLA Zone 36 Recommended Action: Adopt Resolution appropriating $2,802.52 from the LLA Zone 36 fund balance into the Fiscal Year 2023/24 operating budget. Staff Report Attachment A - Budget Resolution Attachment B - Zone 36 Map 2. GENERAL BUSINESS 2.1. Renew Contract with Saratoga Chamber of Commerce for Tourism and Informational Services Recommended Actions: 1. Consider the Chamber of Commerce’s request to increase the annual contract amount for a one-time 15% increase for tourism-related services 2. Authorize the City Manager to execute the agreed-upon contract renewal for 5 years. Staff Report Attachment A – Letter from Chamber Attachment B – Chamber Quarterly Reports 2023 Attachment C - Standard Services Agreement 2.2. 2024-25 Capital Improvement Program Projects and Funding Recommended Action: Approve fiscal year (FY)2024-25 Capital Improvement Program (CIP) projects and funding for inclusion in the annual budget. Staff Report Attachment A - Updated CIP Prioritization Packet Presentation Slides (added 04-04-2024) COUNCIL ASSIGNMENTS Council Assignments CITY COUNCIL ITEMS COUNCIL COMMUNICATIONS CITY MANAGER'S REPORT ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS Any member of the public may address the City Council on matters not on the Agenda. The law generally prohibits the City Council from discussing or taking action on such items. However, the Council may instruct staff accordingly. ADJOURNMENT CERTIFICATE OF POSTING OF THE AGENDA, DISTRIBUTION OF THE AGENDA PACKET, COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT I, Britt Avrit, City Clerk for the City of Saratoga, declare that the foregoing agenda for the meeting of the City Council was posted and available for review on March 28, 2024 at the City of Saratoga, 13777 Fruitvale Avenue, Saratoga, California and on the City's website at www.saratoga.ca.us. Saratoga City Council Agenda April 3, 2024 – Page 5 of 5 Signed this 28th day of March 2024 at Saratoga, California. Britt Avrit, MMC, City Clerk In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the City Council by City staff in connection with this agenda, copies of materials distributed to the City Council concurrently with the posting of the agenda, and materials distributed to the City Council by staff after the posting of the agenda are available on the City website at www.saratoga.ca.us and are available for review in the office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, California. In compliance with the Americans with Disabilities Act and the Governor’s Executive Order, if you need assistance to participate in this meeting, please contact the City Clerk at bavrit@saratoga.ca.us or calling 408.868.1216 as soon as possible before the meeting. The City will use its best efforts to provide reasonable accommodations to provide as much accessibility as possible while also maintaining public safety. [28 CFR 35.102-35.104 ADA title II] JOINT SESSION WITH THE CITY OF SARATOGA Tiger Teerlink |PresidentApril 3, 2024 5 AGENDA Mission Statement Organization Business Support Collaboration with Saratoga Non -Profits Annual Community Events Annual Community Events Attendee Facts Visitor Center & Retail Store Chamber Initiatives Synergies with the City of Saratoga 6 MISSION STATEMENT Enhance the quality of life in our community by: •Advancing the interests of members •Injecting vitality into the community •Invigorating the businesses environment 7 EXECUTIVE COMMITTEE T I G ER T EERLI NK P residen t ​ V I CKI S EELIG P residen t Elect G ARY S MI TH Secret ar y 8 BOARD OF DIRECTORS FRAN K BE HN K E Community As s oc iate J IM CARGIL L Hous e Family Vine y ards MARK CHAPMAN AMANDA HAWKINS State Farm Insurance The Mountain Winery TINA HOWARD Star One Credit Union MARIA REESANJEANETTE OHM Fine Vines Community Associate KRISTINA RUST Kristina Rust Photography DEVIN SINGH STEVEN SMITH The UPS Store Saratoga Pavers 9 OUR BUSINESS IS... BUSINESS SUPPORT New Business Support •Grand Openings &Ribbon Cuttings​ •Introduction to Saratoga News •Send information about events and city contacts •Provide free marketing resource information •Saratoga Spotlight Magazine – 5% discount when they join the SCoC 10 OUR BUSINESS IS... BUSINESS SUPPORT •Weekly e-newsletter •Free use of WVC Farmers Market stall for business promotion •Social Media - Marketing events,career opportunities, specials, and free posts on our platforms •Free design and posting of Member Spotlight articles on Chamber website and social media •Free use of Chamber Office to host a business networking mixer Ongoing Business Support 11 COLLABORATION WITH LOCAL NON -PROFITS Events •(SASCC) - City-wide Scarecrow Competition •Wreaths Across America – We sell wreaths to honor all veterans at Madronia Cemetery •Saratoga Music Boosters Club – Prepare and serve pancakes at their event •Candy Cane Village – Invite several non-profits and community schools and churches to participate •Quarterly Collaboration Meetings with Silicon Valley Chamber Coalition ( 25 South Bay Chamber Leaders) Providing Opportunities •Partnered with WVC to help them find Entrepreneurs for their workshop 12 2024 ANNUAL COMMUNITY EVENTS •May 11 – Saratoga's Spring Wine Experience •July 20 – Start of Saratoga Car Show Week with Kick-Off Party •July 24 – Revvin’ Up Rally •July 27 – Cool Car Cruise •July 28 – Classic & Cool Car Show •September & October – Scarecrow's go up in village and city-wide contest •November 29 – Saratoga’s Holiday Wine Experience •November 29 – Candy Cane Village 13 ANNUAL COMMUNITY EVENTS - ATTENDEE FACTS January 1 through December 31, 2023 – 1,682 guests registered for events •252 attendees from San Jose •187 attendees from Saratoga •46 attendees from San Francisco •46 attendees from Los Gatos •35 attendees from Cupertino Estimated Unregistered attendees is 12,000 14 ANNUAL COMMUNITY EVENT PHOTOS CLASSIC & COOL CAR SHOW JULY 23, 2023 15 ANNUAL COMMUNITY EVENT PHOTOS PRESIDENT & MAYOR'S BALL OCTOBER 7, 2023 16 ANNUAL COMMUNITY EVENT PHOTOS CANDY CANE VILL AGE NOVEMBER 24, 2023 17 VISITOR'S CENTER IN -PERSON VISITS 2023 & RETAIL STORE •Office open to the public •Resource for questions related to dining,services, activities, directions,business information,schools,public restroom locations, city contacts, lost and found, local parks,music,and entertainment •Welcome new residents and businesses •Posters and flyers of community events •Guidance & Support offered to community members that shared complaints •Literature on local restaurants, coffee houses, bakeries, wineries, historical bike and walking tours •NOAA -National Weather for Saratoga •County of Santa Clara Quick Guide to Services •Visitor traffic 2023 – 2,519 visitors from January 1 through December 31, 2023 •Where did guests from other countries come from? Singapore, Germany, Canada, UK, France, Sweden,South Africa, Taiwan,Japan, China, Australia,Hong Kong A Welcome And A Smile 18 VISITOR CENTER & RETAIL STORE (CONT.) Retail Store •Partnered with Santa Cruz Mountain Wine Growers Association on new PASSPORT •Custom map of Saratoga with points of interest items for sale •For The Love of Apricots Book •Hakone Estate & Gardens Book •Saratoga Magnets •Saratoga Map Daypack 19 2024 SPONSOR COLLABORATIVE / EDUCATIONAL EVENTS •Collaborate with WVR by hosting a presentation for business owners and community members.The presentation will include service offerings, upcoming rate changes, information on business requirements,waste reduction best practices, and offer implementation support. •Coffee with a Deputy —Partner with the Santa Clara Sheriff Department to host monthly meetings at the Chamber so that community members and village business owners have a relaxing and safe place to share their concerns and ideas over coffee. •Collaborate with Santa Clara County's Behavioral Health Department to provide Narcan education. 20 SYNERGIES WITH THE CITY OF SARATOGA Visitor Center •Retail Store •Information Resource Center •Saratoga Map State of the City •Businessperson of the Year •Citizen of the Year •Host a vendor booth Promotion & Other •City of Saratoga Source (newsletter) •Saratoga Community Awareness Emergency Preparedness Information •SASCC – The Outlook •Chamber monthly e -newsletter space & social media posts •Central Treat Command Station for Chamber Champs & their owners 21 SUMMARY The Saratoga Chamber of Commerce and Visitor Center strives to provide a warm and inviting environment to all Saratoga guests and community members through courtesy, dignity, and respect for all. We have helped and will continue to help businesses and community members by listening and then responding with helpful information and strategies aimed at benefiting all local businesses. A Community That Is Engaged And Working Together Can Be A Powerful Force 22 QUESTIONS & ANSWERS THANK YOU TIGER TEERLINK 23 COMMENDATION OF THE CITY OF SARATOGA HONORING SYNOPSYS SCIENCE AND TECHNOLOGY CHAMPIONSHIP PARTICIPANT AANYA KANDALA WHEREAS, the annual Synopsys and Technology Championship showcases the knowledge of science, technology, engineering, and mathematics of students in Santa Clara County; and WHEREAS, this regional competition celebrates achievement by middle and high school students; and WHEREAS, through the annual competition, hundreds of Santa Clara County’s students are challenged to go beyond their classroom studies to do independent project-based research; and WHEREAS, students work independently or in teams to address questions in the fields of Computer Science, Environmental Science, Medicine & Health, Chemistry, Biology, and a half dozen other categories; and WHEREAS, the Synopsys Championship produces winners who go on to compete and win in other state and national competitions, including the California State Science Fair and Broadcom Masters; and WHEREAS, Aanya Kandala won an Honorable Mention and Sponsored Award at the Synopsys Science Championship for “Seeding the Sky”; and NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Saratoga hereby recognizes the importance of science and engineering and applauds Aanya Kandala’s achievements. WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA on this 3rd day of April 2024. ________________________________ Yan Zhao, Mayor City of Saratoga 24 COMMENDATION OF THE CITY OF SARATOGA HONORING SYNOPSYS SCIENCE AND TECHNOLOGY CHAMPIONSHIP PARTICIPANT AJAY JAGADISH WHEREAS, the annual Synopsys and Technology Championship showcases the knowledge of science, technology, engineering, and mathematics of students in Santa Clara County; and WHEREAS, this regional competition celebrates achievement by middle and high school students; and WHEREAS, through the annual competition, hundreds of Santa Clara County’s students are challenged to go beyond their classroom studies to do independent project-based research; and WHEREAS, students work independently or in teams to address questions in the fields of Computer Science, Environmental Science, Medicine & Health, Chemistry, Biology, and a half dozen other categories; and WHEREAS, the Synopsys Championship produces winners who go on to compete and win in other state and national competitions, including the California State Science Fair and Broadcom Masters; and WHEREAS, Ajay Jagadish won an Honorable Mention at the Synopsys Science Championship for “An Efficient Household Direct Air Capture (DAC) System that Removes Carbon Dioxide to Mitigate Climate Change”; and NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Saratoga hereby recognizes the importance of science and engineering and applauds Ajay Jagadish’s achievements. WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA on this 3rd day of April 2024. ________________________________ Yan Zhao, Mayor City of Saratoga 25 COMMENDATION OF THE CITY OF SARATOGA HONORING SYNOPSYS SCIENCE AND TECHNOLOGY CHAMPIONSHIP PARTICIPANT ALEXANDER Y. LAN WHEREAS, the annual Synopsys and Technology Championship showcases the knowledge of science, technology, engineering, and mathematics of students in Santa Clara County; and WHEREAS, this regional competition celebrates achievement by middle and high school students; and WHEREAS, through the annual competition, hundreds of Santa Clara County’s students are challenged to go beyond their classroom studies to do independent project-based research; and WHEREAS, students work independently or in teams to address questions in the fields of Computer Science, Environmental Science, Medicine & Health, Chemistry, Biology, and a half dozen other categories; and WHEREAS, the Synopsys Championship produces winners who go on to compete and win in other state and national competitions, including the California State Science Fair and Broadcom Masters; and WHEREAS, Alexander Y. Lan won a First Place Award at the Synopsys Science Championship for “A Novel Twin Convolutional Neural Network to Decipher the Functional Effect of Genetic Variants in Alzheimer's Disease”; and NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Saratoga hereby recognizes the importance of science and engineering and applauds Alexander Y. Lan’s achievements. WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA on this 3rd day of April 2024. ________________________________ Yan Zhao, Mayor City of Saratoga 26 COMMENDATION OF THE CITY OF SARATOGA HONORING SYNOPSYS SCIENCE AND TECHNOLOGY CHAMPIONSHIP PARTICIPANT ANISH KOSARAJU WHEREAS, the annual Synopsys and Technology Championship showcases the knowledge of science, technology, engineering, and mathematics of students in Santa Clara County; and WHEREAS, this regional competition celebrates achievement by middle and high school students; and WHEREAS, through the annual competition, hundreds of Santa Clara County’s students are challenged to go beyond their classroom studies to do independent project-based research; and WHEREAS, students work independently or in teams to address questions in the fields of Computer Science, Environmental Science, Medicine & Health, Chemistry, Biology, and a half dozen other categories; and WHEREAS, the Synopsys Championship produces winners who go on to compete and win in other state and national competitions, including the California State Science Fair and Broadcom Masters; and WHEREAS, Anish Kosaraju won a Sponsored Award at the Synopsys Science Championship for “Using Machine Learning to Detect Validity of Login Attempts to Prevent Account Takeovers”; and NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Saratoga hereby recognizes the importance of science and engineering and applauds Anish Kosaraju’s achievements. WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA on this 3rd day of April 2024. ________________________________ Yan Zhao, Mayor City of Saratoga 27 COMMENDATION OF THE CITY OF SARATOGA HONORING SYNOPSYS SCIENCE AND TECHNOLOGY CHAMPIONSHIP PARTICIPANT ARAHAN BALASUBRAMANIAN WHEREAS, the annual Synopsys and Technology Championship showcases the knowledge of science, technology, engineering, and mathematics of students in Santa Clara County; and WHEREAS, this regional competition celebrates achievement by middle and high school students; and WHEREAS, through the annual competition, hundreds of Santa Clara County’s students are challenged to go beyond their classroom studies to do independent project-based research; and WHEREAS, students work independently or in teams to address questions in the fields of Computer Science, Environmental Science, Medicine & Health, Chemistry, Biology, and a half dozen other categories; and WHEREAS, the Synopsys Championship produces winners who go on to compete and win in other state and national competitions, including the California State Science Fair and Broadcom Masters; and WHEREAS, Arahan Balasubramanian won an Honorable Mention at the Synopsys Science Championship for “A Novel Multi-Layered Realtime Approach to Ensure Distracted Young Driver's Safety using Deep Learning and Geolocation”; and NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Saratoga hereby recognizes the importance of science and engineering and applauds Arahan Balasubramanian’s achievements. WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA on this 3rd day of April 2024. ________________________________ Yan Zhao, Mayor City of Saratoga 28 COMMENDATION OF THE CITY OF SARATOGA HONORING SYNOPSYS SCIENCE AND TECHNOLOGY CHAMPIONSHIP PARTICIPANT BRANDON SUN LABIO WHEREAS, the annual Synopsys and Technology Championship showcases the knowledge of science, technology, engineering, and mathematics of students in Santa Clara County; and WHEREAS, this regional competition celebrates achievement by middle and high school students; and WHEREAS, through the annual competition, hundreds of Santa Clara County’s students are challenged to go beyond their classroom studies to do independent project-based research; and WHEREAS, students work independently or in teams to address questions in the fields of Computer Science, Environmental Science, Medicine & Health, Chemistry, Biology, and a half dozen other categories; and WHEREAS, the Synopsys Championship produces winners who go on to compete and win in other state and national competitions, including the California State Science Fair and Broadcom Masters; and WHEREAS, Brandon Sun Labio won a Second Place Award at the Synopsys Science Championship for “PathFinder: A Smart Retrieval Robot for Optimal Sports Training Efficiency”; and NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Saratoga hereby recognizes the importance of science and engineering and applauds Brandon Sun Labio’s achievements. WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA on this 3rd day of April 2024. ________________________________ Yan Zhao, Mayor City of Saratoga 29 COMMENDATION OF THE CITY OF SARATOGA HONORING SYNOPSYS SCIENCE AND TECHNOLOGY CHAMPIONSHIP PARTICIPANT CAROLINE ZHOU WHEREAS, the annual Synopsys and Technology Championship showcases the knowledge of science, technology, engineering, and mathematics of students in Santa Clara County; and WHEREAS, this regional competition celebrates achievement by middle and high school students; and WHEREAS, through the annual competition, hundreds of Santa Clara County’s students are challenged to go beyond their classroom studies to do independent project-based research; and WHEREAS, students work independently or in teams to address questions in the fields of Computer Science, Environmental Science, Medicine & Health, Chemistry, Biology, and a half dozen other categories; and WHEREAS, the Synopsys Championship produces winners who go on to compete and win in other state and national competitions, including the California State Science Fair and Broadcom Masters; and WHEREAS, Caroline Zhou won an Honorable Mention at the Synopsys Science Championship for “What is the impact of agricultural fertilizers on the health of daphnia populations?”; and NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Saratoga hereby recognizes the importance of science and engineering and applauds Caroline Zhou’s achievements. WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA on this 3rd day of April 2024. ________________________________ Yan Zhao, Mayor City of Saratoga 30 COMMENDATION OF THE CITY OF SARATOGA HONORING SYNOPSYS SCIENCE AND TECHNOLOGY CHAMPIONSHIP PARTICIPANT CHARAN SRIDHAR WHEREAS, the annual Synopsys and Technology Championship showcases the knowledge of science, technology, engineering, and mathematics of students in Santa Clara County; and WHEREAS, this regional competition celebrates achievement by middle and high school students; and WHEREAS, through the annual competition, hundreds of Santa Clara County’s students are challenged to go beyond their classroom studies to do independent project-based research; and WHEREAS, students work independently or in teams to address questions in the fields of Computer Science, Environmental Science, Medicine & Health, Chemistry, Biology, and a half dozen other categories; and WHEREAS, the Synopsys Championship produces winners who go on to compete and win in other state and national competitions, including the California State Science Fair and Broadcom Masters; and WHEREAS, Charan Sridhar won an Honorable Mention at the Synopsys Science Championship for “Detection of Pulmonary Embolism using an Ensemble Model Based on Neural Networks of EHR Data and CT Scans”; and NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Saratoga hereby recognizes the importance of science and engineering and applauds Charan Sridhar’s achievements. WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA on this 3rd day of April 2024. ________________________________ Yan Zhao, Mayor City of Saratoga 31 COMMENDATION OF THE CITY OF SARATOGA HONORING SYNOPSYS SCIENCE AND TECHNOLOGY CHAMPIONSHIP PARTICIPANT CLAIRE TIAN WHEREAS, the annual Synopsys and Technology Championship showcases the knowledge of science, technology, engineering, and mathematics of students in Santa Clara County; and WHEREAS, this regional competition celebrates achievement by middle and high school students; and WHEREAS, through the annual competition, hundreds of Santa Clara County’s students are challenged to go beyond their classroom studies to do independent project-based research; and WHEREAS, students work independently or in teams to address questions in the fields of Computer Science, Environmental Science, Medicine & Health, Chemistry, Biology, and a half dozen other categories; and WHEREAS, the Synopsys Championship produces winners who go on to compete and win in other state and national competitions, including the California State Science Fair and Broadcom Masters; and WHEREAS, Claire Tian won a First Place Award at the Synopsys Science Championship for “What is the effect of using matted hair on oil spills?”; and NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Saratoga hereby recognizes the importance of science and engineering and applauds Claire Tian’s achievements. WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA on this 3rd day of April 2024. ________________________________ Yan Zhao, Mayor City of Saratoga 32 COMMENDATION OF THE CITY OF SARATOGA HONORING SYNOPSYS SCIENCE AND TECHNOLOGY CHAMPIONSHIP PARTICIPANT CYRUS GHANE WHEREAS, the annual Synopsys and Technology Championship showcases the knowledge of science, technology, engineering, and mathematics of students in Santa Clara County; and WHEREAS, this regional competition celebrates achievement by middle and high school students; and WHEREAS, through the annual competition, hundreds of Santa Clara County’s students are challenged to go beyond their classroom studies to do independent project-based research; and WHEREAS, students work independently or in teams to address questions in the fields of Computer Science, Environmental Science, Medicine & Health, Chemistry, Biology, and a half dozen other categories; and WHEREAS, the Synopsys Championship produces winners who go on to compete and win in other state and national competitions, including the California State Science Fair and Broadcom Masters; and WHEREAS, Cyrus Ghane won a First Place Award and Sponsored Award at the Synopsys Science Championship for “A Novel Utilization of Ocimum basilicum Mucilage to Reduce Nitrate Runoff”; and NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Saratoga hereby recognizes the importance of science and engineering and applauds Cyrus Ghane’s achievements. WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA on this 3rd day of April 2024. ________________________________ Yan Zhao, Mayor City of Saratoga 33 COMMENDATION OF THE CITY OF SARATOGA HONORING SYNOPSYS SCIENCE AND TECHNOLOGY CHAMPIONSHIP PARTICIPANT ELLA LINDSEY YEE WHEREAS, the annual Synopsys and Technology Championship showcases the knowledge of science, technology, engineering, and mathematics of students in Santa Clara County; and WHEREAS, this regional competition celebrates achievement by middle and high school students; and WHEREAS, through the annual competition, hundreds of Santa Clara County’s students are challenged to go beyond their classroom studies to do independent project-based research; and WHEREAS, students work independently or in teams to address questions in the fields of Computer Science, Environmental Science, Medicine & Health, Chemistry, Biology, and a half dozen other categories; and WHEREAS, the Synopsys Championship produces winners who go on to compete and win in other state and national competitions, including the California State Science Fair and Broadcom Masters; and WHEREAS, Ella Lindsey Yee won a First Place Award at the Synopsys Science Championship for “Developing a Novel Hybrid Approach to Extract Circadian Gene Signatures and Uncover Mechanisms of Tumorigenesis”; and NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Saratoga hereby recognizes the importance of science and engineering and applauds Ella Lindsey Yee’s achievements. WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA on this 3rd day of April 2024. ________________________________ Yan Zhao, Mayor City of Saratoga 34 COMMENDATION OF THE CITY OF SARATOGA HONORING SYNOPSYS SCIENCE AND TECHNOLOGY CHAMPIONSHIP PARTICIPANT HOWARD YONGSHOU SHU WHEREAS, the annual Synopsys and Technology Championship showcases the knowledge of science, technology, engineering, and mathematics of students in Santa Clara County; and WHEREAS, this regional competition celebrates achievement by middle and high school students; and WHEREAS, through the annual competition, hundreds of Santa Clara County’s students are challenged to go beyond their classroom studies to do independent project-based research; and WHEREAS, students work independently or in teams to address questions in the fields of Computer Science, Environmental Science, Medicine & Health, Chemistry, Biology, and a half dozen other categories; and WHEREAS, the Synopsys Championship produces winners who go on to compete and win in other state and national competitions, including the California State Science Fair and Broadcom Masters; and WHEREAS, Howard Yongshou Shu won an Honorable Mention at the Synopsys Science Championship for “Investigating how polymer doping for the electron transport layer affects efficiency in tin-based perovskite solar cells”; and NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Saratoga hereby recognizes the importance of science and engineering and applauds Howard Yongshou Shu achievements. WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA on this 3rd day of April 2024. ________________________________ Yan Zhao, Mayor City of Saratoga 35 COMMENDATION OF THE CITY OF SARATOGA HONORING SYNOPSYS SCIENCE AND TECHNOLOGY CHAMPIONSHIP PARTICIPANT IONA ZHUORAN XIA WHEREAS, the annual Synopsys and Technology Championship showcases the knowledge of science, technology, engineering, and mathematics of students in Santa Clara County; and WHEREAS, this regional competition celebrates achievement by middle and high school students; and WHEREAS, through the annual competition, hundreds of Santa Clara County’s students are challenged to go beyond their classroom studies to do independent project-based research; and WHEREAS, students work independently or in teams to address questions in the fields of Computer Science, Environmental Science, Medicine & Health, Chemistry, Biology, and a half dozen other categories; and WHEREAS, the Synopsys Championship produces winners who go on to compete and win in other state and national competitions, including the California State Science Fair and Broadcom Masters; and WHEREAS, Iona Zhuoran Xia won a First Place Award at the Synopsys Science Championship for “Discovering Rare Ca II Quasar Absorption Lines with a Neural Network”; and NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Saratoga hereby recognizes the importance of science and engineering and applauds Iona Zhuoran Xia’s achievements. WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA on this 3rd day of April 2024. ________________________________ Yan Zhao, Mayor City of Saratoga 36 COMMENDATION OF THE CITY OF SARATOGA HONORING SYNOPSYS SCIENCE AND TECHNOLOGY CHAMPIONSHIP PARTICIPANT JEREMY TY LU WHEREAS, the annual Synopsys and Technology Championship showcases the knowledge of science, technology, engineering, and mathematics of students in Santa Clara County; and WHEREAS, this regional competition celebrates achievement by middle and high school students; and WHEREAS, through the annual competition, hundreds of Santa Clara County’s students are challenged to go beyond their classroom studies to do independent project-based research; and WHEREAS, students work independently or in teams to address questions in the fields of Computer Science, Environmental Science, Medicine & Health, Chemistry, Biology, and a half dozen other categories; and WHEREAS, the Synopsys Championship produces winners who go on to compete and win in other state and national competitions, including the California State Science Fair and Broadcom Masters; and WHEREAS, Jeremy Ty Lu won an Honorable Mention at the Synopsys Science Championship for “A Novel Approach to Optimize Memory Reconstruction Using Joint Multimodal Networks”; and NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Saratoga hereby recognizes the importance of science and engineering and applauds Jeremy Ty Lu’s achievements. WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA on this 3rd day of April 2024. ________________________________ Yan Zhao, Mayor City of Saratoga 37 COMMENDATION OF THE CITY OF SARATOGA HONORING SYNOPSYS SCIENCE AND TECHNOLOGY CHAMPIONSHIP PARTICIPANT KYLEEN LIAO WHEREAS, the annual Synopsys and Technology Championship showcases the knowledge of science, technology, engineering, and mathematics of students in Santa Clara County; and WHEREAS, this regional competition celebrates achievement by middle and high school students; and WHEREAS, through the annual competition, hundreds of Santa Clara County’s students are challenged to go beyond their classroom studies to do independent project-based research; and WHEREAS, students work independently or in teams to address questions in the fields of Computer Science, Environmental Science, Medicine & Health, Chemistry, Biology, and a half dozen other categories; and WHEREAS, the Synopsys Championship produces winners who go on to compete and win in other state and national competitions, including the California State Science Fair and Broadcom Masters; and WHEREAS, Kyleen Liao won a Second Place Award at the Synopsys Science Championship for “Forecasting Air Quality in California By Modeling the Effects of Meteorology and Wildfires Using Graph Neural Networks”; and NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Saratoga hereby recognizes the importance of science and engineering and applauds Kyleen Liao’s achievements. WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA on this 3rd day of April 2024. ________________________________ Yan Zhao, Mayor City of Saratoga 38 COMMENDATION OF THE CITY OF SARATOGA HONORING SYNOPSYS SCIENCE AND TECHNOLOGY CHAMPIONSHIP PARTICIPANT LILY SHI WHEREAS, the annual Synopsys and Technology Championship showcases the knowledge of science, technology, engineering, and mathematics of students in Santa Clara County; and WHEREAS, this regional competition celebrates achievement by middle and high school students; and WHEREAS, through the annual competition, hundreds of Santa Clara County’s students are challenged to go beyond their classroom studies to do independent project-based research; and WHEREAS, students work independently or in teams to address questions in the fields of Computer Science, Environmental Science, Medicine & Health, Chemistry, Biology, and a half dozen other categories; and WHEREAS, the Synopsys Championship produces winners who go on to compete and win in other state and national competitions, including the California State Science Fair and Broadcom Masters; and WHEREAS, Lily Shi won a Second Place Award at the Synopsys Science Championship for “Developing a Novel Diagnostic System of Glaucoma Using a Multi-Task Deep Learning Architecture”; and NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Saratoga hereby recognizes the importance of science and engineering and applauds Lily Shi’s achievements. WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA on this 3rd day of April 2024. ________________________________ Yan Zhao, Mayor City of Saratoga 39 COMMENDATION OF THE CITY OF SARATOGA HONORING SYNOPSYS SCIENCE AND TECHNOLOGY CHAMPIONSHIP PARTICIPANT LISA FUNG WHEREAS, the annual Synopsys and Technology Championship showcases the knowledge of science, technology, engineering, and mathematics of students in Santa Clara County; and WHEREAS, this regional competition celebrates achievement by middle and high school students; and WHEREAS, through the annual competition, hundreds of Santa Clara County’s students are challenged to go beyond their classroom studies to do independent project-based research; and WHEREAS, students work independently or in teams to address questions in the fields of Computer Science, Environmental Science, Medicine & Health, Chemistry, Biology, and a half dozen other categories; and WHEREAS, the Synopsys Championship produces winners who go on to compete and win in other state and national competitions, including the California State Science Fair and Broadcom Masters; and WHEREAS, Lisa Fung won an Honorable Mention at the Synopsys Science Championship for “Developing a Coupled Matrix-Tensor Factorization Model in Python to Analyze Mobility Data for Disaster Response”; and NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Saratoga hereby recognizes the importance of science and engineering and applauds Lisa Fung’s achievements. WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA on this 3rd day of April 2024. ________________________________ Yan Zhao, Mayor City of Saratoga 40 COMMENDATION OF THE CITY OF SARATOGA HONORING SYNOPSYS SCIENCE AND TECHNOLOGY CHAMPIONSHIP PARTICIPANT LYNN DAI WHEREAS, the annual Synopsys and Technology Championship showcases the knowledge of science, technology, engineering, and mathematics of students in Santa Clara County; and WHEREAS, this regional competition celebrates achievement by middle and high school students; and WHEREAS, through the annual competition, hundreds of Santa Clara County’s students are challenged to go beyond their classroom studies to do independent project-based research; and WHEREAS, students work independently or in teams to address questions in the fields of Computer Science, Environmental Science, Medicine & Health, Chemistry, Biology, and a half dozen other categories; and WHEREAS, the Synopsys Championship produces winners who go on to compete and win in other state and national competitions, including the California State Science Fair and Broadcom Masters; and WHEREAS, Lynn Dai won a First Place Award at the Synopsys Science Championship for “Reduced Psoriasis Skin Irritation Symptoms through the Effects of Chinese Herbal Medicines on Planarial Stem Cells”; and NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Saratoga hereby recognizes the importance of science and engineering and applauds Lynn Dai’s achievements. WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA on this 3rd day of April 2024. ________________________________ Yan Zhao, Mayor City of Saratoga 41 COMMENDATION OF THE CITY OF SARATOGA HONORING SYNOPSYS SCIENCE AND TECHNOLOGY CHAMPIONSHIP PARTICIPANT MELODY YIN WHEREAS, the annual Synopsys and Technology Championship showcases the knowledge of science, technology, engineering, and mathematics of students in Santa Clara County; and WHEREAS, this regional competition celebrates achievement by middle and high school students; and WHEREAS, through the annual competition, hundreds of Santa Clara County’s students are challenged to go beyond their classroom studies to do independent project-based research; and WHEREAS, students work independently or in teams to address questions in the fields of Computer Science, Environmental Science, Medicine & Health, Chemistry, Biology, and a half dozen other categories; and WHEREAS, the Synopsys Championship produces winners who go on to compete and win in other state and national competitions, including the California State Science Fair and Broadcom Masters; and WHEREAS, Melody Yin won an Honorable Mention at the Synopsys Science Championship for “Investigating Sequence Determinants and Their Role in Drosophila Gene Expression using Deep Learning”; and NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Saratoga hereby recognizes the importance of science and engineering and applauds Melody Yin’s achievements. WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA on this 3rd day of April 2024. ________________________________ Yan Zhao, Mayor City of Saratoga 42 COMMENDATION OF THE CITY OF SARATOGA HONORING SYNOPSYS SCIENCE AND TECHNOLOGY CHAMPIONSHIP PARTICIPANT MICHELLE WEI WHEREAS, the annual Synopsys and Technology Championship showcases the knowledge of science, technology, engineering, and mathematics of students in Santa Clara County; and WHEREAS, this regional competition celebrates achievement by middle and high school students; and WHEREAS, through the annual competition, hundreds of Santa Clara County’s students are challenged to go beyond their classroom studies to do independent project-based research; and WHEREAS, students work independently or in teams to address questions in the fields of Computer Science, Environmental Science, Medicine & Health, Chemistry, Biology, and a half dozen other categories; and WHEREAS, the Synopsys Championship produces winners who go on to compete and win in other state and national competitions, including the California State Science Fair and Broadcom Masters; and WHEREAS, Michelle Wei won an Honorable Mention at the Synopsys Science Championship for “Cycle Spaces of Friends-and-strangers Graphs”; and NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Saratoga hereby recognizes the importance of science and engineering and applauds Michelle Wei’s achievements. WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA on this 3rd day of April 2024. ________________________________ Yan Zhao, Mayor City of Saratoga 43 COMMENDATION OF THE CITY OF SARATOGA HONORING SYNOPSYS SCIENCE AND TECHNOLOGY CHAMPIONSHIP PARTICIPANT MICHELLE ZHOU WHEREAS, the annual Synopsys and Technology Championship showcases the knowledge of science, technology, engineering, and mathematics of students in Santa Clara County; and WHEREAS, this regional competition celebrates achievement by middle and high school students; and WHEREAS, through the annual competition, hundreds of Santa Clara County’s students are challenged to go beyond their classroom studies to do independent project-based research; and WHEREAS, students work independently or in teams to address questions in the fields of Computer Science, Environmental Science, Medicine & Health, Chemistry, Biology, and a half dozen other categories; and WHEREAS, the Synopsys Championship produces winners who go on to compete and win in other state and national competitions, including the California State Science Fair and Broadcom Masters; and WHEREAS, Michelle Zhou won a Sponsored Award at the Synopsys Science Championship for “Large-scale PageRank on a Single Raspberry Pi”; and NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Saratoga hereby recognizes the importance of science and engineering and applauds Michelle Zhou’s achievements. WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA on this 3rd day of April 2024. ________________________________ Yan Zhao, Mayor City of Saratoga 44 COMMENDATION OF THE CITY OF SARATOGA HONORING SYNOPSYS SCIENCE AND TECHNOLOGY CHAMPIONSHIP PARTICIPANT NATASHA THOMBRE WHEREAS, the annual Synopsys and Technology Championship showcases the knowledge of science, technology, engineering, and mathematics of students in Santa Clara County; and WHEREAS, this regional competition celebrates achievement by middle and high school students; and WHEREAS, through the annual competition, hundreds of Santa Clara County’s students are challenged to go beyond their classroom studies to do independent project-based research; and WHEREAS, students work independently or in teams to address questions in the fields of Computer Science, Environmental Science, Medicine & Health, Chemistry, Biology, and a half dozen other categories; and WHEREAS, the Synopsys Championship produces winners who go on to compete and win in other state and national competitions, including the California State Science Fair and Broadcom Masters; and WHEREAS, Natasha Thombre won a First Place Award at the Synopsys Science Championship for “The Design and Construction of a Machine Learning Model that Uses Stellar Spectra to Predict Stellar Features”; and NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Saratoga hereby recognizes the importance of science and engineering and applauds Natasha Thombre’s achievements. WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA on this 3rd day of April 2024. ________________________________ Yan Zhao, Mayor City of Saratoga 45 COMMENDATION OF THE CITY OF SARATOGA HONORING SYNOPSYS SCIENCE AND TECHNOLOGY CHAMPIONSHIP PARTICIPANT NATHAN TYLER YEE WHEREAS, the annual Synopsys and Technology Championship showcases the knowledge of science, technology, engineering, and mathematics of students in Santa Clara County; and WHEREAS, this regional competition celebrates achievement by middle and high school students; and WHEREAS, through the annual competition, hundreds of Santa Clara County’s students are challenged to go beyond their classroom studies to do independent project-based research; and WHEREAS, students work independently or in teams to address questions in the fields of Computer Science, Environmental Science, Medicine & Health, Chemistry, Biology, and a half dozen other categories; and WHEREAS, the Synopsys Championship produces winners who go on to compete and win in other state and national competitions, including the California State Science Fair and Broadcom Masters; and WHEREAS, Nathan Tyler Yee won a Second Place Award at the Synopsys Science Championship for “PathFinder: A Smart Retrieval Robot for Optimal Sports Training Efficiency”; and NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Saratoga hereby recognizes the importance of science and engineering and applauds Nathan Tyler Yee’s achievements. WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA on this 3rd day of April 2024. ________________________________ Yan Zhao, Mayor City of Saratoga 46 COMMENDATION OF THE CITY OF SARATOGA HONORING SYNOPSYS SCIENCE AND TECHNOLOGY CHAMPIONSHIP PARTICIPANT NIDHI MATHIHALLI WHEREAS, the annual Synopsys and Technology Championship showcases the knowledge of science, technology, engineering, and mathematics of students in Santa Clara County; and WHEREAS, this regional competition celebrates achievement by middle and high school students; and WHEREAS, through the annual competition, hundreds of Santa Clara County’s students are challenged to go beyond their classroom studies to do independent project-based research; and WHEREAS, students work independently or in teams to address questions in the fields of Computer Science, Environmental Science, Medicine & Health, Chemistry, Biology, and a half dozen other categories; and WHEREAS, the Synopsys Championship produces winners who go on to compete and win in other state and national competitions, including the California State Science Fair and Broadcom Masters; and WHEREAS, Nidhi Mathihalli won a First Place Award and Sponsored Award at the Synopsys Science Championship for “Using Comp Eng and AI/ML to Create a Currency Detection Device for the Visually Impaired in Third World Countries”; and NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Saratoga hereby recognizes the importance of science and engineering and applauds Nidhi Mathihalli’s achievements. WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA on this 3rd day of April 2024. ________________________________ Yan Zhao, Mayor City of Saratoga 47 COMMENDATION OF THE CITY OF SARATOGA HONORING SYNOPSYS SCIENCE AND TECHNOLOGY CHAMPIONSHIP PARTICIPANT NIKHIL RAFIK BAWA WHEREAS, the annual Synopsys and Technology Championship showcases the knowledge of science, technology, engineering, and mathematics of students in Santa Clara County; and WHEREAS, this regional competition celebrates achievement by middle and high school students; and WHEREAS, through the annual competition, hundreds of Santa Clara County’s students are challenged to go beyond their classroom studies to do independent project-based research; and WHEREAS, students work independently or in teams to address questions in the fields of Computer Science, Environmental Science, Medicine & Health, Chemistry, Biology, and a half dozen other categories; and WHEREAS, the Synopsys Championship produces winners who go on to compete and win in other state and national competitions, including the California State Science Fair and Broadcom Masters; and WHEREAS, Nikhil Rafik Bawa won an Honorable Mention at the Synopsys Science Championship for “A Novel Method of Detection for Pulmonary Embolisms Using Machine Learning Technology”; and NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Saratoga hereby recognizes the importance of science and engineering and applauds Nikhil Rafik Bawa’s achievements. WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA on this 3rd day of April 2024. ________________________________ Yan Zhao, Mayor City of Saratoga 48 COMMENDATION OF THE CITY OF SARATOGA HONORING SYNOPSYS SCIENCE AND TECHNOLOGY CHAMPIONSHIP PARTICIPANT NOLAN WOO WHEREAS, the annual Synopsys and Technology Championship showcases the knowledge of science, technology, engineering, and mathematics of students in Santa Clara County; and WHEREAS, this regional competition celebrates achievement by middle and high school students; and WHEREAS, through the annual competition, hundreds of Santa Clara County’s students are challenged to go beyond their classroom studies to do independent project-based research; and WHEREAS, students work independently or in teams to address questions in the fields of Computer Science, Environmental Science, Medicine & Health, Chemistry, Biology, and a half dozen other categories; and WHEREAS, the Synopsys Championship produces winners who go on to compete and win in other state and national competitions, including the California State Science Fair and Broadcom Masters; and WHEREAS, Nolan Woo won a Second Place Award at the Synopsys Science Championship for “Absolute Pitch: Recognizing Live Music to Automatically Scroll Through Sheet Music”; and NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Saratoga hereby recognizes the importance of science and engineering and applauds Nolan Woo’s achievements. WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA on this 3rd day of April 2024. ________________________________ Yan Zhao, Mayor City of Saratoga 49 COMMENDATION OF THE CITY OF SARATOGA HONORING SYNOPSYS SCIENCE AND TECHNOLOGY CHAMPIONSHIP PARTICIPANT RAMIT RAJAN GOYAL WHEREAS, the annual Synopsys and Technology Championship showcases the knowledge of science, technology, engineering, and mathematics of students in Santa Clara County; and WHEREAS, this regional competition celebrates achievement by middle and high school students; and WHEREAS, through the annual competition, hundreds of Santa Clara County’s students are challenged to go beyond their classroom studies to do independent project-based research; and WHEREAS, students work independently or in teams to address questions in the fields of Computer Science, Environmental Science, Medicine & Health, Chemistry, Biology, and a half dozen other categories; and WHEREAS, the Synopsys Championship produces winners who go on to compete and win in other state and national competitions, including the California State Science Fair and Broadcom Masters; and WHEREAS, Ramit Rajan Goyal won a Second Place Award at the Synopsys Science Championship for “Developing a model to predict whether single nucleotide variants are likely benign or pathogenic”; and NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Saratoga hereby recognizes the importance of science and engineering and applauds Ramit Rajan Goyal’s achievements. WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA on this 3rd day of April 2024. ________________________________ Yan Zhao, Mayor City of Saratoga 50 COMMENDATION OF THE CITY OF SARATOGA HONORING SYNOPSYS SCIENCE AND TECHNOLOGY CHAMPIONSHIP PARTICIPANT RESHMA KOSARAJU WHEREAS, the annual Synopsys and Technology Championship showcases the knowledge of science, technology, engineering, and mathematics of students in Santa Clara County; and WHEREAS, this regional competition celebrates achievement by middle and high school students; and WHEREAS, through the annual competition, hundreds of Santa Clara County’s students are challenged to go beyond their classroom studies to do independent project-based research; and WHEREAS, students work independently or in teams to address questions in the fields of Computer Science, Environmental Science, Medicine & Health, Chemistry, Biology, and a half dozen other categories; and WHEREAS, the Synopsys Championship produces winners who go on to compete and win in other state and national competitions, including the California State Science Fair and Broadcom Masters; and WHEREAS, Reshma Kosaraju won a Grand Prize Award, First Place Award and Sponsored Award at the Synopsys Science Championship for “Quantification and Optimization of Circular RNA Stability for Improved RNA Therapeutics”; and NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Saratoga hereby recognizes the importance of science and engineering and applauds Reshma Kosaraju’s achievements. WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA on this 3rd day of April 2024. ________________________________ Yan Zhao, Mayor City of Saratoga 51 COMMENDATION OF THE CITY OF SARATOGA HONORING SYNOPSYS SCIENCE AND TECHNOLOGY CHAMPIONSHIP PARTICIPANT ROHAN GOYAL WHEREAS, the annual Synopsys and Technology Championship showcases the knowledge of science, technology, engineering, and mathematics of students in Santa Clara County; and WHEREAS, this regional competition celebrates achievement by middle and high school students; and WHEREAS, through the annual competition, hundreds of Santa Clara County’s students are challenged to go beyond their classroom studies to do independent project-based research; and WHEREAS, students work independently or in teams to address questions in the fields of Computer Science, Environmental Science, Medicine & Health, Chemistry, Biology, and a half dozen other categories; and WHEREAS, the Synopsys Championship produces winners who go on to compete and win in other state and national competitions, including the California State Science Fair and Broadcom Masters; and WHEREAS, Rohan Goyal won an Honorable Mention at the Synopsys Science Championship for “A Novel Method of Detection for Pulmonary Embolisms Using Machine Learning Technology”; and NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Saratoga hereby recognizes the importance of science and engineering and applauds Rohan Goyal’s achievements. WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA on this 3rd day of April 2024. ________________________________ Yan Zhao, Mayor City of Saratoga 52 COMMENDATION OF THE CITY OF SARATOGA HONORING SYNOPSYS SCIENCE AND TECHNOLOGY CHAMPIONSHIP PARTICIPANT ROHAN TAN BHOWMIK WHEREAS, the annual Synopsys and Technology Championship showcases the knowledge of science, technology, engineering, and mathematics of students in Santa Clara County; and WHEREAS, this regional competition celebrates achievement by middle and high school students; and WHEREAS, through the annual competition, hundreds of Santa Clara County’s students are challenged to go beyond their classroom studies to do independent project-based research; and WHEREAS, students work independently or in teams to address questions in the fields of Computer Science, Environmental Science, Medicine & Health, Chemistry, Biology, and a half dozen other categories; and WHEREAS, the Synopsys Championship produces winners who go on to compete and win in other state and national competitions, including the California State Science Fair and Broadcom Masters; and WHEREAS, Rohan Tan Bhowmik won a First Place Award at the Synopsys Science Championship for “A Multi-Modal Wildfire Prediction and Early-Warning System Based on a Novel Machine Learning Framework”; and NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Saratoga hereby recognizes the importance of science and engineering and applauds Rohan Tan Bhowmik’s achievements. WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA on this 3rd day of April 2024. ________________________________ Yan Zhao, Mayor City of Saratoga 53 COMMENDATION OF THE CITY OF SARATOGA HONORING SYNOPSYS SCIENCE AND TECHNOLOGY CHAMPIONSHIP PARTICIPANT RYAN RUIEN ZHANG WHEREAS, the annual Synopsys and Technology Championship showcases the knowledge of science, technology, engineering, and mathematics of students in Santa Clara County; and WHEREAS, this regional competition celebrates achievement by middle and high school students; and WHEREAS, through the annual competition, hundreds of Santa Clara County’s students are challenged to go beyond their classroom studies to do independent project-based research; and WHEREAS, students work independently or in teams to address questions in the fields of Computer Science, Environmental Science, Medicine & Health, Chemistry, Biology, and a half dozen other categories; and WHEREAS, the Synopsys Championship produces winners who go on to compete and win in other state and national competitions, including the California State Science Fair and Broadcom Masters; and WHEREAS, Ryan Ruien Zhang won a Sponsored Award at the Synopsys Science Championship for “PEDS-AI: A Novel UAV Based AI Powered Visual-Acoustic Field Deployed Pest Early Detection and Identification System”; and NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Saratoga hereby recognizes the importance of science and engineering and applauds Ryan Ruien Zhang’s achievements. WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA on this 3rd day of April 2024. ________________________________ Yan Zhao, Mayor City of Saratoga 54 COMMENDATION OF THE CITY OF SARATOGA HONORING SYNOPSYS SCIENCE AND TECHNOLOGY CHAMPIONSHIP PARTICIPANT ZEYNEB N. KAYA WHEREAS, the annual Synopsys and Technology Championship showcases the knowledge of science, technology, engineering, and mathematics of students in Santa Clara County; and WHEREAS, this regional competition celebrates achievement by middle and high school students; and WHEREAS, through the annual competition, hundreds of Santa Clara County’s students are challenged to go beyond their classroom studies to do independent project-based research; and WHEREAS, students work independently or in teams to address questions in the fields of Computer Science, Environmental Science, Medicine & Health, Chemistry, Biology, and a half dozen other categories; and WHEREAS, the Synopsys Championship produces winners who go on to compete and win in other state and national competitions, including the California State Science Fair and Broadcom Masters; and WHEREAS, Zeyneb N. Kaya won a First Place Award at the Synopsys Science Championship for “MADLIBS: A Novel Multilingual Data Augmentation Approach for Low- Resource Neural Machine Translation”; and NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Saratoga hereby recognizes the importance of science and engineering and applauds Zeyneb N. Kaya’s achievements. WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA on this 3rd day of April 2024. ________________________________ Yan Zhao, Mayor City of Saratoga 55 SARATOGA CITY COUNCIL MEETING DATE:April 3, 2024 DEPARTMENT:City Manager’s Department PREPARED BY:Britt Avrit, MMC, City Clerk SUBJECT:City Council Meeting Minutes RECOMMENDED ACTION: Approve the Minutes for the March 18, 2024,City Council Special Meeting and the March 20, 2024,City Council Regular Meeting. BACKGROUND: Draft City Council Minutes for each Council Meeting are taken to the City Council to be reviewed for accuracy and approval. Following City Council approval, minutes are retained for legislative history and posted on the City of Saratoga website. The draft minutes are attached to this report for Council review and approval. ATTACHMENTS: Attachment A -Minutes for the March 18, 2024 City Council Special Meeting Attachment B -Minutes for the March 20, 2024 City Council Regular Meeting 56 Saratoga City Council Minutes – March 18, 2024 – Page 1 of 3 MINUTES MONDAY, MARCH 18, 2024 SARATOGA CITY COUNCIL SPECIAL MEETING Mayor Zhao called the Special Meeting to order at 6:00 p.m. ROLL CALL PRESENT:Mayor Yan Zhao, Vice Mayor Belal Aftab, Council Members Kookie Fitzsimmons, Chuck Page, Tina Walia ABSENT:None ALSO PRESENT:James Lindsay, City Manager Leslie Arroyo, Assistant City Manager Britt Avrit, City Clerk John Cherbone, Public Works Director Bryan Swanson, Community Development Director Emma Burkhalter, Associate Civil Engineer Bridget Cash, Administrative Analyst Nicole Johnson, Senior Planner Ramona McGary, Administrative Analyst Heritage Preservation Commission Work Plan Recommended Action: Meet with Commission, discuss priorities and approve FY 2024-2025 work plan with input provided by the City Council. Heritage Preservation Commission Chair Margarete Minar introduced Vice Chair Priya Shastri and Commissioner Zhen Li. The Commission then presented its proposed FY 24/25 work plan. Mayor Zhao invited public comment. No one requested to speak. PAGE/FITZSIMMONS MOVED TO APPROVE THE HERITAGE PRESERVATION COMMISSION FY 24/25 WORK PLAN REMOVING #4 - POINT OF INTEREST MARKERS/PLAQUES AND THE ASSOCIATED BUDGET REQUEST. MOTION PASSED BY THE FOLLOWING VOTE: AYES: FITZSIMMONS, PAGE, WALIA, AFTAB, ZHAO. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE. Library and Public Art Commission Work Plan Recommended Action: Meet with Commission, discuss priorities and approve FY 2024-2025 work plan with input provided by the City Council. Library and Public Art Commission Chair Cristina Meiser introduced Vice Chair Valerie Nygaard and Commissioners Eric Lewis, Siana Smith, and Ramya Vasu. The Commission then presented its proposed FY 24/25 work plan. 57 Saratoga City Council Minutes – March 18, 2024 – Page 2 of 3 Mayor Zhao invited public comment. The following individual spoke at this time: Bernie Mills AFTAB MOVED TO APPROVE THE LIBRARY AND PUBLIC ART COMMISSION FY 24/25 WORK PLAN. Additional discussion took place. PAGE/FITZSIMMONS MOVED TO APPROVE THE LIBRARY AND PUBLIC ART COMMISSION FY 24/25 WORK PLAN REMOVING #1 – COMMUNITY EVENT GRANT PROGRAM. MOTION PASSED BY THE FOLLOWING VOTE: AYES: FITZSIMMONS, PAGE, WALIA, AFTAB, ZHAO. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE. Mayor Zhao requested a 10-minute break at this time. Mayor Zhao reconvened the meeting at 7:15 p.m. Parks & Recreation Commission Work Plan Recommended Action: Meet with Commission, discuss priorities and approve FY 2024-2025 work plan with input provided by the City Council. Parks & Recreation Commission Chair Badri Sridharan introduced Vice Chair Jim Cargill. The Commission then presented its proposed FY 24/25 work plan. Mayor Zhao invited public comment. The following individuals spoke at this time: Bernie Mills PAGE/WALIA MOVED TO APPROVE THE PARKS & RECREATION COMMISSION FY 24/25 WORK PLAN REMOVING #5 – HISTORIC PLAQUE PROGRAM FOR CITY PARKS. MOTION PASSED BY THE FOLLOWING VOTE: AYES: FITZSIMMONS, PAGE, WALIA, AFTAB, ZHAO. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE. Traffic Safety Commission Work Plan Recommended Action: Meet with Commission, discuss priorities and approve FY 2024-2025 work plan with input provided by the City Council. Traffic Safety Commission Chair Robert Eng introduced Vice Chair Alec Gulesserian and Commissioner Jason Mount. The Commission then presented the proposed FY 24/25 work plan. Mayor Zhao invited public comment. The following individuals spoke at this time: Bernie Mills, Amy Cody 58 Saratoga City Council Minutes – March 18, 2024 – Page 3 of 3 PAGE/AFTAB MOVED TO APPROVE THE TRAFFIC SAFETY COMMISSION FY 24/25 WORK PLAN ADDING THAT THE COMMISSION EXPLORE CREATING A PROGRAM TO ENCOURAGE APPROPRIATE DRIVING BEHAVIOR IN SARATOGA. MOTION PASSED BY THE FOLLOWING VOTE: AYES: FITZSIMMONS, PAGE, WALIA, AFTAB, ZHAO. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE. ADJOURNMENT Mayor Zhao adjourned the meeting at 7:57 p.m. Minutes respectfully submitted: Britt Avrit, City Clerk City of Saratoga 59 Saratoga City Council Minutes ~ March 20, 2024 ~ Page 1 of 6 MINUTES WEDNESDAY, MARCH 20 2024 SARATOGA CITY COUNCIL REGULAR MEETING Mayor Zhao called the Regular Session to order at 7:00 p.m. ROLL CALL PRESENT:Mayor Yan Zhao, Vice Mayor Belal Aftab, Council Members Kookie Fitzsimmons, Chuck Page, Tina Walia ABSENT:None ALSO PRESENT:James Lindsay, City Manager Richard Taylor, City Attorney Leslie Arroyo, Assistant City Manager John Cherbone, Public Works Director Bryan Swanson, Community Development Director Ryan Hinchman, Administrative Services Director Britt Avrit, City Clerk REPORT ON POSTING OF THE AGENDA The City Clerk reported the agenda for this meeting was properly posted on March 14, 2024. REPORT FROM CLOSED SESSION Mayor Zhao stated the City Council held a Closed Session after the March 6, 2024, City Council meeting to review information regarding anticipated litigation with no reportable action. ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS; IN-PERSON ATTENDEES The following individuals spoke at this time: H. John Busque discussed Builders Remedy. Bill Dalton discussed materials and presentations provided for City Council meetings. ANNOUNCEMENTS Mayor Zhao shared information about the Blossom Festival, “Let’s Work Volunteer Day”, and Arbor Day Celebration. CEREMONIAL ITEM Appointment of Planning Commissioner Recommended Action: Adopt the Resolution re-appointing Herman Zheng to the Planning Commission and direct the City Clerk to administer the Oath of Office. RESOLUTION 24-011 60 Saratoga City Council Minutes ~ March 20, 2024 ~ Page 2 of 6 WALIA/PAGE MOVED TO ADOPT THE RESOLUTION RE-APPOINTING HERMAN ZHENG TO THE PLANNING COMMISSION AND DIRECT THE CITY CLERK TO ADMINISTER THE OATH OF OFFICE.MOTION PASSED BY THE FOLLOWING VOTE: AYES: FITZSIMMONS, PAGE, WALIA, AFTAB, ZHAO. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE. 1.CONSENT CALENDAR Mayor Zhao invited public comment. No one requested to speak. 1.1. City Council Meeting Minutes Recommended Action: Approve the Minutes for the March 6, 2024, City Council Regular Meeting. WALIA/PAGE MOVED TO APPROVE THE MINUTES FOR THE MARCH 6, 2024, CITY COUNCIL REGULAR MEETING.MOTION PASSED BY THE FOLLOWING VOTE: AYES: FITZSIMMONS, PAGE, WALIA, AFTAB, ZHAO. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE. 1.2. Accounts Payable Check Registers Recommended Action: Review and accept the 02/29/2024 and 03/07/2024 accounts payable vendor payment check registers. WALIA/PAGE MOVED TO REVIEW AND ACCEPT THE 02/29/2024 AND 03/07/2024 ACCOUNTS PAYABLE VENDOR PAYMENT CHECK REGISTERS.MOTION PASSED BY THE FOLLOWING VOTE: AYES: FITZSIMMONS, PAGE, WALIA, AFTAB, ZHAO. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE. 1.3. Scenic Easement Encroachment for a new ADU at 21083 Comer Drive Recommended Action: Adopt the Resolution approving encroachment into the scenic easement at 21083 Comer Drive. RESOLUTION 24-012 WALIA/PAGE MOVED TO ADOPT THE RESOLUTION APPROVING ENCROACHMENT INTO THE SCENIC EASEMENT AT 21083 COMER DRIVE. MOTION PASSED BY THE FOLLOWING VOTE: AYES: FITZSIMMONS, PAGE, WALIA, AFTAB, ZHAO. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE. 1.4. Resolution Adopting the City of Saratoga Local Hazard Mitigation Plan Recommended Action: Adopt the Resolution adopting the City of Saratoga Annex of the 2023 Santa Clara County Multi-Jurisdictional Hazard Mitigation Plan as the City’s Local Hazard Mitigation Plan. RESOLUTION 24-013 61 Saratoga City Council Minutes ~ March 20, 2024 ~ Page 3 of 6 WALIA/PAGE MOVED TO ADOPT THE RESOLUTION ADOPTING THE CITY OF SARATOGA ANNEX OF THE 2023 SANTA CLARA COUNTY MULTI- JURISDICTIONAL HAZARD MITIGATION PLAN AS THE CITY’S LOCAL HAZARD MITIGATION PLAN.MOTION PASSED BY THE FOLLOWING VOTE: AYES: FITZSIMMONS, PAGE, WALIA, AFTAB, ZHAO. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE. 2.PUBLIC HEARING 2.1. General Plan and Housing Element Update, Zoning Code Amendments, and Final Environmental Impact Report. Recommended Actions: 1. Adopt Resolution included in Attachment A, to certify the Final Environmental Impact Report, which covers the entirety of the proposed Project, (including the 2023-2031 Housing Element Update, an update to the City’s Safety Element, the 2040 General Plan Updates, which include updates to the City’s Land Use, Open Space and Conservation, and Circulation Elements, and amendments to the noise contour data and related maps of the City’s Noise Element (2040 General Plan Updates); associated General Plan amendments to create new mixed-use land use designations and change the land use designations of certain sites in the Housing Element Update’s Housing Sites Inventory; amendments to the Zoning and Subdivision chapters of the Saratoga Municipal Code related to the 2023-2031 Housing Element Update; and Zoning Map Amendments related to the 2023-2031 Housing Element Update), adoption of CEQA Findings, adoption of a Statement of Overriding Considerations for impacts that were found to be significant and unavoidable, adoption and incorporation into the Project all of the mitigation measures for the project, and adoption of the Mitigation Monitoring and Reporting Program. 2. Adopt Resolution included in Attachment B, to: a.Repeal the 2015-2023 Housing Element and adopt the 2023-2031 Housing Element Update; b. Repeal the 2013 Safety Element and adopt the updated Safety Element; c.Repeal the 2007 Land Use Element and adopt the updated Land Use Element; d. Repeal the 2017 Circulation and Scenic Highway Element and adopt the updated Circulation Element; e.Repeal the 2010 Open Space and Conservation Element and adopt the updated Open Space and Conservation Element; f.Amend the Noise Element to include updated noise contour data and related maps; and 3. Introduce and waive the first reading of the ordinance included in Attachment C, to adopt amendments to Chapter 14 (Subdivisions) and Chapter 15 (Zoning Regulations) of the Saratoga Municipal Code to implement the policies and programs in the new Housing Element and General Plan and update park fees, including amendments to the Zoning Map for properties proposed for re-zoning in the 2023-2031 Housing Element Update; and to make minor zoning corrections, and direct staff to place the ordinance on the consent calendar for adoption at the next regular meeting of the City Council. Bryan Swanson, Community Development Director, presented the staff report. Mayor Zhao invited public comment. 62 Saratoga City Council Minutes ~ March 20, 2024 ~ Page 4 of 6 The following individuals spoke at this time: Rachelle Cuccias, Josh Levine, Sahas Munamala, Srikala Munamala, Srujana Munamala, Prakhar Mehrotra, individual, Jim Atwell, Bernie Mills, Jody Tatro, Dr. Paul Borrill, Jerry Schaaf, Erica Cervantez, Chris Vasquez, Wayne Levenfeld, Himanshu Vasishth, Milad Mohammadi, Gunawan Poespowidjojo, Jason Nolet, Dave RESOLUTION 24-014 PAGE/WALIA MOVED TO ADOPT THE RESOLUTION, AS MODIFIED BY THE SUPPLEMENTAL MEMO, CERTIFYING THE FINAL ENVIRONMENTAL IMPACT REPORT, WHICH COVERS THE ENTIRETY OF THE PROPOSED PROJECT, (INCLUDING THE 2023-2031 HOUSING ELEMENT UPDATE, AN UPDATE TO THE CITY’S SAFETY ELEMENT, THE 2040 GENERAL PLAN UPDATES, WHICH INCLUDE UPDATES TO THE CITY’S LAND USE, OPEN SPACE AND CONSERVATION, AND CIRCULATION ELEMENTS, AND AMENDMENTS TO THE NOISE CONTOUR DATA AND RELATED MAPS OF THE CITY’S NOISE ELEMENT (2040 GENERAL PLAN UPDATES); ASSOCIATED GENERAL PLAN AMENDMENTS TO CREATE NEW MIXED-USE LAND USE DESIGNATIONS AND CHANGE THE LAND USE DESIGNATIONS OF CERTAIN SITES IN THE HOUSING ELEMENT UPDATE’S HOUSING SITES INVENTORY; AMENDMENTS TO THE ZONING AND SUBDIVISION CHAPTERS OF THE SARATOGA MUNICIPAL CODE RELATED TO THE 2023-2031 HOUSING ELEMENT UPDATE; AND ZONING MAP AMENDMENTS RELATED TO THE 2023-2031 HOUSING ELEMENT UPDATE), ADOPTION OF CEQA FINDINGS, ADOPTION OF A STATEMENT OF OVERRIDING CONSIDERATIONS FOR IMPACTS THAT WERE FOUND TO BE SIGNIFICANT AND UNAVOIDABLE, ADOPTION AND INCORPORATION INTO THE PROJECT ALL OF THE MITIGATION MEASURES FOR THE PROJECT, AND ADOPTION OF THE MITIGATION MONITORING AND REPORTING PROGRAM;MOTION PASSED BY THE FOLLOWING VOTE: AYES: FITZSIMMONS, PAGE, WALIA, AFTAB, ZHAO. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE. RESOLUTION 24-015 PAGE/WALIA MOVED TO ADOPT THE RESOLUTION TO A) REPEAL THE 2015- 2023 HOUSING ELEMENT AND ADOPT THE 2023-2031 HOUSING ELEMENT UPDATE; B) REPEAL THE 2013 SAFETY ELEMENT AND ADOPT THE UPDATED SAFETY ELEMENT; C) REPEAL THE 2007 LAND USE ELEMENT AND ADOPT THE UPDATED LAND USE ELEMENT; D) REPEAL THE 2017 CIRCULATION AND SCENIC HIGHWAY ELEMENT AND ADOPT THE UPDATED CIRCULATION ELEMENT; E) REPEAL THE 2010 OPEN SPACE AND CONSERVATION ELEMENT AND ADOPT THE UPDATED OPEN SPACE AND CONSERVATION ELEMENT; F) AMEND THE NOISE ELEMENT TO INCLUDE UPDATED NOISE CONTOUR DATA AND RELATED MAPS MOTION PASSED BY THE FOLLOWING VOTE: AYES: FITZSIMMONS, PAGE, WALIA, AFTAB, ZHAO. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE. 63 Saratoga City Council Minutes ~ March 20, 2024 ~ Page 5 of 6 PAGE/WALIA MOVED TO INTRODUCE AND WAIVE THE FIRST READING OF THE ORDINANCE ADOPTING AMENDMENTS TO CHAPTER 14 (SUBDIVISIONS) AND CHAPTER 15 (ZONING REGULATIONS) OF THE SARATOGA MUNICIPAL CODE TO IMPLEMENT THE POLICIES AND PROGRAMS IN THE NEW HOUSING ELEMENT AND GENERAL PLAN AND UPDATE PARK FEES, INCLUDING AMENDMENTS TO THE ZONING MAP FOR PROPERTIES PROPOSED FOR RE-ZONING IN THE 2023-2031 HOUSING ELEMENT UPDATE; AND TO MAKE MINOR ZONING CORRECTIONS, AND DIRECT STAFF TO PLACE THE ORDINANCE ON THE CONSENT CALENDAR FOR ADOPTION AT THE NEXT REGULAR MEETING OF THE CITY COUNCIL. MOTION PASSED BY THE FOLLOWING VOTE: AYES: FITZSIMMONS, PAGE, WALIA, AFTAB, ZHAO. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE. COUNCIL ASSIGNMENTS Council Member Kookie Fitzsimmons Nothing to report Council Member Tina Walia Silicon Valley Clean Energy Authority Board of Directors – stated the Board recognized outgoing CEO Girish Balachandran and welcomed incoming CEO Monica Padilla; received FY 22-23 Audit results, approved the Mid-Year Budget, approved funding allocations and a contract. Cities Association of Santa Clara County Legislative Action Committee – stated Assembly Members Low and Berman presented their legislative priorities. Cities Association of Santa Clara County Board of Directors – stated the Board received a presentation regarding Possessory Interests from County Assessor Larry Stone and his team, approved a contract, and requested the Executive Director obtain a formal quote from Special District Risk Management Authority. Council Member Chuck Page Saratoga Chamber of Commerce Board – stated the Board discussed the Housing Element and businesses downtown. Vice Mayor Belal Aftab Valley Transportation Authority Policy Advisory Committee – stated Valley Transportation Authority has launched a naming contest for the boring machine to be used for BART. Mayor Yan Zhao Nothing to report CITY COUNCIL ITEMS None COUNCIL COMMUNICATIONS None CITY MANAGER'S REPORT Congratulated the City Council and thanked them for the work done with the Housing Element. 