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Home My WebLink About05-15-2024 City Council Agenda, amended 05-15-2024Saratoga City Council Agenda May 15, 2024 – Page 1 of 5 SARATOGA CITY COUNCIL REGULAR MEETING MAY 15, 2024 AMENDED AGENDA • 05/15/2024 SPECIAL PRESENTATION ITEM, PRESENTATION SLIDES ADDED • 05/15/2024 ITEM 2.1, PRESENTATION SLIDES ADDED Public Participation Information In accordance with Saratoga City Council’s Remote Public Participation Policy, members of the public may participate in these meetings in person at the locations listed below or via remote attendance (if applicable) using the Zoom information below. In the event remote participation technology is unexpectedly unavailable, the meeting will proceed in person without remote participation. Members of the public can view and participate in the 5:30 p.m. Closed Session by: 1. Attending the meeting in person at the City Hall Linda Callon Conference Room, located at 13777 Fruitvale Avenue, Saratoga CA 95070; OR 2. Accessing the meeting through Zoom • Webinar URL: https://us02web.zoom.us/j/89527052458 • Webinar ID 895 2705 2458 OR • Calling 1.408.638.0968 or 1.669.900.6833 Members of the public can view and participate in the 6:00 p.m. Joint Session by: 1. Attending the meeting in person at the Saratoga Senior Center, S. Ku Hall, located at 19655 Allendale Avenue, Saratoga CA 95070; OR 2. Accessing the meeting through Zoom • Webinar URL: https://us02web.zoom.us/j/88482254658 • Webinar ID 884 8225 4658 OR • Calling 1.408.638.0968 or 1.669.900.6833 Members of the public can view and participate in the 7:00 p.m. Regular Session by: 1. Attending the meeting in person at: • Saratoga Civic Theater, Council Chambers located at 13777 Fruitvale Avenue, Saratoga CA 95070; OR 2. Accessing the meeting through Zoom • Webinar URL: https://us02web.zoom.us/j/81627041223 • Webinar ID: 816 2704 1223 • Call In: 1.408.638.0968 or 1.669.900.6833; OR 3. Viewing the meeting on Saratoga Community Access Television Channel 15 (Comcast Channel 15, AT&T UVerse Channel 99 and calling in following the direction above; OR 4. Viewing online at www.saratoga.ca.us/watch and calling in following the direction above. Saratoga City Council Agenda May 15, 2024 – Page 2 of 5 Written Communication Comments can be submitted in writing at www.saratoga.ca.us/comment. Written communications will be provided to the members of the City Council and included in the Agenda Packet and/or in supplemental meeting materials. Public Comment Members of the public may comment on any item for up to three (3) minutes. The amount of time for public comment may be reduced by the Mayor or by action of the City Council. Oral Communications on Non-Agendized Items will take place at the beginning of the meeting for those attending in person. Oral Communications on Non-Agendized Items will take place at the end of the meeting for those attending via telephone and Zoom. Public Comment for agendized items will begin with speakers attending in-person followed by those attending via Zoom. Please ensure your comments pertain to the agenda item. Individuals providing comments not relevant to the agenda item will be asked to stay on topic or they will be muted. Meeting Recording Information In accordance with the Saratoga City Council’s Meeting Recording Policy, City Council Study Sessions, Joint Meetings, Joint Sessions, Commission Interviews, Retreats, meetings with the Planning Commission, and Regular Session Meetings are recorded and made available following the meeting on the City website. 5:30 PM CLOSED SESSION City Hall, Linda Callon Conference Room | 13777 Fruitvale Avenue, Saratoga, CA 95070 CONFERENCE WITH LABOR NEGOTIATORS (Government Code Section 54957.6) Agency Designated Representatives: Richard Taylor, Monica LaBossiere Unrepresented Employee: City Manager 6:00 PM JOINT SESSION Saratoga Senior Center, S. Ku Hall, | 19655 Allendale Avenue, Saratoga, CA 95070 Joint Session with Saratoga Neighborhoods Recommended Action: Meet with Saratoga neighborhood associations and residents to hear about concerns and updates in their respective neighborhoods. 7:00 PM REGULAR SESSION Civic Theater, Council Chambers | 13777 Fruitvale Avenue, Saratoga, CA 95070 PLEDGE OF ALLEGIANCE ROLL CALL REPORT ON POSTING OF THE AGENDA The agenda for this meeting was properly posted on May 9, 2024. ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS Saratoga City Council Agenda May 15, 2024 – Page 3 of 5 Any member of the public may address the City Council on matters not on the Agenda. The law generally prohibits the City Council from discussing or taking action on such items. However, the Council may instruct staff accordingly. ANNOUNCEMENTS SPECIAL PRESENTATION West Valley Community Services Special Presentation Recommended Action: Receive presentation from West Valley Community Services. Presentation Slides (added 05-15-2024) 1. CONSENT CALENDAR The Consent Calendar contains routine items of business. Items in this section will be acted on in one motion, unless removed by the Mayor or a Council Member. Any member of the public may speak on an item on the Consent Calendar at this time, or request that the Mayor remove an item from the Consent Calendar for discussion. 1.1. City Council Meeting Minutes Recommended Action: Approve the Minutes for the May 1, 2024, City Council Regular Meeting and the May 6, 2024, City Council Special Meeting. Staff Report Attachment A - Minutes for the May 1, 2024 City Council Regular Meeting Attachment B - Minutes for the May 6, 2024 Special City Council Meeting 1.2. Accounts Payable Check Registers Recommended Action: Review and accept the 04/25/2024 and 05/02/2024 accounts payable vendor payment check registers. Staff Report Attachment A - Check Register Reports 04-25-2024 Attachment B - Check Register Reports 05-02-2024 1.3. Resolution Temporarily Suspending Certain Requirement for Heritage Preservation Commission Applicants Recommended Action: Adopt the Resolution temporarily suspending the requirement for Historic Preservation Commission Applicants to attend a Commission meeting prior to being interviewed by the City Council. Staff Report Attachment A - Resolution Temporarily Suspending Requirement for HPC Applicants 1.4. Authorization to Write Off Bad Debt Recommended Action: Authorize write off bad debt totaling $8,563.92 as of March 31, 2024. Staff Report Saratoga City Council Agenda May 15, 2024 – Page 4 of 5 1.5. Reject All Bids for FY23/24 Pavement Management Program Project Recommended Action: Reject all bids for the FY23/24 Pavement Management Program Project and authorize staff to re-bid the project at a later date with a reduced project scope. Staff Report 1.6. AB 939 and Household Hazardous Waste Agreements with Santa Clara County Recommended Action: Authorize the City Manager to sign the Agreement for Countywide Assembly Bill 939 Implementation Fee and Santa Clara County Household Hazardous Waste Collection Program Agreement with a $76,767 augmentation for Fiscal Year 2024/25. Staff Report Attachment A - Agreement for Countywide AB939 Implementation Fee Attachment B - Agreement for Countywide Household Hazardous Waste Collection Program 2. GENERAL BUSINESS 2.1. Receive 2024-25 General Fund Budget Overview Recommended Action: Provide feedback on the 2024-25 General Fund budget overview. Staff Report Attachment A - 2024-25 General Fund Budget Overview Presentation Slides (added 05-15-2024) COUNCIL ASSIGNMENTS Council Assignments CITY COUNCIL ITEMS COUNCIL COMMUNICATIONS CITY MANAGER'S REPORT ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS ADJOURNMENT CERTIFICATE OF POSTING OF THE AGENDA, DISTRIBUTION OF THE AGENDA PACKET, COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT I, Britt Avrit, City Clerk for the City of Saratoga, declare that the foregoing agenda for the meeting of the City Council was posted and available for review on May 9, 2024 at the City of Saratoga, 13777 Fruitvale Avenue, Saratoga, California and on the City's website at www.saratoga.ca.us. Signed this 9th day of May 2024 at Saratoga, California. Britt Avrit, MMC, City Clerk Saratoga City Council Agenda May 15, 2024 – Page 5 of 5 In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the City Council by City staff in connection with this agenda, copies of materials distributed to the City Council concurrently with the posting of the agenda, and materials distributed to the City Council by staff after the posting of the agenda are available on the City website at www.saratoga.ca.us and are available for review in the office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, California. In compliance with the Americans with Disabilities Act and the Governor’s Executive Order, if you need assistance to participate in this meeting, please contact the City Clerk at bavrit@saratoga.ca.us or calling 408.868.1216 as soon as possible before the meeting. The City will use its best efforts to provide reasonable accommodations to provide as much accessibility as possible while also maintaining public safety. [28 CFR 35.102-35.104 ADA title II]