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Home My WebLink About06-05-2024 City Council Agenda, amended 06-06-2024Saratoga City Council Agenda June 5, 2024 – Page 1 of 7 SARATOGA CITY COUNCIL REGULAR MEETING JUNE 5, 2024 AMENDED AGENDA • 06/05/2024 JOINT SESSION PRESENTATION SLIDES ADDED • 06/05/2024 SPECIAL PRESENTATION ITEM PRESENTATION SLIDES ADDED • 06/05/2024 ITEM 2.1 WRITTEN COMMUNICATIONS ADDED • 06/05/2024 ITEM 2.1 PRESENTATION SLIDES ADDED • 06/05/2024 ITEM 2.2 PRESENTATION SLIDES ADDED • 06/05/2024 ITEM 3.1 STAFF REPORT AND ATTACHMENT UPDATED • 06/05/2024 ITEM 3.1 WRITTEN COMMUNICATIONS ADDED • 06/06/2024 ITEM 2.1 WRITTEN COMMUNICATIONS ADDED Public Participation Information In accordance with Saratoga City Council’s Remote Public Participation Policy, members of the public may participate in these meetings in person at the locations listed below or via remote attendance (if applicable) using the Zoom information below. In the event remote participation technology is unexpectedly unavailable, the meeting will proceed in person without remote participation. Members of the public can view and participate in the 6:00 p.m. Joint Session by: 1. Attending the meeting in person at: • City Hall Linda Callon Conference Room located at 13777 Fruitvale Avenue, Saratoga CA 95070; OR • Business Center, Holiday Inn Express, Heathrow Airport, Terminal 4, 1 Swindon Road, London, Hounslow TW6 3FJ, United Kingdom; OR 2. Accessing the meeting through Zoom • Webinar URL: https://us02web.zoom.us/j/88482254658 • Webinar ID 884 8225 4658 OR • Calling 1.408.638.0968 or 1.669.900.6833 Members of the public can view and participate in the 7:00 p.m. Regular Session by: 1. Attending the meeting in person at: • City Hall Linda Callon Conference Room located at 13777 Fruitvale Avenue, Saratoga CA 95070; OR • Business Center, Holiday Inn Express, Heathrow Airport, Terminal 4, 1 Swindon Road, London, Hounslow TW6 3FJ, United Kingdom; OR 2. Accessing the meeting through Zoom • Webinar URL: https://us02web.zoom.us/j/81627041223 • Webinar ID: 816 2704 1223 • Call In: 1.408.638.0968 or 1.669.900.6833; OR 3. Viewing the meeting on Saratoga Community Access Television Channel 15 (Comcast Channel 15, AT&T UVerse Channel 99 and calling in following the direction above; OR 4. Viewing online at www.saratoga.ca.us/watch and calling in following the direction above. Saratoga City Council Agenda June 5, 2024 – Page 2 of 7 Written Communication Comments can be submitted in writing at www.saratoga.ca.us/comment. Written communications will be provided to the members of the City Council and included in the Agenda Packet and/or in supplemental meeting materials. Public Comment Members of the public may comment on any item for up to three (3) minutes. The amount of time for public comment may be reduced by the Mayor or by action of the City Council. Oral Communications on Non-Agendized Items will take place at the beginning of the meeting for those attending in person. Oral Communications on Non-Agendized Items will take place at the end of the meeting for those attending via telephone and Zoom. Public Comment for agendized items will begin with speakers attending in-person followed by those attending via Zoom. Please ensure your comments pertain to the agenda item. Individuals providing comments not relevant to the agenda item will be asked to stay on topic or they will be muted. Meeting Recording Information In accordance with the Saratoga City Council’s Meeting Recording Policy, City Council Study Sessions, Joint Meetings, Joint Sessions, Commission Interviews, Retreats, meetings with the Planning Commission, and Regular Session Meetings are recorded and made available following the meeting on the City website. 