64 Saratoga City Council Minutes ~ March 20, 2024 ~ Page 6 of 6 CITY ATTORNEY'S REPORT Congratulated the City Council and mentioned Saratoga has adopted the Housing Element and the associated implementing zoning earlier than other cities. ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS; VIRTUAL ATTENDEES The following individual spoke at this time: No one requested to speak. ADJOURNMENT Mayor Zhao adjourned the meeting at 8:33 p.m. Minutes respectfully submitted: Britt Avrit, City Clerk City of Saratoga 65 SARATOGA CITY COUNCIL MEETING DATE:April 03, 2024 DEPARTMENT:Administrative Services PREPARED BY:Vivian Lu, Accounting Technician SUBJECT:Accounts Payable Check Registers RECOMMENDED ACTION: Review and accept the 03/14/2024 and 03/21/2024 accounts payable vendor payment check registers. BACKGROUND: The accounts payable check registers report payments to vendors for goods and services properly procured and approved for payment in accordance with the City’s administrative purchasing policy. The information listed below lists vendor payments exceeding $20,000 and any checks that were voided during the time period. The complete check register(s) and summary by Fund are provided as attachments to this report. ATTACHMENTS: Attachment A -Check Register Reports Dated 03/14/2024 Attachment B -Check Register Reports Dated 03/21/2024 REPORT SUMMARY: Attached are Check Registers for: Date Ending Check # 03/14/2024 149326 149385 60 397,867.07 03/14/2024 03/07/2024 149284 03/21/2024 149386 149431 46 992,948.79 03/21/2024 03/14/2024 149385 Accounts Payable checks issued for $20,000 or greater: Date Check #Dept.Amount 03/14/2024 149334 City of Campbell General Fund PW Q3 FY2023-2024 Waste Management 61,755.38 03/14/2024 149353 Oscar's Tree Services Geneal Fund PW Various Locations Tree Services 36,590.00 03/14/2024 149367 Sandis Civil Engineers S ARPA/SLFRF Fund PW Village Parking Improvement Project 48,902.50 03/14/2024 149380 Urban Planning Partners CIP Grant - Administration CDD January 2024 Housing Element 49,142.50 03/14/2024 149381 Villalobos & Associates CIP Street Projects Fund PW Diamond Oaks Curb & Gutter Repairs 21,760.00 03/21/2024 149392 City of Santa Clara General Fund PW Houselold Hazardous Waste Program 120,388.92 03/21/2024 149394 Dinsmore Landscape Company Various Funds PW March 2024 Citywide Landscape Services 33,894.18 03/21/2024 149395 Fine Steel Products Inc CIP Street Projects Fund PW Vista Arroyo Retaining Wall Repairs 29,900.00 03/21/2024 149408 SCC Office of the Sheriff General Fund ASD March 2024 Law Enforcement 651,016.58 03/21/2024 149410 PG&E Various Funds Various Gas & Electric Expenses 22,334.90 03/21/2024 149421 Superion LLC CIP Admin Projects Fund CDD CDD Permit Software 31,551.93 03/21/2024 149427 US Bank Purchasing Card Various Funds Various Various City Expeneses 20,473.83 Accounts Payable checks voided during this time period: AP Date Check #Amount N/A Fund Purpose StatusReason Issued to Issued to Checks ReleasedTotal Checks Amount Accounts Payable Accounts Payable Ending Check # Starting Check #Type of Checks Date 66 SUNGARD PUBLIC SECTOR PAGE NUMBER: 1 DATE: 03/14/2024 CITY OF SARATOGA VENCHK11 TIME: 13:04:07 CHECK REGISTER - FUND TOTALS ACCOUNTING PERIOD: 9/24 FUND FUND TITLE AMOUNT 111 GENERAL FUND 166,619.05 214 2023 STORM FUND 18,716.40 411 CIP STREET PROJECTS FUND 43,404.77 412 CIP PARKS PROJECT FUND 16,867.90 413 CIP FACILITY PROJECT FUND 3,123.51 414 CIP ADMIN PROJECTS FUND 18,830.97 432 CIP GRANT - PARK & TRAIL 6,986.41 434 CIP GRANT - ADMINISTRATN 49,142.50 435 ARPA/SLFRF FUND 51,502.50 612 WORKERS COMP FUND 289.92 622 IT SERVICES 8,047.63 623 VEHICLE & EQUIPMENT MAINT 3,678.86 624 BUILDING MAINTENANCE 2,870.20 713 WVCWP AGENCY FUND 7,786.45 TOTAL REPORT 397,867.07 67 SUNGARD PUBLIC SECTOR PAGE NUMBER: 1 DATE: 03/14/2024 CITY OF SARATOGA VENCHK11 TIME: 13:03:08 CHECK REGISTER ACCOUNTING PERIOD: 9/24 FUND - 009 - DISBURSEMENT FUND CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT 149326 11111 03/14/24 234 A T & T 63211 MONTHLY RECUR CHARGES 155.55 149326 11111 03/14/24 234 A T & T 63211 PROSPECT CENTER 140.76 149326 11111 03/14/24 234 A T & T 63211 BLANEY IRRIGATION 29.35 149326 11111 03/14/24 234 A T & T 63211 PRSPCT CTR EMER ALARM 329.53 149326 11111 03/14/24 234 A T & T 63211 CRP YRD EMER POTS LNS 57.15 149326 11111 03/14/24 234 A T & T 63211 GATEWAY IRR CONTROL 280.28 149326 11111 03/14/24 234 A T & T 63211 SENIOR CENTER ALARMS 57.72 TOTAL CHECK 1,050.34 149327 11111 03/14/24 1804 ANIXTER INC 81161 STANLEY READERS PROJ 2,965.28 149327 11111 03/14/24 1804 ANIXTER INC 81161 STANLEY READERS PROJ 158.23 TOTAL CHECK 3,123.51 149328 11111 03/14/24 1600 ARTICULATE SOLUTIONS, INC 64313 WVCWP WEBSITE SVCS 3,352.08 149329 11111 03/14/24 1701 CAL. ASSOC. OF MUTUAL WAT 67713 WVCWP MEMBERSHIP 250.00 149330 11111 03/14/24 1693 CALIFORNIA CAISSONS & SHO 81161 VISTA ARROYO WALL 11,500.00 149331 11111 03/14/24 1536 CALIFORNIA SPORT DESIGN 61165 UNIFORMS 428.86 149332 11111 03/14/24 1150 CHARLES M. SALTER ASSOCIA 81141 JAN NOISE ELEMENT 4,550.00 149333 11111 03/14/24 179 CIM AIR, INC 64514 HVAC MAINT-PRESCHOOL 953.00 149334 11111 03/14/24 188 CITY OF CAMPBELL 62235 Q3 FY23/24 WASTE MGMT 61,755.38 149335 11111 03/14/24 1412 CIVICPLUS 64311 WVCWP WEBSITE SERVICES 1,688.37 149336 11111 03/14/24 1640 CLOUDCOMPLI, INC. 64311 WVCWP CLOUD DATABASE 2,496.00 149337 11111 03/14/24 250 COTTON SHIRES AND ASSOCIA 22119 GEO19-0015 (S3247) 2,888.00 149337 11111 03/14/24 250 COTTON SHIRES AND ASSOCIA 22119 GEO23-0040 (S5119) 1,485.00 149337 11111 03/14/24 250 COTTON SHIRES AND ASSOCIA 22119 GEO23-0045 (S6024) 1,932.50 149337 11111 03/14/24 250 COTTON SHIRES AND ASSOCIA 22119 GEO24-0004 (S6034) 2,149.02 149337 11111 03/14/24 250 COTTON SHIRES AND ASSOCIA 22119 GEO24-0003 (S6044) 2,301.70 149337 11111 03/14/24 250 COTTON SHIRES AND ASSOCIA 22119 GEO23-0037 (S6283) 270.00 TOTAL CHECK 11,026.22 149338 11111 03/14/24 454 GACHINA LANDSCAPE MANAGEM 64552 CSP BASEBALL FENCE 2,614.00 149339 11111 03/14/24 454 GACHINA LANDSCAPE MANAGEM 81161 MAR MNTHLY WEED ABATE 901.00 149340 11111 03/14/24 1822 HAMLET INC 61115 TEMPLATES DESIGN SVCS 1,000.00 149341 11111 03/14/24 1123 IMPERIAL SPRINKLER SUPPLY 81161 CELLULAR/ANTENNA 2,569.90 149342 11111 03/14/24 1035 JESUS VILLALOBOS 66211 WRAPP CONF MEAL RMB 104.00 149343 11111 03/14/24 500 LEE GAZLAY 68353 NBHD WATCH GRANT RMB 300.00 149344 11111 03/14/24 1765 LISA WISE CONSULTING, INC 81141 PROJ REVIEW/ANALYSIS 14,280.97 149345 11111 03/14/24 500 MANOJ GOEL 22111 DEP REF COC23-0002 1,537.03 149346 11111 03/14/24 1750 MARIO TOPETE TREE CARE, I 64581 PIERCE RD TREE RMV 1,680.00 68 SUNGARD PUBLIC SECTOR PAGE NUMBER: 2 DATE: 03/14/2024 CITY OF SARATOGA VENCHK11 TIME: 13:03:08 CHECK REGISTER ACCOUNTING PERIOD: 9/24 FUND - 009 - DISBURSEMENT FUND CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT 149346 11111 03/14/24 1750 MARIO TOPETE TREE CARE, I 64581 VIA DE MARCOS TREE 420.00 TOTAL CHECK 2,100.00 149347 11111 03/14/24 500 MICHAEL CHEN 22113 DEP REF ATFTR22-0043 1,780.00 149348 11111 03/14/24 500 MONTALVO REALTY 22111 DEP REF ARB22-0068 1,365.26 149349 11111 03/14/24 1164 MOUSER LAW FIRM 65271 JAN LEGAL SVCS 420.00 149349 11111 03/14/24 1164 MOUSER LAW FIRM 65273 JAN LEGAL SVCS 3,850.00 149349 11111 03/14/24 1164 MOUSER LAW FIRM 65271 FEB LEGAL SVCS 2,520.00 TOTAL CHECK 6,790.00 149350 11111 03/14/24 1792 MULLINS CONSTRUCTION INC 81161 PROSPECT CTR FENCE 9,900.00 149351 11111 03/14/24 1572 NBBM SERVICES, INC 64511 JANITORIAL SERVICES 1,274.00 149352 11111 03/14/24 918 O'REILLY AUTO PARTS 61361 AUTO PARTS 91.58 149352 11111 03/14/24 918 O'REILLY AUTO PARTS 61361 AUTO PARTS 112.58 149352 11111 03/14/24 918 O'REILLY AUTO PARTS 61361 AUTO PARTS 18.53 TOTAL CHECK 222.69 149353 11111 03/14/24 1087 OSCAR URVIZO TELLEZ/OSCAR 64581 PIERCE RD TREE MAINT 1,700.00 149353 11111 03/14/24 1087 OSCAR URVIZO TELLEZ/OSCAR 64544 SARATOGA AVE TREE RMV 2,950.00 149353 11111 03/14/24 1087 OSCAR URVIZO TELLEZ/OSCAR 64581 PARK PL TREE MAINT 4,050.00 149353 11111 03/14/24 1087 OSCAR URVIZO TELLEZ/OSCAR 64544 TITUS AVE TREE MAINT 1,490.00 149353 11111 03/14/24 1087 OSCAR URVIZO TELLEZ/OSCAR 64581 SOBEY RD TREE RMV 5,050.00 149353 11111 03/14/24 1087 OSCAR URVIZO TELLEZ/OSCAR 64581 COMER DR TREE RMV 6,575.00 149353 11111 03/14/24 1087 OSCAR URVIZO TELLEZ/OSCAR 64581 PROSPECT TREE RMV 7,850.00 149353 11111 03/14/24 1087 OSCAR URVIZO TELLEZ/OSCAR 64581 QUARRY RD TREE RMV 3,975.00 149353 11111 03/14/24 1087 OSCAR URVIZO TELLEZ/OSCAR 64581 PURDUE DR TREE RMV 2,950.00 TOTAL CHECK 36,590.00 149354 11111 03/14/24 173 PACIFIC GAS & ELECTRIC 63111 CITYWIDE STREETLIGHTS 9.86 149355 11111 03/14/24 173 PACIFIC GAS & ELECTRIC 63111 PARKS/OPEN SPACE 239.71 149356 11111 03/14/24 173 PACIFIC GAS & ELECTRIC 63111 PUB LIB/LNDSCP LIGHTS 24.64 149357 11111 03/14/24 1831 PACIFIC PREPAREDNESS LLC 64831 EMERGENCY MGMT SVCS 6,212.50 149358 11111 03/14/24 1092 PALACE ART & OFFICE SUPPL 61111 OFFICE SUPPLIES 16.11 149358 11111 03/14/24 1092 PALACE ART & OFFICE SUPPL 61111 OFFICE SUPPLIES 33.58 149358 11111 03/14/24 1092 PALACE ART & OFFICE SUPPL 61111 OFFICE SUPPLIES 112.60 149358 11111 03/14/24 1092 PALACE ART & OFFICE SUPPL 61111 OFFICE SUPPLIES 8.69 149358 11111 03/14/24 1092 PALACE ART & OFFICE SUPPL 61111 OFFICE SUPPLIES 36.08 TOTAL CHECK 207.06 149359 11111 03/14/24 1809 PEARCE SERVICE, LLC 81143 HAKONE ENGINEER SPRT 1,200.00 149359 11111 03/14/24 1809 PEARCE SERVICE, LLC 81143 HAKONE ENGINEER SPRT 1,200.00 TOTAL CHECK 2,400.00 149360 11111 03/14/24 500 PRIYA SHASTRI 68353 NBHD WATCH GRANT RMB 300.00 149361 11111 03/14/24 1839 RAYMOND W. PERSICO 42591 WILDFIRE GRANT REIMB 1,986.41 149362 11111 03/14/24 1838 RICHARD BELGARD 42591 WILDFIRE GRANT REIMB 5,000.00 69 SUNGARD PUBLIC SECTOR PAGE NUMBER: 3 DATE: 03/14/2024 CITY OF SARATOGA VENCHK11 TIME: 13:03:08 CHECK REGISTER ACCOUNTING PERIOD: 9/24 FUND - 009 - DISBURSEMENT FUND CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT 149363 11111 03/14/24 1619 RICHARDSON CONSULTING 22119 ENV19-0005 REVIEW 7,670.00 149364 11111 03/14/24 1036 RICK TORRES 66211 WRAPP CONF MEAL RMB 104.00 149365 11111 03/14/24 1338 ROBERT CHAVEZ FENCING 81161 CSP GATE REPAIRS 999.00 149365 11111 03/14/24 1338 ROBERT CHAVEZ FENCING 81161 CSP BATTING CAGE 999.00 TOTAL CHECK 1,998.00 149366 11111 03/14/24 87 SAN JOSE WATER COMPANY 63112 BUILDINGS 487.65 149366 11111 03/14/24 87 SAN JOSE WATER COMPANY 63112 PARKS/OPEN SPACE 105.63 TOTAL CHECK 593.28 149367 11111 03/14/24 1754 SANDIS CIVIL ENGINEERS SU 81142 VILLAGE PARKING PROJ 48,902.50 149368 11111 03/14/24 1 SANTA CLARA COUNTY - DTAC 62325 FEB PARKING CITATION 112.50 149369 11111 03/14/24 136 SCOTTY'S AUTOMOTIVE 64611 VEH MAINT-CHEVROLET 326.04 149370 11111 03/14/24 1037 SERGIO SERRANO 66211 WRAPP CONF MEAL RMB 104.00 149371 11111 03/14/24 500 SHAHRIYAR ZOMORRODI 22113 DEP BD REF ARB18-0002 2,200.00 149371 11111 03/14/24 500 SHAHRIYAR ZOMORRODI 22111 DEP REF ARB18-0002 320.51 TOTAL CHECK 2,520.51 149372 11111 03/14/24 1690 SOUTHERN COUNTIES LUBRICA 61362 FUEL 3,130.13 149373 11111 03/14/24 1836 SANDMAN INC 81161 VISTA ARROYO RPR SPPL 3,915.72 149373 11111 03/14/24 1836 SANDMAN INC 81161 VISTA ARROYO RPR SPPL 2,929.22 149373 11111 03/14/24 1836 SANDMAN INC 81161 VISTA ARROYO RPR SPPL 1,076.33 149373 11111 03/14/24 1836 SANDMAN INC 81161 HORSESHOE STORM DRAIN 1,322.50 TOTAL CHECK 9,243.77 149374 11111 03/14/24 253 STEVE BENZING ARCHITECT 81161 PARK RESTROOM UPGRADE 2,600.00 149375 11111 03/14/24 256 STEVENS CREEK QUARRY INC 64584 PROSPECT RD PROJ SPPL 18,716.40 149376 11111 03/14/24 1453 SUPERION, LLC 64312 APR ASP SERVICES 6,100.13 149376 11111 03/14/24 1453 SUPERION, LLC 64311 FIN. UPGRADE FEB 1,530.00 TOTAL CHECK 7,630.13 149377 11111 03/14/24 1261 THE FRUITGUYS 61192 EMPLOYEE WELLNESS 207.92 149377 11111 03/14/24 1261 THE FRUITGUYS 61192 EMPLOYEE WELLNESS 82.00 TOTAL CHECK 289.92 149378 11111 03/14/24 343 TMT ENTERPRISES INC 64552 CSP LOAM TOPSOIL 355.47 149379 11111 03/14/24 1837 TRAFFIC CONTROL SUPERVISO 66211 TCSA MEMBERSHIP 55.00 149380 11111 03/14/24 1707 URBAN PLANNING PARTNERS, 81141 JAN HOUSING ELEMENT 49,142.50 149381 11111 03/14/24 1524 VILLALOBOS & ASSOCIATES 81161 DIAMOND OAKS CURB 18,466.80 149381 11111 03/14/24 1524 VILLALOBOS & ASSOCIATES 81161 DIAMOND OAKS CURB 3,293.20 TOTAL CHECK 21,760.00 149382 11111 03/14/24 1091 WEST COAST ARBORISTS, INC 64581 PEACH HILL TREE MAINT 2,060.00 70 SUNGARD PUBLIC SECTOR PAGE NUMBER: 4 DATE: 03/14/2024 CITY OF SARATOGA VENCHK11 TIME: 13:03:08 CHECK REGISTER ACCOUNTING PERIOD: 9/24 FUND - 009 - DISBURSEMENT FUND CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT 149382 11111 03/14/24 1091 WEST COAST ARBORISTS, INC 64581 PARK PL TREE MAINT 2,560.00 TOTAL CHECK 4,620.00 149383 11111 03/14/24 500 WOLFGANG HAUSEN 22113 DEP BD REF ARB20-0042 7,745.00 149383 11111 03/14/24 500 WOLFGANG HAUSEN 22111 DEP REF ARB20-0042 187.63 TOTAL CHECK 7,932.63 149384 11111 03/14/24 696 ZAG TECHNICAL SERVICES, I 64315 FEB IT SUPPORT SVCS 1,947.50 149385 11111 03/14/24 500 ZEHAO WU 22113 DEP REF ATFTR23-0002 6,230.00 TOTAL FUND 397,867.07 TOTAL REPORT 397,867.07 71 SUNGARD PUBLIC SECTOR PAGE NUMBER: 1 DATE: 03/21/2024 CITY OF SARATOGA VENCHK11 TIME: 12:36:48 CHECK REGISTER - FUND TOTALS ACCOUNTING PERIOD: 9/24 FUND FUND TITLE AMOUNT 111 GENERAL FUND 864,007.56 233 SARAHILLS LIGHTING DIST 263.74 241 ARROYO DE SARATOGA LNDSCP 159.13 242 BONNET WAY LANDSCAPE 212.16 243 CARNELIAN GLEN LANDSCAPE 328.73 244 CUNNINGHAM/GLASGOW LND 256.19 245 FREDERICKSBURG LANDSCAPE 159.13 246 GREENBRIAR LANDSCAPE 106.09 247 KERWIN RANCH LANDSCAPE 3,812.46 248 LEUTAR COURT LANDSCAPE 159.13 249 MANOR DRIVE LANDSCAPE 414.62 251 MCCARTYSVILLE LANDSCAPE 340.58 252 PRIDES CROSSING LANDSCAPE 1,353.73 253 SARATOGA LEGEND LANDSCAPE 1,028.82 254 SUNLAND PARK LANDSCAPE 1,212.69 255 TRICIA WOODS LANDSCAPE 199.65 256 ALLENDALE LANDSCAPE 1,936.22 257 COVINA LANDSCAPING DIST 318.26 271 BEUACHAMPS L&L 1,042.25 272 BELLGROVE L&L 4,031.43 273 GATEWAY L&L 212.16 274 HORSESHOE DRIVE L&L 688.97 276 TOLLGATE L&L 94.34 278 WESTBROOK L&L 159.13 279 BROOKVIEW L&L 212.17 292 PARAMOUNT COURT SWD 318.26 411 CIP STREET PROJECTS FUND 32,831.00 412 CIP PARKS PROJECT FUND 7,190.35 414 CIP ADMIN PROJECTS FUND 32,862.69 422 PARK IN-LIEU FEES FUND 957.80 612 WORKERS COMP FUND 287.88 621 OFFICE SUPPORT 375.93 622 IT SERVICES 2,130.97 623 VEHICLE & EQUIPMENT MAINT 3,119.86 624 BUILDING MAINTENANCE 16,307.65 713 WVCWP AGENCY FUND 13,857.06 TOTAL REPORT 992,948.79 72 SUNGARD PUBLIC SECTOR PAGE NUMBER: 1 DATE: 03/21/2024 CITY OF SARATOGA VENCHK11 TIME: 12:35:39 CHECK REGISTER ACCOUNTING PERIOD: 9/24 FUND - 009 - DISBURSEMENT FUND CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT 149386 11111 03/21/24 234 A T & T 63211 GATEWAY IRR CONTROL 29.35 149386 11111 03/21/24 234 A T & T 63211 ELEC PANEL CVC THTR 29.35 149386 11111 03/21/24 234 A T & T 63211 PHONE LNS PARKS/LIB 29.87 149386 11111 03/21/24 234 A T & T 63211 EMER POTS LINE 29.35 149386 11111 03/21/24 234 A T & T 63211 EMER POTS LN CDD LBBY 29.35 149386 11111 03/21/24 234 A T & T 63211 EMER POTS LV VM 34.50 149386 11111 03/21/24 234 A T & T 63211 AM 1610 RADIO 29.35 149386 11111 03/21/24 234 A T & T 63211 BOOK GO ROUND ALARM 57.44 149386 11111 03/21/24 234 A T & T 63211 CSP HVB FOR IRR 58.18 TOTAL CHECK 326.74 149387 11111 03/21/24 546 ASSOC OF BAY AREA GOV/ABA 63111 GAS SERVICES 1,570.00 149387 11111 03/21/24 546 ASSOC OF BAY AREA GOV/ABA 63111 FY23 GAS TRUE-UP 1,867.50 TOTAL CHECK 3,437.50 149388 11111 03/21/24 919 BARCO PRODUCTS COMPANY 81151 QUITO PK TRASH CANS 4,988.22 149389 11111 03/21/24 1357 COMCAST 63213 COMCAST (PROSPECT) 108.22 149390 11111 03/21/24 1569 COMCAST 63213 COMCAST (PRIMARY) 561.67 149391 11111 03/21/24 1152 CORODATA RECORDS MANAGEME 62631 FEB RECORDS STORAGE 375.93 149392 11111 03/21/24 562 COUNTY OF SANTA CLARA - H 64731 HAZARDOUS WASTE FY18 12,764.12 149392 11111 03/21/24 562 COUNTY OF SANTA CLARA - H 64731 HAZARDOUS WASTE FY23 47,663.68 149392 11111 03/21/24 562 COUNTY OF SANTA CLARA - H 64731 HAZARDOUS WASTE FY21 25,759.07 149392 11111 03/21/24 562 COUNTY OF SANTA CLARA - H 64731 HAZARDOUS WASTE FY22 34,202.05 TOTAL CHECK 120,388.92 149393 1717 DINSMORE LANDSCAPE COMPAN VOID: MULTI STUB CHECK 149394 11111 03/21/24 1717 DINSMORE LANDSCAPE COMPAN 64555 MAR TRAILS LANDSCAPE 1,591.28 149394 11111 03/21/24 1717 DINSMORE LANDSCAPE COMPAN 64547 MAR BELLGROVE LNDSCAP 3,182.55 149394 11111 03/21/24 1717 DINSMORE LANDSCAPE COMPAN 64221 MAR DOWNTOWN LNDSCAPE 2,652.13 149394 11111 03/21/24 1717 DINSMORE LANDSCAPE COMPAN 64542 MAR PARKS LANDSCAPE 1,273.02 149394 11111 03/21/24 1717 DINSMORE LANDSCAPE COMPAN 64548 MAR PARKS LANDSCAPE 3,394.72 149394 11111 03/21/24 1717 DINSMORE LANDSCAPE COMPAN 64541 MAR PARKS LANDSCAPE 7,532.04 149394 11111 03/21/24 1717 DINSMORE LANDSCAPE COMPAN 64557 MAR PARKS LANDSCAPE 212.17 149394 11111 03/21/24 1717 DINSMORE LANDSCAPE COMPAN 64547 MAR ALLNDALE/HARLEIGH 106.09 149394 11111 03/21/24 1717 DINSMORE LANDSCAPE COMPAN 64547 MAR ARROYO DE SARA 159.13 149394 11111 03/21/24 1717 DINSMORE LANDSCAPE COMPAN 64547 MAR BEAUCHAMPS 424.34 149394 11111 03/21/24 1717 DINSMORE LANDSCAPE COMPAN 64547 MAR BONNET WAY 212.16 149394 11111 03/21/24 1717 DINSMORE LANDSCAPE COMPAN 64547 MAR BROOKVIEW/BRKGLEN 212.17 149394 11111 03/21/24 1717 DINSMORE LANDSCAPE COMPAN 64547 MAR CARNELIAN GLEN 212.16 149394 11111 03/21/24 1717 DINSMORE LANDSCAPE COMPAN 64547 MAR COVINA 318.26 149394 11111 03/21/24 1717 DINSMORE LANDSCAPE COMPAN 64547 MAR CUNNINGHM/GLASCOW 106.09 149394 11111 03/21/24 1717 DINSMORE LANDSCAPE COMPAN 64547 MAR FREDRICKSBURG 159.13 149394 11111 03/21/24 1717 DINSMORE LANDSCAPE COMPAN 64547 MAR GATEWAY 212.16 149394 11111 03/21/24 1717 DINSMORE LANDSCAPE COMPAN 64547 MAR GREENBRIAR 106.09 149394 11111 03/21/24 1717 DINSMORE LANDSCAPE COMPAN 64547 MAR HORSESHOE DRIVE 212.16 149394 11111 03/21/24 1717 DINSMORE LANDSCAPE COMPAN 64547 MAR KERWIN RANCH 848.68 149394 11111 03/21/24 1717 DINSMORE LANDSCAPE COMPAN 64547 MAR LEUTAR COURT 159.13 149394 11111 03/21/24 1717 DINSMORE LANDSCAPE COMPAN 64547 MAR MANOR DRIVE 159.13 149394 11111 03/21/24 1717 DINSMORE LANDSCAPE COMPAN 64547 MAR MCCARTYSVILLE 318.26 149394 11111 03/21/24 1717 DINSMORE LANDSCAPE COMPAN 64547 MAR PARAMOUNT 318.26 149394 11111 03/21/24 1717 DINSMORE LANDSCAPE COMPAN 64547 MAR PRIDES CROSSING 318.26 73 SUNGARD PUBLIC SECTOR PAGE NUMBER: 2 DATE: 03/21/2024 CITY OF SARATOGA VENCHK11 TIME: 12:35:39 CHECK REGISTER ACCOUNTING PERIOD: 9/24 FUND - 009 - DISBURSEMENT FUND CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT 149394 11111 03/21/24 1717 DINSMORE LANDSCAPE COMPAN 64547 MAR SARATOGA LEGENDS 265.21 149394 11111 03/21/24 1717 DINSMORE LANDSCAPE COMPAN 64547 MAR SUNLAND PARK 848.68 149394 11111 03/21/24 1717 DINSMORE LANDSCAPE COMPAN 64547 MAR TOLLGATE 53.04 149394 11111 03/21/24 1717 DINSMORE LANDSCAPE COMPAN 64547 MAR TRICIA WOODS 159.13 149394 11111 03/21/24 1717 DINSMORE LANDSCAPE COMPAN 64547 MAR WESTBROOK 159.13 149394 11111 03/21/24 1717 DINSMORE LANDSCAPE COMPAN 64543 MAR MEDIAN LOCATIONS 8,009.42 TOTAL CHECK 33,894.18 149395 11111 03/21/24 1665 FINE STEEL PRODUCTS, INC. 81161 VISTA ARROYO WALL 29,900.00 149396 11111 03/21/24 500 FUSE SERVICE INC 43471 DEP REF 24-0230 215.62 149396 11111 03/21/24 500 FUSE SERVICE INC 41412 DEP REF 24-0230 32.34 149396 11111 03/21/24 500 FUSE SERVICE INC 43117 DEP REF 24-0230 17.47 TOTAL CHECK 265.43 149397 11111 03/21/24 455 GARDENLAND POWER EQUIPMEN 61341 CYCLE OIL 33.80 149397 11111 03/21/24 455 GARDENLAND POWER EQUIPMEN 61341 SURFACE CLEANER 888.06 TOTAL CHECK 921.86 149398 11111 03/21/24 1771 GOT GOPHERS INC 64549 ORCHARD PEST-JAN 550.00 149398 11111 03/21/24 1771 GOT GOPHERS INC 64549 ORCHARD PEST-FEB 550.00 TOTAL CHECK 1,100.00 149399 11111 03/21/24 1608 GREEN HALO SYSTEMS INC. 64323 MAR TRACKING FEE 223.00 149400 11111 03/21/24 488 HOME DEPOT CREDIT SERVICE 61341 MAGNET TAPE 8.40 149400 11111 03/21/24 488 HOME DEPOT CREDIT SERVICE 81151 KNEE PADS/TAMPER 204.13 TOTAL CHECK 212.53 149401 11111 03/21/24 14 HYDROTEC IRRIGATION EQUIP 64549 LIBRARY LEAKING RPR 166.67 149401 11111 03/21/24 14 HYDROTEC IRRIGATION EQUIP 81161 MT. EDEN STABILIZATE 431.00 TOTAL CHECK 597.67 149402 11111 03/21/24 674 JB TROPHIES 61141 MIDORI YOKOYA PLAQUE 355.74 149402 11111 03/21/24 674 JB TROPHIES 61141 ARBOR DAY PLAQUE 400.48 TOTAL CHECK 756.22 149403 11111 03/21/24 1008 JET MULCH INC 61348 CITYWIDE WOOD CHIPS 13,894.80 149404 11111 03/21/24 1563 LOGAN & POWELL, LLP 65282 WVCWP NOV LEGAL SVCS 1,210.00 149404 11111 03/21/24 1563 LOGAN & POWELL, LLP 65282 WVCWP DEC LEGAL SVCS 825.00 149404 11111 03/21/24 1563 LOGAN & POWELL, LLP 65282 WVCWP JAN LEGAL SVCS 2,090.00 149404 11111 03/21/24 1563 LOGAN & POWELL, LLP 65282 WVCWP FEB LEGAL SVCS 1,952.50 TOTAL CHECK 6,077.50 149405 11111 03/21/24 1750 MARIO TOPETE TREE CARE, I 64581 BELLGROVE TREE RMV 2,640.00 149405 11111 03/21/24 1750 MARIO TOPETE TREE CARE, I 64581 HISTORICAL PK TREE 450.00 149405 11111 03/21/24 1750 MARIO TOPETE TREE CARE, I 64581 BROOKWOOD TREE RMV 1,850.00 149405 11111 03/21/24 1750 MARIO TOPETE TREE CARE, I 64581 KMP TREE RMV 1,750.00 TOTAL CHECK 6,690.00 149406 11111 03/21/24 1800 MOSS, LEVY & HARTZHEIM, L 65134 WVCWP FIN. AUDIT SVCS 5,495.00 149407 11111 03/21/24 1732 NWESTCO LLC 62144 FEB 2024 UST INSPECT 230.00 149408 11111 03/21/24 1 OFF OF SHERIFF-FISCAL SVC 64811 MAR 2024 LAW ENFORCE 651,016.58 74 SUNGARD PUBLIC SECTOR PAGE NUMBER: 3 DATE: 03/21/2024 CITY OF SARATOGA VENCHK11 TIME: 12:35:39 CHECK REGISTER ACCOUNTING PERIOD: 9/24 FUND - 009 - DISBURSEMENT FUND CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT 149409 11111 03/21/24 610 PACIFIC DISPLAY, INC 64221 FEB VIL PED LIGHTS 900.00 149410 11111 03/21/24 173 PACIFIC GAS & ELECTRIC 63111 BEAUCHAMPS 86.36 149410 11111 03/21/24 173 PACIFIC GAS & ELECTRIC 63111 BELLGROVE CIRCLE 848.88 149410 11111 03/21/24 173 PACIFIC GAS & ELECTRIC 63111 BUILDINGS 11,484.37 149410 11111 03/21/24 173 PACIFIC GAS & ELECTRIC 63111 CUNNINGHAM/GLASGOW 10.53 149410 11111 03/21/24 173 PACIFIC GAS & ELECTRIC 63111 HORSESHOE DR LNDSCAP 10.51 149410 11111 03/21/24 173 PACIFIC GAS & ELECTRIC 63111 MCCARTYSVILLE 22.32 149410 11111 03/21/24 173 PACIFIC GAS & ELECTRIC 63111 PARKS/OPEN SPACE 1,273.46 149410 11111 03/21/24 173 PACIFIC GAS & ELECTRIC 63111 PRIDES CROSSING 36.47 149410 11111 03/21/24 173 PACIFIC GAS & ELECTRIC 63111 SARAHILLS LIGHTING 263.74 149410 11111 03/21/24 173 PACIFIC GAS & ELECTRIC 63111 TOLLGATE 41.30 149410 11111 03/21/24 173 PACIFIC GAS & ELECTRIC 63111 TRAFFIC SIGNALS 2,252.60 149410 11111 03/21/24 173 PACIFIC GAS & ELECTRIC 63111 CITYWIDE STREETLIGHTS 1,145.35 149410 11111 03/21/24 173 PACIFIC GAS & ELECTRIC 63111 VILLAGE LIGHTING 3,761.81 149410 11111 03/21/24 173 PACIFIC GAS & ELECTRIC 63111 AZULE LIGHTING 295.21 149410 11111 03/21/24 173 PACIFIC GAS & ELECTRIC 63111 QUITO LIGHTING 801.99 TOTAL CHECK 22,334.90 149411 11111 03/21/24 173 PACIFIC GAS & ELECTRIC 63111 CITYWIDE STREETLIGHTS 29.85 149412 11111 03/21/24 173 PACIFIC GAS & ELECTRIC 63111 VILLAGE LIGHTING 558.99 149413 11111 03/21/24 1092 PALACE ART & OFFICE SUPPL 61111 OFFICE SUPPLIES 63.03 149414 11111 03/21/24 1777 PUBLIC SOLUTION CONSULTIN 64544 LANDSCAPE MAINT 674.41 149415 11111 03/21/24 1338 ROBERT CHAVEZ FENCING 81161 CSP WELDING/FABRICATI 999.00 149415 11111 03/21/24 1338 ROBERT CHAVEZ FENCING 81161 CSP BATTING CAGE WIRE 999.00 TOTAL CHECK 1,998.00 149416 11111 03/21/24 87 SAN JOSE WATER COMPANY 63112 ALLENDALE LLA 977.00 149416 11111 03/21/24 87 SAN JOSE WATER COMPANY 63112 BEAUCHAMPS 531.55 149416 11111 03/21/24 87 SAN JOSE WATER COMPANY 63112 CARNELIAN GLEN 20% 116.57 149416 11111 03/21/24 87 SAN JOSE WATER COMPANY 63112 CUNNINGHM/GLSGW 77.5% 139.57 149416 11111 03/21/24 87 SAN JOSE WATER COMPANY 63112 FARWELL/THREE OAKS 293.29 149416 11111 03/21/24 87 SAN JOSE WATER COMPANY 63112 HORSESHOE DR 80% 466.30 149416 11111 03/21/24 87 SAN JOSE WATER COMPANY 63112 KERWIN RANCH 60% 2,963.78 149416 11111 03/21/24 87 SAN JOSE WATER COMPANY 63112 MANOR DRIVE 255.49 149416 11111 03/21/24 87 SAN JOSE WATER COMPANY 63112 PARKS/OPEN SPACE 1,765.51 149416 11111 03/21/24 87 SAN JOSE WATER COMPANY 63112 SARA LEGENDS MINA WAY 763.61 149416 11111 03/21/24 87 SAN JOSE WATER COMPANY 63112 SUNLAND PARK 364.01 149416 11111 03/21/24 87 SAN JOSE WATER COMPANY 63112 TRICIA WOODS 22.5% 40.52 149416 11111 03/21/24 87 SAN JOSE WATER COMPANY 63112 MEDIAN/PARKWAYS 7,867.33 149416 11111 03/21/24 87 SAN JOSE WATER COMPANY 63112 MED/KERWIN RANCH 40% 1,975.85 TOTAL CHECK 18,520.38 149417 11111 03/21/24 313 BAY AREA NEWS GROUP 64313 WVCWP GENERAL LEGAL 2,284.56 149418 11111 03/21/24 1394 ST. FRANCIS ELECTRIC, LLC 64534 3RD ST/OAK ST TS SVC 422.00 149419 11111 03/21/24 884 STAPLES CONTRACT & COMMER 61111 OFFICE SUPPLIES 90.49 149419 11111 03/21/24 884 STAPLES CONTRACT & COMMER 61111 OFFICE SUPPLIES 84.47 TOTAL CHECK 174.96 75 SUNGARD PUBLIC SECTOR PAGE NUMBER: 4 DATE: 03/21/2024 CITY OF SARATOGA VENCHK11 TIME: 12:35:39 CHECK REGISTER ACCOUNTING PERIOD: 9/24 FUND - 009 - DISBURSEMENT FUND CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT 149420 11111 03/21/24 248 STATE OF CA FRANCHISE TAX 21252 DED:2011 FTB W/H 50.00 149421 11111 03/21/24 1453 SUPERION, LLC 81161 CDD PERMIT SOFTWARE 31,551.93 149422 11111 03/21/24 343 TMT ENTERPRISES INC 64552 INFIELD MIX 3,037.12 149423 11111 03/21/24 549 TURF STAR, INC 64611 VEH MAINT-OIL/FILTER 2,710.36 149424 391 US BANK PURCHASING CARD P VOID: MULTI STUB CHECK 149425 391 US BANK PURCHASING CARD P VOID: MULTI STUB CHECK 149426 391 US BANK PURCHASING CARD P VOID: MULTI STUB CHECK 149427 11111 03/21/24 391 US BANK PURCHASING CARD P 61133 FACILITIES SUPPLIES 467.40 149427 11111 03/21/24 391 US BANK PURCHASING CARD P 61132 JANITORIAL SUPPLIES 57.79 149427 11111 03/21/24 391 US BANK PURCHASING CARD P 61323 PAINTING SUPPLIES 196.40 149427 11111 03/21/24 391 US BANK PURCHASING CARD P 66211 CCMF REGISTRATION FEE 75.00 149427 11111 03/21/24 391 US BANK PURCHASING CARD P 66212 CTY MNGR CONF LODGING 619.72 149427 11111 03/21/24 391 US BANK PURCHASING CARD P 81141 HSE ELEMENT POSTCARDS 1,000.00 149427 11111 03/21/24 391 US BANK PURCHASING CARD P 66212 CTY MNGR CONF-MEAL 50.97 149427 11111 03/21/24 391 US BANK PURCHASING CARD P 66212 CTY MNGR CONF-TRAVEL 175.52 149427 11111 03/21/24 391 US BANK PURCHASING CARD P 61111 ELECTION HANDBOOK 328.28 149427 11111 03/21/24 391 US BANK PURCHASING CARD P 61341 PARK LNDSCAPE SPPLS 1,325.12 149427 11111 03/21/24 391 US BANK PURCHASING CARD P 61341 NITRILE GLOVES 388.49 149427 11111 03/21/24 391 US BANK PURCHASING CARD P 61111 OFFICE SUPPLIES 38.61 149427 11111 03/21/24 391 US BANK PURCHASING CARD P 61162 TSC MTG-DRINK/SNACKS 68.74 149427 11111 03/21/24 391 US BANK PURCHASING CARD P 61354 CERT SPPL-RADIO 371.03 149427 11111 03/21/24 391 US BANK PURCHASING CARD P 68657 COLOR DASH BANNERS 442.71 149427 11111 03/21/24 391 US BANK PURCHASING CARD P 66112 JOINT MTG-MEAL/SNACK 357.52 149427 11111 03/21/24 391 US BANK PURCHASING CARD P 66211 LEAGUE OF CA CITIES 150.00 149427 11111 03/21/24 391 US BANK PURCHASING CARD P 66212 POLICY COMMITTEE MTG 262.96 149427 11111 03/21/24 391 US BANK PURCHASING CARD P 64121 PRINTING SVC-STICKERS 200.00 149427 11111 03/21/24 391 US BANK PURCHASING CARD P 61165 SED TALKS BANNERS 336.23 149427 11111 03/21/24 391 US BANK PURCHASING CARD P 61278 SOFTWARE SUPPORT 359.95 149427 11111 03/21/24 391 US BANK PURCHASING CARD P 66112 CTY CNCL SPECIAL MTG 229.86 149427 11111 03/21/24 391 US BANK PURCHASING CARD P 66112 COUNCIL MTG-TREATS 16.99 149427 11111 03/21/24 391 US BANK PURCHASING CARD P 66212 MYR/CNCL ACADEMY 890.91 149427 11111 03/21/24 391 US BANK PURCHASING CARD P 61111 OFFICE SUPPLIES 5.45 149427 11111 03/21/24 391 US BANK PURCHASING CARD P 64549 ARBOR MULCH 853.13 149427 11111 03/21/24 391 US BANK PURCHASING CARD P 64549 CSP SECURITY SERVICES 53.91 149427 11111 03/21/24 391 US BANK PURCHASING CARD P 61111 OFFICE SUPPLIES 4.99 149427 11111 03/21/24 391 US BANK PURCHASING CARD P 61341 PARK/LNDSCAP SPPLS 201.20 149427 11111 03/21/24 391 US BANK PURCHASING CARD P 66211 PLUMBING COURSES 795.00 149427 11111 03/21/24 391 US BANK PURCHASING CARD P 64558 SARA-TO-SEA TRL SPPL 561.93 149427 11111 03/21/24 391 US BANK PURCHASING CARD P 61313 UNIFORMS 818.51 149427 11111 03/21/24 391 US BANK PURCHASING CARD P 64221 VILLAGE MAINT SPPLS 62.19 149427 11111 03/21/24 391 US BANK PURCHASING CARD P 61112 POSTAGE 22.20 149427 11111 03/21/24 391 US BANK PURCHASING CARD P 61172 TAPE MEASURE 26.18 149427 11111 03/21/24 391 US BANK PURCHASING CARD P 61316 WORK BOOTS 368.13 149427 11111 03/21/24 391 US BANK PURCHASING CARD P 66111 ASD RECOGNITION 176.66 149427 11111 03/21/24 391 US BANK PURCHASING CARD P 61111 OFFICE SUPPLIES 48.63 149427 11111 03/21/24 391 US BANK PURCHASING CARD P 66321 PIO RECRUITMENT EXP 110.45 149427 11111 03/21/24 391 US BANK PURCHASING CARD P 61192 WELLNESS-SNACK/SPPLS 287.88 149427 11111 03/21/24 391 US BANK PURCHASING CARD P 66212 MAYOR & CNCL ACADEMY 32.82 149427 11111 03/21/24 391 US BANK PURCHASING CARD P 64552 CUTTER/TRAILER RENTAL 134.40 76 SUNGARD PUBLIC SECTOR PAGE NUMBER: 5 DATE: 03/21/2024 CITY OF SARATOGA VENCHK11 TIME: 12:35:39 CHECK REGISTER ACCOUNTING PERIOD: 9/24 FUND - 009 - DISBURSEMENT FUND CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT 149427 11111 03/21/24 391 US BANK PURCHASING CARD P 64552 FIELD CONVERSION SPPL 267.10 149427 11111 03/21/24 391 US BANK PURCHASING CARD P 61111 FIRST AID BOX 50.78 149427 11111 03/21/24 391 US BANK PURCHASING CARD P 61166 PC MEETING EXP-MEALS 57.92 149427 11111 03/21/24 391 US BANK PURCHASING CARD P 61133 FACILITIES SUPPLIES 79.71 149427 11111 03/21/24 391 US BANK PURCHASING CARD P 61211 COMPUTER/IT SUPPLIES 232.91 149427 11111 03/21/24 391 US BANK PURCHASING CARD P 61212 SCREWDRIVER TOOL SET 66.71 149427 11111 03/21/24 391 US BANK PURCHASING CARD P 61116 EMPLOYEE RECOGNITION 25.00 149427 11111 03/21/24 391 US BANK PURCHASING CARD P 61133 FACILITIES SUPPLIES 43.54 149427 11111 03/21/24 391 US BANK PURCHASING CARD P 61111 INK CARTRIDGE 418.39 149427 11111 03/21/24 391 US BANK PURCHASING CARD P 66212 GFOA CONF-LODGING 617.76 149427 11111 03/21/24 391 US BANK PURCHASING CARD P 61361 CHARGER PORT/WIPER 64.09 149427 11111 03/21/24 391 US BANK PURCHASING CARD P 66212 WRAPP CONF-LODGING 381.12 149427 11111 03/21/24 391 US BANK PURCHASING CARD P 62251 APA MMBERSHIP-JOHNSON 522.00 149427 11111 03/21/24 391 US BANK PURCHASING CARD P 61164 CAPF MEMBERSHIP DUE 250.00 149427 11111 03/21/24 391 US BANK PURCHASING CARD P 66111 CALLOUT MEAL 145.80 149427 11111 03/21/24 391 US BANK PURCHASING CARD P 61331 GLASSES/GLOVES 190.12 149427 11111 03/21/24 391 US BANK PURCHASING CARD P 61111 OFFICE SUPPLIES 15.27 149427 11111 03/21/24 391 US BANK PURCHASING CARD P 61361 WINDSHIELD WASHER 33.81 149427 11111 03/21/24 391 US BANK PURCHASING CARD P 66212 WRAPP CONF-LODGING 441.12 149427 11111 03/21/24 391 US BANK PURCHASING CARD P 61342 DOWNTOWN MAINT SPPLS 371.33 149427 11111 03/21/24 391 US BANK PURCHASING CARD P 64611 VEHICLE#130&136 MAINT 81.60 149427 11111 03/21/24 391 US BANK PURCHASING CARD P 61313 WORK BOOTS 224.19 149427 11111 03/21/24 391 US BANK PURCHASING CARD P 66212 WRAPP CONF-LODGING 381.12 149427 11111 03/21/24 391 US BANK PURCHASING CARD P 62412 CFOA CERTIFICATE FY23 530.00 149427 11111 03/21/24 391 US BANK PURCHASING CARD P 66212 CSMFO CONF-LODGING 617.76 149427 11111 03/21/24 391 US BANK PURCHASING CARD P 81161 HAKONE UPGRADE SPPLS 957.80 149427 11111 03/21/24 391 US BANK PURCHASING CARD P 64323 SOFTWARE SUPPORT 54.00 149427 11111 03/21/24 391 US BANK PURCHASING CARD P 61316 WORK SHOES-HAINES 379.02 TOTAL CHECK 20,473.83 149428 11111 03/21/24 395 VERIZON WIRELESS 63212 BUILDING & INSPECTION 153.62 149428 11111 03/21/24 395 VERIZON WIRELESS 63212 CITY MANAGER OFFICE 51.58 149428 11111 03/21/24 395 VERIZON WIRELESS 63212 GENERAL ENGINEERING 203.92 149428 11111 03/21/24 395 VERIZON WIRELESS 63212 IT SERVICES 98.99 149428 11111 03/21/24 395 VERIZON WIRELESS 63212 PARKS 70.25 149428 11111 03/21/24 395 VERIZON WIRELESS 63212 STREETS 80.61 TOTAL CHECK 658.97 149429 11111 03/21/24 1524 VILLALOBOS & ASSOCIATES 64549 COX AVE BRICK RPR 999.00 149429 11111 03/21/24 1524 VILLALOBOS & ASSOCIATES 81161 BAINTER AVE RAIL RPR 2,500.00 TOTAL CHECK 3,499.00 149430 11111 03/21/24 432 WEST VALLEY COLLECTIONS 64532 MAR 2024 CSP BINS 566.53 149431 11111 03/21/24 696 ZAG TECHNICAL SERVICES, I 64312 MAR IT SUPPORT SVCS 978.00 TOTAL FUND 992,948.79 TOTAL REPORT 992,948.79 77 SARATOGA CITY COUNCIL MEETING DATE:April 3, 2024 DEPARTMENT:Administrative Services PREPARED BY:Ann Xu, Interim Finance Manager/Accountant SUBJECT:Treasurer’s Report for the Month Ended February 29, 2024 RECOMMENDED ACTION: Review and accept the Treasurer’s Report for the month ended February 29, 2024. BACKGROUND: California government code section 41004 requires that the City Treasurer submits to the City Clerk and the legislative body a written report and accounting of all receipts, disbursements, and fund balances. The Municipal Code of the City of Saratoga, Article 2-20, Section 2-20.035 designates the City Manager as the City Treasurer. This report is prepared to fulfill this requirement. The following attachments provide various financial transaction data for the City of Saratoga’s Funds collectively as well as specifically for the City’s General (Operating) Fund, including an attachment from the State Treasurer’s Office of Quarterly Local Agency Investment Fund (LAIF) rates from the 1st Quarter of 1977 to the present. FISCAL STATEMENT: Cash and Investments Balance by Fund As of February 29, 2024, the City’s unaudited cash and investments totaled $42,528,557. The City Council’s adopted policy on the Working Capital Reserve Fund states that effective July 1, 2016: for cash flow purposes and to avoid the occurrence of dry period financing, pooled cash from all funds should not be allowed to fall below $1,000,000. The total pooled cash balance of $42.5 million exceeds the minimum amount required. In June 2023, the City Council approved resolution 23-060,which updated the City’s investment policy to include the ability to allocate up to 20% of the City’s investment portfolio to Joint Powers Authority (JPA) investment pools as authorized by Government Code 53601(p). In February 2024, $4,000,000 was transferred to CalTRUST, a JPA investment pool in order to diversify the City’s investments. 78 City’s Current Financial Position In accordance with California government code section 53646 (b) (3), the City is financially well positioned and able to meet its estimated expenditure requirements for the next six months. As of February 29, 2024, the City’s financial position (Assets $42.9M, Liabilities $6.6M, and Fund Equity $36.3M) remains very strong and there are no issues in meeting financial obligations now or in the foreseeable future. The following Fund Balance schedule represents actual funding available for all funds at the end of the monthly period. This amount differs from the above Cash Summary schedule as assets and liabilities are components of the fund balance. As illustrated in the summary below, Total Cash is adjusted by the addition of Total Assets less the amount of Total Liabilities to arrive at the Ending Fund Balance –which represents the actual amount of funds available. ATTACHMENTS: Table 1 – Change in Total Fund Balances by Fund Table 2 – Change in Total Fund Balances by CIP Project Chart 1 – Change in Investment Pool Balance by Month Chart 2 – Local Agency Investment Fund (LAIF) Quarterly Apportionment Rates Chart 3 – CalTRUST Liquidity Fund Quarterly Yield Rates Comerica Bank 661,070$ Deposit with LAIF 37,867,488$ Deposit with CalTRUST 4,000,000$ Total Cash 42,528,557$ Cash Summary "+ Total Cash 42,528,557$ Plus: Assets 353,212 Less: Liabilities (6,562,456) Ending Fund Balance 36,319,313$ Adjusting Cash to Ending Fund Balance 79 TABLE 1: CHANGES IN TOTAL FUND BALANCE *Negative fund balance due to authorized spending of anticipated revenues **Includes long-term debt for Arrowhead Community Facilities District Bond Fund Description Prior Year Carryforward 7/1/2023 Increase/ (Decrease) Jul-Jan Current Revenue Current Expenditure Transfer In Transfer Out Fund Balance 2/29/2024 General Fund Committed Fund Balances: Hillside Stability Reserve 1,000,000 - - - - - 1,000,000 Assigned Fund Balances: Future Capital Project Reserve 3,534,875 - - - - (1,337,000) 2,197,875 Carryforwards Reserve 100,000 - - - - - 100,000 Road and Facility Replacement Reserve 3,700,000 - - - - - 3,700,000 Unassigned Fund Balances: Working Capital Reserve 1,000,000 - - - - - 1,000,000 Fiscal Stabilization Reserve 3,150,000 - - - - - 3,150,000 Compensated Absences Reserve 330,000 - - - - - 330,000 Other Unassigned Fund Balance Reserve (Pre YE distribution)2,373,803 729,030 828,132 (1,815,446) - (2,170,876) (55,357) General Fund Total 15,188,678 729,030 828,132 (1,815,446) - (3,507,876) 11,422,518 Special Revenue Landscape/Lighting Districts 1,001,132 86,749 18 (26,390) - - 1,061,509 ARPA Federal Grants 6,473,435 - - - - - 6,473,435 2023 Storm Fund 200,884 4,487 - - - - 205,371 Special Revenue Fund Total 7,675,451 91,236 18 (26,390) - - 7,740,315 Debt Service Library Bond 910,655 (205,379) 1,052 (111,093) - - 595,236 Arrowhead Bond (1,287,086) (60,264) - (573) - - (1,347,922) ** Debt Service Fund Total (376,431) (265,642) 1,052 (111,666) - - (752,686) Internal Service Fund Liability/Risk Management 643,207 (202,256) - (15,739) - - 425,212 W orkers Compensation 224,868 18,377 3,189 (4,499) - - 241,935 Office Support 162,213 7,731 867 (10,156) - - 160,655 Information Technology Services 710,691 192,517 - (64,247) - - 838,961 Vehicle & Equipment Maintenance 268,387 (9,690) - (25,050) - - 233,647 Building Maintenance 692,401 224,178 - (86,900) - - 829,679 Vehicle & Equipment Replacement 754,983 27,014 - - - - 781,997 Technology Replacement 908,565 90,124 - - - - 998,689 Facility FFE Replacement 855,962 147,626 - - - - 1,003,588 Internal Service Fund Total 5,221,277 495,621 4,055 (206,590) - - 5,514,363 Trust/Agency WVCWP Agency Fund 651,922 43,621 - (50,170) - - 645,373 Trust/Agency Fund Total 651,922 43,621 - (50,170) - - 645,373 Capital Project Street Projects 3,660,101 (705,802) 39,473 (52,284) 2,846,395 (57,395) 5,730,488 Park and Trail Projects 836,826 (181,734) - (5,953) 375,000 - 1,024,139 Facility Projects 492,336 20,965 16,156 (200) - - 529,257 Administrative Projects 1,334,960 236,082 39,029 (24,791) 343,876 - 1,929,155 Tree Fine Projects 27,266 14,720 - - - - 41,986 Park In-Lieu Projects 1,048,701 328,288 32,343 - - - 1,409,332 CIP Grant Street Projects (81,233) 9,115 - - - - (72,117) * CIP Grant Park & Trail Projects 90,000 1,173,005 - - - - 1,263,005 CIP Grant Administrative Projects (186,987) (45,025) 32,170 (21,664) - - (221,505) * CIP Grant ARPR/SLFRF Projects - (763,560) - (34,105) - - (797,665) * Gas Tax Fund Projects (51,189) 821,441 143,104 - - - 913,356 CIP Fund Total 7,170,781 907,496 302,276 (138,998) 3,565,271 (57,395) 11,749,433 Total City 35,531,679 2,001,361 1,135,533 (2,349,260) 3,565,271 (3,565,271)36,319,313 80 TABLE 2: FUND BALANCES BY CIP PROJECT *Negative fund balance due to authorized spending of anticipated revenues CIP Funds/Projects Prior Year Carryforward 7/1/2023 Increase/ (Decrease) Jul-Jan Current Revenue Current Expenditure Transfer In Transfer Out Fund Balance 2/29/2024 Street Projects Annual Road Improvements 853,356 (92,767) 39,473 (52,284) 1,337,000 (57,395) 2,027,384 Roadway Safety & Traffic Calming 212,585 (172,761) - - 150,000 - 189,824 Local Roadway Safety Plan 3,047 - - - - - 3,047 Traffic Signal Controller Upgrades 80,000 - - - - - 80,000 Safe Routes to School Implementation - (22,300) - - 160,000 - 137,700 Citywide Bikeways and Sidewalk Master Plan - - - - 57,395 - 57,395 Prospect/Saratoga Median Improvement 309,379 - - - - - 309,379 Village Clock 2,560 - - - - - 2,560 Annual Infrastructure Maintenance & Repairs 72,915 (266,664) - - 250,000 - 56,252 Guava Court Curb & Gutter Replacement 252,514 - - - - - 252,514 Annual Corrugated Pipe Rehabilitation Project - - - - 300,000 - 300,000 Saratoga Village Crosswalk & Sidewalk Rehabilitation 31,724 (4,793) - - - - 26,932 Quito Road Sidewalk Improvements 43,370 - - - - - 43,370 Saratoga/Sunnyvale Road Sidewalk 92,158 - - - - - 92,158 Saratoga Sunnyvale Rd. Pathway Rehab Cox to Railroad Crossing 50,000 (50,000) - - - - - Quito Road Sidewalk Gap Closure Phase 1 182,609 - - - - - 182,609 Quito Road Sidewalk Rehabilitation Gap Closure Phase 2 300,000 - - - - - 300,000 Fourth Street Bridge Widening 95,813 - - - 42,000 - 137,813 Quito Road Bridge Replacement 127,478 - - - - - 127,478 Quito Road Bridge - ROW Acquisition 3,662 - - - - - 3,662 Bridge Rehabilitation Project Phase 1 350,000 - - - 350,000 - 700,000 Annual Retaining Wall Maintenance & Repairs 332,401 (94,618) - - 200,000 - 437,783 Mt. Eden Erosion Repair 45,344 (1,900) - - - - 43,444 Pierce Road Retaining Wall 36,881 - - - - - 36,881 Unallocated Street Funds 182,303 - - - - - 182,303 Total Street Projects 3,660,101 (705,802) 39,473 (52,284) 2,846,395 (57,395) 5,730,488 Parks & Trails Projects Park/Trail Repairs 150,756 (127,149) - (1,452) 250,000 - 272,155 Hakone Gardens Infrastructure Improvements (12,010) - - - 25,000 - 12,990 Hakone Pond Reconstruction 300,000 - - - - - 300,000 Beauchamps Park Playground Replacement (3,945) - - - - - (3,945) * Guava/Fredericksburg Entrance 87,035 (4,584) - (1,140) - - 81,310 Saratoga Village to Quarry Park Walkway - Design 228,989 - - - - - 228,989 Park and Trail Fire Mitigation - (50,000) - (3,360) 100,000 - 46,640 Unallocated Park Funds 86,000 - - - - - 86,000 Total Parks & Trails Projects 836,826 (181,734) - (5,953) 375,000 - 1,024,139 Facility Projects Open Work Space 78,100 - - - - - 78,100 Civic Theater Improvements 27,240 11,405 - - - - 38,645 PEG Funded Project 189,312 13,281 16,156 - - - 218,749 Community Center Improvement 19,484 (5,721) - - - - 13,763 Community Center Generator and EV Charging Stations 163,201 (3,000) - (200) - - 160,001 Library Building Exterior Maintenance 15,000 5,000 - - - - 20,000 Total Facility Projects 492,336 20,965 16,156 (200) - - 529,257 Administrative and Technology Projects Safe Routes to School 158,755 - - - - - 158,755 City Website/Intranet 16,948 - - - - - 16,948 Software Technology Management 167,361 82,468 13,224 - - - 263,053 LLD Initiation Match Program (7,344) - - - - - (7,344) * Horseshoe Beautification 8,237 (1,724) - - - - 6,514 Citywide Accessibility Assessment 26,116 (25,431) - (326) 100,000 - 100,358 City Art Program 78,669 - - - 25,000 - 103,669 Safe Routes to School Needs Assessment 15,748 - - - - - 15,748 El Quito Neighborhood Improvements 284,507 - - - - - 284,507 ADA Self Assessment 320,250 (9,000) - - - - 311,250 General Plan Update 234,195 189,769 25,805 (24,465) 218,876 - 644,179 Wildfire Mitigation Program 4,067 - - - - - 4,067 Unallocated Administrative Funds 27,452 - - - - - 27,452 Total Administrative and Technology Projects 1,334,960 236,082 39,029 (24,791) 343,876 - 1,929,155 81 TABLE 2 (cont.): FUND BALANCES BY CIP PROJECT *Negative fund balance due to authorized spending of anticipated revenues CIP Funds/Projects Prior Year Carryforward 7/1/2023 Increase/ (Decrease) Jul-Jan Current Revenue Current Expenditure Transfer In Transfer Out Fund Balance 2/29/2024 Tree Fine Projects Citywide Tree Planting Program 27,266 14,720 - - - - 41,986 Total Tree Fine Projects 27,266 14,720 - - - - 41,986 Park In-Lieu Projects Orchard Irrigation & Tree Planting 3,237 - - - - - 3,237 Hakone Gardens Infrastructure 82,011 (37,687) - - - - 44,324 Hakone Gardens Neighbor Wood Fence Replacement 75,000 (69,250) - - - - 5,750 Quarry Park Maintenance Building Utility Project 35,000 - - - - - 35,000 EL Quito Park Pickleball 1,515 - - - - - 1,515 Joe's Trail Phase II 130,755 - - - - - 130,755 Joe's Trail Phase III 264,000 - - - - - 264,000 Trail Pet Stations 25,000 - - - - - 25,000 Saratoga Village to Quarry Park Walkway - Design 223,810 - - - - - 223,810 Village Oaks Bridge Reconstruction and Erosion Control 30,000 - - - - - 30,000 Hakone Gardens to Quarry Park Trail Gap Closure Phase 1 50,000 - - - - - 50,000 Park and Trail Fire Mitigation 100,000 (49,920) - - - - 50,080 Unallocated Park In-Lieu Funds 28,372 485,145 32,343 - - - 545,860 Total Park In-Lieu Projects 1,048,701 328,288 32,343 - - - 1,409,332 CIP Grant Street Projects Local Roadway Safety Plan (4,882) - - - - - (4,882) * Prospect/Saratoga Median Improvement (19,217) 3,718 - - - - (15,499) * Citywide Signal Upgrade II 18 - - - - - 18 Saratoga Ave Sidewalk (34,146) - - - - - (34,146) * Village Sidewalk, Curb & Gutter - Phase II Construction (91) - - - - - (91) * Saratoga Village Crosswalk & Sidewalk Rehabilitation (834) 2,564 - - - - 1,730 4th Street Bridge (31,057) 2,833 - - - - (28,224) * Quito Bridge Replacement 18,597 - - - - - 18,597 Quito Road Bridges - ROW Acquisition (9,619) - - - - - (9,619) * Total CIP Grant Street Projects (81,233) 9,115 - - - - (72,117) CIP Grant Park & Trail Projects Blue Hills Elementary Pedestrian Crossing at UPPR - 1,200,000 - - - - 1,200,000 Park and Trail Fire Mitigation 90,000 (26,995) - - - - 63,005 Total CIP Grant Park & Trail Projects 90,000 1,173,005 - - - - 1,263,005 CIP Grant Administrative Projects CDD Software/ADA 39,736 - - - - - 39,736 General Plan Update (LEAP)(226,723) (45,025) 32,170 (21,664) - - (261,241) * Total CIP Grant Administrative Projects (186,987) (45,025) 32,170 (21,664) - - (221,505) CIP Grant ARPA/SLFRF Projects Park Sewer Lateral Replacement - (70,859) - (1,400) - - (72,259) * Prospect Road Green Infrastructure (304,640) - - - - (304,640) * Stormwater Pollution Prevention Program Compliance (SWPPP)- (38,526) - - - - (38,526) * Saratoga Village Water Improvement - (46,901) - (25,629) - - (72,529) * Guava Ct. Improvements and Green Stormwater Infrastructure (GSI)- (297,637) - (7,077) - - (304,714) * Monta Vista Storm Drain Improvement - (4,997) - - - - (4,997) * Total CIP Grant ARPA/SLFRF Projects - (763,560) - (34,105) - - (797,665) Gas Tax Fund Projects Annual Roadway Improvements (106,552) 821,441 143,104 - - - 857,993 Prospect/Saratoga Median Improvements 48,278 - - - - - 48,278 Quito Road Bridges 7,085 - - - - - 7,085 Total Gas Tax Fund Projects (51,189) 821,441 143,104 - - - 913,356 Total CIP Funds 7,170,781 907,496 302,276 (138,998) 3,565,271 (57,395) 11,749,433 82 CHART 1: CHANGE IN INVESTMENT POOL BALANCE BY MONTH 83 CHART 2 March June September December 1977 5.68 5.78 5.84 6.45 1978 6.97 7.35 7.86 8.32 1979 8.81 9.10 9.26 10.06 1980 11.11 11.54 10.01 10.47 1981 11.23 11.68 12.40 11.91 1982 11.82 11.99 11.74 10.71 1983 9.87 9.64 10.04 10.18 1984 10.32 10.88 11.53 11.41 1985 10.32 9.98 9.54 9.43 1986 9.09 8.39 7.81 7.48 1987 7.24 7.21 7.54 7.97 1988 8.01 7.87 8.20 8.45 1989 8.76 9.13 8.87 8.68 1990 8.52 8.50 8.39 8.27 1991 7.97 7.38 7.00 6.52 1992 5.87 5.45 4.97 4.67 1993 4.64 4.51 4.44 4.36 1994 4.25 4.45 4.96 5.37 1995 5.76 5.98 5.89 5.76 1996 5.62 5.52 5.57 5.58 1997 5.56 5.63 5.68 5.71 1998 5.70 5.66 5.64 5.46 1999 5.19 5.08 5.21 5.49 2000 5.80 6.18 6.47 6.52 2001 6.16 5.32 4.47 3.52 2002 2.96 2.75 2.63 2.31 2003 1.98 1.77 1.63 1.56 2004 1.47 1.44 1.67 2.00 2005 2.38 2.85 3.18 3.63 2006 4.03 4.53 4.93 5.11 2007 5.17 5.23 5.24 4.96 2008 4.18 3.11 2.77 2.54 2009 1.91 1.51 0.90 0.60 2010 0.56 0.56 0.51 0.46 2011 0.51 0.48 0.38 0.38 2012 0.38 0.36 0.35 0.32 2013 0.28 0.24 0.26 0.26 2014 0.24 0.22 0.24 0.25 2015 0.26 0.28 0.32 0.37 2016 0.46 0.55 0.60 0.68 2017 0.78 0.92 1.07 1.20 2018 1.51 1.90 2.16 2.40 2019 2.55 2.57 2.45 2.29 2020 2.03 1.36 0.84 0.63 2021 0.44 0.33 0.24 0.23 2022 0.32 0.75 1.35 2.07 2023 2.74 3.15 3.59 4.00 Quarterly Apportionment Rates Local Agency Investment Fund 84 CHART 3 March June September December 2019 2.50 2.37 2.06 1.69 2020 0.98 0.25 0.15 0.03 2021 0.05 0.03 0.03 0.03 2022 0.16 1.37 2.75 4.62 2023 4.59 5.06 5.44 5.69 CalTRUST Liquidity Fund Quarterly Yield Rates 85 SARATOGA CITY COUNCIL MEETING DATE:April 3, 2024 DEPARTMENT:Community Development Department PREPARED BY:Bryan T. Swanson, Community Development Director SUBJECT:Zoning Code Amendments RECOMMENDED ACTION: Adopt the ordinance amendments to Chapter 14 (Subdivisions)and Chapter 15 (Zoning Regulations) of the Saratoga City Code). DISCUSSION: At its meeting on March 20, 2024,the City Council conducted a public hearing to consider amendments to Chapter 14 (Subdivisions) and Chapter 15 (Zoning Regulations) of the Saratoga Municipal Code to implement policies and programs in the new Housing Element and General Plan and update park fees, including amendments to the Zoning Map for properties proposed for re-zoning in the 2023-2031 Housing Element update; and to make minor zoning corrections. Following the hearing the Council introduced the ordinance and directed staff to place the matter on the consent calendar for the next regular meeting of the City Council. The ordinance introduced by the City Council is included in Attachment A. If adopted by Council it will take effect in 30 days. ADVERTISING, NOTICING,AND PUBLIC CONTACT: Notice of the public hearing on March 20, 2024,was published in the Saratoga News on March 8, 2024. ATTACHMENT: Attachment A –Ordinance amending Chapter 14 (Subdivisions) and Chapter 15 (Zoning) 1724108.1 86 ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 14 (SUBDIVISIONS) AND CHAPTER 15 (ZONING) OF THE SARATOGA CITY CODE TO IMPLEMENT THE 2023-2031 HOUSING ELEMENT AND MAKE MINOR CORRECTIONS, AND AMENDING THE SARATOGA ZONING MAP TO IMPLEMENT THE 2023-2031 HOUSING ELEMENT The City Council of the City of Saratoga finds that: 1. State Housing Element Law (Government Code Sections 65580 et seq.) requires that the City of Saratoga (the City) adopt a housing element for the eight-year period 2023-2031 to accommodate the regional housing need allocation (RHNA) of 1,712 housing units assigned to the City by the Association of Bay Area Governments, including 454 units affordable to very-low income households, 261 units affordable to low-income households, 278 units affordable to moderate-income households, and 719 units affordable to above moderate-income households. 2. State Housing Element Law also requires that the City rezone properties as required to make sites available with appropriate zoning and development standards to accommodate the portion of the City regional housing need for each income level that cannot be accommodated on sites under existing City zoning. 3. The City’s 2023-2031 Housing Element Update (Housing Element Update) identifies those properties proposed for rezoning to accommodate the City’s regional housing need. 4. To implement the 2023-2031 Housing Element Update, the City desires to make amendments to the Saratoga Municipal Code that would: (1) amend Chapter 14 (Subdivisions) and Chapter 15 (Zoning Regulations), as shown in Attachment 1 to this Ordinance to implement Housing Element Update Programs 1.1-1, 1.2-1, 1.2-4, 1.2-5, 1.2- 6, 3.1-3, 3.1-6, 3.2-1, 3.2-2, 3.2-3, 3.2-4, 3.2-5, 3.2-6, 3.2-7, 3.2-8, 3.3-1, 4.3-4, 4.4-1; and (2) amend the City of Saratoga Zoning Map as shown in Attachment 2 to this Ordinance to accommodate the City’s regional housing need for all income levels. 5. The Saratoga Municipal Code imposes fees on subdivisions as authorized by the Quimby Act, Government Code section 66477. Multifamily development projects that do not require subdivisions are presently not subject to such fees. In adopting the Quimby Act, the Legislature set a standard of five acres of park area per 1,000 residents. To ensure that that the City meets this goal and to ensure that the burden of doing so is shared fairly by the varying types of development anticipated in the coming years, the City seeks to provide that all multifamily residential projects contribute appropriately to the provision of neighborhood or community park or recreational facilities. This Ordinance therefore includes an amendment adding a Section 15-58.020(h) to the Saratoga Municipal Code requiring multi-family projects to dedicate a portion of land and/or pay a fee in lieu for the purpose of providing park or recreational facilities reasonably related to serving the development project. The fees collected and land dedicated pursuant to this amendment will be used as provided in Section 14-25.080(d) of the Saratoga Municipal Code. 87 Ordinance Page 2 6. In adopting the Quimby Act, the Legislature determined that there is a reasonable relationship between residential density and the provision of neighborhood or community park or recreational facilities. In adopting the Quimby Act, the Legislature also determined that there is a reasonable relationship between demand for neighborhood or community park or recreational facilities and residential density. 7. On February 14, 2024, the Planning Commission held a duly noticed public hearing consistent with Section 15-85.050 of the Saratoga Municipal Code and considered the Municipal Code amendments to Chapter 14 (Subdivisions) and Chapter 15 (Zoning Regulations), including the amendment to the City’s Zoning Map proposed in this Ordinance; as well as the 2023-2031 Housing Element Update and associated proposed updates to the City’s General Plan to create new mixed-use land use designations and change land use designations of certain sites in the Housing Element Update’s Housing Sites Inventory, the Safety Element Update, and the 2040 General Plan Update (collectively, the “Project”), supporting documents, the associated Final Environmental Impact Report, and all testimony and other evidence presented at the public hearing; and recommended that the City Council adopt the Municipal Code amendments, the proposed Housing Element Update and other proposed General Plan updates, and certify the Final Environmental Impact Report. 8. On March 20, 2024, the City Council held a duly noticed public hearing consistent with Section 15-85.080 of the Saratoga Municipal Code to consider introduction of this proposed Ordinance; adoption the 2023-2031 Housing Element Update and associated proposed updates to the City’s General Plan to create new mixed-use land use designations and change land use designations of certain sites in the Housing Element Update’s Housing Sites Inventory, the Safety Element Update, and the 2040 General Plan Update; and certification of the associated Final Environmental Impact Report. 9. After considering all testimony and written materials provided in connection with that March 20, 2024 hearing, the City Council certified the Final Environmental Impact, and adopted CEQA Findings and a Statement of Overriding Considerations for impacts that were found to be significant and unavoidable, adopted and incorporated into the Project all of the mitigation measures for the Project, directed the City Manager to file a Notice of Exemption as to those portions of the Ordinance outside the scope of the Project. and adopted the Mitigation Monitoring and Reporting Program; adopted the 2023-2031 Housing Element Update, Safety Element Update, and the 2040 General Plan Update; and introduced this Ordinance and waived the reading thereof. 10. The City Council adopted this Ordinance at a duly noticed regular meeting on April 3, 2024. Therefore, the City Council of the City of Saratoga hereby ordains as follows: Section 1. Adoption. 88 Ordinance Page 3 Chapter 14 (Subdivisions) and Chapter 15 (Zoning) of the Saratoga City Code is amended as set forth in Attachment 1. Text to be added is indicated in bold double-underlined font (e.g., bold double-underlined) and text to be deleted is indicated in strikeout font (e.g., strikeout). Text in standard font is readopted by this ordinance. Text in italics (e.g., italics) is descriptive only and is not part of the amendments to the City Code. The City of Saratoga Zoning Map, as defined in Section 15-06.740 of the Saratoga Municipal Code and as incorporated into the Saratoga Municipal Code by reference described in Section 15-10.020 of the Saratoga Municipal Code, is amended as set forth in Attachment 2. Section 2. Severance Clause. The City Council declares that each section, sub-section, paragraph, sub-paragraph, sentence, clause and phrase of this ordinance is severable and independent of every other section, sub- section, paragraph, sub-paragraph, sentence, clause and phrase of this ordinance. If any section, sub-section, paragraph, sub-paragraph, sentence, clause or phrase of this ordinance is held invalid, the City Council declares that it would have adopted the remaining provisions of this ordinance irrespective of the portion held invalid, and further declares its express intent that the remaining portions of this ordinance should remain in effect after the invalid portion has been eliminated. Section 3. California Environmental Quality Act The Environmental Impact Report described in the Findings above identifies the significant environmental impacts of the Project, which includes this Ordinance, identifies feasible alternatives, and indicates the manner in which the significant impacts of the Project can be reduced or avoided. On March 20, 2024, the City Council certified the Final Environmental Impact for the Project, and adopted CEQA Findings and a Statement of Overriding Considerations for impacts that were found to be significant and unavoidable, adopted and incorporated into the Project all of the mitigation measures for the Project, and adopted the Mitigation Monitoring and Reporting Program. Where this Ordinance makes minor zoning corrections that are outside of the scope of the Project, those amendments to the Saratoga Municipal Code are Categorically Exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines section 15061(b)(3). CEQA applies only to projects which have the potential of causing a significant effect on the environment. Under Section 15061(b)(3), where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. The minor zoning corrections that are outside of the Project’s scope will not have a significant adverse effect on the environment and are therefore exempt from CEQA and staff is directed to file a Notice of Exemption. Section 4. Publication. A summary of this ordinance shall be published in a newspaper of general circulation of the City of Saratoga within fifteen days after its adoption. 89 Ordinance Page 4 Following a duly noticed public hearing the foregoing ordinance was introduced at the regular meeting of the City Council of the City of Saratoga held on the 20th day of March 2024, and was adopted by the following vote on April 3, 2024. AYES: NOES: ABSENT: ABSTAIN: Yan Zhao, Mayor ATTEST: Britt Avrit, MMC, City Clerk APPROVED AS TO FORM: _____________________________ DATE: ________________________ Richard Taylor CITY ATTORNEY 90 Ordinance Page 5 Attachment 1 – Amendments to Chapter 14 (Subdivisions) and Chapter 15 (Zoning) of the Saratoga Municipal Code to Implement the Programs of the 2023-2031 Housing Element and Make Minor Corrections CHAPTER 14: SUBDIVISIONS 14-05.030 - Conformity with General Plan and Zoning Ordinance. (a) Nothing contained in this Chapter, nor any act or forbearance done or permitted hereunder, shall waive or relieve compliance with any other ordinance of the City. Neither final map approval shall be granted for any lot, site or subdivision which is not in conformity with the Zoning Ordinance as contained in Chapter 15 of this Code, or which has been or is created in violation of such Zoning Ordinance, or which is not consistent with the General Plan or any applicable specific plan, or for any intended use which would not be in conformity with the district regulations in which said lot, site or subdivision lies at the time of final approval. (b) The advisory agency may, but need not, tentatively approve a map for lot sizes or uses contrary to existing zoning regulations governing the lot, site or subdivision, in contemplation of a change in zoning regulations to make such lots or uses conform therewith, but only after recommending such change to the City Council after public hearing thereon in accord with the Zoning Ordinance, and so long as it is still consistent with the General Plan and any applicable specific plan. Any such tentative approval shall be at the sole risk of the subdivider or owner, and shall not become binding on the City for any purpose unless and until such change in zoning regulations is legally and finally adopted. (c) Any approval required under this Chapter shall be conditioned upon compliance with all applicable City ordinances, regulations, and policies, including without limitation all applicable mitigation measures adopted in connection with environmental review of the proposed project or applicable plans. 91 Ordinance Page 6 CHAPTER 15: ZONING REGULATIONS Article 15-05 - General Provisions 15-05.040 - Compliance with regulations. (a) No land shall be used, and no building or structure shall be erected, constructed, enlarged, altered, moved, or used in any district as shown on the zoning map except in conformity with the regulations for such district as established in this Chapter. (b) Any approval required under this Chapter shall be conditioned upon compliance with all applicable City ordinances, regulations, and policies, including without limitation all applicable mitigation measures adopted in connection with environmental review of the proposed project or applicable plans. Article 15-06 - Definitions 15-06.121 Building Frontage. “Building frontage” means the lineal dimension, parallel to the ground, of a building elevation that directly faces a right-of-way. 15-06.200 Dooryard. “Dooryard” means a type of building entry that provides a limited amount of private open space at the primary entrance. The dooryard area is defined by a low wall, planter or fence that provides a buffer between the right-of-way and the building while preserving a sense of openness to the building entrance. 15-06.240 - Dwelling. "Dwelling" means a permanent building, or a portion of a permanent building used as the personal residence of the occupants thereof, excluding trailers, campers, recreational vehicles, hotels, motels, bed and breakfast establishments, tents and temporary structures. (a) Dwelling unit means a room or group of rooms including living, sleeping, eating, cooking and sanitation facilities, constituting separate and independent housekeeping units, occupied or intended for occupancy by one family on a permanent basis and having not more than one kitchen. (b) Single-family dwelling means a dwelling unit constituting the only main structure upon a single building site. (c) Multi-family dwelling means a structure or site containing more than one dwelling unit, designed for occupancy by more than one family living independently of each other, and doing their own cooking in the building. However, a single-family dwelling and a lawful accessory dwelling unit located upon the same site shall not be deemed a multi-family dwelling. (d) Accessory dwelling unit means an attached or detached residential dwelling unit, built or legalized pursuant to this Chapter, which provides complete independent living facilities for one or more persons, including permanent provisions for living, cooking, sleeping and sanitation and that meets all requirements set forth in Article 15-56. An accessory dwelling unit also includes the following: (1) An accessory dwelling unit that is an efficiency unit, as defined in Health and Safety Code Section 17958.1. (2) An accessory dwelling unit that is a manufactured home, as defined in Health and Safety Code Section 18007. 92 Ordinance Page 7 (e) Junior accessory dwelling unit is a unit that is no more than 500 square feet in size, and contained entirely within the walls of an existing or proposed single-family dwelling or accessory structure, and that meets all requirements set forth in Article 15-56. For purposes of this subsection, attached garages are considered a part of the existing or proposed single-family dwelling. A junior accessory dwelling unit may include separate sanitation facilities or may share sanitation facilities with the existing structure. 15-06.251 Emergency shelter. (a) "Emergency shelter, permanent" means a permanently operated facility that provides people shelter with minimal supportive services for a time period not exceeding six months per person per year. (b) "Emergency shelter, rotating" means a facility that, for a time period not exceeding a total of three months per year per location, provides people shelter with minimal supportive services. Both permanent and rotating emergency shelters may include other interim interventions, including, but not limited to, a navigation center, bridge housing, and respite or recuperative care. 15-06.253 Employee Housing. “Employee housing,” means any portion of any housing accommodation, or property upon which a housing accommodation is located, if both of the following factors exist: (1) The accommodations consists of living quarters or other housing accommodations, maintained in one or more buildings or one or more sites, and the premises are provided for employees by the employer; and (2) The accommodations are maintained in connection with any work or place where work is being performed, whether or not rent is involved. The definition of employee housing is as otherwise defined by California Health and Safety Code § 17008 as it may be amended from time to time. 15-06.328 Group Home. “Group home” means housing operating as a single residence shared by unrelated persons with disabilities that provide peer and other support for their residents’ disability-related needs and in which residents share cooking, dining, and living areas. Groups homes are distinguished from Supportive Housing and Transitional Housing, which uses are defined by Government Code. There are three (3) types of group homes allowed in Saratoga: Class 1: The group home does not provide licensable services to the residents. Class 2: The group home provides licensable services to six (6) or fewer residents. Class 3: The group home provides licensable services to more than six (6) residents. 15-06.438 Manufactured Home. “Manufactured home” means a structure that was constructed on or after June 15, 1976, is transportable in one or more sections, is eight body feet or more in width, or 40 body feet or more in length, in the traveling mode, or, when erected on site, is 320 or more square feet, is built on a permanent chassis and designed to be used as a single-family dwelling with or without a foundation when connected to the required utilities, and includes the plumbing, heating, air conditioning, and electrical systems contained therein or as otherwise defined by California Health and Safety Code § 18007 as it may be amended from time to time. 15-06.519 Porch “Porch” means a type of building entry with a set of stairs and raised landing attached to the façade. Porches may be open on two or three sides and may be either engaged within or attached to the front façade. Porches may be covered or uncovered. 93 Ordinance Page 8 15-06.575 Rowhouse “Rowhouse” means a single-family dwelling that shares a party wall with another of the same type placed side-by-side with individual entries along the front and dedicated private open space for each unit. Each unit has its own front access located at the ground floor. Also known as a townhouse or townhome. 15-06.595 Shopfront “Shopfront” means a type of building entry typically used for commercial and retail use where the façade is aligned close to the frontage line with the building entrance at the level of the sidewalk. 15-06.645 Stoop “Stoop” means a type of building entry where the façade is set back front the property line by a distance that is generally equal to the depth of the entry stairs and landing; the first story elevated from the sidewalk sufficiently to secure privacy for first-story windows; and the entrance is accessed via an exterior stair and landing and/or ramp. 15-06-665 Street Wall “Street wall” means the wall of a building or portion of a wall facing a right-of-way that is below any required upper-story step-back or angular plane, excluding minor recesses for elements such as doorways or intrusions such as bay windows. 15-06.697 Terrace “Terrace” means a type of building entry where an elevated walkway along the primary facade allows for pedestrian circulation and direct building access to a finished floor above street level. Terraces may serve multiple entrances. 94 Ordinance Page 9 Article 15-10 - Establishment of Zoning Districts 15-10.010 Designation of districts. The districts established by this Chapter are depicted on the Zoning Map and are described as follows: (a) A: Agricultural district. (b) R-1: Single-family residential districts, consisting of: R-1-40,000 district R-1-20,000 district R-1-15,000 district R-1-12,500 district R-1-10,000 district (c) HR: Hillside residential district. (d) R-OS: Residential open space district. (e) P-C: Planned community district. (f) R-M: Multi-family residential districts, consisting of: R-M-5,000 R-M-4,000 R-M-3,000 (g) P-A: Professional and administrative office district. (h) C: Commercial districts, consisting of: C-N Neighborhood commercial C-N (S) Neighborhood commercial (Shopping) C-N(RHD) Neighborhood Commercial Residential High Density C-V Visitor commercial CH-1 and CH-2 Commercial historic districts (i) MU-PD: Multiple-use planned development district. (j) E: Equestrian. The equestrian district is an area of the City within which equines may be maintained for private use and commercial or community stables may be maintained. The overlay district is depicted on the equestrian district map. (k) R-1-10,000 single-story overlay district for the Saratoga Woods neighborhood. Any single-story addition or replacement construction shall be limited in height to the height of the contiguous single- story dwellings. The existing two-story dwellings within the Saratoga Woods neighborhood are exempt from the provisions of this single-story limitation. (l) H: Historic resource overlay district showing location of historic landmarks, heritage lanes, and historic districts. (m) M-U: Mixed-use districts, consisting of: MU-MD Mixed-use medium density MU-HD Mixed-use high density 95 Ordinance Page 10 MU-VHD Mixed-use very high density 96 Ordinance Page 11 Article 15-11 - A: Agricultural District 15-11.020 Permitted uses. The following permitted uses shall be allowed in the agricultural district: (a) Single-family dwellings. (b) Accessory structures and uses located on the same site as a permitted use, including barns, farm out- buildings, storehouses, garden structures; green houses, workshops, accessory dwelling units and junior accessory dwelling units as permitted pursuant to Articles 15-56 and 15-57 of this Chapter, and guest houses, and one guest house. (c) Raising of field crops, fruit and nut trees, vegetables, horticultural specialties and timber. (d) Processing of products produced on the site. (e) Home occupations, conducted in accordance with the regulations prescribed in Article 15-40 of this Chapter. (f) Stables and corrals for the keeping for private use of one horse for each forty thousand square feet of net site area; provided, however, that in the equestrian zone only, one additional horse may be permitted on the first forty thousand square feet of net site area, and an additional horse may be permitted for each additional forty thousand square feet of net site area. All horses shall be subject to the regulations and license provisions set forth in Section 7-20.220 of this Code. (g) Swimming pools used solely by persons resident on the site and their guests. (h) The keeping for private use of a reasonable number of domestic dogs, cats and other small mammals, birds, fish and small reptiles, subject to the regulations as set forth in Article 7-20 of this Code, and subject also to the following restrictions: (1) All animals shall be kept as pets only, and not for sale, breeding, experimental or commercial purposes. (2) Animals shall at all times be confined to the site, unless restrained or caged and under the direct control of the owner or person having custody of the animal. (3) No animals shall be permitted which are vicious, poisonous, wild, dangerous, or otherwise constitute a hazard to the public health, safety or welfare, and all such animals are hereby declared to be a public nuisance. The factors to be considered in determining whether the number of animals upon a site is reasonable shall include, but are not limited to, the size of the site or portion thereof on which the animals are kept; the type of animals and extent of noise, odor or other adverse impacts upon the occupants of neighboring properties the animals may cause by their presence on the site; the proximity of other dwelling units; the manner in which the animals are confined upon the site; and the propensity of the animals to cause injury or damage to persons or property. (i) Antenna facilities operated by a public utility for transmitting and receiving cellular telephone and other wireless communications, subject to design review under Article 15-44. (j) Employee housing consisting of up to thirty-six (36) beds or up to twelve (12) units. (k) Manufactured homes. (l) Group homes, Class 1 and Class 2. 