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Home My WebLink About04-03-2024 City Council Agenda, amended 04-04-2024Saratoga City Council Agenda April 3, 2024 – Page 1 of 5 SARATOGA CITY COUNCIL REGULAR MEETING APRIL 3, 2024 AMENDED AGENDA • 04/02/2024 ITEM 1.5 STAFF REPORT UPDATED • 04/04/2024 JOINT SESSION PRESENTATION SLIDES ADDED • 04/04/2024 ITEM 2.2 PRESENTATION SLIDES ADDED Public Participation Information In accordance with Saratoga City Council’s Remote Public Participation Policy, members of the public may participate in these meetings in person at the locations listed below or via remote attendance (if applicable) using the Zoom information below. In the event remote participation technology is unexpectedly unavailable, the meeting will proceed in person without remote participation. Members of the public can view and participate in the 6:00 p.m. Joint Session by: 1. Attending the meeting in person at the City Hall Linda Callon Conference Room, located at 13777 Fruitvale Avenue, Saratoga CA 95070; OR 2. Accessing the meeting through Zoom • Webinar URL: https://us02web.zoom.us/j/88482254658 • Webinar ID 884 8225 4658 OR • Calling 1.408.638.0968 or 1.669.900.6833 Members of the public can view and participate in the 7:00 p.m. Regular Session by: 1. Attending the meeting in person at: • Saratoga Civic Theater, Council Chambers, located at 13777 Fruitvale Avenue, Saratoga CA 95070 2. Accessing the meeting through Zoom • Webinar URL: https://us02web.zoom.us/j/81627041223 • Webinar ID: 816 2704 1223 • Call In: 1.408.638.0968 or 1.669.900.6833; OR 3. Viewing the meeting on Saratoga Community Access Television Channel 15 (Comcast Channel 15, AT&T UVerse Channel 99 and calling in following the direction above; OR 4. Viewing online at www.saratoga.ca.us/watch and calling in following the direction above. Written Communication Comments can be submitted in writing at www.saratoga.ca.us/comment. Written communications will be provided to the members of the City Council and included in the Agenda Packet and/or in supplemental meeting materials. Public Comment Members of the public may comment on any item for up to three (3) minutes. The amount of time for public comment may be reduced by the Mayor or by action of the City Council. Saratoga City Council Agenda April 3, 2024 – Page 2 of 5 Oral Communications on Non-Agendized Items will take place at the beginning of the meeting for those attending in person. Oral Communications on Non-Agendized Items will take place at the end of the meeting for those attending via telephone and Zoom. Public Comment for agendized items will begin with speakers attending in-person followed by those attending via Zoom. Please ensure your comments pertain to the agenda item. Individuals providing comments not relevant to the agenda item will be asked to stay on topic or they will be muted. Meeting Recording Information In accordance with the Saratoga City Council’s Meeting Recording Policy, City Council Study Sessions, Joint Meetings, Joint Sessions, Commission Interviews, Retreats, meetings with the Planning Commission, and Regular Session Meetings are recorded and made available following the meeting on the City website. 6:00 PM JOINT SESSION City Hall, Linda Callon Conference Room | 13777 Fruitvale Avenue, Saratoga, CA 95070 Joint Session with Saratoga Chamber of Commerce Recommended Action: Receive updates from Saratoga Chamber of Commerce. Presentation Slides (added 04-04-2024) 7:00 PM REGULAR SESSION Civic Theater, Council Chambers | 13777 Fruitvale Avenue, Saratoga, CA 95070 PLEDGE OF ALLEGIANCE ROLL CALL REPORT ON POSTING OF THE AGENDA The agenda for this meeting was properly posted on March 28, 2024. ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS Any member of the public may address the City Council on matters not on the Agenda. The law generally prohibits the City Council from discussing or taking action on such items. However, the Council may instruct staff accordingly. ANNOUNCEMENTS CEREMONIAL ITEM STEM Winners Recognition Recommended Action: Present Commendations to STEM Winners STEM Commendations 1. CONSENT CALENDAR The Consent Calendar contains routine items of business. Items in this section will be acted on in one motion, unless removed by the Mayor or a Council Member. Any member of the public may speak on an item on the Consent Calendar at this time, or request that the Mayor remove an item from the Consent Calendar for discussion. Saratoga City Council Agenda April 3, 2024 – Page 3 of 5 1.1. City Council Meeting Minutes Recommended Action: Approve the Minutes for the March 18, 2024, City Council Special Meeting and the March 20, 2024, City Council Regular Meeting. Staff Report Attachment A - Minutes for the March 18, 2024 City Council Special Meeting Attachment B - Minutes for the March 20, 2024 City Council Regular Meeting 1.2. Accounts Payable Check Registers Recommended Action: Review and accept the 03/14/2024 and 03/21/2024 accounts payable vendor payment check registers. Staff Report Attachment A - Check Register 03-14-2024 Attachment B - Check Register 03-21-2024 1.3. Treasurer’s Report for the Month Ended February 29, 2024 Recommended Action: Review and accept the Treasurer’s Report for the month ended February 29, 2024. Staff Report 1.4. 