6:00 PM JOINT SESSION City Hall, Linda Callon Conference Room | 13777 Fruitvale Avenue, Saratoga, CA 95070 Joint Session with Saratoga Cemetery District and Saratoga Historical Foundation Recommended Action: Receive updates from Saratoga Cemetery District and Saratoga Historical Foundation. Presentation Slides (added 06-05-2024) 7:00 PM REGULAR SESSION Civic Theater, Council Chambers | 13777 Fruitvale Avenue, Saratoga, CA 95070 PLEDGE OF ALLEGIANCE ROLL CALL REPORT ON POSTING OF THE AGENDA The agenda for this meeting was properly posted on May 31, 2024. REPORT FROM JOINT SESSION ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS Any member of the public may address the City Council on matters not on the Agenda. The law generally prohibits the City Council from discussing or taking action on such items. However, the Council may instruct staff accordingly. ANNOUNCEMENTS Saratoga City Council Agenda June 5, 2024 – Page 3 of 7 CEREMONIAL ITEMS Commendations Recognizing Outgoing Youth Commissioners Recommended Action: Receive presentation on efforts of the Youth Commission during the 2023/24 school year and present commendations to outgoing Commissioners Justin Chao, Ovee Dharwadkar, Lisa Jing, Arjun Krishna, Maggie McCormick, and Bryan Zhao, recognizing their service on the Saratoga Youth Commission. Staff Report Attachment A- Commendation for Justin Chao Attachment B- Commendation for Ovee Dharwadkar Attachment C- Commendation for Lisa Jing Attachment D- Commendation for Arjun Krishna Attachment E- Commendation for Maggie McCormick Attachment F- Commendation for Bryan Zhao Attachment G- Presentation Slides Appointment of Youth Commissioners Recommended Action: Adopt the Resolution appointing Ayman Aribi, Zara Fugman, Preksha Jain, Anastasia Miin, Jenny Suh, and Christopher Xia to the Youth Commission and direct the City Clerk to administer the Oath of Office. Staff Report Attachment A - Resolution, Youth Commission Appointments SPECIAL PRESENTATION Presentation on Residential Waste, Recycling, Organics Collection Rates Presentation Slides (added 06-05-2024) 1. CONSENT CALENDAR The Consent Calendar contains routine items of business. Items in this section will be acted on in one motion, unless removed by the Mayor or a Council Member. Any member of the public may speak on an item on the Consent Calendar at this time, or request that the Mayor remove an item from the Consent Calendar for discussion. 1.1. City Council Meeting Minutes Recommended Action: Approve the Minutes for the May 15, 2024, City Council Regular Meeting. Staff Report Attachment A - Minutes for the May 15, 2024, City Council Regular Meeting 1.2. Accounts Payable Check Registers Recommended Action: Review and accept the 05/09/2024, 05/16/2024, and 05/23/2024 accounts payable vendor payment check registers. Staff Report Attachment A - Check Register Reports 05-09-2024 Attachment B - Check Register Reports 05-16-2024 Attachment C - Check Register Reports 05-23-2024 Saratoga City Council Agenda June 5, 2024 – Page 4 of 7 1.3. Treasurer’s Report for the Month Ended April 30, 2024 Recommended Action: Review and accept the Treasurer’s Report for the month ended April 30, 2024. Staff Report 1.4. Resolution Calling for General Municipal Election – November 5, 2024 Recommended Action: Adopt the Resolution calling for the holding of a General Municipal Election to be held on November 5, 2024 for the election of two City Council Members, requesting the Board of Supervisors render specified services to the City related to the conduct of the General Municipal Election, adopting regulations for candidates for elective office pertaining to filing fees and candidate statements, and providing for the process in the event of a tie vote at the election to be held Tuesday, November 5, 2024. Staff Report Attachment A - City Council Resolution Calling Election 1.5. California Energy Commission Grant Award to Implement a Residential Solar Energy Online Permitting System Recommended Action: 1. Accept California Energy Commission grant funding in the amount of $40,000. 