97 Ordinance Page 12 15-11.025 Conditional uses. The following conditional uses may be allowed in the A district, upon the granting of a use permit pursuant to Article 15-55 of this Chapter: (a) Group homes, Class 3. 98 Ordinance Page 13 Article 15-12 - R-1: Single-Family Residential Districts 15-12.020 Permitted uses. The following permitted uses shall be allowed in the R-1 districts: (a) Single-family dwellings including employee housing for six (6) or fewer employees. (b) Transitional and supportive housing, as defined by Government Code Section 65582, subdivisions (g) and (j) and Low Barrier Navigation Centers, as defined by Government Code Section 65660 as they may be amended from time to time. (c) Accessory structures and uses located on the same site as a permitted use, including garages and carports, garden sheds, greenhouses, shade structures, recreation rooms, home hobby shops, cabanas, structures for housing swimming pool equipment, one accessory dwelling unit or one guest house. Group homes, Class 1 and Class 2. (d) Accessory structures and uses located on the same site as a permitted use, including garages and carports, garden sheds, greenhouses, shade structures, recreation rooms, home hobby shops, cabanas, structures for housing swimming pool equipment, and one accessory dwelling units and one junior accessory dwelling units as permitted pursuant to Articles 15-56 and 15-57 of this Chapter, or and guest houses. (e) Home occupations, conducted in accordance with the regulations prescribed in Article 15-40 of this Chapter. (f) Stables and corrals for the keeping for private use of one horse for each forty thousand square feet of net site area; provided, however, that in the equestrian zone only, one additional horse may be permitted on the first forty thousand square feet of net site area, and an additional horse may be permitted for each additional forty thousand square feet of net site area. All horses shall be subject to the regulations and license provisions set forth in Section 7-20.220 of this Code. (g) Swimming pools used solely by persons resident on the site and their guests. (h) The keeping for private use of a reasonable number of domestic dogs, cats and other small mammals, birds, fish and small reptiles, subject to the regulations as set forth in Article 7-20 of this Code, and subject also to the restrictions and standards prescribed in Section 15-11.020(h) of this Chapter. (i) Except as specified in Section 15-12.030, recreational courts, to be used solely by persons resident on the site and their guests. (j) Antenna facilities operated by a public utility for transmitting and receiving cellular telephone and other wireless communications, subject to design review under Article 15-46. (k) Rotating emergency shelter, provided the following conditions are met: (1) The shelter is located on a property identified as community facilities site on the City's General Plan Land Use map. (2) The number of occupants does not exceed thirty. (3) The hours of operation do not exceed 6:00 P.M. to 8:00 A.M. (4) The operational period for each property does not exceed three months each year. (5) An annual operational plan that has been approved by the City Manager, or his/her designee, and the County Sheriff to be in compliance with the City's administrative guidelines for rotating emergency shelters. City may withdraw approval in the event the plan is not being followed. A rotating emergency shelter may not operate without a City approved annual operational plan. (l) Manufactured homes. 99 Ordinance Page 14 15-12.030 Conditional uses. The following conditional uses may be allowed in the R-1 districts, upon the granting of a use permit pursuant to Article 15-55 of this Chapter: (a) Accessory structures and uses located on the same site as a conditional use. (b) Community facilities. (c) Institutional facilities. (d) Police and fire stations and other public buildings, structures and facilities. (e) Religious and charitable institutions. (f) Nursing homes and day care facilities, in excess of six persons being cared for at the facility. (g) Public utility and public service pumping stations, power stations, drainage ways and structures, storage tanks and transmission lines. (h) Recreational courts, to be used solely by persons resident on the site and their guests, where the lot is located in an R-1 district that is combined with a P-C district or is part of a planned residential development. (i) Boarding stables and community stables, subject to the regulations prescribed in Section 7-20.220 of this Code. (j) Model homes utilized in connection with the sale of new single-family dwellings in a subdivision, located upon a lot within the same subdivision or, in the discretion of the Planning Commission, upon a lot within another subdivision developed by the applicant, for such period of time as determined by the Planning Commission, not to exceed an initial term of one year and not exceeding a term of one year for each extension thereof. (k) Cemeteries. (l) Group homes, Class 3. 15-12.040 One dwelling unit per site. Not more than one dwelling unit shall be located on each site, except for one accessory dwelling units and or one junior accessory dwelling units permitted pursuant to Article 15-56 of this Chapter, and additional dwelling unit(s) permitted pursuant to Article 15-57 of this Chapter. 15-12.150 Design review. The construction or expansion of any main or accessory structure in an R-1 district shall comply with the applicable design review regulations set forth in Article 15-45 of this Chapter to the extent not precluded by another section of this Chapter or State Law. 100 Ordinance Page 15 Article 15-13 - HR: Hillside Residential District 15-13.030 Permitted uses. The following permitted uses shall be allowed in the HR district: (a) Single-family dwellings including employee housing for six (6) or fewer employees. (b) Transitional and supportive housing, as defined by Government Code Section 65582, subdivisions (g) and (j) and Low Barrier Navigation Centers, as defined by Government Code Section 65660 as they may be amended from time to time. (c) Accessory structures and uses located on the same site as a permitted use, including garages and carports, garden sheds, greenhouses, shade structures, recreation rooms, home hobby shops, cabanas, structures for housing swimming pool equipment, and one accessory dwelling units, one junior accessory dwelling units as permitted pursuant to Articles 15-56 and 15-57 of this Chapter, or and guest houses. (d) Raising of vegetables, field crops, fruit and nut trees and horticultural specialties, and the processing of such products as are so raised or grown on the premises. (e) Home occupations, conducted in accordance with the regulations prescribed in Article 15-40 of this Chapter. (f) Stables and corrals or the keeping for private use of not more than two horses on a site. The minimum net site area shall be forty thousand square feet for one horse and eighty thousand square feet for two horses, except that in the equestrian zone only, a second horse may be kept if the net site area is at least forty thousand square feet. All horses shall be subject to the regulations and license provisions set forth in Section 7-20.220 of this Code. (g) Swimming pools used solely by persons resident on the site and their guests. (h) The keeping for private use, of a reasonable number of domestic dogs, cats and other small mammals, birds, fish and small reptiles, subject to the regulations as set forth in Article 7-20 of this Code, and subject also to the restrictions and standards prescribed in Section 15-11.020(h) of this Chapter. (i) Public parks, trails and other publicly owned open spaces. (j) Antenna facilities operated by a public utility for transmitting and receiving cellular telephone and other wireless communications, subject to design review under Article 15-44. (k) Manufactured homes. (l) Group homes, Class 1 and Class 2. 15-13.040 Conditional uses. The following conditional uses may be allowed in the HR district, upon the granting of a use permit pursuant to Article 15-55 or Article 15-56 of this Chapter. The conditional uses listed in subsections (h), (k), (l), (m), and (n) of this Section may be permitted, provided the uses do not create major traffic or noise impacts and are found to be compatible with the immediately surrounding area: (a) Accessory structures and uses located on the same site as a conditional use. (b) Public utility and public service pumping stations, power stations, drainage ways and structures, storage tanks and transmission lines. (c) Recreational courts, to be used solely by persons resident on the site and their guests. (d) Boarding stables and community stables, subject to the regulations prescribed in Section 7-20.220 of this Code. 101 Ordinance Page 16 (e) Model homes utilized in connection with the sale of new single-family dwellings in a subdivision, located upon a lot within the same subdivision or, in the discretion of the Planning Commission, upon a lot within another subdivision developed by the applicant, for such period of time as determined by the Planning Commission, not to exceed an initial term of one year and not exceeding a term of one year for each extension thereof. (f) Stables and corrals for the keeping for private use of more than two horses on a site. The minimum net site area for each horse shall be forty thousand square feet, except that in the equestrian zone only, one additional horse may be permitted for each forty thousand square feet of net site area. All horses shall be subject to the regulations and license provisions set forth in Section 7-20.220 of this Code. (g) Plant nurseries, excluding sales of items other than plant materials. (h) Wineries. (i) Cluster development in accordance with Section 15-13.060(c). (j) Community facilities. (k) Institutional facilities. (l) Police and fire stations and other public buildings, structures and facilities. (m) Religious and charitable institutions. (n) Nursing homes and day care facilities. (o) Group homes, Class 3. 15-13.045 One dwelling unit per site. Not more than one dwelling unit shall be located on each site, except for one accessory dwelling units or one and junior accessory dwelling units permitted pursuant to Article 15-56 of this Chapter and additional dwelling unit(s) permitted pursuant to Article 15-57 of this Chapter. 15-13.150 Design review. The construction or expansion of any main or accessory structure in the HR district shall comply with the applicable design review regulations set forth in Article 15-45 or Article 15-46 of this Chapter to the extent not precluded by another section of this Chapter or State Law. 102 Ordinance Page 17 Article 15-16 - P-C: Planned Combined District 15-16.070 Design review. All structures for multi-family and conditional uses in a planned combined district shall be subject to design review approval pursuant to Article 15-46 of this Chapter to the extent not precluded by another section of this Chapter or State Law. Single-family structures shall be subject to design review approval when otherwise required under the provisions of Article 15-45 of this Chapter to the extent not precluded by another section of this Chapter or State Law. 103 Ordinance Page 18 Article 15-17 - R-M: Multi-Family Residential Districts 15-17.020 Permitted uses. The following permitted uses shall be allowed in the R-M districts: (a) Single-family dwellings including employee housing for six (6) or fewer employees. (b) Multi-family dwellings. (c) Transitional and supportive housing, as defined by Government Code Section 65582, subdivisions (g) and (j) and Low Barrier Navigation Centers, as defined by Government Code Section 65660 as those sections maybe amended from time to time. (d) Accessory structures and uses located on the same site as a permitted use, including garages and carports, garden sheds, greenhouses, shade structures, recreation rooms, hobby shops, cabanas and structures for housing swimming pool equipment, and accessory dwelling units as permitted pursuant to Articles 15-56 and 15-57 of this Chapter. (e) Raising of fruit and nut trees, vegetables and horticultural specialties, not including nurseries, greenhouses or storage of landscaping equipment, products or supplies for commercial uses. (f) Home occupations, conducted in accordance with the regulations prescribed in Article 15-40 of this Chapter. (g) Swimming pools used solely by persons resident on the site and their guests. (h) The keeping for private use of a reasonable number of dogs, cats and other small mammals, birds, fish and small reptiles, subject to the regulations as set forth in Article 7-20 of this Code, and subject also to the restrictions and standards prescribed in Section 15-11.020(h) of this Chapter. (i) Antenna facilities operated by a public utility for transmitting and receiving cellular telephone and other wireless communications, subject to design review under Article 15-44. (j) Manufactured homes. (k) Group homes, Class 1 and Class 2. 15-17.030 Conditional uses. The following conditional uses may be allowed in the R-M districts, upon the granting of a use permit pursuant to Article 15-55 of this Chapter: (a) Accessory structures and uses located on the same site as a conditional use. (b) Community facilities. (c) Institutional facilities. (d) Police and fire stations and other public buildings, structures and facilities. (e) Religious and charitable institutions. (f) Nursing homes and day care facilities. (g) Public utility and public service pumping stations, power stations, drainage ways and structures, storage tanks and transmission lines. (h) Recreational courts, to be used solely by persons resident on the site and their guests. (i) Model dwelling units utilized in connection with the sale of dwelling units in a residential subdivision, located within the same subdivision or, in the discretion of the Planning Commission, within another subdivision developed by the applicant, for such period of time as determined by the Planning 104 Ordinance Page 19 Commission, not to exceed an initial term of one year and not exceeding a term of one year for each extension thereof. (j) Hotels, in the R-M-3,000 district only. (k) Group homes, Class 3. 15-17.150 Design review. All structures shall be subject to design review approval in accordance with the provisions of Article 15-46 of this Chapter to the extent not precluded by another section of this Chapter or State Law. 105 Ordinance Page 20 Article 15-18 - P-A: Professional and Administrative Office District 15-18.020 Permitted uses. The following permitted uses shall be allowed in a P-A district, unless a use involves the operation of a business providing direct customer service (including, but not limited to, conducting a delivery service) on-site between the hours of 1:00 A.M. and 6:00 A.M., in which event such use may be allowed upon the granting of a use permit pursuant to Article 15-55 of this Chapter: (a) Professional, administrative and medical offices. (b) Financial institutions. (c) Accessory structures and uses located on the same site as a permitted use. (d) Parking lots which comply with the standards for off-street parking facilities as set forth in Section 15- 35.020 of this Chapter. (e) Temporary seasonal Christmas tree and pumpkin sales on a site not less than nine and one-half acres in size. (f) Antenna facilities operated by a public utility for transmitting and receiving cellular telephone and other wireless communications, subject to design review under Article 15-44. (g) Transitional and supportive housing, as defined by Government Code Section 65582, subdivisions (g) and (j) and Low Barrier Navigation Centers, as defined by Government Code Section 65660 as those sections maybe amended from time to time. (h) Group homes, Class 1 and Class 2 15-18.030 Conditional uses. The following conditional uses may be allowed in a P-A district, upon the granting of a use permit pursuant to Article 15-55 of this Chapter: (a) Accessory structures and uses located on the same site as a conditional use. (b) Community facilities. (c) Institutional facilities. (d) Police and fire stations and other public buildings, structures and facilities. (e) Religious and charitable institutions. (f) Nursing homes and day care facilities. (g) Public utility and public service pumping stations, power stations, drainage ways and structures, storage tanks and transmission lines. (h) Mixed-use development with a maximum residential density of twenty (20) units/acre that conforms Use Developments conforming to the standards Mixed Use Design Standards found in Article 15-58. This density shall also apply to any project allowed in this district pursuant to State law. (i) Bed and breakfast establishments. (j) Group homes, Class 3. 15-18.090 Height of structures. (a) No structure shall exceed thirty (30) feet in height unless the structure contains residential units, in which case it shall not exceed thirty-five (35) feet. 106 Ordinance Page 21 (b) No structure shall exceed two stories; provided, however, this restriction shall not apply to a structure located within the Village which is found by the approving authority to be compatible with existing structures and the natural environment. This restriction shall not apply to structures that contain residential units, in which case it shall not exceed three (3) stories. 107 Ordinance Page 22 Article 15-19 - C: Commercial Districts 15-19.020 General regulations. The following general regulations shall apply to all commercial districts in the City: (i) Design review. All structures shall be subject to design review approval in accordance with the provisions of Article 15-46 of this Chapter to the extent not precluded by another section of this Chapter or State Law. 15-19.030 C-N district regulations. (a) Permitted uses. In addition to the permitted uses listed in Section 15-19.020(a) of this Article, the following permitted uses shall also be allowed in a C-N district: (1) Professional and administrative offices. (2) Financial institutions. (3) Personal service businesses. (4) Religious and charitable institutions. (5) Christmas tree and pumpkin sales lots. (6) Transitional and supportive housing, as defined by Government Code Section 65582, subdivisions (g) and (j) and Low Barrier Navigation Centers, as defined by Government Code Section 65660 as they may be amended from time to time. (7) Group homes, Class 1 and Class 2. (b) Conditional uses. In addition to the conditional uses listed in Section 15-19.020(b) of this Article, the following conditional uses may also be allowed in a C-N district, upon the granting of a use permit pursuant to Article 15-55 of this Chapter. (1) Mixed-use development with a maximum residential density of twenty (20) units/acre that conforms conforming to the design standards found in Article 15-58. This density shall also apply to any project allowed in this district pursuant to State law. (2) Medical offices and clinics. (3) Group homes, Class 3. (c) Site area. The minimum net site area of any lot in a C-N district shall be ten thousand square feet. (d) Site frontage, width and depth. The minimum site frontage, width and depth of any lot in a C-N district shall be as follows: Frontage Width Depth 60 feet 60 feet 100 feet (e) Coverage. The maximum net site area covered by structures on any lot in a C-N district shall be sixty percent. (f) Front, side, and rear setback areas. For any nonconforming site in the C-N district, as defined in this Chapter, the requirements provided in Section 15-65.040(b) apply to the site. For any conforming site in the C-N district, the minimum setback area requirements in the C-N district, are as follows: (1) Front setback area. The minimum front setback area of any lot in a C-N district shall be ten feet; except that on a site abutting and fronting on the same street as, or directly across the street from, an A, R-1, HR, R-M or P-A district, the minimum front setback area shall be fifteen feet. 108 Ordinance Page 23 (2) Side and rear setback areas. No side or rear setback areas shall be required for any lot in a C-N district, subject to the following exceptions: (i) On a reversed corner lot abutting a lot in an A, R-1, or HR district, the minimum exterior side setback area shall be not less than one-half of the required front setback area of the abutting lot. (ii) Except as otherwise provided in subsection (f)(2)(i) of this Section, on a lot abutting an A, R-1, or HR district, the minimum side setback area or rear setback area abutting such other district shall be thirty feet. (iii) On a lot directly across a street or alley from an A, R-1, or HR district, the minimum side setback area or rear setback area abutting to such street or alley shall be ten feet. Where a side or rear setback area is required under any of the foregoing provisions, one foot shall be added to the required setback area for each one foot of height or fraction thereof by which a structure within thirty feet of the lot line for such setback area exceeds fourteen feet in height. (g) Height of structures. The maximum height of any structure in a C-N district shall be twenty (20) feet, unless the structure contains residential units, in which case it shall not exceed thirty-five (35) feet and three (3) stories. (h) Enclosure of uses. All permitted and conditional uses shall be conducted entirely within a completely enclosed structure, except for off-street parking and loading, gasoline service stations, outdoor dining, nurseries, garden shops and Christmas tree and pumpkin sales lots. (i) Screening, landscaping and fencing. An area not less than five feet in depth along all property lines that abut a street shall be landscaped with plant materials and/or improved with sidewalks or pathways as required by the Planning Commission. All planting materials shall permanently be maintained by the owner or occupant of the site. (j) Alternative standards for multi-family dwellings. Notwithstanding any other provisions of this Section, where multi-family dwellings will be located upon a site, the Planning Commission shall apply for such dwellings the development standards set forth in Article 15-17 of this Chapter. The density of development shall be as determined in each case by the Planning Commission, based upon its finding that: (1) The project will not constitute overbuilding of the site; and (2) The project is compatible with the structures and density of development on adjacent properties; and (3) The project will preserve a sufficient amount of open space on the site; and (4) The project will provide sufficient light and air for the residents of the site and the occupants of adjacent properties. 15-19.035 C-N(S) district regulations. (a) Permitted uses. In addition to the permitted uses listed in Section 15-19.020(a) of this Article, the following permitted uses shall also be allowed in a C-N(S) district: (1) Professional and administrative offices. (2) Financial institutions. (3) Personal service businesses. (4) Religious and charitable institutions. (5) Christmas tree and pumpkin sales lots. (b) Conditional uses. In addition to the conditional uses listed in Section 15-19.020(b) of this Article, the following conditional uses may also be allowed in a C-N(S) district, upon the granting of a use permit pursuant to Article 15-55 of this Chapter. 109 Ordinance Page 24 (1) Medical offices and clinics. (c) Site area. The minimum net site area of any lot in a C-N(S) district shall be ten thousand square feet. (d) Site frontage, width and depth. The minimum site frontage, width and depth of any lot in a C-N district shall be as follows: Frontage Width Depth 60 feet 60 feet 100 feet (e) Coverage. The maximum net site area covered by structures on any lot in a C-N(S) district shall be sixty percent. (f) Front, side, and rear setback areas. For any nonconforming site in the C-N(S) district, as defined in this Chapter, the requirements provided in Section 15-65.040(b) apply to the site. For any conforming site in the C-N(S) district, the minimum setback area requirements in the C-N(S) district, are as follows: (1) Front setback area. The minimum front setback area of any lot in a C-N(S) district shall be ten feet; except that on a site abutting and fronting on the same street as, or directly across the street from, an A, R-1, HR, R-M or P-A district, the minimum front setback area shall be fifteen feet. (2) Side and rear setback areas. No side or rear setback areas shall be required for any lot in a C-N(S) district, subject to the following exceptions: (i) On a reversed corner lot abutting a lot in an A, R-1, or HR district, the minimum exterior side setback area shall be not less than one-half of the required front setback area of the abutting lot. (ii) Except as otherwise provided in subsection (f)(2)(i) of this Section, on a lot abutting an A, R-1, or HR district, the minimum side setback area or rear setback area abutting such other district shall be thirty feet. (iii) On a lot directly across a street or alley from an A, R-1, or HR district, the minimum side setback area or rear setback area abutting to such street or alley shall be ten feet. Where a side or rear setback area is required under any of the foregoing provisions, one foot shall be added to the required setback area for each one foot of height or fraction thereof by which a structure within thirty feet of the lot line for such setback area exceeds fourteen feet in height. (g) Height of structures. The maximum height of any structure in a C-N(S) district shall be twenty (20) feet. (h) Enclosure of uses. All permitted and conditional uses shall be conducted entirely within a completely enclosed structure, except for off-street parking and loading, gasoline service stations, outdoor dining, nurseries, garden shops and Christmas tree and pumpkin sales lots. (i) Screening, landscaping and fencing. An area not less than five feet in depth along all property lines that abut a street shall be landscaped with plant materials and/or improved with sidewalks or pathways as required by the Planning Commission. All planting materials shall permanently be maintained by the owner or occupant of the site. 15-19.035 C-N(RHD) district regulations (a) Permitted uses. In addition to the permitted uses listed in Section 15-19.020(a) and 15- 19.030(a) of this Article, the following permitted uses shall also be allowed in a C-N(RHD) district: (1) Mixed-use development with a minimum residential density of thirty dwelling units per net acre and conforming to the design standards found in Article 15-58. Pursuant to Government Code Section 65583.2(i) any design review required for such development shall not constitute a "project" under CEQA. 110 Ordinance Page 25 (2) Permanent emergency shelters, transitional housing, single-room occupancy buildings, and supportive housing for homeless individuals and families. (3) Rotating emergency shelters meeting the requirements of Section 15-12.020(k). (b) Conditional uses. In addition to the conditional uses listed in Section 15-19.020(b) and 15-19.030(b) of this Article, the following conditional uses may also be allowed in a C-N(RHD) district, upon the granting of a use permit pursuant to Article 15-55 of this Chapter: (1) Drive-through services. (2) Gasoline service stations; provided that all operations except the sale of gasoline and oil shall be conducted within an enclosed structure. (c) Site area. The minimum net site area of any lot in a C-N(RHD) district shall be ten thousand square feet. (d) Site frontage, width and depth. The minimum site frontage, width and depth of any lot in a C-N(RHD) district shall be as follows: Frontage Width Depth 60 feet 60 feet 100 feet (e) Coverage. The maximum net site area covered by structures on any lot in a C-N(RHD) district shall be eighty percent. (f) Front, side, and rear setback areas. For any nonconforming site in the C-N(RHD) district, as defined in this Chapter, the requirements provided in Section 15-65.040(b) apply to the site. For any conforming site in the C-N(RHD) district, the minimum setback area requirements in the C-N(RHD) district, are as follows: (1) Front setback area. The minimum front setback area of any lot in a C-N(RHD) district shall be ten feet; except that on a site abutting and fronting on the same street as, or directly across the street from, an A, R-1, HR, R-M or P-A district, the minimum front setback area shall be fifteen feet. (2) Side and rear setback areas. No side or rear setback areas shall be required for any lot in a C-N(RHD) district, subject to the following exceptions: (i) On a reversed corner lot abutting a lot in an A, R-1, or HR district, the minimum exterior side setback area shall be not less than one-half of the required front setback area of the abutting lot. (ii) Except as otherwise provided in subsection (f)(2)(i) of this Section, on a lot abutting an A, R-1, or HR district, the minimum side setback area or rear setback area abutting such other district shall be thirty feet. (iii) On a lot directly across a street or alley from an A, R-1, or HR district, the minimum side setback area or rear setback area abutting such street or alley shall be ten feet. Where a side or rear setback area is required under any of the foregoing provisions, one foot shall be added to the required setback area for each one foot of height or fraction thereof by which a structure within thirty feet of the lot line for such setback area exceeds fourteen feet in height. (g) Height of structures. The maximum height of any structure in a C-N(RHD) district shall be thirty-five feet. (h) Enclosure of uses. All permitted and conditional uses shall be conducted entirely within a completely enclosed structure, except for off-street parking and loading, gasoline service stations, outdoor dining, nurseries, garden shops and Christmas tree and pumpkin sales lots. (i) Screening and landscaping. An area not less than five feet in depth along all property lines that abut a street shall be landscaped with plant materials and/or improved with sidewalks or pathways as required by the Planning Commission. All planting materials shall permanently be maintained by the owner or occupant of the site. 111 Ordinance Page 26 (j) Alternative standards for multi-family dwellings. Notwithstanding any other provisions of this Section, where multi-family dwellings will be located upon a site, the project shall comply with the development standards set forth in Article 15-17 of this Chapter. The density of development above forty dwelling units per net acre shall be as determined in each case by the Planning Commission, based upon its findings that: (1) The project will not constitute overbuilding of the site; and (2) The project is compatible with the structures and density of development on adjacent properties; and (3) The project will preserve a sufficient amount of open space on the site; and (4) The project will provide sufficient light and air for the residents of the site and the occupants of adjacent properties. (k) Development standards for single-room occupancy buildings and units. (1) Single-room occupancy buildings. a. Four square feet of common area per living unit shall be provided, with a minimum of two hundred square feet in area of interior common space, excluding janitorial storage, laundry facilities and common hallways. b. Laundry facilities must be provided in a separate room at the ratio of one washer and one dryer for every twenty units or fractional number thereof, with a least on washer and dryer per floor. c. A cleaning supply room or utility closet with a wash tub with hot and cold running water shall be provided on each floor of the SRO facility. (2) Single-room occupancy units. a. A unit shall have a minimum size of one hundred fifty square feet and a maximum of four hundred square feet. b. A unit shall accommodate a maximum of two persons. c. A unit may contain partial or full bathroom facilities. A partial bathroom facility shall have at least a toilet and sink; a full bathroom facility shall have a toilet, sink and bathtub, shower or bathtub/shower combination. If a full bathroom facility is not provided, common bathroom facilities shall be provided in accordance with the California Building Code for congregate residences. d. A unit is not required to but may contain partial or full kitchen facilities. A full kitchen includes a sink, a refrigerator and a stove, range top or oven. A partial kitchen is lacking at least one of these appliances. If a full kitchen is not provided, common kitchen facilities shall be provided with at least one full kitchen per floor. e. Each unit shall have a separate closet. f. All units shall comply with all requirements of the California Building Code. All units shall comply with all applicable accessibility and adaptability requirements. All common areas shall be fully accessible. (3) Management. a. An SRO building with 10 or more units shall provide a twenty-four-hour resident manager. An SRO building with less than ten units shall provide a management office. b. A management plan shall be submitted with the development application for a SRO building. The management plan shall address management and operation of the facility, rental procedures, safety and security of residents and building maintenance. (4) Off-street parking shall be provided consistent with Section 15-35-030. 112 Ordinance Page 27 (5) Tenancy of SRO units shall be for not less than thirty days. (6) An existing structure may be converted to an SRO building, consistent with the provision of this Section. (l) Development standards for emergency shelters. (1) Shelter capacity. An emergency shelter for homeless persons shall contain no more than twenty beds and shall serve no more than twenty persons nightly. The physical size of the shelter shall not be larger than necessary for the number of persons the shelter serves. (2) Parking. On-site parking for residents shall be based on one space for every four beds, and staff parking shall be based on one space for each employee on the maximum staffed shift. (3) Lighting. Adequate external lighting shall be provided for security purposes. The lighting shall be stationary and designed, arranged and installed so as to confine direct rays onto the premises and to direct light away from adjacent structures and public rights-of-way. External lighting shall be of intensity compatible with the neighborhood. (4) On-site waiting and intake areas. An interior waiting and intake area shall be provided which contains a minimum of two hundred square feet. Waiting and intake areas may be used for other purposes (excluding sleeping) as needed during operations of the shelter. (5) Common facilities. The emergency shelter may provide one or more of the following specific common facilities for exclusive use of the residents and staff, provided that such facilities do not substantially increase the overall size of the shelter facility: a. Central cooking and dining room. b. Recreation room. c. Laundry facilities sized to serve only the occupants at the shelter. d. Other uses that are considered ancillary to the primary use such as office and storage, not to exceed ten percent of the total floor area of the shelter facility, exclusive of the common facilities identified in subsections (m)(5)a, b, and c above. (6) On-site staff. At least one manager and one supporting staff member shall be on-site during all hours of operation of the facility. Such manager and staff member must be individuals who do not utilize the shelter's beds or other services and who reside off-site. (7) Security. Security personnel shall be provided during operational hours whenever clients are on the site. A security plan shall be submitted to and subject to the approval of the Community Development Department Director prior to issuance of a certificate of occupancy. (8) Concentration of uses. No more than one emergency shelter shall be permitted within a radius of three hundred feet of another emergency shelter. (9) Emergency shelter operations. All emergency shelters shall comply with the following requirements: a. Hours of operation. Clients shall only be on site and admitted to the facility between 5:00 P.M. and 8:00 A.M. b. Length of stay. Each emergency shelter resident shall be allowed to stay for no more than ninety days (cumulative, not consecutive) in a three hundred sixty-five-day period. Extensions up to a total stay of one hundred eighty days in a three hundred sixty-five-day period may be granted by the shelter provider if no alternative housing is available. c. Management plan. Prior to commencing operation, the shelter operator shall submit a written management plan to the Director of the Community Development Department which plan shall be subject to the Director's approval. The shelter operator shall comply with the management 113 Ordinance Page 28 plan as approved by the Director and the management plan shall address: hours of operation, admission hours and process, staff training, neighborhood outreach and privacy, security, resident counseling and treatment, maintenance plans, residency and guest rules and procedures, and staffing needs. d. Annual report. The shelter operator shall provide to the Director of the Community Development Department an annual report of the use of the facility sufficient for the Director to make a determination of compliance with the City's development standards for the use. 15-19.040 C-V district regulations. (a) Permitted uses. In addition to the permitted uses listed in Section 15-19.020(a) of this Article, the following permitted uses shall also be allowed in a C-V district: (1) Professional and administrative offices. (2) Financial institutions. (3) Personal service businesses. (4) Transitional and supportive housing, as defined by Government Code Section 65582, subdivisions (g) and (j) and Low Barrier Navigation Centers, as defined by Government Code Section 65660 as they may be amended from time to time. (5) Group homes, Class 1 and Class 2. (b) Conditional uses. In addition to the conditional uses listed in Section 15-19.020(b) of this Article, the following conditional uses may also be allowed in a C-V district, upon the granting of a use permit pursuant to Article 15-55 of this Chapter: (1) Religious and charitable institutions. (2) Mixed-use development with a maximum residential density of twenty (20) units/acre that conforms conforming to the design standards found in Article 15-58. This density shall also apply to any project allowed in this district pursuant to State law. (3) Medical offices and clinics. (4) Mortuaries. (5) Theaters. (6) Automobile upholstering shops, provided all operations are conducted within an enclosed structure. (7) Group homes, Class 3. (c) Site area. The minimum net site area of any lot in a C-V district shall be ten thousand square feet. (d) Site frontage, width and depth. The minimum site frontage, width and depth of any lot in a C-V district shall be as follows: Frontage Width Depth 60 feet 60 feet 100 feet (e) Coverage. The maximum net site area covered by structures on any lot in a C-V district shall be sixty percent. (f) Front, side, and rear setback areas. For any nonconforming site in the C-V district, as defined in this Chapter, the requirements provided in Section 15-65.040(b) apply to the site. For any conforming site in the C-V district, the minimum setback area requirements in the C-V district, are as follows: 114 Ordinance Page 29 (1) Front setback area. The minimum front setback area of any lot in a C-V district shall be ten feet; except that on a site abutting and fronting on the same street as, or directly across the street from, an A, R-1, HR, R-M or P-A district, the minimum front setback area shall be fifteen feet. (2) Side and rear setback areas. The minimum side setback area of any lot in a C-V district shall be ten feet and the minimum rear setback area of any lot in a C-V district shall be thirty feet, subject to the following exceptions: (i) One foot shall be added to the minimum side setback area for each one foot of height or fraction thereof by which a portion of a structure within thirty feet of the side lot line for such setback area exceeds fourteen feet in height. (ii) One foot shall be added to the minimum rear setback area for each one foot of height or fraction thereof by which a portion of a structure within sixty feet of the rear lot line for such setback area exceeds fourteen feet in height. (iii) On a corner lot, the minimum exterior side setback area shall be twenty feet. (g) Height of structures. The maximum height of any structure in a C-V district shall be twenty (20) feet, unless the structure contains residential units, in which case it shall not exceed thirty-five (35) feet and three (3) stories. (h) Screening, landscaping and fencing. (1) An area not less than ten feet in depth along all property lines that abut a street shall be landscaped with plant materials and/or improved with sidewalks or pathways as required by the Planning Commission. All planting materials shall permanently be maintained by the owner or occupant of the site. (2) A use not conducted within a completely enclosed structure shall be screened by a solid wall or fence, vine-covered fence or compact evergreen hedge (with solid gates where necessary) not less than six feet in height. This requirement shall not apply to off-street parking and loading areas, gasoline service stations, outdoor dining areas, nurseries, garden shops, and Christmas tree and pumpkin sales lots. (i) Alternative standards for multi-family dwellings. Notwithstanding any other provisions of this Section, where multi-family dwellings will be located upon a site, the Planning Commission shall apply for such dwellings the development standards set forth in Article 15-17 of this Chapter. The density of development shall be as determined in each case by the Planning Commission, based upon its finding that: (1) The project will not constitute overbuilding of the site; and (2) The project is compatible with the structures and density of development on adjacent properties; and (3) The project will preserve a sufficient amount of open space on the site; and (4) The project will provide sufficient light and air for the residents of the site and the occupants of adjacent properties. 15-19.050 C-H district regulations. (a) Permitted uses. In addition to the permitted uses listed in Section 15-19.020(a) of this Article, the following permitted uses shall also be allowed in the CH-1 and CH-2 districts: (1) Professional, administrative and medical offices and financial institutions, when located either above the street level or at the street level if separated from the street frontage by a retail establishment; and (2) Personal service businesses that are above street level, and personal service businesses that are at street level but do not have primary access from Big Basin Way or across the front lot line; and 115 Ordinance Page 30 (3) Tasting rooms, not exceeding four thousand square feet in area, which provide direct customer service on site between the hours of 8:00 A.M. and 11:00 P.M. (4) Transitional and supportive housing, as defined by Government Code Section 65582, subdivisions (g) and (j) and Low Barrier Navigation Centers, as defined by Government Code Section 65660 as they may be amended from time to time. (5) Group homes, Class 1 and Class 2: (b) Conditional uses. In addition to the conditional uses listed in Section 15-19.020(b) of this Article, the following conditional uses may also be allowed in the CH-1 and CH-2 districts, upon the granting of a use permit pursuant to Article 15-55 of this Chapter: (1) Professional, administrative and medical offices and financial institutions, when located at street level and having street frontage. (2) Theaters. (3) Religious and charitable institutions. (4) Mixed-use development with a maximum residential density of twenty (20) units/acre that conforms conforming to the design standards found in Article 15-58. This density shall also apply to any project allowed in this district pursuant to State law. (5) Personal service businesses at the street level that have primary access from Big Basin Way or across the front lot line. (6) Group homes, Class 3. (c) Site area. The minimum net site area in each C-H district shall be as follows: District Net Site Area CH-1 5,000 sq. ft. CH-2 7,500 sq. ft. (d) Site frontage, width and depth. The minimum site frontage, width and depth in each C-H district shall be as follows: District Frontage Width Depth CH-1 50 ft. 50 ft. 100 ft. CH-2 50 ft. 50 ft. 100 ft. (e) Coverage; pedestrian open space. (1) In the CH-1 district, the maximum net site area covered by structures shall be eighty percent, except that up to one hundred percent of the site may be covered by structures if, for any structure coverage in excess of eighty percent, an equivalent area on the site is devoted to pedestrian open space. (2) In the CH-2 district, the maximum net site area covered by structures shall be sixty percent. In addition, an area equivalent to not less than twenty percent of the net site area shall be devoted to pedestrian open space. All or any portion of the required front setback area may be used for pedestrian open space. (3) The term "pedestrian open space," as used in subsections (e)(1) and (2) of this Section, means common areas open to the public where pedestrians may walk or gather, such as plazas and arcades, which are designed to be visible and accessible to pedestrians on streets, sidewalks and parking facilities adjacent to the site. 116 Ordinance Page 31 (f) Front, side, and rear setback areas. For any nonconforming site in the C-H district, as defined in this Chapter, the requirements provided in Section 15-65.040(b) apply to the site. For any conforming site in the C-H district, the minimum setback area requirements in the C-H district, are as follows: (1) Front setback area. No front setback area shall be required in the CH-1 district. The minimum front setback area of any lot in the CH-2 district shall be fifteen feet. (2) Side setback area. No side setback area shall be required in either the CH-1 or CH-2 district. (3) Rear setback area. No rear setback area shall be required in the CH-1 district. No rear setback area shall be required for any lot in the CH-2 district having a rear lot line that abuts a public right-of-way, public parking district, Saratoga Creek, or the CH-1 district. Where the rear lot line of any lot in the CH- 2 district abuts an A, R-1, HR, or R-M district, the minimum rear setback area shall be thirty feet, plus one foot for each two feet of height or fraction thereof by which a portion of a structure within sixty feet of the rear lot line for such setback area exceeds fourteen feet in height. (g) Height of structures. The maximum height of any structure in each C-H district shall be thirty-five (35) feet and three (3) stories.as follows: District Height CH-1 35 feet. CH-2 26 feet. (h) Enclosure of uses. All permitted and conditional uses shall be conducted entirely within a completely enclosed structure, except for off-street parking and loading, gasoline service stations, garden shops and outdoor dining. (i) Exceptions to standards for historic structures. The Planning Commission shall have authority to grant exceptions to any of the development standards contained in this Section, without the granting of a variance, if the subject of the application is a structure which has been designated as a historic landmark pursuant to Article 13-15 of this Code, and the Planning Commission finds and determines that: (1) The exception will facilitate preservation of the historic structure; and (2) The application and the proposed exception have been reviewed and approved by the City's Heritage Commission; and (3) The exception will not be detrimental to the use and enjoyment of other properties in the vicinity; and (4) The exception will not adversely affect the movement of vehicular and pedestrian traffic, or the availability of on-street parking, and will not create a hazard to the public safety. (j) Live or recorded music. A commercial establishment may have amplified or acoustic music outside a building upon issuance of an outdoor music permit pursuant to Section 7-30.090(b) or inside a building pursuant to Section 7-30.060(g) without such a permit. 117 Ordinance Page 32 Article 15-20 - R-OS: Residential Open Space District 15-20.020 Permitted uses. The following permitted uses shall be allowed in the R-OS district: (a) Single-family dwellings including employee housing for six (6) or fewer employees. No more than one dwelling unit shall be located on each lot. (b) Transitional and supportive housing, as defined by Government Code Section 65582, subdivisions (g) and (j) and Low Barrier Navigation Centers, as defined by Government Code Section 65660, as those sections may be amended from time to time. (c) Accessory structures located on the same lot as a permitted use and not exceeding a total floor area of two hundred fifty square feet, including detached garages and carports, garden sheds, greenhouses, shade structures, recreation rooms, home hobby shops, cabanas, structures for housing swimming pool equipment, accessory dwelling units and junior accessory dwelling units as permitted pursuant to Articles 15-56 and 15-57 of this Chapter, and one guest house. Accessory structures for agricultural uses such as stables, barns, hay covers and storage sheds shall not exceed a total of one thousand six hundred square feet. Accessory dwelling units and junior accessory dwelling units are permitted uses in accordance with Article 15-56 of this Chapter and are not subject to the two hundred fifty square foot limitation. (d) Agricultural uses such as raising of vegetables, field crops, vines, fruits, and nut trees, and horticultural specialties, and the processing of such products. (e) Home occupations, conducted in accordance with the regulations prescribed in Article 15-40 of this Chapter. (f) Stables, corrals, and pastures for the keeping of horses for private use. The minimum net site area shall be one acre for each two horses kept on the site. All horses shall be subject to the regulations and license provisions set forth in Section 7-20.220 of this Code. Notwithstanding the provisions of Section 16-80.030(a) of this Chapter, no stable or corral shall be located closer than thirty feet from any interior property line of the site or any structure for human habitation. Setbacks from perennial or intermittent streams shall be sufficient to avoid any discharge or mud slide into the stream. Any stable, corral or pasture which is fifty feet or less from any perennial or intermittent stream bank shall require the approval of the City Engineer and/or Santa Clara Valley Water District. The property owners shall comply with the mitigation measures pursuant to the Water District and/or the City Engineer's requirements. In addition, the natural grade of a corral shall not exceed an average slope of fifteen percent. (g) Swimming pools used solely by persons resident on the site and their guests. Pools shall be constructed subject to the standards provided in Section 15-20.050(g)(5) and Section 15-80.030. (h) The keeping for private use of a reasonable number of domestic dogs, cats, sheep, goats, and other small mammals, birds, fish and small reptiles, subject to the regulations as set forth in Article 7-20 of this Code, and subject also to the restrictions and standards prescribed in Section 15-11.020(h) of this Chapter. (i) Public parks, trails and other publicly owned open spaces. (j) Manufactured homes. (k) Group homes, Class 1 and Class 2. 118 Ordinance Page 33 15-20.030 Conditional uses. The following conditional uses may be allowed in the R-OS district, upon the granting of a use permit pursuant to Article 15-55 or Article 15-56 of this Chapter: (a) Accessory structures exceeding a floor area of two hundred fifty square feet. The height standards for such structures may be modified by the Planning Commission through use permit approval. (b) Accessory structures for agricultural use exceeding one thousand six hundred square feet in total floor area. (c) Amphitheaters and other facilities for outdoor presentation of drama, music or other forms of entertainment available to the general public. (d) Police and fire stations and other public buildings, structures and facilities. (e) Public utility and public service pumping stations, power stations, drainage ways and structures, storage tanks and transmission lines. (f) One recreational court on a single site, to be used solely by persons resident on the site and their guests, subject to the regulations prescribed in Section 15-80.030(c) of this Chapter. (g) Commercial stables, boarding stables and community stables, subject to the regulations prescribed in Section 7-20.220 of this Code. (h) Facilities for sale of agricultural products produced on the site, including on site retail sales of Christmas trees. (i) Wineries which may include conference facilities designed to accommodate no more than fifty guests with no overnight accommodation. (j) Picnic and camp sites. (k) Botanical gardens. (l) Clustered housing per Section 15-20.060(d). (m) Veterinarian clinics. (n) Group homes, Class 3. 15-20.035 One dwelling unit per site. Not more than one dwelling unit shall be located on each site, except for accessory dwelling units and junior accessory dwelling units permitted pursuant to Article 15-56 of this Chapter, and additional dwelling unit(s) permitted pursuant to Article 15-57 of this Chapter. 119 Ordinance Page 34 Article 15-21 - M-U: Mixed Use Zoning Districts 15-21.010 Purposes of Article. In addition to the objectives set forth in Section 15-05.020, the mixed-use districts are included in the Zoning Ordinance to achieve the following purposes: (a) To provide appropriately located areas for residential and residential mixed-use development to serve the community’s housing needs. (b) To allow for a mix of uses that promotes convenience, economic vitality, and quality of life. (c) To ensure that the scale of development is appropriate to the physical and aesthetic characteristics of proposed locations. (d) To protect mixed use properties from fire, explosion, noxious fumes, and other hazards. 15-21.020 Permitted uses. The following permitted uses shall be allowed in any mixed-use district, unless a use involves the operation of a business providing direct customer service (including, but not limited to, conducting a delivery service) on-site between the hours of 11:00 P.M. and 6:00 A.M. in which event such use may be allowed upon the granting of a use permit pursuant to Article 15-55 of this Chapter: (a) Multi-family dwellings conforming to the standards found in Article 15-58. (b) Transitional and supportive housing, as defined by Government Code Section 65582, subdivisions (g) and (j) and Low Barrier Navigation Centers, as defined by Government Code Section 65660 as those sections maybe amended from time to time. (c) Mixed use development conforming to the standards found in Article 15-58 and with a minimum of fifty percent of building square footage, exclusive of parking, developed with residential uses (which uses shall not include garages or shared utility, storage and laundry rooms).and a maximum of fifty percent of the building square footage dedicated to any of the following commercial uses: (1) Retail establishments, restaurants, and markets. including those engaged in the sale of alcoholic beverages. (2) Professional, administrative, and medical offices. (3) Institutional facilities. (4) Financial institutions. (5) Day care facilities. (6) Personal service businesses. (d) Accessory structures and uses located on the same site as a permitted use. (e) Group homes, Class 1 and Class 2. (f) Parking lots which comply with the standards for off-street parking facilities as set forth in Section 15- 35.020 of this Chapter. (g) Home occupations, conducted in accordance with the regulations prescribed in Article 15-40 of this Chapter. (h) Swimming pools used solely by persons residing on the site and their guests. (i) The keeping for private use of a reasonable number of dogs, cats and other small mammals, birds, fish, and small reptiles, subject to the regulations as set forth in Article 7-20 of this Code, and subject also to the restrictions and standards prescribed in Section 15-11.020(h) of this Chapter. 120 Ordinance Page 35 (j) Antenna facilities operated by a public utility for transmitting and receiving cellular telephone and other wireless communications, subject to design review under Article 15-44. 15-21.030 Conditionally permitted uses. (a) Group homes, Class 3. 15-21.040 Expressly prohibited uses. Without limiting the application of Section 15-05.055(a) of this Chapter, the following uses are expressly declared to be prohibited in all mixed-use districts: (a) Any use involving a new drive-through service, such as restaurants and financial institutions with drive- through windows in all mixed-use districts. Existing drive-through services are allowed. (b) Any use involving automotive body work, such as collision repair, painting, dismantling, or customizing. (c) Mini-storage facilities. (d) Outdoor sales or storage of motor vehicles. 15-21.050 Setback area. No use shall occupy any required setback area, except fences, walls, hedges, landscaped areas, walks, driveways, and parking areas. No required setback area shall be used for a loading area or for storage. 15-21.060 Screening, landscaping, and fencing. (a) All outdoor trash containers and garbage areas shall be fully enclosed by a solid wall or fence and solid gates of sufficient height to screen the same from public view. (b) Front setback areas, side setback areas, and not less than fifteen percent of any parking lot area, shall be completely landscaped and permanently maintained. (c) Whenever screening or landscaping is required, the owner or occupant of the property shall keep and maintain such screening and landscaping in good condition and repair. (d) Except as otherwise provided in this subsection (f), fences, walls and hedges shall comply with the regulations set forth in Article 15-29 of this Chapter. 15-21.070 Signs. No signs shall be erected or displayed in any M-U district, except as permitted under the regulations set forth in Article 15-30 of this Chapter. 15-21.080 Off-street parking and loading facilities. Off-street parking and loading facilities shall be in accordance with the regulations set forth in Article 15-35 of this Chapter. 15-21.090 Set-up and cleaning of commercial establishments. Set-up and cleaning activities conducted at restaurants and other commercial establishments located immediately adjacent to a residential area, which generate any noise audible to the occupants of the adjacent residences, including noise generated by the operation of delivery or service vehicles, shall not begin prior to 7:00 a.m. or extend later than 11:00 p.m., or such other times as may be specified in a use permit, license, or other entitlement granted by the City for such establishment. 121 Ordinance Page 36 15-21.100 MU-MD district regulations. (a) Site area. The minimum site area of any lot in a MU-MD district shall be ten thousand square feet of gross site area. (b) Site frontage, width, and depth. The minimum site frontage, width, and depth of any lot in a MU-MD district shall be as follows: Site Frontage: 60 feet Lot Width: 60 feet Lot Depth: 100 feet (c) Residential floor area. A minimum of fifty percent of building square footage, exclusive of parking, shall be developed with residential uses (which uses shall not include garages or shared utility, storage and laundry rooms). (d) Density. (1) Minimum density. The minimum residential density on any site in the MU-MD district shall be fifteen dwelling units per acre of gross site area. (2) Maximum density. The maximum residential density on any site in the MU-MD district shall be twenty-five dwelling units per acre of gross site area. (e) Coverage. The maximum net site area covered by structures on any lot in a MU-MD district shall be sixty percent (60%). (f) Front, side, and rear setback areas. All required setbacks are applicable to a site prior to development and only apply to exterior property lines. For any nonconforming site in the MU-MD district, as defined in this Chapter, the requirements provided in Section 15-65.040(b) apply to the site. For any conforming site in the MU-MD district, the minimum setback area requirements in the MU-MD district, are as follows: (1) Front setback area. The minimum front setback area of any lot in a MU-MD district shall be ten feet. (2) Side and rear setback areas. The minimum side and rear setback areas for any lot in a MU-MD district shall be five feet, with the exception that on a lot abutting any R-1 district, the minimum side setback area or rear setback area abutting such district shall be fifteen feet. (3) Corner side setback areas. The minimum corner side setback area of any lot in a MU-MD district shall be ten feet. (g) Height of structures. No structure shall exceed thirty-five (35) feet in height or three (3) stories. (h) Enclosure of uses. All permitted uses shall be conducted entirely within a completely enclosed structure, except for off-street parking and loading, outdoor dining associated with a restaurant or market, nurseries when associated with a retail garden shop, private and common open space areas associated with residential uses, outdoor play areas associated with daycare facilities, and other uses of a similar nature. (i) Screening, landscaping, and fencing. An area not less than five feet in depth along all property lines that abut a street shall be landscaped with plant materials and/or improved with sidewalks or pathways. All planting materials shall permanently be maintained by the owner or occupant of the site. 15- 21.110 MU-HD district regulations. (a) Permitted use. In addition to the permanent uses listed in Section 15-21.020(a) of this article, the following permitted use shall also be allowed in a MU-HD district. 122 Ordinance Page 37 (1) Temporary seasonal Christmas tree and pumpkin sales on a site not less than nine and one-half acres in size (b) Site area. The minimum site area of any lot in a MU-HD district shall be ten thousand square feet of gross site area. (c) Site frontage, width, and depth. The minimum site frontage, width, and depth of any lot in a MU-HD district shall be as follows: Site Frontage: 60 feet Lot Width: 60 feet Lot Depth: 100 feet (d) Residential floor area. A minimum of fifty percent of the total building floor area on a site shall be residential uses. (e) Density. (1) Minimum density. The minimum residential density on any site in the MU-HD district shall be thirty (30) dwelling units per acre of gross site area. (2) Maximum density. The maximum residential density on any site in the MU-HD district shall be forty (40) dwelling units per acre of gross site area. (f) Coverage . The maximum net site area covered by structures on any lot in a MU-HD district shall be seventy percent. (g) Front, side, and rear setback areas. All required setbacks are applicable to a site prior to development and only apply to the exterior property lines. For any nonconforming site in the MU-HD district, as defined in this Chapter, the requirements provided in Section 15-65.040(b) apply to the site. For any conforming site in the MU-HD district, the minimum setback area requirements in the MU-HD district, are as follows: (1) Front setback area. The minimum front setback area of any lot in a MU-HD district shall be five feet. (2) Side and rear setback areas. The minimum side and rear setback areas of any lot in a MU-HD district shall be five feet, subject to the following exceptions: (a) On a lot abutting any R-1 district, the minimum side setback area and rear setback area abutting such district shall be fifteen feet (b) No side setback is required for any lot that abuts a railroad right-of-way. (3) Corner side setback area. The minimum corner side setback area of any lot in a MU-HD district shall be five feet. (h) Height of structures. No structure shall exceed thirty-five (35) feet in height or three (3) stories. (i) Enclosure of uses. All uses shall be conducted entirely within a completely enclosed structure, except for off-street parking and loading, outdoor dining associated with a restaurant or market, nurseries when associated with a retail garden shop, private and common open space areas associated with residential uses, outdoor play areas associated with daycare facilities, and other uses of a similar nature. (j) Screening and landscaping. An area not less than five feet in depth along all property lines that abut a street shall be landscaped with plant materials and/or improved with sidewalks or pathways. All planting materials shall permanently be maintained by the owner or occupant of the site. 123 Ordinance Page 38 15- 21.120 MU-VHD district regulations. (a) Permitted uses. In addition to the permitted uses listed in Section 15-21.020(a) of this Article, the following permitted uses shall also be allowed in a MU-VHD district: (1) Permanent emergency shelters. (2) Single-room occupancy buildings. (3) Rotating emergency shelters meeting the requirements of Section 15-12.020(k). (b) Site area. The minimum site area of any lot in a MU-VHD district shall be ten thousand square feet of gross floor area. (c) Site frontage, width, and depth. The minimum site frontage, width, and depth of any lot in a MU-HD district shall be as follows: Site Frontage: 60 feet Lot Width: 60 feet Lot Depth: 100 feet (d) Residential floor area. A minimum of fifty percent of the total building floor area on a site shall be residential uses. (e) Density. (1) Minimum density. The minimum residential density on any site in the MU-VHD district shall be eighty (80) dwelling units per acre of gross site area. (2) Maximum density. The maximum residential density on any site in the MU-VHD district shall be one hundred fifty (150) dwelling units per acre of gross site area. (f) Coverage. The maximum net site area covered by structures on any lot in a MU-VHD district shall be ninety percent. (g) Front, side, and rear setback areas. All required setbacks are applicable to a site prior to development and only apply to the exterior property lines. For any nonconforming site in the MU-VHD district, as defined in this Chapter, the requirements provided in Section 15-65.040(b) apply to the site. For any conforming site in the MU-HD district, the minimum setback area requirements in the MU-VHD district, are as follows: (1) Front setback area. The minimum front setback area of any lot in a MU-VHD district shall be five (5) feet. (2) Side and rear setback areas. No side or rear setback areas shall be required for any lot in a MU- VHD district. (3) Corner side setback area. The minimum corner side setback area of any lot in a MU-VHD district shall be five (5) feet. (h) Height of structures. No structure shall exceed one hundred twenty-five (125) feet in height or twelve (12) stories. (i) Enclosure of uses. All permitted and conditional uses shall be conducted entirely within a completely enclosed structure, except for off-street parking and loading, outdoor dining associated with a restaurant or market, nurseries when associated with a retail garden shop, private and common open space areas associated with residential uses, outdoor play areas associated with daycare facilities, and other uses of a similar nature. (j) Screening and landscaping. An area not less than five feet in depth along all property lines that abut a street shall be landscaped with plant materials and/or improved with sidewalks or pathways All planting materials shall permanently be maintained by the owner or occupant of the site. 124 Ordinance Page 39 (k) Development and operational standards for single-room occupancy (SRO) buildings and units. (1) SRO buildings. a. Four (4) square feet of common area per living unit shall be provided, with a minimum of two hundred square feet in area of interior common space, excluding janitorial storage, laundry facilities and common hallways. b. Laundry facilities must be provided in a separate room at the ratio of one washer and one dryer for every twenty (20) units or fractional number thereof, with at least one washer and dryer per floor. c. A cleaning supply room or utility closet with a wash tub with hot and cold running water shall be provided on each floor of the SRO facility. (2) SRO units. a. A unit shall have a minimum size of one hundred fifty (150) square feet and a maximum of four hundred (400) square feet. b. A unit shall accommodate a maximum of two (2) persons. c. A unit shall contain either partial or full bathroom facilities. A partial bathroom facility shall have at least a toilet and sink; a full bathroom facility shall have a toilet, sink and bathtub, shower, or bathtub/shower combination. If a full bathroom facility is not provided, common bathroom facilities shall be provided in accordance with the California Building Code for congregate residences. d. A unit is not required to but may contain kitchen facilities. A full kitchen includes a sink, a refrigerator and a stove, range top or oven. If any unit on a floor includes less than a full kitchen, common kitchen facilities shall be provided with at least one full kitchen per floor. e. Each unit shall have a separate closet. f. All units shall comply with all requirements of the California Building Code. All units shall comply with all applicable accessibility and adaptability requirements. All common areas shall be fully accessible. (3) SRO management. a. An SRO building with ten (10) or more units shall provide a twenty-four (24) hour resident manager. An SRO building with less than ten (10) units shall provide a management office. b. A management plan shall be submitted with the development application for an SRO building. The management plan shall address management and operation of the facility, rental procedures, safety, and security of residents and building maintenance. (4) Off-street parking shall be provided consistent with Section 15-35-030. (5) Tenancy of SRO units shall be for not less than thirty (30) days. (6) An existing structure may be converted to an SRO building, consistent with the provision of this Section. (l) Development and operational standards for Emergency Shelters. (1) Shelter capacity. An emergency shelter for homeless persons shall contain no more than twenty beds and shall serve no more than twenty persons nightly. (2) Parking. On-site parking shall be provided based on one space for each employee on the maximum staffed shift. 