2nd Reading Zoning Code Amendments Recommended Action: Adopt the ordinance amendments to Chapter 14 (Subdivisions) and Chapter 15 (Zoning Regulations) of the Saratoga City Code. Staff Report Attachment A - Ordinance Amending Chapter 14 (Subdivisions) and Chapter 15 (Zoning) 1.5. 2023 General Plan Housing Element Annual Progress Report Recommended Action: Adopt the Resolution accepting the 2023 General Plan Housing Element Annual Progress Report and direct staff to file the report with the Governor’s Office of Planning and Research and the Department of Housing and Community Development. Staff Report (Revised 04-02-2024) Attachment A - Resolution Attachment B - 2023 Housing Element Annual Progress Report 1.6. Acceptance of Parcel Conveyance for the Quito Road Bridges Project Mitigation Recommended Action: Adopt a resolution authorizing the acceptance of the conveyance of land for the Quito Road Bridges project mitigation efforts and authorizing the City Manager to execute a Certificate of Acceptance. Staff Report Attachment A - Resolution Authorizing Acceptance of Land Attachment B - Grant Deed Attachment C - Certificate of Acceptance Attachment D - Tract No. 10610 Saratoga City Council Agenda April 3, 2024 – Page 4 of 5 1.7. Budget Amendment – Allendale Landscape District LLA Zone 36 Recommended Action: Adopt Resolution appropriating $2,802.52 from the LLA Zone 36 fund balance into the Fiscal Year 2023/24 operating budget. Staff Report Attachment A - Budget Resolution Attachment B - Zone 36 Map 2. GENERAL BUSINESS 2.1. Renew Contract with Saratoga Chamber of Commerce for Tourism and Informational Services Recommended Actions: 1. Consider the Chamber of Commerce’s request to increase the annual contract amount for a one-time 15% increase for tourism-related services 2. Authorize the City Manager to execute the agreed-upon contract renewal for 5 years. Staff Report Attachment A – Letter from Chamber Attachment B – Chamber Quarterly Reports 2023 Attachment C - Standard Services Agreement 2.2. 2024-25 Capital Improvement Program Projects and Funding Recommended Action: Approve fiscal year (FY)2024-25 Capital Improvement Program (CIP) projects and funding for inclusion in the annual budget. Staff Report Attachment A - Updated CIP Prioritization Packet Presentation Slides (added 04-04-2024) COUNCIL ASSIGNMENTS Council Assignments CITY COUNCIL ITEMS COUNCIL COMMUNICATIONS CITY MANAGER'S REPORT ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS Any member of the public may address the City Council on matters not on the Agenda. The law generally prohibits the City Council from discussing or taking action on such items. However, the Council may instruct staff accordingly. ADJOURNMENT CERTIFICATE OF POSTING OF THE AGENDA, DISTRIBUTION OF THE AGENDA PACKET, COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT I, Britt Avrit, City Clerk for the City of Saratoga, declare that the foregoing agenda for the meeting of the City Council was posted and available for review on March 28, 2024 at the City of Saratoga, 13777 Fruitvale Avenue, Saratoga, California and on the City's website at www.saratoga.ca.us. Saratoga City Council Agenda April 3, 2024 – Page 5 of 5 Signed this 28th day of March 2024 at Saratoga, California. Britt Avrit, MMC, City Clerk In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the City Council by City staff in connection with this agenda, copies of materials distributed to the City Council concurrently with the posting of the agenda, and materials distributed to the City Council by staff after the posting of the agenda are available on the City website at www.saratoga.ca.us and are available for review in the office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, California. In compliance with the Americans with Disabilities Act and the Governor’s Executive Order, if you need assistance to participate in this meeting, please contact the City Clerk at bavrit@saratoga.ca.us or calling 408.868.1216 as soon as possible before the meeting. The City will use its best efforts to provide reasonable accommodations to provide as much accessibility as possible while also maintaining public safety. [28 CFR 35.102-35.104 ADA title II]