2. Authorize the City Manager to enter into a one-year contract to implement the Symbium Online Solar Permit Software in an amount not to exceed $30,000. Staff Report Attachment A – CalAPP Grant Agreement Attachment B – Proposed Symbium Contract 1.6. Contract for TRAKiT Licenses and Maintenance with CentralSquare Recommended Action: Authorize the City Manager to execute a five-year contract agreement with CentralSquare Technologies for annual TRAKiT permitting software maintenance and SaaS licensing. Staff Report Attachment A - Proposed CentralSquare Software Maintenance and Support Contract 1.7. Resolution Recommending Approval of Road Closure for Annual Saratoga Car Show Recommended Action: Adopt the resolution recommending approval of the closure of Big Basin Way/State Route 9 for the annual Saratoga Car Show. Staff Report Attachment A- Resolution 1.8. Amend Existing Agreement and Authorize a New Agreement with Urban Planning Partners to Commence Housing Implementation Recommended Action: 1. Authorize the City Manager to execute a contract amendment with Urban Planning Partners for additional work on the General Plan and Housing Element Update Project in the amount of $18,360. 2. Authorize the City Manager to execute a new contract with Urban Planning Partners for consulting services on Housing Element Implementation in the amount of $24,620. Staff Report Attachment A - Proposed Contract Amendment Attachment B - Proposed Contract for Implementation Saratoga City Council Agenda June 5, 2024 – Page 5 of 7 1.9. Palm Villas SUB15-0002 Renewal and Amendment No. 4 to Subdivision Improvement Agreement Recommended Action: Approve Renewal and Amendment No. 4 to Subdivision Improvement Agreement, Postponing Deposit of the Required Security, and Extending the Time for Completing Works of Improvement. Staff Report Attachment A – Renewal and Amendment No. 4 to Subdivision Improvement Agreement Attachment B - Original Subdivision Improvement Agreement Attachment C - Subdivision Improvement Agreement Amendment dated 2008 Attachment D - Subdivision Improvement Agreement Amendment dated 2011 Attachment E - Subdivision Improvement Agreement Amendment dated 2015 Attachment F - Parcel Map 1.10. Agreement with the West Valley Solid Waste Management Authority for Countywide Food Recovery Program Recommended Action: Authorize the City Manager to enter into an Agreement with the West Valley Solid Waste Management Authority to participate in the Countywide Food Recovery Program on behalf of Saratoga. Staff Report Attachment A – Authorization Agreement Between Saratoga and Authority Board Attachment B- MOU Countywide Food Recovery Program 1.11. Resolution to Establish a List of Projects to be Funded by The Road Repair and Accountability Act of 2017 for FY 2024-25 Recommended Action: Adopt Resolution to establish a list of projects to be funded by the Road Repair and Accountability Act of 2017 for FY 2024-25. Staff Report Attachment A - Resolution 1.12. Final Map Approval for Two Lots Located at 21537 Saratoga Heights Road Recommended Action: Adopt the Resolution granting final map approval of parcel map application No. ULS22- 0016 for two lots located at 21537 Saratoga Heights Drive (APN: 503 72 036). Staff Report Attachment A - Resolution Granting Final Map Approval Attachment B - Site Map Attachment C - Parcel Map 1.13. Contract Amendment with Bellecci and Associates for the Saratoga Avenue Sidewalk Gap Closure Project Recommended Action: 1. Amend the contract with Bellecci and Associates for the Saratoga Avenue Sidewalk Gap Closure Project to increase the Scope and Payment Terms to the amount of $30,290. 2. Authorize a 10% contingency in the amount of $3,029 on the contract. Staff Report Attachment A - Second Amendment Attachment B - First Amendment and Original Contract Saratoga City Council Agenda June 5, 2024 – Page 6 of 7 2. PUBLIC HEARINGS 2.1. Saratoga Retirement Community Master Plan Update (APPLICATION PDR19- 0023/ARB19-0039/GEO19-0013/ZOA19-0004/ENV19-0005; 14500 Fruitvale Avenue (397-12-012 & 397-12-019 & 397-40-006). Recommended Actions: 1. Adopt a Resolution certifying the Final Environmental Impact Report for the Master Plan Update and Zoning Ordinance Amendment for Saratoga Retirement Community, 14500 Fruitvale Avenue (ENV19-0005) (APN’s 397-12-012 & 397-12-019 & 397-40-006), making related findings, and adopting Mitigation Monitoring and Reporting Program. 2. Introduce and waive the first reading of an Ordinance approving a Zoning Reclassification from R-1-40,000 to R-1-40,000 P-C (Planned Combined District) (ZOA19-0004), for 37.17 acres located at 14500 Fruitvale Avenue (APN’s 397-12-012 & 397-12-019 & 397-40-006) and direct staff to place the ordinance on the consent calendar for adoption at the next meeting. 