125 Ordinance Page 40 (3) Lighting. Exterior security lighting shall be provided. The lighting shall be stationary and designed, arranged, and installed so as to confine direct rays onto the premises and to direct light away from adjacent structures and public rights-of-way. a. Lighting in parking areas shall be maintained with a minimum of one foot-candle of illumination at the ground level during the hours of darkness. b. All exterior doors shall be illuminated with a minimum of 0.5 foot-candle of light during the hours of darkness. (4) On-site waiting and intake areas. An interior waiting and intake area shall be provided which contains a minimum of two hundred square feet. Waiting and intake areas may be used for other purposes (excluding sleeping) as needed during operations of the shelter. (6) On-site staff. At least one manager and one supporting staff member shall be on-site during all hours of operation of the facility. Such manager and staff member must be individuals who do not utilize the shelter's beds or other services and who reside off-site. (7) Security. Security personnel shall be provided during operational hours whenever clients are on the site. A security plan shall be approved by the Community Development Department Director prior to issuance of a certificate of occupancy. (8) Concentration of uses. No more than one emergency shelter shall be permitted within a radius of three hundred feet of another emergency shelter. (9) Length of stay. Each emergency shelter resident shall be allowed to stay for no more than ninety days (cumulative, not consecutive) in a three hundred sixty-five-day period. Extensions up to a total stay of one hundred eighty days in a three hundred sixty-five-day period may be granted by the shelter provider if no alternative housing is available. 126 Ordinance Page 41 Article 15-23 - Affordable Housing on Faith and Higher Education Lands. 15-23.010 Applicability. Housing development projects shall be permitted on sites in an R-1 zoning district owned by either an independent institution of higher education or a religious institution, as defined by, and in accordance with Government Code Section 65913.16, if at least twenty percent (20%) of the units are subjected to a recorded enforceable restriction limiting occupancy of the unit to lower-income households as defined in Health and Safety Code section 50079.5 or moderate-income households, as defined in in Health and Safety Code section 50052.5, and limiting any rent to be charged for the unit to the affordable rent set pursuant to Health and Safety Code section 50053 15-23.020 General Regulations. (a) Density. Housing development projects shall be permitted at minimum densities of 30 units/acre to a maximum of 40 units/acre. (b) Height. Maximum height is 4 stories and forty-five (45) feet. (c) Housing development projects permitted under this Article shall be ministerially approved if all of the criteria identified in Government Code Section 65913.16(c) are met and if the housing development project conforms to the Mixed Use and Multi-Family Design and Development Standards in Article 15-58 of this Chapter. (d) Housing development projects that are eligible for ministerial approval are also eligible for a density bonus, incentives, concessions, or waivers or reductions of development and parking standards in accordance with State Density Bonus Law. (e) Project proponents seeking to achieve the residential density allowed in this Article for a housing development project shall meet all provisions of Government Code Section 65913.16 unless the provisions of this Article state otherwise. 127 Ordinance Page 42 Article 15-35 - Off-Street Parking and Loading Facilities 15-35.030 Schedule of off-street parking spaces. Except as otherwise provided in this Code regarding specific project types, off Off-street parking spaces shall be provided in accordance with the following schedule: Use Spaces Required (a) Single-family dwelling, excluding accessory dwelling units Two covered spaces within a garage. (b) Accessory dwelling unit One covered space within a garage, except as otherwise provided in Article 15-56. (c) Multi-family dwellings In all zoning districts: • One space per studio unit. • Required parking is inclusive of guest parking. No spaces beyond the number noted per unit are required. In all zoning districts except Mixed Use: • One space per bedroom up to a maximum requirement of two spaces per unit. In Mixed Use zoning districts: • MU-MD: One and one-half spaces per unit. • MU-HD: One space per unit. • MU-VHD: One and one-half spaces per unit. There is no parking requirement for any new multi- family residential or mixed use development that is within one-half mile walking distance of a major transit stop, which is the intersection of two or more major bus routes with a frequency of service interval of 15 minutes or less during the morning and afternoon peak commute periods, or a major transit stop that is included in the applicable regional transportation plan. One covered space within a garage for each dwelling unit, plus one and one-half additional spaces on the site for each dwelling unit with the following exceptions: for dwelling units containing no more than one bedroom and for housing developments occupied exclusively by seniors and students, the required parking shall be one covered space within a garage for each dwelling unit plus one-half additional space on the site for each dwelling unit; and for affordable housing developments located within the C-N (RHD) zoning district, the required parking shall be one covered space plus one additional space on site for each dwelling unit. 128 Ordinance Page 43 Article 15-45 - Design Review: Single-Family Dwelling 15-45.060 Planning Commission design review; public hearing. (a) Pursuant to this Article, the following projects shall receive design review approval by the Planning Commission prior to issuance of a building permit in any A, R-1, HR, or R-OS district to the extent not precluded by another section of this Chapter or State Law: (1) Any new multi-story main structure or multi-story accessory structure. (2) Any conversion of a single-story structure to a multi-story structure. (3) Any new structure over eighteen feet in height or any existing structure that would exceed eighteen feet in height as a result of the proposed construction. (4) Any project that requires design review under the terms or conditions of any tentative or final subdivision map, use permit, variance or conditional rezoning. (5) Any new dwelling on a lot having a net site area of less than five thousand square feet. (6) Any project that increases the cumulative floor area of all structures on a site to more than six thousand square feet. (7) Any project that, in the opinion of the Community Development Director, may be significantly inconsistent with the design review findings required in Section 15-45.080 of this Article, or may cause excessive damage to the natural environment, or may result in excessive intensification of the use or development of the site. (8) Any addition to a structure over eighteen feet in height that would expand the existing floor area by more than fifty percent or modify the existing footprint by more than fifty percent. 15-45.065 Administrative design review. (a) Pursuant to this Article, the following projects shall receive administrative design review approval by the Community Development Director prior to issuance of a building permit in any A, R-1, HR, or R-OS district to the extent not precluded by another section of this Chapter or State Law: (1) Any new single-story residence or accessory structure greater than two hundred fifty square feet in floor area. (2) Any addition to an existing structure that would expand the floor area by more than fifty percent. (3) Any addition to an existing structure that would expand the second story floor area by one hundred square feet or more. (4) Any addition to an existing structure that would modify the footprint by more than fifty percent. (5) Any new or enlarged basement. (6) Any new or replacement structure that results from a demolition as defined by Section 15-06.195. (7) Any single-story addition to an existing structure in excess of eighteen feet on a site where the existing cumulative floor area of all structures on the site is more than six thousand square feet. (8) Any single-story addition to an existing single-story structure in excess of eighteen feet in height can be approved as an administrative design review unless specifically required by Section 15-45.060. 15-45.075 Requirements for story poles and marking trees proposed for removal. Story poles are required to be installed as set forth below for all projects subject to design review approval in order to depict the elevations and silhouettes of a proposed new structure or an addition to an existing structure 129 Ordinance Page 44 requiring design review approval. Trees proposed for removal in conjunction with a proposed project shall be clearly marked in the field as set forth below. (a) Definition. Story poles are temporary frames made of wood, metal, or other materials approved by the Community Development Department which are used to delineate the height, area, and approximate shape and massing of a proposed structure. (b) Timing. (a) The applicant shall install the story poles and mark trees proposed for removal when notified to do so by the Community Development Department or designated representative at least three business days prior to advertising the public hearing for the project (or in the case of administrative design review at least three business days prior to issuance of the "Notice of Intent to Approve"). Neither the notice of public hearing nor the "Notice of Intent to Approve" (as applicable) for the project will be mailed until the story poles are installed and trees are marked to the satisfaction of the Community Development Director and photographs of the installed and approved story poles and marked trees are filed with the Community Development Department. (b) Acceptable means of identifying trees include using fluorescent tape wrapped around the tree's trunk, removable marking on the tree trunk that is easily visible, or another means approved by the Community Development Director. (c) Requirements. Once the Community Development Department has authorized an applicant to erect story poles and mark trees proposed for removal, the applicant shall comply with all of the following requirements: (1) The story poles must be constructed of wood, metal, or other materials pre-approved by the Community Development Director (which materials must be suitable for construction of a temporary frame that will remain standing during the required public notice and application review period). (2) The story poles shall be erected so that on each building elevation of the proposed structure at least one story pole shall show graduated five-foot interval height measurement markings in either paint or tape. (3) The story poles shall be erected so that at least one building elevation of the proposed structure shows the proposed finished grade and finished floor elevation markings in either paint or tape. (4) The story poles shall be erected so that orange netting or other materials approved by the Community Development Director will be used to approximate the mass, shape and roofline (e.g., roof pitch/slope, ridge, and volume) of the proposed structure as illustrated in Diagram A. For complex roof forms, the Community Development Director may also require that ridge flags be installed to delineate a main roof ridge or high point. (5) Upon completion of the story pole installation, the applicant shall provide to the Community Development Department a professional-stamped and signed letter from a State licensed land surveyor or civil engineer verifying the accuracy of the story pole installation in terms of location, heights, and elevation data. (6) The applicant shall erect on the story pole elevation facing the main access to the building site or the main street frontage, a minimum eleven-inch by seventeen-inch sign which contains the following information: a. Name of applicant/property owner; b. Contact telephone number of applicant/property owner; c. A brief description of the proposed project's scope of work; d. Community Development Department main telephone number. 130 Ordinance Page 45 (7) Prior to any notices being distributed, the applicant shall submit photos satisfactory to the Community Development Department of the completed story pole installation including required signs. (8) Tree removals. Any tree proposed for removal as part of the proposed project shall be clearly marked in the field. Diagram A (d) Duration. The story poles shall not be removed until a decision on the project has been made by the approving body and the deadline to appeal such decision has expired with no appeal having been filed. If the decision by the approving body is appealed, the story poles shall remain in place until a final decision that is not subject to appeal has been made. The story poles are required to be removed within fifteen calendar days after a final decision has been taken and all appeal periods have expired. If a project application is issued a continuance for an extended period of time, the Community Development Director may require the story poles to be removed and reinstalled not less than fifteen days prior to the next public hearing on the project. (e) Exceptions. The Community Development Director may consider unique and/or special circumstances (e.g., dangerous site topography or hazardous weather conditions) where an alternate method, tool or technology (e.g., models, photosimulations, or equivalent methods) may be used in lieu of story poles to satisfy the requirements of Section 15-45.075. 131 Ordinance Page 46 Article 15-46 - Design Review: Multi-Family Dwellings and Commercial Structures 15-46.020 Requirement for design review; public hearing. (a) In each of the following cases, no building permit shall be issued until the proposed improvements have received design review approval by the Planning Commission pursuant to this Article to the extent not precluded by another section of this Chapter or State Law: (1) Any new main structure in an R-M, P-A, M-U, or C district. (2) Any expansion over five hundred square feet to an existing main structure in an R-M, P-A, M-U, or C district. (3) Any substantial exterior alteration, as determined by the Community Development Director, to an existing structure in an R-M, P-A, M-U, or C district. (4) Any addition over twenty-two feet in height to an existing main or accessory structure in an R-M, P-A, M-U, or C district. (5) Any parking lot in an R-M, P-A, M-U, or C district covering an area of one thousand square feet or greater. (6) Any structure, except a single-family dwelling or accessory structure, having a floor area of one thousand square feet or greater, located in an A, R-1, HR or R-OS district. (7) Any mixed-use project. 15-46.032 Requirement for story poles. Story poles shall be required in the same manner as under Section 15-45.075 of this Chapter. 132 Ordinance Page 47 Article 15-56 - Accessory Dwelling Units 15-56.015 Definitions. The following definitions apply only to this Article: (1) Accessory dwelling unit as defined in Article 15-06. (2) Accessory structure as defined in Article 15-06. (23) Junior accessory dwelling unit as defined in Article 15-06. (34) Living area means the interior habitable area of a dwelling unit including basements and attics but does not include a garage or any accessory structure. (45) Passageway means a pathway that is unobstructed clear to the sky and extends from a street to one entrance of the accessory dwelling unit. (56) Short-term rental means a dwelling unit which is used for transient occupancy for periods of up to thirty consecutive days for which payment is required. (67) Tandem parking means two or more automobiles parked on a driveway or in any other location on a lot, lined up behind one another. 15-56.020 Number of units allowed for single-family and multi-family dwellings. (a) Single-family dwellings. One accessory dwelling unit and one up to two junior accessory dwelling units within the proposed space of a single-family dwelling or existing space of a single-family dwelling or accessory structure, and one detached, new construction accessory dwelling unit with minimum four-foot side and rear yard setbacks shall be allowed on any one lot which contains an existing or concurrently approved single- family dwelling unit. Such units are an accessory use to the main dwelling unit and shall not count toward density limitations or be considered a new residential use. 15-56.025 Development standards for accessory dwelling units and junior accessory dwelling units. Except as otherwise provided in Section 15-56.050, each accessory dwelling unit shall comply with all of the following development standards: (a) Newly constructed accessory dwelling unit that adds floor area. Each newly constructed accessory dwelling unit that adds floor area to a lot is required to satisfy the following criteria: (2) Zoning regulations. Unless otherwise provided in this Article, the accessory dwelling unit shall comply with applicable zoning regulations (including, but not limited to, required setbacks, floor area limits, site coverage, and height limits). For lots that are at least ten thousand net square feet in size, a one-time ten percent increase in site coverage and allowable floor area may be granted by the Community Development Director if the new accessory dwelling unit is subject to a recorded enforceable restriction limiting occupancy of the unit to lower-income households as defined in Health and Safety Code section 50079.5 or moderate-income households, as defined in in Health and Safety Code section 50052.5, and limiting any rent to be charged for the unit to the affordable rent set pursuant to Health and Safety Code section 50053 is deed restricted so that it may only be rented to below market rate households. Notwithstanding the foregoing, an attached or detached accessory dwelling of up to one thousand square feet with four-foot side and rear setbacks shall be allowed where consistent with the floor area requirements in section 15-56.025(a)(5). (3) Sale and rental. 133 Ordinance Page 48 a. An accessory dwelling unit may be rented separately from the primary single-family dwelling or multi-family dwelling but may not be sold or otherwise conveyed separately from the primary dwelling on the lot. b. An accessory dwelling unit or junior accessory dwelling unit shall not be used as a short- term rental. c. An accessory dwelling unit may not be sold or otherwise conveyed separately from the primary dwelling on a lot unless done so in accordance with Government Code section 65852.26. (5) Floor area. a. Except as provided in subsection (b) below, the maximum floor area limit for an accessory dwelling unit shall be as follows: i. an attached accessory dwelling unit shall not exceed fifty percent of the existing or concurrently approved living area of a single-family dwelling, with a maximum size of one thousand two hundred square feet, not including the garage. ii. a detached accessory dwelling unit, not located within a side or rear setback area, shall have a maximum size of one thousand two hundred square feet of living area, not including the garage. iii. a detached accessory dwelling unit located partially or entirely within a side or rear setback area shall have a maximum size of eight hundred fifty square feet of floor area if the unit has one bedroom or one thousand square feet of floor area if the unit has two bedrooms. In no case shall the above requirements in subsections (i) and (ii) prohibit the construction of one accessory dwelling of up to eight hundred (800) square feet with minimum side and rear setbacks of four feet or located within the front setback. iv. Notwithstanding the foregoing, conversion of space within an existing single-family dwelling is not subject to these floor area limitations. b. Both the accessory dwelling unit and the primary dwelling unit shall count toward the total maximum allowable floor area set by applicable zoning regulations. However, in no case shall floor area and site coverage requirements shall not be applied to prohibit the construction of an one accessory dwelling unit that does not exceed eight hundred square feet gross floor area and which otherwise complies with all other applicable development standards has minimum side and rear yard setbacks of at least four feet. c. If an accessory dwelling unit has a basement or an attic, that area is included as part of the total maximum floor area allowed. (6) Height of accessory dwelling units. a. No detached accessory dwelling unit located partially or entirely within a side or rear setback area shall exceed sixteen feet in height. b. No detached or attached accessory dwelling units located outside setback areas shall exceed twenty-six feet in height. c. Accessory dwelling units, both detached and attached, in excess of eighteen feet in height shall comply with the applicable design review regulations set forth in Article 15-45 of this Chapter. a. Attached accessory dwelling units. An accessory dwelling unit that is attached to the primary dwelling shall not exceed a height of twenty five feet or two stories or the height limitation that applies to the primary dwelling pursuant to this Chapter, whichever is lower. 134 Ordinance Page 49 b. Detached accessory dwelling units. Detached accessory dwelling units shall not exceed: i. A height of sixteen feet for a detached accessory dwelling unit on a lot with an existing or proposed single family or multifamily dwelling unit; or ii. A height of eighteen feet for a detached accessory dwelling unit on a lot with an existing or proposed multifamily, multistory dwelling; or iii. A height of eighteen feet for a detached accessory dwelling unit on a lot with an existing or proposed single family or multifamily dwelling unit that is within one-half of one mile walking distance of a major transit stop or a high-quality transit corridor, as those terms are defined in Public Resources Code section 21155. iv. An additional two feet in height is permitted to accommodate a roof pitch on the accessory dwelling unit that is aligned with the roof pitch of the primary dwelling unit. (7) Setbacks. Attached accessory dwelling units shall comply with the setbacks required for the primary dwelling unit. Detached accessory dwelling units shall have rear and side setbacks of no less than four feet. However, setbacks of less than four feet are allowed if the accessory dwelling unit is constructed in the same location and to the same dimensions as an existing structure that is demolished for the purpose of constructing the accessory dwelling unit. Front yard setback requirements of the underlying zoning district apply to accessory dwelling units except when it precludes the construction of one accessory dwelling unit of at least eight hundred (800) square feet. (8) Construction above garage. Notwithstanding other setback requirements in the City Code, a setback no less than four five feet from the side and rear lot lines shall be allowed for an accessory dwelling unit that is constructed above a garage that is non-conforming as to setbacks. (9) Parking. Parking requirements for an accessory dwelling unit shall be as follows: a. Unless otherwise provided in this section, one off-street parking space shall be provided for the accessory dwelling unit in addition to the off-street covered parking spaces required for the main dwelling. b. No parking space shall be required for an accessory dwelling unit in any of the following instances: i. The accessory dwelling unit is located within one-half mile of public transit as defined in Government Code § 65852.2; ii. The accessory dwelling unit is located within a designated architecturally and historically significant historic district; iii. The accessory dwelling unit is part of the proposed or existing primary residence or accessory structure; iv. When on-street parking permits are required but not offered to the occupant of the accessory dwelling unit; v. When there is a car share vehicle located within one block of the accessory dwelling unit; vi. The accessory dwelling unit is subjected to a recorded enforceable restriction limiting occupancy of the unit to lower income households as defined in Health and Safety Code section 50079.5 and limiting any rent to be charged for the unit to the affordable rent set pursuant to Health and Safety Code section 50053; 135 Ordinance Page 50 vii. When a permit application for an accessory dwelling unit is submitted with a permit application to create a new single-family dwelling or a new multifamily dwelling on the same lot; or viii. The unit is permitted as a junior accessory dwelling unit. c. When a garage, carport, or covered parking structure is demolished in conjunction with the construction of an accessory dwelling unit, any lost off-street parking spaces required for the main dwelling are not required to be replaced. (10) Access. The accessory dwelling unit shall be served by the same driveway access to the street as the existing or concurrently approved main dwelling. A separate driveway shall be allowed for (a) an accessory dwelling unit on a corner lot where the secondary frontage does not already have a driveway and (b) an interior lot that has site frontage of at least 80 feet. (11) Entrances. If the accessory dwelling unit is attached to the main dwelling both the accessory dwelling unit and the main dwelling may be served by a common entrance; however a separate exterior entrance to the accessory dwelling unit must be located on the side or at the rear of the main dwelling. No access shall be allowed between an accessory building and an accessory dwelling unit if both structures are connected by a common wall, with the exception that an attached garage may have interior access to an accessory dwelling unit. A separate exterior entrance to the accessory dwelling unit must be located on the side or at the rear of the main dwelling except when this requirement renders infeasible the construction of the accessory dwelling unit. (13) Limitation on number of bedrooms. An accessory dwelling unit may not have more than two bedrooms. Covered patios. Attached covered patios shall comply with the applicable setback requirements of the underlying zoning district. (14) Appearance. All new construction to create an accessory dwelling unit must match the existing or concurrently approved main structure in color, materials and architectural design. (15) Decks. Roof decks are not permitted on any newly constructed accessory dwelling unit. (b) Accessory dwelling unit constructed within existing floor area. (1) Conversion of existing floor area. Each application for a building permit to convert existing interior space of an existing single-family dwelling, multi-family dwelling, or accessory structure to an accessory dwelling unit shall comply with the following standards: a. The accessory dwelling unit must: 1i. Be located within a district zoned to allow for single-family or multi-family dwellings; 2ii. Be contained within the existing interior space of a single-family dwelling, multi-family dwelling, or accessory building, including, but not limited to, a studio, pool house, or other similar structure. The interior space of aAn existing accessory building may be expanded by no more than one hundred fifty square feet beyond the physical dimensions of the existing structure for the sole purpose of accommodating ingress and egress. 3iii. Have independent exterior access from the existing main dwelling; 4iv. Not be intended for sale, or sold, separately from the main dwelling except in accordance with Government Code section 65852.26; 5v. Have side and rear setbacks sufficient for fire safety as determined by the fire agency having jurisdiction; and 6vi. Comply with all building codes and health and safety regulations. 136 Ordinance Page 51 b. Parking. 1i. When a garage, carport, or covered parking structure is demolished in conjunction with the construction of an accessory dwelling unit, or converted to an accessory dwelling unit, any lost off-street parking spaces required for the main dwelling are not required to be replaced with off-street covered parking. 2ii. No additional parking will be required for the accessory dwelling unit in instances where the accessory dwelling unit is part of the existing main dwelling or an existing residential accessory structure. c. Converted garage setbacks. No setback shall be required for an existing garage that is converted to an accessory dwelling unit or to a portion of an accessory dwelling unit. (2) Creation of a junior accessory dwelling unit. Each application for a building permit to convert floor area of an existing or proposed single-family dwelling or accessory structure to a junior accessory dwelling unit shall comply with the following standards: a. The junior accessory dwelling unit shall be located within a district zoned to allow for single-family or multi-family dwellings. b. The junior accessory dwelling unit shall be constructed within the walls of an existing or proposed single-family structure including an attached garage, and shall be no more than five hundred square feet in size. c. The junior accessory dwelling unit shall have a separate entrance from the main entrance to the proposed or existing single-family residence. d. The junior accessory dwelling unit shall contain an efficiency kitchen, which shall include all of the following: i. A cooking facility with appliances; and ii. A food preparation counter and storage cabinets that are of reasonable size in relation to the size of the junior accessory dwelling unit. e. The junior accessory dwelling unit shall have side and rear setbacks sufficient for safety, as determined by the fire agency having jurisdiction. f. The junior accessory dwelling unit must comply with all building codes and health and safety codes. g. Parking. No additional parking shall be required as a condition to grant a permit for the creation of a junior accessory dwelling unit. h. Owner-occupancy is required in the structure in which a junior accessory dwelling unit is permitted. The owner may reside in either the single-family dwelling portion of the structure or the junior accessory dwelling unit. Pursuant to Government Code Section 65852.22(a)(2), owner-occupancy shall not be required if the owner is another governmental agency, land trust, or housing organization. (c) Impact Fee Exemptions. Accessory dwelling units up to 750 square feet are exempt from impact fees, and accessory dwelling units that are 750 square feet or larger may be charged impact fees but only such fees that are proportional in size (by square foot) to those for the primary dwelling unit. 15-56.030 Additional provisions for multi-family dwellings. The following additional provisions apply to the creation of accessory dwelling units for multi-family dwellings as defined in Section 15-06.240(c). 137 Ordinance Page 52 (a) For every four dwelling units within a multi-family dwelling, one accessory dwelling unit may be created At least one accessory dwelling unit shall be allowed within an existing multifamily dwelling dwellings as defined in Section 15-06.240(c). The maximum number of accessory dwelling units in a multi-family dwelling shall be 25 percent of the existing units as of the date of the dwelling’s Certificate of Occupancy; any fraction of a unit under this formula shall be allowed as a whole unit. Any accessory dwelling units in a multifamily dwelling shall be created within existing spaces that are not part of the living area, including, but not limited to, storage rooms, boiler rooms, passageways, attics, basements, or garages, provided that the accessory dwelling unit so created complies with the California Building Code. 15-56.035 Owner occupancy restrictions. (a) With respect to a lot containing a standard accessory dwelling unit, for applications received after January 1, 2025, one of the dwellings on the lots must be the bona fide principal residence of at least one legal owner of the lot containing the dwelling, as evidenced at the time of building permit approval by appropriated documents of title and residency. Prior to the issuance of a building permit, the applicant shall provide evidence that a deed restriction has been recorded on the title of the affected property stating that one of the dwelling units on the lot shall remain owner occupied. 15-56.040 Permitting. Within sixty days of receipt of a complete application, the Community Development Department shall ministerially approve or deny process for approval any application for a junior accessory dwelling unit or an accessory dwelling unit that is in compliance with the requirements of this Article or otherwise qualifies for ministerial approval pursuant to state State law. 15-56.050 Legalization of existing accessory dwelling units and junior accessory dwelling units. (e) Disqualified existing units. Any unpermitted accessory dwelling unit or junior accessory dwelling unit constructed established prior to January 1, 2018 February 19, 2003, will not be denied approval unless correcting violations of the Building Code, Government Code section 65852.2, or this Article is necessary to protect the health and safety of the public or occupants of the structure, or the building is deemed substandard pursuant to Health & Safety Code section 17920.3. which does not qualify for legalization under this Section by reason of not having been lawfully constructed, shall be deemed a new unit subject to the remaining provisions of this Article, except as follows: (1) The existing accessory dwelling unit or junior accessory dwelling unit shall comply with the standards set forth in subsection (d) of this Section. (2) The existing accessory dwelling unit or junior accessory dwelling unit shall comply with current zoning regulations, unless a variance is granted pursuant to Article 15-70 of this Chapter. 138 Ordinance Page 53 Article 15-57 - Ministerial Consideration of Qualifying Projects. Two-Unit Residential Developments and Urban Lot Splits 15-57.010 Purpose of article. The purpose of this Article is to regulate Urban Lot Splits, and Two-Unit Residential Developments, and Three-Unit Residential Conversions in compliance with California Government Code Sections 66452.6, 65852.21, and 66411.7 and to implement the Housing Element of the City’s General Plan, to allow for ministerial approval of certain parcel maps creating two lots and of projects including up to two detached or attached housing units on one parcel or up to three units in an existing home, along with ancillary uses and structures. Eligible applications under this Article shall be considered ministerially, without discretionary review or a hearing. 15-57.020 Definitions. Terms used in this Article have the meanings set forth below: (4) "Sufficient for separate conveyance," means that each attached or adjacent dwelling unit is constructed in a manner adequate to allow for the separate sale of each unit in a common interest development as defined in Civil Code Section 41001351(including a residential condominium, planned development, stock cooperative, or community apartment project), or any other ownership type in which the dwelling units may be sold individually. (8) “Three-Unit Residential Conversion” means a development that proposes to add up to two new dwelling units to an existing structure that includes one or two existing dwelling units and meets all the criteria and standards set forth in this Article. A Three-Unit Residential Conversion shall not result in more than three total dwelling units within the structure. No new, freestanding structure may be constructed as part of a Three-Unit Residential Conversion. 15-57.030 Applicability. A Two-Unit Residential Development, Three-Unit Residential Conversion, or Urban Lot Split may be located on parcels within all Single-Family Residential Zoning Districts with the following exceptions: (a) Any parcel where the Two-Unit Residential Development, Three-Unit Residential Conversion, or Urban Lot Split would require demolition or alteration of any of the following housing types: (1) Housing that is subject to a recorded covenant, ordinance, or law that restricts rents to levels affordable to persons and families of moderate, low, or very low income. (2) Housing that is subject to any form of rent or price control through a public entity's valid exercise of its police power. (3) Housing that has been occupied by a tenant within the last three years. (4) A parcel or parcels on which an owner of residential real property has exercised the owner's rights under Chapter 12.75 (commencing with Section 7060) of Division 7 of Title 1 to withdraw accommodations from rent or lease within fifteen years before the date that the development proponent submits an application. (b) A parcel located within a historic district or including a property included on the State's Historic Resources Inventory, as defined in Public Resources Code Section 5020.1, or within a site that is designated or listed as a city or county landmark or historic property or districts pursuant to a city or county ordinance. (c) A parcel of one or more of the types specified in subparagraphs (B) to (K), inclusive, of Government Code Section 65913.4(a)(6). Without limiting the foregoing, the most applicable of those specifications to the City of Saratoga are the following: 139 Ordinance Page 54 (1) A Two-Unit Residential Development, Three-Unit Residential Conversion, or Urban Lot Split may not be located on any parcel within a very high fire hazard severity zone, as determined the Department of Forestry and Fire Protection pursuant to Government Code Section 51178, or within a high or very high fire hazard severity zone as indicated on the maps adopted by the Department of Forestry and Fire Protection pursuant to Public Resources Code Section 4202. As to Two-Unit Residential Developments and Urban Lot Splits, This this subsection does not apply to parcels that have been excluded from specific hazard zones by actions of the City pursuant to Government Code Section 51179(b), or parcels that have adopted fire hazard mitigation measures pursuant to existing building standards or state fire mitigation measures applicable to the development. (2) A Two-Unit Residential Development, Three-Unit Residential Conversion, or Urban Lot Split may not be located on any parcel located within a delineated earthquake fault zone as determined by the State Geologist in any official map published by the State Geologist, unless the development complies with applicable seismic protection building code standards adopted by the California Building Standards Commission under the California Building Standards Law (Part 2.5 (commencing with Section 18901) of Division 13 of the Health and Safety Code), and by the City of Saratoga Building Department under Chapter 12.2 (commencing with Section 8875) of Division 1 of Title 2 of the Government Code. (d) A proposed Two-Unit Residential Development or Three-Unit Residential Conversion that allows the demolition of more than twenty-five percent of the existing exterior structural walls, unless the Two- Unit Residential Development development is on a site that has not been occupied by a tenant in the last three years. (e) For a Three-Unit Residential Conversion, any parcel located outside the R-1-20 and R-1-40 districts. 15-57.040 Development Standards. Development pursuant to this Article shall comply with the following development standards and all Development pursuant to this Article shall comply with the following development standards and all applicable objective standards of the City Code, except as otherwise expressly provided for in this section. A project proposed as part of a Two-Unit Residential Development, Three-Unit Residential Conversion, or on a lot created by an Urban Lot Split, which does not meet the requirements of this Article may seek discretionary approval pursuant to the applicable provisions of the City Code. (a) Number and size of units. Dwelling units shall count toward the total maximum allowable floor area set by applicable zoning regulations. (3) If application of the development standards of the City Code or this Article to a Two-Unit Residential Development or Three-Unit Residential Conversion would preclude construction of dwellings with a combined floor area equal to the floor area allowed for a dwelling by the underlying zoning district by City Code section 15-12.085, then the Two-Unit Residential D development may exceed the maximum site coverage allowed for the underlying zoning district in City Code section 15-12.080 and 15-13.080. Such exceedance shall be limited to the minimum site coverage required to construct dwellings with the allowed floor area. For purposes of this paragraph the "site" for the purpose of calculating site coverage shall be the lot on which the Two-Unit Residential Development is to be constructed or as depicted in a site plan, including one of the lots resulting from an Urban Lot Split. (4) A dwelling unit constructed as a part of Two-Unit Residential Development, Three-Unit Residential Conversion, or Urban Lot Split located partially or entirely within the side or rear setback area set out in the City Code shall have a maximum floor area of one thousand square feet. 140 Ordinance Page 55 (5) Attached covered patios shall comply with the applicable setback requirements of the underlying zoning district. (b) Accessory Dwelling Units. In addition to the two residential units allowed under this section, per City Code Section 15-56.020, one accessory dwelling unit and one junior accessory dwelling unit shall be allowed on any one lot, except as provided in Section 15-57.050(b) of this Article. For purposes of City Code Section 15-56.020, a Two-Unit Residential Development or a Three-Unit Residential Conversion shall be considered “an existing or concurrently approved single-family dwelling unit.” (c) Maximum Height. No dwelling unit constructed pursuant to this Article as part of a Two-Unit Residential Development or on a lot created by an Urban Lot Split shall exceed one story and a height of eighteen feet, except as otherwise expressly provided for in this section. No dwelling unit constructed pursuant to this Article as part of a Three-Unit Residential Conversion shall exceed the height of the original structure subject to the conversion. (1) A proposed dwelling unit which is located within either the required side or rear setback area as set by the underlying zoning district shall not exceed a height of sixteen feet. (d) Side and Rear Setbacks. No dwelling unit constructed pursuant to this Article as part of a Two-Unit Residential Development or on a lot created by an Urban Lot Split shall have an interior side or rear setback of less than four feet. Notwithstanding, no setback shall be required for an existing structure or a structure constructed in the same location and to the same dimensions as an existing structure. A Three-Unit Residential Conversion shall be subject to the setback requirements of the underlying zoning district. Attached covered patios constructed as part of a Two-Unit Residential Unit shall comply with the applicable setback requirements of the underlying zoning district. (e) Accessory Uses and Structures. All accessory uses and structures shall comply with the development regulations contained in Chapter 15 of the City Code. (f) Decks. Roof decks are not permitted on any dwelling unit constructed pursuant to this Article as part of a Two-Unit Residential Development or Three-Unit Residential Conversion. (g) Heating, ventilation and air conditioning (HVAC) mechanical equipment and generators. No HVAC mechanical equipment or generators, other than equipment associated with accessory dwelling units, shall be allowed in any required front, side or rear setback area of the underlying zoning district. HVAC mechanical equipment and generators shall comply with the development regulations contained in 15- 80.030(l). (h) Off-Street Parking. One off-street parking space within an enclosed garage shall be required per unit, with the exception that for Two-Unit Residential Developments and Urban Lots Splits, no off-street parking shall be required if any of the following apply: (1) The parcel is located within one-half mile walking distances or either a high-quality transit corridor, as defined in Public Resources Code Section 21155(b) of the, or a major transit stop, as defined in Public Resources Code Section 21064.3. (2) There is a designated parking area for one or more car share vehicles within one block of the parcel. (i) Rental. No dwelling unit constructed as a part of Two-Unit Residential Development, Three-Unit Residential Conversion or Urban Lot Split shall be rented for a period of less than thirty days. (j) Septic System. For any Two-Unit Residential Development or Three-Unit Residential Conversion that will be connected to an onsite septic system, the applicant must provide a percolation test showing compliance with applicable public health and safety standards and completed within the last five years, or, if the percolation test has been recertified, within the last ten years. 141 Ordinance Page 56 15-57.050 Urban Lot Splits. A parcel map for an Urban Lot Split shall be allowed subject to ministerial review if the parcel map for the lot split meets all of the requirements in this section. (b) Number of Units. Section 15-57.040(b) notwithstanding, No no more than two four dwelling units shall be allowed on any parcel created by the use of an Urban Lot Split or any parcel that is the site of a Three-Unit Residential Conversion. For purposes of this provision, "unit" means any dwelling unit, including, but not limited to, a unit or units created pursuant to Government Code Section 65852.21, a primary dwelling, an accessory dwelling unit as defined in Government Code Section 65852.2, or a junior accessory dwelling unit as defined in Government Code Section 65852.22. 15-57.060 Tree Protection. The applicant for any Urban Lot Split project or, Two-Unit Residential Development, or Three-Unit Residential Conversion that would remove, damage, prune, or encroach upon a protected tree as defined in City Code section 15-50.050 shall: (a) Provide an Arborist Report and Tree Preservation plan as described in City Code sections 15-50.130 and 140 as part of the application materials. (b) Provide a Tree Protection Security Deposit per City Code section 15-50.080. (c) Before issuance of any Certificate of Occupancy for any dwelling unit, plant new trees equal to the value of removed trees in accordance with the ISA Tree Valuation Formula contained in the April 2000 ISA Guide for Plant Appraisal. 142 Ordinance Page 57 Article 15-58 - Mixed-Use and Multi-Family Design and Development Standards 15-58.010 Purposes of article. The purpose of the mixed-use and multi-family design and development standards is to guide the design of multi-family residential and mixed-use development and to support the implementation of the Housing Element of the General Plan. The goal is to establish objective standards that will provide consistent guidance for future development in the multi-family residential, implement this Housing Program in a consistent manner throughout the various mixed-use, commercial, and office zoning districts of the City. It is further the goal of these standards to protect ensure that new residential and mixed-use development is designed to be compatible with adjacent residential uses as well as existing and future commercial development. 15-58.020 Development standards. The provisions of this article apply to all multi-family residential and mixed-use projects that are allowed uses under this Code or State law. The standards contained herein are intended to be objective in nature, meaning that the application of the standards involves no personal or subjective judgement by a public official and are uniformly verifiable by reference to an external and uniform benchmark or criterion available and knowable by both the development applicant or proponent and the public official prior to submittal. The standards that apply to commercial uses are not applicable to a project that includes only multi-family residential development, but they are applicable to the commercial portion(s) of a mixed-use project. Those standards that apply to residential uses apply to both multi-family residential projects and the residential portion(s) of a mixed-use project. (a) Residential and commercial density and intensity is determined by the base zoning district. The maximum density is twenty dwellings per net acre except as provided in Section 15-19.035 of this Code. (b) Commercial uses in the P-A, C-N, C-V, CH-1 and CH-2 districts. Only c Commercial use(s) are required along all may be located on the ground floor abutting a street facing frontages. Dwelling unit(s) may be located in all other portions of the structure. (c) Residential uses in the P-A, C-N, C-V, CH-1 and CH-2 districts. The City may impose no condition limiting the percentage of the total allowable residential floor area on the mixed-use site to less than or equal to fifty percent. That percentage may be greater than fifty percent if approved by the Planning Commission during a design review process upon the Commission making the following findings: Up to fifty percent of building square footage, exclusive of parking, may be developed with residential uses (which uses shall not include garages or shared utility, storage and laundry rooms), except that the City shall ministerially approve an applicant’s request to occupy more than fifty percent of building square footage, exclusive of parking, with residential uses (which uses shall not include garages or shared utility, storage and laundry rooms) when the Applicant demonstrates both of the following: (1) That the proposed location of the mixed-use is in accord with the objectives of the Zoning Regulations and the purposes of the district in which the site is located; and (2) That the proposed location of the mixed-use and the conditions under which it would be operated or maintained will not cause a significant quantifiable, direct, and unavoidable impact, based on an objective, identified written public health or safety standard, policy, or condition; be detrimental to the public health, safety or welfare, or materially injurious to properties or improvements in the vicinity; and (23) That the proposed mixed-use will comply with each of the applicable provisions of this Chapter.; and (4) That the proposed mixed-use will not adversely affect existing or anticipated uses in the immediate neighborhood, and will not adversely affect surrounding properties or the occupants thereof. (d) Parking for both the nonresidential use and the dwelling unit(s) shall be as specified in Article 15-35 of this Chapter. ,provided that tThe Planning Commission may reduce the required parking specified in Article 15- 143 Ordinance Page 58 35 through approval of approve shared parking. if it determines that it will not result in adverse impacts on adjacent uses. (e) Perimeter fencing shall be required to conform to the following sections of Article 15-29 of this Chapter: (1) Section 15-29.010(a) through (c); (2) Section 15-29.010(e) through (l); (3) Section 15-29.030; (4) Section 15-29.040; and (5) Section 15-29.060. (f) Each dwelling shall have private, usable outdoor space, including but not limited to, decks, balconies, yards or patios. (fg) The maximum height of a mixed-use structure shall be as it is stated in the underlying zoning district. Nothing in this article shall allow structure heights higher than those specified for the underlying zoning district. Standards in this article that apply to heights or stories above those specified for the underlying zoning district shall apply in the event that such heights are allowed under State or other applicable law. (h) Overall site coverage may be increased by up to ten percent of the maximum allowed in the Zoning District for projects containing at least ten percent of the units deed restricted to below market rate housing units. (gi) Fences at least six feet in height are required along all interior perimeters of Mmixed-use projects abutting single-family residential districts shall have sound walls and landscape screening in order to protect the privacy and quality of life of abutting single-family residential land uses. (j) The residential component of a mixed-use project shall be rental and/or owner occupied. (k) Projects with multiple stories shall be reviewed to ensure that design features such as setbacks and window placement provide adequate privacy protection. (hl) Every multi-family project (including a multi-family portion of a mixed-use project that does not involve a subdivision) shall be required to dedicate a portion of land and/or pay a fee in lieu thereof, for the purpose of providing park or recreational facilities reasonably related to serving the development project and in accord with the standards and provisions of Section 14-25.080(b) through (e) of this Code, provided that for purposes of this Article, references in Section 14-25.080 to “subdivision” shall mean “development project,” references to “subdivider” shall mean “applicant,” and references to “parcels” or “lots” shall mean “dwelling units.” Sections 14-25.080(b) and (e) notwithstanding, a project of twenty or fewer dwelling units shall only be required to pay fees pursuant to this section. A project shall be required to pay fees and/or dedicate land pursuant to Section 14-25.080 or this section, but not both. Smaller mixed-use projects (twenty or fewer dwelling units) must pay an in lieu fee for park construction. (m) In larger mixed-use projects (more than twenty dwelling units) either the developer must pay an in-lieu fee for park construction or construct common, useable open space on site at the discretion of the Planning Commission based on the vicinity of existing public parks. 15-58.030 Design standards, building placement and articulation. (a) Building placement (1) R-M district. No building placement standards. (2) CH-1 and CH-2 districts. A minimum 80 percent of ground-floor building frontage must be built at the front setback line to maintain a consistent street wall, as illustrated in Figure 15-58.030-1. 144 Ordinance Page 59 Figure 15-58.030-1: Building Placement, CH-1 and CH-2 Districts (3) M-U, P-A, C-V, and C-N districts. A minimum 70 percent of ground-floor building frontage must be built within 10 feet of the front setback line, as illustrated in Figure 15-58.030-2. Figure 15-58.030-2: Building Placement, MU-MD, MU-HD, MU-VHD, P-A and C-N Districts (4) Corner areas, all districts. On street corners, buildings must be located at the intersecting front and street side setback lines or the corner area must be improved as part of a public plaza, a small park, or other publicly-accessible improved open space. The corner area is the area bounded by the intersecting property lines and lines perpendicular to and 30 feet from the intersecting property lines, as illustrated in Figure 15-58.030-3. 145 Ordinance Page 60 Figure 15-58.030-3: Corner Areas (b) Upper-story step-back. (1) P-A, R-M, C-V, C-N, CH-1, and CH-2 districts. Requirements for upper-story step-backs are established in the base zone standards. (2) MU-MD district. (a) Front and street side. On the front and street side of the building, the third story and above must be stepped back a minimum of six feet from the ground floor façade or located within a sloped roof form. (b) Interior side and rear. Where buildings abut or directly face an R-1 district, the third story and above along interior side and rear facades must be either stepped back a minimum of six feet from the ground floor façade or located within a sloped roof form, as illustrated in Figure 15-58.030-4. Roof forms must be in accordance with Section 15-58.050(a). Figure 15-58.030-4: Upper-Story Step-Back MU-MD District 146 Ordinance Page 61 (3) MU-HD district. (a) Front and street side. The fourth story and above must be stepped back a minimum of six feet from the ground floor façade or located within a sloped roof form. Roof forms must be in accordance with Section 15-58.050(a). (b) Interior side and rear. Where buildings abut an R-1 district, the fourth story and above must be either stepped back a minimum of six feet from the ground floor façade for a minimum 50 percent of the façade length or located within a sloped roof form, as illustrated in Figure 15-58.030-5. Roof forms must be in accordance with Section 15-58.050(a). Figure 15-58.030-5: Upper-Story Front and Side Step-Back, MU-HD District (4) MU-VHD district (a) Front and street side (1) For portions of the building within 25 feet of the property line, the third story and above must be stepped back a minimum of 12 feet from the ground floor façade. (2) For portions of the building set back more than 25 feet from the front or street-side property line, no upper story step-back is required, provided the setback area is improved as a landscaped and publicly accessible area, as illustrated in Figure 15-58.030-6. 147 Ordinance Page 62 Figure 15-58.030-6: Upper-Story Front Step-Back, MU-VHD District (b) Interior side and rear. No upper story step-back required. (c) Building articulation (1) Attached rowhouses facades (a) Variation in plan. Where a row of attached rowhouses exceeds six units, facades of abutting attached units must be offset a minimum of 12 inches in plan view to avoid monotony in design. (b) Length of townhouse building. Any single block of attached townhouses must not exceed 250 feet in length. (2) Street-facing facades over 50 feet in length. For buildings façades over 50 feet in length, all street- facing facades above the ground floor must incorporate at least one of the following, as illustrated in Figure 15-58.030-7: (a) A regular pattern of window bays a minimum of 24 inches in depth from building façade; or (b) At least two changes of plane a minimum of 30 inches in depth from the building façade. Figure 15-58.030-7: Building Articulation, Facades over 50 Feet 148 Ordinance Page 63 (3) Street-facing facades over 150 feet in length. (a) Street-facing facades over 150 feet in length must comply with the standards of 15-58.040(c)(2). (b) As to all stories above the ground floor, all street-facing façades over 150 feet in length must be separated into primary façade bays no greater than 70 feet in length and secondary façade bays defined by a recess a minimum of five feet in depth and 12 feet in width, and must incorporate one of the following as illustrated in Figure 15-58.040-8. i. A change in building height of a least eight feet; or ii. A change in roof form, parapet height, or parapet shape visible from all abutting rights- of-way. Figure 15-58.030-8: Building Articulation, Facades over 150 Feet (4) Street-facing facades over 400 feet in length. (a) Street-facing facades over 400 feet in length must comply with the standards of 15-58.030(3)(a) and (b). (b) Street-facing façades over 400 feet in length must also incorporate a full height recess a minimum of 40 feet in depth and 60 feet in width, as illustrated in Figure 15-58.030-9. The recess must: (i) Be closed to vehicular circulation; (ii) Be improved with pedestrian amenities and a combination of landscaping and paving that serves as an extension of the abutting sidewalk; (iii) Provide a minimum of 100 square feet that is protected from the elements; and (iv) Remain accessible and open to the public. 149 Ordinance Page 64 Figure 15-58.030-9: Building Articulation, Facades over 400 Feet (5) Height of secondary façade bays. The roof of secondary façade bays shall be no higher than the corresponding elements of the primary façade bay. (d) Privacy and views (1) Balconies and decks facing an abutting R-1 district. (a) No portion of any balcony or deck may extend into a required setback along a property line shared with an R-1 district or within 4 feet of a property line shared with an R-1 district, whichever is greater. (b) Balconies and decks facing an abutting R-1 district may be a maximum nine feet in length and three feet in depth. (c) All open perimeters of balconies or decks facing an abutting R-1 district must incorporate an opaque wall at least four feet in height. (2) Privacy and window placement. As illustrated in Figure 15-58.040-10, windows to a living room, dining room or family room within 10 feet of a setback line and oriented toward an interior side setback must be at least one of the following: (a) Be angled a minimum of 30 degrees as measured perpendicular to the adjacent side setback line; (b) Have a minimum sill height of 42 inches from the finished floor; or (c) Use permanently translucent or frosted glazing. Figure 15-58.040-10: Privacy 150 Ordinance Page 65 15-58.040 Design standards, building design (a) Roofs (1) Roof design. Roof forms shall be limited to pitched roofs (hipped, gabled, or shed), mansard roofs, or flat roofs. (a) Pitched roofs. (1) Pitched roof slope must be no less than 4:12 (2) Pitched roofs must incorporate eaves a minimum of 12 inches in depth. Where eaves exceed 18 inches in depth, a regular pattern of exterior brackets, beams, dentils, or other detailing is required. (b) Mansard roofs. (1) The lower slope of the mansard roof must be no less than 65 degrees. (2) Mansard roofs must include a regular pattern of dormers for the story within. (3) False mansard roofs are prohibited. This refers to a design where a non-structural mansard form is placed over a top story with a flat roof. (c) Flat roofs. Flat roofs must incorporate one of the following: (1) A cornice line with a minimum 6-inch overhang. (2) A parapet with segments that do not exceed 15 feet in length without interruption in height or form. (d) Visibility of roof form. When any top story is stepped back and located within a sloped roof form such as a mansard roof or a hipped and/or gabled roof with dormers, the floor below must (and other floors may) be stepped back to meet the slope of the top story, as illustrated in Figure 15-58.040-1. Figure 15-58.040-1: Visibility of Roof Forms (2) Roof materials. Roof materials shall be limited to wood or composition shingles, tile, standing seam metal, concrete roof tiles, or, for flat roofs, a cool roof membrane. (b) Ground floor height. The ground floor ceiling height must be a minimum of 12 inches taller than the average upper floor floor-to-ceiling height of the building, as illustrated in Figure 15-58.040-2. 151 Ordinance Page 66 Figure 15-58.040-2: Ground Floor Height (c) Building entrances. (1) Entry location. (a) Each street-facing building façade must have at least one pedestrian entry into the structure. (b) All ground floor dwelling units located along public rights-of-way, public open space, or internal pathways must have a primary entrance, either individual or shared, facing a public street, open space, or pathway. (c) Primary entrances to ground floor dwelling units internal to a site may face an internal drive aisle or pathway. Such units must be designed so that the primary entryway is visible from a pedestrian pathway connected to a street. (d) Street-facing non-residential building façades must incorporate at least one ground floor entrance per 60 linear feet of building frontage. (2) Entry protection. All building entrances must have a roofed projection or recess with a minimum depth of four feet and a minimum width of six feet. (3) Entry types. Building entries must take one of the following forms: (a) Stoop. Individual covered stoop entries with dimensions as indicated below, and as illustrated in Figure 15- 58.040-3: (1) Width of stoop: Minimum 5 feet, maximum 8 feet (2) Depth of stoop: Minimum 5 feet, maximum 8 feet (3) Finish floor level above sidewalk: Minimum 18 inches (4) Projection depth: Minimum 5 feet, maximum 8 feet (5) Clear height to projection: Minimum 8 feet 152 Ordinance Page 67 Figure 15-58.040-3: Stoop (b) Porch. Individual porch entries with dimensions as indicated below, and as illustrated in Figure 15-58.040-4: (1) Width of porch: Minimum 12 feet (2) Depth of porch: Minimum 8 feet (3)Finish floor level above sidewalk: Minimum 18 inches (4)Clear height, if porch is covered: Minimum 8 feet, maximum 12 feet Figure 15-58.050-4: Porch (c) Dooryard. Individual covered dooryard entries with dimensions as indicated below, and as illustrated in Figure 15-58.040-5. (1) Width of usable yard area: Minimum of 6 feet. (2) Depth of dooryard from door: Minimum 4 feet, maximum 12 feet. (3) Projection depth: Maximum 6 feet. (4) Height of enclosure: Maximum 3 feet. (5) Clear height to projection: Minimum 8 feet, maximum 12 feet. 153 Ordinance Page 68 Figure 15-58.040-5: Dooryard (d) Terrace. Terrace entry with dimensions as indicated below, and as illustrated in Figure 15-58.040-6: (1) Width of terrace: Maximum 120 feet (2) Depth of terrace: Minimum 8 feet (3) Distance of between entry stairs: Maximum 50 feet (4) Finish floor level above sidewalk: Minimum 24 inches; maximum 5 feet Figure 15-58.040-6: Terrance (e) Shopfront. Shopfront entry with dimensions as indicated below, and as illustrated in Figure 15-58.040-7: (1) Combined Recess/Projection Depth: Minimum 4 feet (2) Projection setback from curb: Minimum 2 feet (3) Clear height: Minimum 8 feet (4) Finish floor level above sidewalk: Maximum 12 inches (5) Shopfront width: Minimum 6 feet, maximum 20 feet (6) Shopfront entrances are allowed for non-residential uses only. (7) On buildings with street frontages exceeding 50 feet in length, shopfront frontages must incorporate: 154 Ordinance Page 69 (a) A recess a maximum depth of 4 feet and minimum width of 6 feet to provide additional window display space; and (b) Variations in building base, awnings, materials, and/or color to visually articulate individual shopfronts. (8) Separation of residential and non-residential entrances. Entrances to residential units, either shared or common, shall be a minimum 30 horizontal feet from commercial entrances. Figure 15-58.040-7: Shopfront (f) Façade design (1) Blank Walls. No wall on any level shall extend in a continuous horizontal plane of more than 12 feet without a window or a projection, offset, or recess of the building wall at least one foot in depth. (2) Non-residential ground-floor transparency. On any commercial ground floor street-facing façades, a minimum 60 percent of the area between two and seven feet in height must include a transparent window, as illustrated in Figure 15-58.050-8. Blank walls at the ground level must include architectural details, landscaping, and/or plant-bearing trellises or lattices. Figure 15-58.040-8: Ground-Level Transparency 155 Ordinance Page 70 (g) Windows and glazing (1) Window design. Trim at least two inches in width and ¾-inch in depth must be provided around all windows, or windows must be recessed at least 2.5 inches from the plane of the surrounding exterior wall, as illustrated in Figure 15-58.040-9. Figure 15-58.040-9: Window Design (2) Reflectivity. All glazing must be either clear glass or smart glass. Reflective or opaque tinting is prohibited. (3) Bird-safe glazing. (a) Bird-safe glazing is required for a minimum 90 percent all glazing in uninterrupted segments 24 square feet or larger on portions of buildings up to 60 feet in height. (b) Bird-safe glazing includes glazing that is translucent, dichroic, fritted, etched, or frosted. When glazing incorporates patterns, the pattern must uniformly cover the entire window and consist of vertical elements at least 1/4 inch wide at a maximum spacing of 4 inches or horizontal elements at least 1/8 inch wide at a maximum spacing of 2 inches. (c) Exceptions. (i) Residential-zoned buildings less than 45 feet tall with less than 50 percent glazing are exempt from glazing requirements. However, the requirement for bird-safe glazing applies to uninterrupted glazed segments 24 square feet or larger. (ii) A minimum 95 percent bird-safe glazing is required for residential-zoned buildings less than 45 feet tall with more than 50 percent glazing. (iii) Requirements may be modified or waived in accordance with a documented recommendation from a qualified biologist. (h) Building Materials. (1) Primary and secondary building materials. All buildings must incorporate a primary non-reflective and non-glossy building material and a secondary non-glossy and non-reflective building material. (a) Primary materials. Primary materials must be applied to or incorporated within 50 percent or more of a façade surface area, excluding transparent surfaces. Permitted primary materials are limited to: (i) Siding (lap, vertical, or shingle). All siding shall be wood, composite wood, or cement fiberboard, and wood siding shall be painted or stained. (ii) Stucco, minimum 2-coat. 156 Ordinance Page 71 (iii) Stone. (iv) Brick. (b) Secondary materials. Secondary materials must be applied to or incorporated within less than 50 percent of a façade surface area, excluding transparent surfaces. Permitted secondary materials are limited to: (i) Siding (lap, vertical, or shingle). All siding shall be wood, composite wood, or cement fiberboard, and wood siding shall be painted or stained. (ii) Stucco, minimum 2-coat. (iii) Stone, building base only. (iv) Brick. (v) Tile. (vi) Galvanized or stainless metal with a matte finish, or weathering steel. (vii) Concrete masonry units (building base only). (viii) Concrete (building base only). (2) Reflective building materials. The use of reflective building materials is limited to 25 percent of a façade surface area, excluding transparent surfaces. (3) Material durability/protection. (a) Exterior finish materials shall have an expected lifespan of no less than 30 years per manufacturer’s specifications. (b) Exterior timber shall be protected from decay by stain and sealant. (c) Exterior ferrous metals shall be protected from corrosion either through the use of galvanized, stainless, or weathering steel. (4) Prohibited materials. The following are prohibited as building cladding materials: (a) Synthetic stucco. (b) Ribbed metal. (c) Mirrored metal finishes. (d) Vinyl. (e) Aluminum. (g) Architectural integrity and unified palette. All buildings shall be designed such that each exterior building façade is designed with the same level of detail and quality as the primary façade. Elements that must be consistent across all facades are not limited to building materials, colors, window and door trim, window and door recesses, cornices, belt courses, columns, posts/beams, brackets, columns/arches, and roof forms. (i) Unit design. (1) Sound abatement requirements. (a) Sound-abatement windows with an STC (Sound Transmission Class) rating of 42 or higher shall be installed for all residential windows facing, and within 200 feet of, Highway 85, Saratoga Avenue, or Saratoga-Sunnyvale Road. 157 Ordinance Page 72 (b) All elevated private open spaces such as roof gardens and terraces within 200 feet of Highway 85, Saratoga Avenue, or Saratoga-Sunnyvale Road shall face away from the right-of-way. (2) Affordable unit design. Affordable units and market rate units in the same group of buildings constructed under the same approval shall be constructed with the same exterior materials and details so that the affordable units are not distinguishable from market-rate units. 15-58.050 Design standards, parking, and loading. (a) Parking location. Required off-street parking must be located in: (1) Ground-floor “tuck-under” individually secured garages; (2) Shared garages (podium or underground); or (3) Above-ground structures “wrapped” with buildings containing residential or commercial uses. (b) Tandem Parking. Tandem parking may satisfy the off-street parking requirement in accordance with the following: (1) No more than two vehicles may be placed one behind the other. (2) Both spaces shall be assigned to a single dwelling unit or to employees of the same non-residential establishment. (3) Each tandem parking bay must be a minimum 40 feet in length by 10 feet in width. (4) The number of tandem parking spaces may not exceed 50 percent of the total number of spaces. (5) Tandem parking may not be used to satisfy the parking requirement for guest parking. (c) Ground-level visibility. (1) Individually secured garages. Individually secured garages shall be accessed from a shared rear or side drive aisle where such abuts the property. Where individual garages are accessed from the right-of-way, garages shall occupy no more than 50 percent of the frontage of each unit, as illustrated in Figure 15- 58.050-1. Figure 15-58.050-1: Individual Garages 158 Ordinance Page 73 (2) Structured parking. Where structured parking faces the street frontage, as illustrated in Figure 15-58.050- 2, the structure must be one of the following: (a) A maximum of 30 percent of the building frontage or 60 feet (whichever is less); or (b) Recessed a minimum of four feet from the rest of the building façade and screened with a living wall or textured or decorative screening; or (c) Designed such that the parking area is located in a basement, where the vertical distance from grade to the finished floor directly above the parking area is a maximum of 42 inches. Figure 15-58.050-2: Structured Parking Ground Level (d) Upper-level visibility. All upper-level street facing structured parking must be screened from view from the right of way by at least one of the following features: (1) Regular openings designed to resemble windows of habitable spaces; (2) A plant-bearing trellis or living wall; or (3) Textured or decorative screening. (e) Access. As illustrated in Figure 15-58.060-3, access to parking must comply with the following standards: (1) A maximum of one driveway to shared parking is permitted on street frontages up to 120 feet in length; a maximum two shared driveways are permitted on street frontages exceeding 120 feet in length. (2) Driveways to shared parking shall not exceed 30 feet in width along Lawrence Expressway and 24 feet in width along all other rights-of-way. (3) Controlled entrances to shared parking facilities (i.e. gates, doors, etc.) shall be located a minimum 20 feet from the back of sidewalk. (4) Vehicular entrances to parking areas shall be a minimum of 80 horizontal feet from vehicular entrances to parking areas on adjacent properties. (f) Mechanical parking lifts are allowed in all structured parking configurations. 159 Ordinance Page 74 Figure 15-58.060-3: Parking Access (g) Parking separation. Parking for residential units shall be physically separated from parking for non-residential uses though a controlled fence, gate, or other barrier. 15-58.060 Design standards, site design. (a) Private open space design. (1) Required private open space must take the form of balconies, decks, patios, fenced yards, or other similar areas outside the residence. Private open space may be at-grade or elevated. (2) Private open space shall be a minimum of 48 square feet per unit. (3) Required private open space for upper-level units shall be accessible to only one living unit by a doorway to a habitable room. (4) When required common open space abuts private open space, a minimum two-foot buffer is required in addition to the required private and common open space. The buffer must be planted or otherwise designed to screen the private open space from view from the common open space. (b) Common open space design. (1) Required common areas must be improved to enhance the outdoor environment of the development and/or provide amenities to residents. Improvements may include but are not limited to landscaped areas, walks, patios, swimming pools, barbeque areas, playgrounds, and turf. (a) Minimum size: 400 square feet per lot or 15 square feet per unit, whichever is greater. (b) Minimum dimension in any direction: 15 feet. (2) Required common open space shall be accessible to all living units on the development site by a stairway or other accessway qualifying as an egress facility from a habitable room. (3) Common open spaces may be at-grade, elevated, on parking podiums, or on rooftops. (4) Common space shall be surfaced with materials that allow convenient use for outdoor living and/or recreation. The surface may be any combination of lawn, flagstone, wood planking, asphalt, or concrete. (5) No more than 75 percent of common open area may be hardscaped. 160 Ordinance Page 75 (6) The slope of required common open space shall not exceed 10 percent at any point. (c) Landscaping. (1) Required landscaping. A minimum of 12 percent of a site must be landscaped. (2) Areas to be landscaped. The following areas shall be landscaped and count toward the required site landscaping. (a) Required setbacks. All required front and street-facing side setbacks, except for areas used for exit and entry. (b) Required common open space. That portion of required common open space, whether at-grade or elevated, that must be landscaped in accordance with subsection 15.58.070(b). (c) Interior property lines abutting residential districts. Wherever a nonresidential use is located adjacent to a residential district or use, a landscape buffer at least 30 inches in width planted with a mix of trees and shrubs shall be provided along interior property lines. At least one tree of at least 15-gallon size shall be planted per 20 linear feet or as appropriate to create a tree canopy over the buffer yard. In addition, at least three shrubs shall be planted per 20 linear feet. At least 10 percent of the required trees shall be 24-inch box size. (d) Ground-floor residential building perimeters. A landscaped area a minimum of 30 inches in width shall be incorporated around the base of residential building frontages to separate ground floor residential uses from parking, drive aisles, and sidewalks. (e) Parking areas. Landscaped portions of parking areas as required by Chapter 15-58.060 (“Design Standards, Parking and Loading”). (f) Unused areas. All areas of a project site not intended for a specific use, including areas planned for future phases of a phased development, shall either be landscaped or kept in a natural state. (3) Dimension of landscaped areas. No landscaped area smaller than 30 inches in any horizontal dimension shall count toward required landscaping. (d) Pedestrian and bicycle circulation. (1) Pedestrian walkways shall connect all primary building or unit entrances on a site to each other, to on-site automobile and bicycle parking areas, and to any on-site common open space areas, pedestrian amenities, and transit stops. (2) Walkways between any primary entrance and sidewalk shall be the shortest practical distance, generally no more than 125 percent of the straight-line distance. (3) Walkways must link residential units with recreational and other internal facilities and with other residential units. (4) Walkways shall be a minimum of five feet wide, hard-surfaced, and paved with permeable materials. (5) Where a required walkway crosses driveways, parking areas, or loading areas, it must be clearly identifiable through a raised crosswalk, a different paving material, a painted crosswalk, or similar method. (6) Where a required walkway is parallel and adjacent to a vehicle travel lane, it must be raised from the vehicle travel lane either by a curb a minimum of four inches high or separated by bollards or other physical barriers. (e) Exterior lighting. (1) Fixtures. All exterior lighting fixtures shall be fully shielded to prevent light intrusion into adjacent buildings, oriented downward, and certified by the International Dark Sky Association. 161 Ordinance Page 76 (2) Color Temperature. The color temperature of outdoor lighting shall not exceed 3,000 Kelvins to minimize blue light emission. (3) Controls. All exterior lighting must be capable of accepting controls that enable dimmers, timers motion sensors, or networking to avoid unnecessary lighting and energy use. (4) Exterior building lighting. (a) Ground-floor building façades and an adjacent four-foot-wide zone shall be illuminated with lighting fixtures that are placed: (i) Every 40 feet or less for all building façades to illuminate the sidewalk along primary and secondary streets. (ii) Every 30 feet or less for all building façades facing public open spaces and paseos. (iii) Every 20 feet or less for all ground floor blank walls. (b) Electrical elements such as wires, conduits, and panel boxes shall be concealed from public view or painted to match the background surface color. (5) Other on-site lighting. Parking lots, driveways, circulation areas, aisles, passageways, recesses, and ground contiguous buildings shall be provided. The following minimum levels of illumination shall be achieved: (a) Open parking lots: One to two foot-candles at ground level. (b) Pedestrian path/bike path: One-half to one foot-candle at ground level. (c) Covered parking: Five foot-candles at ground level. (d) Parking lot lighting shall be designed and installed so that light and glare is not directed onto residential use areas or adjacent public rights-of-way. (e) Prohibited Lighting. The following types of exterior lighting are prohibited: (i) Mercury vapor luminaires; (ii) Searchlights; (iii) Sky beams; (iv) Upward-directed fixtures; and (v) Aerial lasers. 162 Ordinance Page 77 Article 15-80 - Miscellaneous Regulations and Exceptions 15-80.015 Reduced setbacks for non-conforming parcels. Side yard setback requirements for non-conforming parcels of 5,000 square feet or less shall be equal to ten (10) percent of the lot width or six (6) feet, whichever is less. 15-80.020 Exceptions to height limitations. (a) Chimneys, flagpoles, spires, and similar appurtenances may be erected to a height not more than fifteen feet above the height limit prescribed by the regulations for the district in which the site is located. (b) In multi-family residential, mixed use, and non-residential buildings, mechanical equipment and elevator and stair towers may be built to a height not more than fifteen feet above the height limit prescribed by the regulations for the applicable district provided the facilities are set back from the exterior wall one foot for every foot of projection above the height limit and do not exceed a total of 20 percent of the roof area. (c) Utility poles shall not be subject to the height limits prescribed in the district regulations. 15-80.030 Special rules for accessory uses and structures in residential districts. The following special rules shall apply to certain accessory uses and structures in any A, R-1, HR, R-OS or R-M district: (l) Heating, ventilation and air conditioning (HVAC) mechanical equipment. (1) No HVAC mechanical equipment shall be allowed in any required front, side or rear setback area unless otherwise required for an ADU permitted within such setback areas pursuant to Article 15-56. (2) HVAC mechanical equipment for all other (non-ADU) uses may be located no closer than six (6) feet from the rear or side property line, regardless of the required setback area. (3) No HVAC mechanical equipment shall be located in any required front setback area. (4) HVAC mechanical equipment shall be required to meet all applicable requirements of the City Code, including Article 7-30 concerning noise. This restriction shall not apply to HVAC equipment for which the owner provides evidence of installation prior to July 1, 2004, provided, however, that removal of nonconforming HVAC equipment may be required as a condition of approval for any design review application involving expansion or reconstruction of more than fifty percent of the main dwelling, as described in Article 15-45. 15-80.150 Lot consolidation. (a) Purpose and applicability. Incentives are intended to encourage the consolidation of lots 30,000 square feet or smaller into larger development sites to achieve the scale and quality of development envisioned for the subject zoning districts. Incentives apply to consolidation of lots as part of an application for mixed-use or multi-family development in the M-U, P-A, C-N, C-V, and C-H zones, provided the resulting development site is larger than one-half acre. Lot consolidation shall be processed pursuant to Article 14-65, Merger of Parcels. (b) Incentives. Incentives for lot consolidation are as follows: Number of lots consolidated Incentive Options1 Two or three lots combined into one • 10% more units allowed above the base density; or • 20% reduction in required parking Four or more lots combined into one • 15% more units allowed above the base density; or • 20% reduction in required parking 1. Incentives are in addition to any concessions or waivers granted through State Density Bonus Law. 163 Ordinance Page 78 (c) Consolidation agreements. The City Council is authorized, in its discretion, to approve by resolution agreements with project applicants providing different incentives on a case-by-case basis, such as increased building height, vacation of alleys, reductions in processing fees, in-lieu fees, or utility connection fees. 164 Ordinance Page 79 Attachment 2 – Updated City of Saratoga Zoning Map See next page 1750550.4 165 Disclaimer: This map was prepared for informational purposes only. No liability is assumed for the accuracy of the data delineated hereon.SARATOGA SUNNYVALE AVESARATOGA AVES A R A T O G A L O S G A T O S R D B IG B AS I N WAY COX AVE PROSPECT RD FRUITVALE AVE W V A L L E Y FREEWAY QUITO RDPIERCE RD85 85 AP/OS CH-1 CH-2 C-N HR HR-AP/OS HR/AP CV C-V MU-VHD P-A R-1-10,000 R-1-10,000 PC R-M-3,000 MU-MD R-1-40,000 PC R-M-4,000 R-M-5,000 ROS MU-HD ROS-AP/OS R-1-12,000 R-1-15,000 R-1-20,000 R-1-40,000 A R-1-40,000 AP/OS C-N (S) Agriculture Agricultural Preserve / Open Space Overlay Commercial Historic - 1 Commercial Historic - 2 Commercial Neighborhood Commercial Neighborhood Shopping Hillside Residential Hillside Residential Agricultural Preserve / Open Space Overlay Hillside Residential Agricultural Preserve Commercial - Visitor Mixed Use - Medium Density Mixed Use - High Density Mixed Use - Very High Density Professional & Administrative Single Family Residential 1-10,000 Single Family Residential 1-10,000 PC Single Family Residential 1-12,000 Single Family Residential 1-15,000 Single Family Residential 1-20,000 Single Family Residential 1-40,000 Single Family Residential 1-40,000 PC Single Family Residential 1-40,000 AP/OS Multi-Family Residential - 3,000 Multi-Family Residential - 4,000 Multi-Family Residential - 5,000 Residential Open Space Residential Open Space Agricultural Preserve / Open Space Overlay Creek Single Story Overlay City Limits Sphere of Influence Urban Service Area Heritage Lanes Creeks N E S W Ord. 277 April 21, 2010 07-003 January 17, 2007 06-078 November 18, 2006 06-072 September 20, 2006 03-062 October 1, 2003 RESOLUTION DATE APPROVED Adopted by City Council TBD, 2024 0 0.3 0.6 0.9 1.20.15 Miles THE CITY OF SARATOGA ZONING MAP LEGEND R-1-40,000 R-1-40,000 R-1-40,000 R-1-40,000 R-1-40,000 R-1-20,000 R-1-20,000 P-A P-A C-N (S) R-M-3,000 MU-VHD MU-HD MU-HD MU-MD C-VR-M-3,000 A HR HR HR HR HR HR R-1-12,000 R-1-12,000 R-1-10,000 R-1-10,000 R-1-12,000 R-1-12,000 R-1-10,000 PC R-1-15,000 CH-1R-M-3,000 R-1-10,000 R-1-10,000 R-1-10,000 P-A CH-2 R-1-40,000 PC R-M-3,000 C-N R-1-5,000 MU-MD R-1-15,000 R-1-15,000 AP/OS ROS -AP/OS HR-AP HR-AP HR-AP/OS R-1-5,000 Campbell Monte Sereno Cupertino Unincorporated Area OrdinancePage 80166 SARATOGA CITY COUNCIL MEETING DATE:April 3, 2024 DEPARTMENT:Community Development Department PREPARED BY:Christopher Riordan, Senior Planner SUBJECT:2023 General Plan Housing Element Annual Progress Report RECOMMENDED ACTION: Adopt the attached Resolution accepting the 2023 General Plan Housing Element Annual Progress Report and direct staff to file the report with the Governor’s Office of Planning and Research (OPR) and the Department of Housing and Community Development (HCD). REVISIONS & UPDATES: Staff report revised on April 2, 2024, to clarify that the 92 new accessory dwelling units approved with no rental limitations were in the moderate income category and not the above moderate category. BACKGROUND: Government Code Section 65400 requires the City Council to review and accept an annual report on the status of their progress in implementing the Housing Element. This report must be submitted every year to HCD and OPR to fulfill the State mandated reporting requirements. Saratoga’s 2023-2031 Regional Housing Needs Allocation (RHNA) is a total of 1,486 housing units. The 2023 Annual Progress Report includes information on the number of new residential planning applications submitted and the number of building permits issued within the 2023 calendar year. Saratoga’s current progress towards meeting the sixth cycle Regional Housing Needs Assessment (RHNA) is based on the planning period of January 1, 2023 – December 31, 2023, and is determined on the number of building permits issued. The annual progress report also includes the number of building permits issued during a projection period from June 30, 2022- January 30, 2023, which is a portion of the last year of the fifth cycle but is a time that HCD is adding housing units gained during that period to the sixth cycle. For the current reporting period, including the projection period, the City of Saratoga added 226 new housing units in the following income categories. 167 2023 General Plan Housing Element Annual Progress Report April 3, 2024 Income Level 2023-2031 RHNA 2023-2031 City of Saratoga Total Remaining Very Low 454 3 451 Low 261 16 245 Moderate 278 92 186 Above Moderate 719 115 604 Total 1,712 226 1,486 These new dwelling units included: 3 deed-restricted dwelling units in the very low-income category 16 deed-restricted townhomes and accessory dwelling units in the low-income category 92 accessory dwelling units with no rental limitations in the above moderate category 115 new single-family and townhomes in the above moderate category In addition, HCD has instructed jurisdictions to include the number of all residential projects in the number of new units constructed regardless of if there was a residential demolition on the site. Saratoga had 20 demolition/rebuild projects in 2023. ATTACHMENTS: Attachment A: Resolution Attachment B: 2023 Housing Element Annual Progress Report 168 RESOLUTION NO. 23-____ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA ACCEPTING THE 2023 GENERAL PLAN HOUSING ELEMENT ANNUAL PROGRESS REPORT AND DIRECTING STAFF TO FILE THE REPORT WITH THE GOVERNOR’S OFFICE OF PLANNING AND RESEARCH (OPR) AND THE DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT (HCD) WHEREAS, Government Code Section 65400 requires that an Annual Progress Report be prepared highlighting the progress made on implementation of the Housing Element; and WHEREAS, the Annual Progress Report is to be reviewed and accepted by the City Council and subsequently filed with OPR and HCD; and NOW, THEREFORE BE IT RESOLVED,that the Saratoga City Council has reviewed and accepted the 2023 Housing Element Annual Progress Report and hereby directs staff to file the report with OPR and HCD. The above and foregoing resolution was passed and adopted at a regular meeting of the Saratoga City Council held on the 3rd day of April 2024 by the following vote: AYES: NOES: ABSENT: ABSTAIN: Yan Zhao, Mayor ATTEST: Britt Avrit, City Clerk 169 170 SARATOGA CITY COUNCIL MEETING DATE:April 3, 2024 DEPARTMENT:Public Works PREPARED BY:Emma Burkhalter, Associate Engineer SUBJECT:Acceptance of Parcel Conveyance for the Quito Road Bridges Project Mitigation RECOMMENDED ACTION(S): Adopt a resolution authorizing the acceptance of the conveyance of land for the Quito Road Bridges project mitigation efforts and authorizing the City Manager to execute a Certificate of Acceptance. BACKGROUND: On August 20, 2014, the City Council approved the Quito Road Bridges Replacement Project (the Project). The Project would replace the two 2-lane bridges on Quito Road so that they meet current design standards and seismic safety criteria benefiting the general public using Quito Road and the broader public benefiting from improved hydrology in San Tomas Aquino Creek. The new bridges will be on a similar alignment to the existing bridges with slightly wider approaches to improve sight distance and safety. The Project requires land on the east side of Quito Road to facilitate construction and mitigation efforts to meet Regional Water Quality Control Board permitting requirements.This land will allow additional space for staging during the construction period and area for mitigation planting once the reconstruction is complete. Meanwhile, the landowner submitted an application for the Quito Oaks 11-lot subdivision. The Final Map for that project includes Lot 11, a 20,975 square-foot (.479 acre)irregularly-shaped, steep parcel of land on the east side of Quito Road that meets the City’s needs for the Project. The Final Map indicates that Lot 11 will be conveyed to the City by a separate instrument. Staff is working with the landowner to complete that transaction. City Council approval is required to accept the land. It is therefore recommended that City Council adopt the attached resolution accepting the ownership of land for the Quito Road Bridges project and authorizing the City Manager to execute a Certificate of Acceptance and take other actions required to complete the transaction. 171 ENVIRONMENTAL DETERMINATION The Quito Road Bridges Project is categorically exempt from the Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15302, “Replacement or Reconstruction.” This exemption allows for the replacement of existing structures. A Notice of Exemption was filed on August 26, 2014. ATTACHMENT(S): Attachment A – Resolution Authorizing Acceptance of Land Attachment B – Grant Deed Attachment C – Certificate of Acceptance Attachment D – Tract No. 10610 1762756.2 172 RESOLUTION NO. ______ RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA ACCEPTING CONVEYANCE OF LAND WHEREAS, at a public meeting on August 20, 2014 the City Council adopted Resolution 14-057, approving the Quito Road Bridges Replacement Project and authorizing the City Manager to file with Santa Clara County of Notice of Exemption from the California Environmental Quality Act (CEQA), stating that the project was exempt pursuant to CEQA Guidelines section 15302 as a replacement and reconstruction of existing structures where the new structures will be located on the same sites and will have substantially the same purpose and capacity as the structures replaced; and WHEREAS, the Quito Road Bridges Replacement Project requires City acquisition of certain private land; and WHEREAS, at a public meeting on July 19, 2023, the City Council adopted Resolution 23-070, approving a Final Map subdividing a 11.43-acre site located at 14521 Quito Road and known as “Quito Oaks” into 11 lots ranging in size from .92 acres to 1.2 acres; and WHEREAS, Lot 11 as designated and depicted on the Final Map (“the Property”) meets the City’s needs for the Quito Road Bridges Replacement Project; and WHEREAS, the Final Map notes that the Property will be conveyed to the City by separate instrument; and WHEREAS, a grant deed conveying the Property has been prepared in acceptable form and content to the satisfaction of the Director of Public Works; and WHEREAS, the City Council has determined that the acceptance of the grant deed would be in the public interest. NOW, THEREFORE, BE IT RESOLVED that the CITY COUNCIL OF THE CITY OF SARATOGA hereby: 1. Accepts the grant deed conveying the Property as described above and attached; and 2. Authorizes and directs the City Manager to sign a certificate of acceptance on behalf of the City and to take such other actions as are required to complete the transaction, and authorizes and directs the City Clerk to record the grant deed . [Continued on next page] 173 2 The above and foregoing resolution was passed and adopted at a regular meeting of the Saratoga City Council held on the 3rd day of April 2024 by the following vote: AYES: NOES: ABSENT: ABSTAIN: ______________________________ Yan Zhao, Mayor ATTEST: ____________________________ Britt Avrit, City Clerk 1762709.1 174 Recording requested by Fidelity National Title Company When recorded mail document and tax statements to: City of Saratoga 13777 Fruitvale Avenue Saratoga, Ca. 95070 GRANT DEEI) The undercigned grantor(s) dedare(s) Documentary county transfer tax is $ None purcuant to R & T 11911 city tax is $ None purcuant to R & T 11911 [ ]fr I computed on full value of property conveyed, or computed on full value less value of liens or encumbrances remaining at time of sale, Unincorporated Area ( X) City of Saratoga FOR A VALUABLE CONSIDERATION, receipt of which is hereby acknowledged, QUITO OAKS LLC, A CALIFORNIA LIMITED LIABILITY COMPANY ("GRANTOR") hereby GRANT(S) to CITY OF SARATOGA, A MUNICIPAL CORPORATION ("GRANTEE") the following described real property in the City of Saratoga, County of Santa Clara, State of California: SEE EXHIBIT ''A'' ATTACHED HERETO AND MADE A PART HEREOF LIMITED LIABILITY COMPANY, BY: Dated S.Zf.Z ll__7-- QUITO OAKS LLC, A CALIFORNIA N, MANAGER Mail tax statements as directed above Agent determining tax 175 A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the tnrthfulness, accuracy, or validity of that document. STATE OF CALIFORNIA couNTY oFofif,..aat{t#- o, vlL{ , 2r,r'4, before me,Qt;t/1 lla litret,t AJ (t Li,, personally appeared - k (i,rc,rl -'-.-- who proved to me on the basis of satisfactory evidence to be the person whose name is subscribed to the within instrument and acknowledged to me that he/she executed the same in his/her authorized capacity, and that by his/her signature on the instrument the person, or the entity upon behalf of which the person acted, executed the instrument. I certiff under PENALTY OF PERIURY under the laws of the State of Califomia that the foregoing paragraph is true and correct. and for said County and State (Seal) l rm\ ENls,AllALlLcEvlc @-,#J,l,il1't#ii;,. Name (typed or printed), Notary Public in 176 EXHIBIT ((A)) ATTACH LEGAL HERE 177 EXHIBIT A THE LAND REFERRED TO HEREIN BELOW IS SITUATED IN THE CITY OF SARATOGA, IN THE COUNTY OF SANTA CLARA, STATE OF CALIFORNIA, AND IS DESCRIBED AS FOLLOWS: All of Lot 11, as shown upon that certain Tract Map No. 10610 filed for record on August 1, 2023 in Book 955 of Maps, at Pages 52-53, Santa Clara County Records, as Document #25508611. APN: 397-05-119 178 1 CERTIFICATE OF ACCEPTANCE (Pursuant to Cal. Gov’t Code § 27281) This is to certify that the interest in real property conveyed by the foregoing GRANT DEED dated March 25, 2024 from Quito Oaks, LLC, a California limited liability corporation to the City of Saratoga, a municipal corporation, is hereby accepted by the undersigned officer on behalf of the City Council of the City of Saratoga, pursuant to authority conferred by Resolution No. ________ of the City Council, adopted on April 3, 2024, and grantee consents to recordation thereof by its duly authorized officer . Dated: ___________________________ By _________________________________ James Lindsay, City Manager CITY OF SARATOGA 1762921.1 179 180 181 SARATOGA CITY COUNCIL MEETING DATE:April 3, 2024 DEPARTMENT:Public Works Department PREPARED BY:John Cherbone, Public Works Director SUBJECT:Budget Amendment –Allendale Landscape District LLA Zone 36 RECOMMENDED ACTION: Adopt Resolution appropriating $2,802.52 from the LLA Zone 36 fund balance into the Fiscal Year 2023/24 operating budget. BACKGROUND: The Allendale Avenue / Harleigh Road neighborhood is part of the City’s Landscape and Lighting Assessment District. Resident representatives from the Allendale Landscape District (LLA Zone 36) have been working with the city to plan landscaping improvements at the entryway along Harleigh Road and Allendale Avenue.Costs for landscape improvements require an additional $2,802.52 to complete the work. The attached resolution will appropriate the funds into the current fiscal year operating budget from the fund balance of LLA Zone 36. ATTACHMENTS: Attachment A -Budget Resolution Attachment B –Zone 36 Map 182 RESOLUTION NO.__________ RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA TO AMEND THE ALLENDALE LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT (LLA-ZONE 36) FISCAL YEAR 2023/24 BUDGET WHEREAS, the City Council desires to promote safety and visual appeal of the City by means of landscape and lighting assessment districts throughout the City, and WHEREAS,Allendale Landscape District is one such assessment district, LLA-Zone 36, and WHEREAS, landscape enhancements are desired by the neighborhood for LLA Zone 36, and WHEREAS, additional funds in the amount of $2,802.52 need to be allocated from the LLA Zone 36 fund balance to perform the landscape enhancements, NOW, THEREFORE, BE IT RESOLVED,that the City Council of the City of Saratoga hereby approves an amendment to the Fiscal Year 2023/24 budget as follows: 1. Increase expenditure appropriations for Miscellaneous Landscaping Repairs in the Allendale Landscape-Zone 36 Landscape and Lighting District by $2,802.52. BE IT FURTHER RESOLVED, the above and foregoing resolution was passed and adopted at a regular meeting of the Saratoga City Council held on the 3rd day of April 2024 by the following vote: AYES: NOES: ABSENT: ABSTAIN: ______________________ Yan Zhao, Mayor City of Saratoga Attest: _______________________ Britt Avrit, City Clerk City of Saratoga 183 184 SARATOGA CITY COUNCIL MEETING DATE:April 3, 2024 DEPARTMENT:City Manager’s Department PREPARED BY:Leslie Arroyo, Assistant City Manager SUBJECT:Renew Contract with Saratoga Chamber of Commerce for Tourism and Informational Services RECOMMENDED ACTION: 1.Consider the Chamber of Commerce’s request to increase the annual contract amount for a one-time 15%increase for tourism-related services 2.Authorize the City Manager to execute the agreed-upon contract renewal for 5 years. BACKGROUND: Since 2007, the City has contracted with the Saratoga Chamber of Commerce for tourism and information services.These services include providing information and materials regarding community events, recreational activities, retail, dining, lodging, and entertainment. The Chamber provides these services through its office which is to be open 35 hours per week during normal business hours. The annual fee the City pays for these services is currently $17,662, which has increased 3% year- over-year since 2016. The Chamber is requesting a one-time 15% increase for this upcoming year (Attachment A)and then return to the annual 3% year-over-year increase.If the request is approved by the City Council, the annual fee for services for FY 2024/25 would be $20,311. In addition to the fees for tourism services, the agreement also includes a $650 annual employer membership, and a matching grant opportunity for outside advertising not to exceed $2,000 per year. Separate from this agreement, the City supports the Chamber including a $15,000 secured grant for events, as well as $25,250 for the annual Classic Car Show. ATTACHMENTS: Attachment A –Letter from Chamber Attachment B –Chamber Quarterly Reports 2023 Attachment C –Standard Services Agreement 185 144460 Big Basin Way, Saratoga CA 95070 | (408) 867-0753 info@saratogachamber.org | www.saratogachamber.org March 27, 2024 Leslie Arroyo 13777 Fruitvale Avenue Saratoga, CA 95070 Dear Leslie, Thanks for sending us the "Exhibit A" for our review. We look forward to acting as the Saratoga Visitor Center again for the next several years. It is no secret that the costs of running a small business has skyrocketed over the last decade since this agreement has been in place. We see it in the price of consumer goods and services every day. We figured the best approach moving forward was to reset the beginning Annual Fee and then let it increase annually 3% as it has done in the past. We hope you will appreciate this approach as it seems the best way to compensate the Chamber for some tough years in the past and assure the continued financial stability of the Chamber and success of the Visitor's Center. It also gives the City a reasonable and predictable annual cap. We propose starting the new contract with the Annual Fee of $20,311 (a 15% bump above the prior annual fee that was $17,662). I have attached a redline copy of the Exhibit showing this approach. Please let me know if this meets with your satisfaction and if I can provide you with any additional information. Best, Tiger Teerlink Tiger Teerlink President Saratoga Chamber of Commerce 186 187 188 189 190 191 192 193 194 195 Consultant:Project: Rev. 5/2023 City of Saratoga Services Contract Page 1 of 3 City of Saratoga Standard Services Contract This agreement is entered into at Saratoga, California by and between the City of Saratoga, a municipal corporation (“City”), and ______________________________________ (“Consultant”), who agree that: 1.Purpose of Contract. This is a contract for: The purpose of the contract is more specifically described in Exhibit A of this agreement (“Scope of Work and Payment Terms”). In the event of a conflict between (1) the “Scope of Work and Payment Terms” in Exhibit A or any of the exhibits included in Exhibit A and (2) the other terms of this agreement, the other terms of the agreement shall govern. 2. Term. Start Date:End Date: (If Start Date is left blank, start date will be date last signed below.) Or upon project completion, whichever occurs first. 3. Payment. City shall pay Consultant for work product produced and any authorized reimbursable costs pursuant to this agreement an amount not to exceed the total sum of: $___________________________________________________. If this contract is for more than one year, the maximum payment amount for each year is set forth in Exhibit A. Consultant agrees to comply with payment terms set forth in Exhibit A. Consultant is not authorized to undertake any efforts or incur any costs whatsoever under the terms of this agreement until receipt from City of a fully executed copy of this agreement. 4. Contract Administration. The authorized representatives of City and Consultant for Contract administration are listed below. The City’s Primary Representative is the Administrator. Consultant : Consultant Name: Contact Person: Street Address: Saratoga Chamber of Commerce Tourism and Information Services Saratoga Chamber of Commerce Providing the City with ongoing Tourism and Information Services. 07/01/2024 06/30/2029 107,831 Saratoga Chamber of Commerce Kelly Medrano 14460 Big Basin Way 196 Consultant:Project: Rev. 5/2023 City of Saratoga Services Contract Page 2 of 3 City, State, Zip: Telephone(s): Email Address: Saratoga Business Lic. #: (Contractor shall maintain a Saratoga Business License for the Term of this agreement) City of Saratoga Department: Primary Representative: Street Address: City, State, Zip: Telephone: Email Address: 5. Addresses for Notice.Notices or communications shall be given to the parties at the addresses set forth in Section 4 (“Contract Administration”) unless otherwise designated in a written notice to the other party. In addition, notices to City shall be copied to: City Manager City of Saratoga 13777 Fruitvale Avenue Saratoga, CA 95070 City Clerk City of Saratoga 13777 Fruitvale Avenue Saratoga, CA 95070 These copies shall not constitute notice. 6. Change of Address.Any party hereto, by giving ten (10) days written notice to the other, may designate any other address as substitution of the address to which the notice or communication shall be given. 7. Insurance. Consultant agrees to procure and maintain insurance as required by the provisions set forth in Exhibit B (“Insurance”). Certificates of such insurance and copies of the insurance policies and endorsements shall be delivered to City within ten (10) days after being notified of the award of the contract, and before execution of this agreement by the City. 8. General Provisions.City and Consultant agree to and shall abide by the general provisions set forth in Exhibit C (“General Provisions”). Saratoga Chamber of Commerce Tourism and Information Services Saratoga, CA 95070 info@saratogachamber.org BUS-004614 City Manager's Office Leslie Arroyo 13777 Fruitvale Avenue Saratoga, CA 95070 (408) 868-1269 larroyo@saratoga.ca.us 197 Consultant:Project: Rev. 5/2023 City of Saratoga Services Contract Page 3 of 3 9. Supplemental Provisions. If one or both boxes are checked below this agreement includes supplemental provisions described in connection with the checked box(es): This agreement is funded in whole or in part by an entity other than City. Consultant shall comply with all rules and regulations required by such funding entity. Applicable funding entity requirements are set forth in Exhibit D (“Funding Agency Requirements”). Nothing in this paragraph or in the funding entity requirements shall be construed to relieve Consultant of its duty to ensure that it is in compliance with all applicable laws and regulations. Exhibit E (“Special Requirements”) sets forth provisions regarding: 10. Exhibits. All exhibits referred to in this agreement are attached hereto and are by this reference incorporated herein and made a part of this agreement. 11. Entire agreement. This agreement supersedes any and all agreements, either oral or written, between the parties with respect to Consultant’s completion of the Scope of Work on behalf of City and contains all of the covenants and agreements between the parties with respect to the rendering of such services in any manner whatsoever. No amendment, alteration, or variation of the terms of this agreement shall be valid unless made in writing and signed by the parties hereto. 12.Authority to Execute agreement. Each individual executing this agreement represents that he or she is duly authorized to sign and deliver the agreement on behalf of the party indicated and that this agreement is binding on such party in accordance with its terms. This agreement may be executed in counterparts, each of which shall be deemed an original, but all of which taken together shall constitute one and the same instrument. IN WITNESS WHEREOF, the parties hereto have executed this agreement. Consultant City of Saratoga Signature City Manager Date: Signer Name ATTEST: Signer Title Date:City Clerk Contract Description: Date: APPROVED AS TO FORM: City Attorney’s Office Date: Saratoga Chamber of Commerce Tourism and Information Services Providing the City with ongoing Tourism and Information Services. 198 Contractor:Project: Rev. 5/2023 City of Saratoga Services Contract – Exhibit A Page 1 of 2 City of Saratoga Services Contract Exhibit A – Scope of Work and Payment Terms Consultant shall complete the scope of work and invoice the City in accordance with the payment terms shown below: AND/OR See Exhibit(s) A-incorporated by this reference. Saratoga Chamber of Commerce Tourism and Information Services See Exhibit A-1 attachment ✔1 199 Consultant:Project: Rev. 5/2023 City of Saratoga Services Contract Page 2 of 2 Payment Terms: The payments specified in this paragraph shall be the only payments to be made to Consultant in connection with Consultant’s completion of the Scope of Work pursuant to this agreement. Reimbursable expenses shall be billed only at their actual cost. Consultant shall submit all billings to City and City shall pay such billings in the manner specified in this paragraph. Payment shall be made payable to Consultant and delivered to the address specified in Section 4 on pages 1 and 2 of this agreement. The making of any payment by City, or the receipt thereof by the Consultant, shall in no way lessen the liability of the Consultant to correct or revise unsatisfactory work, even though the unsatisfactory character of such work may not have been apparent or detected at the time such payment was made. City may withhold payment to Consultant in any instance in which the Consultant has failed or refused to satisfy any material obligation provided for in this agreement. In no event shall City be liable for interest or late charges for any late payments. Consultant shall submit invoices, not more often than once a month during the term of this agreement, based on the cost for work performed in accordance with the either the hourly rates or task-based rates in the Scope of Work and authorized reimbursable expenses incurred prior to the invoice date. Invoices shall contain the following information: 1.1 Serial identifications of bills, i.e., Bill No. 1; 1.2 The beginning and ending dates of the billing period; 1.3 A summary containing the total contract amount, the amount of prior billings, the total due this period, percentage of work completed, the remaining balance available for all remaining billing periods, and a brief description of work completed during the billing period. City shall make monthly payments, based on such invoices, for satisfactory progress in completion of the Scope of Work, and for authorized reimbursable expenses incurred. City shall not be obligated to pay Consultant for work performed that falls outside the Scope of Work. -End of Exhibit A - Saratoga Chamber of Commerce Tourism and Information Services 200 Consultant:Project: Rev. 5/2023 City of Saratoga Services Contract – Exhibit B Page 1 of 3 City of Saratoga Design Services Contract Exhibit B – Insurance The insurance requirements listed below that have an “9” indicated in the space before the requirement apply to this agreement together with the general requirements. Modifications to the below requirements are shown in Exhibit E (“Special Requirements”). Contractor shall provide its insurance broker(s)/agent(s) with a copy of these requirements and request that they provide certificates of insurance complete with copies of all required endorsements to the Primary Representative listed in section 4 on page 2. During the term of this agreement Contractor shall ensure that its broker(s)/agent(s) provide the Primary Representative with updated certificates of insurance reflecting continued satisfaction of the requirements of this agreement together with updated endorsements in the event of a change in the underlying insurance policy(ies), with copies emailed to cityhall@saratoga.ca.us. All endorsements shall be signed by a person authorized by that insurer to bind coverage on its behalf. City has the right to require Contractor’s insurer to provide complete, certified copies of all required insurance policies. As described in more detail below, the City, its officers, officials, employees, agents, and volunteers are to be covered as insureds. All certificates and endorsements must be received and approved by City before work commences. Insurance Requirements Commercial General Liability Insurance covering commercial general liability on an “occurrence” basis, including products and completed operations, property damage, bodily injury, personal injury, and advertising injury with coverage minimum limits of $2,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit. Auto Liability Insurance with coverage as indicated: $1,000,000 combined single limit for bodily injury and property damage $500,000 combined single limit for bodily injury and property damage Professional/Errors and Omissions Liability (“E&O”) with coverage as indicated: $1,000,000 per loss/ $1,000,000 aggregate $2,000,000 per loss/ $2,000,000 aggregate Saratoga Chamber of Commerce Tourism and Information Services ✔ ✔ ✔ 201 Consultant:Project: Rev. 5/2023 City of Saratoga Services Contract – Exhibit B Page 2 of 3 Workers' Compensation as required by the State of California, with statutory limits, and Employer’s Liability Insurance with a limit of no less than $1,000,000 per accident for bodily injury or disease. Contractor shall submit to City a waiver of subrogation endorsement in favor of City, its officers, officials, agents, employees, and volunteers. If Contractor is not required to maintain Workers’ Compensation Insurance pursuant to State law, Contractor shall file a verification of that fact with the Primary Representative. All subcontractors used must comply with the above requirements except as noted below: General Requirements As to all of the checked insurance requirements above, the following shall apply: 1. Additional Insured Status and Primary Coverage. Contractor shall submit to City an additional insured endorsement for its Commercial General Liability policy with coverage at least as broad as ISO form CG 20 10 for ongoing operations, and coverage at least as broad as ISO Form CG 20 37 for completed operations.For Auto Liability, the policy shall contain, or be endorsed to contain, additional insured coverage for the City, its officers, officials, employees, agents and volunteers. Any available insurance proceeds broader than or in excess of the minimum insurance coverage requirements and/or limits specified in this agreement shall be available to the additional insured.The requirements for coverage and limits shall be (1) the minimum coverage and limits specified in this agreement; or (2) the broader coverage and maximum limits of coverage of any insurance policy or proceeds available to the named insured; whichever is greater. The additional insured coverage under Contractor’s policy shall be ''primary and non-contributory" and will not seek contribution from the City’s insurance or self-insurance and shall be at least as broad as ISO Form CG 20 01 04 13 and CG 20 38 04 13. This requirement does not apply to errors and omissions insurance. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the City, its officers, officials, employees or volunteers. 2. Separation of Insureds.The Contractor’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. 3. Deductibles and Self Insured Retentions. Any deductibles or self-insured retentions must be declared to and approved by the City. At the option of the City, either (1) the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the City, its officers, officials and employees; or (2) the Contractor shall procure a bond guaranteeing payment of losses and related investigations, claim administration and defense expenses. 4. Umbrella or Excess Insurance.The limits of insurance required in this agreement may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and non-contributory basis for the benefit of City (if agreed to in a written contract or agreement) before the City’s own insurance or self-insurance shall be called upon to protect it as a named insured. Saratoga Chamber of Commerce Tourism and Information Services ✔ 202 Consultant:Project: Rev. 5/2023 City of Saratoga Services Contract – Exhibit B Page 3 of 3 5. Waiver of Subrogation.Contractor hereby grants to City a waiver of any right to subrogation which any insurer of Contractor may acquire against City by virtue of the payment of any loss under such insurance. Contractor agrees to obtain any endorsement that may be necessary to effect this waiver of subrogation, but this provision applies regardless of whether City has received a waiver of subrogation endorsement from the insurer. 6. Verification of Coverage.Contractor shall furnish the City with original certificates and amendatory endorsements effecting coverage required by this Exhibit. All certificates and endorsements are to be received and approved by the City before work commences. The City reserves the right to require at any time complete, certified copies of all required insurance policies, including endorsements effecting the coverage required by these specifications and failure to exercise this right shall not constitute a waiver of any of City’s rights pursuant to this agreement. 7. Maintenance of Coverage.Contractor shall not cancel, assign, or change any policy of insurance required by this agreement or engage in any act or omission that will cause its insurer to cancel any insurance policy required by this agreement except after providing 30 days prior notice to the City. If an insurance policy required by this agreement is unilaterally cancelled or changed by the insurer, Contractor shall immediately provide written notice to the City and obtain substitute insurance meeting the requirements of this agreement. Nothing in this paragraph relieves Contractor of its obligation to maintain all insurance required by this agreement at all times during the term of the agreement. 8. Claims Made Policies.If any of the required policies provide claims-made coverage, the coverage shall be maintained for a period of five years after completion of the contract. Contractor may satisfy this requirement by renewal of existing coverage or purchase of either prior acts or tail coverage applicable to said five-year period. 9. Acceptability of Insurers.The policy or policies required by this agreement shall be issued by insurers admitted in the State of California and with a rating of at least A:VII in the latest edition of Best’s Insurance Guide. 10. Subcontractors. Contractor agrees to include with all subcontractors in their subcontract the same requirements and provisions of this agreement including the indemnity and insurance requirements to the extent they apply to the scope of the subcontractor's work. Subcontractors hired by Contractor shall agree to be bound to Contractor and City in the same manner and to the same extent as Contractor is bound to the City under this agreement. Subcontractors shall further agree to include these same provisions with any sub-subcontractor. Contractor shall provide subcontractor with a copy of the indemnity and insurance provisions of this agreement as a part of Contractor’s subcontract with subcontractor. Contractor shall require all subcontractors to provide a valid certificate of insurance and the required endorsements included in the agreement prior to commencement of any work and will provide proof of compliance to the City. 11. Special Risks or Circumstances.City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances. -End of Exhibit B- Saratoga Chamber of Commerce Tourism and Information Services 203 Consultant:Project: Rev. 5/2023 City of Saratoga Services Contract – Exhibit C Page 1 of 9 City of Saratoga Services Contract Exhibit C – General Provisions 1. INDEPENDENT CONTRACTOR.City requires the services of a qualified consultant to provide the work product described in Exhibit A (“Scope of Work and Payment Terms”) because it lacks the qualified personnel to provide the specified work product. Consultant is qualified to provide the required work product and is agreeable to providing such work product on the terms and conditions in this agreement. 1.1 In General. At all times during the term of this agreement, Consultant shall be an independent contractor and shall not be an employee of City. Consultant shall complete the Scope of Work hereunder in accordance with currently approved methods and practices in Consultant's field. No relationship of employer and employee is created by this agreement between the City and Consultant or any subcontractor or employee of Consultant. City shall have the right to control Consultant only with respect to specifying the results to be obtained from Consultant pursuant to this agreement. City shall not have the right to control the means by which Consultant accomplishes services rendered pursuant to this agreement. Any terms in this agreement referring to direction from City shall be construed as providing for direction as to policy and the result of the Consultant’s work only, and not as to the means by which such a result is obtained. 1.2 Non-Exclusive Contract.Nothing contained in this agreement shall be construed as limiting the right of Consultant to engage in Consultant's profession separate and apart from this agreement so long as such activities do not interfere or conflict with the performance by Consultant of the obligations set forth in this agreement. Interference or conflict will be determined at the sole discretion of the City. 1.3 Standard of Care.Consultant shall complete the Scope of Work required pursuant to this agreement in the manner and according to the standards observed by a competent practitioner of the profession in which Consultant is engaged in the geographical area in which Consultant practices its profession. All work product of whatsoever nature which Consultant delivers to City pursuant to this agreement shall be prepared in a substantial, first class and workmanlike manner and conform to the standards of quality normally observed by a person practicing in Consultant’s profession. 1.4 Qualifications.Consultant represents and warrants to City that the Consultant is qualified to perform the services as contemplated by this agreement and that all work performed under this agreement shall be performed only by personnel under the supervision of the Consultant as an employee or, if authorized by the Scope of Work, a subcontractor. All personnel engaged in the work shall be fully qualified and shall be authorized, licensed and certified under state and local law to perform such work if authorization, licensing or certification is required. The Consultant shall commit adequate resources and time to complete the project within the project schedule specified in this agreement. Saratoga Chamber of Commerce Tourism and Information Services 204 Consultant:Project: Rev. 5/2023 City of Saratoga Services Contract – Exhibit C Page 2 of 9 1.5 Use of City Equipment.City shall not be responsible for any damage to persons or property as a result of the use, misuse or failure of any equipment used by Consultant, or by any of its employees, even though such equipment be furnished, rented or loaned to Consultant by City. 1.6 Payment of Taxes and Other Expenses.Should City, in its discretion, or a relevant taxing authority, including, but not limited to the Internal Revenue Service or the State Employment Development Division, determine that the Consultant is an employee for purposes of collection of any employment taxes, the amounts payable under this agreement shall be reduced by amounts equal to both the employee and employer portions of the tax due (and offsetting any credits for amounts already paid by the Consultant which can be applied against this liability). City shall then forward those amounts to the relevant taxing authority. Should a relevant taxing authority determine a liability for past services performed by the Consultant for City, upon notification of such fact by the City, the Consultant shall promptly remit such amount due or arrange with the City to have the amount due withheld from future payments to the Consultant under this agreement (again, offsetting any amounts already paid by the Consultant which can be applied as a credit against such liability). Any determination of employment status above shall be solely for the purposes of the particular tax in question, and for all other purposes of this agreement, The Consultant shall not be considered an employee of City. Notwithstanding the foregoing, should any court, arbitrator, or administrative authority determine that the Consultant is an employee for any other purpose, then the Consultant agrees to a reduction in the City's financial liability so that the City's total expenses under this agreement are not greater than they would have been had the court, arbitrator, or administrative authority determined that the Consultant was not an employee. 2. COMMUNICATION AND NOTICES. 2.1 Communications with Designated Administrator.The Administrator designated in Section 4 on page 1 of this agreement is authorized to receive information, interpret and define City's policies consistent with this agreement, and communicate with Consultant concerning this agreement. All correspondence and other communications shall be directed to or through the Administrator or the Administrator’s designee. 2.2 Communications and Notices on Compliance with Agreement.All notices or communication concerning a party's compliance with the terms of this agreement shall be in writing and may be given either personally, by certified mail, return receipt requested, or by overnight express carrier. The notice shall be deemed to have been given and received on the date delivered in person or the date upon which the postal authority or overnight express carrier indicates that the mailing was delivered to the address of the receiving party. The parties shall make good faith efforts to provide advance courtesy notice of any notices or communications hereunder via e-mail. However, under no circumstances shall such courtesy notice satisfy the notice requirements set forth above; nor shall lack of such courtesy Saratoga Chamber of Commerce Tourism and Information Services 205 Consultant:Project: Rev. 5/2023 City of Saratoga Services Contract – Exhibit C Page 3 of 9 notice affect the validity of service pursuant to the notice requirement set forth above. 3. CONTRACTOR NOT AGENT. Except as City may specify in writing, Consultant shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent. Consultant shall have no authority, express or implied, pursuant to this agreement to bind City to any obligation whatsoever. 4. BENEFITS AND TAXES.Consultant shall not have any claim under this agreement or otherwise against City for seniority, vacation time, vacation pay, sick leave, personal time off, overtime, health insurance, medical care, hospital care, insurance benefits, social security, disability, unemployment, workers compensation or employee benefits of any kind. Consultant shall be solely liable for and obligated to pay directly all applicable taxes, including, but not limited to, federal and state income taxes, and in connection therewith Consultant shall indemnify and hold City harmless from any and all liability that City may incur because of Consultant's failure to pay such taxes. City shall have no obligation whatsoever to pay or withhold any taxes on behalf of Consultant. 5. ASSIGNMENT PROHIBITED.The services to be performed by the Consultant are personal in character and no party to this agreement may assign any right or obligation under this agreement. Any attempted or purported assignment of any right or obligation under this agreement shall be void and of no effect. However, with the consent of the City given in writing, Consultant is entitled to subcontract such portions of the work to be performed under this agreement as may be specified by City. 6. PERSONNEL.Consultant shall assign only competent personnel to complete the Scope of Work pursuant to this agreement. In the event that City, in its sole discretion, at any time during the term of this agreement, desires the removal of any such persons, Consultant shall, immediately upon receiving notice from city of such desire of City, cause the removal of such person or persons from work in connection with the Scope of Work. 7. CONFLICT OF INTEREST. 7.1 In General.Consultant understands that its professional responsibility is solely to City. Consultant represents and warrants that it presently has no interest, and will not acquire any direct or indirect interest, that would conflict with its performance of this agreement. Consultant shall not employ or subcontract with a person having such an interest in the performance of this agreement. 7.2 Subsequent Conflict of Interest.Consultant agrees that if an actual or potential conflict of interest on the part of Consultant is discovered after award, the Consultant will make a full disclosure in writing to the City. This disclosure shall include a description of actions, which the Consultant has taken or proposes to take, after consultation with the City to avoid, mitigate, or neutralize the actual or potential conflict. Within 45 days, the Consultant shall have taken all necessary steps to avoid, mitigate, or neutralize the conflict of interest to the satisfaction of the City. Saratoga Chamber of Commerce Tourism and Information Services 206 Consultant:Project: Rev. 5/2023 City of Saratoga Services Contract – Exhibit C Page 4 of 9 7.3 Interests of City Officers and Staff.No officer, member or employee of City and no member of the City Council shall have any pecuniary interest, direct or indirect, in this agreement or the proceeds thereof. Neither Consultant nor any member of any Consultant’s family shall serve on any City board or committee or hold any such position which either by rule, practice or action nominates, recommends, or supervises Consultant's performance of the Scope of Work or authorizes funding to Consultant. 8. COMPLIANCE WITH LAWS 8.1 In General.Consultant shall keep itself fully informed of and comply with all laws, policies, general rules and regulations established by City and shall comply with the common law and all laws, ordinances, codes and regulations of governmental agencies, (including federal, state, municipal and local governing bodies) applicable to the performance of the Scope of Work hereunder. 8.2 Licenses and Permits.Consultant represents and warrants to City that it has all licenses, permits, qualifications and approvals of whatsoever nature which are legally required for Consultant to practice its profession. Consultant represents and warrants to City that Consultant shall, at its sole cost and expense, keep in effect at all times during the term of this agreement any licenses, permits, and approvals which are legally required for Consultant to practice its profession. In addition to the foregoing, Consultant shall obtain and maintain during the term hereof a valid City of Saratoga Business License. 9. WORK PRODUCT AND RECORDS 9.1 Property of City.All reports, data, maps, models, charts, studies, surveys, photographs, memoranda or other written documents or materials prepared by Consultant (“works”) pursuant to this agreement shall become, as between Consultant and City, the property of City upon completion of the work to be performed hereunder or upon termination of this agreement. Without limiting the generality of the foregoing, if, in connection with services performed under this agreement, the Consultant or its subcontractors create artwork, copy, posters, billboards, photographs, videotapes, audiotapes, systems designs, software, reports, diagrams, surveys, source codes or any other original works of authorship, such works of authorship shall be works for hire as defined under Title 17 of the United States Code, and all copyrights in such works are the property of City. If it is ever determined that any works created by the Consultant or its subcontractors under this agreement are not works for hire under U.S. law, the Consultant hereby assigns all of its copyrights to such works to City, and grants to City a royalty-free, exclusive, and irrevocable license to reproduce, publish, use, and to authorize others to do so, all of Consultant’s rights in such works and agrees to execute any documents necessary to effectuate such assignment and license. The Consultant may retain and use copies of such works for reference and as documentation of its experience and capabilities. 9.2 Intellectual Property. Consultant represents and warrants that it has the legal right to utilize all intellectual property it will utilize in the performance of this Saratoga Chamber of Commerce Tourism and Information Services 207 Consultant:Project: Rev. 5/2023 City of Saratoga Services Contract – Exhibit C Page 5 of 9 agreement. Consultant further represents that it shall ensure City has the legal right to utilize all intellectual property involved in and/or resulting from Consultant’s performance of this agreement. Consultant shall indemnify and hold City harmless from all loss and liability, including attorneys’ fees, court costs and all other litigation expenses for any infringement of the patent rights, copyright, trade secret or any other proprietary right or trademark, and all other intellectual property claims of any person or persons in consequence of the use by City, or any of its officers or agents, of articles or services to be supplied in the performance of this agreement. 9.3 Records and Audits.Contractor and its subcontractors shall establish and maintain records pertaining to this contract. Contractor’s and subcontractors’ accounting systems shall conform to generally accepted accounting principles, and all records shall provide a breakdown of total costs charged under this contract, including properly executed payrolls, time records, invoices and vouchers. Contractor shall permit City and its authorized representatives to inspect and examine Contractor’s books, records, accounts, and any and all data relevant to this Contract at any reasonable time for the purpose of auditing and verifying statements, invoices, or bills submitted by Contractor pursuant to this contract and shall provide such assistance as may be reasonably required in the course of such inspection. City further reserves the right to examine and re-examine said books, records, accounts, and data during the four-year period following the termination of this Contract; and Contractor shall in no event dispose of, destroy, alter, or mutilate said books, records, accounts, and data in any manner whatever for four years after the termination of this Contract. Pursuant to California Government Code Section 8546.7, the parties to this Contract shall be subject to the examination and audit of representative of the Auditor General of the State of California for a period of three years after final payment under the contract. The examination and audit shall be confined to those matters connected with the performance of this contract including, but not limited to, the cost of administering the contract. 9.4 Use of Recycled Paper and Electronic Documents.Consultant shall prepare and submit all reports, written studies and other printed material on recycled paper to the extent it is available at equal or less cost than virgin paper. Documents shall be printed on both sides of the page and City shall be provided with electronic copies of documents (in Word or .pdf format) except where unusual circumstances make it infeasible to do so. 10. CONFIDENTIAL INFORMATION. Consultant shall hold any confidential information received from City in the course of performing this agreement in trust and confidence and will not reveal such confidential information to any person or entity, either during the term of the agreement or at any time thereafter. Upon expiration of this agreement, or termination as provided herein, Consultant shall return materials which contain any confidential information to City. Consultant may keep one copy for its confidential file. For purposes of this paragraph, confidential information is defined as all Saratoga Chamber of Commerce Tourism and Information Services 208 Consultant:Project: Rev. 5/2023 City of Saratoga Services Contract – Exhibit C Page 6 of 9 information disclosed to Consultant which relates to City's past, present, and future activities, as well as activities under this agreement, which information is not otherwise of public record under California law. 11. RESPONSIBILITY OF CONSULTANT. Consultant shall take all responsibility for the work, shall bear all losses and damages directly or indirectly resulting to Consultant, to any subcontractor, to the City, to City officers and employees, or to parties designated by the City, on account of the performance or character of the work, unforeseen difficulties, accidents, occurrences or other causes to the extent predicated on active or passive negligence of the Consultant or of any subcontractor. 12. INDEMNIFICATION.Consultant and City agree that City, its employees, agents and officials shall be fully protected from any loss, injury, damage, claim, lawsuit, cost, expense, attorneys fees, litigation costs, defense costs, court costs or any other cost incurred in relation to, as a consequence of or arising out of or in any way attributable actually, allegedly or impliedly, in whole or in part, to the performance of this agreement as set forth below. Accordingly, the provisions of this indemnity provision are intended by the parties to be interpreted and construed to provide the fullest protection possible under the law to the City. Consultant acknowledges that City would not enter into this agreement in the absence of the commitment of Consultant to indemnify and protect City as set forth below. 