3. Adopt a Resolution approving the Master Plan Update, Design Review, Arborist Review, and Geotechnical Clearance (PDR19-0023, ARB19-0039 and GEO19-0013) located at 14500 Fruitvale Avenue (APN’s 397-12-012 & 397-12-019 & 397-40-006). Staff Report Attachment A - Resolution Certifying EIR Attachment B - Ordinance for Planned Combining District Rezoning Attachment C - Resolution Approving MPU and Design Review Attachment D - Project Plans (reduced) Attachment E - Color Board for Exterior Finishes Attachment F - Plan Revision (Building A) Attachment G - Plans for Applicants' Alternative, Alternative 3 Attachment H-1 - Draft EIR Attachment H-2 - Final EIR Attachment I - Mitigation Monitoring Plan Attachment J - Applicant's Public Benefits Letter Attachment K - Below Market Rate Housing Agreement Attachment L - Applicants Response to Planning Commission Study Session Questions Attachment M - SCC Fire Department Memo dated 12-12-23 (Revision to Bldg. A) Attachment N - City Arborist Approval dated 7-10-23 Attachment O - Engineering Approval dated 2-22-24 Attachment P - SCC Fire Department Memo 7-6-21 Attachment Q - SCC Fire Department Memo 5-11-21 Attachment R - Applicants Project Objectives Attachment S - Public Comment received after 5-8-24 Attachment T - Notice of Appeal Supplemental Memo - Written Communications (added 06-05-2024) Presentation Slides (added 06-05-2024) Supplemental Memo - Written Communications (added 06-06-2024) 2.2. Fiscal Year 2024-25 Budget Public Hearing Recommended Action: Conduct public hearing on the proposed Fiscal Year 2024-25 budget and provide direction for final consideration at the June 19 City Council meeting. Staff Report Attachment A - Fiscal Year 2024-25 Proposed Budget Presentation Slides (added 06-05-2024) Saratoga City Council Agenda June 5, 2024 – Page 7 of 7 3. GENERAL BUSINESS 3.1. City Manager Contract Recommended Action: Approve an employment agreement for the City Manager. Staff Report (Updated 06-05-2024) Attachment A - City Manager Contract (Updated 06-05-2024) Supplemental Memo - Item 3.1 Written Communications (added 06-05-2024) 3.2. Santa Clara County Law Enforcement Two-Year Contract Extension Recommended Action: Authorize the City Manager to provide written notice of renewal by the City and Santa Clara County for Law Enforcement Services from July 1, 2024, through July 1, 2026. Staff Report Attachment A – Law Enforcement Contract Attachment B – First Amendment to Agreement COUNCIL ASSIGNMENTS Council Assignments CITY COUNCIL ITEMS COUNCIL COMMUNICATIONS CITY MANAGER'S REPORT ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS ADJOURNMENT CERTIFICATE OF POSTING OF THE AGENDA, DISTRIBUTION OF THE AGENDA PACKET, COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT I, Britt Avrit, City Clerk for the City of Saratoga, declare that the foregoing agenda for the meeting of the City Council was posted and available for review on May 31, 2024 at the City of Saratoga, 13777 Fruitvale Avenue, Saratoga, California and on the City's website at www.saratoga.ca.us. Signed this 31st day of May 2024 at Saratoga, California. Britt Avrit, MMC, City Clerk In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the City Council by City staff in connection with this agenda, copies of materials distributed to the City Council concurrently with the posting of the agenda, and materials distributed to the City Council by staff after the posting of the agenda are available on the City website at www.saratoga.ca.us and are available for review in the office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, California. In compliance with the Americans with Disabilities Act and the Governor’s Executive Order, if you need assistance to participate in this meeting, please contact the City Clerk at bavrit@saratoga.ca.us or calling 408.868.1216 as soon as possible before the meeting. The City will use its best efforts to provide reasonable accommodations to provide as much accessibility as possible while also maintaining public safety. [28 CFR 35.102-35.104 ADA title II]