12.1 General Indemnity. To the fullest extent permitted by law, Consultant shall indemnify and hold harmless City, its employees, agents and officials, from any liability, claims, suits, actions, arbitration proceedings, administrative proceedings, regulatory proceedings, losses, expenses or costs (including, without limitation, costs and fees of alternative dispute resolution and litigation) of any kind whatsoever without restriction or limitation, incurred in relation to, as a consequence of or arising out of or in any way attributable actually, allegedly or impliedly, in whole or in part, to Consultant, or its employees, agents, or subcontractors. All obligations under this provision are to be paid by Consultant as they are incurred by the City. 12.2 Duty to Defend.In addition to Consultant’s obligation to indemnify City, Consultant shall defend, in all legal, equitable, administrative, or special proceedings, with counsel approved by the City, the City and its councilmembers, officers, and employees, immediately upon tender to Consultant of the claim in any form or at any stage of an action or proceeding, whether or not liability is established. An allegation or determination that persons other than Consultant are responsible for the claim does not relieve Consultant from its separate and distinct obligation to defend. The obligation to defend extends through final judgment, including exhaustion of any appeals. The defense obligation includes an obligation to provide independent defense counsel if Consultant asserts that liability is caused in whole or in part by the negligence or willful misconduct of the indemnified party. If it is finally adjudicated that liability was caused solely by the negligence or willful misconduct of an indemnified party, Consultant may submit a claim to the City for reimbursement of reasonable attorneys’ fees and Saratoga Chamber of Commerce Tourism and Information Services 209 Consultant:Project: Rev. 5/2023 City of Saratoga Services Contract – Exhibit C Page 7 of 9 defense costs in proportion to the established comparative liability of the indemnified party. 12.3 Limitation on Indemnity. Without affecting the rights of City under any provision of this agreement or this Section, Consultant shall not be required to defend, indemnify, and hold harmless City as set forth above for liability attributable to the sole fault of City, provided such sole fault is determined by agreement between the parties or the findings of a court of competent jurisdiction. This exception will apply only in instances where the City is shown to have been solely at fault and not in instances where Consultant is solely or partially at fault or in instances where City's fault accounts for only a percentage of the liability involved. In those instances, the obligation of Consultant will be all-inclusive and City will be held harmless, indemnified, and defended for all liability incurred, even though a percentage of the liability is attributable to conduct of the City. 12.4 Acknowledgement.Consultant acknowledges that its obligation pursuant to this Section extends to liability attributable to City, if that liability is less than the sole fault of City. Consultant has no obligation under this agreement for liability proven in a court of competent jurisdiction or by written agreement between the parties to be the sole fault of City. 12.5 Scope of Consultant Obligation. The obligations of Consultant under this or any other provision of this agreement will not be limited by the provisions of any workers' compensation act or similar act. Consultant expressly waives its statutory immunity under such statutes or laws as to City, its employees and officials. 12.6 Subcontractors.Consultant agrees to obtain executed indemnity agreements with provisions identical to those set forth here in this Section from each and every subcontractor, sub tier contractor or any other person or entity involved by, for, with or on behalf of Consultant in the performance or subject matter of this agreement. 12.7 No Waiver. Failure of City to monitor compliance with these requirements imposes no additional obligations on City and will in no way act as a waiver of any rights hereunder. This obligation to indemnify and defend City as set forth herein is binding on the successors, assigns, or heirs of Consultant and shall survive the termination of this agreement or this Section. For purposes of Section 2782 of the Civil Code the parties hereto recognize and agree that this agreement is not a construction contract. By execution of this agreement, Consultant acknowledges and agrees that it has read and understands the provisions hereof and that this paragraph is a material element of consideration.City approval of insurance required by this agreement does not relieve the Consultant or subcontractors from liability under this Section. 12.8 Relation to Insurance Obligations.The defense and indemnification obligations of this agreement are undertaken in addition to, and shall not in any way be limited by, the insurance obligations contained in this agreement. Saratoga Chamber of Commerce Tourism and Information Services 210 Consultant:Project: Rev. 5/2023 City of Saratoga Services Contract – Exhibit C Page 8 of 9 13. DEFAULT AND REMEDIES. 13.1 Events of default. Each of the following shall constitute an event of default hereunder: (a)Failure by Consultant to perform any obligation under this agreement and failure to cure such breach immediately upon receiving notice of such breach, if the breach is such that the City determines the health, welfare, or safety of the public is immediately endangered; or (b)Failure by either party to perform any obligation under this agreement and failure to cure such breach within fifteen (15) days of receiving notice of such breach (except for breaches subject to subparagraph (a), above); provided that if the nature of the breach is such that the non-breaching party determines it will reasonably require more than fifteen (15) days to cure, the breaching party shall not be in default if it promptly commences the cure and diligently proceeds to completion of the cure. 13.2 Remedies upon default. Upon any default, the non-defaulting party shall have the right to immediately suspend or terminate this agreement, seek specific performance and/or seek damages to the full extent allowed by law. City shall have the right to contract with another party to perform this agreement 13.3 No Waiver. Failure by City to seek any remedy for any default hereunder shall not constitute a waiver of any other rights hereunder or any right to seek any remedy for any subsequent default. 14. TERMINATION.The City may terminate this agreement with or without cause by providing 10 days’ notice in writing to Consultant. The City may terminate this agreement at any time without prior notice in the event that Consultant commits a material breach of the terms of this agreement. Upon termination, this agreement shall become of no further force or affect whatsoever and each of the parties hereto shall be relieved and discharged from the rights and obligations of this agreement, subject to payment for acceptable services rendered prior to the expiration of the notice of termination and delivery to City of any work in progress, completed work, supplies, equipment, and other materials produced as a part of, or acquired in connection with the performance of this agreement, and any completed or partially completed work which, if this agreement had been completed, would have been required to be furnished to City. Notwithstanding the foregoing and Section 2 on page 1, this Section and the provisions of this agreement concerning insurance (Exhibit B), Funding Agency Requirements (as set forth in Exhibit D if applicable), Work Product and Records, Confidential Information, Responsibility of Consultant, Indemnification, Default and Remedies, Litigation, and Jurisdiction and Severability shall survive termination or expiration of this agreement. 15. DISPUTE RESOLUTION. The parties shall make a good faith effort to settle any dispute or claim arising under this agreement. If the parties fail to resolve such disputes or claims, they shall submit them to non-binding mediation in California at shared expense of the parties for at least 8 hours of mediation. If mediation does not arrive at a satisfactory result, arbitration, if agreed to by all parties, or litigation may be pursued. In Saratoga Chamber of Commerce Tourism and Information Services 211 Consultant:Project: Rev. 5/2023 City of Saratoga Services Contract – Exhibit C Page 9 of 9 the event any dispute resolution processes are involved, each party shall bear its own costs and attorneys’ fees. 16. LITIGATION. If any litigation is commenced between parties to this agreement concerning any provision hereof or the rights and duties of any person in relation thereto, each party shall bear its own attorneys’ fees and costs. 17. JURISDICTION AND SEVERABILITY. This agreement shall be administered and interpreted under the laws of the State of California. Jurisdiction of litigation arising from this agreement shall be in that state and venue shall be in Santa Clara County, California. 18. SEVERABILITY.If any part of this agreement is found to conflict with applicable laws, such part shall be inoperative, null and void insofar as it conflicts with said laws, but the remainder of this agreement shall be in full force and effect. 19. NOTICE OF NON-RENEWAL. Consultant understands and agrees that there is no representation, implication, or understanding that the City will request that work product provided by Consultant under this agreement be supplemented or continued by Consultant under a new agreement following expiration or termination of this agreement. Consultant waives all rights or claims to notice or hearing respecting any failure by City to continue to request or retain all or any portion of the work product from Consultant following the expiration or termination of this agreement. 20. PARTIES IN INTEREST. This agreement does not, and is not intended to, confer any rights or remedies upon any person or entity other than the parties. 21. WAIVER.Neither the acceptance of work or payment for work pursuant to this agreement shall constitute a waiver of any rights or obligations arising under this agreement. The failure by the City to enforce any of Consultant’s obligations or to exercise City's rights shall in no event be deemed a waiver of the right to do so thereafter. -End of Exhibit C- Saratoga Chamber of Commerce Tourism and Information Services 212 Consultant:Project: Rev. 5/2023 City of Saratoga Services Contract – Exhibit E Page 1 of 1 City of Saratoga Services Contract Exhibit E – Special Requirements AND/OR See Exhibit(s) E-incorporated by this reference. -End of Exhibit E- Saratoga Chamber of Commerce Tourism and Information Services Either party may terminate this agreement with or without cause by providing 30 days' notice in writing to the other party. 213 Exhibit A-1 Scope of Services Chamber will provide the City with the following services for walk-in, telephone, email or fax requests: 1.Tourism & Information Materials: The Chamber shall provide information from its office. This office shall be located in Saratoga and shall be open to the public for a minimum of 35 hours per week during normal business hours. General information for tourists shall include such topics as: භ Services available; භ Who to contact for services; භ Community events; භ Recreational opportunities; භ Retail shopping and dining opportunities; භ Lodging and conference facilities; භ Local schools; භ Directions to and within Saratoga; and භ Other general information requests The City acknowledges that the Chamber is a membership organization and therefore customarily only provides information about its members. Under this agreement, the Chamber will include information about non-members but with preference to its members. Tourist information that the Chamber will provide includes: භ Wineries භ Restaurants භ Lodging භ Attractions භ Special Events භ Entertainment භ Retail Shopping 2.City Information and Materials: As much as possible, the Chamber will direct information requests to the City offices. Chamber will make available at its office location, information for City services which may include, but is not limited to: භ Quarterly Newsletters භ City Contact Numbers භ Recreation Department Activity Guides 214 The City will deliver these materials to the Chamber for distribution. Chamber will not be required to store large quantities of these materials (i.e., no more than one standard-size file storage box). Chamber will notify the City when only 10 copies of any publication remain. Chamber is not required to distribute these materials in any manner other than hand-delivery to walk in customers. 3.Quarterly Report of Services Rendered: Once each quarter the Chamber shall invoice the City and file a summary report of services rendered pursuant to this agreement during the prior quarter. The Chamber may include relevant operating expenditures once per year in the Quarterly Report. 4.Additional Services: Additional services requested by the City are not subject to this agreement and will be estimated by the Chamber and billed separately after obtaining written approval by the City. 215 Fee for Services 1.The City will pay the Chamber an Annual Fee on a fiscal year basis (July 1 through June 30) for performing the Scope of Services (Exhibit A-1). 2.The Annual Fee shall be paid in four quarterly installments. Each installment shall be paid within 30 days of City's receipt of the Chamber's invoice. 3.The Annual Fee for Fiscal Year 2024/25 shall be $20,311, with four quarterly installments of $5,077. 4.The Annual Fee for subsequent fiscal years shall include a three percent (3%) increase over the prior year, resulting in annual fees and quarterly payments as follows: Fiscal Year Annual Amount (3% increase/year) Jul. 1 – Sep. 30 Oct. 1 – Dec. 31 Jan. 1 – Mar. 31 Apr. 1 – Jun. 30 2024/2025 $20,311 $5,077 $5,077 $5,077 $5,077 2025/2026 $20,920 $5,230 $5,230 $5,230 $5,230 2026/2027 $21,547 $5,386 $5,386 $5,386 $5,386 2027/2028 $22,194 $5,548 $5,548 $5,548 $5,548 2028/2029 $22,859 $5,714 $5,714 $5,714 $5,714 5.In addition to the Annual Fee described above, the City will pay for the following: a)An annual membership fee at the rate established for employers with 51 to 100 employees. b)A matching grant to be used toward the purchase of a two-page color co-op advertisement in the Saratoga News,or the equivalent in other media, twice a year for use by the City and Saratoga businesses (both Chamber and non- Chamber members). The grant shall not exceed $2,000 per year. 6.This agreement may be amended by mutual consent to establish an alternative Annual Fee based upon information obtained from the Chamber's Quarterly Reports of Services Rendered. End of Exhibit 1 216 SARATOGA CITY COUNCIL MEETING DATE:April 3, 2024 DEPARTMENT:Administrative Services PREPARED BY:Gina Scott, Administrative Analyst Ryan Hinchman, Administrative Services Director SUBJECT:Fiscal Year 2024-25 Capital Improvement Program Projects and Funding RECOMMENDED ACTION: Approve fiscal year (FY)2024-25 Capital Improvement Program (CIP) projects and funding for inclusion in the annual budget. BACKGROUND: City staff presented the (FY) 2024-25 CIP at two meetings: the January 30th City Council Annual Retreat and the February 21st Capital Improvement Program Prioritization Study Session. An updated CIP Funding Summary based on the direction provided at the Prioritization Study Session is provided in Attachment A and includes the following: $1M in additional funding for the Annual Pavement Management Program,$500,000 from the Road and Facilities Reserve and $500,000 from the General Fund Future Capital Reserve. A new Priority Project for Hillside Road Stabilization with $250,000 in annual funding. Suspend $25,000 in funding to the Annual Public Art Infrastructure Project this fiscal year and provide $25,000 in additional funding to the Annual Hakone Gardens Infrastructure Improvements Project. Direction was provided to proceed with $961,065 in additional funding requests for eleven existing projects and eight new nominated projects were accepted with $1,127,200 in funding coming from both the General Fund and other City Funds such as the Park in Lieu Fund: 1.Bellgrove Park Playground Replacement $200,000 2.El Quito Park Community Garden Improvement $157,000 3.Congress Springs Park Concrete Repairs $ 85,000 4.Annual Mechanical Weed Abatement $125,000 5.Heritage Orchard Park Signs Replacement $ 50,000 6.Pedestrian Streetlights (4 lights only)$200,000 7.Pierce Road Culvert Repairs $255,200 8.Residential Tree Planting Program $ 55,000 217 In addition, Grants were increased by $75,000 from the February Study Session to include available grant funding for the Annual Mechanical Weed Abatement Project. The updated Grants are included in the CIP Funding Summary on page three of the CIP Packet. CIP project direction with no financial impact on the 2024-25 budget included: 1. Accepting unchanged project narratives for existing CIP projects. 2. Accepting list of existing projects with anticipated completion on or around June 30, 2024. 3. Accepting proposed budget narrative updates. A complete list of capital projects, funding sources and uses, and project narratives can be found in the attached updated CIP Prioritization Packet. NEXT STEPS With the City Council’s review and final approval at the April 3 rd meeting, the CIP component of the annual budget will be complete. City Council and members of the public will see the CIP as part of the City’s comprehensive 2024-25 spending plan at the budget public hearing scheduled for June 5th with final adoption scheduled for June 19 th. ATTACHMENTS: Attachment A – Updated CIP Prioritization Packet 218 Capital Improvement Program (CIP) April 3, 2024 219 This page left blank intentionally 220 3 221 This page left blank intentionally 4 222 5 223 6 224 7 225 This page left blank intentionally 8 226 9 227 2024-25 Funding Request: Priority & Dedicated Projects 10 228 2024-25 Preliminary Proposed Budget Capital Improvement Program Budget Update Pavement Management Program (PMP) Project No. 9111-003 Project Manager – Emma Burkhalter, Associate Civil Engineer The City has a comprehensive annual Pavement Management Program (PMP) that includes road resurfacing and maintenance to keep the City's single largest piece of infrastructure in good condition. The PMP combines regular maintenance of roadways to prevent road conditions from rapidly deteriorating and significant repairs for streets with the highest need. Resurfacing City streets regularly extends the lifetime of the roadways and minimizes the need for larger and more costly projects in the future. Keeping streets in good condition also reduces liability risks and staff time required for minor repair work. An engineering consultant assesses City roads using the Paving Condition Index (PCI) every two to three years. PCI measures average road conditions on a scale of 0 to 100, which, when combined, then provides an overall score of City roads. A zero (0) PCI indicates that a road has failed, and a PCI of 100 indicates that a road is in excellent condition. The following PCI brackets communicate the relative significance of a PCI score in ranges: In the most recent assessment in 20192022, the City’s overall PCI was calculated to be 6769. The annual PMP project scope identifies streets based on several factors, including PCI, maintenance recommendations, and budgetary constraints. This information, combined with the City Engineer's observations and residents' input, determines which streets to include in the annual PMP. According to a 2021the Coty’s 2022/23 assessment study, an annual PMP project of $4.4 million would maintain the current measured PCI of 6769, and a project of $7 8 million increases the PCI by 5 points over 5 years. Saratoga does not have a structural funding source to fill the gap of $1.42.6 to $4.4 million necessary to maintain or improve the current PCI. Project Milestones Identified/proposed Approved/funded 2016-17 Design/Construction ongoing Completion n/a Excellent Very good Good Poor Very Poor 90 to 100 70 to 89 50 to 69 25 to 49 0 to 24 11 229 Pavement Management Program (PMP) (continued) Project No. 9111-003 Each year, approximately $200,000 is used for improvements such as signage installations, engineering studies, roadway striping, curb and gutter repair, materials purchases, and other miscellaneous repairs within the City rights-of-way. In addition, up to 20% of the resurfacing cost of a street can be for curb and gutter repairs which are necessary to improve drainage and longevity of the road surface. Funding Source: 20243-244 revenue dedicated to the PMP totals an estimated $2.6 million, with 61 percent from the State and 26 percent from the County. Only 13 percent of the structural revenue for the PMP originates from a City source, the refuse impact fee. The 2023-242024-25 budget includes $1.34? million in additional project fund from the General Fund’s Future Capital Reserve. Expenditure Budget 2023-24 2024-25 Fund Available Budget Est. Full Year Actual Est. Carryover Proposed Budget Est. Total Budget 411 CIP Street 2,950,818 2,950,818 0 2,600,000 2,600,000 481 Gas Tax 1,612,299 1,612,299 0 Total 4,563,117 4,563,117 0 2,600,000 2,600,000 Operating Budget Impact (if any): none Mid-year adjustment $ amount and explanation: none City Council Adopted Strategic Goals & Priorities CIP Priority Factors City Leadership & Fiscal Stewardship Health and safety issue Public Safety X Imminent failure of structure/system Facilities & Infrastructure X Short-term cost of repair vs. long-term cost of replacement X Community Heritage Availability of external funding source X Community Engagement Federal or State mandate Environmental Sustainability Other: Note: - need the Gas Tax revenue estimates for FY2024-25 Note: Measure B Allocations FY2023-24 765,494.16 FY2024-25 795728.85 12 230 2024-25 Preliminary Proposed Budget     Capital Improvement Program Budget Update  Civic Theater Annual Improvements Project No. 9322-001 Project Manager – Thomas Scott, Facilities Manager The Theater groups and other local groups lease the Civic Theater for rehearsals and performances. The main two Theater groups both have three productions per year that have shows lasting approximately six weeks each. The usage by other groups are for various amounts of days. To keep the Theater in optimal operating condition and offset maintenance expenses resulting from the usage of the Theater for performances, a $2.55 per ticket surcharge is collected on each ticket sold and is then subsequently remitted to the City to fund improvements. The surcharge totals approximately $30,000 to $40,000 per year. Each year, the two groups that primarily use the Civic Theater work with staff to identify improvement priorities. Improvements are made on an ongoing basis and in the past have included the installation of new LED lights throughout the Theater, a new lighting control system, fully accessible seating, new acoustic treatments, Lobby upgrades, and stage flooring replacement. Regular improvements to the Civic Theater ensure that it remains an attractive venue for audiences and Theater groups. The productions of the Theater groups draw visitors to Saratoga, which helps to support the local economy, as audience members often visit Saratoga restaurants and shops before or after attending shows. Most Theater improvements are performed by contractors and supervised by staff. Funding Source: Fee revenue Expenditure Budget 2023-24 2024-25 Fund Available Budget Est. Full Year Actual Est. Carryover Proposed Budget Est. Total Budget 413 CIP Facility 66,385 10,975 55,410 35,000 90,410 Total 66,385 10,975 55,410 35,000 90,410 Operating Budget Impact (if any): Mid-year adjustment $ amount and explanation: Project Milestones Identified/proposed Approved/funded 2008-09 Design/Construction ongoing Completion n/a 13 231 City Council Adopted Strategic Goals & Priorities CIP Priority Factors City Leadership & Fiscal Stewardship Health and safety issue Public Safety Imminent failure of structure/system Facilities & Infrastructure Short-term cost of repair vs. long-term cost of replacement Community Heritage Availability of external funding source X Community Engagement X Federal or State mandate Environmental Sustainability Other: 14 232 20230210 2024-25 Preliminary Proposed Budget NEW - Capital Improvement Program Budget Request Project Name: Hillside Stabilization CIP Category Streets Project No. 411.9153-00x. Description Several areas of potential landslides in the City have been identified and are being monitored by City Staff and the City Geologist. These areas include sections of Bohlman Road, Diamond Oaks Way, Old Oak Way, Palomino Way, Sarahills Drive, Chiquita Way, and multiple sections on Pierce Road and Mt. Eden Road. The cost to repair and stabilize the locations is estimated to be over $1million for each site. This project will provide annual funding that will be rolled over to accumulate sufficient budgets to complete the repair and stabilization of one section at a time as prioritized by Staff. Project financials Describe Revenue/Expenditure (Prelim Eng, Design, Construction, etc.) Revenues Expenditures Funding Sources Sources Amount Design and Construction 250,000 Transfers from General Fund 250,000 Preliminary 2024-25 budget request 5-year projected requirements, unfunded City Council Adopted Strategic Goals & Priorities CIP Priority Factors City Leadership & Fiscal Stewardship Health and safety issue Public Safety x Imminent failure of structure/system x Facilities & Infrastructure x Short-term cost of repair vs. long-term cost of replacement x Community Heritage Availability of external funding source Community Engagement Federal or State mandate Environmental Sustainability Other: Additional Resource Requirements Project Milestones/Timeline Project Manager Project identified and proposed Project Team City Council approved and funded Operating budget impacts Design Construction Completion 15 233 2024-25 Preliminary Proposed Budget  Capital Improvement Program Budget Update  Annual Sidewalks, Curbs & Gutters, Storm drains, Bridges Maintenance and Repair Project No. 9141-005 Project Manager - Rick Torres, Public Works Manager This project is one of the capital projects that the City council has designated as a priority for capital funding, as it helps preserve and maintain critical City infrastructure on an ongoing basis. Sidewalks: There are approximately 17 linear miles of sidewalk in Saratoga. Sidewalk repairs ensure that the City’s sidewalks are maintained in good condition, minimizing tripping hazards, reducing liability risk, and preventing larger and more costly improvement projects in the future. Approximately 35,000 square feet of sidewalk is repaired each year. Curbs and Gutters: Ongoing repairs to curbs and gutters prevent flooding through improved water runoff. Additionally, well maintained curbs and gutters improve pedestrian and bicycle safety by reducing tripping hazards. Damage to curbs and gutters is most frequently caused by tree roots or impact from a heavy vehicle. Storm drains: Storm drains are inspected to identify failures, or potential failures. Sections of storm drains that have failed, which often results in flooding, are either replaced or repaired. Bridges: Each year Caltrans inspects all bridges in the state, including locally owned bridges, provides repair recommendations, determines the safe load capacity of all bridges, and assists in specifications and estimates for bridge maintenance projects. Funding Source: General Fund Expenditure Budget 2023-24 2024-25 Fund Available Budget Est. Full Year Actual Est. Carryover Proposed Budget Est. Total Budget 411 CIP Street 322,915 322,900 15 250,000 250,015 Total 322,915 322,900 15 250,000 250,015 Operating Budget Impact (if any): None Mid-year adjustment $ amount and explanation: None Project Milestones Identified/proposed Approved/funded 2016-17 Design/Construction ongoing Completion n/a 16 234 City Council Adopted Strategic Goals & Priorities CIP Priority Factors City Leadership & Fiscal Stewardship Health and safety issue Public Safety X Imminent failure of structure/system Facilities & Infrastructure X Short-term cost of repair vs. long-term cost of replacement Community Heritage Availability of external funding source Community Engagement Federal or State mandate X Environmental Sustainability Other: 17 235 2024-25 Preliminary Proposed Budget   Capital Improvement Program Budget Update  Annual Parks, Trails, Grounds, & Medians Infrastructure Project No. 9211-001 Project Manager – Shawn Gardner, Public Works Manager This project annually funds infrastructure maintenance and replacement related to parks, trails, grounds, and medians to keep them beautiful and functioning properly for the enjoyment of Saratoga residents. This project is one of the priority projects identified by the City Council and receives an annual transfer of $250,000 from the General Fund, as funding permits. In 2021-22, the City Council increased the priority project funding goal from $125,000 to $250,000. • Parks: Infrastructure at parks includes, but is not limited to, playground equipment, restroom and concessions buildings, fencing, tennis and basketball courts, playfields, drinking fountains, pathways, and parking lots. • Trails: Trail infrastructure includes pathways, signage, irrigation systems, ramps & parking lots. • Grounds: Grounds infrastructure is located at properties including the Civic Center, Saratoga-Prospect Center, Library, and Blaney Plaza. • Medians: Median infrastructure includes irrigation systems located at medians throughout the City. Funding Source: General Fund Expenditure Budget 2023-24 2024-25 Fund Available Budget Est. Full Year Actual Est. Carryover Proposed Budget Est. Total Budget 412 CIP Park & Trails 400,755 150,000 250,755 250,000 500,755 Total 400,755 150,000 250,755 250,000 500,755 Operating Budget Impact (if any): None Mid-year adjustment $ amount and explanation: None Project Milestones Identified/proposed 2011-12 Approved/funded 2011-12 Design/Construction ongoing Completion n/a 18 236 City Council Adopted Strategic Goals & Priorities CIP Priority Factors City Leadership & Fiscal Stewardship X Health and safety issue Public Safety X Imminent failure of structure/system Facilities & Infrastructure X Short-term cost of repair vs. long-term cost of replacement X Community Heritage Availability of external funding source Community Engagement Federal or State mandate Environmental Sustainability Other: 19 237 2024-25 Preliminary Proposed Budget   Capital Improvement Program Budget Update  Annual Retaining Wall Maintenance & Repairs Project No. 9153-003 Project Manager - Poh Yee, Civil Engineer The City is responsible for retaining walls throughout the City. These retaining walls help prevent soil erosion, provide stability for hillsides, and prevent surface runoff from obstructing roadways. In 2016-17, winterWinter storms caused damage to retaining walls in various locations in the City. Rather than funding projects individually, the City Council created the Annual Retaining Wall Maintenance & Repairs capital project to maintain existing retaining walls, monitoring them for signs of failure, and make repairs as needed. This project is one of several capital projects identified as a priority by the City Council and receives $200,000 each year, depending on funding availability. Retaining walls with active failures on Pierce Road, Mount Eden Road, Palomino Way, Continental Circle, Bohlman and Prospect Road and Saratoga Heights will be monitored and prioritized during the 2022-23. Funding Source: General Fund Expenditure Budget 2023-24 2024-25 Fund Available Budget Est. Full Year Actual Est. Carryover Proposed Budget Est. Total Budget 411 CIP Street 532,401 132,401 400,000 200,000 600,000 Total 532,401 132,401 400,000 200,000 600,000 Operating Budget Impact (if any): None Mid-year budget adjustment $ amount and explanation: None Project Milestones Identified/proposed 2016-17 Approved/funded 2017-18 Design/Construction ongoing Completion n/a 20 238 City Council Adopted Strategic Goals & Priorities CIP Priority Factors City Leadership & Fiscal Stewardship Health and safety issue Public Safety X Imminent failure of structure/system X Facilities & Infrastructure X Short-term cost of repair vs. long-term cost of replacement Community Heritage Availability of external funding source Community Engagement Federal or State mandate Environmental Sustainability Other: 21 239 2024-25 Preliminary Proposed Budget Capital Improvement Program Budget Update Annual Roadway Safety & Traffic Calming Project No. 9121-001 Project Manager – Emma Burkhalter, Associate Civil Engineer In conjunction with the Traffic Safety Commission (TSC), this project funds safety and traffic calming improvements. The Traffic Safety Commission (TSC) and staff meet on a bi-monthly basis to review and assess traffic safety matters throughout the City. As part of this review, the TSC periodically recommends improvements to enhance safety and/or calm traffic. Most improvements are small and fall within the scope of the operating budget. Occasionally, more costly remediation is warranted, and Roadway Safety and Traffic Calming funds are used. Examples include speed humps, radar signs, medians chockers, bulb-outs, and enhanced crosswalks. Additionally, the TSC reviews the Unfunded CIP traffic projects each year and prioritizes according to safety and proximity to schools. Funding Source: General Fund Expenditure Budget: 2023-24 2024-25 Fund Available Budget Est. Full Year Actual Est. Carryover Proposed Budget Est. Total Budget 411 CIP Street 362,586 210,000 152,586 150,000 302,586 Total 362,586 210,000 152,586 150,000 302,586 Operating Budget Impact (if any): None Mid-year adjustment $ amount and explanation: None Project Milestones Identified/proposed 2008 Approved/funded 2020-21 Design/Construction ongoing Completion n/a 22 240 City Council Adopted Strategic Goals & Priorities CIP Priority Factors City Leadership & Fiscal Stewardship Health and safety issue Public Safety X Imminent failure of structure/system Facilities & Infrastructure X Short-term cost of repair vs. long-term cost of replacement 23 241 2024-25 Preliminary Proposed Budget    Capital Improvement Program Budget Update  Annual Hakone Gardens Infrastructure Improvements Project No. 9222-004 Project Manager - Poh Yee, Civil Engineer Hakone Gardens, a city-owned eighteen-acre park nestled in the foothills just outside of Saratoga Village, is maintained and operated by the Hakone Foundation, a non-profit organization that seeks to promote a deeper understanding of Japanese and general Asian culture through the preservation of the oldest Japanese-style residential garden in the Western Hemisphere. In May 2016, the City Council approved the Hakone Gardens Master Plan. During the development of the Plan a number of deferred maintenance projects that required more than simple maintenance or repairs were identified. Project examples include well pump replacement, wood damage mitigation, pest control, and garden, electrical, and lighting improvements. Initial funding for this project came from a $125,000 allocation from the CIP reserve. These funds have been used for the replacement of railings, lighting and fixtures, painting or public restrooms, and other repairs. Past improvements included the replacement of the Cultural Center deck railings. Planned improvements include the reconstruction of the Upper Wisteria Pavilion and maintenance projects identified in the master plan. Funding Source: General Fund Expenditure Budget 2023-24 2024-25 Fund Available Budget Est. Full Year Actual Est. Carryover Proposed Budget Est. Total Budget 412 CIP Park & Trails 12,990 0 12,990 50,00025,000 37,990 62,990 422 Park-in-Lieu 82,011 0 82,011 0 82,011 Total 95,001 0 95,001 50,00025,000 145,001120,001 Operating Budget Impact (if any): none Mid-year adjustment $ amount and explanation: none Project Milestones Identified/proposed Approved/funded 2008-09 Design/Construction ongoing Completion n/a 24 242 City Council Adopted Strategic Goals & Priorities CIP Priority Factors City Leadership & Fiscal Stewardship Health and safety issue Public Safety X Imminent failure of structure/system Facilities & Infrastructure X Short-term cost of repair vs. long-term cost of replacement Community Heritage X Availability of external funding source Community Engagement Federal or State mandate Environmental Sustainability Other: 25 243 2024-25 Preliminary Proposed Budget     Capital Improvement Program Budget Update  Annual Public Art Infrastructure Project No. 9443-003 Project Manager - – Leslie Arroyo, Assistant City ManagerJames Lindsay, City Manager This priority capital project would fund various public art projects in the City. In 2016, the City Council established a public art committee to make recommendations related to the City’s public art efforts. Since then, the Committee was suspended and the Public Art Commission was formed to advise the City Council on public art policies, budgets, plans, procedures, and projects, including major efforts that could be funded through the Annual Public Art Infrastructure project. In December 2023, the City Council voted to disband the Public Art Commission and merge it with the Library and Community Engagement Commission to now be called the Library and Public Art Commission. This capital project will fund a variety of public art initiatives and any public art proposals that may arise. The project receives an annual allocation of $25,000 as a priority project. Funding Source: General Fund Expenditure Budget 2023-24 2024-25 Fund Available Budget Est. Full Year Actual Est. Carryover Proposed Budget Est. Total Budget 414 CIP Admin & Tech 103,669 0 103,669 025,000 103,669 128,669 Total 103,669 103,669 025,000 103,669 128,669 Operating Budget Impact (if any): Mid-year adjustment $ amount and explanation: City Council Adopted Strategic Goals & Priorities CIP Priority Factors City Leadership & Fiscal Stewardship Health and safety issue Public Safety Imminent failure of structure/system Facilities & Infrastructure Short-term cost of repair vs. long-term cost of replacement Community Heritage Availability of external funding source Community Engagement x Federal or State mandate Environmental Sustainability Other: Project Milestones Identified/proposed 2019 Approved/funded 2019-20 Design/Construction Ongoing Completion n/a 26 244 27 245 2024-25 Funding Request: Exis�ng Projects 28 246 2024-25 Preliminary Proposed Budget      Capital Improvement Program Budget Update  General Plan & Advance Planning Update Project No. 9451-002 Project Manager – Bryan Swanson, Community Development Director Although the General Plan 2040, which includes the Housing Element, the Circulation Element, Open Space Element, Land Use Element, and Safety Element will be completed by June 30, 2024, fees are still being collected for the next General Plan Update. The General Plan and Advanced Planning policy document contains approved long-range policies of acceptable land uses for the city. Each city adopts and periodically updates its General Plan and Advanced Planning policy documents to guide the long-term growth and land development of the community. The General Plan and Advanced Planning policy documents are the foundation for establishing goals, purpose, zoning and activities to ensure compatibility and continuity throughout the city. As the legislature requires a city’s zoning and subdivision approvals be consistent with their adopted General Plan, updates to the General Plan must be made in conjunction with development related code changes. Development fees are collected to provide the funding needed to meet this requirement as a result of changing land uses in the community. Government code dictates that the General Plan contain seven mandatory elements: land use, circulation, housing, conservation, open space, noise, and safety. As each of these elements require technical expertise, consultants and attorneys are retained to assist with the updates. Additionally, the State Planning Law also allows for specific plans to serve as “mini-General Plans” for predesignated and defined planning areas such as the City’s Hillsides or The Village. Most communities update their Specific Plans overtime in conjunction with periodic updates of their General Plan and sub-elements. Updates to the Circulation, Open Space/Conservation, and Land Use Elements are scheduled to be completed by 2019. On December 20, 2017, The City Council allocated an additional $57,909 to the project to fund the costs associated with these updates. The update to the Housing Element is scheduled to be completed in 2023. On December 21, 2022, City Council allocated an additional $65,000 to complete the Housing Element Update project and General Plan Amendment Environmental Impact Report. On November 15, 2023, the City Council allocated an additional $218,794 to complete the Housing Element Update project and General Plan Amendment Environmental Impact Report. These funds included a transfer of $76,000 from the General Plan Update Capital Improvement Project. Funding Source: Fee revenue Project Milestones Identified/proposed Approved/funded 2014-15 Design/Construction Completion 29 247 General Plan & Advance Planning Update (continued) Project No. 9451-002 Expenditure Budget 2023-24 2024-25 Fund Available Budget Est. Full Year Actual Est. Carryover Proposed Budget Est. Total Budget 414 CIP Admin & Tech 232,385 119,303 113,082 0 113,082 434 Admin & Tech CIP Grant -76,723 193,000 -269,723 200,000 -69,723 Total 155,663 312,303 -156,640 200,000 43,359 Operating Budget Impact (if any): Mid-year adjustment $ amount and explanation: City Council Adopted Strategic Goals & Priorities CIP Priority Factors City Leadership & Fiscal Stewardship Health and safety issue Public Safety Imminent failure of structure/system Facilities & Infrastructure Short-term cost of repair vs. long-term cost of replacement Community Heritage Availability of external funding source Community Engagement Federal or State mandate x Environmental Sustainability Other: 30 248 2024-25 Preliminary Proposed Budget     Capital Improvement Program Budget Update Community Development Software Technology Management Project No. 9415-004 Project Manager – Bryan Swanson, Community Development Director This project accounts for technology fee revenues and expenditures in support of community development software technology. The current fee and expenditure structure shifted from the operating budget to the capital budget to isolate the functions, clarify the nexus, and track dedicated revenues for multi-year operational expenses. In 2020-21, a separate technology fee was implemented and accounted for in the Software Technology Management project. This project remains for document management related revenues and expenditures. The previous Community Development Document Management CIP project has been closed and the 2023/24 Fee Schedule updated. Although many documents now come into Community Development in electronic form, there are still previous documents that need to be converted into a digitized format. This project remains for document management related revenues and expenditures. In 2022-2023, 75 boxes of older documents were sent to an outside company for conversion. Funding Source: Fee revenue Expenditure Budget 2023-24 2024-25 Fund Available Budget Est. Full Year Actual Est. Carryover Proposed Budget Est. Total Budget 414 CIP Admin & Tech 108,138 47,657 60,481 140,500 200,981 Total 108,138 47,657 60,481 140,500 200,981 Operating Budget Impact (if any): Mid-year adjustment $ amount and explanation: Project Milestones Identified/proposed 2008 Approved/funded 2020-21 Design/Construction ongoing Completion n/a 31 249 City Council Adopted Strategic Goals & Prio rities CIP Priority Factors City Leadership & Fiscal Stewardship Health and safety issue Public Safety Imminent failure of structure/system Facilities & Infrastructure Short-term cost of repair vs. long-term cost of replacement Community Heritage Availability of external funding source × Community Engagement Federal or State mandate Environmental Sustainability × Other: 32 250 2024-25 Preliminary Proposed Budget     Capital Improvement Program Budget Update  PEG Projects Project No. 9322-013 Project Manager - – Public Information OfficerThomas Scott, Facilities Manager Pursuant to Section 611 of the Communications Act, The City of Saratoga requires cable operators to set aside channels for public, educational, or governmental ("PEG") use and provide funds for equipment for local studios for these channels and operating funds to cover the expenses of operating the studios. The City receives approximately $80,000 each year in PEG funds from various cable operators. As of the end of FY 2018/19, the balance of PEG fees is estimated to be $260,800. The City has partnered with the local Saratoga Community Access Television station (KSAR) to use the funds for improvement of the local television equipment. However, the funds have accumulated to a position which may allow the City to move forward on a major project that will augment the City’s local broadcasting abilities. This project will account for the PEG funds and subsequent use if the Council identifies and approves an appropriate project at a future time. Funding Source: Fee revenue from cable operators Expenditure Budget 2023-24 2024-25 Fund Available Budget Est. Full Year Actual Est. Carryover Proposed Budget Est. Total Budget 413 CIP Facility 195,915 5,000 6,000 190,915 1 89,915 189,915 80,000 270,915269,915 Total 195,915 6,000 189,915 80,000 269,915 Operating budget Impact (if any): Mid-year adjustment $ amount and explanation: City Council Adopted Strategic Goals & Priorities CIP Priority Factors City Leadership & Fiscal Stewardship Health and safety issue Public Safety Imminent failure of structure/system Facilities & Infrastructure X Short-term cost of repair vs. long-term cost of replacement Community Heritage Availability of external funding source X Community Engagement X Federal or State mandate Environmental Sustainability Other: Project Milestones Identified/proposed Approved/funded 2019-20 Design/Construction ongoing Completion n/a 33 251 2024-25 Preliminary Proposed Budget    Capital Improvement Program Budget Update Safe Routes to School Needs Assessment and Outreach Project No. 9443-004 Project Manager - Mainini Cabute, Environmental Programs Manager This project will fund a traffic engineering plan which would include several elements aimed to promote bicycling and walking as the preferred travel modes to school. Project elements for this design plan include: • Conceptual plan drawings of traffic safety improvements near schools, prioritize based on safety, to promote pedestrian and bike travel. • School maps, developed for each school, to show the distribution of students around the community, identifying corridors that should be improved. • An enforcement evaluation that reviews and improves signage and/or markings to allow for effective enforcement. *In addition, the project includes efforts in outreach and education aimed to inform residents of safe pedestrian and bicycle rider practices and routes. The City receives a community outreach grant from the VTA for educa�on and encouragement of bicycle and pedestrian ac�vi�es and projects. The grant alloca�on varies from year to year. To date, the City has expended $33,436 of the alloca�ons received and has an available balance of $184,567.55 including the alloca�on for FY 2024-25. Funding Source: General Fund Expenditure Budget 2022-232023-24 2023-242024-25 Fund Budget Est. Actua l Est. Carryover Adopted Additions Proposed Budget Est. Total Budget 8116 -–– 414 ConstructionGener al Fund 78,31215747.9 9 - 78,31215747.9 9 - 78,31215747.99 434 - Grant funds 155260.76 155260.76 29306.792931 0 184570.76184567. 55 Project Milestones Identified/proposed 2021-22 Approved/funded 2021-22 Design/Construction 2022-23 Education and Outreach 2023-24 Completion 2022- 232025-26 34 252 City Council Adopted Strategic Goals & Priorities CIP Priority Factors City Leadership & Fiscal Stewardship x Health and safety issue Public Safety x Imminent failure of structure/system Facilities & Infrastructure x Short-term cost of repair vs. long-term cost of replacement Community Heritage Availability of external funding source Community Engagement x Federal or State mandate Environmental Sustainability Other: Note: need the fund balances to be moved to the Implementa�on CIP, then this can be closed out. .* The VTA Grant for outreach and educa�on is currently recorded under the Safe Routes To School Assessment CIP. Beginning FY2024-25 this grant will be recorded as part of the Safe Routes to School Implementa�on Project. Therefore, we need to transfer balances from 9443-004 to this CIP. We can then Close out 9443-004. FYI RE the VTA Outreach Grant: These are the alloca�ons we have for Saratoga: FY 18: $24,048.00 FY 19: $24,048.00 FY 20: $24,404.19 FY 21: $24,404.19 FY 18 – 21 Clean Up: $3,103.78 FY 22: $36,112.77 FY 23: $28,129.25 FY 24: $24,447.00 Total thru FY 24: $188,697.18 FY 25 (avail in FY25): $29,306.79 Expended: $33,436.42 Total thru FY24/Available now: $155,260.76 35 253 2024-25 Preliminary Proposed Budget    Capital Improvement Program Budget Update  El Quito Park Pickleball Courts Project No. 9252-003 Project Manager - Shawn Gardner, Public Works Manager This project creates two pickleball courts in El Quito Park in light of the high demand communicated to the Parks and Recreation Commission. The existing tennis courts were considered for dual use but were removed from consideration following resident feedback. Funding Source: Park In-Lieu Expenditure Budget 2023-24 2024-25 Fund Available Budget Est. Full Year Actual Est. Carryover Proposed Budget Est. Total Budget 422 Park-in-Lieu 1,515 0 1,515 6,830 8,345 Total 1,515 0 1,515 6,830 8,345 Operating Budget Impact (if any): None Mid-year adjustment $ amount and explanation: None City Council Adopted Strategic Goals & Priorities CIP Priority Factors City Leadership & Fiscal Stewardship Health and safety issue Public Safety Imminent failure of structure/system Facilities & Infrastructure X Short-term cost of repair vs. long-term cost of replacement Community Heritage Availability of external funding source Community Engagement X Federal or State mandate Environmental Sustainability Other: Project Milestones Identified/proposed 2022-23 Approved/funded 2022-23 Design/Construction 2022-23 Completion 20232024- 25 36 254 2024-25 Preliminary Proposed Budget    Capital Improvement Program Budget Update  Blue Hills Elementary Pedestrian Crossing at Union Pacific Railroad Project No. 9274-002 Project Manager - Mainini Cabute, Environmental Programs Manager This project (formally named Guava/Fredericksburg Entrance & Railroad Crossing) funds the removal of the Guava Court barrier allowing access from Guava Ct. to Fredericksburg Dr. (Access) near Joe’s Trail. In 2007, the pedestrian crossings connecting Fredericksburg Drive and Guava Court were declared unsafe by the California Public Utilities Commission (CPUC) and were closed. Since that time, the City of Saratoga has developed Joe’s Trail at Saratoga De Anza. In September 2012, residents living near the Fredericksburg and Guava Court access points expressed interest in reopening the crossing. After making improvements to resolve safety issues cited by the CPUC, the City reopened the Fredericksburg entrance to connect to Joe’s Trail. The Guava Court entrance on the other side of the railroad tracks was not reopened, as it requires an easement as well as pathway and safety improvements. Neighbors believe that reopening the access point at Guava Court would eliminate the need to travel along an arterial street and thereby provide a safer option for pedestrians and bicyclists. The City reached out to Union Pacific Railroad (UPRR) and the CPUC to start the process of reopening the Guava Court access. After working with UPRR and CPUC, the City submitted a formal application in April 2017 to CPUC to open a pedestrian/ bicycle crossing. In June, the City received a response that our application met CPUC requirements and would be reviewed by an Administrative Law Judge within an 18-month review period, which was subsequently extended for an additional four months. The CPUC approved the application in February 2019 for project completion by March 2022, and now extended to January 31, 2025. The estimated project cost is $1.5 million including design ($227,000), construction ($1,190,000) and citywide railroad crossing mitigation improvements required by Union Pacific Railroad ($262,000). The City Council approved $50,000 in 2019-20 and $250,000 in 2020-21 to augment grant application scoring. Funding may be allocated as the matching funds for the Saratoga Village to Quarry Park Walkway project if such a grant is awarded. The Blue Hills Pedestrian Crossing at UPRR project (formally named Guava/Fredericksburg Entrance & Railroad Crossing) will construct an at-grade pedestrian crossing connecting Fredericksburg Drive and Guava Court, which will enhance pedestrian connectivity to Blue Hills Elementary School. As part of the process of reopening a crossing, UPRR requires that cities Project Milestones Identified/proposed Approved/funded 2013-14 Design/Construction 2023-24 & 2024-25 Completion 2024-25 37 255 close three existing railroad crossings. Due to the City’s inability to close three crossings, UPRR instead requires the City to upgrade pedestrian and bicycle facilities at the following four railroad crossings citywide: Glen Brae Drive, Cox Avenue, Saratoga-Sunnyvale Road, and Arroyo de Arguello. The specific upgrades at these four locations have been identified by the California Public Utilities Commission and focuses on improving pedestrian and bicycle access and safety. The proposed pedestrian crossing and the four railroad crossing upgrades are all part of this project. The scope of this original contract, which began in 2016 focused mostly on the pedestrian crossing at Fredericksburg Drive and Guava Court and the four railroad crossing upgrades. Subsequently, the design work for the contract was amended to include drainage repairs and bioswales along the southside of Guava Court. However, in 2021, the City received funding from the American Rescue Plan Act (ARPA) and the stormwater improvements at Guava Court was an eligible project for funding and was therefore removed from the Blue Hills Pedestrian Crossing project. To date, the City has paid approximately $383,000 for this project, which includes design work with BKF Engineering and consulting with UPRR. To pay for the upcoming costs, such as final design work for the project and construction, the City will use two grants it recently received totaling $3 million. On June 23, 2021, the MTC Board approved the Blue Hills project to receive $1.8 million in Safe and Seamless Mobility Quick Strike Program funding. The grant requires a local match in the amount of $234,000. The grant approved projects that emphasized bicycle and pedestrian safety and mobility, connections to transit and projects that advance equitable mobility. The Blue Hills Pedestrian Crossing at UPRR project will connect two neighborhoods in Saratoga and allow community members, especially the Greenbrier neighborhood, to easily access Joe’s trail and various destinations by bike and on foot. A resolution receiving this grant was approved by the City Council in November 2021. In early 2023, Caltrans notified Saratoga public works staff that Saratoga had a $1.2 million allocation from the state’s Priority Legislative Budget Projects (PLBP) process. The $1.2 million funding is earmarked for pedestrian safety improvements at railroad crossings. City staff worked with Caltrans to develop a Fund Transfer Agreement and resolution, which City Council approved at its July 5, 2023 Council meeting. Staff submitted an invoice to Caltrans at the end of October 2023 and the City received the funds on November 15, 2023. Total available funding of $3,234,000 million will allow Saratoga to construct many, if not all, of the pedestrian safety improvements required by both the California Public Utilities Commission (CPUC) and UPRR. City staff is waiting on cost estimates from UPRR with hopes that this total funding will be sufficient to construct all of the improvements and complete the project. Funding Source: General Fund and Grant Funds, GRANT? 38 256 Blue Hills Elementary Pedestrian Crossing at Union Pacific Railroad (continued) Project No. 9274-002 Expenditure Budget 2023-24 2024-25 Fund Available Budget Est. Full Year Actual Est. Carryover Proposed Budget Est. Total Budget 412 CIP Park & Trails 87,034 57,005.99 30,028.33 252,514 282,542.33 432 Park & Trails CIP Grant 13,0,200,000 0 3,000,000 0 3,000,000 Total 3,01,287,034 57,005.99 3,030,028.33 0 3,282,542.33 Operating Budget Impact (if any): none Mid-year adjustment $ amount and explanation: none City Council Adopted Strategic Goals & Priorities CIP Priority Factors City Leadership & Fiscal Stewardship X Health and safety issue Public Safety X Imminent failure of structure/system Facilities & Infrastructure X Short-term cost of repair vs. long-term cost of replacement Community Heritage Availability of external funding source X Community Engagement X Federal or State mandate X Environmental Sustainability Other: Note: RE Proposed Budget - Need to transfer over the balance from the close out of the Guava Court CIP (9141-007) this will provide the Local match for the MTC grant plus some extra funds for costs not covered by the grants. 39 257 Park & Trail Capital Improvement Program CITY OF SARATOGA, CALIFORNIA 2023-24 Adopted Budget 2023-08-11 FINAL 193 2024-25 Preliminary Proposed Budget    Capital Improvement Program Budget Update  Park and Trail Fire Mitigation Project No. 9281-005 Project Manager - Shawn Gardner, Public Works Manager Drought conditions have created high fire danger within the City Wildland Urban Interface (WUI) area. The project removes brush and dead trees to create defensible space between City land and private property. Creating this defensible space will improve safety. If not completed residential areas adjacent to City properties will be subject to increased fire danger. Funding Source: General Fund Expenditure Budget 2023-24 2024-25 Fund Available Budget Est. Full Year Actual Est. Carryover Proposed Budget Est. Total Budget 412 CIP Park & Trails 100,000 100000 0 100000 100000 422 Park-in-Lieu 100,000 100000 0 0 0 Total 200,000 200000 0 100000 100000 Operating Budget Impact (if any): none Mid-year adjustment $ amount and explanation: none City Council Adopted Strategic Goals & Priorities CIP Priority Factors City Leadership & Fiscal Stewardship X Health and safety issue Public Safety X Imminent failure of structure/system Facilities & Infrastructure Short-term cost of repair vs. long-term cost of replacement Community Heritage Availability of external funding source Community Engagement X Federal or State mandate Environmental Sustainability X Other: Project Milestones Identified/proposed Approved/funded 2022-23 Design/Construction ongoing Completion n/a 40 258 2024-25 Preliminary Proposed Budget     Capital Improvement Program Budget Update  ADA Transition Plan Implementation Project No. 9443-002 Project Manager - John Cherbone, Public Works Director This project (formally named Citywide Accessibility Needs Assessment) would assess compliance with accessibility requirements for City parking areas and traffic signals. There are a number of regulations that help ensure people with disabilities can access buildings, parks, parking, and other facilities. For example, there are specifications establishing minimum ratios of accessible parking spaces in parking lots and requirements for minimum width for parking spaces and access aisles to provide individuals in wheelchairs or with mobility limitations with sufficient room to exit or enter vehicles. This project would assess the City’s compliance with accessibility requirements across City parking lots, including those owned or leased by the City, and traffic signals. Additionally, the project would outline implementation strategies to bring the City into compliance with accessibility requirements, if necessary. Funding Source: General Fund Expenditure Budget 2023-24 2024-25 Fund Available Budget Est. Full Year Actual Est. Carryover Proposed Budget Est. Total Budget 414 CIP Admin & Tech 126,117 28,717 97,401 100,000 197,401 Total 126,117 28,717 97,401 100,000 197,401 Operating Budget Impact (if any): none Mid-year adjustment $ amount and explanation: none City Council Adopted Strategic Goals & Priorities CIP Priority Factors City Leadership & Fiscal Stewardship x Health and safety issue Public Safety x Imminent failure of structure/system Facilities & Infrastructure x Short-term cost of repair vs. long-term cost of replacement Community Heritage Availability of external funding source Community Engagement Federal or State mandate Environmental Sustainability Other: Project Milestones Identified/proposed Approved/funded 2018-19 Design/Construction 2022-23 & 2023-24 Completion 2023- 242024-25 41 259 2024-25 Preliminary Proposed Budget    Capital Improvement Program Budget Update  Open Work Space/ Office Conversion Feasibility, Design & Build & Design Project No. 9321-017 Project Manager – Thomas Scott, Facilities Manager This project would convert cubicles to offices at the City Hall buildings. These conversions would include offices for the Public Works Environmental Programs Manager, the Code Enforcement Officer, and the 2 Building Inspectors. Also in the Corporation Yard, an existing office would be converted to two officers for the two Streets Lead Workers. This project applies to the Health and Safety Issues, Efficiencies and Business or Community Support Priority Factors. Staff offices line the perimeters of the City Hall buildings leaving the areas in the middle of each building open. Cubicles have been constructed to help eliminate noise and provide suitable workstations for employees working in those areas. At times, impromptu meetings occur in the center of the room to collaborate on various projects making it difficult for others not included in the meeting to talk to residents on the phone or concentrate on other assignments. Individual offices will allow staff to work independently on projects and converse with residents over the phone or talk to staff, while still having a small open area for impromptu group discussions. Design work will be done with input from the staff to ensure that all upgrades will benefit the work areas. A cost study will be completed based on the final scope of work. Funding Source: General Fund Expenditure Budget 2023-24 2024-25 Fund Available Budget Est. Full Year Actual Est. Carryover Proposed Budget Est. Total Budget 413 CIP Facility 78,100 4,000 74,100 25,900 100,000 Total 78,100 4,000 74,100 25,900 100,000 Operating budget Impact (if any): Project Milestones Identified/proposed Approved/funded 2021-22 Design/Construction Completion 42 260 Mid-year adjustment $ amount and explanation: City Council Adopted Strategic Goals & Priorities CIP Priority Factors City Leadership & Fiscal Stewardship Health and safety issue Public Safety Imminent failure of structure/system Facilities & Infrastructure x Short-term cost of repair vs. long-term cost of replacement Community Heritage Availability of external funding source Community Engagement Federal or State mandate Environmental Sustainability Other: 43 261 2024-25 Preliminary Proposed Budget      Capital Improvement Program Budget Update  Landscape & Lighting District Initiation Match Program Project No. 9442-001 Project Manager - John Cherbone, Public Works Director This project provides matching funds for initial landscaping improvements to encourage neighborhood associations to enter into a Landscape and Lighting District arrangement with the City. The LLD Initiation Match Program is available for new districts formed within the City of Saratoga. This project provides matching funds for initial landscaping improvements to encourage neighborhood associations to enter into a Landscape and Lighting District arrangement with the City. It also funds the initial assessment engineering and public noticing costs incurred in the formation of new LLDs. Improvements are typically made along City arterials leading into a neighborhood, thereby providing a beautiful gateway entrance. New LLDs have also be formed to fund the installation of automa�c license plate readers (ALPR) in the public right of way. District assessments will fund the subsequent upkeep of the improvements, including water, lighting, and landscape maintenance costs as well as the ALPRs. This project represents a $50,000 contribution of City funds to be provided to new Landscape and Lighting Districts (LLD) on a 50 percent match basis, up to $25,000, toward initial improvements to be completed at the onset of the new LLD. The program is intended to encourage residents to form a neighborhood assessment district by matching the district’s initial assessment with funds from the City, thereby enabling the quick implementation of landscape and/or lighting improvements within a newly formed district. Grant funding matches of up to a maximum of $25,000 per district initiation will be transferred to a new LLD upon district agreement and receipt of initial assessments. LLD expenditures will not be accounted for directly in this project. To date, the program has supported the development of the following new districts; Allendale, Covina, and Brookglen,. With iImprovements includinded entryway beautification, landscaping, signage, lighting, and irrigation. It has also supported the initiation of several new LLDs formed for the purpose of funding installation and annual costs of ALPRs in neighborhoods including Saratoga Wood, Gardiner Park, Lower Pierce, Burgundy, Golden Triangle and Austin-Bainter. Funding Source: General Fund Project Milestones Identified/proposed Approved/funded 2016-17 Design/Construction ongoing Completion n/a 44 262 Expenditure Budget 2023-24 2024-25 Fund Available Budget Est. Full Year Actual Est. Carryover Proposed Budget Est. Total Budget 414 CIP Admin & Tech -7,344 0 7344 25000 17656 Total -7,344 0 7344 25000 17656 Operating Budget Impact (if any): none Mid-year adjustment $ amount and explanation: none City Council Adopted Strategic Goals & Priorities CIP Priority Factors City Leadership & Fiscal Stewardship x Health and safety issue Public Safety Imminent failure of structure/system Facilities & Infrastructure × Short-term cost of repair vs. long-term cost of replacement Community Heritage Availability of external funding source Community Engagement x Federal or State mandate Environmental Sustainability Other: 45 263 2024-25 Preliminary Proposed Budget    Capital Improvement Program Budget Update  Saratoga Village to Quarry Park Walkway Project No. 9277-004 Project Manager - John Cherbone, Public Works Director This project will fund the design, environmental review and construction of a walkway from Saratoga Village to Hakone Gardens and Quarry Park. When complete, this project will result in construction of a walkway from Saratoga Village, past Hakone Gardens, to Quarry Park. The project will be implemented over several phases. Phase I of the project will begin with a pathway between the Village and Hakone Gardens, phase II will extend the walkway to the Quarry Park East Entrance, and the third and final stage will continue the trail to the Quarry Park Main Entrance. Currently, only the design of phase 1 is funded. Developing a pedestrian connection from the Village to Hakone Gardens and Quarry Park will enhance and enliven Saratoga Village, as the project would help to bring foot traffic to the Village, Hakone Gardens and Quarry Park. Additionally, the project will provide a safer path of travel for pedestrians who are currently walking along the highway when the parking lot at Hakone Gardens is full. The path will also serve as a critical starting point for the Saratoga- to-Sea Trail that is part of the Santa Clara County Trail Master Plan. The Saratoga-to-Sea Trail willis to begin in Saratoga Village, travel up to Hakone Gardens and Quarry Park, through the existing Sanborn-Skyline and Skyline-to-the-Sea trail systems to the Pacific Ocean. In 2016-17, $50,000 was allocated from the CIP reserve and 2017-18 Council authorized an additional allocation of $100,000 from Park Development fees to fund the design of phase I of this project. Construction costs for phase I are estimated at $1.9 million. The City Council allocated $175,000 in 2019- 20, $25,000 in 2020-21, and $150,000 in 2022-23, if approved, from the CIP reserve towards construction to serve as the City’s 20 percent local match should grant funding become available. Recent Federal legislation awarded $1.52 million to support this project. Funding Source: General Fund & Grant Funds Project Milestones Identified/proposed Approved/funded 2017-18 Design/Construction tbd2024-25 Completion tbd2026-27 46 264 Saratoga Village to Quarry Park Walkway (continued) Project No. 9277-004 Expenditure Budget 2023-24 2024-25 Fund Available Budget Est. Full Year Actual Est. Carryover Proposed Budget Est. Total Budget 412 CIP Park & Trails 228,989 0 228,989 1,011 230,000 422 Park-in-Lieu 223,811 73,811 150,000 0 150,000 432 Grant 1,520,000 0 1,520,000 0 1,520,000 Total 1,972,800 452,800 73,811 1,898,989 1,011 1,900,000 Operating Budget Impact (if any): none Mid-year adjustment $ amount and explanation: none City Council Adopted Strategic Goals & Priorities CIP Priority Factors City Leadership & Fiscal Stewardship Health and safety issue Public Safety X Imminent failure of structure/system Facilities & Infrastructure X Short-term cost of repair vs. long-term cost of replacement Community Heritage Availability of external funding source X Community Engagement Federal or State mandate Environmental Sustainability Other: NOTE: need to increase the total available CIP fund budget to 380,000 which is the required local match for the grant.. Need to add the grant award to the budget 47 265 This page left blank intentionally 48 266 49 267 2024-25 Funding Request: Nominated Projects 50 268 20230210 2024-25 Preliminary Proposed Budget NEW - Capital Improvement Program Budget Request Project Name Bellgrove Park Playground Replacement CIP Category Parks and Trails Project No. 422.9252-00x / 272.5302.64549 Description Remove and replace the playground structure at Bellgrove Park to upgrade to one that is more compliant to the current standards. The existing play structure was installed in the 1990s. Project financials Describe Revenue/Expenditure (Prelim Eng, Design, Construction, etc.) Revenues Expenditures Sources Amount Design, Labor and Materials 200,000 Tranfers from Park Development Fund 150,000 LLA Funds 50,000 Preliminary 2024-25 budget request $200,000 5-year projected requirements, unfunded City Council Adopted Strategic Goals & Priorities CIP Priority Factors City Leadership & Fiscal Stewardship Health and safety issue Public Safety x Imminent failure of structure/system Facilities & Infrastructure x Short-term cost of repair vs. long-term cost of replacement Community Heritage Availability of external funding source Community Engagement x Federal or State mandate Environmental Sustainability Other: Additional Resource Requirements Project Milestones/Timeline Project Manager Shawn Gardner Project identified and proposed December 2023 Project Team Shawn Gardner, Martin Barajas City Council approved and funded 2023-24 Operating budget impacts Design na Construction 2024-25 Completion 2024-25 51 269 20230210 2024-25 Preliminary Proposed Budget NEW - Capital Improvement Program Budget Request Project Name: El Quito Park Community Garden Improvement CIP Category: Parks and Trails Project No. 422.xxx-xxx Description This project will overhaul the dated Community Garden at El Quito Park. City staff will collaborate with the Parks and Recreation Commission to develop a new garden layout design. Remove and replace fencing, irrigation, and standardized raised planters for each plot. Create communal landscape toolshed, compost area, and updated signage. Project financials Describe Revenue/Expenditure (Prelim Eng, Design, Construction, etc.) Revenues Expenditures Funding Sources Sources Amount Design and Implementation 157,000 Transfers from Park Development Fund 157,000 Preliminary 2024-25 budget request 5-year projected requirements, unfunded City Council Adopted Strategic Goals & Priorities CIP Priority Factors City Leadership & Fiscal Stewardship Health and safety issue Public Safety x Imminent failure of structure/system x Facilities & Infrastructure x Short-term cost of repair vs. long-term cost of replacement Community Heritage Availability of external funding source Community Engagement x Federal or State mandate Environmental Sustainability Other: Additional Resource Requirements Project Milestones/Timeline Project Manager Shawn Gardner Project identified and proposed February 2024 Project Team Shawn Gardener, Martin Barajas City Council approved and funded Operating budget impacts Design 2024 Construction 2024-25 Completion 2024-25 52 270 20230210 2024-25 Preliminary Proposed Budget NEW - Capital Improvement Program Budget Request Project Name Congress Springs Park Concrete Repairs CIP Category Parks and Trails Project No. 422.xxxx Description Remove and replace concrete square, slabs in turf area and paver lips at Congress Springs Park to mitigate tripping hazards. Project financials Describe Revenue/Expenditure (Prelim Eng, Design, Construction, etc.) Revenues Expenditures Funding Sources Sources Amount Project labor and materials 85,000 Transfers from Park Development Fund 85,000 Preliminary 2024-25 budget request 85,000 5-year projected requirements, unfunded City Council Adopted Strategic Goals & Priorities CIP Priority Factors City Leadership & Fiscal Stewardship Health and safety issue Public Safety x Imminent failure of structure/system x Facilities & Infrastructure x Short-term cost of repair vs. long-term cost of replacement Community Heritage Availability of external funding source Community Engagement Federal or State mandate Environmental Sustainability Other: Additional Resource Requirements Project Milestones/Timeline Project Manager Shawn Gardner Project identified and proposed December 2023 Project Team Shawn Gardner, Martin Barajas City Council approved and funded 2023-24 Operating budget impacts Design na Construction 2024-25 Completion 2024-25 53 271 20230210 2024-25 Preliminary Proposed Budget NEW - Capital Improvement Program Budget Request Project Name Annual Mechanical Weed Abatement CIP Category Parks and Trails Project No. 432 / 412.xxxx Description The City of Saratoga’s Integrated Pest management Policy and Standard Operating Procedures Stipulate the City aims to reduce or eliminate the use of chemicals to the maximum extent. Mechanical weed abatement on City Trails will reduce on-going dependence on chemical herbicides. Staff is currently working on a grant application to the Department of Pest Regulation (DPR) for this project. Project financials Describe Revenue/Expenditure (Prelim Eng, Design, Construction, etc.) Revenues Expenditures Funding Sources Sources Amount Labor and Materials 125,000 Transfers from General Fund 50,000 Grant 75,000 Preliminary 2024-25 budget request 125,000 5-year projected requirements, unfunded City Council Adopted Strategic Goals & Priorities CIP Priority Factors City Leadership & Fiscal Stewardship Health and safety issue Public Safety x Imminent failure of structure/system Facilities & Infrastructure Short-term cost of repair vs. long-term cost of replacement x Community Heritage Availability of external funding source Community Engagement Federal or State mandate Environmental Sustainability x Other: Additional Resource Requirements Project Milestones/Timeline Project Manager Bridget Cash Project identified and proposed December 2023 Project Team Bridget Cash, Martin Barajas City Council approved and funded Operating budget impacts Design na Construction 2024-25 Completion ongoing 54 272 20230210 2024-25 Preliminary Proposed Budget NEW - Capital Improvement Program Budget Request Project Name Heritage Orchard Park Sign Replacement CIP Category Parks and Trails Project No. 422.xxxx Description Heritage Preservation Commission and the Parks and Recs Commission will form a joint task force to develop a design proposal for a new sign at the Heritage Orchard. Project financials Describe Revenue/Expenditure (Prelim Eng, Design, Construction, etc.) Revenues Expenditures Funding Sources Sources Amount Design, Labor and Materials 50,000 Transfers from Park Development Fund 50,000 Preliminary 2024-25 budget request 50,000 5-year projected requirements, unfunded City Council Adopted Strategic Goals & Priorities CIP Priority Factors City Leadership & Fiscal Stewardship Health and safety issue Public Safety Imminent failure of structure/system Facilities & Infrastructure x Short-term cost of repair vs. long-term cost of replacement Community Heritage x Availability of external funding source Community Engagement x Federal or State mandate Environmental Sustainability x Other: Additional Resource Requirements Project Milestones/Timeline Project Manager Bridget Cash Project identified and proposed December 2023 Project Team Bridget Cash, Martin Barajas City Council approved and funded Operating budget impacts Design 2024-25 Construction/Installation 2024-25 Completion 2024-25 55 273 20230210 2024-25 Preliminary Proposed Budget NEW - Capital Improvement Program Budget Request Project Name Pedestrian Streetlights CIP Category Streets Project No. 411.9xxx-xxx Description This project would fund the installation of streetlights at crosswalks identified by the Traffic Safety Commission. The crosswalk locations are as follows: Saratoga Avenue at Crestbrook Drive, Fruitvale Avenue at Douglass Lane, Fruitvale Avenue at Farwell Avenue, Fruitvale Avenue at Three Oaks Way, Cox Avenue at Glen Brae Drive, Cox Avenue at Sea Gull Way, and Cox Avenue at Cumberland Drive and Cox Avenue at DeHavilland Drive. Funding is approved for 4 lights Project financials Describe Revenue/Expenditure (Prelim Eng, Design, Construction, etc.) Revenues Expenditures Funding Sources Sources Amount Labor and materials 200,000400,00 0 Transfers from General Fund 200.000400 ,000 Preliminary 2024-25 budget request 400,000 5-year projected requirements, unfunded City Council Adopted Strategic Goals & Priorities CIP Priority Factors City Leadership & Fiscal Stewardship Health and safety issue Public Safety x Imminent failure of structure/system Facilities & Infrastructure x Short-term cost of repair vs. long-term cost of replacement Community Heritage Availability of external funding source Community Engagement Federal or State mandate Environmental Sustainability Other: Additional Resource Requirements Project Milestones/Timeline Project Manager Emma Burkhalter, Associate Engineer Project identified and proposed 2023-24 Project Team Emma Burkhalter, Poh Yee City Council approved and funded Operating budget impacts Operating budget costs for the electricity usage of the new streetlights would need to be budgeted in the years following installation. Design na Construction 2024-25 Completion 2024-25 56 274 20230210 2024-25 Preliminary Proposed Budget NEW - Capital Improvement Program Budget Request Project Name Pierce Road Culvert Repairs CIP Category Streets Project No. NEW FEMA FUND? Description This project will replace a culvert at Pirce Road that failed during the January 2023 storms. The failed culvert caused severe erosion to the roadway embankment. Emergency roadway repairs prevented complete failure of the roadway at the time. Project financials Describe Revenue/Expenditure (Prelim Eng, Design, Construction, etc.) Revenues Expenditures Funding Sources Sources Amount Design and Construction 255,200 FEMA Reimbursement 255,200 Preliminary 2024-25 budget request 255,200 5-year projected requirements, unfunded City Council Adopted Strategic Goals & Priorities CIP Priority Factors City Leadership & Fiscal Stewardship Health and safety issue Public Safety x Imminent failure of structure/system x Facilities & Infrastructure x Short-term cost of repair vs. long-term cost of replacement Community Heritage Availability of external funding source x Community Engagement Federal or State mandate Environmental Sustainability x Other: Additional Resource Requirements Project Milestones/Timeline Project Manager Macedonio Nunez Project identified and proposed 2023-24 Project Team Macedonio Nunez, Poh Yee, Jesus Villalobos City Council approved and funded Operating budget impacts Design 2024-25 Construction 2024-25 Completion 2024-25 57 275 20230210 2024-25 Preliminary Proposed Budget NEW - Capital Improvement Program Budget Request Project Name Residential Tree Planting Program CIP Category Parks and Trails Project No. 412.9xxx-xxx Description The City of Saratoga’s Climate Action Plan (CAP) 2030, adopted by the City Council in December 2020, recommends that the City continue to proactively increase carbon sequestration efforts to improve air quality and natural cooling through increasing tree cover in Saratoga. This Residential Tree Planting Program would be similar to the 2020 Trees by 2020 program that the City funded in 2016. This Program will require partnership with a tree supplier that will allow the City to subsidize trees purchased by private property owners in Saratoga for the purpose of planting in their front yards. If successful, this program will continue until 2030. Project financials Describe Revenue/Expenditure (Prelim Eng, Design, Construction, etc.) Revenues Expenditures Funding Sources Sources Amount Cost-share for new residential tree planting 25,00055,000 Transfers from General Fund 55,00025,0 00 Preliminary 2024-25 budget request 25,000 5-year projected requirements, unfunded City Council Adopted Strategic Goals & Priorities CIP Priority Factors City Leadership & Fiscal Stewardship x Health and safety issue Public Safety Imminent failure of structure/system Facilities & Infrastructure Short-term cost of repair vs. long-term cost of replacement Community Heritage Availability of external funding source Community Engagement x Federal or State mandate Environmental Sustainability x Other: Additional Resource Requirements Project Milestones/Timeline Project Manager Mainini Cabute Project identified and proposed December 2023 Project Team Mainini Cabute, Shawn Gardner, Martin Barajas City Council approved and funded Operating budget impacts Design na Construction na Completion Ongoing 58 276 59 277 2024-25 Updates to Adopted Project Narra�ves 60 278 2024-25 Preliminary Proposed Budget   Capital Improvement Program Budget Update Prospect Road Improvements Project No. 9122-006 Project Manager - Macedonio Nunez, Engineering Services Manager This project will improve the Prospect Avenue corridor through the addition of roadway medians and a variety of pedestrian and bicycle improvements. Project work will occur along a 1.9- mile section of Prospect Road between Saratoga- Sunnyvale Road and Lawrence Expressway. Phase 1: This phase was completed in July 2019, which installed roadway medians, sidewalks, bicycle loops, and accessible ramps to improve the safety of Prospect Road in Saratoga. This phase physically reduced the width of the road, channeling vehicles into defined turn lanes, reducing the threat of vehicles crossing the center lane, and creating safer pedestrian crossings. Improvements to existing pedestrian, bicycle and VTA bus stop facilities, will enhance pedestrian accessibility and provide a safe and convenient walking and bicycling experience. Phase 2: This phase consists of improvements such as new irrigation and landscaping to 3 existing medians on Prospect Rd. between Titus Ave. and English Dr. that had not been worked on during the Phase 1 contract. On Saratoga Ave. & Cox Ave. signalized intersection improvements will improve safety and the Level of Service. This will include installing new traffic signal light poles, adding a second westbound left turn lane from Cox Ave. to southbound Saratoga Ave. which will require modification to the existing eastbound Cox Ave. number one lane from a combo through and left turn lane to an only left turn lane. The improvements will remove the pedestrian island on the south/west corner and install a bulb-out extension concrete corner. Also, at all the corners, the improvements will include new ADA ramps. Funding Source: General Fund & Grant Funds Project Milestones Identified/proposed Approved/funded 2013-14 Design/Construction 2022- 232023-24 Completion 2023- 242025-26 61 279 Prospect Road Improvements (continued) Project No. 9122-006 Expenditure Budget 2023-24 2024-25 Fund Available Budget Est. Full Year Actual Est. Carryover Proposed Budget Est. Total Budget 411 CIP Street 309,379 0 309,379 0 309,379 431 Street CIP Grant 1,053,685 0 1,053,685 0 1,053,685 481 Gas Tax 48,278 0 48,278 0 48,278 Total 1,411,342 0 1,411,342 0 1,411,342 Operating Budget Impact (if any): none Mid-year adjustment $ amount and explanation: none City Council Adopted Strategic Goals & Priorities CIP Priority Factors City Leadership & Fiscal Stewardship Health and safety issue Public Safety X Imminent failure of structure/system Facilities & Infrastructure X Short-term cost of repair vs. long-term cost of replacement Community Heritage Availability of external funding source X Community Engagement Federal or State mandate Environmental Sustainability Other: 62 280 2024-25 Preliminary Proposed Budget  Capital Improvement Program Budget Update Quito Road Sidewalk Improvements Design Project Nos. 9142-020, 9142-023, 9142-030, 9142-TBD Project Manager - Macedonio Nunez, Engineering Services Manager Quito Road travels from Lawrence Expressway to Highway 9. The road serves as a connection to several local schools in Saratoga and nearby cities. Currently, there are some sections of sidewalk along the east side of Quito. However, the street lacks a continuous stretch of sidewalk. The Traffic Safety Commission (TSC) received numerous complaints from residents who felt unsafe walking along Quito Road. Subsequently, the TSC assessed Quito Road and recommended filling sidewalk gaps. Design (Project No. 9142-020): The project will include the design of new segments of sidewalk on Quito Road and reconstruction of existing facilities to improve pedestrian safety and access in the area. This phase covered costs associated with initial planning, including topographical work of the stretch of Quito Road from State Route 85 to Allendale Avenue. Phase 1 (Project No. 9142-023): This phase funds the design and construction to upgrade existing walkways and fill in gaps on the Southbound side of Quito Road, from Allendale Avenue to Marshall Lane. Phase 2 and 3(Project No. 9142-030): This phasePhase 2 funds the sidewalk gap closure and handicap ramp installation along the northbound lane from Pollard Road to Allendale Avenue. Phase 3 includes both northbound and southbound sides of the road from Allendale Avenue to Highway 85. Phase 3 (Project No. 9142-030tbd): Phase 3 includes both northbound and southbound sides of the road from Allendale Avenue to Highway 85. Phase 4 (Project No. 9142-XXX) This phase funds the design and construction which includes the sidewalk gap closure and handicap ramp installation on the southbound direction between (City limits at the north) Paseo Cerro to Cox Ave. Funding Source: General Fund Project Milestones Identified/proposed Approved/funded 2021-22 Design/Construction 2022-23 & 2023-24 Construction 2024-25 Completion 2025-263- 24 63 281 Quito Road Sidewalk Improvements Design (continued) Project Nos. 9142-020, 9142-023, 9142-030, 9142-TBD Expenditure Budget 2023-24 2024-25 Fund Available Budget Est. Full Year Actual Est. Carryover Proposed Budget Est. Total Budget 411 CIP Street 525,979 0 525,979 0 525,979 Total 525,979 0 525,979 0 525,979 Operating Budget Impact (if any): Md-year adjustment $ amount and explanation: City Council Adopted Strategic Goals & Priorities CIP Priority Factors City Leadership & Fiscal Stewardship Health and safety issue Public Safety X Imminent failure of structure/system Facilities & Infrastructure X Short-term cost of repair vs. long-term cost of replacement Community Heritage Availability of external funding source Community Engagement Federal or State mandate X Environmental Sustainability Other: 64 282 2024-25 Preliminary Proposed Budget   Capital Improvement Program Budget Update  Quito Road Bridges – Preliminary Engineering, ROW Engineering Project Nos. 9152-002, 9152-004, 9152-TBD Project Manager - Macedonio Nunez, Engineering Services Manager Periodically, the California Department of Transportation (Caltrans) conducts assessments of bridges in Saratoga. Caltrans rated the two bridges on Quito Road between Sobey Road and Vessing Road as needing replacement. Additionally, the bridges are not wide enough to meet current CalTrans standards for roadway size. This project will rebuild the bridges, bringing the width of the Quito Road bridges in compliance with State roadway standards, which will ultimately increase safety for people using Quito Road. Both bridges pass over San Tomas Creek, which flows through Saratoga, Campbell, Los Gatos, Monte Sereno, San Jose, and Santa Clara. As these two bridges fall along the city limit lines of Saratoga and Los Gatos and along the San Tomas Creek, Los Gatos, Saratoga, and the Santa Clara Valley Water District all share in the boundaries and responsibilities. As Saratoga holds the primary share of allocated responsibility, the City agreed to manage this bridge replacement project. A cooperative agreement between the three agencies has been executed with Saratoga named as the lead agency. • Preliminary Engineering Phase (Project No. 9152-002): Preliminary design work for the bridge replacement was completed as part of this phase. Staff anticipates updates to the design will be required prior to start of construction in order to bring the designs up to current Caltrans standards. • Right of Way Acquisition, Environmental Review and Construction Phase (Project no. 9152-004): Replacement and widening of the two bridges requires the acquisition of 4,532 square feet of easements from three privately owned parcels adjoining the existing right of way. This Phase funds the right-of-way acquisition needed to build the bridges, Envornmental Review and reconstruction of the 2 bridges.s. • Construction Phase (Project No. tbd): This phase will fund the reconstruction of the 2 bridges. Funding Source: General Fund & Grant Funds Project Milestones Identified/proposed Approved/funded 2008-09 Design/Construction 2023- 242024-25 Completion 2024- 252025-26 65 283 Quito Road Bridges – Preliminary Engineering, ROW Engineering (continued) Project Nos. 9152-002, 9152-004, 9152-TBD Expenditure Budget 2023-24 2024-25 Fund Available Budget Est. Full Year Actual Est. Carryover Proposed Budget Est. Total Budget 411 CIP Street 131,139 0 131,139 0 131,139 431 Street CIP Grant 28,006 0 28,006 0 28,006 481 Gas Tax 7,085 0 7,085 0 7,085 Total 166,230 0 166,230 0 166,230 Operating Budget Impact (if any): None Mid-year adjustment $ amount and explanation: none City Council Adopted Strategic Goals & Priorities CIP Priority Factors City Leadership & Fiscal Stewardship Health and safety issue Public Safety X Imminent failure of structure/system X Facilities & Infrastructure X Short-term cost of repair vs. long-term cost of replacement Community Heritage Availability of external funding source X Community Engagement Federal or State mandate X Environmental Sustainability Other: 66 284 2024-25 Preliminary Proposed Budget   Capital Improvement Program Budget Update Citywide Bikeways and Sidewalk Masterplan Project No.431/411.9121-009 Project Manager - Emma Burkhalter, Associate Civil Engineer This project will iden�fy and priori�ze loca�ons for new bikeways and sidewalks and opportuni�es for gap closures Citywide. Funding Source: OBAG grant $443,000 and required Local Match of $57,000 Expenditure Budget 2023-24 2024-25 Fund Budget Est. Actual Est. Carryover Proposed Additions Est. Total Budget 8114 - Engineering & Design411 General Fund 57,395 573950 500000 50000057395 8116 -–– Construction431 Grant Funds 443,000 443000 443000 Total 500,395 500,395 500.395 Project Milestones Identified/proposed July 2022 Approved/funded July 2023 Design/Construction 2023-24 Completion 2024-25 67 285 City Council Adopted Strategic Goals & Priorities CIP Priority Factors City Leadership & Fiscal Stewardship Health and safety issue Public Safety × Imminent failure of structure/system Facilities & Infrastructure × Short-term cost of repair vs. long-term cost of replacement Community Heritage Availability of external funding source × Community Engagement Federal or State mandate Environmental Sustainability × Other: 68 286 2024-25 Preliminary Proposed Budget  Capital Improvement Program Budget Update  Annual Corrugated Metal Pipe Rehabilitation Project No. 9141-009 Project Manager - Macedonio Nunez, Engineering Services Manager This Project will fund the ongoing rehabilitation of existing deteriorating corrugated metal pipe (CMP) that is used for the storm drain system throughout the City. The aging CMP, once it is deteriorated and compromised, will cause an underground cavity which can collapse and cause underground soil erosion that results in sinkhole incidents. In January 2023, two major storm drain failures occurred during the storms due to the failed CMP. The first occurred in Parker Ranch adjacent to a city trail. The storm drain CMP failed, causing severe erosion to the storm drain outfall and trail. The trail segment has been temporary closed until repairs are completed. Parker Ranch embankment is scheduled to be repaired late February. The second failure occurred to a culvert CMP underneath Pierce Road near Pike Road. The failure caused severe erosion to the roadway embankment. This incident was deemed an emergency repair to save Pierce Road from complete failure. Pierce Road roadway embankment repair work was completed on January 27th. Both these locations will require CMP replacement soon. In FY 2023-24, CMP rehabiliations will include the culvert at Pirece Road and Pike Road that failed in the January 2023 Storms and the culvert at the intersection of Pierce Road and Palomino Way. The rehabilitation of the culvert at Pierce Road and Pike Road is currently pending review for FEMA funding. If it gets approved, then the City funding will be available for additional CMP rehabilitation projects as prioritized by City Staff. The City Storm Drain Master Plan, which is currently under development by Sandis Engineering, calls out future repair work to CMPs. This will require expenditures in the hundreds of thousands of dollars. Funding Source: General Fund Project Milestones Identified/proposed 2023-24 Approved/funded 2023-244-25 Design/Construction 2024-25 Completion 2026-27 69 287 Expenditure Budget 2023-24 2024-25 Fund Available Budget Est. Full Year Actual Est. Carryover Proposed Budget Est. Total Budget 411 CIP Street 300,000 40,000 260,000 0 260,000 Total 300,000 40,000 260,000 0 260,000 Operating Budget Impact (if any): none Mid-year adjustment $ amount and explanation: none City Council Adopted Strategic Goals & Priorities CIP Priority Factors City Leadership & Fiscal Stewardship Health and safety issue Public Safety X Imminent failure of structure/system X Facilities & Infrastructure X Short-term cost of repair vs. long-term cost of replacement X Community Heritage Availability of external funding source Community Engagement Federal or State mandate Environmental Sustainability Other: 70 288 2024-25 Preliminary Proposed Budget Capital Improvement Program Budget Update Safe Routes to School Implementation Plan Project No. 9121-008 Project Manager - Mainini Cabute, Environmental Programs Manager This project implements the Safe Routes to School (SRTS) Masterplan and the SRTS Need Assessment CIP. Improves pedestrian and student safety around schools. In July 2023, the City received a Community Project Funding Grant from Congress member Anna Eshoo’s office of $500,000 towards this project. The required local match of $125,000 is already available in the project budget. Visit https://www.saratoga.ca.us/509/Safe-Routes-to-School for more information on the SRTS Masterplan. Funding Source: General Fund and Grant Funds Expenditure Budget 2023-24 2024-25 Fund Available Budget Est. Full Year Actual Est. Carryover Proposed Budget Est. Total Budget 411 CIP Street 160,000 22,300 135,470 0 135,470 414 CIP Admin & Tech 158,755 0 158,755 0 158,755 434 Grants 500,000 0 500,000 0 500000 Total 318,755818755 22,300 794,225 0 794,225 Operating Budget Impact (if any): none Project Milestones Identified/proposed Approved/funded 2022-23 Design/Construction 2022-23 Completion 2023-242025-26 71 289 Mid-year adjustment $ amount and explanation: none City Council Adopted Strategic Goals & Priorities CIP Priority Factors City Leadership & Fiscal Stewardship Health and safety issue Public Safety x Imminent failure of structure/system Facilities & Infrastructure x Short-term cost of repair vs. long-term cost of replacement Community Heritage Availability of external funding source Community Engagement x Federal or State mandate x Environmental Sustainability Other: Note: Please add the Community Funding Project grant of $500,000 to the budget 72 290 2024-25 Preliminary Proposed Budget     Capital Improvement Program Budget Update  Horseshoe Landscape & Lighting District Beautification Project Project No. 9442-002 Project Manager - John Cherbone, Public Works Director This project funds minor beautification projects within the Horseshoe Lighting and Landscaping District. During Fiscal Year 2014/15, the City received payment from a cellular service provider as a result of the installation of a cell phone tower within the Horseshoe Landscaping and Lighting District. The provider made initial improvements, including planting trees to screen the cellular site equipment, and agreed to pay the City for landscape maintenance. This project is funded by a contribution from a cellular service provider in the amount of $25,000. When the available funds are exhausted, the continued maintenance costs will be budgeted in the Parks Operating Budget. This will include water usage bills to SJWC for the irrigation Funding Source: One-time private funds Expenditure Budget 2023-24 2024-25 Fund Available Budget Est. Full Year Actual Est. Carryover Proposed Budget Est. Total Budget 414 CIP Admin & Tech 8,237 1,650 6,587 0 6,587 Total 8,237 1,650 6,587 0 6,587 Operating Budget Impact (if any): none Mid-year adjustment $ amount and explanation: none Project Milestones Identified/proposed Approved/funded 2015-16 Design/Construction ongoing Completion n/a 73 291 City Council Adopted Strategic Goals & Priorities CIP Priority Factors City Leadership & Fiscal Stewardship x Health and safety issue Public Safety Imminent failure of structure/system Facilities & Infrastructure x Short-term cost of repair vs. long-term cost of replacement Community Heritage Availability of external funding source x Community Engagement x Federal or State mandate Environmental Sustainability Other: 74 292 75 293 Unchanged Projects 76 294 2024-25 Preliminary Proposed Budget   Capital Improvement Program Budget Update  Bridge Rehabilitation Project Project Nos. 9152-005, 9152-TBD Project Manager - Poh Yee, Civil Engineer Caltrans issues annual bridge inspection reports to the City for bridges within the City’s jurisdiction, Recent reports have identified deficiencies in 6 City bridges the require repair work. This project will address those deficiencies by repairing bridge abutments, scouring, deck rehabilitation and railings. If not completed, bridges will continue to deteriorate and the costs to make the repairs will increase substantially. The project requires review and permits from Santa Clara Valley Water District, Regional Water Control Board, Fish & Wildlife, and Army Corps of Engineers. • Phase 1 (Project No. 9152-005):: This phase mitigates deficiencies at 3 of 6 bridge locations called out in the Caltrans inspection reports. • Phase 2 (Project No. 9152-xxx): :This phase mitigates deficiencies at the remaining 3 of 6 bridge locations called out in the Caltrans inspection reports which were not addressed in Phase 1. Funding Source: General Fund Expenditure Budget 2023-24 2024-25 Fund Available Budget Est. Full Year Actual Est. Carryover Proposed Budget Est. Total Budget 411 CIP Street 700,000 0 700,000 0 700,000 Total 700,000 0 700,000 0 700,000 Operating Budget Impact (if any): none Mid-year adjustment $ amount and explanation: none City Council Adopted Strategic Goals & Priorities CIP Priority Factors City Leadership & Fiscal Stewardship Health and safety issue Public Safety X Imminent failure of structure/system X Facilities & Infrastructure X Short-term cost of repair vs. long-term cost of replacement Community Heritage Availability of external funding source Community Engagement Federal or State mandate X Environmental Sustainability Other: Project Milestones Identified/proposed 2023-24 Approved/funded 2023-24 Design/Construction 2024-25 Completion 2026-27 77 295 2024-25 Preliminary Proposed Budget   Capital Improvement Program Budget Update  Fourth Street Bridge Widening Project No. 9152-001 Project Manager – Macedonio Nunez, Engineering Services Manager The 4th Street Bridge was constructed in 1939 and crosses Saratoga Creek near the entrance to Wildwood Park. This project will widen the bridge to accommodate a sidewalk for pedestrian traffic, as well as make structural improvements to bring the bridge in compliance with current standards. A California Department of Transportation review of Saratoga bridges in 2004 listed the 4th Street Bridge as being in “generally good condition.” There are 20 bridges located in the City with 9 of these bridges passing over Saratoga Creek. This project will be completed in three phases; • Phase 1: Preliminary engineering and environmental, right-of-way acquisition, and construction with a total estimated cost of $1.41 million. The Preliminary Engineering and Environmental phase will include survey work, constraint analysis, environmental review and design with an estimated cost of $455,000. • Phase 2: The Right-of-way acquisition phase will include the acquisition or obtaining rights to access property needed to widen the bridge, with an estimated cost of $10,000. • Phase 3: The construction phase will include work on widening the bridge with an estimated cost of $945,000. The project has sufficient funding for the preliminary engineering, environmental, and right-of-way acquisition. Additional funding will be needed to complete the construction phase of this project. Funding Source: General Fund & Grant Funds Project Milestones Identified/proposed Approved/funded 2008-09 Design/Construction 2023-4 & 2024-25 Completion 2025-26 78 296 Fourth Street Bridge Widening (continued) Project No. 9152-001 Expenditure Budget 2023-24 2024-25 Fund Available Budget Est. Full Year Actual Est. Carryover Proposed Budget Est. Total Budget 411 CIP Street 137,813 0 137,813 0 137,813 431 Street CIP Grant 432,131 0 432,131 0 432,131 Total 569,944 0 569,944 0 569,944 Operating Budget Impact (if any): none Mid-year adjustment $ amount and explanation: none City Council Adopted Strategic Goals & Priorities CIP Priority Factors City Leadership & Fiscal Stewardship Health and safety issue Public Safety X Imminent failure of structure/system Facilities & Infrastructure X Short-term cost of repair vs. long-term cost of replacement X Community Heritage Availability of external funding source X Community Engagement Federal or State mandate Environmental Sustainability Other: 79 297 2024-25 Preliminary Proposed Budget   Capital Improvement Program Budget Update  Mt. Eden Erosion Repair Project No. 9153-005 Project Manager - Poh Yee, Civil Engineer This project stabilized the portion of the Mt. Eden Rd shoulder where it had been eroded by Calabazas Creek. An external consultant evaluated the erosion and prepared a design to stabilize the roadway. The construction required the City to obtain State permits, as it takes place along the edge of the creek. Construction began in 2021 and was completed in 2021-22. State permit requirements for 5-year follow-up monitoring will keep the project open through 2027-28. Funding Source: General Fund Expenditure Budget 2023-24 2024-25 Fund Available Budget Est. Full Year Actual Est. Carryover Proposed Budget Est. Total Budget 411 CIP Street 45,344 5,000 40,344 0 40,344 Total 45,344 5,000 40,344 0 40,344 Operating Budget Impact (if any): None Mid-year adjustment $ amount and explanation: None City Council Adopted Strategic Goals & Priorities CIP Priority Factors City Leadership & Fiscal Stewardship Health and safety issue Public Safety X Imminent failure of structure/system X Facilities & Infrastructure X Short-term cost of repair vs. long-term cost of replacement Community Heritage Availability of external funding source Community Engagement Federal or State mandate Environmental Sustainability X Other: Project Milestones Identified/proposed Approved/funded 2019-20 Design/Construction 2020-21 & 2021-22 Completion 2027-28 80 298 2024-25 Preliminary Proposed Budget   Capital Improvement Program Budget Update  Pierce Road Retaining Wall Project No. 9153-007 Project Manager - Poh Yee, Civil Engineer Erosion of the steep embankment above Calabazas Creek is threating failure of the retaining wall that supports a section of Pierce Road near Chalet Clotilde. The retaining wall was inspected by the City Geologist who recommends repair as soon as possible. Pierce Road is very narrow at this location which means it will be necessary to temporarily close the road during construction. Notices will be mailed to residents near the work and message signs will be placed at strategic locations to notice drivers. Funding Source: General Fund Expenditure Budget 2023-24 2024-25 Fund Available Budget Est. Full Year Actual Est. Carryover Proposed Budget Est. Total Budget 411 CIP Street 36,881 0 36,881 0 36,881 Total 36,881 0 36,881 0 36,881 Operating Budget Impact (if any): none Mid-year adjustment $ amount and explanation: none City Council Adopted Strategic Goals & Priorities CIP Priority Factors City Leadership & Fiscal Stewardship Health and safety issue Public Safety X Imminent failure of structure/system X Facilities & Infrastructure X Short-term cost of repair vs. long-term cost of replacement Community Heritage Availability of external funding source Community Engagement Federal or State mandate Environmental Sustainability Other: Project Milestones Identified/proposed Approved/funded 2020-21 Design/Construction 2022-23 Completion 2022-232024-25 81 299 2024-25 Preliminary Proposed Budget Capital Improvement Program Budget Update Saratoga Avenue Sidewalks Project No. 9142-005 Project Manager – Macedonio Nunez, Engineering Services Manager Since 1992, the City has been adding new sections of sidewalk along Saratoga Avenue, using Transit Development Act (TDA) funds to create a continuous sidewalk between the Village and Quito Road. The City generally allows these funds to accumulate over several years and identifies the pathway sections to be completed along Saratoga Avenue. Sidewalks provide a safe path for pedestrians away from the roadway. The sidewalk also allows residents in wheelchairs or other wheeled devices to travel in the City. Furthermore, extension of the City’s sidewalk system increases the City’s walkability and adds to the recreational opportunities available to residents. This project has been ongoing since 1992 and will continue until all sidewalk gaps are closed. To date, this CIP had completed Pedestrian Safety Improvements along Saratoga Ave at the following locations: • Reconstruction of deteriorating existing asphalt concrete pathway between Shadow Oaks and Heritage Oak • Crestbrook Drive bulbout ramp/crosswalk improvement • Herriman Avenue bulbout ramp/crosswalk improvement • La Paloma Avenue intersections bulbout ramp/crosswalk improvement • Bus Stop locations near the intersection of Highway 9 • Sidewalk and ADA ramps at the frontage of the Old Post Office to Park Place • Handicap ramp between Juniper Lane and Douglass Ln (just south of Douglass Ln on the southbound direction) • Upgrade deteriorating handicap ramps along Saratoga Ave between Lutheria Way to Scotland Dr. Funding Source: General Fund & Grant Funds Project Milestones Identified/proposed 1992 Approved/funded 2008-09 Design/Construction ongoing Completion n/a 82 300 Saratoga Avenue Sidewalks (continued) Project No. 9142-005 Expenditure Budget 2023-24 2024-25 Fund Available Budget Est. Full Year Actual Est. Carryover Proposed Budget Est. Total Budget 431 Street CIP Grant 25,147130,142 0 130,142 0 130,142 Total 25,147130,142 0 130,142 0 130,142 Operating Budget Impact (if any): none Mid-year adjustment $ amount and explanation: none City Council Adopted Strategic Goals & Priorities CIP Priority Factors City Leadership & Fiscal Stewardship Health and safety issue Public Safety X Imminent failure of structure/system Facilities & Infrastructure X Short-term cost of repair vs. long-term cost of replacement Community Heritage Availability of external funding source X Community Engagement Federal or State mandate X Environmental Sustainability Other: Note: please update available budget – see email sent to Gina and Ann on 1/8/2024. TDA alloca�ons for FY21, FY22 and FY23 need to be added. 83 301 2024-25 Preliminary Proposed Budget  Capital Improvement Program Budget Update  Saratoga Village Crosswalk & Sidewalk Rehabilitation Project No. 9142-019 Project Manager - Macedonio Nunez, Engineering Services Manager This project is located on Big Basin Way between 5th Street and 6th Street. The Village, Saratoga’s historical downtown, offers shops, restaurants, salons, and office space. The City has been making a series of improvements to the Village to make it a more walkable destination, including installation of pedestrian bulb-outs and enhanced crosswalks to make pedestrians more visible, as well as installation of benches, bike racks, aesthetic improvements, and a renovation of Blaney Plaza to make the Village a more desirable place to gather. This project will improve the crosswalks at Big Basin Way and 5th Street, as well as the crosswalk in front of Rose’s Market. These improvements will include installation bulb-outs, enhanced crosswalks, decorative landscaping, and benches. This project has been delayed due to Caltrans scheduling. Funding Source: General Fund & Grant Funds Expenditure Budget 2023-24 2024-25 Fund Available Budget Est. Full Year Actual Est. Carryover Proposed Budget Est. Total Budget 411 CIP Street 31,72449055.25 17,331.25 14,392.75 0 14,392.75 431 Street CIP Grant 336,104 0 336,104 0 336,104 Total 367,828 17,331.25 350,496.00 0 350,496.00 Operating Budget Impact (if any): none Mid-year adjustment $ amount and explanation: none Project Milestones Identified/proposed Approved/funded 2020-21 Design/Construction 2024-25 Completion 2024-25 84 302 City Council Adopted Strategic Goals & Priorities CIP Priority Factors City Leadership & Fiscal Stewardship Health and safety issue Public Safety X Imminent failure of structure/system Facilities & Infrastructure X Short-term cost of repair vs. long-term cost of replacement Community Heritage Availability of external funding source X Community Engagement Federal or State mandate X Environmental Sustainability Other: 85 303 2024-25 Preliminary Proposed Budget   Capital Improvement Program Budget Update  Saratoga - Sunnyvale Road Sidewalks Project No. 9142-021 Project Manager - Macedonio Nunez, Engineering Services Manager In April 2017, the City Council voted to allow a homeowner to purchase a 19-foot wide portion of Saratoga-Sunnyvale Road that lies along the property’s boundary, which the City was not using for roadway purposes, for $92,183. The proceeds from the sale were assigned to be used for pedestrian improvements along Saratoga-Sunnyvale Road. As part of the 2020-21 Capital Improvement Program, the City Council adopted the staff recommendation that the funds be used to design a walkway on Saratoga-Sunnyvale Road from Reid Lane to Big Basin Way. Funding Source: General Fund & Grant Funds Expenditure Budget 2023-24 2024-25 Fund Available Budget Est. Full Year Actual Est. Carryover Proposed Budget Est. Total Budget 411 CIP Street 92,158 0 92,158 0 92,158 Total 92,158 0 92,158 0 92,158 Operating Budget Impact (if any): none Mid-year adjustment $ amount and explanation: none City Council Adopted Strategic Goals & Priorities CIP Priority Factors City Leadership & Fiscal Stewardship Health and safety issue Public Safety X Imminent failure of structure/system Facilities & Infrastructure X Short-term cost of repair vs. long-term cost of replacement Community Heritage Availability of external funding source X Community Engagement Federal or State mandate X Environmental Sustainability Other: Project Milestones Identified/proposed 2017 Approved/funded 2019-20 Design/Construction 2023-24 Completion 2023- 242025-26 86 304 2024-25 Preliminary Proposed Budget Capital Improvement Program Budget Update Traffic Signal Controller Upgrades Project No. 9121-007 Project Manager - Macedonio Nunez, Engineering Services Manager There are a total of 15 traffic signalized intersections in Saratoga. During the completed city-wide Citywide Signal Upgrade Project - Phase II upgraded traffic signal adaptive systems for the 6 signalized intersections on Saratoga Avenue, the City’s most traveled street. This completed project upgraded old traffic controllers with the required new controllers and software for coordination between traffic signalized intersections. This new project will upgrade the remaining 9 traffic signal intersection controllers. The City utilizes the Smart City Signals traffic management system to provide citywide traffic signal monitoring capabilities over cellular and cloud-based solutions. The system also serves as the network for traffic signal adaptive operations along the Saratoga Avenue-Fruitvale Avenue corridors. This proposed CIP will allow the City additional traffic surveillance opportunities. The new equipment will be viewable by City and Emergency Operations staff over the Smart City Signals cloud-based platform that in conjunction with recently installed battery-back up systems at traffic signals will allow for remote monitoring during power outages, incidents, and natural disaster events. Funding Source: General Fund Expenditure Budget 2023-24 2024-25 Fund Available Budget Est. Full Year Actual Est. Carryover Proposed Budget Est. Total Budget 411 CIP Street 80,000 0 80,000 0 80,000 Total 80,000 0 80,000 0 80,000 Operating Budget Impact (if any): none Mid-year adjustment $ amount and explanation: none Project Milestones Identified/proposed 2022-23 Approved/funded 2022-23 Design/Construction 2022-23 Completion 2023- 242025-26 87 305 City Council Adopted Strategic Goals & Priorities CIP Priority Factors City Leadership & Fiscal Stewardship Health and safety issue Public Safety x Imminent failure of structure/system Facilities & Infrastructure x Short-term cost of repair vs. long-term cost of replacement Community Heritage Availability of external funding source Community Engagement Federal or State mandate Environmental Sustainability Other: 88 306 2024-25 Preliminary Proposed Budget   Capital Improvement Program Budget Update  Village Clock/ Saratoga Village Beautification Project No. 9132-006 Project Manager - John Cherbone, Public Works Director This project will add a clock in Saratoga Village and fund additional Village beautification projects with any remaining funds. The Village, Saratoga’s historic downtown, is located on Big Basin way off Saratoga-Los Gatos Road. The Village is a destination for those looking for unique shops, fine dining, wine tasting, spa experiences and more. The lovely downtown atmosphere with hanging flower baskets, floral displays meticulously maintained by volunteers, and the iconic Memorial Arch helped make Saratoga a top contender in the 2015, 2016, and 2017 America in Bloom competitions. This project added a clock in the Village near its entry at Saratoga-Los Gatos Road and Big Basin Way. The clock will serve to further enhance the aesthetics of Saratoga’s Village. Funding Source: General Fund Expenditure Budget 2023-24 2024-25 Fund Available Budget Est. Full Year Actual Est. Carryover Proposed Budget Est. Total Budget 411 CIP Street 2,560.40 0 2560 .40 0 2560.40 Total 2,560.40 0 2560.40 0 2564.40 Operating Budget Impact (if any): none Mid-year adjustment $ amount and explanation: none Project Milestones Identified/proposed Approved/funded 2020-21 Design/Construction ongoing Completion n/a 89 307 City Council Adopted Strategic Goals & Priorities CIP Priority Factors City Leadership & Fiscal Stewardship Health and safety issue Public Safety Imminent failure of structure/system Facilities & Infrastructure X Short-term cost of repair vs. long-term cost of replacement Community Heritage X Availability of external funding source X Community Engagement X Federal or State mandate Environmental Sustainability Other: 90 308 2024-25 Preliminary Proposed Budget   Capital Improvement Program Budget Update  Citywide Tree Replanting Program Project No. 9211-002 Project Manager - Shawn Gardner, Public Works Manager This ongoing project provides for the upkeep of the City’s urban forest through the planting of City trees and shrubbery, installation of irrigation for new plantings, tree maintenance, and removal of damaged trees on City property. To mitigate the loss of the urban forest, the City assesses fines for unpermitted tree removal and related violations, and then uses these funds to reforest the City. Fines provide the funding for the cost to plant new trees and shrubbery and if needed, to install irrigation to sustain the new plantings on public property. Staff sometimes complete citywide tree replanting work; however, larger-scale projects may be contracted out to tree and landscape contractors. The Citywide Tree Replanting Program offsets tree planting and related maintenance expenses that are funded through the City’s operating budget. Additionally, maintaining the City’s urban tree canopy adds to Saratoga’s attractiveness and increases its desirability. To some degree, this helps to generate higher property values and consequently higher property tax revenues received by the City. Funding Source: General FundTree Fine Revenue Expenditure Budget 2023-24 2024-25 Fund Available Budget Est. Full Year Actual Est. Carryover Proposed Budget Est. Total Budget 421 Tree Fine 9,180 0 9,180 12470 21650 Total 9,180 0 9,180 12470 21650 Operating Budget Impact (if any): none Mid-year adjustment $ amount and explanation: none Project Milestones Identified/proposed Approved/funded 2008-09 Design/Construction ongoing Completion n/a 91 309 City Council Adopted Strategic Goals & Priorities CIP Priority Factors City Leadership & Fiscal Stewardship x Health and safety issue Public Safety Imminent failure of structure/system Facilities & Infrastructure x Short-term cost of repair vs. long-term cost of replacement Community Heritage Availability of external funding source Community Engagement x Federal or State mandate Environmental Sustainability x Other: NOTE: should the Proposed Budget field be equal to the Tree Fines receipts for FY23-24? 92 310 2024-25 Preliminary Proposed Budget    Capital Improvement Program Budget Update  Hakone Gardens Pond Renovation – Phase I Project No. 9222-008 Project Manager - John Cherbone, Public Works Director This project would fund renovation of the Hakone Gardens Koi Pond. Hakone Gardens, a city-owned eighteen-acre park nestled in the foothills just outside of Saratoga Village, is maintained and operated by the Hakone Foundation, a non-profit organization that seeks to promote a deeper understanding of Japanese and general Asian culture through the preservation of the oldest Japanese-style residential garden in the Western Hemisphere. The project would include site clearing and demolition, excavating and grading, shotcrete preparation work, shotcrete with fibers, sealing, boulder work, accent stone materials, ADA accessibility, plumbing, drainage, irrigation, planting, wood structures, survey staking, and geotechnical inspections. The total cost for the Koi Pond is estimated to be $4.25 million. Phase 1 is estimated to cost $2.12.5 3.7 million. The City will pursue grant funding from intergovernmental and private sources. Funding Source: Park In-Lieu Expenditure Budget 2023-24 2024-25 Fund Available Budget Est. Full Year Actual Est. Carryover Proposed Budget Est. Total Budget 412 CIP Park & Trails 300,000 0 300,000 0 300,000 Total 300,000 0 300,000 0 300,000 Operating Budget Impact (if any): none Mid-year adjustment $ amount and explanation: none City Council Adopted Strategic Goals & Priorities CIP Priority Factors City Leadership & Fiscal Stewardship Health and safety issue Public Safety x Imminent failure of structure/system Facilities & Infrastructure x Short-term cost of repair vs. long-term cost of replacement Community Heritage x Availability of external funding source Community Engagement Federal or State mandate Environmental Sustainability Other: Project Milestones Identified/proposed Approved/funded 2022-23 Design/Construction 2022-23tbd Completion 2023-24tbd 93 311 2024-25 Preliminary Proposed Budget    Capital Improvement Program Budget Update  Hakone Gardens to Quarry Park Trail Gap Closure Phase 1 Design & Acquisition Project No. 9277-006 Project Manager - Emma Burkhalter, Associate Civil Engineer New trail segment in Hakone Gardens that will begin at the bottom of the Hakone Gardens driveway on Highway 9 and end at Quarry Park. See Segment 59 and 60 of the Trails and Walkways Master Plan, updated December 2021. Phase I of the project will complete design of the trail and acquisition of a required trail easement necessary to provide a pedestrian connection between two City parks, as requested by Saratoga’s Pedestrian, Equestrian and Bicycle Trails Advisory Committee. Funding Source: General Fund & Grant Funds Expenditure Budget 2023-24 2024-25 Fund Available Budget Est. Full Year Actual Est. Carryover Proposed Budget Est. Total Budget 422 Park-in-Lieu 50,000 0 50,000 0 50,000 Total 50,000 0 50,000 0 50,000 Operating Budget Impact (if any): none Mid-year adjustment $ amount and explanation: none Project Milestones Identified/proposed 2022-23 Approved/funded 2022-23 Design/Construction 2024-25 & 2025-26 Completion 2026-27 94 312 City Council Adopted Strategic Goals & Priorities CIP Priority Factors City Leadership & Fiscal Stewardship Health and safety issue Public Safety Imminent failure of structure/system Facilities & Infrastructure X Short-term cost of repair vs. long-term cost of replacement Community Heritage X Availability of external funding source X Community Engagement X Federal or State mandate Environmental Sustainability Other: 95 313 2024-25 Preliminary Proposed Budget    Capital Improvement Program Budget Update  Joe’s Trail Phases 2 & 3 Project Nos. 9274-003, 9274-004 Project Manager – Macedonio Nunez, Engineering Services Manager Phase 2: (9274-003) Joe’s Trail extends the trail from Saratoga-Sunnyvale Road to Arroyo de Arguello. The project implements the Trails Master Plan and connectivity with the continuation of Joe’s Trail at Saratoga De Anza. The project requires PG&E review and PG&E right-of-way (ROW) acquisition. Phase 3: (9274-004) Joe’s Trail extends the trail from Saratoga Avenue to Quito Road. The project implements the Trails Master Plan and connectivity with the continuation of Joe’s Trail at Saratoga De Anza. The project requires Caltrans review and Caltrans Right of way (ROW) acquisition. Funding Source: General Fund & Grant Funds Expenditure Budget 2023-24 2024-25 Fund Available Budget Est. Full Year Actual Est. Carryover Proposed Budget Est. Total Budget 422 Park-in-Lieu 394,755 0 394,755 0 394,755 Total 394,755 0 394,755 0 394,755 Operating Budget Impact (if any): none Mid-year adjustment $ amount and explanation: none Project Milestones Identified/proposed 1992 Approved/funded 2008-09 Design/Construction ongoingtbd Completion n/atbd 96 314 City Council Adopted Strategic Goals & Priorities CIP Priority Factors City Leadership & Fiscal Stewardship Health and safety issue Public Safety X Imminent failure of structure/system Facilities & Infrastructure X Short-term cost of repair vs. long-term cost of replacement Community Heritage Availability of external funding source X Community Engagement Federal or State mandate X Environmental Sustainability Other: 97 315 2023-252024-25 Preliminary Proposed Budget Capital Improvement Program Budget Update Quarry Park Maintenance Building Utility Project Project No. 9226-005 Project Manager - Shawn Gardner, Public Works Manager This project will fund the installation of electricity and water to the Quarry Park maintenance building. Provides for additional operational services as well as lighting for security and worker safety. Funding Source: Park In-Lieu Expenditure Budget 2023-24 2024-25 Fund Budget Est. Actual Est. Carryover Adopted Additions Est. Total Budget 8116 -– Construction422 Park In- Lieu 35,000 -0 35,000 -0 35,000 City Council Adopted Strategic Goals & Priorities CIP Priority Factors City Leadership & Fiscal Stewardship Health and safety issue Public Safety Imminent failure of structure/system Facilities & Infrastructure X Short-term cost of repair vs. long-term cost of replacement Community Heritage Availability of external funding source Community Engagement Federal or State mandate Environmental Sustainability Other: Project Milestones Identified/proposed 2022-23 Approved/funded 2022-23 Design/Construction 2023- 242024-25 Completion 2024-25 98 316 2024-25 Preliminary Proposed Budget    Capital Improvement Program Budget Update  Village Oaks Pedestrian Bridge Reconstruction and Erosion Control Project Nos. 9277-005 Project Manager - Shawn Gardner, Public Works Manager Trail washes out each winter and is impassible and hazardous for trail users. The project will implement erosion control, construct a new pedestrian bridge and improve the trail. Funding Source: General Fund Expenditure Budget 2023-24 2024-25 Fund Available Budget Est. Full Year Actual Est. Carryover Proposed Budget Est. Total Budget 422 Park-in-Lieu 30,000 10,000 20,000 0 20,000 Total 30,000 10,000 20,000 0 20,000 Operating Budget Impact (if any): none Mid-year adjustment $ amount and explanation: none City Council Adopted Strategic Goals & Priorities CIP Priority Factors City Leadership & Fiscal Stewardship Health and safety issue Public Safety X Imminent failure of structure/system X Facilities & Infrastructure X Short-term cost of repair vs. long-term cost of replacement Community Heritage Availability of external funding source X Community Engagement Federal or State mandate Environmental Sustainability Other: Project Milestones Identified/proposed 2022-23 Approved/funded 2022-23 Design/Construction 2022-232023-24 Completion 2022-232024-25 99 317 2024-25 Preliminary Proposed Budget     Capital Improvement Program Budget Update  Saratoga Library Building Exterior Maintenance Project No. 9372-001 Project Manager - Thomas Scott, Facilities Manager This project funds improvements to the exterior of the Saratoga Library. The Saratoga Library is a City owned property leased by the Santa Clara County Library Joint Powers Authority. Under the current 30- year lease (effective 2003), the County is responsible for maintaining the interior of the building. However, the County agreed to pay the City $5,000 on an annual basis to oversee and perform certain maintenance work to ensure the building’s exterior is maintained in accordance with City standards. Every year these funds are used to repair and re-paint the exterior walls of the Library building under the direction of the Facilities Department. The unexpended funds are capped at $25,000. The exterior maintenance work is primarily performed by contractors and managed by staff. Performing on-going maintenance to the exterior of the Saratoga Library keeps the building in good operating condition and prevents higher costs associated with deferred maintenance. Exterior maintenance projects range from siding repairs and re-painting. In 2010-11, the southern exposure of the library was re-painted, and in 2012-13, the entire exterior was re-painted. In 2017-18, repairs and re-painting of the north and east facing walls were completed. In 2023-2024, the exterior walls will be repaired and repainted. Funding Source: Outside agency Expenditure Budget 2023-24 2024-25 Fund Available Budget Est. Full Year Actual Est. Carryover Proposed Budget Est. Total Budget 413 CIP Facility 15,000 15,000 5,000 5,000 Total 15,000 15,000 5,000 5,000 Operating Budget Impact (if any): Mid-year adjustment $ amount and explanation: Project Milestones Identified/proposed Approved/funded Design/Construction ongoing Completion 100 318 City Council Adopted Strategic Goals & Priorities CIP Priority Factors City Leadership & Fiscal Stewardship Health and safety issue Public Safety Imminent failure of structure/system Facilities & Infrastructure X Short-term cost of repair vs. long-term cost of replacement Community Heritage Availability of external funding source X Community Engagement Federal or State mandate Environmental Sustainability Other:   101 319 2024-25 Preliminary Proposed Budget      Capital Improvement Program Budget Update  El Quito Neighborhood Improvements Project No. 9443-005 Project Manager - John Cherbone, Public Works Director This project will fund future projects within the El Quito Neighborhood in the City of Saratoga. In 2019-20, the City dissolved the El Quito Landscape & Lightning District and incorporated the neighborhood’s maintenance within the City’s normal operations. A portion of the funds in the district is set aside in this project for future projects within this area. Funding Source: One-time funds from the El Quito Landscape & Lightning District dissolution Expenditure Budget 2023-24 2024-25 Fund Available Budget Est. Full Year Actual Est. Carryover Proposed Budget Est. Total Budget 414 CIP Admin & Tech 134,507 0 134,507 0 134,507 Total 134,507 0 134,507 0 134,507 Operating Budget Impact (if any): none Mid-year adjustment $ amount and explanation: none Project Milestones Identified/proposed 2019-20 Approved/funded 2019-20 Design/Construction Ongoing Completion n/a 102 320 City Council Adopted Strategic Goals & Priorities CIP Priority Factors City Leadership & Fiscal Stewardship x Health and safety issue Public Safety Imminent failure of structure/system Facilities & Infrastructure x Short-term cost of repair vs. long-term cost of replacement Community Heritage Availability of external funding source Community Engagement x Federal or State mandate Environmental Sustainability Other: 103 321 2024-25 Preliminary Proposed Budget       Capital Improvement Program Budget Update  Park Sewer Lateral Replacements and Upgrades Project No. 9142-024 Project Manager - Shawn Gardner, Public Works Manager This project will provide proper sewage treatment and water savings during a drought. Revenue sources include federal funds advanced by the Department of Treasury under the State and Local Fiscal Recovery Funds (SLFRF/ARPA) in 2021-22 and 2022-23 and the General Fund for City staff project management, as necessary. The funding required is $300,000. The Park Sewer Later Replacements and Upgrades project is one of five phased and integrated stormwater infrastructure projects totaling $7.2 million. Funds may be reallocated between phases, as necessary, based on project design and bids. Funding Source: American Rescue Plan Act’s State and Local Fiscal Relief Fund (ARPA/SLFRF) Expenditure Budget 2023-24 2024-25 Fund Available Budget Est. Full Year Actual Est. Carryover Proposed Budget Est. Total Budget 411 CIP Street 0 435 ARPA 356,939 15,000 341,939 0 341,939 Total 356,939 15,000 341,939 0 341,939 Operating Budget Impact (if any): none Mid-year adjustment $ amount and explanation: none City Council Adopted Strategic Goals & Priorities CIP Priority Factors City Leadership & Fiscal Stewardship Health and safety issue × Public Safety × Imminent failure of structure/system × Facilities & Infrastructure × Short-term cost of repair vs. long-term cost of replacement × Community Heritage Availability of external funding source × Community Engagement Federal or State mandate Environmental Sustainability × Other: Note: Please remove the 411 budget line item. The project is fully funded by ARPA – 435 fund Note: Please remove the 411 budget line item. The project is fully funded by the ARPA – 435 fund Project Milestones Identified/proposed 2021-22 Approved/funded 2021-22 Construction 2021-22 & 2023-24 Completion 2023-242024- 25 104 322 Stormdrain Master Plan Project No. 9142-025 Project Manager - Emma Burkhalter, Associate Engineer Stormwater infrastructure is located throughout the City. This project updates the Stormwater Infrastructure Master Plan by determining the condition, age, type, and accurate location of all storm drains, drain inlets, outfalls, and other storm drain facilities operated and maintained by the City. Most of the City’s stormwater infrastructure is between 50 and 100 years old. The Stormwater Master Plan provides accurate information to manage the system’s operational integrity through a proactive infrastructure program. Revenue sources include federal funds advanced by the Department of Treasury under the State and Local Fiscal Recovery Funds (SLFRF/ARPA) in 2021-22 and 2022-23 and the General Fund for City staff project management, as necessary. The funding required is $482,000. The Stormwater Master Plan Project is one of five phased and integrated stormwater infrastructure projects totaling $7.2 million. Funds may be reallocated between phases, as necessary, based on project design and bids. Funding Source: American Rescue Plan Act’s State and Local Fiscal Relief Fund (ARPA/SLFRF) Expenditure Budget 2023-24 2024-25 Fund Available Budget Est. Full Year Actual Est. Carryover Proposed Budget Est. Total Budget 435 ARPA 81,171 0 81,171 0 81,171 Total 81,171 0 81,171 0 81,171 Operating Budget Impact (if any): none Mid-year adjustment $ amount and explanation: none City Council Adopted Strategic Goals & Priorities CIP Priority Factors City Leadership & Fiscal Stewardship Health and safety issue Public Safety Imminent failure of structure/system Facilities & Infrastructure × Short-term cost of repair vs. long-term cost of replacement × Community Heritage Availability of external funding source × Community Engagement Federal or State mandate Environmental Sustainability Other: Project Milestones Identified/proposed 2021-22 Approved/funded 2021-22 Design/Construction na Completion 2022-232024-25 105 323 2024-25 Preliminary Proposed Budget    Capital Improvement Program Budget Update Stormwater Pollution Prevention Program Compliance (SWPPP) Project No. 9142-028 Project Manager - Rick Torres, Public Works Manager This project will upgrade Corporation Yard facilities to meet National Pollution Discharge Elimination System (NPDES) standards for clean water objectives. Upgrades include a new tractor wash area, trash area improvements including shelters, and sewer connection. Improvements will keep contaminants from entering the watershed as mandated by the California Regional Water Quality Control for the San Francisco Bay Municipal Regional Stormwater NPDES Permit. Anticipated Revenue sources include federal funds advanced by the Department of Treasury under the State and Local Fiscal Recovery Funds (SLFRF/ARPA) in 2021-22 and 2022-23 and the General Fund for City staff project management, as necessary. The funding required is $150,000. Funds may be reallocated between phases, as necessary, based on project design and bids. Funding Source: American Rescue Plan Act’s State and Local Fiscal Relief Fund (ARPA/SLFRF) Expenditure Budget 2023-24 2024-25 Fund Available Budget Est. Full Year Actual Est. Carryover Proposed Budget Est. Total Budget 435 ARPA 204,337 100,000 104,337 0 104,337 Total 204,337 100,000 104,337 0 104,337 Operating Budget Impact (if any): None Mid-year adjustment $ amount and explanation: None Project Milestones Identified/proposed 2021-22 Approved/funded 2021-22 Design/Construction 2022-23 & 2023-24 Completion 2023-242024-25 106 324 City Council Adopted Strategic Goals & Priorities CIP Priority Factors City Leadership & Fiscal Stewardship x Health and safety issue Public Safety Imminent failure of structure/system Facilities & Infrastructure × Short-term cost of repair vs. long-term cost of replacement Community Heritage Availability of external funding source Community Engagement Federal or State mandate x Environmental Sustainability x Other: 107 325 ARPA SLFRF Capital Improvement Program CITY OF SARATOGA, CALIFORNIA 2023-24 Adopted Budget 2023-08-11 FINAL 239 2024-25 Preliminary Proposed Budget    Capital Improvement Program Budget Update Saratoga Village Water Quality Improvement Plan Project No. 9142-029 Project Manager - Mainini Cabute, Environmental Programs Manager This project will repair, resize, remove, and replace storm sewers, and additional types of stormwater infrastructure improvements to the City’s stormwater collection and treatment systems in the Village to reduce parking district surface contaminants in stormwater runoff that discharges into Saratoga Creek. This project will improve water quality in Saratoga and will fulfill State mandates. If not completed, the City would be out of compliance with State Water permit requirements. Stormwater treatment in the Village Parking districts also benefit regional water quality for approximately 8 miles across the Santa Clara Valley, including through the cities of San Jose and Santa Clara, before entering the San Francisco Bay. Anticipated revenue sources include SLFRF/ARPA and the General Fund for City staff project management, as necessary. The funding required is $5,911,239. The Saratoga Village Water Quality Improvement Plan is one of five phased and integrated stormwater infrastructure projects totaling $7.2 million. Funds may be reallocated between phases, as necessary, based on project design and bids. Funding Source: American Rescue Plan Act’s State and Local Fiscal Relief Fund (ARPA/SLFRF) Expenditure Budget 2023-24 2024-25 Fund Available Budget Est. Full Year Actual Est. Carryover Proposed Budget Est. Total Budget 435 ARPA 4,726,285 80,000 4,646,285 0 4,646,285 Total 4,726,285 80,000 4,646,285 0 4,646,285 Operating Budget Impact (If any): none Project Milestones Identified/proposed 2021-22 Approved/funded 2021-22 Design/Construction tbd2023-24 Completion Tbd2025-26 108 326 ARPA SLFRF Capital Improvement Program CITY OF SARATOGA, CALIFORNIA 2023-24 Adopted Budget 2023-08-11 FINAL 240 Mid-year adjustment $ amount and explanation: none City Council Adopted Strategic Goals & Priorities CIP Priority Factors City Leadership & Fiscal Stewardship Health and safety issue x Public Safety X Imminent failure of structure/system Facilities & Infrastructure × Short-term cost of repair vs. long-term cost of replacement Community Heritage Availability of external funding source x Community Engagement Federal or State mandate x Environmental Sustainability x Other: 109 327 20230210 2024-25 Preliminary Proposed Budget NEW - Capital Improvement Program Budget Request Project Name City Hall Green Stormwater Infrastructure City Hall Sustainable Landscape Beautification and Demonstration Project CIP Category ARPA Project No. 435.9142-031 Description This project will place sustainable landscaping on the rectangular front lawn area at the front of City Hall. The goal of the project is to beautify the front lawn with sustainable landscaping, create a welcoming space for all community members, and educate community members about sustainable practices. The landscape design will include drought-tolerant and pollinator-friendly plants, sustainable materials, and a demonstration area that shows water harvesting examples, how green storm water infrastructure functions, and strategies for pesticide-free pest management. The project will also include signage for each area to educate community members about the sustainable approach. Anticipated Revenue sources include federal funds advanced by the Department of Treasury under the State and Local Fiscal Recovery Funds (SLFRF/ARPA) in 2021-22 and 2022-23 and the General Fund for City staff project management, as necessary. Funds may be reallocated between phases, as necessary, based on project design and bids. Project financials Describe Revenue/Expenditure (Prelim Eng, Design, Construction, etc.) Revenues Expenditures Funding Sources Sources Amount Design and Construction 100,000 Transfers from ARPA Fund 100,000 Preliminary 2024-25 budget request 100,000 5-year projected requirements, unfunded City Council Adopted Strategic Goals & Priorities CIP Priority Factors City Leadership & Fiscal Stewardship x Health and safety issue Public Safety x Imminent failure of structure/system Facilities & Infrastructure x Short-term cost of repair vs. long-term cost of replacement Community Heritage Availability of external funding source Community Engagement x Federal or State mandate Environmental Sustainability x Other: 110 328 20230210 Additional Resource Requirements Project Milestones/Timeline Project Manager Mainini Cabute Project identified and proposed December 2023 Project Team Mainini Cabute, Shawn Gardner City Council approved and funded December 2023 Operating budget impacts An operating budget cost for the maintenance of the new landscaping will need to be budgeted in the fiscal years after completion of this project. Design 2023-24 Construction 2023-24 Completion 2024-25 111 329 20230210 2024-25 Preliminary Proposed Budget NEW - Capital Improvement Program Budget Request Project Name Guava Court Improvements CIP Category ARPA Project No. 435.9142-032 Description This Project will fund Curb and Gutter Storm Drain improvements and the addition of Green Stormwater Infrastructure at Guava Court. It will remove and replace approximately 630 linear feet of vertical Curb. It also includes removal of approximately 5025 square feet of roadway and replacing it with a land strip for beautification. Anticipated Revenue sources include federal funds advanced by the Department of Treasury under the State and Local Fiscal Recovery Funds (SLFRF/ARPA) in 2021-22 and 2022-23 and the General Fund for City staff project management, as necessary. Funds may be reallocated between phases, as necessary, based on project design and bids. Project financials Describe Revenue/Expenditure (Prelim Eng, Design, Construction, etc.) Revenues Expenditures Funding Sources Sources Amount Design and Construction 450,000 Transfers from ARPA Fund 450,000 Preliminary 2024-25 budget request 450,000 5-year projected requirements, unfunded City Council Adopted Strategic Goals & Priorities CIP Priority Factors City Leadership & Fiscal Stewardship Health and safety issue Public Safety x Imminent failure of structure/system Facilities & Infrastructure x Short-term cost of repair vs. long-term cost of replacement x Community Heritage Availability of external funding source Community Engagement Federal or State mandate Environmental Sustainability x Other: x Additional Resource Requirements Project Milestones/Timeline Project Manager Mainini Cabute, Environmental Programs Manager Project identified and proposed 2022-23 Project Team Mainini Cabute, Macedonio Nunez, Martin Barajas City Council approved and funded 2022-23 Operating budget impacts Design 2023-24 Construction 2024-25 Completion 2024-25 112 330 20230210 130062.792024-25 Preliminary Proposed Budget NEW - Capital Improvement Program Budget Request Project Name Monte Vista Drive and El Camino Grande Storm Drainage Improvements CIP Category ARPA Project No. 435.9142-033 Description Improve Storm Drainage along Monte Vista and El Camino Grande to prevent flooding during heavy rainfall. The project includes purchase and installation of additional pumps to divert the storm water flow along with culvert improvements. Anticipated Revenue sources include federal funds advanced by the Department of Treasury under the State and Local Fiscal Recovery Funds (SLFRF/ARPA) in 2021-22 and 2022-23 and the General Fund for City staff project management, as necessary. Funds may be reallocated between phases, as necessary, based on project design and bids. Project financials Describe Revenue/Expenditure (Prelim Eng, Design, Construction, etc.) Revenues Expenditures Funding Sources Sources Amount Design and Construction 130,062.70 Transfers from ARPA Fund 130,062.70 Preliminary 2024-25 budget request 130,062.70 5-year projected requirements, unfunded City Council Adopted Strategic Goals & Priorities CIP Priority Factors City Leadership & Fiscal Stewardship Health and safety issue Public Safety x Imminent failure of structure/system Facilities & Infrastructure x Short-term cost of repair vs. long-term cost of replacement Community Heritage Availability of external funding source Community Engagement Federal or State mandate Environmental Sustainability Other: Additional Resource Requirements Project Milestones/Timeline Project Manager Poh Yee, Construction Engineer Project identified and proposed December 2023 Project Team City Council approved and funded December 2023 Operating budget impacts Design 2024-25 Construction 2024-25 Completion 2024-25 113 331 20230210 2024-25 Preliminary Proposed Budget NEW - Capital Improvement Program Budget Request Project Name Historical Park Storm Drainage Improvements CIP Category ARPA Project No. 435.9142-034 Description Stormwater improvements to mitigate an underground spring which is impacting adjacent property. The project scope will include subdrain installation, tree removal, and connection to the City storm drain system. Project financials Describe Revenue/Expenditure (Prelim Eng, Design, Construction, etc.) Revenues Expenditures Funding Sources Sources Amount Design and Construction 120,000 Transfers from ARPA Fund 120,000 Preliminary 2024-25 budget request 120,000 5-year projected requirements, unfunded City Council Adopted Strategic Goals & Priorities CIP Priority Factors City Leadership & Fiscal Stewardship Health and safety issue Public Safety x Imminent failure of structure/system Facilities & Infrastructure x Short-term cost of repair vs. long-term cost of replacement Community Heritage Availability of external funding source Community Engagement Federal or State mandate Environmental Sustainability Other: Additional Resource Requirements Project Milestones/Timeline Project Manager Shawn Gardner, Parks Manager Project identified and proposed December 2023 Project Team Shawn Gardner, Martin Barajas, Jesus Villalobos City Council approved and funded Operating budget impacts Design 2024-25 Construction 2023-24 Completion 2024-25 114 332 115 333 An�cipated Closed Projects as of 6/30/24 116 334 2022-23 Budget Capital Improvement Program Budget Update CLOS Project Name Big Basin Way/Blaney Trash Can Replacement CIP Category Streets CIP – Landscape & Beautification Projects Project No. 9132-007 Adopted budget This project applies to the Efficiencies and Business or Community Support Priority Factors. This project would replace existing DuMor steel trash cans (35) and DuMor recycling cans (16) that are in poor condition due to rust and deterioration. Project financials Revenues Expenditures Actuals since project beginning 75,000 Actuals since project beginning 24,198 July 1, 2022 Carry forward 0 July 1, 2022 Carry forward 50,802 2022-23 Appropriations 0 2022-23 Appropriations 0 Proposed 2022-23 Mid-year adjustment Proposed 2022-23 Mid-year adjustment 2023-24 Proposed Budget 2023-24 Proposed Budget Total 75,000 Total 75,000 Funding Sources (check all that apply) General Fund transfer Federal grant Unassigned CIP fund balance Non-federal grant Park In Lieu Other: PMP dedicated revenues e.g., Gas Taxes, SB1, Roadway Impact Fee Other: 117 335 City Council Adopted Strategic Goals & Priorities (check all that apply) CIP Priority Factors (check all that apply) City Leadership & Fiscal Stewardship Health and safety issue × Public Safety Imminent failure of structure/system Facilities & Infrastructure × Short-term cost of repair vs. long-term cost of replacement Community Heritage Availability of external funding source Community Engagement Federal or State mandate Environmental Sustainability × Other: Efficiencies and Business or Community Support X Additional Resource Requirements Project Milestones Project Manager John Cherbone, Public Works Director 408-868-1241 * jcherbone@saratoga.ca.us Project identified and proposed Project Team City Council approved and funded 2021-22 Operating budget impacts Design na Construction FY21-22 and FY22-23 Completion FY22-23 Other Other: Proposed Mid-Year Changes Proposed Project Description Note additions in red text; deletions in strikethrough text Proposed mid-year budget adjustment Amount and justification 118 336 2024-25 Preliminary Proposed Budget Capital Improvement Program Budget Update Guava Court Curb & Gutter Replacement Project No. 9141-007 Project Manager - John Cherbone, Public Works Director This project will remove and replace approximately 630 linear feet of vertical curb. The project also includes removing approximately 5025 square feet of roadway and replacing it with a landscape strip for beautification. Funding Source: General Fund Expenditure Budget 2023-24 2024-25 Fund Available Budget Est. Full Year Actual Est. Carryover Proposed Budget Est. Total Budget 411 CIP Street 252,514 Total 252,514 Operating Budget Impact (if any): Mid-year adjustment $ amount and explanation: City Council Adopted Strategic Goals & Priorities CIP Priority Factors City Leadership & Fiscal Stewardship Health and safety issue Public Safety X Imminent failure of structure/system Facilities & Infrastructure X Short-term cost of repair vs. long-term cost of replacement X Community Heritage Availability of external funding source Community Engagement Federal or State mandate Environmental Sustainability X Other: Business/Community Support X Project Milestones Identified/proposed Approved/funded 2022-23 Design/Construction 2022-23 Completion 2023-24 119 337 Local Roadway Safety Plan Project No. 9121-006 Project Manager - Emma Burkhalter, Associate Civil Engineer This project will develop a Local Roadway Safety Plan (LRSP). This project applies to the Health and Safety Issues, Efficiencies and Business or Community Support Priority Factors. The City of Saratoga’s goal is to develop a Local Roadway Safety Plan (LSRP) to improve the safety conditions of its roadways for all modes of transportation. Given the City’s suburban context and its unique roadway characteristics such as wide and winding residential roads with lack of adequate continuous sidewalks and biking facilities, it is important to develop a safety plan to enhance the safety conditions for all road users. To achieve this goal, the City will consider a safe system approach, prioritizing high collision areas. This proactive approach will identify the most critical safety risks based on the patterns in these areas and will highlight other areas of high risk that may not have yet experienced a high volume of collisions. City staff and a consultant will undertake the following tasks in developing the Local Roadway Safety Plan. A comprehensive safety analysis on public roads in the City of Saratoga will be conducted to produce a Local Roadway Safety Plan consistent with Caltrans requirements and to position the City to be strategic and competitive for HSIP and other funding sources. Tasks include safety data analysis, selection of emphasis areas, community engagement, and drafting the LRSP Document. Funding Source: General Fund Expenditure Budget 2022-23 2023-24 Category Budget Est. Actual Est. Carryover Adopted Additions Est. Total Budget 8114 - Engineering & Design - 3,626 (3,626) - (3,626) 8116 - Construction 9,861 - 9,861 - 9,861 Total 9,861 3,626 6,235 - 6,235 City Council Adopted Strategic Goals & Priorities CIP Priority Factors City Leadership & Fiscal Stewardship x Health and safety issue Public Safety x Imminent failure of structure/system Facilities & Infrastructure x Short-term cost of repair vs. long-term cost of replacement Community Heritage Availability of external funding source Community Engagement x Federal or State mandate Environmental Sustainability Other: Project Milestones Identified/proposed Approved/funded 2021-22 Design/Construction Completion 2022-23 120 338 Saratoga-Sunnyvale Road Pathway Rehabilitation Cox Avenue to Railroad Crossing Project No. 9142-022 Project Manager - Rick Torres, Public Works Manager This project will repair the uplifted section of pathway from Cox Avenue to the railroad crossing. Over time, the condition of the pathway along Saratoga- Sunnyvale Road has deteriorated. Age and tree-root damage have broken up the pathway. This project will remove and replace uplifted sections of pathway on Saratoga-Sunnyvale Road from Cox Avenue to the Railroad Crossing. It also includes repair and adjustment to PG&E gas valves located along the pathway being replaced. Funding Source: General Fund Expenditure Budget 2022-23 2023-24 Category Budget Est. Actual Est. Carryover Adopted Additions Est. Total Budget 8116 – Construction 50,000 - 50,000 - 50,000 City Council Adopted Strategic Goals & Priorities CIP Priority Factors City Leadership & Fiscal Stewardship Health and safety issue Public Safety X Imminent failure of structure/system Facilities & Infrastructure X Short-term cost of repair vs. long-term cost of replacement Community Heritage Availability of external funding source Community Engagement Federal or State mandate Environmental Sustainability Other: Project Milestones Identified/proposed Approved/funded 2020-21 Design/Construction 2022-23 Completion 2022-23 121 339 2024-25 Preliminary Proposed Budget Closed as of 6/3024 Capital Improvement Program Budget Update  Community Center Improvement Program Project No. 9333-008 Project Manager - Thomas Scott, Facilities Manager This project will fund priority interior improvements to the Joan Pisani Community Center, as well as a master plan to identify interior improvement needs. The Joan Pisani Community Center was originally constructed in 1968. For many years, the building has been used jointly by the Saratoga Recreation Division and the Saratoga Area Senior Coordinating Council (SASCC). The Recreation side of the building is 10,217 square feet and includes several rooms that are used for classes and programs now overseen by Los Gatos Saratoga Recreation and can also be rented by the public. While routine maintenance is performed on the interior of the Community Center, the building has not had any major improvements in recent years and much of the interior has become dated and worn. The Multipurpose Room receives very high usage. In addition to being used for classes, the Multipurpose Room is booked almost every Saturday for events, except when closed one week a year for maintenance and repairs. This project would fund several priority interior improvements to the Joan Pisani Community Center building to refresh the building and make it a more desirable location for both classes and rentals. Additionally, the project would fund development of a master plan to identify potential interior upgrades for the future, such as improvements to the Patio Room the Lobby and the Arts and Crafts Room. Funding Source: General Fund Expenditure Budget 2023-24 2024-25 Fund Available Budget Est. Full Year Actual Est. Carryover Proposed Budget Est. Total Budget 413 CIP Facility 19,483 19,483 Total 19,483 19,483 Operating Budget Impact (if any): Mid-year adjustment $ amount and explanation: Project Milestones Identified/proposed Approved/funded 2019-20 Design/Construction Completion 122 340 City Council Adopted Strategic Goals & Priorities CIP Priority Factors City Leadership & Fiscal Stewardship Health and safety issue Public Safety Imminent failure of structure/system Facilities & Infrastructure x Short-term cost of repair vs. long-term cost of replacement Community Heritage Availability of external funding source Community Engagement x Federal or State mandate Environmental Sustainability Other: Mid-year adjustment explanation: 123 341 2024-25 Preliminary Proposed Budget Closed as of 6/30/24 Capital Improvement Program Budget Update  Senior Center/ Community Center Generator & EV Charging Stations Project No. 9333-009 Project Manager - Thomas Scott, Facilities Manager This project will fund a generator for the Joan Pisani Community Center building and install the infrastructure for two dual-head Level 2 EV charging stations in the parking lot. The Saratoga Senior Center in the Joan Pisani Community Center building serves the community members that rely on power for medical purposes, such as powered wheelchairs and medication that must be kept refrigerated. The entire Joan Pisani Community Center also serves as a cooling and heating location during extreme weather events. During the recent PG&E Public Safety Power Shutoff events, the Community Center also served as a charging location for residents. Currently, the building cannot be connected to a backup generator and is without power during outages, which impacts the services to the community. This project would add a backup generator that would automatically power the Senior Center, the Adult Care Center and the Recreation Center during an outage. This would enable the Community Center to continue operations and allow the Senior Center to provide their services to vulnerable community members. The conduits for the future EV Charging stations will be added under the parking lot when the parking lot is opened up for the conduits needed to install the generator. The Recreation and Senior portable building units obtain power from other buildings and will not be serviced by this project. For 2020-21, City Council appropriated $500,000 from the General Fund to fund this project. Funding Source: General Fund Expenditure Budget 2023-24 2024-25 Fund Available Budget Est. Full Year Actual Est. Carryover Proposed Budget Est. Total Budget 413 CIP Facility 163,200 163,200 Total 163,200 163,200 Operating Budget Impact (if any): Mid-year adjustment $ amount and explanation: Project Milestones Identified/proposed Approved/funded 2020-21 Design/Construction Completion 124 342 City Council Adopted Strategic Goals & Priorities CIP Priority Factors City Leadership & Fiscal Stewardship Health and safety issue Public Safety Imminent failure of structure/system Facilities & Infrastructure X Short-term cost of repair vs. long-term cost of replacement Community Heritage Availability of external funding source Community Engagement Federal or State mandate Environmental Sustainability X Other: 125 343 Administrative & Technology Capital Improvement Program CITY OF SARATOGA, CALIFORNIA 2023-24 Adopted Budget 2023-08-11 FINAL 223 2024-25 Preliminary Proposed Budget Capital Improvement Program Budget Update   Wildfire Mitigation Program Project No. 9461-002 Project Manager - James Lindsay, City Manager This project will be used as needed for any project or program that may arise that helps to reduce the risk of wildfire in the City of Saratoga. One of the strategies in the Wildfire Task Force’s work plan includes making funding available for fuel reduction. On April 6, 2020, the Wildfire Task Force discussed this strategy in the work plan and recommended that the City Council create a $50,000 Wildfire Risk Mitigation Program as part of the 2020- 21 budget with a fund balance that is carried over into future fiscal years. The Task Force proposed that the fund could be used as needed for any project or program that may arise that helps reduce the risk of a wildfire in Saratoga. Examples of how the fund could be used include a fuel break project or a defensible space incentive program. Once the funds from this program are exhausted, future related work will be funded from the operating budget. Funding Source: General Fund Expenditure Budget 2023-24 2024-25 Fund Available Budget Est. Full Year Actual Est. Carryover Proposed Budget Est. Total Budget 414 CIP Admin & Tech 4,067 Total 4,067 Operating Budget Impact (if any): Closed as of 6/30/24 No additional money spent Mid-year adjustment $ amount and explanation: Project Milestones Identified/proposed Approved/funded 2020-21 Design/Construction Completion 126 344 Administrative & Technology Capital Improvement Program CITY OF SARATOGA, CALIFORNIA 2023-24 Adopted Budget 2023-08-11 FINAL 224 City Council Adopted Strategic Goals & Priorities CIP Priority Factors City Leadership & Fiscal Stewardship Health and safety issue x Public Safety x Imminent failure of structure/system Facilities & Infrastructure Short-term cost of repair vs. long-term cost of replacement Community Heritage Availability of external funding source Community Engagement Federal or State mandate Environmental Sustainability Other: 127 345 2024-25 Preliminary Proposed Budget      Capital Improvement Program Budget Update  ADA Self-assessment & Transition Plan Project No. 9443-008 Project Manager - James Lindsay, City Manager This project would provide funding for a consultant to prepare and update the ADA Self-Evaluation and Transition Plan for the City. This project applies to the Health and Safety Issues, Short-term Cost of Repair vs. Long-term Cost of Replacement, Federal or State Mandates and Business or Community Support Priority Factors. Under the 1990 Americans with Disabilities Act, all public entities subject to Title II must conduct a self-evaluation to identify accessibility barriers, and entities with 50 or more employees must also have a transition plan in place to address structural changes necessary to achieve program and service accessibility. The vehicle to implement this compliance is called an ADA Self-Evaluation and Transition Plan. The City prepared its first ADA Self-Evaluation and Transition Plan in 1993. An update was prepared in 2010. This project would allow the City to hire a consultant to prepare an updated ADA Self-Evaluation and Transition Plan. The Plan will identify barriers to accessibility, ways to improve access, establish costs and a timeline for how to remove these barriers. The ADA Self-Evaluation and Transition Plan will provide a strategic approach and tools for continued access improvements as the City implements its ADA Self-Evaluation and Transition Plan in the coming years. Funding Source: General Fund Expenditure Budget 2023-24 2024-25 Fund Available Budget Est. Full Year Actual Est. Carryover Proposed Budget Est. Total Budget 414 CIP Admin & Tech 322,750 40,000 282,750 Total 322,750 282,750 Operating Budget Impact (if any): 40K to finish plan – closed as of 6/30/24 Mid-year adjustment $ amount and explanation: Project Milestones Identified/proposed Approved/funded 2021-22 Design/Construction Completion June 2024 128 346 City Council Adopted Strategic Goals & Priorities CIP Priority Factors City Leadership & Fiscal Stewardship Health and safety issue x Public Safety x Imminent failure of structure/system Facilities & Infrastructure Short-term cost of repair vs. long-term cost of replacement Community Heritage Availability of external funding source Community Engagement Federal or State mandate Environmental Sustainability Other: 129 347 CLOSED – TAKEN OUT OF FEE SCHEDULE2024-25 Preliminary Proposed Budget Capital Improvement Program Budget Update  Community Development Document Management Project No. 9415-001 Project Manager – Bryan Swanson, Community Development Director This project (formally called Community Development Technology Management) accounts for technology fee revenues and expenditures in support of converting, managing, and maintaining development documents. The project is implemented primarily at City Hall. Some technology services are performed offsite at contract service locations. In 2008, the Community Development Department initiated a Document Scanning Fee to offset costs associated with converting development documents into a digitized format and maintaining them in perpetuity, with the assistance of software and document management systems. As this effort developed over time, it became clear that technology fees and expenses should be more clearly identified and tracked to ensure proper funding is assessed. For that purpose, the current fee and expenditure structure shifted from the operating budget to the capital budget to isolate the functions, clarify the nexus, and track dedicated revenues for multi-year operational expenses. In 2020-21, a separate technology fee was implemented and accounted for in the Software Technology Management project. This project remains for document management related revenues and expenditures. Funding Source: Fee revenue Expenditure Budget 2023-24 2024-25 Fund Available Budget Est. Full Year Actual Est. Carryover Proposed Budget Est. Total Budget 414 CIP Admin & Tech -2,496 Total -2,496 Operating Budget Impact (if any): Mid-year adjustment $ amount and explanation: Project Milestones Identified/proposed 2008 Approved/funded 2014-15 Design/Construction ongoing Completion ongoing 130 348 City Council Adopted Strategic Goals & Priorities CIP Priority Factors City Leadership & Fiscal Stewardship Health and safety issue Public Safety Imminent failure of structure/system Facilities & Infrastructure Short-term cost of repair vs. long-term cost of replacement Community Heritage Availability of external funding source × Community Engagement Federal or State mandate Environmental Sustainability × Other: 131 349 2024-25 Preliminary Proposed Budget    Capital Improvement Program Budget Update Prospect Road Green Infrastructure Project No. 9142-027 Project Manager - Macedonio Nunez, City Engineer This project will install bioswale to filtrate runoff water from Prospect Road. The bioswale replaces existing stormwater infrastructure that drains into the watershed. This project will improve water quality in Saratoga and fulfill State mandates. If not completed, the City would be out of compliance with State Water permit requirements. Stormwater treatment through bioswale green infrastructure also benefits regional water quality for approximately 8 miles across the Santa Clara Valley, including through the cities of San Jose and Santa Clara, before entering the San Francisco Bay. Revenue sources include federal funds advanced by the Department of Treasury under the State and Local Fiscal Recovery Funds (SLFRF/ARPA) in 2021-22 and 2022- 23 and the General Fund for City staff project management, as necessary. The funding required is $370,000. Funds may be reallocated between phases, as necessary, based on project design and bids. Funding Source: American Rescue Plan Act’s State and Local Fiscal Relief Fund (ARPA/SLFRF) Expenditure Budget 2023-24 2024-25 Category Budget Est. Actual Est. Carryover Adopted Additions Est. Total Budget 8116 - Construction 365,200 - City Council Adopted Strategic Goals & Priorities CIP Priority Factors City Leadership & Fiscal Stewardship x Health and safety issue x Public Safety Imminent failure of structure/system Facilities & Infrastructure × Short-term cost of repair vs. long-term cost of replacement Community Heritage Availability of external funding source × Community Engagement Federal or State mandate x Environmental Sustainability x Other: Project Milestones Identified/proposed 2021-22 Approved/funded 2021-22 Design/Construction 2022-23 & 2023-24 Completion 2023-24 132 350 133 351 Unfunded Projects 134 352 STATE ROUTE 85/SARATOGA AVENUE BEAUTIFICATION Project Name State Route 85/Saratoga Avenue Beautification Project Number Department Public Works Project Manager John Cherbone Description This project would beautify the entry and exit to State Route 85 at Saratoga Avenue. Location This project is located at State Route 85 and Saratoga Avenue. Priority Factors This project applies to the Business or Community Support Priority Factor. Project Background Currently, the California Department of Transportation (Caltrans) maintains the entry and exit to State Route 85 at Saratoga Avenue. This location is the only access to State Route 85 within the city limits of Saratoga and serves as the primary gateway to the community for residents and visitors. The landscaping at this location is somewhat sparse and includes a few small trees that line the on and off-ramps. This project would include installation of a new irrigation system and enhancement of landscaping within the Caltrans right-of-way to make the area more attractive and consistent with landscaping maintained by the City. Upon completion, regular, on-going litter removal will be required. This project was added to the Unfunded Capital Improvement Project list as part of the Fiscal Year 2017/18 budget. Estimated Cost $250,000 Recommend No Change 135 353 SARATOGA AVENUE AT HERRIMAN TRAFFIC SIGNAL INSTALLATION Project Name Saratoga Avenue at Herriman Traffic Signal Installation Project Number Department Public Works Project Manager John Cherbone Description This project would install a three-way traffic signal at the intersection of Saratoga and Herriman Avenues. Location The project is located at the intersection of Saratoga Avenue and Herriman Avenue. Priority Factors This project applies to the Health and Safety Issues and Business or Community Support Priority Factors. Project Background The Traffic Safety Commission (TSC) recommended installation of a traffic light at the intersection of Saratoga Avenue and Herriman Avenue. The TSC made their recommendation on the basis that a traffic signal at this location would allow vehicles a smoother transition onto Saratoga Avenue while alleviating traffic congestion on Herriman Avenue, especially during Saratoga High School’s peak morning and afternoon commuting periods. Traffic queues on westbound Herriman, due to vehicles attempting a left turn onto Saratoga Avenue, consistently spill back to the bridge and beyond. Because of this backup, drivers seek alternative routes through surrounding neighborhood streets to bypass this intersection. Data showed vehicles traveling from Herriman Avenue to Beaumont, then to Glen Brae heading either to Cox Avenue or Scotland Drive to access Saratoga Avenue via the signal at that intersection. Installing a traffic signal at Saratoga Avenue and Herriman Avenue would allow for better traffic flow at this intersection and reduce the impact of through traffic on the surrounding residential streets. This project was added to the Unfunded Capital Improvement Projects list as part of the Fiscal Year 2017/18 budget. Estimated Cost $375,000 Recommend No Change 136 354 SARATOGA AVENUE AT HIGHWAY 85 TRAFFIC SIGNAL ADAPTIVE Project Name Saratoga Avenue at Highway 85 Traffic Signal Adaptive Project Number Department Public Works Project Manager John Cherbone Description This project would add equipment to the Saratoga Avenue and State Route 85 interchange. Location This project is located at State Route 85 and Saratoga Avenue. Priority Factors This project applies to the Efficiencies and Business or Community Support Priority Factors. Project Background This project would add traffic cameras, new controllers and conflict monitors with software to coordinate the signalized interchange timing to be more efficient. This would be similar to the systems recently installed at other intersections along Saratoga Avenue from Cox Avenue to Fruitvale Avenue. Estimated Cost $150,000 Recommend No Change 137 355 20230210 2023-24 Preliminary Proposed Budget Capital Improvement Program Project Nomination Project Name Village Outdoor Dining Improvements CIP Category Streets CIP – Sidewalks, Curbs & Gutters Project No. Description This Project will fund outdoor-dining experience improvements for restaurants in the Village by widening existing sidewalks in front of participating businesses. Back in July 2020, because of the COVID-19 pandemic, Staff applied for and received an encroachment permit from the Department of Transportation (Caltrans) to allow temporary parklets on Big Basin Way for outdoor dining. The outdoor dining became popular for both restaurants and patrons for more than two years. The plastic barricades the City purchased were not designed for long term use and created vehicle sight distance issues. This project will widen the sidewalks at the 11 parklet locations that were in place in December 2022. The widened sidewalks will provide an area for outdoor dining to increase vibrancy of the Village. The widened sidewalks will also allow dedicated dining space next to the restaurants while still allowing pedestrians to walk safely and comfortably along Big Basin Way. This project requires an encroachment permit from Caltrans. The minimum size of the widened sidewalk area for a single business is two parking spaces at a length of 40 feet. The width of the sidewalk will be a standard 6 feet. A 40-foot length of widened sidewalk will cost approximately $55,000. The previous parklets required 34 parking spaces. Therefore, the total City cost for the project can range from less than $55,000 to up to $935,000 depending on business participation. At a 35% participation rate, approximately 4 dining areas would be created at a cost of $220,000. Cost estimates include 10% for design. Alternatively, installing permanent parklets in the designated street parking areas requires a lease agreement with Caltrans. The lease agreement imposes limitations on the use of tables in the street parking areas and includes restrictions on serving alcoholic beverages. Project financials Revenues Expenditures Funding Sources Sources Amount July 1, 2022 carry forward 0 0 Transfers from General Fund 2022-23 appropriations (includes budget adjustments) 0 0 Since inception (Excludes carry forward appropriations) 0 2022-23 appropriations, amended (Includes carry forward appropriations) Amended 2022-23 budget (Includes carry forward appropriations) Preliminary 2023-24 budget request $220,000 $220,000 5-year projected requirements, unfunded TBD 138 356 20230210 City Council Adopted Strategic Goals & Priorities CIP Priority Factors City Leadership & Fiscal Stewardship X Health and safety issue Public Safety Imminent failure of structure/system Facilities & Infrastructure Short-term cost of repair vs. long-term cost of replacement Community Heritage Availability of external funding source Community Engagement X Federal or State mandate Environmental Sustainability Other: Additional Resource Requirements Project Milestones Project Manager Macedonio Nunez, Engineering Services Manager 408-868-1258 mnunez@saratoga.ca.us Project identified and proposed 2023-24 Project Team City Council approved and funded Operating budget impacts Design Construction Completion 139 357 20230210 2024-25 Preliminary Proposed Budget Capital Improvement Program Budget Request Project Name; Fruitvale Avenue and Allendale Avenue Street Improvements (formerly Fruitvale Avenue Pedestrian and Bicycle Improvement Project) CIP Category Streets Project No. 411.9xxx.xxx Description Street Improvements at Fruitvale Avenue and Allendale Avenue to improve Pedestrian and Bicycle Safety. At Fruitvale Ave between Saratoga Ave and Allendale Ave, This project will remove and replace the existing deteriorating AC pathway adjacent to the City’s Orchard and replace it with a concrete sidewalk in the southbound direction of Fruitvale Ave. The existing concrete swale gutter will be removed and replaced with a concrete curb and gutters in the southbound direction of Fruitvale Ave to add street shoulder width for the new buffered bike lanes. On both directions the street will be micro-surfaced and restriped to add new buffered bike lanes and green bike zones at areas where vehicle traffic crosses the bike lanes. The existing bike lane striping on the southbound direction has a 2 ft street width and 3 ft concrete swale for a total of a 5 ft bike lane. The existing lanes in both directions are 12 ft wide. The new travel lanes will be reduced from 12 ft to 10 ft to accommodate the new 6.5 ft bike lanes that includes a 2 ft safety buffer for the new bike lanes. At Allendale Ave between Fruitvale Ave to the City’s Corp Yard, The existing striping layout has only one lane for each direction (east and west). The westbound traffic backs-up during drop off and pick up hours for Redwood Middle School. This project will restripe the street to add a center double left turn lane which will allow vehicles to get to the Post Office and City vehicles to get to the Corp Yard during the school’s drop off and pick up hours. Project financials Describe Revenue/Expenditure (Prelim Eng, Design, Construction, etc.) Revenues Expenditures Funding Sources Sources Amount Design 60,000 Transfers from General Fund 600,000 Construction 540,000 Preliminary 2024-25 budget request 600000 5-year projected requirements, unfunded City Council Adopted Strategic Goals & Priorities CIP Priority Factors City Leadership & Fiscal Stewardship Health and safety issue Public Safety x Imminent failure of structure/system Facilities & Infrastructure x Short-term cost of repair vs. long-term cost of replacement Community Heritage Availability of external funding source Community Engagement Federal or State mandate Environmental Sustainability Other: 140 358 20230210 Additional Resource Requirements Project Milestones/Timeline Project Manager Macedonio Nunez, City Engineer Project identified and proposed December 2023 Project Team Macedonio Nunez, Poh Yee, Jesus Villalobos City Council approved and funded Operating budget impacts Design 2024-25 Construction 2025-26 Completion 2025-26 141 359 20230210 2024-25 Preliminary Proposed Budget Capital Improvement Program Budget Request Project Name Saratoga Heights Stabilization (formerly Saratoga Heights Landslide Repair) CIP Category Streets Project No. 411.9xxx-xxx Description This project would fund stabilization of Saratoga Heights Drive to prevent further damage from landslides. This project is located on Saratoga Heights Drive. In 2014, Cotton Shires and Associates (CSA) installed three slope inclinometers along the southwestern side of Saratoga Heights Drive due to road distress for localized movement was indicated. After three and a half years of monitoring the inclinometers and observing the movement, CSA was able to confirm the presence of an active landslide. In 2019, a shear pin and tieback design was prepared for stabilizing the road from the cross- slope slide. Project financials Describe Revenue/Expenditure (Prelim Eng, Design, Construction, etc.) Revenues Expenditures Funding Sources Sources Amount Design and Construction 1,950,000 Transfers from General Fund 1,950,000 Preliminary 2024-25 budget request 1,950,000 5-year projected requirements, unfunded City Council Adopted Strategic Goals & Priorities CIP Priority Factors City Leadership & Fiscal Stewardship Health and safety issue Public Safety x Imminent failure of structure/system x Facilities & Infrastructure x Short-term cost of repair vs. long-term cost of replacement x Community Heritage Availability of external funding source Community Engagement Federal or State mandate Environmental Sustainability Other: Additional Resource Requirements Project Milestones/Timeline Project Manager Emma Burkhalter, Associate Engineer Project identified and proposed 2023-24 Project Team Emma Burkhalter, Macedonio Nunez, Poh Yee, Jesus Villalobos City Council approved and funded Operating budget impacts Design 2024-25 Construction 2025-26 Completion 2026-27 142 360 20230210 2024-25 Preliminary Proposed Budget NEW - Capital Improvement Program Budget Request Project Name Prospect Center Parking Lot Improvements CIP Category Streets Project No. 411.9xxx-xxx Description Construction of the ARPA funded Green Infrastructure Improvements Project at Prospect Center in 2023, resulted in the loss of 10 existing parking spaces from the frontage of the Center. This CIP will replace the lost parking spaces by adding 11 new parking spaces to the Prospect Center Lot. Project financials Describe Revenue/Expenditure (Prelim Eng, Design, Construction, etc.) Revenues Expenditures Funding Sources Sources Amount Design and Construction 75,000 Transfers from General Fund 75,000 Preliminary 2024-25 budget request 75,000 5-year projected requirements, unfunded City Council Adopted Strategic Goals & Priorities CIP Priority Factors City Leadership & Fiscal Stewardship Health and safety issue Public Safety Imminent failure of structure/system Facilities & Infrastructure x Short-term cost of repair vs. long-term cost of replacement Community Heritage Availability of external funding source Community Engagement Federal or State mandate Environmental Sustainability Other: Additional Resource Requirements Project Milestones/Timeline Project Manager Macedonio Nunez, City Engineer Project identified and proposed 2023-24 Project Team Macedonio Nunez, Jesus Villalobos City Council approved and funded Operating budget impacts Design 2024-25 Construction 2024-25 Completion 2024-25 143 361 20230210 2024-25 Preliminary Proposed Budget NEW - Capital Improvement Program Budget Request Project Name Bohlman Road Stabilization CIP Category Streets Project No. 411.9xxx-xxx Description This project would fund stabilization of Bohlman Road to prevent further damage from landslides. This project is located on Bohlman Road. Project financials Describe Revenue/Expenditure (Prelim Eng, Design, Construction, etc.) Revenues Expenditures Funding Sources Sources Amount Design and Construction 3,000,000 Transfers from General Fund 3,000,000 Preliminary 2024-25 budget request 3,000,000 5-year projected requirements, unfunded City Council Adopted Strategic Goals & Priorities CIP Priority Factors City Leadership & Fiscal Stewardship Health and safety issue Public Safety x Imminent failure of structure/system x Facilities & Infrastructure x Short-term cost of repair vs. long-term cost of replacement x Community Heritage Availability of external funding source Community Engagement Federal or State mandate Environmental Sustainability Other: Additional Resource Requirements Project Milestones/Timeline Project Manager Emma Burkhalter, Associate Engineer Project identified and proposed 2023-24 Project Team Emma Burkhalter, Macedonio Nunez, Poh Yee, Jesus Villalobos City Council approved and funded Operating budget impacts Design 2024-25 Construction 2025-26 Completion 2026-27 144 362 20230210 2024-25 Preliminary Proposed Budget NEW - Capital Improvement Program Budget Request Project Name Pierce Road Stabilization 1 CIP Category Streets Project No. 411.9xxx-xxx Description This project would fund stabilization of Pierce Road at Location 1 (Masson Court) to prevent further damage from landslides. This project is located on Pierce Road at approximately Masson Court. Cotton Shires and Associates installed two inclinometers at this location in 2018 and have been monitoring the movement since. In 2018, City staff spent approximately $300,000 leveling and repaving the heavily damaged roadway. By late 2019, cracks had already opened up, indicating a need for permanent stabilization. Project financials Describe Revenue/Expenditure (Prelim Eng, Design, Construction, etc.) Revenues Expenditures Funding Sources Sources Amount Design and Construction 3,000,000 Transfers from General Fund 3,000,000 Preliminary 2024-25 budget request 3,000,000 5-year projected requirements, unfunded City Council Adopted Strategic Goals & Priorities CIP Priority Factors City Leadership & Fiscal Stewardship Health and safety issue Public Safety x Imminent failure of structure/system x Facilities & Infrastructure x Short-term cost of repair vs. long-term cost of replacement x Community Heritage Availability of external funding source Community Engagement Federal or State mandate Environmental Sustainability Other: Additional Resource Requirements Project Milestones/Timeline Project Manager Emma Burkhalter, Associate Engineer Project identified and proposed 2023-24 Project Team Emma Burkhalter, Macedonio Nunez, Poh Yee, Jesus Villalobos City Council approved and funded Operating budget impacts Design 2024-25 Construction 2025-26 Completion 2026-27 145 363 20230210 2024-25 Preliminary Proposed Budget NEW - Capital Improvement Program Budget Request Project Name Mt Eden Road Stabilization 1 CIP Category Streets Project No. 411.9xxx-xxx Description This project would fund stabilization of Mt Eden Road at Location 1 (Garrod Road) to prevent further damage from landslides. This project is located on Mt Eden Road, just north of Garrod Road. Cotton Shires and Associates installed an inclinometer at this location in 2018 and have been monitoring it since. Project financials Describe Revenue/Expenditure (Prelim Eng, Design, Construction, etc.) Revenues Expenditures Funding Sources Sources Amount Design and Construction 2,000,000 Transfers from General Fund 2,000,000 Preliminary 2024-25 budget request 2,000,000 5-year projected requirements, unfunded City Council Adopted Strategic Goals & Priorities CIP Priority Factors City Leadership & Fiscal Stewardship Health and safety issue Public Safety x Imminent failure of structure/system x Facilities & Infrastructure x Short-term cost of repair vs. long-term cost of replacement x Community Heritage Availability of external funding source Community Engagement Federal or State mandate Environmental Sustainability Other: Additional Resource Requirements Project Milestones/Timeline Project Manager Emma Burkhalter, Associate Engineer Project identified and proposed 2023-24 Project Team Emma Burkhalter, Macedonio Nunez, Poh Yee, Jesus Villalobos City Council approved and funded Operating budget impacts Design 2024-25 Construction 2025-26 Completion 2026-27 146 364 20230210 2024-25 Preliminary Proposed Budget NEW - Capital Improvement Program Budget Request Project Name Mt Eden Road Stabilization 2 CIP Category Streets Project No. 411.9xxx-xxx Description This project would fund stabilization of Mt Eden Road at Location 2 (Eden Valley Ct) to prevent further damage from landslides. This project is located on Mt Eden Road, at approximately Eden Valley Court. City staff was made aware of potential ground movement in October 2021, and the City’s geotechnical consultants, Cotton Shires and Associates, installed three inclinometers in early 2022 to track the ground movement. Approximately $100,000 in emergency road repairs were made in November/December 2021, but cracks continue to form and present hazards, so permanent stabilization is required. Project financials Describe Revenue/Expenditure (Prelim Eng, Design, Construction, etc.) Revenues Expenditures Funding Sources Sources Amount Design and Construction 2,000,000 Transfers from General Fund 2,000,000 Preliminary 2024-25 budget request 2,000,000 5-year projected requirements, unfunded City Council Adopted Strategic Goals & Priorities CIP Priority Factors City Leadership & Fiscal Stewardship Health and safety issue Public Safety x Imminent failure of structure/system x Facilities & Infrastructure x Short-term cost of repair vs. long-term cost of replacement x Community Heritage Availability of external funding source Community Engagement Federal or State mandate Environmental Sustainability Other: Additional Resource Requirements Project Milestones/Timeline Project Manager Emma Burkhalter, Associate Engineer Project identified and proposed 2023-24 Project Team Emma Burkhalter, Macedonio Nunez, Poh Yee, Jesus Villalobos City Council approved and funded Operating budget impacts Design 2024-25 Construction 2025-26 Completion 2026-27 147 365 20230210 2024-25 Preliminary Proposed Budget NEW - Capital Improvement Program Budget Request Project Name Diamond Oaks Court Stabilization CIP Category Streets Project No. 411.9xxx-xxx Description This project would fund stabilization of Diamond Oaks Court to prevent further damage from landslides. This project is located on Diamond Oaks Court near 21329 Diamond Oaks Court. In September 2021, City staff was made aware of potential ground movement on Diamond Oaks Court. The failed section of roadway was repaired in early 2022, and it was determined that the existing retaining walls would need replacement. Project financials Describe Revenue/Expenditure (Prelim Eng, Design, Construction, etc.) Revenues Expenditures Funding Sources Sources Amount Design and Construction 1,000,000 Transfers from General Fund 1,000,000 Preliminary 2024-25 budget request 1,000,000 5-year projected requirements, unfunded City Council Adopted Strategic Goals & Priorities CIP Priority Factors City Leadership & Fiscal Stewardship Health and safety issue Public Safety x Imminent failure of structure/system x Facilities & Infrastructure x Short-term cost of repair vs. long-term cost of replacement x Community Heritage Availability of external funding source Community Engagement Federal or State mandate Environmental Sustainability Other: Additional Resource Requirements Project Milestones/Timeline Project Manager Emma Burkhalter, Associate Engineer Project identified and proposed 2023-24 Project Team Emma Burkhalter, Macedonio Nunez, Poh Yee, Jesus Villalobos City Council approved and funded Operating budget impacts Design 2024-25 Construction 2025-26 Completion 2026-27 148 366 20230210 2024-25 Preliminary Proposed Budget NEW - Capital Improvement Program Budget Request Project Name Old Oak Way Stabilization CIP Category Streets Project No. 411.9xxx-xxx Description This project would fund stabilization of Old Oak Way to prevent further damage from landslides. Project financials Describe Revenue/Expenditure (Prelim Eng, Design, Construction, etc.) Revenues Expenditures Funding Sources Sources Amount Design and Construction 1,000,000 Transfers from General Fund 1,000,000 Preliminary 2024-25 budget request 1,000,000 5-year projected requirements, unfunded City Council Adopted Strategic Goals & Priorities CIP Priority Factors City Leadership & Fiscal Stewardship Health and safety issue Public Safety x Imminent failure of structure/system x Facilities & Infrastructure x Short-term cost of repair vs. long-term cost of replacement Community Heritage Availability of external funding source Community Engagement Federal or State mandate Environmental Sustainability Other: Additional Resource Requirements Project Milestones/Timeline Project Manager Emma Burkhalter, Associate Engineer Project identified and proposed 2023-24 Project Team Emma Burkhalter, Macedonio Nunez, Poh Yee, Jesus Villalobos City Council approved and funded Operating budget impacts Design 2024-25 Construction 2025-26 Completion 2026-27 149 367 20230210 2024-25 Preliminary Proposed Budget NEW - Capital Improvement Program Budget Request Project Name Sarahills Drive Stabilization CIP Category Streets Project No. 411.9xxx-xxx Description This project would fund stabilization of Sarahills Drive to prevent further damage from landslides. Project financials Describe Revenue/Expenditure (Prelim Eng, Design, Construction, etc.) Revenues Expenditures Funding Sources Sources Amount Design and Construction 1,000,000 Transfers from General Fund 1,000,000 Preliminary 2024-25 budget request 1,000,000 5-year projected requirements, unfunded City Council Adopted Strategic Goals & Priorities CIP Priority Factors City Leadership & Fiscal Stewardship Health and safety issue Public Safety x Imminent failure of structure/system x Facilities & Infrastructure x Short-term cost of repair vs. long-term cost of replacement x Community Heritage Availability of external funding source Community Engagement Federal or State mandate Environmental Sustainability Other: Additional Resource Requirements Project Milestones/Timeline Project Manager Emma Burkhalter, Associate Engineer Project identified and proposed 2023-24 Project Team City Council approved and funded Operating budget impacts Design 2024-25 Construction 2025-26 Completion 2026-27 150 368 20230210 2024-25 Preliminary Proposed Budget NEW - Capital Improvement Program Budget Request Project Name Chiquita Way Stabilization CIP Category Streets Project No. 411.9xxx-xxx Description This project would fund stabilization of Chiquita Way to prevent further damage from landslides. Project financials Describe Revenue/Expenditure (Prelim Eng, Design, Construction, etc.) Revenues Expenditures Funding Sources Sources Amount Design and Construction 1,000,000 Transfers from General Fund 1,000,000 Preliminary 2024-25 budget request 1,000,000 5-year projected requirements, unfunded City Council Adopted Strategic Goals & Priorities CIP Priority Factors City Leadership & Fiscal Stewardship Health and safety issue Public Safety x Imminent failure of structure/system x Facilities & Infrastructure x Short-term cost of repair vs. long-term cost of replacement Community Heritage Availability of external funding source Community Engagement Federal or State mandate Environmental Sustainability Other: Additional Resource Requirements Project Milestones/Timeline Project Manager Emma Burkhalter, Associate Engineer Project identified and proposed 2023-24 Project Team Emma Burkhalter, Macedonio Nunez, Poh Yee, Jesus Villalobos City Council approved and funded Operating budget impacts Design 2024-25 Construction 2025-26 Completion 2026-27 151 369 20230210 2024-25 Preliminary Proposed Budget NEW - Capital Improvement Program Budget Request Project Name Saratoga-Sunnyvale Road and Kirkmont Drive Signalization CIP Category Streets Project No. 411 Description This project would fund the design and installation of traffic signals at the Saratoga-Sunnyvale Road/Kirkmont Drive intersection. This intersection is currently unsignalized and has an existing crosswalk. The estimated cost of this project is $750,000. Project financials Describe Revenue/Expenditure (Prelim Eng, Design, Construction, etc.) Revenues Expenditures Funding Sources Sources Amount Transfers from General Fund 750,000 Grant Funds from Defunded Project Preliminary 2024-25 budget request 5-year projected requirements, unfunded City Council Adopted Strategic Goals & Priorities CIP Priority Factors City Leadership & Fiscal Stewardship Health and safety issue Public Safety Imminent failure of structure/system Facilities & Infrastructure Short-term cost of repair vs. long-term cost of replacement Community Heritage Availability of external funding source Community Engagement Federal or State mandate Environmental Sustainability Other: Additional Resource Requirements Project Milestones/Timeline Project Manager Project identified and proposed Project Team City Council approved and funded Operating budget impacts Design Construction Completion 152 370 20230210 2024-25 Preliminary Proposed Budget NEW - Capital Improvement Program Budget Request Project Name Palomino Way Stabilization CIP Category Streets Project No. 411.9xxx-xxx Description This project would fund stabilization of Palomino Way to prevent further damage from landslides. Project financials Describe Revenue/Expenditure (Prelim Eng, Design, Construction, etc.) Revenues Expenditures Funding Sources Sources Amount Design and Construction 500,000 Transfers from General Fund 500,000 Preliminary 2024-25 budget request 500,000 5-year projected requirements, unfunded City Council Adopted Strategic Goals & Priorities CIP Priority Factors City Leadership & Fiscal Stewardship Health and safety issue Public Safety x Imminent failure of structure/system x Facilities & Infrastructure x Short-term cost of repair vs. long-term cost of replacement x Community Heritage Availability of external funding source Community Engagement Federal or State mandate Environmental Sustainability Other: Additional Resource Requirements Project Milestones/Timeline Project Manager Emma Burkhalter, Associate Engineer Project identified and proposed 2023-24 Project Team Emma Burkhalter, Macedonio Nunez, Poh Yee, Jesus Villalobos City Council approved and funded Operating budget impacts Design 2024-25 Construction 2025-26 Completion 2026-27 153 371 20230210 2024-25 Preliminary Proposed Budget NEW - Capital Improvement Program Budget Request Project Name Pierce Road Stabilization 2 CIP Category Streets Project No. 411.9xxx-xxx Description This project would fund stabilization of Pierce Road at Location 2 (Palomino Way) to prevent further damage from landslides. This project is located on Pierce Road at approximately Palomino Way. Project financials Describe Revenue/Expenditure (Prelim Eng, Design, Construction, etc.) Revenues Expenditures Funding Sources Sources Amount Design and Construction 500,000 Transfers from General Fund 500,000 Preliminary 2024-25 budget request 500,000 5-year projected requirements, unfunded City Council Adopted Strategic Goals & Priorities CIP Priority Factors City Leadership & Fiscal Stewardship Health and safety issue Public Safety x Imminent failure of structure/system x Facilities & Infrastructure x Short-term cost of repair vs. long-term cost of replacement x Community Heritage Availability of external funding source Community Engagement Federal or State mandate Environmental Sustainability Other: Additional Resource Requirements Project Milestones/Timeline Project Manager Emma Burkhalter, Associate Engineer Project identified and proposed 2023-24 Project Team Emma Burkhalter, Macedonio Nunez, Poh Yee, Jesus Villalobos City Council approved and funded Operating budget impacts Design 2024-25 Construction 2025-26 Completion 2026-27 154 372 20230210 2024-25 Preliminary Proposed Budget NEW - Capital Improvement Program Budget Request Project Name Orchard Asphalt Pathway Replacement CIP Category Streets Project No. 411.xxxx Description Remove and replace existing asphalt pathway adjacent to the Orchard along Saratoga Avenue and Fruitvale Avenue to mitigate tripping hazards and increase pedestrian safety. Project financials Describe Revenue/Expenditure (Prelim Eng, Design, Construction, etc.) Revenues Expenditures Funding Sources Sources Amount Project labor and materials 210,000 Transfers from General Fund 210,000 Preliminary 2024-25 budget request 210,000 5-year projected requirements, unfunded City Council Adopted Strategic Goals & Priorities CIP Priority Factors City Leadership & Fiscal Stewardship Health and safety issue Public Safety x Imminent failure of structure/system Facilities & Infrastructure x Short-term cost of repair vs. long-term cost of replacement Community Heritage x Availability of external funding source Community Engagement Federal or State mandate Environmental Sustainability Other: Additional Resource Requirements Project Milestones/Timeline Project Manager Rick Torres, Streets Manager Project identified and proposed December 2023 Project Team City Council approved and funded 2023-24 Operating budget impacts Design na Construction 2024-25 Completion 2024-25 155 373 20230210 2024-25 Preliminary Proposed Budget NEW - Capital Improvement Program Budget Request Project Name Saraview Drive at Saraview Court Intersection Regrade CIP Category Streets Project No. 411.9xxx-xxx Description Roadway improvements to regrade the intersection of Saraview Drive and Saraview Court to conform with current standards. Project financials Describe Revenue/Expenditure (Prelim Eng, Design, Construction, etc.) Revenues Expenditures Funding Sources Sources Amount Design and Construction 200,000 Transfers from General Fund 200,000 Preliminary 2024-25 budget request 200,000 5-year projected requirements, unfunded City Council Adopted Strategic Goals & Priorities CIP Priority Factors City Leadership & Fiscal Stewardship Health and safety issue Public Safety Imminent failure of structure/system x Facilities & Infrastructure x Short-term cost of repair vs. long-term cost of replacement Community Heritage Availability of external funding source Community Engagement Federal or State mandate Environmental Sustainability Other: Additional Resource Requirements Project Milestones/Timeline Project Manager Macedonio Nunez, City Engineer Project identified and proposed 2023-24 Project Team Macedonio Nunez, Jesus Villalobos City Council approved and funded Operating budget impacts Design 2024-25 Construction 2024-25 Completion 2024-25 156 374 ADA ALL-INCLUSIVE PLAYGROUND Project Name ADA All-inclusive Playground Project Number Department Public Works - Parks Project Manager Kevin Meek Description This project would fund the addition of all-inclusive playground equipment in a City park playground. Location The project location is to be determined. Priority Factors This project applies to the Availability of External or Dedicated Funding and Business or Community Support Priority Factors. Project Background This project was recommended by the Youth Commission. This project would add all-inclusive playground equipment to an existing playground to make the playground accessible to children of all abilities. Since a playground is a social space, it is important to give children of all abilities similar experiences and the opportunity to play side by side. Estimated Cost $200,000 Recommend No Change 157 375 QUARRY PARK ADA ACCESS TO UPPER TERRACE PARKING LOT AND POND Project Name Quarry Park ADA Access to Upper Terrace Parking Lot and Pond Project Number Department Public Works Project Manager John Cherbone Description This project will fund the design, construction and environmental review of ADA improvements and access to the upper terrace parking lot. Location The project is located at Quarry Park. Priority Factors This project applies to the Availability of External or Dedicated Funding and Business or Community Support Priority Factors. Project Background Quarry Park officially opened on October 31,2015. Before the park opened, the Quarry Park Master Plan was developed to help guide improvements to the park and to create a local and regional open space destination. All phase 1 improvements in the Master Plan were completed by opening day. Later phases of the Master Plan call for accessibility improvements in the Upper Terrance Parking Lot area and around the seasonal pond in the park. This project would fund the construction of the Upper Terrace Parking Lot, as well as accessibility improvements to the pond. Improvements would include widening of the access road to the upper parking lot, accessible parking, and accessible trails. In Fiscal Year 2016/17, City staff initiated preliminary work and obtained proposals for design work. Estimated Cost $250,000 Recommend No Change 158 376 20230210 2024-25 Preliminary Proposed Budget NEW - Capital Improvement Program Budget Request Project Name Citywide Parks ADA Concrete Pads at Picnic Tables CIP Category Parks and Trails Project No. 422.xxxx Description Install concrete pads for picnic tables at Wildwood Park(18), Quito Park(9) and Kevin Moran Park(8) for accessibility. Project financials Describe Revenue/Expenditure (Prelim Eng, Design, Construction, etc.) Revenues Expenditures Funding Sources Sources Amount Project labor and materials 157,000 Transfers from Park Development Fund 157,000 Preliminary 2024-25 budget request 157,000 5-year projected requirements, unfunded City Council Adopted Strategic Goals & Priorities CIP Priority Factors City Leadership & Fiscal Stewardship Health and safety issue Public Safety x Imminent failure of structure/system x Facilities & Infrastructure x Short-term cost of repair vs. long-term cost of replacement Community Heritage Availability of external funding source Community Engagement Federal or State mandate Environmental Sustainability Other: Additional Resource Requirements Project Milestones/Timeline Project Manager Shawn Gardner, Parks Manager Project identified and proposed December 2023 Project Team Shawn Gardner, Martin Barajas City Council approved and funded 2023-24 Operating budget impacts Design na Construction 2024-25 Completion 2024-25 159 377 20230210 2024-25 Preliminary Proposed Budget NEW - Capital Improvement Program Budget Request Project Name Historical Museum Landscaping CIP Category Parks and Trails Project No. 422.9xxx-xxx Description Landscape and irrigation improvements at the Historical Park to be done after the ongoing ADA improvements are completed. The design plans have been completed as part of the ADA improvements design. Project financials Describe Revenue/Expenditure (Prelim Eng, Design, Construction, etc.) Revenues Expenditures Funding Sources Sources Amount Labor and materials 95000 Transfers from Park Development Funds 95000 Preliminary 2024-25 budget request 95000 5-year projected requirements, unfunded City Council Adopted Strategic Goals & Priorities CIP Priority Factors City Leadership & Fiscal Stewardship Health and safety issue Public Safety Imminent failure of structure/system Facilities & Infrastructure x Short-term cost of repair vs. long-term cost of replacement Community Heritage Availability of external funding source Community Engagement Federal or State mandate Environmental Sustainability Other: Additional Resource Requirements Project Milestones/Timeline Project Manager Shawn Gardener Project identified and proposed 2023-24 Project Team Shawn Gardner, Martin Barajas City Council approved and funded Operating budget impacts Design 2023-24 Construction 2025-26 Completion 2025-26 160 378 20230210 2024-25 Preliminary Proposed Budget NEW - Capital Improvement Program Budget Request Project Name Emergency Power for EOC – Remote Location, Warner Hutton House CIP Category Facilities Project No. Description This project will fund a generator system for the Warner Hutton House. The Warner Hutton House has been designated as an adjunct for the City of Saratoga Emergency Operations Center (EOC), specifically as an area for the City Council and Press representatives to meet during an emergency to the City or County. Currently the building cannot be connected to a backup generator and is without power during outages, which would impact the smooth running of the EOC. This project would including engineering designs for the system, a natural gas backup generator system with a transfer switch and all of the specialized conduits and wiring for connecting the generator to the building. Project financials Describe Revenue/Expenditure (Prelim Eng, Design, Construction, etc.) Revenues Expenditures Funding Sources Sources Amount Transfers from General Fund $50,000 Grant Funds from Defunded Project Preliminary 2024-25 budget request $50,000 5-year projected requirements, unfunded City Council Adopted Strategic Goals & Priorities CIP Priority Factors City Leadership & Fiscal Stewardship Health and safety issue x Public Safety x Imminent failure of structure/system Facilities & Infrastructure x Short-term cost of repair vs. long-term cost of replacement Community Heritage Availability of external funding source Community Engagement Federal or State mandate Environmental Sustainability Other: Additional Resource Requirements Project Milestones/Timeline Project Manager Thomas Scott Project identified and proposed Project Team City Council approved and funded Operating budget impacts Design Construction Completion 161 379 2024-25 Capital Improvement Program (CIP) Projects & Funding April 3, 2024 380 Action Summary •Approve FY2024-25 CIP Projects and Funding 381 CIP Recap Staff presented the CIP at the January retreat and the February CIP Study Session. Direction was provided at the Study Session to proceed with the following CIP priorities: 1.$1M in additional funding for the Annual Pavement Management Program (PMP)2.A new Priority Project for Hillside Road Stabilization with $250,000 3.Suspend $25K for Public Arts project this year and provide $25K to the Annual Hakone Gardens Project 382 Funding Summary Available Funds General Fund Other City Funds Total Dedicated Revenue $2,650,000 $2,650,000 Park In-Lieu 513,517 513,517 Fee & Surcharge Revenue 455,500 455,500 Grants 149,310 149,310 Future Capital Reserve 2,715,632 2,715,632 Road & Facilities Reserve 500,000 500,000 Total $3,215,632 $3,768,327 $6,983,959 •Updates to February Study session in Blue •Grants increased $75K to include funding for Annual Mechanical Weed Abatement 383 Priority & Dedicated Projects Projects General Fund Other City Funds Total Annual Pavement Management Program (PMP)$1,000,000 $2,600,000 $3,600,000 Annual Civic Theater Improvements 35,000 35,000 Hillside Stabilization 250,000 250,000 Annual Sidewalks, Curbs & Gutters, Storm Drains, Bridges 250,000 250,000 Annual Parks, Trails, Grounds & Median Infrastructure 250,000 250,000 Annual Retaining Wall Maintenance & Repairs 200,000 200,000 Annual Roadway Safety & Traffic Calming 150,000 150,000 Annual Hakone Gardens Infrastructure Improvements 50,000 50,000 Annual Public Art Infrastructure 0 0 Subtotal $2,150,000 $2,635,000 $4,785,000 •Updates to February Study session in Blue 384 Existing Projects: No Changes •No updates to February Study Session Projects General Fund Other City Funds Total General Plan & Advance Planning Update $200,000 $200,000 Software Technology Management 140,500 140,500 PEG Projects 80,000 80,000 Safe Routes to School Needs Assessment & Outreach 29,310 29,310 El Quito Park Pickleball Courts 6,830 6,830 Blue Hills Elementary Pedestrian Crossing at Union Pacific 252,514 252,514 Park and Trail Fire Mitigation 100,000 100,000 ADA Transition Plan Implementation 100,000 100,000 Open Work Space-Office Conversion Design and Build 25,900 25,900 Landscape & Lighting District Initiation Match Program 25,000 25,000 Saratoga Village to Quarry Park Walkway 1,011 1,011 Subtotal $504,425 $456,640 $961,065 385 Nominated Projects •$30K added to Residential Tree Planting Projects General Fund Other City Funds Total Bellgrove Park Playground Replacement $200,000 $200,000 El Quito Park Community Garden Improvement 157,000 157,000 Congress Springs Park Concrete Repairs 85,000 85,000 Annual Mechanical Weed Abatement 50,000 75,000 125,000 Heritage Orchard Park Signs Replacement 50,000 50,000 Pedestrian Streetlights (4 lights)200,000 200,000 Pierce Road Culvert Repairs 255,200 255,200 Residential Tree Planting Program 55,000 55,000 Subtotal $560,200 $567,000 $1,127,200 386 Nominated Capital Projects 387 Bellgrove Park Playground Replacement Replace the playground structure at Bellgrove Park with one that is more compliant to the current standards. The existing playground was installed in 1998. Estimated Cost: $200,000 Proposed Funding Source: Park Development Fund and LLAD Fund 388 El Quito Park Community Garden Improvement Overhaul the dated Community Garden at El Quito Park. City staff will collaborate with the Parks and Recreation Commission to develop a new garden layout design. Remove and replace fencing, irrigation, and standardized raised planters for each plot. Create communal landscape toolshed, compost area, and updated signage. Estimated Cost: $157,000 Proposed Funding Source: Park Development Fund 389 Congress Springs Park Concrete Repairs Remove and replace concrete square, slabs in turf area and paver lips at Congress Springs Park to mitigate tripping hazards. Estimated Cost: $85,000 Proposed Funding Source: Park Development Fund 390 Annual Mechanical Weed Abatement Mechanical weed abatement on City Trails will reduce on-going dependence on chemical herbicides. Staff is currently working on a grant application to the Department of Pest Regulation (DPR) for this project. Estimated Cost: $125,000 Proposed Funding Source: General Fund and Grant Fund 391 Heritage Orchard Park Signs Replacement Heritage Preservation Commission and the Parks and Recs Commission will form a joint task force to develop a design proposal for a new sign at the Heritage Orchard. Estimated Cost: $50,000 Proposed Funding Source: Park Development Fund 392 Pedestrian Streetlights (4 lights) This project would fund the installation of at least 4 streetlights at crosswalks identified by the Traffic Safety Commission. The crosswalk locations identified to date include: •Saratoga Avenue at Crestbrook Drive •Fruitvale Avenue at Douglass Lane •Fruitvale Avenue at Farwell Avenue •Fruitvale Avenue at Three Oaks Way •Cox Avenue at Glen Brae Drive •Cox Avenue at Sea Gull Way, •Cox Avenue at Cumberland Drive •Cox Avenue at DeHavilland Drive. Estimated Cost: $200,000 Proposed Funding Source: General Fund 393 Pierce Road Culvert Repairs Replace a culvert at Pierce Road that failed during the January 2023 storms. The failed culvert caused severe erosion to the roadway embankment. Emergency roadway repairs prevented complete failure of the roadway at the time. Estimated Cost: $255,200 Proposed Funding Source: General Fund 394 Residential Tree Planting Program This Program will allow the City to subsidize trees purchased by private property owners in Saratoga for the purpose of planting in their front yards. If successful, this program will continue until 2030. Estimated Cost: $55,200 Proposed Funding Source: General Fund 395 Recommendation Staff recommends that Council Approve FY2024-25 CIP projects and funding as presented in the updated CIP Package for inclusion in the annual budget. 396 SARATOGA CITY COUNCIL COUNCIL ASSIGNMENTS Mayor Yan Zhao Hakone Foundation Board Executive Board Santa Clara County Housing and Community Development Advisory Committee Santa Clara County Library District Board of Directors West Valley Mayors and City Managers Association West Valley Sanitation District Board of Directors Council Finance Committee Vice Mayor Belal Aftab Association of Bay Area Government (ABAG) General Assembly Silicon Valley Regional Interoperability Authority Alternate Valley Transportation Authority Policy Advisory Committee Saratoga Historical Foundation Board of Directors Council Finance Committee Council Member Chuck Page Santa Clara Valley Water Commission West Valley Clean Water Program Authority Board of Directors West Valley Solid Waste Management Authority Board of Directors Saratoga Chamber of Commerce Board Saratoga Ministerial Association Council Member Tina Walia Cities Association of Santa Clara County Board of Directors Cities Association of Santa Clara County City Selection Committee Cities Association of Santa Clara County Legislative Action Committee KSAR 15 Saratoga Community Access Cable Television Foundation Board of Directors Silicon Valley Clean Energy Authority Board of Directors Council Member Kookie Fitzsimmons Hakone Foundation Board of Trustees Saratoga Area Senior Coordinating Council Board of Directors Saratoga Sister City Committee Liaison 397